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Sony IJP-V100 User's Guide

1. Scanning text for editing OCR O Follow the previous instructions for scanning images except in step 3 click the Scan text for editing OCR checkbox 2 Now you can make changes to the text you scanned Pull down the Help menu in the Image Viewer screen and select Help Topics for information about your editing options Printing You can print on many types of paper and other media plain paper premium paper transparencies envelopes and more Refer to Chap ter 6 for specific information on supported media sizes types and weights and for special loading instructions To access the printing controls the Paper Setup and Advanced tabs double click VAIO Document Space on your Windows desktop click Print then select Print Settings Sony IJP V100 Printer GIES Paper Sep Advanced p Orientation a oy Explore all three Print Ka a e eaii OOA A settings tabs Paper Setup l amp Porra Landscape and Advanced Pen ae T Last Page Prints Fest tae For more information on printing and the print settings click Help or see Chapter 6 The VAIO Document Space Use the Helo system r o wt aeee meg The Sony IJP V 100 Help system was designed to give you the infor mation you need when you need it Help will even guide you step by step through solving problems Just click the Help button in any of the Sony IJP V 100 dialog boxes when you need it or explore the many topics f
2. The FCC hearing aid compatibility rules for telephones are not applicable to this equipment The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including fax machines to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of transmission the date and time it is sent and an identification of the business other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges In order to pro gram this information into your fax machine you should complete the steps described in the software Electromagnetic or Radio Frequency Interference FCC Requirements This equipment generates and uses radio frequency energy and may cause interference to radio and television reception Your facsimile complies with the specifications of Part 15 of the Federal Communications Commission tules for a Class B digital device These specifications provide reasonable protection against such interference in residential installation However there is no guarantee that interference will not occur in a particular installa tion If the facsimile does cause interference to radio or television recep
3. Use this setting when the quality of photographs Grayscale image scan and graphics in your document is more important up to 300 x 300 dpi than the quality of the words e Your document will be scanned as a grayscale image which simulates shades of gray at up to 300 x 300 dpi e Slowest fax transmission speed of all the Resolution settings The table on the following page describes how to change the resolu tion for each type of fax This setting needs to be changed before you begin faxing Notes 1 When you change the Resolution setting it will stay at that setting until you change it again 2 The Contrast Resolution button settings also affect the quality of copies made from the Sony IJP V100 keypad See Optimizing the quality under Copying from the Keypad in Chapter 4 Type of fax sent Where and how to change the Resolution F Paper fax sent from i the Sony IJP V100 s keypad Change the Resolution with the Contrast Resolution button on the Sony IJP V100 keypad Press the Contrast Resolution button 2 Press 1 to select Resolution Press 1 2 3 or 4 to select the Resolution you want l Standard 2 Fine the factory setting 3 300 dpi 4 Photo Note When you change the Resolution setting from the keypad the VAIO Document Space software will automatically be updated with the same Resolution setting Paper fax sent from the VAIO Document As
4. aaien nates n at 7 2 Printing SpeciticatiOns cc ecceeseeseeseceseeseeseeeseeseesetteeees 7 2 Faxing Specifications ninine e i a a 7 3 Copying Sp cials aee eie e is 7 4 Scanning Specifications eeererierererrsrirrrsrierierrerrenn 7 5 Ordertive NO rane ee tales aan aibeae ls Sow 7 5 Regulatory INPOrMANON aaaeeeaa 7 6 Specifications continued i Notice to users of the U S telephone network PREETI a art alee a havea de Rice bathe tian ak 7 0 Electromagnetic or radio frequency interference FEC CTU a 1 20 S aei nO Pr eee 7 7 fting Up Sony IJP V100 Refer to this chapter for more details about setting up the Sony IJP V 100 than are provided in the Welcome Mat Perform each step in sequence Make Sure Everything Is in the Box sissa 1 2 e If you don t have a CD ROM disc drive 1 2 1 Load the Tray cscsosesssrcssssrccerssessevsenees snas 1 3 2 Plug in the Line Comnector s fiver 1 3 3 Connect the Cables sscccccccsssssscsesssseneses 1 4 4 Insert the Print Cartridges secccssereeeeees 1 4 5 Load the Paper Supply ccccccccessccesseeeserceeeeees 1 6 6 Connect Your Equipment REQUIRED s0cccccerseeeeees 1 7 e What should you connect seeeeeeeees steseeescee 1 7 e How should you Connect sscscessecesseseeseeeeeeeee 1 9 7 Install the Software REQUIRED 0004 1 23 8 Make Sure Everything Works Properly 1 24 R
5. letterhead 6 3 loading into paper supply tray 1 6 3 8 for copying 4 2 for faxing 3 8 on print side of paper 6 2 maximum amounts 3 8 6 3 selecting right type of 6 2 paper documents copying 2 4 faxing from VAIO Document Assistant 3 6 to group of fax numbers 3 18 from keypad 3 3 to group of fax numbers 3 18 faxing sending from VAIO Document Assistant 2 2 from keypad 2 2 loading into document tray 3 3 6 2 scanning 2 6 5 2 Paper sizes 6 2 for copying 7 4 for receiving fax 3 25 for printing 7 3 for scanning 7 5 settings to adjust 3 8 4 2 Paper tab settings 6 5 paper supply tray capacity 3 8 6 3 7 3 7 4 illustration of 1 2 installing 1 3 loading envelopes multiple 6 4 single 6 3 loading paper into 1 6 6 3 for copying 4 2 for faxing 3 8 letterhead 6 3 loading transparencies 6 4 parts of 1 6 Pause during dialing 3 15 PC fax contrast settings 3 14 group of fax numbers 3 18 receiving 3 10 resolution settings 3 13 sending 2 3 3 7 PC modem See connecting Phone Answering settings 3 9 Phone Book 3 20 phone line dedicated See dedicated fax line shared See shared fax and phone line photo resolution settings when to use for faxing 3 12 photographs resolution settings for copying 4 5 for faxing 3 12 scanning 5 3 print cartridges installing 1 4 ordering information 7 5 Print Cartridge Maintenance 6 7 replacing 1 4 Print Settings dialog box 6 5 Advanced tab 6 7 Paper tab 6
6. under Using Advanced Fax Features in Chapter 3 Optimizing the quality Resolution setting Before beginning to copy change the Resolution setting on the key pad to optimize for words drawings or photographs Q Press the Contrast Resolution button 2 Press 1 to select Resolution Press 1 2 or 3 to select the best quality for words or press 4 tc select the best quality for photographs and graphics Use this Resolution For this result Standard Fine or Best quality for words and for simple line 300 dpi drawings factory setting factory setting e Use any of these three settings when the quality All three settings scan at up to 300 dpi Photo of the words and simple line drawings is more important than quality of photographs and more complex graphics e Your document will be scanned at up to 300 dpi no matter which of these three Resolution settings is selected Best quality for photographs and for more complex graphics Scans as a grayscale e Use this setting when the quality of photographs image at up to 300 dpi and graphics in your document is more important than the quality of the words e Your document will be scanned as a grayscale image which simulates shades of gray at up to 300 dpi When you change the Resolution setting it will stay at that setting until you change it Darkening and lightening Contrast setting Before beginning to copy change t
7. Add more names to your group for a total of up to 20 group members Faxing to a group of fax numbers Choose from these many methods of faxing to groups Type of fax sent How to fax to a group of fax numbers Paper fax sent from Dial a group speed dial code you assigned the Sony IjP V100 previously in the Phone Book keypad Use the faxing instructions in the Speed dialing section fe earlier in this chapter In step 3 of that procedure enter a speed dial code that you ve assigned to a group of numbers See Assigning a speed dial code to a group of fax numbers earlier in this chapter for instructions on creating a speed dial group Choose from these two methods a or b a In the Send Fax dialog box select a group name from the Phone Book list Use the faxing instructions in the Sending from the VAIO Document Assistant section earlier in this chapter In step 3 of that procedure select a group name from the Phone Book list then click Send Fax Now To create a group in the Phone Book follow the instructions in the Assigning a speed dial code to a group of fax num bers earlier in this chapter with these exceptions 1 Assigning a group speed dial code 1s optional 2 Assigning a speed dial code to individual group members is optional 3 If you didn t store your group to a speed dial code you can add as many names as you want to the group instead of being limited to a to
8. ColorSmart is a trademark of Hewlett Packard Company Publication number 4 635 750 01 First Edition July 1997 Printed in USA This product is approved for use in the United States Only Local country laws may prohibit the use of this product outside of United States It is strictly forbidden by law in virtually every country to connect nonapproved telecommunications equipment fax machines to public telephone networks Safety Information Always tollow basic safety precautions when using this product to reduce risk of injury from fire or electric shock 1 Read and understand all instructions in the User s Guide WARNING Potential Shock Hazard 2 Use only a grounded electrical outlet when connecting the Sony IJP V 100 to a power source If you don t know whether the outlet is grounded check with a qualified electrician Telephone lines can develop hazardous voltages To avoid electrical shock do not touch the contacts on the end of the cord or any of the sockets on the Sony IJP V 100 Replace damaged cords immediately Never install telephone wiring during a lightning storm 5 Observe all warnings and instructions marked on the product 6 Unplug this product from wall outlets and telephone jacks befi cleaning 7 Do not install or use this product near water or when you wet 8 Install the product securely on a stable surface 9 Install the product ir protected location
9. Copy Reduction Enlargement 50 200 This option is only available using the VAIO Docu ment Space software Paper Sizes Paper Tray USS letter 8 5 x 11 in U S legal 8 5 x 14 in A4 210 x 297 mm Paper Sizes Document Tray U S letter 8 5 x 11 in U S legal 8 5 x 14 in A4 210 x 297 mm Maximum Width 8 5 in 216 mm Maximum Length 14 in 355 mm Paper Margins Copying Top margin 3 0 mm Bottom margin 2 0 mm Left Right margins U S letter 0 0 mm A4 0 0 mm Paper Media Types Document Tray Plain paper Sony Document Carrier Sheets Paper Weight Document Tray 20 to 24 lb Nae Scanning Specifications Scan Resolution A4 210 x 297 mm 600 dpi up to 256 shades of gray enhanced Maximum Width 8 5 in 216 mm Maximum Length 14 in 355 mm Paper Margins Scannin Top margin a 8 Paper Media Types Document Tray Bottom margin 2 0 mm Plain paper Left Right margins Sony Document Carrier Sheets U S letter 0 0 mm A4 0 0 mm Paper Weight Document Tray 20 to 24 Ib Paper Sizes Document Tray U S letter 8 5 x 11 in U S legal 8 5 x 14 in Ordering Information To order the Sony supplies and accessories listed below contact your nearest Sony dealer or call Sony at 1 800 571 SONY Sony Reorder Number High Capacity Sony Black InkJet Print Cartridge DC B1 Supply Accessory High Capacity Sony Color InkJet Print Cartridge UC C1 Media Sony
10. O In the Automatic Redial area select either or both Redial on busy signal and Redial on no answer To turn off the Automatic Redial feature make both checkboxes blank Entering a pause during keypad dialing Press the Redial Pause button to enter a 2 second pause in the middle of your dialing sequence A dash will appear on the message display indicating that the pause will occur at that point in the dialing sequence Notes 1 The preferred method of dialing with pauses to enter a calling carc number for example is to use the instructions in the Dialing in real time section earlier in this chapter 2 If you press Redial Pause at any other time except while dialing a fax number the manual Redial feature takes effect see description in previous section Assigning Speed Dial codes The number of speed dial codes you have is 100 Assigning a speed dial code to a single fax number To make the keypad dialing process faster for a fax number you dial frequently store it into a speed dial code Double click VAIO Document Space on your Windows desk top 2 Click Fax and select Phone Book Choose a or b below a To create a new phone book name Enter any name and number information then click the arrow next to the Speed Dial entry box and select a speed dial code b To add a speed dial code to an existing phone book name Click the name in the list and select a speed dial code 0 Click Add to Ph
11. be sure to update the paper size setting in the VAIO Document Space software Refer to Changing the paper size setting later in this chapter under Advanced fax receive features for instructions Push the document tray back to its nor mal position resting in front of the paper tray O Extend the output tray slowly until it stops Answering settings When you first installed the Sony IJP V 100 software the Setup Wiz ard asked you a series of questions about your phone lines and equip ment Your answers determined which option was automatically chosen for each of the Answering settings and therefore determined how your Sony IJP V100 was set up to receive faxes There are two answering settings that affect how you receive faxes e Phone Answering Automatic or Manual When set to Automatic the Sony IJP V100 will automatically answer every call received at your fax number When set to Manual you must answer fax calls manually see the following section Manually Receiving Faxes for instructions For instructions on how to change this setting refer to Phone Answering Automatic or Manual later in this chapter under Advanced fax receive features e Rings to Answer 1 ring through 6 rings When Phone Answering is set to Automatic the Sony IJP V100 will automatically answer all calls after the number of rings specified in this setting For example when Rings to Answer is set to ring y
12. but not connected directly to Press START OR Dial 1 2 3 1 dial 123 from an O Now you can hang up the phone anytime extension or you can stay on the line to have a phone conversation after the fax finishes Receiving faxes to your PC The Sony IJP V 100 is factory set to print faxes not receive them to your PC To receive faxes to your PC also called PC faxes change the Receive Faxes setting 0 On your Windows desktop double click VAIO Document Space click Fax and select Receive Settings The Receiving tab will be displayed Select To PC then click OK To receive faxes to your PC instead of printing them change the Receive Faxes setting to To PC Notes D Your computer must be powered on to receive faxes If it is turned off your received faxes will be printed 2 If you re set up to receive faxes manually follow the previous instructions under Manually receiving faxes To view or print a received fax use the instructions in the Viewing lists of all sent and received faxes section under Using Advanced Fax Features and Set tings Using Advanced Fax Features and Settings The following sections describe some of the advanced fax features available with the Sony IJP V 100 both from the keypad and from the software Advanced fax send features Controlling how your faxed documents will look There are two settings that control how your faxed documents will look when they re printed at
13. into TWAIN supported software 5 5 overview 2 6 resolution 7 5 saving 5 4 specifications 7 5 tests to ensure working properly 1 25 text for editing OCR 2 7 5 7 scheduling of fax 3 20 Self Test Report 1 24 Send Fax dialog box faxing from paper documents 2 2 3 2 illustration of 2 3 sending faxes See fax sending setting up check for all components 1 2 connecting the cables 1 4 inserting the paper document tray 1 3 inserting the print cartridges 1 4 installing the software 1 23 loading the paper supply 1 6 plugging in the line connector 1 3 tests to ensure working properly 1 24 settings tor copying 2 5 for printing 2 7 6 5 paper size 3 8 Setup tab settings 6 6 shared fax and phone line connecting in structions with answering machine 1 15 with computer voicemail 1 16 with distinctive ring 1 22 with external modem 1 14 and answering machine 1 19 and computer voicemail 1 20 with no other office equipment 1 12 with PC modem I 13 and answering machine 1 17 and computer voicemail 1 18 Sony IJP V 100 Fax as selected printer 3 7 Sony IJP V100 Printer selection as printer 6 8 software compatibility 7 2 installing 1 23 1 24 software programs faxing documents from 3 7 sound See volume specifications 7 2 7 5 Speed Dial button 3 5 speed dialing codes number of available codes 3 16 7 4 to group of fax numbers 3 17 to single fax number 3 16 using keypad 3 5 standard resolution settings w
14. phone cord that goes from the back of your external modem to a wall jack Disconnect the cord from the wall jack and plug it into either of the two ports on the back of the Sony IJP V 100 labelled To Phone Answering Machine or Modem Important If your external modem s software is set to automatically receive faxes to your computer turn off that setting if you don t your Sony IJP V 100 will not be able to receive faxes properly Connect your computer voicemail phone cord to the Sony IJP V 100 Locate the phone cord that goes from the back of your computer to a wall jack Disconnect the cord from the wall jack and plug it into either of the two ports on the back of the Sony IJP V 100 labelled To Phone Answering Machine or Modem Important Set your voicemail software to answer calls after 4 or fewer rings and make sure your outgoing greeting message is no longer than 30 seconds If you don t you may not receive faxes properly Connect your phone to your computer Connect the cord from your phone to the back of your computer The main benefits of connecting a phone in this situation are 1 In case you need to send a fax press START while having a conver sation with someone who must receive their faxes manually and 2 For the convenience of having a phone close by to make and receive voice calls After you install the software in Step 7 and answer the Setup Wizard questions for this connection ca
