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Xerox WorkCentre 4265 Administrator's Guide

1. 149 Font Managerment DIE crere yr o Eer bum nue anu uas rAnI FE e etesI MID 154 Customizing Printer Contact TRPOHIROBIOEL e oti riti piu I aba cH e n Em p AE 155 Aene enne SUPPO cuoc ui reer eset terete Sete tere utu here DM E EE nee UE NUES 156 Restarting the Printer in CentreWare Internet Services ee ee eteseneeetnttennceenn 157 Resetting the Primer to Factory Default Settings uei ERO ER DEP cen DER E QR pM RUPES 158 Updating the Printer STERN T m 159 Xerox WorkCentre 4265 Multifunction Printer 141 System Administrator Guide Administrator Tools Monitoring Alerts and Status The Description and Alerts page displays printer information such as printer name and location as well as a list of any current alerts You can view alert information such as the status code description of the issue and the suggested skill level required to resolve the problem To view alerts 1 In CentreWare Internet Services click Status gt Alerts 2 To update the page click Refresh Alert Notification There are several ways to set the printer to send out notifications when alerts occur Possible alert types include low supply status paper supply status and paper jams To configure email alerts 1 In CentreWare Internet Services click Properties gt General Setup Click Alert Notification For Alert Preferences enable options as needed For
2. Configuring Accounting Prompts An accounting prompt is the text that prompts users to enter accounting information at the control panel You can enable up to two prompts as your validation server requires For example if your company uses a unique numeric identifier for each department you can use that number as the accounting code Then you can customize the prompt text to ask users for a Department ID Code rather than a User ID or Account ID Notes e Notall options listed are supported on all printers Some options apply only to a specific printer model configuration operating system or driver type e When prompts are turned off jobs that do not contain an accounting ID are tracked with a generic code To configure user accounting prompts Id og UT ds NE A 136 In CentreWare Internet Services click Properties Login Permissions Accounting Click Accounting Methods For User Accounting Prompts click Edit To display prompt 1 or 2 for Display Prompt select Yes To hide prompts select No For Label and Default Value type the text that you want to display on the control panel To hide text typed at the control panel for Mask Entries select Yes To show text typed select No Click Save Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Accounting Configuring Validation Policies and Print Job Exceptions You can set validation policies and configure print job exceptions for unident
3. Accounting Xerox Standard Accounting Xerox Standard Accounting tracks the numbers of copy print scan and fax jobs for each user You can set limits to restrict the total number of jobs by type that a user can produce You can generate reports listing usage data for individual users and groups When Xerox Standard Accounting is enabled users must log in to the printer before they can access services Before they can print documents from their computer to the printer they must provide their account details in the print driver Notes e If Xerox Standard Accounting is enabled you cannot enable other accounting modes e Install device drivers and enable accounting in those drivers for all user computers The maximum limits for IDs and accounts are as follows e 1000 unique Xerox Standard Accounting user IDs e 500 General Accounts e 500 Group Accounts All user IDs must be assigned to one or more group accounts Xerox Standard Accounting settings and account data are stored in the printer Xerox recommends that you use the Cloning feature to back up settings If Xerox Standard Accounting settings are lost or deleted you can restore them using the cloning backup file For details see Cloning on page 148 Enabling Xerox Standard Accounting In CentreWare Internet Services click Properties Login Permissions Accounting Click Accounting Methods For Accounting Method click Edit To enable Xerox Standard Accounting
4. In the Document Path field type the directory path of the folder For Web server directories type the path starting at root For example directoryname foldername Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Scanning 11 If you want the printer to create XSM subfolders for single page format files select Sub folder XSM for 1 File Per Page File Format jobs 12 For Default Repository Login Credentials select an option None instructs the printer to access the repository without providing credentials Authenticated User and Domain instructs the printer to use the user name and domain of the logged in user when accessing the repository Logged in User instructs the printer to log in to the repository using the credentials of the logged in user Prompt at User Interface instructs the printer to prompt users at the control panel for the repository credentials System instructs the printer to use specific credentials when accessing the repository If you select System type the credentials in the User Name and Password fields To update an existing password select Select to save new password 13 Click Save CGI Scripts A CGI Common Gateway Interface script is a program on a Web server that is executed when the server receives a request from a browser A CGI script is required to allow files to be transferred to your HTTP server from your printer When a document is scan
5. 5 Contents 2 6 Reducing or Enlarging Presets on the Control Panel eerte 90 Limiting Access to COPYING secsssssssecssecsssecsssccsnccenscessessssessuecssseesssecsuscsssccenscessccssecessecssessueesssecsnscesncceaneceascenseesseeesees 91 Managing Access to 1 Touch Services and Presets ettet tete nttennttttnnn 92 Spacitbyliag ID Cdrd Copy SEDIPS sua deci lebe baia abasm avadinannendsarniininetnabnaintanntealend 93 Scanning 5 Scanning to an Email AAAreESS eeecssessssssscssssesssneesssneccsssccssseecssusccssnscsesseecsuscsssscesssnscssanecssaeessusceesseessueessanesesseessans 96 apo e 97 Accessing the Email Setup Page u scsssssssssssssnsesssnssssssecsssscsssnsesssuecsssnsssssseessuscessnccessseessnscessseessuuecsssnccesaeeesans 97 Configuring SMTP Server Settings csccssssssssssscsssesssssssssseessssecsssnesssssecssusssssscessusecssaseessaceessnscssascessucsssncessssees 97 Editing Optional Email Settings essssssssssssssssessssessssssnsecsuscsssscenccessesssecesssesseeesueesssecsussesncceaessaccenseesseessees 98 Workflow Scanning PR 100 Creating a Local Template for Workflow Scanning ssscsssssssssseesssssssseecesnseccsnsccssseessusccsssecesseeesssnessenees 100 Configuring a Remote Template Pool for Workflow Scanning se 100 Configuring File Repository Settings essssssssessssssssssecsssecssuesssssecssuse
6. For Authentication Server click the Pencil icon For Authentication Protocol select SMB Windows ADS For Domain Name type the domain name of your authentication server Select the address type Type the appropriately formatted address and port number For Alternate Server enter your alternate server authentication settings Click Save Xerox WorkCentre 4265 Multifunction Printer 53 System Administrator Guide Security Configuring Authentication Server Settings for LDAP The printer uses the primary LDAP server for authentication authorization and personalization The primary LDAP server is the server that appears at the top of the LDAP server list on the LDAP Server page in CentreWare Internet Services If you already have configured LDAP server settings the printer uses this server automatically when you select LDAP as the network authentication or authorization method The printer only uses alternate LDAP servers for authorization and personalization when primary LDAP server communication fails In CentreWare Internet Services click Properties gt Login Permissions Accounting Click Login Methods For Authentication Server click the Pencil icon For Authentication Protocol select LDAP To configure the LDAP Server click the Pencil icon Click Save Oo es Configuring Convenience Authentication Settings When Convenience Authentication is enabled users swipe a pre programmed identification card through a pr
7. Specify how long the printer remains idle before automatically going from low power mode to sleep mode To turn off the automatic transition clear the Enable Energy Saver check box Touch OK Xerox WorkCentre 4265 Multifunction Printer 143 System Administrator Guide Administrator Tools Entry Screen Defaults Use this page to set the default screens that appear on the touch screen when you press buttons on the printer control panel 1 In CentreWare Internet Services click Properties gt General Setup 2 Click Entry Screen Defaults 3 Configure settings as needed then click Apply 144 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Administrator Tools Smart eSolutions and Billing Information Smart eSolutions Smart eSolutions is a suite of features that simplifies printer ownership and administration It provides free services to enable administration of metered billing and supplies replenishment plans for printers on a network Before you can use Smart eSolutions register the printer for Smart eSolutions There are three ways to register the printer for Smart eSolutions e Automatic registration is available as a standard feature on many printer models e Xerox Device Agent Lite is an option for small and medium sized businesses To download the client see www xerox com smartesolutions e Xerox CentreWare Web is a browser based software tool that installs configures manages moni
8. 4 ForIncoming Policies select the desired options a Tospecify the Receive Mode select an option b Tospecify the Ringer Volume select an option c Tospecify how many rings can occur before the fax answers an incoming call for Rings To Answer select an option d Tospecify how many minutes the printer waits before it redials a busy receiving fax machine for Redial Term select an option e Tospecify the number of attempts the printer makes to redial a fax number for Redial Count select an option f To set the printer to discard any excess data at the bottom of the page for Discard Size select an option g For Fax Duplex select an option h To reduce the data in the document to fit the paper size currently loaded in the machine next to Rx Reduction select the check box i To specify the Stamp Receiver Name select the check box 5 For Outgoing Policies perform the following steps a To enable Error Correction Mode for errors in the fax transmission for ECM select the check box b For Speaker select an option C For Sending Confirmation select an option 6 Click Save 120 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Faxing Configuring Required Fax Settings at the Control Panel Before you can send a fax at the control panel e Enable the required embedded fax settings e Set the fax country e Configure the embedded fax settings Configuring Fax Wizard Settin
9. Click Save To configure Report Options click the Pencil icon configure settings as needed then click Save To edit security settings for Security click the Pencil icon Xerox WorkCentre 4265 Multifunction Printer 113 System Administrator Guide Scanning Enabling Remote Scanning using TWAIN Enable Remote Start to allow users to scan images into a TWAIN compliant application using the TWAIN driver Before you begin Enable the Scan Extension Web service For details see HTTP Web Services on page 38 To enable remote scanning using TWAIN 1 In CentreWare Internet Services click Properties gt Services 2 Click Remote Start TWAIN 3 Under Start Job via Remote Program click On 4 Click Apply 114 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Scanning Configuring Scan To Destination The Scan To Destination feature allows you to associate scan destinations with address book contacts Users can select these contacts when scanning using the Scan To feature Before You Begin e Add at least one contact to the Device Address Book e Addscan destinations to address book contacts For details see Address Books on page 149 Configuring Default Scan Settings 1 In CentreWare Internet Services click Properties gt Services 2 Click Scan To 3 For Defaults click the Pencil icon 4 Changethe settings as needed For details see the Help in CentreWare Internet Services Se
10. For Network Name SSID select an option To refresh the list of available networks click Refresh For Security Type select Shared Key or WPA WPA2 Personal For Encryption Type select an option For Security Key or Passphrase type the passphrase For Address Acquisition select a protocol option Click Apply Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Network Connectivity Configuring Wi Fi Direct You can connect to your printer from a Wi Fi mobile device such as a tablet computer or smart phone using Wi Fi Direct Note Wi Fi Direct is disabled by default To configure Wi Fi Direct In CentreWare Internet Services click Properties gt Connectivity gt Protocols Click Wi Fi Direct For Wi Fi Direct select On For Device Name type a name to appear in a list of available wireless networks and devices For IP Address use the default or type a new IP Address To set the printer as Group Owner for a Wi Fi Direct group similar to a wireless access point select Activate Enter a Network Key or use the default value 8 To hide the Network Key select the check box 9 Click Apply 9 Ur I ge ori Xerox WorkCentre 4265 Multifunction Printer 47 System Administrator Guide Security This chapter includes e SCCM ACCESS RONS Gases edt en petet a up acct RUSO EDI me el nC EA LG 50 e Configuring Authentication Settings cecsssscssssecsssecsssesssssssssnscsssssssssseesssses
11. For Primary Server IP Address type the IP address for your primary server 5 For Secondary Server IP Address enter the IP Address as needed Note If DHCP is configured WINS IP addresses are overridden 6 Click Apply Xerox WorkCentre 4265 Multifunction Printer 29 System Administrator Guide Network Connectivity Configuring LPR LPD The Line Printer Daemon LPD and Line Printer Remote LPR protocols provide printer spooling and network print server functionality for UNIX based systems such as HP UX Linux and Macintosh 1 In CentreWare Internet Services click Properties gt Connectivity gt Protocols Click LPR LPD For Protocol select Enable Type an LPR LPD Port Number or use the default port number of 515 Click Apply UE E 30 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Network Connectivity Raw TCP IP Printing Raw TCP IP is used to open a TCP socket level connection over Port 9100 and stream a print ready file to the printer input buffer It then closes the connection either after sensing an End Of Job character in the PDL or after expiration of a preset timeout value Port 9100 does not require an LPR request from the computer or the use of an LPD running on the printer Raw TCP IP printing is selected in Windows as the Standard TCP IP port Configuring Raw TCP IP Settings UT Bogen NO In CentreWare Internet Services click Properties Connectivity Protocols Clic
12. opt Xerox prtsys Launching Xerox Printer Manager To launch Xerox Printer Manager do one of the following tasks e ForUNIX log in as root From a terminal window type xosdprtmgr then press Enter or Return e For Linux type sudo xeroxprtmgr then press Enter or Return 82 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Printing Printing from a Linux Workstation To print from a Linux workstation install either a Xerox print driver for Linux or a CUPS print driver You do not need both drivers Xerox recommends that you install one of the full featured custom print drivers for Linux To locate drivers for your printer see www xerox com office drivers If you use CUPS ensure that CUPS is installed and running on your workstation The instructions for installing and building CUPS are contained in the CUPS Software Administrators Manual written and copyrighted by Easy Software Products For complete information on CUPS printing capabilities refer to the CUPS Software Users Manual available from www cups org documentation php Installing the PPD on the Workstation 1 Download the Xerox PPD for CUPS from the Drivers and Downloads page on the Xerox Support website 2 Copythe PPD into the CUPS ppd Xerox folder on your workstation If you are unsure of the location of the folder use the Find command to locate the PPD files 3 Follow the instructions that are included with the PPD Adding the Pri
13. under Templates select the template and click Update To prevent users from using the Default Workflow Scanning template under Default Template Display select Hide Default Template in the Templates list To require users to select a template before they press the Start button under Template Selection select User must select template before pressing Start button Click Apply to save the new settings or Undo to retain the previous settings Configuring the Default Template Before you can use the Workflow Scanning feature create and edit a template A template contains scan settings and at least one destination for the scanned image files You cannot delete the default template 1 2 3 4 In CentreWare Internet Services click Properties gt Services Click Workflow Scanning For Destination Input Output Tags Settings click the Pencil icon For the File Destination Input Output PDF Settings and Document Management Tags tabs configure settings as needed Editing a File Destination gv UI vou IN S 108 In CentreWare Internet Services click Properties Services Click Workflow Scanning For Destination Input Output Tags Settings click the Pencil icon In the File Destination tab for the Default template click the Pencil icon For Filing Policy select an option For Document Path for Add Optional enter the path for the file destination The format for a directory path for FTP is directory dire
14. 71 Enabling Scan to USB 1 2 3 pl Or UT E In CentreWare Internet Services click Properties gt Services Click USB For USB Service Enablement configure the settings Toallow users to scan to a USB drive for Scan to USB select Enable Toallow users to print documents from a USB drive for Print from USB select Enable To configure Scan To USB Settings for Defaults click the Pencil icon To configure Print From USB Settings for Defaults click the Pencil icon To configure Scan Print Service Security for Security click the Pencil icon Click Save Xerox WorkCentre 4265 Multifunction Printer 111 System Administrator Guide Scanning Scanning to a User Home Folder Use the Scan to Home feature to scan to their home folder as defined in your LDAP directory or to a shared network folder Before you begin Ensure that Network Authentication is enabled For more information see Configuring Network Authentication Settings on page 53 Ensure that LDAP is enabled For details see LDAP on page 33 Set Use Network Address Book LDAP to Yes For more information see Configuring Address Book Policies on page 98 To configure Scan to Home 1 In CentreWare Internet Services click Properties gt Services 2 Click Scan to Home 3 For Defaults click the Pencil icon Configure as needed 4 For File Path click the Pencil icon 5 For Home Directory select a scanning option LDAP Q
15. Account 132 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Accounting Creating a General Account In CentreWare Internet Services click Properties gt Login Permissions Accounting Click Accounting Methods For General Accounts click Edit Type a unique Account ID number and a unique Account Name for the new group Click Add Account To edit the account name click Manage To view usage details for an account click View Usage To make an account the default account for new users select the radio button next to the account Oo wur Es SoS To delete an account click Delete Account Usage Limits Once a user reaches their maximum usage limit they are no longer able to use that feature until the administrator resets their limit When they log in to the printer they are presented with a notification message that their limit has been reached for that feature Any impressions made after a user reaches their limit are subtracted from their limit once it is reset If the user limit is reached before a print job is completed an error report prints notifying the user that their limit has been reached The job is deleted from the print queue and any sheets remaining in the paper path finishes printing Notes e The maximum number of impressions or images sent is 16 000 000 e Cover sheets banner pages fax acknowledgment reports and scan confirmation reports count as impressions e Not all o
16. Activity Report Confirmation Report Broadcast and Multipoll Report Setting Up Fax Reports at the Control Panel oN oS ipn be Mas PX c3 10 11 126 At the printer control panel press the Machine Status button then touch the Tools tab Touch Service Settings Touch Fax Touch Setup Fax Reports Touch the arrows to scroll as needed Touch Activity Report then touch an option Touch OK Touch Confirmation Report then touch an option For Print Options specify thumbnail image printing options Toprint a complete reduced size image touch Show Image Toprint transmission details only touch Hide Image Touch OK Touch Broadcast amp Multipoll Report then touch an option Touch OK Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Faxing LAN Fax Local Area Network LAN Fax allows you to send faxes using the print driver on your computer to a fax machine over a telephone line For details about using or configuring LAN Fax see the print driver software help Note Not all printer models support this feature Some printers require an optional fax hardware kit Xerox WorkCentre 4265 Multifunction Printer 127 System Administrator Guide Accounting This chapter includes s aR Standard Acun tT 130 NEW AGED icena E E heart 135 e jEnadbling Accounting In Print DIIVENS sisira ER i AE R 138 Xerox WorkCentre 4265 Multifunction Printer 129 System Administrator Guide
17. Administrator Tools Resetting the Printer to Factory Default Settings 1 In CentreWare Internet Services click Status gt General 2 Torestore the original network default settings click Network Factory Default 158 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Administrator Tools Updating the Printer Software You can update your printer when Xerox releases a new version of printer software or firmware Before you begin e Determine the current software version of your printer e Download the latest software update file in dlm format from the Xerox Support website at www xerox com office WC4265support Determining the Printer Software Version 1 In CentreWare Internet Services click Properties gt General Setup gt Configuration 2 Toverify the software installed on your printer scroll down to Software Versions Enabling Upgrades 1 In CentreWare Internet Services click Properties gt Maintenance 2 Click Upgrade Management 3 ForSoftware Upgrade select Enabled Updating the Software Using a USB Flash Drive Copy the software dlm file to your USB Flash drive Insert your USB Flash drive in a USB port on the printer Touch Print from USB Select the file then touch OK When the process is complete the printer restarts automatically gx UT pour NE rS To verify that the software has updated check the configuration report Xerox WorkCentre 4265 Multifunction Printe
18. Alert Recipient enter the recipient email addresses oe eS For Toner Cartridge Reorder Notification enter the percentage of toner life remaining that triggers a reorder alert To display the reorder message on the control panel select Display Low Toner Reorder Message 7 For Smart Kit Drum Reorder Notification enter the percentage of life remaining that triggers an alert 8 To display the status on the control panel select Drum Cartridge Status 9 Click Apply 142 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Administrator Tools Energy Saving Settings Setting the Power Saver Mode Timers in CentreWare Internet Services BUT In CentreWare Internet Services click Properties General Setup Click Power Management For each timer specify the time that the printer waits before it enters each power saver mode Click Apply Setting the Power Saver Mode Timers at the Control Panel The printer exits Energy Saver mode when it receives a print job or when you press the Power Saver button The sum of the two timers cannot exceed 120 minutes 1 2 3 At the printer control panel press the Machine Status button then touch the Tools tab Touch Device Settings gt General gt Power Saver Timer To select the desired time press the arrow buttons or enter a value using the numeric keypad Specify how long the printer remains idle before it goes from ready mode to low power mode
