OpenOffice.org OpenOffice - 1.0 User's Manual
Contents
1. Note One difference between character styles and paragraph styles is the need for highlighting Character styles require you to highlight the applicable text paragraph styles do not Unset undo character styles Some times you will want to remove the formatting from a block of text You must resist the temptation to do this manually This will only cause trouble down the road There are two easy ways to remove character formatting Select the block of text right click and choose Default If you have the Stylist open click on the Default character style Note Incidentally the first method also works for removing manual formatting Migrating to character styles For people used to formatting text manually character styles can take some getting used to Here are some suggestions for making the transition easier Never mix character styles and manual formatting Manual formatting supersedes character styles If you combine them you may end up wasting hours 1n frustration trying to figure out why your character styles don t work Right click gt Default removes any text formatting both manual and character styles Realize that clicking on the bold button is not easier than clicking on a character style Leave the Stylist open to make character styles easy to access Introduction to Styles 22. On the Stylist right click on Heading 3 and choose Modify as before When the Paragraph Style window pops up follow the steps below 1 Click on the Indents amp Spacing tab 2 Under the Indent section set the indentation before the text to 1 5cm 0 6 in Indents amp Spacing tab Indentation Paragraph Style Heading 3 Numbering Tabs Drop Caps Backgr Organizer Indents amp Spacing Alignment Text Flow Font Indent Before text 1 50cm After text 0 00cm First line 0 00cm l Automatic Figure 8 Set indentation Introduction to Styles 6 Using paragraph styles The result should resemble Figure 9 D ZRO Seon as GS wv y Text body Times New Roma 12 Bi U F e X 2B A 5 DR A RR RE 10 E gt Title E Subtitle 1 Ab i Section 1 1 as Section 1 2 Subtitle 2 dA oO Section 2 1 Figure 9 Text with the Heading 3 style is indented Linked styles Some OpenOffice org styles are linked together This means that a change in one style affects every style linked to to it For example every Heading style such as Heading 1 Heading 2 is linked with a style called Heading This relationship 1s illustrated in Figure 10 Heading Heading Heading 2 Heading 3 Heading 4 Figure 10 Linked styles As an example suppose you want to change the font of not only Heading 1 or Heading 2 but a
3. Heading 1 and Text body But what if you need something different like a poem style that is not in the Stylist With OpenOffice org you can make your own styles to suit your needs In this section we will create a Poem style and a Poem Header style with the following properties Poem Centered with font size 10 PoemHeading Centered bold with font size 12 In addition a Poem Heading is to be followed by a Poem In other words when you press Enter the style changes to Poem Note The keen reader may have noticed this behaviour already After you type a heading and press Enter the style switches back to Text body Creating the Poem style Our first example is the Poem style We use the Default style as a starting point E 1 Click on the Stylist icon a to bring up the Stylist or press F 2 Right click on Default and choose New see Figure 14 Introduction to Styles 9 Creating custom styles ME Paragraph Styles It maana Ou EE Figure 14 Create a new style This brings up the Paragraph Styles window with the Organizer tab selected To create a custom style you have to understand and configure the top three entries Name This is the name of the style itself like Heading 1 or Text body Set the name to Poem Next Style This is the style that follows the Poem style by default When you press Enter this style is used Set this value to Poem When you press Enter the text will remain i
