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1. Statistics Switches to Statistics view Summary Switches to Summary view New Backup Wizard Opens the New Backup W izard Create Like Duplicates a backup item Delete Backup Deletes a backup item Create Shortcut Creates a shortcut to the backup item Properties Opens the Backup Properties window Manage Backup Groups Create a New Backup Group How to create a new backup group 1 When creating anew backup item type a new name that does not exist for the backup group The new group will be created when the wizard is finished 2 When editing backup item properties type a new name that does not exist for the backup group The new group will be created when the window is closed 3 Right click on backup list on the left side and choose New Group The Create a new group window will appear Y ou can enter the name of Name for the new group the group here A new empty group will be created which can be selected later from the Groups combo of the New Backup Wizard or of the Backup Properties window Create a new group Rename a Backup Group Right click on backup list on the left side and choose Rename Group A similar window will appear Y ou can enter the new name and press OK The group will be renamed and it will keep all the backup items it had Delete a Backup Group Open the backup group to see its items Then right click and choose Delete Gro
2. Backup4all Take full control of your backups User Guide For OTB One Touch Backup External HDD enclosure Backup4all User Guide for Backup4all OTB Edition version 2 3 4 by Softland Copyright 2002 2005 Softland This documentation contains proprietary information of Softland All rights reserved No part of this documentation shall be reproduced stored in a retrieval system or transmitted by any means electronic mechanical photocopying recoding or otherwise without permission from Softland No patent liability is assumed with respect to the use of the information contained herein The information in this document is subject to change without notice Although every precaution has been taken in the preparation of this book Softland assumes no responsibility for errors and omissions Nor is any liability assumed for damages resulting from the information contained herein Windows is a registered trademark of the M icrosoft Corporation All other products or company names in this document are used for identification purposes only and may be trademarks of their respective owners Backup4all Take full control of your backups Contents ETO CCT ON serra cnavectaniiaieiasassanaes E EE E 4 CON CEU oae 4 STING S Val Gs rasnega Eni Ei 5 How to Configure a New Backup ccccseeecceeeeeneeeeaeeceseeeeeeeeeeseeseeaeeeeseeeesaeersnesesaesetansges 5 HowTo RNAB IC KUO O rE E a E E E ah EEE 6 How to Mana
3. Clear backup is executed only if 7 days have passed since the first backup increment the full backup e lt Clear backup n 10 gt Clear backup is executed only if the number of file versions is 10 e lt Clear backup d 7 n 10 gt Clear backup is executed if 7 days have passed since the first backup increment the full backup or if the number of file versions is 10 If this action is set then the backup performed is a full backup even if the backup type Is set to incremental or differential Backup4all waits for the program action to be finished before continuing Run only once If this option is set the action will run only once at the next backup execution and the Run program action before backup option will be reset and disabled afterwards Run program action after backup Check this option and select one of the predefined actions or choose a different executable file M ake sure the file path is put between quotes if it contains spaces Backup4all does not wait for the action to be finished before proceeding Available predefined actions e lt Power off gt Shuts down the computer after the backup was executed e lt Log off gt Logs off current user Run only once If this option is set the action will run only once at the next backup execution and the Run program action before backup option will be reset and disabled Backup4all User Guide Copyright 2002 2005 Sof
4. Restore W izard you can restore from a backup item In the first step you can choose the destination the priority of the execution and customize the restore operation if you wish Application Restore Wizard General Choose the directory where to restore files Choose what version of the files to be restored Restore iri Restore execution priority f Use original location f Choose another location cn High priority Restore type f Standard latest file versions Select this option if you want to restore the most recent version of each files Press Nest if you want to filter files to be restored f Custom any file versions Select this option if you want to select the file versions to be restored Press Nest if you want to filter files to be restored Hest gt Cancel Restore in Indicate the place where the files will be restored e Useoriginal location copy files from archive into original location If a file with the same name already exists a confirmation dialog will be shown e Usea different location copy files from archive into a different folder If checked you can select a different folder to restore files from backup Restore execution priority This option will set the restore execution priority compared to the rest of the running processes on your system Setting the priority to Highest priority for example will determine the system to allocate most of i
5. 20 Type The T ype page defines how the source files and folders are stored in backup archive Depending on the backup type this page shows different controls specific for each type Backup4all performs all four backup types full backup differential backup incremental backup and mirror backup The first three backup types generate zip files while mirror backup makes a 1 to 1 copy of the files Full Backup Type All files from source folders that match the file filter will be included in backup Type Follow the description on screen to select an appropriate backup type Use advanced options to customize pour selection Choose next backup type Ful Backup Reset archive bit be Limit maximum number of stored backups to 1 iw Merge stored backups to maintain the maximum limit zip Password Ho password Set Password Zip Advanced Settings Type This backup type is slow on large volumes of data so it is recommended to be done periodically each W eek M onth and in between use other backup types like Incremental or Differential The advantage is that you only need the result of one backup execution to make a full restore The minimum number of backups you can store is 1 Incremental Backup Only files that match the filters and are changed since last backup are added to backup Deleted files are marked as excluded in the backup catalog Type Follow the description on screen to select an
6. EEE ae a te ae eave date aes eet neater eave eveuare cata ness 16 New Backup Wizard and Backup Properties ccccccsececcseeeeeeeeseeeeeeeeeeseeeeeeeeeaneeesaeeetansees 17 General sssesssesrsesrrnsrrrerrrrrrrrr rrtt rr trr Prr P r1NOrENOrENONEEOPEEOPEEEPEEEPEEEPEEEPEEEPEEEPEEEPEEEEEEEEEEEEPEEE EE 18 S100 1E c e A A A E A A A A TT 19 PCS AMON e E T E A 20 TYD EE EEE EE EEEE EE EEE EEEE E 21 PCTS E E E E E E E E E EE erent aunraneiad 25 SCN CU Cl aE E E ET 27 ONGI A 28 SLING e es ese is ees ngs eee 31 Restore WIZarO oerrinne EE E E E TE E E Er 32 Cae e E E A E E E ET A E tert ttt 32 Vor ON a A A A E A E E E E A 33 FF IRONS aer A E E E 33 PS VIEW nnusnsessnesrnurrnnsrrnrrrntrrttrrt orrn errn r1 Prr PrEEPrENPNENPNENONENONENONEEONEEOPEEOPEEEPEEEPEEEPEEEPEEEPEEEEEEEEEEE 34 I a ne er er ee ee 35 FUG FOUNO een eaten vation iointanekae iene ian teniasarteomaneiasianiaaaetenas 36 ODON si case E itty ne ede E enintetetaen 38 Sa e mans tioiaiebeeuianiatnansieheeniari icq oiieiniorknmaivanersaren 38 BACK o PATE 39 EOIN oere O T E E E E A AATA 41 Lan Ua Oea E ee eee E eee eee gee eee ees 42 Oe TOUGH aC tiiearoreruerrenven protege rarureaiemeri rs pcorennesi EE E N 43 Introduction Backup4all is an award winning backup software for W indows It was designed to protect your valuable data from partial or total loss by automating backup tasks password protecting and compressing it to save storage space Its feature rich and intuitive inter
7. about the latest backup performed and calculates statistics about the next backup based on the current backup item configuration Summary View Y ou can activate the Summary view by e pressing the Summary button from the toolbar e selecting from the View menu the Summary menu item e pressing the F4 keyboard shortcut This view provides a text description containing all the Running Backups e3 configurations made for a backup item Y ou can copy this text description and put it in a file for later use Type the backup name Fe O E Select running backup R unn i ng B ac ku ps This window can be opened from the Tools menu Running Backups menu item or by pressing the CTRL B keyboard shortcut B ackup4all can process more backup items at the same time Running Backups window shows these processes Refresh Cancel If there are many backups listed you can search for a backup item by typing its name in the field on top of the window To go to one backup item select it from the list and click the Open button or press Enter This will close the window and select the chosen backup item Click the Refresh button to refresh the status of the backup items If a backup is finished it will not be shown in the list anymore Cancel will close the window Test This window can be opened from Action menu by the T est menu item or by pressing the F9 keyboard shortcut It lists all the available information about the bac
8. current expanded backup items group only empty groups can be deleted Create Shortcut for Group creates a shortcut to the current expanded group Exit exits the application View menu Lo Explore F2 switches to Explore view same as the toolbar button Statistics F3 switches to Statistics view same as the all toolbar button Summary F4 switches to Summary view same as the toolbar button Open Destination Folder opens Windows Explorer showing the contents of the destination folder If the destination folder does not exist the menu item is disabled Item Logs alist of the available logs e Last Backup Log shows the latest backup log for the selected backup item If there is no log file the menu is disabled e Last Restore Log shows the latest restore log for the selected backup item If there is no log file the menu is disabled e Last Test Log shows the latest test log for the selected backup item If there is no log file the menu is disabled e Open Log Folder opens Windows Explorer showing the contents of the log folder View Application Log shows the application log If there is no log file the menu is disabled Restore default layout restores the application windows size position and columns Properties CTRL P opens Backup Properties window same as the Sam toolbar button Actions menu Backup F6 starts the
