User Manual SWAN 6.0 - SSC
Contents
1. Actions Search result My Projects Name Create Project 3 Test SWAN m Select the required entry Auftrag Ausgang Eingang Offline Einstellungen Admin Projekt Ihre Suche ergab 11 Treffer Aktionen Suchergebnis Meine Projekte Beschreibung Aktionen Projekt erstellen Weiteres Tesprojekt Suchkriterien 3 124 Test Projektname 3 NeuesProjekt Test Neues TestProjekt test 3 rest Mitgliedsname Og SMA Test Projekt Og Test Projett Mitgliedsvorname 3 TEST PROJEKT VK 3 test_ Projektverantwortlicher ist Testprojekt 3 Testprojekt q q q q q q q q q q q Inthe Actions column click next to the required entry The data appears on the Project datatab You can add or delete project members and change the role in the project A project logbook appears in an area on the right hand side Here you can receive information about the project management Inthe Actions area on the left hand side you can select from the actions available at this level Edit the entries and click Save User Manual V1 1 EN July 1 2015 39 Project function SWAN S Job Outgoing Incoming Offline Settings Admin Project Projects are connected logically to servers You can assign respnsible persons and users Actions Project Project Data Back lg Test SWAN Delete Project Name Test SWAN Project logboo2. The selected recipient is taken over in the address book and appears in the 70 field of the job form m Add further recipients if required Press and hold the CTRL key to simultaneously select several recipients and take them over in the 7o field or address book User Manual V1 1 EN July 1 2015 25 Job view Job form SWANS 6 2 5 Querying recipient details Inthe recipient field click the name of the recipient to receive detailed information on the recipient Informations Company Goopple Inc Site Head Quarter Supplier number 0 Department System operations Street 1 Infinite Loop City Mountain View Phone 1 20 7551 0046 SWANO112A1236 26 SWANenterprise SWANcloud 6 0 ssc Job view Job form 6 3 CC email recipient CC email recipients do not receive any data they are simply notified about the data transmission via an email with a data delivery note You can Create and delete CC email addresses Search for saved CC email addresses Adda CC email address as a CC email recipient to the send job It is possible to do a quick search by entering a search string in the CC email field just as when selecting a data recipient Proceed as described in chapter 5 3 Quick search 1 Information If you create CC email addresses yourself you can edit the first name last name email and additional information The information in the other columns is shown if the recipient is included
3. Gi version 38 or higher The following components need to be activated or installed in the browser in order for the data transfer to work correctly Session cookies Sufficient storage space in the download path Default C User Username Downloads Java script activated Html Internet Explorer Sending of UTF 6 URLs activated URL UTF 8 encoding activated Screen resolution of at least 1280x800 pixels Operation of SWAN with smartphones netbooks or tablets is not possible or only possible to a limited extent 4 SWANenterprise SWANcloud 6 0 ocr Launching SWAN 4 Launching SWAN Start the Internet browser Internet Explorer or Mozilla Firefox Enter the SWAN address URL into the address line of the browser The SWAN login screen is displayed Login with your user name user ID and your password Willkommen bei SWAN Bitte Benutzername und Passwort eingeben Benutzername User Manual V1 1 EN July 1 2015 5 Elements of the GUI SWANS 5 Elements of the GUI The following figure shows an overview of the elements of the GUI You can find a description in the following subchapters Brin Sergey CC email 250 characters remaining Add file a Send Q Discard 1 Views Create job Use job list Call up administrator functions is only shown if the user has the correct role Chapter 5 1 2 Progress bar Indicates progress for uploads and dow
4. However the selection option is limited to the remaining possible options CC email Catia gt NxBREP AP Add file Cata gt NxFeature Send Orn ld rm pete EN a fe Please select ZIP Add file User Manual V1 1_EN July 1 2015 29 Job view Job form SWANS 1 Information You can search for possible options using the search field with the magnifying glass 6 6 2 Send option Process step IPPro You can select the process step PPro in order to reduce the design and production knowledge that makes its way directly into the CAD models when using CAD systems like CATIA or NX Afterwards you can then select the required reduction profile Select the process step PPro the desired converting and required data compression method The IPPro Profile Selection window pops up Place a checkmark next to the required profile System Name NX SWAN BasicTest Parameter Relationen und Wissensobjekte entfernen Eigenschaften zriicksetzen Reduktionsprofil f r Rohbau Fertigungsdaten Eigenschaften zuriicksetzen Nur sichtbare Geometrie als Ergebnisgeometrie behalten Parameter Relationen und Wissensobjekte entfernen 30 SWANenterprise SWANcloud 6 0 ssc Job view Job form 6 7 Offline With SWAN you have an option to exchange data via an encrypted data carrier CD DVD This can become necessary if the recipient does not have his her own OFTP system or if the data volume is t
5. The progress bar at the top edge shows you the data transfer progress when uploading or downloading N Joblist Status gt ownloa Job gt JET Start date Visual Receiver name 0025081 Jun 1 2015 3 14 56 PM Sergey Brin 0025080 in 1 2015 3 14 01 PM ge ileal 0019861 lt tela sd 0019859 May 18 205 2 06 32 PETE _ 0019851 May 18 2015 1 50 0 eee 1 of 1 Information on the job and possible functions will appear on the right after you have selected the job by clicking it The selected job is highlighted in colour 1 Information When you show the column Download in the job list the icon shows you that a job sent by you has been downloaded by the recipient Move the mouse over the icon and receive details on the download date N User Manual V1 1 EN July 1 2015 39 Job view Status WAIT FOR POST PROCESSING FAILED Job form Downloa Job 0019861 0019859 0019851 Type 2 lt Start date Jun 1 2015 3 14 56 PM Jun 1 2015 3 14 01 PM May 18 20 PM May 18 2015 2 06 32 PM May 18 2015 1 50 05 PM Receiver name Sergey Brin System operations Sergey Brin System operations Sergey Brin System operations Sergey Brin System operations Sergey Brin System operations Download Download as ZIP SWANS File count File size File name gt Y kettenkasten CATPart SWN 20150601151401 25080 3 3 397d97a9 5fd5 4305 89c3
