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Canon iR3250 Owner's Manual

1. 2 3 To Install Using the Installer Standard Installation 2 8 To Install an Alternate Fax Driver for Windows NT 4 0 2000 XP 4 i kde cde Gee hi er RA Oe ees 2 15 To Install Using the Add Printer Wizard 2 2 17 Installing Canon NetSpot Suite Service 20000 eee 2 20 Updating the Existing Fax Driver 200 00 e eee eeee 2 22 To Update Using the Installer 0 0 0 a 2 22 To Update Using the Add Printer Wizard 2 23 Updating the Alternate Fax Driver for Windows NT 4 0 2000 XP 2 26 For Windows INT AQ ksi a eho detect sabios dee o tM e td 2 26 For Windows 2000 XP isses 2 27 Uninstalling the Fax Driver 0 0 0 0c eee ee 2 29 Specifying the Installed Fax Memory slesss 2 31 Chapter3 Using the Fax Driver Options Faxing a Document i sio arai ee eee eee 3 2 Sending aDocument asaan aranana 3 2 Sending to a Remote Memory Box 0 000 e eee eee eee 3 5 Specifying Recipients 0000 c eee eee eee eee 3 9 Adding a New Name and Fax Number 0 0 eee eeee 3 9 Adding a Recipient from the Address Book 0 000005 3 10 Defining the Address Book EntrieS 0 cece eee eee e eee 3 12 Defining a Person Entry lisse 3 12 To Add a New Person lsss es 3 12 To Edit Person Entry isset eui e ete me 3 15 To Delete a Person Entry aurora ar
2. g NOTE e This dialog box appears only when drivers that can be installed with the Installer are already installed Otherwise proceed to step 8 e When you add a new fax driver any previous version of a Canon fax driver already installed is also updated automatically 8 Click the Add Delete button to select the driver you want to install x Select Faxes for Driver Installation Click Add Delete and then select faxes for driver installation The same fax can be selected more than once Eax List for Driver Installation Add Delete The Add Delete Faxes for Driver Installation dialog box displays Installing the Software 2 11 Getting Started Getting Started 2 12 9 Select the driver you want to install from Fax List Then click the Add to the Fax List for Driver Installation button Add Delete Faxes for Driver Installation Fax List Canon GP200 225 PCL FAX Canon GP200 215 PCL P3 B1 FAX Fax List for Driver Installation The fax driver you selected is added to Fax List for Driver Installation To delete a driver that you do not want to install from Fax List for Driver Installation select the driver and then click the Delete button 10 Click the OK button in the Add Delete Faxes for Driver Installation dialog box 1 1 Check that the driver you want to install is selected in the Fax Driver Setup Wizard dialog box Then click the Next button ii F
3. m o J 5 H Recipient Name Company Dept Div Fax Number Primary Number Description Secondary Number Description Advanced Functions Subaddress E Primary Number Off Secondary Number Off xl Settings Keyword u 3 Enter information about the new person such as Recipient Name and Company 4 Enter the fax number You can enter two fax numbers a primary number and a secondary number 5 Enter information about the fax numbers in each respective Description 6 If you want to send documents to the memory box of the recipient s fax click the Settings button The Advanced Functions Settings dialog box opens If you do not want to use this option skip to step 8 Defining the Address Book Entries 3 13 Using the Fax Driver Options a g NOTE e The Subaddress option is available only for imageRUNNER 3300 2800 2200 imageRUNNER 3300i and iR3250 7 Select Use Subaddress for Primary Number and or Use Subaddress for Secondary Number enter the subaddress and the password of the recipient s fax and then click the OK button Advanced Functions Settings 2 xi Subaddress IV Use Subaddress for Primary Number Subaddress Password MSc ee Cancel Help g NOTE e Obtain the subaddress and password of the memory box of the recipient s fax from the recipient Using the Fax Driver Options D 8 Enter any additional information about the person i
4. WUD toes as Faxing a Document 6 In the Cover Sheet sheet specify a format for the cover sheet attachment Canon iR2200 3300 FAX Properties Send FAX Edit Address Book Cover Sheet Cover Sheet Attachment i Items to Include Remark Urgent Comment to Include 7 Click the OK button in the Properties dialog box The fax is sent to the specified recipients Sending to a Remote Memory Box This mode is useful for sending a confidential document by fax Documents to be sent and stored in the memory box of the recipient s fax require the specified subaddress and password For details about the subaddress see Chapter 2 Basic Fax Usage in the Facsimile Guide g NOTE e This option is available only for imageRUNNER 3300 2800 2200 imageRUNNER 3300i and iR3250 e Obtain the subaddress and password of the memory box of the recipient s fax from the recipient 1 In the application with the document open select Print to print your document Faxing a Document 3 5 Using the Fax Driver Options a Using the Fax Driver Options D 3 6 2 In the Print dialog box select your fax from Name and then click the Properties button 3 Specify the various settings in the Edit Address Book Register Cover Sheet or Special sheet and then click the OK button Canon iR2200 3300 FAX Properties Lx Edit Address Book Register Cover Sheet Special Addr
5. Canon Fax Driver Guide with Cover Sheet Editor Fax Driver Ver 1 70 Fax Driver Guide with Cover Sheet Editor How This Manual Is Organized Before You Start Getting Started 1E TK Using the Fax Driver Options Using Canon Cover Sheet Editor 1 838 Special Fax Driver Options Appendix Provides information about additional software used with the fax driver A considerable effort has been made to make sure that this manual is free of inaccuracies and omissions However as we are constantly improving our products if you need an exact specification please contact Canon Contents Pref cG vedic ccc ee ead Baa Ra ed ee ee el ele OE vi How to Use This Manual 20000 cece eee vi Symbols Used in This Manual 000 e eee eee eee vi Keys Used in This Manual 0 000 c eee eee eee vi Displays Used in This Manual 0 0 00 eee eee ee eee vii Abbreviations Used in This Manual 2200 0000e eee vii Trademarks souran cin ol an Sebo eae eee os viii Chapter1 Before You Start Introduction os cee kae tk ee n REC E ee eee ee ee ce OCA CR 1 2 System RequirementsS 0 eee eee eens 1 3 Where to Find Help 2 ccc eee eee eee eee 1 4 Chapter2 Getting Started Installing the Software 0 cece eee ee eee teens 2 2 Installing the Fax Driver 1 2 0 0 cece eee 2 2 To Install Using the Installer Dynamic Installation
6. 703 Waterford Way Suite 400 Miami Florida 33126 U S A CANON AUSTRALIA PTY LTD 1 Thomas Holt Drive North Ryde Sydney N S W 2113 Australia CANON SINGAPORE PTE LTD 79 Anson Road 09 01 06 Singapore 079906 CANON HONGKONG CO LTD 9 F The Hong Kong Club Building 3A Chater Road Central Hong Kong FA7 3717 010 CANON INC 2002 MADE IN JAPAN
7. Driver Options D 2 Select the group you want to edit and then click the Edit button The Edit Group dialog box opens Edit Group L2 x Group Name Available Recipients Show IV Person T Group John Smith XYZ Corp 01 222 5678 n Peter Wilson XYZ Corp 01 444 5678 finichad Steve XYZ Corp 01 234 5678 n Robert Brown YZ Corp 01 333 5678 Add to Group 11 Remove from Group Current Group Members Andrey Savoy 01 666 5678 David Johnson 01 555 5678 Eric Tessler 011 777 5678 Keyword 3 Change the group name if necessary Edit the group To add a person or a group to the selected group W Select the person or group you want to add from Available Recipients and then click the Add to Group button To remove a member of the selected group Vv Select the person or group you want to remove from Current Group Members and then click the Remove from Group button 5 Click the OK button to modify the selected group entry 3 20 Defining the Address Book Entries To Delete a Group 1 Select the group entry you want to delete from Address Book 2 Click the Delete button Defining the Address Book Entries 3 21 Using the Fax Driver Options a Using the Fax Driver Options D Regist ering Additional Address Books You can select fax recipients from address books other than the Canon Fax Driver Address Book if they are registered with the fax driver Follow the procedure
