Paper Reviewing User Guide
Contents
1. Layout assessment details ACCEPTED submitted on Tue 30 Oct 2012 at 11 00 by Alberto RESCO PEREZ Comments Everything is correct Content assessment details ACCEPTED submitted on Tue 30 Oct 2012 af 11 01 by Alberto RESCO PEREZ Comments No comments to say Final Assessment ACCEPTED submitted on Tue 30 Oct 2012 at 11 02 by Alberto RESCO PEREZ Comments This paper topic is now the correct 1 3 4 Reviewing materials for a contribution The material which is the subject of reviewing is also accessible for the managers from the Material to Review tab The managers can edit delete the current material and upload more files only if the files are submitted and under review 12 Chapter 1 Paper reviewing module manager s guide Paper Reviewing User Guide Release 0 98 Main Material Sub Contribution Paper Reviewing Assign Team Final Judgement Judge Layout Judge Content Material to Review History Upload paper C2012 04 02 paf e A Otherwise the file list will be disabled for editing removing and adding Main Material Sub Contribution Paper Reviewing Assign Team Final Judgement Material to Review History C2012 04 02 pdf HE La 1 3 5 Reviewing history for a contribution If there are more than one reviews for a single contribution the system keeps the reviewing history for each contribution You can access it by clicking on the History tab 1 3 Review option within2. No content reviewers i Referee No referee u Not judged yet 1 contribution 2 Materials not submitted yet Layout reviewer No layout reviewer Content reviewers No content reviewers Referee Assign Assign per v Remove O Layout Reviewer Assign Assignper v Remove Content Reviewers Assign Assign per v Remove RemoveAll 10 Chapter 1 Paper reviewing module manager s guide Paper Reviewing User Guide Release 0 98 When you click Assign a dialogue will appear Use the dialogue popup to select the reviewer you wish to assign If there are defined competences for him they will be shown next to his name a eee rn E an Click on a user name to assign a referee Leszek Marek Syroka competences linux expert If the paper reviewing mode is Content reviewing or Content and Layout Reviewing the refer ees you choose will be the responsibles for assigning layout and content reviewers to this contribu tion The referee has also to give the final judgment for the contribution to be corrected accepted or rejected and to correct it by himself if necessary If you have chosen Layout Reviewing the layout reviewer should give the final judgement for the contributions 1 3 Review option within Contribution Editor 1 3 1 How to access the Reviewing area for a contribution Click on the link Contributions from the side menu The list of all contributions will be dis pl
3. designate referees layout and content reviewers who will be responsible for paper reviewing and editing The reviewing manager will be able to set up the options for the reviewing module to specify the team s competences and to assign contributions to the referees and reviewers You can add paper review manager after accessing the Team tab 6 Chapter 1 Paper reviewing module manager s guide Paper Reviewing User Guide Release 0 98 Competences Assign papers Step 1 Assign managers of paper reviewing An automatically generated e mail will be sent to newly assigned Paper Review Managers You can modify this from the Paper Reviewing Setup Managers Responsibilities Setup assign contributions to Referees define team competences CASTILLA HERNANDEZ Alexis a From the Assign managers of paper reviewing area click on the button Add Indico User to search for the user Add Users Family name Castilla Hernandez Suggested users First name Alexis There are no suggested users for you E mail at the moment Why not add some favourites Organisation Exact Match 7 Search Nice Assign reviewers You can create lists of referees layout reviewers and content reviewers When you add a user to be a referee you are giving him the rights to assign contributions to the layout and content reviewers Also the referee has to give the final judgement for the contribution to be corrected accepted or rejecte
4. removed from the conference To the Referees when are added to removed from the conference C have been assigned to unassigned from contributions _ the author submits a paper Oa layout reviewer submits an assesment C a content reviewer submits an assesment To the Content Reviewers when are added to removed from the conference C have been assigned to unassigned from contributions the author submits a paper To the Layout Reviewers when are added to removed from the conference have been assigned to unassigned from contributions _ the author submits a paper To the Author of the paper when an assessment is submitted by Referee for any assessment L Content Reviewer for assessments that imply corrections Layout Reviewer for assessments that imply corrections e The paper reviewing module allows you to upload your own layout template which the authors can download and use This will help them to follow the required layout criteria you impose The template can be in the form of a document file 1 2 Paper reviewing management 5 Paper Reviewing User Guide Release 0 98 it a Upload Template Name ltemplatel ice Writer Y or other lo r Upload a template 7 Name Format Description ie OpenOffice some A A Writer description 1 2 2 Assign team Assign managers The managers of the paper reviewing will be responsible for the reviewing part of the conference Their responsi bility will be to