4. RR O eee E 22 Eoee e E E RE E A E 22 Example Inserting a page with special Tn sss sese eee eee eee eee eee eee 23 SRTR I Restart pape Tie T RTL 24 LO Cha pass aa ue se ence A E sano eaten A E eieeanesee 26 A E N AM LT 26 ORe e Der E erat 27 O E E I e E E RR RUA A 21 I A AE E Me E E RR E E E 2 Introduction to Styles ii Overview Overview Styles are one of OpenOffice org Writer s most powerful features They are necessary to use OOo Writer to its full potential This chapter introduces styles assuming no previous knowledge from the reader After reading it you will be confident using paragraph page and character styles Copyright and trademark information The contents of this Documentation are subject to the Public Documentation License Version 1 0 the License you may only use this Documentation if you comply with the terms of this License A copy of the License is available at http www openoffice org licenses PDL rtf The Original Documentation is Introduction to Styles Paragraph Page and Character Styles The Initial Writer s of the Original Documentation 1s are Daniel Carrera 2004 All Rights Reserved Initial Writer contact s dcarrera openoffice org The Initial Writer contact s 1s to report errors in the documentation For questions regarding how to use the software subscribe to the Users Mail List and post your question there http support openoffice org index html All trademarks within this
5. others unchanged See Figure 30 Introduction to Styles 20 Using page styles and page numbering Organizer Page Background Header Foote Paper format Format Letter T Width 21 59cm Hainkt 37 Dere Margins Layout settings Left Page layout only right 9 Right 2 00cm Format m 2 3 9 Top 2 00cm E Register true Bottom 2 00cm Figure 30 Set the page margins on the Page tab In a similar way set up the page properties for Left Page Put the page number on the top left of the page and the title on the header pick a title for this exercise Set the right margin to 4cm and leave the others unchanged Figure 31 illustrates the transitions between Right Page and Left Page Right Left gt Right x Left p Page Page Page Page Figure 31 Right Page and Left Page styles alternate A title page Consider a slightly more complex scenario You want the document to have a title page A title page is different from the rest of the document It should not have a header or page number The left and right margins should be the same For the title page we can use the Front Page style that comes with OOo Setting up the header and margins is left as an exercise for the reader The difficult part is how to reconcile this front page with the alternating page styles Right Page and Left Pag
6. page style to Right Page Important Note OpenOffice org will not let you assign an odd page number to a Left Page or an even page number to a Right Page OOo strongly adheres to the convention that odd page numbers go on right hand pages and even page numbers on left hand pages Introduction to Styles 25 Using character styles Using character styles Character styles are a complement to paragraph styles Like paragraph styles they define text properties font weight size but they are applied to smaller blocks of text than a paragraph For example you can use the Emphasis character style to emphasize a word A couple of character styles used in this document include Key strokes use the KeyStroke style For example to set OOo to full screen press Control Shift J Menu paths use the MenuPath style For example you can turn field shadings on and off through View gt Field Shadings Why use character styles Beginning users often wonder why use character styles how is this different from pressing the bold button The following real life event illustrates the difference Real life situation Jean is an technical writer from Australia She learned the value of character styles after her publisher told her to unbold menu paths from her 200 page book Jean had not used character styles She had to edit all 200 pages by hand with some help from Find and Replace This was the last time Jean failed
7. using what you already know of page styles plus a clever use of the Next Style property OOo provides two page styles called Right Page and Left Page First set the page style Right Page to be followed by Left Page and vice versa 1 On the Stylist go to the configuration window for the Right Page style Figure 28 ve Pagesives x magam pe Default Endnote Landscape Left Page Right Page N cata ential o New Modify Figure 28 Right click on Right Page and choose Modify 2 Click on the Organizer tab and set Next Style to Left Page Figure 29 This means that after a Right Page the page style will switch to Left Page Set Next Style to Left Page Page Style Right Page Organizer Page Background Header Footer Borders Columns Footnote Name Right Page Next Style Figure 29 Set Next Style to Left Page 3 Ina similar way set Left Page to be followed by Right Page Set the first page of the document to Right Page You will see that the page styles Right Page and Left Page alternate You can see the page style change in the status bar Figure 21 when you go to the next page Now we can setup the properties of the Right Page and Left Page styles Set up the page properties for Right Page Put the page number on the top right of the page and your name on the header The page margin settings are located under the Page tab Set the left margin to 4cm and leave the
