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Web4BIS User Manual

1. Order Processes Schedule Processes new Schedule Processes M Order Number Buyer ID Buyer Name Contact name Creation Consolidation A Siemens Partner Id Folder 1 Action 5 3 Date Time Date Time Y E i wBgnj y a Bg PDF dany oons banket vi iB a a BEREI eu n F new R Mar Delivery schedule response without changes f3 5 an fea response with changes F rw 3 Z P5 I Jm i new 2 lv E Messages new D 12 F5 m zr 78 Click beneath Action to open the action list 79 Select XML download cons blanket order 80 Click to confirm your selection In the consolidated blanket order s detail view Schedule Processes new OrderNumber BuyerID Buyer Name Contact name Creation Consolidation Siemens Partner Id Folder Action Date Time Date Time 7 ale D El Ep new gt Click to display the consolidated blanket order v Now you are in the consolidated blanket order s detail view Consolidated Blanket Order Details o Header Data General Data General Buyer Info E Order type Blanket order Partner Org ID Message type ORDERS Nanwe 1 Order number Nanwke 2 Order date Contact name Curren cw information Department Deliwery date time requested Phone Confirmation required I FAX Goods value of order Email Street FIP city Country PDF display cons blanket order E ML download cons blanket order folder _Sancel
2. n E Order Number Buyer ID Buyer Name Contact name Creation Consolidation A Siemens Partner Id Folder Action Date Time Date Time Y New Changed Folder 1 Folder 2 Al new new Es E new e i PDF display cons blanket order Folder 3 m gt new A3 XML download cons blanket order Folder 4 mdi PDF display cons delivery schedule i XML download cons delivery schedule 3 Business Processes 1 20 outof 23 displa delivery schedule Pages 1 20 21 23 Delivery schedule response without changes elivery schedule response with changes A Processes Move rio Recycle bin Messages Please select and submit a new folder H ERN 115 Click beneath Action to open the action list 116 Select Delivery schedule response without changes 117 Click to confirm your selection v You will then see the screen in which you need to enter a response number Create Delivery Schedule Response Without Changes Header Data 1tem Data General Data General Buyer Info BY Supplier Info SU Message type DELFOR Partner Org ID Partner Org ID Document type Delivery schedule response Name 1 Name 1 Message status accepted without changes Name 2 Street ZIP City Country Delivery schedule date Origin delivery schedule number Country Origin delivery schedule date Cancel gt Enter a number of your choice in the field titled Delivery Schedule Response Number IT creates busine
3. vs Tip With EJ you can open the calendar and select a date IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 99 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea When you have edited all the information for an item you just need to save the data or discard the changes to finish the procedure Create Order Confirmation with Changes Order Reference m Item Details Partial Deliveries Additional Info Item 00010 Selection Quantity Unit Messure Deliwery date Quantity Unit Messure Delivery date Piece Ss to be defined Previous tem Next tem EEES cca gt Click Update amp Back to save the changes Click Cancel to cancel the changes v n both cases you will return to the Item Data 2 General Data header level In General Data you can add general information to the order response You can also add individual comments General information can be e Price basis e Delivery location referring to price basis e Reason for customization Create Order Confirmation with Changes Order Reference Header Data Item Data Charges Discounts General Order type Order Pricing agreements price list Delivery location referring to INCOTERMS price basis Destimmungsort INCOTERMS price basis Freight Carriage paid to destination i Reason for costumizatom Additional specifications for
4. Note To get data from SSD you need the Partner ID ORG ID For external suppliers it is essential that the buyer is included in the EDI Services list of buyers as external suppliers may not send goods to every Siemens unit If you encoun ter any problems please contact the Web4BIS support team see 5 5 Contact support page45 tu Tip Use E to receive explanations for the entry field 2 ltem Data header level In the Item Data you can find information on the individual invoice items An item can be deleted as follows Create Invoice Order Reference f Header Data Riv Item Data oe Data ie Partner Addresses Header Texts Charges Discounts m Line item No Product no supplier Article Description Quantity Unit Price Price Unit Item value gross excl urcharge deduction Action lvl 00010 ETE EXIZE c Markthe item by ticking the check box on the left Click Delete to delete the item v The item has been deleted from the invoice This means that you do not want to invoice the item in the current invoice but the item will not be deleted from the order Caution When using invoice type from scratch the items need to be entered manually Click Add to create a new item Please make sure to use the item numbers from the Siemens order e g from the fax You might need to change the suggested item number format A IT creates business value Web4BIS User
5. Notes Fields marked with are mandatory fields 5 3 6 5 Create a supervisor As partner administrator you can also create a new user with the role of supplier supervisor Prerequisite You must be in the Persons List tab in the User Data Then you proceed as follows Change user data Person information Partner information Additional ORG IDs Message default values Persons List Username Contact person Status unlocked Login information F7 unlocked im unlocked ETTTTE eee ee 34 Click Add person to create a new supervisor v The system will open a new screen in which you need to enter the Person information and Log in information IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 42 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Change user data i Person information i Login information Salutation Partner administrator Message privileges Order generation Ordrsp generation Invoice generation Invoice generation from scratch Desadv generation Delforrsp generation General privileges maa Invoice status Pull technical documents Name First name Street 2 ZIP City Country Please select a country State Please select a state Phone Fax Department Email 1 F Avis Email 0 Interval hours Locked E Reminder Email T Newsletter
6. Web4BIS User Manual Creation Date 2015 01 05 Approval date 2015 01 23 User M anual Author GS IT SCM CDI Version V 3 9 1 Status released IT creates business value SIEMENS Printed copies of this document should not be relied upon as current reference Document status The general fields are updated here Please mark this paragraph and lock with Ctrl F11 It can then be unlocked with Shift4Ctrl 4F 11 The review and approval fields are updated here default locked Dokumentendetails Siemens Global Services Information Technology GS IT Process Document Management Subject General templates Title Web4BIS User Manual Creation date 2015 01 05 Document type User M anual Classification Internal Binding Character GS IT SCM all Status released Document name path Original document language Web4BIS User Manual Deutsch Document management Change history version management and processing status Date Ver Prepared by Department Notes sion GS IT SCM CDI 2015 01 05 V 3 9 1 Tel 449 89 636 33320 GS IT SCM all E Mail sabine egl gsiemens com Reviewer GS IT SCM CDI CCR SC Approved by GS IT SCM CDI SMQ SQ Approved on 2015 01 23 content review by GS IT SCM CDI CCR SC formal updates including organizational changes IT creates business value Web4BIS User Manual 2015 01 05 Page 2 of 171 V 3 9 1 GS IT SCM C
7. e Eo Cancel gt Click beneath Action to access the item details The item details are structured into the following tabs Additional Info Charges Discounts Partial Deliveries Technical Documents 1 Additional Info item level In the Additional Info you can see the consolidated values for quantity quantity unit price price unit and delivery date Consolidated Order Details Item Details Additional Info Charges Discounts Partial Deliveries Technical Documents Line item 00001 General Order number 4500131820 Status Changed Part No Supplier Product description General Current Value Value from Order ORDERS Last confirmed value ORDRSP First confirmed value ORDRSP Sent value DESADV Invoiced value INVOIC Quantity Unit Price GBP Price Unit Requested delivery date Additional article identification Part No Buyer Customs Import Export Ultimate consignee for this item Text Description Order information Item references Item more information The values are structured into 5 columns Column Description Current Value Contains the values of the latest order change IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 65 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Value from Order Contains the original order values Last confirmed value Contains the values
8. A delivery forecast exists for this schedule process but not all firm orders included in t the delivery forecast have been confirmed with a delivery forecast response A delivery forecast exists for this schedule process and a delivery forecast response v has been generated for all firm orders included in the delivery forecast 7 3 2 1 Sort schedule processes The schedule processes overview is contained in every folder inWeb4BIS There you can always sort the schedule processes by certain criteria te ha huade bor cm cn tw we OrderNumber Buyer ID Buyer Name Y Contact name Creation Consolidation AN Siemens Partner Id Folder Action Date Time Date Time 3 2 r WEEEE 54 A WE CMS ote Byer Ah mm aO _ ti i 4 Pe a a m m gt er Bere ree gt o a aL i T Ag m 00888 te yp ngs orm w 1ae amp wa UU i Wo e m i 00o FUecce seie end ceuben c toites ET gt Click one of the underlined headings to sort the overview v A small black arrow indicates the sorting criterion and shows whether the sorting order is as cending or descending 7 3 2 2 Change schedule process status Status New contains all schedule processes after receipt of the initiating message They remain there until the user assigns a different status to the order process or until a change is received The status of a schedule process can be changed as follows Prerequi
9. AwvisEmatili AwvisEmail2 GID Fill person data from SCD ESSE ce lt lt Back to personlist 35 Select the function Partner supervisor 36 Select the Group code to which the supervisor is to be assigned Keep the CTRL key pressed if you want to select more than one Group code Ask your Siemens business contact person who requested the account to provide the corresponding Group code s 37 Enter the required contents in the corresponding fields v Now the supervisor on the customer side can view all order processes for which the supplier has assigned the Division codes to the supervisor In the Login information tab you need to make sure that the account login name complies with the following structure SV supplier OrgID gt _ lt name gt String of characters of your choice max 4 digits Supplier Org ID SV stands for supervisor IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 43 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Change user data Person information Login information New password 4 E Username Confirm new password GID Language Cancel lt lt Back to personlist Note The role of supplier supervisor does not have any data modifying privileges or func tio
10. I Ea Cancel IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 79 of 171 V 3 9 1 GS IT SCM CDI O Siemens AG 2014 Printed copies of this document are uncontrollea 7 3 2 4 Display consolidated delivery forecast A consolidated delivery forecast contains changes at header level Furthermore changes at item and call level from a delivery forecast schedule with the same order reference are identified and inte grated there This consolidated delivery forecast schedule then also forms the basis for other turnaround messag es e g creation of despatch advice or delivery forecast response In addition to updated values from blanket order changes the display at item level also includes in formation on confirmed items DELFOR with BGM element 1001 291 delivered items DESADV LM DESADV VB as well as invoiced items INVOIC Prerequisite To display a consolidated delivery forecast you need to be in one of the schedule pro cesses blanket order folders Order Processes Schedule Processes new Schedule Processes Der Order Number Buyer ID Buyer Name Contact name Creation Consolidation A Siemens Partner Id Folder Action verview Date Time Date Time New isi new ET Changed g z p Folder 1 g di EJ wp Folder 2 H new Eje m M El Folder 3 Folder 4 Business Processes 1 20 outof 23 5 Pages 1 20 21 23 6 7 Hove into Pecyele bin 8 All Processes Please select and submi
11. Note If you have not entered any document numbers the system will issue an error mes sage 5 6 3 TechDocs requests overview Home Logout WEB4BI5 Supplier Ls Search UserData Info Support TechDocs Invoice Status TechDocs with order number E TechDocs without order number Pi i Business Processes Status Overview TechDoc requests gt Click TechDoc requests in the TechDocs menu v The system will provide a search screen in which you can define the requests to be searched for If you want to receive an overview of all TechDoc requests you need to proceed as follows Show requested TechDocs Search for All Requests Request ID Document Number Order Ref and Line Item 38 Select whether you want to receive an overview with All Requests or certain requests only by entering Request ID Document Number Order Ref and Line Item 39 Click Submit to start the corresponding search IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 49 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea v You will then receive a hit list with all requests found for your Org ID Search result for requested TechDocs Request ID Y Request Date Received Date Siemens Partnerld Orderer OrderReference Line Item Document Number Document Name Action A 0 6 cia 0s gt Click to open the technical document a
12. Web4BIS User Manual 2015 01 05 Internal Pagee 147 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 5 Header Texts The Header Texts contain customer specific message header text information _ Text Description customer remarks J 0c p B o m o om t P g Download FDF Download PDF accumulated Download XML Status changes Move into Recycle bin Move into Received 6 Charges Discounts In Charges Discounts you can find information on discounts and surcharges Download PDF Download PDF accumulated Download XML Move into Recycle bin Move into Received 7 Package Items The Package Items tab contains additional information on packaging size and weight of a ship ment Download POF Download XML IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 148 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 8 3 3 XML download In the Message Overview you can download a message in DINSXML format Prerequisite You must be in the overview of one of the message types or in a message s detail view Message Overview Please select an action for a message Message Number Order Number Buyer Id Buyer name E F o E F A E gt IF Download PDF Files Creation Message Type
13. 81 Click to open the action list 82 Select XML download cons blanket order 83 Click Submit to confirm your selection IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 89 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 7 3 2 8 Display consolidated delivery schedule in PDF format Prerequisite You must be in one of the schedule processes folders Schedule Processes new Order Number Buyer ID Buyer Name Contact name Creation Consolidation Ay Siemens Partner Id Folder 3 Date Time Date Time Y ig new a new i R n new Ei re new Al amp m m Excel display cons delivery schedule ee new O ivery schedule response without changes f9 Delivery schedule response with changes p ew i 2 e Despatch advice ul P new E 5 rm lel F9 new m e pn All Processes ew 2 P E new ie wm i F9 84 Click beneath Action to open the action list 85 Select PDF display cons delivery schedule 86 Click E to confirm your selection 7 3 2 9 Display consolidated delivery schedule in XML format Prerequisite You must be in one of the schedule processes folders Schedule Processes new Order Number Buyer ID Buyer Name Contact name Creation Consolidation eS Siemens Partner Id Folder 1 Action Date Time Date Time Y new B Eg r7 new E 2 A rev oaeo new al pz new fad new E
14. new i 5 All Processes new 3 G EJ new E i PDF display cons blanket order XML download cons blanket orde Excel display cons delivery schedule Delivery schedule response without changes Delivery schedule response with changes Despatch advice amp 3 K3 K3 K3 K3 jw Tanong Ti Ka Na 87 Click beneath Action to open the action list 88 Select XML download cons delivery schedule 89 Click 4 to confirm your selection 7 3 2 10 Display consolidated delivery schedule in Excel The consolidated delivery schedule can also be downloaded and saved as Excel report Prerequisite You must be in one of the schedule processes folders Schedule Processes new Overview Order Number Buyer ID Buyer Name Contact name Creation Consolidation s Siemens Partner Id Folder 1 Action 2 Date Time Date Time ew d Changed Folder 1 Folder 2 Folder 3 Folder 4 e Excel display cons delivery schedul new 3 F5 XML download cons delivery schedule le 19 13 K3 amp 3 K3 GP new Al CZ Pa Delivery schedule response without changes wise mb cum response with changes new 7 F5 D All Processes wy l E new 24 f 2 90 Click beneath Action to open the action list 91 Select Excel display cons delivery schedule 92 Click El to confirm your selection IT creates business value We
15. GS IT SCM CDI Siemens AG 2014 Pagee 12 of 171 Printed copies of this document are uncontrollea 3 8 Information on customs import export data in the items Terms Description Export list number AL Export classification number 5 digit as alohanumeric code for all goods to be delivered hardware software technology as detailed in the EG Dual Use List pursuant to EC VO 1334 2000 valid at the time of delivery Suppliers in the EC must provide the AL as a delivery item specific entry i e mandatory field for EC suppliers If the goods are not shown in the EC Dual Use List the AL is N Export Control Classi fication Number ECCN Export Control Classification Number 5 digit alohanumeric code number for all goods to be delivered hardware software technology as detailed in the U S Commerce Control List specified in the U S Export Administra tion Regulations in the version valid at the time of delivery Commodity number Customs classification for import and export clearance for all goods to be delivered as detailed in the list of commodities valid at the time of deliv ery The commodity number shall be entered by suppliers within the EC as a mandatory 8 digit field numerical code and by suppliers outside the EC as a mandatory 6 digit field HS numerical code Description of goods A meaningful description of the goods for import and export clearance in accordance with the
16. V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 3 General Data header level In the General Data tab of the consolidated delivery forecast you can find information on the relat ed blanked order as well as the source document s internal reference Consolidated Delivery Forecast Details Header Data Item Data General Data Blanket order or blanket purchase Number e Source document internal reference Number Please select and submit an action Please select and submit a new folder al gt Click to switch to the consolidated blanket order view Note More information on the consolidated blanket order view can be found in chapter 7 3 2 3 Display consolidated schedule process page75 7 3 2 5 Display related business process Prerequisite You must be in one of the schedule processes folders to display the business pro Cess WEBABIS Supplier Search UserData Info Support Invoice Status Schedule Processes changed OrderNumber Buyer ID er Name Contact name Creation Consolidation Siemens Partner Id Folder Action Date Time Date Time M po o z sme B b al El 29 9 0o s e u changed t Eg f e e o z anei BB D 0 ia 26 o E 2 s gt gt gt om nw Uv changed E iz m
17. You then first need to remedy the problems before you can send the message IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 115 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 7 4 4 Invoices External suppliers have different possibilities to create an invoice Prerequisite You must have the corresponding privileges to create an invoice Invoices for order processes e Create invoice on the basis of an existing order invoice with order reference e Create invoice based on an existing despatch advice e Create invoice from scratch i e without order reference Invoices for blanket order processes e Create invoice based on an existing despatch advice e Create invoice from scratch i e without order reference 7 4 4 1 Invoice with order reference for order processes only When creating an invoice with order reference there might be a document duty to be taken into account e If it has been specified in the order that an order response and maybe also a despatch advice are required you need to make sure that these documents have been created before you create an invoice Otherwise the system will issue an error message e You can also create an invoice for those items that fulfill the required document duty The remaining items can be invoiced after the required documents have been created e fthereis a document duty for an initial order r
18. gt Click 4 to edit the item v Now you are at the order response s item level 1 Additional Info item level In the Additional Info tab you can change the item s general characteristics such as e General among others quantity price delivery date e Additional article identification e Customs import export e tem texts descriptions IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 96 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Create Order Confirmation with Changes Order Reference Item Details Additional Info Charges Discounts Partial Deliveries Line item 00010 General Order respon se number Status Accepted without amendment Part No Supplier Quantity Unit l Price EUR Per units 1 Confirmed delivery date 10 25 2014 _ to be defined Previously confirmed date Product description Reason for costumization ise Supplier s customer reference number Additional article identification _ Part No Buyer 73915 7338 Engineering change level Customs Import Export Export list number ECCH Export Control Commodity Number Ultimate consignee for this item Text Description Su pplier remarks Caution Ay Any changes you make here apply to the current item only and not to any other items The changes do thus not affect the complete order If the confirmed delivery date is in the past Web4
19. Net total invoice amount incl surcharge deduction Gross total invoice amount Calculates the current value Calculation A of the invoice EXE Ey ce Click to select the Document type You normally select commercial invoice If you want to send a self billing invoice however you select Self billing invoice here Click in one of the white text fields to edit the contents Enter the ORG ID number in the Partner ORG ID field Click Get SSD data to receive the buyer info Click Calculation to calculate the invoice value VNNN Caution Ay The system does not preset any data for invoice type from scratch To minimize your work effort you can load the customer s SSD data in the header data Caution Changes to the items or discounts must be calculated anew to display the current in voice amount In any case it is important to recalculate the invoice amount internally before sending the message independent of the calculated value because the calculated value is only meant to provide an overview Note Fields marked with are mandatory fields IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 121 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Note You can assign any invoice number you deem reasonable The number must however have at least 3 digits and must be unique for every invoice
20. Order Reference Header Data Item Data General Data Charges Discounts Line item No Document duty PartNo Buyer Part No Supplier Article Description Quantity Unit Price Price Unit Requested delivery date Status Action 00010 Accepted without amendment Fr EN EE ENTE cj gt Click to reject an item v Theitem will be marked as refused You can revoke this action at any time Create Order Confirmation with Changes Order Reference No 7000299160 i Header Data Item Data i General Data i Charges Discounts E Line item No Document duty Part No Buyer Part No Supplier Article Description Quantity Unit Price Price Unit Requested delivery date Status Action 00010 b saan a EN EE ENXI ZE core gt Click n to accept the item You can also edit an item Here you can edit the additional information charges discounts and partial deliveries for every item IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 95 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Create Order Confirmation with Changes Order Reference f Header Data Item Data General Data f Charges Discounts Limeitem No Document duty Part No Buyer PartNo Supplier Article Description Quantity Unit Price Price Unit Requested delivery date Status Action 7 00010 o Accepted without amendment Aoprove Cancel
21. Order Reference gt gt 9 Your last visited tab Header Data Header Data Item Data General Data Header Texts Package Items General Delivery Note Type Despatch advice In the detail view you can revise the process again Order Response Details 9 Order Reference ee Tem Data Line item No Part No Buyer PartNo Supplier Artide Description Quantity Unit Price Price Unit Requested delivery date Status Action 000001 s w s TE Accepted without amendment ZEHA CZE Move into Recycle bin gt Click Update draft to edit the process v Click Approve when you are finished Thereafter you can choose whether you want to send the message or a copy of the draft If you send a copy the draft will remain in the Drafts folder even after the message has been sent eza Ee ETA _Cancel_ IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 138 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document should not be relied upon as current reference Chapter index 9 1 9 2 9 3 9 3 1 9 3 2 933 9 3 4 9 3 5 9 3 6 9 4 9 5 Message display Message status overview Message overview Message actions Sort message overview Show details XML download Display PDF Show business process Packaging slip functionality Message status changes Move individual messages without link to a business process IT creates business value 1
22. PDF invoices can be deleted as follows nee apu Re a CL Se ee meeehwwug e EM DO bec UE kenne Uy gen D ai NI E PF T WW WR E NOME DEHA ADEOUI EER EA a OMNALOTE DUPLO ei Fanderechnung Ha iniru 0 deka lr i g m P P adem DH se El bc ee ill Markthe invoice s to be deleted by ticking the corresponding check box and click Delete v The invoices have been deleted and can no longer be uploaded as PDF Invoices with incorrect contents can be edited as follows Status Action downloaded for sending y ily m ready for downloading co m4 Fr ET ct inoi downloaded for sending amp j m A fF 4 gt Click the Adjust invoice item gt Confirm the system message with OK to edit the message If you have already downloaded the PDF message please note that it can no longer be sent when you edit the contents here gt Change the invoice accordingly The invoice date will automatically be changed to the current date gt Submit the invoice by clicking Approve v Anew PDF invoice with status ready for downloading has been created You now need to download this invoice to send it to Siemens IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 132 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 7 4 4 7 PDF invoice upload in the upload portal The PDF invoices you created are saved in the download area PDF invoices can be uploaded
23. n ie Order Processes 4 I 74 23 6 8 i Iho Schedule Processes f 19 25 E a as Max business processes per page 20 e Message Status Overview Please select an entry from the table Invoices from scratch Outbox Recycle Total bin drafted sent Invoices from scratch 4 1 Consignment stock messages Inbox Recycle Total um received viewed Delivery Forecasts 4 I 25956 i76 26132 Inventory Reports 4 I 1 1 Self Billing Invoices 4 I z iF 7 Max messages per page 20 Max line items per page 20 Siemens AG 2005 2014 Corporate Information Privacy Policy Terms of Use Version 3 3 0 Last change Sep 17 2014 gt Click one of the numbers to get to a status s business process overview or to a message type s message overview v lx Tip Q Use the button to display helpful explanations for the processes or messages Alternative You can also access the individual business process overviews or message overviews with the quick navigation function on the left side of the screen The menu bar on the left side contains the following folders Order Processes Schedule Processes Messages Create invoice from scratch if you have the required privileges Pdf upload download if you have the required privileges Drafts Recycle bin IT creates business value Web4BIS User Manual 2015 01 05 Page 51 of 171 V 3 9 1 GS IT SCM C
