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GroupWise 7 WebAccess Client User Guide

1. File Edit View Go Bookmarks Tools Help Task A Send fal Save MX Cancel al Address Book One Spell Check foe Item Type v Task Attachments Send Options Signature From Mike eG ia BG Start Date une 17 2005 Priority Due Date une 17 2005 Subject 2 Click Address Book to add recipients in the To CC and BC boxes or Type a recipient s address in the To CC or BC box The address can be a GroupWise user ID GroupWise full name or external e mail address Separate each address with a comma To create a personal task that displays only in your Calendar add only your name or switch to posted task 3 For the start date specify the month day and year you want the task to first appear on the recipient s Calendar 4 Type a priority You can type a letter such as A a number such as 1 or a letter number combination with the letter first such as A1 5 For the due date specify the month day and year when you want the task to be completed 6 Type a subject and message You can include Web site locations or addresses URLs in both the Subject and Message boxes 7 Optional Click Spell Check to spell check the message For this feature to work your browser must be enabled for Java 8 Optional Click Attach to attach files to the message For this feature to work your browser must support attachments 9 Optional Click Send Options to select a sec
2. or To search for a specific entry click the icon to show another set of search condition boxes and the Y icon to hide all search conditions boxes These boxes let you define the Address Book fields and information you want to search GroupWise WebAccess supports the asterisk and question mark wildcards When searching a field you can use to represent multiple characters and to represent one character If you define a Last Name contains s n condition the search returns all entries whose last names contain S and N separated by one character Sanders Johannson Larsen and so forth GroupWise WebAccess Advanced Features 35 Novell WebAccess Compose Message Mozilla Firefox File Edit View Go Bookmarks Tools Help Q Address Book a Add Entry al Address Book Options Address Books Groupwise Address Book Last Name begins with Search Cancel bh Done A 5 Click Search Address Book or Search to display a list of entries that match your search conditions If you decide to send an item to a user you found you can select a user click To CC or BC to add the name to the recipient list then click Mail to open a new item NOTE Double clicking a user will add it to the To list Addressing an Item 36 1 Open a new item 2 Click Address Book to open the Address Book By default the Address Book opens to the GroupWise address books 3 Inthe Address Books list select
3. on page 55 Specifying Send Options on page 55 GroupWise 7 WebAccess Client User Guide Setting the Default Number of Messages to Display on page 58 Changing Your Time Zone on page 58 Automatically Adding A Signature to Items You Send on page 59 Using Rules on page 59 Changing Your GroupWise Password If your system administrator has turned on LDAP authentication your LDAP password is used instead of your GroupWise password to access GroupWise WebAccess If LDAP authentication is turned on the following procedure changes your LDAP password 1 In the GroupWise WebAccess main window click Options 2 Click Password i Novell WebAccess Options Mozilla Firefox File Edit View Go Bookmarks Tools Help Options General Password Proxy Access Rules ES e Options Signature Time Zone Change your password Your administrator has turned on LDAP authentication Use your directory network services password to access your Online Mailbox Changing your password here will change your directory network services password Type your old password FO Type your new password SY Confirm ho Save Close Done Y 3 Type your old password 4 Type your new password then retype the new password to confirm it Remember that your password 1s case sensitive 5 Click OK When you change your password in GroupWise WebAccess you change it for your GroupWise Mailbox That me
4. t give the users this right all items marked Private in your Mailbox are hidden from the users 5 Click Save to save the changes to the lt All User Access gt entry 6 Click Close to close the Proxy Access list Using GroupWise Libraries GroupWise libraries store documents created by GroupWise users GroupWise WebAccess lets you search GroupWise libraries for documents that you have created or that other users have created and shared with you After you have found the document you want you can view it as an HTML document or save it to your local drive and then view or edit it in its native application If you have the appropriate plug in for your browser you might also be able to open the document and edit it in your browser For example the MSWord plug in allows you to edit a doc file in the browser You cannot use GroupWise WebAccess to save documents to a library This includes any new documents you create or any existing library documents you save to your local drive to view or edit To save a document to a library use the Windows version of GroupWise GroupWise WebAccess Advanced Features 53 To search for a document 1 From the GroupWise WebAccess main window click the Documents tab May 19 2005 Thursday Help Options Logout Mountain Daylight Time Novell GroupWise WebAccess ar Documents Wass Sl address Book Proxy Enter words to search Mike Palu 1 document displayed Search Ja
5. ES Calendar DO e jophie Jone Status of Report 4 26 Y Checklist E Oo Sophie Jones Projects 4 26 Work In Progress a dida Eal 7 Cabinet Dn e Sophie Jone Lunch 4 26 3 Trash DO O Sophie Jones One on One 4 26 DO ps Admin GwCheck GWCheck Report 10 1 DO Alfons Skoczylas Re What s a good time 5 14 O Alfons Skoczylas What s a good time 5 14 DO B Mike Palu January Spreadsheet Open Save 4s Properties 1 27 O Sophie Jones News from Payroll 1 22 D Sophie Jones Lunch Meeting 1 17 Done The main window has different components to help you accomplish your daily tasks The following sections describe the various components you can use from the main window Understanding the Folder List on page 10 Understanding the Item List on page 11 Understanding the Folder List The Folder List displays the folders used to organize the items you send and receive You can add additional folders to further help you organize your items The Mailbox folder is the default folder that is opened when you first log in The following folders are displayed in the Folder List You can open a folder by clicking the icon Icon Description Lists items you receive The Mailbox is a system folder E2 Mailbox ine Lists received items you have not yet opened Unopened Items y Lists items you send from the Mailbox and Calendar The Sent Items a Sent Items folder is a system folder After you move a sent item from t
6. GroupWise WebAccess alone or perform actions that do not generate a call WebAccess logs you out Doing so not only provides security for your e mail but also ensures that the Web server and GroupWise WebAccess run efficiently The time out period is determined by your GroupWise system administrator If you try to perform an action after you have been logged out you are prompted to log in again Understanding GroupWise WebAccess 13 14 GroupWise 7 WebAccess Client User Guide GroupWise WebAccess Basics This section of the Group Wise WebAccess User Guide provides basic information to get you started using GroupWise WebAccess This section contains the following topics Composing Items on page 15 Managing Items You Receive on page 22 Managing Items You Send on page 29 Composing Items GroupWise WebAccess has five different item types mail message phone message appointment note and task You address all item types in the same way using the Address Book to add recipients addresses to the To CC and BC boxes You can also attach files to each item type and include Web site locations URLs in the Subject and Message box of each item type These five item types fit into three categories unscheduled scheduled and posted items Unscheduled Items Unscheduled items include mail messages and phone messages Both types of messages let you send a messages that are not scheduled for a particular time o
7. GroupWise names or Group Wise user IDs of the people with whom you want to share the folder then click Add to add them to the Shared list or Click Address Book to use the Address Book to add names to the Shared list After you add a shared folder recipient the Status column displays Pending until the recipient accepts or declines the shared folder Manage Folders Mozilla Firefox File Edit View Go Bookmarks Tools Help Manage Folders Add Folder Delete Folder Share folder To share this folder add users to the list below Name Add User Address Book l x user company domain cam Save 4 If desired change the recipient s shared folder rights Read Lets the user read items in the folder Add Lets the user add items to the folder Edit Lets the user edit items in the folder Delete Lets the user delete items from the folder 5 Click Save if you changed any shared folder rights or Click Close Accepting a Shared Folder 4 Click the Mailbox icon in the Folder List 2 Click the shared folder notification to open it 3 Click Accept Folder to open the Accept Shared Folder dialog box 4 If you want to change the name of the folder in your Folder List only type a new name in the Folder Name box 5 In the Folder List select the location where you want the folder to be placed 6 Click OK to add the folder 48 GroupWise 7 WebAccess Client User Guide Posting an Item to a Shared Folde
8. Later Marking an item as Read does not change the status of the item in Properties For example if you have opened an item then marked the item unread the sender of the item sees the item status as opened in Properties GroupWise 7 WebAccess Client User Guide Marking an Item Read 1 Click the Mailbox icon in the Folder List 2 Locate the item in the Item List 3 Select the item then click Mark Read at the top of the Item List or Right click on the 1tem and choose Mark Read or Click the item to open it then click Mark Read Marking an item Read Later changes the status of the item in Properties For example if you have not opened an item but you marked the item unread the sender of the item sees the item status as opened in Properties Forwarding a Mail or Phone Message 4 Click the Mailbox in the Folder List 2 Click the mail or phone message to open it 3 Click Forward or Right click the item gt click Forward The original message is included as an attachment to the new message 4 Click Address Book to add recipients in the To CC and BC boxes or Type a recipient s address in the To CC or BC box The address can be a GroupWise user ID GroupWise full name or external e mail address Separate each address with a comma 5 Type a message You can include Web site locations or addresses URLs in the Message box 6 Optional Click Spell Check to spell check the message For this feature to work your browser
9. Message X Close f Reply y E Forward F Move Te ReadLater Oy 40 Y 63 Mail Properties Advanced Properties Recipients Action Date amp Time Comment Y corporate com Development Delivered 6 14 05 5 13 PM Mike F Opened 6 14 05 5 13 PM 4 For more detailed status information click Advanced Properties GroupWise WebAccess Basics 29 Novell WebAccess Mozilla Firefox File Edit View Go Bookmarks Tools Help Mail Message 3 Close E Reply w a Forward F Move Read Later SS e ul oa Mail Properties Basic Properties Mail Properties Auto Delete No From Mike P Subject test Creation Date 5 21 2005 1 39 AM GroupWise User Information 428DEDOE B15 72 45401 Files Size Date Message 488 5 21 2005 1 39 4M Send Options Auto Delete No Concealed Subject No Expiration Date None Notify Recipients Yes Priority Standard Reply Requested No Return Notification None Security Normal Status Tracking Delivered and Opened To Be Delivered Immediate Deleting or Retracting an Item You Send 1 Click the Sent Items icon in the Folder List 2 Click the item in the Item List to open it or Right click the item gt click Delete 3 To delete the item from your Mailbox only click Delete from This Mailbox or To retract the item from your Mailbox and from all recipients Mailboxes click Delete from All Mailboxes A mail message or phone message is retracted only if the recipient has