8. Next Style Right Page Right Page Next Style Left Page Left Page Next Style Right Page This can be seen visually in the flowchart in Figure 33 New yp Right Left Chapter Page Page Figure 33 Flow of page Styles Introduction to Styles 22 Using page styles and page numbering At some point you will want to start a new chapter Follow these steps 1 Put the cursor at the end of the chapter on a blank line of its own 2 Go to Insert gt Manual Break 3 Select Page break and under style choose New Chapter Cancel Select style Landscape Left Page New Chapter Right Page Figure 34 Choose page break and select the New Chapter page style Figure 35 illustrates the flow of page styles when using page breaks G 2 d O ON CO Y a r Ch Ch l a p S x Left p x Right x Left age Page 2 Page Page Figure 35 Page style flow using page breaks Example Inserting a page with special formatting Some times you may need to insert a page with special formatting For example a landscape page or a page with more columns This can also be done with page breaks Suppose that the current page has the Right Page style 1 Insert gt Manual Break 2 Select the page style say Sp
9. OpenOf fiCe org The Open Source Office Suite Introduction to Styles Paragraph Page and Character Styles Title Introduction to Styles Paragraph Page and Character Styles Version 1 0 First edition December 2004 First English edition December 2004 Real life situation Contents Ea L il aS ET a cio nie tu ON OORT PARRA RIO URU ND ebin il Ia E dg gi il PIT W VS Ta S sceil aia aaar n E Eare ani a bnar inini araia il ILS TRT AA R A E DU E il A PUN ROO apes sce net nape S CRER RR NR l MODO SD E E E S l US AA e PPP PROA RR E l ji E e E E E E EE E E E 2 Uone paragraph Siy 6 ERROR DAR 3 ET 3 Line be APY E T ED Se veces pees E 4 Modifying paragraph SIVIES sss 4 Rd teto L T 5 Gi ECO saia sda conaneaci csaasanecalassosweiny cocaues 6 FS PPA RD RR RR OR RR DR O conde tenedas I B AALE TR e E EE EE O E EOE E E E 9 Ce T N a N E N nouaceeausnacauetedst 9 Creating the PosmHeading L 11 C e bd E E EE E E EE O 12 Chanoine ihe TRR ETT RT siy lei seca Ea EE E EE SENS 13 Indem Poem and Poem Headet osisssa aens aaisa aie Tanin asas 13 S EA D E d e EE A A EE 13 Paati 1 E E eee E DS RR 14 pe aE En a E E EE 15 Usinge page stylos and page ETU es T 16 NET a E E E 17 Preliminaries TIS asse sss 17 E A T Ta L E E E E E E EE 17 Introduction to Styles Real life situation Capo Tha oats E EE E E 18 Mor conp Ee a Ta 19 e 101d E 7 TA 19 NGS pore siy ios O aa 19 L AM RR RE nana ya UN ERR RN E E CR SRA RR 21 sine ES der co DD RR ee ec
10. a curr OOo authors wWriter St lt S e H Text body Times New Roma 12 E U g S Title E subtitle 1 qf section 1 1 RES Section 1 2 2i Subtitle 2 F igure 4 Headings 1 3 with default styles Suppose you decide to make some changes to these styles Heading should be centered Heading 3 should be indented Center Heading 1 On the Stylist right click on Heading 1 and choose Modify e ParagraphStyles x Complimentary close Default First line indent Heading 1 New Heading 2 Modify Headina 4 Figure 5 Modifying a style Using paragraph styles When the Paragraph Style window pops up choose the Alignment tab select Center and click OK Introduction to Styles Using paragraph styles Alignment tab Paragraph Style Heading 1 Numbering Tabs Drop Caps B Organizer Indents amp Spacing Alignment Text Flow Options C Left C Right Center dl Center text C justified Figure 6 Center Heading 1 Now everything marked as Heading 1 will be centered If you make another Heading 1 it will be centered as well volt Introduction to Styles OpenOffice org 1 12 File Edit View Insert Format Tools Window Help 2 E g of BELLE e d es Text body Times New Roma 12 E U Sis E g E Subtitle 1 E a Section 1 1 Centered Figure 7 Text is centered Indent Heading 3
11. ave a header that reads page 2 of 12 These variations are all illustrated in Figure 27 olt Intraductinn to Styles OpenOffice org 1 1 2 9 61 File Edit view Additional contents Help Page count IR SZNS Seca ae Page number lt Poem frimesnewRromas 10 Bi u SEE lt Joe s favourite poems page 2 of 7 The Road Not Taken E Two roads divergedin a yellow wood And sorry could not travel both Figure 27 Variations on the simple page numbering method Many more variations are possible For example you can use a footer instead of a header to make the page number appear at the bottom of the page The Next Style property You have seen the Next Style property in the context of paragraph styles This property is especially powerful in page styles Make two page styles alternate Perhaps the most common use of the Next Style property is to alternate between two page styles For example if you are writing a book you might want the following setup Odd pages Page number on the top right corner of the page Author name on the header Extra wide left margin Even pages Page number on the top left corner of the page Book title on the header Extra wide right margin Introduction to Styles 19 Using page styles and page numbering Note The margins are set this way to make binding easier after the book is printed double sided This can be accomplished