5. Contribution Editor 13 Paper Reviewing User Guide Release 0 98 Main Material Sub Contribution Protection Tools Paper Reviewing Assign Team Referee Assesment Material to Review History Review 1 Files Paper 1 Uploaded on 30 Oct 2012 12 02 Assessments Referee Pide submitted on Tue 30 Oct 2012 at 11 02 by Alberto RESCO PEREZ Comments This paper topic is now the correct Layout Pres re submitted on Tue 30 Oct 2012 at 11 00 by Alberto RESCO PEREZ Comments Everything is correct Content Peery submitted on Tue 30 Oct 2012 at 11 01 by Alberto RESCO PEREZ Comments No comments to say Review 0 Files Paper 1 Uploaded on 30 Oct 2012 11 53 Assessments Referee Eye submitted on Tue 30 Oct 2012 at 10 53 by Alberto RESCO PEREZ Comments sdgsdfgsdgsd Layout EA submitted on Mon 29 Oct 2012 at 15 58 by Alberto RESCO PEREZ Comments The background is not the correct Content Fetes ara submitted on Mon 29 Oct 2012 at 15 58 by Alberto RESCO PEREZ Comments Everything is ok no corrections needed 14 Chapter 1 Paper reviewing module manager s guide
6. Paper Reviewing User Guide Release 0 98 Indico Team February 26 2013 CONTENTS 1 Paper reviewing module manager s guide 1 1 1 Manager of the paper reviewing module co es eae a nn a nn a nn a u en a 1 1 2 Paper te vien TE management s ss esene oe a na asda ek ann ES CRG 2 1 3 Review option within Contribution Editor o 11 CHAPTER ONE PAPER REVIEWING MODULE MANAGER S GUIDE 1 1 Manager of the paper reviewing module The manager of the module can modify all the settings and is responsible for the paper reviewing process He creates the reviewing team and assigns contributions to the team If you are a manager of the Paper Reviewing you can access it by clicking on the Manage Paper Reviewing link after you are logged in see the following figure Paper Reviewing User Guide Release 0 98 Scientific Programme Call for Abstracts z View my abstracts Submit a new abstract Timetable Contribution List Author index My conference Paper Reviewing Manage Paper Reviewing Assign papers Download Template Book of abstracts 1 2 Paper reviewing management 1 2 1 Set up the module The first step is to choose the type of paper reviewing for your conference e No reviewing no use of the reviewing module e Content reviewing paper s content will be checked only by the content reviewers e Layout reviewing paper s layout will be checked only by the layout review
7. aied Click on the contribution s title and then the Paper Reviewing tab 1 3 2 Assign reviewers for a paper You can assign reviewers by clicking on Assign Team tab A lists of referees layout and content reviewers will be offered Click on the button next to the user s name and then click the Assign button In order to remove an already assigned reviewer use the Remove button Contribution contribution 1 Go back to Contributions list Main Material Sub Contribution Protection Tools Paper Reviewing Assign Team Judgements Material to Review History The reviewing mode chosen for this conference is Content and layout reviewing Assign a Referee Referee SYROKA Leszek Marek Deadline 31 03 2011 15 55 edit Assign a Layout Reviewer Layout reviewer not assigned yet Choose a layout reviewer to assign from the list GONZALEZ LOPEZ Jose Benito Assign Content Reviewers Content reviewers not assigned yet Choose a content reviewer to assign from the list GUINEA Pig 1 3 Review option within Contribution Editor 11 Paper Reviewing User Guide Release 0 98 1 3 3 Judgement details for a paper You can see the reviewer judgement details for the current review Main Material Sub Contribution Protection Tools Paper Reviewing Assign Team Referee Assesment Material to Review History The reviewing mode chosen for this conference is Content and layout reviewing