10. an item in the Mailbox such as accepting declining delegating or moving the item In addition you can also decline delegate or move items you have accepted that no longer appear in your Mailbox While you have the Calendar open you can also schedule appointments assign tasks post items and write notes to other users GroupWise 7 WebAccess Client User Guide This section contains the following topics Using the HTML Version of the Calendar on page 41 Using the HTML Version of the Calendar You open the Calendar from the toolbar in the GroupWise WebAccess main window When you open the Calendar the HTML version is displayed This section contains the following topics Using the Day View Calendar on page 41 Using the Week View Calendar on page 42 Using the Month View Calendar on page 42 Using the Day View Calendar 4 Click the Calendar tab in the main window 2 Click Day in the top right corner of the Calendar view Novell WebAccess Mike P Mozilla Firefox Jof x File Edit View Go Bookmarks Tools Help Q Ga E OIG htt co ic Getting Started ow CNN com Hotmail 50 Jun 17 2005 Frid i Novell GroupWise WebAccess Pre ceeded Help Options Logout Mailbox Calendar Documents A New v Se Address Book amp Proxy June 17 2005 Go 4 Today Fa Oay 7 week 57 Month S Update go Delete Move Y Accept To Decline B Complete Read Later A Mark
11. chemical biological weaponry end uses Please refer to www novell com info exports for more information on exporting Novell software Novell assumes no responsibility for your failure to obtain any necessary export approvals Copyright 2005 Novell Inc All rights reserved No part of this publication may be reproduced photocopied stored on a retrieval system or transmitted without the express written consent of the publisher Novell Inc has intellectual property rights relating to technology embodied in the product that is described in this document In particular and without limitation these intellectual property rights may include one or more of the U S patents listed at http www novell com company legal patents and one or more additional patents or pending patent applications in the U S and in other countries Novell Inc 404 Wyman Street Suite 500 Waltham MA 02451 U S A www novell com GroupWise 7 WebAccess Client User Guide Aug 15 2005 Online Documentation To access the online documentation for this and other Novell products and to get updates see www novell com documentation Novell Trademarks Group Wise is a registered trademark of Novell Inc in the United States and other countries Novell is a registered trademark of Novell Inc in the United States and other countries Third Party Materials All third party trademarks are the property of their respective owners Contents About This Guide 7
12. file format In addition you might be able to edit the file if you have the appropriate plug in for example the MSWord plug in allows you to edit a doc file in the browser If you try to open a file with a format that is not supported in your browser or that does not have an association in your browser you are prompted to save the file to disk Saving Attachments You can save attachments in their native format Attached Documents Users of the Windows version of GroupWise can attach library documents to a message The attachment includes both a document snapshot and a document reference The document snapshot is the actual document attached to the message the document reference is a link to the document in the library When you receive the message you have the option of using the document reference to view open or save the actual library document or using the document snapshot to view open or save the document attached to the message Using the WebAccess Calendar 40 The Calendar lets you view appointments tasks or notes you receive from others or created for yourself You can view one day one week or one month at a time You open the Calendar from the toolbar the tab bar or from the Calendar folder in the Group Wise WebAccess main window The Calendar displays any appointments tasks and notes you received whether you have accepted them or not You can perform the same actions on an item in the Calendar that you can on
13. has no proxy rights to your Mailbox 4 Select the rights you want to give the lt All User Access gt entry Mail Phone Select Read to enable all users to read mail and phone messages Select Write to enable all users to create and send mail and phone messages Appointments Select Read to enable all users to read appointments Select Write to enable all users to create and send appointments Reminder Notes Select Read to enable all users to read notes Select Write to enable all users to create and send notes Tasks Select Read to enable all users to read tasks Select Write to enable all users to create and send tasks Subscribe to My Alarms This applies only if proxies are using the GroupWise client for Windows Receiving alarms is not supported in GroupWise WebAccess This enables all users to receive any appointment alarms you set Subscribe to My Notifications This applies only if proxies are using the GroupWise client for Windows Receiving notifications is not supported in GroupWise WebAccess This option enables all users to receive notifications given through GroupWise Notify Modify Options Rules Folders Select this option to enable all users to change the options in your Mailbox and to add delete or modify folders Users can edit any of your Options settings except for the Proxy Access settings Read Items Marked Private Select this option to enable all users to see any items that are marked Private If you don
14. must be enabled for Java 7 Optional Click Attach to attach files to the message For this feature to work your browser must support attachments 8 Click Send Accepting an Appointment Note or Task 4 Click the Mailbox in the Folder List or Click the Calendar icon in the Folder List or on the Calendar Tab Bar then go to the date of the appointment task or note 2 Click the appointment task or note to open it then click Accept or Right click the item gt click Accept You are not prompted for comments GroupWise WebAccess Basics 25 Novell WebAccess Mozilla Firefox File Edit View Go Bookmarks Tools Help Appointment Unaccepted SE Close eo Reply a Forward Move 3 Read Later Or FJ Accept Oo Decline na Delegate amp Appointment Properties From Sophie Jones Tuesday April 26 2005 11 58 PM 0 Mike Sophie Jones e Tuesday April 26 2005 me 12 18 PM 1 18 PM tion My Desk One on One Mike Please come to our One on One at my office The appointment task or note is removed from the Item List in your Mailbox and appears in your Calendar only The sender can tell you accepted the item by checking its status information Declining an Appointment Note or Task 4 Click the Mailbox icon in the Folder List or If you have already accepted the appointment task or note click the Calendar icon in the Folder List or on the Calendar tab bar to open the Calendar then go to the date of
15. refresh the list manually open the folder again or click Update at the top of the list The following icons can be displayed in the Item List Understanding GroupWise WebAccess 11 Icon mu Ale QoQ Ga oh 92 52 Gb E ol Message Type Status and Priority Unopened mail message high normal low priority Opened mail message high normal low priority Unopened appointment high normal low priority Opened appointment high normal low priority Unopened task high normal low priority Opened task high normal low priority Unopened note high normal low priority Opened note high normal low priority Unopened phone message high normal low priority Opened phone message high normal low priority Reply requested high normal low priority Unopened document reference Opened document reference One or more attachments included with the item Shared folder notification Shared address book notification Sent item Unopened posted item shared folder Opened posted item shared folder 12 GroupWise 7 WebAccess Client User Guide Understanding Timing Out from GroupWise WebAccess Specific actions such as opening or sending an item generate a call to the Web server Other actions such as scrolling through items in the Item List composing a message without sending it or reading Help topics do not generate a call to the Web server If for a period of time you leave
16. still delete the item without replying Return Notification Return notification lets you know information such as when the recipient opens or deletes an item declines an appointment or completes a task If you select to receive Notify this will apply only when you are using the GroupWise client for Windows Receiving notifications through Notify is not supported in GroupWise WebAccess Changing the Security Setting Classification of All Items You Send 56 1 In the GroupWise WebAccess main window click the Options icon 2 Click Send Options GroupWise 7 WebAccess Client User Guide http i Novell WebAccess Options Mozilla Firefox ojx File Edit View Go Bookmarks Tools Help a Options General Password Proxy Access Rules Send Options Signature Time Zone Change your Send Options Classification Normal Priority C High Standard C Low Reply Requested None C When Convenient O within o Days Return Notification Mail When opened when deleted None None Appointment When opened when declined When accepted None al None None Task When opened When declined When accepted When completed None J None l None None Note When opened when declined When accepted None None J None Save Close Done Ui 3 Select a security setting from the Classification drop down list 4 Click Save then click Close Changing the Priority of All Item
17. the first folder in the Cabinet For example to add a folder at the same level as the Mailbox folder select the Down button next to the Mailbox folder To add a folder to the Mailbox folder select the Right button next to the Mailbox folder 4 Click OK Deleting a Folder You cannot delete system folders which include your user folder the Mailbox the Cabinet and the Trash 1 In the Folder List click Manage Folders or right click a folder gt choose Delete Folder 2 Click the folder you want to delete then click Delete to confirm that you want to delete the folder and all its contents For more information see Understanding the Folder List on page 10 Moving an Item to Another Folder You can drag and drop items from folder to folder You can select more than one item at a time 1 To move an item you received click the Mailbox icon in the Folder List or Tab Bar Or Ad GroupWise 7 WebAccess Client User Guide To move an appointment task or note you have already accepted then click the Calendar icon in the Folder List or Tab Bar or To move an item you sent click the Sent Items icon in the Folder List 2 Locate the item in the Item List 3 Select the item then click Move at the top of the Item List or Click the item to open it then click Move or Right click an item gt click Move 4 Click the folder where you want to move the item If you are moving the item to a folder in the Cabinet you might n
18. the subject of the item or right click it gt click Open The available buttons vary depending on the item type you have open Appointments tasks and notes can be accepted declined or delegated right click an item gt click Accept Decline or Delegate You can also click Accept Decline or Delegate on the toolbar Searching for an Item 22 To perform a search for a specific item you can either use the Find tool on the main window or you can use the Search tool Using Find 1 Type the word you want to search for in the Find field 2 Click Find The results are displayed in the message list Using the Search Tool 1 From the GroupWise WebAccess main window click the Vicon 2 To search for specific text click Full Text or Subject then type the words you are looking for in the text box 3 To search for a name click From or To CC then type the name in the text box 4 Select each item type you are looking for GroupWise 7 WebAccess Client User Guide 5 6 7 If you select Document Find searches your Mailbox for document references If you want to search GroupWise libraries for documents see Using GroupWise Libraries on page 53 Select each item source you are looking for In the Search In list click the folders you want to search in If you are searching in a folder in the Cabinet you might need to click the plus sign next to the Cabinet to display the Cabinet folders If you select Mailbox
