USER'S MANUAL 'P' POD SEATING SYSTEM
Contents
1. P POD ACTIVITY FRAME SIZES oimensions in mm s A ee e o 14 I D LABEL If you require further copies of this handout or require further details relating to any of its content then please contact us Copyright applies specialised Orthotic Services Units 127 128 Fauld Industrial Park Tutbury Staffordshire DE13 9HS Tel 0044 0 1283 520400 Fax 0044 0 1283 520401 E mail enquiries specialorthotic com Web www specialisedorthoticservices co uk2. Support to the two straps on the Bean Bag via the buckles Fig 7 1C e Correctly fitted Foot Support as shown Fig 7 1d e Adjustment of the height of the Foot Support is done by grasping the buckle and pulling the top of the straps through the buckles to raise or the bottom of the straps to lower Fig 7 1e Removal of the Foot support is via the two clips Fig 7 1C 7 2 USING A FOOT SUPPORT WHEN e When using the P Pod in a mobile Base Unit the unit will have a fixed location for a foot support USING A MOBILE BASE The foot support is located into the 4 a Mobile base via two sockets at the 4 front and locked in place with the a a locking knobs A Fig 7 2a A nl The height of the foot support can O Ay be altered by releasing locking knobs B Fig 7 2a and raising lowering into place Lock knobs when finished The depth of the foot support can be altered by releasing locking knobs C Fig 7 2a and sliding forward backwards into place Lock knobs when finished 8 USING THE OPTIONAL BEAN LAP TRAY e With the client in the P Pod place the tray on their lap Fig 8a making sure the bean bag is underneath the tray top Lift up the two rear seat straps from the P Pod and attach the lap tray straps onto these two Velcro pads Fig 8b fit the seat straps in place on top of the tray straps Correctly fitted tray Fig 8c removal is a reversal of the
3. around the client when in use e NEVER leave the P Pod close to any naked flame i e open gas fire e NEVER remove the polystyrene balls from their sealed bag NEVER leave anyone unattended in the P Pod e Make sure the P Pod to mobile base retaining straps are secured in place when using the P Pod with the optional P Pod Mobile Base MAINTENANCE Once a week remove the Pod 8 Bolster from the Bean Bag and give the bag a good shake to agitate the balls contained inside to maintain their volume and shape e Periodically check for wear amp tear on the covers etc and that the bag containing the balls is not split or damaged allowing them to spill out see safety notes above e Pay particular attention to the Seat Pod to make sure this is still in good condition P POD Class 1 amp Custom Made Device Introduction This Users Guide for the P Pod is designed to give guidance on its use and maintenance The P Pod gives overall postural support so the clients weight is evenly distributed over a large area This improves comfort and relaxation It is recommended that the amount of time a client sits in the P Pod is controlled this should not exceed more than 3 hours at a time Removing the client from the P Pod is advised after such a period to offer a change of posture By doing this you will improve a clients tolerance to sitting in the P Pod on a daily basi
4. TENDED IN THE MOBILE BASE 6 1 USING THE OPTIONAL FREE STANDING TRAY e With the client seated in the P Pod locate the fee standing tray in front of the P Pod as shown Fig 6 1a e Ifthe tray needs adjusting this can be raised lowered or angled e To raise lower the tray release the two locking knobs Fig 6 1b then set the tray to the desired height and re tighten the two locking knobs e To adjust the tray top angle release the two cap bolts Fig 6 1c with an Allen key not provided A then set the tray to the desired angle and re E aa eee L tighten the two cap bolts 9 0 6 2 USING A TRAY WHEN USING THE MOBILE BASE When using the P Pod on a mobile base unit the e unit will have standard locations for the use of a tray The tray is located into the Mobile base via two sockets at the side and locked in place with the locking knobs A Fig 6 2a The height of the foot tray can be altered by releasing the locking collar B with an Allen key not provided and the locking knobs C KN Fig 6 2a and raising lowering into place Lock knobs and locking collars when finished 7 1 USING THE OPTIONAL FOOT SUPPORT Remove the Pod amp Bolster from the Bean Bag Lay the two straps on top of the Bean Bag Fig 7 1a and attach the velcro to the rear of the Bean Bag Fig 7 1b Refit the Pod 8 Bolster see page 3 to the Bean Bag and clip the two straps on the Foot