19. Guide Network Connectivity Adding or Editing an LDAP Server BA IS pe 9 clt In CentreWare Internet Services click Properties Connectivity Protocols Click LDAP Directory To edit the default LDAP server settings for LDAP Default click Edit To configure another LDAP server for Additional LDAP Servers click Add or Edit To configure server information perform the following steps a TypeaFriendly Name The Friendly Name appears as the default description for the template when a user scans a job at the control panel b Selectthe Name or IP Address type Fields update based on the options that you select c Typethe LDAP IP address or host name and port number Type the appropriately formatted address or host name of your backup server and change the default port number as needed To configure LDAP Access perform the following steps a Enter the Search Directory Root Notes e tis not necessary to include DC Users in the Search Directory Root e Fordetails on Base DN formatting see the RFC 2849 LDAP Data Interchange Format LDIF Technical Specification on the IETF website b For Login Credentials to Access LDAP Server select an option e System This setting instructs the printer to use specific credentials when the printer accesses the server e Authenticated User The printer uses the user name and password of the authenticated user to access the server To configure LDAP Bind perform the fo
20. Lifetime type a value in hours 8 Click Apply Xerox WorkCentre 4265 Multifunction Printer 25 System Administrator Guide Network Connectivity SNMP Simple Network Management Protocol SNMP is a set of network protocols designed to allow you to manage and monitor devices on your network You can use the SNMP configuration pages in CentreWare Internet Services to Enable or disable Authentication Failure Generic Traps Enable SNMPv3 to create an encrypted channel for secure printer management Assign privacy authentication protocols and keys to Administrative and key user accounts Assign read and write access to User accounts Limit SNMP access to the printer using hosts Enabling SNMP 1 In CentreWare Internet Services click Properties gt Connectivity gt Protocols 2 Click SNMP 3 For Protocol select Enable 4 Click Apply Configuring SNMP Advanced Settings You can add edit or delete IP and IPX addresses for Network Management workstations that receive traps from the printer Configuring SNMP Advanced Settings 1 2 3 4 un 26 In CentreWare Internet Services click Properties Connectivity Protocols Click SNMP Click Add IP Address For IP Trap Destination Address type the IP address of the host running the SNMP manager that receives traps Type the UDP Port Number To add the traps perform the following steps Under TRAP Community Name type a name Select the ty
21. Settings Touch Fax Touch Outgoing Fax Defaults To select fax transmission speed touch Starting Rate touch an option then touch OK Select the highest starting rate unless the destination for the fax you are sending has special requirements To set the number and time interval between redialing attempts after a failed transmission touch Automatic Redial Settings set your options then touch OK To set the prefix dial number touch Prefix Dial Number select On enter the prefix then touch OK To set the time of day to begin and end sending fax transmissions touch Toll Save set the start and stop times then touch OK To include header text on outgoing faxes do the following steps a Touch Send Header Text then select On b Typetext in the field provided then touch OK To send multiple fax jobs to a single destination during one transmission session touch Batch Send touch Enabled then touch OK To compensate for poor line quality touch Error Correction Mode touch Enabled then touch OK Setting Fax Feature Defaults The printer uses the default fax feature settings on all embedded fax jobs unless you change them for an individual job You can modify the default fax feature settings 1 UNE c S At the printer control panel press the Machine Status button then touch the Tools tab Touch Service Settings Touch Fax Touch Feature Defaults On the Fax tab adjust the available fax options as needed a To
22. contents Note Standard image overwrite takes approximately 20 minutes to complete Full Image Overwrite deletes all image data from the printer memory and hard drive including e Jobs and folders stored in the Reprint Saved Jobs feature e Jobs stored in the Scan to Mailbox feature e Fax Dial Directories e Fax Mailbox contents Note Full image overwrite takes approximately 60 minutes to complete Immediate Job Overwrite prompts the printer to overwrite each job immediately after it finishes processing Manually Deleting Image Data In CentreWare Internet Services click Properties gt Security Click Image Overwrite Security gt On Demand Image Overwrite For Standard or Full click Start To delete image data click OK Top NM S Note If the number of files to delete is large during the deletion process the printer can be offline for up to 120 minutes Xerox WorkCentre 4265 Multifunction Printer 69 System Administrator Guide Security Scheduling Routine Deletion of Image Data a qw o In CentreWare Internet Services click Properties gt Security Click Image Overwrite Security Scheduled To enable image overwrite select an option For Frequency select an option Select the time for the overwrite in hours and minutes Click Apply Immediate Job Overwrite Immediate Job Overwrite prompts the printer to overwrite each job immediately after it finishes processing Enabling Immediate Image Overwrit
23. eiua duit r m cdi rtt sut RUE 81 UNIX Linux and AS A00 Printing uet itte tette aia 82 Xerox Printer MANAgET eat a acerca cares duster Mahon uU UNO DDARO ODIUM ORA 82 Printing Front a Linux WO KSEObID s asa citet taba ud tts v Rete vai nate adc ede Rd e vp 83 Adding the Prite RR QS 83 Printing With asi cc oataeedele 83 Du p m HOP 84 Piint from 0 Put tenia DT Pop ORE AE 85 Enabling Print from Pac M 85 Setting the Delete Held Job After TITIBE uoo ne HE EeHd la e prelio ni apu Ee RR Meus 86 Copying 87 Changing the Default Copy Settings cessssscssessssnscssnsecssnsssssscessnscsssssecssseeessnecssaseessueesssnsecesscessuesssneesssneessene 88 Specifying Default Copy Settings in CentreWare Internet Services ss 88 Setting Defaults for Covers at the Control Panel e e eeescnceeeennnceteonns 88 Setting Defaults for Transparency Separators at the Control Panel sss 88 Changing the Feature Order on the Control Panel esent eeencneteonon 89 Showing Locking and Hiding Copy Features on the Control Panel ss 89 Managing User Presets at the Control Panel e eese eese ttttsnnocten 89 Changing the Paper Supply Auto Select Policy at the Control Panel ss 90 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide
24. for Current Accounting Method select Xerox Standard Accounting 5 Click Save IUGUM qe ct 130 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Accounting Setting Service Tracking Options 1 Click Accounting Methods For Accounting Workflow click Edit To turn off tracking of Copies Prints Scans and Faxes select Disable To configure the printer to track Copies Prints Scans and Faxes select Enable Click Save Notes oe Oe o e For service tracking options to be enabled ensure that User Accounts are configured e Notall options listed are supported on all printers Some options apply only to a specific printer model configuration operating system or driver type Adding a User and Setting Usage Limits Before you can associate users with an accounting group ensure that user information is added or imported to the user database To add a user 1 Click Accounting Methods 2 For Users amp Limits click Edit 3 Toadd anew user click Add New User 4 Type a unique User ID for the new user The user enters this information at the printer control panel to access services Xerox Standard Accounting tracks 5 Typeaunique user name for the new user The entry in this field helps you locate the user in the User Information Database of the printer The user does not need to enter this information at the printer control panel 6 To give the user accounting management access sel
25. information can be a user name and password or the information stored on a magnetic proximity or smart card If the information is valid you are considered an authenticated user There are several ways to authenticate a user e User Name Password Validate on the Device enables local authentication Users prove their identity by typing a user name and password at the control panel or in CentreWare Internet Services The printer compares the user credentials to the information stored in the user database If you have a limited number of users or do not have access to an authentication server use this authentication method e User Name Password Validate on the Network enables network authentication Users prove their identity by typing a user name and password at the control panel or in CentreWare Internet Services The printer compares the user credentials to the information stored on an authentication server Note The printer can use one of the following authentication server types Kerberos Solaris or Windows NDS SMB Windows 2000 2003 or LDAP e Convenience Authentication enables authentication for a proximity card reader Users swipe a pre programmed identification card at the control panel To use this method purchase and install a USB card reader and an authentication server that supports the Xerox Convenience Authentication API e Xerox Secure Access Unified ID System enables authentication for the Xerox Secure Acces
26. select an option 10 Click Apply Oy UT NS Setting the Inactive Time Limit 1 In CentreWare Internet Services click Properties gt Login Permissions Accounting 2 Click Login Methods 3 ForSmart Card Inactivity Timer click the Pencil icon 4 Specify the maximum amount of time before a user is logged out automatically Type the time in minutes 5 Click Save Displaying Your Company Logo on the Blocking Screen You can customize the blocking screen to display your company logo The blocking screen appears on the printer touch screen when card reader authentication or an auxiliary accounting device is configured The screen displays a message when a user attempts to access a restricted feature reminding users to swipe an identification card to access the feature In CentreWare Internet Services click Properties Login Permissions Accounting Click Login Methods For Import Customer Logo click the Pencil icon Click Browse or Choose File Select a png file that is not larger than 300 x 200 pixels and click Open Click Import Click Reboot Machine QUO OUT BUS UN S 56 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Security Creating a Passcode In CentreWare Internet Services click Properties gt Login Permissions Accounting Click Login Methods Click Passcode In the Passcode field type a passcode For Save Password select the check box Click Apply a ee M oL Xero
27. the number of copies prints scans and faxes for a group of users The number of copies prints scans and faxes of each user are tracked against the user account and the group account You can limit the usage for each user You can create a general account to track the total usage for a group of users The number of copies prints scans and faxes of each user are not tracked against the user account The usage is only tracked against the general account You cannot specify usage limits for a general account If a user is associated with a group account and a general account they can access the printer using the accounting code for either account Individual copies prints scans and faxes are tracked against the user and group accounts if the user accesses the printer using the group account If the user accesses the printer using a general account the usage is only tracked against the general account and not the user account Creating a Group Account In CentreWare Internet Services click Properties gt Login Permissions Accounting Click Accounting Methods For Group Accounts click Edit Type a unique Account ID number and a unique Account Name for the new group Click Add Account To edit the account name click Manage To view usage details for an account click View Usage To make an account the default account for new users select the radio button next to the account Son on pe YS NS To delete an account click Delete
28. touch Pick Another Network From the list of available networks select a network Touch Continue Touch Network Login To access the network enter the passcode for the selected network then touch Next On the Network Confirmation screen note the IP Address then touch Done Note For the new settings to take effect restart your printer Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Network Connectivity Connecting to a Wireless Network Manually When connecting to a wireless network that does not include a WPS compliant router set up and configure the printer manually Before starting you must get the setup and configuration information such as name and passphrase from the router After you collect the network information you can set up the printer from the control panel or from CentreWare Internet Services For the easiest manual connection use CentreWare Internet Services Before you begin The wireless router must be connected and properly configured for the network before you install the printer For details see your router documentation Use the instructions provided with your wireless router or access point to record the following information Name SSID Security Options Encryption Type Passphrase Note The network name and passphrase are case sensitive Configuring the Printer for Wireless LAN WPA Enterprise SS ae M9 NS 10 11 In CentreWare Internet Servi
29. you enter unique identifiers for inventory management 1 In CentreWare Internet Services click Properties gt Description For Machine Name type a name for the printer For Location type the location of the printer For Customer Asset Tag Number and Xerox Asset Tag Number type unique identifiers as needed To enter a physical location or address for the printer in the Geo Location field enter the geographic latitude and longitude coordinates in decimal form 6 Click Apply mou owe Printing the Configuration Report The Configuration Report lists all current settings of the printer A configuration report prints at startup by default 1 In CentreWare Internet Services click Properties gt Services 2 Click Printing gt Reports 3 For Configuration Report click Print 18 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Initial Setup Restricting Access to the Printer You can lock or unlock the printer by selecting preset services and tools permissions for non logged in users 1 In CentreWare Internet Services click Properties gt Login Permissions Accounting 2 Click User Permissions 3 To configure Guest User roles click the Pencil icon 4 To define Access Rights to Services Pathways and Tools for Guest User for Service Pathway options select the radio button 5 Click Save Using the Configuration Page The Configuration page displays the current configuration
30. 20 In CentreWare Internet Services click Properties Click Maintenance gt Administrator Password Type the password then type the password again to verify To save the new password for Select to save new password select the check box Click Save Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Network Connectivity This chapter includes VOD dana so cena cacao Gonna ada manta IR ONE ae 22 a a acre reco LEE MAE MM ME MEM ME uM EM ad 25 Eh ul qe 26 CColguihags NP US usc oceani basi dee tonio tA Ri co ce Eat Rear ae e 27 CORDIUM SSPP cetus casa aeescep ecco cece satay dies dcs doc RF uM E E QU DES 28 jj l P MH 29 tang ur EPRAEP DIS noctu ncpaneme icum cetuRcau na bc LUNES rey erie DUM rere 30 Raw TEPIP PINUNO camen m ee cie dm quo d ce E dee mp EH Re t d MN HR 31 COR UNI TIPP eee rene repre tere saco a nU ELE E E 32 EOAR ONA M M 33 HR m 37 geredet T M TN 39 PU eee er nr ne Tac eM IeEaM NM MEM MN ME MM IN ACIDUM MI ME 40 wrote game err ert none are re nena re ree 41 Coni ganing SITE aeos ERU E E ERE HUM 42 Xerox WorkCentre 4265 Multifunction Printer 21 System Administrator Guide Network Connectivity TCP IP This section includes lt Enana ECOL eo ciere ec eeveteerterces ep errerery ree ever een reeeriteerer trey re entree ey CIEN DLE Tp RD DIOS 22 e Con
31. 6 meters to improve print quality you can use Altitude Adjustment To set Altitude Adjustment 1 Atthe printer control panel press the Machine Status button 2 Touch Tools gt Device Settings gt General gt Altitude Adjustment 3 Touch On then touch OK Xerox WorkCentre 4265 Multifunction Printer 17 System Administrator Guide Initial Setup Initial Setup in CentreWare Internet Services CentreWare Internet Services is the administration and configuration software installed on the embedded Web server in the printer It allows you to configure and administer the printer from a Web browser Before you begin e TCP IP and HTTP must be enabled to access CentreWare Internet Services If you disable either of these services enable them at the printer before accessing CentreWare Internet Services e Locate your printer IP address using the Configuration Report Note If your printer is locked type the system administrator user name and password to access the Properties tab The administrator user name is admin and the default password is 1111 Accessing CentreWare Internet Services At your computer open a Web browser in the address field type the IP address of the printer then press Enter or Return Assigning a Printer Name and Location The Description page displays the printer model information and product code or serial number It also provides a place to assign a name and location to the printer Asset tags let
32. E HA tert tet RRRA Rebus tees 115 Configuring Default Scan SettingS ecsssssssssssscsssesssnesssseessssesssseecssusecssnecesseeessuscesssecsssseesssssesssceessnesssaees 115 Setting the Default Scan To View to Favorites essent ttennn tene nttnnntttnn ces 115 Faxing 117 FX OV EL VI antcees 118 gp o 119 Configuring Fax Settings from CentreWare Internet Services 119 Configuring Required Fax Settings at the Control Panel eee 121 FASEM p tuncieets 121 Setting Fax Defdaults nt habcat tel iin drop a a La t ord edu ERR 122 Fax FOPWOIIN Gi me t 124 dose m 125 Fax Mail DOKE c Y Y 125 gba GO IES isa M 126 NE e h 127 Accounting 129 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide 10 TE Contents Xerox Standard ACGOU RO aatia tsi RE b a ut babuit to RR ba c di 130 Enabling Xerox Standard Accounting ttt tttttttctttttectt 130 Setting Service Tracking Options essc eeeen tenerte testet tnnsttatsttat eset itss sitse 131 Adding a User and Setting Usage Limits sssssssssssssssesssnssssssecssnecssnccssssceessuessssseessusesssnecsssseessnsee
33. Guide Printing Printing an Error Page In CentreWare Internet Services click Properties gt Services Click Printing gt Error Page To print an error page when a print job fails for Error Page Settings select Enable Click Apply IE ol Xerox WorkCentre 4265 Multifunction Printer 77 System Administrator Guide Printing Configuring Default Print Settings In CentreWare Internet Services click Properties gt Services Click Printing gt General Configure as needed Click Apply IUS SS 78 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Printing Enabling Print Spooling Settings In CentreWare Internet Services click Properties gt Services Click Printing gt Print Spooling To enable print spooling for Print Spooling Settings select Enabled Click Apply Il Xerox WorkCentre 4265 Multifunction Printer 79 System Administrator Guide Printing Printing Reports Your printer has a printable set of reports These include configuration and font information demonstration pages and more 1 In CentreWare Internet Services click Properties gt Services 2 Click Printing gt Reports 3 To print a report next to the report name click Print 80 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Printing Configuring Secure Print Settings You can configure Secure Print settings to specify how the printer behaves when a user sends a Sec
34. Services Click ID Card Copy For Defaults click the Pencil icon Configure settings as needed then click Save To edit security settings for Security click the Pencil icon To modify user permissions roles click the Pencil icon To configure Guest User roles click the Pencil icon For Manage Permissions select the required options Click Save 19 99 NO tn qe per NE oc Xerox WorkCentre 4265 Multifunction Printer 93 System Administrator Guide Scanning This chapter includes Scanning tod Enall Address cc dies t p aci Dea dci EUR Qe el HO RU HD IRE ee eee 96 ll fe M 97 Won DN SCANNING Load e hen aa NERO nt E UM DA RUN NM A E EERE 100 Sconto iai Pm 111 Scanning toa User Home Fr Meme 112 Enabling Remote Scanning using TWAIN cc I eG aceon E 114 Conngunno Scan To DesbihdblGkssunaasmans ctae aicut E 115 Xerox WorkCentre 4265 Multifunction Printer 95 System Administrator Guide Scanning Scanning to an Email Address The email feature allows you to scan a document and send it to an email address as an attachment Before you begin e Configure SMTP settings For details see Configuring SMTP Server Settings on page 97 e Note the IP address or host name of the server For instructions on using this feature see the User Guide for your printer model 96 Xerox WorkCentre 4265 Multifunction Printer System Ad
35. Settings at the Control Panel e ee eeeenn tenen nceetnns Configuring IP Settings in CentreWare Internet Services eene Enabling SNMP iecit Configuring SNMP Advanced Settings aussen iate iuis tica ERR CX duc RARE NU ERA ERA d i Configuring SNMPv3 sss Configuring WINS Configuring LPR LPD Raw TCP IP Princ Gu uoce okcmartrines Configuring Raw TCP IP Settings Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide 10 10 11 13 14 15 16 16 16 17 18 18 18 18 19 19 19 20 21 22 22 22 23 23 25 25 26 26 26 27 27 28 29 29 30 31 31 Contents Configuring IPP o onto n Air D a DA ver nam nent rer enone tent oe 32 LDAP SENE m T 33 Editing LDAP Server INFOrmation 33 Adding or Editing an LDAP Server sssssccssssssccssssssccssssscessssescsensesecssnsscecsnsesecssnssccesssescesnsssessssneesccsnssessenses 35 agr P 37 Enabling HTTP at the Control Patel enar cotra v edite PANE iik uds NS ui OS 37 Configuring HTTP Settings in CentreWare Internet Services tes 37 Enabling or Disabling HTTP Web Services ixiscsichinveciosenissaunsielsivetioiabieinavncdennenimtendveensdusivend 38 Proxy El NON TOO TT TTE 39 Configuring the Proxy Server usa pendit pura i d cor
36. System Administrator Guide Customization and Expansion Managing Scan Templates A template contains scan settings and at least one destination for the scanned image files To create a new scan template Nar wn gt In CentreWare Internet Services click Scan For New Template click the Plus icon For Template Name type a name for the new template Enter additional information as needed Click Add To edit file destinations document management fields and scan settings for a template click Edit To modify a scan template 1 U oD wW N In CentreWare Internet Services click Scan Select a template from the list To copy the currently selected template and its settings at the top of the page click Copy To delete the currently selected template at the top of the page click Delete To edit file destinations document management fields and scan settings for a template click Edit Xerox WorkCentre 4265 Multifunction Printer 163 System Administrator Guide
37. To upload a client certificate do the following steps a Tolocate and select the Client Certificate for Upload Client Certificate click Browse or Choose File b To assign a private password for Private Key Password type a password C Click Upload Click Apply Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Security Enabling and Configuring 802 1X at the Control Panel 1 VL pe we e At the printer control panel press the Machine Status button then touch the Tools tab Touch Network Settings Advanced Settings Touch 802 1X Touch Enable Touch Authentication Method then select the method used on your network Notes e When the printer is in FIPS 140 mode EAP TLS authentication is required e To configure 802 1X settings for EAP TLS use CentreWare Internet Services Touch Username Using the touch screen keyboard type the user name and server that your authentication switch requires Touch OK Touch Password then type the password using the touch screen keyboard Touch OK Touch OK again Xerox WorkCentre 4265 Multifunction Printer 67 System Administrator Guide Security System Timeout You can specify how long the printer waits to log out an inactive user Setting System Timeout Values 1 2 3 In CentreWare Internet Services click Properties gt Security Click System Timeout For Touch User Interface System Timer type the time that the printer waits bef