8. Gisie Ssoiose 5 155010i E Installing Cover Sheet Editor 4 5 Using Canon Cover Sheet Editor BH Uninstalling Cover Sheet Editor If it becomes necessary to uninstall the Canon Cover Sheet Editor follow the procedure below 1 Click the Start button point to Settings and then click Control Panel 2 In the Add Remove Programs dialog box in the Control Panel select Canon Cover Sheet Editor and then click the Add Remove button 3 When the InstallShield Wizard dialog box appears follow the instructions on the screen Canon Cover Sheet Editor is uninstalled Using Canon Cover Sheet Editor B 4 6 Installing Cover Sheet Editor Openin g Saving and Closing a File This section explains how to create open save and close files Opening a File To Create a New File To create a new cover sheet follow the procedure below 1 Click the New button on the toolbar You can also select New from the File menu The New dialog box opens 2 Select a paper size for the new cover sheet and then click the OK button New 2 x Paper Size The New Cover Sheet screen appears Opening Saving and Closing a File 4 7 Using Canon Cover Sheet Editor B To Open a Saved Cover Sheet You can open a saved cover sheet by specifying its file name Follow the procedure below 1 Click the 7 Open button on the toolbar You can also select Open from the File menu The Op
9. Italic Formatting to Text lees 4 12 Jo nderlime TEXEz irnia oid ooa pem Pre hti sonda 4 12 To Align Text to the Left Center and Right 4 12 To Specify the Text Properties iliis esses 4 13 To Specify the Text Box Properties 0 000000 ee 4 14 Specifying Fields liliis 4 15 To Insert Sender and Recipient Information Fields When Editing TEXT carece metre OR Re nhe Re Rec 4 16 Chapter5 To Insert Sender and Recipient Information Fields When Not Editing Iext xsesss s rerik eoir Piette es hens ENE PS 4 17 To Insert Repeating Fields for Specifying Multiple Recipients 4 17 To Insert Borders Between Repeating Fields 4 18 To Insert Remark and Comment Fields When Editing Text 4 19 To Insert Remark and Comment Fields When Not Editing Text 4 19 Creating ObJects i ser deest eee eke eric dd Sol ea 4 19 TO Draw PIness idu zd ous hr RE Suc Ro ER canbe SEPA 4 19 To Draw Rectangles teg epe EROR E er Rats 4 20 To Draw Rounded Rectangles ille esses 4 20 1O Draw OVals z 3 us iano ascen duaa e aa aae alban adie 4 20 TO Insert ImageS8 niner rin dake mt RR eR RP nec et alee rs 4 21 Editing Objects ice arte xb x epa bless 4 21 To Select an Object iridaceae resio revat terai Ra RA 4 21 To Move an Object within the Same Cover Sheet 4 21 To Move an Object to a Different Cover Sheet 4 22 TO Resize an ODject
10. Server PC For Windows 2000 XP 1 Click the Start button point to Settings and then click Printers Windows 2000 or Printers and Faxes Windows XP 2 Click Server Properties on the File menu to open the Print Server Properties dialog box and then display the Drivers sheet Installing the Software 2 27 Getting Started Getting Started 3 Select the alternate fax driver you want to update and then click the Update button Windows 2000 or Replace button Windows XP le Print server Properties E Forms Ports Drivers Advanced d ITP INATA Installed printer drivers AdobePS Acrobat Distiller Intel Windows 2000 Canon GP30 55 PCL FAX Intel Windows 2000 Canon GP30 55 PCL FAX Intel Windows NT 4 0 or 2000 Canon iR C2000 series P Intel Windows 2000 Canon iR1600 2000 PCL Intel Windows 2000 Intel Windows 2000 AX Intel Intel Windows 2000 Canon LBP 2000 PCL6 Intel Windows 2000 Canon LBP 430 Intel Windows 2000 Update Properties e When a message appears prompting you to insert the CD ROM insert the Fax Driver Software CD ROM into the CD ROM drive and then click the OK button 5 Click the Browse button to specify the path of the driver in the CD ROM and then click the OK button The alternate fax driver is updated IMPORTANT e To use the updated fax driver on the client PC first uninstall the current fax driver and then double cl
11. a fax board before installing a fax driver Installing the Software 2 5 Getting Started Getting Started 2 6 8 Select the fax you want to install from the Fax List Then click the Add to the Fax List for Driver Installation button If you want to select all the faxes searched for click the Select All button Add Delete Faxes for Driver Installation x Fax List Device Name _ _Product Name manen iR3250 iR3250 _ 2 Select All Add to the Fax List for Driver Installation Eax List for Driver Installation Device Name Product Name The faxes you selected are added to Fax List for Driver Installation To delete a fax that you do not want to install from Fax List for Driver Installation select the fax and then click the Delete button 9 Click the OK button in the Add Delete Faxes for Driver Installation dialog box 10 Check that the drivers you want to install are shown in the Fax Driver Setup Wizard dialog box Installing the Software 1 1 If you want to specify the fax settings including the name shared fax setting or default fax setting select Set Fax Information and then click the Next button If you do not want to specify these settings click the Next button and then skip to step 13 fe Fax Driver Fax Driver Setup Wizard P X Select Faxes for Driver Installation Click Add Delete and then select faxes for driver installation The same fax
12. additional drivers alternate drivers so that users on the following systems can download them automatically when they connect Installing the Software 4 In the Fax Driver Setup Wizard dialog box click the Next button fe Fax Driver Fax Driver Setup Wizard E x Fax Information Set the port used for the selected fax Click Next to proceed Selected Fax Canon iR2200 3300 FAX Use Driver Canon Raster PCL5e Driver Ver 1 70 Port Settings C Use Standard Port C Use Network Printer Add Port Settings Port Set LPT1 Eax Name Canon iR 2200 3300 FAX Details Set as Default lt Back Cancel 5 Follow the instructions in the dialog boxes or message box to complete the installation See steps 13 to 14 of To Install Using the Installer Dynamic Installation on p 2 3 or steps 13 to 14 of To Install Using the Installer Standard Installation on p 2 8 To Install Using the Add Printer Wizard To install a fax driver from the Printers folder in the Windows Control Panel follow the procedure below g NOTE e f you install a new fax driver using the Add Printer Wizard it is necessary to update all existing Canon fax drivers manually To do this see To Update Using the Add Printer Wizard on p 2 23 1 Click the Start button point to Settings and then click Printers 2 In the Printers folder double click the Add Printer icon to star
13. an Original Cover Sheet Adjusting Text Properties You can change text properties whenever you want When you change text properties all text inside the selected text box is affected g NOTE e Text properties for field settings inside a text box are also changed according to the text properties you specified For details on field features see Specifying Fields on p 4 15 To Change the Font 1 Click inside the text box The text box is now ready for editing 2 Select the desired font from Font on the toolbar To Change the Font Size 1 Click inside the text box The text box is now ready for editing 2 Select the desired font size from Size on the toolbar You can also enter the desired font size directly into Size To Change the Font Color 1 Click inside the text box The text box is now ready for editing 2 Select the desired font color from Color on the toolbar To Apply Bold Formatting to Text 1 Click inside the text box The text box is now ready for editing Creating an Original Cover Sheet 4 11 Using Canon Cover Sheet Editor BH 2 Click the B Bold button on the toolbar To undo the bold formatting click the B Bold button once more To Apply Italic Formatting to Text 1 Click inside the text box The text box is now ready for editing 2 Click the 7 Italic button on the toolbar To undo the italic formatting click the i Italic button once more To
14. can be selected more than once Fax List for Driver Installation 3i Canon iR3250 FAX 172 20 88 196 Add Delete cance 12 Specify the name shared fax settings or default fax settings and then click the Next button fe Fax Driver Fax Driver Setup Wizard E xj Fax Information Set the port used for the selected fax Click Next to proceed Selected Fax Canon iR3250 FAX Use Driver Canon Raster PCL5e Driver Yer 1 70 Port Sett Us dard Port L5 C hdd Part k Printer Settings Port Set IP 172 20 88 196 Use as Shared Fax T Cancel Installing the Software 2 7 Getting Started Getting Started 13 Verify the installation settings and then click the Start button xj The Setup program will install the drivers with the following s Confirm the settings Mw Fax List for Driver Installation lt Add gt Fax iR3250 Driver Canon iR3250 FAX Port IP_172 20 88 196 Update Fax Canon iR330 400 P1 R1 PCL FAX Driver Canon iR330 400 P1 R1 PCL FAX Port LPT1 Fax Canon iR2200 3300 FAX Driver Canon iR2200 3300 FAX Port 1LPTI ZF Click Start to install g NOTE e When you add a new fax driver any previous version of a Canon fax driver already installed is also updated automatically 14 After the files have been copied click the Exit button to finish the installation T