8. d If the contribution status is given to be corrected then the referee will be able to correct it by himself if necessary The layout reviewer has to judge the editing part of the contributions He will be able to access only the contri butions that are assigned to him for judgement When layout reviewing mode is chosen he will have to give the final judgement of the contribution If needed the layout reviewer can correct the papers by himself 1 2 Paper reviewing management 7 Paper Reviewing User Guide Release 0 98 The content reviewers have to give their opinion of the content of the contribution They will have access only to the contributions that are assigned to them Step 2 Assign Reviewers Referees Responsibilities Assign contributions to reviewers and give final judgement SYROKA Leszek Marek x Content Reviewers Responsibility Judge content verification of contributions GUINEA Pig E Layout Reviewers Responsibility Judge form verification of contributions GONZALEZ LOPEZ Jose Benito ex 1 2 3 Define competences for team members The paper reviewing managers can specify the team s competences if necessary The list of all designated users will be offered after you access the Competences tab 8 Chapter 1 Paper reviewing module manager s guide Paper Reviewing User Guide Release 0 98 Setup Team Competences Assign papers Team competences To define competences for each user co
9. ers e Content and layout reviewing both of the previous points 2 Chapter 1 Paper reviewing module manager s guide Paper Reviewing User Guide Release 0 98 Step 1 Choose type of paper reviewing Type of reviewing 7 No reviewing Content reviewing Layout reviewing Content and layout reviewing The second step is setting up the options depending on the type of reviewing you have chosen Options for content reviewing mode e There are three statuses by default You can add your own statuses that will be proposed to the content reviewers when they have to give opinions about the paper s content and to the referee when he has to give a judgement Add your own Statuses for the paper reviewing The default statuses are Accept To be corrected and Reject new status 1 Edit Remove new status 2 Edit Remove e There is also a way to add reviewing questions in order to help content reviewers and referees give their judgement for the paper s content The referee will be able to see the content reviewers answers and this will help him with the final judgement Add the questions that the referees and the content reviewers must answer 7 Is the paper interesting regarding the field of the conference Edit Remove question Options for layout reviewing mode e You can add questions in order to help layout reviewers to give their judgment These questions are visible when they have to judge the paper This will g
10. uide them to follow the layout criteria given by you see figure as example 1 2 Paper reviewing management Paper Reviewing User Guide Release 0 98 Add the questions that the layout reviewers must answer 7 Is the background color white Edit Remove Add question Options for content and layout reviewing mode e You can set up all the options in the previous two sections 2 1 2 1 1 2 1 2 1 2 e You can set due dates for the reviewing team to give their judgments They will not be able to judge the papers after the deadline Default deadlines for the judgements Referee Deadline 31 03 2011 15 55 edit Layout Reviewer Deadline 2410342011 15 55 edit Content Reviewer Deadline 29 03 2011 15 55 edit When saving the default due dates one can choose to apply them to the current assigned contributions or only to the new ones that will be added in the future Changing deadline Do you want to apply this deadline to all the papers and replace their previous deadlines Save deadline only save and apply Cancel e The system sends automatic e mails in order to notify the reviewing team or the authors of the papers in several situations You can enable or disable the e mails by clicking on the check boxes 4 Chapter 1 Paper reviewing module manager s guide Paper Reviewing User Guide Release 0 98 Automatic e mails can be sent To the Paper Review Managers when are added to
11. uld help you to choose better the user when you assign contributions ld Name Responsibilities Competences 39747 CASTILLA HERNANDEZ Alexis Manager of Paper Reviewing Module Add No items 44 GONZALEZ LOPEZ Jose Benito Layout Reviewer Add No items 6 GUINEA Pig Content Reviewer Add No items 37364 SYROKA Leszek Marek Referee linux expert 3 1 2 4 Assign papers to the reviewers You can assign papers by clicking on the link Assign papers see the figure below 1 2 Paper reviewing management 9 Paper Reviewing User Guide Release 0 98 Cal for Abstracts View my abstracts Submit a new abstract Timetable Contribution List Author index My conference The paper reviewing module gives you the opportunity to assign more than one paper to the same reviewers by selecting them using the check boxes Depending on the chosen reviewing mode you need to assign different teams of reviewers see section 2 1 2 1 Setup Team Competences Assign papers Show Filters Displaying 2 papers Referee Assign Assignper v Remove Layout Reviewer Assign Assignper y Remove Content Reviewers Assign Assignper y Remove RemoveAll Select All None Id Title Type Track Session Status Reviewing team Deadline Referee No referee ar Not judged yet a 5 B O contribution 1 Materials not submitted yet Layout reviewer No layout reviewer Content reviewers
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