38. Use the Configuration page to help you install your printer successfully 1 In CentreWare Internet Services click Properties gt General Setup gt Configuration 2 Toprint the configuration report click Print System Data List Selecting Services to Appear on the Touch Screen Services must be enabled before they can be managed through the Tools and Feature Access page A standard service is a service that comes standard with the printer An extensible service is an optional third party service installed on the printer To specify the services to display on the touch screen 1 In CentreWare Internet Services click Properties gt Services gt Display 2 Toselect all of the services in the list to appear on the touch screen click Show All 3 Tohide all of the services in the list so that none appear on the touch screen click Hide All 4 To select individual services to appear on the touch screen for Displayed select the services that you want to display 5 Click Apply To rearrange the services on the touch screen select the service then click the Move Up or Move Down arrow Xerox WorkCentre 4265 Multifunction Printer 19 System Administrator Guide Initial Setup Changing the System Administrator Password Xerox recommends that you change the default system administrator password after you configure the printer Be sure to store the password in a secure location The default password is 1111 1 uro we
39. acts A star next to a contact in the list indicates a Favorite 1 In CentreWare Internet Services click Address Book 2 Select an option 3 To mark a contact as a Favorite for email fax or scan to destination when adding or editing the contact click the star next to that field If you click the star next to Display Name the contact becomes a Global Favorite 4 To edit a contact marked as a Favorite select the contact from the Favorite list for that section then click Edit Favorite 5 To clear a contact marked as a Favorite select the contact from the Favorite list for that section Click Delete Favorite then click OK 6 ClickSave 150 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Administrator Tools Importing Addresses from a File You can import address book contacts from a csv file 11 12 Notes e The printer recognizes the second row in the csv file as the first address book entry The first row contains headings for the information in each column e To view an example of the appropriate format for the csv file download a sample file In CentreWare Internet Services click Address Book Under Management select Import from File Under Select an Address Book file to import click Browse or Choose File select your csv file then click Open or Choose Under Record Delimiter select an option Some printer manufacturers allow you to export address book contacts to a
40. ate format for the csv file download a sample file You can use the sample file as template and replace the existing values with your own information Legacy Mode omits favorites groups fax and Scan To Destination contact information Display Name is changed to Friendly Name allowing you to import the file directly to an older Xerox printer without mapping address book fields In CentreWare Internet Services click Address Book Under Management select Download Sample Under Delimiter select an option Select Export in Legacy Mode as needed Click Download Urb ONE Exporting an Address Book File To back up your current address book or to import it to another machine you can export your current address book contacts as a csv file 1 In CentreWare Internet Services click Address Book 2 Under Management select Export 3 UnderDelimiter select an option 4 Select Export in Legacy Mode as needed Legacy Mode omits favorites groups fax and Scan To Destination contact information Display Name is changed to Friendly Name allowing you to import the file directly to an older Xerox printer without mapping address book fields 5 Click Export 152 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Administrator Tools Network Address Book The Network Address Book looks up addresses from an LDAP directory If you do not have an LDAP server you can use the Device Address Book Configurin
41. be on the same subnet as the printer To allow devices to print from different subnets configure your network to pass multicast DNS traffic across subnets e AirPrint enabled printers work with iPad all models iPhone 3GS or later and iPod touch 3rd generation or later running the latest version of iOS e The Mac OS device must be Mac OS 10 7 or later To configure AirPrint 1 In CentreWare Internet Services click Properties gt Connectivity gt Protocols 2 Click AirPrint 3 Configure HTTP IPP and Multicast DNS Registration as required 4 To enable software upgrades for Software Upgrades click Details 5 Tocreatea certificate for Machine Digital Certificate click Details 6 ForProtocol select Enabled 7 Toeditthe name and location for your printer that appears in the list of AirPrint enabled printers on connected devices next to Device Name click Edit 8 Click Apply Xerox WorkCentre 4265 Multifunction Printer 41 System Administrator Guide Network Connectivity Configuring SNTP Simple Network Time Protocol SNTP synchronizes the internal clocks of computers over a network connection In CentreWare Internet Services click Properties gt Connectivity gt Protocols Click SNTP For Name or IP Address select an option Type the appropriately formatted IP address For Enable SNTP Broadcast select the check box Click Apply 9x Ur T wu M a 42 Xerox WorkCentre 4265 Multifunction Prin
42. ccounting in an Apple Macintosh Print Driver Users must select this preset each time they print or send a LAN fax using the print driver 1 2 3 4 10 11 Open a document and select File then select Print Select the Xerox printer From the menu select Accounting For Accounting System select Xerox Standard Accounting Auditron or Xerox Network Accounting If you want users to type their User ID and Account ID every time they print select Prompt for Every Job To show characters as asterisks when the user types an ID select Mask User ID and Mask Account ID To specify the default User ID and Account ID type them in the Default User ID and Default Account ID fields then select the default account type To use Xerox Standard Accounting with an external accounting device select Auxiliary Accounting Interface To save your settings click the Presets menu then select Save As Type a name for the preset Click OK Xerox WorkCentre 4265 Multifunction Printer 139 System Administrator Guide Administrator Tools This chapter includes Monitoring Alerts and Statista cracks cts ette ebria a aa AA UG RE RR 142 Enero Savno Sen EE OO Tm 143 Entro Screen ESTO Sereno diee RUNDE Roc a tet td bl cqti n tad R TM Un m aiu Np UR ME 144 Smart eSolutions and Billing Infetadtligni asi aciei teet oie ot ec tet edte eret 145 s pp U 148 Address Books Wm T
43. ce any non compliant certificates e Click the appropriate link to acknowledge that you allow the printer to use non compliant features and protocols Enabling FIPS 140 Mode and Checking for Compliance In CentreWare Internet Services click Properties gt Security gt Encryption Click FIPS 140 2 To enable FIPS140 Validation Mode select Enabled Click Apply If the configuration check passes a Reboot Machine prompt appears At the prompt click OK cou dee Meo If the configuration check fails to disable the protocol click the appropriate link replace the certificate or allow the printer to use the non compliant protocol 62 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Security IP Filtering You can prevent unauthorized network access by creating an IP Filter to block or allow data sent from particular IP addresses Enabling IP Filtering In CentreWare Internet Services click Properties gt Security Click IP Filtering To enable IP filtering select IPv4 Filtering Enabled IPv6 Filtering Enabled or both To permit access to the device type the IP Address and Port or Prefix as needed Click Apply U 2 ME ONE LIS Xerox WorkCentre 4265 Multifunction Printer 63 System Administrator Guide Security Managing the Audit Log The Audit Log feature records events that occur on the printer You can then download the log as a tab delimited text file to review for potential problems
44. ces click Properties gt Connectivity gt Protocols Click Wireless Setup Click Edit Settings For Network Name SSID select an option To refresh the list of available networks click Refresh For Security Type select WPA WPA2 Enterprise For 802 1x Authentication select an authentication protocol If you select EAP TTLS select an Inner Authentication Protocol then type an Identity Name User Name and User Password If you select PEAP type a User Name and Password For Root Certificate Setup upload a Root Certificate For Client Certificate Setup upload a Client Certificate then enter the Private Key Password For Address Acquisition select a protocol option Click Apply Xerox WorkCentre 4265 Multifunction Printer 45 System Administrator Guide Network Connectivity Configuring the Printer for Open System 4 2 3 4 5 6 7 8 9 4 0 In CentreWare Internet Services click Properties Connectivity Protocols Click Wireless Setup Click Edit Settings For Network Name SSID select an option To refresh the list of available networks click Refresh For Security Type select Open System For Encryption Type select an option For Security Key or Passphrase type the passphrase For Address Acquisition select a protocol option Click Apply Configuring the Printer for Shared Key or WPA WPA2 Personal 9 00 Ix OY cur oe NJ L3 46 Click Wireless Setup Click Edit Settings
45. cess the server Xerox WorkCentre 4265 Multifunction Printer 33 System Administrator Guide Network Connectivity 6 To configure LDAP Bind perform the following steps a To specify the Bind Method to connect to the directory server select an option e Simple This method uses a DN password combination to authenticate to the directory server e Anonymous This method does not require authentication to connect to the directory server Enter the Login Name Type the password then type the password again to verify To save the new password click Select to save new password To append a base DN to the bind for Append Base DN select Enable For Root to append enter the root directory of the database 7 To ae ae Secure LDAP Connection for Secure LDAP via SSL select Enable 8 To configure LDAP Mappings for each field select an option 9 Toconfigure Search Criteria perform the following steps a ForSearch Name Order select an option b Under Maximum Number of Search Results to define the maximum number of addresses returned that match search criteria type a number from 5 100 omgen c C Select the amount of time that the printer can search before it times out d Toenable LDAP Referrals select Enable 10 To append an email domain to login credentials click Enable 11 For Domain Name type the domain name for your server 12 Click Save 34 Xerox WorkCentre 4265 Multifunction Printer System Administrator
46. ch OK OS oo AE 86 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Copying This chapter includes Changing the Default Copy Settings ii ER UR Re SERE HR e 88 tit ACCESS tO COPING isuna a E 91 Managing Access to 1 Touch Services and Preset sssccssssssscssssssescsssssecsnsecccsssescesssssesscensseessnneccecnusscsennssseeets 92 SBacirving ID Card Copy SEES oe cie eset Beet ra eR re 93 Xerox WorkCentre 4265 Multifunction Printer 87 System Administrator Guide Copying Changing the Default Copy Settings The printer uses the default copy settings on all copy jobs unless you change them for an individual job You can modify the default copy settings Specifying Default Copy Settings in CentreWare Internet Services In CentreWare Internet Services click Properties gt Services Click Copy For Defaults click the Pencil icon To modify copy settings click Copy Settings then click Edit To modify the input settings click Input Settings then click Edit To modify the output settings click Output Settings then click Edit Oy 01 Ee NS Setting Defaults for Covers at the Control Panel Note If Booklet Creation is turned off or the paper supply is set to Auto Select Covers Options are unavailable To set covers defaults 1 At the printer control panel press the Machine Status button then touch the Tools tab Note To access this feature at the control panel log in as an administ
47. click the Pencil icon 7 Toconfigure the Log Out Confirmation Screen select an option User Database The user database stores user credential information The printer uses this information for local authentication and authorization and for Xerox Standard Accounting When you configure local authentication the printer checks the credentials that a user provides against the information in the user database When you configure local authorization the printer checks the user database to determine which features the user is allowed to access Note User names and passwords stored in the user database are not transmitted over the network Adding User Information to the User Database In CentreWare Internet Services click Properties Login Permissions Accounting Click Device User Database Click Add New Type a User Name and Friendly Name for the user Type a Password for the user then retype it to verify Click Save Notes Qv un ES o NE c e The Password field only appears if the selected authentication method is local authentication e If you have configured local authorization you can add the user to a role 52 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Security Configuring Network Authentication Settings When you configure network authentication users prove their identity by typing a user name and password at the control panel or in CentreWare Internet Services The printer compares th
48. cret enter the shared key value For Verify Shared Secret reenter the shared key value Click Apply Xerox WorkCentre 4265 Multifunction Printer 65 System Administrator Guide Security 802 1X 802 1X is an Institute for Electrical and Electronics Engineers IEEE standard that defines a method for port based network access control or authentication In an 802 1X secured network the printer must be authenticated by a central authority typically a RADIUS server before it can access the physical network You can enable and configure the printer to be used in an 802 1X secured network from the printer control panel or in CentreWare Internet Services Before you begin Ensure that your 802 1X authentication server and authentication switch are available on the network Determine the supported authentication method Create a user name and password on your authentication server Note This procedure causes the printer to restart and be unavailable over the network for several minutes Configuring 802 1X in CentreWare Internet Services Oy un gE o NALE 66 In CentreWare Internet Services click Properties Security Click 802 1X For 802 1X select Enabled For Authentication Method select an option For Credentials type the user name and password To upload a root certificate do the following steps a ForUpload Root Certificate to locate and select the file click Browse or Choose File b Click Upload
49. cssnccssssecssussessnesssecssssecesseesssneesssees 101 Configuring Template Pool Refresh i ecssssssssssssssnsssssnsessseesssnssssssesssueesssnscesseeessuscessnscessseesssneessscessaneesssees 105 Configuring a Validation Server ou eeesssesssssecssssscsssccesssecssnscsssseesssuscssssecssuscsssnsesssseessusccssnsesssueessaseeseascessneessenes 106 Enabling SOD LOG c E n 107 Setting Scanned Image File Naming CONVENTIONS essent tentent 107 Hiding Showing Default Template sa opidi a espe t tke tno td Rn 107 Setting Template Display Settings for the Control Panel eee 108 Configuring the Default Template eecsssssssssssssssesssneesssssesssussssssecssusesssnessssseessusesssnesssseessssssssseessseessanes 108 Hiding Showing Default Terriplttte os cenicitttr prster tb rnt e Rant ctc iuvet etis 110 Scanito DSB sah sass 111 Enabling Scan tO USD tite tiet A Eae D Ede tdt 111 Scanning to a User Home Folder sesessssssssssssssssssssssesssnsesssnesssssecssussssssecsssseessnsssssscesssneessasesssatecssnssesaseessusesssneesses 112 Enabling Remote Scanning using TWAIN ccccssssssecsscssecsssssssccenecessecsssecssscesseesusecsuscsssccenscesseceascesseesseeesseesss 114 Configuring Scan To DeStIMAION sicssccscicscicssisscassasssnscesecstnsssdabebestecezsindshansscssedessbcscdedechianu cbesaccosessduastesseetbedecebanscetss 115 Before You Begin ete i OR
50. csv file but contact information is enclosed in brackets To remove brackets when importing this type of csv file select Remove brackets from the beginning and end of text fields Select an option A Add new contacts to existing Device Address Book adds user information from the csv file to the existing user information stored in the database Replace existing Device Address Book with new contacts replaces all user information in the database with user information from your csv file Click Upload File Click Import To upload a different address book file or revise the settings click Change File Options If the current address book fields match exactly the imported file fields the headings do not appear To see the mapped fields click Show Headings List If the current address book fields do not match the imported file fields exactly the headings appear The unmapped fields are highlighted To assign a mapping to the field select a heading from the list Click Import Xerox WorkCentre 4265 Multifunction Printer 151 System Administrator Guide Administrator Tools Editing the Device Address Book as a csv File To manage many addresses you can create and edit a list in a spreadsheet application You can save the list as a csv file and upload it to the printer Downloading a Sample csv File To back up your current address book you can export the address book as a csv file To view an example of the appropri
51. ctory and the format for a directory path for SMB is directory directory Click Apply Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Scanning Adding Document Management Tags You can add fields to the template to help you manage scanned image files The fields display when you select the template at the control panel You can type in details about the document you are scanning This information is filed with each scanned image file in the Job Log Third party software uses the Job Log to access and retrieve information associated with scanned files the 9v UT NS In CentreWare Internet Services click Properties gt Services Click Workflow Scanning For Destination Input Output Tags Settings click the Pencil icon In the Document Management Tags tab click Add Field Configure as needed Click Save Configuring a Template to Create a Password Protected PDF You can edit a template to create an encrypted PDF file and require users to protect the scanned PDF file with a password When a user selects the scan template at the control panel the printer prompts the user to create a password or accept a default password The password is required to open the PDF file Qv Ur op 9 c In CentreWare Internet Services click Properties gt Services Click Workflow Scanning For Destination Input Output Tags Settings click the Pencil icon In the Document Management Tags tab click Add Field F
52. cts the printer to use the user name of the logged in user when accessing the repository Prompt at User Interface instructs the printer to prompt users at the control panel for the repository credentials System instructs the printer to use specific credentials when accessing the repository If you select System type the credentials in the User Name and Password fields To update an existing password select Select to save new password Noneinstructs the printer to access the repository without providing credentials Click Save to apply the new settings or Undo to retain the previous settings Note HTTP HTTPS scans to a Web server using a CGI script To set up workflow scanning to a local template configure a repository location for files Xerox WorkCentre 4265 Multifunction Printer 101 System Administrator Guide Scanning Workflow Scanning for FTP or SFTP Before you begin Ensure that FTP or SFTP services are running on the server or computer being used to store scanned image files Note the IP address or host name Create a user account and password with read and write access for the printer to use to access the repository folder Note the user name and password Create a folder within the FTP or SFTP root Note the directory path user name and password This folder is your file repository Test the connection Log in to the file repository from a computer with the user name and password Create a folder in t
53. d store multiple templates in a template pool repository on a network server For instructions on using this feature see the User Guide for your printer model Creating a Local Template for Workflow Scanning In CentreWare Internet Services click Properties gt Services Click Workflow Scanning To configure a template for Manage Template Collection click the Pencil icon To create a local template click Create Template Local Enter the Template Name and as needed information for Description and Owner Click Add Configure as needed Ido OT EN Mr I I Configuring a Remote Template Pool for Workflow Scanning In CentreWare Internet Services click Properties gt Services Click Workflow Scanning To configure a template for Manage Template Collection click the Pencil icon To configure a Template Pool click Setup Template Pool Remote Select a Default Repository Protocol Select the destination address then enter the host and port information Type the path and filename required by the protocol To save files to a destination type the login and password for that destination Click Save ORs ae ES Mes NS 100 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Scanning Configuring File Repository Settings A file repository is a network location where scanned images are stored Configure the file repository settings before you create a template Your printer supports three transfer pr
54. d Accounting 1 In CentreWare Internet Services click Properties gt Login Permissions Accounting 2 Click Accounting Methods 3 Click Edit 4 For Current Accounting Method select Xerox Standard Accounting 5 Click Save Xerox WorkCentre 4265 Multifunction Printer 59 System Administrator Guide Security Configuring the Log Out Confirmation Screen In CentreWare Internet Services click Properties gt Login Permissions Accounting Click Login Methods To enable the log out confirmation screen select Show at Log Out To show the log out confirmation screen after every job select Show After Every Job To disable the log out confirmation screen select Don t Show Qr Be Ae ME cl 60 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Security Secure HTTP SSL You can establish an HTTP Secure HTTPS connection to the printer by encrypting data sent over HTTP using SSL You can also enable SSL encryption for the following features Configuring the printer in CentreWare Internet Services Printing from CentreWare Internet Services Printing using IPP Managing scan templates Workflow scanning Network accounting Note SSL encryption is protocol independent You can turn on or off SSL for each protocol or scan destination as needed Before you begin Ensure that the printer has an established Machine Digital Certificate Ensure DNS is enabled and configured Ensure that the date and t
55. d password for the printer on the Web server Note the user name and password Create a home directory for the printer A Create a bin directory in the home directory Copy an executable CGI script into the bin directory You can create your own script or download a sample script For details see CGI Scripts on page 105 Note the path to the script The script can be defined with script name extension or by path script name extension Create a folder with read and write permissions on the Web server or alternate server Note the directory path user name and password This folder is your file repository Test the connection by logging in to the home directory of the printer on the Web server Send a POST request and file to the Web server Check to see if the file is in the repository To configure file repository settings for HTTP or HTTPS 9 99 SE Yo ue ee NS 104 In CentreWare Internet Services click Properties Services Click Workflow Scanning For File Repository Setup click the Pencil icon Click Add New In the Friendly Name field type a name for the repository From the Protocol menu select HTTP or HTTPS Select the address type Type the appropriately formatted address and port number of your server In the Script path and filename field type the path to the CGI script starting at the root For example directoryname foldername To download working example scripts click Get Example Scripts