15. font size directly into Size e Select Strikethrough or Underline to draw a line through or to underline text Creating an Original Cover Sheet 4 13 Using Canon Cover Sheet Editor BH Using Canon Cover Sheet Editor B 5 Select the desired text color from Color 6 Specify Alignment for the text 7 Click the OK button To Specify the Text Box Properties Follow the procedure below to specify the type of border border color and background color of the selected text box 1 Click anywhere on the border of the text box The border of the text box is selected 2 Click the 3 Properties button on the toolbar You can also select Properties from the Edit menu You can also display the Text Box Properties dialog box by double clicking anywhere on the border of the text box The Text Box Properties dialog box opens Text Box Properties 2 x Line Style Solid Width jos m 0 1 to 50 0 Color Black Eill in write X 3 Select the desired border type from Line Style e Specify the Width setting to set the thickness of the border g NOTE e The Width setting is available only when Line Style is set to Solid 4 14 Creating an Original Cover Sheet 5 Select the desired color of the border from Color 6 Select the desired background color for the text box from Fill in 7 Click the OK button Specifying Fields You can show sender or fax rec
16. objects and thus is hidden from view press the TAB key repeatedly until the object you want is selected You can 4 26 Creating an Original Cover Sheet also select in reverse order by holding down the SHIFT key while pressing the TAB key 2 Click the 33 Bring to Front 23 Send to Back 34 Bring Forward or L Send Backward button on the toolbar g NOTE e You can also select Bring to Front Send to Back Bring Forward or Send Backward from the Layout menu To Align Multiple Objects You can align multiple selected objects according to their left edge right edge top edge bottom edge or center in one operation The position of the last selected object becomes the point of reference of alignment Use the following commands to change the alignment of the selected objects e Align Left Aligns the left edge of all objects along the left edge of the last selected object e Align Center Aligns the left right center axis of all objects along the left right center axis of the last selected object e Align Right Aligns the right edge of all objects along the right edge of the last selected object e Align Top Aligns the top edge of all objects along the top edge of the last selected object e Align Middle Aligns the top bottom center axis of all objects along the top bottom center axis of the last selected object e Align Bottom Aligns the bottom edge of all objects alon
17. sunset s ean s Reo ee cts 4 22 To Copy an Object by Dragging 0 0 0 sees 4 23 To Copy an Object by Using Button or Menu Commands 4 23 To Duplicate an Object 0 6 ee 4 24 To Delete an Object xz ca Ceres ee pen Eb pace a LS 4 24 To Group OBjECtS se sirine ne Ae RPpRe xu Rost eo eae eek 4 25 Specifying Object Properties 00000 c ee eee eee 4 25 Arranging Objects ssssseseeeeeee en 4 26 To Change the Display Order of Objects 4 26 To Align Multiple Objects iilis see 4 27 Specifying Grid Options 2 2 2 0 0 4 28 TO ShoWw GridS esed see ee od HG E Y GA acte x eee 4 28 To Snap Objects to Grid ur p er ecd 4 28 To Specify Grid Properties 6 0 0 0 0 00 00 eee eee 4 29 Printing a Cover Sheet 00 cece eee eee eee eee 4 31 Registering an Original Cover Sheet as a Template 4 32 Special Fax Driver Options Using the Job Accounting Feature leeren 5 2 About Job Accounting 0 0 eee teas 5 2 Specifying the ID and Password for Job Accounting 5 2 Faxing with Job Accounting for Windows 95 98 Me 5 4 Faxing with Job Accounting for Windows NT 4 0 2000 XP 5 5 With Allow Password Setting Selected 0 02000 5 5 With Allow Password Setting Not Selected 5 5 Presetting the Fax Transmission Time Lleesssse 5 7
18. the Cover Sheet sheet specify the format for the cover sheet attachment Canon iR2200 3300 FAX Properties Different Sheet to Each Recipient 10 Click the OK button in the Properties dialog box The document is sent to and stored in the memory box of the recipient s fax g NOTE e The data can be output only when the correct password is specified on the recipient s fax Faxing a Document You can specify the names and fax numbers to whom you want to send a fax by adding them to the Recipient List You can add recipients by e Entering a new name and a new fax number in Recipient Name and Fax Number e Selecting a recipient in the Select from Address Book dialog box Adding a New Name and Fax Number EN 1 Display the Send FAX sheet e 2 5 CE O Canon iR2200 3300 FAX Properties xl D gt Send FAX dit Address Book Cover Sheet 5 Recipient Name J x tv Fax Number A o Advanced Functions ISubaddress Dff Settings D c dalte Address Book Oo Recipient List 0 Select from Address Book Remove from Recipient List Set the Time to Send 00 00 s Oone 23 55 Cancel Hep For details on how to access the Properties dialog box see Sending a Document on p 3 2 2 Enter the name and fax number you want to add in Recipient Name and Fax Number Specifying Recipients 3 9 Using the Fax Driver Options D 3 Click the Add
19. to Recipient List button The new recipient is displayed in Recipient List Adding a Recipient from the Address Book 1 Display the Send FAX sheet Canon iR2200 3300 FAX Properties ERCUUTITUTEN E omoes ss o cae ne For details on how to access the Properties dialog box see Sending a Document on p 3 2 3 10 Specifying Recipients 2 Click the Select from Address Book button The Select Recipient from Address Book dialog box opens Select Recipient from Address Book 2 x Address Books Search by Recipient Recipient Name Company Dept Div Fax Number_ De Andrey Savoy XYZ Corp 01 666 5678 Q David Johnson XYZ Corp 01 555 5678 Eric Tessler XYZ Corp 01 777 5678 John Smith XYZ Corp 01 222 5678 Q Peter wilson XYZ Corp 01 444 5678 e Richard Stevens XYZ Corp 01 234 5678 e Robert Brown XYZ Corp 01 333 5678 Canon Fax Driver Address Book Recipient List 3 Select the address book you want to use from Address Books g NOTE e If you want to use an address book other than Canon Fax Driver Address Book register the book before using it See Registering Additional Address Books on p 3 22 Select an entry and then click the Add to Recipient List button 5 Click the OK button in the Select Recipient from Address Book dialog box The new recipient is displayed in Recipient List in the Send FAX sheet Specifyin
20. All all of the available fields for sender or recipient information are inserted simultaneously The fields are inserted in this order Name Fax Number Company and Dept Div You can change the position of the fields as needed To Insert Repeating Fields for Specifying Multiple Recipients Follow the procedure below to show information for multiple recipients on the cover sheet when sending a fax 1 Insert the desired recipient information field such as Name Fax Number Company and Dept Div 2 Inside the text box place the cursor to the left of the field that you want to repeat 3 Click the Insert menu point to Recipient Information and then click Begin Repeat The Begin Repeat field is inserted A Inside the text box place the cursor to the right of the field that you want to repeat Creating an Original Cover Sheet 4 17 Using Canon Cover Sheet Editor BH 5 Click the Insert menu point to Recipient Information and then click End Repeat The End Repeat field is inserted The field between the Begin Repeat and End Repeat fields is replaced with multiple recipients information when sending a fax g NOTE e The text box may not be able to accommodate all of the actual data for a repeating field if a large number of recipients are specified for sending a fax In this case a new page is automatically created and data that does not fit into the text box displays from the top o
21. Allow Password Setting Selected The password for Job Accounting can be specified in advance in the ID Password Settings dialog box 1 In the application select Print and then click the Properties button in the Print dialog box 2 Specify the various settings in the Properties dialog box 3 Click the OK button to close the Properties dialog box and then click the OK button in the Print dialog box The document is faxed under the specified ID and password With Allow Password Setting Not Selected The password for Job Accounting cannot be specified in the ID Password Settings dialog box 1 In the application select Print and then click the Properties button in the Print dialog box 2 Specify the various settings in the Properties dialog box 3 Click the OK button to close the Properties dialog box and then click the OK button in the Print dialog box Using the Job Accounting Feature 5 5 Special Fax Driver Options H Special Fax Driver Options 5 6 In the Confirm ID Password dialog box enter the password and if necessary change the ID g NOTE e You can leave Password blank 5 Click the OK button The document is faxed under the specified ID and password Using the Job Accounting Feature Ergsetting the Fax Transmission Time By temporarily storing data in the printer you can set the time at which a fax will be sent NOTE e This feature is avai