6. ssc SWANenterprise SWANcloud User Manual SSC Services GmbH SWAN N Herrenberger Stra e 56 6 0 71034 B blingen Germany SSC Services GmbH 2015 All rights reserved Reprinting reproduction and publication not permitted SSC Services GmbH Herrenberger Stra e 56 71034 B blingen Phone 49 0 70 31 49 13 0 Fax 49 0 70 31 49 13 55 Mail kontakt ssc services de Internet http www ssc services de Managing director Matthias Stroezel Domicile B blingen Court of Registry Stuttgart Commercial Register No 21439 SWANenterprise SWANcloud version 6 0 SWANS Title User Manual SWAN 6 0 Version V1 1_EN Status July 1 2015 Author Technical Editing SSC Services GmbH ssc Document History Preceding documents SWAN Version SWAN 12 1 SW ANenterprise 12 2 SW ANenterprise 5 0 SWANenterprise 5 4 SW ANenterprise 6 0 Dokument Stand User Manual SWAN 22 08 2012 SW ANenterprise SWANcloud User Manual 09 11 2012 SW ANenterprise SWANcloud User Manual 01 09 2013 SW ANenterprise SWANcloud User Manual 17 06 2014 SW ANenterprise SWANcloud User Manual 03 06 2015 Document History Beschreibung Complete revision of the predecessor document Content identical with predecessor document New SSC colours and logo Update screenshots New layout new address neu Hinweise zum Handbuch Registerkarte Projekt Complete revision of the predecessor document
7. 2 Searching through the job list eesseeesesessscscsescsesesessscssssssssscssscscsessesseasesesscesasessseses 44 8 39 Using search templates ee eeesesesecssssesesescecseescscscecsescececseeseaeacasecsnecensescesasasesenecenseteesaserens 46 3 3 1 Creating a Search IP tenement eee nee ett etre Mera ene rte rarer 46 3 3 2 Managing search templates sesensararererenrarnrarsnserenensnvnrenenensnrnransnsesenensnsnrererensnrnsnnsnsnsenenensaranenensnsnr 47 8 3 3 Using a search template for S PCHN cccecscseesssssssssssssssssssssssesssssssssscscscssssssssasasesesesessesenes 47 8 3 4 Discarding NNN Gad 48 3 4 Retrieving functions and information about the jobs eeennnnenneenn 49 8 4 1 FU EVE p ee ee ee 90 8 4 2 Go EE OE eee nanaas 5U 8 4 3 FSU EEE ER EEE ENE 51 8 4 4 5 11851014 ee ee ee 51 8 4 5 Additional FOU CT ON EEE 51 8 5 Recognizing the job Status 0 eee ccecscsesesesescscssescscscsescsnscenseseesacasecenecensueacasasasenenenenseseeetaserens 52 89 6 Exporting the job liSt aevvevevevrvevevevevevevevevrverererereverererenenenenenenenenenenenenenenenenenenenenenenenenenenenen 02 8 7 Downloading a JOD oo ceececscsssssesesesessecscscscsesnscensscscacacasacecscensseseasasasacenecensusesasasasenenenenseseeatatenens 03 IV SWANenterprise SWANcloud 6 0 e Term Explanation Information email about the dispatch of data in SWAN A CC email recipient only SSG Welcome to SWAN CC emai
8. Additional text Client SSRS 250 characters remaining The administrator can set which fields can be shown The fields vary depending on the installed SWAN version User Manual V1 1 EN July 1 2015 17 Elements of the GUI SWANS 5 6 Templates for recurring send jobs You can create templates for recurring send jobs select these templates for new send jobs and e g identify a specific template as the default which will always be used for a new send job 0 6 1 Creating a new template O E Activate the Job view Configure the job form to fit your needs Fill in the fields Click Templates Select a name for the template and click Save to confirm Templates Template name v Template name An Wayne Ohne alles wN 18 SWANenterprise SWANcloud 6 0 ssc Elements of the GUI 9 6 2 Managing and using templates o E Activate the Job view Click Templates Here you can 1 Search for templates moa toe Select templates for a new send job Delete templates x H Select template as the default template for future send jobs The template is identified by a coloured bar on the left edge User Manual V1 1 EN July 1 2015 19 Job view Job form SWANS 6 Job view Job form You can make entries for sending your data in the job form in the Jobview To do this configure the input fields to fit your needs see chapter 5 5 Job form configurat
9. CATIA V5 File size 790 69 KB Y kotfluegel spec CATPart SWN 20150601151401 25080 3 2 a2233e97 cb03 4a31 9b37 CATIA V5 1 45 MB gt 4 SWAN JT 8834953 tar SWN 20150601151401 25080 3 1 ce3f8e83 de68 42bc 8d79 4 JT TAR Container 63 99 MB Jun 1 2015 3 14 01 PM 1 of 1 Created Job with ID 25080 Jun 1 2015 3 14 30 PM Start job processing Jun 1 2015 3 14 55 PM Determine next ProcessStep CheckPoint before conversion with weight 5 0 Jun 1 2015 3 14 55 PM Determine next ProcessStep CheckPoint before compress with weight 5 0 Jun 1 2015 3 14 55 PM Determine next ProcessStep CheckPoint job metadata with weight 5 0 1 of 3 P 1 2 3 gt m Receiver 6 13 Discard Reset job You can delete the entries in the job form and reset it to the default settings Click Discard The entries in the input fields are deleted or reset to the default settings 36 SWANenterprise SWANcloud 6 0 ssc Project function 7 Project function Project supervisors and their deputies will still have access to the Project and Settings tabs in the user interface for the previous version Extras gt Switch to old Gui menu in order to manage their projects Here you can see the projects you are a member of and depending on your rights manage projects or for example add project members 1 Project function info The Project tab is displayed only for persons who are
10. email Wayne Ronald System operations Goopple Inc TEST SWANGUI Project identifier Brin Sergey System operations Goopple Inc 250 characters remaining Add file Send Q Discard 6 2 2 Quick search 1 Information You can search using the first name last name company or user name user ID of the desired recipient Please use the selection via the search window to search for a project name Enter a search string in the recipient field 70 at least 3 letters to open a hit list Click the desired recipient Sender TEST SWANGUI CC email McMillan Tricia SWAN Operations SSC 5ervices GmbH Project identifier TEST SWANGUI s User Manual V1 1 EN July 1 2015 23 Job view Job form SWANS 6 2 3 Entry in personal address book i Information Every recipient to whom you have ever sent data is automatically added to your personal address book You can add recipients to your personal address book Sx or delete them from tt Click Ne A list of entries in your address book will appear vara E EE Firstname Lastname Project Company Site Department Supplier ID Addressbook Sergey Brin Goopple Inc Head Quarter System operations 0 Ronald Wayne Goopple Inc Head Quarter System operations 0 TEST SWANGUI m Click the desired recipient You can select several recipients at once by holding down the CTRL key gt m Click Selector in the Address book column The selected recipient w
11. in the database and cannot be edited Inthe CC emailline click Y The selection window for managing the CC email addresses pops up You can add new entries and edit existing entries CC Addressbook sanane el seach hat ow Additional Firstname Lastname Email 2 information Project Company Department CC Addressbook aan i t mcmillan ssc Tricia McMillan services de Ronald Wayne r wayne goopple 6 4 Project ID If you send data on behalf of a project the saved project name will automatically be entered here You can also enter any text you like when sending an email similar to the process for the subject line User Manual V1 1 EN July 1 2015 el Job view Job form SWANS 6 5 Client option You can optionally enter a client when creating a job if you are sending data on behalf of another person By default the name of the user who is logged in is entered here Search for your client via the linked address book Who is who Ne The search function is similar to that for your personal address book or the CC email address book 28 SWANenterprise SWANcloud 6 0 ssc Job view Job form 6 6 Process Information Depending on the processes supported in your SWAN version you can choose various processing options for your data 6 6 1 Send options General Select the required process step The selection will be taken over You can then select further process steps