56. de ScanFlow Store Scan to PC Desktop Equitrac Office and others For more information on Xerox Extensible Interface Platform applications for your printer contact your Xerox representative or see www office xerox com eip enus html on the Xerox website Note The printer contains a third party font package Liberation fonts For details see https fedorahosted org liberation fonts These fonts are licensed under GNU General Public License For details see https fedorahosted org liberation fonts browser source License txt This font is used only with the Xerox Extensible Interface Platform Second Generation browser For details contact your Xerox representative Enabling Extensible Services 1 In CentreWare Internet Services click Properties gt General Setup 2 Click Extensible Service Setup 3 Toensurethat the Extensible Service Registration service is configured for Extensible Service Registration click Edit 4 ForEnable Extensible Services if your Xerox Extensible Interface Platform application requires the user password select Export password to Extensible Services Select Enable the Extensible Services Browser To check the certificates on the remote server select Verify server certificates For Proxy Server to enable this feature select Proxy or to disable it select No Proxy To configure the proxy server for Proxy Server click Edit Click Apply LOND 162 Xerox WorkCentre 4265 Multifunction Printer
57. e 1 2 3 4 70 In CentreWare Internet Services click Properties gt Security Click Image Overwrite Security gt Immediate Image Overwrite For Immediate Image Overwrite select Enable Click Apply Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Security USB Port Security You can prevent unauthorized access to the printer through USB ports by disabling the ports Note If USB ports are disabled you cannot use a USB card reader for authentication update the software or print from a USB Flash drive Enabling or Disabling USB Ports In CentreWare Internet Services click Properties gt Security Click USB Port Security To enable a port next to a port select Enabled To disable the ports clear the check box Click Apply E Em Gc Ros gt Xerox WorkCentre 4265 Multifunction Printer 71 System Administrator Guide Security Displaying or Hiding Network Settings You can show or hide the IPv4 address or host name of the printer on the control panel touch screen 1 In CentreWare Internet Services click Properties gt Security 2 Click Display Network Settings 3 Select Show IPv4 Address or Show Host Name To hide network information select Hide Network Information 4 Click Apply 72 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Security Security Certificates A digital certificate is a file that contains data used to verify the id
58. e Internet Services documentation In CentreWare Internet Services click Help Order supplies for your printer www xerox com office WC4265supplies A resource for tools and information including www xerox com office businessresourcecenter interactive tutorials printing templates helpful tips and customized features to meet your individual needs Local sales and support center www xerox com office worldcontacts Printer registration www xerox com office register Xerox WorkCentre 4265 Multifunction Printer 11 System Administrator Guide Initial Setup This chapter includes Physically Connecting te Pintet auctus a revere TM merry fer BR SSRE UR DUAL Si 14 Assigning a NetWork Address o usage peer uode adii ciin eia ad m RAM II Min EN RD RS 15 Accessing Administration and Configuration Settings sisisi 16 Initial Setup in GentreWare Internet Services tere eo aaa As 18 Changing Die System Administrator POSSWOFELsseaneusiddkt tmt atit irtoi bud iet i mdi bu emat tai canine 20 Xerox WorkCentre 4265 Multifunction Printer 13 System Administrator Guide Initial Setup Physically Connecting the Printer 1 Connect the power cord to the printer and plug it into an electrical outlet 2 Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the back of the printer Connect the other end of the cable to a correctly configured network port 3 If your printer has fax installed connect it to a correctly c
59. e Name type a name for the printer For Fax Number type the fax number of the recipient For Prefix Dial type the dialing prefix For Line Configuration select an option Select your country from the list Click Save So Sl M9 puo rt Xerox WorkCentre 4265 Multifunction Printer 119 System Administrator Guide Faxing Configuring Address Book Settings You can associate fax numbers with contacts in the Device Address Book and configure other address book settings related to fax Before you begin Add at least one contact to the Device Address Book and associate a fax number with the contact 1 In CentreWare Internet Services click Properties gt Services gt Fax 2 To configure Address Book Policies click the Pencil icon 3 To configure the Device Address Book settings stored in the printer click Edit 4 To set the default fax view at the control panel to Favorites under Policies select View Favorites on Fax Service Entry 5 Toallow users to create or edit contacts in the Device Address Book from the printer control panel select All Users 6 Click Save Configuring Fax Incoming Outgoing Policies 1 In CentreWare Internet Services click Properties gt Services gt Fax 2 Toconfigure incoming outgoing policies for Incoming Outgoing Policies click the Pencil icon 3 Toprinta report of the transmission results after sending a fax for Automatically Print Transmission Receive Report select On
60. e ue he 10 11 12 122 At the printer control panel press the Machine Status button log in as administrator then touch the Tools tab Touch Service Settings Touch Fax Touch Incoming Fax Defaults To set the printer to receive all incoming calls as faxes or to answer manually touch Call Receive Mode select an option then touch OK To specify a time for answer delay touch Automatic Answer Delay use the Up and Down arrows to select a time between 1 and 7 seconds then touch OK Touch Receive Footer select an option then touch OK To select an option for incoming dial tone and transmission tone touch Fax Card Volume select an option then touch OK To select the trays to use to print faxes touch Fax Receive Tray make your tray selection then touch OK To select 2 sided or stapled output touch Default Output Options select an option for each kind of output then touch OK To require a passcode for printing incoming faxes touch Secure Receive Settings gt Passcode Protect enter a 4 digit password then touch OK To reject faxes sent from unwanted sources touch Junk Fax Prevention enter the fax numbers to block then touch OK Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Faxing Setting Outgoing Fax Defaults 1 uno X B9 10 11 At the printer control panel press the Machine Status button log in as administrator then touch the Tools tab Touch Service
61. e user credentials to the information stored on an authentication server To configure access rights using network authentication 1 2 3 In CentreWare Internet Services click Properties gt Login Permissions Accounting Click Login Methods To store user login information in an external network database such as an LDAP directory select Network Authentication To retrieve profile information from LDAP select Retrieve Profile Information for Authenticated User from LDAP To configure the Authentication Server click the Pencil icon To configure the LDAP Server click the Pencil icon Configuring Authentication Server Settings for Kerberos eo NE oS Ur ow RI 10 11 In CentreWare Internet Services click Properties gt Login Permissions Accounting Click Login Methods For Authentication Server click the Pencil icon For Authentication Protocol select the authentication protocol for your network Select your AutoLookup preferences For Default Server information type the domain or realm for your authentication server Select the desired address type Type the appropriately formatted address and port numbers for both the primary and backup addresses To use an LDAP server for network authorization or personalization select the LDAP server from the list For Alternate Server enter your alternate server authentication settings Click Save Configuring Authentication Server Settings for SMB Soy ee we NS
62. ect Grant Accounting Management Access 7 Click Apply To set usage limits for a user 1 Click Accounting Methods For Users amp Limits click Edit To limit usage for services click Limit Access For each service type the maximum number of impressions or sent images allowed for the user SV ob Gr e To reset the maximum number allowed to the default setting click Reset for each service or Reset All for all services 6 Click Apply Notes e You can also set usage limits when you create user accounts e Notall options listed are supported on all printers Some options apply only to a specific printer model configuration operating system or driver type Xerox WorkCentre 4265 Multifunction Printer 131 System Administrator Guide Accounting Assigning Users to an Account In CentreWare Internet Services click Properties gt Login Permissions Accounting Click Accounting Methods For Users amp Limits click Edit On the Accounting page next to Users and Limits click Edit Select the check box next to the User ID of the user that you want to add to an account To set limits for the user click Limit Access For Access Rights to assign or limit Group Account Access or General Account Access click Edit Select the check box next to the User ID of the user that you want to add to an account Click Save Changes PRS aw ew NE rs General and Group Accounts You can create a group account to track and limit
63. ection includes e Configuring Fax Settings from CentreWare Internet Services eter 119 e Configuring Required Fax Settings at the Control Panel e e eeesceeencceeeeen 121 JEXSOEUDDL oec ors E MENU UD orem cei qom UP MT T DIDI Ed HN a E EUN TUA 121 e Setling ax Detailseite metere scterterteslihi biete marteesiretsten E EA 122 EB do fl 161019 18 eeu ene tere te rte nt ty ane see en rc ame esc ar 124 COMMS 0 91 C6 1 UL sc perperenre ree eae pti eeu MM reer UdeMM 125 COMME Ue kc epee entrance tenes eee tre PE E 125 ORONO ES escent Pte ete eas es ee ee oe eee 126 When you send a fax from the printer control panel the document is scanned and transmitted to a fax machine using a dedicated telephone line To use the embedded fax feature ensure that your printer has access to a functioning telephone line with a telephone number assigned to it Notes e Notall printer models can send faxes Some printers require an optional fax hardware kit e Notall printer models have multiple fax lines Configuring Fax Settings from CentreWare Internet Services If your printer is connected to your computer through a wired or wireless network connection use CentreWare Internet Services to configure the fax settings Configuring Fax Line Settings In CentreWare Internet Services click Properties Services Fax To configure fax line settings for Fax Line Setting click the Pencil icon For Machin
64. eessusssssseessusssssnecssasesssuscessseessueessaneessaees 68 Overwriting Image Data rtt ttietep hieu tpe o SPHERE aia a iaaii ete UOTA HERREN ERAN RAER 69 Manually Deleting Image MPro uso e 69 Scheduling Routine Deletion of Image Data on sssnsssesssssssccsssscccsnssscessssescsenssssssenecsecsnnssescsnsecsessnecesets 70 Immediate Job Overwrite sao asserit riri bate righresbodcrtipebt arl tton bee ergeri rub men 70 USB Port SOCUIILY I 71 Enabling or Disabling USB POMS as saemovbdt cider tiui DO A bid ndi duci rob QR tert A Md 71 Displaying or Hiding Network Settings eite tentent ttt nnne nnns ettet tts nocttessntsists 72 Security Certificates RH 73 M chine Digital CSIP NCCES sssini 73 Installing a Trusted CA Cerna usps nensi dentista a NEA RR RUE ROI pe danda 74 Printing 75 Managing Banner Page Printing Options eese testen tenerte nnntetent etse ttttnotttnes 76 Enabling Banner Page Printing in CentreWare Internet Services se 76 Printing an Error uoc o R desliais 77 Configuring Default Print Settings sissisota iieis 78 Enabling Print Spoblimo SeLUntds sss dedisstitinden tp n D DR c pd cad oa t ER o p DR RA 79 Printing IRE POLES sascsssescassesbasscastas 80 Configuring Secure Print Settings iicinccstnnateecnnnnatantanmmulanicumnuanelmaciaaieunamadoons 81 Configuring Secure PED coaso cni timida o nica eb toda
65. el press the Log In Out button 2 Type admin and touch Next 3 Type the administrator password then touch Done The default password is 1111 Accessing CentreWare Internet Services as a System Administrator Before you begin e Locate your printer IP address using the Configuration Report For details see Printing the Configuration Report on page 18 e Ensure that TCP IP and HTTP are enabled If you disabled either of these protocols enable them at the control panel before accessing CentreWare Internet Services e Many features in CentreWare Internet Services require an administrator user name and password The system administrator user name is admin and the default password is 1111 Accessing CentreWare Internet Services At your computer open a Web browser in the address field type the IP address of the printer then press Enter or Return 16 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Initial Setup Initial Setup at the Control Panel Installation Wizard The Installation wizard starts the first time you turn on the printer The wizard prompts you with a series of questions to help you configure basic printer settings Note You can change these settings at any time For details see the User Guide for your printer Setting Altitude Adjustment Atmospheric pressure determined by altitude can affect print quality If the printer is located at an elevation greater than 8000 feet or 243
66. entity of the client or server in a network transaction A certificate also contains a public key used to create and verify digital signatures One device proves its identity to another by presenting a certificate trusted by the other device Or the device can present a certificate signed by a trusted third party and a digital signature proving its ownership of the certificate A digital certificate includes the following data e Information about the owner of the certificate e The certificate serial number and expiration date e Thename and digital signature of the certificate authority CA that issued the certificate e A public key e A purpose defining how the certificate and public key can be used There are three types of certificates e A Device Certificate is a certificate for which the printer has a private key The purpose specified in the certificate allows it to be used to prove identity e ACA Certificate is a certificate with authority to sign other certificates e A Trusted Certificate is a self signed certificate from another device that you want to trust Machine Digital Certificate A digital certificate is a file that contains data used to verify the identity of the client or server in a network transaction A certificate also contains a public key used to create and verify digital signatures One device proves its identity to another by presenting a certificate trusted by the other device Or the device can present a cer
67. er roles click the Pencil icon For Manage Permissions select the required options Click Save at Oy Wn Tod NP ct Xerox WorkCentre 4265 Multifunction Printer 91 System Administrator Guide Copying Managing Access to 1 Touch Services and Presets You can use 1 Touch Services and Presets to save settings for Copy Email Fax Scan To and Workflow Scanning services You can set access to these features for all users or for administrators only You can also turn off access to specific 1 Touch Services and presets for individual users Note Not all features are available for all services To set permission to save 1 Touch Services and presets 1 At the printer control panel press the Machine Status button 2 Touch Tools gt Service Settings gt 1 Touch Presets Note To access this feature at the control panel log in as an administrator For Permission to Save 1 Touch select an option 3 For Permission to Save Preset select an option 4 Touch OK To limit access to 1 Touch Services 1 In CentreWare Internet Services click Properties gt Login Permissions Accounting Click User Permissions To configure Guest User roles click the Pencil icon To limit access to a specific 1 Touch Service select Not Allowed Click Save eB eG Ne 92 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Copying Specifying ID Card Copy Settings In CentreWare Internet Services click Properties gt
68. es e Network features are not available when you are connected over USB e Embedded fax features are not available for all printer models Configuration Steps When you configure the printer for the first time complete the following tasks 1 Connect your printer to a network with an Ethernet cable 2 Confirm that your network recognizes your printer By default the printer receives an IP address from a DHCP server over a TCP IP network If you have a different type of network or want to assign a static IP address see TCP IP on page 22 3 Complete the installation wizard that launches automatically the first time the printer powers on The installation wizard helps you configure basic printer settings such as your location time zone and date and time preferences 4 To view the new IP address and ensure that the connection is successful print a Configuration Report For details see Configuration Report on page 18 5 To access CentreWare Internet Services open a Web browser then type the IP address for your printer CentreWare Internet Services is the administration and configuration software installed on the embedded Web server in the printer It allows you to configure and administer the printer from a Web browser For details see Accessing CentreWare Internet Services on page 16 Note You can access most configuration settings in CentreWare Internet Services on the Properties tab 6 Printthe Configuration Checklist The Conf
69. es It is supported in Windows Vista Windows Server 2008 and newer operating systems WSD is one of several supported communication protocols Enabling WSD 1 In CentreWare Internet Services click Properties gt Connectivity gt Protocols 2 Click WSD 3 For Protocol select Enable 4 Click Apply 40 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Network Connectivity Configuring AirPrint Use AirPrint to print directly from a wired or wireless device without using a print driver AirPrint is a software feature that allows for driverless printing from Apple iOS based mobile devices and Mac OS based devices AirPrint enabled printers let you print directly from a Mac or from an iPhone iPad or iPod touch If you specify the geographical latitude and longitude of the printer use decimal form For latitude type a coordinate value from 90 through 90 For longitude type a coordinate value from 180 through 180 For example use coordinates such as 45 325026 122 766831 E AirPrint Notes e When HTTP IPP and Bonjour mDNS protocols are enabled AirPrint is enabled by default If you disable HTTP IPP or Bonjour AirPrint is disabled e NotalliOS applications support printing using AirPrint e Wireless devices must join the same wireless network as the printer A system administrator can connect the printer by its wired network interface e The device that submits the AirPrint job must
70. figure a maximum of nine LDAP servers for your printer Note Before you configure an LDAP server ensure that Network Authentication is enabled For details see Setting the Login Method on page 51 Editing LDAP Server Information In CentreWare Internet Services click Properties Connectivity Protocols Click LDAP Directory For the Default LDAP Server click Edit To configure server information perform the following steps I edel a TypeaFriendly Name The Friendly Name appears as the default description for the template when a user scans a job at the control panel b Select the Name or IP Address type Fields update based on the options that you select c Type the LDAP IP address or host name and port number Type the appropriately formatted address or host name of your backup server and change the default port number as needed 5 To configure LDAP Access perform the following steps a Enter the Search Directory Root Notes e tis not necessary to include DC Users in the Search Directory Root e Fordetails on Base DN formatting see the RFC 2849 LDAP Data Interchange Format LDIF Technical Specification on the IETF website b For Login Credentials to Access LDAP Server select an option e System This setting instructs the printer to use specific credentials when the printer accesses the server e Authenticated User The printer uses the user name and password of the authenticated user to ac
71. figuring the Network Address Manually at the Control Panel es 22 e Configuring DNS Settings at the Control Panel eese teenttennnt tenete tnos tnnt ttss ossis 23 e Configuring IP Settings in CentreWare Internet Services ee ese teeeeenceeenconeeenos 23 Computers and printers primarily use TCP IP protocols to communicate over an Ethernet network Generally Macintosh computers use either TCP IP or the Bonjour protocol to communicate with a network printer For Macintosh OS X systems TCP IP is preferred Unlike TCP IP however Bonjour does not require printers or computers to have IP addresses With TCP IP protocols each printer and computer must have a unique IP address Many networks and cable and DSL routers have a Dynamic Host Configuration Protocol DHCP server A DHCP server automatically assigns an IP address to every computer and printer on the network that is configured to use DHCP If you use a Cable or DSL router see the documentation for your router for information on IP addressing Enabling TCP IP At the printer control panel press the Machine Status button To access this feature at the control panel log in as an administrator Touch Tools Network Settings TCP IP Settings Touch TCP IP Enablement For IPv4 or IPv6 touch Enable then touch OK Note By default TCP IP is enabled If you disable TCP IP enable it at the printer control panel before you access CentreWare In
72. g the Network Address Book for Email Before you begin configure LDAP server settings For details see LDAP on page 33 1 2 3 In CentreWare Internet Services click Properties gt Services gt Email To configure Address Book Policies click the Pencil icon Under Policies under Use Network Address Book LDAP to allow users to access this address book select Yes To set the default address book that users see at the control panel under Default Address Book View select an address book Click Save LAN Fax Address Book The LAN Fax feature has a separate directory for storing and managing addresses For details about using or configuring the LAN Fax address book see the driver help Xerox WorkCentre 4265 Multifunction Printer 153 System Administrator Guide Administrator Tools Font Management Utility The CentreWare Font Management Utility allows you to manage fonts on one or more printers on your network You can download the Xerox CentreWare Font Management Utility on the Xerox website at www xerox com office WC4265drivers Use the utility to download soft fonts to your printer such as your company branded fonts or unicode fonts to support multiple languages You can then add delete or export the fonts to a file You can add or delete printers in the utility printer list to display only those printers you want to manage 154 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Adminis
73. gs at the Control Panel At the printer control panel press the Machine Status button then touch the Tools tab Touch Service Settings Touch Fax Touch Fax Wizard Settings For Fax Country Setting select your country from the list Touch Next For Line Fax Number type the fax number using the touch screen keypad For Line Name type a line name for the printer For Line Configuration touch an option If you have a 10 pulse per second line select Pulse Touch Next To restart the printer touch Reboot T D 499 Y eee cx o Fax Security When the Fax Secure Receive feature is enabled users must type a fax passcode to release a fax Fax passcodes are also used to secure fax mailboxes You can specify the required fax passcode length Notes e Existing passcodes are not changed e If you edit an existing passcode after changing the passcode length requirement the new password must meet the current length requirement Configuring Security Settings 1 In CentreWare Internet Services click Properties gt Services gt Fax To configure security settings for Security click the Pencil icon To access user permissions to configure for User Permission Roles click Edit To clear the recipient list after printing job completes select Yes Click Save ore 9 qe Xerox WorkCentre 4265 Multifunction Printer 121 System Administrator Guide Faxing Setting Fax Defaults Setting Incoming Fax Defaults Ts gn
