PBS archive add on CCO - Manual Part C - User Manual -
Contents
1. a IH CQA CAR 30125 ff ee SAP Easy Access PBS archive add ons Am o Other menu g Ba v O Create role G Assign users Doct gt C Favorites ra 2 E SAP menu lt SJ Accounting gt Ci Financial accounting lt SY Controlling Sy PBS archive add on CCO S Cost element accounting lt Actual postings a PBS KB13N Display manual reposting of costs al PBS KB43N Display manual reposting of revenues D PBS KB63 Display Line Item Repostings a x O PBS KB23N Display activity allocation O PBSKB66 Display activity allocation reposting S Info system O PBSKSB5 CO documents Actual costs a PBSMALR Reconciliation Ledger CO Line Items Cost center accounting gt Ci Planning gt C Actual postings gt Ci Info system S J internal orders gt C Planning gt C Actual postings gt C Info system S Activity based costing gt C Actual postings gt C Info system S Product cost controlling gt C Product cost by period gt C Product cost by order gt C Product cost by sales order gt C Costs for intangible goods S Project system gt C Actual postings D Info system 2 Sl Archive S Line items a PBS CCOL ABO Indexing and administration v Totals Records D PBS CCOT_ABO Indexing and Administration 2 Utilities O PBSICCOT_C Convert Report Group 2 IPBS CCOT_E Execute Report Group a PBS UTIL_VARI Copy selection variants a IPBS CCO_LVAR Copy di2. PBS KB23N PBS KB53N PBS KB33N PBS KALR PBS KSB1 PBS KSBP PBS KOB1 PBS KOBP PBS CJI3 PBS CJIl4 PBS CPB1 PBS CPBP PBS KKCS PBS KKCP PBS KVBI PBS KSB5 PBS KABP Transaction Description KB13 KB13N Display reposting of primary costs KB43 KB43N Display reposting of revenues KB63 Display reposting of CO line items KB66 Display indir acty allocation reposting KB16N Display manual allocations KB23 KB23N Display direct activity allocation KB53 KB53N Display activity posting KB33 KB33N Display statistical key figures KALR Reconciliation ledger CO line items KSB1 Cost centers Actual line items KSBP Cost centers Plan line items KOB1 Orders Actual line items KOBP Orders Plan line items CJI3 Projects Actual cost line items CJl4 Projects Plan line items CPB1 Business processes Actual line items CPBP Business processes Plan line items KKCS Cost object Actual line items KKCP Cost object Plan line items KVBI Sales documents line items actual KSB5 Controlling documents Actual costs KABP Controlling documents Plan costs Table 2 1 Display transactions of the PBS archive add on CCO from SAP releases PBS a software 7 PBS archive add on CCO User Manual 8 PBS Software GmbH has an own namespace from release 4 0 The transactions described in this manual have names from this namespace exclusively Customers using SAP release 3 1 can find the display transactions of the PBS archive ad
3. you can access the line items from the database and the PBS ar chive simultaneously using the PBS transactions The CCO line item reports can be entered manually via SAP transaction GR52 into the report report interface From SAP Release 4 0 this can be done more easily using the PBS utility PBS CCOI_BBS and from ECC 6 0 using the PBS utility PBS CCO_TRSTI S ses 78 6 6 88 ADGA RA of Edit CCO reports in the report report interface amp Register reports inthe report report interface Delete reports in the report report interface Select report Cost Centers Actual Line tems PES KSB1 O Cost Centers Plan Line tems PBS KSEP Orders Actual Line tems PBS KOB1 O Orders Plan line tems PBS KOBP O Project Report Report Interface Line Items PBS RKPEPO00 O Business Processes Act Line tems PBS CPB1 O Business Processes Plan Line tems PBS CPBP O Cost Objects Actual Line tems PBS KKCS O Sales Documents Actual Line tems PBS KVBI Diagram 2 4 Maintain report report interface PBS CCOL BBS PBS a software PBS archive add on CCO User Manual 13 In the selection screen of the utility PBS CCOI BBS you have to select the action Enter reports into the report report interface and select the desired CCO line item report If you start the utility via Execute F8 a list is displayed containing all sender reports report groups to which the SAP line item report is alre