12. aving perhaps the better claim Because it was grassy and wanted wear Though as for that the passing there Had worn them really about the same And both that moming equally lay In leaves no step had trodden black Oh I kept the first for another day Yet knowing how way leads onto way I doubted if I should ever come back I shall be telling this with a sigh Somewhere ages and ages hence Two roads diverged in a wood And I took the one less traveled by And that has made all the difference Robert Frost ET OOOO O o o o l Figure 19 Final result using three custom styles Tips and tricks You can make the Stylist display only custom styles Click on the menu at the bottom of the Stylist window and select Custom Styles As shown in Figure 20 the Stylist only displays Poem PoemAuthor and PoemHeading ParagraphStyles x A gt FE iB PoemAuthor PoemHeading Custom styles view Custom Styles Figure 20 Displaying custom styles only Introduction to Styles 15 Using page styles and page numbering Using page styles and page numbering Page styles are to pages what paragraph styles are to paragraphs Just as paragraph styles can define paragraph properties font size color and others page styles can define page properties margins page size and others Real life situation Christian is a lawyer from California USA For his letters the first page has his letter head and subsequent pages on
13. dents amp Spacing tab under Spacing set the spacing above the paragraph to 0 5cm 0 2 in This creates an extra space between the poem and the name of the author These settings are shown in Figure 18 The purpose of this style is to set apart the name of the author from the rest of the poem Introduction to Styles 13 Creating custom styles Numbering Tabs Drop Caps Background Borders Organizer Indents amp Spacing Alignment Text Flow Font Font Effects Position Paragraph Style PoemAuthor E Indent Before text 0 00cm After text First line 0 00cm Edited entries T Automatic Spacing Above paragraph 0 50cm Below paragraph 0 00cm Figure 18 Indentation and spacing for the PoemAuthor style This is how the Indents amp Spacing tab should look at this point Click OK to save this style Now set the author of the poem in my case Robert Frost to the newly created Poem Author style as described 1n the Getting started section Final result After all these changes the poem should look similar to Figure 19 Introduction to Styles 14 Creating custom styles Poem Times New Roma 10 E i The Road Not Taken Two roads diverged in a yellow wood And sorry I could not travel both And be one traveler long I stood And looked down one as far as I could To where it bent in the undergrowth Then took the other as just as fair And h
14. ding I to the Apply Style menu The Apply Style menu is illustrated in Figure 3 It provides direct access to the styles that are currently in use in the document Introduction to Styles 3 Using paragraph styles Using the Apply Style menu The Apply Style menu lists the paragraph styles that are currently in use in the document One can select styles from this menu just like the Stylist As an exercise press Enter type some text and select Heading I in the Apply Style menu The text acquires the properties of the Heading 1 style Heading 1 added to Apply Styles menu dl na fui Introduction to Styles 0 File Edit View Insert Format Tools Window Help home3 dcarrera curr OOo authors Writer St lt l E ca E Heading 1 k Arial 16 17 E U Heading 1 gt 42 EE Complimentary close Default Ab First line indent Text with Heading 1 style Figure 3 Applying paragraph styles Style selected Modifying paragraph styles The power of styles lies in the ability to modify them to suit your needs For the next example we will need three lines of text with the styles Heading 1 Heading 2 and Heading 3 Your document should resemble Figure 4 Heading 1 style should be applied to the word Title Heading 2 to Subtitle 1 and so on Introduction to Styles Introduction to Styles OpenOffice org 1 12 File Edit View Insert Format Tools Window Help fhome3 dcarrer