19. users resources or organizations not defined in the system address book 34 GroupWise 7 WebAccess Client User Guide Shared Address Books In the Windows version of the GroupWise client users can share address books with other users In GroupWise WebAccess you cannot share an address book with other users but you can receive shared address books When you accept a shared address book it appears in your Address Book list along with your system address book personal address book and Frequent Contacts address book This section contains the following topics Searching for an Entry in the Address Book on page 35 Addressing an Item on page 36 Managing a Personal Address Book on page 37 Accepting a Shared Address Book on page 38 Creating a Personal Group on page 39 Searching for an Entry in the Address Book 1 In the GroupWise WebAccess main window click Address Book to open the Address Book By default the Address Book opens to the GroupWise address books 2 In the Address Books list select the address book you want to search For GroupWise you can choose from the GroupWise address book the Frequent Contacts address book or a personal address book Select the number of entries you want displayed at one time The default displays 15 entries at one time To list the first entries 15 by default in the selected address book leave the search conditions boxes empty
20. your Sent Items folder is included in the search If you do not select a folder all listed folders are included in the search Click Find Replying to an Item You Receive You can reply to an item you receive You can reply to the item s author or to everybody who originally received the item 1 5 Click the Mailbox icon in the Folder List or Toolbar or Click the Calendar icon in the Folder List then go to the date of the appointment task or note Click the message appointment task or note to open it or Right click the item gt click Reply Click Reply to Sender or Reply All to open a Reply form Reply to Sender sends a reply to the sender only Reply All sends a reply to the sender and all recipients of the original item Choose whether to include the original message in your reply Type your message You can include Web site locations or addresses URLs in the Message box Click Send Deleting an Item You Receive You can delete an Item you receive and place it in the Trash 1 Click the Mailbox icon in the Folder List or To delete an item you have moved to a folder click the folder in the Folder List or To delete an appointment task or note you already accepted click the Calendar icon in the Folder List or Tab Bar Locate the item in the Item List Select the item then click Delete at the top of the Item List or Click the item to open it then click Delete GroupWise WebAccess Basic
21. 3 14 15 16 17 18 E 19 20 21 22 23 24 25 Tuesday 26 27 28 29 30 15 Wednesday 16 Thursday C Task Test 18 Saturday The Week View calendar displays the current week s calendar To change the view to display another week s calendar click any date from the desired week in the monthly calendar To move forward or backward one month click the arrow buttons next to the month header in the monthly calendar To view the current date s Day View calendar click Today Using the Month View Calendar 4 Click the Calendar tab in the main window 2 Click Month in the top right corner of the Calendar view 42 GroupWise 7 WebAccess Client User Guide Novell WebAccess 1 Mozilla Firefox Iof ES File Edit View Go Bookmarks Tools Help Q EA A E gt _ Getting Started os CNN com Hotmail A er Jun 17 2005 Friday i Novell GroupWise WebAccess eae Help Options Logout Mailbox Calendar Documents A New v G Address Book A Proxy IS Update June a 17 H 2005 E feo 4 E Today Goa 7 week BT Month June 2005 gt Sunday Monday Tuesday Wednesday Thursday Saturday 12 13 14 1 16 als 18 J Task Test The Month View calendar displays the current month s calendar To change the view to display another month s calendar click the month in the yearly calendar To move forward or backward one month click the arrow buttons ne
22. 4 Understanding GroupWise WebAccess 9 Starting GroupWise WebAccess 2 1 6 1 oa a a e a e 9 Understanding the GroupWise WebAccess Main Window 2 a a a a a a a 9 Understanding the Folder List ooa aa a 10 Understanding the tenmi List coisti a 0 e a RO a we ad ae ae i 11 Understanding Timing Out from GroupWise WebAccess e a a a a a 13 2 GroupWise WebAccess Basics 15 COMPOSING HEMS a i oe 2 od a ede bed ee SoG eae wee ras a ee Soe a 15 Sending a Mail Message 2 2 16 sending Phone Message sce sore are are a BS Meee ees wee Pees ESE Gere Sete ee ES 17 Scheduling an Appointment a a 2 2 a a a a a a 18 ASSIGNING a TASK 4 3 ados ur bode awe daa a dk ar ia ie S46 e 19 ATIN ANO eo is aa aaa A a a SO A as Ae te hl ee a RS Ae ee we 21 Sending or Receiving an Internet Location 2 2 2 21 Managing Items You Receive 1 a a 22 Opening an Item in Your Mailbox 2 1 22 Searching OF an ie 24 aa wae RRR RARER NAAA AAA 22 Replying to an Item You Receive nome ere ee Be So a a A Se SS A 23 Deleting an Item You Receive a 23 UNGGlGING ane i daa aa a a Gh Bae aria oe ba dod 24 Marking an Item Unread Read Later 1 2 a a a a 24 MAKING ANIME AG caviar chee ak i doe eh eee ee a Be a Pew eee eee oe E E 25 Forwarding a Mail or Phone Message 1 a 25 Accepting an Appointment Note or Task oaoa a 25 Declining an Appointment Note or Task aooaa aa a a a a 26 Delegati
23. GroupWise WebAccess on page 9 Understanding the GroupWise WebAccess Main Window on page 9 Understanding Timing Out from GroupWise WebAccess on page 13 Starting GroupWise WebAccess You start GroupWise WebAccess as you would any other home page on the Internet Use your Web browser to go to the URL your administrator gives you such as http server gw webacc or an IP address such as 155 155 11 22 Novell GroupWise From the WebAccess login page enter your username and password just as you would for the Windows client After you type in your username and password click Login Understanding the GroupWise WebAccess Main Window When you open GroupWise WebAccess you see the main window shown below The main window is the starting point for many of the tasks you can accomplish with GroupWise WebAccess Understanding GroupWise WebAccess 9 Novell WebAccess Mozilla Firefox File Edit View Go Bookmarks Tools Help a 8 E VIN http Oc fic Getting Started Jun 17 2005 Frid Novell GroupWise WebAccess Mota Davitt Ties Mailbox Calendar Documents A New v G Address Book a Proxy Manage Folders a A Mike Palu a Update e Delete Move E Accept E Decline K l Complete 3 Read Later Mark Read Notes C T z 3 5 20 Mike Paks One on One Mailbox on ea P Unopened Items O e Sophie Jone Status Report 4 26 Sent Items O amp Sophie Jone Lunch 4 26
24. Novell GroupWise www novell com 7 WEBACCESS CLIENT USER GUIDE August 15 2005 Novell Legal Notices Novell Inc makes no representations or warranties with respect to the contents or use of this documentation and specifically disclaims any express or implied warranties of merchantability or fitness for any particular purpose Further Novell Inc reserves the right to revise this publication and to make changes to its content at any time without obligation to notify any person or entity of such revisions or changes Further Novell Inc makes no representations or warranties with respect to any software and specifically disclaims any express or implied warranties of merchantability or fitness for any particular purpose Further Novell Inc reserves the right to make changes to any and all parts of Novell software at any time without any obligation to notify any person or entity of such changes Any products or technical information provided under this Agreement may be subject to U S export controls and the trade laws of other countries You agree to comply with all export control regulations and to obtain any required licenses or classification to export re export or import deliverables You agree not to export or re export to entities on the current U S export exclusion lists or to any embargoed or terrorist countries as specified in the U S export laws You agree to not use deliverables for prohibited nuclear missile or
25. Read Friday June 17 2005 gt Name cl me oem Subject Time From 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Subject Due Date 26 27 28 29 30 O Task Test 4 8 05 Mike F The Day View calendar displays the current date To change dates within the current month click the desired date in the monthly calendar To move forward or backward one month click the arrow buttons next to the month header in the monthly calendar To return to the current day s calendar click Today You can also use the Month Day and Year drop down lists to display a calendar for a different date GroupWise WebAccess Advanced Features 41 Using the Week View Calendar 1 Click the Calendar tab in the main window 2 Click Week in the top right corner of the Calendar view Novell WebAccess Mozilla Firefox lel ES File Edit View Go Bookmarks Tools Help Ga a ES Ib ntp O co C Getting Started ow CNN com Hotmail TA Jun 17 2005 Friday i Novell GroupWise WebAccess Polen Daylight Tine A e sa Mailbox Calendar Documents A New v amp Address Book a Proxy une gt 17 2005 Go ES Update Delete Move Ey Accept oO Decline BZ Complete 2 Read Later Pa Mark Read 4 gt Today Fa Oay F week 57 Month June 12 2005 June 18 2005 gt June 2005 gt Appointments Notes Tasks S M T W T F S 12 12 3 4 Sunday 5 67 8 9 1011 gt re 12 1
26. an share address books with other users In GroupWise WebAccess you cannot share an address book with other users but you can receive shared address books When you accept a shared address book it appears in your Address Book list along with your system address book personal address book and Frequent Contacts address book 4 Click the Mailbox icon in the Folder List 2 Click the shared address book notification to open it or right click it gt click Open 3 Click Accept Address Book to add the address book to the Address Book list You can now use the shared address book to address items or look up user information just as you would in other address books 38 GroupWise 7 WebAccess Client User Guide Creating a Personal Group 1 In the GroupWise WebAccess main window click Address Book to open the Address Book By default the Address Book opens to the GroupWise address books 2 Inthe Address Books list select the address book that contains the entries you want to add to the group For GroupWise you can choose from the GroupWise address book the Frequent Contacts address book or a personal address book 3 Select the number of entries you want displayed at one time The default displays 15 entries at one time 4 To list the first entries 15 by default in the selected address book leave the search conditions boxes empty Or To search for a specific entry click the 1con to show another set of search condition boxes
27. and the Y icon to hide all search conditions boxes These boxes let you define the Address Book fields and information you want to search GroupWise WebAccess supports the asterisk and question mark wildcards When searching a field you can use to represent multiple characters and to represent one character For example if you define a First Name begins with jo condition the search returns all entries whose first names start with JO John Joel Jose and so forth If you define a Last Name contains s n condition the search returns all entries whose last names contain S and N separated by one character Sanders Johannson Larsen and so forth 5 Click Search to display a list of entries that match your search conditions 6 Select the entry you want to add to the group then click To CC or BC to indicate the recipient type You can also double click the user icon to add it to the To list If you are using the HTML Address Book you can add multiple recipients at one time by selecting the check boxes in front of the recipients entries 7 After you select the entries you want to add to the group click Save Group to display the Save Group dialog box http Novell WebAccess A Mi E3 File Edit View Go Bookmarks Tools Help Save Group Personal Address Books Frequent Contacts Group Mame New Description Save Cancel Done Ui 8 In the Personal Address Book list select the pe