22. Chapter6 Appendix Additional Software 000 cece eee hh 6 2 Canon Port Setting Tool liliis eee 6 2 Device Status Extension 0 0 00 ees 6 2 Thank you for purchasing the Canon product Please read this manual thoroughly before operating the product in order to familiarize yourself with its capabilities and to make the most of its many functions After reading this manual store it in a safe place for future reference How to Use This Manual Symbols Used in This Manual The following symbols are used in this manual to explain procedures restrictions handling cautions and also contain instructions that should be observed for safety O IMPORTANT Me operational requirements and restrictions Be sure to read hese items carefully in order to operate the machine correctly and to Hue damage to the machine NOTE Indicates a clarification of operations or contains additional explanations for a procedure Reading these is highly recommended Keys Used in This Manual The symbols and key names used in this manual are expressed in the following way e Buttons on Computer Operation Screens the OK button e Buttons on toolbars sssesesess the il New button Displays Used in This Manual Screenshots of computer operation screens used in this manual may differ from the ones you actually see depending on the model or options that come with your machine The keys or buttons
23. File eee ERA a e t dere RR RA LE pee wd 4 8 Creating an Original Cover Sheet eese 4 10 Inserting TexE xs eme Ea GU pee ap ee Mee pa eudle Pde Rak ge Rey SACRE NY EH 4 10 Adjusting Text Properties e ee E aee mh pee wd dr le done ode 4 11 SpeecIIgBlslds e eua eas er ub vh ef editae tuper IBS Sa Ene he Sabi N a 4 15 Creating Objects aedem etus pa Perg doses on hata Rep doxes te tenete eun E 4 19 Editing ODS iS eenen e nd rds bees erue mg Perak durs bredardons du esq Tio 9s 4 21 Specifying Object Properties llisssilsssesseee ee 4 25 Arranging Objects oos er Y a RR ractun ded ep eed Dog eidem 4 26 Specityirig Grid ODtODS s s etum doge tope preter E r p leitet oe S had ged eed b Reus 4 28 Printing a Cover Sheets serene 254 rera d Re e rend CER ERG RE e eg 4 31 Registering an Original Cover Sheet as a Template 000 0c eee eee 4 32 4 1 Using Canon Cover Sheet Editor B Wh 4 2 s Cover Sheet Editor Canon Cover Sheet Editor is software for creating original fax cover sheet templates for use with a Canon fax driver After registering cover sheets created with this software in your fax driver you can use them with any fax If you specify fields instead of manually entering data for sender or recipient information the actual sender or recipient information that you select in the fax driver is automatically entered in the cover sheet when the fax is sent With the Canon Cover Sheet Editor you can
24. Grid button to activate it You can also activate the command by clicking Snap to Grid from the View menu Deactivate the Snap to Grid setting by clicking the activated 4 Snap to Grid button or by clicking Snap to Grid from the View menu g NOTE e Snap to Grid is available only after this setting is specified It does not affect objects that are modified before this setting is specified 4 28 Creating an Original Cover Sheet To Specify Grid Properties Follow the procedure below to specify the properties for the grid on the cover sheet such as type color and spacing You can also specify whether to display the grid and whether to snap objects to grid 1 Select Grid Properties from the View menu The Grid Properties dialog box opens 2 Select Show Grids Grid Properties 2 xl Iv Show Grids Type ae Dotted He Dashed c M Spacing Horizontal 5 0 mm 1 0 to 50 0 Verica 50 H mm 1 0t0 50 0 IV Snap to Grid Restore Defaults Clear the check box if you do not want to display the grid NOTE e Clearing this check box disables the Type Color and Spacing settings 3 Select Dotted or Dashed E Click the button to the right of Color The Color Setting dialog box opens Creating an Original Cover Sheet 4 29 Using Canon Cover Sheet Editor BH Using Canon Cover Sheet Editor B 4 30 5 Select a color to use as the grid s b
25. L5e Fax Driver on your computer To continue click Next 2 20 Installing the Software 5 Select Manually Set Port to Install and then click the Next button is Fax Driver Fax Driver Setup Wizard Fax Installation Select fax installation Speciy existing ports to mstall faxes Faxes connected locally can be installed in this way Installation of faxes connected to the network and shared fax setting can also be performed Search for Network Port to Install Search for TCP IP ports on the network to install faxes Confirm that TCP IP ports are connected Irstatlstield lt Back Cancel 6 Select Canon NetSpot Suite Service and then click the Next button is Fax Driver Fax Driver Setup Wizard Select Function Please select items to install You need to install Canon NetSpot Suite Service ow when you want to obtain device information use job accounting function lt Back Cancel 7 After the files have been copied click the Exit button to quit the installation Canon NetSpot Suite Service is now installed Installing the Software 2 21 Getting Started Getting Started Updating the Existing Fax Driver 2 22 IMPORTANT e t is recommended that you use the Installer to add new fax drivers or to update the existing ones To Update Using the Installer If you use the Installer to install new fax drivers the Installer updates the existing o
26. PS3 a Canon iR5000 6000 L1 PCL6 Datanrnducts izl Canon iRASNN M1 PCI R lt Back Next gt Cancel For Windows 95 98 Me 2000 XP the fax driver is updated For Windows 95 98 Me 2000 XP skip to step 8 For Windows NT 4 0 proceed to step 7 Installing the Software 7 If a message box appears asking if you want to replace the existing driver select Replace existing driver and then click the OK button Add Printer Wizard x Canon iR2200 3300 FAX driver is already installed for this printer Would you like to keep the existing driver or use the new one Your programs may print differently if you use the new driver C Keep existing driver recommended Replace existing driver OK Cancel The fax driver is updated g NOTE e Check if the fax name has been changed If so rename the fax with its original name which you have taken note of in step 5 For example you may see the fax name being changed in the following way from Canon iR2200 3300 FAX to Canon iR2200 3300 FAX Copy 2 8 Repeat steps 1 to 7 for all other existing drivers Restart the computer 10 Check the printer configuration settings in the Configuration sheet Windows 95 98 Me or Device Settings sheet Windows NT 4 0 2000 XP and then reconfigure them if they have been changed 1 1 Install Canon NetSpot Suite Service if you want to use the Job Accounting feature or to set up the printer co
27. Underline Text 1 Click inside the text box The text box is now ready for editing 2 Click the U Underline button on the toolbar To undo the underlining click the U Underline button once more To Align Text to the Left Center and Right Using Canon Cover Sheet Editor B 1 Click inside the text box The text box is now ready for editing 2 Click the Align Left Align Center or Align Right button on the toolbar 4 12 Creating an Original Cover Sheet To Specify the Text Properties You can specify all of the properties for text inside a text box simultaneously Preview inside the Text Properties dialog box displays a preview of how the text would appear with the currently selected settings Use it as a guide when specifying settings 1 Click inside the text box The text box is now ready for editing 2 Click the 3 Properties button on the toolbar You can also select Properties from the Edit menu The Text Properties dialog box opens 3 Select Font Font Style and Size from the respective list boxes Text Properties 2 x This is a TrueType font This same font will be used on both your printer and your screen Preview abc Arial Black T Arial Narrow Ir Book Antiqua r Bookman Old Style Effects Strikethrough Underline Color mm Black X Alignment Align Left Align Center C Align Bight You can also enter the desired