15. e The trick is to set the Next Page property to Right Page In other words First Page Next Style Right Page Right Page Next Style Left Page Left Page Next Style Right Page Introduction to Styles 21 Using page styles and page numbering This works as illustrated in the following flowchart Figure 32 o x Right x Left age Page Page Figure 32 Flow of page styles Manual page breaks The previous section discussed the Next Style property This feature is enough for projects with straightforward pagination requirements for example reports letterheads and small books But more complex projects require more control over page styles Manual page breaks provide this control The idea is simple you break a sequence of page styles and start a new sequence To insert a page break go to Insert gt Manual Break and choose page break This section illustrates three scenarios where page breaks are useful Example Chapters You are writing a book that is divided into chapters Each chapter starts with a page style called New Chapter The following pages alternate between Right Page and Left Page At the end of the chapter we return to New Chapter for the next chapter OOo doesn t have a New Chapter style so you must create a custom style see page 9 Let s suppose that you already have the page styles with the following properties New Chapter
16. ecial Page This page takes the place that would normally be occupied by a Left Page 3 Fill in the contents for this page Then insert another page break 4 Then select Right Page again The pagination continues on as normal except that one Left Page has been replaced by a different page style This concept is illustrated in Figure 36 Introduction to Styles 23 Using page styles and page numbering Page break Page break Right Left S Page Page Figure 36 Inserting a page with special formatting gt Left Right gt Page Page Example Restart page numbering a preface Some times you want to reset the page number back to 1 A typical example is the preface for a book A standard preface has the following properties Page numbers are displayed in Roman numerals 1 11 111 1v After the preface the document starts on a Right Page The page number resets to one and the format becomes Arabic 1 2 3 4 Resetting the page number requires page breaks Suppose the preface uses the Preface Page style which has to be a custom style After the preface comes the Right Page style and then the two page styles Right Page and Left Page alternate First let s get the preliminary work done for the Preface Page style 1 Create a new page style called Preface Page 2 Set Next St
17. enotes a field Note The gray background is purely for informational purposes When you print the document the background will be the same as the rest of the document Go to View gt Field Shadings to turn this feature off If you have seen lists in OOo you will have noticed this gray background OOo lists use fields The page number field always displays the page number for the current page If you see the words Page number instead of a number press Ctrl F9 This shortcut key toggles OOo between displaying field contents what the field 1s for and field results what the field creates Note A full introduction to fields is beyond the scope of this chapter Inserting a header In OOo headers are specified by page styles 1 Open the Page Style dialog 2 Select the Header tab 3 Select Header on and click OK see Figure 24 Introduction to Styles 17 Using page styles and page numbering Page Style Default Organizer Page Background Header Footer Borders Header G Header on lt q Turn on page header i Same content left right Figure 24 Turn on page header At this point you should see the header on the current page as in Figure 25 Mo Z nR MW S HE Pe Poem 9 E The Road Not Taken Two roads divergedin a yellow wood And sorry L could not travel both Figure 25 A page with a page header What s so special about headers The text on the header appears on al
18. er Indents amp Spacing Alignment Flow Font Font Effects Position Name PoemHeading AutoUpdate Next Style Poem M Linked with Heading Category Text Styles a Contains Figure 16 Settings for the PoemHeading style Now set the settings of the new style Under the Alignment tab choose centered text Under the Font tab choose bold and size 12pt Introduction to Styles 11 Creating custom styles Sample poem It is a good idea to test out your new styles and see if you are happy with them Your poem should look similar to the one m Figure 17 Introduction to Styles OpenOffice org 1 12 File Edit View Insert Format Tools Window Help Poem M Times New Roma 10 Boz U The Road Not Taken Two roads diverged in a yellow wood And sorry I could not travel both And be one traveler long I stood And looked down one as far as 1 could To where it bent in the undergrowth Then took the other as just as fair And having perhaps the better claim Because it was grassy and wanted wear Though as for that the passing there Had worn them really about the same And both that morning equally lay In leaves no step had trodden black Oh I kept the first for another day Yet knowing how way leads onto way I doubted if I should ever come back I shall be telling this with a sigh Somewhere ages and ages hence Two roads diverged in a wood And I took the one less traveled by And that has made all