28. ans that you always use the same password to log in to your GroupWise Mailbox whether you are using GroupWise WebAccess or another version of the Group Wise client Specifying Send Options You can specify send options for different types of items mail appointment task note phone message you send and you can specify global send options that affect every item you send Send options include the following GroupWise WebAccess Advanced Features 55 Classification A classification is a security setting that lets the recipient know 1f the item is confidential top secret and so forth This information appears at the top of the item A classification does not provide any encryption or additional security It is meant to alert the recipient to the relative sensitivity of the item Priority Recipients can see the priority of an item by looking at the color of the icon next to the item in the Item List High priority items are red normal priority items are white and low priority items are gray Reply Requested When you request a reply to an item the recipient of the item sees next to the item in the Item List If you select When Convenient Reply Requested When convenient appears at the top of the item If you select Within x Days Reply Requested By xx xx xx appears at the top of the item If the recipient attempts to delete an item without replying he or she is reminded that the item requested a reply The recipient can
29. create a checklist For more information see Using the Checklist Folder on page 45 GroupWise WebAccess Basics 31 32 GroupWise 7 WebAccess Client User Guide GroupWise WebAccess Advanced Features Group Wise WebAccess lets you use advanced features to help you read and send messages use the WebAccess calendar organize messages in folders print messages use Proxy to access other mailboxes and more The section contains the following topics Using Spell Checker on page 33 Using the Address Book on page 34 Working with Attachments on page 40 Using the WebAccess Calendar on page 40 Working with Folders on page 43 Undeleting Items in the Trash on page 49 Using Proxy to Manage Other Mailboxes on page 50 Using GroupWise Libraries on page 53 Modifying WebAccess Options on page 54 Printing from WebAccess on page 62 Using Spell Checker Spell Checker lets you check for misspelled words in the messages you create The WebAccess Spell Checker is a Java Applet That means that to use the Spell Checker your browser must be enabled for Java 1 Ina message you are creating click Spell Check GroupWise WebAccess Advanced Features 33 http 77 de File Edit View Go Bookmarks Tools Help O Subject Dinosaurs Message How do you spell Archeopterix Not found Archeopterix Replace with Archaeopteryx Replace Suggestions bis Arche
30. ct you are working on Shared Folders You can share personal folders with other users Recipients of the shared folder receive a notification explaining that you have shared the folder with them They can then accept the folder or decline the folder Find Results Folders In the Windows version of GroupWise you can save the results of an item or document search in a folder You cannot do this in Group Wise WebAccess However GroupWise WebAccess lets you view any Find Results folders you create in another version of GroupWise Understanding the Item List The Item List displays the contents of the folder that is currently open By default the most recent 20 items in the folder are displayed If the folder contains more than 20 messages a Display Next button appears at the bottom of the list You can use it to display the next 20 messages or you can choose to select more or less than 20 messages The icon next to each item indicates the item type status and priority You click an item to open it You can drag and drop items to move them When you open an item all actions you can perform on that item type are displayed at the top of the item view For easy access actions that you commonly perform on items are also displayed at the top of the Item List You can select multiple items by clicking the boxes to the left of the items Whenever you select items in the Item List and perform an action on them WebAccess updates the Item List To
31. der 1 Move items to the Checklist folder For information see Moving an Item to the Checklist Folder on page 46 2 To arrange the items in the order you want click an item then click the toolbar icons to move the item up down or to the top or bottom of the checklist 3 To assign a due date to an item open the item click Checklist click Activate Checklist Due Date select a due date click Save then click Close The due date displays in the Due Date column in the Item List Moving an Item to the Checklist Folder 1 To move an item you received click the Mailbox icon in the Folder List or Tab Bar or To move an appointment task or note you have already accepted click the Calendar icon in the Folder List 2 Locate the item in the Item List 3 Select the item then click Move at the top of the Item List or Click the item to open it then click Move or Drag the item and drop it on the Checklist folder or Right click the item gt click Move 4 Click the Checklist folder Assigning a Due Date to an Item in the Checklist Folder 46 1 Click the Checklist icon in the Folder List 2 Locate the item in the Item List 3 Click the item to open it or right click the item gt click Open then click Checklist 4 Click Activate Checklist Due Date select a due date click Save then click Close GroupWise 7 WebAccess Client User Guide Marking or Unmarking a Checklist Item Complete 1 Click the Checklist icon i
32. e GroupWise WebAccess Editing Rules You can edit any rules you create in GroupWise WebAccess If you create rules using another version of the GroupWise client you can edit those rules provided they do not contain more capabilities than GroupWise WebAccess allows you to set For example the Windows version of the GroupWise client lets you create rules to apply to items you are sending Because the Rules feature in GroupWise WebAccess does not include this capability you couldn t edit that rule Creating a Rule 60 1 From the GroupWise WebAccess main window click the Options icon 2 Click Rules http 22 Pile xj File Edit View Go Bookmarks Tools Help O Options Type vacation Create Activate Rule Name Active rules will be executed in the order listed No Spam Delete iM Out of the Office OOO Delete i Journal Items Delete Save Close Done 3 Select the type of rule you want to create Delete Moves an item to the Trash You can apply the rule to all new items or only new items that meet the criteria you establish Forward Forwards an item to the recipients you specify You can apply the rule to all new items or only new items that meet the criteria you establish GroupWise 7 WebAccess Client User Guide Move to Folder Moves an item to the folder you specify You can apply the rule to all new items or to only new items that meet the criteria you establish Reply Genera
33. eed to click the arrow next to the Cabinet to display the Cabinet folders Viewing Items in a Find Results Folder A Find Results folder is a folder that displays the results of a query When the folder is opened GroupWise examines the search criteria defined for the folder searches for everything specified then displays everything it finds in the Item List You can act on items in a Find Results folder the same way you act on items in any folder such as opening forwarding printing copying moving or deleting them but the original item remains stored in the folder where the search found it This means that if you move or delete an item from a Find Results folder the item is deleted from the Item List but not from the original location The next time you open the Find Results folder the search is performed again and the item is once again displayed Although you cannot create new Find Results folders using WebAccess you can use folders you created using the GroupWise Client for Windows However to ensure that you are viewing the most recent information in the folder and not a cached copy you should click Update before opening a Find Results folder Using the Checklist Folder Use the 4 Checklist folder to create a task list You can move any items mail messages phone messages notes tasks or appointments to this folder and arrange them in the order you want You can mark items Complete You can assign items a due date but the item
34. essage Mozilla Firefox File Edit View Go Bookmarks Tools Help Appointment A Send al Save MX Cancel al Address Book D Busy Search y Spell Check iS Item Type v Appointment Attachments Send Options Signature From Mike F EE ma f BC Location Start Date une 17 2005 Time 1 00 P m Duration 1 Hours Subject 2 Click Address Book to add recipients in the To CC and BC boxes If you want to create a personal appointment that displays only in your own Calendar send the message to yourself or create a posted appointment Or Type a recipient s address in the To CC or BC box The address can be a GroupWise user ID GroupWise full name or external e mail address Separate each address with a comma To schedule a resource such as a conference room that is available in the address book add the resource to the To box 18 GroupWise 7 WebAccess Client User Guide 3 7 8 9 10 Assigning a Task 1 Type a location for the meeting If you added a resource to the To box the location may be filled in automatically Specify the month day year and beginning time for the appointment then skip to Step 5 or Click Busy Search to find and insert an appointment time when all the recipients are available When you use Busy Search GroupWise lists times when the users whose schedules were checked are available for an appointment The time blocks listed might be longer
35. he Sent Items folder to another folder it no longer displays in the Sent Items folder In the previous version of GroupWise WebAccess the Sent Items folder was a query folder that listed sent items from all folders H Lists all appointments tasks and notes in your Calendar The Calendar Calendar is a system folder i Lists items you have moved to this folder Use the Checklist folder to Checklist create a task list The Checklist folder is a system folder In the previous version of GroupWise WebAccess a Task List folder listed all the task items in your Mailbox and Calendar The Task List folder was a query folder For more information see Using the Checklist Folder on page 45 10 GroupWise 7 WebAccess Client User Guide Icon Description E Lists folders you ve created The Cabinet is a system folder Cabinet Lists items that have been saved to be sent later The Work in Progress Work in Progress is a system folder faa Lists deleted items that have not yet been purged The Trash is a Trash system folder System Folders The folders listed in the table are system folders which are created by GroupWise and cannot be deleted For additional information about using folders see Working with Folders on page 43 Personal Folders You can add additional folders to further organize your items For example you could add a folder to your Cabinet to store all messages you receive regarding a specific proje
36. ick Send Options to select a security setting classification assign a priority high standard low request a reply or select to receive return notification 8 Click Send Sending or Receiving an Internet Location WebAccess allows you to send a Web site location or URL to another user WebAccess formats any URL in the Message box into a shortcut to the Web site The recipient who opens your message in WebAccess can click the shortcut to open a second browser window that displays the Web site GroupWise WebAccess Basics 21 Managing Items You Receive Reading and managing mail messages appointments tasks or notes in WebAccess is as simple as clicking your mouse to open the item This section contains the following topics Opening an Item in Your Mailbox on page 22 Searching for an Item on page 22 Replying to an Item You Receive on page 23 Deleting an Item You Receive on page 23 Undeleting an Item on page 24 Marking an Item Unread Read Later on page 24 Forwarding a Mail or Phone Message on page 25 Accepting an Appointment Note or Task on page 25 Declining an Appointment Note or Task on page 26 Delegating an Appointment Note or Task on page 27 Marking a Task Complete on page 27 Moving an Item to a Folder on page 28 Opening an Item in Your Mailbox In WebAccess all GroupWise items are opened the same way in the Item List click