12. influence the job list view with the icon in the right top corner of the list Section 2 42 SWANenterprise SWANcloud 6 0 ssc 8 1 Configuring columns in the job list r Information Depending on the column type you can sort the list by clicking the column header The horizontal arrangement of the columns can be moved around with the mouse You can define which columns in the job list should be shown or hidden Activate the Job list view Click the icon in the top right corner of the list Activate the appropriate checkboxes The selection will be saved Status Download Job Type Start date Visual Sender name Sender company Receiver name Receiver Company End date Archive ID File size File count Costcenter User Id App Id Process step Remote server User Manual V1 1 EN July 1 2015 Job list view 43 Job list view SWANS 8 2 Searching through the job list You can search through the job list using various criteria and create a search template that can be selected in the future or used as the default for searches Sender 1 bri Search Refresh joblist type Incoming You can select various search criteria in the selection list 1 Sender Job No Sender Recipient Period status Job type Project identfier Additional text Files _ Archiving Job number Job list type outgoing incoming offline Sender first name Surname user na
13. new GUI Current document User Manual SWAN 6 0 Doc SWAN Date Chapter Description Author version version V1 1 6 0 July 1 2015 6 11 Additional info section SSC Services 6 13 Column Download GmbH 8 4 Content Selecting files viewing Chudoba content of tar container 8 7 Downloading many files User Manual V1 1 EN July 1 2015 Table of contents SWANS Table of contents Document TSG EN EN NN Tanio OF vesens II E a EN E A E A A NE V 1 Welcome to SWAN EE 1 2 General information about this manual uussnssesnnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 3 3 System requirements rsersvrsvrserrvrvrnvrnnrnnvnnennernernernervernernnnnnnnnnnnennevnernernernernennnnnnnnnnn 2l SEN e E E D O BENENE ofthe ll 6 SEE EE OE e 7 31 1 Go EE 2 D 1 2 Vale EE EN EE 8 DE Progress bar sicnssenivesdecscacetecainsaivstsvandonsieaninentceoisestianndociiesntnsnieceininisantndntncaisiionesoiedesnindsiecsdeeniveniondshint g 5 3 Quick SEASON vcnedccrscendesesecedtaesenedtandecndtetdened atdeundtepdoundtetdnundesedenpdesedeurdnsesenpdnspsnnpdodndenndodevenpsvepivonsnenaaands g 572 Bu 211 172 A EURE DENE EUNE HEHE KUNE HEHE EUNE PEHE KUNE HEHE EUNE EHE HENE FENEHENEENEHENEHENEHENEFENEHENEFENEHENEFEHEHENERCHE RUHE RUNENN 10 0 4 1 Help nd support tor PFODIEME nun nennen 10 0 4 2 goo GSE te ee ee Te ee rer rer 11 5 4 3 ME 12 0 4 4 My prole Delegati een rennen 13 5 4 5 My profile System MEs5a988 u 0 0 ne nee 13 5 4
14. responsible for a project and their deputies The project function enables you to send out data on behalf of a project The Sender field inthe Job view is only shown if you are assigned to a project You can see if you are a project member under Zxtras gt My profile in the Permissions section Corresponding rights are required for creating and managing projects and these are assigned by the System Administrator Information On the Settings tab in the old user interface you can set up the presets for the default project and for displaying the project ID when sending out jobs Enter the required presets here Brin Sergey Brin Sergey TEST SWANGUI CC email 250 characters remaining Add file Send Q Discard When creating a new job all users assigned to a project can enter as the sender a project sender and a project ID If the job has been fully worked through after transmission It is displayed in the outgoing list of all project members User Manual V1 1 EN July 1 2015 37 Project function SWAN S If files are sent to a project the job appears for all project members in the incoming list Projects are logically linked to servers A user requires the business role project definition in order to create and manage projects The system administrator assigns this role in the user admin area Depending on your role in the project you can do the following for projects in which you are a member Vi
15. search and the Extras menu bring you directly to the desired job or give you access to the display as well as to various setting options for your profile data online data and SWAN support A Java installation is no longer necessary Uploading and downloading is done via a function integrated in the browser The SWAN user manual describes the elements of the new user interface and also provides you with information about fundamental aspects of its operation Administrator functions and the associated controls are visible only to users with corresponding roles and authorisations description can be found in the SWAN admin manual Project Supervisors and their representatives will still have access to the project tab in the user interface for the previous version in order to manage their projects User Manual V1 1 EN July 1 2015 1 Welcome to SWAN SWANS Information on using the old user interface e g for users with administration rights can be found in the SWANenterprise SWANcloud User manual for SWAN Version 5 4 Currently the following languages can be selected for the SWAN user interface German Chinese English French Japanese Portuguese Russian Spanish Turkish Information You can select and save the language in the menu Extras gt My profile gt Settings 2 SWANenterprise SWANcloud 6 0 gt SSC General information about this manual 2 General information about t
16. 6 Previous Er en EE EN EN 14 0 4 7 METS OLIN Pr LION EE EE EN NE 15 0 4 8 DUP POUL Service LISS GN sea etasiendutaniancandeitsneads 15 0 4 9 bogging Oi sapisan EE EEE RE EE 16 3 WOU TOR CORNOUTALON een een 17 36 Templates for recurring send ODS ernennen rennen 18 5 6 1 Creating a new template nennen eines nee 18 5 6 2 Managing and using templates 19 ll SWANenterprise SWANcloud 6 0 ssc Table of contents 6 BO Wei JOH ME 20 OE A EEA A AN AA A N A A A A A O E 21 OPE re EEE NN 22 6 2 1 EET pe bee MENN 23 6 2 3 Enbry in Per stil se o oa EE ramen on niente p 6 2 4 Selection via ENN 24 6 2 0 OMe nes egge Sameer ne mere rer ee 26 SE SI Vea FCS EEE EEE EE EEE NENNE 2 G PPO CE ID ev ENN 28 FPS EEE EEE EE EE is 6 6 1 Send options Gereral aan ee REE 29 6 6 2 send option Process step PP Dann euer ae 30 EEE EEE tn nee ren tre rT 31 6 7 1 Generating am Oomine JO ee eT ee Te eT een en 31 6 7 2 Decrypting content at the Fecipient nennen 32 6 7 3 Reading from a Storage MEIN EEE 32 GO NNN 32 OJ PRN een 32 6 10 PR Ti OEY file SECM EE aeiiae 33 6 117 Adafile via drag S UPOD EE EE 34 6 12 Send 35 Bis DENN eee anion i 36 7 PETN hhv 37 ZN Search project Edit PrOjOCt ce cccccscscscscscscscscscscscscscscscscssecesscessssceseseseeesesseeseeeeeeeseseeeeeeeen 38 ENN 40 User Manual V1 1 EN July 1 2015 I Table of contents SWANS 8 Job list EEE ee ee er eer 42 5 1 conhgunng EMAL TANS IN ENE AD S pasna 43 8