28. again to reselect it and then dragging the inner handle in its upper right corner to change the degree of the curve Using Canon Cover Sheet Editor B To Draw Ovals 1 Click the Oval button on the toolbar You can also select Oval from the Drawing menu 2 Drag the pointer on the area of the cover sheet where you want to draw the oval To draw a circle hold down the SHIFT key while dragging 4 20 Creating an Original Cover Sheet To Insert Images 1 Click the 4 Image button on the toolbar You can also select Image from the Insert menu The Open dialog box opens 2 Specify the file name of the bitmap file that you want to insert g NOTE e Clicking the Preview button opens the Preview dialog box where an image of the selected bitmap file is displayed 3 Click the Open button Editing Objects You can copy move and delete objects such as lines rectangles rounded rectangles ovals images and text boxes on the cover sheet To Select an Object 1 Click the object that you want to select You can also drag the pointer completely over the object The object is selected g NOTE e You can also select multiple objects by holding down the SHIFT key and clicking each object that you want to select or by dragging the pointer completely over the objects If you want to deselect any of the objects you selected hold down the SHIFT key and then click the objects that you want to d
29. all a fax driver on a client PC via a network To specify the settings for the shared fax follow the procedure below g NOTE e If an old version of the alternate fax driver is installed it is necessary to update it manually For instructions on how to do this see Updating the Alternate Fax Driver for Windows NT 4 0 2000 XP on p 2 26 1 Start the Installer and then follow the instructions in the dialog boxes See steps 1 to 12 of To Install Using the Installer Dynamic Installation on p 2 3 or steps 1 to 12 of To Install Using the Installer Standard Installation on p 2 8 Installing the Software 2 15 Getting Started Getting Started 2 16 2 Select Use as Shared Fax and then click the Details button ie Fax Driver Fax Driver Setup Wizard x Fax Information Set the port used for the selected fax Click Next to proceed Selected Fax Canon iR2200 3300 FAX Use Driver Canon Raster PCL5e Driver Ver 1 70 Port Settings C Use Standard Port C Use Network Printer Add Pott Settings Port Set LPT1 Fax Name Canon iR 2200 3300 FAX Back Cancel The Detailed Settings for Shared Fax dialog box displays 3 Enter a share name specify the operating system on which the driver will run and then click the OK button Detailed Settings for Shared Fax IF you share this fax you must provide a share name Share Name CanoniR2 You may install
30. asic color in the Color Setting dialog box Color Setting x Basic colors NI E m rm ies i mi I2 mI NENENNI EEE EEE ee EERE ST Custom colors pee ep pp ip ep ey pe Define Custom Colors gt gt Gees g NOTE e You can also create your own color by clicking on a color that is closest to the color you want and then clicking the Define Custom Colors button In the color matrix that appears click the color you want Adjust the luminosity of the color and then click the Add to Custom Colors button 6 Click the OK button in the Color Setting dialog box 7 Specify the Horizontal and Vertical spacing for the grid g NOTE e You can change the unit of measure for the spacing in the Unit Setting dialog box displayed by selecting Unit from the View menu 8 To align objects along the grid select Snap to Grid To deactivate Snap to Grid clear the check box 9 Click the OK button g NOTE e Clicking the Restore Defaults button in the Grid Properties dialog box restores all Grid Properties settings for the cover sheet to their default values Creating an Original Cover Sheet g a Cover Sheet Follow the procedure below to print the cover sheet 1 Click the 54 Print button on the toolbar You can also select Print from the File menu The Print dialog box opens 2 Select the printer and then click the OK button As necessary click the Proper
31. ation fields you can also insert Remark and Comment fields on the cover sheet When the fax is sent information specified in the fax driver such as Urgent or Confidential is inserted in the Remark field and comments specified in the fax driver are entered in the Comment field To Insert Sender and Recipient Information Fields When Editing Text 1 Inside the text box place the cursor where you want to insert the field 2 Click the Insert menu point to Sender Information or Recipient Information and then select the field such as Name Fax Number Company and Dept Div that you want to insert The selected field is inserted g NOTE e If you select Insert All all of the available fields for sender or recipient information are inserted simultaneously The fields are inserted in this order Name Fax Number Company and Dept Div You can change the position of the fields as needed 4 16 Creating an Original Cover Sheet To Insert Sender and Recipient Information Fields When Not Editing Text 1 Click the Insert menu point to Sender Information or Recipient Information and then select the field such as Name Fax Number Company and Dept Div that you want to insert 2 Drag the pointer on the area of the cover sheet where you want to insert the field A square or rectangular text box containing the selected field appears g NOTE e If you select Insert
32. ax Driver Fax Driver Setup Wizard x Select Faxes for Driver Installation Click Add Delete and then select faxes for driver installation The same fax can be selected more than once Fax List for Driver Installation Canon iR2200 3300 FAX Canon iR3250 FAX Canon GP200 225 PCL FAX Canon GP30 55 PCL FAX Add Delete Installing the Software 12 Set the desired port fe Fax Driver Fax Driver Setup Wizard x Fax Information Set the port used for the selected fax Click Next to proceed Selected Fax Canon iR2200 3300 FAX Use Driver Canon Raster PCL5e Driver Ver 1 70 Use Standard Port Use Network Printer C Add Port Settings uri Fax Name Canon iR 2200 3300 FAX Details Fur aet Set as Default lt Back Cancel g NOTE e If more than one fax driver is selected this dialog box will reappear to enable selection of different ports for other faxes If you want to set a standard port Vv Select Use Standard Port from Port Settings and then click the Settings button V Select the printer port you want to use from the list and then click the OK button Used Port er Cancel Y Click the Next button If you want to set a port for a network printer Vv Select Use Network Printer from Port Settings and then click the Settings button Installing the Software 2 13 Getting Started V Select the networ
33. ax options are available only when a fax board is installed in your printer e The Fax Driver Version 1 70 is available for the following Canon products imageRUNNER 3300 2800 2200 imageRUNNER 3300i iR3250 imageRUNNER 400 330 imageRUNNER 210 GP225 GP200 GP215 GP200 GP55 GP30 e For imageRUNNER 3300i install the iR2200 3300 fax driver 1 2 Introduction System Requirements The fax driver for Windows 95 98 Me NT 4 0 2000 XP can be used in the following system environments i B Software Microsoft Windows 95 Microsoft Windows 98 Microsoft Windows Me Microsoft Windows NT 4 0 Microsoft Windows 2000 or Microsoft Windows XP EH Computer Any computer on which Microsoft Windows 95 Microsoft Windows 98 Microsoft Windows Me Microsoft Windows NT 4 0 Microsoft Windows 2000 or Microsoft Windows XP runs properly Before You Start System Requirements 1 3 Before You Start VP to Find Help Here s where to get immediate help if you have problems installing or using the fax driver B README TXT file The hints limitations and restrictions you need to be aware of when installing and using your fax driver are included in the README TXT file provided with the driver B Online Help You can locate additional help for questions you may have regarding your fax in the online Help file provided with the driver software In the Properties dialog box you can click the Help button to display additional information abo