15. tray placement Bottom tab Guide Hold the sides of the paper document tray and insert the bottom tabs into the guides as shown The tray should click into place Reter to the above inset drawing for how it should look after proper placement 2 Pluy in the Line Connector This is easiest to do when your re facing the back of the Sony IJP V 100 Insert the fax phone line connector into its housing area on the back of the Sony IJP V 100 Press it firmly into place Once in place it s difficult to remove Plug the loose end of the phone cord into the telephone wall jack you H be using for your fax number So CITOI the Cables Important You must attach the enclosed trom the Sony LIP V 100 to y IJP V 100 won t work bi directional parallel cable our computer If you don t the Sony For safety turn off your computer before connecting the cables Connect the notched end of the bi directional par allel cable firmly to the cable port on the back of the Sony IJP V 100 Snap both metal clips into the notches on the con nector Cable port Notched end ot cable Plug the other end of the cable into the parallel LPT1 port on the back of your computer Tighten the connector s screws Plug the Sony IJP V100 s power cable into a grounded outlet 4 Insert the Print Cartridges After you plug in the power the Sony IJP V100 will power up automatically Note that the d
16. 5 Setup tab 6 6 printer cable illustration of 1 2 connecting 1 4 printing advanced settings 6 7 from VAIO Document Space 6 8 from Windows software programs 6 8 in color 6 6 in grayscale 6 7 margins 7 3 media types 2 7 7 3 quality and speed 6 6 Advanced tab 6 7 in VAIO Document Space 6 5 in software programs 6 5 6 7 Paper tab 6 5 Setup tab 6 6 specifications 7 2 tests to ensure working properly 1 24 protecting of documents See document carrier pulse dialing 3 19 quality of copies See resolution real time dialing of fax number 3 3 Receive Fax setting for list of all fax operations 3 25 receiving faxes See fax receiving Redial Pause button 3 15 redialing of fax number 3 15 Automatic Redial 3 15 manually 3 15 reducing the copy 4 7 regulations 7 6 reports printing Fax History 3 26 Last Fax 3 26 tests to ensure working properly 1 24 resolution changing for PC fax 3 13 from VAIO Document Assistant 3 13 from keypad 3 13 for copying 4 4 4 5 7 4 for faxing 3 11 for printing 7 2 for scanning 7 5 settings 3 11 Rings to Answer setting 3 9 changing 3 22 Scan dialog box illustration of 2 6 settings 2 6 Scan Settings dialog box illustration of 5 3 settings 5 3 Scan text for editing setting OCR 2 7 5 7 scanning cancelling a scan in progress 5 4 custom settings 5 4 how to tell if you have TWAIN support ed software 5 5 importing image into existing documents 5 5
17. V 100 software installation proce dure Note To change the selected word processing program double click the VAIO Document Space icon on your Windows desktop click Sony IJP V100 and select Settings and Maintenance click the Software tab and select from the File format for OCR results menu Edit and proofread your scanned document Printing Read this chapter to learn how to select and load paper envelopes and other media how to find and use the print settings and two ways to begin printing from your Windows software program and from the VAIO Document Space software Using Paper and Other Media Type3 00 6 2 e Selecting paper media types and sizes 6 2 e Loading tips for paper and other media 6 2 Using the Print Settings ssccccsssscccsessseeesseees 6 5 e Locating the print settingS ccssccscssscessees 6 5 e Using the Paper tab settings csccsccssceseees 6 5 e Using the Setup tab settings cc eeecesreessees 6 6 e Using the Advanced tab settings scscceee 6 7 Printing from Your Windows Software Program ccssccceesseeee 6 8 Printing from the VAIO Document Space oe 6 8 Using Paper and Other Media Types Selecting paper media types and sizes The Sony IJP V100 can print on any of the following paper and media types Refer to Chapter 7 for Sony paper media ordering infor mation Note To produce intense hi
18. Windows 95 Printer Command Language Print Cartridge Type HP PCL Level 3 Black Sony IJC B1 or HP51629A Color Sony IJC C1 or HP51649A Printer I O Interface Bi directional Parallel Centronics continued on next page Printing Specifications Continued Paper Sizes Plain paper U S letter 8 5 x in U S legal 8 5 x 14 in U S executive 7 25 x 10 5 in A4 210 x 297 mm AS 148 x 210 mm B5 182 x 257 mm Envelopes U S 10 4 12 x 9 5 in DL 110x 220 mm D6 114 x 162 mm A2 111 x 146mm Cards U S index cards 4 x 6 in 5 x 8 in A6 105 x 148 mm Transparencies U S letter 8 5 x 11 in Maximum width 8 5 in 214 mm Maximum length 14 in 355 mm Paper Media Types Plain paper Card Stock Envelopes Sony Premium InkJet Paper Sony Photo Paper Sony Greeting Card Paper Avery paper labels for InkJet printers Transparency film for InkJet printers Paper Weight Plain 20 to 32 Ib Card Stock 40 to 60 Ib Paper Margins Printing Plain paper Top margin 2 0 mm Bottom margin 14 mm Left Right margins U S 6 3 mm International 3 4 mm Envelopes and cards Top margin 2 0 mm Bottom margin 19 mm Left Right margins 3 2 mm These margins represent the maximum printable area for this device However your printer driver may create a smaller printable area Tray Capacities Plain paper 20 lb bond 150 sheets Card stock 50 sheets Envelopes 10 envelopes Sony Premium InkJet Pape
19. a Document Carrier to Protect Your Originall cccssssscsessreoees 4 3 Copying from the Keypad 00 EIRE 4 3 Controlling how your copies will look 4 4 e Optimizing the quality Resolution setting 4 4 e Darkening and lightening Contrast setting 4 5 e Automatic Collating ssessecserseseessseesseesseeseeens 4 5 Copying from the VAIO Document Assistant 4 6 e Controlling how your copies will look 4 7 Optimizing the quality csssesceeseerseeserees 4 7 e Darkening and lightening Contrast setting 4 7 e Reducing and enlarging sseecsssesesseereeeees 4 7 Collating On or Off s sssssssresrsersssereseeseeensees 4 8 Loading the Paper Supply for Copying Pull the document tray forward all the way until it snaps into the upright position Load up to 150 sheets of 20 lb paper about a 1 2 inch thick stack into the paper tray The paper should fit behind the stack guides on the lower part of the tray as shown Notes 1 Use only plain paper for copying 2 Use only letter or legal size paper for copying 3 If you change the paper size in the tray be sure to update the paper size setting in the software Refer to Changing the paper size _ setting in Chapter 3 under Advanced fax receive features for instructions Push the document tray back to its nor mal position resting in front of t
20. and clogging the nozzles the holder will return to the parked position after a few minutes VI Now it s time to load blank paper into the paper supply tray First quick description of the three parts of the paper document tray Paper supply trav Use this trav to load blank paper or a stack of envelopes Single envelope tray Use this tray to print on a single envelope Document loading tray Use this tray to load your original documents print side away from you and top down for faxing copying and scanning Pull the front document loading tray forward all the Way Document Paper supply tray loading tray Paper guide The paper supply tray is factory set for letter and legal size paper If necessary adjust the paper guides by pinching and slid ing them Load up to 150 sheets of 20 Ib paper about a 1 2 inch thick stack into the paper supply tray Make sure the stack of paper fits behind the stack guides on the lower part of the tray as shown Load sheets with the print side fac ing toward you Push the front document loading tray backward until it rests against the paper tray i Note Refer to Chapter 6 for detailed instructions on loading enve lopes and other special paper media types LE TERANE CR ee neee i a oiea e rot enaa Lange vids edsilutheseat uote tio uy 6 Connect Your Equipment REQUIRED When you were installing the fax phone line connector
21. and received faxes Here s how to print this report Double click VAIO Document Space click Fax and select Fax History Click the Settings tab Click the Print Fax History button e Last Fax report The Last Fax report is factory set to print automatically if an error occurs while a fax is being sent or received Error only setting To change when the Last Fax report is automatically printed follow steps 1 and 2 above then click one of the buttons in the Automatic Report Printing area Adjusting sound volumes There are three sound volumes you can adjust the volume of outgo ing fax calls dial tone ringing and fax tones the rings for incoming calls and the beep sounds for the keypad buttons oO On your Windows desktop double click VAIO Document Space click Sony IJP V100 and select Settings and Maintenance The Volume tab will be displayed 2 Adjust the volume of outgoing fax calls by making a selection in the Sound Volume area which is factory set to Soft Adjust the volume of incoming calls by turning the sound on or off When Fax machine rings for incoming calls is checked you ll hear the rings when the checkbox is blank you won t hear anything when incoming fax calls are received 0 Adjust the volume of the button beeps by turning the sound on or off When Buttons beep when pressed is checked you ll hear beeps while pressing buttons and you ll hear the error beeps when you press t
22. carriers to pro tect your fragile or damaged original documents from potential harm while they re fed through the Sony IJP V100 s document tray Place your document inside a document carrier before copying fax ing or scanning when your original document is e Smaller than standard letter size 8 5 x 11 inches Non standard pages may not load properly and could jam inside the Sony IJP V 100 e Torn Rough edges may cause a paper jam inside the Sony IJP V100 e Precious or fragile For example a photograph or a legal document e Very thin paper Less than 20 Ib weight paper may not load properly and could jam inside the Sony IJP V100 When placing the document carrier into the document tray load it with the sealed edge down and the transparent side facing away from you Caution To avoid damaging the Sony IJP V 100 do not use the docu ment carrier to protect anything thicker than a photograph for intormation about Options available in the Send Fax dialog box click the Help but ton in the lower right hand corner How to use the Phone Book for entering fax names numbers and speed dial setup double click VAIO Document Space on your Win dows desktop click Fax and select Phone Book Then click the Help button in the lower right hand corner Copying Basic copying from the Sony IJP V100 keypad ri nu Make sure blank paper is loaded in the paper tray Only letter and legal size paper may be used fo
23. hook Dial the fax number on the telephone s keypad and wait for the line to begin ringing Press the Start button on the Sony IJP V 100 to begin faxing Speed dialing Once you ve assigned speed dial codes to your fax numbers using the VAIO Document Space software look under Advanced fax send fea tures later in this chapter you can quickly dial those numbers using the Speed Dial button and a one or two digit speed dial code To speed dial amp 1 Load your document in the document tray Press the Speed Dial button on the Sony IJP V100 keypad Dial the 1 or 2 digit speed dial code Press the Start button on the Sony IJP V100 keypad When you document Document you what you want to do Enter the fax number or click a Phone Book entry Sending from the VAIO Document Assistant Load your document top down in the document tray and with the printed side facing away from you up to 20 pages or a single docu ment carrier If necessary slide the document guides on the tray to the left or right to adjust them for the width of your document Note Always remove staples and paper clips from your original before faxing to avoid equipment damage Now look at your computer screen The VAIO Document Assistant load your the VAIO Assistant asks Enter the fax number in the Fax Number box or click an entry in your Phone Book Enter any other informati
24. in Step 2 you may have noticed that two of the ports on the back of the connector were labelled To Phone Answering Machine or Modem That means that either one of these ports can be used to con nect any of these three types of Connect other devices you have the two ports equipment to either are interchangeable of these two ports Remove the plugs from the two ports If they re stuck use the tip of your pen to pry them out Then refer to the following instructions to connect your other equipment What should you connect Based on your particular equipment and the number of telephone lines you have there s only ONE optimum way to connect Please answer the questions in the following table circle your answers then look up the appropriate setup scenario in the following How should you connect section If you connect to a Sony PC please refer to the Welcome Mat supplied with the Sony IJP V 100 and the PC Read these questions Circle your answers E T A ENE A E a See eee he ae TS ay Ga 4 2 woe SP e Sy ka sete EVT 7 3 Circle A or B below then read O bo you subscribe to a distinctive ring what tee next service through your telephone company on A N s Ldon th AiE 1 No Lc ave a distinctive the same phone line to which you connected STASA your Sony IJP V 100 in Step 3 NNE te ae Rees i ee Continue with question 2 This telephone service which is unavailable in ma
25. in your software program where you want the image to be placed Load your document in the document tray with the printed side facing away from you as many pages as your software program will allow or a single document carrier If necessary slide the document guides on the tray to the left or right to adjust them for the width of your document Note If the VAIO Document Assistant is displayed at this point please close it Select Acquire Image from the File menu in your software pro gram Some programs may have a slightly different command like Acquire If the Scan Settings dialog box is displayed illustrated on page 5 3 choose from the many scanning options or click Help for informa tion about the options Some applications scan using their own set tings however and in this case the Scan Settings dialog box won t be displayed The image will be scanned directly into your application Now you can edit the image using the tools in your TWAIN compliant software program Scanning Your Document to Edit the Words OCR Scan using the Optical Character Recognition OCR method when your original document has words that you want to edit in your word processing program When you scan using OCR each separate letter and character in your document is compared to a library of letters and characters that have been programmed into the OCR software When the software finds a match it s placed in your word processing pro
26. machine will pick up the call after the number of rings you ve set then the Sony IJP V100 will listen while the answering machine plays its greeting If the Sony IJP V100 detects fax tones it will cut off the answering machine and receive the fax If you don t con nect your answering machine directly to the Sony IJP V100 as described here you may not receive your faxes properly Continue with Step 7 Install the Software REQUIRED Shared line with computer voicemail Case ADFJ Ifin Step 2 you connected the Sony UP V 100 to a shared phone line receives both voice and fax calls that also has computer voicemail to answer voice calls use this connection diagram Phone optional but recommended Telephone wall jack Computer with voicemail feature Connect your computer voicemail phone cord to the Sony 1JP V100 Locate the phone cord that goes from the back of your computer to a wall jack Disconnect the cord from the wall jack and plug it into either of the two ports on the back of the Sony IJP V 100 labelled To Phone Answering Machine or Modem Important Set your voicemail software to answer calls after 4 or fewer rings and make sure your outgoing greeting message is no longer than 30 seconds If you don t you may not receive faxes properly Connect your phone to the Sony IJP V100 Connect the cord from your phone to either of the two ports on the back of the Sony IJP V 100 labelled T
27. of having a phone close by to make outgoing voice calls and 2 In case you need to send a fax press START after calling someone who must receive their faxes manually After you install the software in Step 7 and answer the Setup Wizard questions for this connection case here s how you ll auto matically receive faxes with the Sony IJP V 100 Your fax line will ring once then the Sony IJP V100 will answer and begin emitting fax tones to the sending machine Continue with Step 7 Install the Software REQUIRED Shared line Case ADGJ If in Step 2 you connected the Sony IJP V100 to a shared phone line receives both voice and fax calls that has no other equipment con nected to it then use this connection diagram Telephone g Phone optional l wall jack but recommended Connect your phone to the Sony LJP V100 Connect the cord from your phone to either of the two ports on the back of the Sony JP V100 labelled To Phone Answering Machine or Modem The main benefits of connecting a phone in this situation are 1 For the convenience of having a phone close to the Sony IJP V 100 so that you can reach the START button when you receive faxes manually and 2 In case you need to send a fax press START while having a conversation with someone who must receive their faxes manually Because you don t have an answering machine or computer voice mail on this phone line you need to receive faxes m
28. sheets Sony Premium InkJet Paper Up to 100 sheets Sony Photo Paper Up to 50 sheets Sony Greeting Card Paper Up to 50 sheets Avery paper labels Up to 25 sheets Card stock Up to 50 sheets Load sheets of the above listed The print side of the paper should face you paper with the print side facing toward you Sony Premium InkJet Paper The print side has no corner arrow during loading Sony Photo Paper Load with the glossy side facing you Avery paper labels Load with the labels facing you Before loading legal size paper or other extra long paper be sure to pull up the legal extension piece at the back of the paper tray Note If it s difficult to extend the legal extension piece hold the side of the tray with one hand and pull up on the exten sion piece with the other hand The legal extension piece supports extra long paper Loading letterhead paper e Load letterhead paper with Load the the letterhead edge down letterhead edge and facing toward you down and ae facing toward _ you Loading the single envelope slot e To print on a single envelope it s most convenient to use the single envelope slot so you don t have to remove any paper you already have loaded in the paper tray the address down ee Load a single envelope with facing you and the stamp edge e Load a single envelope as shown with the address side fac ing toward y