17. HOT 6 0 0 SNAPSHOT 63715 SchlieBen Our expert team will provide advice from Monday until Friday between 7 00 AM and 05 00 PM SSG Services GmbH Herrenberger Str 56 71034 B blingen Phone 49 0 70 31 4 91 31 OO Mail servicedesk ssc services de Internet http 7 www ssc services de User Manual V1 1 EN July 1 2015 15 Elements of the GUI SWANS 5 4 9 Logging off To finish your work with SWAN you should not merely close the browser window Click Logoutto end your SWAN session Job No Zu Help My profile Switch to old Gui About Support ED 16 SWANenterprise SWANcloud 6 0 ssc 5 5 Job form configuration Elements of the GUI Using the SO you can adapt the job form to your needs and show and hide additional input areas e g to select processes for data preparation In the minimum configuration you can enter a recipient add data to the job and send the job You will only see the Sender field if you are a project member Add file Send Q Discard Brin Sergey CC email Project identifier Client Sergey Brin Cost Center Please select Media Please select BE Administrator Now Sending time Add file Send Q Discard i Information gt z LK Process Offline Archive Sending time CC email Project identifier Additional text Client pp a Process Offline Archive Sending time CC email Project identifier
18. a time limit 5 4 5 My profile System messages System messages shows list of messages on e g system malfunctions and waiting times User Manual V1 1 EN July 1 2015 13 Elements of the GUI SWANS 5 4 6 Previous user interface Information Only the new user interface is available for users without special rights Users with special roles e g project Supervisors and their representatives see the link Switch to old Gui and can use it to manage their projects in the old GUI using the Projects and Settings tabs You can switch back using the Switch to new Gui link Welcome Guten onen cu L new Gui JLanguage Info Help Logout Job Outgoing Incoming Settings Project Here you can create and send EDI jobs Actions New EDI Job Reset job From Templates Default recipient CC email addresses CC email To Project Test Projekt_CC Last 15 receiver Additional text Options No sending options selected Client 1 ITP DP Cost Center Data Please select V No data selected 14 SWANenterprise SWANcloud 6 0 ssc 54 7 Version information Information on the installed SWAN version Job No 5 Help My profile Switch to old Gui 9 4 5 Support Service Desk Contact data Help My profile Switch to old Gui Please contact our Service Desk if you need further support Elements of the GUI SWANS enterorise 5 CI SNAPS
19. anaging search templates You can select saved search templates from the list and make them the default search template a E or delete search templates by clicking the appropriate icon Click Templates to manage the saved search templates The selection window Search templates appears Search templates that have already been saved are displayed The default search template is identified by a coloured bar on the left edge Click the magnifying glass N to receive information on a search template 8 3 3 Using a search template for a search saved search templates can be selected and used for a search Click Templates to select a saved search template The selection window Search templates appears Search templates that have already been saved are displayed The default search template is identified by a coloured bar on the left edge Click the magnifying glass Nto receive information on a search template V Click if you want to use the template for your search The search will be done An job list filtered according to the template will appear The filter criteria are shown and you can add or delete further search criteria to filter the list even further User Manual V1 1_EN July 1 2015 47 Job list view SWANS 8 3 4 Discarding search templates You can delete the entered search criteria and reset the search to the default search template m Click Discard The entered search c
20. e added to the selection window Gr He 02 Testdaten NX pb NxSchieber v NxSchieber durchsuchen L Organisieren v ffnen Brennen Neuer Ordner des A Ft Favoriten Name Anderungsdatum BU Desktop ABB BSN0606125 nc 19 04 2012 17 43 B Downloads 19 04 2012 17 43 Brin Sergey E Zuletzt besucht ARR BS 00606135 2 19 04 2012 17 43 _ ARR B 00606135 3 p 19 04 2012 17 43 Bibliotheken att s 19 04 2012 17 43 amp Bilder attrs 2prt 19 04 2012 17 43 Dokumente attrs prt 19 04 2012 17 43 CC email al Musik E Videos ME Computer f C OS dl ARR BS 00606135 1 prt nderungsdatum 19 04 2012 17 43 PRT Datei Gr Be 162 KB 250 characters remaining kettenkasten CATPart 790 69 kB kotfluegel spec CATPart 1 45 MB SWAN JT 8834953 tar 63 99 MB Add file Send Q Discard 3 6622 MB II Verschieben i Information When you click on the drag amp drop area the select file for upload dialog is opened You can select and add files as described in chapter 6 10 34 SWANenterprise SWANcloud 6 0 ssc Job view Job form 6 12 Send i Information Data is uploaded and downloaded in SWAN with the function integrated in the browser When you have added all files to the job and selected the required preparation options you can finish off job creation sand ab LL m Click Send job The job is processed and the files are sent out The sob list view then appears
21. ew search for projects edit projects create new projects and assign users as project members to a project There are the following roles within a project e The system administrator has unrestricted administration rights for all projects He she assigns the business role project definition to the person responsible for the project e The person who is responsible for the project has unrestricted administration rights for his her project mandatory 1 person The person who is responsible for the project cannot be deleted from the project e The project representative can accept members into the project or remove members from it optional multiple persons possible e A project member has no administration rights optional multiple persons possible 7 1 Search project Edit project r Information If you do not enter any search criteria for your search you will receive all existing entries as a result You can use the following as search criteria e Project name A project has a name and its own address code e Member s last name A project is assigned to at least one user the person responsible for the project member s first name Activate the Project tab Enter your search criteria and start the search by clicking Search or click My Projects The search results appear 38 SWANenterprise SWANcloud 6 0 ssc Project function Outgoing Incoming Settings Project Here you can search for Projects amp