19. guide belong to legitimate owners Feedback Please direct any comments or suggestions about this document to authors user faq openoffice org Acknowledgments Thanks to the people who reviewed this chapter Modifications and updates Version Description of Change 1 0 23 December 2004 First published edition Introduction to Styles iii Introduction Introduction What are styles Most users are used to writing documents according to physical attributes For example one would specify the font family font size and weight say Helvetica 12pt bold Styles are logical attributes We use styles every day For example there are two styles of computers desktop and laptop Each has its own set of distinctive properties You never say my computer is a low weight one piece unit with an LCD screen attached to a rectangular casing containing the computing components ad the keyboard Instead you say I have a laptop OpenOffice org styles are a way to do the same thing for your document Using styles means that you stop saying font size 14pt Times New Roman bold centered and you start saying title In other words styles means that you shift the emphasis from what the text looks like to what the text is Why use styles OpenOffice org OOo brings a powerful notion of styles Styles help improve consistency in a document They also make major formatting changes easy For example you may decide to c
20. hange the indentation of all paragraphs or change the font of all titles For a long document this simple task can be prohibitive Styles make the task easy The time is 9 50 A M and Jane is finishing the 30 page paper for school that is due at 10 00 A M She looks over the assignment one more time and suddenly she realizes that The text must use Arial font instead of Times New Roman The headings must be dark blue and indented The title must appear at the top right of every page except the first Even numbered pages must have a wider right margin and odd numbered pages must have a wider left margin Thankfully Jane used OpenOffice org and styles She makes all the changes in 2 minutes and hands in the paper on time Introduction to Styles 1 Introduction Types of styles OpenOffice org Writer has five types of styles Paragraph styles affect a an entire paragraph Character styles affect a block of text inside a paragraph Page styles affect page formatting page size margin and the like Frame styles affect frames and graphics Numbering styles affect numbered lists and bulleted lists The first three styles are the most used Those are the styles covered in this chapter Frame styles and numbering styles are left for a later chapter These styles are available through a floating palette called the Stylist press F11 to see it shown in Figure 1 The Stylist is discussed in the next section Frame Styles Cha
21. l pages with that page style try it This property of headers or footers along with fields forms the basis of OOo page numbering Tip You can also add a header through the Insert menu Insert gt Header gt page style Likewise for footers Insert gt Footer gt page style Simple page numbering The simplest case is to have the page number at the top of every page and nothing more To do this put the cursor on the header and select Insert gt Fields gt Page Number Figure 26 IES ea OpenOffice org 1 Ele Edit View Insert Fa Page number Help a YH 2 annae Fee S aS E Times New Roma gt l 10 9 E U The Road Not Taken Two roads divergedin a yelow wood Figure 26 Page number inserted in the header Presto Now the correct page number appears on every page Introduction to Styles 18 Using page styles and page numbering More complex variations There are a lot of interesting variations that you can apply without further knowledge of page styles Here are some suggestions Right align the header to make the page number appear on the top right Add the word page so the header reads page 1 page 2 and so on Add the document title so the header reads My Poem book page 12 Consider using a tab to separate the title from the page number OOo also has a Page Count field Insert gt Fields gt Page Count Using it you could for example h