74. he directory then delete it If you cannot create and delete the folder check the user account access rights To configure file repository settings for FTP or SFTP SO 99 iL oO Un uES MONI S 11 12 102 In CentreWare Internet Services click Properties gt Services Click Workflow Scanning For File Repository Setup click the Pencil icon Click Add New In the Friendly Name field type a name for the repository From the Protocol menu select FTP or SFTP Select an address type Type the appropriately formatted address and port number In the Document Path field type the directory path of the folder beginning at the root of FTP or SFTP services For example directoryname foldername If you want the printer to create XSM subfolders for single page format files select Sub folder XSM for 1 File Per Page File Format jobs Under Default Repository Login Credentials select an option Authenticated User and Domain instructs the printer to use the user name and domain of the logged in user when accessing the repository Logged in User instructs the printer to log in to the repository using the credentials of the logged in user Prompt at User Interface instructs the printer to prompt users at the control panel for the repository credentials System instructs the printer to use specific credentials when accessing the repository If you select System type the credentials in the User Name and Passwo
75. hen Network Accounting is configured the printer can obtain user accounting information from the authentication server To reduce the number of screens that appear when a user logs in at the control panel select Automatically apply Accounting Codes from the server 9 Click Save 54 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Security Configuring Smart Card Authentication Settings When Smart Card authentication is configured users swipe a pre programmed identification card at the control panel Purchase and install a Smart Card reading system before configuring Smart Card authentication To configure access rights using Smart Card authentication 1 In CentreWare Internet Services click Properties gt Login Permissions Accounting 2 Click Login Methods 3 Torequire users to swipe a pre programmed identification card at the control panel select Smart Card CAC PV 4 Toconfigure each feature click the Pencil icon 5 To configure the Log Out Confirmation Screen select an option The Login Methods page in CentreWare Internet Services provides links to authentication and personalization configuration settings 1 In CentreWare Internet Services click Properties gt Login Permissions Accounting 2 Click Login Methods See also Setting the Login Method on page 51 Configuring LDAP Servers Setting Up Authentication for a Smart Card System Adding a Domain Controller 1 In CentreWare Inter
76. ices If your printer has a valid network address you can configure TCP IP settings in CentreWare Internet Services For details see Assigning a Network Address on page 15 Configuring IPv4 You can use IPvA or IPv6 in addition to or in place of the other 1 In CentreWare Internet Services click Properties gt Connectivity gt Protocols Click TCP IP For Protocol select Enabled For Host Name type a unique name for your printer ae YN For IP Address Resolution select an option Fields that appear depend on the option that you select STATIC disables dynamic addressing and allows you to type a static IP address Type the Machine IP Address Subnet Mask and Gateway Address BOOTP allows the printer to obtain an IP address from a BOOTP server that does not respond to DHCP requests DHCP allows your DHCP server to assign an IP address to the printer Dynamic DNS Registration is enabled Xerox WorkCentre 4265 Multifunction Printer 23 System Administrator Guide Network Connectivity 6 For Domain Name type the domain name of your authentication server 7 For DNS Configuration type the IP address for up to three servers 8 To send a release request to the DHCP and DNS servers for Dynamic DNS Registration select Enabled If the servers grant the request when the printer is turned off the current IP address and dynamic DNS name are released 9 For Zero Configuration Networking perform the following step
77. ified print jobs Unidentified jobs are jobs that are not associated with a user name Unidentified jobs originate from a computer that does not require a user to log in Examples are a job sent from a DOS or UNIX window using LPR Port 9100 or from the Jobs tab in CentreWare Internet Services Validating Accounting Codes 1 In CentreWare Internet Services click Properties gt Login Permissions Accounting Click Accounting Methods On the Accounting page under Action next to Validation Policies Print Job Exceptions click Edit To set the printer to validate the accounting code for all jobs through the print driver select On Click Save OB eS Xerox WorkCentre 4265 Multifunction Printer 137 System Administrator Guide Accounting Enabling Accounting in Print Drivers Enabling Accounting in a Windows Print Driver 1 2 3 From the Start menu select Printers and Faxes Right click the printer in the list then select Properties gt Configuration gt Accounting From the Accounting System menu select Xerox Standard Accounting or Auditron or Xerox Network Accounting To prompt users to type their User ID and Account ID each tim they print select Always Prompt If you do not want users to log in select Do Not Prompt and type the user information in the Default User ID and Default Account ID fields Select Mask User ID and Mask Account ID to show characters as asterisks when an ID is entered Select Remember Last Ente
78. iguration Checklist provides space for you to write down important information as you go through the configuration process Use it to record information about your network settings including passwords network paths and server addresses 7 Configure authentication For details see Setting Up Access Rights on page 50 8 Configure Security For details see Security on page 49 9 Enable services in CentreWare Internet Services For details see User Permissions on page 58 10 Configure Print Copy Scan and Fax features For details see Printing on page 75 Copying on page 87 Scanning on page 95 and Faxing on page 117 11 Configure Accounting For details see Accounting on page 129 Note Not all printer models support these features 10 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Introduction More Information You can obtain more information about your printer from these sources Resource Location Installation Guide Packaged with the printer Other documentation for your printer www xerox com office WC4265docs Technical support information for your printer www xerox com office WC4265support including online technical support Online Support Assistant and driver downloads Information about menus or error messages Press the control panel Help button Information Pages Print from the control panel or from CentreWare Internet Services click Status gt Information Pages CentreWar
79. ime configured on the printer is correct The time that is set on the printer is used to set the start time for the Xerox Device Certificate A Xerox Device Certificate is installed when you enable HTTP SSL Enabling HTTPS SSL Iv eec In CentreWare Internet Services click Properties Connectivity Protocols Click HTTP To enable the protocol for Protocol select Enabled For Keep Alive Timeout enter the time that the printer waits for a response from a connected user before it terminates the connection Increasing the Keep Alive Timeout can cause slow connections Change the Port Number as needed Note If a machine digital certificate is configured you can edit the following fields For HTTP Security Mode select an SSL security option To allow connections to the device using SSL v3 only for Require SSL v3 select Enable Click Apply Xerox WorkCentre 4265 Multifunction Printer 61 System Administrator Guide Security FIPS 140 2 If FIPS 140 2 encryption is required all computers servers browser software security certificates and applications must comply with the standard or operate in FIPS compliant mode Transmitted and stored data must be encrypted as specified in United States Federal Information Processing Standard FIPS 140 2 Level 1 You can enable the printer to check that the current configuration ensures the specified encryption Enabling FIPS 140 Mode can prevent the printer from communicating
80. in details about the document you are scanning This information is filed with each scanned image file in the Job Log Third party software uses the Job Log to access and retrieve information associated with scanned files 1 2 Under Document Management Fields click Add Type a name for Field Name using up to 128 characters The Field Name text is not shown at the control panel Third party software uses the name to access the Document Management information This field is required To allow users to modify the Field Label field select Editable next to User Editable The Field Label identifies the purpose of this field to the user Select Not Editable to prevent users from changing the value The field does not appear on the control panel and the text typed for the Default Value field is used If you selected Not Editable type a Default Value The Default Value is optional if you selected Editable Select Require User Input to prompt the user to type data for this document management field before scanning Select Mask User Input to prevent typed input from appearing at the control panel Select Record User Input in Job Log to write any masked data to the Job Log file Consider data security issues before selecting this option Validate Data Before Scanning options can be available if validation servers are configured for the printer Click Apply to save the new settings or Cancel to return to the previous screen Configuring a Valida
81. in the United States and or other countries Apple Bonjour EtherTalk TrueType iPad iPhone iPod iPod touch Mac and Mac OS are trademarks of Apple Inc registered in the U S and other countries AirPrint and the AirPrint logo are trademarks of Apple Inc HP GL HP UX and PCL are trademarks of Hewlett Packard Corporation in the United States and or other countries IBM and AIX are trademarks of International Business Machines Corporation in the United States and or other countries Microsoft Windows Vista Windows and Windows Server are trademarks of Microsoft Corporation in the United States and other countries Novell NetWare NDPS NDS IPX and Novell Distributed Print Services are trademarks of Novell Inc in the United States and other countries SGI and IRIX are trademarks of Silicon Graphics International Corp or its subsidiaries in the United States and or other countries Sun Sun Microsystems and Solaris are trademarks or registered trademarks of Oracle and or its affiliates in the United States and other countries McAfee ePolicy Orchestrator and McAfee ePO are trademarks or registered trademarks of McAfee Inc in the United States and other countries UNIX is a trademark in the United States and other countries licensed exclusively through X Open Company Limited PANTONE and other Pantone Inc trademarks are the property of Pantone Inc Wi Fi CERTIFIED Wi Fi Direct is a t
82. individual contacts each associated with an email address fax number or scan destination You can configure the printer to use a Network Address Book or the Device Address Book for email or Internet fax The Network Address Book looks up addresses from an LDAP directory If you do not have an LDAP server you can use the Device Address Book If you configure both address books users are presented with a choice to use either address book at the control panel Device Address Book Email addresses are stored in the Device Address Book An Internet fax address is the email address assigned to an Internet fax machine or service Manually Editing the Address Book You can use contacts groups or Favorites to edit and organize the address book manually Viewing Contacts A contact is a user with an associated email address fax number or scan destination Contacts can be added to groups or marked as a Favorite To view a contact from the Address Book tab e Toview all contacts in the address book under Address Book select All Contacts e To view a specific type of contact under Email Fax or Scan To Destination select Contacts e Toview specific contact information select the contact from the list Adding a Contact to the Address Book 1 In CentreWare Internet Services click Address Book 2 Toaddacontact to the address book manually click Add Note If the Add button is unavailable the address book has reached its limit The De
83. ing at the root of the shared folder For example if you have a folder named scans in the shared folder type scans If you want the printer to create XSM subfolders for single page format files select Sub folder XSM for 1 File Per Page File Format jobs 12 For Default Repository Login Credentials select an option Authenticated User and Domain instructs the printer to use the user name and domain of the logged in user when accessing the repository Logged in User instructs the printer to log in to the repository using the credentials of the logged in user Prompt at User Interface instructs the printer to prompt users at the control panel for the repository credentials System instructs the printer to use specific credentials when accessing the repository If you select System type the credentials in the User Name and Password fields To update an existing password select Select to save new password 13 Click Save Xerox WorkCentre 4265 Multifunction Printer 103 System Administrator Guide Scanning Workflow Scanning for HTTP and HTTPS Before you begin Enable HTTP or Secure HTTP SSL Ensure that a certificate is installed on the printer if you are using SSL Configure your Web server and ensure that HTTP HTTPS services are running POST requests and scanned data are sent to the server and processed by a CGI script Note the IP address or host name of the Web server Create a user account an
84. ions select an option For Auto type a prefix for the scanned image file name For Custom Naming configure as needed a Tobuild the file name for Pre defined Text select the elements you that want to use When you select a Pre defined text element it appears in the field for Position in Name String b For Custom Text type the custom text that you want to appear in the file name For example select the first Custom Text field then type an underscore c Click an element in the Position field then use the arrow buttons to move the element into the correct position for the file name The file name that generates uses all of the elements in the Position field in order from top to bottom For Advanced type a string using variables to create the file name To allow users to change the name select Allow users to change the file name then for File Name type the name Click Save Hiding Showing Default Template wrap ge Be a In CentreWare Internet Services click Properties gt Services Click Workflow Scanning For Hide Show Policy click the Pencil icon Select an option Click Save Xerox WorkCentre 4265 Multifunction Printer 107 System Administrator Guide Scanning Setting Template Display Settings for the Control Panel 1 2 3 In CentreWare Internet Services click Properties gt Services Click Workflow Scanning gt Display Settings To specify the template that appears at the top of the list
85. k LDAP click Edit If an LDAP network address book is configured to allow users to locate email addresses in the Network Address Book select Yes To hide the address book from users select No To allow users to create or edit contacts in the Device Address Book from the printer control panel select All Users Click Save Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Scanning Configuring Email Security Settings Configuring Email Security 1 2 3 4 10 11 In CentreWare Internet Services click Properties gt Services Click Email To edit security settings for Security click the Pencil icon For Security Settings configure the settings a For Email Encryption Enablement select an option e Off Use this option to disable email encryption e Always On Not editable by user Use this option to restrict users from turning Email Encryption on or off at the control panel e On Editable by user Use this option to allow users to turn Email Encryption on or off at the control panel b If you select Editable by user select the default setting for users at the control panel For Email Encryption Default select On or Off c For Encryption Algorithm select the algorithm used by your email server To enable email signing for Email Signing Enablement select an option e Off Use this option to disable email signing e Always On Not editable by user restricts users from turning E
86. k Raw TCP IP Printing For Protocol select Enable Ensure that Port Number is set to 9100 Click Apply Enabling Raw TCP IP Printing at the Control Panel 1 2 3 4 At the printer control panel press the Machine Status button then touch the Tools tab Touch Network Settings gt Advanced Settings Touch Raw TCP IP Printing Touch Enable then touch OK Xerox WorkCentre 4265 Multifunction Printer 31 System Administrator Guide Network Connectivity Configuring IPP Internet Printing Protocol IPP is a standard network protocol that allows you to print and manage jobs remotely In CentreWare Internet Services click Properties gt Connectivity gt Protocols Click IPP For Protocol select Enable Enter additional information as needed For Secure IPP Connection with SSL TLS select Enable Click Apply gx ee or 32 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Network Connectivity LDAP Server This section includes amp Editing LDAP Sewer Bas GRNELION iereencoeermanesss R 33 Adding orEdititu an LDAP SEN ssesscssstsecesecsctietets demas ER n Semcon 35 Lightweight Directory Access Protocol LDAP is a protocol used to process queries and updates to an LDAP information directory on an external server LDAP can also be used for network authentication and authorization The LDAP Server page displays the current LDAP servers configured for your printer You can con
87. le or disable Web Services on the Web Services page This page provides a list of all available Web services on your printer and displays the configuration status of each service To enable or disable Web Services 1 In CentreWare Internet Services click Properties gt Services 2 Click Web Services 3 To enable or disable individual services select the check box next to one or more services To enable or disable all services at one time click Enable All or Disable All 4 If additional settings are required for a selected service the status column indicates the required update and a Settings button appears Click Settings to configure the service 5 Click Apply to save the new settings or Undo to retain the previous settings For more information about Xerox Extensible Interface Platform and Web services see the documentation included in the Xerox Extensible Interface Platform Software Development Kit SDK The Xerox Extensible Interface Platform SDK is available on the Xerox Extensible Interface Platform website 38 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Network Connectivity Proxy Server A proxy server acts as a go between for clients seeking services and servers that provide them The proxy server filters client requests and if the requests meet the proxy server filtering rules it grants the request and allows the connection A proxy server has two main purposes e Tokeep any device
88. llowing steps a Tospecify the Bind Method to connect to the directory server select an option e Simple This method uses a DN password combination to authenticate to the directory server e Anonymous This method does not require authentication to connect to the directory server Enter the Login Name Type the password then type the password again to verify To save the new password click Select to save new password To append a base DN to the bind for Append Base DN select Enable For Root to append enter the root directory of the database 7p aos Xerox WorkCentre 4265 Multifunction Printer 35 System Administrator Guide Network Connectivity 11 12 13 36 To configure Secure LDAP Connection for Secure LDAP via SSL select Enable To configure LDAP Mappings for each field select an option To configure Search Criteria perform the following steps a For Search Name Order select an option b Under Maximum Number of Search Results to define the maximum number of addresses returned that match search criteria type a number from 5 100 C Select the amount of time that the printer can search before it times out d Toenable LDAP Referrals select Enable To append an email domain to login credentials click Enable For Domain Name type the domain name for your server Click Save Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Network Connectivity HTTP Hypertext T
89. lutions and Billing Information 00 eecsssesssseccsneccssneccssecssnsccssnsccsssecsssscessseessunsccssnccesseeesanseesaseesses 145 Smart SC SOLE OMS fee 145 View Usage and Billing Information un sesssssssssssssssssssssseecssnsssssecsssseecssscsssseesssussssssesssaeeessnssessscesssneessaees 147 orare eT A EN 148 Creating a Clone File iue tete aep ed red eed iib oes ET E e tester ER 148 Installing a Clone File siete tetti rte etre tepore edet detitoeetav tette tse btts irt beu 148 Ve Ka IKEEN 1010 CHEN 149 Device Address BOOK Cre 149 Network Address OOK se cccessccscvcsrcetcectectercesiacisereecienicaseicere a be Reti pe Heer dH EE uH c 153 LAN Fax Address BOOK rm RS 153 Font Management Utility 4 ritornare esee ete Uere Dicen 154 Customizing Printer Contact Information uc sssssscsssssesssssecsssecssssecssnscsssncsssseecssscessseesssucssssnesesaeeessnesseaseesses 155 Xerox ONINE SUP PONE seasccsvcecates casccrrs RR 156 Displaying Xerox Online Support ou ecsesecssssssssssccsssescsnecsssssecssscsssseesssuesssnesssseecssnscesssecsssueessanesesstecssuesssaseessns 156 Restarting the Printer in CentreWare Internet Services cscsssssssssssecsteesseessuscsssccesscssnccensesssceeseeesueessnesess 157 Resetting the Printer to Factory Default Settings essssssssssscsssssssssessnsesssnesssseesssnsssseessuecsssnecssseeessneeees 158 Upda
90. m Download file to your computer Right click and download the UsageLog csv file to your computer 146 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Administrator Tools View Usage and Billing Information Billing Information The Billing Information page displays current readings for printer counters that are used for billing You can view the number of impressions made in color or black and white as well as the total number of impressions The impression counts shown are used for billing 1 In CentreWare Internet Services click Properties gt General Setup gt Billing amp Counters 2 Click Billing Information 3 Toupdate the page click Refresh Viewing Usage Counters The Usage Counters page displays the total number of pages printed or generated by the printer You can see usage amounts for impressions made sheets images used and images printed copied and faxed 1 In CentreWare Internet Services click Properties gt General Setup gt Billing amp Counters 2 Click Usage Counters 3 Toupdate the page click Refresh Xerox WorkCentre 4265 Multifunction Printer 147 System Administrator Guide Administrator Tools Cloning Cloning allows you to save your current printer settings to a file to use as a backup and restore file for your printer You can also use a clone file to copy your printer settings to other printers Note If you are using a clone file to copy your printe
91. mail Signing off at the control panel e On Editable by user Use this option to allow users to turn Email Signing on or off at the control panel e If you select Editable by user select the default setting for users at the control panel Under Email Signing Default select On or Off For From Field Display select an option For User Policies configure settings as needed a For To Field Security Options select a restriction policy b For Restrict to Defined Domains to configure a list of acceptable domains click Add Domains C To restrict authenticated users from sending emails to others next to Auto Send to Self select Enable To clear the Recipient List after an emailed scan job completes for Global Policies Shared Scan Policy select an option To import a certificate for Certificate Management click Import To export a certificate for Certificate Management click Export To delete a certificate select the certificate then click Delete Click Save Xerox WorkCentre 4265 Multifunction Printer 99 System Administrator Guide Scanning Workflow Scanning Workflow Scanning allows you to scan an original document distribute and archive the scanned image file The Workflow Scanning feature simplifies the task of scanning many multi page documents and saving the scanned image files in one or more file locations To specify how and where scanned images are stored create a template You can create manage an