9. double clicking on a bkc file Y ou can also recreate the backup item by opening the bkc from the main menu Once the backup item is created it will be displayed in the left side of the application main window On the right you will see the content of the backup files and folders depending on the chosen view Backup4all User Guide Copyright 2002 2005 Softland 5 How to Run a Backup Item To start a backup click the Backup button from the application toolbar Or you can go to the Explore view and press the Backup button beneath the folder tree During the execution of the backup the Backup image appears in front of the ae backup item If the backup is finished successfully without errors and warnings D the backup item s icon will be restored e ni anil If one or more files could not be backed up not enough user rights files were locked by other applications etc then the W arning image appears in front of the a backup item after the backup completion Read the log files for details about the ee files that were not backed up The icon will disappear when the backup is executed again and all files were backed up If an error occurred during backup and the backup was aborted the Error image A appears in front of the backup item Read the log files for details about the errors The icon will disappear when the backup is executed again and the execution is Oi Pictu successful How to Mana
10. simply clicking on the appropriate column header The files are sorted within their folders Size or M odified columns can be hidden if you right click on the column header and uncheck the column There are five buttons on top of the tree that help you show hide files depending on their status If pressed files that will be added to the backup are shown in the tree All files with this status will have picture in front of them If pressed files that have not been changed since last backup are shown in the tree All files with this status will have picture in front of them f pressed files that have been changed since last backup are shown in the tree All files with this status will have picture in front of them f pressed files that are already present in backup and are now excluded by new changes in file filter are shown in the tree All files with this status will have picture in front of them If pressed files that have been deleted from hard disk are shown in the tree All files with this status will have picture in front of them If pressed all directories in the tree will be expanded For a large number of files and directories this operation can take a longer time Press the ESC key to stop the process If pressed all directories in the tree will be collapsed x a lili cc If you do not want to see empty folders when clicking on Expand all check Hide empty folders on expand all in
11. the Options window and click Expand all again The tree will show only folders containing at least one file There is an easy way to search for afile in the files and folder tree simply start typing the file s name and the matching file name will be selected Only files that are visible in the tree are found so if you want to search in all files you have to do an Expand all first If you want to see only the backed up files press these buttons only E forthe files that will be added to the next backup press m If a file is selected in the tree at the bottom of the view you can see the list of the file s versions from the backup Information provided for each version e Type Type of the Backup Each of the backup types is represented by a descriptive icon wd Full f Incremental L Differential GI M irror Ver File version number Bck No Number of the incremental backup Backup Date Date and time when the version was added to the backup Status Status of operation performed on that file version Size Size of the file version M odified Date and time when the file version was modified at backup execution Attributes Attributes of the file at backup execution This column is hidden by default Bkc Label Label of the backup increment This column is hidden by default The versions in the list can be sorted by clicking on the column headers The right click menu on the column header provides a handy wa
12. the current comparison criteria and the information from catalog file to detect if a file was modified or not since the last backup B y default this option is not checked Limit maximum number of stored backups to At each backup execution a new backup number is created In time backup numbers can grow This option will ensure that the maximum number of stored backups will not exceed the specified number The system will delete some of the older backup numbers keeping the recent ones and ensuring backup integrity The number of stored backups varies from 1 or 2 or 3 depending on current backup type to the specified number M erge stored backups to maintain the maximum limit This option is enabled when the first option Is set This option is important when you do not want to lose intermediate backups The system first tries to delete older backup numbers If this is not possible because it will damage backup Backup4all User Guide Copyright 2002 2005 Softland 22 integrity then the system will merge several backup numbers into one M erging backup numbers is time consuming because the zip files for the merged backup number are recreated These two options will not be taken into consideration if you make your backups on removable media Let s take an example Suppose there is an incremental backup with 10 backups backup number 1 is the oldest full and backup number 10 is the newest Backup numbers 2 10 are all increm
13. 3 times for scheduled backup wait 10 seconds between retries Options iw Show tray error icon mw Burn COIDYD using internal ASPI Eject CD DVD after backup iw NTFS daylight saving correction fignore 1 hour time delay iw Warn before completely erasing a disk mw Show warnings dialog at the end of the backup sk For a new disk before backup iw Show disk label message after writing a disk i Show file warnings cancel _ Backup4all User Guide Copyright 2002 2005 Softland 39 W hen destination not ready The options from this group only affect scheduled backups The first number Retry indicates how many times the application tries to access the destination location if it is not available B y default this option is set to 3 attempts The second number Wait indicates how much time to wait between two consecutive attempts to access the destination location By default this option is set to 10 seconds Show tray error icon The error icon appears when the application is minimized to tray and a backup has failed to run The error icon will blink over the default B ackup4all tray icon Uncheck this option if you do not want to see the error icon in the tray By default this option is checked Burn CD DVD using internal ASPI This option is not used in the OTB edition Eject CD DVD after backup This option is not used in the OTB edition NTFS daylight saving correction ignore 1 hou
14. Backup4all User Guide Copyright 2002 2005 Softland 34 Summary This is the last step of the R estore W izard It shows a summary of the options you chose through the wizard Application Restore Wizard Summary Restore is completely configured Press Finish to restore files Destination Files will be copied in orginal location Restore type Partial restore Only wersionfa from 28 04 2004 12 16 41 Filters Mar Include filter Attributes archive attribute AND Size gt 100 KBytes AND Access date and time lt gt 28 08 2003 12 16 59 Exclude filter not enabled Finish Cancel This step shows a text description with all configurations made for the restore process Y ou should read and check if the configuration made is what you need Y ou can select all text and put it ina file for later use Press Finish to start restoring files Backup4all User Guide Copyright 2002 2005 Softland 35 File Filtering This window is shown every time a file filter restriction is to be added or modified It can be called from the M ain filter pages of the New Backup Wizard Backup Properties window and Restore W izard or from the Override window of the Customized filter pages File attributes This section allows the user to specify file File attributes attributes i read only M archive system hidden e read only if checked files with read only W File dates attribute
15. One Touch Backup This page of the Options window contains the settings for the One Touch Backup functionality This is not supported by Windows 95 or Windows 98 First Edition Some USB enclosures have a button to start the execution of an associated program If you have such a device you can configure B ackup4all to execute a backup item or a backup group when this button is pressed If your One Touch button device is not detected by Backup4all then you should check the steps from the How to Add USB HDD Drives as Backup Destination section If everything is OK then it seems B ackup4all is not natively compatible with the device In this case you could use the command line parameters to create a command that can be associated to the One Touch button of your device Options One Touch Backup Some USB enclosures have a button to start the execution of an associated program IF you have such a device you can configure Backup4all to execute a backup item or a backup group when this button is pressed Please connect your USB enclosure and make sure itis ready Press Detect button bo check if it is compatible with the One Touch Backup feature of Backuptall Detect Enable One Touch Backup support On One Touch Backup s Detect Please connect your USB enclosure and make sure it is turned on and ready Press the button to check the compatibility with the One Touch Backup feature If there
16. ame E nter the name of the backup item This name will appear in the backup item list right under the chosen picture The field is mandatory The name of the backup item is closely related to the name of the subdirectory in destination that contains zipped and mirrored files and to the name of the catalog That is why when you rename the backup item the name of the catalog and the name of the subdirectory from destination are also changed if possible If the destination ison LAN or HDD the name of the subdirectory and the name of the catalog are always changed except for the case when you do not have enough permission to rename or some files are locked If the backup item has not been run yet then the catalog and the subdirectory will be created with a name similar to the backup item at first backup item run Group Select the group where you want the backup item to appear If no group is available or you want to define a new group just type the name of the group and it will be added The field is mandatory Image Select an icon from the list This icon will be shown in the Backup List Y ou can add anew image by clicking on Add images button Only Windows icons files with ico extension or bitmaps files with omp extension can be added to the list To remove an image from the list you have to select it and then click on Remove image button The image is mandatory Description This field should contain a text describin