29. t changed your equipment setup since you answered the questions in the software during your first time installation don t permanently change this setting now or you may not receive your faxes properly 2 For a detailed description of how your equipment should be set up and the corresponding answering settings see Step 6 Connect Your Equipment in Chapter 1 Changing the number of rings before answering When Phone Answering is set to Automatic the Sony IJP V 100 will automatically answer all calls after the number of rings specified in the Rings to Answer setting For example when Rings to Answer is set to I ring your fax line will ring once then the Sony IJP V 100 will begin sending fax tones When you first installed the Sony IJP V100 software the Setup Wiz ard asked you a series of questions about your phone lines and equip ment Your answers determined the appropriate option for this setting and many others and the Setup Wizard set it for you automatically If you decide to change this setting now you should do it only tempo rarily for one fax only then change it back or if you have changed your equipment setup since you first installed the Sony IJP V100 re run the Setup Wizard and make your changes there Refer to Updat ing your fax receive setup later in this chapter for instructions To change the Rings to Answer setting O On your Windows desktop double click VAIO Document Space click Fax an
30. where no one can ste on or trip over line cord and the line co will not be damaged 10 If the product does n operate normally see Troubleshooting 11 No operator serviceable parts inside Refer servicin to qualified service personnel Notice The information containe in this document is subjec to change without notice Sony shall not be liable fo errors contained herein or for consequential damages in connection with the furnishing performance or use of this material Information regarding FCC Class B Parts 15 and 68 requirements can be found in the back of the User s Guide Complete the following information You ll need it if you contact your dealer or Sony Electronics Inc Date of Purchase Serial Number 90 00 0000 200000000000 Located on the back of the machine Table of Contents Betting Up the Sony IJP V100 Make Sure Everything Is in the BOX scssscsseseseeseeeeteneess 1 2 If you don t have a CD ROM disc drive sssseeereeeeens 1 2 1 Load the Tray cc cscessescessecessessseneeeerseseseseseseesseseeneneeneenees 1 3 2 Plug in the Line Connector sscscsseseseeeeeeteeeeeneteees 1 3 3 Connect the Cables cececessseesseeeseeeeseeeeneeenseeeseeenseeneeeens 1 4 4 Insert the Print Cartridges cccccceeseeseeseseesersesseteeteeneeteees 1 4 5 Load the Paper Supply c ccesccesessssesesssesereneresssensteteenenees 1 6 6 Connect Your Equ
31. window and select Help Topics Now that you re finished modifying the image you can save it and then either copy and paste or import it into a document i O Pull down the File menu and select Save The Save As dialog bo will be displayed Change the file name location or type in the Save As dialog box Your first scanned image will be assigned the name scan1 and sub sequent images will be named scan2 scan3 etc Or you can change the name of your scanned document in the File name box If you don t change the location in the Save in box your scanned image will be saved to c Program Files Sony IJP V100 Images Windows 95 users i Select the file format you want in the Save as type box Choose either of the following methods to place the scanned image into a document To copy and paste the scanned image into a document a From the Image Viewer select the entire image choose Select All from the Edit menu or the portion of the image that you want to keep use the Image Viewer tools then select Copy from the Edit menu b Open the document in your software program where you want to place the image c Select Paste from the Edit menu OR To import the scanned image into a document a Open the document in your software program where you want to place the image b Select Import File or whatever command your software program uses from the File menu Check your software program s
32. with the Sony IJP V 100 the OmniPage Limited Edition User s Guide Using a Document Carrier to Protect Your Originial s ssssssscssssesseressers 3 2 Scanning Your Document AS ANAM ABE sucoie sarees D 2 e Scanning from the VAIO Document Assistant 5 2 e Scanning directly into your TWAIN compliant software program 5 5 Scanning Your Document to Edit the Words OCR ssssscssscsssssssscsseesees 2 7 Using a Vocument Carrier to Protect Your Original Three document carriers are provided in the box with your Sony IJP V 100 They are protective sleeves that have a transparent plastic front and white paper backing Use these document carriers to pro tect your fragile or damaged original documents from potential harm while they re fed through the Sony IJP V100 s document tray Place your document inside a document carrier before copying fax ing or scanning when your original document is e Smaller than standard letter size 8 5 x 11 inches Non standard pages may not load properly and could jam inside the Sony IJP V 100 e Torn Rough edges may cause a paper jam inside the Sony IJP V100 e Precious or fragile For example a photograph or a legal document Very thin paper Less than 20 lb weight paper may not load properly and could jam inside the Sony IJP V 100 When placing the document carrier into the document tray load it with the sealed edge down and the transparent side facing a
33. 00 to a shared phone line receives both voice and fax calls that also has an external modem and an answering machine connected to it then use this connection diagram Phone optional but recommended if there s no phone handset on your answering machine Answering External Telephone machine modem wall jack Connect your external modem to the Sony IJP V100 Find the phone cord that goes from the back of your external modem to a wall jack Disconnect the cord from the wall jack and plug it into either of the two ports on the back of the Sony IJP V 100 labelled To Phone Answering Machine or Modem Important If your external modem s software is set to automati cally receive faxes to your computer turn off that setting if you don t your Sony IJP V100 will not be able to receive faxes prop erly Connect your answ ering machine to the Sony TIP V 100 Plus the phone line from your answering machine to either of the ports on the back of the Sony LIP V 100 Labelled To Phone Answering Machine or Modem Important Set your answering machine to answer calls alter 4 or fewer rings and make sure your outgoing greeting Message is no longer than 30 seconds If you don t you may not receive faxes properly Connect your phone to your answering machine If your answering machine doesn t have an attached phone handset con nect the cord from your phone to the back of your answering machine The
34. H Dedicated line with a PC modem ACI peened line with external modem ADGJ Shared line ADGH Shared line with a PC modem i i ADGI Shared line with an external modem ADE Shared line with answering machine ADF Shared line with computer voicemail ADEH Shared line with PC modem amp answering machine ADFH Shared line with PC modem amp computer voicemail ADEI se line with etemal modem amp answering machine E TEE ADEI Shared line wW ith external modem amp computery votremi at 3 ree R ja Ente b Sh BI line w allt dies rng Dedicated line Case ACJ IP in Step 2 vou connected the Sony WP V 100 to a dedicated phone line no voice calls received that has no other equipment connected to it then use this connection diagram Phone optional Telephone but recommended wall jack Connect your phone to the Sony IJP V 100 Connect the cord from your phone to either of the two ports on the back of the Sony IJP V 100 labelled To Phone Answering Machine or Modem The benefits of connecting a phone in this situation are 1 For the convenience of having a phone close by to make outgoing voice calls and 2 In case you need to send a fax press START after calling someone who must receive their faxes manually After you install the software in Step 7 and answer the Setup Wizard questions for this connection case here s how you ll auto matic
35. I have a modem inside my computer If you re not sure if you have a modem refer to the following section How to te you have a modem before answering this question 1 Yes I have a modem that s an external box J No I don t have any kind of How to tell if you have a modem If you answer Yes to any of the following questions then you have a modem Do you a Send receive faxes directly to from your computer programs b Use electronic mail e mail on your computer c Access the Internet or the World Wide Web from your computer d Transfer data to from other computers How to tell if your modem is inside your com puter or an external box If your modem is inside your computer then you l have a phone cord connected to the back of your computer and going to a wall jack If your modem is an external box one phone cord will be connected from the back of your computer to the box and another phone cord will go from the box to a wall jack How should you connect Write down all of your responses to the questions in What should you connect then refer to the appropriate setup case indicated below For example if you answered A to question 1 D to ques tion 2 E to question 3 and H to question 4 look up ADEH For responses Refer to this section for connection instructions AC Dedicated line AC
36. P V100 When placing the document carrier into the document tray load it with the sealed edge down and the transparent side facing away from you Caution To avoid damaging the Sony IJP V 100 do not use the docu ment carrier to protect anything thicker than a photograph seneng from the keypad Oo Load your document top down in the document tray and with the printed side facing away from you up to 20 pages or a single document carrier Document If necessary slide the document guides on the tray to the left or right to adjust them for the width of your document Note Always remove staples and paper clips from your original before faxing to avoid equipment damage Dial the fax number on the Sony IJP V100 keypad See the following three sections to learn about other ways of dialing Note When entering the fax number be sure to include all the numbers you would enter if you were dialing the number from a phone For example enter and the area code for long distance calls Press the Start button to begin faxing To cancel a fax in progress press the Stop button on the Sony IJP V100 keypad Notes For more information about the following topics look under Using Advanced Fax Features and Settings later in this chapter 1 Resolution and Contrast settings are described under Controlling how your faxed documents will look _ 2 Redialing instructions are in the Redialing a fax num
37. Premium InkJet Paper U S letter Sony Greeting Card Paper Sony Photo Paper U S letter Regulatory Information The following sections describe the product requirements from the Federal Communications Commission FCC U S only Notice to Users of the U S Telephone Network FCC Requirements This equipment complies with FCC rules Part 68 On this equipment is a label that contains among other information the FCC Registration Number and Ringer Equivalent Number REN for this equipment If requested pro vide this information to your telephone company An FCC compliant telephone cord and modular plug is provided with this equipment This equipment is designed to be connected to the telephone net work or premises wiring using a compatible modular jack which is Part 68 compliant This equipment connects to the telephone network through the following standard network interface jack USOC RJ 11C The REN is useful to determine the quantity of devices you may connect to your telephone line and still have all of those devices ring when your number is called Too many devices on one line may result in failure to ring in response to an incoming call In most but not all areas the sum of the RENs of all devices should not exceed five 5 To be certain of the number of devices you may connect to your line as determined by the REN you should call your local telephone company to determine the maximum REN for your calling area If this eq
38. a cover sheet or sending to more than one location From the Sony IJP V100 keypad Load your document top down in the document tray with the printed side facing away from you up to 20 pages If nec essary slide the document guides on the tray to the left or right to adjust them for the width of your document Dial the fax number on the Sony IJP V 100 keypad Start Press the Start button to begin faxing For information on redialing and other dialing methods see b Chapter 3 From the VAIO Document Assistant screen 1 Load your document top down in the document tray with the printed side facing away from you up to 20 pages Look at your computer screen The VAIO Document Assistant asks you what you want to do with the document you ve loaded Sony WPVIO0 Cocument Ac cctant The VAIO Document More Help Assistant is displayed on your computer when you Scan load your document into A j the document tray Copy There ts paper in the document tray What would you like to do with 47 Sending a Paper Document To fax paper documents load the document in the document tray then either dial from the Sony IJP V100 keypad or select Fax from the VAIO Document Assistant Using a document carrier to protect your original Three document carriers are provided in the box with your Sony IJP V 100 They are protective sleeves that have a transparent plastic front and white paper backing Use these document
39. able in the Sony IJP V100 software The best way to learn about these features is to explore them by clicking the tabs in the Receive Fax Settings dialog box Click the Help button in each of the tabs for more information about the features and settings e To locate the Receive Fax Settings dialog box double click on VAIO Document Space on your Windows desktop click Fax and select Receive Settings Viewing lists of all sent and received faxes Double click VAIO Document Space click Fax and select Fax History Do any of the following a Click the Sent Faxes tab to see a list of all the faxes you ve sent from the Sony IJP V100 Both paper faxes and PC faxes from your software program you ve sent are included b Click the Received Faxes tab to see a list of all the faxes you ve received both printed faxes and PC faxes To view a PC fax double click it To print a PC fax click it once then click Print Fax c Click the Pending tab to see a list of faxes that are scheduled to be sent at a future time For instructions on how to schedule a fax see Scheduling a fax for a future time under Advanced fax send fea tures later in this chapter ee eee eee eee eee Printing the fax reports There are two fax reports you may want to print from time to time the Fax History report and the Last Fax report e Fax History report The Fax History report is a list of the last 30 fax transmissions both sent
40. ally see the previous section Manually Receiving Faxes for instructions When you first installed the Sony IJP V 100 software the Setup Wiz ard asked you a series of questions about your phone lines and equip ment Your answers determined the appropriate option for this setting and many others and the Setup Wizard set it for you automatically If you decide to change this setting now you should do it only tempo _ rarily for one fax only then change it back or if you have changed your equipment setup since you first installed the Sony IJP V 100 re run the Setup Wizard and make your changes there Refer to Updat ing your fax receive setup later in this chapter for instructions on how to locate the Setup Wizard To change the Phone Answering setting 1 Look at the Sony IJP V 100 keypad to determine the current Phone Answering setting If the green Auto Answer light is on the Phone Answering setting is Automatic and your Sony IJP V100 is set to receive faxes automati cally It will automatically answer every call you receive at your fax number after the number of rings specified in the Rings to Answer setting then send receiving fax tones If the Auto Answer light is off the Phone Answering setting is Man ual and your Sony IJP V100 can only receive faxes manually It will never answer incoming calls automatically 2 Press the Auto Answer button to change the setting Notes 1 If you haven
41. ally receive faxes with the Sony IJP V 100 Your fax line will ring once then the Sony IJP V100 will answer and begin emitting fax tones to the sending machine Continue with Step 7 Install the Software REQUIRED Dedicated line with a PC modem Case ACH If in Step 2 you connected the Sony IJP V100 to a dedicated phone line no voice calls received that also has a PC modem connected to it then use this connection diagram Phone optional PC with j Telephone but recommended internal modem wall jack Connect your PC modem to the Sony LJP V100 Find the phone cord that goes from the back of your computer your PC modem to a wall jack Disconnect the cord from the wall jack and plug it into either of the two ports on the back of the Sony IJP V100 labelled To Phone Answering Machine or Modem Important If your PC modem s software is set to automatically receive faxes to your computer turn off that setting if you don t your Sony IJP V100 will not be able to receive faxes properly Connect your phone to the Sony IJP V100 Connect the cord from your phone to either of the two ports on the back of the Sony IJP V 100 labelled To Phone Answering Machine or Modem The benefits of connecting a phone in this situation are 1 For the convenience of having a phone close by to make outgoing voice calls and 2 In case you need to send a fax press START after calling someone who must receive their fa
42. anually the Sony IJP V 100 will NOT answer incoming calls automatically Loe e meme reas e reese meses assaner seers eee esses TE FETE OEE Tete Ete HH SHEED HEEEEH HOES OSE EE ES OES EEO OOOH ETE HAG OD To receive a fax manually When the phone rings pick it up and lis ten for fax tones if you hear fax tones press the START button on the Sony IJP V100 then hang up the phone Refer to Manually receiving faxes in Chapter 3 for more information Continue with Step 7 Install the Software REQUIRED Shared line with a PC modem Case ADGH If in Step 2 you connected the Sony IJP V100 to a shared phone line receives both voice and fax calls that also has a PC modem con nected to it then use this connection diagram Phone optional but recommended PC with internal modem Connect your PC modem to the Sony IJP V100 Find the phone cord that goes from the back of your computer your PC modem to a wall jack Disconnect the cord from the wall jack and plug it into either of the two ports on the back of the Sony IJP V100 labelled To Phone Answering Machine or Modem Important If your PC modem s software is set to automatically receive faxes to your computer turn off that setting if you don t your Sony IJP V100 will not be able to receive faxes properly Telephone wall jack Connect your phone to the Sony IJP V100 Connect the cord trom your phone to either of the two ports on th
