Sharp MX-2300N Quick Guide
Contents
1. 29 STORING COPY OPERATIONS Job 30 SE GUA I Ce Sarre snes Bienes as Quum ANE Ee Geren ee See cae cian 33 SELECTING A SPECIAL 15a pare quc ds acera e n e etu a 34 CONVENIENT COPY FUNCTIONS 55 23 2 22 0 0 m mea 35 usi anlcpecer creme 44 CANCELING A PRINT JOB scene cuo GU QUEE S 46 USING PRINTER DRIVER HELD eme sour eed Eu ei RE REDE 47 PRINTER DRIVERS oases ops cs acre rmt tan ces a eaters 48 SELECTING PRINTER DRIVER SETTINGS a Sun acutis anm erts tiene oy ots aita te ires 49 CONVENIENT PRINTER FUNCTIONS seeeeeeeeeee een nn nnn 50 PRINTING FROM A MACINTOSH seeeeeeeeeeee eee hh nnn 52 NETWORK SCANNER FUNCTION 0 20 cece eee 56 SCANNING AN ORIGINAL 2 3 55 53 snos Ser dus densus irs mes cde eet aes eise qi 57 CHANGING THE RESOLUTION 25 55 E oce E o oe t ni mque Die ds 59 SELECTING THE EXPOSURE AND EXPOSURE 60 CHANGING THE FILE FORMAT 5 1 tais c uua qus Sd d S p p pau E E ERE 61 STORING A DESTINATION 3 RR Summe DESCR dee i dues 62 SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS Broadcast Transmission 65 CONVENIENT TRANSMISSION METHODS2. 66 SPEGIAL SCAN MODES 98c au DOmUUSM Pad eU SESS RE diss siam 68 SELECTING SPECIAL MODES FOR THE SCANNER FUNCTION 69 CONVENIENT SCANNER FUNCTIONS seeeeeeeeeeee enn nnn T1 DOGUMENIEIEING ie epee eine cece ee eee ce ae ERES ete et ea eee eerie 74 QUICKLY SAVING DOCUMENT DATA Quick 76 APPENDING INFORMATION WHEN STORING A FILE 77 ONLY SAVING DOCUMENT DATA Scan to HDD 79 PRINTING A SAVED FILE teen eet dp cid PSOE 80 System settings SYSTEM SETTINGS 5255 Sta 82 This section provides general information about the machine including the names and functions of the parts of the machine and its peripheral devices and the procedures for placing originals and loading paper gt PART NAMES AND FUNCTIONS 8 gt OPERATION 10 gt USING THE TOUCH 12 gt USER 13 gt PLACING 15 14 gt CHANGING PAPER IN A TRAY 15 General information PART NAMES AND FUNCTIONS Exterior 1 2 4 5 6 1 2 Bi S OOOO W 9 10 11 12 13 14 8 1 Automatic d
3. Page Attributes SCXXXXXX Hd F SHARP MX 1 PPD us Letter HH Orientation V Scale Cancel Eo 3 1 Open the page setup screen in the software application 1 Open the File menu 2 Select Page Setup 2 Set the paper size in the page setup screen 1 Make sure that the correct printer is selected The machine name that appears in the Format for menu is normally SCxxxxxx is a sequence of characters that varies depending on your machine model Select US Letter Click the OK button The window varies depending on the operating system version the printer driver version and the application Printing a file jEdit Format Wir 1 1 Select the print command Open in the application Open Recent 1 Open the File menu Close 2 Select Print Save Save AS Save All 2 Printer SCxxxxxx HH eo Select print settings and Presets Standard 1 i i Presets Standard 1 click the Print button opies ages Geos erases Make sure that the 2 m Copies 1 col IS Pages f amp AJI From 1 to 1 The machine name that appears in the Printer menu is normally SCxxxxxx 2 Preview Save As PDF Fax Cancel Print is a sequence of 3
4. Ready to scan for copy Copy Ratio 11x1 7 8 1 1 8 11 55 81 11 17 82 14 8 14 85x11 original 85 11 2 Sided Copy 1 8 11 2 8x11R lE 82x14 4 11 17 a Output 8 14 11x17 85 11 11x17 5 8 8lox 11 1 Place the original When using the document glass place the original with the side to be scanned face down 2 Select the ratio in the touch panel 1 Touch the Copy Ratio key 2 Change the ratio menu 3 Touch the 5095 key 3 50 key 4 Set the copy ratio to 55 with the The ratio can be adjusted in increments of 196 5 Touch the OK key 3 Set the number of copies and then press the COLOR START key or the BLACK L6 b or amp WHITE START key Correct sets Cancel scanning Cancel copying INTERRUPTING A COPY RUN Interrupt Copy When the machine is busy printing another job you can temporarily stop the job and make a copy This feature is useful when you need to make an urgent copy during a long copy run Copies in progress from tray 1 Ready to scan for next copy job rull color Color Mode Job Detail Settings Interrupt Hir Auto eer ose 2 8x1 1R ISI 13 85x14 lal Copy Ratio The side to be scanned must be face up D 2 Sided Copy 1 Touch the Interrupt key The Interrupt key appears in the base screen while the mach
5. Copier Guide the copy function system Settings O Facsimile This manual provides detailed explanat Guide the fax function and the System Setti 4 Download a manual in PDF format 1 Click Operation Manual Download in the menu of the Web page 2 Select the desired language 3 Select the manual that you wish to download 4 Click the Download button The selected manual is downloaded General information TABLE OF CONTENTS PART NAMES AND FUNCTIONS atom un iS bu 8 OPERATION PANEL 10 USING THE TOUCH PANEL 12 USER AUTHENTICATION 13 PLACING ORIGINALS rbd 14 CHANGING PAPER INA TRAY 5 40 00 testo eh ER Etudes ete enim qd a dues Pate teres ed 15 MAKING COPIES ss chier bI Ge teeta EAM a ren ec 20 2 SIDED COPYING Automatic Document 21 COPYING ON SPECIAL PAPER Bypass 22 SELECTING THE EXPOSURE MODE 2252044224268 oc eedak dented PEOR eek ter sedan Ge 24 FITTING THE COPY IMAGE TO THE PAPER Automatic Ratio Selection 25 ENLARGEMENT REDUCTION Preset Ratios 20 27 INTERRUPTING A COPY RUN Interrupt Copy
6. Different Paper Transparency Inserts CO Carbon Copy Tab Paper Print Settings 3 Select print settings 1 Click the Paper tab 2 Select the paper size 3 Click the OK button 4 Click the Print button Printing begins In Windows 98 Me NT 4 0 click the OK button Add Printer SHARP Print to file Status Paused Location Comment Page Range Al Number of copies Selection Current Page O Pages Enter either a single page number or a single page range Far example 5 12 CANCELING A PRINT JOB You can cancel a print job if you cancel before printing actually begins 1 TN RES d Press the JOB STATUS key IMAGE SEND ES cov D SYSTEM JOB STATUS Y SETTINGS Job Queue Sets Progress Status 2 __ D Cancel the job in the touch panel ais L es 1 Touch the Print Job key 2 Change the print job status mode to Spool or Job Queue Change to the mode that shows the key of the job that you wish to cancel 3 Touch the key of the print job that you WX asiste the Jobs wish to cancel lE computerd1 4 Touch the Stop Delete key 5 Touch the Yes key USING PRINTER DRIVER HELP When selecting settings in the printer driver properties window you can display Help to view explanations of the settings E print General S elect Printer Add Printer Status Paused Print file Loca
7. 2 Touch the numeric key of the desired job program Set the number of copies and start copying 1 Press the P key gt 2 Delete the job program in the touch panel 1 Touch the Store Delete tab 2 Touch the numeric key of the job program that you wish to delete Delete the job program in the touch panel Continued A job program has been already stored in this location 3 Read the displayed message and touch the Delete key 4 Touch the Exit key Job Programs Recall Store Delete SPECIAL MODES The special modes can be used for a variety of special purpose copy jobs This section introduces the types of copies that can be made with the special modes The procedures for using each of the special modes are not explained Although each special mode has its own settings and procedures the basic procedure is the same for all modes The basic procedure for selecting a special mode is explained on the next page using Margin Shift as an example For the specific procedures for selecting each of the special modes see 2 CONVENIENT COPY FUNCTIONS in the Copier Guide Special modes To use a special mode open the special modes menu and touch the key of mode that you wish to 2 Sided Copy use The menu consists of four screens Use the Output keys to switch through the screens B Ready to scan for copy c gt Plain 1 l Touch the Special Modes
8. STORING A DESTINATION The procedure for storing e mail addresses in one touch keys for Scan to E mail is explained below Stored e mail addresses can be entered quickly and easily If you frequently send images to the same group of destinations the e mail addresses of those destinations can be stored as a group To store destinations for the other modes of the network scanner function see STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK in the Scanner Guide Storing a individual key 1 Press the SYSTEM SETTINGS key IMAGE SEND pd COPY EN Cr JOB STATUS SETTINGS System Settings j j 2 Store the Scan to E mail destination in the touch panel 1 Touch the Address Control key 2 Touch the Direct Address Program key 3 Touch the Individual key 4 Select the E r mail checkbox so that a 5 Touch the Search umben key The Search Number is automatically assigned The search number can be changed in the screen that appears when the Search Number key is touched However a number that is already in use cannot be used 6 Touch the Name key A text entry screen appears Enter the name of the destination max of 36 characters To enter text see 6 ENTERING TEXT in the User s Guide 7 Touch the Initial key A text entry screen appears Enter initials for the destination max of 10 characters 8 Touch the Index key Direct Addre
9. paper envelopes and tab paper This section explains how to load 8 1 2 x 11 heavy paper in the bypass tray The side to be scanned must be face up cC D The side to be copied must be face down 1 Paper Select Job Detail Output Settings 2 Bypass Tray Type Size Setting Tab Paper Pre Printed Pre Punched Heavy Paper Recycled 1 Place the originals When using the document glass place the original with the side to be scanned face down 2 Insert paper in the bypass tray 3 Select paper settings in the touch panel 1 Touch the Job Detail Settings key 2 Touch the Paper Select key 3 Touch the Plain key Touch the key of the type of paper that is loaded in the bypass tray 4 Touch the Heavy Paper key Copy Mode Bypass Tray Type Size Setting Size Type 12 18 11 17 8 14 Wes parer Auto Inch 86 11 8 4x11R 54x8 R ee 74X10 R A3 A4 B4 B5 pA3W A3 A4 A4R A5R B4 i J 25 55R 216x330 te 11x17 8 x11 X420 Y297 2 sided Copy 1 8 x11 2 Bex14 zif 2 Select paper settings in the touch panel Continued 5 Touch the Auto Inch key 6 Touch the OK key 7 Touch the bypass tray key 8 Touch the OK key 4 Set the number of copies and then press the COLOR START key or the BLACK amp WHITE START key Correct sets