37. ion for automatically emptying the Trash after a specified number of days If this option has been set either by you or by the GroupWise system administrator items in the Trash are automatically purged after the specified number of days To undelete items in your Trash folder 4 Click Trash in the Folder List 2 Select the item then click Undelete at the top of the Item List GroupWise WebAccess Advanced Features 49 Or Click the item to open it then click Undelete The item is moved from your Trash to the folder from which it was originally deleted Using Proxy to Manage Other Mailboxes 50 Proxy lets a GroupWise user access another GroupWise user s Mailbox to perform various actions such as reading sending accepting and declining items on behalf of the user This means that you can manage another user s Mailbox including the Calendar or you can allow another user to manage your Mailbox IMPORTANT You can proxy for a user in a different post office or domain as long as that person is in the same GroupWise system You cannot proxy for a user in a different GroupWise system Before you can use Proxy to manage another user s Mailbox that person must grant you proxy access to his or her Mailbox The same is true if you want someone to act as your proxy you must give that person proxy access to your Mailbox Proxy access enables the proxy to open the other person s Mailbox while logged in to his or her own Mailbox
38. it View Go Bookmarks Tools Help Q Options General Password Proxy Access Rules a E Time Zone Change your Time Zone GMT 07 D0 Mountain Time US amp Canada Save Close The time zone you save will apply only to the GroupWise WebAccess account Done 58 GroupWise 7 WebAccess Client User Guide 3 Select the time zone you want your GroupWise WebAccess messages and appointments based on 4 Click Save Automatically Adding A Signature to Items You Send You can create an electronic signature that contains your name title phone number and so forth You can then choose to automatically add the signature to items you send or to prompt you before adding it 1 In the GroupWise WebAccess main window click the Options icon 2 Click Signature 3 Click Activate Signature 4 Type your signature text in the box http 77 x File Edit View Go Bookmarks Tools Help O Options Signature Add your signature to outgoing messages M Activate signature Percifold Ramsbottom Sr Accountant Automatically add signature Prompt before adding signature Save Close z Done 5 Click Automatically Add Signature to have GroupWise WebAccess add the signature when you send the item 6 Click Save When you create a signature GroupWise WebAccess stores it in your GroupWise Mailbox at your post office Whether you log in to your Mailbox through GroupWise WebAccess or another version of the GroupWise c
39. lient you always have the same signature Using Rules You can use rules to define actions that you want to be performed on items you receive For example you can forward or reply to messages or move messages to folders Rules can help you organize your Mailbox automate your Mailbox while you are away or delete unwanted items Requirements for Creating a Rule When you create a rule you must do the following Select the type of action you want performed The available actions are forward reply to delete move to a folder and vacation Vacation is simply a predefined type of reply GroupWise WebAccess Advanced Features 59 Name the rule By naming the rules you can have more than one rule that uses the same action Define any optional conditions For example you might want to move all items you receive from your supervisor to a specific folder You can define a condition so that only messages with your supervisor s name on the From line are moved to the folder All other items will remain in your main Mailbox folder Fill in the information required to carry out the action For example you might need to specify the folder where you want to move the messages Save the rule Using Rules Created with Another GroupWise Client Rules are stored in your GroupWise Mailbox at your post office Because of this rules you define in other versions of the GroupWise client also appear in the Rules list and apply when you us
40. ments Read TT Write Reminder Notes 7 Read D Write Tasks FT Read FT Write Subscribe to my alarms DC Subscribe to my notifications D Modify options rules folders I Read items marked private Save Cancel Done 4 Click Address Book to open the GroupWise Address Book or If you know the GroupWise user ID of the person you want to assign as a proxy enter the user ID in the Name field then skip to step 6 Enter the search criteria needed to find the user whom you want to be a proxy then click Search In the list ofusers that is displayed as a result of the search select the user click Select at the top of the list of users then click OK to close the Address Book and display the user in the Name field Select the rights you want to give the proxy Mail Phone Select Read to enable the proxy to read mail and phone messages Select Write to enable the proxy to create and send mail and phone messages Appointments Select Read to enable the proxy to read appointments Select Write to enable the proxy to create and send appointments Reminder Notes Select Read to enable the proxy to read notes Select Write to enable the proxy to create and send notes Tasks Select Read to enable the proxy to read tasks Select Write to enable the proxy to create and send tasks Subscribe to My Alarms This applies only if the proxy is using the GroupWise client for Windows Receiving alarms is not suppor
41. n the Folder List 2 Locate the item in the Item List 3 Click the check box to the left of the item then click Complete at the top of the Item List or Right click the item and choose Complete Items that have been marked Complete have a check mark next to them To unmark an item click the 1tem to open it click Checklist deselect Complete click Save then click Close Working with Shared Folders Sharing a Folder You can share personal folders with other users Recipients of the shared folder receive a notification explaining that you have shared the folder with them They can then accept the folder or decline the folder This section contains the following topics File Edit View Go Bookmarks Tools Help Sharing a Folder on page 47 Accepting a Shared Folder on page 48 Posting an Item to a Shared Folder on page 49 Click Manage Folders then click the Share Folders tab Select the folder you want to share or modify permissions for Folders available for sharing are underlined Manage Folders Mozilla Firefox Manage Folders Add Folder Delete Folder Share folder E a Mike P Cancel Done Z Please click on a folder to share or modify permissions Note System Folders cannot be shared Cabinet amp Journal Notes Mailbox 45 Sent Items E Calendar Y Checklist E Trash GroupWise WebAccess Advanced Features 47 3 Inthe Name box type the
42. ng an Appointment Note or Task aoaaa a a a 27 Marking a Task Complete oa o a a a a a a a a 27 MOVING anr Item toa Folder 2 4 omic aaa a ba kee a ao A a a ance bad su 28 Managing Items You Send aoaaa 29 Checking the Status of an Item You Send aoao a a a 29 Deleting or Retracting an Item You Send aoaaa a a a a 30 MOVING an temto a Folder g sea i da we ake ed be ee AAA e r e 30 3 GroupWise WebAccess Advanced Features 33 Wsing Spel Checker acid ee ee ee ee ee eee EERE ee eH eee SE EEE e ees 33 WISING MING Address BOOK se Y arde ce Se Mea i A ee es O al de ed ae we de 34 Searching for an Entry in the Address Book 2 2 a a a a 35 Addressing ame pus ias p kis hE th he Ce ee My gt Ss ah we Hae Dv A Be A aa A he A 36 Managing a Personal Address Book 2 1 37 Accepting a Shared Address Book c lt 2 S 2 0 0 420 ane S64 oo Aa eS wb eee eee ee ee 38 Creating a Personal Groupes i Sia eK Eee we ee ER REE ee eee Ee ROSES Boke 39 Working with Attachments mm my a e o a ed we ee ca a ee ee a a aw we ed 40 Using the WebAccess Calendar 40 Contents 5 6 Using the HTML Version of the Calendar 2 aa a a a 41 VVOFKING WII EOIUGIS sop a a A A AAA AAA AAA A Baw A SS a 43 CrealimnG A Folder lin ua Goss A cia E Y ee wi en ON odo o ii T ee oi 44 Deleting Folder a smaa ao as amp E e A A A Ra a ES SG a e ARE A a 44 Moving an Item to Another Folder a 44 Viewing Items in a Find Re
43. not yet opened it An appointment note or task is retracted even if the recipient has already opened and accepted it Moving an Item to a Folder 1 To move an item you sent click the Sent Items icon in the Folder List or To move an appointment task or note you already accepted click the Calendar icon in the Folder List or click the Calendar Tab Bar 2 Locate the item in the Item List 3 Select the item then click Move at the top of the Item List or Right click the item gt click Move Or 30 GroupWise 7 WebAccess Client User Guide Click the item to open it then click Move Or Drag the items to the new folder Novell WebAccess Mike Mozilla Firefox Pile ES DEIA A atti arted ow CI z Novell GroupWise WebAccess r E wales Help Options Logout Mountain Daylight Time Mailbox Calendar Documents A New v e Address Book a Proxy Manage Folders E y Mike P amp Journal Notes Mailbox Select the folder where the message should be moved to DD Unopened Items amp Sent Items a mer F Calendar 8 i Journal Y Checklist 5 B Work In Progress PES Ey Cabinet ii Mailbox Trash Checklist Work In Progress cabinet E Trash 4 Click the folder where you want to move the item If you are moving the item to a folder in the Cabinet you might need to click the arrow next to the Cabinet to display the Cabinet folders You can also move items to the Checklist folder to
44. nuary Spreadsheet Mike F 10260 Open Save As Properties Fields to search Anywhere C Subject C Author Libraries to search M Development Library Done 2 Type the words you want to search for A default search action occurs when you click on the documents tab 3 Select whether you want to search the Subject field the Author field or all fields anywhere in the document 4 Select the libraries to search 5 Click Search to display documents that meet the search criteria 6 Click the document to view it as an HTML document or Click Open to open the document in your browser in its native format You can do this if your browser supports the file format and if your browser 1s set up with the correct association for the file format If you have the appropriate plug in you might be able to edit the document in your browser For example the MSWord plug in allows you to edit a doc file in the browser or Click Save As to save the document to in its native format to a local drive or Click Properties to display information about the document You can also search for items in your Mailbox For more information see Searching for an Item on page 22 Modifying WebAccess Options 54 You can use GroupWise WebAccess to modify options to change your password change your send options change your time zone create rules and more This section contains the following topics Changing Your GroupWise Password
45. o the item Managing a Personal Address Book You can have multiple personal address books By default GroupWise WebAccess provides one predefined personal address book with your name as the title You can use your personal address book to add e mail addresses and information for users resources or organizations not defined in the system address book These addresses can be for people inside or outside of your organization This section contains the following topics Creating a Personal Address Book on page 37 Adding Entries to a Personal Address Book on page 37 Creating a Personal Address Book 1 In the GroupWise WebAccess main window click Address Book to open the Address Book 2 Click Address Book Options http Novell WebAccess Address Book Mozilla Firefox Miel E3 File Edit View Go Bookmarks Tools Help Q Address Book Options Create Address Book Create Personal Address Books Actions Freguent Contacts Save As Mike P Delete Save As Close Done 3 Click Create to display the Create Address Book form 4 Inthe Address Book Name box type the name you want to use for the personal address book 5 If desired type a description in the Description box The description is for your use only It appears only when viewing the address books in the Address Books Options form 6 Click OK to add the new address book to the Personal Address Book list 7 Click Close to return to the Address Bo