5. above but make sure the seat straps are refitted to the P Pod The bean bag can be removed from the tray and the cover removed for cleaning 10 USING THE OPTIONAL ACTIVITY FRAME Remove the frame from the bag if supplied place the base frame on the floor with the feet facing down and the two T bars in the upright position Fig 9a Slide the top frame into the two T bars and tighten in place with the two wing knobs Fig 9b Position the Activity Frame astride the P Pod and move until the preferred position as in Fig 9c The height of the frame can be adjusted via the two wing knobs Fig 9b and the depth by sliding the T bars along the base legs The stops on the top frame loop can be repositioned by unscrewing the hook Fig 9d and moving along the frame until desired position is achieved then re tightening the hook The stops are used for locating stimulating objects that can be hung from the top loop IF YOU DETECT A FAULT OR BREAKAGE 1 IF YOU DETECT A FAULT OR BREAKAGE OF THE EQUIPMENT THEN REPORT THIS IMMEDIATELY 2 UNDER NO CIRCUMSTANCES ARE ANY MODIFICATIONS ALTERATIONS TO BE DONE BY ANYONE OTHER THAN SPECIALISED ORTHOTIC SERVICES LTD see contact details enclosed 3 TO CONTACT SPECIALISED ORTHOTIC SERVICES LTD PLEASE REFER TO THE INFORMATION INCLUDED IN THIS USER MANUAL REPAIRS amp SERVICE Within the warranty period All Seating Systems manufactured by Speciali
6. ack the velcro retaining pads Fig 3 2a to prevent them from damaging the cover material To remove the Flip Over Headrest Cover unzip the cover and remove the inner foam DO NOT try and wash the inner foam as it is sealed in a special membrane that cannot be removed under any circumstances to clean the foam simply wipe down the plastic membrane Fig 3 2a For the Bolster Pod and Foot Support unzip the cover and remove the bag of polystyrene balls Fig 3 2b When placing the cover back on the Seat Pod after cleaning note that the inner label is positioned at the top of the seat to ensure correct alignment of the straps and general fit into the Seat ANY DEVIATIONS FROM THE ABOVE MAY AFFECT THE FIRE RETARDANCY OF THE COVER S 3 3 FIRE RETARDANCY Fire retardant materials have been used in the construction of this seating system It is important that no accelerants are introduced to the materials e g Hairspray fabric cleaners deodorants polish etc as this may adversely affect the fire retardancy of your equipment 4 USING THE OPTIONAL FLIP OVER HEADREST The Flip Over Headrest is hung over the back of the P Pod when not in use and placed into position to offer a change of head position if required To use the headrest raise the headrest from the rear of the P Pod Fig 4a and allow to rest in position as shown Fig 4b If the headrest is too low high this can be adjusted by grasping the strap b
7. eed to be in place when the client is seated in the P Pod e g Groin Strap Fig 2c e Adjustments to the position of the seat support on the bean bag can be done by simply holding the seat Support and moving it into a different position e Please note care and attention needs to be taken when placing a client into the P Pod as it is very important that the client is correctly positioned to give maximum comfort and support 3 1 CLEANING THE P POD SEAT During use the P Pod seat will require cleaning The Seat Pod cover can be easily removed by stretching off the pod and passing the pelvic band through the slots With the Seat Pod cover removed the inside surface of the Seat Pod can be easily cleaned using mild detergents The Seat Pod is manufactured from closed cell foam and is inherently waterproof If the Seat Pod remains slightly damp after cleaning simply leave for a short period at room temperature to dry DO NOT PUT THE SEAT NEXT TO A HOT FIRE OR USE EXCESSIVE HEAT TO DRY AS THE SEAT POD IS THERMOPLASTIC AND COULD BE DAMAGED BY EXCESSIVE HEAT THAT COULD AFFECT THE SHAPE OF THE SEAT DO NOT USE SCOURERS OR CAUSTIC SUBSTANCES SUCH AS BLEACH TO CLEAN ANY PART OF THE P POD 3 2 CLEANING THE COVERS For cleaning of removable covers please refer to wash label on the inside of the padded covers To remove the Seat Pod Cover simply stretch off the Seat Before laundering the Seat Pod Cover fold b
