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Sharp MX-4100N Quick Guide

1. 2 Read the displayed message and touch the a mm OK key 3 Change the mode to Color Grayscale mode Scan File Format 4 Touch the TIFF key 5 Touch the High key This sets the compression to high 6 6 A higher compression ratio creates a smaller file size ET m 6 Touch the OK key mmm 5 secte e oe 77 AJ Select the destination and press the COLOR START key If the file type is set to Encrypt PDF you will be prompted to enter a password when you start transmission Cancel scanning 85 STORING A DESTINATION The procedure for storing e mail addresses in one touch keys for Scan to E mail is explained below Stored e mail addresses can be retrieved quickly and easily If you frequently send images to the same group of destinations those destinations can be stored as a group To store destinations for the other modes of the network scanner function see STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK 5 SCANNER INTERNET FAX in the Operation Guide Storing an individual key SYSTEM SYSTEM 1 Press the SYSTEM SETTINGS key 2 Select settings in the touch panel 1 Touch the Address Control key 2 Touch the Address Book key 3 Touch the Add New key Es A
2. E 1 tH LIA 5 6 7 8 9 10 11 12 1 Automatic document feeder 7 Punch module This automatically feeds and scans multiple originals This is used to punch holes in output IL sides of 2 sided originals can be scanned at 8 Tray 1 Tray 2 Up to 500 sheets of paper 21 Ibs 80 g m can be 2 Document feeder tray loaded in each tray Place the originals in this tray when using the T h 1 h automatic document feeder 9 Tray 3 when a stand 1 x 500 sheet paper drawer or stand 2 x 500 sheet paper drawer is installed 3 Operation panel This holds paper Up to 500 sheets 21 Ibs 80 g m2 4 Output tray center tray of paper can be loaded Copy jobs and print jobs are delivered to this tray 10 Tray 4 when a stand 2 x 500 sheet paper drawer When a finisher or saddle stitch finisher is installed Is installed the output tray center tray cannot be used This holds paper Up to 500 sheets 21 Ibs 80 g m 5 Saddle Stitch Finisher of paper can be loaded This can be used to staple output The machine is 11 Tray 5 when a large capacity tray is installed also equipped with the staple function which folds Up to 3500 sheets 21 Ibs 80 g m2 of paper can be paper and staples it at the center and the fold loaded When a stand 1 x 500 sheet paper drawer is function which folds paper in half A punch module installed this is tray 4 can be installed to punch holes in output 12 Fin
3. Press the COLOR START key or the BLACK amp WHITE START key I Cancel scanning Cancel copying 32 ENLARGEMENT REDUCTION Preset Ratios Zoom For precise adjustment of the copy size you can select a preset ratio and or adjust the ratio in increments of 196 e As an example this section explains how to reduce the image to 55 Original Ratio specified copy The side to be scanned must be face up 1 Place the originals When using the document glass place the original with the side to be scanned face down 2 Select settings in the touch panel 1 Touch the Copy Ratio key 2 Touch the key 11x17 84x11 8 x11 5 x8 11x17 8 x14 o 85 11 11x17 84x14 gt 84x11 54x84 84x11 3 Touch the 50 key Touch the preset ratio key that is closest to 5596 the desired ratio 4 Set the copy ratio to 55 with the key The key decreases the ratio in increments of 196 and the key increases the ratio in increments of 176 b Touch the OK key 33 Set the number of copies Correct sets Press the COLOR START key or the BLACK amp WHITE START key I Cancel scanning Cancel copying 34 INTERRUPTING A COPY RUN Interrupt Copy When the machine is printing you can temporarily interrupt the job and perform a copy job that you wish to prioritize This feature is useful when you need to make an urgent copy during a lo
4. Bypass Change 5 Paper Property Pe Paper Property Print on the name and address side CERNI Type Envelope Size Select the envelope size 3 Select settings in the printer driver Paper Special Modes Job Handling Watermarks Color 1 Click the Paper tab 1 User settings Unttied 2 2 Select the size of the envelope in Paper Size Paper Selection Paper Size mm 3 Select Bypass Tray from Paper Custom E Source in Paper Selection Lm x 1 EN 4 Select Envelope in Paper Type oum If needed select the Rotate 180 degrees Center Tray checkbox Image Orientation on the Main tab OK Help 5 111 Changing the paper size used for a print job When the size of paper specified for a print job is not loaded in any of the machine s paper trays follow the steps below to change the paper size 1 Check details on the job Press the JOB STATUS key on the operation panel to display the job status screen Select the job whose status is Paper Empty and touch the Detail key To delete the job you can press the Stop Delete key e Check the paper size specified for the job in the detail screen and touch the Paper Select key Color
5. Set the number of copies and then press the COLOR START key or the DBLACK amp WHITE START key Correct sets Cancel scanning Cancel copying 39 5 Adding margins Margin Shift Use this function to shift the image on the copy to create binding margins This function is convenient when you will be binding the copies with a string or placing them in a binder Erasing peripheral shadows Erase Use this function to erase peripheral shadows that occur when making copies of books and other thick originals Copying each facing page of a bound document Dual Page Copy Use this function to make separate copies of the left and right pages of a bound document such as a pamphlet In addition two facing pages can be copied to each side of one sheet of paper Making copies in pamphlet format Pamphlet Copy Use this function to make copies that can be folded into a pamphlet Pamphlet copy makes it easy to create pamphlets When a saddle stitch finisher is installed the output is automatically folded at the center and stapled Copying a large number of originals at once Job A stack of originals higher than the indicator line on the automatic document feeder cannot be fed through the feeder 1 The job build function lets you divide the stack of originals into sets feed each set and copy the sets as a single job Using two machi
6. These are used to enter the number of copies fax numbers and other numbers LOGOUT key 39 When user authentication is enabled press this key to log out after using the machine When using the fax function this key can be pressed to send tone signals on a pulse dial line P key 20 Press this key to use a job program when using the copier function When using the fax function press this key to dial using a program CLEAR ALL key Press this key to redo an operation from the beginning All settings will be cleared and operation will return to the initial state STOP key Press this key to stop a copy job or scanning of an original CLEAR key Press this key to return settings such as the number of copies to 0 COLOR START key Use this key to copy or scan an original in color POWER SAVE key Main power indicator This indicator lights when the main power is switched on POWER key Use this key to turn the machine power on and off Use this key to activate power save mode The POWER SAVE key blinks when the machine is in power save mode This key is also used to deactivate power save mode BLACK amp WHITE START key Use this key to copy or scan an original in black and white This key is also used to send a fax in fax mode 11 USING THE TOUCH PANEL The touch keys that appear in the touch panel are grouped for easy operation T
7. 2 Select settings in the touch panel 1 Touch the Special Modes key File Format PDF cM ror ile color Mode Auto Grayscale Mono2 uick File Special Modes mese m 1 2 Touch the Suppress Background key 3 Read the displayed message and touch the This function may not apply if sent by Black amp White Start O K key Mono2 selection 4 Set the darkness of the background that will remain with the keys 3 levels are available Touch the key for a lighter background Touch the key for a darker background Here 1 is set for the lightest background 5 Touch the OK key Select the destination and press the COLOR START key This function cannot be used when the color mode is set to Mono2 Cancel scanning 92 CONVENIENT SCANNER FUNCTIONS Erasing peripheral shadows on the image Erase Use this function to erase peripheral s shadows that occur when scanning books and other thick originals Scan Without erase Scan Scanning an original as two separate pages Dual Page Scan Use this function to scan the left and right pages of an open pamphlet or other bound document as separate pages 4 E Scan 0789 Whitening faint colors in the image Suppress Background Use this function to suppress light background areas in the scanned image This is convenient for scanning an original
8. Cancel scanning 83 CHANGING THE RESOLUTION You can select the resolution as appropriate for the original type This section explains how to set the resolution to 300X300dpi which creates a clearer image than the default resolution The side to be scanned must be face up 1 Place the originals When using the document glass place the original with the 22 side to be scanned face down E 2 Select settings in the touch panel 1 Touch the Resolution key a 1 a gus Mode auto Grayscale pf mono2 2 Touch the 300X300dpi key 3 Touch the OK key 100X100dpi 200X200dpi 300X300dpi 600X600dpi Select the destination and then press the COLOR START key or the DBLACK amp WHITE START key Cancel scanning 84 CHANGING THE FILE FORMAT The file format file type and compression method for sending a scanned image is specified when the destination is stored in a one touch key however you can change the format at the time of transmission The procedure for sending a scanned image in full color TIFF format is explained below The side to be scanned must be face up 1 Place the originals When using the document glass place the original with the 22 side to be scanned face down N 2 Select settings in the touch panel 1 Touch the File Format key res NEE 5 Send S Address
9. 1 Place the originals When using the document glass place the original with the 22 side to be scanned face down 2 Select settings in the touch panel 1 Touch the Original key Sub adarese Standard ress Review Fax Memory 100 2 Touch the 2 Sided Booklet key This key is used to send a 2 sided original 3 Touch the Send Size key 3 img 2 me 4 Touch the desired send size key example 11 17 5 Touch the OK key anua ao mmm 5 8x13 213x330 4 40 84x11 84x14 on 6 Touch the OK key sl 6 Scan Size Auto 80 11 Image Orientatio n 2 Sided 2 Sided LES 62 6509 09 9 0009 Enter the fax number of the first destination Correct a mistake Press the BLACK amp WHITE START key Cancel scanning 63 CHANGING THE EXPOSURE The exposure can be changed as appropriate for the darkness or lightness of the original The following example explains how to darken light colors in an original to make the image clearer The side to be scanned must be face up 1 Place the originals When using the document glass place the original with the 1262724 side to be scanned face down ENT s 2 Select settings in the touch panel EES Exposure 1 Touch the Exposure key a 1 i seanaara 2 Touch the Manual key 3
10. Disabling of Devices 9 Fusing Control Settings Disabling of Large Capacity Cassette Disabling of Offset Disabling of Optional Paper Drawer Disabling of Stapler gt Network Settings IPv4 Settings Enable TCP IP Enable EtherTalk Reset the NIC IPv6 Settings Enable NetWare Enable NetBEUI Ping Command Printer Settings Default Settings Prohibit Notice Page Printing Print Density Level Job Spool Queuing Prohibit Test Page Printing CMYK Exposure Adjustment A4 Letter Size Auto Change 55 Tray Settings Hexadecimal Dump Mode USB Port Emulation Switching Port Switching Method I O Timeout Enable Network Port Enable USB Port Network Port Emulation Switching Color Adjust Interface Settings Auto Color Calibration 106 Image Send Settings Operation Settings Other Settings Disable Registering Destination Disable Destination Registration Disable Registering Destination Disable Registration Using on Web Page Disable Registration of Memory Box Nation Scanner Toul Settings to Disable Transmission Disable Resend on Image Send Mode Disable Direct Entry Disable PC Fax Transmission Own Name and Destination Set Disable Selection from Address Book Disable PC I Fax Transmission Other Settings Default Sender Set Compression Mode at Broadcasting Default Color Mode Settings Disable Scan Function Default Address Sett
11. File Format a PDF Color Mode au Auto Grayscale Special Modes 4 m 8 _ To change the number of one touch keys displayed in nea 5 x am us the screen touch the 5 Hi 5 key Select 5 10 2 HHH HHH 2j s 15 keys 3 Touch the one touch keys of the additional destinations to which you want to send the image 4 Touch the To key 5 Touch the Address Review key 6 Check the destinations and then touch the OK key To delete a destination touch the key of the destination that you wish to delete A message will appear to confirm the deletion Touch the Yes key 2 Touch the one touch key in which the desired destination is stored Gn 3 review 001 EEE EEE 002 HHH Press the COLOR START key the BLACK amp WHITE START key If fax or Internet fax destinations are included in the broadcast transmission the COLOR START key cannot be pressed Press the BLACK amp WHITE START key Cancel scanning 90 SPECIAL SCAN MODES The special modes can be used for a variety of special purpose scan send jobs The following pages show the types of scan send jobs that can be performed The procedures for using each special mode are not explained Each special mode has its own settings and steps however the basic procedure is the same for all modes The bas
12. Preferences Status Ready 1 Pintto fie Preferences button does not appear Click the tabs in pnl m 2 z the Print dialog box to adjust the 5 5 settings on the tabs Page Henge In Windows 98 Me NT 4 0 click the All Mumber of copies 1 Properties button Pages 213 als Enter either a single page number or a single l 1 page range For example 5 12 Print Cancel 48 r Select print settings 1 Click the Paper tab 2 Select Letter 3 Click the OK button Printing Preferences ic Paper ET Special Modes Job Handling Watermarks Color 1 Jser Settings Factory Defaults x Save Defaults Paper Size Paper Selection 8 50 11 0 in Paper Source Letter Auto Select gt Auto Select X oom Settir 2 Normal Tray Status Fit To Paper Size Zoom Poster Printing 3 _ OK Help 4 Click the Print button General Printing begins Select Printer In Windows 98 Me NT 4 0 click the OK button Printer SHARP Status Ready Print to file Preferences Location Comment Find Printer Page Hange Mumber of copies 1 Enter either a single page number or a single page range For example 5 12 Pw Cancel Using printer driver help When selecting settings