46. ok Adding Entries to a Personal Address Book 1 From the GroupWise WebAccess main window click Address Book to open the Address Book 2 In the Address Book click Add Entry to display the Add Address Book Entry form GroupWise WebAccess Advanced Features 37 Novell WebAccess Address Book Mozilla Firefox File Edit View Go Bookmarks Tools Help Add Address Book Entry Person Resource Organization Personal Address Books Frequent Contacts First Name Last Name Display Name E Mail Address Office Phone Title Cell Phone Home Phone Fax 7 Pager Organization Department Address City State p Zip Code Country Mail Stop Screen Name Greeting Comments Data is required in at least one of these fields OK Cancel Done Ui 3 If you want to add a resource or organization rather than a person click Resource or Organization 4 Select the personal address book where you want to add the entry 5 Fill in at least one of the asterisked fields This is required so that the entry can be listed in the Address Book If you want to send messages to the entry make sure you complete the E Mail field 6 Fill in any other fields you want Any information you add displays when you select the entry in the Address Book 7 Click OK to save the entry to the selected address book Accepting a Shared Address Book In the Windows version of the GroupWise client users c
47. on the printing capabilities of your Web browser 1 Click any message in the Item List to open it 2 Click in the message text 3 Use your browser s print feature to print the message For example to print using Mozilla Firefox click File then click Print If your browser s print feature prints the message in a format that loses information click Print View to display a printer friendly version of the message in a new browser window then print the message from the new window 62 GroupWise 7 WebAccess Client User Guide GroupWise Frequently Asked Questions The Novell Group Wise 7 Client Frequently Asked Questions FAQ 1s intended to help Group Wise client users who have not found the information they need in the GroupWise client online help or User Guides The Novell Group Wise 7 Client Frequently Asked Questions FAQ contains the following sections How Do I Find What I Need in the GroupWise Client Documentation GroupWise Windows Client FAQ GroupWise Cross Platform Client FAQ GroupWise WebAccess Client FAQ Non GroupWise Clients FAQ GroupWise Client Comparison Where Do I Go for More Help GroupWise Frequently Asked Questions 63 64 GroupWise 7 WebAccess Client User Guide
48. ookmarks Tools Help Phone Message A Send F Save ME Cancel al Address Book y SpellCheck go Item Type v Phone Attachments Send Options Signature From Mike To Caller Company Phone 2 Click Address Book to add recipients in the To box or Type a recipient s address in the To box The address can be a GroupWise user ID GroupWise full name or external e mail address Separate each address with a comma IMPORTANT Name completed addresses for all item types come from the Frequent Contacts book only 3 Type the caller company and phone information 4 Type a message GroupWise WebAccess Basics 17 You can include Web site locations or addresses URLs in the Message box 5 Optional Click Spell Check to spell check the message For this feature to work your browser must be enabled for Java 6 Optional Click Attach to attach files to the message For this feature to work your browser must support attachments 7 Optional Click Send Options to select a security setting classification assign a priority high standard low request a reply or select to receive return notification 8 Click Send Scheduling an Appointment 1 In the GroupWise WebAccess main window click New gt Appointment to display an appointment dialog or In the Calendar click New gt Appointment or In the Calendar right click a day and select New Appointment Novell WebAccess Compose M
49. ookmarks Tools Help Q Proxy SE Close al Address Book Login Remove Done Ui The Proxy list contains the names of all users whose Mailboxes you ve previously proxied 2 If the user s whose Mailbox you want to proxy is listed in the Proxy list click the user Otherwise continue with the next step 3 Click Address Book to open the GroupWise Address Book or If you know the full GroupWise address userID post_office domain of the person whose Mailbox you want to proxy type the address in the Name field then click Login 4 Specify the search criteria needed to find the user whom you want to be a proxy then click Search In the list of users that is displayed as a result of the search select the user click Select at the top of the list of users then click Login to close the Address Book and display the user s Mailbox 5 When you are finished proxying click Logout in the user s main window Granting Proxy Access to Your Mailbox 1 From the GroupWise WebAccess main window click the Options icon on the toolbar 2 Click Proxy Access For a user to have proxy rights to your Mailbox you must add the user to the Proxy Access list 3 Click Add Entry to display the Add Proxy Access page GroupWise WebAccess Advanced Features 51 52 Proxy Access Mozilla Firefox Mi E3 File Edit View Go Bookmarks Tools Help Add Proxy Access Name Address Book Mail Phone F Read FT Write Appoint
50. opteryx _ cse English Applet SpellClient started 2 When Spell Checker stops on a word and suggests replacements click the word you want in the Suggestions box then click Replace or Edit the word in the Replace With box then click Replace or If you don t want to change the word click Skip Sometimes Spell Checker offers no replacement words If this happens click Skip or edit the text manually in the Replace With box The WebAccess dictionary and word lists cannot be modified 3 When there are no more words to check click Close Using the Address Book The Address Book stores information about users resources and organizations You can use the Address Book to search for information or to add e mail addresses to an item you are composing The Address Book consists of the GroupWise system address book one or more personal address books the Frequent Contacts address book and possibly shared address books and LDAP address books GroupWise System Address Book You have one GroupWise system address book The system address book includes all users who have a GroupWise Mailbox in your organization You cannot modify the system address book Personal Address Books You can have multiple personal address books By default GroupWise WebAccess provides one predefined personal address book with your name as the title You can use your personal address book to add e mail addresses and information for
51. ou can use the Up or Down arrow to scroll to adjacent names in the address book IMPORTANT Name completed addresses for all item types come from the Frequent Contacts book only 3 Type a subject and message You can include Web site locations or addresses URLs in both the Subject and Message boxes 16 GroupWise 7 WebAccess Client User Guide 4 Optional Click Spell Check to spell check the message For this feature to work your browser must be enabled for Java 5 Optional Click Attach to attach files to the message For this feature to work your browser must support attachments 6 Optional Click Send Options to select a security setting classification assign a priority high standard low request a reply or select to receive return notification 7 Click Send If a Web server outage occurs while you are composing a message your message is not lost when you click Send It is captured and appears at the bottom of the WebAccess Login page so that you can retrieve 1t when your Web server comes back up and you log into WebAccess again Sending a Phone Message GroupWise phone messages are similar to paper based While You Were Out messages You send GroupWise phone messages to inform other users of calls and their details GroupWise phone messages do not send spoken messages 1 In the GroupWise WebAccess main window click New gt Phone Novell WebAccess Compose Message Mozilla Firefox File Edit View Go B
52. ou want to display in your Item List 5 Click Save then click Close Changing Your Time Zone To ensure that dates and times are correct in messages appointments and other time relevant information GroupWise WebAccess must know the time zone in which you are located GroupWise WebAccess automatically adjusts the time for appointments sent between people in different time zones For example if you are located in New York and schedule a conference call with people in Los Angeles for 4 00 p m your time the appointment received by the Los Angeles recipients will show the conference call at 1 00 p m their time By default GroupWise WebAccess uses the time zone established for your GroupWise post office However if you are using GroupWise WebAccess in a time zone other than your post office s time zone you should change your time zone setting For example if your post office 1s located in New York but you are working in Chicago you would need to change your time zone setting from Eastern Time to Central Time The GroupWise WebAccess time zone setting applies only to GroupWise WebAccess If you have access to the Windows version of the GroupWise client that client will use the time zone configured through the Windows operating system not the time zone you set in GroupWise WebAccess 1 In the GroupWise WebAccess main window click the Options icon 2 Click Time Zone Novell WebAccess Options Mozilla Firefox Iof E File Ed
53. ove an appointment task or note you already accepted click the Calendar icon in the Folder List or on the Tab Bar 2 Locate the item in the Item List 3 Select the item then click Move at the top of the Item List or Click the item to open it then click Move or Right click the item gt click Move 4 Click the folder where you want to move the item If you are moving the item to a folder in the Cabinet you might need to click the arrow next to the Cabinet to display the Cabinet folders You can also move items to the Checklist folder to create a checklist For more information see Using the Checklist Folder on page 45 28 GroupWise 7 WebAccess Client User Guide Managing Items You Send After you send an item you can check its status to see if it has been delivered read deleted and so forth You can also retract a message if it has not been opened You can also move items into different folders to keep your GroupWise Mailbox organized This section contains the following topics Checking the Status of an Item You Send on page 29 Deleting or Retracting an Item You Send on page 30 Moving an Item to a Folder on page 30 Checking the Status of an Item You Send 1 Click the Sent Items icon in the Folder List 2 Click the item in the Item List or right click 1t gt click Open 3 Click the Properties tab Novell WebAccess Mozilla Firefox File Edit View Go Bookmarks Tools Help Q Mail
54. placed directly in your calendar This section contains the following topics GroupWise WebAccess Basics 15 Sending a Mail Message on page 16 Sending a Phone Message on page 17 Scheduling an Appointment on page 18 Assigning a Task on page 19 Writing a Note on page 21 Sending or Receiving an Internet Location on page 21 Sending a Mail Message 1 In the GroupWise WebAccess main window click New gt Mail http 137 Novell WebAccess Compose Message Mozilla Firefox File Edit View Go Bookmarks Tools Help Q Mail Message 4 Send Ey Save 3 Cancel al Address Book uo Spell Check go Item Type v Mail Attachments Send Options Signature From Mike P E To BE Subject 2 Click Address Book to add recipients in the To CC and BC boxes or Type a recipient s address in the To CC or BC box The address can be a GroupWise user ID GroupWise full name or external e mail address Separate each address with a comma When you begin typing a name in the To CC or BC boxes of an item you are creating Name Completion tries to complete the name for you If Name Completion finds the name you are looking for you can stop typing If Name Completion doesn t find it continue typing Name Completion searches again after each new character you type If Name Completion finds a name that is close to but doesn t exactly match the one you are looking for y