34. below to register the address books you want to use g NOTE e You can register the Messaging API Address Book and the Windows Address Book 1 Display the Special sheet Canon iR2200 3300 FAX Properties 2 x Edit Address Register Cover Shef Special f 7 Page Size Letter 7 Orientation A Portrait c l C Landscape r Resolution Vite kine Ys 7 7 nM T Dutside Dialing Prefix E Li NN Address Books Restore Defaults For details on how to access the Properties dialog box see Sending a Document on p 3 2 2 Click the Address Books button The Address Books dialog box opens 3 22 Registering Additional Address Books 3 Click the Register button Address Books 2 x Address Book List Canon Fax Driver Address Book tes The Register Address Book dialog box opens Select an address book you want to register from Available Address Books and then click the OK button Register Address Book 2 x Available Address Books iver Address Book The dialog box corresponding to the selected address book opens 5 Specify the required settings in the dialog box For detailed information about an item in the dialog box click the 131 Help button and then the specific item in the dialog box you want to know about Registering Additional Address Books 3 23 Using the Fax Driver Options a Using the Fax Driver Option
35. button on the toolbar You can also select Paste from the Edit menu The selected object is moved to the active cover sheet To Resize an Object 1 Select the object whose size you want to change 4 22 Creating an Original Cover Sheet g NOTE e You can select multiple objects and change all of their sizes at the same time 2 Drag any handle on the selected object to change its size g NOTE e The shape of the pointer changes depending on which handle you place it over Dragging the handles on the top and bottom sides of the object changes its height Dragging the handles on the left and right sides of the object changes its width Dragging the handles on the corners of the object changes both its height and width To Copy an Object by Dragging 1 Select the object that you want to copy g NOTE e You can select multiple objects and copy them at the same time 2 Hold down the CTRL key and then drag the selected object to the desired location NOTE e Dragging the selected object without holding down the CTRL key moves the object to the new location instead of copying it To Copy an Object by Using Button or Menu Commands You can use button and menu commands to copy an object such as a line rectangle rounded rectangle oval image or text box on the same cover sheet or to another cover sheet Follow the procedure below 1 Select the object that you want to copy g NOTE e You ca
36. dialog box only when Allow Password Setting is selected in the Device Settings sheet e You can leave Password blank 3 Click the Verify button to confirm that the specified ID and password are valid 4 Click the OK button Faxing with Job Accounting for Windows 95 98 Me To fax with Job Accounting follow the procedure below 1 In the application select Print and then click the Properties button in the Print dialog box 2 Specify the various settings in the Properties dialog box Special Fax Driver Options 3 Click the OK button to close the Properties dialog box and then click the OK button in the Print dialog box 4 If the Confirm ID Password dialog box opens enter the ID and the password and then click the OK button Confirm ID Password 2l xi Confirm ID and password ID 1234567 Siue The document is printed under the specified ID and password 5 4 Using the Job Accounting Feature g NOTE e The Confirm ID Password dialog box opens only if Confirm ID Password when Sending Fax is selected in the ID Password Settings dialog box Otherwise the document is printed under the previously specified ID and password e You can leave Password blank Faxing with Job Accounting for Windows NT 4 0 2000 XP The procedure for faxing with Job Accounting differs depending on whether Allow Password Setting is selected in the Device Settings sheet With
37. do the following e Insert text using different fonts font styles and font sizes into a cover sheet e Insert a variety of objects such as drawings and images into a cover sheet e Use the field feature for creating cover sheets for sending faxes to multiple recipients e Add fields for specifying remarks and comments in addition to the sender and recipient information fields e Easily edit the display order and position of objects and group different objects e Align objects on a grid while you work with them What Is Cover Sheet Editor Insiatling Cover Sheet Editor This section explains how to install and uninstall Canon Cover Sheet Editor Installing Cover Sheet Editor To install the Canon Cover Sheet Editor follow the procedure below 1 Insert the Fax Driver Software CD ROM into the CD ROM drive 2 Double click the My Computer icon and then double click the CD ROM icon 3 Double click the Fax Drivers us eng and cse folder icons Then double click the Setup icon to start the installation Installing Cover Sheet Editor 4 3 Using Canon Cover Sheet Editor 4 In the first dialog box of the Installer click the Next button and then follow the instructions on the screen to continue the installation jg Canon Cover Sheet Editor InstallShield Wizard Welcome to the InstallShield Wizard for Canon Cover Sheet Editor The InstallShield R Wizard will install Canon Cover Sheet Editor on your compute
38. e corresponding pages in this manual With the Installer To search automatically for the port of a network printer o To set manually the port of a printer Without the Installer IMPORTANT See To Install Using the Installer Dynamic Installation on p 2 3 See To Install Using the Installer Standard Installation on p 2 8 See To Install Using the Add Printer Wizard on p 2 17 e For Windows NT 4 0 2000 XP log in enter a user name and password as a means of user authentication to start a computer session or access to a service as Administrator when you install the driver e For imageRUNNER 400 300 only System Version 2 0 or later supports Fax Driver Version 1 20 or later e f older versions of the drivers are already installed on your computer it is recommended that you use the Installer to update the existing drivers simultaneously when installing new ones If you want to update the existing drivers without adding new drivers see Updating the Existing Fax Driver on p 2 22 To check the version of the existing drivers open the Properties dialog box and then click the About button on the Configuration sheet or the Edit Address Book sheet 2 2 Installing the Software To Install Using the Installer Dynamic Installation If you are using a printer connected to a network using a TCP IP protocol yo
39. e t hr ERE eee erbe ere buds 4 3 Printing a Cover Sheet sssssssssssssesseeseeenene ener enne nnne nnns 4 31 Registering an Original Cover Sheet sssssssseeeeeneeneeennenns 4 32 Defining CECI Do EET 3 17 TO Add a New Group MEE 3 17 To Delete a Group nennen nnne nennen rentre trennen enne 3 21 TO Edita GOUD 3 19 Defining Person Entry iuit niin dee rente etie e dnb iae Xeon pee Iro td pa dista ier an 3 12 To Adda New Person oet cera tei o EE re E ESEE 3 12 To Delete a Person Entry seessesssssesesessseeeeeeetneen nne 3 16 To Edita Person Entry i i rt enr rh RES H SUE CEU EH ERR READER RM ERR ERES 3 15 F Faxing a DOCUIMOMNE EE 3 2 I Installing Canon NetSpot Suite Service ssssssssseeneeeeennen nennen 2 20 Installing the Fax Driver eeeseeeeeeeeeeeeneeeennnnenennnnen nnne nnnm nennen nennen nennen nennen 2 2 Index 6 3 Appendix H Appendix e DOD ACCOUMUMG ere 5 2 5 4 Faxing with Job Accounting sssseeeneenenneenm emen nere nennen 5 4 Specifying the ID and Password for Job Accounting seen 5 2 PGHUEEEMLL GS n 2 2 Presetting the Fax Transmission Time sseeeeeeneeem eene 5 7 Shared Fax setting Of ccccccesscceseeeceseeeceeeeeeseeeeceeneeceeeeeeeceeec
40. en dialog box opens 2 Specify the file name of the cover sheet that you want to open g NOTE e Clicking Preview displays an image of the selected cover sheet 3 Click the Open button The selected cover sheet appears Saving and Closing a File To Save a New File If you save a cover sheet you can later register it in the fax driver for use as an original cover sheet Using Canon Cover Sheet Editor B 1 Select Save as from the File menu The Save as dialog box opens 2 Enter a name for the file in File name specify the location where you want to save the file and then click the Save button The file extension is automatically set to cse g NOTE e The Save as dialog box also appears if you click the Hf Save button on the toolbar or select Save from the File menu when saving a newly created cover sheet for the first time 4 8 Opening Saving and Closing a File To Save an Existing File Follow the procedure below to save an existing cover sheet after editing it 1 Click the 4 Save button on the toolbar You can also select Save from the File menu IMPORTANT e To preserve the existing file also select Save As and select a different name or location for saving the edited file Selecting Save would overwrite the existing file To Close a File Follow the procedure below to close a currently open cover sheet without exiting the Canon Cover Sheet Edit