13. TextEdit 1 Open the File menu 2 Select Page Setup In Mac OS 9 select Print from the File menu of SimpleText Select paper settings 1 Make sure the correct printer is selected The machine name that appears in the Format for menu is normally SCxxxxxx is a sequence of characters that varies depending on your machine model 2 Select US Letter 3 Click the OK button 91 Printing 30 Edit Format 1 printing from TextEdit 1 w N Open 1 Open the File menu Open Recent p 2 Select Print Close EW In Mac OS 9 select Print from the File Save 865 menu of SimpleText Save As 865 Save All Show Properties micas 2 Select print settings and click the Presets Standard 1 HH Print button EE 1 Make sure the correct printer is Copies 1 2 selected Pages The machine name that appears in the From 1 to 1 Printer menu is normally SCxxxxxx Xxxxxx is a sequence of characters 2 PDF v Preview Cancel that varies depending on your machine 3 model 2 Select print settings Click next to Copies amp Pages and select each setting that you wish to configure from the pull down menu The screen for the selected setting will appear If the settings do not appear in Mac OS X v10 5 to 10 5 1 click
14. e The explanations in this manual are centered on the Scan to E mail function of scan mode Operation Guide 5 SCANNER INTERNET FAX 80 BASE SCREEN OF SCAN MODE Touch the IMAGE SEND key in the touch panel to open the base screen of scan mode If the scan screen does not appear touch the Scan tab Select various scan settings in the base screen 8 1 2 ED bAddress Original Scan Fax USB Mem Scan PC Scan ien 4 e Send Settings Address Review File Format H PDF um PDF 5 p File 1 Quick File Special Modes 1 7 1 Send mode tabs Use these keys to change the mode of the image send function To switch to scan mode touch the Scan tab 2 Address Book key Touch this key to use a one touch key or a group key When the key is touched the address book screen appears 3 Address Entry key Touch this key to manually enter a destination address instead of using a one touch key 4 Send Settings key Touch this key to select or enter the subject file name sender name or message text which have been previously stored in the Web page b Customized keys The keys that appear here can be changed to show settings or functions that you prefer 6 Preview key Touch to check the image that will be sent in the touch panel before transmission 6 2e Previe
15. special mode of copy mode can be selected to position the copied image in the center of the paper 1 Place the originals If the X dimension width of the documentis less than 5 1 2 140 mm or the Y dimension height is less than 5 5 32 131 mm place the original on the document glass For a thin original use Slow Scan Mode 5 N A L 3 Place paper in the bypass tray The bypass tray is used here to copy onto paper that is not loaded in any of the paper trays of the machine e T Type Recycled Size 8 1 2 x 11 110 2 Enter the original size From the base screen of copy mode touch Original then Size Input _4 Select the bypass tray From the base screen of copy mode touch Paper Select and then Bypass tray paper type Bypass Tray Type Size Setting Select the paper type n Gl Te Heavy Paper 1 Heavy Paper 2 Tab Paper Heavy Paper 1 28 lbs bond 110 lbs index 106 209 g m Heavy Paper 2 110 140 lbs index 210 256 g m Bypass Tray Recycled Printing on an envelopes The procedure for printing on an envelope is explained below Only the name and address side of an envelope can be printed on It is recommended that you do a test print to check the print result before using an envelope 1 Place paper in the bypass tray _2 Tray Settings
16. 000 84x11 11 Plain Waiting Copying This shows machine system information Maintenance Information This shows machine maintenance information by means of codes The mode icon of the reserved job or job in progress the tray being used to feed paper and the job status appear This can be touched to show the job status screen Jobs are displayed as a list of touch keys The job keys appear in the order that they will be Spool wv Ww run A job key can be touched to select it 2 amp 0312345678 002 000 Waiting Complete 3 0312345678 002 000 Waiting 4 copy 002 000 Waiting A selected job can be given priority and run peu ahead of other jobs or a job waiting in the queue can be canceled Stop Delete 13 USER AUTHENTICATION When user authentication is enabled in the system settings you must log in before using the machine User authentication is initially disabled When you have finished using the machine log out User authentication methods There are two methods for performing user authentication login by user number and login by login name and password Ask the administrator of the machine for the information that is required to log in For details on user authentication see USER AUTHENTICATION in 1 BEFORE USING THE MACHINE in the Operation Guide Login by user number This method requires that you log in by entering your user number 5 to 8 dig
17. 8 All Folders EFGHI JKLMN OPQRST UVWXYZ File Retrieve HDD Status Ex Data Access Folder Select 1 Touch the DOCUMENT FILING key The base screen of document filing mode appears The side to be scanned must be face up 2 Place the originals When using the document glass place the original with the side to be scanned face down File Retrieve Scan to HDD HDD Status x Data Access Quick File Folder 1 User 2 User 4 User 10 EFGHI OPORST UVWXYZ File Retrieve HDD Status Ex Data Access ET 85 11 Store File Original Scan Resolution 200X200dpi Color Mode H Touch the Scan to HDD tab The Scan to HDD base screen appears To specify a user name file name and folder touch the File Information key 4 Press the COLOR START key or BLACK amp WHITE START key 101 PRINTING A SAVED FILE You can retrieve a file stored by document filing and print or transmit the file This section explains how to retrieve and print a file stored in the main folder ie DOCUMENT EE IMAGE SEND 1 4 04 2010 uc Name 2 04 04 2010 J Lt Job Settings Print 102 Select the file and print it 1 2 3 4 5 Touch the DOCUMENT FILING key Touch the Main Folder key Touch the key of
18. B W Full Color 5 8 1 1 2 Change the paper size used for the job Select the paper size on which you wish to print the job from the set paper sizes To avoid cutting off part of the image select a paper size that is larger than the paper size specified for the job 3 87x14 4 11x17 112 Adjusting the volume of the ringer If the ringing sound made when the machine receives a fax is too loud or too soft follow the steps below to adjust the volume The fax ringer volume is adjusted in the system settings administrator Press the SYSTEM SETTINGS key on the operation panel touch Image Send Settings Fax Settings Fax Default Settings Speaker Settings Ringer Volume in that order and then select the desired volume To check the machine s record of communication using the image send function follow the steps below to print the image sending activity report The image sending activity report is printed from the system settings administrator Press the SYSTEM SETTINGS key on the operation panel and then touch List Print Administrator Sending Activity Report to print the report 113 REMOVING MISFEEDS When a paper misfeed occurs the message A misfeed has occurred will appear in the touch panel and printing and scanning will stop In this event touch the Information key in the touch panel When the key is touched instructions
19. Cancel scanning 5000 5 65 STORING A FAX NUMBER You can store fax numbers in one touch keys One touch keys Group key Stored fax numbers can be retrieved quickly and easily If you frequently send faxes to the same group of fax machines the 000 000 0000 amp Corp numbers of those fax machines can be stored as a group multiple fax 000 000 0000 000 000 0000 numbers can be stored in one key 000 000 0000 000 000 0000 000 000 0000 amp _ Storing an individual key SYSTEM S 1 Press the SYSTEM SETTINGS key 2 Select settings in the touch panel 1 Touch the Address Control key 2 Touch the Address Book key EE E 3 Touch the Add New key FFF FFF HHH HHH m JJJ JIT 4 Es ABCD EFGH IJKL MNOP orstu 2 B 66 Select settings in the touch panel Continued 4 Select Fax from the Address Type select box 5 Touch the Address Name text box A text entry screen appears Enter the name of the destination 6 Touch the Initial text box A text entry screen appears Enter search characters for the destination 7 Touch the scroll bar to move the screen 8 Touch the Fax Number text box A text entry screen appears Enter the fax number that you wish to store 9 Touch the O
20. PAPER Automatic Ratio Selection 31 gt ENLARGEMENT REDUCTION Preset Ratios gt INTERRUPTING A COPY RUN Interrupt Copy 35 gt STORING COPY OPERATIONS Job Programs 36 P SPECIAL 38 gt SELECTING A SPECIAL 39 gt CONVENIENT COPY 5 40 23 BASE SCREEN OF COPY MODE Touch the COPY key in the touch panel to open the base screen of copy mode Select copy settings in the base screen Ready to scan for copy 1 ELLO mull 3 um Auto pi E EE 100 Auto 5 6 1 Color Mode key Touch this key to change the color mode 2 Output display When one or more output functions such as sort group staple sort or saddle stitch have been selected this shows the icons of the selected functions 3 Exposure key This shows the current copy exposure and exposure mode settings Touch this key to change the exposure or exposure mode setting 4 Copy Ratio key This shows the current copy ratio Touch this key to adjust the copy ratio 5 Original key Touch this key to enter the original size manually When an original is placed this key shows the automatically detected original size If the original size is set manually the set size appears 6 Paper Select key Touch this key to change the paper tray that is used The t
21. Storing fax operations Program e Changing the print settings for the transaction report Transaction Report Temporarily changing the sender information Own Name Select Transmitting originals of different sizes Mixed Size Original e Faxing thin originals Slow Scan Mode e Checking the number of scanned original sheets before transmission Original Count Calling a fax machine and initiating fax reception Polling e Sending a fax when another machine polls your machine Polling Memory e Stamping scanned originals Verification Stamp Operation Guide SPECIAL MODES in 4 FACSIMILE e Performing F code communication Operation Guide PERFORMING F CODE COMMUNICATION in 4 FACSIMILE e Connecting and using an existing phone Extension Phone Connection Operation Guide USING AN EXTENSION in 4 FACSIMILE 77 Scanning This section explains the uses of the network scanner function and the basic procedure for using scan mode In addition special modes that can be used with the network scanner function are introduced The Internet fax expansion kit is required to use the Internet fax function P NETWORK SCANNER FUNCTION 80 gt BASE SCREEN OF SCAN 81 P SCANNING AN ORIGINAL 82 gt CHANGING THE EXPOSURE AND ORIGINAL IMAGE m mum mU e m m momo mo m mo m m m 83 P CHANGING THE RESOLUTION 84 gt CHANG
22. at the top of the Help window To view Help for a specific setting Click the setting that you wish to learn about and press the F1 key Help for that setting will appear To view Help for a particular setting in Windows 98 Me NT 4 0 2000 XP Server 2003 click the button in the upper right hand corner of the printer driver window and then click the setting When the information icon i gt appears The icon can be clicked to show prohibited combinations of functions and other information The following example explains how to print a letter size document from TextEdit SimpleText in Mac OS 9 which is a standard accessory program on Macintosh computers In a Macintosh environment the PS3 expansion kit must be installed to use the machine as a network printer To install the printer driver and configure settings in a Macintosh environment see 3 SETUP IN A MACINTOSH ENVIRONMENT in the Software Setup Guide Setting the paper size Select paper settings in the printer driver before selecting the print command Edit Format Winda 1 3EN Open 360 Open Recent gt Close d W Save db Save As 865 Save All Show Properties dP Settings Page Attributes H 1 Format for SCxxxxxx x SHARP MX xxxx PPD Paper Size US Letter 8 50 in x 11 0 2 Orientation ES le Scale 100 e l Cancel 1 Open the page setup window in
23. driver and scanner driver Manuals in PDF format Detailed explanations of the functions that can be used on the machine are provided in the Operation Guide in PDF format The Operation Guide can be downloaded from the Web pages in the machine Download the Operation Guide from the Web pages in the Operation Guide machine Desc For detailed Operation Guide Operi information For the downloading procedure see Downloading the Operation Guide page 3 Convenient methods for using the Operation Guide The first page contains a regular table of contents as well as an I want to table of contents want to lets you jump to an explanation based on what you want to do For example use the copier function often so I d like to save paper Use either table of contents as appropriate based on what you want to know The contents of the Operation Guide are as follows BEFORE USING THE MACHINE SCANNER INTERNET FAX COPIER DOCUMENT FILING PRINTER SYSTEM SETTINGS FACSIMILE TROUBLESHOOTING To view the Operation Guide in PDF format Adobe Reader or Acrobat Reader of Adobe Systems Incorporated is required If neither program is installed on your computer the programs can be downloaded from the following URL http www adobe com CHECKING THE IP ADDRESS To check the IP address of the machine print out the all custom setting list in the system settings SYSTEM SYSTEM 1