24. 2015 Page 161 of 171 Printed copies of this document should not be relied upon as current reference 10 What to do in case of errors 10 1 Limit the number of messages Web4BIS is not an archiving system The supplier is responsible for proper archiving The number of messages that can be saved in Web4BIS is thus limited Suppliers themselves must regularly archive the messages e g by saving them locally as PDF and move them into the recycle bin in Web4BIS If there are too many messages you will no longer be able to perform message actions in the follow ing folders Orders Order responses Delivery forecasts Inventory reports Invoices The following message will inform you about a restriction of the functionality Restriction of Functionality The maximum allowable amount of messages for the system has been exceeded therefore the allowable functionality of the application has been restricted Please move messages which are no longer required to the recycle bin The complete functionality of the application will be available after data is archived Maximum allowable amount of messages 10 Current amount of messages 27656 gt Move some of your processes into the recycle bin Y This will recover the full functionality Your message storage data can be found in the User Data administration in the tab titled Partner information Supplier Search User Data Info Support TechDocs Invoice Status 1 Chang
25. 2015 Printed copies of this document are uncontrollea 9 2 Recycle bin display Here you have three display options e Order processes e Schedule processes e Messages IEEE Home Logout WEBABIS Search User Data Info Support TechDocs Invoice Status gt Click Recycle bin in the left hand menu gt Select one of the display options 9 2 1 Display schedule order processes in the recycle bin When selecting order processes and schedule processes you will see all archived order processes or schedule blanket order processes in the recycle bin Prerequisite You must be in the recycle bin in the folder order processes or schedule processes Order processes Recycle bin Order Processes Attention The business processes in the recycle bin will be deleted after 3 months from the system Please restore the selected business processes by pressing the button OrderNumber Buyer ID r Name Contact name Creation Consolidation Archiving Siemens Partner Id Folder Date Time Date Time Date Time Y F s e a I archived PP x P eos s P Fo _ on ssa o eee ano b s adiwd f k F i amp s 3 A archived oP x F Be a A Du A mM o 59 A EILLUS e to GF 4 e adied P x Move from Piecycle bin IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 157 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this docu
26. 4 See additional ORG IDs Your ORG IDs are listed in the tab titled Additional ORG IDs You normally work with one Org ID and will not see any further entries Prerequisite You must have been assigned several ORG IDs Change user data Person information Login information Partner information Additional ORG IDs Message default values Persons List 5 3 5 Message default values In the Message default values tab you can define default values for the message generation These values will then be offered for selection when you generate a message Create Invoice Item Details Additional Info Charges Discounts Line item 00010 General Product no supplier Quantity already delivered 8 Piece Already invoiced 8 Piece Unit 4 i Piece I Single price 4 I Per units Supplier s customer reference number Item references 1 ECON Export Control Commodity Number 4 1 Export list number 4 I Item references 2 Statistical a rticle number 4L Type of E E Update despatch all items with this value IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 37 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Change user data Login information Partner information Additional ORG IDs Message default values Despatch advice Commodity code Export List Number ECON Number invoice Default values Tax 5ign
27. 5S4 ScheduleProcesses4ll 13 28 0 0 0 0 0 1 40 Click to select the number of business processes or messages to be displayed per page 41 Click OK to take over the settings IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 52 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea In the same way you can also define the Maximum line items per page This setting defines how many items within a consolidated order or an individual message will be displayed without paging Message Status Overview Please select an entry from the table Invoices from scratch Qutbox Recycle Total bin drafted sent Invoices from scratch 4 1 Consignment stock messages Inbox Recycle Total bin received viewed Delivery Forecasts 4 i 25956 176 26132 Inventory Reports i i 1 1 Self Billing Invoices 4 1 7 7 Note These settings apply to your current session only After the next login the system will revert to the preset values 20 IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 53 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document should not be relied upon as current reference Chapter index 1 Overview of symbols 4 2 Web4BIS introduction 6 3 Definition of terms 9 3 1 Order process BV 9 3 2 Blanket order blanket order
28. 64 Click Overview to switch to the schedule processes status overview v You are now in the schedule processes status overview Home oou t Supe lel Search E User Data Into Support inyore Status Order Processes Schedule Processes Status Overview ted Please select an entry from the table Changed Incoming Processing e Total erui New Changed Elena Steffi Jamie 4 5 6 7 8 Felder 3 Schedule Processes 4 i 19 25 1 45 Folder 4 IPS 6 7 L Al Processes IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 72 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 7 3 2 Schedule processes actions The schedule processes provide a number of actions These actions are marked with small symbols Prerequisite You must be in one of the schedule processes folders i Order Processes Schedule Processes new l Schedule Processes m 7 Order Number Buyer ID Buyer Name Contact name Creation Consolidation Siemens Partner Id Folder i Date Time Date Time Changed new v Folder 1 new Az Y rz Falder 2 new A 5 aa ven E r new 2 new 0 amp new 3 m i Messages PDF upload download Nove irto Recycle bin Drafts Please select and submit a new folder Recycle bin ial Submit Symbols Action E m Sort descending sort ascen
29. 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Consolidated Order Details Item Details Additional Info Charges Discounts Partial Deliveries i Technical Documents Document Name Received Date Action 5 OPK 20140213155326 17 RL SPE EM E DG22T O06831 pdf 02 13 2014 5 05 56 PM 5_OPK_20140213155409_25 RL SPE DE C DGTLV 411342001 pdf 02 13 2014 5 05 58 PM mps 5 OPK 20140213155336 i18 RL SPE EM C DG22T 006881 pdf 02 13 2014 5 05 57 PM mgs gt Click m to open or save the document Note Click the Back button to return to the header level of the consolidated order Tip gt With the buttons Previous Item and Next Item you can switch between the individu al items without returning to the header data 3 General Data header level The General Data tab contains additional data for a message among other fields a different invoice address IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 67 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Consolidated Order Details Hender Data Trem Data Generatoare General Order type Order Delivery location referring to INCOTERMS price basis 9 INCOTERMS price basis ba se Partner Org ID Name 1 Street 9 ee Special conditions we c c c Special
30. CDI Siemens AG 2014 Printed copies of this document are uncontrollea Change user data Person information Login information Partner information Additional ORG IDs Message default values Persons List Org ID Max number of messages Versrm 2 Process Invoice through PDF Role Supplier Customer Functionaliby Web4BIS Message privileges generation Order generation General privileges Invoice status Pull technical documents Name Name i Name 2 Street Street 2 ZIP City Country aa State Phone Fax VAT number Currency BIS sender profile c Invoice information Name of VAT vat Bank account information Account holder Bank account acc hold number Configuration Folder name 1 Elena Folder name 2 Steffi Folder name 3 Jamie Folder name 4 4 Folder name 5 5 Folder nante 6 6 Folder name 7 Y 8 Folder name amp Save changes Caution Changes in the partner information are not limited to your user account Note Fields marked with are mandatory fields Note Fields with a grey background can only be changed by the Web4BIS administrator If you want to change any of these fields please contact the support team see 5 5 Con tact support page45 IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 36 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 5 3
31. In that case you need to correct the invoice and download it as PDF again For more information please refer to the previous chapter Note In case of problems with a PDF invoice s hash value i e the PDF invoice has another hash value than the saved invoice you will see the following error message The document Message INVOICE tttttest 20141106 pdf could not be sent as the hash value of the PDF is wrong or could not be found Please download your invoice in the menu Web4Bl PDF upload download again and try to upload it afterwards In case the error still shows up please consult the Web4BlS support In that case download the PDF again and then upload it again You can then send it again Please refer to the notes on how to download and save PDF invoices correctly IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 136 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 7 4 5 Draft You can save the following messages as draft and then edit or send them later on e Order processes Order response with changes e Despatch advice e All types of invoices 7 4 5 1 Save draft If you want to interrupt the processing you can save the process as a draft with Save draft You can then continue later on Prerequisite You must be in a message s detail view when creating a message Create Invoice Order Reference m Lineitem No Produc
32. Line item Document Part No Part No Article Description Quantity Unit Price Price Confirmed Delivered Invoice Requested delivery No duty Buyer Supplier Unit QTY QTY QTY date 500010 0 gt 05 02 2014 3 P Please select jand submit an action js PDF display I XML download w folder Order response will LU EsDOrsc wunoul Change Order response with changes Liespatch advice 102 Click to open the action list 103 Select Order response with changes 104 Click Submit to confirm your selection v n both cases the system will open a screen in which you need to enter an order response num ber Create Order Confirmation with Changes Order Reference Header Data Item Data General Data Charges Discounts l General Buyer Info BY Supplier Info SU Delivery address UC Message ORDRSP Partner Org Get SSD data Partner Org Name 1 type ID 4 1 ID Order type Order um Name 1 Name 2 Message accepted with changes status Name 2 Name 3 Order ontact Pcspunse Name 3 Joab Name 4 number Department Order 10 23 2014 Name 4 Phone Street response Contact ree Order 3010170002 name xix see number Department ay Orderdate 02 13 2014 Country Currency GBP Phone VAT Gty information core Transport iw FAX rss Germany rm Street bu pe State No states available lespatc a Street 2 ZIP City Country Germany m State No states available x VAT Registration nu
33. Manual 2015 01 05 Internal Pagee 122 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Create Invoice Order Reference W s Line item No Product no supplier Article Description Quantity Unit Price Price Unit Item value gross excl surcharge deduction Action Es Sor gt Click to update an item at item level v Now you are at the invoice s item level 1 Additional Info item level In the Additional Info tab you can change general item data Create Invoice Order Reference amp Item Details ramonar nio cherges oiscounts Line item 00002 General Product no supplier Quantity already delivered 30 Each Already invoiced 30 Each Update all items with this value Unit 4 i Single price 4 i Per units Supplier s customer reference number Tax information on line item section Country specific name of Tax s Tax Country age 7 gt m i Tax state mld Tax Category l Tax rate Additional article identification Date of Delivery Service 09 15 2014 Update all items with this value Export Sign for delivery service 4 Services update all items with this value Product description 4 I 9 Country of origin 4 i oa 7 Update all items with this value Part No Buyer Net weight of this it
34. Message Type Siemens Partner Id Status Date Time viewed S ali viewed amp I 5 f viewed amp i A f viewed amp lh A f viewed a I TS f viewed amp m F7 viewed amp lu A f IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 143 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Symbols Action E m Sort descending sort ascending c Message detail view zl Download message in XML format 5 Show message as PDF prepared for printing Show business process if a message belongs to a business process you can use this function to access the business process from the individual message D Print package slip of despatch advice possible for certain Siemens customers only Note The individual actions are described in more detail in the following chapters 8 3 1 Sort message overview The message overview can be sorted by all the Meta data in the header line The Meta data used for the sorting will be indicated with a small arrow next to the name The arrow s direction shows whether the sorting order is descending or ascending Message Overview Please select an action for a message Message Number Order Number Buyer Id Buyer name Creation Message Type Siemens Partner Id Status Action Date Time viewed amp in f viewed amp li FP f
35. Newsletter AvisEmaili AvisEmail2 Ere ce 20 Click the desired field to edit the contents 21 Press Return on your keyboard to delete the contents 22 Enter the desired contents 23 Left mouse click or use the tab key to select the next field Caution Ay Make sure that your data Is always up to date In AvisEmaill and AvisEmail2 you should only make entries for information purposes For persons actively using Web4BIS a new user account should be created Note Some fields have already been preset by the Web4BIS registration Note Fields marked with are mandatory fields 5 3 2 Edit login information In the Login information tab you can change your password or the default language IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 33 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Change user data i Person information Partner information Additional ORG IDs i Message default values Persons List Username 1 Old password 2 Hew password 4 I 3 Confirm new password Language English See the note EEEE Cancel 24 Enter your old password in the Old password field 25 Enter your new password in the New password field 26 Enter your new password again in the Confirm new password field 27 Click Save changes to take over your changes Caution You need your old password to
36. Search User Data Info Support TechDocs gt Invoice Status gt ee Business Processes Status Overview i Messages Create Message Status Overview Please select an entry from the table Invoices from scratch Outbox Recycle Total Invoices from scratch 4 I Consignment stock messages Total Delivery Forecasts 4 I Inventory Reports 4 i Self Billing Invoices 4 I Max messages per page 20 e COK Max line items per page 20 OK gt Click one of the numbers in the message status overview to access the selected message type s message overview v Now you are in a message type s message overview The Message Overview lists the different messages in an overview For every message certain mes sage contents are displayed in each line These contents are assigned to the Meta data in the header line Message Overview Please select an action for a message Header with metadata 7 Message Number Order Number Buyer Id Buyer name viewed viewed viewed viewed Messages 1 20 outof 189 Pages 1 20 21 40 41 60 61 80 81 100 101 120 121 140 141 160 161 180 181 189 Message content Download PDF Files Siemens AG 2005 2014 Corporate Information Privacy Policy Terms of Use Version 3 9 1 Last change Oct 7 2014 IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 142 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copi
37. Tr Tip WM With the buttons Previous Item and Next Item you can switch between the individu al items Now you are back at header level Create Delivery Schedule Response With Changes i Header Data Item Data General Data Filter results by L No change One 7v 1 seers Lime item No Document Info Part No Buyer Part No Supplier Article Description Status Ordered QTY Open QTY ASN QTY Invoice QTY Quantity unit Action 00015 ye i i EA x Delete Cancel gt Click Approve to send a delivery forecast schedule response v The sent delivery forecast schedule response can then be seen in the detail view of the blanket order schedule process IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 106 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 7 4 3 Despatch advice Despatch advices can be created both in order processes and in blanket order processes 7 4 3 1 Despatch advice in order processes If there is a document duty regarding a despatch advice for an initial order i e a despatch advice must be created for all items the despatch advice created in the turnaround only provides the al ready confirmed items This means you first need to send an order response before you can send your despatch advice Any number of despatch advices also for each item can be sent The accumulated quantity that has alread
38. a supervisor Call up information Contact support TechDocs Request TechDocs with order number Request TechDocs without order number TechDocs requests overview Select language Menu overview Business Processes Status Overview Rename business process folders Administrate order processes Order processes status overview Order processes actions Sort order processes Change order process status Show consolidated order Display related business process Show consolidated order in PDF format Display consolidated order in XML format Administrate schedule processes Schedule process status overview Schedule processes actions Sort schedule processes Change schedule process status Display consolidated schedule process Display consolidated delivery forecast Display related business process Display consolidated blanket order in PDF format IT creates business value 37 39 39 39 40 41 42 45 45 46 47 48 49 50 51 58 59 60 60 61 61 62 62 69 70 74 72 72 73 74 74 75 80 86 88 Web4BIS User Manual V 3 9 1 2015 01 05 Internal GS IT SCM CDI Siemens AG 2014 Pagee 55 of 171 Printed copies of this document are uncontrollea 7 3 2 7 Display consolidated blanket order in XML format 89 7 3 2 8 Display consolidated delivery schedule in PDF format 90 7 3 2 9 Display consolidated delivery schedule in XML format 90 7 3 2 10 Display consolidated delivery schedule in Excel 90 7 4 Generate m
39. based training Web4BIS web based training Below you can find frequently asked questions regarding to Web4BIS FAQ pdf Invoice Status Invoice Status Invoice Status US Here you can find the Web4BIS version histor gt Click Info in the administration gt Click FAQ pdf to see the FAQs v The system will open a PDF with the most frequently asked questions and the related answers IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 168 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 11Glossary Terms Definition Avis Email Sends an email to the email address entered whenever a message is received BV Order process Default values Pre settings specifications preset value DELFOR Delivery forecast DELFORSP Delivery forecast response DESADV Despatch advice EDI Corporate Service EDI CS EDI Enables the worldwide integration of business processes through elec tronic message exchange Integrates process steps from order assign ment and delivery to invoicing From scratch An invoice without data basis Incoterms International Commercial Terms a number of voluntary rules for in terpreting commercial contract clauses in the international goods trade INVOIC Invoice self billing invoice INVRPT Inventory report Tab A tab is a sorting and navigation help further structuring individual ele ments Screen A screen provide
40. delivery forecast schedule response with changes blanket order pro cess In a delivery forecast schedule response with changes the supplier can enter a delivery date for the calls at item level in addition to the response number and the comment The request quantity cannot be changed If the supplier has already confirmed a call the date of the last response is displayed as help A re load function is also offered in this context This function automatically takes these dates over into the confirmed delivery dates of all calls Prerequisite You must be in one of the schedule processes folders Order Number Buyer ID Buyer Name Contact name Creation Consolidation Siemens Partner Id Folder Action Date Time Date Time w E BD 3 new g m new EY Y DD pF display cons blanket order e mew n SG XML download cons blanket order D PDF display cons delivery schedule XML download cons delivery schedule Business Processes 1 20 outof 23 Excel display cons delivery schedule Pages 1 20 21 23 i Delivery schedule response without chang hove into Recycle bin Please select and submit a new folder e EP 118 Click to open the action list 119 Select Delivery schedule response with changes 120 Click to confirm your selection IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 104 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this docu
41. delivery note Name 2 Contact name Bill of Lading Street Department Loading list date ZIP City Phone Freight forwarder FW Country Email Requested delivery date Order number Street Actual shipping date ZIP CGity Order number Country Order date INCOTERMS price basis Delivery location referring to INCOTERMS price basis Delivery Country to INCOTERMS Transport Type Download POF Download XML gt Click Status changes to call up the message status changes Message Status Changes Creation Order Number 5tatus Action Date Time 10 28 2014 1 44 24 PM drafted c fla 10 28 2014 1 44 24 PM sent c mhi IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 153 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 8 5 Move individual messages without link to a business process In Web4BIS messages related to a business process are automatically moved into the recycle bin when the business process is moved into the recycle bin There are however individual messages not related to a business process e g self billing invoices inventory reports invoices from scratch as well as delivery forecasts or certain order changes These messages can also be moved into the recycle bin Prerequisite You must be in a message s detail view Inventory Report Details Order Reference No i Header Data Item Data General Message type
42. for Export Sign for delivery service delivery service Services ls Services on Save changes Cancel Here you can enter standard values for the commodity code the export list number and the ECCN number If relevant you can also enter standard values for the invoice generation For the tax sign you can define whether the standard value is to be service delivery or catalog service For the invoice gener ation as well as for the export sign you can define whether it is a delivery or a service Web4BIS does not provide any preset values In the invoice you need to make an explicit selection As soon as you select any values there these values will be preset in your invoice Additional article identification Date oi DONVERIESERENE C 10 29 2014 E Update all items with this value Export Sign for delivery service 4 I Serjices FI update al items with this value Create Invoice Header Data Ev Item Data Ev General Data Partner Addresses Header Texts General country of exportation 4 I Germany i country of destination 4 i United Kingdom ins Currency information 4 1 Euro em Tax Sign for delivery service 4 1 Services lone Note When using default values please note that these must be changed manually if you want to use different values than the default values The user is responsible for enter ing the correct values Default values can only be changed by users with a partner admin
43. of a delivery schedule item are to be delivered on which date A supplier can respond to a DELFOR with a delivery forecast response with or without changes This response confirms the expected delivery date of the goods The despatch advice DESADV is a deliv ery notification containing the delivery date quantities and the dispatched goods A despatch advice is generated on the basis of the consolidated delivery forecast The delivery can only be invoiced after the despatch advice DESADV has been created 3 4 Consolidated delivery forecast Based on the large quantity of items ordered in a blanket order and the partly daily transmission of delivery schedule changes the user is supplied with a consolidated delivery schedule display The introduction of a consolidated delivery forecast schedule goes hand in hand with less manual work for the supplier A consolidated delivery forecast schedule contains all changes to a delivery forecast schedule with the same order number at item level This consolidated delivery forecast schedule also forms the basis for further turnaround messages e g creation of despatch advice The consolidated delivery forecast schedule should thus not be regarded as a single message but rather as the summary presentation of a delivery forecast and the related changes In addition to updated values from blan ket order changes a consolidated delivery forecast schedule also displays information on confirmed items deliver
44. of the latest order change Value from Order Contains the original values from the order First confirmed value Is not displayed in a consolidated blanket order as there are no con firmations for these orders IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 77 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Sent value Contains the accumulated value quantity quantity unit of the sent despatch advices regarding this item Invoiced value Shows the accumulated value quantity quantity unit from the sent invoices regarding this item Caution The system provides for the possibility to invoice more or fewer articles than those actually delivered Please make sure to enter the correct quantity 2 Charges Discounts item level Charges Discounts provides information about the type and amount of surcharges discounts for this item Consolidated Blanket Order Details Item Details Additional Info cha rges Discounts Partial Deliveries Line item 00001 3 Partial Deliveries item level The Partial Deliveries tab contains information about partial deliveries for this item Consolidated Blanket Order Details Item Details Additional Info Charges Discounts Partial Deliveries Line item 00001 Split quantity Requested delivery date C Fach GE 10 2005 O Eac Note Cli
45. processes per page 20 L oK Sections Explanation 1 Incoming New business processes can always be found in the folder titled New As soon as there is a change to the process the complete process is automati cally moved to the Changed folder independent of whether the process had previously been in folder New or in any other folder 2 Processing Here you can create four or eight folders which can be used for organizing and moving processes To get a comprehensive overview you can name these folders as you like By default the system will display 4 folders with standard names 3 Recycle bin Processes you no longer need can be moved to the Recycle bin folder This folder is deleted by the system at regular intervals 3 months after a pro cess is moved to the recycle bin Please make sure that the processes you move to the recycle bin are really completed 4 Total Shows the total number of business processes or schedule processes IT creates business value Web4BIS User Manual 2015 01 05 Page 58 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrollea 7 1 Rename business process folders The user can move business processes into different folders Users can name folder 1 folder 8 as they like These folders represent the status of a business process One example for naming these folders would be Folder 1 in processing Folder 2 completed Folder 3 can
46. shipment Freight forwarder Fw Despatch Address More references Source document internal reference XXX Text Description Suppher remarks Cancel_ IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 100 of 171 V3 9 l GS IT SCM CDI O Siemens AG 2014 Printed copies of this document are uncontrollea 3 Charges Discounts header level In Charges Discounts you can enter charges or discounts for an order at header level in the order response The proceeding is the same as for the item level see 2 Charges Discounts item level page98 Create Order Confirmation with Changes Order Reference i Header Data if Item Data General Data j Charges Discounts Charges Type Percentage o Amount Remarks Discounts Type Percentage o Amount Remarks Cancel 7 4 1 3 Save order response When you are finished editing the order and have made all the adjustments you can confirm your adjustments or cancel them After you have confirmed your adjustments you have the following options Send message Click Save draft to save the order response in the drafts Y v The order response will be moved to the Drafts folder and can be edited or sent later see Feh ler Verweisquelle konnte nicht gefunden werden Fehler Verweisquelle konnte nicht ge funden werden pageFehler Textmarke nicht definiert Y Click Send message to send the order response immediately S The