92. ministrator Guide Scanning Email Configure email settings on the Email Setup page in CentreWare Internet Services Email settings apply to all services that use SMTP including Internet Fax and Scan to Email Accessing the Email Setup Page 1 2 In CentreWare Internet Services click Properties gt Services Click Email Configuring SMTP Server Settings So NS WI 10 11 12 In CentreWare Internet Services click Properties gt Services Click Email To access SMTP server settings for Server to Send Emails SMTP click the Pencil icon To set auto discovery for Auto Discover SMTP Server select the check box or enter the SMTP server domain Select the Name or IP Address type Type the appropriately formatted address or host name of your server and change the default port number as needed Under Device Email Address type the email address of the printer If the SMTP server requires authentication for SMTP Authentication complete the following steps a For Server Requires SMTP Authentication select the check box b For Login Credentials select an option e System The printer authenticates itself using the Login Name and Password that you configure on this page e Authenticated User This option is available only when Network Authentication is enabled c If you select System type the Login Name and Password used to access the server Enable Select to save new password to update the password fo
93. ned the printer logs in to the Web server sends a POST request along with the scanned file then logs out The CGI script handles the remaining details of file transfer To download a sample CGI script In CentreWare Internet Services click Properties gt Services Click Workflow Scanning gt File Repository Setup Click Add New Select HTTP or HTTPS from the Protocol menu Under Script path and filename click Get Example Scripts oe we Mo Select a script language supported by your Web server Right click and save the appropriate zip or tgz file to your computer 7 Extract the downloaded file to the root of the Web services home directory Configuring Template Pool Refresh A template pool repository stores templates on the network and updates the list of available templates on the printer You can set the update frequency for the list In CentreWare Internet Services click Properties gt Services Click Workflow Scanning For Template Pool Refresh click the Pencil icon To update the template list immediately click Refresh Template List Now To set the time for the template pool to refresh enter the time Click Save gx wur does o Xerox WorkCentre 4265 Multifunction Printer 105 System Administrator Guide Scanning Adding Document Management Fields You can add fields to the template to help you manage scanned image files The fields display when you select the template at the control panel You can type
94. net Services click Properties gt Login Permissions Accounting 2 Click Login Methods 3 ForDomain Controllers click the Pencil icon The domain controller server must validate the domain certificate on the smart card of the user before the user can access the printer For PIV Auth Mode select an option Click Add New CAC Server For Domain Controller Type select an option Type the domain controller server address information Click Save Qo i Qv um s Xerox WorkCentre 4265 Multifunction Printer 55 System Administrator Guide Security Configuring OCSP Validation Server Settings If you have an OCSP server or an OCSP certificate validation service you can configure the printer to validate certificates installed on the domain controller Before you begin Add a domain controller To configure OCSP validation server settings In CentreWare Internet Services click Properties gt Login Permissions Accounting Click Login Methods For Certificate Validation click the Pencil icon For Certificate validation using OCSP select the check box For OCSP URL type the URL of the OCSP server To ensure that the printer can communicate with the OCSP server and the domain controller configure your proxy server settings as needed 7 For Validate the EKU Extended Key Usage and Host Name in KDC certificate select the check box 8 For Permitted Hostname in KDC Certificate type the host name 9 For KDC Certificate EKU
95. nished touch OK Showing Locking and Hiding Copy Features on the Control Panel You can select the features to appear on the control panel and lock settings to prevent change To set controls for copy features 1 Atthe printer control panel press the Machine Status button then touch the Tools tab Note To access this feature at the control panel log in as an administrator administrator Touch Service Settings Copy Show Lock Hide Features 3 Touch a feature then for Feature Status select an option 4 When finished touch OK Managing User Presets at the Control Panel You can manage user presets for copy features at the control panel To manage user presets 1 Atthe printer control panel press the Machine Status button then touch the Tools tab Note To access this feature at the control panel log in as an administrator administrator 2 Touch Service Settings gt Copy gt Preset Management 3 Select a preset then choose an option To edit the preset touch the Pencil icon Todelete the preset touch X Todelete all presets touch XX 4 When finished touch OK Xerox WorkCentre 4265 Multifunction Printer 89 System Administrator Guide Copying Changing the Paper Supply Auto Select Policy at the Control Panel If Paper Supply Auto Select is set to On the printer selects the most appropriate size paper tray when there is no exact match for the copy job If Paper Supply Auto Select is se
96. nsmitted to Xerox To view the last transmission of Billing Meter information for your printer 1 In CentreWare Internet Services click Status gt SMart eSolutions 2 Click MeterAssistant 3 Toconfigure email alerts for Meter Email Alerts click Settings 4 Configure settings as needed then click Apply For details on setting up alerts see Setting up Alert Notification on page 142 SuppliesAssistant SuppliesAssistant monitors the remaining life of the toner or ink and other printer consumables When Smart eSolutions is configured to communicate with Xerox SuppliesAssistant also monitors the usage of consumables The data reported to Xerox is used to replenish supplies 1 In CentreWare Internet Services click Status gt SMart eSolutions 2 Click SuppliesAssistant The supply list appears with the current 76 Life Remaining of each supply item Note If the Life Remaining is unknown no data has been transmitted to Xerox Maintenance Assistant Maintenance Assistant provides options for troubleshooting your printer You can send detailed diagnostic information to Xerox start online troubleshooting sessions with Xerox and download usage information to your computer in csv format 1 In CentreWare Internet Services click Status SMart eSolutions 2 Click Maintenance Assistant 3 Click one of the following Send Diagnostic Information to Xerox Start an Online Troubleshooting Session at www xerox co
97. nstalling the WSCO and Setting up Print Queues For detailed instructions on installing the library and setting up print queues refer to the installation instructions that are included with the library 84 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Printing Print from USB This feature allows you to print a file that is stored on a USB Flash Drive from the USB port on the printer control panel Before you begin Enable USB ports For details see USB Port Security on page 71 Enabling Print from USB In CentreWare Internet Services click Properties gt Services Click USB For Enable Print from USB select Enable Click Save Bip ge Xerox WorkCentre 4265 Multifunction Printer 85 System Administrator Guide Printing Setting the Delete Held Job After Timer When the Delete Held Job After timer expires jobs held in the Active Jobs and Personal amp Secure Job tabs are deleted 1 Atthe control panel press Log In Out 2 Type admin then touch Next 3 Type your password then touch Done Note The system administrator user name is admin and the default password is 1111 At the printer control panel press the Machine Status button then touch the Tools tab Touch Device Settings gt Timers Touch Delete Held Job After To enable the Delete Held Job After timer touch Enabled To select the desired time press the arrow buttons or enter a value using the numeric keypad Tou
98. nter 1 Verify that the CUPS daemon is running 2 Open a Web browser and type http localhost 63 1 admin then click Enter or Return 3 For User ID type root For password type the root password 4 Click Add Printer and follow the onscreen prompts to add the printer to the CUPS printer list Printing with CUPS CUPS supports the use of both the System V Ip and Berkeley lpr printing commands 1 To print to a specific printer in System V type lp dprinter filename then click Enter 2 To print to a specific printer in Berkeley type lpr Pprinter filename then click Enter Xerox WorkCentre 4265 Multifunction Printer 83 System Administrator Guide Printing AS 400 Xerox provides Work Station Customization Object WSCO files to support AS 400 or Iseries V6 or later systems The WSCO file provides printer specific PCL codes The host print transform uses these codes to select the correct tray 2 sided printing option font size and type and orientation The XTOOLSxxxx library provides a source WSCO for each supported Xerox printer You only download and install the library once Notes e The host print transform only works on AFPDS and SCS files Convert IPDS formatted printer files to AFPDS files to use the WSCO for printing e You must have IOSYSCFG permissions to create a device description or a remote queue e For details on AS 400 refer to the IBM AS 400 Printing V Red Book available on the IBM website I
99. ods For Accounting Method click Edit To enable Network Accounting for Current Accounting Method select Network Accounting Click Save grub wo B oc Xerox WorkCentre 4265 Multifunction Printer 135 System Administrator Guide Accounting Setting Network Accounting Workflow Options 1 2 3 4 10 11 12 In CentreWare Internet Services click Properties gt Login Permissions Accounting Click Accounting Methods On the Accounting page under Action next to Accounting Workflow click Edit For each job type select an option Capture Usage only tracks usage Pre Authorization and Capture Usage requires a job limits server to approve each job that a user attempts to send or print The job limits server approves a job based on the credentials of the user and the configured job attributes Click Save If you select Pre Authorization and Capture Usage to set job limits for server and Web service click Properties gt Login Permissions Accounting gt Accounting Methods To set the path for the accounting server for Job Limits Server Pre Authorization click Edit Under Server URL type the URL of your job limits server Under Timeout type the time in seconds that the printer waits for the job limits server to respond to job approval requests before it disconnects Click Save To set job limits for Web Services for Job Limits Web Service click Edit Configure settings as needed then click Apply
100. onfigured telephone line 4 Turn on the printer 14 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Initial Setup Assigning a Network Address The printer acquires a network address automatically from a DHCP server by default To assign a static IP address configure DNS server settings To configure other TCP IP settings see TCP IP on page 22 Xerox WorkCentre 4265 Multifunction Printer 15 System Administrator Guide Initial Setup Accessing Administration and Configuration Settings You can access the administration and configuration settings from the Tools tab on the control panel or from the Properties tab in CentreWare Internet Services The control panel consists of a touch screen and buttons you press to control the functions available on the printer CentreWare Internet Services is the administration and configuration software installed on the embedded Web server in the printer It allows you to configure and administer the printer from a Web browser The administrator password is required when accessing locked settings in CentreWare Internet Services or at the control panel Most printer models have a default configuration that restricts access to some settings Access is restricted for settings on the Properties tab in CentreWare Internet Services and settings on the Tools tab on the control panel touch screen Accessing the Control Panel as a System Administrator 1 Atthe printer control pan
101. or Field Name type xrx pdf pswd To set the password for User Editable select Not Editable To allow users to modify the Field Label field select Editable If you select Not Editable type a Default Value If you select Editable do the following a Tosuggest a default password type a password in the Default Value field b To prompt users to enter a password type text in the Field Label field For example you could type Type a password to protect your PDF file c Torequire users to provide a password select Require User Input To hide characters that a user types at the control panel select Mask User Input If you do not select this option the printer saves the password in the Job Log e To prevent the PDF password from appearing in the job log ensure that the Record User Input to Job Log check box is cleared Click Save Xerox WorkCentre 4265 Multifunction Printer 109 System Administrator Guide Scanning Hiding Showing Default Template In CentreWare Internet Services click Properties gt Services Click Workflow Scanning For Hide Show Policy click the Pencil icon Select an option Click Save ee m SS 110 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Scanning Scan to USB You can insert a USB Flash Drive into the printer scan a document and store the scanned file on the USB drive Before you begin Enable USB ports For details see USB Port Security on page
102. or security issues To enable the audit log 1 2 3 4 In CentreWare Internet Services click Properties gt Security Click Audit Log To enable the audit log select the check box Click Apply To save the audit log 1 2 64 To save the audit log file click Save as Text File Right click the Download Log link to save the auditfile txt file to your computer Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide IPsec Security Internet Protocol Security IPsec is a group of protocols used to secure Internet Protocol IP communications by authenticating and encrypting each IP data packet It allows you to control IP communication by creating protocol groups policies and actions You can control IP communication on the printer for the following DHCP v4 v6 TCP and UDP e DNS TCP and UDP e FTP TCP s HTTP Scan Out TCP port 80 e HTTPS Scan Out TCP port 443 e HTTPS Web Server TCP port 443 e ICMP v4 v6 IPP TCP port 631 Configuring IPsec Soy n Es oS LPR Print TCP port 515 Port 9100 Print TCP port 9100 SMTP TCP UDP port 25 SNMP TCP UDP port 161 SNMP Traps TCP UDP port 162 WS Discovery UDP port 3702 Up to 10 additional services In CentreWare Internet Services click Properties gt Security Click IPsec To enable the protocol for Protocol select Enabled To remove IPsec connections click Flush All IP Sec Connections For Shared Se
103. ore it logs a user out of the touch screen To instruct the printer to display a warning message before it logs a user out of the touch screen under Warning Screen touch Enabled For Web System Timer type the amount of time the system waits before it logs an inactive user out of CentreWare Internet Services Click Apply Setting the System Timeout Values at the Control Panel 1 2 3 68 At the printer control panel press the Machine Status button then touch the Tools tab Touch Device Settings gt Timers gt System Timeout Specify the time the printer waits to log out an inactive user at the control panel Next to Timeout Mins and Timeout Secs touch the arrows To instruct the printer to display a warning message before it logs a user out of the touch screen under Warning Screen touch Enabled Touch OK Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Security Overwriting Image Data Image data is any in process or temporary user data on the hard drive such as current jobs queued jobs temporary files saved jobs and saved folders To ensure that image data on the printer hard drive cannot be accessed you can delete and overwrite image data Standard Image Overwrite deletes all image data from the printer memory and hard drive except e Jobs and folders stored in the Reprint Saved Jobs feature e Jobs stored in the Scan to Mailbox feature e Fax Dial Directories e Fax Mailbox
104. orward incoming faxes to email or file destinations by creating a Fax Forward Rule Configuring Fax Forward Settings 1 2 3 4 a a mom 10 124 In CentreWare Internet Services click Properties gt Services gt Fax For Forwarding click the Pencil icon For Forward To select an option For Forward On select an option On Outgoing For outgoing faxes the printer forwards a copy to the fax number or email addresses specified On Incoming For incoming faxes the printer forwards a copy to the fax number or email addresses specified If you select On Incoming to print a local copy select Print Local Copy For From Field Options set the defaults For Subject type the text that you want to appear in the subject line of emails sent from the printer For Message type the text that you want to appear in the body of emails sent from the printer For Signature type the text that you want to appear as the default signature in emails sent from the printer Click Save Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Faxing Fax Polling Fax Polling allows you to store a fax document on the printer and make it available for other fax machines to poll You can also retrieve faxes stored on other fax machines Note Both printers must have the Fax Polling feature Enabling Secure Polling 1 2 3 4 At the printer control panel press the Machine Status button then
105. otocols To set up workflow scanning to a local template configure a repository location for files To configure HTTP HTTPS filing 9x ur EB wo B 10 11 12 Click Add New In the Friendly Name field type a name for the repository From the Protocol menu select HTTP or HTTPS Select the address type Options are IPv4 Address IPv6 Address or Host Name Type the appropriately formatted address and port number of your server To verify that a digital certificate is installed on the printer for HTTPS click View Trusted SSL Certificates To validate the SSL certificate used for HTTPS select Validate Repository SSL Certificate In the Script path and filename field type the path to the CGI script starting at the root For example directoryname foldername To download working example scripts click Get Example Scripts In the Document Path field type the directory path of the folder For Web server directories type the path starting at root For example directoryname foldername If you want the printer to create XSM subfolders for single page format files select Sub folder XSM for 1 File Per Page File Format jobs Under Login Credentials to Access the Destination select the method that the printer uses to access the repository Authenticated User and Domain instructs the printer to use the user name and domain of the logged in user when accessing the repository Authenticated User instru
106. oximity card reader at the control panel To use this method purchase and install a USB card reader and an authentication server that supports the Xerox Convenience Authentication API To configure access rights using Convenience Authentication 1 In CentreWare Internet Services click Properties gt Login Permissions Accounting 2 Click Login Methods 3 Torequire users to swipe a pre programmed identification card through a proximity card reader at the control panel select Convenience To use Convenience login purchase and install a USB card reader and an authentication server that supports the Xerox Convenience Authentication API 4 To allow an alternate login method select User can login at device if card is not available 5 To configure each feature click the Pencil icon 6 Toconfigure the Log Out Confirmation Screen select an option Configuring an Authentication Server for Convenience Authentication In CentreWare Internet Services click Properties Login Permissions Accounting Click Login Methods Set the login method to Convenience authentication For Convenience Authorization Setup click the Pencil icon For Accounting Code Access select an option 9x ut ES CD RS gt Under Server Communication select an address type Type the appropriately formatted address or host name of your server and change the default port number as needed For Path type the HTTP path that your authentication server provides 8 W
107. pe of traps that the SNMP manager receives under Traps to be Received Click Apply Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Network Connectivity Configuring SNMPv3 SNMPv3 is the current standard version of SNMP defined by the Internet Engineering Task Force IETF It provides three important security features e Message integrity to ensure that a packet has not been tampered with in transit e Authentication to verify that the message is from a valid source e Encryption of packets to prevent unauthorized access Configuring SNMPv1 v2c with SNMPv3 SNMP version 1 SNMPv1 is the initial implementation of the SNMP protocol SNMPv1 operates over protocols such as User Datagram Protocol UDP IP and Novell Internet Packet Exchange IPX SNMPv2c includes improvements in performance confidentiality and manager to manager communications over SNMPv1 however it uses the simple community based security scheme of SNMPv1 1 In CentreWare Internet Services click Properties gt Connectivity gt Protocols 2 Click SNMPv3 3 ForAllow SNMPv3 with SNMPv1 v2c select Enable 4 For SNMPv3 select Enable Note Some options become editable after you enable SNMPv3 9 For User Name type the administrative user name for SNMPv3 authentication 6 ForAuthentication Password type a password The Authentication Password is used to generate a key used for authentication 7 For Algorithm select an encry
108. ptdibUc sa iE dap Mi nS EL Up a rU RR 39 b s Ls p UTITUR TeT Boe eer aD RTT nS parent Ont an TE MITUNTER eri 40 ielsepuibm 40 Configuring PIMP TINA caius aie n ERA A pb pni gees DP A A MH RUE LER 41 Configuring SN ptm c m 42 Wireless Network CoRMWeCEIDI o casera hiHted tabat ob tub aed dedu Ran HK Gne team 43 Connecting to a Wireless Network Using the Wireless Install Wizard ss 44 Connecting to a Wireless Network Manually eerte ttttnnottttsnooss 45 Configuring the Printer for Wireless LAN WPA Enterprise tette tenentes 45 Configuring the Printer For Open SySEBITI uisus ini coctis rtc diea neben einn Rn 46 Configuring the Printer for Shared Key or WPA WPA2 Personal ette 46 Configuring MEET DISCE nose daban da datiuo radiata UM RDUM apu aaa a DRM 47 4 Security 49 SELLIMG Poe dei t 50 PAUL ITS TAGE CULIONN NN II E natn cerned oud ENa as 50 Setting the Login Methods cinta pice tinea ect ti CY ie equ dos Qu ig 51 Configuring Authentication Settings accassosecisca cstesoressnnsescanszosescuueniaceossoptehipnciennenvednideteshebssoreodetesteniotenssesheGesnastehsnans 52 Configuring Local Authentication SeELIngsSsuene erc erc bier prt a E Rr eR RE 52 Configuring Network Authentication Settings eee eese teeeenctteennoeeteenooeeeetoncttstnns 53 Configuring Convenience A
109. ption checksum algorithm 8 For Privacy Password type a password The Privacy Password is used for encryption of SNMPv3 data The passphrase used to encrypt the data must match the passphrase on the Server Note Ensure that the passwords are at least eight characters in length You can include any characters except control characters 9 Click Apply Xerox WorkCentre 4265 Multifunction Printer 27 System Administrator Guide Network Connectivity Configuring SSDP Simple Service Discovery Protocol SSDP provides processes to allow network clients with little or no static configuration to discover network services SSDP provides multicast discovery server based notification and discovery routing options 1 In CentreWare Internet Services click Properties gt Connectivity gt Protocols Click SSDP For Protocol select Enable For Time to Live type a value for router hops for discovery advertisement Click Apply UT EN 28 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Network Connectivity WINS When running WINS the printer registers its IP address and NetBIOS Host Name with a WINS server WINS allows the printer to communicate using host name only Using Microsoft Networking removes significant overhead for systems administrators Configuring WINS 1 In CentreWare Internet Services click Properties gt Connectivity gt Protocols 2 Click WINS 3 For Protocol select Enable 4