24. hard drive at the same time select which folder the file is transmission Like File a user stored in for easy file name file name and folder can management be specified Quick File Folder Main Folder Custom Folder Files saved with Quick File are If a folder is not specified when a file is saved with File or Scan to HDD stored in this folder the file is stored in the main folder In addition to the main folder files can be saved in custom folders Custom folders are created in the system settings Stored files can be printed or transmitted whenever needed A file that has been stored using the printer driver cannot be transmitted 96 The document filing function is convenient in these situations You prepared copies of a many page handout for a meeting but the number of participants suddenly increases and you need to quickly prepare more copies of the handout Document filing is convenient It takes time to scan all of the pages of the handout And the copy settings must be selected again In this situation there is no need to panic Simply print the file that you stored using document filing There is no need to scan the originals or select the Copy settings again Forms for daily or weekly reports are kept in the office but they are often used up and you have to print more using the original file Document filing is convenient If you store the forms for daily or weekly reports together in a folder
25. is stored eee 2 m To change the number of one touch keys displayed in EEE EEE FFF FFF JA the screen touch the key Select 5 10 or Eu yem 808 sS E og pauses 3 Touch the To key If an e mail address is stored in the one touch key select To or Cc to specify the type of recipient after selecting the key 88 The Resend key can be touched to send an image to one of the most recent 8 transmission destinations Resending is not possible in some cases such as when an image is sent using a one touch key for a group Ready to send Resend Internet Fax USB Mem Scan 1 bAddress Book Scan auto 11 Send Send Settings 200X200dpi Address Review File Format HH PDF m PDF File d Auto Grayscale Mono2 Quick File Special Modes Preview 057 2 No 01 amp AAA AAA 2 0006666 No 05 amp EEE 2 No 02 BBB BBB No 04 DDD No 06 FFF No 07 E366G GGG No 08 amp HHH HHH Search number sending When you store an individual key or a group key a 3 digit search number is assigned to the key You can select a destination using the key and the 3 digit search number To check a search number print the appropriate list in the sending address list menu in the system settings Scan Internet Fax USB Mem Scan 1 scan En sena Send Settings Reso
26. on one sheet of paper with borderlines is explained The procedures for configuring printer driver settings vary by setting For more information on each setting see FREQUENTLY USED FUNCTIONS and CONVENIENT PRINTING FUNCTIONS in 3 PRINTER in the Operation Guide Select print settings Printer SCxxxxxx H Presets Standard 1 n 1 Select Layout Layout 21 2 2 Select 2 Pages per Sheeif 2 n 3 Select the order of the pages ayout Directior iA IN 3 Layout D Ie 4 Select the desired type of Bordeif Single Thin Line borderline Two Sided Off 4 Long edged binding Short edged binding 55 CONVENIENT PRINTER FUNCTIONS Printing on both sides of the paper 2 sided printing Use this function to print on both sides of the paper You can use 2 sided printing to reduce the number of printed sheets when you are printing a large number of pages or when you wish to conserve paper an Fitting the print image to the paper Fit To Paper Size Use this function to enlarge or reduce the print image to fit the paper size This is convenient for such purposes as enlarging a letter or A4 size document to ledger or AS size paper to make it easier to view and to print when the same size of LR paper as the print image is not loaded in the machine Letter Ledger Printing multiple images on one page N Up Printing Use this function to print multiple pages on a single she
27. original Exposure adjustment The side to be scanned must be face up 1 Place the originals When using the document glass place the original with the S side to be scanned face down 2 Select settings in the touch panel 1 Touch the Exposure key 2 Touch the Light Original key 3 Darken the printed result with the key mace pe Nine levels are available for the exposure Darken light B ce m mu ems originals with the key and lighten dark originals with the 0 key 4 Touch the OK key Set the number of copies and then press the COLOR START key or the BLACK amp WHITE START key Correct sets Cancel scanning Cancel copying 30 FITTING THE COPY IMAGE THE PAPER Automatic Ratio Selection You can copy an original onto any size of paper using automatic enlargement reduction e This section explains how to copy an 8 1 2 x 11 original onto g 11 x 17 paper n 8 1 2 11 11 x17 The side to be scanned must be face up 1 Place the originals When using the document glass place the original with the side to be scanned face down 2 Select settings in the touch panel 1 Touch the Paper Select key 2 Touch the tray that has the desired paper size 3 Touch the OK key 1 84x11 aum BEES 2 8 x11R z c 3 84x14 4 Touch the Auto Image key 31 Set the number of copies Correct sets
28. received fax before printing it If you don t need the fax you can delete it without printing it allowing you to save paper and toner Checking the content of a file stored in the machine Before printing or sending a file stored using the document filing function you can check the content of the file A preview can be displayed directly from the Job Settings menu making it easy to move from image preview to execution of the job When the image check function is used a screen similar to the following screen appears The key names in the image check screen and the procedures for using the screen vary depending on the image type Image Check The content of the data appears here _ In the touch panel you can e Scroll the display e Change pages e Change the display magnification Example The image check screen for a received fax For details on the image check function see each of the modes in the Operation Guide A preview image is an image for display on the touch panel It will differ from the actual print result 16 PLACING ORIGINALS The automatic document feeder can be used to automatically scan many originals at once This saves you the trouble of manually feeding each original For originals that cannot be scanned using the automatic document feeder such as a book or a document with notes attached use the document glass Using the automatic document feeder When using the automatic documen
29. sub address and passcode for F code transmission b Customized keys The keys that appear here can be changed to show settings or functions that you prefer 6 Preview key Touch to check the image that will be sent in the touch panel before transmission 7 amp key Touch this key to retrieve a destination using a search number 3 digit number assigned to a destination when it is stored 8 Speaker key Pause key Space key Touch this key to dial using the speaker When entering a fax number to be dialed the key changes to the Pause key When entering a sub address the key changes to the Space key 60 9 Resend key Next Address key The destinations of the most recent eight transmissions by Scan to E mail fax and or Internet fax including Direct SMTP addresses are stored To select one of these destinations touch the desired destination After a destination is selected this key changes to the Next Address key 10 Image settings Image settings original size exposure resolution can be selected 11 3 key This key appears when a special mode or 2 sided scanning is selected Touch the key to display the selected special modes 12 Special Modes key Touch this key to use a special mode 13 2 key key key When Hold Setting for Received Data Print or Received Data Image Check Setting is enabled in the system settings administrator this will appear when a f
30. the original Reversing white and black in a copy B W Reverse This function reverses black and white in a copy to create a negative image Use this function to save toner when copying an original with large black areas Adjusting red green blue in copies RGB Adjust Use this function to strengthen or weaken red green or blue one color only and thereby change the overall hue of the copy An image of this function is shown at the end of this manual Adjusting the sharpness of an image Sharpness Use this function to sharpen or soften a copy image An image of this function is shown at the end of this manual Whitening faint colors in copies Suppress Background Use this function to suppress light background areas of a copy image When making a copy of an original that has a light colored background this can be used to whiten the background An image of this function is shown at the end of this manual Adjusting the color Color Balance Use this function to adjust the color balance in a color copy The densities of the four colors cyan magenta yellow and black can be adjusted An image of this function is shown at the end of this manual Adjusting the brightness of a copy Brightness Use this function to adjust the brightness of a copy An image of this function is shown at the end of this manual Adjusting the intensity of a copy Intensity Use this function to adjust the intensity of a copy An image o
31. the software application he explanations of screens and procedures in a Macintosh environment are based on Mac OS X v10 4 in the case of Mac OS X The screens may vary depending on the version of the operating system or the software application Wherever MX xxxx appears in this manual please substitute your model name for Xxxx e Considerable care has been taken in preparing this manual If you have any comments or concerns about the manual please contact your dealer or nearest SHARP Service Department This product has undergone strict quality control and inspection procedures In the unlikely event that a defect or other problem is discovered please contact your dealer or nearest SHARP Service Department Aside from instances provided for by law SHARP is not responsible for failures occurring during the use of the product or its options or failures due to incorrect operation of the product and its options or other failures or for any damage that occurs due to use of the product Warning e Reproduction adaptation or translation of the contents of the manual without prior written permission is prohibited except as allowed under copyright laws All information in this manual is subject to change without notice Illustrations and the operation panel and touch panel shown in this manual The peripheral devices are generally optional however some models include certain peripheral devices as standard equipment The explana
32. two original pages as single page 2in1 Use this function to reduce two original Sh T5577 Transmission pages to half their size and send them as a single page Sending the front and reverse sides of a card asa single page Card Shot Use this function to send the front and reverse sides of a card as a single page in Front a single transmission Transmission Back 76 Sending a large number of pages as single transmission job Job Build A stack of originals higher than the indicator line on the automatic document feeder cannot be fed through the feeder The job build function lets you divide the stack of originals into sets feed each set and send the sets as a single transmission Transmission Sending a fax directly from a computer PC Fax A document on a computer can be sent via the machine as a fax Select the PC Fax driver as the printer driver on your computer and then select the Print mmand in th ftwar lication command in the so twa e app L Image data for transmission will be created and sent as a fax This function can only be used on a Windows computer For more information see the Help file for the PC Fax driver The machine also has these functions Forwarding a received fax to a network address Inbound Routing Settings Operation Guide FAX RECEPTION in 4 FACSIMILE e Sending a fax at a specified time Timer e
33. users can obtain a form using the Web page or the operation panel of the machine Features that make the document filing function even more convenient When user authentication is enabled My Folder can be specified in the user information of the users When a user retrieves a stored file My Folder appears first saving the user the trouble of selecting the folder For information on setting up My Folder see User List in 7 SYSTEM SETTINGS in the Operation Guide 97 QUICKLY SAVING A JOB Quick File As an example the procedure for using Quick File while copying is explained below Quick File is the easiest way to save a file using the document filing function The side to be scanned must be face up 1 Place the originals When using the document glass place the original with the 262724 side to be scanned face down 2 Select settings in the touch panel Select settings in the same way as when making a regular 1 Touch the Quick File key 2 Touch the OK key in the quick file folder Do not store confidential data to the folder 2 Set the number of copies and then press the gt COLOR START key or the BLACK amp WHITE START key The file is stored on the hard drive at the same time as the copy is made 050909 0000 0600 Correct sets Cancel scanning Cancel copying 98 APPENDING INFORMATION WHEN STORING A FILE File As an
34. you store those destinations as a group in a one touch key The following procedure explains how to enter a fax number with the Transmission numeric keys and then select a destination that is stored in a Original Broadcast one touch key The side to be scanned must be face up 1 Place the originals When using the document glass place the original with the 22 side to be scanned face down 2 Enter the fax number of the first destination Correct a mistake J Select settings in the touch panel cole 2 1 Touch the Address Book key i Bec 2 Touch the one touch key in which the desired a 9 destination is stored Jes To change the number of one touch keys displayed in pex 2 ee g the screen touch the _ 5 IB 5 key Select 5 10 or CGG ecc HHH HHH 15 keys JJJ JJJ 3 Touch the To key 4 Touch the Address Review key 72 Address Review 4 Select settings in the touch panel Continued 5 Check the destinations and then touch the OK key To delete a destination touch the key of the destination that you wish to delete A message will appear to confirm the deletion Touch the Yes key Press the BLACK amp WHITE START key Cancel scanning 73 SPECIAL FAX MODES The special modes can be used for a variety of s