43. anufacturer then click OK Insert the Sony IJP V100 CD into your CD ROM drive or if you have floppy disks insert Disk 1 into your floppy drive Make sure the correct drive is displayed in the dialog box for example d for your CD ROM drive or a for your floppy drive Click OK Continue at step 4 below If just the Windows 95 desktop is displayed Insert the Sony IJP V100 CD into your CD ROM drive or if you have floppy disks insert Disk 1 into your floppy drive If you re installing from the CD the Sony IJP V 100 Welcome screen will be displayed after a few seconds If you re installing from a floppy disk choose Run from the Start menu in Windows 95 then type a setup exe where a represents the letter of your floppy disk drive Click OK For some PCs including the Sony PCV 150 you may see the Update Device Driver Wizard screen If the Update Device Driver Wizard screen appears see page l 24 click Cancel and re insert the JJP V100 CD When the installation program appears click Install the Sony IJP V100 software on your PC and complete the procedure Update Device Driver Wizard Windows found the following updated driver for this device Cancel and re nset CD it you want to use this driver chick Finish H this is not the conect driver and you want to search for a diferent driver manually cick Other Locations Location of Driver 4 At the S
44. ber section Dialing in real time With the faxing method described above dialing begins after you press the Start button There may be times however when you want to dial in real time instead For example if you re charging your fax call to a calling card you ll need to wait for the acceptance tone of your telephone company before dialing the calling card number To dial in real time 1 Load your document in the document tray Press the Start button on the Sony IJP V 100 Keypad The message display on the Sony IJP V100 will read Off hook and you ll hear a dial tone Dial your phone company s access code then dial the fax num ber on the Sony IJP V100 keypad The numbers will be dialed imme diately as if you were dialing from a telephone Listen for the acceptance tone of your phone company then dial your calling card number Dialing from a telephone that s connected directly to the Sony IJP V100 Instead of dialing from the Sony IJP V100 keypad you may prefer to dial your fax number directly from a telephone Use a phone that s connected either directly to the back of the Sony IJP V100 or to another device that s connected directly to the back of the Sony IJP V100 like an answering machine or modem To dial directly from a telephone Load your document in the document tray Pick up the handset of your telephone The message display on the Sony IJP V100 will read Phone off
45. cheduling a fax to send at a future time C a ae Additional features for Where to locate these features in the sending faxes VAIO Document Space software Phone Book dialog box Double click VAIO Document Space on your Windows desktop Click Fax and select Phone Book Send Fax dialog box Use the faxing instructions in the appropriate section earlier in this chapter to navigate to the Send Fax dialog box Then click the Cover Page checkbox and click the Edit button to add a message on your cover page Cover Page Data dialog box Double click VAIO Document Space on your Windows desktop Click Fax and select Send Quick Note Personal Information tab of the Send Fax Settings dialog box Double click VAIO Document Space on your Windows desktop 2 Click Fax and select Send Settings Click the Personal Information tab and change the information in any of the four entry boxes in the Cover Page Information area Select Fax Send Time dialog box Double click VAIO Document Space on your Windows desktop Click Fax and select Send Fax Click Send Fax Later and fill in the entry boxes in the Select Fax Send Time dialog box Advanced fax receive features Phone Answering Automatic or Manual When Phone Answering is set to Automatic the Sony IJP V 100 will automatically answer every call received at your fax number When set to Manual you must answer fax calls manu
46. ck Scan text for editing OCR unless you want to do OCR scanning refer to Scanning Your Document to Edit the Words OCR later in this chapter for OCR scanning instructions e Click Photo to make photographs in your document appear to be the sharpest elements after scanning You can only scan one page at a time with this selection e Click Graphic to make more complex illustrations or graphic images in your document appear to be the sharnest elements after Click Other to choose one of the custom scanning settings You can only scan one page at a time when you choose grayscale scanning Notice that the Resolution setting and the scanning method black and white or grayscale for the selection is shown on the right side of the dialog box for example 300 x 300 dpi and black and white for Text For more information about the Optimize settings or the Contrast set tings in the Scan Settings dialog box click the Help button Click Start Scan to begin scanning Your scanned image will be displayed in the Image Viewer window To cancel a scan in progress click the Cancel button in the Sony IJP V 100 s Uploading Image screen which is displayed during scanning 0 Use the tools in the Image Viewer window if you want to modify the scanned image To view multiple scanned pages click the right and left arrows in the tool bar For instructions on using the Image Viewer tools pull down the Help menu in the Image Viewer
47. d select Receive Settings Click the Answering tab Sony WP 106 Receive Fax Settings Change the Rings to Answer setting in the Answering tab In the box to the right of the Number of Rings to Answer area enter a number between 1 and 6 inclusive Using Distinctive Ring If you have one phone line that receives both voice and fax calls you may want to use this feature The Distinctive Ring feature of the Sony IJP V 100 when used in con junction with your telephone company s distinctive ringing service allows both you and the Sony IJP V 100 to distinguish between voice calls and fax calls when you receive both on the same phone line Note Your telephone company may use a different name for this ser vice For example it s called Identa ring in parts of New Jersey and RingMaster in parts of Florida Use the following procedure to set up your Sony JJP V100 and your telephone line for Distinctive Ring 1 Call your telephone company to find out if they have a distinctive ringing service available in your area At the time of this printing it is still unavailable in many areas Important If you can t subscribe to this service through your tele phone company the Distinctive Ring feature on the Sony IJP V 100 will not work and should be set to All Rings The telephone company s distinctive ringing service allows you to have 2 or 3 phone numbers on the same phone line which saves you the cost o
48. deere reer eee eH REESE RECORD ESE EHH HERES EOE EHO E ROS HSESOHD EOD DF LESH USES ESE HELE LEODETOR HEHE Sony IJP V100 1997 Sony Electronics ne Alb rights reserved This manual and the software deseribed herein in Whole or in part may not be reproduced translated or reduced to any machine readable form without prior written approval SONY ELECTRONICS INC PROVIDES NO WARRANTY WITH REGARD TO THIS MANUAL THE SOFTWARE OR OTHER INFORMATION CONTAINED HEREIN AND HEREBY EXPRESSLY DISCLAIMS ANY IMPLIED WARRANTIES OR MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE WITH REGARD TO THIS MANUAL THE SOFTWARE OR SUCH OTHER INFORMATION IN NO EVENT SHALL SONY ELECTRONICS INC BE LIABLE FOR ANY INCIDENTAL CONSEQUENTIAL OR SPECIAL DAMAGES WHETHER BASED ON TORT CONTRACT OR OTHERWISE ARISING OUT OF OR IN CONNECTION WITH THIS MANUAL THE SOFTWARE OR OTHER INFORMATION CONTAINED HEREIN OR THE USE THEREOF Sony Electronics Ine reserves the right to make any modification to this manual or the information contained herein at any time without notice The software deseribed herein may also be governed by the terms of a separate user license agreement Sony and VAIO are trademarks of Sony All other trademarks are trademarks of their respective owners Caere and OmniPage are trademarks of Caere Corporation Microsoft and Windows are registered trademarks of Microsoft Corporation
49. documen tation if you can t find which command to use c Browse to the location in which you saved the scanned image and select its file name Scanning directly into your TWAIN compliant software program Some software programs use an industry standard called TWAIN to allow images to be acquired directly from scanners This eliminates some steps from the scanning procedure How to tell if your software program supports TWAIN At the time of this printing only a few software programs support the TWAIN standard Typically they are image processing and graphics programs To find out if your application uses this standard e Look for Acquire or Acquire Image under the File menu e Check the software s documentation If you can t find any refer ences to TWAIN your program doesn t support it Check the Software Compatibility Matrix that s available on the Sony IJP V100 CD in the Reference Shelf This document maintains How to scan with TWAIN Note If your software program does not support TWAIN the follow ing procedure will not work Make sure your software program has the Sony IJP V100 selected as the scanning source Usually you can check this by choosing Select Source from the File menu or by selecting Acquire Select Source from the File menu in your software program If you can t find where to select the scanning source in your software program check the program s documentation 2 Open the file
50. e Sony IJP V 100 is factory set to automatically redial at timed intervals up to 5 times after a busy signal Redialing manually with the Redial Pause button To immediately begin redialing the last fax number you dialed on the Sony IJP V 100 keypad press the Redial Pause button Make sure your document is still loaded in the document tray Notes 1 If you press Redial Pause while in the middle of dialing a fax number the Pause feature takes effect and a dash will appear in the message display 2 You can t use the Redial Pause button to redial a fax number that you originally entered in the Send Fax dialog box however the automatic redial process described below will begin Changing the Automatic Redial setting in the software Here s how the Automatic Redial feature works The fax number will be redialed one minute after the unsuccessful fax busy no answer or both depending on your settings If the first redial was unsuccessful the second redial will begin after a 5 minute wait After this the fax number will be redialed up to 3 more times if the transmission continues to be unsuccessful If you dialed the fax number from the Sony IJP V100 keypad the message display will show the redial countdown time in seconds dur ing the waiting periods unless the message display is already in use Double click VAIO Document Space on your Windows desk top Click Fax and select Send Settings Click the Dialing tab
51. e back of the Sony IJP V100 labelled To Phone Answering Machine or Modem The main benefits of connecting a phone in this situation are 1 For the convenience of having a phone close to the Sony IJP V 100 so that you can reach the START button when you receive faxes manually and 2 In case you need to send a fax press START while having a conversation with someone who must receive their faxes manually Because you don t have an answering machine or computer voice mail on this phone line you ll need to receive faxes manually the Sony IJP V 100 will NOT answer incoming calls automati cally To receive a fax manually When the phone rings pick it up and listen for fax tones if you hear fax tones press the START but ton on the Sony IJP V100 then hang up the phone Refer to Man ually Receiving Faxes in Chapter 3 for more information Continue with Step 7 Install the Software REQUIRED Shared line with an external modem Case ADGI If in Step 2 you connected the Sony UP V 100 to a shared phone line receives both voice and fax calls that also has an external modem connected to it then use this connection diagram Phone optional External y Telephone but recommended modem wall jack Connect your external modem to the Sony IJP V 100 Find the phone cord that goes from the back of your external modem to a wall jack Disconnect the cord from the wall jack and plug it into either of the two ports
52. e to as small as half of the original size or to enlarge to up to twice the size Change the number in the entry box Factory setting 100 Actual Size makes the copy the same size as your original Legal to Letter reduces the original from legal size to letter size Letter to A4 reduces the original from letter size width to A4 size width A4 to Letter enlarges the original from A4 size width to Letter size width Make sure you have letter size paper in the paper tray when you choose this setting or your copy will print on multiple pages _Choose from the selection box Factory setting Actual size Drag the slider bar Factory setting 100 Drag to a number between 50 and 200 to reduce to as small as half the original size or to enlarge to up to twice the size If you enlarge to a size that won t fit on the paper you have loaded your copy will be printed on multiple pages E ig CRG 5 66S ROR RE sia ie wd VN ais Cae Sie wis a Sag 8 ine Fale oll Sie 9S 5 AIRS 9 SES MRS SR eres oeigye wee aeS Binge tise wee es MSS Collating On or Off The Sony IJP V 100 is factory set with the collating feature turned On Example when Collating is turned On If you make 3 copies of a 3 page document the copies will be printed as shown at left Copies are printed face up so the last page is printed first in order to maintain the proper collated order in each set Example when Colla
53. e you added changed or removed any phone numbers or fax numbers e Have you changed from a dedicated fax line no voice calls received to a shared fax line receive both voice and fax calls or vice versa e Have you added or removed an answering machine or computer voicemail feature on the same telephone line that s connected to the Sony IJP V100 e Have you added or removed a modem either inside your com puter or an external box on the same telephone line that s connected to the Sony IJP V100 wy To update your fax receive settings in the software Double click VAIO Document Space on your Windows desktop O Click Sony IJP V100 and select Fax Setup Wizard Follow the instructions in all of the Fax Setup Wizard screens updating where appropriate Changing the paper size setting When you load a different paper size in the Sony IJP V100 s paper supply tray you also need to change the paper size in the Fax Receive settings if you ll be receiving faxes on the new paper The factory set paper size to print faxes on is Letter 8 5 x 11 inches You can also print faxes on Legal size paper 8 5 x 14 inches or on A4 size paper 210 x 297 mm 1 On your Windows desktop double click on VAIO Document Space then click Fax and select Receive Settings Select a new paper size in the Load Paper Size area Other advanced features for receiving faxes There are many advanced features avail
54. eceive a FAX ccccccsccccororeneserscsrrcetsessassseoecens 1 24 Print a report cseccceccenrcereeresecretesseesneseeeeees 1 24 e Make a COPY cec c cssoseteasccctensdenendealaeasnciensesensonsdse 1 25 e Scan a page to your COMPUTE ceeeeeseereeee 1 25 PV ES IN ORES ee a ae feces ee 1 26 NEDA An Aa e pt N BEE PRR cS if a EN Ro g r et F Py tsan the Box Check to make sure you have everything that s shown and listed below Sony IJP V100 Bi directional parallel cable Paper Document loading tray Sony IJP V100 software on compact disc CD ROM e Sony IJP V100 Welcome Mat f Warranty card g OmniPage LE Optical Character Recognition OCR documentation i 5 Carrier Sheets for faxing copying and scanning smaller than standard sized documents and for protecting photos Fax Phone line connector with attached phone cord Black and color print cartridges User s Guide Troubleshooting Guide If you don t have a CD ROM disc drive Please call the Sony Technical Response Center at 1 888 4SONYPC 1 888 476 6972 to receive the software on 3 5 inch floppy diskettes Perform each step in sequence All steps are required 1 Load the Tray This is easiest to do when you are standing directly over the Sony IJP V 100 with the front facing you The tray fits into the back of the Sony IJP V 100 near the top as shown Paper Document Tray After proper
55. erly refer to the Troubleshooting Guide You ll find lots of trouble shooting information and other sources of help A Quick Tour of How to Do Everything Read this chapter for a quick start in learn ing the basics about the Sony IJP V 100 This is the summary that contains abbreviated information about how to do your everyday tasks You ll also find many pointers to more informa tion and how to get help Sending FANS is cavscossucd oitoesceseusicynasboievedus easels 2 2 e Sending paper documents csccesscceseeseereeees 2 2 Sending a fax directly from your software Program Ssonccaacaseaivasesscanssanessuansaetenvecsaenenedsoovnss 2 3 COPY UNG eieae ia sake eines ani ia aaiae 2 4 e Basic copying from the Sony IJP V100 keypad 2 4 e Using advanced copy settings in the Sony IJP V100 s software sssseee 2 5 Scanning abessssunssalesiysneweesbsasebsees E 2 6 e Scanning iMages sesseesesseesesoeroessosserossensesresessesse 2 6 e Scanning text for editing OCR ssesssssessssessees 2 7 Printi oeeo sesvys sues scackivapaesseasddenvessesees 2 7 Using the Help System ssscsccssssssssssssssseees 2 8 Other Ways to Get Help ssscscssesccesssssseees 2 9 sm ame endine Fares wre Sending paper documents Fax paper documents from the keypad anytime or fax from the VAIO Document Assistant screen on your computer when you want addi tional fax options like attaching
