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User Guide for SCOPIA iVIEW Communications Manager Version 7.5

1. Defining the Duration of the Meeting History Display Procedure Step 1 Select My Profile in the sidebar menu Step 2 Select My Preferences Step 3 Select Delete meeting history items older than n days and enter the required number of days sfipvilsile NE SCOPIA Delivering the Visual Experience Scheduling Meetings in iVIEW Communications Manager e Scheduling Meetings VOTO oi soas eis ee EE EN GN DER DK Ged Ee AG SA EG EG page 24 Detinine Basic Meeting Properties ses see EN SE ER RR Go Ge EG GR EE NG De EE EG page 25 Scheduling a Virtual Room Meeting ies KEES ED ES SE EER EG GE Ge Ge ed Ga page 28 e Inviting Participants or Terminals to the MeetiNg ii ee ee ee ee ee ee ee ee ee ee page 29 e Customizing Participant and Terminal Settings ee ee ee ee ee ee ee page 32 e Viewing Participant and Terminal AvailabilitY ss ss ss ss ee ee ee ee ee ee ee ee ee ee ee ee page 37 e Adding a Meeting Reference Code iese ee ee EE EE EE EE EE RR RR RR RR ee ee ee ee ee ee Ee ee page 37 e Configuring a Billing Destination ees EE SS Ge EE RE EE Re EE ED Ge AE EG page 38 Defining How to End BEE Dae ese pete aceite Ee ke RE ee Ee ee ee ee GE OG page 38 Setting a Time ane Tor a MEEL sessies erg ER GO GE OES GE DE EI GED page 39 e Testing the Meeting Scheduling Request ii RR RR RR RR RR ER RE EE Ee EE Ee ee ee page 40 Creatina Aa HOC iS ole OE OE RE RE EE OE page 42 Managing Meetings via Vi
2. sesse ee ee EE EE EE EE EE ER RR RR Re ee ee ee ee ee 41 Viewing a Summary of Your MEGUIAG x assessors os EE ES DR OE N EE OE ke EE WESE ge Se Ee DE 41 Creating Ad HOC Meetings se oes EE E Ag RE ek EE 42 Creating Ad Hoc Point to Point Calls ii ee ss ee ee ee ee ee ee ek ee ee Re kk kk RR RR kk ee ee ee ee ee ee 43 Creating Ad Hoc Multipoint Meetings Using a Default Meeting Type ccceeeeee eens 43 Creating Ad Hoc Multipoint Meetings Using a Non Default Meeting Type 0eee 44 Inviting Participants to Ad Hoc Meetings using MCU Delimiters cccceeee cece ee ee ee 44 Creating Ad Hoc Virtual Room Meetings ee es se ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee 44 Viewing Endpoint initiated MeetingS esse eek eke RR ER EER ER EE EE EE Re ee ee Re EE ee ee 45 Creating Endpoint Initiated Meetings Using Sony Endpoint with Embedded MCU 45 Managing Meetings via Video IVR ccccccccsccccececceeceeeeeceuueeeeuuuuueuuurseesessessrersreeegs 45 Accessing MCU Meetings via Video IVR ese ee ee ee RR RR Re ee ee ee ee ee ee ee Ee ee ee ee ke ee 46 Viewing MCU Meetings via Video IVR iese see cece ee ee eee ee ee ek Re ee RR RR RR RR RR Re Ee EE Ee ee ee ee 46 Creating MCU Meetings via Video IVR eie ee ee ee ee ee ee ee ee ee ee ee ee ee ee RR RR RR RR RR RR RR RR RR ee 46 Moderating Meetings in iVIEW Communications Manager EETL SS SS sss EEE About the In meeting Control
3. By default each page displays up to 50 entries The Available Participants list includes users or terminals depending on the selection in the Select From list By default the meeting organizer is displayed in the Select Participant list Disable this behavior at My Profile gt My Preferences gt Don t include me in the meeting If you do not want to set any additional information perform one of the following e Select Next to proceed with setting additional meeting scheduling options e Select Test to test your scheduling request e Select Finish to complete the meeting scheduling procedure Reserving Extra Ports BE Reserving ports ensures that you have sufficient resources to invite additional participants or terminals to a meeting that is already in progress If no participants attend a meeting VIEW Communications Manager releases the ports after the specified meeting end time is reached If a participant leaves a meeting before the end time is reached iVIEW Communications Manager releases the video ports used by the participant immediately and the audio ports at the end of the meeting Step 1 Step 2 Step 3 Step 4 Step 5 Procedure Select the Meeting Scheduling icon in the sidebar menu Select Invite Select Reserved ports to reserve additional MCU ports for unknown participants Figure 5 10 Reserved Ports Bandwidth Kbps L Save to my address book Reserved ports Enter the requir
4. Meeting Operators If no other user has control of the meeting at the same time you are automatically granted Moderator control rights Step 2 Meeting Organizers and Regular Users Enter the moderator PIN if one is used for this meeting Step 3 Select the Take Control icon as shown in Table 6 2 Inviting Multiple Participants Procedure Step 1 Access the In Meeting Control interface as described in the Accessing the In Meeting Control Interface section on page 6 48 Step 2 Select the Advanced Invitation tab Figure 6 1 Advanced Invitation Participant List d Statistics S x Detaut N PSTH Bandwidth HE MEISIES 3 Default a 4 _ 4 Detaut EG 1 1 _ ie 4 _ 4 4 4 E E E e e e a a a a E M 4 Terminal Advanced Cancel Step 3 Select User Step 4 Select the attendees to invite from the Users list If required you can search for users by entering the full name or part thereof in the search field and selecting the search icon Step 5 Select the right arrow to include these users in the list to be invited Step 6 Step 7 Step 8 Step 9 Select a bit rate in the Bandwidth field for use when inviting a participant to a meeting Figure 6 2 Participant Bandwidth Settings PS TH Bandwidth 50H ales Use the default setting for optimal bit rate performance If required select the Advanced button an
5. Select Auto switch Enter an auto switching interval value of between 10 and 1800 seconds 30 minutes Step 5 Step 6 Select OK Video from participating terminals randomly selected appears on all other terminals at the defined interval Optional To disable auto switching select Auto switch Displaying a Participant or Terminal Name EE Step 1 Step 2 Step 3 You Can display a participant or endpoint terminal name in a specific position within the video layout frame IVIEW Communications Manager supports text overlay on participant images when there is MVP support and the text overlay option is configured for the meeting type Procedure Access the In meeting Control interface as described in the Accessing the In Meeting Control Interface section on page 6 48 Select the Video Display area Select Display Participant Name in Frame Each participant or endpoint is clearly identified by name in a text overlay on the video image The image of the active speaker is indicated by a border Setting a Voice activated Frame EE Step 1 Step 2 Step 3 Available only for views for which a sub frame is configured Procedure Access the In meeting Control interface as described in the Accessing the In Meeting Control Interface section on page 6 48 Select the Video Display area Drag the Active Speaker button into the required position within the video layout frame Enabling and Disablin
6. sara Moore SMOoremevvestco com Searching for a Contact in Your Organization BE Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Procedure Select Address Book in the sidebar menu Select Public Enter the partial or complete name of the contact in the Name field Select All Groups or a group in which to search for the contact from the In Groups list Select Search Search results are listed To return to the complete list of contacts clear the Name field and select Search Adding Organization Contacts to your Personal Address Book EE ed Step 1 Step 2 You cannot edit a public contact record You can add a public contact to your personal address DOOK Procedure Select Address Book in the sidebar menu Select Public Step 3 Select the check box next to the name of the contact you want to add to your personal address DOOK Figure 3 6 Selecting an a Contact All Group Or Trin a m 7 sysadmin 181 1 Add to Private Step 4 Select Add to Private The Private tab opens and the contact appears in the list Managing Contact Groups wee Mar Niele eae es NR de gC ve RE EE OE ar te err eee Ee page 13 RENE Hi OD Soo oe tec pe REDE ERGE oes ed EG Ge AGE Ge De page 14 er A T AE EE N EO EE EE page 14 Creating or Modifying a Group BE O Procedure Step 1 Select Address Book in the sidebar menu
7. Number of Extra IP Ports Reserved Dial in IP Terminals Dial out IP Terminals Dial in ISDN Terminals Dial out ISDN Terminals Gateway List Device Failure Cause Device Name IP Failure Cause Attendee Failure Cause Name Number ISDN Dial in Total Time Failing Attempts Last Failure Cause Generated Report Information Categories Description Dialable meeting ID used by users to access a specific meeting Corresponds to a physical meeting ID on the master Corresponds to a physical meeting ID on the slave Internal database ID for the meeting Corresponds to Subject field in Meeting Scheduling Corresponds to the Meeting Type field in Meeting Scheduling The name of the meeting type is displayed Corresponds to the Meeting Description field in Meeting Scheduling Corresponds to the Location field in Meeting Scheduling Corresponds to the Reference Code field in Meeting Scheduling Corresponds to the Start Time field in Meeting Scheduling Corresponds to the Duration field in the Meeting Scheduling Meeting room used for scheduling a meeting Corresponds to the Organizer field in Meeting Scheduling MCU service prefix used for the meeting MCU service used for the meeting MCU s used for the meeting For cascaded meetings master appears after the MCU name Number of terminals used for the meeting Corresponds to the Reserve additional ports field in Meeting Scheduling Number of dial in
8. Step 2 Select the My Groups tab Step 3 Select the link in the Name column for the group you require or select Add to create a new contact profile Step 4 Step 5 Enter a name for the group and use the arrow buttons to move entries between the Available Contacts and Selected Contacts lists Figure 3 7 Add a Group Westco Marketing i Available Contacts Selected Contacts Timm Findley Liberty Smith Sara Moore Liberty Smith Cancel Select OK The group appears in the My Groups tab All selected contacts are included in the group The In Groups list on the Private and Public tabs includes the new group Removing a Group BE Procedure Step 1 Select Address Book in the sidebar menu Step 2 Select the My Groups tab Step 3 Select the check box next to the name of the group you want to delete Step 4 Select Delete and then OK The group is permanently deleted from your address book Searching for a Group EE O Step 1 Step 2 Step 3 Procedure Select Address Book in the sidebar menu Select the My Groups tab Enter the partial or complete name of the group in the Name field Step 4 Select Search Search results are listed Step 5 To return to the complete list of groups clear the Name field and then select Search sfipvilsile NE SCOPIA Delivering the Visual Experience Managing Meetings in iVIEW Communications Manager AS id Tour Ede ME EE N EE aes page 17 e
9. Step 3 Step 4 Step 5 Select Remember User ID and Password to use the user ID and password for the next login Figure 1 1 iVIEW Communications Manager Login Screen Invalid Login ID or Password Please re enter again Login ID Password Organization i i 1 Enter a Meeting LI Remember User ID and Password m a Network Management iVIEW Communications Manager For Single Sign On SSO users add the iVIEW Management Suite host server to the Internet Explorer trusted site list on the computers that belong to you Select Login Enabling Single Sign on with Microsoft Vista and Microsoft 7 BE Step 1 Step 2 Step 3 Step 4 By default the Single Sign on SSO feature does not work with Internet Explorer 8 under Microsoft Vista and Microsoft 7 Modify the Vista default security setting as described here to enable SSO Procedure Go to Administrative Tools gt Local Security Policy gt Security Options on your computer For Windows Vista perform these steps a Double Select Network security LAN Manager or right Select and select Properties b Select Send LM amp NTLM use NTLMv2 session security if negotiated in the Local Security Setting tab For Windows 7 perform these steps a Double Select Network security LAN Manager authentication level or right Select and select Properties b Select Send LM amp NTLM responses Select Apply Accessing In Meeting Control Mo You access