35. 1 Touch the COPY key The base screen of copy mode appears The side to be scanned must be face up 2 Place the originals When using the document glass place the original with the 22 side to be scanned face down Set the number of copies and then press the b COLOR START key or the BLACK amp WHITE START key ALAI 244 0600 Correct sets Cancel scanning Cancel copying 25 2 SIDED COPYING Automatic Document Feeder You can use the automatic document feeder to make automatic 2 sided copies without the bother of manually turning the originals over and re inserting them This section explains how to copy 1 sided originals onto both sides of the paper 1 sided original 7 2 sided copy The side to be scanned must be face up 1 Place the originals 2 Select settings in the touch panel 1 Touch the 2 Sided Copy key 2 Touch the 1 Sided to 2 Sided key 3 Touch the OK key ang 55 90 Set the number of copies and then press the COLOR START key or the BLACK amp WHITE START key Correct sets Cancel scanning Cancel copying 26 COPYING ON SPECIAL PAPER Bypass Copy Use the bypass tray to copy on special media such as heavy paper envelopes and tab paper This section explains how to load 8 1 2 x 11 heavy paper in the bypass tray Original on heavy paper The side to be scanned must be
36. AXES Fax Data POT WGC ee cum cw es ee P 68 gt CONVENIENT DIALING METHODS 69 gt SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS Broadcast Transmission 72 P SPECIAL FAX MODES 74 P SELECTING A SPECIAL MODE 75 gt CONVENIENT FAX FUNCTIONS 76 59 BASE SCREEN OF FAX MODE Touch the IMAGE SEND key in the touch panel to open the base screen of fax mode If the fax screen does not appear touch the Fax tab Select fax settings in the base screen 8 am Resend m 9 1 Scan Internet Fax Fax use Mem Scan 5 EE 2 gt Address Book Original 5 3 Direct TX Exposure 4 e Sub Address Resolution standara Address revien Special modes 5 11 9 i 12 6 E B M 9 2 1 Send mode tabs Use these tabs to change the mode of the image send function To switch to fax mode touch the Fax tab 2 Address Book key Touch this key to dial using a one touch key or group key When the key is touched the address book Screen appears 3 Direct TX key Touch this key to send a fax by direct transmission When the Direct TX key is not highlighted normal transmission memory TX mode is selected 4 Sub Address key Touch this key to enter a
37. BCD EFGH IJKL MNOP orstu vwxyz ete 4 Select E mail from the Address Type select box 5 Touch the Address Name text box A text entry screen appears Enter the name of the destination 6 Touch the Initial text box A text entry screen appears Enter search characters for the destination 7 Touch the scroll bar to move the screen 86 Select settings in the touch panel Continued 8 Touch the E mail Address text box A text entry screen appears Enter the E mail address that you want to store 9 Touch the OK key The items in the above step must be entered For details on items entered see 7 SYSTEM SETTINGS in the Operation Guide When sending the same document or image to multiple destinations it is convenient to store a destination group For details on storing groups see 7 SYSTEM SETTINGS in the Operation Guide 87 CONVENIENT TRANSMISSION METHODS One touch sending resending and other convenient transmission functions that make it easy to send an image are available One touch key A destination stored in a one touch key can be retrieved by a simple touch of the key 1 Touch the Address Book key c jose Ee Be e Eum Send Settings een Resolution 200X200dpi ress Revie de PDF PDF Auto Grayscale an Mono2 ss 3 2 Touch the key in which the desired destination 09 ES
38. G THE COPY IMAGE TO THE PAPER Automatic Ratio Selection 31 ENLARGEMENT REDUCTION Preset Ratios 33 INTERRUPTING A COPY RUN Interrupt Copy 35 STORING COPY OPERATIONS Job 36 SPECIAL MODES hec odia Do cons acte erbe Sog o a ora a og o AE E ae on IRSE S 38 SELECTING A SPECIAL 2 2 EORR RS hat aa PR ewe C 39 CONVENIENT COPY FUNCTIONS 5 OR RON RC CR RA CE EORR RE RR DR Run RR cR n 40 Printing T TT TETTE 48 CANCELING PRINTING AT THE MACHINE 0 2 00 cece eee I nnn 53 SELECTING PRINT SETTINGS s 53 cy EEG EX eS RES 54 CONVENIENT PRINTER FUNCTIONS eeeeeeee eren hh hh 56 BASE SCREEN OF FAX NODE ee QUE KC en e xa EON d 60 SENBING A PAX iuc Rd ea weed iai awe ede qu ete don 61 CHANGING THE SIZE OF i deem qan esee qe ac xo cce uc ee ee ees arate ons 62 CHANGING THE EXPOSURE 2 ux er EIAG EE UO dee etek REOR GI ree RR CES 64 CHANGING THE RESOLUTION 23523 23m Rx ERE ERR RR EHE ae 65 STORING A FAX NUMBER 646 745 RUE CERE RUE ad ER RE RS 66 FORWARDING RECEIVED FAXES Fax Data Forward 68 CON
39. ING THE FILE 85 P STORING A 86 gt CONVENIENT TRANSMISSION METHODS 88 gt SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS Broadcast Transmission 90 P SPECIAL SCAN 91 SELECTING A SPECIAL 92 gt CONVENIENT SCANNER FUNCTIONS 93 79 NETWORK SCANNER FUNCTION The network scanner function of the machine can be used to transmit scanned images by a variety of methods The network scanner function has the following modes USB memory mode Use this mode to save an image to USB memory To send an image to an e mail address use Scan to E mail Scan modes Po Internet fax mode mE To upload an image to an FTP server use Scan inal Use this mode to send a fax via Scan to FTP then A the Internet The machine supports Direct SMTP To send an image to a shared folder on your PC scan mode computer use Scan to Network Folder Use this mode to scan a photo while making corrections on your computer To process an image in a A TWAIN compliant software specific application use application can be used Scan to Desktop Data entry mode Use this mode for an application linked document solution e Modes that can be used will vary depending on your model and the expansion kits that are installed
40. K key The items in the above step must be entered For details on items entered see 7 SYSTEM SETTINGS in the Operation Guide When sending the same document or image to multiple destinations it is convenient to store a destination group For details on storing groups see 7 SYSTEM SETTINGS in the Operation Guide 67 FORWARDING RECEIVED FAXES Fax Data Forward When the machine cannot print because it is out of paper or out of toner received faxes can be forwarded to another fax machine To use this function the fax number of the destination machine must be stored in Set the Telephone Number for Data Forwarding in the system settings administrator SYSTEM SYSTEM 1 Press the SYSTEM SETTINGS key 2 Select settings in the touch panel 1 Touch the Fax Data Receive Forward key 2 Touch the Fax Settings key 3 Touch the Execute key in Forward Received Data 4 Touch the OK key 68 CONVENIENT DIALING METHODS Easy to use one touch keys and the resend function can be used to prevent dialing errors and save time One touch keys A fax number stored in a one touch key can be retrieved by a simple touch of the key A one touch key for a group can be selected to automatically transmit to each of the destinations stored in the group TT 1 Touch the Address Book key baddress s se sena L1 a Preview 057 Auto Receptio
41. Press the SYSTEM SETTINGS key 2 Select the all custom setting list in the touch panel 1 Touch the List Print User key 2 Touch the Print key to the right of All Custom Setting List The IP address is shown in the list that is printed ACCESSING THE WEB SERVER IN THE MACHINE When the machine is connected to a network the machine s built in Web server can be accessed from a Web browser on your computer Opening the Web pages Blank Page Windows Internet Explorer Access the Web server in the machine to open the Web pages 7 Blank Page Start a Web browser on a computer that is connected to the same network as the machine and enter the IP address of the machine Recommended Web browsers Internet Explorer 6 0 or higher Windows Netscape Navigator 9 Windows Firefox 2 0 or higher Windows Safari 1 5 or higher Macintosh The Web page will appear The machine settings may require that user authentication be performed in order to open the Web page Please ask the administrator of the machine for the password that is required for user authentication Downloading the Operation Guide The Operation Guide which is a more detailed manual can be downloaded from the machine s Web pages EE Downloading the Operation Guide gt Security Settings 1 Click Operation Manual Download in the Custom Links menu of the Web page Operation Manual Dow
42. SHARP MODEL MX 4100N MX 4101N MX 5001N DIGITAL FULL COLOR MULTIFUNCTIONAL SYSTEM Quick Start Guide Faxing Using the fax function Document filing Storing jobs as files on the hard drive Keep this manual close at hand for reference whenever needed OPERATION MANUALS AND HOW TO USE THEM 3 printed manuals and a manual in PDF format are provided with the machine Printed manuals To learn the parts of the machine and how to use them To load paper Before using the machine page 7 Quick Start Guide this manual To make a copy Copying page 23 To print a file Printing page 47 To send a fax Faxing page 59 This manual provides easy to understand explanations of the To send a scanned image functions of the machine in a To use Internet fax single manual Scanning page 79 The explanations in this manual What is document filing focus on frequently used What is it used for functions For special functions Document filing page 95 troubleshooting and detailed procedures for using the What are the system settings machine see the manuals in System settings page 103 PDF format Frequently asked questions and how to clear paper misfeeds Troubleshooting page 109 Please read before using the machine Safety Guide Software Setup Guide Contains important safety information Explains the procedures for installing the and the specifications of the machine printer
43. Sided Book Copy Tab Copy Card Shot Special Modes 2 B W Print 1 When the displayed screen is one of two or more screens use the keys to switch through the screens 2 When a checkbox is touched a checkmark will appear to indicate that the setting is enabled 3 The 4 keys can be used to increase or decrease a value To make a value change quickly keep your finger on the key You can also directly touch a numeric value display key to change a number with the numeric keys 12 Checking the status of the machine The touch panel has a key for checking the status of the machine Display selection key This shows the first 4 print jobs in the print queue the The status display can be switched between Job job in progress and jobs waiting to be printed The type Status and MFP Status of job the set number of copies the number of copies If the job status screen is displayed the status completed and the job status appear display automatically changes to the MFP Status Job Status display E 29 to scan for copy Oren jme FILING Job Status v MFP Status Color Mode Special Modes Full Color 020 015 Maintenance c EDUDED Information 2 Sided Copy Copy Copying Plain DC DC DC 8 x11 Output Auto Q AJ B 010 000 Waiting 1005 Auto Auto D 010
44. TA indicator When a received fax cannot be printed because of a problem such as out of paper the indicator blinks The indicator lights steadily when there is data that is waiting to be transmitted Touch panel JOB STATUS key Messages and keys Press this key to view the job READY indicator appear in the LCD status screen You can check Print data can be received when display the status of jobs and cancel this indicator is lit Operations are jobs in the job status screen DATA indicator performed by touching This blinks while print data is the keys with your being received and lights steadily fingers while printing is taking place 4g DOCUMENT p to scan for copy Job Status PRINT c3 READY c3 DATA JOB STATUS C i 9 020 015 SYSTEM mm SETTINGS opying p Hm 8 11 u f 005 000 Waiting Full Color IMAGE SEND co LINE DATA Exposure D 010 000 Waiting Copy Ratio 100 Auto Auto B 010 000 8 11 1 1 8 x11 Waiting HOME key Touch this key to display the home screen Keys of frequently used functions can be registered in this screen for quick access making the machine easier to use SYSTEM SETTINGS key Press this key to display the system settings screen The system settings can be adjusted to make the machine easier to use such as configuring paper tray settings and storing addresses 10
45. Touch the 5 key to darken the exposure 5 levels are available for the exposure Darken light originals with the key and lighten dark originals with the 4 key 4 Touch the OK key 4 Enter the fax number of the receiving fax machine and press the BLACK amp WHITE START key Correct mistake Cancel scanning 64 CHANGING THE RESOLUTION The resolution can be selected to match the characteristics of the original such as text or photo the size of the text and the darkness of the image The following example explains how to set the resolution to Fine and Half Tone when sending an original with small text The side to be scanned must be face up 1 Place the originals When using the document glass place the original with the 22 side to be scanned face down 2 Select settings in the touch panel 1 Touch the Resolution key Resolution tandard W Spe 1 ies 1 2 Touch the Fine key The resolution increases producing a clearer image in the following order Standard Fine Super Fine Ultra Fine 3 Touch the Half Tone key Select Half Tone for a photo or illustration with shading to further improve the image Half Tone cannot be selected when Standard is selected 4 Touch the OK key Enter the fax number of the receiving fax gt machine and press the BLACK amp WHITE START key Correct a mistake
46. VENIENT DIALING METHODS erereeee enne 69 SENDING THE SAME FAX TO MULTIPLE DESTINATIONS Broadcast Transmission 72 SPECIAL FAX MODES este ak awe de rx co uarie o 74 SELECTING A SPECIAL MODE CR wares EROR o EU RR wee eae 75 CONVENIENT FAX FUNCTIONS yard ath tae m UR eR nnn 76 Scanning NETWORK SCANNER FUNCTION 0 00 cee nhan 80 BASE SCREEN OF SCAN exces ERE ESI eux SuSE ERES x 81 SCANNING AN ORIGINAL 93 x 20 2933709 93 8 E Vertrauen OE noe ER EE oe hee 82 CHANGING THE EXPOSURE AND ORIGINAL IMAGE 83 CHANGING THE RESOLU TION cca Poteet EROR tu eC RE BE te RC a CH CRI dae OR Fa CR o eius 84 CHANGING THE FILE FORMAT 5066 secs sive een ae cio Ne ee emm mix Sa eee es 85 STORING A DESTINATION on qa do unos E ele ase noe fel ae eee Sted ee 86 CONVENIENT TRANSMISSION METHODS 88 SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS Broadcast Transmission 90 SPECIAL SCANIMODES 52 3 rit t GUAE ae A eee S She A 91 SELECTING A SPECIAL MODE 55 433 3 3I dE CREE eee e o CE rm wea 92 CONVENIENT SCANNER FUNCTIONS seeeeeeeeeeeee e nnn nnn 93 Document filing DOCUMENT FILING OR eR EORR CR Bon RR ede calo cr Boi c