56. f paying for 2 or 3 separate lines It also allows you and the Sony IJP V 100 to hear which phone number has been dialed Each of the phone numbers will have a different ringing sound One can have a single ring another can have a double ring and the third can have a triple ring When you set up the distinctive ringing service with your tele phone company decide how many rings you want to assign to your fax line single double or triple rings If you ve already installed the Sony IJP V100 software re run the Sony IJP V 100 Setup Wizard and enter the Distinctive Ring infor mation a To locate the Setup Wizard double click VAIO Document Space on your Windows desktop click Sony IJP V100 and select Fax Setup Wizard b In the screen that asks if you subscribe to a distinctive ringing ser vice click Yes c In the screen that asks you to choose a distinctive ringing pattern click the number of rings you assigned in Step 2 above to your fax line single double or triple Note If you want the Sony IJP V100 to answer both double and triple rings for example if you have two separate fax numbers on your distinctive ringing line choose double and triple rings d In the screen that asks you to enter the ioe number of your dedi cated fax line enter the distinctive ringing fax number eee re rerererr rr reer rrr ere reer rere er eee eee eee eee Cee ee eee eee eee ee ee eee 0 If you have an answering machine for rece
57. gh quality color printing results use Sony Premium Inkjet Paper or Sony Photo Paper Plain Paper U S letter 8 5 x 11 in 20 to 32 Ib U S legal 8 5 x 14 in U S executive 7 25 x 10 5 in A4 210 x 297 mm A5 148 x 210 mm B5 182 x 257 mm Envelopes U S 10 4 12 x 9 5 in n a U S 9 3 88 x 8 88 in DL 110 x 220 mm C6 114x 162 mm A2 111x 146mm U S index cards 4 x 6 in 40 to 60 lb and 5 x 8 in A6 105 x 148 mm Sony Premium InkJet Paper U S letter 8 5 x 11 in Sony Photo Paper U S letter 8 5 x 11 in Sony Greeting Card Paper Various Avery paper labels for Inkjet printers Sa for Inkjet Print U S letter 8 5 x 11 in A4 210 x 297 mm Refer to the Printing Specifications section in Chapter 7 for the ae margins maximum printable area of each media size Loading tips for paper and other media Most papers have a side that s been conditioned for printing and a side that s not conditioned for printing The so called print side is usually indicated on the paper s packaging Before loading check your paper s packaging to determine which is the print side and always load with the print side facing toward you For more detail on paper tray loading refer to the step by step illus trated instructions in Chapter 1 Step 5 Load the Paper Supply Loading plain and special papers e Refer to the following maximums when loading paper Plain paper 20 lb bond Up to 150
58. gram Keep in mind that this technology isn t perfect After OCR scanning you ll still need to proofread your document carefully to make sure none of the letters or characters have been misinterpreted by the soft ware Even a spell checker won t catch everything For more information about the OCR software refer to the Caere doc umentation that was shipped in the box with the Sony IJP V100 the OmniPage Limited Edition User s Guide To scan using OCR 1 Load your document in the document tray with the printed side facing away from you up to 20 pages or a single document carrier If necessary slide the document guides on the tray to the left or right to adjust them for the width of your document Now look at your computer screen The VAIO Document Assistant asks you what you d like to do with the document Sory WIP2100 Docurrer ant When you load your document the VAIO Document Assistant asks you what you want to do There is paper in the document tray What would you like to do with it 2 Click Scan and the Scan Settings dialog box will be displayed Click the Text and Scan text for editing OCR checkboxes Sony IJP V100 Scan Settings k Scan text for editing R to edit the words in r document O Click Start Scan Your document will be scanned into the word processing program that you selected when you first installed the OmniPage OCR soft ware at the end of the Sony IJP
59. he paper tray 0 Extend the output tray slowly until it stops Using a Document Carrier to Protect Your Original Three document carriers are provided in the box with your Sony IJP V 100 They are protective sleeves that have a transparent plas tic front and white paper backing Use these document carriers to protect your fragile or damaged original documents from potential harm while they re fed through the Sony IJP V100 s document tray Place your document inside a document carrier before copying fax ing or scanning when your original document is e Smaller than standard letter size 8 5 x 11 inches Non standard pages may not load properly and could jam inside the Sony IJP V 100 e Torn Rough edges may cause a paper jam inside the Sony IJP V 100 e Precious or fragile For example a photograph or a legal document Very thin paper Less than 20 lb weight paper may not load properly and could jam inside the Sony IJP V 100 When placing the document carrier into the document tray load it with the sealed edge down and the transparent side facing away from you Caution To avoid damaging the Sony IJP V100 do not use the docu ment carrier to protect anything thicker than a photograph Copying from the Keypad Because of the limited memory available in the Sony IJP V100 this method is not recommended for copying large or complex docu ments If more memory is needed copy using the VAIO Document Assi
60. he wrong button when the checkbox is blank you won t hear anything when you press the buttons Changing the time and date e When the Sony IJP V100 is connected to your computer with the bi directional parallel cable the time and date shown on the key pad display are taken from the time that s set in your computer If you need to change the time for daylight savings for example and date reset them on your computer and they will be automatically updated in the Sony IJP V100 e When the Sony IJP V100 is disconnected from your computer then powered off the time and date information will be lost The mes sage Press START to set time date or STOP to skip will be displayed on the Sony IJP V 100 To reset the time and date you can either reconnect the Sony IJP V100 to your computer with the bi directional parallel cable or you can press the Start button on the keypad and follow the instructions for setting the time and date Copying ONE Le ce ee lg Pa Pah gt th ORRERA ENEE RAE DRE SEENEN EEEN EERE EEEE E EE a Read this chapter to learn how to make copies both from the Sony IJP V100 Keypad and from the software You ll also learn how to change the copy settings in both locations For basic copying use the keypad To gain more control over how your copies will look and to copy long or complex documents copy from the VAIO Document Assistant on your computer Loading the Paper Supply for Copying 4 2 Using
61. hen to use for copying 4 5 for faxing 3 11 Start button 3 3 Stop button 3 3 4 6 supplies ordering information 7 5 support See technical support T U technical support information sources 2 9 telephone connected to Sony IJP V 100 fax dialing 3 4 text scanning of 5 3 time how to change 3 27 tone dialing 3 19 tray See document tray paper supply tray TWAIN supported software 5 5 V W VAIO Document Assistant faxing paper documents from 2 2 3 6 contrast settings 3 14 resolution settings 3 13 to group of fax numbers 3 18 for copying 2 5 scanning documents 2 6 5 2 using OCR 2 7 5 7 VAIO Document Space copy settings 4 6 Help system 2 8 _ print settings 2 7 6 5 printing 6 5 scan settings 5 3 voicemail computer See connecting volume adjusting 3 26
62. his setting if you want the copy to be darker or lighter than your original document 1 Press the Contrast Resolution button 2 Press 2 to select Contrast Press 1 2 or 3 to select the Contrast you want 1 Normal the factory setting 2 Lighten 3 Darken Note When you change the Contrast setting it will stay at that set ting until you change it again Automatic collating Copies made from the keypad will be automatically collated printed in sets with one exception When the Photo setting is selected for the Resolution using the Contrast Resolution button described previ ously under Optimizing the quality copies will not be collated For examples of page number sequences when collating is on and off refer to Collating On or Off later in this chapter newe d Vhen you load our document ye VAIO Document ssistant asks you vhat you want gt do hange any of these copy attings before beginning to Opy Copying trom the VAIO Document Assistant This copying method is recommended if you re copying a long docu ment or a complex document like a photograph that requires a lot of memory to scan When you copy from the keypad only the Sony IJP V 100 s limited memory is used but when you copy using the VAIO Document Assistant the memory in your computer is used Load your document in the document tray with the printed side facing away from you up to 20 pages Now l
63. ial 3 5 Start 3 3 Stop 3 3 4 6 cables See printer cable calling card charging of fax call 3 3 Cancel button 3 7 4 6 5 4 cancelling of fax in progress 3 3 3 7 of scan in progress 5 4 cards See media types cartridges See print cartridges collating antamatic A S how to turn on off 4 8 ColorSmart settings 6 6 computer voicemail See connecting connecting dedicated fax line with external modem 1 11 with no other office equipment 1 10 with PC modem 1 10 equipment to Sony IJP V100 1 7 1 8 shared fax and phone line with answering machine 1 15 with computer voicemail 1 16 with distinctive ring 1 22 with external modem 1 14 and answering machine 1 19 and computer voicemail 1 20 with no other office equipment 1 12 with PC modem 1 13 and answering machine 1 17 and computer voicemail 1 18 Contrast Resolution button 3 12 3 14 4 4 4 5 contrast settings for copying 4 5 for paper fax from VAIO Document Assistant 3 14 from keypad 3 14 for PC fax 3 14 for scanning 5 3 5 4 Copy dialog box collating 4 8 illustration of 2 5 settings 2 5 4 6 copying automatic collating 4 5 controlling how they look 4 4 4 7 changing size 4 7 darkening and lightening 4 5 4 7 quality 4 4 4 7 Fanon TIA TIN from keypad 2 4 4 3 loading document for 4 3 4 4 loading paper supply for 4 2 margins 7 4 overview 2 4 2 5 resolution 7 4 specifications 7 4 speed 7 4 tests to ensure working properly 1 25 Cover Page Data d
64. ialog box 3 20 cover page for fax 3 20 darkening your copies 4 5 4 7 date how to change 3 27 dedicated fax line connecting instructions with a external modem 1 11 with a PC modem 1 10 with no other office equipment 1 10 device settings Phone Answering 3 9 Reduce Enlarge 4 7 Rings to Answer 3 9 dialing fax number using VAIO Document Assistant 3 6 procedures 3 6 pulse or tone 3 19 using keypad 3 3 entering a pause 3 15 in real time 3 3 procedures 3 3 redialing 3 15 speed dialing 3 5 using calling or credit card 3 3 using phone connected to Sony IJP V 100 3 4 dialog boxes Copy 2 5 4 6 Cover Page Data 3 20 Fax Send Time 3 20 Phone Book 3 20 Print Settings 6 5 E F Scan Settings 2 6 5 3 Send Fax 2 3 3 6 distinctive ring how to use 3 23 in shared fax and phone line 1 22 document carrier description of 3 2 for copying 4 3 for faxing 3 2 for scanning 5 2 documents adding scanned image to 5 5 copying 2 4 loading into document tray 2 6 5 2 scanning 2 6 5 2 document tray capacity 7 4 illustration of 1 2 installing 1 3 loading paper into 2 6 5 2 parts of 1 6 editing scanned documents 5 7 Scan text for editing setting OCR 27 5 7 enlarging the copy 4 7 envelopes 6 2 6 4 external modem See connecting fax line dedicated See dedicated fax line shared See shared fax and phone line fax receiving advanced settings 3 21 answering settings 3 9 3 21 distinctive ring 3 23 load
65. in the program s Print dialog box or Print Print Setup or Page Setup in the File menu Changes made to these print settings will affect only the current print job Note Instead of Print Print Setup or Page Setup your program may have another similarly named option in the File menu O Click Print to begin printing Printing from the VAIO Document Space O r necessary change any of the print settings in the Paper Setup and Advanced tabs using either of the methods described in Locating the print settings earlier in this chapter 2 Double click the VAIO Document Space on Windows desktop Click Print and select Print from the menu The Print dialog box will be displayed 0 Select the file you want to print and click the Print button E aots y ecifications the product specifications ordering instructions for supplies and accessories and regulatory information Product Specifications scsscsssssscesssesesecees 7 2 Overall Specifications scscssceccessesecserseees 7 2 e Printing Specifications cssscsssscssessccesessess 7 2 e Faxing Specifications scsccscccsscesssrseecesssssssees 7 3 e Copying Specifications ssssssscsscssceersssssssces 7 4 e Scanning Specifications ssssscccsrsessescescesees 7 5 Ordering Information sssscesceseee BaZ Regulatory Information rennin O e Notice to users of the U S telephone netw
66. ing the paper supply 3 8 number of rings before answering 3 22 Sony IJP V100 Setup 3 24 Paper size setting 3 25 PC fax 3 10 printed fax automatically receiving 3 9 manually receiving 3 9 Receive Fax settings 3 10 tests to ensure working properly 1 24 updating setup 3 24 Fax Send Time dialog box 3 20 fax reports printing of Fax History 3 26 Last Fax 3 26 fax phone line connector illustration of 1 2 installing 1 3 faxing sending advanced settings 3 11 cancelling of 3 3 3 7 changing header information 3 19 changing information at top of 3 19 contrast settings 3 14 from software programs 3 7 including electronic cover page 3 20 modem speed capabilities 7 3 paper documents 3 2 from VAIO Document Assistant 2 2 3 6 3 18 from keypad 2 2 3 3 3 18 Phone Book 3 20 resolution 3 11 7 4 sending at future time 3 20 speed dial codes 3 16 3 17 to group of fax numbers 3 17 3 18 using calling or credit card 3 3 files faxing from software programs 2 3 3 7 receiving as fax 3 10 gt fine resolution settings when to use for copying 4 5 for faxing 3 11 Form Feed Timeout 6 7 G grayscale print in 6 7 group dialing of fax numbers 3 17 3 18 H I header fax changing information on 3 19 help accessing 2 8 correct operation 2 9 equipment changes 2 9 for scanning 2 6 for Send Fax dialog box 2 3 keypad display messages 2 9 orientation 1 26 printing 6 5 software installation 1 23 Help button sof
67. ipment REQUIRED screenees 1 7 What should you CONNECE cceseeeeessesereeseeeesseeeeteeseneens 1 7 How should you ISE E S 1 9 7 Install the Software REQUIRED ssssssssssssresrsereereeereee 1 23 8 Make Sure Everything Works Properly s s sesseee 1 24 Receive a LAX oo cece cceceseeeteceseeeeeeeneeneeeeeeeteceaeenseesrseeeseensaenns 1 24 Print a report 0 eeeeseeseeeeeeseeeesesenecseeceeeseeteneesesenesseenantens 1 24 Make a COPY oma e E ERA S 1 25 Scan a page tO your COMPUTET eee eeseee etree tee tetetees 1 25 What s NeXt panairin ii suarena aida denpa dadinda diine taie 1 26 Quick Tour of How to Do Everything Sending Fares s sssssesssessseestetererennesesserettreneterersrtnrertit terer er ttrt 2 2 Sending paper dOCUMEMIS 2 cece eee eee enters sheets Teo Sending a fax directly from your software program 2 3 COPYING oo eee cee ceeceeteeeeeenenerseeeeseenseneneeeteeens EO 2 4 Basic copying trom the Sony IJP V 100 keypad 2 4 Using advanced copy settings in the Sony IJP V100 s software oo eseseeeeseterene cts ne teetenenes 2 5 SCAMNMING ccceeoeccdesseessneeeeetesccenencneestabestseneesaoesgnasendanennestetaeeentenass 2 6 SCANNING IMAQCS 2c ce eect eet e teers cee eeeetteetetteseeteeete ene tn 2 6 Scanning text for editing OCR ete 2 7 PrINMING tc hed tee ak te Seca eh eta ractidadataaae ea poeta tee tiite ce 2 7 Ree S f A Quick Tour of How to Do Everything c
68. is method to make temporary per job changes to the settings Typi cally you first select Print or Print Setup from the File menu of your software program then select Setup However each software program determines the path you need to take through its menus and printer setup dialog box in order to display the print settings From the VAIO Document Space Use this method to change the factory default settings which will be applied to all print jobs until you change the setting Double click the VAIO Document Space icon on your Windows desktop then click Print and select Print Settings Using the Paper tab settings Use the Paper tab to change the paper orientation the paper size the paper type the sequence of the pages and the number of copies For detailed information about each setting click the Help button at the bottom of the dialog box then click the Reference tab Sony IJP 100 Printer The Paper tab in the print settings Using the Setup tab settings Use the Setup tab to control the print quality the print speed and the ColorSmart print settings For detailed information about each setting click the Help button at the bottom of the dialog box then click the Reference tab Sony WJP 100 Printer The Setup tab in the print settings Print quality and speed Normal is the factory set quality It has medium quality and medium speed 2 5 pages per minute ppm for monochrome printing and 0 7 _ p
69. isplay on the keypad will read See instructions to print demo until after you install the software in Step 7 gt Wait until the Sony IJP V 100 finishes making Start up noises about 10 seconds then open the cover of the Sony IJP V100 The empty print cartridge holder will move into view Cover Remove the black print cartridge from its packaging Holding the blue top of the cartridge gently remove both pieces of tape clear blue and solid white covering the ink nozzles and vent hole If you don t remove the white tape the ink cartridge will be depleted prematurely Be careful not to touch the ink nozzles or the copper contacts fingerprints may damage them Next place the black print car tridge into the left cartridge holder as shown 1 First slide in the bottom until it clicks into place 2 Then push the top forward until the cartridge snaps into place Remove the color print cartridge from its packaging Peel off the clear blue tape covering the ink nozzles then place the color print cartridge into the right cartridge holder and push it forward until it snaps into place Again try not to touch the ink nozzles or cop per contacts Close the Sony IJP V100 s cover Note If the print cartridge holder moves out of sight before you fin ish inserting both print cartridges close the cover all the way then open it again the holder will come back into view To prevent ink drying
70. iving voice calls on this phone line using one of the other distinctive ringing phone num bers for your voice calls set it to answer after 3 or more rings If you don t your Sony IJP V 100 will not be able to receive your fax calls O If you have a PC modem or an external modem on this phone line using one of the other distinctive ringing phone numbers turn off the setting in the modem s software that automatically receive faxes to your computer if you don t your Sony IJP V 100 will not be able to receive faxes properly Updating your fax receive setup When you first installed the Sony IJP V100 s software you were asked a series of questions about your equipment setup Your answers determined how the Sony IJP V100 was automatically set to receive faxes If any of the following information has changed since you first installed the software use the instructions in this section to update your fax receive software settings Note If you don t update the software settings you may not receive faxes properly If this information has changed use the numbered instructions that follow this table e Have you added or removed a distinctive ringing feature to your telephone line This service if available from your telephone company allows you to have 2 or 3 phone numbers assigned to the same line Each number rings with a different pattern so you can tell the difference between incoming calls e Hav