17. an change this using the Open button from the right If you press the Play button you can hear the selected sound file Error It indicates the sound that will be played when the backup has failed because of an error The default sound is lt A sterisk sound gt but you can change this using the Open button from the right If you press the Play button you can hear the selected sound file Backup4all User Guide Copyright 2002 2005 Softland 30 Summary This is the last step of the New Backup Wizard It shows a text description with all configurations made for the new backup item same as the Summary page from the main window This page is not part of the Backup Properties window New Backup Wizard Summary The new backup is completely configured Press Finish to create tt General Backup name My Pictures Group name Mew Group Source s C Documents and Settingsirsi My Documents My Pictures Destination Drive D Drive type local Folder D itesti Catalog O bestiMy Pictures bkc Backup bype Type Differential Limit number of stored backups 2 Merge increments Yes Make Full backup when differential zip size exceeds 50 of Full backup Previous Cancel Y ou should read and check if the configuration made is what you need Y ou can select all text and put it in a file for later use Backup4all User Guide Copyright 2002 2005 Softland 31 Restore Wizard General Using the
18. appropriate backup type Use advanced options to customize your selection Choose next backup type Incremental Backup Reset archive bit iw Limit maximum number of stored backups to iw Merge stored backups to maintain the maximum limit fip Password No password Set Password zip Advanced Settings Backup4all User Guide Copyright 2002 2005 Softland This backup type is usually very fast but it has the disadvantage that you need all the increments to make a full restore At the first backup execution the bkc file catalog file was not created yet so the application will perform a full backup This is necessary because otherwise you could not make a full restore The minimum number of backups you can store is 3 one full and two increments 21 Differential Backup Type Only files that match the filters and are changed since last full backup are added to backup Deleted files are marked as excluded in the backup catalog Type This backup type is faster Follow the description on screen to select an appropriate backup type than full backup but not Use advanced options to customize Your selection that fast as incremental Set mci Thess Se Bo o latest full and the latest W Limit maximum number of stored backups to differential to make a full restore At the first backup 2 iw Merge stored backups to maintain the maximum limit execution the catalog was not created yet so the Zi
19. ays it will not be executed Onetime only Execute backup only once at the specified start time The scheduler is running only when the B ackup4all is running Y ou can start B ackup4all at Windows startup to make sure the schedulers are always active using the Automatically start application at Windows startup option from the Options window Backup4all User Guide Copyright 2002 2005 Softland 27 Advanced The Advanced page defines volume label comparison criteria backup priority actions and sounds related to the backup execution Advanced Specify the volume label Select an action to be performed before and after the backup process volume label Comparison criteria Backup execution priority m Change criteria i i W Use default labeling Size Re modified Normal priority Ask For backup label before execution W Test after backup Actions Sounds iw Run program action before backup Run only once lt Clear backup cy mw Run programfaction after backup Run only once lt Power off gt cy Volume label prefix The prefix can be maximum eight characters long This option is useful only for removable media like CD DVD ZIP disks floppy disks etc Use default labeling If this option is set the system will generate labels for each removable media with the following pattern lt BACKUP NAME gt lt DISK SPAN gt lt BACKUP NUMBER e lt BACKUP NAME gt isthe name of
20. backup process for the selected backup item same as the x toolbar button Restore F 7 starts the Restore wizard same as the bd toolbar button Test F7 opens the Test Backup window same as the toolbar button Backup4all User Guide Copyright 2002 2005 Softland 11 e Cancel F8 cancels the backup test or restore process same as the toolbar button e Backup lt Name of group gt Group starts the backup process for each backup item in the Opened group one backup item at atime Backup items are executed in the same order as visible in the backup group e Refresh F5 refreshes Explore view Tools menu e Options opens the Options window e Running Backups CTRL B opens the Running backups window e Erase CD DVD opens the Erase CD DVD window not available in OTB edition Help menu e Contents opens the help file e Backup4all on the Web visit the application homepage e Support Request starts anew email message that will be sent to the support team e How to Upgrade provides information about where and how to buy the application on OTB edition e Register opens the Register Backup4all window e About Backup4all opens the A bout box of Backup4all Backup List The list of all defined backups is visible in the left side of the application main Backupsall window The backup items are grouped into groups for easy handling Fi
21. cheduler and define the time interval between two consecutive backups iw Enable scheduler Start date Start time 2 14 2006 15 09 f Periodical a Every a dayish Daily Weekly a hourts f Monthly by week 20 gt minutes f Monthly by day f One time only Periodical Set the period of time between two consecutive backup executions in days hours and minutes The backup is executed first at the specified start time Daily Set the frequency of the backup in days every day or every two days etc The backup is executed first at the specified start time W eekly Select the frequency of the backup in weeks each week or every 2 weeks etc Check the week days when you want the backup to be performed and uncheck the days when it should be skipped The backup is executed first at the specified start time M onthly by week Set the frequency of the backup in months by weekdays each month or every 2 months etc Set the execution of the backup in weekdays which are related to a month like first M onday in every month The backup is executed first at the specified start time M onthly by day Set the frequency of the backup in months by days each month or every 2 months etc Set the execution of the backup to a particular day of the month Day numbers are from 1 to 31 The backup is executed first at the specified start time Not all months have 31 days If you schedule a backup item on invalid d
22. ckup item is created the default backup type is differential Y ou can further customize your backup If you click the Next button after the Destination page instead of Finish 4 Type Select the type of the backup full incremental differential or mirror and set type and compression related options 5 Filters Filter the source files indicating what files and folders to be included or excluded from backup 6 Scheduler Schedule the backup item for unattended executions 7 Advanced Set advanced options like comparison criteria automatic test and actions before or after the backup sounds Backup4all provides extended information about the backup which can be consulted before the backup execution Y ou can switch between views by pressing the following buttons from the application toolbar ee Explore shows files and folders for the backup item oll Statistics shows statistics about the latest backup and the next backup Summary shows configuration Information about the backup The wizard creates an ini file with the same name as the backup item in the I niFiles folder under A pplication Data Softland B ackup4all from your profile In addition a backup catalog file bkc is created in the specified destination M anually modifying bkc or ini files may result in corrupted backup items and the impossibility of restoring the data you backed up A backup item is automatically created when
23. e list box on the left side If a restriction is added with two or more file patterns files matching any of the patterns are selected Select an existing file extension from the combo and click on the lt button to add it or if the pattern does not exist in the combo just type it and add it to the list with the same button Backup4all User Guide Copyright 2002 2005 Softland 36 File name patterns can include x it matches one or more letters it can be any letters For example a doc matches all files that start with a and have doc extension 2 it matches only one letter it can be any letter For example a do matches all files that start with a and have any extension composed of three letters the first two being do Filesize This section provides the possibility to build restrictions based on the file size Example Suppose you want to backup all pdf files accessed in the last month and all doc files modified in the last week but you don t want to backup system or hidden files Here are the steps to define this filter starting from the default filter 1 2 3 Add a new restriction in the include filter define and add pdf file pattern and set accessed date to be greater or equal with one month ago then click OK Add anew restriction in the include filter add doc file pattern and set modified date and time to be great
24. ed up These labels are visible on the V ersions page of the Restore W izard and in the list of file versions in the Explore view Test after backup If this option is set Backup4all will test the resulting backup for data integrity after every backup process Only the latest backup number will be tested after the backup execution If you wish to test other backup numbers you can do so from the T est Backup window Actions For each backup item you can set an action to be executed before backup and another one after backup There are several predefined actions and you can also set there a path to afile If this is an executable exe com bat etc Backup4all will run it if it is another type of file txt doc etc the application will open that file Y ou can run complex scripts by building a bat file and run it before or after backup Run program action before backup Check this option and select one of the predefined actions or choose a different executable file M ake sure the file path is put between quotes if it contains Spaces Backup4all waits until the action is finished before proceeding with the actual backup process The lt Clear backup gt predefined action deletes the bkc file and all zip files associated with the current backup item Y ou can customize it with the following parameters can change the numbers as necessary e lt Clear backup d 7 gt