4. and easily access your archived data even after data archiving during your day to day business The unrestricted data access Is realized by an intelligent indexing concept It extends the SAP ar chive infrastructure components and integrates itself optimally with SAP archiving Archive data that has been indexed can still be provided after a release upgrade immediately without restrictions and without migration effort The PBS archive in dex is stored in sequential files of the SAP file system in the same way as the SAP archive data Afterwards you can access the archive data online via the familiar transactions The SAP user can display the data from the SAP database and the PBS a software PBS archive add on CCO User Manual 4 archive data simultaneously via the PBS archive add on index For the user it seems as though the archived data is still in the SAP database The deep integration of the PBS transactions also enables direct navigation to sub sequent and previous documents both within the indexed SAP module as well as to linked documents from other SAP modules This applies not only for resident but also without restrictions for archived data The benefit for the user increases the more PBS archive add ons are used The potential benefits of the ILM concept raises substantially if you take into ac count the savings that result from the SAP mirror systems There are usually at least two of them meaning that the saved disk sto
5. table for R 2 data conversion PBS CCOCFILE Having completed the conversion run program PBS CCOIUMSL displays a log of the archived CO line items List Edit Goto System Help 218 46 CHR Ania faa Conversion program for migrated R 2 KOEP data into CO_ITEM archive Conversion program for migrated R2 KOEF data into CO_ITEM archive Counter GQ8O856 Statistics of archived objects Archive file O82741 G01C0_ITEM Number of objects g 5Size in MB HO 881 Table Number Description LOBE 50 CO Object Document header COEP FE CO object period related line it COIT_TEXT 9 Short text and external number To Archiving session 002741 Number of objects o p Size in MB CREU COBK nO CO Object Document header COEF FE GO object period related line it an Cor TEST 9 Short text and external number fo Diagram 3 2 Log of the conversion program for migrated KOEP data After the successful conversion of the old data the PBS archive add on CCO CCA for release 3 x which is no longer needed can now be deleted PBS a software
6. transaction OKLS Enter the name of the tree e g RKS1 and press F6 Change report tree to reach the maintenance screen for the report tree in question You can expand the tree by clicking on the nodes Mode Edit Goto Utilities Bufer Settings System Help a JIE 6 CAR A00 Change Report Tree PAOTR A A serous E RKS1 0 Cost Center Accounting CCA LA RkS51 01 PlanfActual Comparison LA REST 02 Actual Actual Comparison LA RK51 03 Targets Actual Comparison LA RK51 04 Planning Reports LA RK S1 85 Activity Prices E REST 06 Line Items RES1 G6 Actual RES 062 h Commitment GH RES1 OF Salat ee a fale CH RES1 08 7 5 IDES aIH Coe BAR SAHHS Change Nodes o 00H Cost Centers Actual Line Items KSB1 Cost Centers Actual Line Items PBS N PBS KSB1 Diagram 2 7 Enhancement of report tree RKS1 At a relevant position e g RKS1 061 Line item actual you can press F2 or double click to open a screen where you can enter the transaction name of the PBS transaction here PBS KSB1 by choosing Edit gt Create gt Other report type gt TR in the menu Please save your changes PBS a software PBS archive add on CCO User Manual 16 2 6 Navigation in the PBS archive add on CCO 2 6 1 Navigation in the PBS archive add on CCO up to 4 5x The PBS delivery has an integrated start menu like the SAP standard menu S000 that appears following logon to the SAP system The only diffe