71. m the Keypad in Chapter 4 Type of fax sent Where and how to change the Contrast Paper fax sent from Use the Contrast Resolution button on the Sony the Sony IJP V100 IJP V100 s keypad to lighten or darken your fax keypad ns SIP Press the Contrast Resolution button Press 2 to select Contrast Press 1 2 or 3 to select the Contrast you want 1 Normal the factory setting 2 Lighten 3 Darken Note When you change the Contrast setting from the keypad the VAIO Document Space software will be automatically updated with the same Contrast setting Paper fax sent from the VAIO Document Assistant _Change the Contrast setting in the VAIO Document Space software Double click the VAIO Document Space icon on your Windows desktop Click Fax and select Send Settings inthe Paper Fax Quality tab Drag the slider bar in the Contrast area to the setting you want five settings are available then click OK Note When you change the Contrast setting from the VAIO Document Space software the keypad setting will be automatically updated with the same Contrast setting PC fax sent directly Contrast settings are not applied to this type of fax from your software program Redialing a fax number If you dialed the fax number from the Sony IJP V 100 keypad you can press the Redial Pause button any time to redial the last dialed fax number Th
72. main benefits of connecting a phone in this situation are l In case you need to send a fax press START while having a conver sation with someone who must receive their faxes manually and 2 For the convenience of having a phone close by to make and recetve voice calls After you install the software in Step 7 and answer the Setup Wizard questions for this connection case here s how you ll auto matically receive faxes with the Sony IJP V 100 Your answering machine will pick up the call after the number of rings you ve set then the Sony IJP V100 will listen while the answering machine plays its greeting If the Sony IJP V100 detects fax tones it will cut off the answering machine and receive the fax If you don t con nect your answering machine directly to the Sony IJP V100 as described here you may not receive your faxes properly Continue with Step 7 Install the Software REQUIRED Shared line with external modem and computer voicemail Case ADFI If in Step 2 you connected the Sony IJP V100 to a shared phone line receives both voice and fax calls that also has an external modem connected to it and computer voicemail to answer voice calls then use this connection diagram Phone optional Telephone but recommended Computer with External wall jack it there s no phone voicemail feature modem handset on your answering machine Connect your external modem to the Sony IJP V 100 Find the
73. ny areas allows you to have 2 or 3 phone numbers on the same phone line Each number has a ring with a different pattern so you can tell the difference between incoming calls B Yes I have a distinctive ring service You don t need to answer any more questions skip directly to Shared line with distinctive ring later in this chapter for connection TASTFUCTIONS 2 Is the Sony IJP V 100 connected to a E a D below then read separate phone line that s dedicated to send what to do next ing and receiving your fax calls no voice C Yes the Sony IJP V 100 will calls received be connected to a dedicated line Skip to question 4 D No the Sony IJP V 100 will be connected to a shared phone line that receives both fax and voice calls eene with question 3 Do you use an answering machine or a Circle E F or G below then voicemail feature in your computer to answer continue with question t voice calls on your shared phone line E I use an answering machine F I use a voicemail feature in my computer G I use neither an answering z i machine nor a voicemail feature in my computer Circle H l or J below Then Do you have a modem either inside fer to H hould your computer or an external box on the TETEE LOT IOW SNOUT tac same phone line you ll be using for the Sony connect to match all of your UP V100 responses in this column to the right setup scenario lif H Yes
74. o Phone Answering Machine or Modem The main benefits of connecting a phone in this situation are 1 In case you need to send a fax press START while having a conver sation with someone who must receive their faxes manually and 2 For the convenience of having a phone close by to make and receive voice calls After you install the software in Step 7 and answer the Setup Wizard questions for this connection case here s how you ll auto matically receive faxes with the Sony IJP V100 Your computer voicemail will pick up the call after the number of rings you ve set then the Sony IJP V100 will listen while voicemail plays its greet ing If the Sony IJP V100 detects fax tones it will cut off the voice mail and receive the fax If you don t connect your computer voicemail phone cord directly to the Sony IJP V100 as described here you may not receive your faxes properly Continue with Step 7 Install the Software REQUIRED Shared line with PC modem amp answering machine Case ADEH Ifin Step 2 you connected the Sony IP Y 100 to a shared phone line receives both voice and fax calls that also has a PC modem and an answering machine connected to it use this connection diagram Phone optional Answering telephone but recommended machine Computer with wall jack it there s no phone handset on your PC modem answering Machine Connect your PC modem to the Sony JP V100 Find the
75. o begin copying For more information about the settings in the Copy dialog box click the Help button on the lower right hand corner or refer to Chapter 4 POE tag Scanning images es Load your document top down in the document tray with the printed side facing away from you up to 20 pages If nec essary slide the document guides to adjust them for the width E gt of your document The VAIO Document Assistant will be dis ef played on your computer screen O Click Scan at the VAIO Document Assistant The Scan dialog box will be displayed Sony IJP V100 Scan Settings 71 x f Seance ha santot EON EN PE ET a ae p Soan text for CY editing OCR ATN C Photo C Graphic Select vour scan settings from the Scan dialog box Scan using thes ca Settings dots per inch 3 Click Text Photo or Graphic to optimize one of these during the scan Click Help for more information about each of these scan ning options if necessary adjust the contrast Click Start Scan to begin scanning The scanned document will be displayed on your computer screen as it s scanned O Explore the many options in the Image Viewer pull down menus to find out what you can do to enhance your scanned image For more information about scanning images see Chapter 5 click the Help button in the Scan dialog box or pull down the Help menu and select Help Topics in the Image Viewer screen
76. omize on the use of the color print cartridge or if you want to print significantly faster print draft copies of your color documents in grayscale e To print in grayscale select the Print in Grayscale option in the Setup tab Using the Advanced tab settings The Help system recommends that aligning or cleaning the print car tridges may solve some printing problems If this corrective action is recommended for your particular problem click the appropriate but ton in the Print Cartridge Maintenance area in the Advanced tab If you print from DOS programs that run under Windows you may need to change the Paper Size Character Set or Form Feed Time out settings in the Advanced tab For detailed information about each setting click the Help button at the bottom of the dialog box then click the Reference tab Sony IJP 100 Printer Advanced tab in the print settings Letter 8 5 11 in g PC 8 Code Page 437 BE Printing from Your Windows Software Program 0 In your software program select Print from the File menu The software program s Print dialog box is displayed 2 Make sure the Sony IJP V100 Printer is the selected printer then select All Current Page or the specific pages of the file you want to print and the number of copies ir necessary change any of the other print settings in the three previously described tabs Paper Setup and Advanced by clicking Properties Printer Setup or Printer
77. on such as a name Note When entering the fax number be sure to include all the num bers you would enter if you were dialing the number from a phone For example enter 1 and the area code for long distance calls For more information about the other features and settings in the Send Fax dialog box click the Help button 0 Click Send Fax Now when you re ready to begin sending To cancel a fax in progress click the Cancel button in the Sony IJP V100 Status dialog box displayed while your fax is proceeding or press Stop on the Sony IJP V100 keypad Notes For more information about the following topics look under Using Advanced Fax Features and Settings later in this chapter 1 Resolution and Contrast settings are described under Controlling how your faxed documents will look 2 Redialing instructions are in the Redialing a fax number section Sending a Fax Directly from Your Software Program You don t need to print a document before faxing it When you want to fax a document directly from your software program use this pro cedure O while your software program is open and your document file is displayed on your computer screen select Print from the File menu Select Sony IJP V100 Fax as the printer and click OK Note Select this name from where your particular software program stores your printer list For example in Microsoft Word you can find the printer list by clicking the Printer but
78. on the back of the Sony IJP V100 labelled To Phone Answering Machine or Modem Important If your external modem s software is set to automati cally receive faxes to your computer turn off that setting if you don t your Sony IJP V100 will not be able to receive faxes prop erly Connect your phone to the Sony IJP V100 Connect the cord from your phone to either of the two ports on the back of the Sony IJP V 100 labelled To Phone Answering Machine or Modem The main benefits of connecting a phone in this situation are 1 For the convenience of having a phone close to the Sony IJP V 100 so that you can reach the START button when you receive faxes manually and 2 In case you need to send a fax press START while having a conversation with someone who must receive their faxes manually Because you don t have an answering machine or computer voice mail on this phone line you ll need to receive faxes manually the Sony IJP V100 will NOT answer incoming calls automati cally To receive a fax manually When the phone rings pick it up and listen for fax tones if you hear fax tones press the START but ton on the Sony IjP V100 then hang up the phone Refer to Man ually Receiving Faxes in Chapter 3 for more information Continue with Step 7 Install the Software REQUIRED inane eee eee ere ee eS eee eee eee Seer eee eee eee ee ee ene Shared line with answering machine Case ADEJ If in Step 2 y
79. one Book for new phone book names or Apply Changes for existing phone book names to save the informa tion you just entered See Speed dialing earlier in this chapter for speed dialing instructions Assigning a speed dial code to a group of fax numbers You can group fax numbers you dial frequently such as your depart ment members at work and store them into a group speed dial code You can store up to 20 numbers in a speed dial group Each group member must have an assigned speed dial code If you add the name of someone who doesn t have a speed dial code one will be automatically assigned to them if available and you ll be asked to confirm it If you prefer to pick your own speed dial code use the instructions in the previous section to assign it before adding the name to a group speed dial code Double click VAIO Document Space on your Windows desk top 2 Click Fax and select Phone Book Choose a or b below a To create a new speed dial group Click Create Modify Group then click Create Group In the Create Group entry box enter a name for the group you ll create and click OK Then select an unassigned speed dial code from the group Speed Dial box Continue at Step 4 b To add names to an existing speed dial group Select a name from the Group Name box then continue at Step 4 In the Phone Book list click on the first name you want to add to this group then click Add to Group
80. ontinued Using the Help 5 SOON tact iat as Cate hte cate Ont 1 2 8 Other Ways to Get He iiee esa ls iat tect aataneemeeok ace 2 9 Brin Sending a Paper Document s s 3 2 Using a document carrier to protect your original 3 2 Sending from the BOY Ditties totes teenie tein te Sending from the VAIO Document Assistant 3 6 Sending a Fax Directly from Your Software Program 3 7 Receiving Printed Panes tact ein ew et 3 8 Loading the paper supply a 3 8 ANSWETINE NEMINGS 3 ncnsertenetsal cera el i 3 0 Manually receiving faxes E E A EE EA 3 9 Receiving faxes to your PC nescie 3 10 Using Advanced Fax Features and Settings 0c ccesceseeeee3 1 1 Advanced fax send features e 3 11 Advanced fax receive features 3 21 Viewing lists of all sent and received faxes wo 3 25 Printing the fax reports us com 3 26 Adjusting sound volumes ccccccsessssssesscsecsesceteseseeesace 3 26 Changing the time and date 0 0 cccccccscscsscsseseestsstesesseeses 3 27 Bo vying Loading the Paper Supply for Copying c cc ccscccsccssessesseseeseess 4 2 Using a Document Carrier to Protect Your Original 4 3 Copying from the Key pad sin se cangjsadiolestavaweiclediuansiasarenieens 4 3 Controlling how your copies will 100K cceccsescsssseseeeeee 4 4 Optimizing the quality Resolution setting 0 cccee 4 4 Darkening and lightening Contrast setting 0 0 0 0 4 5 Automatic collating s s s 4 5 C
81. ony IJP V 100 Welcome screen click Install to begin installing your software Youll be asked to confirm the file loca tion and computer port where the Sony IJP 100 will be installed Follow all instructions on the screen After the tiles are copied to your computer the Sony IJP V 100 Setup Wizard will help you customize your Sony IJP V 100 so that it runs best with your particular setup 8 Make Sure Everything Works Properly Congratulations You are now set up to print fax copy and scan with your new Sony IJP V100 If you want to make sure everything is working well or to get a quick start on learning some basics follow the simple instructions below to fax print copy and scan You ll be amazed at how fast and easy itis Receive a fax To verify that you can receive faxes properly call 1 888 4SONYPC to have Sony product information faxed to you If you have any trouble receiving the fax review Step 6 If you still have problems refer to the Troubleshooting Guide Print a report Print the Self Test Report to test the printing feature Here s how O on your Windows desktop double click VA1O Document Space click Sony IJP V100 then select Settings and Maintenance nome Click the Maintenance tab then click Self Test to begin printing the Self Test Report This report shows you the current and factory settings in your Sony IJP V 100 and can help you diagnose print cartridge problems Make a cop
82. ook at your computer screen The VAIO Document Assistant asks you what you d like to do with the document you ve loaded There is paper in the document tray What would you like to do with it Click Start Copy to begin copying To cancel a copy in progress click the Cancel button in the Sony IJP V100 status dialog box displayed during copying or press the Stop button on the Sony IJP V100 keypad Controlling how your copies will look When you make a copy from the VAIO Document Assistant the way it looks is determined by the settings in the Copy dialog box These settings will not affect copies made from the keypad Optimizing the quality The Sony IJP V 100 software is factory set to optimize the words in your copies When your original is a photograph or graphic click the Original is photo or graphic checkbox for best quality Darkening and lightening Contrast setting When you want the copy to be darker or lighter than your original document drag the slider bar in the Contrast area to the Contrast set ting you want Reducing and enlarging When you want the copy to be smaller or larger than your original document change the Reduce Enlarge setting Note When Original is photo or graphic is selected in the Copy dialog box you won t be able to enlarge your document Reduce Enlarge method Settings available ee IImImMm Enter a number between 50 and 200 to reduc
83. opying from the VAIO Document Assistant csccsessesesseee 4 6 Controlling how your copies Will 100k c c ccccccseeesesescees 4 7 Optimizing the quality ish dva E 4 7 Mopying continued Darkening and lightening Contrast setting 00 4 7 Reducing and enlarging cc eeceseescesscseeeeseeenereeeeasees 4 7 Collating On or Off occ ee eeceseeteeteeeeeeteeteeenes aie as 4 8 anning Using a Document Carrier to Protect Your Original 5 2 Scanning Your Document as an Image cccseeeeeseeseeeeeee 5 2 Scanning from the VAIO Document Assistant 6 5 2 Scanning directly into your TWAIN compliant software program n se 5 5 Scanning Your Document to Edit the Words OCR 44 5 7 inting Using Paper and Other Media Types cceccceessscseeeseeseeseens 6 2 Selecting paper media types and SIZES 6 2 Loading tips for paper and other media eee 6 2 Using the Print Sein eS tcsctsvuceslhatsccazec hae ianipieteebenaenseesmatonngies 6 5 Locating the print Settings 20 cee eeseeseeeeeceeresteneneeeneeens 6 5 Using the Paper tab settings 6 5 Using the Setup tab settings eee eeeesetseceneenteeetneens 6 6 Using the Advanced tab settings ooeec 6 7 Printing from Your Windows Software Program 0 000 020 6 8 Printing trom the VAIO Document Space oe eee 6 8 PEE Nd A Product Specifications PEE E tee deci ara 7 2 Overall Specifications