10. Correct sets Cancel scanning Cancel copying FITTING THE COPY IMAGE TO THE PAPER Automatic Ratio Selection You can copy an original onto any size of paper using automatic enlargement reduction This section explains how to copy an 8 1 2 x 11 original onto 11 x 17 paper The side to be scanned must be face up 1 Place the original 57 e When using the document glass place the original ee with the side to be scanned face down Ls Full Color 2 Sided Co 2 PY Color Auto Auto 8 x11R 1 ee Ee ES Output Select automatic ratio selection in the Settings touch panel 1 Touch the Job Detail Settings key aca 2 Touch the Paper Select key Paper Select 3 Touch the tray that has the desired paper size 4 Touch the OK key 5 Touch the Job Detail Settings key to close the job detail settings screen 6 Touch the Auto Image key uie 1 84x11 2 11 3 Set the number of copies and then press the COLOR START key or the BLACK L6 b or amp WHITE START key Correct sets Cancel scanning Cancel copying ENLARGEMENT REDUCTION Preset Ratios Zoom In addition to selecting a preset ratio you can adjust the ratio in increments of 1 for precise adjustment of the copy size As an example this section explains how to reduce the image to 55 The side to be scanned must be face up
11. This section explains how to set the resolution to 300X300dpi which creates a clearer image than the default resolution The side to be scanned must be face up 1 Place the original When using the document glass place the original with the side to be scanned face down 2 Select the resolution in touch panel Settings 1 Touch the Image Settings key 2 Touch the Resolution key 3 Touch the 300X300dpi key 4 Touch the OK key Resolution 3 Select the destination and then press the COLOR START key or the BLACK amp WHITE START key Cancel scanning SELECTING THE EXPOSURE AND EXPOSURE MODE The exposure can be set to match the darkness of the colors in the original and the exposure mode can be set to match the original type This section explains how to darken a light original and set the exposure mode to Text 1 Place the original When using the document glass place the original with the side to be scanned face down The side to be scanned must be face up 2 Select exposure settings in the touch 2 panel Resolution 1 Touch the Image Settings key 2 Touch the Exposure key When Fax I Fax address is included 3 Read the displayed message and touch exposure setting shared among Fax the OK key I Fax Scanner mode is selected Scan Touch the Manual key Exposure Darken light colors with the Five levels a
12. Files that you want to store for later use Store and manage Store and organize Store quickly and easily Quick File Folder This lets you quickly save a file Store a file quickly and easily with Quick File Files stored with File can be managed with security and ease A user name and file name can be assigned and the folder can be specified If your objective is to store a document or image as a file use Scan to HDD Main Folder Custom Folder If a folder is not specified when A custom folder can be selected using File the file is stored in for a file Custom folders are this folder created in the system settings without the bother of configuring settings Stored files can be printed or transmitted whenever needed 74 The document filing function is convenient in these situations Forms for daily or weekly reports are kept in the office but they are often used up and you have to print more using the original file If you store the forms for daily or weekly reports together in a folder users can obtain a form using the Web page or the operation panel of the machine You prepared copies of a many page handout for a meeting but the number of participants suddenly increases and you need to quickly prepare more copies of the handout It takes time to scan all of the pages of the handout And the copy settings must be selected again In th
13. To keep the file after printing it touch the Print and Save the Data key B W Print System settings The system settings let you adjust the operation of the machine to suit the needs of your workplace This section briefly introduces several of the system settings For detailed explanations of the system settings see the System Settings Guide SYSTEM SETTINGS 81 SYSTEM SETTINGS The date and time can be set fax and scan destinations can be stored document filing folders can be created and various other settings related to the operation of the machine can be configured in the system settings screen The procedure for opening the system settings screen and the items in the screen are explained below For detailed explanations of the system settings see the System Settings Guide For system settings related to the fax function see the 11 SYSTEM SETTINGS FOR in the Facsimile Guide Displaying the system settings screen Press the SYSTEM SETTINGS key DOCUMENT FILING D DATA IMAGE SEND a COPY JOB STATUS SETTINGS system Settings The system settings screen will appear The keys that appear will vary depending on what List Print fessa Default settings Bb uu peripheral devices are installed pees cree Address Control Settings Receive Forward Printer Condition Document Filing USB Device Check Settings Control What you can do in th
14. Up to 500 sheets of paper can be loaded 14 Tray 5 when a large capacity tray is installed This holds paper Up to 3500 sheets of paper can be loaded When a stand 1 x 500 sheet paper drawer is installed this is tray 4 Interior ET ae J y NN 15 16 15 Main power switch 16 Bypass tray This is used to power on the machine Special types of paper can be fed from the bypass When using the fax function or Internet fax function tray always keep this switch in the ON position Peripheral devices The following are some of the peripheral devices that are available For information on the other peripheral devices see 4 PERIPHERAL DEVICES in the User s Guide PS3 expansion kit MX PKX1 This kit enables the machine to be used as a PostScript 3 compatible printer Facsimile expansion kit MX FXX1 This kit enables the fax function of the machine to be used Internet fax expansion kit MX FWX1 This kit enables Internet fax to be used on the machine OPERATION PANEL SYSTEM SETTINGS key Messages and keys appear in the LCD Press this key to display the system settings screen display The system settings can be adjusted to make the Operations are performed by directly machine easier to use such as configuring paper tray touching the displayed keys with your settings and storing addresses fingers When a key is touched a beep sounds and the selected item is highlighted This lets yo
15. 8 1 2 x 11 R 7 1 4 x 10 1 2 R Tray3 Tray4 Acceptable 8K 16K 16KR paper sizes A3 B4 A4 A4R B5 B5R 216 mm x 330 mm 8 1 2 x 13 8K 16K 16KR TE Plain Paper Pre Printed Recycled Paper Letter Head Pre Punched Tray5 Color large capacity tray Acceptable 8 1 2 x 11 A4 paper sizes AB A4 B5 8 1 2 x 11 TENE Plain Paper Pre Printed Recycled Paper Letter Head Pre Punched Color Thin Paper Heavy Paper 12 x 18 11 x 17 8 1 2 x 14 8 1 2 x 11 8 1 2 x 11 R 7 1 4 x 10 1 2 R 5 1 2 x 8 1 2 R B4 A4 B5 8K 16K 16KR Acceptable paper sizes ru A3W A3 B4 A4 MR B5 B5R ABR 11 x 17 216 mm x 330 mm 8 1 2 x 13 8 1 2 x 11 8K 16K 16KR Acceptable Inch 8 1 2 x 11 8 1 2 x 11 R paper sizes A4 B5 B5R Bypass tray Transparency Film Acceptable dnch 8 1 2 x 11 8 1 2 x 11 R cooo 0000000 Acceptable dnoh 0 0 0 o Other trays Bypass tray lt The side to be copied on must 22 down When loading 12 x 18 11 x 17 8 1 2 x 14 or 8 1 2 x 13 R size paper pull out the tray extension The maximum number of sheets that can be loaded in the bypass tray is approximately 100 for plain paper and approximately 20 for envelopes Special types of paper that cannot be loaded in other trays can be loaded in the bypass tray For detailed information on the by
16. Cancel scanning Cancel copying ge To select the paper to be used for a copy job touch the image of the machine in the base screen of copy mode Touch a key to select a tray 1 The keys appear in the following order from the top Tray 1 Tray 2 Tray 3 Tray 4 2 Touch this key to select the bypass tray 3 Touch this key to set the type of paper in the bypass tray 4 Touch this key to select Tray 5 large capacity tray SELECTING THE EXPOSURE MODE For a clearer copy result select an exposure mode appropriate for the original type The example of copying an original with light colors such as pencil writing is explained below 1 Place the original LES N When using the document glass place the original M 7 with the side to be scanned face down The side to be scanned must be face up iPS 5 Ready to scan for copy 2 BESTES Select exposure settings in touch Color Mode 2 Job Detail seis 1 Touch the Exposure key Exposure 2 Use the keys to switch through the screens Exposure 3 Touch the Light Original key mmm 4 Darken exposure with the key Nine levels are available for the exposure Darken the exposure with the 9 _ key and lighten the exposure with the 5 Touch OK key 3 Set the number of copies and then press the COLOR START key or the BLACK or amp WHITE START key