47. the desired search option 12 Click Search to start the search IT creates business value Web4BIS User Manual 2015 01 05 Internal V3 9 l GS IT SCM CDI O Siemens AG 2014 Pagee 27 of 171 Printed copies of this document are uncontrollea 5 2 2 Search for business processes To access the search function for business processes you need to go to Search in the administration functions and select Search for business processes The search screen for business processes offers the following search criteria Siemens Partner Id only relevant if you have pooled several accounts Buyer Org ld Order number From date DD MM YYYY To date DD MM YYYY Business process type Business process status Home Logout WEB4BIS Supplier Search User Data Info Support Invoice Status Search for business processes Siemens Partner Id mal Buyer Org Id Order number equals e From date To date Business process type Schedule Process iw Business process status undefined Note You can also combine various search criteria 5 2 2 1 Search for order number One possibility is to use the order number for your search Prerequisite You must have an order number The search with the order number can be started as follows IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 28 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontroll
48. to completed Note By moving the order or blanket order process from the recycle bin the status of the related messages will be reset from completed to viewed or sent IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 159 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 9 3 Move messages from recycle bin To move an order process or blanket order process from the recycle bin again you need to proceed as follows Prerequisite You must be in one of the order process folders or in the schedule processes fold ers in the recycle bin Recycle bin Order Processes Attention The business processes in the recycle bin will be deleted after 3 months from the system Please restore the selected business processes by pressing the button rl Order Number Buyer ID Buyer Name Contact name Creation Consolidation Archiving Siemens PartnerId Folder Action Date Time Date Time Date Time Y yr Ty Ir A of x ivl FI a ox EIB Ear 7 Move from Recycle bin eed 151 Tickthe check box on the left to select the desired process You can also select more than one process 152 Then click Move from Recycle bin to recover the process v The status of the blanket order order process will change to new and the process can then be found again in the folder titled new Note If an order process or schedule blanket order process i
49. will be saved and you will return to the item overview If you clicked the action link for creating a sub item in the item overview you will see an additional info screen for the item 1 Additional Info item level Create Despatch Adwice Order Reference Additional Info Item Texts Item Details Update subitem mum ber 10 Line item OMEDEPOOT 10 General Product mo supplier Article Mumober of Buyer Statistical article mumber a I Article Descriptiom met weight of thes em Cown mass KGM BRehwvered quantity Quantity unit Piece Country of or g m 4 I Restriction Serial Batch Engine Qualhier Serial Batch y Engine Mumber Export list number 4 ECOM Export Control Comnrodity Number 7 a i Standard Number Suppers customer reference mumber Package Marking Information Number of packages Smatl st Packing Quantity Smallest Packing Quantity Unit Ee Next Rem IT creates business value Web4BIS User Manual 2015 01 05 V3 9 1 GS IT SCM CDI Internal Siemens AG 2014 Pagee 111 of 171 Printed copies of this document are uncontrollea Note You should assign a new sub item number for the new sub item Here you will see the values of the main item All of these values can be overwritten Note Fields marked with are mandatory fields id 2 Item Texts item level For the sub item you can also add a description of
50. with order number Order Processes TechDocs without order number uJ Business Processes Status Overview Schedule Processes TechDoc requests gt Click TechDocs without order number in the TechDocs menu item When requesting technical documents without order reference you can request up to 6 documents at the same time Request TechDocs without order number Please enter your document number s Siemens Partner Id Document 1 T Document 2 Document 3 Document 4 l Document 5 i gt Clickin one of the fields and enter the desired document number gt Click Submit to request a TechDoc without order reference v After you have submitted your request you will receive one request ID for each of the document numbers you entered Request TechDocs without order number Result Document Number Request ID c 2S a IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 48 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Caution If for some reason or other a request cannot be submitted for one of the document numbers you entered the system will issue a corresponding error message ZN All further requests listed in the error message have then not been processed You need to enter the request again
51. 003 Percentage 0 Amount Remarks 1 100 Type Percentage Amount Remarks pe Ce Discounts Type Percentage Amount Remarks ER Previous irem Mest enm Lipdate amp Back Cancel 145 Select the charge discount by ticking the check box on the left 146 Click Delete to delete it After you have edited all item details you just need to save or discard your changes to complete the process Create Invoice Order Reference ee Item Details Percentage 29 Amount Remarks Percentage 7o Amount Remarks I Update amp Back Cancel gt Click Update amp Back to save the changes gt Click Cancel to cancel the changes IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 125 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea v n both cases you will return to the Item Data Caution The invoice from scratch now contains the updated item data Tip With the buttons Previous Item and Next Item you can switch between the individu al items 3 General Data header level In General Data you can define the currency or the country of destination IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 126 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Create Inv
52. 1 27 E3 Please use the following link in order to send the pdf invoice Upload Invoice PDF Click Upload Invoice PDF to send the invoice to Siemens v The system will open a new browser window phe Home Login Account Password gt You will remain logged in during the current session If the session has expired you can log in with your Web4BIS login data Now select the Durchsuchen search function and select the previously downloaded PDF in voice Click Upload to upload the PDF into the portal v Now you can see the uploaded invoice You can check the invoice again IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 134 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Send PDF Invoices Please select a PDF Invoice which has been created using VWeb4BlIS and saved on your local disk Upload the selected PDF Invoice first and finally send it using the send button Note A hash value of uploaded pdf invoice is generated This hash value will be compared with hash value based on invoice data stored in Web4BIS Both hash values have to be equal before your uploaded pdf invoice is transformed to a Siemens inhouse format SES invoice Afterwards tne pdf invoice and the SES invoice are sent to the invoice receiver e The document Message INVOICE 24534534 20140701 pdf has been uploaded successfull
53. 18 of 171 V 3 9 1 GS IT SCM CDI O Siemens AG 2014 Printed copies of this document are uncontrollea In the despatch advice view Now you are in the blanket order order process detail view Order Process Detail Please select an action for a message Please remove the selected messages by pressing the button Message Number Order Number BuyerId Buyer name Creation Updates Documenttype Totalamount Message Type Siemens Partner Id Status Action Date Time despatch advice qm E P despatch advice amp m E F despatch advice n iHi F yes order response Sy fla order viewed amp fla A Ges 139 Click for Message Type despatch advice to call up the despatch advice view Despatch Advice Details Header Data Item Data General Data Partner Addresses Header Texts Package Items General Buyer Info BY Supplier Info SU Partner Org ID Partner Org ID Delivery note number Name 1 Name 1 Date of the delivery note Contact name Contact name Bill of Lading Department Department Loading list date Phone Phone Freight forwarder FW FAX Email Requested delivery date Street Street Actual shipping date Street 2 ZIP Ciby Order number ZIP City Country Order date Country INCOTERMS price basis Order number Delivery location referring to INCOTERMS price basis Delivery Country to INCOTERMS Transport Type Download PDF i Download XML i Status changes _ 140 Click Cre
54. 3 Show consolidated order Whenever an order process is created a consolidated order is created for that order process The consolidated order contains the date as well as the time when the first message was imported All order changes related to an order as well as some pieces of information from order response despatch advice and invoice are also included The following message contents are taken over Additional order information at header level Contract number at header level Import license number at header level Information on parties involved at header level Information on taxes or customs at header level Product article number at item level Order quantity at item level Delivery date at item level Additional order information at item level IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 62 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Prerequisite To display a consolidated order you need to be in one of the order process folders Order Processes 7 Order Number gt Click to display the consolidated order BuyerID Buyer Name Contact wr Creation name Date Time Consolidation Siemens Folder Date Time Partner Id v You are now in the detail view of the consolidated order Action Note For unread orders the icon is colored red amp After the consolidated order has been viewed for the firs
55. 40 140 141 143 144 145 149 150 151 152 153 154 Web4BIS User Manual 2015 01 05 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Page 139 of 171 Printed copies of this document should not be relied upon as current reference 8 Message display In the current version you can receive the following messages Orders Blanket orders Order changes Blanket order changes Delivery forecasts Inventory reports Self billing invoices In the current version you can create the following messages Order responses Delivery forecast responses Despatch advices ready for shipment note and despatch advice Invoices 8 1 Message status overview After the login in Web4BIS you will automatically be forwarded to the Message status overview There you can see the number of messages per message type Please note that you will not see any orders order changes blanket orders blanket order changes despatch advices or invoices related to a business process here The message status overview is structured into four sections Home Logout WEB4BIS Search gt User Data Info Support TechDocs Invoice Status Message Status Overview Please select an entry from the table Invoices from scratch Invoices from scratch Li S Consignment stock Delivery Forecasts q I Inventory Reports 4 i Self Billing Invoices 4 I Max messages per page 20 GOKI Max line items per page 20 IT creates bus
56. 53 8 5 Move individual messages without link to a business process 154 9 Recycle bin 156 9 1 Use of recycle bin for schedule order processes 156 9 2 Recycle bin display 157 9 2 1 Display schedule order processes in the recycle bin 157 9 2 2 Display messages in the recycle bin 159 9 3 Move messages from recycle bin 160 10 What to do in case of errors 162 10 1 Limit the number of messages 162 10 2 Document duty error message 163 10 3 Consolidated order is not displayed 164 10 4 The account used is locked 166 10 5 FAQs 168 11 Glossary 169 IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 23 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document should not be relied upon as current reference 5 Administration The administration can be found in the Web4BIS header Here you can navigate to different func tions The administration includes the following functions Partner role Search User data Info Support TechDocs Invoice status Languages Home Logout User Mark Hildt BIS2G0 Testsupplier buyer Monday October 13 2014 REAM 0000022 Search Report UserData Info Support 5 1 Select partner role If you have been assigned the partner roles Supplier and Customer you can select these roles after the login os Home Logout i WEBABIS TE 90000022 Search Report UserData Info Support Supper gt Click to select the partner role Note
57. 60 72 91 Web4BIS User Manual 2015 01 05 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Page 15 of 171 Printed copies of this document are uncontrollea 8 1 8 2 8 3 8 4 8 5 9 1 9 2 9 3 10 10 1 10 2 10 3 10 4 10 5 11 Message display Message status overview Message overview Message actions Message status changes Move individual messages without link to a business process Recycle bin Use of recycle bin for schedule order processes Recycle bin display Move messages from recycle bin What to do in case of errors Limit the number of messages Document duty error message Consolidated order is not displayed The account used is locked FAQs Glossary IT creates business value 140 140 141 143 153 154 156 156 157 160 162 162 163 164 166 168 169 Web4BIS User Manual 2015 01 05 Internal V 3 9 1 GS IT SCM CDI Siemens AG 2014 Pagee 16 of 171 Printed copies of this document should not be relied upon as current reference 4 WebABIS start 4 1 Web4BIS login Enter https webedi siemens de web4bis to call up the Web4BIS login screen WEBABIS Support Joanen Web4BIS Login User Guide Password Pk 2 Forgot your password The functionality of Web45IS is available after a successful login only Siemens AG 2005 2014 Corporate Information Privacy Policy Terms of Use Version 3 9 0 1 Enter the user data you received from the support team 2 C
58. BIS will issue a warning Errors during plausibility check of the message m Item Mo 000001 The delivery date of this item is in the past 05 22 2013 You can correct the message or send it anyway Please correct the message or call your hotline Correct the message Cancel message Send anyway IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 97 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea In this case select the option Send anyway If you have accidentally selected a delivery date in the past select Correct the message You can then change the delivery date again 2 Charges Discounts item level In the Charges Discounts tab you can define item specific discounts or surcharges Create Order Confirmation with Changes Order Reference Item Details Additional Imfo Charges Discounts Partial Deliveries Charges Type Percentage o Amount Remarks Hemd L 4 Discounts Type Percentage 9o Amount Remarks Update amp Back Ben 105 Click and select the type of charge discount 106 Clickin Percentage and enter a percentage value 107 Clickin Amount and enter an amount 108 Click Add to take over the charge discount for the item v The charge discount has been assigned to the item IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 98 of 171 V 3 9 1 GS I
59. CM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 7 2 2 5 Show consolidated order in PDF format Prerequisite You must be in one of the order processes folders The consolidated order can be downloaded in 2 different ways Directly in the order processes Order Processes 4 OrderNumber Buyer ID BuyerName Contact name Creation Consolidation Siemens Partner Id Folder Action Date Time Date Time E A D Move into Recyele bin Please select and submit a new folder ETTN 51 Click beneath Action to open the action list 52 Select PDF display 53 Click E to confirm your selection In the consolidated order s detail view Order Processes 7 E Order Buyer ID Buyer Name Contact Creation Consolidation Siemens Folder Action Number name Date Time Date Time A E Tal E gt Click 3 to display the consolidated order v You are now in the consolidated order s detail view Consolidated Order Details Header Data Item Data General Data General Buyer Info BY Order type Partner Org ID Message type Mame i Order number Contact name Order date Department Currency information Phone Deliwery date time requested FAX Confirmation required Email Goods value of order Street ZIP City Country VAT Registration number Please select and submit an jaction o O AML download Order response without changes Order response with changes Despatch adwice In
60. Caution You can either name 4 folders or 8 folders i e you must either enter names for 4 or for all 8 folders Otherwise the system will issue an error message 7 2 Administrate order processes 7 2 1 Order processes status overview An order process includes all processes most often with different message types of a supplier OrglD 4SU with identical order reference number as well as identical buyer OrgID BY Switch to the business processes status overview as follows Home Logout WEB4BIS Supplier E Search gt User Data Info Support Invoice Status Business Processes Status Overview New Please select an entry from the table Changed Folder 1 Folder 2 Incoming Processing Recycle Total bin Folder 3 New Changed Elena Steffi Jamie 4 5 6 7 B z x Order Processes 4 I 45 24 23 amp 3 i ES e i 2 4 364 6 Schedule Processes 4 i i8 25 i 45 7 All Processes Max ed pr 20 46 Click Order Processes on the left side to open the order processes 47 Click Overview to switch to the order processes status overview v You are now in the order processes status overview Home l apout Supple ws User Data Into Support Invoxe Status Order Processes Order Processes Status Overview Dua o Mew Please select an entry from the table Changed Folder 1 z l Incoming Processing Recycle Total Folder 3 New Changed Elena Steffi Jamie 4 5 6 7 8 Folder 4 Order Proce
61. DI Siemens AG 2015 Printed copies of this document are uncontrollea Content 1 Overview of symbols 4 2 Web4BIS introduction 6 3 Definition of terms 9 4 Web4BIS start 17 5 Administration 24 6 Menu overview 51 7 Business Processes Status Overview 58 8 Message display 140 9 Recycle bin 156 10 What to do in case of errors 162 11 Glossary 169 Note of the respective chapter As an introduction to every chapter you will find a chapter index listing the contents IT creates business value Web4BIS User Manual 2015 01 05 V 3 9 1 GS IT SCM CDI Internal O Siemens AG 2014 Pagee 3 of 171 Printed copies of this document are uncontrollea 1 Overview of symbols The Web4BIS user manual uses various symbols and notes These notes support the user with the correct use of Web4BIS Caution Information or notes to be observed to avoid malfunctions Note Important notes for more effective use of Web4BIS Tip Helpful tips for quicker use of Web4BIS The Web4BIS application uses the following symbols Symbols Explanation Show further entry fields xj Button for confirmation of selection 4 i Display explanations for entry field Mandatory field an entry must be made in this field le E Show calendar Delete blanket order order process and the related messages recycle bin Display business process or transaction Detail view of viewed conso
62. DI Siemens AG 2015 Printed copies of this document are uncontrollea Home Logout WEB4BIS Supplier i Search UserData Info Support Invoice Status Business Processes Status Overview Please select an entry from the table Incoming Processing Recycle Total 5 bin New Changed Elena Steffi Jamie 4 5 6 7 B8 Order Processes i i 445 74 23 6 8 1 i 2 4 564 Schedule Processes 4 i 19 25 1 45 Max business processes per page 20 m Message Status Overview Please select an entry from the table Invoices from scratch Outbox Recycle Total bin drafted sent Invoices from scratch 4 i Consignment stock messages Inbox Recycle Total bin received viewed Delivery Forecasts 4 i 25956 176 26132 Inventory Reports 4 i i 1 Self Billing Invoices 4 I y 7 Max messages per page 20 ok Max line items per page 20 OK Siemens AG 2005 2014 Corporate Information Privacy Policy Terms of Use Version 3 9 0 Last change Sep 17 2014 Furthermore you can adjust the number of messages displayed in the business process overview message overview here This can be done as follows Business Processes Status Overview Please select an entry from the table Incoming Processing Recycle Total New Changed Elena Steffi Jamie 4 5 6 7 n OrderProcesses4li 445 75 O 23 6 8 1 1 2 4
63. Document Info Part No Buyer Fart No Supplier Article Description Status Ordered QTY Open QTY ASN QTY Invoice QTY Quantity unit Action 00001 v LA ibd 00014 m EA d 00015 ze E rd Daie ETE ca IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 105 of 171 V3 9 l GS IT SCM CDI O Siemens AG 2014 Printed copies of this document are uncontrollea gt Click 9 to access the item s detail view v You are now at the delivery forecast response s item level Create Delivery Schedule Response With Changes Item Details f Delvery Plan j Previous Deliveries General Data Filter results by E Firm EE Manufacturing C Material L Planning Line item 00001 Call Ho Type of commitment for delivery Request quantity Unit Desired delivery date S past responded date 0009 Firm 4 Each 94 74 2014 0010 Firm 4 Each 95 22 2014 2 0022 planning forecast 4 Each 11 30 2017 Cu p Ss 4 Each 12 12 2017 Ss ooo Eee Cancel gt Enter the comment in the entry field beneath Type of commitment for delivery gt For firm orders you can change the delivery date gt Click to take over all previously confirmed dates into the delivery date of the respective call gt Click Update amp Back to save the changes gt Click Cancel to cancel the changes v n both cases you will return to the Item Data du Tip i You can also select the delivery date with the E button
64. Document type Message status Inventory report number Inventory report date Source document internal reference Buyer Info BY Supplier Info 5U Partner Org ID Partner Org ID Name 1 Name 2 Contact name Department Phone Email Street ZIP City Country Download PDF fi Download XML iM Status changes gt Click Move into Recycle bin to move the message from the received or viewed folder into the recycle bin gt Click Move into Received to mark a message that has already been viewed as unread again v The message will be moved from viewed into received IT creates business value Web4BIS User Manual V3 9 1 Internal Pagee 154 of 171 Siemens AG 2014 Printed copies of this document should not be relied upon as current reference Chapter index 10 Recycle bin 10 1 Use of recycle bin for schedule order processes 10 2 Recycle bin display 10 2 1 Display schedule order processes in the recycle bin 10 2 2 Display messages in the recycle bin 10 3 Move messages from recycle bin IT creates business value 156 156 157 157 159 160 Web4BIS User Manual 2015 01 05 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Page 155 of 171 Printed copies of this document should not be relied upon as current reference 9 Recycle bin Business processes that are no longer needed both order processes and schedule processes can be moved into the recycle bin This also applies to ind
65. I agreement TPA You do not accept the terms of use for your com pany only for yourself as user using the tool under the terms outlined in the text The terms of use only need to be accepted once unless they change The terms of use can be seen in Web4BIS at any time To do so click Terms of Use at the bottom of the page Web4BIS Login Username Password PKr Forgot your password The functionality of Web4BIS is available after a successful login only Siemens AG 2005 2014 Corporate Information Privacy Policy Terms of use versn 3 9 0 4 2 Web4BIS logout You can log out of Web4BIS at any time Thereafter you can log in again or can also use another account for the login pe Home Logout e WEB4BIS Supper 0000022 Search Report UserData Info gt Click Logout to log out IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 18 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 4 3 Forgot your password If you have forgotten your password click the Forgot your password link in the login screen 3A WEB4BIS Support PEPE Web4BIS Login User Guide Registration Username Overview Password Pa Forgot your password The functionality of Web4BIS is available after a successful login only Siemens AG 2005 2014 Corporate Information Privacy Policy Terms of Use Version 3 9 0 WEB4BI5 S
66. IS Supplier Search UserData Info Support Invoice Status gt Click User Data to switch to this function This function provides the following tabs for editing information e Person information e Login information IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 30 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Partner information Additional ORG IDs Message default values Persons list Note The next sub chapters describe all tabs in more detail IT creates business value Web4BIS User M anual 2015 01 05 Internal V 3 9 1 GS IT SCM CDI Siemens AG 2014 Pagee 31 of 171 Printed copies of this document are uncontrollea 5 3 1 Edit person information You can edit your personal data in the Person information tab This includes fields such as Name address phone email etc Furthermore the fields Partner administrator and Message privileges provide general information as to whether you are entitled to act as administrator for this partner or not There you can also see which messages you are allowed to create In the mandatory field Email 1 you can change several options Email type Description Email 1 The email address entered here is automatically used as sender email address for order responses and as receiver address for passwords if the user requests a new password Furthermore the email
67. IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 1 Delivery Plan item level If the field contents of request quantity quantity unit delivery date or type of commitment have changed at call level the respective field contents will be colored in red In the delivery forecast screen you can filter the display according to your needs The filter parame ters for the call overview correspond to the possible types of commitment for delivery from the de livery forecast message Firm Manufacturing Material Planning Consolidated Delivery Forecast Details Item Details Delivery Plan Previous Deliveries General Data Fiter results by Line item 00001 Part No Buyer MW33032B General Status ADDED Call No Type of commitment for delivery Request quantity Unit Desired delivery date Last responded date 0009 Firm 4 Each 04 24 2014 0010 Firm 4 Each 05 22 2014 0011 Firm 4 Each 06 18 2014 0012 Firm 4 Each 07 25 2014 0056 Firm 4 Each 08 21 2014 70 Select the desired filter 71 Click Refresh 2 Previous Deliveries item level The Previous Deliveries tab contains information on quantity date and delivery note number if the customers stated in a delivery forecast that they have received the goods Consolidated Delivery Forecast Details Item Details i Delivery Plan Previous Deliveries General Data Line item 00001 Quantity Unit Date Delivery note Delivery note date Cumula
68. Partner Org Delivery note number 1 ID Date of the delivery note 10 27 2014 Name 1 Name 1 Actual shipping date 10 27 2014 gt EEUU ZEN Name 2 Bill of Lading name z Department Bill of Lading Date 10 27 2014 gt Name 3 p Phone Carrier Name Sy Email Order number Street E Contact name Order date ZIPJCity Requested delivery date Department Country INCOTERMS price basis Delivery location referring to Phone INCOTERMS price basis Delivery Country to INCOTERMS FAX Transport Type Ld Type of despatch 0 ica Street 2 ZIP City Country United States of America State Horida EA c Note Fields marked with are mandatory fields 2 Item Data header level In the Item Data you can find information on the individual despatch advice items IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 109 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Create Despatch Advice Order Reference Wwe E EN Cance For every item you can perform 2 actions e With you can change or update information for this item e With you can add sub items to an item 1 Additional Info item level If you want to update an item you can change additional information and texts at item level Create Despatch Advice Order Reference MWe 9 Item Det
69. Siemens Partner Id Status Date Time viewed viewed viewed viewed viewed viewed viewed 2052 02444 gt Click to download a message in XML format gt Alternatively you can click to open the message in the individual view and then click the Download XML button Header Data Item Data Data General Data General Order type Message type Change information Order number Order date Origin order number Origin order date Currency information Delivery date time requested Confirmation required Goods value of order Download PDF Download XML e IT creates business value Web4BIS User Manual 2015 01 05 V 3 9 1 GS IT SCM CDI Internal Siemens AG 2014 Pagee 149 of 171 Printed copies of this document are uncontrollea 8 3 4 Display PDF In the Message Overview you can view a message in PDF format prepared for printing print it and save it The system will open the message in a new screen Prerequisite You must be in the message overview of one of the message types or in a message s detail view Message Overview Please select an action for a message Message Number Order Number Buyer Id Buyername Sreation Message Type Siemens Partner Id Status Action F viewed amp y m P F viewed go my A P7 F viewed amp mi f a viewed amp lh F viewed amp y lh 7 F7 FI viewed amp Bh 3 P m viewed
70. T SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea To remove the charge discount proceed as follows Create Order Confirmation with Changes Order Reference Item Details a AcdidiiGhonmal Info j Charges Discounts Partial Deliveries Percentage 60 Amount t Remarks Modification costs b 20 100 Percentage 55 Amount Remarks Ce Percentage 9 Amount Remarks Se cce 109 Select the charge discount by ticking the box on the left side 110 Click Delete to delete it 3 Partial Deliveries item level In the Partial Deliveries tab you can divide deliveries up into partial deliveries Here you can define the quantities for the individual partial deliveries and the delivery date Create Order Confirmation with Changes Order Reference Item Details O additional Info Charges Discounts Partial Delweries Item OOOO Selection Quantity Un t Messure Dehwery date Eo 2 Deliwery date gt to be defined EEE Cancel 111 Clickin the Quantity field and enter the desired quantity 112 Clickin the Delivery date field and enter a date 113 Select one of the options delivery date delivered to be defined 114 Click Add to create the partial delivery Caution Ay When working with partial deliveries please make sure that the total quantity of the partial deliveries matches the total quantity of the item