25. ental If you limit the number of stored backups to 5 and do not set M erge stored backup to maintain the maximum limit option the system will first make a new incremental backup 11 based on the first full backup and then it will delete backup numbers from 2 10 Only 2 backup numbers will remain 1 and 11 In this case backup number 11 will contain all the differences since the first full So the maximum limit 5 is respected but you could lose intermediate file versions For example a file could have versions in backup number 2 8 and 10 but only the version from 10 will be present in backup number 11 If the file would have changed since backup number 10 then the new version would be added in backup number 11 If you limit number of stored backups 5 and set M erge stored backup to maintain the maximum limit option the system will first make a new backup 11 with the differences since backup number 10 and then it will merge backup numbers 2 8 into backup number 8 keeping the most recent version of each file present in those backup numbers Finally the system will keep backup numbers 1 8 9 10 11 a total of five as you configured M erging is not necessary when you have only backup numbers of type full or differential The application uses an algorithm to minimize the number of backups that have to be merged The algorithm works with mixed types of backups full incremental differential too Zip Password This feat
26. er or equal with one week ago then click OK Check Use exclude filter Add anew restriction in the exclude filter check File attributes and the System checkbox then click OK Add anew restriction in the exclude filter check File attributes and the Hidden checkbox then click OK Backup4all User Guide Copyright 2002 2005 Softland 37 Options General This page of the Options window contains general settings for Backup4all Options If Show explorer icons One Touch Backup Bi tite eaters Close bo tray if Warn if active schedulers when exiting application i Automatically start application at Windows startup Hide background image Sort backup items alphabetically in a group Ii Hide empty Folders on expand all Turn off path parsing available only on NT operating systems Measurement unit i Auto KBytes tt tists Temporary Folder Cr Temp s Show explorer icons If checked a small icon is shown for each file in the E xplore view The icon is the standard icon associated with the type of the file Y ou will see the same icons as in Windows Explorer If the Explore view contains a large number of files you can uncheck this option to show files faster By default this option is checked M inimize to tray Check this option if you want to show Backup4all in the system tray when the application is minimized If unchecked the application is minimized normally to the Window
27. es of the wizard and the properties General window are the same just Enter the name of the backup and choose the group where the backup that in the New B ackup Will be placed You can assign an image and enter a description Wizard you mu st step Name Gi through them ina New Backup iW specified order while in the Backup Properties window you Can access all pages from the list on the left side of the window lt gt New Backup Wizard Choose image jes Another difference Is that Description the New B ackup Wizard has an extra Summary page with the Same information as the Summary view of the backup item Cancel Pictures Backup Properties i General i Enter the name of the backup and choose the group where the backup General Will be placed You can assign an image and enter 4 description Mame EE a Ee Re aCe ee lee BASES Choose image Gddimagets Destination Bo Med Pines eae AA Remove image Advanced Cancel Backup4all User Guide Copyright 2002 2005 Softland 17 General The General page defines the appearance of the backup item in the backup item list General Enter the name of the backup and choose the group where the backup Will be placed You can assign an image and enter a description Mame Group New Backup Samples Choose image Add imagets Remove image lt Lil gt Description N
28. existing catalog Professional Edition From the OTB edition you can select as destination only the compatible USB devices the Local and LAN options are not visible M ake sure you can write in the destination and the selected folder you have the proper rights and the media is not write protected For each backup item a backup catalog bkc file is created in the destination folder or you can select an existing okc file To select an existing catalog select the folder where the bkc file is located check Use existing catalog checkbox and select the bkc file from the list Setting two or more backups on the same backup catalog is not allowed A bkc file contains following information e Full backup item configuration files and folders filters scheduling backup type etc Usually this configuration is set in the New Backup Wizard or the Backup Properties window e Files and folders that have been added to backup If you lost your backup item from backup item list and you want to continue with an existing bkc file the easiest approach is to double click on the bkc file A new backup item configuration will be added to the backup list and the configuration of the new backup item is copied from the bkc file Another way to do the same thing is to open the bkc file using Open Backup from the File menu Backup4all User Guide Copyright 2002 2005 Softland
29. ey are accessible from any file manager like Windows Explorer Backup4all User Guide Copyright 2002 2005 Softland 24 Filters The Filters page defines files filters to be applied on backup sources Only files and folders that match the filters will be added to backup There are two kinds of file filters e Main filter applies to all files and folders indicated as sources of the backup item e Customized filter allows you to override the main filter for a folder and its descendants Main Filter The main filter is composed of an include filter and an exclude filter By default all files are included and the exclude filter is deactivated The system selects only Filters Main filter applies to all sources directores Press Customize if you want to files that match the include specify different file filters for subdirectories filter and do not match the exclude filter This means Man Customize the exclude filter is more powerful if a file satisfies Use include Filter Add Edit both include and exclude 9 Same docl bropl html filters it will not be processed by the system Include and exclude filters are composed from filter i Use exclude filter Add Edit restrictions Two or more Modified date lt 1 1 2003 filter restrictions in the include filter means that a file must satisfy at least Ai gt one restriction to be included Two or more filter restrictions in the exclude filte
30. face makes this backup application easily accessible for both beginners and professionals Backup4all performs all four backup types full backup differential backup incremental backup and mirror backup Using the wizard you can easily set up any backup configuration you wish Y ou can define powerful file filters and schedule your backups any way you want Once a backup is performed you can see what files changed since the last backup using the explorer like tree view or you can read the statistics about the next backup execution U sing the context menu from the tree you can run standard actions associated with the file type Backup4all creates standard zip files This means that your data is not at the mercy of the backup utility itself You can access it with any zip compatible utility The backup software tests the backed up files automatically to ensure the backup is safe and correctly executed uses CRC32 Backup4all keeps track of file versions Y ou can easily restore any version of files or a whole folder filter the files to be restored or use the restore wizard of the backup application Backup4all OTB Edition backs up from local disks to compatible USB hard drives If you wish to back up from any drive letter including mapped network drives and UNC paths and to use the built in CD and DVD burner you should upgrade to Backup4all Professional Edition Backup4all is compatible with Windows 95 98 M e NT 4 0 2000 X P 2003 Server and requ
31. g what the purpose of the new backup item is Backup4all User Guide Copyright 2002 2005 Softland 18 Sources The Sources page defines what files and folders will be parsed by application for adding them to the backup Sources Specify directories and files that will be stored in the backup Use check bores to exclude directories and files from backup process Filet Folder Size Modified E G Ci Documents and Settings Ci My eBooks vw My Music r g5 DEFAULT PLS 208 bytes 12 1 2003 11 38 18 AM w E Desktop ini 178 bytes 11 4 2003 5 07 56 PM r om Sample Music Ink soy bytes 1142003 5 07 50 PM v re My Pictures w Desktop ini 160 bytes 1142003 5 07 56 PM v E Open brp Ge bytes 11 20 2003 12 57 14 PM w S PlayError bmp FEBS EB 11 19 2003 12 18 06 PM r E RestoreEmpty brp 140 33 KB 11 17 2003 9 29 14 PM i Add directory Add File Remove Check all Uncheck all Y ou can add a whole folder by pressing the Add directory button add only one file by pressing the Add file button remove any file or folder by selecting it and pressing the Remove button exclude subdirectories and files from backup by un checking the item Check all selects all files and folders Uncheck all button deselects all files and folders Y ou must add at least one file or directory in order to continue with next step of the wizard If the source drive is missing like when the USB hard drive
32. ge Backup Items Copy an Existing Backup Configuration Y ou can use Create Like button ei from the application toolbar to create a duplicate of the selected backup item then you can then modify the configuration of the newly created backup item Modify a Backup Item Configuration First you must select the backup item you wish to modify Then press the Properties button im from the application toolbar This will open the Backup Properties window Another possibility is to choose Properties from the right click menu on the backup item Then go to the page with the properties you want to change Delete a Backup Item Select the backup item you want to delete and click the Delete button 2 from the application toolbar Another possibility is to choose Delete from the right click menu on the backup item Files and folders from the source and destination will not be deleted by any of these operations Backup4all User Guide Copyright 2002 2005 Softland 6 How to Restore from a Backup W ith Backup4all you can do the following restore operations e full restore filtered restore restore all the files from a folder restore the latest version of a particular file restore the latest version of multiple selected files restore any version of a particular file To make a full or a filtered restore start the R estore W izard by pressing the Restore button from the application toolbar Y ou can restore to the or