10. 24 24 24 24 24 24 24 24 Lg OO CL TEE CO ko di D a E Reserved Port O Free Port Refresh OK Cancel Step 13 Perform one of the following e Select Next to proceed with setting additional meeting scheduling options e Select Test to test your scheduling request e Select Finish to complete the meeting scheduling procedure Scheduling a Virtual Room Meeting The virtual room facility enables you to set predefined attributes such as meeting type and PIN to customize your meetings You associate an identifying number with each virtual room Other users simply dial the virtual room number to establish a meeting using the customized attributes of the virtual room Step 1 Step 2 Step 3 Step 4 When scheduling a meeting in a virtual room you use the predefined attributes of that virtual room as preferred settings for the meeting Procedure Select the Meeting Scheduling icon in the sidebar menu Select My Virtual Room Select a virtual room from the list and Select OK IVIEW Communications Manager loads the customized configurations of the virtual room Select Finish to schedule a meeting in this virtual room Inviting Participants or Terminals to the Meeting A terminal is an audio video device for use in audio and video conferences over IP ISDN or mobile networks In general a user will have at least one terminal e Adding a New Participant OF Terminal oorsee SS OR ER N ER G
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12. 3 Step 4 Select the My Meetings icon in the sidebar menu Select Current to see all your meetings that are currently in progress Select Upcoming to see all your meetings that have not yet started Select History to see all your meetings that have already finished Figure 4 1 My Meetings User Interface My Meetings Meeting ID Organizer Only meetings that meet at least one of the following criteria are displayed e You are a participant in the meeting e You are the owner of a virtual room used in the meeting e You are the organizer of the meeting If you do not get the expected result when you view your meetings contact your system administrator Verifying that You Have Successfully Created Your Meeting EE id Step 1 Step 2 Step 3 Step 4 Step 5 Procedure Select My Meetings in the sidebar menu Select Current to see all your meetings that are currently in progress Select Upcoming to see all your meetings that have not yet started Select History to see all your meetings that have already finished The creation status of each of the displayed meetings is shown in the Status column If the status column is colored green the meeting was successfully created and all meeting participants are in the meeting If the status column is colored red iVIEW Communications Manager has failed to create the meeting To view the Reason Failed error message Select the red status indicator and then Sele
13. Ee ede 17 Verifying that You Have Successfully Created Your MeetiNg sees se se ee ee ee ee ee ee 17 Searching for a Meeting ee cece eect ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ek RR RR RR RR ee 18 Monitorning a ME CUNO PR N EE OE OO EE 19 Generating REDOTES oe EE GE EE AE N Ee 19 Responding toa Mee tie SLOER RE DE GE EG DE EEN N GE RE Ee 21 Modifying Upcoming MeetingS ke EE EE EE Ee Ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee 21 Deleting Your Meeting HistOFY ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee 21 Defining the Duration of the Meeting History Display ss ses ss ss ee ee ee ee ee ee ee ee ee ee 22 Scheduling Meetings in VIEW Communications Manager N EA ie ie ee ie ee eee eee ee eee Scheduling Meetings WOrKFIOW ee ee ee ee ee ee ee ee ee ee RR RR RR RR RR RR RR RR RR RR RR RR RR RR RR RR RR Re RR Re ee 24 Defining Basic Meeting PropertieS ie ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ek RR RR RR RR Re ee 25 Scheduling a Virtual Room Meel ee GE OER N EE ee GE Ge GE we 28 Inviting Participants or Terminals to the MeetiNg iii sesse ee ee ee ee ee ee ee ee ee ER RR RR RR RR Re 29 Adding a New Participant or Terminal ekke RR RR RR RR RR EE EE ER Re ee ee EE ee ee 29 Searching for a Participant OF Terminal sesse ss EE Re EE GE GE SG EG EG GE EE EE ie di 30 Selecting a Participant or Ter iek se DE DE oo ee Ge De 31 Reser
14. Name NEE GE EG id Step 1 Step 2 Step 3 Step 4 Step 5 Procedure Access the In meeting Control interface as described in the Accessing the In Meeting Control Interface section on page 6 48 Select the Participant List tab Select Participant List Select the Change Participant Name icon located next to the name of the participant to open a popup window Enter a new name for that participant in the popup window If the participant is online the new name is displayed on the video screen for that participant Removing a Participant from the Participant List EE Step 1 Step 2 Step 3 Step 4 Procedure Access the In meeting Control interface as described in the Accessing the In Meeting Control Interface section on page 6 48 Select the Participant List tab Select the participants you want to disconnect and remove from the list Select Delete Participant on the toolbar The participants are disconnected from the meeting and removed from the list Terminating a Meeting C You can immediately terminate a meeting at any time Procedure Step 1 Access the In meeting Control interface as described in the Accessing the In Meeting Control Interface section on page 6 48 Step 2 Select Terminate Meeting on the toolbar Sony PCS endpoint users can automatically extend a meeting via the Sony PCS terminal remote control Step 3 Select OK About RADVISION RADVISION NASDAQ RVSN
15. Purple represents Busy and white represents Free A one week time period is displayed beginning from the week that the meeting is scheduled to occur no earlier than the present time Step 3 Perform one of the following e Select Next to proceed with setting additional meeting scheduling options e Select Test to test your scheduling request e Select Finish to complete the meeting scheduling procedure Adding a Meeting Reference Code You can add a reference code to identify your meeting for billing purposes Procedure Step 1 Select Meeting Scheduling in the sidebar menu Step 2 Select Basic If you do not see this tab contact your system administrator Step 3 Enter a reference code for the specified meeting in the Reference Code field Step 4 If you do not want to set any additional information perform one of the following e Select Test to test your scheduling request e Select Finish to complete the meeting scheduling procedure Configuring a Billing Destination Procedure Step 1 Select Meeting Scheduling in the sidebar menu Step 2 Select Basic If you do not see this tab contact your system administrator Step 3 Select Host All Participants or Organizer in the Bill To field The cost of the meeting is billed accordingly Step 4 If you do not want to set any additional information perform one of the following e Select Test to test your scheduling request e Select Finish to complete the meeting sche
16. Specify custom terminal to add an external number Enter the required terminal name and then select OK For a PSTN ISDN terminal designated as an ISDN connection for the meeting select PSTN ISDN This option is unavailable for non PSTN ISDN terminals If you do not want to set any additional information perform one of the following e Select Next to proceed with setting additional meeting scheduling options e Select Test to test your scheduling request e Select Finish to complete the meeting scheduling procedure Defining Participant Dialing Options Step 1 Step 2 Step 3 Step 4 SS This option is not available for non video conferences Procedure Select the Meeting Scheduling icon in the sidebar menu Select Attendees Settings If you do not see this tab contact your system administrator Select Dial in for dial in attendees If you expect a terminal to join the meeting by dialing in rather than by being dialed to when the meeting starts select Dial in for the terminal If a PSTN ISDN terminal is missing the country code area code or phone number the terminal is forced to join in dial in mode only Figure 5 11 Dialing Options Attendee Terminal PSTHASDH E mail Address Hierarchy NE EE GEN EN N EEN EE a Moor Select smooremvestco com e sysadmin Select 1a Organizer sysadmin Host Finish Step 5 If you do not want to set any additional information perform one of the following e
17. leave the meeting within 30 minutes the meeting terminates automatically If all participants stay in the meeting after 30 minutes the meeting is auto extended until all participants leave the meeting or there is a resource conflict creating Ad Hat Foint to Pont EER ESEG DES EEN EE EG GER Ge de Ee ed page 43 e Creating Ad Hoc Multipoint Meetings Using a Default Meeting TYDe see page 43 e Creating Ad Hoc Multipoint Meetings Using a Non Default Meeting Type page 44 e Inviting Participants to Ad Hoc Meetings using MCU Delimiters 00ceee ees page 44 e Creating Ad Hoc Virtual ROOM MeetingdS ccscssssssseeessseeeeeeseeeeeeeeseeeeeeees page 44 Viewing Endpoint initiated Meet NES so eEkEsGS EE GO EE GE SE ES page 45 e Creating Endpoint Initiated Meetings Using Sony Endpoint with Embedded MCU page 45 Note An endpoint initiated meeting is only allowed if the administrator has enabled this meeting type If you cannot initiate an ad hoc meeting contact your system administrator Creating Ad Hoc Point to Point Calls EE Procedure Step 1 From your endpoint or terminal dial the number of the endpoint or terminal you want to reach Step 2 If you cannot initiate an ad hoc meeting contact your system administrator to verify the following e Your endpoint or terminal is registered to a gatekeeper managed by iVIEW Communications Manager e The endpoint or terminal you want to reach Is registered
18. of the Meeting Scheduling section Figure 5 15 Testing Meeting Scheduling Meeting Subject Strategy Session Meeting ID 6757 Date 062672010 Time 19 55 China Standard Time Duration 00 30 Meeting PIM 1111 To connect from an IP terminal please dial 6757 To access the meeting control click this link when the meeting is in session HE RY ON ME 203 RADY SION com s0elicmhandovercont virtlalt etinglIO 67 57 If the scheduling request fails the application suggests alternative time slots for this scheduling request to be successful You can either select a new time slot or change the scheduling parameters and then re test Completing the Meeting Scheduling Process BE O o oo Step 1 Step 2 Procedure Select Finish on any tab in the Meeting Scheduling section If all required resources are available the meeting is automatically scheduled and notifications are sent to all participants If network resources are available but non required resources such as terminals users and rooms are not the meeting is automatically scheduled notifications are sent and a conflict list is created for the meeting organizer If the meeting cannot be scheduled a message appears in which you can select an alternative time slot for the meeting if a time slot is available If no alternative time slot is available Select Back to return to the Meeting Scheduling screens where you can modify your selections Viewing a Sum
19. overlay displayed on a participating terminal Select to toggle the self see function Select to enable disable dynamic layout If dynamic layout is disabled you can select a 2 H E custom layout for the meeting by clicking Change Layout Moderator control Select this icon to open a window containing all privilege dynamic available layouts Select one of the available layout must be disabled layouts and it will be applied to the current layout displayed in the Layout panel Ics Viewing Invite Panel Details mm Table 6 6 Invite Panel Details Area Description Participant Displays the number of participants currently connected to the Unused Reserved Ports meeting Displays the number of reserved ports for guest participants Invite In this area you can invite an IP ISDN Mobile participant to the meeting Moderating a Meeting BE T E iv aa E AEAEE page 55 Mna ROLE Parties innein EG ER GE bi Ge EO eek ie page 56 Inviting Multiple TerminalS esse ekke ek ekke ER EER RR RR RR RR Re ER Re ER Re Re RR RR ee ee page 57 Connecting and Disconnecting ParticipantS ee es ee ee EE EE EE EE RR RR RR RR Re ee ee ee page 58 Muting and Enabling a Selected MicrophONn ee kke ee ee EE EE EE EE EE EE ek ek ee ee page 59 Blocking and Unblocking a Selected Camera ss ss RR RR ER ER RR ee ee ee EE ee ee page 59 e Changing the Meeting View for a Participant seke ek se Re RA Re ee ee kk ee pa