22. ll headings The easiest way to do that is to take advantage of this inking Open the stylist press F77 and select Heading Introduction to Styles 7 Using paragraph styles Complimentary close Default First line indent Heading 1 Heading 10 Heading 2 Figure 11 Select Heading style Open the paragraph styles window for the Heading style right click gt Modify and select the Font tab Select the Corsiva font and click OK see Figure 12 Select Corsiva font Font tab Hirien gn ayla TEOD TD Numbering Tabs Drop Caps Organizer Indents amp Spacing Alignment TextFlow Font Font Effects Position Font Typeface Corsiva Courier Courier New Gill Sans Helvetica Lucida Bright lucida Sans Language reg English USA 9 This font style will be simulated or the closest matching style will be used Cancel Help Reset Standard Figure 12 Select Corsiva font for Heading style Now the fonts of all the heading styles have been changed in a single operation Your document should now resemble Figure 13 Introduction to Styles 8 Using paragraph styles Text body 9 Times New Roma 12 Bi U 7 Title b S Subtitle 1 ae Section 1 1 I ses Section 1 2 gt Subtitle 2 pi i Section 2 1 Figure 13 All Heading styles now have the Corsiva type font Creating custom styles You have seen that the Stylist provides several pre defined styles such as
23. ly identify the recipient the date and the page number Christian does this using page styles He also uses page styles to comply with the spacing requirements such as margins for legal briefs in California State courts The page style for the current page is displayed on the status bar Figure 21 Current page style Page 1 3 Default 75 INSRT STD HYF Figure 21 The current page style is displayed on the status bar Open the Stylist and click on the Page Styles button 4 HTML Page Styles Figure 22 Selecting page styles Right click on the currently active page style see Figure 22 and select Modify This displays a window shown in Figure 23 Introduction to Styles 16 Using page styles and page numbering Page properties a r 3717 Tdnn Organizer Page Background Header Footer Borders Columns Footnote Name Default Next Style Default e o Figure 23 Page properties te 4 Page numbering Many people first encounter page styles when they want to number pages OpenOffice org OOo has a very powerful system for numbering pages but to make full use of it you need to learn something about page styles Preliminaries fields OpenOffice org uses a feature called fields to manage page numbers To insert a page number field select Insert gt Fields gt Page Number You will see the page number on a gray background The gray background d
24. n the Poem style Linked With If the Poem style is linked with another say Default then any change in Default will affect Poem just as you saw with Heading in the previous section For our example this is not the behavior we want Set this entry to None This means that Poem is not linked with any other style After making all these changes your screen should look like Figure 15 Organizer tab Edited entries ackground Borders Number Tabs Drop C w Font Font Effects Position Organizer Indents amp Spacing Aligr Name Poem iinn M AutoUpdate Next Style Poem Y Linked with None Category Text Styles Contains Figure 15 Initial configuration for the Poem style Set the first three entries as shown Introduction to Styles 10 Creating custom styles The next step 1s to configure the alignment and font properties of this style Under the Alignment tab select centered text e Under the Font tab select 10pt font size Click OK to save the new Poem style Congratulations You just made your very own style Creating the PoemHeading style Create a new PoemHeading style Use the same procedure as before with these changes Next style Select Poem not PoemHeading e Linked with Heading The window should look like Figure 16 Edited entries Paragraph Style PoemHeading Numbering Tabs Drop Caps Borders Organiz
25. racter Styles Page Styles Paragraph Styles automatic M Figure 1 Stylist window and the types of styles Note The Stylist is a floating palette You can drag it around the screen using the mouse Introduction to Styles 2 Using paragraph styles Using paragraph styles First steps OpenOffice org uses a tool called the Stylist to manage styles The concepts of styles and the Stylist are best explained through an example 1 Create a new document go to File gt New gt Text Document or press Control N 2 Type Heading 1 in it Make sure that the cursor remains in that same line 3 Press the Stylist icon az located on the Function Bar or press the F71 key This brings up a window called the Stylist see Figure 2 4 Make sure you are in the Paragraph Styles section click on the top left icon of the Stylist Stylist icon File Edit View Insert Format Tools Window Help home3 dcarrera curr OOo authors Writer St E amp E E ade te Default 9 Times New Roma 12 9 EB U E GI E SMa a MAOH pa rl a Complimentary close Ei Heading I First line indent PS Paragraph Styles HEI I ae Figure 2 Click on the Stylist icon to bring up the Stylist Double click on the Heading 1 entry of the Stylist This will do two things Give the line you typed the Heading I style Add Hea