7. PBS ci software CCO the PBS archive add on for CO line items and CO totals records Manual Part C Display Transactions and Application Programs Compatible with SAP R 3 4 x SAP ERP 5 0 SAP ERP 6 0 SAP Certified March 28 2014 Powered by SAP NetWeaver PBS archive add on CCO User Manual 2 1999 2014 PBS Software GmbH Schwanheimer Strasse 144a 64625 Bensheim Germany SAPA Phone 49 6251 174 0 E Fax 49 6251 174 174 Email info pbs software com Internet www pbs software com PBS archive add ons is a registered trademark of PBS Software GmbH Bensheim SAP R 3 SAP ERP SAP NetWeaver ABAP are registered trademarks of SAP AG Walldorf Baden Acrobat Reader is a registered trademark of Adobe Systems Incorporated PBS a software PBS archive add on CCO User Manual 3 Introduction to the PBS ILM Concept Information Lifecycle Management Information Lifecycle Management ILM means the administration of information related to the time when it is used taking into account its total costs and compli ance A conclusive efficient ILM concept must as a result control data growth manage retention rules and also ensure compliant data storage Furthermore an easy access to archived data is decisive and for example its transfer during inter nal and external audits PBS ILM Concept PBS software provides existing SAP customers extensive solutions to put in
8. S archive add on CCO The modular user manual of each PBS archive add on is composed of partial manuals Part A Installation Part B Administration Archive Construction and Maintenance Part C Application Programs Transactions Part D Migration Support R 2 gt R 3 if available There are additional manuals for the PBS utilities Conversion Tool Archive Browser Translation Tool Should you have questions regarding the installation of the PBS archive add ons or if you have problems when installing the software please call directly the Service Hotline of PBS Software GmbH Phone 49 6251 174 110 Fax 49 6251 174 174 Email hotline pbs software com PBS a software PBS archive add on CCO User Manual 2 Application Functions 2 1 Overview In the PBS archive add on CCO the display transactions shown below are availa ble The PBS transactions can display and evaluate CO line items from operative tables of the SAP database as well as archived documents via the PBS archive add on CCO For your convenience we listed the PBS transaction codes together with the corresponding SAP transactions PBS 4 0 4 5 PBS KB13 PBS KB43 PBS KB63 PBS KB23 PBS KB53 PBS KB33 PBS KALR PBS KSB1 PBS KSBP PBS KOB1 PBS KOBP PBS CJI3 PBS CJl4 PBS CPB1 PBS CPBP PBS KKCS PBS KKCP PBS KVBI PBS KSB5 PBS KABP from PBS 4 6 PBS KB13N PBS KB43N PBS KB63 PBS KB66 PBS KB16N
9. ady as signed Select the desired sender reports in the list and then confirm the selection again by choosing Execute F8 The desired CCO line item report is now entered into the report report interface as a receiver report a 14H 6 CAR 8045 A oe Edit CCO reports in the report report interface OB Register Transaction PBS KSB1 in the report report interface 2002 2222 Sender report Texts 1ABW Cost Centers variances 1AIP Range Cost Elements 1046 Cost Centers Act Plan Commitments 10AL Area Actual Plan Commitments 153P Cost Centers Curr Cum Total Year 1534 Cost Centers Currency Translation 15DU Cost Centers Average Costs 15ET 1SHK fal adh Cae SHR anas AA oe Edit CCO reports in the report report interface 1SLK gt Co 1SMA Of a Register Transaction PBS KSB1 in the report report interface Log Sender report Receiver report Com 1410 PBS KSB1 Successfully inserted COB 15BU PBS KSB1 Successfully inserted Com 15F0 PBS KSB1 Successfully inserted Diagram 2 5 Transaction PBS KSB1 entered into the report report interface PBS CCOL BBS PBS a software PBS archive add on CCO CC Ur Manual 14 The relevant checkbox has to be selected in the utility PBS CCO_TRSTI in order to enter a CCO line item report in the report report interface as a receiver report The Filter and Find functions help you to select the receiver reports You then have to update the report rep