20. ye EMU POLS ee OR se OD DE SE SR EE EE on GEE GEE GED ER OE EE EE DE Sil Customizing Participant and Terminal Settings iii ee ee ee eek RR RR RR RR RR RR ER ER EE RR RR RR Re Re ee 32 Selecting a Terminal for a Participant iis ss ese ee ee ee ee ee ee ek ke ee RR ee kk ke RR RR kk Rek RR kk Rede 33 Defining Participant Dialing OptioOnS sis iese Es EE De EDE Ee DE Ge ee ei De GE Ge 33 Viewing Participant or Terminal AddressiNg iese eek eke RR RR EER RR RE EE RE Re ee ee ee ee ee ee 34 Defining Participant Video Display Layout sesse EG DEEG GE De ee ee eo n ee eg ed De 34 Defining the Meeting HOSE sesse se SG Se Ge Ge od ee Ge Ge RR GN Ee le ed 35 Using Lecture es OE AE ent Enni A EREE EE N 36 Viewing Participant and Terminal AvailabINtY ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee 37 Adding a Meeting Reference Code sees ee ee EE EE EE EE EE RR RR RR Re ee ee ee ee ee Ee ee ee ee ee ek ee ee 37 Configuring a Billing Destination ee ee ee ee eek ee RR RR RR RR RR RR RR RR RR RR RR RR RE RR RR RR RR RR Re RR Re ee 38 Defining How to End Moer ds bessie DE ESE EE ie De SS DE GE DE Ge GE EE ee EG 38 Settinga Time Zone OF a MCC UING and EE EE EE NG EE EE GE Ge ee 39 Testing and Completing the Scheduling ie EE ER RR RR RR RR EE EE Ee ee ee ee ER ee ke ee ee ee 40 Testing the Meeting Scheduling Reduest ss kk RR RR RR RR EER EE EE EE EE EE ee ee ee ee ee 40 Completing the Meeting Scheduling ProceSS
21. 0 minutes If you do not want to set any additional information perform one of the following e Select Test to test your scheduling request e Select Finish to complete the meeting scheduling procedure Setting a Time Zone for a Meeting BE Step 1 Step 2 Step 3 Step 4 Procedure Select the Meeting Scheduling icon in the sidebar menu Select Advanced If you do not see this tab contact your system administrator Select the required time zone from the list in the Time Zone field If you do not want to set any additional information perform one of the following e Select Test to test your scheduling request e Select Finish to complete the meeting scheduling procedure Testing and Completing the Scheduling When you have completed all selections in the Meeting Scheduling screens you can either test to see if the meeting scheduling request would be successful or schedule the meeting and receive the meeting invitation e Testing the Meeting Scheduling Reguest ik RR ee EE EER EE EE EE EE Ee ER ek ee ee page 40 e Completing the Meeting Scheduling ProCesS ceeeseseeeeeeeeeeeeeeeeeeeeeenaees page 41 e Viewing a Summary of Your Meeting ee ee ee see ee ee ee ee ee ee ee ee ee ee ee ee ee page 41 Testing the Meeting Scheduling Request EE Step 1 Step 2 This procedure describes how to test the scheduling reguest without actually scheduling the meeting Procedure Select Test on any tab
22. 2 Step 3 Step 4 Step 5 In Meeting Control interface for the meeting Procedure Select My Meetings in the sidebar menu Select Current S Select the link in the Subject field for the meeting you want to monitor Enter the moderator PIN if one is used for this meeting Select the Become Moderator icon Note The In meeting Control interface is not available for meetings in which you are not a participant or the organizer Generating Reports EE Step 1 Step 2 Step 3 Step 4 On the Upcoming and History tabs you can generate a report in xls format which shows all meetings scheduled between selected dates as specified in the To and From fields Once you have saved a report you can view it with Microsoft Excel Procedure Select the My Meetings icon in the sidebar menu Select Upcoming or History as required Select the calendar icon in the From and To fields to choose a start and end date for information in the generated report na 4 2 et ed Select TE Fixed Table 4 1 describes the information categories that are included in a generated report Step 5 Table 4 1 Catedory Virtual Meeting ID Master Meeting ID Slave Meeting ID RADVISION SCOPIA VIEW Management Suite Meeting ID Meeting Subj ect Party Name Meeting Type Meeting Description New Location New Reference Code Start Time Duration Meeting Room Organizer Name Service Prefix Services MCU Namels Terminals
23. DEERE EO OE EE EE OE EI EE R page 55 Ed BEOOG RD GE EG EG ee De EG EG de Ge page 54 About the In meeting Control Interface e Accessing the In Meeting Control Interface ss ss RR Re ee Re ee ee ee ee Ee ee page 48 e Identifying In Meeting Control Interface ComponentS sesse ee ee ee EE EE ee page 48 Viewing Mtie Bar Details osse SAGE SR DE RE AS R AE E eiia e eii EGD page 49 e Viewing Participant List Tab Details sesse soes EG EER EN ES N ER GE GE EER SE SG GE N Ke Ed page 51 e Viewing Statistics Tab boe AE EE N se cennsetess page 53 Viewing Layout Panel DERE Si oe ER DE ERG EE GR DE Ee page 53 Viewing invite Panel Detalls aus SUE ER EG SERS EK KG AE EE NG DEE SE EE GE WE ER GED OG DR page 54 Accessing the In Meeting Control Interface BE You moderate the status of a live meeting in real time from the In Meeting Control interface Access the In Meeting Control interface in any of the following ways Procedure Step 1 Access the In Meeting Control interface via a user account If the meeting you want to control is listed at My Meetings gt Current and if you are the meeting organizer or an attendee of the meeting select the meeting subj ect link Step 2 Access the In Meeting Control interface via a conference ID e When the meeting is in progress select the URL link embedded in the meeting notification e mail Or e Select Enter a Meeting in the iVIEW Communications Manager login screen and ente
24. Display iese ee ee EE EE EE EE EE ER RR RR ee ee ee ee ee ee ee ee ee Ee ek ke ee 61 Defining Video Out dt See ss RE EE ee PR RR ee Ra DEE N 62 Activating and Deactivating Auto SwitChING eie ee ee ee ee ee EE EE EE ER EE RE RR RE EE ee ee 62 Displaying a Participant of Terminal Name sesse rs ie se Ie EE Re BEG DE DE be ei EG 63 Setting a Voice activated Frame see ee ee ee ee EE EE Ee Ee ER ee RR ee Re ee ee ee ee ee ee ee 63 Enabling and Disabling Dynamic Layout sesse ei ed EE EG OG EE EE EK OR Ge n dk EE 63 Seine EE o EO NE EE EE EE EE 64 Viewing Participant WOU ANS see RE EERS SE EE E GE E Ge GEE N GE EE 65 Changing a Participant Name ie ee cece cece cece sees sees eset ee ee ee ee ee ee ee ee RR RR RR RR RR ee 66 Removing a Participant from the Participant LISE ee ee ee ee ee ee ee ee ee ee ee ee ee 66 Terminating a PS CEOS ass EE EE EE ER Oe Ee De Ee ee EG DA Ge EE 67 sfipilsilef NE SCOPIA Delivering the Visual Experience About SCOPIA iVIEW Communications Manager SCOPIA iVIEW Communications Manager is a simple to use web based application for managing visual communications in multi site organization deployments It provides resource management of network devices for video and audio meetings as well as scheduling call routing and conference control functionalities This section do EE RT EE AR ET N EE Ee page 1 e Logging in to VIEW Communications Manager ss kk kk Re ee ee ee ee ee E
25. E ee ee ee page 2 e Enabling Single Sign on with Microsoft Vista and Microsoft 7 sees ee page 3 e Accessing In Meeting Control ee see ee eee EE EE EE EE EE EE RR RR Re ee ee ee ee ee ee ee ee ee page 4 User Types BE IVIEW Communications Manager enables you to log in as a Meeting Organizer or a Regular User Each user type has a default set of permissions and a default view of the user interface Table 1 1 outlines the differences between the default permissions for each user type Table 1 1 VIEW Communications Manager User Types and Default Permissions Meeting Regular User Organizer Create and manage meetings for others Allowed Manage personal address book Allowed Manage own virtual room Allowed Create and manage own meetings Allowed View scheduled meetings Allowed Allowed Receive and respond to meeting notices Allowed Allowed Attend meetings Allowed Allowed Moderate meetings Allowed Allowed Modify own profile Allowed Allowed Enable Location Preference for use in distributed Allowed deployments indicates where the meeting is created when no terminal is specified Note When in meeting control is PIN protected a user needs the Moderator PIN to perform in meeting control operations Logging in to iVIEW Communications Manager Procedure Step 1 Open your browser and enter the iVIEW Communications Manager URL Step 2 Enter your user ID and password in the VIEW Communications Manager login screen
26. IP terminals Number of dial out IP terminals Number of dial in PSTN ISDN terminals Number of dial out PSTN ISDN terminals Gateways used for the meeting Any failure on a network device such as an or gateway Any failures on attending terminals Select Save to save the report to a location of your choice Responding to a Meeting Invitation BE Procedure Step 1 Step 2 Select My Meetings in the sidebar menu Select Upcoming For upcoming meetings the meeting organizer can access it modify and delete it from the My Meetings Screen The meeting organizer can view the meeting summary screen The meeting organizer can check the attendees list to see who will attend the meeting Modifying Upcoming Meetings BE id Step 1 Step 2 Step 3 Step 4 Step 5 You can reschedule the meeting to another time change the meeting parameters or delete the meeting request Procedure Select My Meetings in the sidebar menu Select Upcoming Select the subj ect of the meeting you want to modify Enter the required information and Select Next until the Finish button displays Select Finish Deleting Your Meeting History BA Step 1 Step 2 Step 3 All past meetings are deleted from the History tab Deleted meetings appear in billing and reporting statements History tab search results do not include deleted meetings Procedure Select My Meetings in the sidebar menu Select History Select Delete History
27. Indicates the protocol used if the participant is participating in data sharing Audio codecs sent to and received by the participant Total audio bandwidth sent and received by the participant Total lost audio packets sent to and received by the participant Accumulated audio packets sent to and received from the participant Includes the Current value and average values for the minimum and maximum number of packets sent to and received from the participant Video codecs sent to and received by the participant Picture size of video sent and received by the participant Frame rate of video sent to and received by the participant Total video bandwidth sent and received by the participant Total lost video packets sent to and received by the participant Accumulated video packets sent to and received from the participant Includes the Current value and average values for the minimum and maximum number of packets sent to and received from the participant The second video codec sent to and received by the participant if used The name of the MCU the participant is connected to The name of the Gateway the participant is connected to if an ISDN endpoint is used Participant Detail ISDN Dial out Server Description ISDN endpoint dialing details if an ISDN endpoint is used Connected SCOPIA Desktop The name of the SCOPIA Desktop Server the participant is connected to if a SCOPIA Desktop Client is used Changing a Participant