55. r 1 In the Folder List open the shared folder you want to post the item to 2 At the top of the Item List click Post Item to This Folder to display a Message form 3 Type a subject and message Novell WebAccess Compose Message Mozilla Firefox Mi E3 File Edit View Go Bookmarks Tools Help Q Posted Message S Post 3 amp Cancel o Spell Check Le Item Type v Mail Attachments Send Options Signature Subject Pro ject Status Project Status Reports PSRs are due today Give thern to Cindy or me by this afternoon Thanks You can include Web site locations or addresses URLs in both the Subject and Message boxes 4 Optional Click Spell Check to spell check the message For this feature to work your browser must be enabled for Java 5 Optional Click Attach to attach files to the message For this feature to work your browser must support attachments 6 Click Post to add the message to the shared folder Undeleting Items in the Trash When you delete an item the item is moved to the Trash The item remains in the Trash until you purge the item from the Trash or purge all items by emptying the Trash The Trash works like other folders in your Folder List which means you can list the items in the Trash as well as open and view item contents You can also undelete items in the Trash Undeleted items return to the folders from which they were deleted The Windows version of GroupWise includes an opt
56. r date Mail Message Lets you specify a subject and message Phone Message Similar to mail messages except that phone messages have boxes for caller company and phone number information Scheduled Items Appointments tasks and notes are scheduled items meaning that they appear in the recipient s Calendar as well as the Mailbox The recipient of an appointment task or note has the option of accepting or declining it Accepted items are removed from the recipient s Mailbox and stored in the recipient s Calendar Declined items are removed from both the recipient s Mailbox and the Calendar If you are the sender you can see what action recipients have taken by checking the status information for the scheduled item Appointment Lets you include the time date and place of the appointment You can use Busy Search to find times when all recipients are free Task Lets you indicate which day you want the task to appear in the recipient s Calendar and which day you want the task completed You can also assign a priority to the task Note Lets you indicate which day you want the note to appear on the recipient s Calendar Because notes are posted in the recipient s Calendar they are frequently used as reminders of specific events such as days off project deadlines or birthdays Posted Items Posted items are scheduled items you create for yourself They function like regularly scheduled items but are
57. rsonal address book where you want to save the group 9 Type a name and description optional for the group then click Save The group 1s added to the personal address book When addressing items you can type the group name in the To CC or BC box or you can use the Address Book to include it The item is sent to each member of the group GroupWise WebAccess Advanced Features 39 Working with Attachments All GroupWise items you send or receive can include attachments of any file type for example text audio image video and application Attaching Files You can attach one or more files to an item to send to other users For example you might want to send an expense report to another user or attach an agenda to an appointment For you to attach files to an item your browser must support attachments Viewing Attachments When you view an attached file Group Wise WebAccess attempts to convert the file to HTML and display it in your browser If GroupWise WebAccess cannot convert the file you can try to have your browser display the file Depending on how your browser is configured to handle the file the browser might display the file launch an application to view the file in its native format or save the file Opening Attachments When you open an attached file the file is opened in your browser in its native format if your browser supports the file format and if your browser is set up with the correct association for the
58. rule you are creating For example when creating a rule to reply to items you select whether you want to reply to the sender only or the sender and all recipients When moving an item to a folder you select the destination folder If you want to create a rule to forward items to another account you would specify the e mail address 8 Click Save to save the rule to the Rules list 9 By default the rule is automatically activated If you don t want the rule to be active at this time deselect the rule s Activate box then click Save Or To keep the rule active click Close GroupWise WebAccess Advanced Features 61 When you create a rule GroupWise WebAccess stores it in your Group Wise Mailbox at your post office Whether you log in to your Mailbox through GroupWise WebAccess or another version of the GroupWise client you always have the same rules Activating or Deactivating Rules By default when you save a rule that you have just created it is automatically activated GroupWise WebAccess executes the rule for any new items you receive It does not execute the rule for any items you have already received 1 From the GroupWise WebAccess main window click the Options icon 2 Click Rules 3 In the list of active rules click the rule s check box to activate it or deactivate it A check mark indicates that the rule is active 4 Click Save to save the changes Printing from WebAccess Printing from WebAccess depends
59. s 23 or Select the items and drag them to the Trash or Select an item right click it gt click Delete The item is removed from your Mailbox or Calendar The status of the item is also updated in the sender s Mailbox or Calendar to show you deleted the item As long as the item remains in your Trash you can undelete it Undeleting an Item You can undelete an item you deleted unless you have emptied the Trash An item emptied from the Trash cannot be undeleted 4 Click the Trash icon in the Folder List 2 Select the item then click Undelete at the top of the Item List or Click the item to open it then click Undelete or Right click the item gt click Undelete or Drag the item out of the Trash folder and drop it onto another folder icon The item is moved from your Trash to the folder from which it was originally deleted Marking an Item Unread Read Later 24 If you have opened and read an item you can mark it as unread This will change the item s icon in the Item List back to that of an unopened item You might want to mark an item as unread if that item requires further action or if you don t want that item to get lost among the other opened items in you Item List 4 Click the Mailbox icon in the Folder List 2 Locate the item in the Item List 3 Select the item then click Read Later at the top of the Item List or Right click the item gt click Read Later or Click the item to open it then click Read
60. s Advanced Features on page 33 GroupWise Frequently Asked Questions on page 63 Additional Documentation For additional GroupWise documentation see the following guides at the Novell GroupWise 7 0 documentation Web site http www novell com documentation lg gw65 Installation Guide Administration Guide Multi System Administration Guide Interoperability Guide Troubleshooting Guides GroupWise Windows Client User Guide GroupWise Cross Platform User Guide GroupWise Client Frequently Asked Questions FAQ Documentation Updates For the most recent version of the GroupWise 7 0 WebAccess Client User Guide visit the Novell GroupWise 7 0 documentation Web site http www novell com documentation lg gw7 Documentation Conventions In Novell documentation a greater than symbol gt is used to separate actions within a step and items in a cross reference path A trademark symbol Qe TM etc denotes a Novell trademark An asterisk denotes a third party trademark User Comments We want to hear your comments and suggestions about this manual and the other documentation included with GroupWise To contact us use the User Comments feature at the bottom of any page in the online documentation About This Guide 7 GroupWise 7 WebAccess Client User Guide Understanding GroupWise WebAccess This section of the Group Wise WebAccess User Guide contains the following topics Starting
61. s You Send 1 In the GroupWise WebAccess main window click the Options icon 2 Click Send Options 3 Select a priority The small icon next to an item in the Mailbox is red when the priority is high white when the priority is standard and gray when the priority is low 4 Click Save then click Close Requesting a Reply for All Items You Send 1 In the GroupWise WebAccess main window click the Options icon 2 Click Send Options 3 Under Reply Requested specify when you want to receive a reply The recipient sees S next to the message If you select When Convenient Reply Requested When convenient appears at the top of the message If you select Within x Days Reply Requested By xx xx xx appears at the top of the message 4 Click Save then click Close GroupWise WebAccess Advanced Features 57 Getting a Return Receipt for All Items You Send 1 In the GroupWise WebAccess main window click the Options icon 2 Click Send Options 3 In the Return Notification group box specify the type of return receipt you want If you select to receive Notify this applies only when you are using the GroupWise client for Windows Receiving notifications through Notify is not supported in GroupWise WebAccess 4 Click Save then click Close Setting the Default Number of Messages to Display 1 In the GroupWise WebAccess main window click the Options icon 2 Click Send Options 3 Click General 4 Select the default number of messages y
62. s do not display in your Calendar The Checklist folder is a system folder In the Windows version of GroupWise you can mark items to display in the Checklist folder without actually moving them You cannot do this in GroupWise WebAccess However if you marked items to display in the Checklist folder from the Windows version of GroupWise GroupWise WebAccess lets you view the items in the Checklist folder In the Windows version of GroupWise you can create a checklist area at the top of any folder if you have selected the Checklist display setting for the folder This checklist displays in its original folder and in the Checklist folder You cannot do this in GroupWise WebAccess However if you have created checklists in multiple folders from the Windows version of GroupWise GroupWise WebAccess lets you view the items in the Checklist folder GroupWise WebAccess Advanced Features 45 In the previous version of GroupWise WebAccess a Task List folder listed all the task items in your Mailbox and Calendar The Task List folder was a query folder The Checklist folder replaces the Task List folder This section contains the following topics Creating a Checklist in the Checklist Folder on page 46 Moving an Item to the Checklist Folder on page 46 Assigning a Due Date to an Item in the Checklist Folder on page 46 Marking or Unmarking a Checklist Item Complete on page 47 Creating a Checklist in the Checklist Fol
63. sults Folder e 45 Usmo the Checklist Folders mur 0 bese rA ee een e Se ee Be ey a ee ee o 45 Working with Shared Folders 2 1 2 a a 47 Undeleting Items in the Tras 254 a ceh be he AAA AAA ew See 49 Using Proxy to Manage Other Mailboxes 2 1 a a a a a a 50 Proxying Another Users Mailbox csi a wd eae ee Ee we a See Ray Wee E DE a we 51 Granting Proxy Access to Your Mailbox 2 2 a a a a a 51 Granting Default Proxy Access to Your Mailbox 2 a a a a 53 Using GroupWise Libraries a o oaoa oaoa a a a a 53 Modifying WebAccess OPUONS onc gt e rl ow ee Dees SE e ee E we AA E eee a 54 Changing Your GroupWise Password a a e a 55 Speciying Send ODINS owe pes das aaa ds ase 55 Setting the Default Number of Messages to Display ee 58 Changing Your TIMEZ rei aae ao E A ee AA he o 58 Automatically Adding A Signature to Items You Send 2 2 a a a a 59 USINO RUGS amp 43 bo ce dadas ole be Be be ee we dia ria bee 59 Printing trom WebACCESS a es 2s a Banke RA a ADEE BA ae eek A te Be ERE RE SEAS GS 62 GroupWise Frequently Asked Questions 63 WebAccess Client User Guide About This Guide This Novell Group Wise 7 0 WebAccess Client User Guide explains how to use the GroupWise WebAccess client The guide is divided into the following sections Understanding GroupWise WebAccess on page 9 GroupWise WebAccess Basics on page 15 GroupWise WebAcces