84. ork FCC requirements js sccissccscccacssecensensctvosssceosonsscssuses 7 6 e Electromagnetic or radio frequency interference FCC requirements inisacaspe EE sbiseadasedes 7 7 Product Specifications The specifications that follow are subject to change without notice Overall Specifications Dimensions _ Operating Environment With tray installed Temperature range for best print quality 17 0w x 14 15d x 10 15h inches 15 C 59 F to 35 C 95 F 430w x 359d x 258h mm Without tray installed Allowable temperature humidity range 17 0w x 11 25d x 8 15h inches 5 C 41 F to 40 C 104 F 430w x 285d x 207h mm 15 80 relative humidity non condensing Weight Maximum noise level generated 15 Ib 6 80 kg Sound Power LwAd 5 8 dB A Sound Pressure LpAm 50 dB A Power Supply 120 V grounded Reliability 50 000 page life printer Power Consumption 20 000 pages life scanner 9 watts at idle 25 watts maximum 830 printed pages per month maximum Printing Specifications Print Method Print Speed Plain paper drop on demand thermal inkjet Monochrome Best Mode 1 ppm page per minute Print Resolution Normal Mode 2 5 ppm Monochrome EconoFast Mode 5 ppm Best Mode 600 x 600 dpi Color Normal Mode 600 x 300 dpi Best Mode 0 3 ppm EconoFast Mode 300 x 300 dpi Normal Mode 0 7 ppm Color EconoFast 2 ppm Best Mode 300 x 300 dpi Normal Mode 300 x 300 dpi Software Compatibility EconoFast 300 x 300 dpi
85. ot printed on your original document 2 The Telephone Consumer Protection Act of 1991 requires that in the U S all outgoing faxes display the sender s identifying name and fax number in a header footer or on the cover page of the outgoing fax Use the following procedure to change the fax header information 1 Double click VAIO Document Space on your Windows desk top Click Fax and select Send Settings Click the Personal Information tab and change the information in the two entry boxes in the Fax Header Content area Setting Tone or Pulse dialing type The Sony IJP V100 is factory set for tone dialing Nearly all phones being used in the U S have tone dialing Note Don t change this setting unless you know your phone isn t capable of tone dialing Pulse dialing is much slower than tone dialing Double click VAIO Document Space on your Windows desk top Click Fax and select Send Settings Click the Dialing tab and select Tone Dial or Pulse Dial in the Phone Dialing Type area Other advanced features for sending faxes There are many advanced features available in the Sony IJP V100 software The best way to learn about these features is to explore eaten Using the Phone Book Including an electronic cover page when sending a fax Faxing a one page note that you type into the Cover Page Data dialog box Changing your personal information in the electronic cover page S
86. ou and the stamp edge down e Change the paper size in the print settings to the envelope size you loaded Refer to Using the Paper tab settings later in this chapter Loading multiple envelopes down Slide the right paper guide to the envelope position D Load envelopes with the address facing you and the stamp edge Slide the left paper guide tothe edge L of the envelope Loading transparencies y Load the transparencies with the rough side facing you and the oO Pull the document tray for ward and remove any paper from the paper supply tray Pinch and slide the right paper guide to the envelope position Load the stack of envelopes up to 10 with the address side facing toward you and the stamp edge down Align the right edge of the stack with the right paper guide Pinch and slide the left paper guide until it touches the left edge of the envelope stack Push the document tray back ward until it rests against the paper tray e Load transparencies up to 50 with the adhesive strip edge down and facing away from you and the rough side facing toward you The arrows on the adhesive strip will be on the side of the transparency that faces edge down away from you Using the Print Settings Locating the print settings Two of the ways you can locate the print settings are described below From within your Windows software programs Use th
87. ou connected the Sony IJP V100 to a shared phone line receives both voice and fax calls that also has an answering machine connected to it use this connection diagram Phone optional but recommended if there s no phone handset on your answering machine Answering Telephone machine wall jack Connect your answering machine to the Sony IJP V100 Connect the phone line from your answering machine to either of the ports labelled To Phone Answering Machine or Modem on the back of the Sony IJP V100 Important Set your answering machine to answer calls after 4 or fewer rings and make sure your outgoing greeting message is no longer than 30 seconds If you don t you may not receive faxes properly Connect your phone to the Sony IJP V100 If your answering machine doesn t have an attached phone handset connect the cord from your phone to either of the two ports on the back of the Sony IJP V100 labelled To Phone Answering Machine or Modem The main benefits of connecting a phone in this situation are 1 In case you need to send a fax press START while having a conver sation with someone who must receive their faxes manually and 2 For the convenience of having a phone close by to make and receive voice calls After you install the software in Step 7 and answer the Setup Wizard questions for this connection case here s how you ll auto matically receive faxes with the Sony IJP V 100 Your answering
88. ou ll auto matically receive faxes with the Sony IJP V 100 Your answering machine will pick up the call after the number of rings you ve set then the Sony IJP V100 will listen while the answering machine plays its greeting If the Sony IJP V100 detects fax tones it will cut off the answering machine and receive the fax If you don t con nect your answering machine directly to the Sony IJP V100 as described here you may not receive your faxes properly Continue with Step 7 Install the Software REQUIRED Shared line with PC modem amp _ computer voicemail Case ADFH It in Step 2 you connected the Sony IJP V 100 to a shared phone line receives both voice and fax calls that also has a PC modem con nected to it and computer voicemail to answer voice calls use this connection diagram Phone optional Telephone but recommended Computer with Hl iack PC modem and Meee voicemail feature Connect your PC modem and voicemail phone cord to the Sony IJP V100 Find the phone cord that goes from the back of your computer for your PC modem and voicemail to a wall jack Disconnect the cord from the wall jack and plug it into either of the two ports on the back of the Sony IJP V 100 labelled To Phone Answering Machine or Modem Important Set your voicemail software to answer calls after 4 or fewer rings and make sure your outgoing greeting message is no longer than 30 seconds If you don t you ma
89. our fax line will ring once then the Sony IJP V 100 will begin sending fax tones For instructions on how to change this setting refer to Changing the number of rings before answering later in this chapter under Advanced fax receive features Notes 1 If you haven t changed your equipment setup since you answered the questions in the software during your first time installation don t change your answering settings now or you may not receive your faxes properly If you have changed your equipment setup refer to Updating your fax receive setup later in this chapter under Advanced fax receive features for instructions on how to re run the Sony IJP V100 Setup Wizard 2 For a detailed description of how your equipment should be set up and the corresponding answering settings see Step 6 Connect Your Equipment in Chapter 1 Manually receiving faxes If you re set up to receive faxes manually Auto Answer light on key pad is off use the following procedure to receive faxes 0 Make sure there are no documents in the document tray or they may be faxed after the next steps When the Sony IJP V 100 rings pick up the handset of a telephone that s on the same telephone line as the Sony IJP V 100 Listen for the fax tone press the Start button on the Sony IJP V 100 keypad OR if you re receiving from an extension phone one that s on the same telephone line as the a Sony IJP V 100
90. phone cord that goes from the back of your computer your PC modem to a wall jack Disconnect the cord from the wall jack and plug it into either of the two ports on the back of the Sony IJP V 100 labelled To Phone Answering Machine or Modem Important If your PC modem s software is set to automatically receive faxes to your computer turn off that setting if you don t your Sony IJP V100 will not be able to receive faxes properly Connect your answering machine to the Sony LJP V100 Connect the phone line from your answering machine to either of the ports labelled To Phone Answering Machine or Modem on the back of the Sony IJP V100 Important Set your answering machine to answer calls after 4 or fewer rings and make sure your outgoing greeting message is no longer than 30 seconds If you don t you may not receive faxes properly Connect your phone to your answering machine If your answering machine doesn t have an attached phone handset con nect the cord from your phone to the back of your answering machine The main benefits of connecting a phone in this situation are 1 In case you need to send a fax press START while having a conver sation with someone who must receive their faxes manually and 2 For the convenience of having a phone close by to make and receive voice calls 7 Alter you install the software in Step 7 and answer the Setup Wizard questions for this connection case here s how y
91. pm for color printing Choose EconoFast for draft quality and the fastest speed 4 ppm for monochrome printing and 1 ppm for color printing Choose Best for the highest quality output It has the slowest speed 1 ppm for monochrome printing and 0 3 ppm for color printing Printing in color The Sony IJP V100 prints in color when a color capable software program is used with the VAIO Document Space software To print in color be sure you have created color text or pictures within your document then make sure color printing is turned on in your software program Color printing is typically turned on as the factory setting in your software program s Print dialog box The Sony IJP V100 is factory set to print in color however if you have changed the settings be sure the Automatic ColorSmart optior is selected and the Print in Grayscale option is unselected in the Setup tab of the print settings The quality of your color printing depends partly on how the four inks black cyan yellow and magenta are placed on the printed page Your Sony IJP V100 uses ColorSmart technology to intelli gently analyze your documents at the time of printing to provide the best color output ColorSmart identifies each element on a page text simple graphies or complex graphics such as photographic images and automatically applies the appropriate color settings to each element during printing Printing in grayscale If you want to econ
92. r 100 sheets Sony Photo Paper 50 sheets Sony Greeting Card Paper 50 sheets Avery Paper Labels 25 sheets Faxing Specifications Compatibility ITU Group 3 fax standard Error Correction Mode ECM Transmission Speed 6 seconds page ITU T Test Image 1 Modem Speed 14400 12000 9600 7200 4800 2400 bps Automatic Fax Telephone Answer ing Machine TAM Switching Yes Fax Image Memory 65 pages ITU T Test Image 1 Distinctive Ring Detect Yes continued on next page Fax Specifications Continued Fax Blocking Automatic Fax Forwarding Yes This option is only available using the VAIO Docu ment Space software Fax Resolution Standard 200 x 100 dpi Fine 200 x 200 dpi 300 dpi 300 x 300 dpi Photo 300 dpi grayscale Paper Sizes Faxes Sent USS letter 8 5 x 11 in U S legal 8 5 x 14 in A4 210 x 297 mm Maximum Width 8 5 in 216 mm Maximum Length 14 in 355 mm Paper Weight Faxes Sent 20 to 24 Ib Paper Media Types Faxes Sent Plain paper Sony Document Carrier Sheets Paper Margins Faxes Sent Top margin 3 0 mm Bottom margin 2 0 mm Left Right margins U S letter 0 0 mm A4 0 0 mm Document Tray Capacity 20 sheets of 20 lb bond paper Speed Dial Numbers 100 Copying Specifications Copy Speed 1 ppm page per minute first page 2 ppm thereafter Copy Resolution Text setting 600 x 300 dpi Photo setting 300 dpi grayscale Multiple Copies Up to 99
93. r copying Load your document in the document tray with the printed side facing away from you up to 20 pages If neces sary slide the document guides to adjust them for the width of your document Press the Copy button then enter the number of copies you want up to 99 Press the Copy button again to begin copying The entire original document will be scanned before copying begins The original document will be face down in the output tray and the copies will be face up See Chapter 4 for more detailed information about copying Using advanced copy settings in the Sony IJP V100 s software 7 O Load your document in the Sony IJP V100 s document tray then look at your computer screen The VAIO Document Assistant asks you what you d like to do with the document Sony P1000 Document Assistant The VAIO Document Assistant asks you what vou want to do Sony IJP 100 Copy Number of Copies M F Original is Photo or Graphic The Copy dialog box has advanced copy settings Now you can do any of the following Enter the number of copies you want up to 99 Turn off collating the factory setting e Copy a photograph or graphic at the optimum setting Reduce your document to as small as 50 of the original size or enlarge your document to as much as 200 Make the copy lighter or darker than the original When finished making your custom selections click Start Copy t
94. rom the main menu of Help Here s how to access the main menu Oon your Windows desktop double click VAIO Document Space The VAIO Document Space menu will be displayed Sony ISP V100 Document Space Sony IJP V100 Help O OOOO VAIO Document Space hemainmenu of traestootng the Help system Click the button next to the topic you want to learn how to do ad Printing ad Copying ad axing id Scanning 24 Maintaining the Sony lJP V100 Click through each of the three main menu tabs to learn more about the types of help that are available to you How Do P Provides step by step instructions on accomplishing your tasks Troubleshooting Helps you pinpoint the causes of problems and solve any difficulties you may experience Reference Contains other information you might like to know about your Sony UP V LOO as well as a detailed guide to using each feature in the Sony IJP V 100 software Help is also available in every Sony IJP V100 dialog box Click the in the upper right corner of the dialog box then click the setting you want to know more about A brief description of the setting will be displayed yo ak FW f ba rne LE En cee amp r p PRE pu Here are some other ways to get help f you need it if you need to Make changes to your Sony JP V100 equipment or software setup Verify correct operation of your Sony IJP V100 Understand the meaning of a par
95. se here s how you ll auto matically receive faxes with the Sony IJP V 100 Your computer voicemail will pick up the call after the number of rings you ve set then the Sony IJP V100 will listen while voicemail plays its greet ing If the Sony IJP V100 detects fax tones it will cut off the voice mail and receive the fax If you don t connect your computer voicemail phone cord directly to the Sony IJP V100 as described here you may not receive your faxes properly Continue with Step 7 Install the Software REQUIRED Shared line with distinctive ring Case B If in Step 2 vou connected the Sony IJP V 100 to a phone Hne that uses a distinctive ring service through your telephone company use this connection diagram The distinctive ring telephone service which is unavailable in many areas allows you to have 2 or 3 phone numbers on the same phone line Each number has a ring with a different pattern so you can tell the difference between incoming calls For more detailed information on setting up Distinctive Ring refer to Using Distinctive Ring under Using Advanced Fax Features and Settings in Chapter 3 Phone optional Telephone but recommended wall jack Connect your phone to the Sony IJP V100 Connect the cord from your phone to either of the two ports on the back of the Sony IJP V 100 labelled To Phone Answering Machine or Modem The main benefits of connecting a phone in this sit
96. sistant PC fax sent directly from your software program Change the Resolution setting in the VAIO Document Space software 0 Double click the VAIO Document Space icon on your Windows desktop Click Fax and select Send Settings In the Paper Fax Quality tab click Standard Fine or 300 dpi to select the Resolution you want Click the Optimize for photo or graphic check box if appropriate then click OK When selected your document will be scanned as a grayscale image then sent at the selected resolution setting Fine Standard or 300 dpi Note When you change the Resolution setting from the VAIO Document Space software the keypad setting will be automatically updated with the same Resolution setting Change the Resolution setting in the VAIO Document Space software Use the instructions above for Paper fax sent from the VAIO Document Assistant Choose Fine or Stan dard only other choices will result in Fine quality transmission 7 Changing the Contrast Change this setting if you want the faxed document to be lighter or darker than your original document This setting needs to be changed before you begin faxing Notes 1 When you change the Contrast setting it will stay at that setting until you change it again 2 The Contrast Resolution button settings also affect the quality of copies made from the Sony IJP V 100 keypad See Optimizing the quality under Copying fro
97. stant which uses your computer s memory If your original document is a photograph or if you want your copies to be darker or lighter than your original use the instructions in the following section Controlling how your copies will look Document guides Copy Load your document with the printed side facing away from you up to 20 pages or a single document carrier If necessary slide the document guides on the tray to the left or right to adjust them for the width of your document Note Always remove staples and paper clips from your original before faxing to avoid equipment damage Press the Copy button then enter the number of copies you want up to 99 Press the Copy button again to begin copying The entire original document will be scanned before copying begins The original document will be face down in the output tray and the copies will be face up For copy collating information see Automatic collating later in this chapter To cancel a copy in progress press the Stop button on the Sony IJP V100 keypad Controlling how your copies will look When you make a copy from the Sony IJP V100 keypad the way it looks is determined by the Contrast and Resolution settings that are selected on the keypad with the Contrast Resolution button Note The Contrast Resolution button settings also affect the qual ity of paper faxes sent from the keypad See Changing the Resolu tion