28. Interface ccceeeeeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeegs 47 Accessing the In Meeting Control Interface ccceeesesseeeeeeeeeeeeeeeeeeeeereeneereneegs 48 Identifying In Meeting Control Interface Components cccceeeeeeeeeeeeeeeeeeeeee ee 48 VIE WE ind REE Bar Details ie RE EE EE EE se De EE ae Die de ee ONE 49 Viewing Participant List Tab DetallS cccccccscecsee RR RR EE EE RR RR RR RR RR EE ee ee 51 VIEWING Statistics Tab Details se sesde ee ee ke DER GE Mee Ee Re nis tones ot GE GR eee EE 53 Viewing Layout Panel Dela IS isis cstsicasrd cacchaadeusiantthichennseeinns hatin Ge GE ee GE GE ee EG 53 Viewing invite Panel Deal oe EE ER EE EE EG DE ES AG DE EE GE De OE Ge RS EE RE GE 54 MOGS Kati Ga Meel se EE SR stare AE ee EE Ge DE N EAEN 54 Taking Moderator oukei Be Ee SE Ge es E N ee er 55 inviting Multiple Participant S os ere ENE Te De el GE Ge ed ee RE OE 56 PVE Multiple WEEN Eel S ie oe a a E ENA 57 Connecting and Disconnecting Participants se sie GE Ee Ge Be GE ee 58 Muting and Enabling a Selected Microphon is kk ER RR RR RR Re ee ee ee ee Ee Ee ee ee 59 Blocking and Unblocking a Selected Camera ii RR RR RR Re RR ee ER EE EE EE EE ee ee 59 Changing the Meeting View for a Participant se ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee 59 ME Ge SUb iiee li ase E E EE AE DE EE RE Ge Ee N A Ee 60 Extending Meeting Duration se RS GE EE NE SG N Ge GE EG 61 Defining Video Layout and
29. N Heya ESNI SCOPIA Delivering the Visual Experience MANAGEMENT SCOPIA IVIEW Communications Manager Version 7 5 ms ION Se RAD IS rpm id i da gei Lt Par a N Perd s aH iy Paes S Ma FR aar Mag Pass Va EP ar da a re al EL MT TT p n 7 ia Blameer od Belated mel SRR UR ERE RE RSE RS a nd od 7 TY AB in EE m EN i b d N H I Pope N EP n i kar aa ee eee EE ere we Baas veer x P gt Teur A a zi OA eH ai penis aw 2000 2010 RADVISION Ltd All intellectual property rights in this publication are owned by RADVISION Ltd and are protected by United States copyright laws other applicable copyright laws and international treaty provisions RADVISION Ltd retains all rights not expressly granted This publication is RADVISION confidential No part of this publication may be reproduced in any form whatsoever or used to make any derivative work without prior written approval by RADVISION Ltd No representation of warranties for fitness for any purpose other than what is specifically mentioned in this guide is made either by RADVISION Ltd or its agents RADVISION Ltd reserves the right to revise this publication and make changes without obligation to notify any person of such revisions or changes RADVISION Ltd may make improvements or changes in the product s and or the program s described in this documentation at any t
30. SDN terminal in the Country Code field c Enter the local area code of the ISDN terminal in the Area Code field If the local area code begins with 0 do not include the 0 in the area code Enter an ISDN phone number in the Number field Select the maximum speed for the IP terminal connection to the network for video meeting in the IP Bandwidth field f Select the maximum speed for the ISDN terminal connection to the network for video meeting in the ISDN Bandwidth field g Select Restricted Mode to apply the convention of using multiples of 56 Kbps instead of multiples of 64 Kbps If you select the IP SIP terminal type provide the following information a Enter a SIP URI for the user b Select the maximum speed for the terminal connection to the network for video meeting in the Bandwidth field Select Group to associate a contact with a group defined under Address Book gt My Groups Step 11 Step 12 Select Select Groups and use the arrow buttons to move entries between the Available Groups and Selected Groups lists Figure 3 4 Select Groups l Select Groups Available Groups Selected Groups Westco Marketing Cancel Select OK to save your changes The contact appears in the relevant group list and is added to your personal address book Removing a Personal Contact RE O Step 1 Step 2 Step 3 Step 4 Procedure Select Address Book in the sidebar menu Select Private Select the check box
31. Select Next to proceed with setting additional meeting scheduling options e Select Test to test your scheduling request e Select Finish to complete the meeting scheduling procedure Viewing Participant or Terminal Addressing Procedure Step 1 Select the Meeting Scheduling icon in the sidebar menu Step 2 Select Attendees Settings If you do not see this tab contact your system administrator Defining Participant Video Display Layout EE This operation allows you to set the initial layout for terminals to which the MCU dials out Make sure that there is no dynamic layout defined by the MCU service for this meeting type The layout of these terminals may change during the course of the meeting if additional terminals dial into the conference This option is not available for non video conferences Procedure Step 1 Select the Meeting Scheduling icon in the sidebar menu Step 2 Select Attendees Settings If you do not see this tab contact your system administrator Step 3 Select the layout that dial out participants see from the View list You can view available layouts in the Layout display by clicking the numbered side tabs The service selected for the meeting determines which layouts are available For a point to point conference the attendees list should contain only two terminals and the View column and Layout display are disabled Step 4 To include a terminal name in a specific subframe of the screen layout at
32. Verifying that You Have Successfully Created Your Meeting iese ee ee ee ee ee page 17 Beare OF a Tee ie RE AR EE ER EE N N page 18 oker ERA Mee oe ORE N IT EE OE RE EE N TE OT EE IE page 19 Generating RE DOTS esse oorsien ss RE EERDER SERS one ED EG GR EG SO AE DER AD AR Re N page 19 e Responding to a Meeting Invitation ee EE EE ee ee ee ee ee ee ee ee ee ee ee ee ee page 21 Hooi ie Upcomma Met HOE siese eN EER GE Ee Ge Ge EE Ge page 21 e Deleting Your Meeting HIE GP iss raek SEER RES D ED ENE RS SE RR ER Ge EG Ge page 21 e Defining the Duration of the Meeting History Display ss ss es ee ee ee ee ee ee ee ee ee page 22 Managing Meetings in VIEW Communications Manager Mo E VENNO TE MEANS osse RAS Ee ER ESE AG REA page 17 e Verifying that You Have Successfully Created Your Meeting iis ee see ee ee ee page 17 AE ies ene GAS die PEER N OE RE ET ER EA page 18 RED i a es oneties ei GN Ee Ge GE GE EN N eee GE EG GE page 19 Be ne BEER er GEES DO T be KG BEE E page 19 Responding to a Meeting Invitation ee EE EE ee ee ee ee ee ee ee ee ee ee ee ee ee page 21 Moodie Upcoming Mes AGS ss GED EED EER EG Ke De ER EER Oh de dIe Ee page 21 e Deleting Your Meeting HIE MG oos sersss see ee ESE SE OER ES ER EDE GES EG ER EE RE RE EG Ee page 21 Defining the Duration of the Meeting History Display sesse ee ee ee ee ee ee ee ee ee page 22 Viewing Your Meetings BE Procedure Step 1 Step 2 Step
33. a New Contact First Hame Last Hame Terminal Type IFP H 323 t Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Enter the first name last name and email address of the contact in the relevant fields If you provide a phone number for the contact you do not have to enter an email address in the E mail field Select a terminal type used by the contact Available fields and options vary according to terminal type If you select the IP H 323 terminal type a Enter the E 164 number or IP address of the new terminal in the IP Phone Number field b Select the maximum speed for the terminal connection to the network for video meeting in the Bandwidth field If you select the PSTN ISDN terminal type a Enter the international access code for the ISDN terminal in the Country Code field b Enter the local area code of the ISDN terminal in the Area Code field If the local area code begins with 0 do not include the 0 in the area code c Enter an ISDN phone number in the Number field d Select the maximum speed for the terminal connection to the network for video meeting in the Bandwidth field e Select Restricted Mode to apply the convention of using multiples of 56 Kbps instead of multiples of 64 Kbps If you select the Dual H 320 and H 323 terminal type a Enter the E 164 number or IP address of the new terminal in the IP Phone Number field b Enter the international access code for the I
34. ame Name of each participant Number Number of each participating terminal Max Call Rate In Out Connection speed of each participant in Kops IP Address IP address of each participant Type User type of each participant Connect Time The time that each participant connects to the meeting Video In Out The codec used for video input video output Audio In Out The codec used for audio input and audio output Data Indicates if there is data sharing Viewing Layout Panel Details Ed Table 6 5 Layout Panel Details Element Name Graphic Reduirements Description Layout BOX The layout displayed in the layout box is what the participant sees View tabs Select a tab to display an available view You can switch between views Video Output Stream Moderator control Select to choose the bandwidth for each view mm privilege This is only available for MCU version 4 Element Name Auto Switch Active Speaker Text Overlay No Self See Dynamic Layout Change Layout G a RE A Requirements Moderator control privilege Moderator control privilege Moderator control privilege Moderator control privilege Moderator control privilege Description Select to choose this layout mode that automatically switches participants at regular intervals Drag and drop the icon into a subframe in the Layout Box to display the speaker in that subframe Select to enable the display of the terminal name as a text
35. and organization contacts that you can quickly retrieve when scheduling meetings Only you can view your personal contacts All organization users can view your organization contacts For easier management and quicker access you can also define contact groups assign users into groups Manado Tour Personal Comtacts LEEK MES DEERE GR GE ES ED EE EES AD EE GE Hi En page 7 e Managing Your Organization Contacts LISE ie ee ee ee ee ee ee ee ee ee ee ee ee ee page 11 N et aa oa ds N EO EO page 13 Managing Your Personal Contacts List BE e Creating or Modifying a Personal ContaCt iese ee ee EE EE EE ER RR Re ee ee ee ee ee ee page 8 Removing a Fersonal CONLACE AE NE EO EE TE page 10 Seprching Tor et a ace NE EE EE OE OE EN page 10 Creating or Modifying a Personal Contact Ed O Step 1 Step 2 Step 3 The Address Book section is hidden by default If you cannot see this section contact your system administrator Procedure Select the Address Book icon in the sidebar menu Figure 3 1 Address Book icon Address Book Select the Private tab Select the link in the Name column for the contact you require or select Add to create a new contact profile Figure 3 2 Add a Contact o Tim Findley TindleyG iwestco com Westco IT Weston IT Westoo TO Sara Moore SMOOrEEPwestO com Marketing F Liberty Smith lemithewestco com Mo Group Figure 3 3 Create
36. ator joins the meeting oi Resource Availability Finish Defining Basic Meeting Properties Step 1 Step 2 Procedure Select the Meeting Scheduling icon in the sidebar menu Figure 5 2 Meeting Scheduling Icon By default the Basic tab displays and the start time is set to Now Figure 5 3 Basic Meeting Scheduling Interface invite Ds Attendees Settings Attendees Availability to Advanced Meeting Type start Time By duration 0 minutes mectingi us CTR Meetingpm Moderator PiN Place participants in a waiting room until the moderator joins the meeting LT Resource Availability Insert a subject for the meeting If working with Active Directory your virtual room settings are displayed If the Meeting ID field displays a random ID is generated for this meeting You can edit the meeting ID If the Meeting ID field does not display a random ID is generated for this meeting after it is successfully scheduled Step 3 Select the calendar icon next to the Start Time field to specify the start time of the meeting Figure 5 4 Start Time Icon sarttime Wes TED Specify the exact date and time in the popup window By default the start time is Now If you specify a start time that is in the future the End Time field displays The End Time value IS egual to the start time plus the duration of the meeting You can change the meeting duration by overriding the value i