71. The partner role can only be changed in the Home view Partners are usually only assigned the supplier role and can thus not select their role 5 2 Perform search The Search function allows you to find messages quickly yan Home Logout WEBABIS Spe lw Search Report UserData Info Support gt Move your cursor over Search IT creates business value Web4BIS User Manual 2015 01 05 Page 24 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrollea v Now you can see the search options Search for messages and Search for business processes m Home Logout WEB4BIS Search lu User Data Info Support Invoice Status m Search for messages a p Search for business processes usiness FrOCeSSeS 5 2 1 Search for messages To use the message search function you need to go to Search in the administration functions and then select Search for messages In this search screen you can search for the following message criteria Siemens Partner Id only relevant if you have pooled several accounts Message number Buyer Org Id BY Order number From date DD MM YYYY To date DD MM YYYY Message type Message status LT Home Logout WEB4BIS Supplier Search Report UserData Info Support Search for messages Siemens Partner Id Message number Jf Inventory Re
72. ad to switch to the invoice view v Here you can see all the PDF invoices you have created SS Lieferant Suche Benutzerdaten Info Support TechDocs Rechnungsstatus Bestellvorg nge Nachrichten bersicht Rahmenbestellvorg nge Bitte wahlen Sie eine Aktion f r eine Nachricht aus amp Nachrichten Nachrichtennummer Bestellnummer Besteller Bestellername Erstellung Dokument Rechnungs Nachrichtenart Siemens Aktion Erstellen Datum Uhrzeit typ wert Partner Id Y ME F 50000057 downloaded for amp 5 Entw rfe sending Ps Papierkorb E s0000057 downloaded for amp fala gt d d F 50000057 downloaded for amp fala 9 sending F 50000057 downloaded for Jet fala 4 sending P Fi 50000057 downloaded for lez fala A sending E 50000057 downloaded for g ma In the Status column you see the following status options Status Description Ready for downloading Invoices which have not yet been downloaded as PDF Invoices which have already been downloaded as PDF but have Downloaded for sending not yet been sent to Siemens IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 131 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea There you have the following possibilities Delete accidentally created invoices or incorrect invoices Edit invoices with incorrect contents
73. address receives an email depending on the type of noti fication selected by the user Avis Email sends an email to the email addresses entered in Email 1 AvisEmail1 AvisEmail2 whenever a message is received Reminder Email sends a reminder email if messages in Web4BIS remain unread for more than 2 days AvisEmail1 Offers the possibility to enter additional email addresses for the Avis Email AvisEmail2 function IT creates business value Web4BIS User M anual V 3 9 1 2015 01 05 Internal Pagee 32 of 171 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Change user data V SEEEDCIIF Seee e ooe e LVOC OeOC7g DOIIeFKeAIIEIZZLZCLLIIDZ IZIICLIIIU Person information Login information Partner information Additional ORG IDs Message default values Persons List Salutation Mr x This boxes are preset with Partner administrator selections and cannot be moditied Message privileges Order generation Ordrsp generation Invoice generation Invoice generation from scratch Desadv generation Delforrsp generation General privileges Invoice status Pull technical documents Name First name Street Street 2 ZIP City Country United States of America State Horida ma Phone Fax Department Email 1 C Avis Email 0 Interval hours Locked E Reminder Email W
74. ader Data Ev 1 Item Data j General Data F j Fartner Addresses i Header Texts i Charges Discounts Party to be billed BT Fartner Org ID Get 55D data Name 1 Name 2 Name 3 Name 4 Street Street 2 ZIP City Country pm State VAT Registration number IFA number Delivery address UC Name 1 Name 2 Name 3 Name 4 Street Street 2 ZIP City Country State TFA number ECCE EEN c Caution When using the invoice type from scratch you must enter the delivery address manu ally Tip To minimize your manual work effort enter the ORG ID in the Partner ORG ID field and click Get SSD data The system will automatically preset your customer s name and address IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 128 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 5 Header Texts header level In the Header Texts tab you can enter your own header texts or additional information Create Invoice Order Reference W T Header Data AG Item Data General Data Jj Charges Discounts Text Description Inwowce instruction customer remarks F7 A reduction of fees derives from our current general agreement and conditions F7 Destination Control Statement DCS additional information cance 6 Charges Discounts header level In Charges Discounts
75. ail view Consolidated Order Details Item Data General Data Header Data Line item Document Fart No Part No Article Description Quantity Unit Price Price Confirmed Delivered Invoice Requested delivery No duty Buyer Supplier Unit QTY QTY QTY date 000010 o m 05 02 2014 1 e 3 Please select jand submit an jaction el PDF display XML download Order response without changes A acer rmEzbDoOrDne ith ch Lez Tnvoice with order reference folder 124 Click to open the action list 125 Select Despatch advice from the list 126 Click Submit to confirm your selection Note The contents of the despatch advice are not checked i e itis not checked whether the quantity of one despatch advice item matches the quantity of the corresponding item in the consolidated order Note An item for which a despatch advice has been sent will be marked accordingly in the consolidated order view item overview 7 4 3 2 Despatch advice in blanket order processes In the delivery schedule management there is no document duty for a delivery forecast response i e not all items need to be confirmed Furthermore any number of despatch advices also for each delivery forecast call item can be sent It is however not possible to create a DESADV for deleted or sent items A despatch advice on the basis of a consolidated delivery forecast schedule can be created as fol lows Prerequisi
76. ails Additional info tem Text Line item OOOOO1 General Product no supplier Article Number of Buyer Statistical article number 4 i Article Description Net weight of this item own mass KGM Delwered quantity Quantity unit Country of origin 4 I Serial Batch Engine Qualifier Serial Batch Engine Number Export list number 4 i ECCH Export Control Commodity Number 4 I Standard Number Supplier s customer reference number Package Marking Information Number of packages Smallest Packing Quantity Smallest Packing Quantity Unit Update amp Back Cancel IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 110 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Note Fields marked with are mandatory fields 2 Item Texts je item level In the items texts you can add customs information and other information in the free text fields Create Despatch Adwice Orde Reference I M EI CEU Details Artech description us A rame X uae caram m status Supplier remarks Dange rors Goods Classica tom Dawe rows Goodis Descriptio Previous tern Undare A Bac Cance gt Click Update amp Back to return to the header level v You entries for this item
77. and sent to Siemens as follows Prerequisite You must be in menu item Pdf Upload Download Benutzerdaten Info Support TechDocs Rechnungsstatus gt Bestellvorg nge Nachrichten bersicht Rahmenbestellvorg nge Bitte wahlen Sie eine Aktion f r eine Nachricht aus Machrichten E Nachrichtennummer Bestellnummer Besteller Bestellername Erstellen Pdf Upload Download F Entw rfe Papierkorb F E E F E gt Click Z to save the invoice locally on your PC Erstellung Datum Uhrzeit kadi Dokument typ Rechnungs Nachrichtenart wert v The system will open a small screen offering several options Nachrichten bersicht Bitte wahlen Sie eine Aktion f r eine Nachri Nachrichtennummer Bestellnummer Beste ry a a a um Dateidownload Mochten Sie diese Datei offnen oder speichem p Name Message INVOICE 12234455 20131129 pdf Typ Adobe Acrobat Document 9 45 KB Von edi abn siemens com Dateien aus dem Intemet konnen n tzlich sein aber manche Dateien konnen eventuell auf dem Computer Schaden anrichten Offnen oder speichem Sie diese Datei nicht falls Sie der Quelle nicht vertrauen V elches Risiko besteht 13 34 42 Click Save to save the PDF invoice on your PC Nachrichtenart v The saved invoice can be opened at any time e g with Adobe Reader Siemens Partner Id 50000057 Sp O sending ar 50000057 downloaded for
78. asts or in the consolidated schedule and the blanket order change in the menu Messages Blanket Order Changes Orders Order Responses Blanket Orders Blanket Order Changes Delivery Forecasts Delivery Forecast Responses Inventory Reports Self Biling Invoices Despatch Advices Invoices Invoices from scratch Al Messages gt Click Order Changes in the Messages menu IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 165 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Message Overview blanket order change Please select an action for a message Message Number Order Number Buyer Id Buyer name Creation Siemens Partner Id Status Action Date Time viewed viewed received received F7 received viewed X viewed viewed pg PITE Sm T RI Dg TF OT Foo viewed Dowload PDF Fies gt Search for the order change related to the order process gt This can be done with the Meta data Click to see the detail view of the order change Note Contact the buyer or the support to get the original order see 5 5 Contact support page45 10 4 The account used is locked If you receive the error message The account has been locked your user account has been tempo rarily locked This happens if you enter a wrong password three times in a row Please note this can also have happened on different days as the system c
79. ate Invoice v n both cases you will call up the invoice creation Note The invoice generated by the system has automatically taken over the values from the despatch advice Individual fields need to be additionally filled in Note The view of the invoice based on a despatch advice is structured into several tabs which are described in chapter 7 4 4 4 Create invoice pagel20 IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 119 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 7 4 4 3 Invoice from scratch If you want to create an invoice without any data basis this function is started with the link Create Invoice from scratch in the left hand menu Home Logout Search UserData Info Support TechDocs Invoice Status 1 HT amp Caution This invoice can only be seen in the messages and is not assigned to any order pro cess Not all suppliers have the corresponding privileges this depends on your Sie mens customer Note The view of the invoice from scratch is structured into several tabs which are de scribed in chapter 7 4 4 4 Create invoice page120 7 4 4 4 Create invoice This chapter describes the tabs of the invoice creation and the contents you can need to enter there This chapter describes the creation of an invoice e With order reference e onthe basis of a despatch a
80. b4BIS User Manual 2015 01 05 Internal Pagee 29 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Click From date and enter the date 16 Click To date and enter the date 17 Click Search to start the search i f Tip With Ed you can open the calendar and select a date or close the calendar again 5 2 2 3 Search for business process type business process status Another search option is to select either the order process or the blanket order schedule process in the Business process type The default setting depends on the privileges you have been assigned in the user management If you have the corresponding privileges to create delivery forecast responses the presetting will be schedule process In all other cases the standard setting will be order process The selection can however be changed at any time If you wantto use the Business process status for the search please proceed as follows Search for business processes Siemens Partner Id P Buyer Org Id Order number equals From date To date Business process type Business process status E E 18 Click and select the desired search option and the desired type 19 Click Search to perform the search 5 3 Edit user data In User Data you can adjust and change your own data and the data of your company Home Logout User Test Test Siemens Energy Thursday October 16 2014 WEBAB
81. b4BIS User Manual 2015 01 05 Internal Pagee 90 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 7 4 Generate messages 7 4 1 Order response order processes In the order process based method all order changes related to an order are incorporated in a con solidated order This consolidated order then forms the basis for the generation of other processes such as order responses despatch advices and invoices You can see whether an order response has been requested by clicking to switch to the consoli dated order view and there to the Header Data Note You can only respond to orders if you have the corresponding privileges can be seen in menu item User Data in the Person information tab 7 4 1 1 Generate order response without changes order processes An order response without changes you confirm the order as it was sent by the customer without modifications e g regarding the delivery date can be generated in 2 different ways Prerequisite You must be in one of the order processes folders Directly in the order processes Order Processes 4 Order Number BuyerID BuyerName Contact name Creation Consolidation Siemens Partner Id Folder Action Date Time Date Time XML download Order response without changes Order response changes Move into Recycle bin Despatch advic Invoice with order reference Please select and submit a
82. celled Folder 4 other Further categorizations are also possible e g a division by editor or customer The folders in the Business Process Status Overview in the Processing section can be renamed as follows P through PDF Role Interface Extem Functionality Web4BiS Message privileges nvoi gep g Ordrsp Invoi Invoice generation generation Desadv Delforrsp Supplier generation generation generation from scratch Customer Order generation General privileges Invoice status Pull technical documents Name Staples Deutschland GmbH amp Co KG Name i Name 2 Street Street 2 ZIP City Country State Please select a state Phone Fax VAT number Currency BIS sender profile E Invoice information Bank account information Configuration Folder name i Folder name 2 Folder name 3 Folder name 4 Folder name 5 Folder name 6 Folder name 7 Folder name amp Scere cance 42 Click User Data in the administration 43 Click Partner information in the User Data 44 Click in the desired Folder name field beneath Configuration and enter the desired contents 45 Click Save changes to accept the new name v The folders in the business processes status overview have been renamed IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 59 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea
83. change the password Note Your new password should have at least 8 characters and a maximum of 16 charac ters Furthermore the following criteria should be taken into account 4 at least one upper case letter at least one lower case letter at least one number at least one spe cial character amp lt Note Fields marked with are mandatory fields Note If you change the language this will affect all the data and the change will be perma nent For the change of language to take effect you need to log out and then log in again TEA Tip Use the button to display explanations for the respective entry field 5 3 3 Edit partner information In the Partner information you can see your company s general data Company data such as address and name should always be up to date The following table describes some of the fields in this tab Field Description IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 34 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Interface Here you can see whether you have been classified as Siemens internal or external supplier This is relevant for the invoice generation as different values are displayed and can be changed for Siemens internal and external suppliers Message Here you can see whether you are generally entitled t
84. ck the Back button to return to the header level of the consolidated blanket order Tip With the buttons Previous Item and Next Item you can switch between the individu al items without returning to the header data IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 78 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 3 General Data header data The General Data tab contains additional message data among others a different invoice address Consolidated Blanket Order Details omana Wesderbata A cencral Date Genera Order type Blanket order Delivery location referring to INCOTERMS price basis MINERVA INCOTERMS price basis Ex works Invoice Recipient BT Partner Org ID Name 1 t o Name 2 c o Street gt ZIP City F Country gm Ultimate customer UD Delivery party DP Freight forwarder FW Despatch Address Document recipient DO Ordering Customer OY Contact data of Ordering Customer More references Customs Import Export Text Description Order information gt C R00 T 900 SO Boo a 908 ee E IJ CJ DI PI PY Payment due date fix net number of days Time reference 0 9 Terms time relation t Please select and submit an action Submit Please select and submit a new folder
85. conditions 1 gt Special conditions 3 Special conditions 4 Text Description Order information ce 2 d 9 e po o ge a C e amp ur oe o ee ee o Fo ee o co D o o a oc Oe FS amp Ee eee 0 5 oo M o Customer specific texts s Additional specifications for shipment Payment due date fix net number of days Time reference r Terms time relation Please select and submit an action i mz Please select and submit a new folder 4 e EN Cancel IT creates business value Web4BIS User Manual 2015 01 05 V 3 9 1 GS IT SCM CDI Internal Siemens AG 2014 Pagee 68 of 171 Printed copies of this document are uncontrollea 7 2 2 4 Display related business process Prerequisite To display the business process you must be in one of the order processes folders Supplier Search UserData Info Support Invoice Status Order Processes Order Number Buyer ID Buyer Name Contact name Creation Consolidation Siemens Partner Id Folder Action Date Time Date Time D E D E E E gooo R3 R3 R3 K3 R3 R3 HEHE gt Click to open the business process v Now you are in the business process s detail view The detail view of the selected order process shows which messages related to the process exist in Web4BIS and when these messages have been created You can see a
86. criteria for customs classification in the list of com modities Country of origin Customs classification for import and export clearance for all goods to be delivered hardware as specified in the certificate of origin issued by the Chamber of Commerce and Industry Suppliers worldwide are to enter the details of the country of origin as a mandatory 2 digit ISO alpha code field Customs status Indicator as to whether the goods are duty unpaid goods dutiable goods gt no customs clearance or goods are covered by customs proceedings such as inward processing bonded warehouse conversion or whether they are duty paid goods cleared for free distribution 3 9 Supervisor Some customers wish to view the order processes of a particular supplier centrally for the latter s support queries For that reason after the Web4BIS system administrator has created a business partner with the type supplier the respective supplier administrator can create a user with the role supplier supervisor This is however only possible if it has been requested by the customer and approved by the suppli er The supplier administrator can then assign the respective Siemens Division to this supplier super visor using a form and with the help of a grouping criterion currently a Siemens Division code in the SSD With this user the customer can then view all order processes of the respective Siemens Divi sion The role of supplier supervis
87. ctronic messages currently only permit a transmission at header level The document duty status is determined from the initial order SES D 05A segment BGM 4343 and is indicated in the list of items It is not possible to change the doc ument duty in an order change later The document duty can be seen in the detail view of the consolidated order in the Header Data tab The following document duty is possible 1 ORDRSP DESADV required Consolidated Order Details No 0002841875 Header Data Item Data General Data General Buyer Info BY Supplier Info SU Delivery address UC Order type Order Partner Org ID Partner Org Name 1 Message type ORDERS Name 1 ID Name 2 Order number Name 2 Name 1 Order date Contact name Street Currency information Department Street Counb Delivery date time not defined here Phone y requested FAX ZIP City Country Street Goods value of order ZIP Gity Country VAT Registration number IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 11 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 2 ORDRSP required Consolidated Order Details No 3010113209 Data General Data HeaderData Item General Buyer Info BY Supplier Info SU Order type Order Partner Org ID Partner Org Message type ORDERS Name i ID Order number Contact name Name 1 Order dat D rt t er da z epartmen ume Currency information P
88. d click Submit This can for example be done if you have created a folder with the name Confirmed 7 4 1 2 Generate order response with changes order processes An order response with changes you confirm order but with modifications e g regarding the de livery date can be generated in 2 different ways Prerequisite You must be in one of the order processes folders Directly in the order processes Order Processes 4 OrderNumber BuyerID BuyerName Contact name Creation Consolidation Siemens Partner Id Folder Action m Date Time Date Time Y Movs into Recycle bin Please select and submit a new folder H ETT 99 Click beneath Action to open the action list 100 Select Order response with changes 101 Click to confirm your selection In the consolidated order s detail view Order Processes 4 OrderNumber BuyerID BuyerName Contact name Creation Consolidation Siemens Partner Id Folder Action x Date Time Date Time Y A slo Ho Move into Aecyele bin Please select and submit a new folder MJ ET gt Click to display the consolidated order v Now you are in the consolidated order s detail view IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 93 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Consolidated Order Details No 3010170002 Header Data Item Data General Data
89. ding ri Detail view of consolidated schedule process which has already been read a Detail view of consolidated schedule process which has not yet been read i e which is either new or has been changed and not yet read Detail view of consolidated delivery forecast which has already been read mi Detail view of consolidated delivery forecast which has not yet been read i e which is either new or has been changed and not yet read E Show business process displays all individual messages related to a schedule pro cess amp Show message or details 9m Download message in XML format Display message in PDF format prepared for printing Bl Create invoice The delivery forecast response duty N column indicates whether a delivery forecast response has already been sent or whether it yet needs to be sent and also whether no delivery forecast is yet available Schedule Processes new Order Number Buyer ID Buyer Name Contact name Creation Consolidation A Siemens Partner Id Folder Action 7 Date Time Date Time new E I P ja m IM new E u 5 new E z e l fesl 2 new E are 5 new E qam l m 5 IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 73 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Symbols Meaning empty There is no delivery forecast for this schedule process
90. dvice e from scratch Note When creating an invoice on the basis of the cons order or the despatch advice most of the data will be preset by the system IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 120 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 1 Header Data header level In the Header Data you can find the general invoice data Create Invoice Order Reference tap the Partner Org ID and click Item Data PR T E N Partner Addresses Header Texts Charges Discounts on Get SSD data General Buyer Info BY Supplier Info SU Message type INVOIC Partner Org ID Get SSD data Partner Org ID Document type 4 0 Commercial invoice Name 1 Name 1 Sa Invoice number freely Mame 2 selecta ble Name 2 Name 3 Invoice date 10 31 2014 L gt Name 3 Name 4 Order number ao Contact name Order date Department Payment due date fix net Contact name number of days Department Phone Payment due date discount Phone FAX 1 number of days Gu Discount percentage 1 aca Email ree Payment due date discount Street 2 number of days ZIP ZIP City Discount percentage 2 City Country Transport Type Country United Kingdom e sil cr Type of despatch v State No states available IFA number VAT Registration Tax registration number number IFA number Tax registration number Amount EUR
91. e the delivery address The preset entries in this screen can be adjusted Create Despatch Advice Order Reference No gt p prove cence 5 Header Texts header level IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 113 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea In the Header Texts you can enter your own header texts or additional information such as hazard information a transport description or transport details Create Despatch Advice Order Reference No Header Data General Data Partner Addresses j Header Texts Package Items Text Description Common Header Texts Hazard information Transport Description Transport Details Remarks Additional Transport Details EEN cores 6 Package Items header level In the Package Items tab you can enter additional information on packaging site and weight of a shipment or modify or delete existing entries Create Despatch Advice Order Reference No Package Items Number of Type of packages Total gross Total net Length Width Height Quantity per Quantity Unit per Package Hazardous Materials packages weight weight CMT CMT CMT Package Kem kem Dangerous Goods Package Identification Description lum cere Note Fields marked
92. e user data 2 Login information Partner information Additional ORG IDs Message default values Person information Org ID Max number of messages Version 2 Process Invoice through PDF Role SuppliersCustomer Interface Extem Functionality Web4BlsS Message privileges T Ordrsp uiie Desadv ru RN ETT generation generation from said generation generation Customer Order generation IT creates business value Web4BIS User Manual 2015 01 05 Page 162 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrollea Note ner You cannot change this value yourself The message storage is restricted to a maximum number of messages for every part 10 2 Document duty error message If you want to create a despatch advice or an invoice for an order process with document duty you first need to fulfill the document duty by creating the required messages before you can proceed If you do not meet your obligation to create certain documents you will see the following error mes sage here as an example for the invoice the same message can also be issued for the despatch ad vice Create Invoice The Invoice can not be created as the document duty for the selected line items is not fulfilled yet Order response Despatch advice Please send Order response Despatch advice first and then retry Note in the Item Data The docum
93. ea Search for business processes Siemens Partner Id rm Buyer Org Id t pum a From date To date Business process type Schedule Process Business process status undefined 3 Emm e 13 Click the Order number field and enter the number to be searched for 14 Click and select the desired search option 15 Click Search to start the search The search function offers the following options Search option Description equals The number to be searched for equals the number you entered begins The number to be searched for begins with the number you entered ends The number to be searched for ends with the number you entered contains The number to be searched for contains a part of the number you entered 5 2 2 2 Search for date With the search options From date and To date you can search for messages from a certain period of time When searching for business processes the From date and To date refer to the date when the order process was created in Web4BIS i e the date when the first message related to an order process was imported Search for business processes Siemens Partner Id rm Buyer Org Id Order number equals m From date 559 1 Schedule Process Business process type 1 L il Business process status undefined A V 67 8 3 10111 Y gssssss 202122232425 26 Nz28293030 3 Reset lt IT creates business value We