33. ge Backup ltemS iaiisnistnensiasctasveintaiadesncraideasteinininenaisaantnivieinwtiivannahineevaiiiaunie 6 HOW t Restore froma BACKUD 2 vicsaisissniniricnwiaicinansncamsavanisteiaiaiapansniniadedeisianasigaveeneiarenians 7 HOW to Testa Backup 00 cceccccececcseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeaeeseseeeesaeeseaeesesaesstanees 7 How to Password Protect a BACKUP ccccceeecccseeceeeeceeeeeeeeeeeeseeeeeeeesesnesesaeeetsneeesaesetaness 8 How to Add USB HDD Drives aS Backup De Stination cccccssceceseeeeseeeeeeeeeeseeeesaeeeransees 9 How to Configure One Touch Backup ssssssssrserrnsrrnerrnnrrrnsrresrrnsrrnerrnerrnerrrerrrerrrerrrerrrerne 9 How to Use One Touch BACKUD sisssierinasicrsisnetnertpsntradeenstasnteiassacanntencniasanianTeecenetacniain 10 System Tray ICON ee 10 Main WINKOW ssssssssssrnesrnnsrrnrrrnsrrnsrrntrrtttrt ttrt rrn rrt PENE PrEEPEEEPNENPEEEONEEONEEONEEOPEEOPEEEPEEEPEEEPEEEE EEES 11 CONN U ee E E E casmannenenransannnawentraaartnten 11 Pac E A E A E 12 Manage BackUp GOUD S irsnceei anra EE AAA E EAEE aE 13 EXPO VIEW ca R A E EEEE 13 Statistics VIQW cccccescccsseeccseceeeeeceeeerseeeseeeeeeeeeeseeeeeaeeeeeeeeeeaeeeeseueetaaseeseseetaasetsnssenaesetagsegs 15 Summan VIEW sicranaacnanensaaqemaassananenenoniahensdunnatamedaaniensincetausdaushanunenepetancimianemgennatatentins 15 RUNNING BACKUP ecen in terrentueneioinieietadtGetviom iad get in ianianien imate 15 Tata cote ws eine cascode ee ornate
34. have to configure it as explained in the previous step Once you are up and running you will just have to push the One Touch button and the selected backup item or backup group will be executed If Backup4all is not started it will start automatically If it is already started but minimized it will show a popup window or the main window while backing up depending on the settings from the Options window W hen the backup finishes B ackup4all is minimized if the Hide when finished option is checked If the main window of the application was already open when the One Touch button was pressed the Hide when finished option will be ignored System Tray Icon When is Backup4all Shown in the System Tray Backup4all is minimized to the system tray when the M inimize to tray option from the Options window is checked and the user minimizes the main window When the Close to tray option is checked the tray icon is always shown The popup menu of the tray icon allows to e Open Backup4all shows application main window e Backup Group lists all the existing groups to back them up ca oe without opening the application interface Eee e Exit close the application completely and remove it from EN KJS system tray Open Backup4all Tray Icon Hints W hen backups are executed restored or tested the tray icon is animated and the name of the backup items are shown in the hint with the c
35. iginal location or to a different location of your choice Y ou can restore the latest version of a file several selected files or all files from a folder by selecting the files or folder in the Explore view right click and select Restore Latest Version or Restore Latest Version To If you want to restore a particular file version switch to the Explore view select the targeted file in the tree right click on a file version from the bottom list and choose Restore or Restore to Beside files folder information is also added to backup so a restore process can recreate the original folder structure How to Testa Backup W ith Backup4all you can e test one or more versions of a backup you can select any version for testing e automatically test latest version of a backup at each backup item execution To test a selection or all the versions for the selected backup item open the T est Backup window by pressing the T est button E from the application toolbar In the test window select the backup versions you wish to test and press the T est button W hile performing the test operation the Test image appears in front of the tested backup item Application To test automatically after backup you should open the Backup Properties window by pressing the Properties button n after backup option from the application toolbar Go to the Advanced tab and check the T est appears i
36. ile in the selected backup Increments will be restored If you select all backup increments then i jaras a full restore is lt Previous ant gt Ae Cancel standard restore Filters This is the second step of the Restore W izard for standard restore types For a custom restore type this is the third step Y ou can filter the files to be restored Its behavior is the same as the Filters page of the Application Restore Wizard Filters New Backup Wizard Only files from backup that match this file filter will be restored or the B ackup Properties window van ements Y ou can learn more about filters reading that i Use include filter Edit Spates section 00 Bytes cess date and time lt gt 28 08 2003 12 16 59 Use exclude filter Exclude no files lt Previous Hest gt Finish Cancel Backup4all User Guide Copyright 2002 2005 Softland 33 Preview This is the third step of the Restore W izard for standard restore types For a custom restore type this is the fourth step The purpose of this step is to show a preview of the files that will be restored and to allow further customization of the files to be restored Application Restore Wizard Preview Further customize the files you want to be restored using the checkboxes The items displayed in red have override filters applied HERE SE Modified iL Sra area Ma ioe RS 5 ts E Des
37. ires approximately 6M B of free disk space Contact Us Support Get the latest version of Backup4all from http www backup4all com Before asking for support please read the F A Q section and the help file carefully Send technical support requests to support backup4all com Sales For information about registration and sales or if you are interested in the distribution of Backup4all customization or any kind of cooperation with Softland please contact us at sales backup4all com Address Softland SRL str Dorobantilor nr 89 ap 44 Cluj Napoca 400609 Romania Tel 0040 364 401337 Fax 0040 264 411336 Time zone GMT 2 Backup4all User Guide Copyright 2002 2005 Softland 4 Getting Started How to Configure a New Backup M To create a backup item configuration click on the New Backup W izard toolbar button mm For each backup item you must specify at least its name sources files and folders and a valid storage destination the rest of the options are not mandatory These are the steps you must perform in the N ew Backup W izard 1 General Enter the name of the backup on the first page and click next Y ou can select a group here or create a new group 2 Sources Select the files and folders you want to back up sources of the backup and click next 3 Destination Select the folder where these files and folders will be stored destination to the backup and click Finish W hen anew ba
38. is at least one compatible device a message will be shown listing all the disk partitions drives on the devices Y ou will be informed if there are no compatible devices In this case the Enable One Touch Backup support option will have no effect even if it is set Enable One Touch Backup support Use this option to enable the One T ouch Backup functionality If the option is set you can choose which backup item or backup group will be executed when the One Touch button of your USB device is pressed Sometimes when the backup item or the backup group is deleted or renamed the target backup cannot be executed In this case a dialog will be shown asking you to select create a new backup select another backup or disable the One Touch Backup functionality By default this option is checked in the OTB edition On OneTouch Backup Y ou can control the behavior of the application when the One T ouch button of your USB device Is pressed The application can show a tray popup the main window or nothing By default this option is set to show the main window in the OTB edition Backup4all User Guide Copyright 2002 2005 Softland 43
39. is disconnected a warning message is shown containing the list of missing drives The user can choose A bort to stop the backup process Retry to check the drive again Ignore to mark the source folder as deleted and continue with the next sources If the scheduler starts the backup then the system will retry as many times as set in the Options window and if still not possible to access the drive it will abort the backup process From the OTB edition the network drives are not accessible Try to keep the number of checked files and folders greater than the number of unchecked files and folders backup process will run faster this way Backup4all User Guide Copyright 2002 2005 Softland 19 Destination The Destination page defines where the backup archive will be stored Backup4all OTB Edition Destination Specify the directory where to store the backup Select an existing catalog can back Up only to USB IF wou want to add files to a previous backup hard drives If you want to use other destinations like need the Full version Go bo wew backupall com For details local hard drives CDsor DV Ds floppy disks ZIP This edition can backup only to OTB USB devices To use other backup destination you Destination drive Folder where to perform backup TE drives mapped network T drives UNC network Enable disk spanning on this USB device drives you have to upgrade to Backup4all Catalogs in destination directory Use
40. ktop ee e C oso MB Ar 0z 2004 16 18 10 v FORM 1 62 KB 21 03 1997 13 18 18 v za FORM 421 KB 08 05 1997 22 31 00 e a FORM 24 58 KB 26 04 1997 22 58 26 v forme 1 47 KB 15 12 2003 16 30 20 v e mgdbd 347 KB 01 09 2003 10 23 04 3 0 2 E file_id diz 379 bytes 16 02 2004 11 14 22 7 E Read 4 61 KB 2010 1959913576 7 Ma setun 3A7 AAKA 20101999137 540A 7 be Reset to filters p lt Previous Next gt a Cancel For a custom restore type files and folders shown in the tree are calculated based on selected backup versions Files that have not been backed up in the selected backup versions will not be shown in the tree Selecting all backup versions in a custom restore type is the same like making a standard restore Each file and folder in the tree has a checkbox in front of it Initially the checkboxes state is determined by the file filters that have been previously defined If a file or folder was excluded by the file filter it will not be checked Only the checked files will be restored Y ou can alter the state of the checkboxes to indicate whether the file or folder will be restored or not The items displayed in red have Override filters applied R eset to filters e Reset Node this option resets the selected folder and subfolders check state to the state determined by the file filters e Reset Tree this option resets the entire tree to it s original check state as determined by the file filters