37. cipant If a participant is disconnected Select this button to connect that participant Located in the Participant Name column Select this button to control Change the participant name in the conference and or on terminals Column displays the names of the users and or terminals Element Name Active Speaker Presentation Only Number column Dial in column Max Call Rate In Out column Sub meeting column Meeting View column Microphone Status Loudspeaker Status Monitor Status Camera Status Camera Status Participant Information column EI Graphic Link Requirements Duo streaming enabled Description Indicates the user who is currently speaking in the meeting Indicates a user who joins the meeting by presentation only This column displays the number of the participating terminal and the name of the Gateway for ISDN endpoints or the name of the SCOPIA Desktop Server for SCOPIA Desktop Clients and SCOPIA Desktop Servers Indicates whether or not each participant dialed into the meeting Displays the connection speed in out of each participant in Kbps Indicates if a participant is part of a sub meeting of the meeting Thisis only displayed for connected participants For cascaded MCU conferences only terminals in the master MCU conference have this field enabled Indicates which view is currently displayed to each participant This is only displayed for connected
38. ct Retry to resend the meeting information to the MCU Searching for a Meeting BE Procedure Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Select My Meetings in the sidebar menu Select Current Upcoming or History as required Perform any of the following Enter the partial or complete subject of the meeting in the Subject field If any part of the meeting subject matches the search string the meeting record is displayed in the search results Enter the E 164 number the number of the user terminal of an attending terminal in the E164 field If any part of the meeting subject matches the search string the meeting record is displayed in the search results Select the calendar icon in the From field and select a date and time in the window that opens Meetings scheduled after the selected time are listed Select the calendar icon in the To field and select a date and time in the window that opens Meetings scheduled before the selected time are listed Enter the partial or complete meeting ID in the Meeting ID field If any part of the meeting ID matches the search string the meeting record is displayed in the search results Select Search Search results are listed To return to the complete list of meetings clear each of the fields Select Search Monitoring a Meeting C You can monitor and moderate a meeting in which you are a participant or the organizer via the Step 1 Step
39. d then select a layout option from the view list Your selection presets the position of the invited participant image in the video layout upon the participant s entry into the meeting Drag the Lock Image icon into the preferred position in the Layout Display Frame displayed on the right side of the Advanced Invitation tab You can specify a position for the participant image in all layouts currently supported in the meeting Note You must associate a participant with a terminal before you can invite that participant to a meeting Select Invite to send the invitation Inviting Multiple Terminals EE Step 1 Step 2 Step 3 Step 4 Step 5 Procedure Access the In meeting Control interface as described in the Accessing the In Meeting Control Interface section on page 6 48 Select the Advanced Invitation tab Select Terminal Select the terminals to include in the meeting If required you can search for terminals by entering the full name or part thereof in the search field and clicking the search icon To include the selected terminals in the list of invited terminals select the right pointing arrow Step 6 Step 7 Step 8 Step 9 Select a bit rate in the Kbps field for use when inviting a terminal to a meeting Use the default setting for optimal bit rate performance If required select Advanced and then select a layout option from the view list This presets the position of the invited termi
40. deo IVR ee ee ee ee ee ee ee ee kk RR ee ee ee ee ee ee ee ee ee ee ee ee ee page 45 Scheduling Meetings Workflow Eee To schedule a meeting you must configure each of the tabs in the Meeting Scheduling section We recommend that you start with the Basic tab then configure each of the remaining tabs in the order that they appear in the Meeting Scheduling user interface Table 5 1 Meeting Schedule Tabs in order of appearance Tab Description Basic Displays meeting information such as the meeting type and the date and time of the meeting and whether or not the meeting is a recurring meeting Invite Invite participants both users and terminals to the meeting Can also reserve MCU ports for dial in participants Attendees Settings Displays the settings for meeting participants such as dial in dial out mode Attendees Availability Displays a calendar with the availability of selected attendees Advanced Displays advanced meeting options The Attendees Settings Attendees Availability and Advanced tabs are hidden by default and can be activated by the Administrator via Admin gt Advanced Settings gt Look and Feel Subject Meeting Type Start Time Meeting ID Meeting PIH Moderator PIH Figure 5 1 Schedule Meeting Interface schedule A New Meeting Attendees Settings Attendees Availability Advanced i i fly Duration minutes eo le Place participants in a waiting room until the moder
41. dial in or dial out Dials out to all attendees to reconnect them Select participants from Main Panel gt Participant List and then Select this button to remove the selected participants from the meeting Changed choose to select Element Name Sub meeting Change View Extend Meeting Hierarchy Viewing Participant List Tab Details Sub Element Name Graphic Link Reduirements Moderator control privileges Moderator control privileges Moderator control privileges Moderator control privileges cascaded meeting Description Select participants from Main Panel gt Participant List and then Select this button to move the selected participants to a sub meeting within the meeting Changed choose to select Select participants from the Main Panel gt Participant List and then Select this button to place them in one of the meeting s available views Changed choose to select Select this button to extend the duration of the Current meeting Displays the participant list either in a tree view or table view Table 6 3 Graphic Link Requirements Description Element Name Connect Disconnect Moderator privileges Change Participant Moderator Name E privileges Name column Participant List Tab Details attending the meeting If a participant is connected Select this button to disconnect control that parti
42. duling procedure Defining How to End a Meeting BE Procedure Step 1 Select Meeting Scheduling in the sidebar menu Step 2 Select Advanced If you do not see this tab contact your system administrator Step 3 Select At scheduled time to terminate the meeting according to the termination time define for the meeting Step 4 Step 5 Step 6 Step 7 Enter a value in the Alert n minutes before termination field to indicate the length of time before the scheduled termination of the meeting that terminals receive the end of meeting warning At the defined length of time before the end of the meeting an audio alert message is played to the meeting participants The only way to extend the meeting is to do it manually in the In meeting Control interface Select n minutes after all terminals have left to terminate the meeting only a defined period of time after the last terminal leaves VIEW Communications Manager automatically extends the meeting as long as meeting participants are still connected to the meeting and there is no resource conflict with upcoming scheduled meetings Enter the required value in the n minutes after all terminals have left field By default you cannot automatically extend iVIEW Communications Manager meetings to last more than four hours If you need this default changed contact your system administrator The maximum values that VIEW Communications Manager allows are 10 days 240 hours and 1440
43. e Ge Ge DEP page 29 e Searching for a Participant ar Terminal si EDE KEN N NE GES SS EE ER De page 30 e Selecting a Participant or Terminal ek EE Ee ee ee ee ee ee ee ee ee ee ee ee ee ee page 31 Her Go EE POLS ese ebse ed es EKG EE EE KERSE N GE RD Ge er ee GN DR MG Ge Gr ei page 31 Adding a New Participant or Terminal W NE Step 1 Step 2 Step 3 Procedure Select the Meeting Scheduling icon in the sidebar menu Select Invite Enter the required information about the participant or terminal in the lower half of the screen You must provide at least the email address of the user or the number of the terminal that you want to add Figure 5 8 Adding Participants Westco Marketing v Available Participants Selected Participants Sara Moore sysadmin First Hame Leon Last Hame E mail lpinoy vwestco com IP SIP Bandwidth Default Kbps Video Profile O Save to my address book F Reserved ports Cancel lt Back Next gt Step 4 Select Save to my address book to add the participant to your address book Step 5 Select Add to save your changes Step 6 If you do not want to set any additional information perform one of the following e Select Next to proceed with setting additional meeting scheduling options e Select Test to test your scheduling request e Select Finish to complete the meeting scheduling procedure Searching for a Participant
44. e with settings that specify video layout layout switching and participant layout switching behavior picture resolution bandwidth settings frame rate and video format Multiple meeting views enable the speaker in a lecture to view the participants while the participants view the speaker In a meeting with varying connection speeds participants with high video capabilities and participants with low video capabilities can take part at the same time without one affecting the experience of the other Procedure Access the In meeting Control interface as described in the Accessing the In Meeting Control Interface section on page 6 48 Select the Video Display area Select Output Scheme Settings Enter the bandwidth for each video scheme in the Bandwidth column in the Video Scheme Settings window Select OK Activating and Deactivating Auto Switching EE Note Step 1 Step 2 Step 3 Step 4 Auto switching mode displays all the participants of a large meeting on a rotating basis when Continuous Presence mode is selected in the video layout Participant images can be replaced at preset intervals either in batches or one by one by way of a queue system You can activate or deactivate auto switching at any time Auto switching overrides any existing video display options Procedure Access the In meeting Control interface as described in the Accessing the In Meeting Control Interface page 48 Select the Video Display area
45. ed number of additional ports If you do not want to set any additional information perform one of the following e Select Next to proceed with setting additional meeting scheduling options e Select Test to test your scheduling request e Select Finish to complete the meeting scheduling procedure Customizing Participant and Terminal Settings e Selecting a Terminal for a Participant cccceeeeeeeeseeeeeeeeeeeeeeeeeeeeeeeeeeees page 33 e Defining Participant Dialing GEHORE as sae ER EE ES ER GEN Ee Ge Ee ER eN NS page 33 e Viewing Participant or Terminal Addressing se kke ee ee EE EE EE EE EE Ee Ee ek ee ee page 34 Defining Participant vided Display Lavo ei KERE EST R EE GEE SO De GE EG page 34 e Defining the Meeting Host esse ee ee ee ee ee EE EE EE ER RR RR RR Re ee ee ee ee ee ee ee ee ee ke ee page 35 Ml LE AO MES esse sie OER ER EN OR ER RD RE GEE DE DE EE Ge Ee ke ee ge dd page 36 Selecting a Terminal for a Participant BE This option is not available for non video conferences Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Procedure Select the Meeting Scheduling icon in the sidebar menu Select Attendees Settings If you do not see this tab contact your system administrator To assign or change the assignment of a terminal used by an attendee select the link for that attendee in the Terminal column Select a terminal from the list in the select Terminal window or select
46. ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee RR RR RR RR RR Re Re 6 Managing Your VIEW Communications Manager Address Book Ee Managing Your Personal Contacts LiSt cccccccceeee eee ee eee ee ee ee ee ee ee ee ee ee ee ee Re RR RR RR RR RR RR RR ee 7 Creating or Modifying a Personal ContaCt kake ee ee ee EE EE EE ee Ee RR Re Re ee ee ee ee 8 Removing a Personal Contact ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ngs 10 Searching for a Personal CORE sos RS TE Ee Re EE De ee De n ED De 10 Managing Your Organization Contacts LISE ese ee ee ee ee ee ee ee ee ee ee ee ee ee ee RR RR RR RR RR RR Re 11 Viewing All Users in Your Organization ee ee EE EE EE EE EE EE Ee ee ee ee ee ee ee ke ee ee ee ee LI Searching for a Contact in Your Organization ee ee ee ee ee kk RR EER RR RE RR RR RR EE ee ee 12 Adding Organization Contacts to your Personal Address BOOK ee ee ee ee ee ee ee ee 12 Managing Contact GROUNDS iss ore EE N DE DE indhi N GE ee GE de 13 Erestiid OF MOGI WING a GrOUD esse De ES DR RE EE GE GE GE EE EE OE DE 13 Removing AGO 1015 a5 RSG SEKERES OE GEE OE RE EE DE ED ES OR AD DE ER IE n An Se GE GE Ee Ee 14 Scare e io 2 GEGUN EE Re DEE EE GE Ge 14 Managing Meetings in VIEW Communications Manager NN oo ooo ee eee Managing Meetings in VIEW Communications Manager iii ses ee ee ee ee ee ee ee ee ek RR RR RR RR Re ee 16 Vie Mi OUr MEUNI ss oes ER ETE Ro Ee ea Se Re
47. elect the Video Display area Select Change Layout Figure 6 4 Change Layout Options Single Participant 2 Participants H mu a all a 3 Participants H 4 Participants E Select a layout from the options in the window Drag and drop the option in the selected layout area in the Video Display area Viewing Participant Details BE Procedure Step 1 Access the In Meeting Control interface as described in the Accessing the In Meeting Control Interface section on page 6 48 Step 2 Select the Participant List tab Table 6 1 lists the information available for each participant or terminal Table 6 1 Available Participant Details Participant Detail Description Name Participant name Number Participant endpoint number Type Participant endpoint type Description Participant description displays the endpoint vendor identifier if available Connect Time Dial in Actual Call Rate J oin Data Collaboration Audio Codec Actual Audio Rate Audio Packet Loss Audio J itter curr min max Video Codec Video Resolution Video Frame Rate Actual Video Rate Video Packet Loss Video J itter curr min max 2nd Video Codec Connected MCU Connected Gateway Time at which the participant connected to the meeting Indicates whether the terminal dialed into the meeting or was invited to the meeting from the Conference Control screen Total bandwidth sent and received by the participant
48. g Dynamic Layout BE Without a dynamic layout you can switch between a wide range of video layouts for the meeting With dynamic layout the video image automatically includes the number of frames equal to the number of participant images up to a maximum of 16 The layout changes according to the number of participants that join or exit the meeting Dynamic layout conserves bandwidth eliminates the display of empty frames in the video image and makes optimal use of the video image display Dynamic layout is especially suited to a meeting that has a high rate of participant traffic joining and exiting the meeting or to an adaptive meeting type that has a variety of meeting sizes Procedure Step 1 Access the In meeting Control interface as described in the Accessing the In Meeting Control Interface section on page 6 48 Step 2 Select the Video Display area Step 3 Select Dynamic Layout to enable a dynamic layout Step 4 Select Dynamic Layout again to disable the dynamic layout When Dynamic Layout is selected Change Layout is disabled Changing Layout EE Step 1 Step 2 Step 3 Step 4 Step 5 With Dynamic Layout disabled you can select a specific layout from a list of all available layouts in this MCU service and set that specific layout as the current layout for a view Procedure Access the In meeting Control interface as described in the Accessing the In Meeting Control Interface section on page 6 48 S
49. ge 59 AG HR ooo EI AE Ge Ge WE NAD page 60 Extending Meeting DUYATION ORN EE OE OE EE EE EE page 61 e Defining Video Layout and Display is sea SERE EG DES EN ER EE ER EE EG EE ER BE ee eed page 61 EE VEG GOD OP NES iese EE EG ER Ee ik ea Ar ga ei page 62 e Activating and Deactivating Auto SwiItChING ee ee ee ee ee ee ee ee ee ee ee ee page 62 e Displaying a Participant or Terminal Name ees se ke ee EE EE EE ke Re ee ee ee ee N ke page 63 Setting 2 Voice activated FIGE issie one MEE KERE OG ER EG GE RO Ge ei ee page 63 Eran and Disabling Dynamic LOS iseer ne EEN Ee ee dia page 63 oe ed A ed EE ER EE OR OE EA page 64 Viewing Participant Details ee se EE RR EE RA AE EE ER RR RR AE AE GE Ek RR ee AA ee Ek N ee page 65 chonginga Particinant NaMe osse ses SE REDES GE NEED DES GER KS N RE SR GE page 66 Removing a Participant from the Participant LISC ee se ee ER RR RR RR RE EE Ek N ee page 66 ER AA MEE AG os oe SEER Ee DR EE ORE GEE ER T GE EE n AE DR tees page 67 Taking Moderator Control ME EE N EE EE EE EEN Meeting moderators have permission to perform the following actions e Invite participants e Modify participant media connections e Manually reposition participant images in a video layout e Modify meeting view layouts e Specify the position of a voice activated image in the meeting view e Create sub meetings e View additional participant details Procedure Step 1 Access the In Meeting Control interface
50. he view changes for all participants Step 4 Step 5 Select Change view to participants on the toolbar and select a view for the participant from the drop down list To select multiple participants Select the participants while holding down the Ctrl or Shift key Select OK Inviting a Sub meeting BE Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 You can divert selected participants in the Participant List of the current conference to attend a new or currently running private audio sub meeting Sub meeting participants are hidden in the video layout Procedure Access the In meeting Control interface as described in the Accessing the In Meeting Control Interface section on page 6 48 Select the Participant List tab Select the participant whom you wish to invite to a sub meeting Select Sub meeting on the toolbar Select a sub meeting to which you want to invite participants from the list in the Select sub meeting window Select OK A maximum of three sub meetings can be supported per meeting The number of supported sub meetings depends on the meeting type configuration Extending Meeting Duration EE You can extend the meeting duration while a meeting is in progress Step 1 Step 2 Step 3 Step 4 Procedure Access the In Meeting Control interface as described in the Accessing the In Meeting Control Interface section on page 6 48 Select Extend Meeting Duration on the toolba
51. ime If there is any software on removable media described in this publication it is furnished under a license agreement included with the product as a separate document If you are unable to locate a copy please contact RADVISION Ltd and a copy will be provided to you Unless otherwise indicated RADVISION registered trademarks are registered in the United States and other territories All registered trademarks recognized For further information contact RADVISION or your local distributor or reseller User Guide for SCOPIA iVIEW Communications Manager Version 7 5 September 2010 http www radvision com flip Ville SCOPI A Delivering the Visual Experience Table of Contents About SCOPIA iVIEW Communications Manager N N COS SS BSB BBB Bag aas _ZZ Heer bes oar ee ee ee rere 1 Logging in to IVIEW Communications Manager iii ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee RR ee ee 2 Enabling Single Sign on with Microsoft Vista and Microsoft 7 iese ss see ee ee ee ee ee ee ee ek ee ee 3 Accessing In Meeting Control EE EE EE ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee gs 4 Managing Your VIEW Communications Manager User Profile N EET EE EE ED EE EE OE EE Viewing Your User Profile Settings iese eene Ee RE GEE Ee OE EE Se ie Ge Ge ee EE ie be 5 Modifying Your Pas Wol d i oe DEE ES EE Ee GO N ee RA EE Ee 6 Modifying Your Email AdAreSS ee se ee ee ee ee ee ee
52. in the Accessing the In Meeting Control Interface section on page 6 48 Select the Participant List tab Select the Mic Enabled icon next to the required participant name Alternatively change the volume of that participant by right clicking the triangle next to the microphone icon to open a popup screen Set the volume to be between 5 to in the popup screen Blocking and Unblocking a Selected Camera Fi NN id Step 1 Step 2 Step 3 You can block or unblock a video stream sent by a meeting participant For example if a participant video connection affects meeting processing and degrades performance you can block the participant video connection until endpoint issues are resolved Procedure Access the In meeting Control interface as described in the Accessing the In Meeting Control Interface section on page 6 48 Select the Participant List tab Select the Camera Enabled icon next to the required participant name Changing the Meeting View for a Participant EEUE EE EE EE nn Step 1 Step 2 Step 3 While a meeting is in progress you can change the meeting view for a single selected participant or for all participants simultaneously Procedure Access the In meeting Control interface as described in the Accessing the In Meeting Control Interface section on page 6 48 Select the Participant List tab Select the participant for whom you want to change the view If you do not select a participant t
53. ins the meeting the waiting room mode is removed and all participants can see and hear each other You can unlock the waiting room mode by taking control of the In Meeting Control screen after entering the moderator PIN and clicking Unlock waiting room Step 10 Optional If you entered a moderator PIN you may automatically record a meeting when it starts by selecting Record meeting when meeting starts available only when a SCOPIA Desktop is configured in iVIEW Management Suite The default streaming mode determines the initial streaming state Streaming can be disabled or enabled during the meeting by any SCOPIA Desktop client that has meeting moderation rights RADVISION User Guide for SCOPIA iVIEW Communications Manager Version 7 5 Scheduling Meetings in iVIEW Communications Manager 27 Step 11 Optional Enter a description of the scheduled meeting for future reference The Description field is hidden by default If you cannot see this field contact your system administrator Step 12 Select Resource Availability to view the MCU resources available in the network for a particular meeting type The MCU resources are displayed with the number of available ports for a given time period of time Figure 5 7 Resource Availability Meeting Type 72 Default MeetingPlace EE Uie 06 26 2010 00 26 Eo Pem Duration Time interval minutes ZO 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24
54. mary of Your Meeting BE O Z Step 1 Procedure Select Finish on any tab of the Meeting Scheduling section If the meeting is successfully scheduled a Meeting Summary window displays the following information Figure 5 16 Successfully Scheduled Meeting Notice Meeting Subject Test Meeting Meeting ID 6344 Date 06 25 2010 Time 21 18 Central European Summer Time Duration 00 30 To connect from an IF terminal please dial 344 To access the meeting control click this link when the meeting is in session http RCA MVE 203 RAD YISION com s080icmnandovercont virtualleetingIb 6344 Step 2 Alternatively go to My Meetings gt Upcoming Step 3 Select the link to the meeting in the Subject column Step 4 Select Meeting Summary Creating Ad Hoc Meetings You create an ad hoc meeting when you dial a random meeting ID from your endpoint or terminal without scheduling a meeting or a virtual room number The system creates this random ad hoc meeting or virtual room meeting for you When all participants leave the ad hoc meeting or the virtual room it is terminated When you create an ad hoc meeting VIEW Communications Manager reserves at least 30 minutes of resources for this meeting The default length of an ad hoc meeting is controlled by the Duration of Endpoint Initiated Calls n minutes option in the iVIEW Management Suite Configuration Tool at System Configuration gt Scheduling Settings If all participants