8. or to placing the client Fig 2c Note Velcro is only fitted to Pod when some materials are used that do not require it 2 POSITIONING THE CLIENT IN THE P POD e Itis recommended that clients over 20kg are hoisted into the P Pod equipment Manually lifting the client is not recommended e It is important that all carers are aware of the Health amp Safety guidelines for Lifting and Handling e ALL P Pods are fitted with a Velcro Fastening Pelvic Band Before placing the client in the Seat Pod make sure that the Pelvic Band is positioned outside of the seat as this will be difficult to retrieve if the client sits on top of it Fig 1c e Once the client is in the Seat Pod then secure them in place with the Pelvic Band Fig 2a The Pelvic Band should be fastened firmly around the client e IMPORTANT Client s should always have the Pelvic Band fastened when seated in the P Pod When using the hoist make sure that you follow the hoist manufacturer s instructions regarding correct use e On lowering the client into the P Pod make sure that the client s hips pelvis are located as far back as possible into the seat base and that the P Pod is set in a reclined position Fig 2b It may be decided at the assessment to fit additional client strap s to the P Pod to assist with postural control if this is the case then such additional straps harnesses n
9. s Under no circumstances leave anyone unattended when in the P Pod There are 2 types of P Pod Standard and Custom moulded Standard Sized P Pods Symmetrical Standard P Pod seats are available in different sizes and can be used for various clients whose dimensions fall within this size range It is always recommended that assessments for standard P Pods are done with a qualified therapist in attendance if possible Customised The Custom Moulded P Pod is custom made to suit an individual client s postural requirements This will require an assessment by one of our qualified seating specialists It is always recommended that assessments for Custom Moulded P Pods are done with a qualified therapist in attendance if possible Each Moulded Postural Seat is manufactured for a particular individual and must not be used to seat anyone else 1 ASSEMBLING THE P POD Bolster Support The SOS P Pod comes in three basic parts the Pod seat support Bolster Support and Bean Bag Fig 1a Firstly attach the Bolster Support to the Bean Bag mating up the Velcro on both parts or straight to bag depending upon material Fig 1b Place the Pod in place aligning the front strap with the Velcro if fitted on the Bean Bag Fig 1c Secure all fixing straps in place on the Pod Fig 1c amp 1d Having assembled the P Pod set it in a reclined position pri
10. sed Orthotic Services Ltd carry a guarantee on the main parts for 12 months excluding covers and straps which are guaranteed for 3 months when used normally If during this period the product becomes defective and needs repair then please contact SOS please see the end of this users guide for details You can also contact your local wheelchair service regarding any faults requiring attention Outside the warranty period For any goods requiring repair or attention after the guaranteed period then assessment can be made as to the cost of the work required to effect the repair On acceptance of this quotation the work will proceed Misuse or neglect The repairs necessary resulting from misuse or neglect whether within the warranty period or not will be charged for MEDICAL DEVICES DIRECTIVE 93 42 EEC Specialised Orthotic Services Ltd in compliance with the Medical Devices Directive have an obligation to investigate and take corrective action on defective devices To assist us with this procedure we would appreciate your assistance in meeting this obligation by informing us as soon as possible and make the device available for inspection as soon as possible having become aware of a defect We are required to notify the Competent Authority of certain types of incidents within 10 to 30 days As part of our quality system we have established procedures to deal with such incidences and would appreciate your swift notification to us