41. en click Printers 3 In the Printers folder right click the fax icon for your fax and then click Properties e Click the Details tab Windows 95 98 Me General tab Windows NT 4 0 or Advanced tab Windows 2000 XP Installing the Software 2 23 Getting Started Getting Started 2 24 5 Click the New Driver button and then follow the instructions on the screen Canon iR2200 3300 FAX Properties BE General Details edi Address Book Register Cover Sheet Special Configuration Ca Canon iR2200 3300 FAX Print to the following port Add Port Delete Port Print using the following driver Canon iR2200 3300 FAX KC Capture Printer Port End Capture r Timeout settings Not selected 15 seconds Transmission retry 1180 seconds Spool Settings Port Settings g NOTE e For Windows NT 4 0 take note of the fax name displayed for Driver 6 Click the Have Disk button to specify the path of the driver in the CD ROM and then follow the instructions on the screen Add Printer Wizard LA Click the manufacturer and model of your printer If your printer came with an Mar installation disk click Have Disk If your printer is not listed consult your printer documentation for a compatible printer Manufacturers Printers Canon iR5000 6000 PS3 a Canon iR2200 3300 PS3 Canon iR7200 PS3 Canon iR105 PS3 Canon iR8500
42. eselect To Move an Object within the Same Cover Sheet 1 Select the object that you want to move g NOTE e You can select multiple objects and move them at the same time Creating an Original Cover Sheet 4 21 Using Canon Cover Sheet Editor BH 2 Drag the selected object to the desired location You can also use any of the four arrow keys c T gt or 4 to move the object in the desired direction in 0 1 mm increments g NOTE e Hold down the SHIFT key while dragging to move the object horizontally or vertically only e Hold down the CTRL key while dragging to copy the selected object and drag the copy to the desired location e When Snap to Grid is specified holding down the SHIFT key while pressing an arrow key moves the object in the direction of the arrow in half grid space increments If Snap to Grid is not specified holding down the SHIFT key while pressing an arrow key moves the object in the direction of the arrow in 2 0 mm increments To Move an Object to a Different Cover Sheet 1 Select the object that you want to move g NOTE e You can select multiple objects and move them at the same time 2 Click the 2 Cut button on the toolbar You can also select Cut from the Edit menu Using Canon Cover Sheet Editor B 3 Display the second cover sheet g NOTE e If the second cover sheet is open you can select it from the Window menu Click the 3 Paste
43. ess Book Show M Person M Group Recipient Name Company Dept Div FasNumber Descipion Management Ld Richardson Ste XYZ Corporation 01 234 5678 Ld Robert Brown XYZ corporation 01 333 5678 kd John Smith XYZ corporation 01 222 5678 Ld Peter Wilson XYZ corporation 071 444 5678 t4 David Johnson XYZ corporation 01 555 5678 Notes Richardson Steve Jr 01 234 5678 Robert Brown 01 333 5678 John Smith 01 222 5678 Peter Wilson 01 444 5678 Click the OK button in the Print dialog box 5 In the Send FAX sheet specify the name and fax number of the recipient Faxing a Document 6 Click the Settings button Canon iR2200 3300 FAX Properties 2 x Send FAX Edit Address Book Cover Sheet Recipient Name Robert Brown Fax Number 11 333 5678 0 Advanced Functions c NE NN Add to Address Book Add to Recipient List Recipient List 0 Select from Address Book Remove from Recipient List I Set the Time to Send 0 0 pes Lo Cancel Help The Advanced Functions Settings dialog box opens 7 Select Use Subaddress enter the subaddress and password of the memory box of the recipient s fax and then click the OK button Advanced Functions Settings 2 x 8 Click the Add to Recipient List button Faxing a Document 3 7 Using the Fax Driver Options a Using the Fax Driver Options D 3 8 9 In
44. etting Tool when the Get Device Status option in the fax driver does not work properly 1 In Windows Explorer double click the Program Files Canon and then Portset folder icons 2 In the Portset folder double click the Portset exe icon to start Canon Port Setting Tool g NOTE e Canon Port Setting Tool is installed with Canon NetSpot Suite Service e For more information about using Canon Port Setting Tool see the online Help To display the online Help start Canon Port Setting Tool and then click the Help button Device Status Extension When you use a shared fax on Windows 2000 XP you can browse information on the shared fax and manage fax jobs through a web browser Appendix lo Installing Device Status Extension on Windows 2000 XP enables you to browse detailed information on faxes supporting Device Status Extension Device Status Extension also enables you to start NetSpot Console from the Device Status Extension window to set up faxes For instructions on installing and using Device Status Extension see the README TXT file 6 2 Additional Software Address Book ENIES S aecenas eee aed es 3 12 Attaching a Cover Sheet to a Fax sssssssssssssseseeeeeeeneeee nee nnne 3 25 C Canon Cover Sheet Editor Using 5 octet e RE Ha ede E Eo el EOS UH TEUER FREUE T HUY 4 1 Creating an Original Cover Sheet sssssssssssseeeeeenenneneneen nene 4 10 Installing ite e
45. f the new page To Insert Borders Between Repeating Fields When you specify a repeating field for recipient information you can also select to insert borders between the values for easier reading 1 Click the Insert menu point to Recipient Information and then click Borders The Border Settings dialog box opens 2 Select Insert a Border Between Repeats to insert borders between multiple values in a repeating recipient information Using Canon Cover Sheet Editor B field Border Settings 2 x Line Style mmm S olid Y width 02 mm 0 1 to 10 0 Color ms tsi 1 Cancel If you do not want to insert borders between the values clear this check box and then click the OK button 3 Select the type of line to use as the border from Line Style E Specify the Width setting to set the thickness of the borders 4 18 Creating an Original Cover Sheet g NOTE e The Width setting is available only when Line Style is set to Solid 5 Select the desired color of the borders from Color 6 Click the OK button To Insert Remark and Comment Fields When Editing Text 1 Inside the text box place the cursor where you want to insert the field 2 From the Insert menu select either Remark or Comment The Remark field or the Comment field is inserted depending on your selection To Insert Remark and Comment Fields When Not Editing Text 1 From the In
46. g NOTE e You can select multiple objects and delete them at the same time 2 Click the X Delete button on the toolbar You can also select Delete from the Edit menu or press the DELETE key on the keyboard The selected object is deleted To Group Objects You can edit or handle multiple objects that are grouped together as a single object You can move copy or change the size of grouped objects in a single operation You can also simultaneously modify the properties of all objects in the group 1 While holding down the SHIFT key select all the objects that you want to group 2 Click the 271 Group button on the toolbar You can also select Group from the Layout menu You can ungroup objects by selecting the group of objects that you want to ungroup and clicking the 4 Ungroup button on the toolbar or selecting Ungroup from the Layout menu Specifying Object Properties Follow the procedure below to change the line style line color and background color of objects such as lines rectangles rounded rectangles ovals and images 1 Select the object whose properties you want to change g NOTE e You can select multiple objects and change their properties at the same time 2 Click the L Properties button on the toolbar You can also select Properties from the Edit menu or display the Object Properties dialog box by double clicking the selected object The Object Propertie
47. g Recipients 3 11 Using the Fax Driver Options e Using the Fax Driver Options D Bayan g the Address Book Entries This section provides instructions for defining person and group entries in the Edit Address Book sheet Defining a Person Entry Clicking the Add Person button in the Edit Address Book sheet opens the Add Person dialog box for defining a new person entry You see the same dialog box under the title Edit Person if you click the Edit button in the Edit Address Book sheet when a person entry is selected from Address Book The Edit Person dialog box enables you to change information on an existing person entry To Add a New Person 1 Display the Edit Address Book sheet Canon iR2200 3300 FAX Properties i xi CIE Cover Sheet Special Address Book Show IV Person M Group Management Ld Richardson Ste XYZ Corporation 01 234 5678 jd Robert Brown XYZ corporation 01 333 5678 id John Smith XYZ corporation 01 222 5678 Ld Peter Wilson XYZ corporation 071 444 5678 td David Johnson XYZ corporation 01 555 5673 01 234 5678 333 5678 John Smith 01 222 5678 Peter Wilson 01 444 5678 For details on how to access the Properties dialog box see Sending a Document on p 3 2 3 12 Defining the Address Book Entries 2 Click the Add Person button The Add Person dialog box opens Add Person x Prefix First Last Suffix