17. INFORMATION WHEN STORING A FILE File As an example the procedure for storing a scanned image in the main folder when using the copy function is explained below Unlike quick file a file name and user name can be assigned to the file The side to be scanned must be face up 8 x11 1 84x11 2 8x11 Copy 08012005 134050 Main Folder File Information Confidential Stored to ain Folder 1 Place the original When using the document glass place the original with the side to be scanned face down 2 Select File settings in the touch panel Select settings in the same way as when making a regular copy 1 Touch the File key 2 Touch the User Name key 3 Touch the Name 1 key 4 Touch the OK key 5 Touch the File Name key A text entry screen appears Enter the name of the destination max of 30 characters To enter text see 6 ENTERING TEXT in the User s Guide 6 Touch the Stored to key Select File settings in the touch panel Continued 7 Touch the User 1 key 8 Touch the OK key 9 Touch the OK key File Information Confidential 3 Set the number of copies and then press the COLOR START key or the BLACK amp WHITE START k ey u b Lon or Min The file is stored on the hard drive at the same time 2 as the copy is made 0 Correct sets Cancel scanning Cancel copying ONLY SAVING DOCUMENT
18. Modes Suppress Background C 5 J 3 Select the destination and press the COLOR START key This function cannot be used when the color mode is d set to Mono2 Cancel scanning CONVENIENT SCANNER FUNCTIONS Erasing peripheral shadows Erase Use this function to erase peripheral shadows that occur when scanning books and other thick originals a e e Scan Without erase Scanning the left and right pages of a bound document as two separate pages Dual Page Scan Use this function to scan the left and right pages of an open pamphlet or other bound document as separate pages Scan n Whitening faint colors Suppress Background Use this function to suppress light background areas in the scanned image This is convenient for scanning an original that is printed on colored paper This function does not operate in black and white mode Scanning both sides of a card onto a single page Card Shot Use this function to scan the front and back of a card as a single image Sending a large number of pages Job Build A stack of originals higher than the indicator line cannot be fed through the automatic document feeder at once The job build function lets you divide the stack of originals into sets feed each set and send the sets as a single transmission Sending two original pages as a single page 2in1 Use this function to reduce two original pages to half thei
19. answers to frequently asked questions regarding the operation of the machine in each mode Refer to this manual when you have difficulty using the machine Safety Guide This manual contains instructions for using the machine safely and lists the specifications of the machine and its peripheral devices Software Setup Guide This manual explains how to install the software and configure settings to use the machine as a printer or scanner Facsimile Quick Reference Guide This manual explains the basic procedures for using the fax function of the machine and provides an overview of the features of the fax function troubleshooting procedures and specifications For detailed information on using the fax function and the system settings for fax see the Facsimile Guide in PDF format Manuals in PDF format Manuals in PDF format can be downloaded from the Web server in the machine The manuals contain detailed explanations of the procedures for using the machine To download the PDF manuals see How to download the manuals in PDF format page 3 User s Guide This manual provides information such as basic operation procedures how to load paper and machine maintenance Copier Guide This manual provides detailed explanations of the procedures for using the copy function Printer Guide This manual provides detailed explanations of the procedures for using the printer function This manual pro
20. automatically folded at the center and stapled Copying a large number of originals at once Job Build A stack of originals higher than the indicator line cannot be fed through the automatic document feeder at once The job build function lets you divide the stack of originals into sets feed each set and copy the sets as a single job Using two machines to copy a large number of Originals Tandem Copy You can divide a copy job between two machines connected to the same network This saves considerable time when running a large copy job To use this function the tandem connection setting must be configured in the system settings Using a different paper type for covers Covers Inserts This function enables you to use a different type of paper for the front and back covers of a set of copies A different type of paper can also be added as an insert at specified pages Adding inserts when copying on transparency film Transparency Inserts When copying onto transparency film this function inserts sheets of paper Paper inser between the sheets of transparency film to keep them from sticking together Copying multiple pages onto one sheet of paper Multi Shot Use this function to copy two or four original pages onto one sheet of paper 15 e Copying a pamphlet Book Copy Use this function to copy a book pamphlet or other bound original The copies will be arranged in the same pamp
21. for the destination max of 10 characters Touch the Index key Touch the User 1 key The user index selected here can be used in the address book screen Touch the Yes key Touch the Yes key if you wish to have the stored destination appear on the frequent use tab of the address book Otherwise touch the No key Touch the OK key Touch the Address key Touch the destination key that you want to store next The selected key is highlighted To store a destination that is not stored ina one touch key touch the Direct Entry key and enter the e mail address Touch the OK key Touch the Exit key SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS Broadcast Transmission The same image can be sent to multiple destinations in a single operation The destinations can also include fax and Internet fax destinations The procedure for selecting multiple destinations stored in one touch keys and sending an image to those destinations is explained below 1 Place the original When using the document glass place the original with the side to be scanned face down The side to be scanned must be face up 2 Scan Send Select destination settings in the touch peer ae x ex 1 Touch the Address Book key jute PM Touch the one touch key in which the desired destination is stored Touch the one touch keys of the other desired destinations Touch the Address Review key
22. key in the base screen to 1 84x11 pe Special Nodes 13 80 14 tel the special modes menu by touching the Special Modes key that appears after the Job Detail open the special modes menu You can also open Settings key is touched 1st screen 2nd screen Special Modes Special Modes When the Image Edit key is touched in the 3rd screen the When the Color Adjustments key is touched in the 3rd following menu opens screen the following menu opens Image Edit Color Adjustments Color Balance Brightness When special mode key encircled by CC is touched the key is highlighted and the setting is completed When any other special mode key is touched a setting screen appears to let you select settings for that mode The keys that appear will vary depending on what peripheral devices are installed SELECTING A SPECIAL MODE The procedure for selecting settings for a special mode is explained below The settings that must be selected vary for each special mode however the general procedure is the same The procedure for selecting settings for Adding margins Margin Shift is explained below as an example The side to be scanned must be face up Dual Page Copy Side 1 Side 2 2 1 Place the original When using the document glass place the original with the side to be scanned face down 2 Select the desired special mode example margin shift settings in the touch pa
23. printer driver The machine supports the Hewlett Packard PCL6 and PCL5c printer control languages It is recommended that you use the PCL6 printer driver If you have a problem printing from older software using the PCL6 printer driver use the PCL5c printer driver PS printer driver 2 This printer driver supports the PostScript 3 page description language developed by Adobe Systems Incorporated and enables the machine to be used as a PostScript 3 compatible printer For detailed information on using the drivers see PRINTER FUNCTION OF THE MACHINE in the Printer Guide 1 Provided standard with the machine 2 For use when the PS3 expansion kit MX PKX1 is installed Printer driver settings The settings that can be selected in the printer driver are grouped on six tabs Click on a tab to bring it to the front The settings on each tab are shown below Note that there are additional settings that are not shown below For explanations of the other settings see printer driver Help Main tab Advanced tab Watermarks tab Document Style Mirror Image PS only Watermark N Up Printing Overlays Image Stamp PCL6 PS e Staple Tab Paper Settings e Punch e Tandem Print e Black and White Print e Pamphlet style Pamphlet staple Margin Shift e Rotate 180 degrees Paper Tab Job Handling tab Color tab Fit To Paper Size e Retention Color Adjustment Poster Printing PCL6 PS Document Filing Settings