22. ffline administrator can read data from a data carrier into SWAN and send the data to a recipient Here an Odette job with all features is generated which can be searched for in SWAN 6 8 Send time You can select a send time here By default jobs are sent immediately 6 9 Additional text You can enter additional information for the recipient of the data here 32 SWANenterprise SWANcloud 6 0 ssc Job view Job form 6 10 Add file from file system sick ad The selection window File to upload will appear m Select An individual file by double clicking it or by clicking it and then on Open The file is added to the selection window Multiple files by clicking CTRL SHIFT and clicking Open The files are added to the selection window Add further files if required kettenkasten CATPart 790 69 kB dd kotfluegel spec CATPart 1 45 MB SWAN JT 8834953 tar 63 99 MB Send CQ Discard 3166 22 MB With the aid of Remove at the end of the line you can individually delete files from the job list N User Manual V1 1 EN July 1 2015 33 Job view Job form SWANS 6 11 Add file via drag amp drop You can also add files from an open Explorer window by pulling them into the selection window to the drag amp drop area Open Windows Explorer and navigate to the desired files Pull the individual file or several selected files to the hatched drag amp drop realt The files ar
23. for your personal address books Ne for data recipients and CC email recipients select recipients from the address books and define default recipients The input area required for a job e g to select certain processes can be shown and hidden using the symbol The settings remain until you deselect the appropriate input area again Information The selection options are dependent on the SWAN variant you are using A detailed description can be found in chapter 6 Job view Job form 5 1 2 Job list view gen i 0 If you select the Job list view you will see a list of your jobs on the left side To search for a specific job you can filter this list according to various search criteria and can create and manage search templates The current status of your job is identified by the coloured bar on the left edge of the status column as well as by the brief status description After selecting a specific job you will see information on the job on the right side contact data job history information on job contents such as file names file type size etc and depending on the type of job be presented with possible functions You can for example download the received data into your file system or resend the sent job ED Information The job list is only for display purposes Functions such as downloading or visualizing data are only available after you select a specific job by clicking in the appropriate
24. gin jobereate K Open the Configuration section Click the down arrow next to the desired setting and select the appropriate option The selection will be taken over directly Language Interface language Ematfommer Select the email format text or html Ti Time zone for the server location ime zone pon Example location in Germany gt Europe Berlin Here you select which view is active after login Job Job list Start page after login 12 SWANenterprise SWANcloud 6 0 ssc Elements of the GUI 9 4 4 My profile Delegation With the delegation function you can grant other users in your company access to your jobs You can assign time limited rights to read collect and receive a CC email upon receipt of a job i Information SWAN sends an email every six months to all users who have set up one or more delegates The email contains all of the delegations of the relevant user and a direct link for the administration of these delegations Configuration v Delegation Type User Download CC mail Valid until Actions N Wayne Ronald unlimited Basse select I System messages m Open the Delegation menu Click Please select Sd m Select a user using User search Click the desired user in the search results Click App yto delegate to this user Edit the access settings and save the selection If you do not enter anything in the field Valid until access will be granted without
25. hen downloading the files are downloaded to the download directory set in the browser and saved there m Adjust the download directory in your browser if needed m Make sure that sufficient storage space is available Data recipients are informed of incoming data via an email with a data delivery note and can access the received data after they select the job in the job list Activate the Job list view Use the suitable search window to filter extensive job lists by certain criteria Quick search e g if you know the job number chapter 5 3 Search with a combination of search criteria chapter 8 2 Search templates chapter 8 3 Select the desired job from the job list If the job contains several files you can select specific files in the content area Remove the hook in front of the filename if you do not want to download a specific file Inthe functions section click Download The original file will be individually collected from the browser in the set download directory and saved there Several many files will be packed in a zip container and then collected and transferred to the set download directory as 1 package and saved there Information You can download the content of several jobs at once su Select the desired jobs in the job list m Select the files for download in the content area default all selected User Manual V1 1 EN July 1 2015 53
26. his manual This user manual describes the elements of the user interface for all SWAN variants and also provides you with information about fundamental aspects of their operation This manual contains various types of information which are marked accordingly Instructions are preceded by the symbol Example The outcome of an action is indicated by the symbol Example The XXX menu appears Controls in the SWAN user interface are shown in ta ics Example Job view Useful information and notes on the differences between the SWAN variants can be found in the sections identified with i Information You can s User Manual V1 1 EN July 1 2015 3 System requirements SWANS 3 System requirements In order to use SWAN all you need is a windows computer windows 7 with an Internet browser and a valid SWAN client certificate The client certificate is issued by the SSC certification authority and will be sent to the new SWAN user via email As the certificate is verified upon every SWAN login you should store the certificate in a secure directory on your computer You will receive the certificate key password in a separate email It has to be entered during the installation Manuals for the installation of the SWAN client certificate are available in the support area of our homepage http www ssc services de The following browser versions are supported internet Explorer 10 11