64. ted in GroupWise WebAccess It enables the proxy to receive any appointment alarms you set Subscribe to My Notifications This applies only if the proxy is using the GroupWise client for Windows Receiving notifications is not supported in GroupWise WebAccess This option enables the proxy to receive notifications through GroupWise Notify Modify Options Rules Folders Select this option to enable the proxy to change the options in your Mailbox and to add delete or modify folders The proxy can edit any of your Options settings except for the Proxy Access settings Read Items Marked Private Select this option to enable the proxy to see any items that are marked Private If you don t give the proxy this right all items marked Private in your Mailbox are hidden from that proxy 7 Click Save to add the proxy to the Proxy Access list Repeat steps 3 through 7 to add additional proxies or Click Close to close the Proxy Access list GroupWise 7 WebAccess Client User Guide Granting Default Proxy Access to Your Mailbox 1 From the GroupWise WebAccess main window click the Options icon on the toolbar 2 Click Proxy Access The Proxy Access list contains an entry called lt All User Access gt This entry applies to any GroupWise users who you have not explicitly added to the Proxy Access list 3 Click lt All User Access gt to display the proxy rights assigned to this entry By default the lt All User Access gt entry
65. tes a reply to an item The reply can go to the sender of the item only Reply to Sender or to all recipients of the item Reply All You can apply the rule to all new items or only new items that meet the criteria you establish Vacation Generates a reply to all new items you receive The reply goes to the sender of the item only Reply to Sender not to all recipients of the item Reply All 4 Click Create to display the Create Rule form 5 Type the name you want to use for the rule Names can include any characters including spaces 6 If desired define an optional condition to limit the items that are affected by the rule If you do not define an optional condition the rule is applied to all new items you receive You cannot define an optional condition for the Vacation rule The Vacation rule is applied to all items F Novell WebAccess Options Microsoft Internet Explorer i 10 xj File Edit View Favorites Tools Help Ea Create Rule Vacation Novell Rule name Spring Break Define Action Enter the subject and message for your vacation rule reply Subject Out of the office hMessage Sorry 1 m currently out of the office Please direct urgent messages to Susan Smith I will be back in the office April 25 2002 Save Cancel 4 1 Done Internet VW 7 Define the actions that you want performed when the rule is applied The actions vary depending on the type of
66. than the duration specified For example 8am through pm might be listed as an available time If your meeting has a duration of two hours you could select from a number of available times including 8am 10am 9am 1lam and llam 1pm You can decide on an appointment time from the available times listed or use the first available time which GroupWise selects for you To schedule the appointment for one of the times listed click the time then skip to Step 6 To set the duration type a number then select Hours Minutes or Days You can use whole numbers or decimal numbers such as 90 minutes or 1 5 hours Type a subject and message You can include Web site locations or addresses URLs in both the Subject and Message boxes Optional Click Spell Check to spell check the message For this feature to work your browser must be enabled for Java Optional Click Attach to attach files to the appointment For this feature to work your browser must support attachments Optional Click Send Options to select a security setting classification assign a priority high standard low request a reply or select to receive return notification Click Send or click Post In the GroupWise WebAccess main window click New gt Task or In the HTML Calendar click New gt Task or In the Calendar right click a day and select New Task GroupWise WebAccess Basics 19 20 Novell WebAccess Compose Message Mozilla Firefox
67. the appointment task or note 2 Click the appointment task or note to open it 3 Click Decline or Right click on the item and choose Decline 4 Optional Type a message in the Comments to Sender box 5 Click Decline The appointment task or note is removed from your Calendar and Mailbox The status of the item is updated in the sender s Mailbox to show that you have declined the item If you commented when you declined the item the sender can read your comments by checking the status information 26 GroupWise 7 WebAccess Client User Guide Delegating an Appointment Note or Task 1 Click the Mailbox icon in the Folder List or If you have already accepted the appointment task or note click the Calendar icon in the Folder List or on the Calendar tab bar to open the Calendar then go to the date of the appointment task or note Click the appointment task or note to open it Click Delegate to open a Delegate form or Right click an item gt click Delegate Click Address Book to add recipients in the To box or Type a recipient s address in the To box The address can be a GroupWise user ID GroupWise full name or external e mail address Separate each address with a comma Type a message You can include Web site locations or addresses URLs in the Message box Optional Click Spell Check to spell check the message For this feature to work your browser must be enabled for Java Optional Click A
68. the address book you want to search For GroupWise you can choose from the GroupWise address book the Frequent Contacts address book or a personal address book 4 Select the number of entries you want displayed at one time The default displays 15 entries at one time 5 To list the first entries 15 by default in the selected address book leave the search conditions boxes empty or To search for a specific entry use the search conditions boxes to define the Address Book fields and information you want to search GroupWise WebAccess supports the asterisk and question mark wildcards When searching a field you can use to represent multiple characters and to represent one character For example if you define a First Name begins with jo condition the search returns all entries whose first names start with JO John Joel Jose and so forth If you define a Last Name contains s n condition the search returns all entries whose last names contain S and N separated by one character Sanders Johannson Larsen and so forth GroupWise 7 WebAccess Client User Guide 6 Click Search to display a list of entries that match your search conditions 7 Select the entry you want to add to the item s recipient list then click To CC or BC to indicate the recipient type NOTE You can double click the name to add it to the To list 8 After you finish selecting the item s recipients click OK to add them t
69. ttach to attach files to the appointment task or note For this feature to work your browser must support attachments Click Send The original sender can see that you delegated the appointment task or note by checking the status information for the item You can also see whether the delegated item was accepted or declined by opening your Sent Items folder and checking the status information for the delegated item Marking a Task Complete 1 Click the Calendar icon in the Folder List or on the Calendar tab bar to open the Calendar then go to the date of the task Or If you have not yet accepted the task click the Mailbox icon in the Folder List 2 Click the task to open it GroupWise WebAccess Basics 27 Novell WebAccess Mozilla Firefox File Edit View Go Bookmarks Tools Help Task Accepted Uncompleted SE Close b 7 Reply w gt Forward Move 3 Read Later O E Decline K l Complete ng Delegate 2 Task Properties rom Mike F Friday April 8 2005 10 37 PM start Friday April 8 2005 ubject Task Test 3 Click Complete to display the Complete form 4 Click Complete or Right click the item gt click Complete or Select the item from the Message List and click Complete on the toolbar The sender of the task can see that you completed the task by checking its status information Moving an Item to a Folder 1 To move an item you received click the Mailbox icon in the Folder List or To m
70. urity setting classification assign a priority high standard low request a reply or select to receive return notification 10 Click Send or click Post GroupWise 7 WebAccess Client User Guide Writing a Note 1 In the GroupWise WebAccess main window click New gt Note Novell WebAccess Compose Message Mozilla Firefox File Edit View Go Bookmarks Tools Help Note A Send i Save MX Cancel al Address Book OF Spell Check foe Item Type Note Attachments Send Options Signature From Mike P EE To BC Start Date une 17 2005 Subject 2 Click Address Book to add recipients in the To CC and BC boxes or Type a recipient s address in the To CC or BC box The address can be a GroupWise user ID GroupWise full name or external e mail address Separate each address with a comma To create a personal note that displays only in your Calendar add only your name or switch to a posted note 3 Specify the month day and year you want the note to appear on the recipient s Calendar 4 Type a subject and message You can include Web site locations or addresses URLs in both the Subject and Message boxes 5 Optional Click Spell Check to spell check the message For this feature to work your browser must be enabled for Java 6 Optional Click Attach to attach files to the note For this feature to work your browser must support attachments 7 Optional Cl
71. without knowing the person s GroupWise user ID and Mailbox password It also establishes the rights the proxy has to the Mailbox A proxy s rights determine the extent to which the proxy can manage the person s Mailbox For example the proxy might be given rights to read and write send all item types or only be given rights to read Calendar items appointments tasks and notes In addition to providing specific users with proxy access to your Mailbox you can establish a default level of proxy access The default level of proxy access is given to all GroupWise users to whom you haven t explicitly given proxy access You establish the default level of proxy access by modifying the lt All User Access gt entry in your Proxy Access list For example if you want to enable all GroupWise users to view your Calendar you can modify the lt All User Access gt entry to give Read rights to your appointments tasks and notes By default the lt All User Access gt does not allow any access to your Mailbox This section contains the following topics Proxying Another User s Mailbox on page 51 Granting Proxy Access to Your Mailbox on page 51 Granting Default Proxy Access to Your Mailbox on page 53 GroupWise 7 WebAccess Client User Guide Proxying Another User s Mailbox 1 In the GroupWise WebAccess main window click the Proxy icon Novell WebAccess Compose Message Mozilla Firefox File Edit View Go B
72. xt to the year header in the yearly calendar To view the current date s Day View calendar click Today Working with Folders GroupWise WebAccess provides folders to help organize the items you send and receive The Folder List lets you select which folder you want open The contents of the currently opened folder are displayed in the Item List For more information about the folders in your Folder List see Understanding the Folder List on page 10 This section contains the following topics Creating a Folder on page 44 Deleting a Folder on page 44 Moving an Item to Another Folder on page 44 Viewing Items in a Find Results Folder on page 45 Using the Checklist Folder on page 45 Working with Shared Folders on page 47 GroupWise WebAccess Advanced Features 43 Creating a Folder 1 In the Folder List click Manage Folders or right click on a folder and choose Add Folder Manage Folders Mozilla Firefox File Edit View Go Bookmarks Tools Help Manage Folders Add Folder Delete Folder Share folder Folder Name New Folder Down Right C a fa Miker C C journal C C Notes ES Mailbox C amp Sent Items C Calendar Cc J Checklist e Cabinet C Trash Add Folder Cancel Done A 2 Type a name for your new folder in the Folder Name box 3 Select the place in the Folder List where you want to add the folder By default the folder is added as

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