24. 03 USB Memory mode The scanned file is sent to and stored in a USB memory device connected to the machine 1 USB memory device is a storage device that is connected a USB interface 2 TWAIN is an interface standard used for scanners and other image input devices When the TWAIN driver is installed on your computer you can use any TWAIN compliant application to scan an image SCANNING AN ORIGINAL The basic operation for scanning is explained below This section explains how to send a scanned file by e mail il Scan transmission 1 Press the IMAGE SEND key mesm Djeni COPY D am JOB STATUS SETTINGS 3 Ready to send Resend The base screen of scan mode appears Mode Switch n qe Image que j Address Entry Settings m E Send Settings 2 Place the original When using the document glass place the original with the side to be scanned face down resend 3 send Select the destination in touch panel exi Df Auto wm an att bis 1 Touch the Address Entry key 2 Touch the To key A text entry screen will appear Enter the destination e mail address To enter text see 6 ENTERING TEXT in the User s Guide 4 Press the COLOR START key or the BLACK amp WHITE START key Or D Cancel scanning CHANGING THE RESOLUTION You can select the resolution to match the original type
25. B STATUS SETTINGS System Settings Admin Password 2 setae settings List print Configure the tray settings in the touch Total Count Default Settings panel Fax Data address Control peceive Forward some of the settings only appear when you have 1 E administrator rights Settirigs 1 Touch the Paper Tray Settings key 2 Touch the Tray Settings key 3 Touch the Tray 1 key Size 1 6 Type i Fixed Paper Side Plain 8 x14 if _ Disable Duplex Filing Disable Staple Disable Punch 4 Touch the Recycled key 5 Touch the key of desired paper size When using the 3500 4500 series touch e the Auto AB key Recycled 6 Touch the OK key The above steps change the paper settings for tray 1 to 8 1 2 x 11 A4 recycled paper Names of the trays 1 Tray 1 2 Tray 2 3 Tray 3 4 Tray 4 5 Tray 5 large capacity tray 6 Bypass tray Paper that can be loaded in each tray Plain Paper Pre Printed Recycled Paper Letter Head Pre Punched Color 11 x 17 8 1 2 14 8 1 2 x 11 8 1 2 x 11 R Trayl Tray2 Acceptable 7 1 4 x 10 1 2 R 5 1 2 x 8 1 2 R 8K 16K 16KR paper sizes B4 4 B5 B5R 216 mm x 330 mm 8 1 2 13 8K 16K 16KR Plain Paper Pre Printed Recycled Paper Letter Head Pre Punched Color 11 x 17 8 1 2 x 14 8 1 2 x 11
26. Check the destinations and then touch the OK key To delete a destination touch the key of the destination that you wish to delete A message will appear to confirm the deletion Touch the Yes key 3 Press the COLOR START key or the BLACK amp WHITE START key Cancel scanning CONVENIENT TRANSMISSION METHODS Convenient transmission functions are available such as one touch sending and resending that make it easy to send an image One touch key A destination stored in a one touch key can be called up by a simple touch of the key 1 Touch the Address Book key Ready to send 2 Touch the key of the desired destination 3 Touch the To key If an e mail address is stored in the one touch key select To or Cc to specify the type of recipient after selecting the key Resending The Resend key can be touched to send an image to one of the most recent 8 transmission destinations Resending is not possible in some cases such as when an image is sent using a one touch key for a group a J 1 Touch the Resend key 2 Touch the key of the desired destination The destinations that appear also include fax and Internet fax destinations Speed sending When you store an individual key or a group key a 3 digit search number is assigned You can select a destination using the E To check a search number print the appropriate list in the sending address list menu in the
27. DATA Scan to HDD You can save document data without performing a copy print or send job The procedure for storing a file in a main folder is explained below DOCUMENT 1 ENG 0 Press the DOCUMENT FILING key The base screen of document filing mode appears File Store 2 Place the original When using the document glass place the original with the side to be scanned face down 3 Touch the Scan to HDD key External Data Access gp Ready to scan to HDD The Scan to HDD base screen appears Press Start to scan original Press the COLOR START key or BLACK amp WHITE START key PRINTING A SAVED FILE You can call up a file stored by document filing and print or transmit it This section explains how to call up a file stored in the main folder and print it 1 CER d Press the DOCUMENT FILING key IMAGE SEND E COPY SYSTEM JOB STATUS SETTINGS File Store QS T 2 Eu gt Select the file in the touch panel and print it 1 Touch the File Folder key When the File Folder key is touched either the Main Folder or the Custom Folder will open depending on which was used last 2 Touch the key of the file that you wish to call up Batch Print 3 Touch the Print key 8 x11 F Color 4 Touch the Print and Delete the Data Name 1 8 x11 F Color key uum To delete the file after printing it select Print and Delete the Data
28. SHARP MODEL MX 2300N MX 3500N MX 2700N MX 3501N MX 4500N MX 4501N DIGITAL FULL COLOR MULTIFUNCTIONAL SYSTEM Quick Start Guide General information Functions of the machine and procedures for placing originals and loading paper Scanning Using the scan function Document filing mE CHLT I Storing jobs as files on the hard drive System settings Keep this manual close at hand for reference Configuring settings to make the whenever needed machine easier to use MANUALS PROVIDED WITH THE MACHINE Printed manuals and manuals in PDF format are provided with the machine The manuals in PDF format are stored on the hard drive in the machine The printed manuals contain information that you should know before using the machine including the basic procedures for operating the machine Please read these manuals well The manuals in PDF format provide detailed explanations of the functions of the machine When the machine is used in a network environment the PDF manuals can be viewed at any time by simply downloading them using a Web browser Printed manuals Quick Start Guide this manual This manual is intended to help you get started using the many basic and convenient functions of the machine When you are ready to learn about the machine in more detail see the manuals in PDF format described on the next page Troubleshooting This manual explains how to remove paper misfeeds and provides
29. Text To Black Vector To Black Zoom PCL5c PCL6 Image Type XY Zoom PS only Different Paper Transparency Inserts e Carbon Copy Tab Paper Print PCL6 only SELECTING PRINTER DRIVER SETTINGS The procedure for selecting settings in the printer driver is explained below using Fit To Paper Size as an example The Fit To Paper Size function is used to automatically enlarge or reduce the print image to fit the selected paper size In this example a letter size image will be printed on ledger size paper The procedures for configuring printer driver settings vary by setting For more information on each of the settings see 2 CONVENIENT PRINTING FUNCTIONS IN WINDOWS in the Printer Guide 1 Open the printer driver properties window Select Printer 1 Select the printer driver m of the machine Add Printer 2 Click the Preferences button In Windows 98 Me NT 4 0 click the Status Paused Print to file Properties button Location In Windows 2000 the _ 2 Comment Fin 2 x Preferences button does not appear Click each tab in the Print dialog box to adjust the settings on Number af capies hattab E Print I General Page Range Pages 1 65535 Collate a 1 Enter either single page number a single 2 Select print settings E Printing Preferences Main Paper havanced Job Handling Watermarks Color 1 se
30. characters that varies depending on your machine model 2 Select print settings Click next to Copies amp Pages General in Mac OS 9 0 to 9 2 2 and select the settings that you wish to configure from the pull down menu The corresponding setting screen will appear 3 Click the Print button Printing begins The print window varies depending on the operating system version the printer driver version and the application Scanning This section explains the uses of the network scanner function and the basic procedure for using scan mode In addition special modes that can be used with the network scanner function are introduced The Internet fax expansion kit is required to use the Internet fax function NETWORK SCANNER FUNCTION 56 SCANNING AN ORIGINAL 57 CHANGING THE RESOLUTION 59 SELECTING THE EXPOSURE AND EXPOSURE m mm 60 CHANGING THE FILE FORMAT 61 STORING A DESTINATION 62 SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS Broadcast Transmission 65 CONVENIENT TRANSMISSION METHODS 66 SPECIAL SCAN MODES 68 SELECTING SPECIAL MODES FOR THE SCANNER car tee a au a tune m 69 CONVENIENT SCANNER FUNCTIONS 71 55 NETWORK SCANNER FUNCTION You can send a scanned image file to various destinations using the net
31. creens use the keys to switch through the Screens 2 When a checkbox is touched a checkmark will appear to indicate that the setting is enabled 3 The 4 keys can be used to increase or decrease a value To make a value change quickly keep your finger on the key USER AUTHENTICATION When user authentication is enabled in the system settings you must log in before using the machine User authentication is initially disabled When you have finished using the machine log out User authentication methods There are two methods for performing user authentication login by user number and login by login name and password Please ask the administrator of the machine for the information that is required to log in For more information on user authentication see USER AUTHENTICATION in the User s Guide Login by user number UAE E This method requires that you log in by entering your p E user number 5 to 8 digits which is stored in the system settings of the machine This method requires that you log in by entering your Please enter your login name password login name password and the login destination which are stored in the system settings of the machine Depending on how the machine administrator has configured the system settings an e mail address may also be used for authentication Logout When you have finished using the machine log out Logging out prevents unau