27. ill appear in the job form in the 7o field m Click U to delete an entry from the address book 6 2 4 Selection via the search window You can use the search function in the address book and save the result in the address book Click Ne A list of entries in your address book will appear Entries already in the address book are identified in the Address book column with IV You can define the directory in which you want to search for the recipient Select the desired option inthe V folder list default local server 24 SWANenterprise SWANcloud 6 0 ssc Job view Job form You can use the search function and combine search criteria m Select the search criterion in V name company location department etc and fill in the search field To add additional filters click the plus symbol aS Firstname Lastname Project Company Site Department Supplier ID Addressbook Sergey Brin Goopple Inc Head Quarter System operations 0 Ronald Wayne Goopple Inc Head Quarter System operations 0 TEST SWANGUI Click Search or confirm with ENTER A list with the search results appears Entries already in the address book are identified in the Address book column with s m Select the required recipient The selected recipient is highlighted with a coloured background m Click Select The selected recipient will appear in the job form in the 7o field Or se Click the Address book column
28. ion select whether you are the sender or are sending data on behalf of a project To quickly select a recipient you can click one of the last recipients search for and select a recipient in the address book or use a job template in which the recipient is listed You define the data recipients in the 70 field These persons will then receive the data CC email recipients do not receive any data they are only informed that the data has been sent in an email with a data delivery note Bin See 5 Process Offline CC email Archive Sending time Project identifier CC email Project identifier Additional text Client Client Sergey Brin Cost Center Process Please select B Archive Offline Media Please select Administrator g Sending time 250 characters remaining Add file Send Q Discard The individual fields in the job form are described in more detail in the following subchapters i Information The administrator can set which fields can be shown The fields vary depending on the installed SWAN version 20 SWANenterprise SWANcloud 6 0 ssc Job view Job form 6 1 Sender You will only see the Sender field if you are a project member If you are a member you can select whether you want to send a job in your own name or if you are acting on behalf of the project Click the triangle in the top right corner A list of possible senders will appear Sender Brin Sergey B
29. k E mail Cost Center 0000 Address Code Active v Description Name Role Will be informed via email Recipient of Offline Jobs Actions Responsible person v Maik Muster Member v Add Project Member Save 7 2 Creating a project A user requires the business role project definition in order to create and manage projects This business role is assigned by the System Administration When creating a new project you need to enter a project name and a cost centre The name of the project can be freely chosen Since a project name is visible to all SWAN users you must make sure that the project name is not subject to a requirement for secrecy In addition you must assign a responsible person to the project from the SWAN partner data and allocate the role of responsible person to him her Activate the Project tab In the Actions area click Create Project An empty input window pops up on the Project Datatab Edit the entries and click Save Add a user and assign the role of responsible person to him her Click Add Member to select further project members and assign the role of Deputy or Member to them Click Save 40 SWANenterprise SWANcloud 6 0 ssc Project function Actions Project Data ss ts O m Name E mail Testprojekt company com Cost Center null Address Code Active Dein Maximilian Mustermann Name Role Will be informed via email Recipient of Off
30. l receives information about the dispatch not the data Graphical User Interface Computer file containing a core image of the content of a CD or DVD that is structured in the format ISO 9660 ISO image file ODETTE File Transfer Protocol OFTP is a protocol for the direct electronic transfer of files between two communication partners OFTP It can be based on two different transport layers Version 1 ISDN B and D channel X 25 etc Version 2 TCP IP Internet Product distributed by SSC Services GmbH for the worldwide exchange of engineering data The subscription solution allows a cost efficient data exchange as SWANcloud i i B Internet service which is available regardless of its location and without investments into IT infrastructure Q O N N D lt Product distributed by SSC Services GmbH for the worldwide exchange of SWANenterprise engineering data The purchase software allows the optional connection of third party systems and the connection of external data exchange partners TAR is the abbreviation of Tape ARchive An archiving program in the UNIX environment that sequentially writes files into a single file without compressing them archive and then reads them back again The file extension for files archived with the TAR system is tar Internet address or web address Format for compressed files which on the one hand reduces the space requirements in archiving and on the
31. line Jobs Actions O AdaProjciliember Save User Manual V1 1 EN July 1 2015 41 Job list view SWANS S Job list view You can manage your incoming and outgoing jobs in the Job list view r Information The number of jobs shown on the screen is adapted to the size of the screen You can navigate through the list using the navigation arrows at the bottom edge of the list Activate the Job list tab A job overview will appear Search Refresh Reset mpe ER 2 p Start date Visual Receiver A vw 0025081 A Sergey Brin 2 Functions Download Download as ZIP Content File count File size i File name 0025080 Sergey Brin Ste gt Y kettenkasten CATPart SWN 20150601151401 25080 3 3 397d97a9 5fd5 4305 89c3 ff CATIA V5 0019861 3 Sergey Brin gt V kotflu spec CATPart SWN 20150601151401 25080 3 2 a2233e97 cb03 4a31 9b37 CATIA V5 rn Sergey Brin 0019859 t P SWAN JT 8834953 tar SWN 20150601151401 25080 3 JT TAR Container 0019851 cg N Serey Extn History Jun 1 2015 3 14 01 PM Contact data Sender Receiver 1 Search for jobs View filtered job list NJ Export selected columns from the job list to Excel file Create manage and use search templates gt W 5 Information on the job and possible functions job selected by clicking it You can
32. line in the job list A detailed description can be found in chapter 8 Job list view 8 SWANenterprise SWANcloud 6 0 ssc Elements of the GUI 5 2 Progress bar The progress bar at the top edge shows you the data transfer progress when uploading or downloading 5 3 Quick search 1 Joblist JET Start date Visual Receiver name v Sergey Brin If you know the job number you can search for a specific job by entering the job number in the search field 1 The job is shown in the Job list view in section 2 Possible functions and information on the job appear on the right side Using sog you can define which columns you want to see in the job list Activate the appropriate checkbox Your selection will be saved User Manual V1 1 EN July 1 2015 9 Elements of the GUI SWANS 5 4 Extras Help My profile Switch to old Gui m Click in the top right corner to go to the extra functions 9 4 1 Help and support for problems Job No gt My profile Switch to old Gui Support Logout The online help provides you with initial information on operation There you can also download a PDF of the user manual Click Help to call up the online help In the support area of our homepage http www ssc services de you find different documents and service tools which can be used for trouble shooting on occurring difficulties Please contact our Service Desk if you need further supp