110. ptions listed are supported on all printers Some options apply only to a specific printer model configuration operating system or driver type You can set usage limits for the following options e Black Printed Impressions This option includes all black and white print jobs and received server fax documents e Black Copied Impressions This option includes all black and white copies e Network Images Sent This option includes documents sent over the network including network scans scans to email and server faxes Embedded Fax Sent This option includes faxed documents The total number of documents is the number of faxed documents including cover sheets multiplied by the number of destinations Documents sent using the Server Fax feature are not included e Embedded Fax Received This option includes received fax documents that are printed Documents sent using the Server Fax feature are not included Xerox WorkCentre 4265 Multifunction Printer 133 System Administrator Guide Accounting Downloading a Usage Report The usage report lists the number of impressions recorded for each user and each account To generate a usage report 1 oe weg In CentreWare Internet Services click Properties gt Login Permissions Accounting Click Accounting Methods For Report and Reset click Edit Click Generate Report Right click the Right click to download link and save the csv file to your computer Resetting Usage Limi
111. r 159 System Administrator Guide Administrator Tools Installing Software Upgrades in CentreWare Internet Services To install software upgrades in CentreWare Internet Services In CentreWare Internet Services click Properties gt Maintenance Click Firmware Upgrade To locate and select the firmware upgrade file in dlm format click Browse or Choose File Click Open Click Install Software To verify that the software has updated check the configuration report Oe Es po NS Note Software installation begins several minutes after you submit the software to the printer CentreWare Internet Services is unavailable while the software is installing 160 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Customization and Expansion This chapter includes e Xerox Extensible Interface PLatfObi secs at e por DDR wees eee 162 e Managing sean Templates caen ect apa Drs E Ure Eoque tur ncm GE E DIN ROREM 163 Xerox WorkCentre 4265 Multifunction Printer 161 System Administrator Guide Customization and Expansion Xerox Extensible Interface Platform The Xerox Extensible Interface Platform allows independent software vendors and partners to develop personalized and customized document management solutions These solutions can be integrated and accessed directly from the printer control panel These solutions can leverage existing printer infrastructure and databases Examples of applications inclu
112. r an existing Login Name For Connection Encryption select a protocol that your server supports then for Validate Server Certificate select Enable To define a maximum message size for emails with attachments for Maximum Email Size Message and Attachment select a size Click Apply If prompted enter your password then click OK Xerox WorkCentre 4265 Multifunction Printer 97 System Administrator Guide Scanning Editing Optional Email Settings You can use optional email settings to configure common features that apply to all emails sent from the printer Common features include email receipts message body and signature and From field editing To edit optional email settings 1 2 3 In CentreWare Internet Services click Properties gt Services Click Email To edit a setting click the Pencil icon Configuring Address Book Policies 1 2 3 4 98 In CentreWare Internet Services click Properties gt Services Click Email To configure the Address Book settings stored in the printer for Device Address Book click Edit To allow users to locate email addresses in the Device Address Book for Use Device Address Book select Yes To hide the address book from users select No To configure favorite email contacts to appear first when you access the email service select View Favorites on Scan To Service Entry To use a network address book and configure LDAP server settings for Network Address Boo
113. r settings to another printer ensure that both printers are the same model and have the same version of software installed To determine the software version 1 In CentreWare Internet Services click Properties gt General Setup gt Configuration 2 To verify the software installed on your printer scroll down to Printer Setup Creating a Clone File In CentreWare Internet Services click Properties gt General Setup gt Cloning Select the features to clone to other printers All features are selected by default To view the specific attributes that can be cloned for individual features click View Feature Details Click Clone To download the clone file for Cloning Instructions click the Cloning dlm file noe E SS Installing a Clone File In CentreWare Internet Services click Properties gt General Setup gt Cloning Under Install Clone File click Browse or Choose File Browse to the clone file to use then click Open Click Install Click OK Note When the process is complete the printer restarts automatically OE GA e oL 148 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Administrator Tools Address Books This section includes e DEVICE Address BOOK a ie cise te m c tmi eer eee EEG END E C M EPA MAII 149 e Network ee SS OO exces ee cedar D DID ML EM 153 9 LANFA Sco cl Capo BOOK weet ever ety rem A mC TOCA PT DED MT vn ter rm E M ML 153 An address book is a list of
114. rademark of the Wi Fi Alliance Document version 1 0 October 2014 BR11646 en us Contents 1 Introduction GTI E n Configuration Steps More Information ese 2 Initial Setup Physically Connecting the Printer Assigning a Network Address Accessing Administration and Configuration Settings etre ttes Accessing the Control Panel as a System Administrator ettet Accessing CentreWare Internet Services as a System Administrator ss Initial Setup at the Control Panel Initial Setup in CentreWare Internet Services teet tete tenentes ttes Accessing CentreWare Internet Services scssssccsesssssececseseesusesssnseecseeessnssesenseecsuecsensseessseesuneeeesnseesneeeeees Assigning a Printer Name and Location ituri d tapis xen ueR ER EA DIESEL Printing the Configuration ROpOIT uae ri OK rn vA RU dU tab LH RH E tu ert Fu dran tanaira Restricting Access to the Printer Using the Configuration Page Selecting Services to Appear on the Touch Screen eee ee eeeenrteennncetonns Changing the System Administrator Password eee tete ttt ttt nnnntttttnstttttnnnos 3 Network Connectivity Leu c Enabling TCPIIP u aereis Configuring the Network Address Manually at the Control Panel ss Configuring DNS
115. ransfer Protocol HTTP is a request response standard protocol between clients and servers Clients that make HTTP requests are called User Agents UAs Servers that respond to these requests for resources such as HTML pages are called Origin Servers There can be any number of intermediaries such as tunnels proxies or gateways between User Agents and Origin Servers Enabling HTTP at the Control Panel IA NS At the printer control panel press the Machine Status button then touch the Tools tab Touch Network Settings gt Advanced Settings Touch HTTP Setting Touch Enable then touch OK Configuring HTTP Settings in CentreWare Internet Services Ion N In CentreWare Internet Services click Properties gt Connectivity gt Protocols Click HTTP To enable the protocol for Protocol select Enabled For Keep Alive Timeout enter the time that the printer waits for a response from a connected user before it terminates the connection Increasing the Keep Alive Timeout can cause slow connections Change the Port Number as needed Note If a machine digital certificate is configured you can edit the following fields For HTTP Security Mode select an SSL security option To allow connections to the device using SSL v3 only for Require SSL v3 select Enable Click Apply Xerox WorkCentre 4265 Multifunction Printer 37 System Administrator Guide Network Connectivity Enabling or Disabling HTTP Web Services You can enab
116. rator 2 Touch Service Settings gt Copy gt Feature Defaults 3 Touch More Features gt Covers 4 Touch an option then touch OK Setting Defaults for Transparency Separators at the Control Panel Note The default option for transparency separators is available only when you set the paper supply for transparencies To set defaults for Transparency Separators 1 Atthe printer control panel press the Machine Status button then touch the Tools tab Note To access this feature at the control panel log in as an administrator administrator 2 Touch Service Settings gt Copy gt Feature Defaults 3 Touch More Features gt Transparency Separators 4 Touch an option then touch OK 88 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Copying Changing the Feature Order on the Control Panel You can change the order that copy features appear on the control panel touch screen To change the feature order 1 Atthe printer control panel press the Machine Status button then touch the Tools tab Note To access this feature at the control panel log in as an administrator administrator 2 Touch Service Settings gt Copy gt Feature Order 3 ForFirst Tab Layout select the number of features to include on the first tab Features not included on the First Tab Layout are included on the More Features tab 4 Tochange the position of a feature select the feature then use the arrows 5 When fi
117. rd fields To update an existing password select Select to save new password Click Save Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Scanning Workflow Scanning for SMB Before you begin Ensure that SMB services are running on the server or computer where you want to store scanned image files Note the IP address or host name On the SMB server create a shared folder This folder is your file repository Note the directory path Share Name of the folder and the Computer Name or Server Name Create a user account and password with read and write access for the printer to use to access the repository folder Note the user name and password Test the connection by logging in to the file repository from a computer with the user name and password Create a folder in the directory then delete it If you cannot do this test check the user account access rights To configure file repository settings for SMB zo Or po N Oy uno ue nc a 11 In CentreWare Internet Services click Properties gt Services Click Workflow Scanning For File Repository Setup click the Pencil icon Click Add New In the Friendly Name field type a name for the repository From the Protocol menu select SMB Select the address type Type the appropriately formatted address and port number of your server In the Share field type the share name In the Document Path field type the directory path of the folder start
118. red Codes to show the last entered code when a user is prompted for their Account ID If you are using Xerox Standard Accounting with an external accounting device select Auxiliary Accounting Interface To specify the default User ID and Account ID type them in the Default User ID and Default Account ID fields then select the default account type Click OK Click OK to exit Enabling Accounting in a Windows Print Driver 1 138 From the Start menu access the print driver control panel Right click the printer in the list then select Printer properties gt Configuration gt Accounting From the Accounting System menu select Xerox Standard Accounting or Xerox Network Accounting To prompt users to type their User ID and Account ID each time they print for Print Time Prompt select Always Prompt To prevent users from logging in select Do Not Prompt then type the user information in the Default User ID and Account Type fields To show characters as asterisks when an ID is entered for Mask User ID and Mask Account ID select Enabled To save the User ID and Account ID entries when the job finishes printing select Remember Last Entered Codes gt Enabled For Accounting Codes enter a User ID select an Account Type then enter an Account ID as needed Click OK To save your settings and exit the print driver click OK Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Accounting Enabling A
119. s Toconfigure the printer to assign itself an address if a DHCP server does not provide one for Self Assigned Address select Enabled Toallow users to see and connect to the printer using Bonjour for Multicast DNS select Enabled 10 Click Apply Configuring IPv6 IPv6 hosts can automatically configure themselves when connected to a routed IPv6 network using the Internet Control Message Protocol Version 6 ICMPv6 ICMPv6 performs error reporting for IP along with other diagnostic functions When first connected to a network a host sends a link local multicast router solicitation request for configuration parameters If suitably configured routers respond to this request with a router advertisement packet containing network layer configuration parameters 1 In CentreWare Internet Services click Properties gt Connectivity gt Protocols 2 Click TCP IP 3 Toenable TCP IPv6 for Protocol select Enabled 4 Under Default Dynamic Host Configuration Protocol DHCP Settings select how DHCP operates for IPv6 5 Tospecify an address manually perform the following steps For Manual Address select Enabled Select a Router Prefix from the menu or to populate the prefix for manual entry address click Add 6 Toconfigure DNSv6 perform the following steps Entera valid IPv6 Domain Name For Primary DNSv6 Server Address enter an IP address For Secondary DNSv6 Server Address enter an IP addre
120. s Unified ID System Users present a pre programmed identification card to a card reader at the control panel The printer compares the user credentials to the information stored on the Xerox Secure Access server To use this method purchase and install the Xerox Secure Access Unified ID System e Smart Cards enables authentication for a smart card reader Users insert a pre programmed identification card in a carder reader at the control panel To use this method purchase and install a smart card reader system 50 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Security Setting the Login Method 1 2 3 In CentreWare Internet Services click Properties gt Login Permissions Accounting Click Login Methods To set the authentication method used to log in to the control panel select an option Passcode Panel lock requires users to enter a passcode Local User login information is stored on the printer in the User Information Database Network User login information is stored externally in a network database such as an LDAP directory Convenience This method requires users to swipe a pre programed identification card through a proximity card reader at the control panel This method requires a USB card reader and an authentication server that supports the Xerox Convenience Authentication API Smart Card This authentication method requires users to swipe a pre programed identification card at the con
121. s behind it anonymous for security purposes e To cache content from resources such as Web pages from a Web server to increase resource access time Configuring the Proxy Server 1 In CentreWare Internet Services click Properties gt Connectivity gt Protocols 2 Click Proxy Server 3 Toconfigure the printer to detect proxy settings automatically for Auto Detect Proxy Settings select Enabled Note If Auto Detect Proxy Settings is enabled you cannot edit the fields for HTTP Proxy Server Name or IP Address and IPV4 Address and Port 4 For HTTP Proxy Server select Enabled 5 Select the Name or IP Address type 6 Type the appropriately formatted address and port number 7 If your proxy server requires authentication next to Authentication select Enabled 8 If authentication is enabled next to Login Name type the login name for the proxy server 9 Type the password then type the password again to verify 10 To save the new password click Select to save new password 11 To add a proxy exception list for Exception List type the URL 12 To use the configured default proxy settings script for Use Automatic Configuration script type the URL 13 Click Apply Xerox WorkCentre 4265 Multifunction Printer 39 System Administrator Guide Network Connectivity WSD Web Services for Devices WSD is technology from Microsoft that provides a standard method for discovering and using network connected devic
122. scan both sides of your original document touch 2 Sided Scanning select an option then touch OK b Tooptimize faxing for the type of original document touch Original Type select an option then touch OK C Tosetthe scan resolution touch Resolution select an option then touch OK Xerox WorkCentre 4265 Multifunction Printer 123 System Administrator Guide Faxing 6 7 For more options touch the More Features tab a To set the size of the original document touch Original Size select an option then touch OK e Auto Detect The printer detects the size of the originals and prints from a paper tray that contains that size Ensure that all originals are the same size e Preset Scan Area You can specify the area to scan when it matches a standard paper size e Custom Scan Area You can specify the height and width of the area to scan e Mixed Size Originals You can scan original documents of mixed sizes using the document feeder b Todelay transmission of a fax touch Delay Send set the time then touch OK c To lighten or darken the fax touch Lighten Darken touch the slider to adjust then touch OK To fax a group of originals with different settings touch Build Job touch On touch Options select an option then touch OK e Forclear fax transmissions touch Background Suppression select Auto Suppression then touch OK To close the screen touch X Fax Forwarding You can configure the printer to f
123. ss To enable Dynamic DNSv6 Registration select Enable 7 Click Apply 24 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Network Connectivity SLP Printers use Service Location Protocol SLP to announce and look up services on a local network without prior configuration When SLP is enabled the printer becomes a Service Agent SA and announces its services to User Agents UA on the network using SLP Directory Agents DA are components that cache services They are used in larger networks to reduce the amount of traffic DAs are optional If a DA is present then User Agents UAs and System Agents SAs are required to use it instead of communicating directly with the printer Configuring SLP 1 In CentreWare Internet Services click Properties gt Connectivity gt Protocols 2 Click SLP 3 For Protocol select Enable 4 For Directory Agent type the IP address for the Directory Agent DA as needed To group services under Scope 1 2 and 3 type a name as needed Printers cannot recognize services that are in different scopes For Message Type select an option e Multicast This option routes multicast packets between subnets for service discovery e Broadcast If your network does not support multicast routing select this option 5 Under Multicast Radius type a value from O through 255 6 For Maximum Transmission Unit MTU type a value from 484 through 32768 7 ForRegistration
124. ss 131 ASSIGNING Users to an ACCOUN sissano aii 132 B refer D nal eR K P 133 Network ACCOUNTING em RE UI 135 Enabling Network ACCOUNTING sssccsssssssssssssessssessssssssssesssnecssseesssusesssnscesseessnscessseessuuecssanecssaeesssnecssaseessns 135 Setting Network Accounting Workflow Options eese testen tttnnnntennot tennis 136 Configuring Accounting PrOMPTs ccccssscsssssscsssscsssssssssecsssseesssnecssseecssucssssecssneeessusccssseessusccsssscsssseessanecsssees 136 Configuring Validation Policies and Print Job Exceptions setenta 137 Enabling Accounting in Print Drivers esssssssscssssssssssecssnsesssnesssssecssnssssssecsssseessssesssseesssnsssssscessuseessnsessseessneeees 138 Enabling Accounting in a Windows Print Driver essen terere tente nnnonas 138 Enabling Accounting in a Windows Print Driver eese teet nnceonas 138 Enabling Accounting in an Apple Macintosh Print Driver reete 139 Administrator Tools 141 Monitoring Alerts dnd Status eerte tein baseete eta ete Deren a RE 142 Alert oec M M H S 142 Energy Saving Settings ice tiiteteericre tree pe tete oe protebgerte see select ees ek pe esee eye egeo beoe staan 143 Setting the Power Saver Mode Timers in CentreWare Internet Services 143 Entry Screen Defa ltS ssns areren see itr scite erede Le RE EUR er ERE RR ECL AREE 144 Smart eSo
125. ssscessssesssssesssaseessusssseessuecssnseesssees 52 ZEE 0004 7 3 05 50 et 58 Enon xenon Stendand Aceon eoe aan idt RR RR n ETRDA R a a Dru bun E quM ME I aS 59 ContguingtheLog Out Conimollon Srei anc tede t n ton eodeni bs iO DR UR b IP Un ER a UR rH PENRINE E 60 s Secure b sso cere ee tree dere merece eL EAE LL UD m x M UPER ELEME 61 ret eee T 62 APRICA o sun ores n utr PURO UU Hn pe pm depu RT em e p Hie 63 su Managing NIS USE LUN eee idi du ad afud EO adn EID ECO OTR MN NE D Eee 64 e IE OC a 65 cos coe c eee I 66 bo SYST NI pom 68 s Ovenvpmpd Image PLU ose pe irte ces tU ced et hui en qrI E DR EIU s aepuntus 69 ve XISEPON SN at ua netus cae re UE LIU UNE EMI 71 Displaying or Hiding Network SELBE atq pat ubt anaE REEE a e EUH A UM pH Ne OHNE 72 Seci Ceia ce 73 See also www xerox com security Xerox WorkCentre 4265 Multifunction Printer 49 System Administrator Guide Security Setting Access Rights You can control access to services and features by setting up authentication and authorization Personalization allows the printer to retrieve user information to customize features Authentication Authentication is the process of confirming your identity When the system administrator enables authentication the printer compares the information that you provide to another source of information such as an LDAP directory The
126. sssssscsnecsssssssssesscsenseesseesnsscsnsceeescecescsassenscseaseessees 76 Pint g aM ENOL a8 Lo caper E Em 77 Conngunng DSPOUUE PHIAE SEED stan RP taper lbibi ANN 78 EtiablinigiPitht Sboplir SENGS ceca Ie tta renta un Oe et eee ei een cea 79 Printing isole 80 Contain Secure Priit SORTING asa oie erences MERDA DEDI MOM enna MM NM 81 UNIX Linux and ASAP IDEE ds siu des duae dicU EUR Gut Mt Ios ee etter ter terey enter Meotorrrenrer ent erverte 82 Punt Mon t c 85 Setting the Delete Held Job PESE T MIBE ceca ci a ti rictu pain deat ad UL UM SR uniti trt bn duced d 86 Xerox WorkCentre 4265 Multifunction Printer 75 System Administrator Guide Printing Managing Banner Page Printing Options You can set the printer to print a banner page with each print job The banner page contains information identifying the user and job name You can set this option in the print driver in CentreWare Internet Services or at the control panel Note Enable Banner page printing in the print driver and at the control panel or in CentreWare Internet Services or a banner page does not print Enabling Banner Page Printing in CentreWare Internet Services In CentreWare Internet Services click Properties gt Services Click Printing gt Banner Page For Banner Page Settings select Enabled Click Apply Bsp gx c 76 Xerox WorkCentre 4265 Multifunction Printer System Administrator
127. t to Off the printer hides the Auto Select option and the default paper selection is set to Tray 1 To set the Paper Supply Auto Select policy 1 At the printer control panel press the Machine Status button then touch the Tools tab Note To access this feature at the control panel log in as an administrator administrator 2 Touch Service Settings gt Copy gt Paper Supply Auto Detect Policy 3 Select On or Off then touch OK Reducing or Enlarging Presets on the Control Panel To set the Reduce Enlarge Presets 1 Atthe printer control panel press the Machine Status button then touch the Tools tab Note To access this feature at the control panel log in as an administrator administrator Touch Service Settings gt Copy gt Reduce Enlarge Presets To reduce or enlarge a preset touch an existing preset then touch or To restore the original values touch Reset All After you have changed your presets touch OK ee we d 90 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Copying Limiting Access to Copying The Copy Lock options limit access to copying by requiring a password to use the Copy function You can also turn off copying To view or modify user permissions In CentreWare Internet Services click Properties gt Services Click Copy To edit security settings for Security click the Pencil icon To modify User Permissions for Feature click Edit To configure Guest Us