32. e system settings Total Count This displays the total number of pages printed by job type such as copy jobs and print jobs This lets you adjust the contrast of the touch panel set the clock and change the Default Settings software keyboard used for text entry List Print User This lets you print lists showing the machine status and settings This is used to set the type and size of paper used in each tray and to store new Paper Tray Settings pm y paper types Destinations for the image send function can be stored in one touch keys and Address Control settings can be stored in program keys This is used to configure settings for receiving faxes and Internet faxes and Fax Data Receive Forward i i settings for forwarding received faxes and Internet faxes This is used to configure settings for printing without using the printer driver and Printer Condition Settings 9 9 9 9 settings for the printer function This is used to store edit and delete custom folders for the document filing Document Filing Control function USB Device Check This is used to check the connection status of a USB device Please note For information on your operating system please refer to your operating system manual or the online Help function The explanations of screens and procedures in this manual are primarily for Windows XP in Windows environments and Mac OS X v10 3 9 in Macintosh environments The sc
33. en USB Mem Scan USB Mem Scan Special Modes Special Modes Suppress Background Card Shot When special mode key encircled by is touched the key is highlighted and the setting is completed The keys that appear will vary depending on what peripheral devices are installed SELECTING SPECIAL MODES FOR THE SCANNER FUNCTION The procedure for selecting a special mode for the scanner function is explained below The settings that must be selected vary for each special mode however the general procedure is the same The procedure for selecting Suppress Background is explained here as an example 1 Place the original When using the document glass place the original with the side to be scanned face down The side to be scanned must be face up Select the desired special mode example suppress background settings in the touch panel 1 Touch the Special Modes key Scan 2 Touch the Suppress Background key Special Modes Dual Page a Scan 3 Read the displayed message and touch by Black E White the OK key Mono2 selection 4 Set the darkness of the background that will be left with the Three levels are available Touch the key Light areas of the original may be suppressed as background to leave lighter backgrounds Touch the key to leave darker backgrounds Here 1 is set for the lightest background 5 Touch the OK key Special
34. ght tray or finisher Se must be installed Copying in the center of the paper Centering Use this function to position the copy image at the center of the paper This is convenient when the image is reduced or copied onto paper that is larger than the original Reversing white and black in a copy B W Reverse This function reverses black and white in a copy to create a negative image Use this function to save toner when copying an original with large black E areas Adjusting red green blue in copies RGB Adjust Use this function to strengthen or weaken red green or blue one color only and thereby change the overall hue of the copy Adjusting the sharpness of an image Sharpness Use this function to sharpen or soften a Sharp Whitening faint colors in copies Suppress Background Use this function to suppress light background areas of the copied image This is convenient for making a copy of an original that is printed on colored paper m Adjusting the color Color Balance Use this function to adjust the color balance in a color copy The densities of the four colors cyan magenta yellow and black can be adjusted Yellow IK Black Adjusting the brightness of a copy Brightness Use this function to adjust the brightness of a copy 5 9 Adjusting the intensity of a copy Intensity Use this function to adjust the intensity of a copy Intensity Inte
35. he procedure shows how to print a letter size document using WordPad Document WordPad 5 1 Select the print command 1 e in the application Open Chrl 0 Save Hus Roe ecm 1 Open the File menu Save As 2 Select Print Print Ctrl P 2 EWIE auc setup Send Exil amp Print 2 Open the printer driver properties window General Select Printer 1 Select the printer driver of the machine Click the Preferences button In Windows 98 Me NT 4 0 Status Paused Print ta file click the Properties button Location In Windows 2000 the 2 Comment Fin 2 Preferences button does not appear Click each tab in the a a Print dialog box to adjust the al Number of copies settings on that tab Selection Current Page C2 Pages b5535 Collate Enter either single page number a single page range For example 5 12 Add Printer SHARP 2 Appl Printing Preferences Advanced Job Handling Watermarks General Select Printer Paper Size 8 50 17 0 in oom 2 Normal Fit To Paper Size CO Zoom Print Letter an Letter 5 ellings Poster Printing Poster Settings Paper Selection Paper Source Auto Select Auto Select bal Tray Status Output Offset Tray v Special Option Normal
36. hlet style layout When a saddle stitch finisher is installed the output is automatically gt folded at the center and stapled ZA ZA Z 1 229 Copying captions onto tab paper Tab Use this function to copy captions onto the tabs of tab paper Original Tab paper Copying both sides of a card onto one sheet paper Card Shot Use this function to copy the front and reverse side of a card onto one sheet of 7 Printing the date or a stamp on copies Stamp Use this function to print the date a stamp the page number or text on Date print Stamp copies 08 01 2005 A color can be selected to print a stamp or text in color Page number Text 1 Planning Meeting 2 3 Repeating photos on a copy Photo Repeat Use this function to print up to 24 copies of one photo on one sheet of paper Creating a large poster Multi Page Enlargement Use this function to enlarge a copy image and print it using multiple sheets of paper The sheets of paper can be attached together to form one large copy Inverting the image Mirror Image Use this function to make a copy that is a mirror image of the original o gt fe Copying an 11 x 17 size original without cutting off the edges 11x17 Full Bleed Use this function to copy an 11 x 17 size original at full size without cutting off the edges The original must be placed on the B document glass A ri
37. in the automatic grouped together on the Touch the icon to check what document feeder left side of the base modes are selected 34x11 The size of the original appears screen automatically Settings related to the This appears when one or more This indicates that an original has Settings related to output are generally Color Mode i grouped together on the top right side Job Detail A of the base screen Settings aa 1 80 11 Exposure pm eee Advanced settings are grouped here co ae i You can have frequently used touch keys displayed as shortcuts in this position This shows the status of the paper trays on the machine You can check the paper size paper type and amount of paper remaining The currently selected tray is highlighted The job status screen normally appears behind the base screen of the currently selected mode Only the left edge of the job status screen appears and this can be touched to bring the screen to the front mm A selected job can be given priority and Complete run ahead of other jobs or a job waiting in the queue can be canceled Jobs are displayed as a list of touch keys The job keys appear in the order that they will be run A job key can be touched to select it System Settings Auto Clear Setting Transparency Set the time for auto clear Inserts EB 10 240 sec Our 1 When the displayed screen is one of two or more s
38. ine is printing 2 Place the original When using the document glass place the original with the side to be scanned face down 3 Set the number of copies and then press the COLOR START key or the BLACK amp WHITE START key The interrupted copy job will resume when the copy job is finished Correct sets Cancel scanning Cancel copying STORING COPY OPERATIONS Job Programs You can store a group of copy settings The settings can be called up and used whenever needed When you frequently use the same group of settings this saves you the trouble of manually selecting the settings each time you need to use them Storing a job program the P key B ress the ey 8 2 0 Job Programs 2 Store the job program in the touch panel 1 Touch the Store Delete tab Press program number 2 Touch the key of the job program that you wish to store 3 Select the copy settings that you wish to 4 store OK es 2 sided 4 Touch the OK key sell Touch the Program name key to display a text entry crue screen Enter a name for the program To enter text see 6 ENTERING TEXT in the User s Guide Calling up a job program Job Programs Press program number Job Programs Press program number Recall Job Programs Press program number Recall Store Delete 1 Press the P key Place the original