94. ecycle bin Move into Received 2 Item Data The Item Data tab contains the overview of individual items In this overview you can display further details on the individual items Self Billing Invoice Details We gt s Order Reference No Line item No Product no supplier Article Description Quantity Unit Price Per units Item value gross excl surcharge deduction Action 000001 sus a oe me Download PDF Download PDF accumulated Download XML Move into Recycle bin Move into Received gt Click to display the item details IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 146 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 3 General Data The General Data tab contains additional message data _ More information Message receipt concept Transaction Currency LE Electronically signed Download PDF Download POF accumulated Download XML Move into Recycle bin Move into Received 4 Partner Addresses The Partner Addresses tab summarizes the most important addresses related to a message and provides a comprehensive overview of these addresses Header Data Ttem Data General Data Partner Addresses Header Texts Charges Discounts_ Download PDF Download PDF accumulated Download XML Move into Recycle bin Move into Received IT creates business value
95. ed items and invoiced items at item level IT creates business value Web4BIS User Manual 2015 01 05 Page 9 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrollea 3 5 Consolidated order The introduction of a consolidated order has reduced the supplier s manual work effort involved in the comparison of orders and subsequent changes A consolidated order contains all order changes with the same order number at item level only certain changes are incorporated at header level This consolidated order then forms the basis for additional turnaround messages such as the crea tion of an order response a despatch advice or an invoice The consolidated order should thus not be regarded as a single message but as a summary presen tation or an order and the related order changes In addition to updated values from order changes a consolidated order also displays information on confirmed items ORDRSP delivered items DESADV LM DESADV VB and invoiced items INVOIC at item level Additional order related information per item Information type from the order last confirmed from order process s order response already delivered total quantity from all despatch advices for the order pro Quantity cess related to the respective item already invoiced total of all already invoiced quantities of the order process related to the respective item
96. eferred to as technical documents or TechDocs These technical documents can be provided in 2 different ways e Thetechnical documents are provided together with the order push mode e The supplier requests the technical documents and the documents are then provided by the customer pull mode It does not matter whether there is an order reference or not when the document is requested In both cases the documents can be accessed with the TechDocs menu item in Web4 BIS E Home Logout ieri WEBABIS Search UserData Info Support TechDocs Invoice Status TechDocs with order number TechDocs without order number Order Processes Business Processes Status Overview 5 Schedule P TechDoc requests gt Place your mouse over TechDocs v You will now see the options TechDocs with order number TechDocs without order number and TechDoc requests IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 46 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 5 6 1 Request TechDocs with order number Home Logout Search User Data Into Support TechDocs Invoice Status TechDocs with order number TechDocs without order number Business Processes Status Overview TechDoc requests gt Click TechDocs with order number in the TechDocs menu If you want to request a technical document related to an existing order you can ent
97. em own mass Kilogram Ttem references 1 ECCN Export Control Commodity Number 4 i Export list number 4 1 Item references 2 all items with this value b Text Description Previous item Mest item Update amp Back Cancel IT creates business value Web4BIS User Manual 2015 01 05 V3 9 1 GS IT SCM CDI Internal Pagee 123 of 171 Siemens AG 2014 Printed copies of this document are uncontrollea Note Fields marked with are mandatory fields 2 Charges Discounts item level In the Charges Discounts tab you can define discounts or charges for each item Create Invoice Order Reference Item Details Additional Info cha rges Discounts Type Percentage Vo Amount Remarks L ETE EIN Update amp Back Cancel 141 Click and select the type of charge discount 142 Clickin the Percentage filed and enter a percentage 143 Clickin the Amount field and enter an amount 144 Click Add to take over the charge discount for the item v The charge discount has been assigned to the item Charges discounts can be deleted as follows IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 124 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Create Invoice Order Reference wv o Item Details Additional Info Charges Discounts Item 00
98. ens AG 2014 Printed copies of this document are uncontrollea Consolidated Blanket Order Details HeaderData Item Data Line item No PartNo Buyer Part Mo Supplier Revision number Article Description Quantity Unit Price Price Unit Confirmed delivery date TechDocs Status Action 00001 1Each no P 5 00002 1Each no n 00003 iFach no 6 n 00004 o o o ce teach E Q m gt Click to see the item details Here you can make changes at item level The item details are structured into the following tabs e Additional Info e Charges Discounts e Partial Deliveries 1 Additional Info item level The Additional Info tab shows the consolidated values for quantity quantity unit price price unit and delivery date among other things Consolidated Blanket Order Details Item Details Additional Info Charges Discounts Partial Deliveries Line item 00001 General Order number Status Part No Supplier Product description General Current Value Value from Order ORDERS First confirmed value ORDRSP Sent value DESADY Inwoiced value INVOIC Quantity S Unrt 5 EE Price USD Price Unit Additonal article identification Part No Buyer Customs Import Export Ultimate consignee for this item Text Description Order information Item references Item more information These values are divided into 5 columns Column Description Current Value Contains the values
99. ent duty status can be seen in the detail view of the consolidated order Prerequisite You must be in one of the order process folders Order Processes new OrderNumber Buyer ID Buyer Name Contact name Creation E Date Time gt Click to display the consolidated order Consolidated Order Details Header Data i Item Data General Data Line item Part No Part No Article Description Quantity Unit Price Price Confirmed Consolidation Siemens Partner Id Folder Action Date Time Y new d m new m new dh P5 new d m E is E Bj lx B Delivered Invoice Requested delivery Confirmed delivery TechDocs Status Action Document No duty Buyer Supplier Unit QTY QTY QTY date date 000001 o3 no D IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 163 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Status options of document duty Symbols Description ORDRSP not sent b ORDRSP sent 3 DESADV not sent DESADV sent P No document duty Caution Only after the document duty icons have been colored green can you create further messages for this process Note You first need to send the ORDRSP before you can send the DESADV 10 3 Consolidated order is not displayed If the original order is not available or has not been sent only the order change you will receive the followi
100. equiring an order response i e all items must be confirmed the invoice created in the turnaround will only offer items that have al ready been confirmed An item is regarded as confirmed if it has been confirmed at least once in an order response regardless of the contents e fthereis a document duty for an initial order requiring a despatch advice i e a despatch advice must be sent for every item the invoice created in the turnaround will offer the de livered items only An item is regarded as delivered if it has been included in a despatch ad vice An invoice with order reference can be created in 2 different ways Prerequisite You must be in one of the order processes folders Directly in the order processes Order Processes 4 Order Number BuyerID Buyer Name Contact name Creation Consolidation Siemens PartnerId Folder Action Date Time Date Time 7 hout changes h changes Order response wit a E Please select and submit a new folder e ETTN 130 Click beneath Action to open the action list 131 Select Invoice with order reference IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 116 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 132 Click E to confirm your selection In the consolidated order s detail view Order Processes 4 Order Number BuyerID Buyer Name Contact name Creation Consolidation Siemens Part
101. er Buyer Id Buyer name ation Message Type Siemens Partner Id Status Action F viewed go lh f 5 n viewed amp mh f F viewed amp m 5 F viewed amp lh 4 FI viewed amp y lm PS F 2 viewed amp mm f FI viewed amp lh S Download PDF Filas gt Click to view a message s business process Business case overview Please select an action for a message BuyerId Buyer name Creation Updates Documenttype Totalamount Message Type Siemens Partner Id Status Action Date Time X a Message Number Order Number F order change viewed amp ah A I5 F order change viewed amp mh I F order change viewed amp B A I9 F order response initiated 12 g mh 5 5 order viewed amp a 5 I5 Download PDF Files v You will see all messages with the same order or reference number This helps you to keep a better overview and facilitates the navigation IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 151 of 171 V 3 9 1 GS IT SCM CDI O Siemens AG 2014 Printed copies of this document are uncontrollea 8 3 6 Packaging slip functionality In the Message Overview you can see a despatch advice prepared in the packaging slip and print it The despatch advice is opened in a new screen in an external application Prerequisite You must be in the message type despatch advice and this function must be sup ported by your Siemens customer If the function is not supported yo
102. er results by 7 Firm Manufacturing E material Planning Refresh Line item 00001 CallNo Type of committment for delivery Request quantity Unit Desired delivery date Last responded date D042 Firm 04 15 2014 0043 Firm o5 09 2014 ooir Planning forecast 11 24 2017 nois Planning forecast i2 08 2017 2019 Planning forecast 12 18 2017 Next Item Cancel gt Enter the comment in the entry field beneath Type of commitment for delivery gt Click Update amp Back to save the changes gt Click Cancel to cancel the changes v n both cases you will return to the Item Data IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 103 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Tip LP gt With the buttons Previous Item and Next Item you can switch between the individu al items Now you are back at header level Create Delivery Schedule Response Without Changes i Header Data i Item Data General Data Fiter results by L Ne ehenge Onn E Cn E Beeta Lineitem No Document Info PartNo Buyer PartNo Supplier Article Description Status Ordered QTY Open QTY ASN QTY Invoice QTY Quantity unit Action 00001 7 B EA Fr F 00011 FB EA J a gt Click Approve to send a delivery forecast response v You can then see the sent response in the detail view of the blanket order process 7 4 2 2 Create
103. er the order reference in the request Request TechDocs with order number Siemens Partner Id P Order Reference Line Item Email Tdi Phone nm Enter the order reference number in Order Reference Enter the line item in Line Item Enter the contact person in Name in case there are further questions regarding your request Click Submit to request a TechDoc with order number S VVV V After your request has been submitted you will receive a request ID You can use this ID If you want to search for your request later on Caution Please make sure that the line item exists in the order number you entered If that is not the case or if you have not entered any line item the system will issue an error message The system will open a list with valid line items You then need to select the corre sponding number from the list Note If the order number and line item you entered cannot be clearly assigned to an Org ID i e if the system finds several business processes with this combination it will ask you to select the corresponding Org ID IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 47 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 5 6 2 Request TechDocs without order number Home Logout WEB4BIS Supplier l Search User Data Info Support TecjDocs s Invoice Status TechDocs
104. es Order response order processes Generate order response without changes order processes Generate order response with changes order processes Save order response Delivery forecast schedule response blanket order processes Create a delivery forecast schedule response without changes blanket order process Create delivery forecast schedule response with changes blanket order process Despatch advice Despatch advice in order processes Despatch advice in blanket order processes Create despatch advice Save send despatch advice Invoices Invoice with order reference for order processes only Invoice on the basis of a despatch advice order processes blanket order processes Invoice from scratch Create invoice Save invoice PDF invoice PDF invoice upload in the upload portal Draft Save draft Edit draft Message display Message status overview Message overview Message actions Sort message overview Show details XML download Display PDF IT creates business value 89 90 90 90 91 91 91 93 101 102 102 104 107 107 108 109 114 116 116 117 120 120 130 131 133 137 137 137 140 140 141 143 144 145 149 150 Web4BIS User Manual V 3 9 1 2015 01 05 Internal GS IT SCM CDI Siemens AG 2014 Pagee 22 of 171 Printed copies of this document are uncontrollea 8 3 5 Show business process 151 8 3 6 Packaging slip functionality 152 8 4 Message status changes 1
105. es of this document are uncontrollea You can also see additional information depending on the message type Message type Additional information Order response Here you can see whether the order has been confirmed with changes or without changes Invoice Here you can additionally see whether the message type is an invoice or a self billing invoice Note For the messages you created you can also see the processing status If the message has been successfully transmitted to Siemens the status will be sent processed Note If a message is rejected the BIS service will show a note with a yellow or red back ground in the message overview roto ol ies EET Click the link to see the BIS protocol If a message has been rejected you will be proactively contacted by the Web4BIS sup port to correct the error After a message has been rejected red color status sent rejected the Web4BIS support will be automatically informed and the status will then change to yellow status sent rejected support initiated If you have not yet been contacted or have further questions please contact the Web4BIS support team see 5 5 Contact support page45 8 3 Message actions The message overview offers a number of actions The individual actions are marked with small symbols Message Overview Please select an action for a message Message Number Order Number Buyer Id Buyer name Creation
106. essages 91 7 4 1 Order response order processes 91 7 4 1 1 Generate order response without changes order processes 91 7 4 1 2 Generate order response with changes order processes 93 7 4 1 3 Save order response 101 7 4 2 Delivery forecast schedule response blanket order processes 102 7 4 2 1 Create a delivery forecast schedule response without changes blanket order process 102 7 4 2 2 Create delivery forecast schedule response with changes blanket order process 104 7 4 3 Despatch advice 107 7 4 3 1 Despatch advice in order processes 107 7 4 3 2 Despatch advice in blanket order processes 108 7 4 3 3 Create despatch advice 109 7 4 3 4 Save send despatch advice 114 7 4 4 Invoices 116 7 4 4 1 Invoice with order reference for order processes only 116 7 4 4 2 Invoice on the basis of a despatch advice order processes blanket order processes 117 7 4 4 3 X Invoice from scratch 120 7 4 4 4 Create invoice 120 7 4 4 5 Save invoice 130 7 4 4 6 PDF invoice 131 7 4 4 7 PDF invoice upload in the upload portal 133 7 4 5 Draft 137 7 4 5 1 Save draft 137 7 4 5 2 Edit draft 137 8 Message display 140 8 1 Message status overview 140 8 2 Message overview 141 8 3 Message actions 143 8 3 1 Sort message overview 144 8 3 2 Show details 145 8 3 3 XML download 149 8 3 4 Display PDF 150 IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 56 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this docu
107. f the relevant technical legal and commercial general conditions relating to use of the internet SIEMENS is authorized to extend the services offered on the WEB4BIS but is not obliged to do so 1 5 SIEMENS reserves the right to modify the services offered via the WEB4BIS or to offer different services except in the event that the modification is unreasonable for the Supplier 14 3 Should any provisions of this agreement be or become ineffective or unenforceable in whole or in part the validity of the remaining provisions shall remain unaffected The ineffective or unenforceable provision shall be replaced by a corresponding provision which best reflects the intended economic purpose of the ineffective or unenforceable provision If under the terms of this agreement a declaration is to be made in writing or in written form such a dedaration must be signed by the issuer s authorized to represent the party to the agreement signing their name in their own hand or by means of a handwritten mark authenticated by a notary or notarized and transmitted to the other party to the agreement as an original The written form described above may not excepting the notifications described in subsections 13 1 be replaced by telefax or the electronic form Ba You can log in to Web4BIS after you have accepted the terms of use The terms of use are not a contract just the terms to be accepted by users when using the applica tion This does not affect the ED
108. from the latest order response referring to this item Sent value Contains the accumulated value quantity quantity unit of the al ready sent despatch advices referring to this item Invoiced value Shows the accumulated value quantity quantity unit of the sent invoices referring to this item Caution Ay The system provides for the possibility to invoice more or fewer articles than those actually delivered Please make sure to enter the correct quantity 2 Charges Discounts item level The Charges Discounts tab contains information about the type and amount of surcharg es discounts for this item Consolidated Order Details Item Details i Additional Info f Charges Discounts i Partial Deliveries Technical Documents Line iem O00010 3 Partial Deliveries item level The Partial Deliveries tab contains information about partial deliveries for this item Consolidated Order Details Item Details Partial Deliveries Line item O00005 Split quantity Requested delwery date Additional Info Cha rges Discounts Technical Documents Mest kern 4 Technical Documents item level The Technical Documents tab contains references to existing technical documents relevant for this order If TechDocs exist they can be downloaded here IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 66 of 171 V 3
109. from the order from the last order response sent Quantity unit for the displayed already delivered quantity for the displayed already invoiced quantity from the order Price from the last order response sent from the order Price unit from the last order response sent from the order Delivery date from the last order response sent IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 10 of 171 V 3 9 1 GS IT SCM CDI O Siemens AG 2014 Printed copies of this document are uncontrollea 3 6 Call of a delivery forecast and commitment levels A delivery forecast item can contain several so called calls i e individual calls within an item with different commitment levels Each call is always assigned to one of the 4 delivery forecast commit ment levels e Firm order e Production release e Material release e Non binding requirements forecast A call with delivery forecast commitment level firm order entitles the supplier to deliver It contains information such as the quantity to be delivered and the requested delivery dates A call with anoth er delivery forecast commitment level only contains the expected delivery dates and quantity esti mates 3 7 Document duty In an order the customer can define a document duty for a despatch advice DESADV and or an or der response ORDRSP for all items in the order process Ele
110. fy iml r Download PDF Files gt Click to display the message in PDF format gt To download several PDF messages simultaneously tick one or more of the check boxes on the left and then click Download PDF Files The system will then create several PDF files and offer them for download as zip file gt Alternatively you can also click gt to open the message in the individual view and then click Download PDF ij Header Data Item Data i General Data General Order type Message type Change information Order number Order date Origin order number Origin order date Currency information Delivery date time requested Confirmation required Goods value of order Download PDF Download XML i Status changes _ Note In the detail view of a Self Billing Invoice you can additionally see the button This function provides a special shorter PDF version of the self billing invoice in which certain values are collected and accumulated IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 150 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 8 3 5 Show business process In the Message Overview you can see all messages related to a business process at a glance Prerequisite You must be in the message overview of one of the message types Message Overview Please select an action for a message Message Number Order Numb
111. he items 13 3 9 Supervisor 13 3 10 TechDocs 14 4 Web4BIS start 17 4 1 Web4BIS login 17 4 2 Web4BIS logout 18 4 3 Forgot your password 19 5 Administration 24 5 1 Select partner role 24 5 2 Perform search 24 5 2 1 Search for messages 25 5 2 1 1 Search for message number order number 26 5 2 1 2 Search for date 27 5 2 1 3 Search for message type message status 27 5 2 2 Search for business processes 28 5 2 2 1 Search for order number 28 5 2 2 2 Search for date 29 5 2 2 3 Search for business process type business process status 30 5 3 Edit user data 30 5 3 1 Edit person information 32 5 3 2 Edit login information 33 5 3 3 Edit partner information 34 5 3 4 See additional ORG IDs 37 IT creates business value Web4BIS User Manual 2015 01 05 Page 20 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrollea 5 3 5 5 3 6 5 3 6 1 5 3 6 2 5 3 6 3 5 3 6 4 5 3 6 5 5 4 5 5 5 6 5 6 1 5 6 2 5 6 3 9d 6 7 7 1 7 2 7 2 1 7 2 2 Tall 7 2 2 2 7 2 2 3 7 2 2 4 7 2 2 5 7 2 2 6 7 3 7 34 7 3 2 7 3 2 1 7 3 2 2 Teasa 7 3 2 4 7 3 2 5 7 3 2 6 Message default values Edit persons list Delete user Modify user Lock unlock user Add user Create a supervisor Call up information Contact support TechDocs Request TechDocs with order number Request TechDocs without order number TechDocs requests overview Select language Menu overview Business Processes Status Overview Re
112. hone ZIP City Delivery date time not defined here FAX rox requested um Confirmation required Acknowledgement Street State requested c Goods value of order Pony Country VAT Registration number Delivery address UC Name 1 Name 2 Name 4 Phone Street ZIP City Country 3 No document duty Consolidated Order Details No 4500391791 Header Data Item Data General Data General Order type Order Message type ORDERS Order number Order date Currency information Delivery date time requested Confirmation required No acknowledgement needed Goods value of order 2 Buyer Info BY Supplier Info SU Partner Org ID Partner Org Name 1 ID Contact name Name 1 Department Name 3 Phone emm Street mai ZIP City Street Country ZIP City Country VAT Registration number Delivery address UC Name 1 Phone FAX Street ZIP City Country The document duty status can be seen in the detail view of the consolidated order in the Item Data tab Possible document duty statuses Symbols Description o ORDRSP required but not yet sent b ORDRSP sent 3 DESADV required but not yet sent DESADV sent No document duty Caution If a document duty exists the required documents must first be sent before any other messages can be created for this order process IT creates business value Web4BIS User Manual V 3 9 1 2015 01 05 Internal
113. ind a web based training V eb4BIS web based training Below you can find frequently asked questions regarding to V eb4BIS nvoice Status Invoice Status US Here you can find the Web4BIS version history gt Click Info to go to the information section 5 5 Contact support In menu item Support you can contact a member of the support team directly if you have any ques tions or problems Home Logout WEBABIS Supplier Search UserData Info Support Invoice Status gt Click Support to contact the support v The system will open your email program creating a new email to the EDI hotline The support can be contacted as follows Email hotline edi siemens com EDI Hotline 449 0 89 636 48888 Note If you have your ORG ID at hand you can speed up the search process Your ORG ID begins with an uppercase A Please always use the support function when sending emails to the support as your Org ID will then be automatically preset IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 45 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 5 6 TechDocs The items in an order or order change are clearly and adequately described by the item numbers or article numbers However the supplier requires detailed descriptions for a number of order items to produce the items accordingly These detailed descriptions attachments are also r
114. iness value Web4BIS User Manual 2015 01 05 Page 140 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrollea Sections Explanation 1 Outbox Newly created messages drafts are saved in the drafted folder Sent messages can be found in the sent folder 2 Inbox New received messages can be found in the received folder After a new received message has been opened it will be automatically moved to the viewed folder 3 Recycle bin Messages that are no longer needed can be moved into the Recycle bin The recycle bin is regularly deleted by the system 4 Total Shows the total number of messages per message type vl Tip Click to see explanations for the message types 8 2 Message overview You have 2 possibilities to access a message type s message overview Left side navigation Supplier i Search UserData Info Support TechDocs Invoice Status gt Click the folder Messages gt Click the desired message type to call up a message type s message overview There you can also see the Individual messages for a business process e g an order IT creates business value Web4BIS User Manual V3 9 1 2015 01 05 Internal Pagee 141 of 171 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Link of the respective number in the message status overview Home Logout WEB4ABIS
115. iption Document duty There are two entries ORDRSP and DESADV If the respective document has been requested by the buyer document duty you will see one of the following icons o ORDRSP requested but not yet sent ORDRSP already sent ES DESADV requested but not yet sent F DESADV already sent No document duty Delivery date Shows on which date the goods are to be delivered If the delivery is divided into partial deliveries the delivery date can be seen in the Item Details TechDocs Shows whether technical documents attachments are available for the individual items Status Shows which item is unchanged or has been changed added or deleted e unchanged F changed o deleted 5 added Action Shows further details for the individual items IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 64 of 171 V3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Consolidated Order Details Header Data Item Data General Data Line Document Part No Part No Article Description Quantity Unit Price Price Confirmed Delivered Invoice Requested Confirmed TechDocs Status Action item Buyer Supplier Unit QTY QTY QTY delivery delivery No date date 000010 03 04 2015 02 04 2015 no m 000020 04 27 2015 03 25 2015 no m 000030 08 03 2015 no m 000040 09 03 2015 no m Please select and submit an action e Ey Please select and submit a new folder
116. istrator role IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 38 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 5 3 6 Edit persons list For every business partner there is at least one user with the new partner administrator role This role can use the partner self administration functions described in the following sub chapters As partner administrator you can add further users administrate existing users or delete users Prerequisite You must be in the User Data in the Persons List tab Change user data Person information Login information Partner information Additional ORG IDs Message default values Username Contact person Status unlocked unlocked unlocked unlocked F3 pm mi 5 3 6 1 Delete user A user can be deleted from the persons list as follow s Change user data Person information Login information l Partner information f Additional ORG IDs i Message default values i Persons List Username Contact person Status F unlocked unlocked 1 unlocked CE e Modify person Locic Unlock 28 Mark the user name with the left mouse button 29 Click Delete person to delete the person v The person has been deleted from the persons list 5 3 6 2 Modify user A user can be modified in the persons list as follows Change user data Person information i Login information i Partner information i Add