98. tal of 20 names b In the Send Fax dialog box create a temporary group to be used only for the current fax 1 In the Send Fax dialog box click Create List Enter new names and numbers in the Fax to area or select names or groups from the Phone Book list Click the appropriate Add to List button Click Send Fax Now to begin faxing Paper fax sent from the VAIO Document Assistant PC fax sent directly Choose from these two methods a or b from your software a In the Send Fax dialog box select a group name from program the Phone Book list Use the faxing instructions in the Sending a fax directly from your software program section earlier in this chapter In step 4 of that procedure select a group name from the Phone Book list then click Send Fax Now To create a group in the Phone Book use the instructions above for the VAIO Document Assistant faxes b In the Send Fax dialog box create a temporary group to be used only for the current fax Use the instructions above for the VAIO Document Assistant faxes gt i Changing the information printed at the top of the faxes you send When you first installed the Sony IJP V 100 software you were asked to enter your name and fax number This information was stored for use in the header that s printed at the top of all of your outgoing faxes Notes 1 Only the fax recipient will see this information upon receipt of your fax it s n
99. the receiving fax machine Resolution and Contrast Changing the Resolution The Resolution setting affects the quality in dots per inch dpi of your faxed documents and your transmission speed Use this Resolution setting For this result Fine factory setting Higher quality for words factory setting e Use this higher quality setting for good all around quality e Most fax machines can receive faxes at this higher quality setting if you select this setting and the receiving fax machine doesn t support it your fax will be sent at Standard resolution Words will have better quality than graphics and pho tographs 203 x 196 dpi Use this Resolution setting For this result a Standard Standard quality for words e Use this setting when transmission speed is more 203 x 98 dpi important than quality e All fax machines can receive at this setting e Words will have better quality than graphics and pho tos e Fastest fax transmission speed of all the Resolution settings 300 dpi Best quality for words lt Only a few types of machines can receive faxes at 300 x 300 dpi this setting if you select this setting and the receiving fax machine doesn t support it your fax will be sent at the highest supported resolution e Words will have better quality than graphics and pho tos Photo Best quality for photographs and graphics
100. ticular message _ displayed on the Sony IJP V100 keypad Call someone to help you solve a problem get prod uct information or place an order See a list of detailed Sony IJP V100 specifica tions Look at Welcome Mat Chapter 1 of this User s Guide e Chapter 1 Step 8 Make Sure Everything Works Properly section Troubleshooting Guide Under standing the Messages Displayed on the Sony IJP V100 Keypad section Troubleshooting Guide Sources of Information and Help section Chapter 7 Read this chapter to learn how to send and receive faxes both from the Sony IJP V 100 keypad and from the software You ll also learn how to change the fax settings in both locations Sending a Paper Document s1sccceeersseeserceeee 3 2 e Using a document carrier to protect your Original sccesssessesseseees 3 2 e Sending from the keypad csssssssssssseseseees 3 3 Sending from the VAIO Document Assistant sccecessseseeseees 3 6 Sending a Fax Directly from Your Software Program ie nascent 3 7 Receiving Printed Faxes sceescesscerssceeeereee 3 8 e Loading the paper SUpply sccssesseseeeeeeeees 3 8 Answering settings sscceerreessreceesresereresseeeens 3 9 e Manually receiving faxes cssceseesseesesreeseeees 3 9 e Receiving faxes to your PC saadaiasdeacuscsnoisive 3 10 Using Advanced Fax Features and Se
101. ting is turned Off To turn off the collating feature click the Collate checkbox to remove the check mark With collating turned Off each page of your orig inal will be scanned and copied before the next page is scanned If you make 3 copies of a 3 page document the copies will be printed as shown at left Notes 1 The Collating setting will return to the factory setting On after you complete an uncollated copy job 2 Copies made from the keypad will always be collated regardless of the Collating setting in the Copy dialog box The only exception to this is when the Photo setting is selected for the Resolution using the Contrast Resolution button see Optimizing the quality under Copying from the Keypad earlier in this chapter copies made at this Photo setting will not he collated Te eet Oat SR CEE SETS RG OD ee ew ee eee eee eee eae meee ee HEE CHEE HED ERD eee dee eee eeneteseenone Se Read this chapter to learn how to scan your document as an image and how to scan your document to edit the words OCR scanning All images and text will be scanned in black and white or in shades of gray depending upon which scanning settings you choose For more detailed information on using the Sony IJP V100 s software to scan click the Help button in the Scan Settings dialog box For more detailed information on OCR scanning refer to the Caere OCR product documentation that was included in the box
102. tion which can be determined by turning the facsimile off and on you can try to eliminate the interference problem by doing one or more of the following Reorient the receiving antenna Reorient the position of the facsimile with respect to the receiver e Move the facsimile away from the receiver Plug the facsimile into a different outlet so that the facsimile and the receiver are on different branch circuits If necessary consult an authorized Sony service agency or an experienced radio television technician for additional suggestions You may find the fol lowing booklet prepared by the Federal Communications Commission to be helpful How to Identify and Resolve Radio TV Interference Problems This booklet is available from the US Government Printing Office Washing ton DC 20402 Stock No 004 000 00345 4 Changes or modifications not expressly approved by Sony for compliance could void the user s authority to use the equipment Index Symbols dash indicating pause during dialing 3 15 accessories ordering information 7 5 Advanced tab settings 6 7 answering settings receiving faxes 3 9 3 21 answering machine See connecting automatic collating 4 5 automatic receiving of faxes changing settings for 3 9 Automatic Redial setting 3 15 bidirectional cable See printer cable buttons Cancel 3 7 4 6 5 4 Contrast Resolution 3 12 3 14 4 4 4 5 Help software 2 8 6 5 Redial Pause 3 15 Speed D
103. ton in the Print dialog box Print the document The Send Fax dialog box will be displayed illustrated on the facing page Enter the fax number in the Fax Number box or click an entry _ from your Phone Book Click Send Fax Now to begin sending the fax To cancel a fax in progress click the Cancel button in the Sony IJP V100 s Status dialog box that s displayed while your fax is proceed ing Notes For more information about the following topics look under Using Advanced Fax Features and Settings later in this chapter 1 Resolution settings are described under Controlling how your faxed documents will look 2 Redialing instructions are in the Redialing a fax number section Receiving Printed Faxes The Sony IJP V 100 is factory set to print received faxes Before you receive a fax call be sure to load one of the supported paper sizes for receiving faxes as described below aper supply 1 Pull the document tray forward all the way until it snaps into the upright position Load up to 150 sheets of 20 Ib paper about a 1 2 inch thick stack into the paper tray The paper should fit behind the stack guides on the lower part of the tray as shown Load sheets with the print side facing you Notes 1 Only plain paper may be used for printing faxes 2 Only letter 8 5 x 11 or A4 or legal size paper may be used for printing faxes 3 If you change the paper size in the tray
104. ttings 3 11 e Advanced fax send features cesscsseseereesees 3 11 e Advanced fax receive features ssessssseeees 3 21 e Viewing lists of all sent and received faxes 3 25 e Printing the fax reports cccccsesereessreeseesees 3 26 e Adjusting sound VOlUMEG sscssseeseeesreesees 3 26 e Changing the time and date sccssccsereeees 3 27 Sending a Paper Document To fax paper documents load the document in the document tray then either dial from the Sony IJP V100 keypad or select Fax from the VAIO Document Assistant Using a document carrier to protect your original Three document carriers are provided in the box with your Sony IJP V 100 They are protective sleeves that have a transparent plastic front and white paper backing Use these document carriers to pro tect your fragile or damaged original documents from potential harm while they re fed through the Sony IJP V100 s document tray Place your document inside a document carrier before copying fax ing or scanning when your original document is e Smaller than standard letter size 8 5 x 11 inches Non standard pages may not load properly and could jam inside the Sony IJP V 100 e Torn Rough edges may cause a paper jam inside the Sony IJP V100 e Precious or fragile For example a photograph or a legal document e Very thin paper Less than 20 Ib weight paper may not load properly and could jam inside the Sony IJ
105. tware 2 8 6 5 illustrations scanning of 2 6 5 3 Image Viewer window for editing scanned images 5 4 images scanning of 5 3 from VAIO Document Assistant 2 6 5 2 importing image into existing documents 5 5 loading into paper document tray 2 6 saving 5 4 inks See print cartridges installing software 1 23 1 24 K keypad contrast settings 3 14 copying 2 4 advanced settings 4 4 controlling how copies look 4 4 4 7 dialing fax number 3 3 3 15 speed dialing 3 16 to group of fax numbers 3 18 faxing paper documents 2 2 3 3 resolution settings 3 13 redialing 3 15 resolution settings 3 13 legal size paper See paper sizes letter size paper See paper sizes letterhead paper how to load 6 3 lightening your copies 4 5 4 7 line connector installing 1 3 loading envelopes multiple 6 4 single 6 3 into the document tray 2 6 5 2 letterhead paper 6 3 paper into paper supply 1 6 for copying 4 2 for faxing 3 8 maximum amounts 3 8 6 3 print cartridges 1 4 transparencies 6 4 manual receiving of faxes 1 12 3 9 changing settings for 3 9 printed fax 3 9 margins copying 7 4 printing 7 3 media types cards 6 2 envelopes 6 2 for printing 2 7 6 2 7 3 ordering information 7 5 transparency 6 2 modem connecting See connecting speeds 7 3 e Optical Character Recognition OCR 5 7 originals document carrier for description of 3 2 for copying 4 3 for faxing 3 2 for scanning 5 2 P paper
106. uation are 1 In case you need to send a fax press START while having a conver sation with someone who must receive their faxes manually and 2 For the convenience of having a phone close by to make outgo ing voice calls Important If you have an answering machine for receiving voice calls on this phone line different phone number set it to answer after 3 or more rings If you don t your Sony IJP V100 will not be able to receive your fax calls Important If you have a PC modem or an external modem on this phone line different phone number turn off the setting in the modem s software that automatically receives faxes to your com puter if you don t your Sony IJP V100 will not be able to receive faxes properly Continue with Step 7 7 REQUIRED You must install the software before using your new Sony IJP V 100 if you don t the Sony IJP V 100 won t work Important If you don t have a CD ROM disce drive please call the Sony Technical Response Center 1 888 4SONYPC at 1 888 476 6972 to receive the soft ware on 3 5 inch floppy diskettes I we Turn on your computer Or if you did not turn off your computer previously in Step 3 restart your computer now One of two things will happen Either the New Hardware Found screen will be displayed or just the Windows 95 desktop will be displayed It New Hardware Found is displayed Choose Driver from disk provided by m
107. uipment causes harm to the telephone network your telephone company may discontinue your service temporarily If possible they will notify you in advance If advance notice is not practical you will be notified as soon as possible You will also be advised of your right to file a complaint with the FCC Your telephone company may make changes in its facilities equipment operations or procedures that could affect the proper operation of your equipment If they do you will be given advance notice so you will have the opportunity to maintain uninterrupted service If you experience trouble with this equipment please contact the manufac turer or look elsewhere in this manual for warranty or repair information Your telephone company may ask you to disconnect this equipment from the network until the problem has been corrected or until you are sure that the equipment is not malfunctioning This equipment may not be used on coin service provided by the telephone company Connection to party lines is subject to state tariffs Contact your state s public utility commission public service commission or corporation commission for more information This equipment includes automatic dialing capability When programming and or making test calls to emergency numbers e Remain on the line and explain to the dispatcher the reason for the call Perform such activities in the off peak hours such as early morning or late evening Note CAUTION
108. way from you Caution To avoid damaging the Sony IJP V100 do not use the docu ment carrier to protect anything thicker than a photograph Scanning Your Document as an Image Scanning from the VAIO Document Assistant Load your document in the document tray with the printed side facing away from you You can load up to 20 pages see Step 2 for page loading restrictions with certain settings or a single document carrier If necessary slide the document guides on the tray to the left or right to adjust them for the width of your document If you re _ using a document carrier load it in the tray with the sealed edge down Now look at your computer screen The VAIO Document Assistant asks you what you d like to do with the document SEES SS SS OS EROS AO 88a 8 O86 0 8 Oe e 9 s eS 010 E 0 60 6 00 06 00 46 ETES EEIN abe aaa eve ado aoe arene sed ad When you load your document the VAIO Document Assistant asks you what you want to do Change any of the scan settings then click Start Scan Sony WIP VI00 Document amp cctant There is paper in the document tray What would you Hke to do with it Make any changes you d like to any of the settings e Text is factory selected Use this setting to make the words and simple line drawings in your document appear to be the clearest ele ments after scanning You can scan up to 20 pages or a single docu ment carrier with this selection Note Do not cli
109. xes manually After you install the software in Step 7 and answer the Setup Wizard questions for this connection case here s how you ll auto matically receive faxes with the Sony IJP V 100 Your fax line will ring once then the Sony 1JP V100 will answer and begin emitting fax tones to the sending machine Continue with Step 7 Install the Software REQUIRED Dedicated line with external modem ACI If in Step 2 you connected the Sony IJP V100 to a dedicated phone line no voice calls received that also has an external modem con nected to it then use this connection diagram Phone optional External d Telephone but recommended modem wall jack Connect your external modem to the Sony IJP V100 Find the phone cord that goes from the back of your external modem to a wall jack Disconnect the cord from the wall jack and plug it into either of the two ports on the back of the Sony IJP V 100 labelled To Phone Answering Machine or Modem Important IF your external modems software is set to automati cally receive faxes to your computer turn off that setting If you don t your Sony WP V 100 will not be able to receive faxes properly Connect your phone to the Sony LJP V100 Connect the cord trom your phone to either of the two ports on the back of the Sony IJP V 100 labelled To Phone Answering Machine or Modem The benefits of connecting a phone in this situation are For the convenience
110. y Make a copy of the Self Test Report to test the copying feature Here s how 15 1 Place the report in the document tray with the printed side away from you iy Start 2 Press the Copy button once then enter the number of cop ies you want up to 99 Press the Copy button again to begin copying Scan a page to your computer Scan the Self Test Report to test the scanning feature Here s how O Piace the report in the document tray with the printed side facing away from you Onow look at your computer screen The Sony IJP V100 Prompt asks you what you want to do Click Scan The Scan dialog box will be displayed Click Start Scan to begin scanning The scanned docu ment will be displayed on your computer screen ES PWERNLS Now that you ve successtully set up your new Sony HP V 100 why not start using it right away For a really quick start try this Read through the summary at the beginning of Chapter 2 A Quick Tour of How to Do Everything This chapter will get you up and running quickly as well as point you in the direction of help alternatives if you should need them While using the software click Help and check out the new Sony IJP V100 on line Help This exciting new Help system was designed to give you exactly the information you need when you need it Help will even guide you step by step through solving problems If your Sony IJP V 100 does not seem to be working prop
111. y not receive faxes properly Important If your PC modem s software is set to automatically receive faxes to your computer turn off that setting if you don t your Sony IJP V100 will not be able to receive faxes properly Connect your phone to the Sony LJP V 100 Connect the cord from your phone to either of the two ports on the back of the Sony IJP V100 labelled To Phone Answering Machine or Modem The main benefits of connecting a phone in this situation are 1 In case you need to send a fax press START while having a conver sation with someone who must receive their faxes manually and 2 For the convenience of having a phone close by to make and receive voice calls After you install the software in Step 7 and answer the Setup Wizard questions for this connection case here s how you ll auto matically receive faxes with the Sony IJP V 100 Your computer voicemail will pick up the call after the number of rings you ve set then the Sony IJP V100 will listen while voicemail plays its greet ing If the Sony IJP V100 detects fax tones it will cut off the voice mail and receive the fax If you don t connect your computer voicemail phone cord directly to the Sony IJP V100 as described here you may not receive your faxes properly Continue with Step 7 Install the Software REQUIRED Shared line with external modem and answering machine Case ADEI If in Step 2 you connected the Sony IJP V1

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