39. is situation there is no need to panic Simply print the file that you stored using document filing There is no need to scan the originals or select the copy settings again Features that make the document filing function even more convenient When user authentication is enabled My Folder can be specified in the user information of the users When a user calls up a stored file My Folder appears first saving the user the trouble of selecting the folder QUICKLY SAVING DOCUMENT DATA Quick File This section explains the Quick File feature of the document filing function using copying as an example Quick File is the easiest way to save a file using the document filing function The side to be scanned must be face up 1 85 11 lz f 4 Scanned data is automatically stored in the quick file folder Do not store confidential data to the folder SS 1 Place the original When using the document glass place the original with the side to be scanned face down 2 Select Quick File in the touch panel Select settings in the same way as when making a regular copy 1 Touch the Quick File key 2 Touch the OK key 3 Perform the copy operation The file is stored on the hard drive at the same time as the copy is made Correct sets Cancel scanning Cancel copying APPENDING
40. nd other numbers number of copies to 0 LOGOUT key When user authentication is enabled press this key to log out after using the machine When using the fax function this key can be pressed to send tone signals a pulse dial line Press this key to stop a copy job or scanning of P key an original Press this key to use a job program when using the copier function When using the fax function press this key to COLOR START key dial using a program Use this key to copy or scan an original in color STOP key Main power indicator This indicator lights when the main power is switched on POWER key Use this key to turn the machine power on and off CLEAR ALL key POWER SAVE key Use this key to activate power save mode The Press this key to redo an operation from the beginning All settings will be cleared and operation will return to the initial state POWER SAVE key blinks when the machine is in power save mode This key is also used to deactivate power save mode BLACK amp WHITE START key Use this key to copy or scan an original in black and white This key is also used to send a fax in fax mode USING THE TOUCH PANEL The touch keys that appear in the touch panel are grouped for easy operation The layout and functions of the touch keys are explained below original are generally special modes are selected been placed
41. nel 1 Touch the Special Modes key 2 Touch the Margin Shift key Settings to shift the left margin by 3 4 will be selected 3 Select 3 4 for the front side and 3 4 for the reverse side using 7 keys 4 Touch the OK key The margin shift position is initially set to Right To change the position to Left or Down touch the corresponding key 3 Set the number of copies and then press the COLOR START key or the BLACK amp WHITE START key Cancel copying Correct sets Cancel scanning CONVENIENT COPY FUNCTIONS Adding margins Margin Shift Use this function to shift the image on the copy to create binding margins This function is convenient when you will be binding the copies with a string or placing them in a binder Erasing peripheral shadows Erase Use this function to erase peripheral shadows that occur when making copies of books and other thick originals Without erase Copying each facing page of a bound document Dual Page Copy Use this function to make separate copies of the left and right pages of a bound document such as a pamphlet In addition two facing pages can be copied to both sides of one sheet of paper Making copies in pamphlet format Pamphlet Copy Use this function to make copies that can be folded into a pamphlet Pamphlet copy makes it easy to create pamphlets When a saddle stitch finisher is installed the output is
42. ngle sheet of paper F 2 4 6 8 9 or 16 images can be printed f on one sheet of paper This is convenient F when you wish to show an overall view of mp multiple pages conserve paper Stapling printed pages Staple Use this function to staple printed output E When a finisher is installed Punching holes in output Punch Use this function to punch holes in the output When a finisher punch module is installed Printing a color image in grayscale Black and White Print Use this function to print color images in grayscale This lets you save color toner when color printing is not necessary such as when you only need to check the contents of a document The machine also has these functions See 2 CONVENIENT PRINTING FUNCTIONS IN WINDOWS in the Printer Guide for detailed information on each function Functions convenient for creating pamphlets and posters Creating a pamphlet Pamphlet Pamphlet Staple Adding margins Margin Shift Creating a large poster Poster Printing Functions to adjust the size and orientation of data e Rotating the print image 180 degrees Rotate 180 degrees Enlarging and reducing the print image Zoom XY Zoom Reversing the image Mirror Image Color mode adjustment function e Adjusting the brightness and contrast of the image Color Adjustment Printing light text or lines in black Text To Black Vector To Black e Selecting color set
43. nsity Checking copies before printing Proof Copy When this function is used only one set of copies is made regardless of the number of sets specified After the first set is checked for errors the remainin Check M 268 sets can be printed 1 set 4 sets Copying originals that are different sizes Mixed Size Original Even when a 5 1 2 x 8 1 2 original is mixed in with 8 1 2 x 11 originals all Originals can be copied at once 5 129 72 8 1 2 17 gt Copying thin originals Slow Scan Mode Use this function to copy thin originals which misfeed easily using the automatic document feeder E 4 This section explains the basic procedure for printing using the printer driver of the machine The settings that can be selected in the printer driver are also introduced The explanations of screens and procedures are primarily for Windows XP in Windows environments and Mac OS X v10 3 9 in Macintosh environments gt PRINTING 00000 cece cece Rn 44 gt CANCELING A PRINT 46 gt USING PRINTER DRIVER 47 gt PRINTER 48 gt SELECTING PRINTER DRIVER SETTINGS 49 gt CONVENIENT PRINTER FUNCTIONS 50 gt PRINTING FROM A 52 PRINTING The basic procedure for printing a document or image from your computer is explained below T
44. ocument feeder This automatically feeds and scans multiple originals Both sides of 2 sided originals can be scanned at once Illustration A shows the MX 3501N 4501N models Illustration B shows the MX 2300N 2700N 3500N 4500N models 2 Document feeder tray Place the originals in this tray when using the automatic document feeder 3 Finisher This can be used to staple output A punch module can be installed to punch holes in output 4 Front cover Open to replace a toner cartridge b Operation panel 6 Exit tray unit right tray When installed output can be delivered to this tray 7 Document glass This is used to scan books and other originals that cannot be scanned using the automatic document feeder 8 Output tray center tray Copy jobs and print jobs are delivered to this tray 9 Saddle Stitch Finisher This can be used to staple output The saddle stitch finisher can automatically staple output at the center line and fold the pages to create a pamphlet A punch module can be installed to punch holes in output 10 Tray 1 This holds paper Up to 500 sheets of paper can be loaded 11 Tray 2 This holds paper Up to 500 sheets of paper can be loaded 12 Tray 3 when a stand 1 x 500 sheet paper drawer or stand 2 x 500 sheet paper drawer is installed This holds paper Up to 500 sheets of paper can be loaded 13 Tray 4 when a stand 2 x 500 sheet paper drawer is installed This holds paper
45. opy Color Color Mode 1 84x11 lz f 2 11 l 1 86x14 IE 2 Place the original LSS N When using the document glass place the original za with the side to be scanned face down D The side to be scanned must be face up 3 Set the number of copies and then press the COLOR START key or the BLACK amp WHITE START key When Auto is selected for the color mode the or machine automatically detects whether the original is black and white color when the COLOR START key is pressed Correct sets Cancel scanning Cancel copying gie 2 SIDED COPYING Automatic Document Feeder You can use the automatic document feeder to make automatic 2 sided copies without the bother of manually turning the originals over and re inserting them This section explains how to copy 1 sided originals onto both sides of the paper The side to be scanned must be face up cC 8 Ready to scan for copy 2 Sided Copy 1 Place the originals 2 Select 2 sided copying in the touch panel 1 Touch the 2 Sided Copy key 2 Touch the 1 Side to 2 Side key 3 Touch the OK key 3 Set the number of copies and then press the COLOR START key or the BLACK amp WHITE START key Correct sets Cancel scanning Cancel copying COPYING ON SPECIAL PAPER Bypass Copy Use the bypass tray to copy on special types of paper such as heavy
46. pass tray see LOADING PAPER IN THE BYPASS TRAY in the User s Guide Loading 7 1 4 x 10 1 2 A5 or Loading envelopes EE zl less size paper EU m rd ES gt lt Only the address side of envelopes can be printed on Place the paper face down in the indicated orientation Place envelopes with the address side face down Large capacity tray Load paper in the large capacity tray as shown The size of paper used in the large capacity tray can only be changed by a service technician Copying This section explains the basic procedures for using the copier function This section also introduces the various types of copying that can be performed using the special modes MAKING 20 2 SIDED COPYING Automatic Document Feeder 21 COPYING ON SPECIAL PAPER Bypass Copy 22 SELECTING THE EXPOSURE MODE 24 FITTING THE COPY IMAGE TO THE PAPER Automatic Ratio Selection 25 ENLARGEMENT REDUCTION Preset Ratios STORING COPY OPERATIONS Job Programs 30 SPECIARETMODESS ut a tatur aut 33 SELECTING A SPECIAL MODE 34 CONVENIENT COPY FUNCTIONS 35 19 MAKING COPIES This is the most basic procedure for making copies PRINT rN CO Press the COPY key IMAGE SEND EAT COPY JOB STATUS SETTINGS The base screen of copy mode appears Ready to scan for c