47. a 96 QUICKLY SAVING A JOB Quick 98 APPENDING INFORMATION WHEN STORING A FILE File 99 SAVING A DOCUMENT ONLY Scan to 101 PRINTING A SAVED FILE 2 31 52 2 DONT iR ME Dus a Deb BUS acq eR BUR 102 SYSTEM SETTINGS 2 444 saci a eee ee eee e qd vs 104 SYSTEM SETTINGS MENU eub Ro Ro eus 106 Troubleshooting FREQUENTLY ASKED QUESTIONS le eeeee es 110 REMOVING MISFEEDS 3 525 93 68 OX EO 9E QURE LS RRRUR OUR UE SRL RUN RUP UR 114 Before using the machine This section provides general information about the machine including the names and functions of the parts of the machine and its peripheral devices and the procedures for placing originals and loading paper gt PART NAMES AND 8 P OPERATION 10 P USING THE TOUCH 12 P USER 14 P HOME 15 gt IMAGE CHECK FUNCTION PREVIEW 16 P PLACING 5 17 P CHANGING PAPER IN A 18 PART NAMES AND FUNCTIONS 1 2 1 3 4 per gt Sas dn WA ES T
48. at must be selected vary for each special mode however the general procedure is the same The procedure for erasing shadows at the edges of the image when sending a fax is explained below as an example The side to be scanned must be face up 1 Place the originals When using the document glass place the original with the 22 side to be scanned face down 2 Select settings in the touch panel 1 Touch the Special Modes key 2 Touch the Erase key The erase settings will be configured to erase a width of 3 4 around the edges of the original 3 Set the erasure width to 3 4 with the 4 keys The erase area is set to Edge Erase by default To select Center Erase Edge Center Erase or Side Erase touch the appropriate key 4 Touch the OK key Enter the fax number of the receiving fax machine and press the BLACK amp WHITE START key Cancel scanning 75 CONVENIENT FAX FUNCTIONS Erasing peripheral shadows Erase Use this function to erase peripheral P 9 57 With erase shadows that occur when faxing books Transmission With erase and other thick originals f Sending the left and right pages of a bound document as two separate pages Dual Page Scan Use this function to send the left and right pages of a pamphlet or other bound document as two separate pages lS N Transmission Sending
49. ax is received Only Hold Setting for Received Data Print is enabled 1 Only Received Data Image Check Setting is enabled eg Both settings are enabled 14 This shows the currently selected fax reception mode and the amount of free memory remaining SENDING A FAX The basic procedure for sending faxes is explained below In fax mode color originals are sent as black and white images Transmission Original _ Transmission result DS 1 Touch the IMAGE SEND key The base screen of fax mode appears If the fax screen does not appear touch the Fax tab Q amp Q Auto Reception Fax Memory 100 The side to be scanned must be face up 2 Place the originals When using the document glass place the original with the 22 side to be scanned face down Enter the fax number of the receiving fax gt machine and press the BLACK amp WHITE START key In fax mode the COLOR START key cannot be used to send a fax 050909 60600 0600 Correct a mistake Cancel scanning 61 CHANGING THE SIZE OF A FAX The size of the original and the transmission size can be specified before transmission This is convenient when faxing an original that is small and difficult to read The procedure for faxing both sides of an 8 1 2 x 11 original at 11 x 17 size is explained below The side to be scanned must be face up
50. ber of User Name Default Network Authentication Displayed Setting Server Setting A Warning when Login Fails Control Access in LDAP Server isabling of Printing by Invalid User Display Usage Status after Login Other Settings User Control User List Page Limit Group List Authority Group List User Count Energy Save Toner Save Mode Auto Power Shut Off Auto Power Shut Off Timer Preheat Mode Setting Other Settings Keys Touch Sound Default Display Settings Disabling of Clock Adjustment Auto Clear Setting Disabling of Job Priority Operation Disabling of Covers Inserts Mode MFP Display Pattern Setting Message Time Setting Disabling of Bypass Printing Initial Original Count Setting MFP Display Language Setting Key Operation Setting Operation Settings m 3 m 5 gt a 3 o P 9 o 0 o o Preview Setting Remote Operation Settings Soft Keyboard Template Setting Original Feeding Mode Tandem Connection Setting Registration Adjustment Saddle Stitch Position Adjust Detect Standard in Auto Color Mode Optimization of a Hard Disk Device Control Other Settings Original Size Detector Setting Auto Paper Selection Setting Auto Switching of Finisher Trays Clear All Job Log Data Disabling of Document Feeder Disabling of Tray Settings Disabling of Punch Disabling of Duplex Disabling of Finisher Disabling of Color Mode
51. ce down Select settings in the touch panel 1 Touch the Address Entry key se 1 s 200x2004pi ress Revie PDF cM PDF Auto Grayscale pM Mono2 Special Modes 2 2 Touch the To key A text entry screen will appear Enter the e mail address of the recipient and touch the OK key 4 Press the COLOR START key or BLACK amp WHITE START key Cancel scanning 82 CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE Exposure and original image type settings can be selected as appropriate for the original The procedure for darkening the exposure and setting the original image type to Text Prtd Photo is explained below The side to be scanned must be face up 1 Place the originals When using the document glass place the original with the 22 side to be scanned face down 2 Select settings in the touch panel 1 Touch the Exposure key 2 Read the displayed message and touch the When Fax I Fax address is included O K key exposure setting shared is selected and Original Image Type is disabled 3 Touch the Text Prtd Photo key 4 Darken light colors with the key 5 levels are available for the exposure Darken light originals with the key and lighten dark originals with the d key 5 Touch the OK key Select the destination and then press the COLOR START key or the DBLACK amp WHITE START key
52. ch the key of the desired job program After selecting the job program set the number of copies and press the COLOR START key or BLACK amp WHITE START key to begin copying Deleting a job program 1 2 3 1 Press the P key 9 5 2 8 9 Q9 0 2 Select settings in the touch panel 1 Touch the Store Delete tab 2 Touch the key of the job program that you wish to delete Touch a key that is highlighted Keys that have a job program stored are highlighted 3 Read the displayed message and touch the Delete key 4 Touch the Exit key 37 SPECIAL MODES The special modes can be used for a variety of special purpose copy jobs This section introduces the types of copies that can be made with the special modes The procedures for using each special mode are not explained Each special mode has its own settings and steps however the basic procedure is the same for all modes The basic procedure for selecting a special mode is explained on the next page using Margin Shift as an example For the procedures for using the special modes see SPECIAL MODES in 2 COPIER in the Operation Guide Special modes To use a special mode open the special modes menu and touch the key of mode that you wish to use The menu consists of two screens Use the m keys to switch between the screens 2 AIR E Touch the Special Modes key in the base
53. et of paper by reducing the size of the print images This is convenient when you wish to show an overall view of multiple pages or conserve paper Stapling printed pages Staple Use this function to staple printed output When a saddle stitch finisher or finisher is installed gt 56 Punching holes in output Punch Use this function to punch holes in output When a punch module and saddle stitch finisher or finisher are installed Printing a color image in grayscale Black and White Print Use this function to print color images in grayscale This lets you save color toner when color printing is not necessary such as when you only need to check the contents of a document The machine also has these functions For information on each of these functions see CONVENIENT PRINTING FUNCTIONS in PRINTER in the Operation Guide Convenient functions for creating pamphlets and posters e Creating a pamphlet Pamphlet Pamphlet Staple Increasing margin Margin Shift e Creating a large poster Poster Printing Functions to adjust the size and orientation of the image e Rotating the image 180 degrees Rotate 180 degrees Enlarging reducing the print image Zoom XY Zoom e Adjusting line widths when printing Line Width Settings Reversing the image Mirror Image Color mode adjustment function e Adjusting the brightness and contrast of the image Color Adjustment Printing fain
54. example the procedure for using File while copying is explained below Unlike Quick File a file name user name and folder can be specified when saving a file The side to be scanned must be face up 1 Place the originals When using the document glass place the original with the 22 side to be scanned face down 2 Select settings in the touch panel Select settings in the same way as when making a regular 1 Touch the File key 2 Touch the User Name key 3 Touch the Name 1 key 4 Touch the OK key 5 Touch the File Name key A text entry screen appears Enter a file name 6 Touch the Stored to key 99 100 Select settings in the touch panel Continued 7 Touch the User 1 key 8 Touch the OK key 9 Touch the OK key Set the number of copies and then press the COLOR START key or the BLACK amp WHITE START key The file is stored on the hard drive at the same time as the copy is made Correct sets Cancel scanning Cancel copying SAVING A DOCUMENT ONLY Scan to HDD You can save a document without performing a copy print or send job The procedure for storing a document in the main folder is explained below J ce IMAGE SEND FILING Scan to HDD Main Folder Quick File Folder 1 User 1 User 2 2 User 3 User 4 qud User 5 User 6 User 7 User
55. f this function is shown at the end of this manual Checking copies before printing Proof Copy Regardless of the number of copies specified this function initially prints only the first set After you have checked the first set the remaining sets JAO a Check are printed pug E 1 set 4 sets Checking the number of scanned original sheets before copying Original Count The number of scanned original sheets can be counted and displayed before copying is executed By allowing you to 2 check the number of original sheets 4 that were scanned this helps reduce Jg the occurrence of copy mistakes 4 sheets 4 sheets Copying originals that are different sizes Mixed Size Original For example even when a 5 1 2 x 8 1 2 original is mixed in with 5 2 10 5 12 8 1 2 x 11 originals this function lets 4 you copy all originals at once 812x17 2x3 When used in combination with the auto image function the copies can all be printed on the same size of paper Copying thin originals Slow Scan Mode This function lets you scan thin originals which are normally difficult to handle in the automatic document feeder Y 46 rintin This section explains the basic procedure for printing using the printer driver of the machine The settings that can be selected in the printer driver are also introduced The explanations of screens and procedures are primarily for Window
56. face up 1 Place the originals When using the document glass place the original with the side to be scanned face down The side to be 2 Insert paper in the bypass tray copied on must be face down J Select settings in the touch panel 1 Touch the Paper Select key 2 Touch the paper type key of the bypass tray Here the Plain key has been touched as Plain ca 1 1 2 8 x11R 3 84x14 lg Plain lai Blaia 3 Touch the Heavy Paper 1 key or Heavy Paper 2 key If the weight of the loaded paper is 28 Ibs bond to 110 Ibs index 106 g m to 209 g m touch the Heavy Paper 1 key If the weight is 110 165 index to 140 Ibs index 210 g m to 256 g m touch the Heavy Paper 2 key Bypass Tray Type Size Setting Select the paper type 1 Plain Pre Printed Recycled Letter Head 2 Pre Punched Color Thin Paper Labels Heavy Paper 1 28 lbs bond 110 lbs index 106 209 g m Heavy Paper 2 110 140 lbs index 210 256 g m 27 Select settings in the touch panel Continued 4 Touch the Auto Inch key b Touch the OK key 12x18 A3W 11x17 84x14 ETT 84x11 8x11R 54x8 R T4X104R A4 B5 4 A3W 12x18 A3 A4 A4R A5R B4 DE B5R 216x330 8x13 11x17 8 x11 6 Touch the bypass tray key 7 Touch the OK key 4 Set the number of copies and then press the COLOR START key or t
57. for removing the misfeed will appear Follow the instructions When the misfeed is cleared the message will automatically clear The blinking mark in the image at left indicates the approximate position of the misfeed Misfeed location Touch the Information key to display the following Screen IN A misfeed has occurrql A Instructions for removing the misfeed appear here JMisfeed Removal H B Animation showing what to do C Display the previous screen or the next screen D This closes the information screen The information screen cannot be closed until the misfeed is removed e While the message appears printing and scanning cannot be resumed f the message does not clear even after the misfeed has been removed the causes below are possible Check once again The misfeed was not correctly removed A torn piece of paper remains in the machine cover or unit that was opened or moved to remove the misfeed was not returned to its original position For detailed procedures for removing misfeeds see REMOVING MISFEEDS in 8 TROUBLESHOOTING the Operation Guide 114 Please note For information on your operating system please refer to your operating system manual or the online Help function The explanations of screens and procedures in a Windows environment are primarily for Windows Vista The screens may vary depending on the version of the operating system or