41. kup versions of the current backup item Application Test Backup Select the backup numbers you want to test from the following list Type Backup No Backup time ney kie No iT otal size Labels 20 04 2004 12 16 4 Ha 26 98 MB Final Release 20 04 2004 12 16 28 117 KB 20 04 2004 12 16 16 r335 KB 20 04 2004 12 15 14 aji 26 01 MB Hercules Milestone 20 04 2004 12 15 01 O bytes 20 04 2004 12 14 42 146 bytes 26 04 2004 12 13 55 26 01 MB Starting point Priority _ Moral priority Cancel Y ou can select the backup versions you want to be tested using multiple selection on the list use SHIFT and CTRL Keys to define the selection Some backup versions created with older releases of Backup4all cannot be tested T hese versions are disabled and cannot be included in test selection Using the priority slider you can set the test execution speed compared to the rest of the running processes on your computer To test the selected versions press the T est button or press Cancel to close the window After finishing the test a message Is shown with the test results If the test did not finish without errors you can check the log file for more information about the corrupted files Backup4all User Guide Copyright 2002 2005 Softland 16 New Backup Wizard and Backup Properties Using the New Backup Wizard you can create a new backup item With the Backup Properties window you can modify backup items The pag
42. le View Actions To configure a backup item s appearance icon and label in the backup list you have to open the Backup Properties window switch to the General tab change the name of the backup item choose the group of the backup item and select a backup item image By right clicking on the backup list you will get the following menu Backup Fe Available actions are peers N e Backup starts the backup process for the currently selected backup item Test F3 Eea e Restore starts the restore process for the currently selected backup item e Test starts the test process for the LaTe Backup New Group Group New Group currently selected backup item Rename Group e Cancel aborts current backup process Delete Group e Backup lt Group Name gt Group Create Shortcut for Group executes all backup items from the group P Explore F2 een F3 e New Group Adds a new group nan F4 e Rename group Renames the selected group New Backup Wizard Ctri h e Delete Group Deletes the selected B f i S Create Like sana group and all its backup items e Create Shortcut for Group Creates a shortcut to the group Create Shortcut i Delete Backup Ctrl Del om Properties Ctrl P e Explore Switches to Explore view Backup4all User Guide Copyright 2002 2005 Softland 12
43. n front of the backup item Read the log files for details about the errors If the test was executed automatically after backup and it failed the Error image ty The icon will disappear when the backup item is executed again without errors hly Pictures Backup4all User Guide Copyright 2002 2005 Softland 7 How to Password Protect a Backup Passwords are used to protect your backup files from unauthorized access Setting the Password The password window is shown when pressing the Set Password button from the T ype page of the Backup Properties window or of the New Backup Wizard The button is available only for full incremental and differential New password backup types not for mirror 3 Set Password Old password Confirm new password Y ou should manually enter the new password in the New password and Confirm new password fields to avoid typing errors The Old password field is enabled only when the backup already has a password Here you must enter the password you wish to change This way only the owner of the backup will be allowed to change the password The system makes it possible to set different passwords for the same backup item so the backup may contain zip files with different passwords Backup4all does not store passwords M ake sure that you remember all passwords that have been used for a backup item or you will not be able to restore your files How t
44. no limits can grow indefinitely e Restricted keeps the log file size less or equal than indicated size By default this option is set to 1 megabyte Log folder Specify the folder where the log files are saved Y ou can change the folder but the existing log files will not be copied to the new location you can do this manually if you wish By default this option is set to the A pplication Data Softland B ackup4all Logs folder of your profile Backup4all User Guide Copyright 2002 2005 Softland 41 Language This page of the Options window contains available languages for B ackup4all interface Options x Select a language Engish Download Languages Language English Translated by Myra Select a language Y ou can change the current language by choosing another one from the installed languages list The language changes only when the Options window is closed choosing the OK button The selected language is kept as long as you don t change it or it becomes invalid due to software updates Details about the selected language are shown in the text box below Download Languages To check for and install additional languages click on the button This will connect to the Internet and open a page with the available languages in your default browser window Y ou can download and install the latest version of the languages from there Backup4all User Guide Copyright 2002 2005 Softland 42
45. o Remove the Password In the Set password window enter the old password and leave the New password and Confirm new password fields empty Using Passwords when Restoring During the restore process of backups with password protection the Enter Password following dialog will appear Enter Password Enter password for backup number 3 tile BackupSources tst Skip backup Shop restore Enter the password and press OK If you do not Know the password for this backup number you can e press Skip backup to go to the next archive the restore may be incomplete in this case e press Stop restore to stop the whole process the restore will be incomplete because only a part of the files were restored Backup4all User Guide Copyright 2002 2005 Softland 8 How to Add USB HDD Drives as Backup Destination Backup4all can back up to USB HDD drives if they are available for Windows If you connected your USB drive correctly then Backup4all should be able to see it in the Destination drive combo from the Destination page of your Backup Properties window If the USB HDD drive is not visible in this combo than you should check the following 1 YourUSB HDD device is connected correctly to your computer If the device is not recognized by Windows then you should check if the device is turned on and verify the cables If you have Windows 89 than you might need to install additional drivers f
46. ons for Mirror Backup Type Save full folder info Sometimes there can be sources with the same names The system will detect this conflict situation and will show a warning message Backup4all To avoid files to be overwritten check the Save full folder info option This There are at least two sources with the same Folder jfile name will create the full path of the source In This may cause some Files to be owerwritten the destination Do you wank to continue For example suppose we have the backup source C M y Documents M y Pictures Without this option only the M y Pictures folder will be created and its subfolders W ith this option set the destination will contain the C folder M y Documents inside C folder M y Pictures inside M y Documents folder and so on By default this option is unchecked Fast mirror copy only new or modified files Use this option to make mirror even faster W hen this option is set the application uses the information stored in bkc files to copy only new or modified files to the destination If this option is not set the system will copy all files each time the backup is executed By default this option is checked Copy files in a subfolder If checked the files will be copied in a subfolder of the destination folder typically you will see a bkc file and a folder with the same name If the option is not set the file
47. or USB In this case you should be able to access it from Windows Explorer 2 YourUSB HDD drive is partitioned and formatted Some of the USB HDD manufacturers and distributors do not format the hard disks form the USB enclosures If this is the case you should partition and format the disk before you are trying to set it as destination for your backups How to Configure One Touch Backup Some USB enclosures have a button to start the execution of an associated program If you have such a device you can configure B ackup4all to execute a backup item or a backup group when this button is pressed If your One Touch button device is not detected by Backup4all then you should check the steps from the previous section If everything is OK then it seems B ackup4all is not natively compatible with the device In this case you could use the command line parameters to create a command that can be associated to the One Touch button of your device If the One Touch B ackup option No backup item selected for One Thouch Backup Eg is enabled when the application starts and there is no backup item No backup selected to be run for One Touch Backup or backup group set to be executed e reste anew backup tem for tine Touch Backup when the One Touch button of the USB enclosure is pressed the user will be asked to choose one f Disable this feature you can activate it back at any time from Options dialog from the option
48. p Password ane EEE f Make Full backup when the differential exceeds application will perform d i full backup The rest of the 50 y of Full backup size Set Password backups contain only the f Make Full backup when the differential exceeds files that differ from the Zip Advanced Settings a latest full backup T he minimum number of backups you can store is 2 one full and one differential In time the size of the differential can outgrow the full version For maximum efficiency the size of the differential should be kept as small as possible The following options can be used to trigger the creation of a new full backup e Make full backup when the differential exceeds of full backup size default is 50 e Make full backup when the differential exceeds default is Lmegabytes The system counts the files size for the differential and if the selected condition is met it performs a full backup Options for Full Incremental and Differential Backup Type Choose next backup type Select one from the available types full backup differential backup incremental backup and mirror backup The default option is differential Reset archive bit If checked the application will reset the Archive flag of the files that were added to the backup This option is useful when there are other programs that use the archive bit or to see if the file was modified since the last backup Backup4all uses