47. r size and send them as a single page This is a special function in Internet fax S 9 The machine also has these functions For the specific procedures for using the special modes see 7 CONVENIENT FUNCTIONS or 8 INTERNET FAX FUNCTIONS in the Scanner Guide Sending an image at a specified time Timer Using stored settings Program Scanning thin originals Slow Scan Mode Scanning different sizes of originals together Mixed Size Original e Changing the print settings for the transaction report Transaction Report Forwarding a received Internet fax to an e mail address Inbound Routing Settings Document Tiling The document filing function is used to store the document or print image on the hard drive when performing a copy print or other job A stored file can be called up and used whenever needed This section introduces several of the document filing functions DOCUMENT FILING QUICKLY SAVING DOCUMENT DATA Quick File 76 APPENDING INFORMATION WHEN STORING A FILE 77 ONLY SAVING DOCUMENT DATA Scan to HDD 79 PRINTING A SAVED FILE 80 73 DOCUMENT FILING The document filing function allows you to save the document data of a copy or fax job as a file on the machine s hard drive The file can be called up as needed and printed or transmitted Uses of the document filing function Fax Scan
48. rSetinge United 1 Click the Paper tab 2 Select Letter Paper Size Paper Selection 850 x 11 Din Select the size of the print _ Auto Select image Se ES 3 Select Fit To Paper Size Auto Select gt Zoom Settings 4 Select Ledger Qaim Select the size of paper that Fit To Paper Size oor 3 Output you want to print on Offset Tray v Print Letter an M 5 Click the OK button a Special Option This completes the settings Start E rintin 5 4 Different Paper P 9 Transparency Inserts Carbon Copy Foster Printi Poster Printing Tab Paper Print 5 ox JE CONVENIENT PRINTER FUNCTIONS 2 sided printing Document Style Use this function to print on both sides of the paper You can use 2 sided printing to reduce the number of printed sheets when you are printing a large number of pages or when you wish to conserve paper Fitting the print image to the paper Fit To Paper Size Use this function to enlarge or reduce the print image to fit the paper size This is convenient for such purposes as enlarging a letter or A4 size document to ledger or A3 size paper to make it easier to view and to print when the same size of paper as the print image is not loaded in the machine Letter Ledger Printing multiple images on one sheet of paper N Up Printing Use this function to reduce and print multiple images on a si
49. re available for the contrast Darken light originals with the lighten dark originals with the 3 key Touch the Text key Touch the OK key 3 Select the destination and then press the COLOR START key or the BLACK amp WHITE START key Cancel scanning CHANGING THE FILE FORMAT The file format file type and compression method for sending a scanned image is specified when the destination is stored in a one touch key however you can change the format at the time of transmission The procedure below explains how to send a scanned image in full color TIFF format The side to be scanned must be face up 1 Place the original When using the document glass place the original with the side to be scanned face down Mode Address pools EH prep Select format settings in the touch panel Special Modes 1 Touch the Image Settings key 2 Touch the File Format key Select a file format to apply it to 3 Read the displayed message and touch all scan destinations the OK key Change the mode to Color Grayscale mode Touch the TIFF key Touch the High key This sets the compression to high A higher compression ratio creates a smaller file size Touch the OK key 3 Select the destination and press the COLOR START key If the file type is set to Encrypt PDF you will be prompted to enter a password when you start transmission Cancel scanning
50. reens may vary depending on the version of the operating system Wherever MX xxxx appears in this manual please substitute your model name for Xxxx e Where this manual shows the MX 2300 2700 series or the MX 3500 4500 series the following models are indicated MX 2300 2700 series MX 2300N MX 2700N MX 3500 4500 series MX 3500N MX 3501N MX 4500N MX 4501N e Considerable care has been taken in preparing this manual If you have any comments or concerns about the manual please contact your dealer or nearest SHARP Service Department e This product has undergone strict quality control and inspection procedures In the unlikely event that a defect or other problem is discovered please contact your dealer or nearest SHARP Service Department Aside from instances provided for by law SHARP is not responsible for failures occurring during the use of the product or its options or failures due to incorrect operation of the product and its options or other failures or for any damage that occurs due to use of the product Warning e Reproduction adaptation or translation of the contents of the manual without prior written permission is prohibited except as allowed under copyright laws All information in this manual is subject to change without notice Illustrations and the operation panel and touch panel shown in this manual The peripheral devices are generally optional however some models include certain peripheral devices a
51. s connected to the same network as the machine and enter the IP address of the machine Recommended Web browsers Internet Explorer 6 0 or higher Windows Netscape Navigator 7 0 or higher Safari 1 2 or higher The Web page will appear The machine settings may require that user authentication be performed in order to open the Web page Please ask the administrator of the machine for the password that is required for user authentication To check the IP address of the machine print out the all custom setting list in the system settings SYSTEM SETTINGS Admin Password System Settings Paper Tray i Settings List Print User Sending Address List 1 Press the SYSTEM SETTINGS key 2 Select the all custom setting list in the touch panel 1 Touch the List Print User key 2 Touch the All Custom Setting List key The IP address is shown in the list that is printed How to download the manuals in PDF format Manuals containing detailed information on the machine can be downloaded from the Web pages k Security Settings Custom Links System Operation Manual Download 1 2 EIE Facsimile Guide a manual to be downloaded ad Language 2 American English This manual provides information that y User s Guide h 3 chine such as basic operation p and machine maintenance This manual provides detailed explanati
52. s standard equipment The explanations in this manual assume that a right tray and stand 2 x 500 sheet paper drawer are installed on the MX 2700N equipped standard with an automatic document feeder To further explain certain functions and uses some explanations assume that additional peripheral devices are installed The display screens messages and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications Quick Start Guide MODEL MX 2300N MX 3500N MX 2700N MX 3501N MX 4500N MX 4501N SHARP SHARP ELECTRONICS CORPORATION Sharp Plaza Mahwah New Jersey 07430 1163 www sharpusa com SHARP ELECTRONICS OF CANADA LTD 335 Britannia Road East Mississauga Ontario L4Z 1W9 SHARP CORPORATION es Th has b d ble based ink is manual has been printed using a vegetable based soy oil in to help protect the environment Rie CHINA Printed on 100 post consumer recycled paper TINSE3227FCZZ
53. ss Individual No 001 PRINT DOCUMENT eet FILING D DATA IMAGE SEND Coo System Settings Custom Index Store Scan to E mail destination in the touch panel Continued 9 10 1 Touch the User 1 key The user index selected here can be used in the address book screen Touch the Yes key Touch the Yes key if you wish to have the stored destination appear on the frequent use tab of the address book Otherwise touch the No key Touch the OK key Touch the Address key A text entry screen appears Enter the E mail address that you want to store Touch the Exit key Press the SYSTEM SETTINGS key 2 Store the group in the touch panel 1 2 Touch the Address Control key Touch the Direct Address Program key System Settings Direct Address Program he custom index where you register this address Key Name Direct Address Group Select address Registration is completed ey Name ppp ppp Store the group in the touch panel Continued 3 4 5 6 7 8 9 10 11 12 13 Touch the Group key Touch the Group Name key A text entry screen appears Enter the name of the group max of 36 characters To enter text see 6 ENTERING TEXT in the User s Guide Touch the Initial key A text entry screen appears Enter initials
54. system settings E3 Ready to send 2 Enter the 3 digit search number with the numeric keys SPECIAL SCAN MODES The special modes make it possible to perform a variety of scan transmissions for specific purposes The following pages show the types of scan transmissions that can be performed The procedures for using each special mode are not explained Each special mode has its own settings and procedures however the basic procedure is the same for all modes The basic procedure for selecting a special mode is explained on the next page using Suppress Background as an example For the specific procedures for using the special modes see 7 CONVENIENT FUNCTIONS in the Scanner Guide To use a special mode open the special modes menu o Resend and touch the key of mode that you wish to use Pacaress Book The menu varies depending on whether scan mode Internet fax mode or USB memory scan mode is selected Touch the Special Modes key in the base screen to open the special modes menu You can also open special modes menu by touching the Special Modes key that appears after the Image Settings key is touched Scan mode 1st screen 2nd screen Scan Scan Special Modes Special Modes Internet fax mode 1st screen 2nd screen Internet Fax Internet Fax Special Modes Special Modes Transaction Report Internet Fax Special Modes USB memory scan mode 1st screen 2nd scre