33. me project name department site and company of the sender Recipient first name Surname user name project name department site and company of the recipient Job time period Status Job type SWAN Smaragd Project ID Additional text Files file name Archiving status 44 SWANenterprise SWANcloud 6 0 ocr Job list view Activate the Job ist view m Select the search criterion 1 e g Job list type and select the option in the drop down menu or enter e g the search string in the search field under Sender 2 The search criterion with the entered value will be added to the search 4 and removed from the selection list Click PLUS 3 to add an additional search criterion to your search Proceed accordingly until you have selected all of the desired search criteria Click X to delete the entered search string to do this the cursor must be in the entry field or on the search criterion to remove it from the search Sender yr p Search Refresh le A N LAST LL Incoming Click Search Refresh The search will be done An appropriately filtered job list will appear User Manual V1 1 EN July 1 2015 45 Job list view SWANS 8 3 Using search templates 8 3 1 Creating a search template 1 Information You can identify an active search template by the coloured bar at the left edge of the template name The system default template that is always available
34. nloads Chapter 5 2 3 Quick search field Job search e g using the job number Chapter 5 3 6 SWANenterprise SWANcloud 6 0 4 Extras Help online help My profile personal data system messages settings delegation User interface for the previous version for administrators Via version information Support contact information for the SWAN service desk Logout gt Chapter 5 4 5 Job form configuration Show and hide fields in the job form processes send options send time project ID etc gt Chapter 5 5 6 Templates for recurring send jobs Create manage and use templates gt Chapter 5 6 7 Job form Create new send job use and manage address books gt Chapter 6 5 1 Views Overview Information SSG Flements of the GUI You can select and save the start view via Start page after login in the Extras gt My profile gt Settings menu 5 1 1 Job view After selecting the Job view you can create a new job You can select a data recipient and the data to be sent can inform persons that you have sent data via a so called CU email can enter a client who requested you to send the data as a project member select a project as the sender can select processes or send options that should be applied to the data define a send time and use other functions s User Manual V1 1 EN July 1 2015 Elements of the GUI SWANS In addition in this view you can edit the entries
35. oo large for transmission via Odette ISDN An offline administrator can both generate media as well as read received media and forward the data to a recipient in SWAN 6 7 1 Generating an offline job The selection of the recipient and files is performed in the same way as for a normal job Select the data recipient and files that are to be sent Select the required medium and the offline administrator Please select CD Tape CD not encrypted DVD not encrypted Tape not encrypted Add file Native Administrator Please select Please select Steve Wozniak m Click Send Job An ISO image file is created and sent to the offline administrator The offline administrator creates the medium If the data is encrypted the client for the offline job will receive an email with a password and the recipient of the medium will receive a so called private key These two components form the key required to read the data User Manual V1 1 EN July 1 2015 31 Job view Job form SWANS 6 7 2 Decrypting content at the recipient With the aid of a client that is stored on every medium in addition to the user data the recipient has access to a user friendly interface for decrypting and if required automatically unzipping the data To do this the user needs to be sent the corresponding password by the client Then he she can access the data for further processing 6 7 3 Reading from a storage medium The o
36. ort Contact data can be found under Extras gt Support Chapter 5 4 6 Support Service Desk Contact data 10 SWANenterprise SWANcloud 6 0 ssc Elements of the GUI 9 4 2 My profile Overview Click My profile Overview contains information on your personal data with which your SWAN account is registered in the system database such as contact data and personal address code and the authorisations and project assignments set up for your user account You have an option to change your password here if the system has not been configured for single sign on Depending on your rights you can make settings and manage delegation in the fold out Configuration and Delegation menus Your personal data Change personal password Permissions Name Brin Sergey Old password v Username sbrin Brin Sergey New password v Projects Department System operations TEST SWANGUI Your personal addresscode SWAN0112A1234 Repeat password Phone 1 20 7551 0044 Facsimile Length min 7 max 15 Email s brin goopple nirv Capital letters min 1 Digits min 1 Configuration Delegation System messages Date Notification No records found User Manual V1 1 EN July 1 2015 11 Elements of the GUI SWAN VS 9 4 3 My profile Configuration You can change your profile settings in the Configuration section Configuration Language en Email format Text r Timezone Europe Berlin Startpage after lo
37. other hand acts as a container file in which multiple files that belong together or even entire directory trees can be combined together The file extension for files archived with the ZIP system is zip C gt ui s User Manual V1 1 EN July 1 2015 V ssc Welcome to SWAN 1 Welcome to SWAN SWAN is a professional data management system that is used for automated OFTP OFTP2 data exchange between development partners In addition to functions for the safe receipt and sending of data SWAN also offers a range of other advantages that depending on the installed SWAN variant can be implemented in the background by integrating numerous complex processes This includes CAD data conversions Data quality checks Extraction of structure data from EDM systems Data encryption and logging Archiving of the exchange process Support for national and international standards such as OFTP ENGDAT electronic delivery note and ENGPART automated exchange of partner data enables smooth and problem free data exchange between development partners The latest SWAN version comes with a fully new graphical user interface GUI We have developed a modern and functional interface that makes it easy for you to generate and download your orders thanks to an intuitive operating concept You can use all of the functions via two individually configurable main views job form and job list Global elements in the GUI quick