10. d on CCO for release 3 1 in table 2 2 PBS 3 1 SAP Transaction description Display entry of activities Table 2 2 Display transactions of the PBS archive add on CCO for SAP release 3 1 PBS a software PBS archive add on CCO User Manual 9 2 2 PBS Line Item Reports As you can see from the table in section 2 1 numerous line item reports are pro vided for the PBS archive add on CCO 186 6 DAR 5555 BE eB Display Actual Cost Line Items for Cost Centers Initial Screen O amp H Ef Further selection criteria Pasting Data Posting Date 01 12 2009 to 31 12 2009 Layout YORGANG More Settings 1 DB tarchive 2 DB 3 archive Diagram 2 1 Selection screen of transaction PBS KSB1 Compared to the original SAP transactions the PBS display transactions can read and display CO line items from both data sources the PBS archive and the SAP database simultaneously You do not have to enter the archiving object or select the SAP archive file This selection is automatically carried out via the archive in dex of the PBS archive add on CCO Otherwise the functionality of the PBS display transactions and reports is com pletely identical to the corresponding SAP transactions For more detailed infor mation on the functionality of the corresponding display transaction please refer to the SAP documentation In the display list the PBS archive indicator is shown in a separate column This archive column is auto
11. dd on CPS if the hierarchy is also archived with PS PROJECT or SD_VBAK PBS a software 10 PBS archive add on CCO User Manual 11 2 3 Convert Report Groups Using the transaction PBS CCOT_C you can convert SAP report groups which are based on the table CCSS This enables you to read cost center totals records from the database and or the CCO archive During converting a report group different reports are created The conversion has to be executed in each system in which you wish to carry out the report group By setting the checkbox Overwrite Programs the generated programs of already converted report groups are overwritten without any warning Start the converted report groups with transaction PBS CCOT_E This functionality is only available with SAP R 3 4 7 and SAP ERP 6 0 g 1B CSA BAR anaal Convert Report Group eia Diagram 2 3 Convert Report Group PBS a software PBS archive add on CCO User Manual 12 2 4 Report Report Interface The report report interface allows you to call the PBS line item reports also from other R 3 application components This is especially useful for the different totals reports that can be used to carry out diverse period comparisons The PBS line item reports can be called from these reports as well This allows you to display all line items belonging to a totals record from an extract the database or the PBS archive In contrast to the original SAP line item reports
12. matically created in all display variants PBS a software PBS archive add on CCO User Manual e anb 660 0H 5545 BH Or Display Actual Cost Line Items for Cost Centers I Document Sp MasterRecord GF A Bes ae Ta s ne aA O joretacct Name ofofseting account 220050 mtexp rentardep 1 00000 O 400000 fRawmateriasa sa sfeooeoo pmvemtorytaking Raw Materias 102258 s 390800 ventorytaking Raw Materias 102258 K moo Phunixomh RawMateriaist 209 30 Indicator epe M3000 nventory Raw Mate r C moj ajke 300000 ventory Raw Mate RawMaterast 2556 100 KG M3000 inventory Raw Mate Faw Materias 7669 120 KG m 300000 ventory Raw Mate Raw Materials 1 Raw Materias 1917 75KG M3000 _ivenfory Raw Mate Raw Materias 2352 eojke M3000 inventory Raw Mate Raw Materias 6138 150 KG m 300000 Faw Materias 2761 180 KG m 300000 fmventory Raw Mate Raw Materials 1 12 78 100 KG M 300000 Inventory Raw Mate S y a Diagram 2 2 Display list of transaction PBS KSB1 Using the PBS archive add on CCO only the CO line items are indexed Therefore the complete display of line items of projects WBS elements and sales documents e g via the transaction PBS CJI3 is only possible if the respective hierarchy can no longer be constructed from the database We recommend using the PBS ar chive a