58. ge capacity tray 6 Bypass tray Print side face up or face down Paper is loaded with the print side face up or face down depending on the paper type and tray Trays 1 to 4 Load the paper with the print side face up However if the paper type is Pre Printed or Letter Head load the paper with the print side face down Bypass tray and tray 5 Load the paper with the print side face down However if the paper type is Pre Printed or Letter Head load the paper with the print side face up If Disabling of Duplex is enabled in the system settings administrator load the paper in the normal way face up in trays 1 to 4 face down in the bypass tray and tray 5 18 Loading paper in a tray To change the paper in a tray load the desired paper in the tray and then change the tray settings in the machine to specify the loaded paper The procedure for changing the tray paper size is explained below As an example the paper in tray 1 is changed from 8 1 2 x 14 B4 size plain paper to 8 1 2 x 11 A4 size recycled paper Gently pull out the paper tray If paper remains in the tray remove it Move the two guides on the tray For example move the guides from 8 1 2 x 14 B4 to 8 1 2 x 11 A4 Insert the paper with the print side face up Fan the paper well before inserting it Otherwise multiple sheets may feed at once and cause a misfeed Insert the paper and then gently push the tray
59. he BLACK amp WHITE START key Correct sets Cancel scanning Cancel copying To select paper touch the Paper Select key or the image of the machine in the base screen of copy mode Touch a key to select a tray A Touch to select one of trays 1 to 4 B Touch to select the bypass tray C Touch to set the type of paper in the bypass tray D Touch to select tray 5 large capacity tray 85x11 B 28 MAKING COLOR COPIES Color Mode When color and black amp white originals are mixed together you can have the machine automatically detect whether each original is color or black amp white and make each copy accordingly The procedure for copying with the color mode set to Auto for automatic detection of color and black amp white is explained below Original Copy The side to be scanned must be face up 1 Place the originals When using the document glass place the original with the SSF side to be scanned face down 2 Select settings in the touch panel 1 Touch the Color Mode key 2 Touch the Auto key 3 Touch the OK key Set the number of copies and press the COLOR START key Correct sets Cancel scanning Cancel copying 29 SELECTING THE EXPOSURE AND IMAGE TYPE You can specify the original image type to obtain a clearer copy The example of copying an original with light colors such as pencil writing is explained below Light
60. he layout and functions of the touch keys are explained below Mode select keys COPY key IMAGE SEND key DOCUMENT FILING key To use the copy function touch this key To use the scan or fax When you wish to print or send a file to switch to copy mode Keep your finger function touch this key to stored on the hard drive touch this on the COPY key to view the machine s switch to image send mode key to switch to document filing total page use count and amount of toner mode remaining ume Job Status Special Modes 020 015 Copying D 005 000 Waiting D 010 000 Waiting D 010 000 2 Sided Copy Output Exposure Auto 11 E File Quick File 1005 Auto Auto A 8 x11 7 8 11 Plain Preview Waiting When the mode of the machine is changed the base screen of the newly selected mode appears Functions can be selected and settings checked in the base screen This shows the brightness adjustment key for the touch panel the entry mode when text is entered and other items Using general keys Special Modes Job Settings Print p file 01 Name 1 84x11 F Color mE Dual Page Margin Shift Erase Copy Paper Select M M a Job amp Tende Auto Number of Prints Build Copy 299 Print and Delete the Data 3 Transparency 5 H T Mul h mr Covers Inserts cu ulti Shot Output Print and Save the Data 2
61. ic procedure for selecting a special mode is explained on the next page using Suppress Background as an example For the procedures for using the special modes see SPECIAL MODES in 5 SCANNER INTERNET FAX in the Operation Guide T ial m n th ial m menu and touch the key of mode that you wish to js use The menu varies depending on whether scan mode Internet fax mode or USB memory mode is 200X200dpi selected Fite romat eor PoF Touch the Special Modes key in the base screen to BE auto crayscale Mono2 open the special modes menu Scan mode 1st screen 2nd screen Scan Special Modes Scan Special Modes Verif Stamp When a special mode key encircled by When any other special mode key is touched a screen appears to let you select settings for that mode The keys that appear will vary depending on what peripheral devices are installed 91 SELECTING A SPECIAL MODE The procedure for selecting a special mode for the scanner function is explained below The settings that must be selected vary for each special mode however the general procedure is the same The procedure for selecting Whitening faint colors in the image Suppress Background is explained here as an example The side to be scanned must be face up 1 Place the originals When using the document glass place the original with the 22 side to be scanned face down oben
62. in the printer driver properties window you can display Help to view explanations of the settings Only in Windows Print Select Printer Add Printer SHARP Status Ready 1 Print to file Preferences Location Fink 2 Lem Page Range e All Mumber of copies 1 Pages Enter either a single page number or a single page range For example 5 12 Cancel ma Printing Preferences Main Paper Advanced Special Modes Job Handling Watermarks Color User Settings Factory Defaults z Defaults Copies Finishing 1 Binding Edge Left Document Style 1 Sided 2 Sided Book 2 Sided Tablet Pamphlet Style No Offset Margin Shift None v N Up Printing 1 Up vj Image Orientation Portrait Landscape Rotate 180 degrees Black and White Print OK Cancel Help 50 1 Open the printer driver properties window 1 Select the printer driver of the machine 2 Click the Preferences button In Windows 2000 the Preferences button does not appear Click the tabs in the Print dialog box to adjust the settings on the tabs In Windows 98 Me NT 4 0 click the Properties button 2 Click the Help button The Help window will open to let you view explanations of the settings on the tab To view Help for settings in a dialog box click the green text
63. in user rights may be able to configure these settings without entering the administrator password Check with your administrator Although the manuals for the machine indicate system settings that require administrator rights as system settings administrator this is only for convenience in explaining the settings The word administrator does not appear in the touch panel or elsewhere on the machine For the items of the system settings administrator see 7 SYSTEM SETTINGS in the Operation Guide You can also refer to the SYSTEM SETTINGS MENU on the next page 105 SYSTEM SETTINGS MENU Total Count Job Count Device Count Clock Adjust Keyboard Select All Custom Setting List Printer Test Page Sending Address List Document Filing Folder List Tray Settings Paper Type Registration Auto Tray Switching Custom Size Registration Bypass Custom Index F Code Memory Box Fax Settings Paper Size erem Jou _ Default Settings suyas uiejs S List Print User Paper Tray Settings Address Control Address Book Fax Data Receive Forward Fax Settings Printer Settings E gt PCL Settings Printer Condition Settings Printer Default Settings Document Filing Control PostScript Settings USB Device Check User Control Modify User Information User Authentication Setting 3 Actions when the Limit of Pages Automatically print stored jobs The Num
64. ing Initial File Format Setting Pre Setting Mail Signature I Fax Settings I Fax Default Settings Auto Wake Up Print Original Print on Transaction Report Body Text Print Select Setting Compression Setting Transaction Report Print Select Setting Pre Setting Mail Signature Speaker Volume Setting Activity Report Print Select Setting Fax Reception Report On Off Setting Maximum Size of E mail Attachments Recall in Case of Line Busy I Fax Reception Report Request i icati N fR Ti t Um Printing Page Number at Receiver Auto Receive Reduce Setting Receiving Date amp Time Print Reception Check Interval Setting Duplex Reception Setting A3 RX Reduce Output Setting Set Address for Data Forwarding POP3 Communication Timeout Setting Dial Mode Setting Remote Reception Number Setting Distinctive Ring Detection Auto Wake Up Print Original Print on Transaction Report etting Fax Dest Confirmation Mode Activity Report Print Select Setting Auto Reduction Sending Setting Printing Page Number at Receiver Recall in Case of Communication Error Rotation Sending Setting Date Own Number Print Position Setting Quick On Line Sending Recall in Case of Line Busy Number of Calls in Auto Reception Print Style Setting A3 RX Reduce Duplex Reception Setting Fax Output Settings Auto Receive Reduce Setting Receiving Date amp Time Print Fax Send Settings l Fax Receive Se
65. into the machine indicator line The indicator line indicates the maximum height of the paper that can be loaded in the tray When loading paper make sure that the stack is not higher than the indicator line 19 Changing the tray settings When you change the paper in a tray the tray settings in the system settings must also be changed SYSTEM SYSTEM 1 Press the SYSTEM SETTINGS key 2 Configure the tray settings in the touch panel 1 Touch the Paper Tray Settings key 2 Touch the Tray Settings key 3 Touch the Change key in Tray 1 20 4 Select Recycled from the Type select box 5 Make sure that Auto Inch is selected in the Size select box For more information see Paper Tray Settings in 7 SYSTEM SETTINGS in the Operation Guide 6 Touch the OK key The above steps change the paper settings for tray 1 to 8 1 2 x 11 recycled paper Loading paper in other trays Bypass tray L E di poe The side to be copied on must be face down Sie When loading 12 x 18 11 x 17 8 1 2 x 14 or 8 1 2 x 13 R size paper pull out the tray extension The maximum number of sheets that can be loaded in the bypass tray is approximately 100 for plain paper and approximately 20 for envelopes Place paper that is 7 1 4 x 10 1 2 A5 or smaller Only the address side of envelopes can be printed on in the horizontal orientat
66. ion Place envelopes with the address side face down Special types of paper that cannot be loaded in other trays can be loaded in the bypass tray For detailed information on the bypass tray see LOADING PAPER IN THE BYPASS TRAY in 1 BEFORE USING THE MACHINE in the Operation Guide 21 Large capacity tray The paper size of tray 5 can only be changed by a service technician Gently pull out the paper tray Insert the paper with the print side face down Fan the paper well before inserting it Otherwise multiple sheets may feed at once and cause a misfeed Insert the paper and then gently push the tray into the machine X CT Indicator line The indicator line indicates the maximum height of the paper that can be loaded in the tray When loading paper make sure that the stack is not higher than the Do not load as shown below indicator line 64 A e LPN 22 Copying This section explains the basic procedures for using the copier function This section also introduces the various types of copying that can be performed using the special modes gt BASE SCREEN OF COPY 24 B MAKING 25 gt 2 SIDED COPYING Automatic Document Feeder 26 gt COPYING ON SPECIAL PAPER Bypass Copy 27 gt MAKING COLOR COPIES Color Mode 29 P SELECTING THE EXPOSURE AND IMAGE TYPE 30 gt FITTING THE COPY IMAGE TO THE
67. ipheral ax Data evices are INS a e What you can do in the system settings Sus Bil _ Total Count This displays the total number of pages printed by job type such as copy jobs and print jobs Default Settings This lets you set the clock and change the software keyboard used for text entry List Print User This lets you print lists showing the machine status and settings Paper Tray Settings This is used to set the type and size of paper used in each tray and to store new paper types Address Control Destinations for the image send function can be stored in one touch keys and settings can be stored in program keys Fax Data Receive Forward This is used to configure settings for receiving faxes and Internet faxes and settings for forwarding received faxes and Internet faxes Printer Condition Settings This is used to configure settings for printing without using the printer driver and settings for the printer function Document Filing Control This is used to store edit and delete custom folders for the document filing function USB Device Check This is used to check the connection status of a USB device 104 System settings administrator The system settings administrator are system settings that can only be configured by the administrator of the machine To configure these settings the administrator password must be entered However when user authentication is enabled users who log in with certa
68. isher This can be used to staple output A punch module This can be used to staple output can be installed to punch holes in output 6 Finisher large stacker Peripheral device For more information see PERIPHERAL DEVICES in 1 BEFORE USING THE MACHINE in the Operation Guide 13 14 15 16 13 Document glass This is used to scan books and other originals that cannot be scanned using the automatic document feeder 14 Keyboard This is a keyboard that is incorporated into the machine When not used it can be stored under the operation panel Use the keyboard to enter a password file name or other text 15 Main power switch This is used to power on the machine When using the fax or Internet fax functions keep this switch in the on position 17 18 19 16 Front cover Open to replace a toner cartridge 17 Bypass tray Special types of paper can be fed from the bypass tray 18 Exit tray unit right tray When installed output can be delivered to this tray 19 USB connector type A This is used to connect a USB memory or other USB device to the machine Peripheral device For more information see PERIPHERAL DEVICES in 1 BEFORE USING THE MACHINE in the Operation Guide OPERATION PANEL Image send indicators LINE indicator This lights up during transmission or reception in fax mode The indicator also lights up during transmission in scan mode DA