117. itional ORG IDs Message default values Persons List Username Contact person Status E unlocked unlocked 1 unlocked Add person iJ Delete person Lock Unlock 30 Mark the name with the left mouse button 31 Click Modify person to edit the personal data v The system will open a new screen containing the information saved for this person IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 39 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Change user data Person information Login information Salutation Mrs ie Partner administrator F7 Message privileges I Order generation Ordrsp generation Invoice generation Invoice generation from scratch 1 Desadw generation 7 Delforrsp generation General privileges Invoice status Pull technical documents Mante First name Street Street 2 A P City Country United States of Amenca State Horida Phone Fax Department Email 1 eliane alvarez siemens com E Avis Email C Interval hours Locked L Reminder Email Newsletter Pris masala PorisEmiuailz GID Fill person data from SCD ESS Cancel lt lt Back to personlist Here you can for example change a user s name phone number or email address as well as the email notification settings or the user s password 5 3 6 3 Lock unlock user As partner administrator you can lock a
118. ividual messages which are not related to any business process but which are no longer needed either Note Every 3 months from the date when the process message was moved into the bin the recycle bin will be automatically emptied by the system 9 1 Use of recycle bin for schedule order processes To keep a better overview of the business processes completed business processes can be moved into the Recycle bin This can be done in the following view e n the order processes overview e n the schedule processes overview Prerequisite You must be in one of the folders of the schedule order processes overview Order Processes Order Number Buyer ID Buyer Name Contact name Creation Consolidation Date Time Date Time El Folder 3 Folder 4 2 Move into Recycle bin Create Please select and submit a new folder prais E i Recycle bin 149 Tick the check box on the left to mark the desired process You can also mark more than one process 150 Now click Move into Recycle bin to move the process es into the recycle bin v The status of the schedule order process will change to archived v All messages related to this schedule order process will receive status completed and will also be moved into the recycle bin The related messages can be seen in the business processes h IT creates business value Web4BIS User Manual 2015 01 05 Page 156 of 171 V 3 9 1 GS IT SCM CDI O Siemens AG
119. l open a screen in which you need to enter an order response num ber Supplier Search User Data Info Support Invoice Status Create Order Confirmation without Changes Order Reference Buyer Order date Order number Enter a number of your choice in the field Order response number Click Cancel to cancel the process Click Send to send the order response v You can then see the sent response in the business process s detailed view Note You can only respond to orders if you have the corresponding privileges can be seen in menu item User Data in the Person information tab Note The order response number can be freely selected and can also contain letters The entry of such a number is meant to help you as you can use a number of your choice helping you to find the order responses more easily later on The number must how ever be unambiguous Suppliers frequently use their own internal order number or a combination of the order response date and other values Note With this action you confirm the order exactly as it has been received x Tip To have a better overview of the business processes you can move the process to IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 92 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea another folder To do so select another status an
120. lick Login to confirm your entry Caution The password must be changed after the first login Note External suppliers cannot use PKI for login Note Your new password should have at least 8 characters and a maximum of 16 characters Furthermore the following criteria should be taken into account at least one upper case letter at least one lower case letter at least one number at least one special character 4 90 amp When you log in for the first time the system will ask you to accept the Web4BIS terms of use The terms of use will be displayed IT creates business value Web4BIS User Manual 2015 01 05 Page 17 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrollea Terms of Use of the SIEMENS Web4BIS Portal for SIEMENS Suppliers provided by Siemens AG to support its own and its Affiliates contractual relations with Suppliers Status August 2013 Article 1 Scope 1 1 SIEMENS Aktiengesellschaft hereinafter SIEMENS operates the internet based SIEMENS WEB4BIS Portal hereinafter WEB4BIS to support the electronic data interchange between SIEMENS or between SIEMENS affiliated companies according to 15 et seq of the German Stock Exchange Act Affiliates and their suppliers V EB4BIS is only available for companies which maintain a business relationship with SIEMENS or any of its Affiliates and which have concluded a trading pa
121. lidated orders blanket orders Hi Detail view of unread consolidated orders blanket orders No document duty consolidated order e ORDRSP sent consolidated order ORDRSP not yet sent consolidated order DESADV sent consolidated order DESADV not yet sent consolidated order o 4 Item deleted consolidated order blanket order IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 4 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Item changed consolidated order blanket order D Item added consolidated order blanket order Item unchanged consolidated order blanket order Detail view consolidated delivery forecast Detail view unread consolidated delivery forecast 4 Delivery forecast response created consolidated delivery forecast zi Delivery forecast response not created consolidated delivery forecast 3 Despatch advice created consolidated delivery forecast 3 Despatch advice not created consolidated delivery forecast A new item has been added in a newly transmitted delivery forecast consolidated de livery forecast Change exists in this item of the newly transmitted delivery forecast consolidated is delivery forecast In the newly transmitted delivery forecast one existing item has not been included co
122. ll messages with identical or der number as well as identical supplier and buyer Org ID Order Process Detail Please select an action for a message Please remove the selected messages by pressing the button Message Number OrderNumber Buyer Id Buyer name Creation Updates Documenttype Totalamount Message Type Siemens Partner Id Status Action Date Time e he amp iil Su lh Sr lh A viewed c Gh A AT Conce Please select and submit a new folder Column Description Changes Here you can see as additional information for an order response whether there have been any changes in the messages Message type For message type INVOIC there is the following additional information e sthe message a trade invoice or a self billing invoice e Which invoice value is included in the message Status The status indicates whether the sent message was rejected red yellow or processed green If the message was sent but has not yet been checked the status will be without color sent If the message was rejected the corresponding BIS protocol can be viewed by clicking the link If the message was rejected the Web4BIS support team will contact you to correct the error Action Sir Message detail view n Download message in XML format 3 Download message in PDF format IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 69 of 171 V3 9 l GS IT S
123. mber IFA number EZ cj gt Clickin the field Order response number and enter a number Note The order response number can be freely selected and can also contain letters The entry of such a number is meant to help you as you can use a number of your choice helping you to find the order responses more easily later on The number must how ever be unambiguous Suppliers frequently use their own internal order number or a combination of the order response date and other values You can only respond to orders if you have the corresponding privileges can be seen in menu item User Data in the Person information tab IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 94 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Notes Fields marked with are mandatory fields Note Before responding to an order you should make the desired modifications You can navigate to the individual tabs Header Data Item Data General Data Charg es Discounts and make your changes there Note The view of the order response with changes is structured into several tabs which will be described in the following paragraphs 1 Item Data header level In the Item Data tab you can make changes at item level Here you can e generally reject an item e make changesreferring to one item only Create Order Confirmation with Changes
124. ment are uncontrollea 8 3 5 Show business process 151 8 3 6 Packaging slip functionality 152 8 4 Message status changes 153 8 5 Move individual messages without link to a business process 154 9 Recycle bin 156 9 1 Use of recycle bin for schedule order processes 156 9 2 Recycle bin display 157 9 2 1 Display schedule order processes in the recycle bin 157 9 2 2 Display messages in the recycle bin 159 9 3 Move messages from recycle bin 160 10 What to do in case of errors 162 10 1 Limit the number of messages 162 10 2 Document duty error message 163 10 3 Consolidated order is not displayed 164 10 4 The account used is locked 166 10 5 FAQs 168 11 Glossary 169 IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 57 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document should not be relied upon as current reference 7 Business Processes Status Overview The business process overview consists of two categories e Order Processes e Schedule Processes When using the standard settings the business processes status overview is structured into the fol lowing sections Home Logout s Order Processes Business Processes Status Overview Schedule Processes Messages Please select an entry from the table POF uptoed downkoad Drafts Incoming Processing Recycte ban New Changed Steffi Jamie Order Processes 4 i 445 74 Schedule Processes 4 ij 19 25 1 2 3 4 Max business
125. ment are uncontrollea Schedule processes Recycle bin Schedule Processes Attention The business processes in the recycle bin will be deleted after 3 months from the system Please restore the selected business processes by pressing the button Order Humber Buyer ID Buyer Name Contact name Creation Consolidation Archiving Siemens Partner Id Folder 7 Date Time Date Time Date Time Y F archived F m x Move from Recycle bin In both display options you can find the following actions Symbols Action Display schedule order processes in form of a consolidated blanket order order K Delete schedule order process and the related messages m Show business process Show order process as consolidated order in PDF format or as XML file PDF display XML download for order processes only Display cons blanket order process or cons delivery fore cast schedule in PDF format as XML file or in Excel format PDF display cons blanket order XML download cons blanket order for schedule blanket order processes only PDF display cons delivery schedule AML download cons delivery schedule Excel display cons delivery schedule IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 158 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 9 2 2 Display messages in the recycle bin When you select Messages yo
126. ment are uncontrollea v You will then see a screen in which you need to enter a response number Create Delivery Schedule Response With Changes Header Data Item Data i General Data General Buyer Info BY Supplier Info SU Message type DELFOR Partner Org ID Partner Org ID Document type Delivery schedule response Name 1 Name 1 Message status accepted with changes Name 2 Street Delivery Schedule Response Number Street ZIP City Delivery schedule date 10 27 2014 ZIP City n Origin delivery schedule number 4 Country Origin delivery schedule date 10 27 2014 Cancel gt Enter a number of your choice in the field titled Delivery Schedule Response Number Note The response number can be any number of your choice and can also contain letters This number is meant to help you find the delivery forecast more easily Note Fields marked with are mandatory fields Note Before confirming the delivery forecast response you should make the desired chang es You can navigate to the individual tabs Header Data Item Data General Data and make the changes there Note The view of the delivery forecast response with changes is structured into several tabs which will be described in the following paragraphs 1 Item Data header level In the Item Data you can make the desired changes Create Delivery Schedule Response With Changes Header Data General Data eet SE TS PRRR Lo Line item No
127. mpared with the consolidated delivery forecast the item has been deleted consoli dated delivery forecast No changes contained in this item of the newly transmitted delivery forecast consoli 4 dated delivery forecast All calls of this item in the newly transmitted delivery forecast have been fulfilled con Iv solidated delivery forecast Display message as PDF formatted for printing n Download message in XML format iir Show message or details Reject item Mi Accept item em Take over all recently confirmed dates into the delivery date of the respective call rd Show item details or change or update item details a Show item details or add sub items D Print packing slip for despatch advice only E Create invoice IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 5 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 2 Web4ABIS introduction Siemens is a worldwide leader in the electronics and electronic engineering sector with numerous business partners customers suppliers carriers etc Most of these partners already take part in the global electronic data exchange via Siemens classic corporate service EDI With Web4BIS Corpo rate Service EDI provides another access to the electronic data exchange on the basis of Internet technologies This solution enables consistent electronic business processes and low process costs with a minim
128. n criteria Order Processes 7 IF Order Buyer ID Buyer Name Contact Creation Consolidation Siemens Folder Action i Number hes name Date Time Date Time Fartner Id F7 7 ga M gt Click one of the underlined headings to sort the overview v A small black arrow indicates the sorting criterion and shows whether the sorting order is as cending or descending IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 61 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 7 2 2 2 Change order process status Status New contains all order processes after the receipt of the initiating message They remain in this folder until the user assigns a different status to the order process or until a change is received To change the status of an order process proceed as follows Prerequisite You must be in one of the order processes folders Order Processes 7 Order BuyerID BuyerName Contact Creation Consolidation Siemens Folder Action Number a name Date Time Date Time Partner Id 11 JI Move into Recycle bin _ Please select and submit a new folder 48 Tick the box to select one or more order processes 49 Click in the dropdown menu and select the desired folder 50 Click Submit to move the business process Note e This status is only assigned by the user see 7 1 Rename business process folders page59 7 2 2
129. name business process folders Administrate order processes Order processes status overview Order processes actions Sort order processes Change order process status Show consolidated order Display related business process Show consolidated order in PDF format Display consolidated order in XML format Administrate schedule processes Schedule process status overview Schedule processes actions Sort schedule processes Change schedule process status Display consolidated schedule process Display consolidated delivery forecast Display related business process Display consolidated blanket order in PDF format IT creates business value 37 39 39 39 40 41 42 45 45 46 47 48 49 50 51 58 59 60 60 61 61 62 62 69 70 74 72 72 73 74 74 75 80 86 88 Web4BIS User Manual V 3 9 1 2015 01 05 Internal GS IT SCM CDI Siemens AG 2014 Pagee 21 of 171 Printed copies of this document are uncontrollea 1 92 743 250 7 23 29 7 3 2 10 7 4 7 4 1 7 4 1 1 7 4 1 2 7 4 1 3 7 4 2 7 4 2 1 7 4 2 2 7 4 3 14 3 7 4 3 2 7 4 3 3 7 4 3 4 7 4 4 7 4 4 1 7 4 4 2 7 4 4 3 7 4 4 4 7 4 4 5 7 4 4 6 7 4 4 7 7 4 5 7 4 5 1 7 4 5 2 8 8 1 8 2 8 3 8 3 1 8 3 2 8 3 3 8 3 4 Display consolidated blanket order in XML format Display consolidated delivery schedule in PDF format Display consolidated delivery schedule in XML format Display consolidated delivery schedule in Excel Generate messag
130. nd unlock user accounts A user can be locked or unlocked as follows Change user data Person information Login information Partner information Additional ORG IDs Message default values Persons List Username Contact person Sta tus F unlocked unlocked ETE E ETE 32 Mark the name with the left mouse button 33 Click Lock Unlock to lock or unlock the person v Theusers status will change accordingly Caution The account will also be locked if the user enters the wrong password three times in a row If that happened you can unlock the user any time so that the user can log in again IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 40 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 5 3 6 4 Add user A new person can be added as follows Change user data Login information Partner information Additional ORG IDs Message default values Persons List Username Contact person Status F unlocked F unlocked E unlocked Delete person mS Click Add person to add a new person v he system will open a new screen in which you enter the Person information and Login in formation Change user data Person information Login information Salutation imas Fartner administrator E Partner supervisor Assign Person privileges Message privileges E Desady generation E Delf
131. ner Id Folder Action Date Time Date Time T A 4mm E Biz More into Recycle bin Please select and submit a new folder H EN gt Click to display the consolidated order v Now you are in the consolidated order s detail view Consolidated Order Details f Header Data Item Data i General Data Line item Document Part No Part No Article Description Quantity Unit Price Price Confirmed Delivered Invoice Requested delivery No duty Buyer Supplier Unit QTY QTY QTY date 000010 o 8 05 02 2014 1 2 3 ction XML download w folder Order response without changes Order response with changes ie JEF H d if Please select and submit an PDF display 133 Click to open the action list 134 Select Invoice with order reference from the list 135 Click Submit to confirm your selection v n both cases the invoice generated by the system has automatically taken over the values from the consolidated order Note Individual fields must be additionally filled in Note The invoice with order reference view is structured into several tabs which are de scribed in chapter 7 4 4 4 Create invoice page120 7 4 4 2 Invoice on the basis of a despatch advice order processes blanket order pro cesses The invoice creation based on a despatch advice can be accessed similarly in the order processes and in the blanket order processes IT creates business value Web4BIS User Manual 2015 01 05 Inte
132. new folder EET 1 2 3 93 Click beneath Action to open the action list 94 Select Order response without changes 95 Click E to confirm your selection In the consolidated order s detail view Order Processes 4 OrderNumber BuyerID BuyerName Contact name Siemens Partner Id Folder Action Creation Consolidation Date Time Date Time Y Folder 1 Ele SRS Folder 2 Folder 3 Folder 4 5 Changed Move into Recycle bin Please select and submit a new folder 4 Ee 6 7 8 gt Click to display the consolidated order v You are now in the consolidated order s detail view IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 91 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Consolidated Order Details HeaderData Item Data General Data Line item Document Part No Part No Article Description Quantity Unit Price Price Confirmed Delivered Invoice Requested delivery No duty Buyer Supplier Unit QTY QTY QTY date 0000 10 0 3 gt 05 02 2014 1 2 3 Please select and submit an action isplay XML download Order response without changes Order response wih changes inew folder Despatch advice Invoice with order reference 96 Click to open the action list 97 Select Order response without changes 98 Click Submit to confirm your selection v n both cases the system wil
133. ng error message The original blanket order for this schedule process was not sent yet only a schedule or a blanket order change Please contact your buyer or support You can view the schedule in the menu Messages delivery forecasts or in the consolidated schedule and the blanket order change in the menu Messages Blanket Order Changes For a correct order process display Web4BIS always requires an order There might be cases in which orders are missing e g You have only recently started working with Web4BIS there are open orders from your customer which have been placed before you started using Web4BIS Now you receive a change related to one of the old orders Solution Contact the buyer and ask the buyer to send the order again as original order via EDI After the order has been sent the order change will be automatically consolidated and the error message will be gone when you open the consolidated order Alternatively you can also display the order change manually to edit it In that case further processing e g an order response despatch ad vice or invoice is not possible IT creates business value Web4BIS User Manual V3 9 1 2015 01 05 Internal Pagee 164 of 171 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea You have already deleted the original order i e moved into the recycle bin and deleted there now you receive an order change Solution Unfortuna
134. ns This means that no message privileges can be assigned Note You can give a person either administrator privileges or supervisor privileges Please note that these two roles are mutually exclusive Note If the name does not have the correct structure the system will issue an error message and display the required structure of the file name again Note Please take into account the password guidelines nE Your new password should have at least 8 characters and a maximum of 16 charac ters Furthermore the following criteria should be taken into account at least one upper case letter at least one lower case letter at least one number at least one spe cial character amp lt gt Note Fields marked with are mandatory fields IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 44 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 5 4 Call up information Menu item Info provides information on Web4BIS like for example User documentation Web4BIS user guide Web based training WBT FAQ Links to invoice status Version history list of changes in latest version Home Logout Supplier Search User Data Info Support Invoice Status AW Fm om Y ad j Below you can find the user documentation Web48Ts SES English EE Deutsch Espa ol EJ Portugu s Below you can f
135. o create order responses privileges despatch advices delivery forecast response and invoices If you do not have the corresponding privileges you will not see the following ac tions for the business processes e Order response without changes e Order response with changes e Delivery forecast response without changes e Delivery forecast response with changes e Despatch advice e Invoice with order reference e Generate invoice Invoice in If you send invoices in Web4BIS this field needs to be filled in If necessary please formation correct the pre set value for the VAT name enter a correct tax rate and your tax country This information will be taken over into every invoice but can always be changed manually e g when using different tax rates General privi Here you see whether you are entitled to enquire the invoice status or to request leges TechDocs If you do not have the Pull technical documents privileges you will not see the TechDocs in the administration Bank account If you send invoices in Web4BIS you should enter the bank account information information here After saving these details they will be taken over into every invoice Other wise the information needs to be entered manually in every invoice Configuration Here you can make configurations regarding the folders displayed and the folder names IT creates business value Web4BIS User M anual V 3 9 1 2015 01 05 Internal Pagee 35 of 171 GS IT SCM
136. oice Order Reference 9 il General country of exportation 4 i country of destination 4 I Currency information 4 I Tax 5ign for dclivery scervicce I Delivery location referring to INCOTERMS price basis A INCOTERMS price basis a More references Waste electronic registration number Contract number Order number of vendor LLAZ ESR BSR number Delivery note number Date of the delivery note Infrastructure type More information Bank account information Name of the account holder Bank account number 1 Name of the account holder 1 Name of the account holder 2 Instituti Bank Identification 5 W LF T National bank identification code om Type of Identification ana Issuing Organization Institution name Institution branch location name Country Sr ET coe Note Fields marked with are mandatory fields vis Tip Q Use to receive explanations for the entry field IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 127 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 4 Partner Addresses header level The Partner Addresses tab contains a list of the partners involved and their addresses Create Invoice Order Reference He
137. on on customs import export data in the items Supervisor TechDocs Web4BIS start Web4BIS login Web4BIS logout Forgot your password Administration Select partner role Perform search Edit user data Call up information Contact support TechDocs Select language Menu overview Business Processes Status Overview Rename business process folders Administrate order processes Administrate schedule processes IT creates business value Q X O O WZ 10 11 11 13 13 14 17 17 18 19 24 24 24 30 45 45 46 50 51 58 59 60 72 Web4BIS User Manual 2015 01 05 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Page 7 of 171 Printed copies of this document are uncontrollea 7 4 Generate messages 91 8 Message display 140 8 1 Message status overview 140 8 2 Message overview 141 8 3 Message actions 143 8 4 Message status changes 153 8 5 Move individual messages without link to a business process 154 9 Recycle bin 156 9 1 Use of recycle bin for schedule order processes 156 9 2 Recycle bin display 157 9 3 Move messages from recycle bin 160 10 What to do in case of errors 162 10 1 Limit the number of messages 162 10 2 Document duty error message 163 10 3 Consolidated order is not displayed 164 10 4 The account used is locked 166 10 5 FAQs 168 11 Glossary 169 IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 8 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of
138. one D elreny date time requested FAX Confirmation required Email Goods value of order Street ZIP City Country VAT Registration number action Order response without changes Order response with changes Despatch advice Invoice with order reference 60 Click to open the action list 61 Select XML download 62 Click Submit to confirm your selection IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 71 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 7 3 Administrate schedule processes 7 3 1 Schedule process status overview A schedule process includes all processes most often with different message types of a supplier OrglD4SU with the same order reference number and the same buyer OrgID BY This is a special procurement process using delivery schedules and framework contracts Switch to the schedule processes status overview as follows SEES Home Logout WEEABIS Search UserData Info Support Invoice Status Business Processes Status Overview 2 Please select an entry from the table New Changed Folder 1 Incoming Processing uad Total Folder 2 New Changed Elena Steffi Jamie 4 5 6 7 8 Folder 3 Order Processes i wm n BB 6 8 1 1 2 3 858 Folder 4 Schedule Processes 4 1 18 25 1 45 6 7 8 Max business processes per page 20 a 63 Click Schedule Processes on the left to open the menu
139. or does however not have any privileges or functions for modify ing data The supplier or supplier administrator alone is responsible for the correct assignment of the grouping criterion to a supplier supervisor If necessary he or she can also delete the supplier IT creates business value Web4BIS User M anual V 3 9 1 2015 01 05 Internal Pagee 13 of 171 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea supervisor account again The central Web4BIS support cannot create any supplier supervisor ac counts 3 10 TechDocs Normally the items in an order or order change are clearly and adequately described by the item numbers or article numbers However the supplier requires detailed descriptions for a number of order items e g technical drawings to produce the items accordingly Such detailed descriptions attachments are also referred to as technical documents or TechDocs Web4BIS supports the com munication of orders and order changes with such attachments TechDocs at item level When creating orders ORDERS and order changes ORDCHG the customer can add a collection of technical documents as attachments at item level The BIS service forwards the orders or order changes to Web4BIS while the technical documents are transferred to a document server Alternatively the supplier can also request technical documents via the Web4BIS interface In that case it makes no difference whethe