13. ort interface using the Save button Hie O08 e lall OE Project line items O PBS reports Cost Centers Actual Line Items M PBS ver reports 2 YA KSB1 Cost Centers Actual Line Items CO PBs KSBP Cost Centers Plan Line Items C PBS CCtrs Period Breakdown Actual Plan J PBS Area ost Elements gt EReceiver reports f O KSB1 Cost Centers Actual Line Items PBS Cost Centers Plan Line Items M PBS Cost Centers Actual Line Items Cost Centers Plan Line Items tual an Commitments Cost Centers Actual Line Items O PBS Cost Centers Plan Line Items O PBs bo actions Y M Receiver reports 2z E KSB1 Cost Centers Actual Line Items M PBS Cost Centers Plan Line Items M PBS Cost Centers Actual Line Items M PBS Cost Centers Plan Line Items PBS i ce 07 ul je amp KSB1 Cost Centers Actual Line Items Cost Centers Plan Line Items gt C Transactions gt A Receiver renorts Diagram 2 6 Maintain report report interface PBS CCO_TRSTI PBS a software PBS archive add on CCO User Manual 15 2 5 Report Trees SAP releases up to 4 5 If you want to link PBS transactions to your own reports we recommend that you proceed in the following way If the transaction name e g KSB1 is defined directly in the report tree you can al so add the corresponding PBS transaction in this example PBS KSB1 to this re port tree You reach the settings for the report trees directly via
14. rage can be tripled by performing data archiving Thus time is saved for the data backup PBS a software PBS archive add on CCO User Manual Table of Contents 1 Introduction 2 Application Functions 2 1 Overview 2 2 PBS Line Item Reports 2 3 Convert Report Groups 2 4 Report Report Interface 2 5 Report Trees SAP releases up to 4 5 2 6 Navigation in the PBS archive add on CCO 2 6 1 Navigation in the PBS archive add on CCO up to 4 5x 2 6 2 Navigation in the PBS archive add on CCO from 4 6 3 Conversion of R 2 Data from CCO CCA Archives PBS a software N N 11 12 15 16 16 17 18 5 PBS archive add on CCO User Manual 6 1 Introduction The PBS archive add ons are constructed in modular form and cover the applica tion modules Fl SD MM CO etc with a special program package for exactly this application You can easily see from the name which PBS archive add on belongs to which SAP module CFI CSD CMM CCO etc All PBS archive add ons have in common that they can be easily installed in the SAP R 3 system via the SAP transport utilities tp and SAINT For installation details of the PBS archive add ons please see the specific installation manual manual part A This manual on the display transaction and application programs was written to Support you when using the PBS archive add on CCO Please see the administra tion manual part B regarding construction and administration of the PB
15. rence is the addi tional function key PBS archive add ons Office Logistics Accounting Human resources Information systems Tools System Help SAP RA System Dynamic menu Hi PBS archive add on Diagram 2 8 PBS start menu after logon to the SAP system H1C6 808 25518 ef To use this menu you have to enter YPBS for users up to 3 1 PBS PBS for users in all 4 0 releases and PBS PBS_45 from Release 4 5 as the start menu in the user master record Once you click on the button you reach the main menu transaction for the PBS ar chive add ons which allows you to branch easily to the individual modules Accounting Logistics Financial accounting a Gaa 60 0 BI SAD Ee or Controlling PBS archive add on CEO PAS archive add on CFCA PBS archive ade on COO COOPA Personnel Master record changes Utilities System Help Project System FBS archive a Actual postings Information systems Archive System Help 7 BIB G6O GHB Dna AA PBS archive add on CCO CO line items Diagram 2 9 PBS main menu with branching to the PBS archive add on CCO PBS a software PBS archive add on CCO User Manual 17 2 6 2 Navigation in the PBS archive add on CCO from 4 6 From the Easy Access menu you can easily navigate via the button User menu through the functions of the PBS archive add on CCO This is possible when your system administrator has added the activity group role to your user profile