26. the difference Robert Frost EX E Ii Figure 17 Sample poem Introduction to Styles 12 Creating custom styles Changing the formatting of your styles One of the main advantages of styles is that they allow the document formatting to be changed after the content has been written For example suppose you have written a 100 page book of poetry Then you decide you don t like the way the poems look after all Or perhaps your publisher doesn t like it To learn about reconfiguring styles we will make the following changes The Poem style will be indented instead of centered Add a PoemAuthor style based on Poem except it is bold and has more indentation Indent Poem and Poem Header First set the Poem style to left alignment 1 From the Stylist select Poem right click and select Modify 2 Go to the Alignment tab and select left alignment Set the indentation 1 Go to the Indents amp Spacing tab 2 Under Indent set the indentation before the text to Sem or about 21n Done Click OK and you should see the text change Do the same thing for PoemHeading Create Poem Author style You already know how to create a new style Follow the same procedure as before starting from the Poem style Use the following configuration Name PoemAuthor Next style Default Linked with Poem Now configure PoemAuthor just like you configured Poem with the following changes Font bold Indentation 8cm 3 2 1n Under the In
27. to used character styles Character styles don t have as many options as paragraph styles or page styles Their benefits are of a different nature Formatting changes As Jean s story illustrates the ability to make formatting changes throughout a document can be important Character styles provide this Consistency Character styles help ensure that typesetting guidelines are applied consistently Focus on content Was I supposed to bold keystrokes How about menus A writer shouldn t have to remember the answers to these questions Typesetting details distract you from the real content of your work A properly named character style such as KeyStroke or MenuPath will remove this burden from you Other ways of using character styles are described elsewhere in the Writer Guide These uses include making chapter numbers page numbers or list numbers larger than the surrounding text and formatting hyperlinks Introduction to Styles 26 Using character styles Using character styles Open the stylist press F 11 and click on the second button at the top bar fa This displays the list of available character styles To apply a character style follow these steps 1 Highlight the block of text where you wish to apply the style 2 Double click on the appropriate character style Some examples include This example uses the Emphasis character style Definition A statement describing the meaning of a word or phrase
28. yle to Preface Page since a preface could span multiple pages 3 Add a header to Preface Page and insert a page number field Next make page numbers display as Roman numerals 1 11 111 iv 1 Open the page style dialog for Preface Page and click on the Page tab 2 Under Layout settings set the format to 1 11 111 See Figure 37 Introduction to Styles 24 Using page styles and page numbering Page Style Preface Page Organizer Page Background Header Footer Borders Columns Footnote Paper format Set page number format G Width 2159cm Height 27 94cm Orientation Portrait Format C Landscape Paper tray From printer settings Margins Layout settings Left 3 48cm Page layout Right and left Right 3 48cm Format Figure 37 Set page number format to Roman numerals After the preface is written we are ready to restart page numbering Follow these steps 1 Put the cursor at the very end of the preface on a blank line 2 Insert gt Manual Break Select Page break and choose the Right Page style 3 Put a check mark next to Change page number and set the new value to 1 These settings are shown in Figure 38 og Insert Break x Type z F Line break Set style to Right Page C Column break Cancel f Page break Help Change page number to Figure 38 Set the new page number to I and the
Download Pdf Manuals
Related Search