49. r means that a file must satisfy any restriction to be excluded Y ou can manage filter restrictions by pressing e Add button this will open a new window from where you can to add a new restriction to the list of include or exclude filters e Edit button will open the same window as A dd with the selected filter s properties Y ou will be able to modify the selected restriction e Remove button will delete the selected restriction from the list of include or exclude filters Use include filter By default it is checked but no filters are defined The Include all files text is shown in the list below This means all files from the sources will be considered Use exclude filter By default it is unchecked and no filters are defined The Exclude no files text is shown in the list below This means all files from the sources will be considered Y ou can disable the defined filters temporarily by if you uncheck the Use include filter or Use exclude filter options The backup engine will ignore the defined filters Y ou can always restore them by checking the options Backup4all User Guide Copyright 2002 2005 Softland 25 Customized Filter Click on the Customize button on top of the window It will show a tree with all sources defined for the backup item Filters Main filter apples to all sources directores Press Customize if you want to speci different fle filters for subdirectorie
50. r time delay Windows NT File System reports wrong file times after the clock has been changed according to daylight saving time rules As a consequence B ackup4all sees these files as changed Check this option if you want to avoid this problem By default this option is checked W arn before completely erasing a disk Check this option if you want to be warned each time the application wants to completely erase a disk By default this option is checked Show warnings dialog at the end of the backup Check this option if you want to be notified if any warnings or errors appeared while performing the backup Y ou can always check for warnings and errors in the log file The warning or error icon is shown over the backup item no matter if this option is checked or not By default this option is checked Ask for a new disk before backup Check this option if you want to be asked to enter a new disk before backup execution starts This way you can have different backup executions on different disks By default this option is not checked Show disk label message after writing a disk This option applies only when you back up to removable media and the backups are spanned to multiple disks If this option is set you will be asked to mark the disk with a label after each disk is completely written The system suggests you the disk labels and will refer to each disk using its label while restoring By default this option i
51. s Main Customize Files F older 5 Ize ha oditied CHDocuments and Settingsirsi i OB Cascade gif 0l S3 kB 25 06 2001 15 00 00 Lal Skying jpg 2n oo kE 23 08 2001 15 00 00 2003 Ei Headquarter jpg BO 52 KER 235 068 2001 15 00 00 Ei Office brp 103 07 KE 23 08 2001 15 00 00 Staff gif 3 66 KE 17 10 2003 16 16 06 3 WA immar inan ins A7 F 7a 0S onni el be Remove Override W hen a folder is selected the Override button from the bottom is activated This means you can replace the main filter with a customized one The customized filter is valid only for the selected folder and its descendants Click the Override button to define the customized file filter This will open a window similar to the M ain filter page Y ou can define include or exclude filters in this window just as you do in the M ain filter page All files and folders for which a customized filter is applied are shown In red color Y ou can remove the customized filter by selecting the folder and clicking the Remove Override button Backup4all User Guide Copyright 2002 2005 Softland 26 Scheduler The Scheduler page defines automated backup execution tasks First you must check Enable scheduler checkbox Then you can configure the time intervals you want between backup executions There is a start date and a start time which is automatically set to the current date and time Scheduler fou can activate the s
52. s and folder structure will be copied directly into the destination folder By default this option is checked Allow file splitting when spanning The option is effective only when there is not enough space in the destination to copy all files removable media is full USB drive is full etc If checked the application will copy files to the destination until a file will not fit Then it will split that file and continue with the rest of it on the next disk If the option is not set files are not split By default this option is checked Create subfolder s in destination with following name Use this option to create a subfolder in the destination The name of the folder can be customized using following tags e Backup Name lt BACKUP NAME gt e Backup Number lt BACKUP NUMBER gt e Backup Time lt TIME gt e Backup Date lt DATE gt Use the Insert tags button to add tags in the edit field Y ou can also add your text in the edit field Use the Preview button to see how the name of the subfolder will look like The option is useful to store snapshots of the backup sources at different points in time If the lt TIME gt and or lt DATE gt tags are included in the edit field then these can be different subfolders at each backup execution Be aware that you can restore only from the latest version of a mirror backup from the B ackup4all interface Y ou can restore however manually previous versions as th
53. s checked Show file warnings If checked file warnings like access denied locked files etc are displayed to the user during backup execution These warnings are also written to the log file Scheduled backups do not show these warnings even when this option is set By default this option is checked Backup4all User Guide Copyright 2002 2005 Softland 40 Logging This page of the Options window contains settings which control the logging of the backup process Logging n PS lint e M Log Errors 4nd Warnings Options P Include Summary in log W Log Detailed Info M Log Folder size E Unlimited Restricted fi Mbytes M Log Folder C Documents and Settings lb application Catal Softland Backup4all cone Log Errors And Warnings The application will log all the errors and warnings raised during backup restore and test operations This option cannot be changed Include Summary in log If this option is checked the logs will contain all the text available in the Summary view By default this option is not checked Log Detailed Info If checked the application log will contain information about all files handled by the backup restore or test process By default this option is checked Log folder size The size of the log folder can be e Unlimited
54. s displayed in the One Touch Backup dialog Cancel Y ou can choose from the following options e Create anew backup item for One Touch Backup If you select this the New Backup Wizard will start and you can create a new backup item to be used with the One Touch Backup feature e Select an existing backup item or backup group for One Touch Backup If you select this the One Touch Backup page of the Options window will open and you can select the backup item or group you want to use This option is disabled when there is no backup item to select e Disable this feature you can activate it back at any time from Options This will disable the One Touch Backup feature Y ou can activate it again from the One Touch Backup page of the Options window f Select an existing backup item or backup group for One Touch Backup If you press Cancel Backup4all will open but when you first press the One Touch button of the USB device the same dialog will be displayed This dialog will appear again if the backup item executed when the One Touch button is pressed was deleted Backup4all User Guide Copyright 2002 2005 Softland 9 How to Use One Touch Backup Y ou enable the One Touch Backup support from the Options window it is automatically enabled on installation At first run there is no backup item configured to run when the One Touch button is pressed so you will
55. s task bar By default this option is not checked Close to tray Check this option if you want to show Backup4all in the system tray even when you close it from the Exit menu or the title bar If unchecked the application will terminate when you exit By default this option is checked in the OTB edition m i rai EES Warn if active schedulers when exiting application ER If checked a warning dialog is shown when closing the i Atleast one scheduler is activated o Do pou want to close application application The dialog appears only if there are active schedulers defined Y ou can choose to exit or press No and Hes modify the options to send the application to the system Dont ask me again tray Showing the application in the system tray is the best solution if you want to keep schedulers active W hen unchecked no dialog is shown and the application is closed even if there are active schedulers B y default this option is checked Backup4all User Guide Copyright 2002 2005 Softland 38 Automatically start application at Windows startup If checked the application is started when W indows starts and and the system tray icon is shown This is the best solution if you want to keep schedulers active By default this option is checked Hide background image f checked the background image of the Backup List and of the Backup Properties window are replaced by a dark gray color By defaul
56. t this option is not checked Sort backup items alphabetically in a group If checked the backup items are sorted alphabetically in each backup group By default this option is not checked Hide empty folders on expand all If checked the folders that do not show any file in the Explore view will be automatically hidden when pressing the Expand All button By default this option is checked Turn off path parsing available only on NT operating systems Some Windows operating systems limit the length of a file path to 260 characters If this option is checked the application can handle file and folder paths longer than 260 characters This is useful when backing up huge folder trees By default this option is not checked M easurement unit If Auto is checked the file sizes are shown like in Windows Explorer If you want to see the file size only in kilobytes uncheck Auto and select kilobytes from the combo By default this option is set on Auto Temporary folder This folder is used by the compression engine to handle compressed files zip Only a full path is allowed The recommendation is to set the temporary directory on the hard disk partition with the biggest free space available B y default the option is set to the operating system s temporary folder Backup This page of the Options window contains settings which control the backup execution When destination not ready Retry