55. n the Duration field Step 4 Enter a meeting subject This is a required entry Step 5 Select a meeting type Figure 5 5 Meeting Types Meeting Type i Please select start Time Mon Wideo Conference Mon Wideo Conference Point to Point Point ta Point Meeting ID 72 Default MeetingPlace OO Audio Only Meeting PIH 81 HOED Continuous Presence od AD Switched Video Moderator PIM See SE le If a SCOPIA Elite MCU is deployed you can use a default meeting type If a SCOPIA MCU is used select one of these predefined meeting types e Non Video Conference Only users and meeting rooms are scheduled for a meeting No terminals are involved e Point to Point meeting type Only two terminals are scheduled for a meeting and there is no use of MCU ports for the meeting This feature is only available if advanced call control is enabled on the Enhanced Communication Server profile e Audio Only Only an audio bridge is scheduled for the meeting There is no meeting room or video scheduled e HD SD Continuous Presence Supports high definition continuous presence Supports image size of up to 720p Default when adding a new service e HD Switched Video Supports switched high definition video at rates of up to 4096 Kbps e Desktop Video Supports Standard Definition conferencing Note Continuous Presence or Voice Activated meeting types are available only if your system administrator has configured a Sony endpoint wi
56. nal image in the video layout upon entry of a participant into the meeting Drag the Lock Image icon into the preferred position in the Layout Display Frame located on the right side of the Advanced Invitation tab You can specify a position for the participant image in all layouts currently supported in the meeting To send the invitation select Invite Connecting and Disconnecting Participants BE Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 The Connect Disconnect button toggles between its two functions To connect or disconnect a participant use the relevant procedure Procedure Access the In Meeting Control interface as described in the Accessing the In Meeting Control Interface section on page 6 48 Select the Participant List tab Select Connect to dial out to the terminal of a participant listed as disconnected Select Disconnect to disconnect the terminal of a participant listed as connected Optional Select Reconnect All on the title bar to reconnect all participants to the current meeting Ad hoc participants participants not on the original invited list are removed from the meeting if they disconnect Select OK Muting and Enabling a Selected Microphone ER Step 1 Step 2 Step 3 Step 4 Step 5 This option is useful in cases when there is unwanted background noise related to a specific participant or terminal Procedure Access the In meeting Control interface as described
57. next to the name of the contact you want to delete Select Delete and then OK The contact is permanently deleted from your address book Searching for a Personal Contact ER Step 1 Step 2 Step 3 Step d Procedure Select Address Book in the sidebar menu Select Private Enter the partial or complete name of the contact in the Name field Select All Groups or a group in which to search for the contact from the In Groups list The groups displayed in this list are defined at Address Book gt My Groups Step 5 Select Search Search results are listed Step 6 To return to the complete list of contacts clear the Name field and select Search Managing Your Organization Contacts List e Viewing All Users in Your Organization ccccccceccsessseeeeeeeveeseeeeeeeeesererneeres page 11 Searching for a Contact in Your Olean 2aU Ol siese EES Ki SR Ee ee ER ede page 12 e Adding Organization Contacts to your Personal Address BOOK ee ee ee ee ee ee page 12 Viewing All Users in Your Organization EE id Procedure Step 1 Select Address Book in the sidebar menu Step 2 Select Public All users in your organization are listed Figure 3 5 All Organization Users Address Book b E Public N My Groups Search In Groups ll Group al LIE EE ee Tim Findley tfindeygwestco com Westco IT p j Westco IT Westco Marketing Liberty Smith Emithiee weste com No Group
58. nt initiated multipoint calls Inviting Participants to Ad Hoc Meetings using MCU Delimiters By default is the MCU delimiter for inviting an endpoint to a meeting and is the MCU delimiter for the meeting password Procedure Step 1 Dial the following in a single string e The meeting type prefix followed by a meeting ID number e kk e The number of the endpoint or terminal you want to invite e e The meeting password For example 856789 111 5656 Step 2 If you cannot initiate an ad hoc meeting contact your system administrator to verify the following e Your endpoint or terminal is registered to a gatekeeper managed by iVIEW Communications Manager e VIEW Communications Manager is configured to allow endpoint initiated multipoint calls e The MCU is configured to use default delimiter settings Creating Ad Hoc Virtual Room Meetings EE id Depending on your system configuration you might be limited to ad hoc virtual meetings You can create an ad hoc virtual room meeting as follows Procedure Step 1 Access a terminal Step 2 Dial a virtual room number For example a user defines a virtual room with number 6555 and meeting password 1234 When 6555 is dialed from an endpoint a virtual room meeting begins The meeting ID is 6555 and anyone wanting to join the conference must enter the password 1234 Viewing Endpoint initiated Meetings EE Procedure Step 1 Verify with your system administrat
59. ofile view Modifying Your Password Mr Step 1 Step 2 Step 3 If your profile settings are stored on an external directory server you cannot modify your password Procedure For Operators select the My Profile icon in the sidebar menu O For Organizers and Regular Users select the My Profile then select My Info Select Modify Password Figure 2 2 Modify Password Modify Password Current Password Confirm Password OK Cancel Complete the information as required and Select OK to save your changes Modifying Your Email Address BE Step 1 Step 2 Step 3 Your email address is a required field If your profile settings are stored on an external directory server you cannot modify your e mail address Procedure For Operators select the My Profile icon in the sidebar menu Or For Organizers and Regular Users select My Profile then select My Info Modify your email address as required Select OK to save your changes Note Depending on your user type you can follow the procedures above to modify other details of your profile including your name telephone contact company company branch time zone date display format name display format time zone or to enable full screen display sfipvilsile NE SCOPIA Delivering the Visual Experience Managing Your iVIEW Communications Manager Address Book The address book facility allows you to store a list of personal
60. or Terminal EE Procedure Step 1 Select the Meeting Scheduling icon in the sidebar menu Step 2 Select Invite Step 3 Enter the partial or complete name of the participant or terminal in the Names field Step 4 Select the source from which to search for resources or participants You can select Organization Groups Address Book or All Terminals from the Select From drop down list Figure 5 9 Search Select From List Selectfron ddress Book v Po Organization Groups Address Book Westco IT Westco Marketing All Terminals If you do not see one of these options contact your system administrator Step 5 Step 6 Step 7 Step 8 Select Search Search results are listed To return to the complete list of participants clear the Names field and then Select Search Use the arrow buttons to move entries between the Available Participants and Selected Participants lists If you do not want to set any additional information perform one of the following e Select Next to proceed with setting additional meeting scheduling options e Select Test to test your scheduling request e Select Finish to complete the meeting scheduling procedure Selecting a Participant or Terminal CE Step 1 Step 2 Step 3 Step 4 Step 5 Procedure Select the Meeting Scheduling icon in the sidebar menu Select Invite Use the arrow buttons to move entries between the Available Participants and Selected Participants lists
61. or that VIEW Communications Manager is configured to display endpoint initiated calls Step 2 Select My Meetings in the sidebar menu Step 3 Select Current Step 4 Alternatively you can view the In meeting Control interface of an endpoint initiated meeting from the SCOPIA iVIEW Communications Manager login screen Select Enter a meeting and enter the meeting ID and PIN to access that meeting Creating Endpoint Initiated Meetings Using Sony Endpoint with Embedded MCU You can create a multipoint meeting on a Sony endpoint using an embedded MCU Procedure Step 1 Access the web interface of the Sony endpoint Step 2 In the Dial Disconnect section select Multipoint in the Line I F field to create a multipoint conference Managing Meetings via Video IVR The Video Interactive Voice Response IVR mechanism provides a series of video screens and audio messages to guide you through the process of creating or joining a conference on the MCU without the need to register to a H 323 gatekeeper or to a SIP registrar e Accessing MCU Meetings via Video IVR ee ese ee ee ese ee ee ee ee ee ee ee ee ee ee ee ee ee page 46 e Viewing MCU Meetings via Video DR esse ee SEER EE N ee DE RE be ER GEE page 46 e Creating MCU Meetings via Video IVR eie ee ee ee EE EE ER RR Re RR ee ee ee ee ee ee ee ee ee page 46 Accessing MCU Meetings via Video IVR Procedure Step 1 Step 2 Step 3 Ask your administrator for the Auto Attendant ses
62. pants are displayed in the second view The lecturer sees all the participants in the second view while the participants see only the lecturer Procedure Step 1 Select the Meeting Scheduling icon in the sidebar menu Step 2 Select Basic Step 3 Enter a meeting ID and subject Step 4 Select a meeting type in which the Administrator has selected the Enable Lecture Mode option The host is designated as the lecturer and set to be displayed in the first view All other participants are set to be displayed in the second view The host sees all the participants The participants see only the host Step 5 If you do not want to set any additional information perform one of the following e Select Next to proceed with setting additional meeting scheduling options e Select Test to test your scheduling request e Select Finish to complete the meeting scheduling procedure Viewing Participant and Terminal Availability Procedure Step 1 Select the Meeting Scheduling icon in the sidebar menu Step 2 Select Attendees Availability Figure 5 14 Attendee Availability Invite S Attendees Settings User T Terminal EE O O E Free Pt 2B eS BP BB popp papa hs fe hr he ps po AE NEE HEEEEEEEEEEEEEEEEE If you do not see this tab contact your system administrator The legend at the top left of the window explains that T means Terminal and that U means User In the case of a non video conference R means Room