128. ter System Administrator Guide Network Connectivity Wireless Network Connection A wireless local area network WLAN provides the means to connect two or more devices in a LAN without a physical connection The printer can connect to a wireless LAN that includes a wireless router or wireless access point Before connecting the printer to a wireless network the wireless router must be configured with a service set identifier SSID a passphrase and security protocols Notes e Wireless networking is available only on printers with the optional Wireless Network Adapter installed e Before you connect to the wireless network ensure the Ethernet cable is not attached to the printer Xerox WorkCentre 4265 Multifunction Printer 43 System Administrator Guide Network Connectivity Connecting to a Wireless Network Using the Wireless Install Wizard Before you begin ensure that you have the wireless network Service Set Identifier SSID encryption type and passphrase For details see Connecting to a Wireless Network Manually on page 45 1 w O o N oo u Gm 44 Plug the Wireless Network Adapter into the USB port on the left side of the printer then disconnect the Ethernet cable At the printer control panel press the Machine Status button Touch Tools gt Network Settings gt Network Connectivity gt Wireless Note To access this feature at the control panel log in as an administrator To connect to a network
129. ternet Services gg T I Configuring the Network Address Manually at the Control Panel 1 Atthe printer control panel press the Machine Status button then touch the Tools tab Touch Network Settings TCP IP Settings Touch Dynamic Addressing Touch Disabled then touch OK Touch IPvA then type the IPv4 address gateway address and network mask After each address touch OK 6 When finished touch OK po dE e ne 22 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Network Connectivity Configuring DNS Settings at the Control Panel Domain Name System DNS is a system that maps host names to IP addresses 1 Atthe printer control panel press the Machine Status button 2 Touch Tools Network Settings TCP IP Settings 3 Touch DNS Configuration a Touch Host Name b Typea host name c Touch OK d To close the screen touch X Note If DHCP is enabled your DHCP server can provide the following information e Touch Domain Name then touch the Requested Domain Name field To type the domain name use the touch screen keypad f Touch OK g To close the screen touch X 4 Touch DNS Servers a Touch Primary DNS Server then type the server address Touch OK b Touch Alternate DNS Server 1 then type the server address Touch OK c Touch Alternate DNS Server 2 then type the server address Touch OK d Toclose the screen touch X Configuring IP Settings in CentreWare Internet Serv
130. tificate signed by a trusted third party and a digital signature proving its ownership of the certificate Creating a Certificate In CentreWare Internet Services click Properties gt Security Click Machine Digital Certificate Click Create New Certificate then select an option Click Continue For the selected certificate type complete the fields Click Apply Oy uv E M oc Xerox WorkCentre 4265 Multifunction Printer 73 System Administrator Guide Security Installing a Trusted CA Certificate If the printer uses the Xerox Device Certificate and a user attempts to access the printer using CentreWare Internet Services an error message can appear in their Web browser To avoid error messages install a Trusted CA Certificate in the Web browsers of all users 1 In CentreWare Internet Services click Properties gt Security 2 Click Trusted Certificate Authorities 3 Toaddacertificate click Add a Click Browse or Choose File navigate to the signed certificate in pem or PKCS 12 format then click Open or Choose File b Click Apply then click OK 4 For Installed Certificates perform the following steps Todelete a certificate select the certificate then click Delete To delete all certificates click Reset 74 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Printing This chapter includes Managing Banner Page Printing Options cssscsssssessssessssecsn
131. ting the Printer SoftWOre ecsssssssssscssssssssssecsssesssssesssusesssnsssssseessnscsesnsesssueesssussssssecssuscsssnecssuseessnscsssneesssneees 159 Determining the Printer Software VErsion sssssssscssssscssssssssssessssesssssesssuseessnscsssseessnsesssncessseecssuessssseessns 159 Enabling UG zm N E R RR 159 Updating the Software Using a USB Flash Drive sssssssssssssssssnscessueecssnsssssseessnseessnccessneccsanecssseeessns 159 Installing Software Upgrades in CentreWare Internet Services sss 160 Customization and Expansion 161 Xerox WorkCentre 4265 Multifunction Printer 7 System Administrator Guide Contents Xerox Extensible Interface PALE OFFTI suse tiroteo oid ede adve oit Enabling Extensible Services eso preti diets al loqoi ie m sdie d bans ted tae M naging Scan Templ t s cce REPRE USER DRE UNDER E RR RR anata 8 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Introduction This chapter includes LEMDO ADNOT NEUEM DERE EE s Moire qo bh coa vecti dicputuscdiebudcacsioh A M EIL ANNE IEEE E EE Xerox WorkCentre 4265 Multifunction Printer 9 System Administrator Guide Introduction Overview This guide is designed for a system administrator with network administrator rights who understands networking concepts and has experience creating and managing network user accounts Use this guide to help you install configure and manage your printer on a network Not
132. tion Server You can use a validation server to verify scan metadata entered at the printer control panel against a list of valid values You can add up to six validation servers oy ee NE 106 In CentreWare Internet Services click Properties gt Services Click Workflow Scanning For Tag Validation Server click the Pencil icon Click Add New From the Protocol menu select HTTP or HTTPS For IP Address Host Name and Port type the IP address or the network host name for the Kerberos server then enter the port number In the Document Path field type the path for the server The format for a directory path for FTP is directory directory while the format for a directory path for SMB is directory directory Type a response timeout Click Save Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Scanning Enabling Job Log BA s p M clt In CentreWare Internet Services click Properties Services Click Workflow Scanning For Job Log click the Pencil icon To create a job log in the scan repository for Enable Job Log select On To have user or domain names appear in the job log for Append Optional Information to Job Log select an option Click Save Setting Scanned Image File Naming Conventions 9x Mr dE oe NI con In CentreWare Internet Services click Properties gt Services Click Workflow Scanning For Custom File Name Override click the Pencil icon For File Name Addit
133. tors and reports on all network printers and multifunction printers regardless of manufacturer Xerox CentreWare Web is suited for large enterprise businesses For details see www xerox com centrewareweb Note Smart eSolutions is not available in all countries See your Xerox representative for details Before You Begin e If your network uses an HTTP proxy server provide information about your proxy server on the HTTP Proxy Server page e Ensure that the printer recognizes your DNS server For details see DNS on page 23 Enabling Smart eSolutions To enable Smart eSolutions 1 In CentreWare Internet Services click Status gt SMart eSolutions 2 For Smart eSolutions click Settings 3 For Enrollment select Enrolled 4 For Daily Transaction Time type the time of day that you want the printer to communicate with Xerox 5 If your network uses an HTTP proxy server provide information about your proxy server on the HTTP Proxy Server page For HTTP Proxy Server click Configure For details see Proxy Server on page 39 6 Totest communication click Test Communication Now 7 Click Apply Xerox WorkCentre 4265 Multifunction Printer 145 System Administrator Guide Administrator Tools MeterAssistant MeterAssistant automatically submits meter reads to Xerox from network printers This process eliminates the need to collect and report meter read information manually Note If the count is zero no data has been tra
134. touch the Tools tab Touch Service Settings Touch Fax Touch Secure Polling select On then touch OK Fax Mailboxes You can store faxes locally in the printer or on a remote fax machine You can use Remote Polling to print or access a stored fax There are 200 available fax mailboxes Editing a Fax Mailbox COO Ee MO c To assign a passcode to the mailbox touch Mailbox Passcode then Passcode Protect Touch Service Settings Touch Fax Touch Mailbox Setup Touch a mailbox in the mailbox list then touch Edit Touch Mailbox Name type a name for the mailbox then touch Next To assign a passcode to the mailbox touch Mailbox Passcode then Passcode Protect Type a 4 digit passcode then touch Next Type the passcode when you store faxes in or print faxes from the mailbox To ensure that the user receives Fax Notifications touch Enabled then touch Done Deleting a Fax Mailbox 1 Urbs ene At the printer control panel press the Machine Status button then touch the Tools tab Touch Service Settings Touch Fax Touch Mailbox Setup Touch the assigned mailbox that you want to delete then touch Reset Mailbox Contents A CAUTION If you touch Reset Mailbox Content the mailbox and all documents it contains are 6 deleted To delete the mailbox touch Reset Xerox WorkCentre 4265 Multifunction Printer 125 System Administrator Guide Faxing Fax Reports You can configure three different reports
135. trator Tools Customizing Printer Contact Information The support page In CentreWare Internet Services displays contact information for service and supplies as well about the system administrator You can customize this information to display your company contact information for printer users To customize printer contact information 1 In CentreWare Internet Services click Support 2 Click Edit Settings 3 Update the fields with your information then click Apply Xerox WorkCentre 4265 Multifunction Printer 155 System Administrator Guide Administrator Tools Xerox Online Support Xerox Online Support allows you to access and print help maintenance and troubleshooting information by touching an icon on the control panel touch screen Before you begin If your network uses a proxy server configure the Proxy Server settings of the printer to ensure that the printer can connect to the Internet Displaying Xerox Online Support 1 In CentreWare Internet Services click Properties gt Services gt Display 2 For Xerox Online Support select the Displayed check box 3 Click Apply 156 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Administrator Tools Restarting the Printer in CentreWare Internet Services 1 In CentreWare Internet Services click Status gt General 2 Click Reboot Machine then click OK Xerox WorkCentre 4265 Multifunction Printer 157 System Administrator Guide
136. trol panel This method requires a Smart Card reading system If you select Convenience or Smart Card as the authentication method you can configure the printer to allow users to log in at the control panel For Alternate AlternateTouch UI Method select User can login at device if card is not available This option is useful if a user loses their smart card but must access the printer If you select Passcode click Apply Xerox WorkCentre 4265 Multifunction Printer 51 System Administrator Guide Security Configuring Authentication Settings Configuring Local Authentication Settings When you configure local authentication users prove their identity by typing a user name and password at the control panel or in CentreWare Internet Services The printer compares the user credentials to the information stored in the user database If you have a limited number of users or do not have access to an authentication server use this authentication method To configure access rights using local authentication 1 In CentreWare Internet Services click Properties gt Login Permissions Accounting 2 Click Login Methods 3 Tostore user login information on the printer in the User Information Database select Local Authentication 4 Toretrieve profile information from LDAP select Retrieve Profile Information for Authenticated User from LDAP 5 Toconfigure the Device User Database click the Pencil icon 6 Toconfigure the LDAP Server
137. ts 1 ae YN 134 In CentreWare Internet Services click Properties gt Login Permissions Accounting Click Accounting Methods Click Report and Reset To reset usage data for all users and accounts to zero click Reset Usage Data To reset to factory defaults click Reset to Default Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Accounting Network Accounting You can use Network Accounting to manage printer usage and to perform detailed cost analysis Network Accounting tracks print scan server fax and copy jobs and stores them in a job log All jobs require users to authenticate with their User ID and Account ID This information is logged with job details in the job log Users are prompted for accounting information when they submit jobs to the printer You can compile job log information from the accounting server and produce formatted reports Before you begin e Install and configure Xerox certified network accounting software on your network e Totest communication between the accounting server and the printer access CentreWare Internet Services At your computer open a Web browser in the address field type the IP address of the printer then press Enter or Return e To track print and LAN Fax jobs install print drivers on all user computers Enabling Network Accounting In CentreWare Internet Services click Properties Login Permissions Accounting Click Accounting Meth
138. tting the Default Scan To View to Favorites 1 In CentreWare Internet Services click Properties gt Services 2 Click Scan To 3 Toconfigure Address Book Policies click the Pencil icon 4 Toconfigure the Device Address Book settings stored in the printer click Edit 5 Tosetthe default Scan To view at the control panel as Favorites under Policies select View Favorites on Scan To Service Entry 6 Click Save Xerox WorkCentre 4265 Multifunction Printer 115 System Administrator Guide Faxing This chapter includes s 9 82 081 2a pepe eae ede Beep STE oR St TA Mea oy M LEM E EU IA EE 118 CTSA gb Creer ete orem A AEA PE Pee LII c ML II MA IM EE M 119 DE E duo ate UNT 127 Xerox WorkCentre 4265 Multifunction Printer 117 System Administrator Guide Faxing Fax Overview You can send using any of the following services 118 Fax or embedded fax scans the document and sends it directly to a fax machine Server Fax scans the document and sends it to a fax server which transmits the document to a fax machine LAN Fax sends the current print job as a fax For details see the print driver software Note Not all options listed are supported on all printers Some options apply only to a specific printer model configuration operating system or driver type For details contact your Xerox representative Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Faxing Fax This s
139. uery This option scans to the home folder defined in an LDAP directory No LDAP Query This option scans to a shared network folder 6 If you select No LDAP Query for Network Home Path type the complete network path of the external server For example type servername foldername 7 Tocreate a subdirectory in the network home path type a network path in the Subdirectory field For example type subdirectoryfoldername to scan to servername foldername subdirectoryfoldername 8 For Path Options select options as needed Append Logged In User Name to Path This option stores scanned images in folders named according to each user on your network home path For example type servername foldername username Automatically Create User Name directory if one does not exist This option creates individual folders for each user if a folder does not exist 9 If you want the printer to create XSM subfolders for single page format files select Sub folder XSM for 1 File Per Page File Format jobs 10 Click Save 112 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide 11 12 13 14 15 Scanning For Filing Access Login Credentials click the Pencil icon To set access to the scan destination choose an option Logged In User The user logs in and scans the document Prompt at User Interface The user interface prompts the logged in user to enter login credentials a second time
140. ure Print job to the printer Configuring Secure Print 1 2 3 4 In CentreWare Internet Services click Properties gt Services Click Printing gt Secure Print Enter a value for the minimum passcode length Click Apply Xerox WorkCentre 4265 Multifunction Printer 81 System Administrator Guide Printing UNIX Linux and AS 400 Printing UNIX based printing uses LPD LPR port 515 to provide printer spooling and network print server functionality Xerox printers can communicate using either protocol Xerox Printer Manager Xerox Printer Manager is an application that allows you to manage and print to multiple printers in UNIX and Linux environments Xerox Printer Manager allows you to e Configure and check the status of network connected printers e Set up a printer on your network as well as monitor the operation of the printer once installed e Perform maintenance checks and view supplies status at any time e Provide a common look and feel across the many different suppliers of UNIX and Linux operating systems Installing Xerox Printer Manager Before you begin Ensure that you have root or superuser privileges to install Xerox Printer Manager 1 Download the appropriate package for your operating system To locate drivers for your printer see www xerox com office drivers 2 To install the custom driver expand the file then install the package The installation creates a Xerox directory in
141. uthentication Settings ee ee eeeenneeeennnceetonns 54 Configuring Smart Card Authentication Settings tiere tnnc 55 Miet afe gs POSS COG MN OO 57 About User Permisslorts scmctrmdb dvni ordi tbc eivai a uid on ERNEUERBARE HO buS pd aptent seE s 58 Configuring User ROS eatis ebrii ri dedit nid te testes ditate mers ri pcd bo iud 58 Enabling Xerox Standard Accounting ctittsotetttnteentectsecttecttnce btt ebbe tkt 59 Configuring the Log Out Confirmation Screen sacs suction rina iuberet cete HA 60 crat cipue te T P 61 Enabling HTTPS SSL iade npn RAO AN d NUNC MOD M M GREEN quM M Dep Edu 61 FIPS THO o c Y 62 Enabling FIPS 140 Mode and Checking for Compliance eese 62 IP Filtering eite desee teet bebe eee ete dee eek eb eed eee este eve TAA 63 Enabling UP Filtering eere RO 63 Managing the Audit LOG NN asonanca NEEE Etera sitarea SEI EEEE a 64 IPSEC siiin EAE a E E NT NE HM 65 4 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Contents Configuring o 65 IPEA qe aRneee 66 Configuring 802 1X in CentreWare Internet Services esee 66 Yr NIU o 68 Setting System Timeout Values 0 eeccesssssssssssssscsnsecssnsecssseecsssecsssscsssse
142. vice Address Book can contain up to 5000 contacts Type the contact information To associate a scan destination with the contact for Scan To Destination click the Plus button To mark a contact as a Favorite for the favorite type click the star button Click Save or select Add Another Contact After Saving then click Save amp Add Another Ox gr Ioue Xerox WorkCentre 4265 Multifunction Printer 149 System Administrator Guide Administrator Tools Managing Groups Groups allow you to send a file to multiple address book contacts at the same time Unknown Groups are unrecognized groups that were created in an address book that you imported from another printer You can convert unknown groups to a fax group then add or remove contacts from the group as needed 1 In CentreWare Internet Services click Address Book Under Fax select Groups then click Add Group In Group Name type a name for the group To make this group a favorite next to Add Fax Favorite click the star To add a contact to the group from the list of available contacts on the left select the contact Contacts in the group appear in the Group Members list to the right To add all available contacts click Add All 6 Toremove a contact from the group from the Group Members list on the right select the contact To remove all contacts click Delete All 7 ClickSave UT EPOR Managing Favorites You can create Favorites of your frequently used cont
143. with network devices that communicate using protocols that do not use FIPS compliant encryption algorithms To allow non FIPS compliant protocols or features when FIPS 140 mode is enabled acknowledge the notification of non compliance during the validation process When non FIPS compliant protocols are enabled after FIPS mode is enabled a message appears indicating the protocols use non FIPS compliant encryption algorithms Examples of non FIPS compliant protocols include SNMPv3 or NetWare When you enable FIPS 140 mode the printer validates the current configuration by performing the following checks e Validates certificates for features where the printer is the server in the client server relationship An SSL certificate for HTTPS is an example e Validates certificates for features where the printer is the client in the client server relationship CA certificates for LDAP Xerox Extensible Interface Platform and Smart eSolutions are examples e Validates certificates that are installed on the printer but not used Certificates for HTTPS LDAP or SNMPv3 are examples e Checks features and protocols for non compliant encryption algorithms For example NetWare and SNMPv3 use encryption algorithms that are not FIPS compliant When validation is complete information and links appear in a table at the bottom of the page e Click the appropriate link to disable a non compliant feature or protocol e Click the appropriate link to repla
144. x WorkCentre 4265 Multifunction Printer 57 System Administrator Guide Security About User Permissions You can control access to service and tools and printing times and methods for a group of users Print permissions are rules that allow you to control printing methods for a group of users For example e Restrict 1 sided printing requiring users to print 2 sided e Restrict a Job Type such as Secure Print Services and Tools permissions are rules that allow you to control access to features or configuration settings for a group of users Configure Services and Tools Permissions to e Restrict access to specific services such as Copy Email or Fax e Restrict access to settings managed on the Tools menu at the control panel e Restrict access to settings managed on the Properties tab in CentreWare Internet Services Note Not all options listed are supported on all printers Some options apply only to a specific printer model configuration operating system or driver type Configuring User Roles 1 In CentreWare Internet Services click Properties gt Login Permissions Accounting 2 Click User Permissions 3 Toconfigure Guest User roles click the Pencil icon 4 Todefine Access Rights to Services Pathways and Tools for Guest User for Service Pathway options select the radio button 5 Click Save 58 Xerox WorkCentre 4265 Multifunction Printer System Administrator Guide Security Enabling Xerox Standar
145. xerox Xerox WorkCentre 4265 Multifunction Printer Imprimante multifonction System Administrator Guide Guide de l administrateur syst me Espa ol Gu a del administrador del sistema Portugu s Guia de Administra o do Sistema 2014 Xerox Corporation All rights reserved Unpublished rights reserved under the copyright laws of the United States Contents of this publication may not be reproduced in any form without permission of Xerox Corporation Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as styles templates icons screen displays looks and so on Xerox and Xerox and Design Phaser PhaserSMART PhaserMatch PhaserCal PhaserMeter CentreWare PagePack eClick PrintingScout Walk Up WorkCentre FreeFlow SMARTsend Scan to PC Desktop MeterAssistant SuppliesAssistant Xerox Secure Access Unified ID System Xerox Extensible Interface Platform ColorQube Global Print Driver and Mobile Express Driver are trademarks of Xerox Corporation in the United States and or other countries Adobe Reader Adobe Type Manager ATM Flash Macromedia Photoshop and PostScript are trademarks of Adobe Systems Incorporated

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