57. the backup item as shown in the General page e lt DISK SPAN gt Is the number of disk span in the current backup e lt BACKUP NUMBER gt is increased at each backup item execution For example M yfiles2_ 3 is for the third execution of the M yfiles backup item second disk span Comparison criteria Opens a new window with special settings for advanced file comparison Y ou can set there what properties of a file will be used when deciding if a file was modified or not Backup execution priority This option will set the backup execution priority compared to the rest of the running processes on your system Setting it to Highest priority for example will determine the system to allocate most of its resources for this backup execution t A sk for backup label before execution If A Label his Backup this option is set a window will be shown and will ask the user to enter the description of the backup oi ah 4 label for Wlork Backup item Backup increment pe setae If you do not want to give a label to the current backup leave the edit control empty Check the Don t label next backups if you do not want to see this window when the current backup item is M Don t label next backups executed in the future Backup4all User Guide Copyright 2002 2005 Softland 28 This feature is particularly useful for incremental backup types when the label can be seen as a milestone for all files back
58. tland 29 Sounds Use this section to set sound notifications to be played when the backup Is finished T here are three types of sound notifications depending on the backup status success warning and error Advanced Specify the volume label Select an action to be performed before and after the backup process volume label Comparison criteria Backup execution priorit m Change criteria i i i i iw Use default labeling Size Re modified Normal priority Ask For backup label before execution W Test after backup Actions Sounds W Enable sound notification Open sounds SUCCESS lt Default beep sound FF Warning Exelamation sound wy G Error Asterisk sound gt E amp E E nable sound notification If checked then success warning and error sounds will be played at the end of the backup By default this option is not checked Open sounds This button will open the standard Sounds window of the operating system it can also be called from the Control Panel Success t indicates the sound that will be played when the backup Is finished with success The default sound is lt Default beep sound gt but you can change it using the Open button from the right If you press the Play button you can hear the selected sound file Warning It indicates the sound that will be played when the backup Is finished with warnings The default sound is lt Exclamation sound gt but you c
59. ts resources for the restore execution Restore type Select the type of restore you wish to be performed e Standard Backup4all will restore the latest version of the files Files that are excluded from backup are not restored Check the status of the files in the Explore view of the main screen e Custom lets you specify which version of the files will be restored For example you might restore all files in their original state from the first backup number For mirror backup types there is only one version for each file Therefore the Restore type section will be disabled Backup4all User Guide Copyright 2002 2005 Softland 32 Versions This is the second step of the Restore W izard It Application Restore Wizard eerelgus is visible only if a select one mary backups The system will restore the latest version of custom restore type was each file from the selected backups chosen Typ Backup Mo File Ho Total size Label l a 7 1641 53 26 98MB Final Release The purpose of this step i 28 04 2004 12 16 28 1 117 KB is to let you select T 28 04 2004 12 16 16 733 53 KB backup increments to F 25 04 2004 12 15 14 26 01 MB Hercules Milestone f restore Use left mouse T 28 04 2004 12 15 01 bytes clicks together with 28 04 2004 12 14 42 146 bytes SHIFT and CTRL keys F 29 04 2004 12 13 55 26 01 MB Starting point to select several the backup increments to restore The most recent version of a f
60. up A warning message will appear before the deletion If you choose Y es the backup group will be deleted with all its backup items To move backup items to a different backup group you must edit the backup item properties and select a different group for them before deletion Explore View Y ou can activate Explore view by e pressing the Explore button from the toolbar e selecting the Explore menu item from the V iew menu e pressing F2 keyboard shortcut The explorer consists of a file tree on top and a file version list at the bottom The file tree content depends on the backup sources and file filters defined for the selected backup item Y ou can right click on the folders and files in the tree to open the same context menu that is available from Windows Explorer Y ou can select multiple backup items Be careful about handling files with the context menu all actions are performed on the hard disk any deletion will actually remove the file from your hard disk Backup4all User Guide Copyright 2002 2005 Softland 13 Beside the Windows Explorer context menu items there are also two custom menu items which enable the restore of the last version of a file Restore Last Version Restore Last Version To The file tree shows the last modified date and the size for each file in additional columns This information is the same as shown in Windows Explorer Y ou can sort the files by name date or size by
61. ure provides an easy way to set the password for the zip files that are created Files in zip can be extracted with third party zip managers if the user enters the same password as in Backup4all application Zip Advanced Settings This button will open a new window where you can set the zip compression level customized zip file names and zip file splitting policy Mirror Backup Type All files from source Type Follow the description on screen to select an appropriate backup type directories that match the Use advanced options ta customize your selection file filter will be copied m a without compression to tas een the destination The Mirror Backup xl Beo sources folder tree will be All Files From source directories that match the File Filter will be copied without compression recreated in the to the destination This backup type with Fast mirror option set provides the Fastest destination backup method available This backup type is the fastest provided that F ast Save Full Folder info iw Fast mirror copy only new or modified Files mirror option is checked iw Copy Files in a subfolder iw Allow File splitting when spanning Create subFolder s in destination with Following name coe b Using lt DATE gt and lt TIME gt tags will make the subfolder names unique Insert tags For each backup execution This way you can store versions of a File Backup4all User Guide Copyright 2002 2005 Softland 23 Opti
62. urrent operation When the application is idle but there are active schedulers the tray icon hint contains the number of active If the application is idle and there are no active schedulers the Backup4all hint is shown Current Actions Documents best Pictures backup Backup4all Work restore Active schedulers 1 EN R je oF oe 40 PM EN R jes 8 47 PM Backupall EN A S ao 4 22PM W hen a backup is finished with errors a blinking exclamation mark is shown over the tray icon The exclamation mark will be hidden when the main window of the application is opened If you do not wish to see ENS gs a D a7 PM the exclamation mark just uncheck Show tray error icon from the Options window Backup4all User Guide Copyright 2002 2005 Softland 10 Main Window Commands File menu New Backup Wizard CTRL N starts the New Backup W izard same as the z toolbar button Open Backup CTRL 0 creates a new backup item from the selected bkc file Create Like CTRL E duplicates the selected backup item same as the ki toolbar button Delete Backup CTRL Del removes the current selected backup same as the x toolbar button Create Shortcut creates a shortcut to a backup item for easy backup execution from outside the program New Group creates a new group Rename Group renames the current expanded group Delete Group removes the
63. will be selected access date gt bai Fixed date e archive if checked files with archive attribute will lt Edit file filter item Fixed Date End date Tanzes isons is firomer be selected A e system if checked files wpa ee with system attribute will be selected ls be da e hidden if checked files matches any or na with hidden attribute will characters matches any be selected single character For example if you want to Delete include files with read only and eae archive attributes set you have to fd Sle check both attributes in a single E n Mbytes restriction If you want to include files with read only or archive attributes set you have to make o oca two separate restrictions one for read only and another for archive File dates This section allows the user to build restrictions based on file dates and times access date access date and time modified date modified date and time creation date creation date and time Y ou can compare these dates and times with a fixed date today yesterday one week ago or one month ago Y ou can also make use of the in interval operator to check if file date and time is in a particular time interval File name This section provides the possibility to build restrictions based on file names and extensions Y ou can use wildcards to define file patterns All file name patterns that you added are listed in th
64. y to show hide unnecessary columns Backup4all User Guide Copyright 2002 2005 Softland 14 Backup4all provides an easy way to restore any file version J ust right click on the file version you want to restore and e choose Restore if you want to restore the version in the original location e choose Restore to if you want to restore the version in another location e choose View if you want to open view that version of the file with the associated Windows application e choose V iew with Notepad if you want to open view that version of the file with Notepad The following buttons are shown at the bottom of this view e Refresh refreshes the file tree The same can be done by pressing F5 e Backup starts the backup process The same can be done by pressing the Backup toolbar button or the F6 keyboard shortcut e Restore starts the Restore wizard The same can be done by pressing the Restore toolbar button or the F7 keyboard shortcut e Cancel stops the current backup restore or test process Changes made by the backup process are completely removed Changes made by restore process are kept The same can be done by pressing the Cancel toolbar button or the F8 keyboard shortcut Statistics View Y ou can activate Statistics view by e pressing the Statistics button from the toolbar e selecting from the V iew menu the Statistics menu item e pressing the F3 keyboard shortcut This view provides statistical information

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