55. t feeder and then close the automatic document feeder slowly Place the original face down CHANGING PAPER IN A TRAY To change the paper in a tray you must load the desired paper in the tray and then change the tray settings in the machine to specify the loaded paper As an example this section explains how to change the paper in tray 1 from 8 1 2 x 14 B4 plain paper to 8 1 2 x 11 A4 recycled paper Loading paper in a tray Pull out the paper tray If paper remains in the tray remove it Move the two guides on the tray to change the size from 8 1 2 x 14 B4 to 8 1 2 x 11 A4 Insert the paper with the print side face up Fan the paper well before inserting it Otherwise multiple sheets may feed at once and cause a misfeed Indicator line The indicator line indicates the maximum height of the paper that can be loaded in the tray When loading paper make sure that the stack is not higher than the indicator line When using letter head paper or pre printed paper insert the paper with the print side face down If Disabling of Duplex is enabled in the system settings insert the paper with the print side face up Gently push the tray into the machine Changing the tray settings When you change the paper in a tray the tray settings in the system settings must also be changed 1 PRINT FUNG mo Press the SYSTEM SETTINGS key 0 SUM COPY SYSTEM JO
56. thorized use of the machine How to log out You can log out from all modes of the machine by pressing the LOGOUT key However note that the LOGOUT key cannot be used to log out when a fax number is being entered in fax mode as the LOGOUT key functions as a numeric key at this time If a preset duration of time elapses after the machine is last used the auto clear function will activate When auto clear activates logout automatically takes place PLACING ORIGINALS The automatic document feeder can be used to automatically scan many originals at once This saves you the trouble of manually feeding each original For originals that cannot be scanned using the automatic document feeder such as a book or a document with notes attached use the document glass Using the automatic document feeder When using the automatic document feeder place the originals in the document feeder tray Place originals up with edges aligned evenly Adjust the original guides to The indicator line indicates approximately the width of the originals how many originals can be placed The placed originals must not be higher than this line Using the document glass Place the original face down Align the top left corner of the original with the tip of the mark in the far left corner of the glass M To place a thick original such as a book with many pages push up far edge of the automatic documen
57. tings to match the image type Image Functions that combine text and images e Adding a watermark to printed pages Watermark Printing another image over the print image Image Stamp e Creating overlays for print images Overlays Print functions for special purposes e Printing specified pages on different paper Different Paper Keeping sheets from sticking together when printing on transparency film Transparency Inserts Printing a carbon copy Carbon Copy Printing text on the tabs of tabbed paper Tab Printing Convenient printer functions Using two machines to print a large print job Tandem Print Using the document filing function Retention Document Filing PRINTING FROM A MACINTOSH This section explains the basic procedure for printing from a Macintosh The following example explains how to print a document from TextEdit which is a standard accessory program in Mac OS X To print from a Macintosh the PS3 expansion kit must be installed in the machine and the machine must be connected to a network For the procedure for installing the PPD file see 3 SETUP IN A MACINTOSH ENVIRONMENT in the Software Setup Guide Setting the paper size The following example explains how to set the paper size to Letter Settings Format for Paper Size 1 36N Edit Format Wir Open dB Open Recent d Close Save Save AS Save All Page Setup t d6P
58. tion F2 b Comment Page Range All Number of capies Current Pane Printing Preferences Paper Advanced Job Handling Watermarks User Sethings Untitled v Defaults Copies Finishing Binding Edge Left Collate Document Style 1 Sided Mone 2 Sided Book Punch 2 Sided T ablet sia C2 Pamphlet Style Offset Tiled Pamphlet Margin Shift M Llp Printing Portrait Landscape Rotate 180 degrees Border Order None Black and white Print 1 Open the printer driver properties window 1 Select the printer driver of the machine 2 Click the Preferences button In Windows 98 Me NT 4 0 click the Properties button In Windows 2000 the Preferences button does not appear Click each tab in the Print dialog box to adjust the settings on that tab 2 Click the Help button To view Help for a particular setting click the EJ button in the upper right hand corner of the window and then click the setting If the information icon gt appears you can click the icon to view information on prohibited combinations of settings and other matters PRINTER DRIVERS When using the printer function of the machine you can configure a variety of settings in the printer driver properties window This section introduces the types of printer drivers and the printer driver settings Printer driver types PCL
59. u check an operation as you perform it Print mode indicators READY indicator Print data can be received when this indicator is lit DATA indicator This blinks while print data is being received and lights steadily while printing is taking place Job Detail Settings Mode select keys JOB STATUS key Use these keys to change the mode displayed in the touch panel Press this key to view the job The indicator of the selected key lights up status screen You can check DOCUMENT FILING key the status of jobs and cancel When you wish to print or send a file stored on the hard drive press this key to jobs in the job status screen select document filing mode IMAGE SEND key When you wish to use the scan or fax functions press this key to select network scanner fax mode LINE indicator This lights up during transmission or reception in fax mode The indicator also lights up during transmission in scan mode DATA indicator When a received fax cannot be printed because of a problem such as out of paper the indicator blinks The indicator lights steadily when there is data that is waiting to be transmitted COPY key When you wish to use the copy function press this key to select copy mode You can hold down the COPY key to check the total page count and how much toner remains Numeric keys CLEAR key These are used to enter the number of Press this key to return settings such as the copies fax numbers a
60. vides detailed explanations of the procedures for using the fax function and the System Settings that are related to fax Scanner Guide This manual provides detailed explanations of the procedures for using the scanner function and the Internet fax function This manual provides detailed explanations of the procedures for using the document filing function The document filing function allows you to save the document data of a copy or fax job or the data of a print job as a file on the machine s hard drive The file can be called up as needed System Settings Guide This manual explains the System Settings which are used to configure a variety of parameters to suit the aims and the needs of your workplace Current settings can be displayed or printed out from the System Settings You will need the IP address of the machine in order to access the Web server in the machine The IP address is configured in the Network Settings menu in the system settings ACCESSING THE WEB SERVER IN THE MACHINE When the machine is connected to a network the machine s built in Web server can be accessed from a Web browser on your computer Opening the Web pages about blank Microsoft Internet Explorer Edit View Favorites Tools Help Ba gt x 2 A Search s Favorites Checking the IP address Access the Web server in the machine to open the Web pages Start a Web browser on a computer that i
61. work scanner function of the machine The network scanner function has the following modes Scan modes Scan to E mail The scanned file is sent by e mail Scan to FTP The scanned file is sent to a specified directory on an FTP server Scan to Network folder The scanned file can be sent to a shared folder on a computer on your network Transmission is possible to computers running the following operating systems Windows 98 NT 4 0 2000 XP Server 2003 Scan to Desktop The scanned file is sent to a specified folder on your computer To use Scan to Desktop software must be installed from the Sharpdesk Network Scanner Utilities CD ROM that accompanies the machine For the procedures for installing the software see the Sharpdesk Installation Guide Internet Fax mode PC Scan mode A fax can be sent via the Internet This function requires the expense of an Internet connection however if you already have Internet service or frequently send faxes this function can help reduce communication costs You can scan an original using a TWAIN 2 compliant software application on a computer the same network as the machine When you intend to edit the scanned image it is convenient to be able to perform the scan operation from your computer To use PC Scan mode the scanner driver must be installed from the Software CD ROM provided with the machine Operating systems that can be used are Windows 98 Me 2000 XP Server 20
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