63. participants For cascaded MCU conferences only terminals in the master MCU conference have this field enabled Select to adjust or mute the volume of a participant s audio output This is only displayed for connected participants Indicates whether or not a participant is receiving audio This is only displayed for connected participants Indicates whether or not a participant is receiving video This is only displayed for connected participants Select to enable or disable the video input of a participant This is only displayed for connected participants Select to enable or disable the video inputs of a participant This icon appears instead of the Camera Status icon above if Duo stream is enabled This is only displayed for connected participants Displays detailed call related information for an online meeting participant Element Name Graphic Link Reduirements Description Encryption Indicates that a participant using an encrypted connection Tabular View Only participating terminals are displayed in this view ina tabular format Tree View In this view participants are grouped according to the MCU to which they are connected For each conference on the MCU a header is displayed that indicates the group to which participants belong Select the header to view the conference on the MCU Viewing Statistics Tab Details BEE id Table 6 4 Statistics Tab Details Column Heading Description of Column Contents N
64. r Figure 6 3 Extend Meeting Duration Extend Meeting Duration Enter the number of minutes by which you want to extend the duration of the meeting in the Extend field in the Extend window Select OK Defining Video Layout and Display Step 1 Step 2 Step 3 Step 4 Step 5 The Layout panel allows meeting controllers to spontaneously control and adjust all aspects of meeting video When first accessed this area displays the video layout as selected during meeting scheduling Procedure Access the In Meeting Control interface as described in the Accessing the In Meeting Control Interface section on page 6 48 Select the Layout panel In Continuous Presence Mode you can view which terminals are set for which video frames To rearrange the video layout per terminal drag and drop participating terminal names from the Participant List tab in the Main Panel into the desired frame Set voice activated sub frames Select OK Defining Video Output Schemes BE Step 1 Step 2 Step 3 Step 4 Step 5 This feature is only available for conferences occurring on RADVISION MCU products running version 4 x software When enabled the video output schemes display up to four available video layouts The system can produce up to four different video layouts per meeting to cater for participants with different video support capabilities or different viewing purposes Multiple meeting views are configured per servic
65. r the conference ID and PIN to access the In Meeting Control screen Identifying In Meeting Control Interface Components BE Table 6 1 In meeting Control Interface Components Component Title bar Participant List tab Statistics tab Advanced Invitation tab Layout panel Invite panel Description Positioned on the upper left hand corner of the In meeting Control screen the title bar includes essential meeting information Meeting control buttons are also available on the title bar for users with chair control privileges Enables you to view all meeting attendees and information about them Enables you to view statistical information for all meeting attendees This information in Statistics complements the information on the Participant List by providing additional attendee data For users with chair control privileges Invite multiple predefined users or terminals to the meeting from this tab Positioned in the upper right hand corner of the In meeting Control window the Layout panel displays layout information related to meeting attendees such as the position of each attendee in all available views For users with chair control privileges layout control buttons are also available Positioned below the Layout panel For users with chair control rights You can invite additional attendees to the current meeting Viewing Title Bar Details EE Table 6 2 Title Bar Details Element Name Sub Element Name G
66. raphic Link Meeting ID Meeting Name Presentation Audio Video Data Sharing via 1 420 Encryption MCU Conference Bandwidth Time Remaining PIN afi Requirements Description The meeting ID attendees dial to join the meeting Name of the meeting Indicates whether or not the conference Is audio video or data sharing via T 120 The corresponding MCU conference ID and the host MCU in the format Meeting MCU_ Conf erence Id Host MCU Name Bandwidth of the MCU service used to create the meeting The length of time remaining for the meeting The meeting PIN if a PIN is set for this meeting Element Name Take Control Help Refresh Mute Terminate Meeting Block Entry Reconnect All Delete Participant Sub Element Name Graphic Link Reduirements Moderator control privileges Moderator control privileges Moderator control privileges Moderator control privileges Moderator control privileges Description Select this button to take control of the meeting Only one user can have control of a meeting at any one time Select this button to open the online help Select this button to manually refresh the In meeting Control window The In meeting Control window is automatically refreshed at regular intervals Mutes or un mutes all meeting attendees Terminates the meeting Prevents attendees from joining the conference via
67. sion ID Dial the Auto Attendant session ID from your endpoint to access the video IVR session Alternatively you can dial your iVIEW Management Suite IP address to gain access to the video IVR session Viewing MCU Meetings via Video IVR EE Step 1 Step 2 Step 3 You can view a list of current MCU meetings via the video IVR only if your administrator has selected the Admin gt Advanced Settings gt Default Meeting Settings gt Display all meeting records on the Auto Attendant menu option Procedure Access the video IVR as described in the Accessing MCU Meetings via Video IVR section on page 5 46 Use the or keys to browse the meeting list page by page Enter the meeting ID to access that meeting Creating MCU Meetings via Video IVR Ed O Step 1 Step 2 Step 3 Step 4 Procedure Access the video IVR as described in the Accessing MCU Meetings via Video IVR section on page 5 46 Press 0 If the meeting ID is currently being used by a meeting you will join this meeting If the meeting ID is not in use you can create a new meeting using this meeting ID Optional Enter a PIN for your new meeting or enter Participants must use this PIN to join your meeting sfipvilsile NE SCOPIA Delivering the Visual Experience Moderating Meetings in iVIEW Communications Manager About the In meeting Control Interface ie ee eres sees seer teen energy page 47 Tanna onerata Be ds
68. th an embedded MCU To host the meeting on the embedded MCU you must be one of the meeting attendees and select a Sony endpoint with an embedded MCU Step 6 Optional Select Recurrence to define the recurrence details for a recurring meeting The Recurrence button is only enabled if the meeting start time is not Now Figure 5 6 Recurring Meeting Settings Recurrence Pattern Daily Recur every week s OM Weekly orth sunday N Monday W Tuesday W Wednesday Thursday Friday saturday Range of recurrente No end date End atter N OCEUFFENCES Cray EEN Step 7 Optional Define the meeting access PIN in the Meeting PIN field Only integers are allowed This PIN allows you to join a PIN protected meeting Step 8 Optional Define the PIN that allows a user to perform moderation operations on a meeting in the Moderator PIN field Only integers are allowed This PIN allows you to take control of a meeting from the In Meeting Control interface or from the endpoint using DTMF Meeting Operators can access the In Meeting Control screen without using the Moderator PIN Step 9 Optional If you entered a moderator PIN you can turn on the waiting room functionality by selecting Place participants in a waiting room until the moderator joins the meeting Before the host joins the meeting all connected participants are put into waiting room mode where they cannot hear or see one another When the host terminal jo
69. the In Meeting Control screen after signing in to the SCOPIA VIEW Communications Manager web user interface Alternatively you can enter a meeting directly without having to log in to the SCOPIA IVIEW Communications Manager Procedure Step 1 Select Enter a Meeting in the VIEW Communications Manager login screen Figure 1 2 Enter Meeting Button P Enter a Meeting Step 2 Enter the ID of the desired meeting Step 3 Enter the meeting PIN if there is one Figure 1 3 Direct Meeting Access Meeting ID Step 4 Select Login sfipvilsile NE SCOPIA Delivering the Visual Experience Managing Your iVIEW Communications Manager User Profile Based on your user type the VIEW Management Suite interface displays a different user interface This section provides profile management information for Operators Organizers and Regular Users Viewing rour User Profile Se INOS eed ee N ssid ok DA Gie Ar GR Gie page 5 wr AR a oe Ge N REG DE GE GE ie De N Ge be ke ee ee page 6 e Modifying Your Email AddreSS sesse see ee ee ee ee ee ee Ee ee Re ee Re Re ee ee ee ee ee ee ee ee ee page 6 Viewing Your User Profile Settings Procedure Step 1 For Select the My Profile icon in the sidebar menu Figure 2 1 My Profile Icon F My Profile Step 2 View or edit your profile details as needed 0r For Organizers and Regular Users select My Preferences and edit your profile details as needed Step 3 Select OK to close the pr
70. the start of the meeting drag and drop the Change Layout icon located to the right of the View column for each terminal into the Layouts display Figure 5 12 Select Layout Layout Dynamic Layout Step 5 If you do not want to set any additional information perform one of the following e Select Next to proceed with setting additional meeting scheduling options e Select Test to test your scheduling request e Select Finish to complete the meeting scheduling procedure Defining the Meeting Host Procedure Step 1 Select the Meeting Scheduling icon in the sidebar menu Step 2 Select Attendees Settings If you do not see this tab contact your system administrator Step 3 Select a host in the Host field at the bottom of the screen Figure 5 13 Defining a Host Attendee Terminal PSTHISDH Fa E mail Address we vow d sysadmin Select 11 1 Organizer sysadmin Host A host can be either a participant or a terminal If waiting room mode is enabled and the host has a terminal the host can unlock the waiting room on joining the meeting Step 4 If you do not want to set any additional information perform one of the following e Select Next to proceed with setting additional meeting scheduling options e Select Test to test your scheduling request e Select Finish to complete the meeting scheduling procedure Using Lecture Mode EE id In Lecture Mode the lecturer is displayed in one view and all other partici
71. to a gatekeeper managed by IVIEW Communications Manager e VIEW Communications Manager is configured to allow endpoint initiated point to point Calls Creating Ad Hoc Multipoint Meetings Using a Default Meeting Type Procedure Step 1 Dial a meeting ID number that begins with the VIEW Communications Manager meeting ID prefix by default 6 For example 6789 IVIEW Communications Manager then uses the default meeting type to initiate the meeting For example if the default meeting type is 85 other users can join the conference by dialing either 856789 or 6789 Step 2 If you cannot initiate an ad hoc meeting contact your system administrator to verify the following e Your endpoint or terminal is registered to a gatekeeper managed by iVIEW Communications Manager e VIEW Communications Manager is configured to allow endpoint initiated multipoint calls Creating Ad Hoc Multipoint Meetings Using a Non Default Meeting Type Procedure Step 1 Dial the meeting type prefix followed by a meeting ID number For example 856789 where 85 is the meeting type prefix and 6789 is the meeting ID number Other users can join the conference by dialing either 856789 or 6789 Step 2 If you cannot initiate an ad hoc meeting contact your system administrator to verify the following e Your endpoint or terminal is registered to a gatekeeper managed by iVIEW Communications Manager e iVIEW Communications Manager is configured to allow endpoi

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