69. its which is stored in the system settings of the machine User Authentication Login by login name and password This method requires that you log in by entering your login name password and the login destination which are stored in the system settings of the Eus machine Depending on how the machine Ee administrator has configured the system settings an e mail address may also be used for authentication User Authentication Auth to Login Locally Logging out When you have finished using the machine log out Logging out prevents unauthorized use of the machine How to log out You can log out from any mode of the machine by pressing the LOGOUT key 69 However note that the LOGOUT key cannot be used to log out when a fax number is being entered in fax mode as the LOGOUT key G9 functions as a numeric key at this time If a preset duration of time elapses after the machine is last used the auto clear function will activate When auto clear activates logout automatically takes place 14 HOME SCREEN When the HOME key is pressed on the operation panel the home screen appears in the touch panel 1st screen 2nd screen 4 ampin goes E m a DOCUMENT FILING a Total Count Address Control Document Filing Paper Tray Settings Control 04 04 2010 11 40 3 4 5 1 My Menu key 4 Shortcut key To
70. lution 200X200dpi Address Review File Format File Color Mode PDF cM PDF H Auto Grayscale em Mono2 Quick File Special Modes Preview tg Enter search number 001 999 Scan Internet Fax bAddress Book Original Scan 8 x11 Send Address Entry Exposure Send settings Resolution 200X200dpi Address Review File Format PDF B ppr Color Mode a Auto Grayscale E vice Fine eee Preview Touch the Resend key Touch the key in which the desired destination Is stored The destinations that appear also include fax and Internet fax destinations Touch the key Enter the 3 digit search number with the numeric keys 89 SENDING THE SAME IMAGE MULTIPLE DESTINATIONS Broadcast Transmission The same image can be sent to multiple scan mode Internet fax mode and fax mode destinations in a single operation If you frequently send images to the same group of destinations it is recommended that you store those destinations as a group in a one touch key The procedure for selecting multiple destinations stored in one touch keys and sending an image to those destinations is explained below The side to be scanned must be face up 1 Place the originals When using the document glass place the original with the 22 side to be scanned face down 2 Select settings in the touch panel 1 Touch the Address Book key n 200X200dpi
71. mber print the appropriate list in the sending address list menu in the system settings Q Ready to send 1 Touch the key Original Scan EB Send Resolution Standard naaress Review Special Modes Reception Fax Memory 100 1 2 Enter the 3 digit search number with the numeric keys Enter search number 001 999 Scan 2 Te Fax Fax bAddress Book Scar _sub address Standard Sub Address Auto Reception Fax Memory 100 70 Dialing using the speaker When the speaker is used to dial fax transmission is started after the number is dialed and the connection is established If a person answers you will be able to hear his or her voice but you will not be able to speak Touch the Speaker key ENS es You will hear the dial tone through the machine s speaker Dial the fax number of the destination with the numeric keys or with the Address Book key When the connection is established press the BLACK amp WHITE START key to send the fax Resolution Standard ress Revie Special Modes 71 SENDING THE SAME FAX MULTIPLE DESTINATIONS Broadcast Transmission The same document image can be sent to multiple fax mode scan mode and Internet fax mode destinations in a single operation If you frequently send documents images to the same group of destinations itis recommended that
72. n Fax Memory 100 2 Touch the key of the desired destination To change the number of one touch keys displayed in the screen touch the 5 Ii key Select 5 10 or gum p o yi EEE EEE FFF FFF t 15 keys ETT 2 3 Touch the To key Sort Address Be Sort Address req ABCD EFGH IJKL MNOP QRSTU VWXYZ 69 The Resend key can be touched to transmit to one of the eight most recent destinations used for transmission Resending is not possible in some cases such as when an image is sent using a one touch key for a group 1 Touch the Resend key eS 1 key use sm 1 bAddress Book Original Beans EE Send Direct TX Exposure Sub Address Resolution Standard Address Review Special Modes File Quick File 57 Q Auto Reception Fax Memory 100 um 2 Touch the key of the desired destination The destinations that appear also include Scan to Noor Jf No o2 tes E mail and Internet fax destinations No 03 amp ccc 2 J No 04 DDD No 05 amp lkEE EEE No 06 FFF FFF No 07 amp ccc No 08 HHH Speed dialing When you store an individual key or a group key a 3 digit search number is assigned to the key You can select a destination using the key and the 3 digit search number To check a search nu
73. nes to make a large number of copies Tandem Copy You can divide a copy job between two machines connected to the same network 2 sets This saves considerable time when 4 Af running a large copy job To use this function the tandem connection setting must be configured ES Of in the system settings 2 sets Using a different paper type for covers Covers Inserts This function enables you to use a different type of paper for the front and back covers of a set of copies A different type of paper can also be added as an insert at specified pages Adding inserts when copying on transparency film Transparency Inserts When copying onto transparency film this function inserts sheets of paper leper inson between the sheets of transparency film to keep them from sticking together Copying multiple pages onto sheet of paper Multi Shot Use this function to copy two or four original pages onto one sheet of paper 2 RA Copying a pamphlet Book Copy Use this function to copy a book pamphlet or other bound original The copies will be arranged in the same pamphlet style layout When a saddle stitch finisher is installed the output is automatically E folded at the center and stapled 22 ZA Z 222 1 Copying captions onto tab paper Tab Copy Use this function to copy captions onto the tabs of tab paper Original paper dg Cop
74. next to the printer name In Mac OS 9 click next to General and select a setting from the pull down menu The screen for the selected setting will appear 3 Click the Print button Printing begins 52 CANCELING PRINTING AT THE MACHINE You can cancel a print job if you cancel before printing actually begins JOB STATUS 1 Press the JOB STATUS key 1 Tob Queue Sets Progre Statu 20 1 1 aitin omplete 3 WS 10312345678 3 000 Waiting 2 2 5 C UN Copy 002 000 __ 002 000 002 000 Waiting Stop Delet 3 i ccce 4 0 Computer02 5 C9 5 2 Select settings in the touch panel Touch the Print Job tab Change the print job status mode to Spool or Job Queue Touch this key to change modes The selected mode will be highlighted Touch the key of the print job that you wish to cancel Touch the Stop Delete key Touch the Yes key 53 SELECTING PRINT SETTINGS To use the print function of the machine the settings in the printer driver properties window must be configured See PRINTING page 48 for the procedure for opening the printer driver properties window and the basic procedure for printing The procedure for selecting settings in the printer driver is explained below using Fitting the print image to the paper Fit To Paper Size as an example The Fit To Paper Si
75. ng copy run Original m d Printing Interrupt 1 Touch the Interrupt key while the machine is printing The Interrupt key appears in the base screen while the machine is printing The side to be scanned must be face up 2 Place the originals When using the document glass place the original with the 22 side to be scanned face down OG Set the number of copies and then press the 4 5 6 gt COLOR START key or the BLACK amp WHITE 7 8 9 START x 0 The interrupted copy job will resume when the copy job is finished Correct sets Cancel scanning Cancel copying 35 STORING COPY OPERATIONS Job Programs You can store a group of copy settings The settings can be retrieved and used whenever needed When you frequently use the same group of settings this saves you the trouble of manually selecting the settings each time you need to use them Storing a job program 1 Press the P key 2 Select settings in the touch panel 1 Touch the Store Delete tab 2 Touch the key in which you want to store a job program Touch any key that is not highlighted Keys that have a job program stored are highlighted 3 Select the copy settings that you wish to store 4 Touch the Program Name key A text entry screen appears Enter a name for the program 5 Touch the OK key 1 Press the P key Place the original 36 Tou
76. nload 1 2 Select the desired language Dwnloaderd e 3 Click the Download button Teen lien The Operation Guide is downloaded Operation Guide Operation manual in PDF format that Download O 3 TABLE OF CONTENTS CHECKING THE IP ADDRESS RI b dU RR ub qub 2 ACCESSING THE WEB SERVER IN THE 3 Before using the machine PART NAMES AND FUNCTIONS 0 00 cece hh 8 OPERATION PANEL ee ERR per rdg a arae ea eus 10 USING THE TOUGH PANEL TERCER EP b e e eR bus 12 USER AUTHENTICATION acra n avast o RC UA GR TC CUR E t de 14 ROME SCREEN cc PH 15 IMAGE CHECK FUNCTION PREVIEW creer IR RI hh hn 16 PLACING ORIGINALS fics 54272 dcin Prods 2868s cs e I e EROR PU p Ue c ee 17 CHANGING PAPER IN TRAY eese hh 18 Copying BASE SCREEN OF COPY MODE E EC KORR RS RR CR SL 24 MAKING COPIES nes SUR EE be Eua S eR rS RUE E 25 2 SIDED COPYING Automatic Document 26 COPYING ON SPECIAL PAPER Bypass 27 MAKING COLOR COPIES Color 29 SELECTING THE EXPOSURE AND IMAGE 30 FITTIN
77. pecial purpose fax transmission jobs The following pages show the types of fax transmissions that can be performed The procedures for using each special mode are not explained Each special mode has its own settings and steps however the basic procedure is the same for all modes The basic procedure for selecting a special mode is explained on the next page using Erase as an example For the procedures for using the special modes see SPECIAL MODES in 4 FACSIMILE in the Operation Guide Special modes a ERE To use special mode open the special modes ENS ee menu and touch the key of mode that you wish to use The menu consists of two screens Use the Direct TX Exposure Auto e keys to switch between the screens Standard Touch the Special Modes key in the base screen to open the special modes menu Fax Memory 100 1st screen 2nd screen Fax Special Modes Fax Special Modes Mixed Size y Original When a special mode key encircled is touched the key is highlighted and the setting is completed When any other special mode key is touched a screen appears to let you select settings for that mode The keys that appear will vary depending on what peripheral devices are installed 74 SELECTING A SPECIAL MODE The procedure for selecting a special mode for fax is explained below The settings th
78. ray paper size and paper type will appear The tray images in the paper size display can be touched to open the same screen 24 cde Paper Select 84x11 8 Ga Cere 10 2 Sided Gem 1 1 Output Qu 1 2 CERES ag Auto 84x11 ZE Em Preview 1 4 7 Original feed display This appears when an original is inserted in the automatic document feeder 8 Paper select display This shows the size of paper loaded in each tray and the amount of paper remaining The selected tray is highlighted The tray that is feeding paper is indicated in green Do not pull out a tray while paper is being fed from the tray This will cause a paper misfeed 9 Number of copies display This shows the number of copies set 10 Special Modes key Touch this key to select special modes such as Margin Shift Erase and Dual Page Copy 11 2 Sided Copy key Touch this key to select the 2 sided copying function 12 Output key Touch this to select an output function such as sort group offset staple sort saddle stitch punch or fold 13 Customized keys The keys that appear here can be changed to show settings or functions that you prefer 14 Preview key Touch to view a preview image of a copy in the touch panel before printing the copy MAKING COPIES This is the most basic procedure for making copies 1 sided original 1 sided copy
79. s Vista in Windows environments and Mac OS X v10 4 in Macintosh environments The window varies depending on the operating system version the printer driver version and the application B 48 gt CANCELING PRINTING AT THE MACHINE 53 P SELECTING PRINT SETTINGS 54 gt CONVENIENT PRINTER FUNCTIONS 56 47 PRINTING This section explains the basic procedures for printing The following example explains how to print a letter size document from WordPad which is a standard accessory program in Windows To install the printer driver and configure settings in a Windows environment see 2 SETUP IN A WINDOWS ENVIRONMENT in the Software Setup Guide For information on the available printer drivers and the requirements for their use see PRINTER FUNCTION OF THE MACHINE in 3 PRINTER in the Operation Guide Document WordPad File Edit View Insert Format Help 1 Select the print command in the 1 New 8 application Open Ctrl s as dE 0 8 1 Open the File menu so Save As 2 Select Print Print Ctrl P 2 review Page Setup Send Exit eb Print 2 Open the printer driver properties General Wi ndow Select Printer 1 Select the printer driver of the i machine 2 Click the Preferences button In Windows 2000 the
80. s for the transaction report Transaction Report Forwarding a received Internet fax to a network address Inbound Routing Settings 94 Document filing The document filing function is used to store the document or print image on the hard drive when performing a copy print or other job A stored file can be called up and used whenever needed This section introduces several of the document filing functions P DOCUMENT FILING 96 gt QUICKLY SAVING A JOB Quick File 98 gt APPENDING INFORMATION WHEN STORING FIEE File mm M 99 gt SAVING A DOCUMENT ONLY Scan to HDD 101 P PRINTING A SAVED 102 95 DOCUMENT FILING The document filing function allows you to save the document image of a copy or image send job or the data of a print job as a file on the machine s hard drive The stored file can be retrieved and printed or transmitted as needed Uses of the document filing function Fax amp Scan Files that you want to store for later use Store and manage Copy Print Store quickly and easily Using Quick File you can easily When File is used a user name Use Scan to HDD to store copy or send a document and and file name can be appended document on the hard drive store the document data on the to the stored file You can also without performing printing or