38. r WA Street 1 Infinite Loop City Mountain View Phone 1 20 7551 0044 Fax no N A Email s bringgoopple nirv Address code SWAND112A1234 8 4 5 Additional Information Additional Information Sending time Availability of data Application ID Job priority PDQ Now The data is available SWAN 5 User Manual V1 1 EN July 1 2015 51 Job list view SWANS 8 9 Recognizing the job status The status of your job is indicated in the status column by a coloured bar and a status word Status DOWNLOAD DOWNLOAD FAILED fox WAITING Additional information on the job will appear on the right side after you have selected the job by clicking in the line and it is Shown in colour 8 6 Exporting the job list You can export the job list into an Excel file Click Export The selection window for exporting to an Excel file appears Select the number of jobs and add the columns desired for the export to the selection list Excel export Amount of jobs Max 1000 columns selected columns job number x job status file size content archive container project identifier process step Server creation date Click Export An Excel file will be generated with the selected columns De SWANenterprise SWANcloud 6 0 ocr Job list view 8 7 Downloading a job Information Uploading and downloading files is done via a function integrated in the browser W
39. rin Sergey TEST SWANGUI 250 characters remaining Add file Send Q Discard Click your name or select the project on whose behalf you want to send the data The selected sender will appear in the sender field If the project supervisor has entered and activated a project ID the project ID field will appear in the job form when a project is selected User Manual V1 1 EN July 1 2015 21 Job view Job form SWANS TEST SWANGUI CC email i d NR Project identifier TEST SWANGUI 250 characters remaining Add file Send E Discard 6 2 Data recipient Data recipients receive the data and are informed via email option with PDF data delivery note option that the data is ready for download i Information email notifications Data recipients within your own company or users within the portal solution receive the data and are notified via an email that the data is ready for collection Recipients who received the data via a dedicated data exchange system ODETTE recipients do not receive an email There are several ways to select data recipients Add further recipients if required 6 2 1 Quick selection Quick selection by clicking the recipient field 70 which opens a list of the last recipients used SWAN saves the last 15 recipients Click the desired recipient 22 SWANenterprise SWANcloud 6 0 ssc Job view Job form Sender TEST SWANGUI Last Receivers CC
40. riteria will be deleted The search will be done using the search template identified as the default indicated by a coloured bar The filter criteria are shown and you can select or deselect further search criteria to filter the list even further 48 SWANenterprise SWANcloud 6 0 acc Job list view 8 4 Retrieving functions and information about the jobs 1 Information The job list is only for viewing purposes Information on a job can only be viewed and possible functions only selected once you have selected the job Functions and information are shown on the right side of the Job list view only for the job shown in colour E D R Download Forsard File count File size ENG 150511 14225622504002002 gt May 11 3015 2 28 00 PM p JP jr DE Gier ee re rd we May 11 2015 2 22 08 PM Main Aronous Proces_ AT ae se rer al May 11 2015 2 25 06 PM Finish processing with status MATING Sender Test Projelt CC Daimler AG Description Test Projekt TPDP Supplier number MWA Pr DD Jr EGG tt gn pp EIER Lo Address code MEIS D1T22504 Additional Information Test Projekt CC User Manual V1 1 EN July 1 2015 49 Job list view SWANS Click in the line of the desired job The selected job is shown in co our in the job list Possible functions and information on the job then appear on the right side a G Adjust the order of the view to fit your needs by moving the
41. shows you all of the jobs from the last two weeks You can save search criteria in a search template for use in future searches and use the template by default for future searches Search templates Template name Search templates Actions Details search template Ausgangsliste System Standard v Q Period Last 2 weeks joblist type outgoing Ausgangsliste E Q g Status created waiting failed processing resume processing finished downloaded ready for download cancelled stopped wait for post processing post processing wait for user l u interaction wait for offline medium creation wait for approval Eingangsliste C t x approved approval denied released deleted rejected wait for error prevention i SWAN SMARAGD ENGP ADX SWANNET OFFLINE Von Brin s A t x CAEDM TCUA DIAGNOSEPORTAL ARKI CHS DOORS m Perform the search with the desired search criteria To save the search criteria click Templates The selection window Search templates appears Search templates that have already been saved are displayed Details on the available search templates can be found by clicking the magnifying glass N Select a suitable name for the search template Click if you would like to use the template as the default for future searches The default search template is identified by a coloured bar on the left edge Click Save 46 SWANenterprise SWANcloud 6 0 acc Job list view 8 3 2 M
42. three dots tothe left of the section designation up or down 8 4 1 Functions Functions Download Forward Visualize 8 4 2 Content Inhalt Anzahl der Dateien Gr e at ic 909405 Sue I otsdori ar JT TAR Containg 63 99 MB ENG15052013233222623002002 Show the content of a tar container by clicking on gt A list of the files included in the tar container is displayed with file type and size Close the list by clicking on V 1 Information Files with a hook in front of the filename are selected for download Remove the hook if you do not want to download a specific file 50 SWANenterprise SWANcloud 6 0 ssc 8 4 3 History Auftragshistorie 18 05 2015 14 09 00 18 05 2015 14 09 00 18 05 2015 14 09 02 18 05 2015 14 09 02 18 05 2015 14 09 03 8 4 4 Contact data Start job processing Determine next ProcessStep Prepare incoming job with weight 5 0 Finish main processing of job 19861 with status FINISHED Dispatch job for post processing Finish processing with status WAIT FOR POST PROCESSING 1 of 2 i ti 1 2 gt bl Job list view Contact data Sender Sergey Brin Goopple Inc Head Quarter System operations supplier number WA Street 1 Infinite Loop City Mountain View Phone 1 20 7551 0044 Fax no N A Email s brin goopple nirv Address code SWAN011241234 Receiver Sergey Brin Goopple Inc Head Quarter System operations Supplier numbe
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