11. specialised Orthotic Services P POD SEATING SYSTEM USER S MANUAL ALL USER S OF THE EQUIPMENT SHOULD BE AWARE OF THIS DOCUMENT AND ITS CONTENT C E CLASS 1 8 CUSTOM MADE DEVICE ISSUE 7a CONTENTS PAGE lides lt 1 oo nan wees ee ule 1 Safety Notes amp Maintenance 10 rererenenerenenenene neeru nee naene 1 Introduction sw ee ce ee ee eer ee ee ee 2 t Assembling the P Poderes onni le 2 2 Positioning the Client in the P BOA 454 50 eat acarici 4 3 Cleaning the P POO c sie 2 uses suud sta bee E as case ecutanies 5 amp 6 4 Optional Flip Over Headrest rrrrrrererennneneenneneeneneneena nene 6 5 Optional P Pod Mobile Base rrrrnrrrnnrrenneeennenenneenenenn neeme nee 7 6 Optional Free Standing Tray riirrttrrterneseeenneneeenenneenneneeennes 8 7 Optional Foot Support rrrrrrrrrnrrnrrnenternernernnrnnrnnenteeneenernnened 98 10 8 Optional Bean Lap Trayusiisnissaasllai ari 10 9 Optional Activity Frame e somsnsspatidapa tia einstein 11 If You Detect a Fault or Breakage mirreirtteerrrennneeereeenna meene 12 SPECIFICATIONS massa 138 14 CONTACT DETAILS lt lt lt lt ee es vaade antimoni Backpage SAFETY NOTES FOR USE e Make sure the seat is securely fastened to the pod before use e Make sure the pelvic strap and harnesses if fitted are secured
12. uckles and pulling pushing the webbing through the buckles Fig 4c to lower raise the headrest The headrest can be removed for washing the covers etc by squeezing the side release on the buckles Fig 4d and pulling the two halves of the buckle apart Refitting is a reversal of the above 9 USING THE OPTIONAL P POD MOBILE BASE Before placing the P Pod onto the base make sure that the Two foot brakes are applied to the front wheels Fig 5a e Itis ESSENTIAL that the client is removed from the P Pod before placing the P Pod onto the Mobile Base This also applies when the P Pod is removed from the mobile base Place the P Pod into the Mobile Base e Pull the two rear straps over the back of the Mobile Base and secure them in place on the two Velcro pads Fig 5b id Removal is a reversal of the above e To position the push handle at the rear of the Mobile Base release the two locking knobs Fig 5c then rotate the push handle into position and re tighten the two locking knobs The client can now be positioned in the P Pod see page 4 and the brakes released if required for moving The Mobile Base is for Indoor use only and NOT TO BE USED outdoors The Mobile Base should NEVER be used with the client seated for transportation in a moving vehicle Make sure the brakes are applied whilst the Mobile Base is stationary NEVER LEAVE ANY CLIENT UNAT
13. via our telephone fax or e mail details at the end of this users manual 12 SPECIFICATIONS SYMMETRICAL P POD oimensions in mm Frase wero 1 2 a 5 E Hip Width 180 220 250 260 260 270 310 310 360 370 420 Trunk Width 160 190 220 240 250 240 270 270 320 330 340 330 350 350 420 A Overall Length C Overall Height H Front F Min Wheelbase e B Overall Width y Wheel Track e G Max Wheelbase 3 J Rear Wheel Track P POD MOBILE BASE nmensions in mm see a 8 e 5 Pe e 6 50 mat on mo mo sm o mo om n om meam v eo wo wm m oo re tae as o wo om om wo om me eo crue os mol pm A Tray Width P POD LAP TRAY SIZES opimensions in mm mee e ma wam KT B Tray Depth 13 SPECIFICATIONS Cont B Tray Width C Tray Depth C an fl hi 7 Ji e A gt a D M A I D y T J a VA D A mi gt ON O EN lt A P POD TRAY DIMENSIONS in mm A A D D Depth 2 AA S ki il 0 L O T o S o 0 o B Overall Width C Overall Length
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