81. screen to open the special modes menu Copy Ratio Paper Select 100 Auto Auto 84x11 Plain 84x11 Preview 1st screen Special Modes Image edit menu screen Image Edit 2nd screen Special Modes Color Adjustments Suppress Background Intensity When a special mode key encircled by is touched the key is highlighted and the setting is completed When any other special mode key is touched a screen appears to let you select settings for that mode Note that the keys that appear will vary depending on what peripheral devices are installed SELECTING A SPECIAL MODE The procedure for selecting settings for Adding margins Margin Shift is explained below as an example Although the specific settings for each special mode vary the general procedure is the same The side to be scanned must be face up 1 Place the originals When using the document glass place the original with the side to be scanned face down 2 Select settings in the touch panel 1 Touch the Special Modes key 2 Touch the Margin Shift key Shifting the left margin by 3 4 will be explained as an example 3 Select 3 4 for the front side and 3 4 for the reverse side using the gt J keys The margin shift position is initially set to Right To change the position to Left or Down touch the Right Left El a B E corresponding key 4 Touch the OK key
82. t feeder place the originals in the document feeder tray Make sure an original has not been placed on the document glass Place the originals face up with the edges aligned evenly y Y The indicator line indicates approximately how many originals can be placed The placed originals must not be higher than this line Adjust the original guides to the width of the originals SS 7 P Using the document glass Take care that your fingers are not pinched when closing the automatic document feeder After placing the original be sure to close the automatic document feeder If left open parts outside of the original will be copied black causing excessive use of toner Place the original face down To place a thick original such as a book push up the far edge of Align the top left corner of the original with the tip of the mark in the far left corner of the the automatic document feeder and then close the automatic document feeder slowly Place the original face down gu E Dess SS 17 CHANGING PAPER IN A TRAY Names of the trays The names of the trays are shown below For the number of sheets of paper that can be loaded in each tray see the following manuals Operation Guide Paper Tray Settings in 7 SYSTEM SETTINGS e Safety Guide SPECIFICATIONS 1 Tray 1 2 Tray 2 3 Tray 3 4 Tray 4 5 Tray 5 lar
83. t text or lines in black Text To Black Vector To Black e Selecting color settings to match the image Advanced Color Functions to combine text and images e Adding a watermark to printed pages Watermark Printing an image over the print data Image Stamp e Creating overlays for print data Overlays Print functions for special purposes Printing specified pages on different paper Different Paper e Adding inserts when printing on transparency film Transparency Inserts e Printing a carbon copy Carbon Copy e Printing text on tabs of tab paper Tab Printing e Printing so that a specific page is the front page when using two sided printing Chapter Inserts e Printing with the output folded in half Fold Convenient printer functions e Using two machines to print a large print job Tandem Print e Saving and using print files Retention Document Filing 57 Faxing This section explains the basic procedures for using the fax function of the machine In addition special modes that can be used with the fax function are introduced The facsimile expansion kit is required to use the fax function P BASE SCREEN OF FAX MODE 60 P SENDING A 61 gt CHANGING THE SIZE OF 62 P CHANGING THE 64 P CHANGING THE RESOLUTION 65 gt STORING A FAX 66 gt FORWARDING RECEIVED F
84. that is printed on colored paper P This function does not operate in black 9 sean 69 and white mode Scanning both sides of a card onto a single page Card Shot Use this function to scan the front and back of a card as a single image Front Je Scan Back 93 Scanning many originals at once Job A stack of originals higher than the indicator line on the automatic document feeder cannot be fed through the feeder The job build function lets you divide the stack of originals into sets feed each set and send the sets as single transmission Scan Sending two pages as a single page 2in1 Use this function to reduce two original pages to half their size and send them as a single page This is a special function in Internet fax mode u 2E Scan The machine also has these functions For detailed information on each of these functions see SPECIAL MODES and INTERNET FAX RECEPTION FUNCTIONS in 5 SCANNER INTERNET FAX in the Operation Guide e Sending an image at a specified time Timer Transmission e Storing scan operations Program e Scanning thin originals Slow Scan Mode e Scanning originals of different sizes Mixed Size Original Checking the number of scanned original sheets before transmission Original Count e Stamping scanned originals Verification Stamp e Eliminating blank pages from a transmission Blank Page Skip e Changing the print setting
85. the file that you wish to retrieve Touch the Switch Display key to display the switch display screen Touch the Thumbnail key in the switch display screen to display thumbnail images in the file keys Touch the Print key Touch the Image Check key to check the content of a file Touch the Print and Save the Data key When Print and Save the Data is selected the file is saved after printing To delete the file after printing it select Print and Delete the Data System settings The system settings let you adjust the operation of the machine to suit the needs of your workplace This section briefly introduces several of the system settings For detailed explanations of the system settings see 7 SYSTEM SETTINGS in the Operation Guide gt SYSTEM SETTINGS gt SYSTEM SETTINGS MENU 103 SYSTEM SETTINGS The date and time can be set fax and scan destinations can be stored document filing folders can be created and various other settings related to the operation of the machine can be configured in the system settings Screen The procedure for opening the system settings screen and the items in the screen are explained below For detailed explanations of the system settings see 7 SYSTEM SETTINGS in the Operation Guide Displaying the system settings screen SYSTEM Press the SYSTEM SETTINGS key SETTINGS The system settings screen will appear E e keys that ed will vary depending on what per
86. tions in this manual assume that a right tray and stand 2x500 sheet paper drawer are installed on the MX 4100N For some functions and procedures the explanations assume that devices other than the above are installed The display screens messages and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications 115 About the color adjustments menu Images depicting Color Adjustments in the special modes of copy mode are shown below RGB Adjust Sharpness 84 Green G Blue B Suppress Background Color Balance hy Cyan Magenta 52 Brightness Intensity cy 3 Yellow K Black 9 lt Intensity Intensity Darker Brighter 4 For details on Color Adjustments see Color Adjustments KEY in 2 COPIER the Operation Guide SHARP SHARP ELECTRONICS CORPORATION 1 Sharp Plaza Mahwah New Jersey 07495 1163 www sharpusa com SHARP ELECTRONICS OF CANADA LTD 335 Britannia Road East Mississauga Ontario L4Z 1W9 SHARP CORPORATION mgm This manual has been printed using a vegetable based soy oil ink a ios to help protect the environment TINSE4226FCZZ N LOOS XIN NLOLV XIW NOOLD XINI SPINE URIS YANO
87. ttings Anti Junk Mail Domain Name Setting Fax Deleu Setings E Fax Send Settings E Fax Receive Settings gt Allow Reject Number Setting Fax Polling Security Document Filing Settings Other Settings Document Output Options Automatic Deletion of File Settings Administrator Settings List Image Sending Activity Report Data Receive Forward List Web Settings List Metadata Set List SSL Settings IPsec Settings IEEE802 1X Setting This menu shows the overall structure of the system settings For detailed setting items see 7 SYSTEM SETTINGS in the Operation Guide List Print Administrator Security Settings Enable Disable Settings Change Administrator Password Product Key Data Backup Storage Backup Device Cloning Storing Calling of System Settings Restore Factory Defaults Store Current Configuration Restore Configuration Sharp OSA Settings External Account Setting USB Driver Settings Animation Play Speed Setting 107 Troubleshooting This sections contains answers to frequently asked questions and explains how to remove paper misfeeds FREQUENTLY ASKED QUESTIONS 110 gt REMOVING 114 109 FREQUENTLY ASKED QUESTIONS Making a copy of a non standard size original The procedure for making a copy of a payment slip or other non standard size original is explained below The Centering
88. uch this to move to the second home screen A registered function appears as a shortcut key The key can be touched to select the registered 2 Mode select keys Use these keys to switch between copy image send document filing and Sharp OSA modes 5 User name This shows the name of the logged in user The user name appears when user authentication is enabled on the machine 3 Title This shows the title of the home screen Shortcuts to functions can be registered as keys in the home screen When a shortcut key is touched the screen for that function appears Register frequently used functions in the home screen to quickly and conveniently access those functions When user authentication is used the home screen of Favorite Operation Group can be displayed Register keys that you wish to show in the home screen in the system settings For details on home screen settings see Favorite Operation Group Registration and Home Screen Settings in 7 SYSTEM SETTINGS in the Operation Guide 15 IMAGE CHECK FUNCTION PREVIEW The image check function allows you to view scanned images and received faxes on the touch panel Convenient uses of image check You can view images scanned for copying fax image send and Scan to HDD of document filing This allows you to check the effect of special modes and correct problems before copying or transmission takes place Printing only faxes that are needed You can check a
89. w Mono2 10 11 7 amp key Touch this key to specify a destination using a search number 3 digit number assigned to a destination when it is stored 8 Resend key Next Address key The destinations of the most recent eight transmissions by Scan to E mail fax and or Internet fax including Direct SMTP addresses are stored To select one of these destinations touch the desired destination After a destination is selected this key changes to the Next Address key 9 Image settings Image settings original size exposure resolution file format and color mode can be selected 10 3 key This key appears when a special mode or 2 sided scanning is selected Touch the key to display the selected special modes 11 Special Modes key Touch this key to use a special mode 81 SCANNING AN ORIGINAL The basic operation for scanning is explained below This section explains how to send a scanned file by e mail Scan transmission Original Scanned image D omes 1 Select settings in the touch panel 1 Touch the IMAGE SEND key pe _ 2 Touch the Scan tab LE The base screen of scan mode appears Resolution 200X200dpi File Format PDF 1 HH Auto Grayscale The side to be scanned must be face up 2 Place the originals When using the document glass place the original with the 22 side to be scanned fa
90. ying both sides of a card onto one sheet of paper Card Shot Use this function to copy the front and reverse side of a card onto one sheet of Front paper Printing the date or stamp on copies Stamp Use this function to print the date a stamp the page number or text on Date print Stamp copies CONFIDENTIAL In addition specific text can be added to a copy as a watermark A color can be selected to print a stamp eee Text Water mark or text in color Planning Meeting 2 3 Repeating photos on a copy Photo Repeat Use this function to print up to 24 copies of one photo on one sheet of paper Creating a large poster Multi Page Enlargement Use this function to enlarge a copy image and print it using multiple sheets of paper The sheets of paper can be attached together to form one large Inverting the image Mirror Image Use this function to make a copy that is a mirror image of the original Copying an 11 x 17 size original without cutting off the edges 11x17 Full Bleed Use this feature to make a full size copy of an 11 x 17 original on 12 x 18 paper so that the edges are not cut off The original must be placed on the document glass Copying in the center of the paper Centering Use this function to position the copy image at the center of the paper This is convenient when the image is reduced or copied onto paper that is larger than
91. ze function is used to automatically enlarge or reduce the print image to fit the selected paper size In this example a letter size image will be printed on ledger size paper The procedures for configuring printer driver settings vary by setting For more information on each setting see FREQUENTLY USED FUNCTIONS and CONVENIENT PRINTING FUNCTIONS in 3 PRINTER in the Operation Guide Select print settings 1 Click the Paper tab 2 Select Letter Select the size of the print image 3 Select Fit To Paper Size 4 Select Ledger Select the size of paper that you want to print on 5 Click the OK button Printing Preferences van Paper Special Modes Job Handling Watermarks Color 1 Jser Settings Untitled E Save Defaults Paper Size Paper Selection Paper Source Auto Select v Paper Type Auto Select 2 _ Zoom Settings No Tray Status Fit To Paper Size 3 E Print Letter on Ledger Y 4 This completes the settings Start printing 5 OK Cancel 54 The procedure for selecting printer driver settings is explained below using Printing multiple images on one page N Up Printing as an example This function reduces the size of each page to let you print multiple pages on one sheet of paper The example of printing two pages

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