16. sion program R 2 data CCO CCA gt CO_ITEM Program Edit Goto System Help BIGiSG e BARB iHHSS5ifma gt Conversion program for migrated R 2 KOEP data into CO_ITEM archive O DHH Program to convert migrated Riz single items of file KOEF from PAS archive add on CCOIMCA release 3x27 CO_ITEM archive file Delimitations Controlling area Posting periods Fiscal year Diagram 3 1 Selection screen of conversion program for migrated KOEP data According to the delimitations see Diagram 3 1 the conversion program accesses an existing PBS archive created under release 3 0 3 1 with the PBS archive add on CCO CCA PBS a software PBS archive add on CCO User Manual 19 PBS recommends converting the data step by step into the corresponding archive files of archiving object CO_ITEM depending on the size of the old CCO CCA ar chive monthly quarterly or yearly The following preconditions must be fulfilled for the implemen tation of conversion program PBS CCOIUMSL e The file path to the existing PBS archive CCO CCA under 3 x has to be accessi ble from the current system file path see CCO CCA manual e Online access to the archived data of CCO CCA was made possible by running program PBS CCOCFILE in analogy to ZZCKFILE of PBS archive add on CCO CCA see CCO CCA user manual Program PBS CCOCFILE is called via the CCO main menu PBS archive gt PBS utilities CCOI gt Load admin
17. splay variants O PBS CCO_TRSTI Maintain Report Report Interface gt Ci PBS archive add on CPCA gt 1 PRS archive add on COO Diagram 2 10 Navigation via SAP Easy Access Menu PBS a software PBS archive add on CCO User Manual 18 3 Conversion of R 2 Data from CCO CCA Archives If archived CO line items have been migrated from SAP R 2 release 4 3 or 5 0 in to SAP R 3 release 3 0 or 3 1 with the PBS archive add on CCO CCA before the implementation of PBS archive add on CCO from 4 0B you can migrate this data with the help of program PBS CCOIUMSL Then you can continue to use and dis play this data with PBS archive add on CCO In the PBS archive add on CCO CCA for R 3 release 3 x the data was stored in a PBS specific format which does not correspond to the ADK standard All archive data archived in SAP R 3 can directly be processed for the construction of a PBS archive PBS CCOILOAD in PBS archive add on CCO But R 2 archive data which was migrated into a former CCO CCA archive in SAP release 3 x must be converted into a format which can be read by load program PBS CCOILOAD Program PBS CCOIUMSL creates SAP archive files corresponding to the data format of archiving object CO_ITEM from the migrated R 2 data of SAP release 3 0 3 1 Then these archive files can be processed with program PBS CCOILOAD Please call conversion program PBS CCOIUMSL via the main menu of CCO PBS archive gt PBS utilities CCOI gt Conver
18. to practice the requirements that were described above for a stringent and successful ILM concept PBS is considered as an expert for complex integrated data access es to archived and database data and meanwhile also to data that is located on decommissioned SAP systems In addition to classical SAP data archiving SAP Bl specific nearline storage is also supported PBS archive add ons PBS archive add ons always rely on SAP archiving having been carried out suc cessfully This is the basis for a permanently high performing SAP system In prin ciple you can indeed retain posted documents in the SAP database for a very long time due to a large database capacity Depending on the document volume this may result however in massive performance losses and sooner or later heavily increasing operation costs The daily backup becomes difficult for large data stocks for example A convenient display and evaluation of archived transaction data as the SAP user is used to for database data can often only be carried out in a very restricted manner using SAP standard means depending on the application module This is particularly the case for large archive data stocks The PBS archive add ons can be used here They can be provided for nearly all SAP modules and release levels and start with a C for Complete in their description For example PBS archive add on CCOPA for the SAP module COPA Using the PBS archive add ons you can quickly
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