140. orrsp generation General privileges Invoice status Pull technical documents Name First name Street Get partner date Street 2 ZIP City Country Please select a country L State Please select a state E Phone Fax Department Email 1 Avis Email 0 Interval hours Locked E Reminder Email E Newsletter AvisEmaili AvisEmail GID Fill person data from SCD EEE coo z Back to personlist gt Enter the required contents in the corresponding fields gt Inthe Message privileges field you assign the user the different privileges for creating messag es gt Inthe field titled General privileges you assign the user the right to pull techdocs Click Save changes to take over the changes for this person IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 41 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea v The person has been added to the persons list Caution Ay Do not forget to fill in the Login information tab Note Please take into account the password guidelines nu Your new password should have at least 8 characters and a maximum of 16 charac ters Furthermore the following criteria should be taken into account at least one upper case letter at least one lower case letter at least one number at least one spe cial character amp lt
141. ounts failed login attempts to prevent unau thorized access to your user account Login Error The used account has been locked Please consult your support The functionality of Web4BIS is available after a successful login only Back to login In that case please contact the Web4BIS support asking them to unlock your account Please state your Org ID as well as your user account to facilitate the unlocking procedure see 5 5 Contact sup port page45 IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 166 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Note Be careful when using copy and paste as it sometimes happens that blanks are copied as well and the user thus accidentally enters a wrong password To prevent your account from being locked you should enter the password manually if you note that the login does not work IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 167 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 10 5 FAQs The FAQs frequently asked questions and helpful tips for Web4BIS can be found here Supplier Search UserData Info Support TechDocs Invoice Status Web4BIS Information Below you can find the user documentation Web4BIS fate English EE Deutsch Espa ol ENS Portugu s Below you can find a web
142. ports gt Self Billing Invoices e a Despatch Advices Order number Invoices From date Invoices from scratch To date All Messages Message type Create Message status Invoice from scratch Drafts Reset MM seach re Note You can also combine various search criteria IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 25 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 5 2 1 1 Search for message number order number You can enter different search numbers in the Message number field Prerequisite You must know one of the following numbers to search for a message with the mes sage number Invoice number Order number Order response number Shipment number Despatch advice number Delivery forecast number The search for messages can be performed as shown below Search for messages Siemens Fartner Id A 1 Message number u Buyer Org Id Z Order number From date To date ES Message type undefined A Message status undefined m E 5 Click the field Message number and enter the number to be searched for 6 Click and select the desired search option 7 Click Search to start the search The search function offers the following options Search option Description equals The number to be searched for equals the number you entered begins The number
143. process RBV 9 3 3 Delivery forecast DELFOR 9 3 4 Consolidated delivery forecast 9 3 5 Consolidated order 10 3 6 Call of a delivery forecast and commitment levels 11 3 7 Document duty 11 3 8 Information on customs import export data in the items 13 3 9 Supervisor 13 3 10 TechDocs 14 4 Web4BIS start 17 4 1 Web4BIS login 17 4 2 Web4BIS logout 18 4 3 Forgot your password 19 5 Administration 24 5 1 Select partner role 24 5 2 Perform search 24 5 2 1 Search for messages 25 5 2 1 1 Search for message number order number 26 5 2 1 2 Search for date 27 5 2 1 3 Search for message type message status 27 5 2 2 Search for business processes 28 5 2 2 1 Search for order number 28 5 2 2 2 Search for date 29 5 2 2 3 Search for business process type business process status 30 5 3 Edit user data 30 5 3 1 Edit person information 32 5 3 2 Edit login information 33 5 3 3 Edit partner information 34 5 3 4 See additional ORG IDs 37 IT creates business value Web4BIS User Manual 2015 01 05 Page 54 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrollea 5 3 5 5 3 6 5 3 6 1 5 3 6 2 5 3 6 3 5 3 6 4 5 3 6 5 5 4 5 5 5 6 5 6 1 5 6 2 5 6 3 9d 6 7 7 1 7 2 7 2 1 7 2 2 Tall 7 2 2 2 7 2 2 3 7 2 2 4 7 2 2 5 7 2 2 6 7 3 7 34 7 3 2 7 3 2 1 7 3 2 2 Teasa 7 3 2 4 7 3 2 5 7 3 2 6 Message default values Edit persons list Delete user Modify user Lock unlock user Add user Create
144. r Part No Supplier Article Description Status Ordered QTY Open QTY ASNOTY Invoice QTY Quantity unit Action 00001 39 39 EA m 00002 0 o EA m 00003 g EA m Please select and submit an action Please select and submit a new folder e Cancel Symbols Description cT No delivery forecast response created E No despatch advice created Delivery forecast response created Despatch advice created Status The status shows whether this item has been changed or not Consolidated Delivery Forecast Details Header Data Item Data General Data DENEN E 0m Line item No Document Info PartNo Buyer PartNo Supplier Article Description Status Ordered QTY Open QTY ASNQTY Invoice QTY Quantity unit Action ooo01 Le B 00002 co 00003 Po Filter results by 0 EA m Please select and submit an action Please select and submit a new folder Cancel Symbols Description In a new delivery forecast a new request quantity gt 0 is marked as added Changes available in this item The new delivery forecast contains at least one change of the following contents in the IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 82 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea marked item Item level Buyer s article number article description Call level Request quantity quantity unit deliver
145. r the request refers to orders in Web4BIS or not This however requires the corresponding privileges The available TechDocs can then also be displayed in the Web4BIS user interface and be download ed and stored locally IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 14 of 171 V 3 9 1 GS IT SCM CDI O Siemens AG 2014 Printed copies of this document should not be relied upon as current reference Chapter index 1 3 1 3 2 3 3 3 4 3 5 3 6 3 3 8 3 9 3 10 4 4 1 4 2 4 3 5 5 1 5 2 5 3 5 4 5 5 5 6 5 7 6 7 7 l 7 2 7 3 7 4 Overview of symbols Web4BIS introduction Definition of terms Order process BV Blanket order blanket order process RBV Delivery forecast DELFOR Consolidated delivery forecast Consolidated order Call of a delivery forecast and commitment levels Document duty Information on customs import export data in the items Supervisor TechDocs Web4BIS start Web4BIS login Web4BIS logout Forgot your password Administration Select partner role Perform search Edit user data Call up information Contact support TechDocs Select language Menu overview Business Processes Status Overview Rename business process folders Administrate order processes Administrate schedule processes Generate messages IT creates business value oO OO O O WZ 10 11 11 13 13 14 17 17 18 19 24 24 24 30 45 45 46 50 51 58 59
146. rder process 2 Item Data header level The item data tab contains the overview of individual items Filtering Here you can define filters to display the items that are relevant for you Delivery forecasts often contain a large number of items It can thus be quite practical for the user to display relevant items only Consolidated Delivery Forecast Details Header Data Item Data General Data Fiter results by L No change Onn E i oe OOO l Line item No Document Info Part No Buyer PartNo Supplier Article Description Status Ordered QTY Open QTY ASN QTY Invoice QTY Quantity unit Action 00001 a EA a 00002 B EA SE 00003 P EA a Please select and submit an action Please select and submit a new folder e Cancel 68 Select the desired filter Multiple selections are also possible 69 Click Refresh v You will then see the desired filtered overview IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 81 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Document Info Here you see whether a delivery forecast response or a despatch advice has already been created for this item Consolidated Delivery Forecast Details ij Header Data Item Data General Data Jw JEJE re Fars Filter results by Line item No Document Info Part No Buye
147. rnal Pagee 117 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea An invoice on the basis of a despatch advice can be created in 2 different ways Prerequisite You must be in one of the order processes blanket order processes folders In the detail view of the blanket order order process D Supplier Search UserData Info Support Invoice Status Order Processes Order Number Buyer ID Buyer Hame Contact name Creation Consolidation Siemens Partner Id Folder Action Date Time Date Time Y ajo s m amp Ir E amp t aja aje D a Blo E Ep n a p ED Please select and submit a new folder el 136 Click to get to the detail view of a blanket order order process v Now you are in the blanket order order process detail view Order Process Detail Please select an action for a message Please remove the selected messages by pressing the button Message Number Order Number BuyerlId Buyer name Creation Updates Documenttype Total amount Message Type Siemens Partner Id Status Action Date Time T E despatch advice F despatch advice F despatch advice A yes Order response FI order viewed amp lul cred 137 The Message Type must be a despatch advice 138 Click E to create the invoice IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 1
148. rtner agreement for the usage of WEB4BIS with SIEMENS or any of its Affiliates Supplier With WEB4BIS SIEMENS provides a platform on which Suppliers and ordering parties of the SIEMENS group administer electronic procurement processes and the resulting downstream business processes These electronic procurement processes and the resulting business processes and exchanged documents may in case of non availability of the WEB4BIS services be replaced by paper documents at any time These Terms of Use regulate use of the WEB4BIS by Suppliers but do not regulate the terms of the agreements conduded between Suppliers and SIEMENS or any of its Affiliates Any such agreements for the supply of products and services are made exclusively between Supplier and ordering party 1 2 By registering on the Web4BIS platform the Supplier agrees to be bound by these Terms of Use Separate agreements in writing between the Supplier and SIEMENS or its Affiliate shall have priority over these Terms of Use insofar as diverging provisions are contained in such separate agreements 1 3 The WEBA4BIS is not aimed at consumers in the sense of 13 of the German Civil Code By registering the Supplier confirms that it is acting as or for a business customer i e in a commercial or professional capacity or as a contracting public authority 312e par 1 nos 1 3 of the German Civil Code shall not apply 1 4 SIEMENS performs its services under these Terms of Use on the basis o
149. s PDF and save it locally Note If you cannot see the download icon no document is yet available for the corre sponding request 5 7 Select language Language settings can be changed in the upper right hand corner of the menu bar You can select the following languages German English Spanish French Home Logout WEB4ABIS Supplier Search UserData Info Support Invoice Status Note Language settings will only apply for one session After the next login the system will return to the language defined as default language in the User Data in menu item Login information IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 50 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document should not be relied upon as current reference 6 Menu overview After the Web4BIS login you will automatically see a Business Processes Status Overview as well as the Message Status Overview These overviews show how many order or schedule processes there are with their respective status which folders are available and how many messages per message type were received viewed or moved to the recycle bin WEBABIS Order Processes Business Processes Status Overview Schedule Processes 5 Messages Please select an entry from the table PDF upload download Drafts Incoming Processing Recycle Total Recycle bin New Changed Elena steffi Jamie 4 5 6
150. s a frame in which the user enters data like in a form or changes the displayed data or in which the software system enters the desired data Meta data Information on characteristics of other data date time message type status document duty etc ORDCHG Order change ORDERS Orders ORDRSP Order response ORG ID Organization identification Partner role In Web4BIS users are assigned to the roles supplier customer or suppli er and customer The users have different privileges depending on their role assignment PDF Portable Document Format PKI Public Key Infrastructure Forms the basis for the secure communication and storage of internal company information and is the prerequisite for confidential and legally binding transactions via public networks Printed copies of this document are uncontrollea RBV Blanket order process schedule process Reminder Email Reminder email sends a reminder if there are messages in Web4BIS that remain unread for more than 2 days SES Siemens EDIFACT Subset Siemens in house format Collective term for all non standardized data formats resulting from the connection partners different applications SSD Siemens Schl ssel Datenbank Siemens key database Contains all partners participating in the electronic business transac tions with a distinct key and additional attributes Turnaround In the turnaround principle the response documents are crea
151. s moved from the recycle bin all the messages related to this process will also be moved from the recycle bin Individual messages not related to a business process can be moved from the recycle bin as follows Prerequisite You must be in the message folder in the recycle bin Self Billing Invoice Details Header Data Item Data General Data Partner Addresses Header Texts f Charges Discounts Line item No Product no supplier Article Description Quantity Unit Price Per units Item value gross excl surcharge deduction Action 000001 mH Download PDF Download PDF accumulated Download XML_ gt Click to open the message s detail view gt Click Move from Recycle bin to move the message from the recycle bin v The message will be automatically moved into the viewed folder Self Billing Invoice Details New message status viewed IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 160 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document should not be relied upon as current reference Chapter index 11 11 1 11 2 11 3 11 4 11 5 What to do in case of errors Limit the number of messages Document duty error message Consolidated order is not displayed The account used is locked FAQs IT creates business value 162 162 163 164 166 168 Web4BIS User Manual 2015 01 05 V 3 9 1 GS IT SCM CDI Siemens AG
152. sent response will then be displayed in the business process detail view P IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 101 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 7 4 2 Delivery forecast schedule response blanket order processes The supplier can respond to the delivery forecast with a delivery forecast response with or without change but a response is not mandatory With the delivery forecast response the supplier confirms the expected delivery date of the goods The contents of the delivery forecast response are not checked i e itis not checked whether the quantity of one item matches the quantity of the corresponding item in the consolidated delivery response Furthermore any number of responses can be sent for a despatch advice also per item 7 4 2 1 Create a delivery forecast schedule response without changes blanket order process When confirming a delivery forecast schedule without changes the requested delivery date is confirmed as committed date for all calls with delivery commitment level Firm For other commit ment levels it is generally not possible to confirm a differing delivery date A delivery schedule response number is all that needs to be entered A comment for each call can be entered at item level if necessary Prerequisite You must be in one of the schedule processes folders Schedule Processes new
153. sg fl A sending r 50000057 downloaded for eg fla A r sending 50000057 downloaded for a fa A sending r S0000057 downloaded for amp fa A sending fo 50000057 downloaded for sg fla 5 sending Status Aktion Partner Id downloaded for amp y mi 5 downloaded for amp mi A sending m downloaded for e fly px sending f downloaded for Gy mi A sending P downloaded for amp j fla A sending E downloaded for amp mi A Ay Caution Click Save not Open If you open the invoice directly this might alter the hash values value of fix file length within your PDF invoice This might prevent the invoice from being uploaded or sent IT creates business value Web4BIS User Manual V3 9 1 2015 01 05 GS IT SCM CDI Internal Siemens AG 2014 Pagee 133 of 171 Printed copies of this document are uncontrollea v Now you must call up the new invoice upload portal Order Processes Message Overview amp Schedule Processes Please select an action for a message a Message Number Order Number Buyer Id Buyer name Creation Document type Totalamount Message Type Siemens Partner Id Status Action Create Date Time Y PDF upload download T downloaded for sending amp ah 5 Drafts A ready for downloading amp Gh gt Recycle bin A downloaded for sending g ah A f f A ready for downloading amp Gh f Messages 1 20 outof 27 Pages 1 20 2
154. site You must be in one of the schedule processes folders Schedule Processes new Order Number Buyer ID Buyer Name Contact name Creation Consolidation N Siemens Partner Id Folder Action Date Time Date Time rew B amp f Ele new 2 amp f 2 7 new E um new v2 f new i Eg F7 elo ae Move into Recycle bin Please select and submit a new folder 2 om 65 Tick the box to select one or more schedule processes 66 Click in the dropdown menu and select the desired folder IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 74 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 67 Click Submit to move the schedule process Note e This processing status is only assigned by the user see 7 1 Rename business process folders page59 7 3 2 3 Display consolidated schedule process When creating a schedule process a consolidated order is created for this order process if a sched ule process exists and or a consolidated delivery forecast if a delivery forecast exists The consolidated schedule process contains the date and the time when the first message was im ported A consolidated schedule process contains the changes from the schedule process changes at header and item level In the consolidated schedule process display you can also see information from the original schedule proce
155. ss blanket order at item level In contrast to the consolidated order infor mation from sent messages e g despatch advice is not shown that kind of information can be found in the consolidated delivery forecast The following values at item level from the original schedule process as well as from the schedule process change are displayed in a consolidated schedule process Quantity Quantity unit Price Price unit Delivery date Prerequisite To display a consolidated schedule process you need to be in one of the schedule processes folders Schedule Processes new Order Humber Buyer ID Buyer Name Contact name Creation Consolidation AN Siemens Partner Id Folder Action Date Time Date Time new Z Fm new EM m E y new Br i e 3 Please select and submit a new folder zm gt Click to display the consolidated schedule process v Now you are in the detail view of the consolidated schedule process Note If the schedule process has not yet been viewed the icon will be colored red amp After it has been viewed for the first time the color will change to light blue ay Note The consolidated schedule process view is divided into several tabs which will be de e scribed in the following paragraphs IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 75 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of
156. ss value Web4BIS User Manual 2015 01 05 Internal Pagee 102 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Note The response number can be any number of your choice and can also contain letters This number is meant to help you find the delivery forecast more easily Note Fields marked with are mandatory fields Note Before confirming the delivery forecast response you should make the desired chang es You can navigate to the individual tabs Header Data Item Data General Data and make the changes there Note The view of the delivery forecast response without changes is structured into several tabs which will be described in the following paragraphs 1 Item Data header level Here you can enter comments for the different calls Create Delivery Schedule Response Without Changes Header Data i Item Data General Data Lineitem No Document Info Part No Buyer Part No Supplier Article Description Status Ordered QTY Open QTY ASNQTY Invoice QTY Quantity unit Action 00001 F LS Ed 00011 Tz L5 EA P Delete Eee Cancel gt Click to access the item s detail view v You are now at the item level of the delivery forecast schedule response Create Delivery Schedule Response Without Changes item Details i General Data Previous Deliveries Delivery Plan Filt
157. sses 4 i 445 74 23 6 8 1 1 2 4 564 5 6 7 s IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 60 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 7 2 2 Order processes actions The order processes contain a number of actions The individual actions are marked with small sym bols Prerequisite You must be in one of the order processes folders Supplier Search gt User Data Info Support Invoice Status ER Order Processes 8 r7 Order Buyer ID Buyer Name Contact Creation Consolidation Siemens Folder Number name Date Time Date Time Partner Id 3 F7 8 Move into Recycle bin Please select and submit a new folder E EE Symbols Action Sort descending sort ascending aom ri Detail view of consolidated order which has already been read Detail view of consolidated order which has not yet been viewed i e which is ei ther new or has been changed and not yet read E Show business process displays all individual messages related to an order process amp Show message or details m Download message in XML format 4 Show message prepared for printing as PDF Create invoice 7 2 2 1 Sort order processes The order processes overview is available in every folder in Web4BIS There you can always sort the order processes by certai
158. t PDF display cons blanket order 74 Click E to confirm your selection In the consolidated order s detail view Schedule Processes new Order Number Buyer ID Buyer Name Contact name Creation Consolidation I Siemens Partner Id Folder Action Date Time Date Time F EL DO SE S P Bg m BiA new gt Click to display the consolidated blanket order v Now you are in the consolidated blanket order s detail view Consolidated Blanket Order Details Header Data i Item Data i General Data General Buyer Info Bw Order type Blanket order Partner Org ID Message type ORDERS Mankwe 1 Order number Mame 2 Order date Contact name Currency informathon Department Deliwery date time requested Phone Comhrmathionm nmequaired FAX Goods valhe of order Ental Street FIP City Country PDF display cons blanket order XML download cons blanket order 75 Click 7 to open the action list 76 Select PDF display cons blanket order 71 Click Submit to confirm your selection IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 88 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 7 3 2 7 Display consolidated blanket order in XML format Prerequisite You must be in one of the schedule processes folders The consolidated blanket order can be downloaded in DIN5XML format in 2 different ways Directly in the schedule processes
159. t a new folder Messages hu ET gt Click to access the consolidated delivery forecast v You are now in the consolidated delivery forecast s detail view Note Note The consolidated delivery forecast view is structured into several tabs which will be O If the delivery forecast has not yet been viewed the icon will be colored red Ea After it has been viewed for the first time the icon color will change to light blue v e described in the following paragraphs IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 80 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 1 Header Data header level The header data tab contains the most important data of the consolidated delivery forecast Consolidated Delivery Forecast Details Header Data Item Data General Data General Buyer Info Ev Supplier Info SU Message type DELFOR Partner Org ID Partmer Org ID Document type Order for consignment stocks Name i Name i Message status replace Name 2 Street Deliwery schedule number 38 Contact name ZIP City Delivery schedule date Department Country Phone Street ZIP City Country Please select and submit an action m Please select and submit a new folder ol Cancel Note In the consolidated delivery forecast view you can select an action at any time or you can assign a new status to the complete blanket o
160. t no supplier Article Description Quantity Unit Price Price Unit Item value gross excl surcharge deduction Action 7 00010 TEST Testbestellung 1 Piece 1 1 Piece Fr ESSA ESSEN e Click Save draft to save the process v The message will be moved into the Drafts folder 7 4 5 2 Edit draft When you have saved a message as draft and want to edit it you need to search it in the Drafts fold er and switch to the message s detail view E an Home Logout WEB4BI5 Supplier Search UserData Info Support TechDocs Invoice Status Order Processes Draft Messages BIET E Please select an action for a message d Messages 71 Message Number Order Number Buyer Id Buyer name Creation Updates Document type Totalamount Message Type SiemensPartnerld Status Action Create E Date Time T me ss P we m i drafted a 3 A aR in m o 4 3 ummiy e ox 0o tec gt s drafted i A n F amp o E e ss m a drafted Jef 3 P5 m s o eese drafted Jel D 147 Click Drafts in the left menu bar 148 Click to switch to the detail view The systems shows in which tab you have been when saving the draft IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 137 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Create Despatch Advice
161. t time the color will change to light blue Note The consolidated order view is structured into several tabs which will be described in the following paragraphs 1 Header Data header level The Header Data tab contains the most important data of the consolidated order Consolidated Order Details Header Data Item Data i General Data General Buyer Info BY Supplier Info SU Delivery address UC Ordertype Order Partner Org Partner Name 1 Message ORDERS ID Org ID Name 2 type Name 1 Name 1 E Change change in detail Name 2 FAX information section Contact m Order name Name 4 number Department Street Street Order date 01 02 2015 Currency information mar ZIP Gty Country Delivery not defined here hiis State date time Street 2 Country requested ZIP City State Confirmation No Country required acknowledgement State needed Partial Partial delivery delivery allowed Goods value of order IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 63 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 2 Item Data header level The Item Data tab contains the overview of individual items There you can also see the document duties for the items and which documents have already been created The following table explains the most important item data columns Column Descr
162. te You must be in one of the schedule processes folders Order Processes Schedule Processes new Order Number Buyer ID Buyer Name Contact name Creation Consolidation Siemens Partner Id Folder 1 Action 2 3 PDF display cons blanket order von 1 L2 acne cay aaae C an oa aaa uu eo Le ev OX exe IE amp 9 P z C me GRO l iv C ww Ew mj 127 Click beneath Action to open the action list 128 Select Despatch advice 129 Click E to confirm your selection IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 108 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Note The contents of the despatch advice are not checked i e itis not checked whether the quantity of one despatch advice item matches the quantity of the corresponding item in the consolidated blanket order delivery forecast call Note An item for which a despatch advice has been sent will be marked accordingly in the delivery forecast view item overview 7 4 3 3 Create despatch advice 1 Header Data header level Here you enter the delivery note number the bill of lading number and the bill of lading date Create Despatch Advice Order Reference Header Data Item Data GeneralData Partner Addresses Header Texts Pa kage Items General Buyer Info BY Supplier Info SU Delivery Note Type Despatch advice Partner Org ID Geli S dan
163. ted auto matically on the basis of the preceding message XML Extensible Markup Language IT creates business value Web4BIS User M anual V 3 9 1 2015 01 05 Internal Pagee 170 of 171 GS IT SCM CDI O Siemens AG 2014 O O E S Q E 3 x Qj Tu C E 3 8 is o O Y E S QO D 9 Eum q Support contact data Email hotline edi siemens com EDI hotline 49 0 89 636 48888 Mon Fri 8 00 a m 05 00 p m CET Note Keep your ORG ID at hand to speed up the search process Your ORG ID begins with e an upper case A If you use the Support email function in Web4BIS your Org ID will be automatically determined and included in the email to the support We thus rec ommend that you always use the Web4BIS support form for your email inquiries Siemens AG Siemens AG 2015 All Rights Reserved GS IT SCM CDI
164. tely deleted messages cannot be recovered Contact the buyer and ask the buyer to send the order again as original invoice via EDI After the order has been sent the order change will be automatically consolidated and the error message will be gone when you open the consol idated order Alternatively you can also display the order change manually to edit it In that case further processing e g an order response despatch advice or invoice is not possible The customer forgot to send the original order via Web4BIS or sent the original order by fax or email Solution Contact the buyer and ask the buyer to send the order again as original invoice via EDI After the order has been sent the order change will be automatically consolidated and the error message will be gone when you open the consolidated order Alternatively you can also display the order change manually to edit it In that case further processing e g an order response despatch ad vice or invoice is not possible Despite this error message you can display the current order change manually To do so proceed as follows Home Logout WEBABIS Supplier Search UserData Info Support TechDocs Invoice Status Order Processes The original blanket order for this schedule process was not sent yet only a schedule or a blanket order change i schedule Processes Please contact your buyer or support ad You can view the schedule in the menu Messages delivery forec
165. the goods or information on customs in the free text fields Cee Deasach acl uc m oe Oe x m NR d4 x Cee Etat i FAS ne BO Antiche he oe Coe Soe lesbos stats C uwer hoa eS 2 eg eee Cocco 9x ee ee ee L Dare rors Good Dee scription Mec erm gt Click Update amp Back to return to the header level v Your entries for this item will be saved and you will return to the item overview 3 General Data header level In the General Data tab you can enter information on the contact person for dangerous goods In coterms or carriers IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 112 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Create Despatch Advice S X000 A M M Header Data item Data Generel Data Partner Addresses Header Texts Package Items General Clearance Date Customs from Clearance Date Customs until Order number of the seller Hazardous Goods Info Dept Hazardous Goods Info Person HG Info Phone Number HG Info Fax Number HG Info Mail Address Load Carrier Type LC identication Number Equipment Type Equipment Supplier Code Handling information total gross weight total met werght Number of packages al ce 4 Partner Addresses header level In the Partner Addresses you can se
166. the invoice amount contained in the message Status The status indicates whether the sent message was rejected red yellow or processed green If the message was sent but has not yet been checked the status will be without color sent If the message was rejected the corresponding BIS protocol can be viewed by clicking the link If the message was rejected the Web4BIS support team will contact you to correct the error Action an Message detail view n Download message in XML format A Download message in PDF format IT creates business value Web4BIS User M anual V 3 9 1 2015 01 05 Internal Pagee 87 of 171 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 7 3 2 6 Display consolidated blanket order in PDF format Prerequisite You must be in one of the schedule processes folders The consolidated blanket order can be downloaded in 2 different ways Directly in the schedule processes Schedule Processes new Order Number Buyer ID Buyer Name Contact name Creation Consolidation A Siemens Partner Id Folder 1 Action 2 i Date Time Date Time Y UJ BAO 7 n Buc k J en EEO cree p M aaia F new d a e Delivery schedule response changes 5 F zem B an inti ait response with changes F Bub Ep All Processes A i mw PS Ix M Messages rw E zm m Jn 72 Click beneath Action to open the action list 73 Selec
167. this document are uncontrollea 1 Header Data header level The Header Data tab contains the most important data of the consolidated blanket order schedule process Consolidated Blanket Order Details i Header Data Item Data General Data General Buyer Info BY Supplier Info SU Delivery address UC Order type Blanket order Partner Org ID Partner Org ID Name 1 Message type ORDERS Name 1 Name 1 Name 2 Change information Name 2 Name 3 Street Order number Contact name Street ZIP City Order date Department ZIP City Country Currency information Phone Country Delivery date time requested FAX Confirmation required Email Goods value of order Street ZIP City Country VAT Registration number Please select and submit an action Please select and submit a new folder Cancel 2 Item Data header level The Item Data tab contains an overview of the individual items The following table explains the most important columns of the item data Column Description TechDocs Shows whether technical documents attachments exist for the individual items Status Shows which item is unchanged or has been changed added or deleted unchanged J changed e added o deleted Action Shows further details for the individual items To display them click IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 76 of 171 V3 9 l GS IT SCM CDI Siem
168. this document should not be relied upon as current reference 3 Definition of terms 3 1 Order process BV All messages with the same order or reference number are combined in a single business process This method provides a good overview of the messages related to one process and speeds up navi gation In general all received messages ORDERS ORDCHG assigned to the order process initially receive message status received With the order process based method all changes to an order are incorporated in a consolidated order This consolidated order forms the basis for the creation of additional messages such as order response despatch advice and invoices and it always contains the same current order status that the customer can see in SAP 3 2 Blanket order blanket order process RBV A blanket order ORDERS with BGM 1001 221 is an order with individual calls in the form of deliv ery schedule calls for the ordered deliveries services under the terms specified in the blanket order A blanket order is either issued with reference to quantity or with reference to time A time related blanket order can usually be recognized by the quantity 99999 This type of order with a maximum of 550 items differs from the order process This message type does not permit any order response as it is based on an agreed contract 3 3 Delivery forecast DELFOR With a delivery forecast DELFOR the customer informs the supplier which quantities
169. tive quantity Unit 4 Each 4 Each loa Lx Back IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 84 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 3 General Data item level The General Data tab contains information on e Consignee at item level e Article descriptions e Additional article identification as well as information on the quantities that have been ordered requested delivered and invoiced Consolidated Delivery Forecast Details Item Details d Delivery Plan Previous Deliveries General Data Line item 00001 Previous delivery schedule number Number 3 Date Ultimate consignee for this item Partner Org ID Name 1 Name 2 Street ZIP City Country Place of discharge at the customer Ordered QTY Open QTY ASNOTY Invoice QTY Quantity unit 224 220 EA Text Description Product description RING PRE SWIRL AIR SUPPLY EQN Engineering Change Note Information Additional article identification Customer reference information for the item Blanket order number Outstanding quantity 24 Each Next Item Back Note Click the Back button to return to the header level of the consolidated delivery fore cast Tip via A d With the buttons Previous Item and Next Item you can switch between the individu al items IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 85 of 171
170. to be searched begins with the number you entered ends The number to be searched ends with the number you entered contains The number to be searched contains a part of the number you entered Note The search for the order number is similar to the search for the message number but refers exclusively to messages with this order number IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 26 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 5 2 1 2 Search for date With the search options From date and To date you can search for messages from a certain period of time Search for messages Siemens Partner Id Message number equals Buyer Org Id Order number im ei Ez 2 38 Message type undefined Message status undefined Imm 3 EE s 8 Click From date and enter the date 9 Click To date and enter the date 10 Click Search to start the search vis Tip With E you can open the calendar and select a date or close the calendar again 5 2 1 3 Search for message type message status You can search for messages of a certain Message type or a certain Message status Search for messages Siemens Partner Id Message number equals lem Buyer Org Id Order number From date To date Message type j ide Message status downloaded for sending 11 Click and select
171. u will not see the correspond ing symbol Message Overview despatch advice despatch advice copy Please select an action for a message F Message Number Order Number Buyer Id Buyer name Creation Message Type Siemens Partner Id Status Action Date Time hd s amp luz F c lt 2 OS amp I A f eg B Pd Messages 1 20 outof 153 Pages 1 20 21 40 41 60 61 80 81 100 101 120 121 140 141 153 Download PDF Fies gt Click to open the packaging slip prepared for printing Note The packaging slip function is available in message type despatch advice only IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 152 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 8 4 Message status changes In the message status changes you can see the history or the chronology of a message s status changes Here you can see information such as the following e When was the message received e When was the message viewed e When was the message moved to the recycle bin i e status completed The message status changes can be called up as follows Prerequisite You must be in a message s detail view f Header Data Item Data General Data Partner Addresses Header Texts Package Items General Buyer Info BY Supplier Info 5U Delivery Note Type Partner Org ID Partner Org ID Delivery note number Name i Name 1 Date of the
172. u will see all archived individual messages which are not related to any business process in the recycle bin as well as all individual messages of a business process which have been moved into the recycle bin when the business process was moved there Prerequisite You can only find messages in the recycle bin if you have moved individual messag es or business processes into the recycle bin before Recycle bin Messages Attention The messages in the recycle bin will be deleted after 3 months from the system Please select an action for a message Message Number Order Number Buyer Id Buyer name Creation Updates Documenttype Totalamount Archiving Message Type Siemens Partner Id Status Date Time Date Time Y completed i m3 Is completed e mit S f completed e alt completed i m3 5 completed f amp r alt rm Download POF Files Click Recycle bin in the left hand menu gt Click Messages in the recycle bin menu The display offers the following actions Symbols Action Gian Detail view of Individual message n Download message in XML format 3 Display message prepared for printing as PDF Display business transaction for individual messages not relat m ed to a business process the system will only display 1 message here Note Messages related to a business process are displayed in the recycle bin for information only Note The status of all archived messages is set
173. um use of technology Small and medium sized companies whose transaction volumes do not warrant the set up of a clas sic EDI infrastructure form the main target group of Web4BIS The solution is aligned to Siemens mandatory SES exchange format Siemens Edifact Subset or the aligned and compatible DINbXM L format Web4BIS is available for different scenarios supporting the connection of suppliers The corresponding business processes are supported through the creation and display of the following relevant message types Orders and blanket orders ORDERS Order changes and blanket order changes ORDCHG Delivery schedule forecast DELFOR Delivery forecast responses DELFORSP Inventory report INVRPT Order response ORDRSP Despatch advice DESADV Invoice self billing invoice INVOIC IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 6 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document should not be relied upon as current reference Chapter index 1 3 1 3 2 3 3 3 4 3 5 3 6 3 3 8 3 9 3 10 4 4 1 4 2 4 3 5 5 1 5 2 5 3 5 4 5 5 5 6 5 7 6 7 7 l 7 2 7 3 Overview of symbols Web4BIS introduction Definition of terms Order process BV Blanket order blanket order process RBV Delivery forecast DELFOR Consolidated delivery forecast Consolidated order Call of a delivery forecast and commitment levels Document duty Informati
174. uploaded PDF invoice has been successfully submitted it will be transmitted to Sie mens electronically Thereafter a confirmation email with the transmitted PDF invoice will be sent to your email address stored in Web4BIS You can then check again which PDF has been sent to Siemens as invoice IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 135 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea o 9 OP Rechnung versendet sdfedfsdfesdf hotlinc cdi sicmens com Die unnd tigen Zeilenumbr che des Nachricrhtentectes wurden automabiseh entfernt Mi 10 04 2013 12 04 EDT SUPPLIER V 2013041021 20423549 111 pul 18 KB Mit freundlichen Gruessen Ihr EDI Upload Support Caution Please note that according to 14b Value Added Tax Act and 147 German Fiscal Code you are obliged to keep one copy of the PDF invoice for 10 years Note The supplier is responsible for the proper invoice archiving complying with tax laws Note Invoices cannot be dated forward i e the invoices must be sent on the day of creation If a PDF invoice is uploaded later than the day of its creation you will see the following error message 1 The invoice date does not match today s date uploading this invoice is therefore not possible Please change the invoice date into today s date in Web4BlI5 and download the PDF in order to upload the updated PDF again
175. upport Forgot password Please enter the email address that is associated with your Web4BIS account Anew password will be sent to you via email to that address Use this new password to logon to the system and change your password afterwards a 2 SEED eene D Siemens AG 2005 2014 Corporate Information Privacy Policy Terms of Use Version 3 9 0 3 Enter your email address associated with your Web4BIS account 4 Click Request new password v Anew password will be sent to the email address you entered Caution When a user enters an incorrect password three times in a row the account will be locked Caution Please note that the password will be sent to the email address entered for a certain account i When using a colleague s account you need to enter the colleague s email address IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 19 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document should not be relied upon as current reference Chapter index 1 Overview of symbols 4 2 Web4BIS introduction 6 3 Definition of terms 9 3 1 Order process BV 9 3 2 Blanket order blanket order process RBV 9 3 3 Delivery forecast DELFOR 9 3 4 Consolidated delivery forecast 9 3 5 Consolidated order 10 3 6 Call of a delivery forecast and commitment levels 11 3 7 Document duty 11 3 8 Information on customs import export data in t
176. viewed g li A f viewed go lh i gt PS viewed g m4 E viewed amp lm f viewed amp lh 7 f gt Click one of the underlined headings to sort the overview v A small black arrow indicates the sorting criterion and shows whether the sorting order is as cending or descending IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 144 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 8 3 2 Show details The glasses symbol in the message overview opens a message s detail view Prerequisite You must be in the overview of one of the message types Message Overview Please select an action for a message Message Number Order Number Buyer Id Buyer name Creation Message Type Siemens Partner Id Status Action Date Time m m A m m m ih m viewed viewed viewed viewed viewed viewed PIPPIP TT TIAA viewed Download PDF Files gt Click to call up the detail view A message s detail view is structured into several tabs The following table lists all message types and the related tabs in the detail view Tabs Header Item Data General Partner Header Charges Package Data Data Addresses Texts Discounts Items Message type Order Order change Order response Blanket order Blanket order change Delivery forecast AX X XK X X X x Delivery forecast response Inventor
177. voice with order reference TETRAN new folder 54 Click to open the action list 55 Select PDF display 56 Click Submit to confirm your selection IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 70 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 7 2 2 6 Display consolidated order in XML format Prerequisite You must be in one of the order processes folders The consolidated order can be downloaded in DIN5XML format in 2 different ways Directly in the order processes Order Processes 4 OrderNumber Buyer ID Buyer Name Contact name Creation Consolidation Siemens Partner Id Folder E Date Time Date Time E 4 A Move into Recycle bin Please select and submit a new folder e 57 Click beneath Action to open the action list 58 Select XML download 59 Click to confirm your selection In the consolidated order s detail view Order Processes 7 rm Order Buyer ID Buyer Name Contact Creation Consolidation Siemens Folder Action Number 5d name Date Time Date Time Partner Id E 7 Tal B gt Click 3 to display the consolidated order v You are now in the consolidated order s detail view Consolidated Order Detailz Header Data Item Data General Data General Buyer Info BY Order type Partner Org ID Message type Mame 1 Order number Contact name Order date Department Currency information Ph
178. with are mandatory fields 7 4 3 4 Save send despatch advice When you are finished editing the despatch advice and have made all the necessary adjustments you can confirm or cancel the transaction IT creates business value Web4BIS User Manual 2015 01 05 Internal V 3 9 1 GS IT SCM CDI Siemens AG 2014 Pagee 114 of 171 Printed copies of this document are uncontrollea Create Despatch Advice Order Reference No i Header Data Item Data General Data f Partner Addresses Header Texts Package Items Number of Type of packages Total gross Total net Length Width Height Quantity per Quantity Unit per Package Hazardous Materials Dangerous Goods Package Identification packages weight weight CMT CMT CMT Package Class Description Number KGM KGM I ETTE ETTZE c Click Approve to validate the despatch advice Click Save draft to save the despatch advice v The despatch advice will moved into the Drafts folder and can be edited or sent later see Feh ler Verweisquelle konnte nicht gefunden werden Fehler Verweisquelle konnte nicht ge funden werden pageFehler Textmarke nicht definiert Click Send message to send the despatch advice immediately v The sent despatch advice can then be found in the detail view of the business process F5 Note If any problems are identified in the message these will be displayed within the scope of the plausibility check
179. y i Durchsuchen Upioaa Send Reset S F QD 0v 3 Swe oe eg m DB G8 9 Q 9 emer C dc amp L w Credit note Send PDF Invoices Please select a PDF Invoice which has been created using Web4BIS and saved on your local disk Upload the selected PDF Invoice first and finally send it using the send button Note A hash value of uploaded pdf invoice is generated This hash value will be compared with hash value based on invoice data stored in Web4BIS Both hash values have to be equal before your uploaded pdf invoice is transformed to a Siemens inhouse format SES invoice Afterwards the pdf invoice and the SES invoice are sent to the invoice receiver e The document Message INVOICE 34534534 20140701 pdf has been uploaded successfully Click Send to send the invoice to Siemens Click Reset to discard the PDF invoice The invoice will then not be sent to Siemens Note After the upload a hash value will be determined for your PDF invoice and will be compared with the invoice data inWeb4BIS for which a hash value has also been determined Only if these hash values match can the invoice be converted into a Siemens in house format SES Invoice and sent to the invoice receiver together with the PDF invoice This proceeding ensures that only PDF invoices created in Web4BIS can be sent to Siemens and that the invoice data matches the data in Web4BIS v After the
180. y been delivered is displayed in the item details of the con solidated order When creating a despatch advice despatch readiness report DESADV LM DESADV VB the supplier can add further sub items to the existing items A despatch advice can be sent in 2 different ways Prerequisite You must be in one of the order processes folders Directly in the order processes Order Processes 4 i Order Number BuyerID BuyerName Contact name Creation Consolidation Siemens Partner Id Folder Action Date Time Date Time m 4 nr Order response without changes Move into Recycle bin Order response with changes Please select and submit a new folder Emmy 121 Click beneath Action to open the action list 122 Select Despatch advice from the list 123 Click E to confirm your selection In the consolidated orders detail view Order Processes Order Processes 4 Overview New m OrderNumber BuyerID BuyerName Contact name Creation Consolidation Siemens Partner Id Folder Action Changed ll Date Time Date Time Folder 1 E e eH l E Folder 2 Folder 3 Folder 4 5 Please select and submit a new folder E Ea gt Click to display the consolidated order IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 107 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea v Now you are in the consolidated order s det
181. y date type of commitment for de livery The new delivery forecast does not contain any changes in the marked item All calls for this item have been fulfilled The quantities in this item contained in the new delivery forecast are unchanged the vl open quantity calculated in Web4BIS is zero and the quantity of incoming goods calcu lated in Web4BlS is gt zero Compared with the consolidated delivery forecast one existing item is missing in the new delivery forecast and the BGM segment contains the indicator overwrite or the lt total of all quantities transmitted for this call is zero in the new delivery forecast with the call number remaining unchanged You can also display details for the individual items Consolidated Delivery Forecast Details Header Data Item Data General Data Fiterresutsby LI Nochan One RII tractive E Beete Line item No Document Info Part No Buyer PartNo Supplier Article Description Status Ordered QTY Open QTY ASNQTY Invoice QTY Quantity unit Action 00001 U B 39 39 EA 00002 z B oO a EA 00003 ro 0 0 FA Please select and submit an action a Please select and submit a new folder e Cancel gt Click to access the item details The item details are structured into the following tabs e Delivery Plan e Previous Deliveries e General Data IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 83 of 171 V 3 9 1 GS
182. y report Self billing invoice gt lt gt lt gt lt X Despatch advice XI X KOK X 5X X X OK x XI XK X XK X 5X X X OK x Invoice Note The tabsin a message s detail view will be generally described in the following para IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 145 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea graphs 1 Header Data The Header Data tab contains the most important message data including the customer and sup plier information Self Billing Invoice Details 9 ee Order Reference No General Buyer Info BY _ Supplier Info SU Message type Partner Org ID Partner Org ID Document type E Namei Name 1 Invoice number Name 2 Street Invoice date Name 3 ZIP City Date of Delivery Service Contact name Country Payment due date discount number of days Department VAT Registration number E Discount percentage Phone Discount percentage FAX Email Street o w9 S o o _ NB NAT Registration number umm Amount EUR Net total invoice amount incl surcharge deduction Oo Tax amount of the total V 19 DE deutsche Vorsteuer 19 Tax base amount 8 58 Gross total invoice amount E Download PDF Download PDF accumulated Download XML Move into R
183. you can define charges discounts at header level The proceeding is the same as at item level see 2 Charges Discounts item level page124 Create Invoice Order Reference Header rete charges orscount Type Percentage Amount Remarks 1 Discounts Type Percentage 9o Amount Remarks Cancel IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 129 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 7 4 4 5 Save invoice When you are finished editing the invoice and have made all the necessary adjustments you can either confirm the process or cancel it After you have confirmed the process you have several possi bilities NON Cancel Click Save draft to save the invoice in the drafts The invoice will be moved into the Drafts folder and can be edited or sent later see Fehler Verweisquelle konnte nicht gefunden werden Fehler Verweisquelle konnte nicht gefun den werden pageFehler Textmarke nicht definiert Y Click Send message to send the message immediately You can then find the sent invoice in the business process s detail view Note When you click Approve the system will perform numerous checks to make sure that the invoice complies with the mandatory Siemens guidelines If the invoice does not comply with the guidelines the system will indicate the corre sponding errors and ask
184. you to correct them Some errors are just notes In that case you can send the message anyway instead of correcting the errors Note A PDF invoice cannot be sent directly In that case the system will open a new screen with a Pdf Upload Download option Note After filling in all mandatory fields you can click the Approve button The system will create the PDF invoice You can then download the invoice IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 130 of 171 V 3 9 1 GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea 7 4 4 6 PDF invoice In Web4BIS suppliers within the EU can send invoices using a PDF solution in a new upload portal Web4BIS supports the user with the creation of a PDF invoice Suppliers save this invoice on their hard disk Thereafter the PDF invoice which counts as original can be uploaded in a new upload portal and be reviewed again Only then will the supplier transmit the invoice to Siemens Web4BIS continues supporting you with the creation of PDF invoices based on the user interface and the data from the order order response A PDF invoice can be accessed as follows Directly in the left hand menu Supplier Search User Data Info Support TechDocs Invoice Status Order Processes Schedule Processes Messages Create PDF upload download Drafts Recycle bin gt Click PDF upload downlo
185. z E Business Processes 1 20 outof 26 Pages 1 20 21 26 s _ Move into Recycle bin Please select and submit a new folder 0 EN Recycle bin gt Click to open the business process v Now you are in the business process detail view The detail view of the selected blanket order schedule process shows which messages exist for this process in Web4BIS and when they have been created It shows all messages with identical order number as well as identical supplier and buyer Org ID IT creates business value Web4BIS User Manual 2015 01 05 Internal Pagee 86 of 171 V3 9 l GS IT SCM CDI Siemens AG 2014 Printed copies of this document are uncontrollea Schedule Process Detail new Please select an action for a message Please remove the selected messages by pressing the button 1 Message Number Order Number Buyer Id Buyer name Creation Updates Documenttype Total amount Message Type Siemens Partner Id Status Action Date Time bd 334345 4587 1 E e t support initiated 12 Sr m viewed Gi ai gt Marien Cna Please select and submit a new folder m Column Description Updates For a delivery forecast response you can see here as additional information whether there have been changes in the messages Message type For message type Invoice there is the following additional information e sthe message a trade invoice or a self billing invoice e Whatis

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