48. g the Job Accounting feature follow the procedure below to specify the ID and password IMPORTANT e It is necessary to install Canon NetSpot Suite Service to use the Job Accounting feature See Installing Canon NetSpot Suite Service on p 2 20 5 2 Using the Job Accounting Feature 1 Display the Configuration sheet Windows 95 98 Me or Device Settings sheet Windows NT 4 0 2000 XP Then click the Get Device Status button to confirm that Job Accounting is selected or manually select Job Accounting and Allow Password Setting if desired f Canon iR2200 3300 FAX Properties 2 x General Ports Scheduling Sharing Securil Configuration Sender Robert Stevens 00000 IV Job Accounting Settings Get Device Status About For details on how to access the Properties dialog box see Sending a Document on p 3 2 2 Click the Settings button to open the ID Password Settings dialog box and then enter the ID and Password ID Password Settings 2 x ID l Verify M Confirm ID Password when Sending Fax Cancel Using the Job Accounting Feature 5 3 Special Fax Driver Options H g NOTE The ID and password can be changed when faxing a document only if Confirm ID Password when Sending Fax is selected in the ID Password Settings dialog box e For Windows NT 4 0 2000 XP you can specify the password in the ID Password Settings
49. g the bottom edge of the last selected object 1 While holding down the SHIFT key select the objects that you want to align Select the object to be used as the point of reference last g NOTE e If you drag the pointer to select multiple objects the object positioned at the front is used as the point of reference Creating an Original Cover Sheet 4 27 Using Canon Cover Sheet Editor BH 2 Click the 25 Align Left 24 Align Center Align Right JE Align Top 4 Align Middle or J Align Bottom button on the toolbar You can also click the Layout menu point to Distribute Horizontally or Distribute Vertically and then select the type of alignment you want Specifying Grid Options The grid function is useful for arranging created objects To Show Grids You can display grids on the cover sheet to help you create and arrange objects 1 On the toolbar click the 2 Show Grids button to activate the grid You can also activate the command by clicking Show Grids from the View menu Hide the grids by clicking the activated Show Grids button to deactivate it or by clicking Show Grids from the View menu To Snap Objects to Grid If you activate the Snap to Grid setting for the cover sheet objects are aligned along the grid when they are moved or resized on the cover sheet Using Canon Cover Sheet Editor B 1 On the toolbar click the j Snap to
50. he printer icon is displayed in the Printers folder The driver is now installed To Install Using the Installer Standard Installation To install a fax driver by selecting the existing printer port manually perform the Standard Installation Also if you are using a local printer follow the procedure below You can also install a network printer or set up a shared printer by following the procedure below g NOTE e f you are using a printer connected to a network using a TCP IP protocol you can automatically search for a port to install the fax driver For instructions see To Install Using the Installer Dynamic Installation on p 2 3 1 Insert the Fax Driver Software CD ROM into the CD ROM drive 2 8 Installing the Software 2 Double click the My Computer icon and then double click the CD ROM icon 3 Double click the Fax Drivers us eng and faxsetup folder icons Then double click the Setup exe icon to start the installation In the first dialog box of the Fax Driver Setup Wizard click the Next button and then follow the instructions on the screen ig Fax Driver Fax Driver Setup Wizard Welcome to the InstallShield Wizard for Raster PCL5e Fax Driver The InstallShield R Wizard will install Raster PCL5e Fax Driver on your computer To continue click Next Installing the Software 2 9 Getting Started 5 Select Manually Set Port to Install and then click the Next bu
51. ick the Delete button 3 16 Defining the Address Book Entries Defining a Group Clicking the Add Group button in the Edit Address Book sheet opens the Add Group dialog box for defining a new group A group can contain both persons and other groups You see the same dialog box under the title Edit Group if you click the Edit button in the Edit Address Book sheet when a group entry is selected from Address Book The Edit Group dialog box enables you to change information on an existing group entry To Add a New Group 1 Display the Edit Address Book sheet Canon iR2200 3300 FAX Properties 2 x enne es Cover Sheet Special Address Book Show I Person M Group Management XYZ Corporation 011 234 5678 Ld Robert Brown XYZ corporation 01 333 5678 L4 John Smith XYZ corporation 01 222 5678 Ld Peter Wilson XYZ corporation 071 444 5678 XYZ corporation 01 555 5678 Notes Richardson Steve Jr 01 234 5678 Robert Brown 01 333 5678 John Smith 01 222 5678 Peter Wilson 01 444 5678 For details on how to access the Properties dialog box see Sending a Document on p 3 2 Defining the Address Book Entries 3 17 Using the Fax Driver Options a Using the Fax Driver Options D 3 18 2 Click the Add Group button The Add Group dialog box opens Add Group 21x Group Name Available Recipients Show I Person T Group Ld Richardson St XYZ C
52. ick the shared fax icon for the updated alternate fax driver on the Server PC 2 28 Installing the Software Uninstalling the Fax Driver It is recommended that you use the Uninstaller in the Fax Driver Software CD ROM to delete unnecessary drivers 1 Insert the Fax Driver Software CD ROM into the CD ROM drive 2 Double click the My Computer icon and then double click the CD ROM icon 3 Double click the Fax_Drivers us_eng and faxsetup folder icons 4 In the faxsetup folder double click the uninstall exe icon to start the uninstallation 5 In the Delete Fax dialog box select the fax name you want to delete and then click the Delete button Delete Fax Driver Name Canon iR2200 3300 FAX 1 70 To start deleting select the fax you want to delete and then click Delete Select All Delete Installing the Software 2 29 Getting Started Getting Started 2 30 6 Click the Yes button to confirm the deletion Installing the Software Specifying the Installed Fax Memory Before sending a document by fax you need to specify the amount of fax memory installed in your fax n EN e For imageRUNNER 3300 2800 2200 imageRUNNER 3300i iR3250 and GP55 GP30 specifying the fax memory is not required 1 Click the Start button point to Settings and then click Printers Getting Started 2 In the Printers folder right click the fax icon for your fax and
53. ipient information such as the name fax number company name and department division name on the cover sheet using a feature called a field Fields are objects in the cover sheet that you can replace with data when sending a fax Actual sender and recipient information as specified in the fax driver is automatically inserted in the corresponding fields on the cover sheet during transmission Remark Confidential Substituted FAX when the fax Sender N Boole eno Smith ender Name eorge Smi g o Sender information Name Fax Number Company Dept Div Mr David Walters e Available fields Recipient information Name Fax Number Company Dept Div Other information Remark Comment Creating an Original Cover Sheet 4 15 Using Canon Cover Sheet Editor BH Using Canon Cover Sheet Editor B A recipient information field that contains multiple values is called a repeating field This feature is convenient for using the same cover sheet to send faxes to multiple recipients The repeating field is used to insert data for every recipient specified in the fax driver Recipient Company Be gin Repeat Recipient Dept Div Recipient Name End Repeat Substituted for each recipient when the fax is sent XXX Company Dept A Dr Curtis Dept B Mr Alter Dept C Mr Green Dept D Ms Harrison In addition to the Sender Information and Recipient Inform
54. ited States and or other countries NetWare and Novell are registered trademarks of Novell Inc IPX SPX is a trademark of Novell Inc 1996 Novell Inc all rights reserved Other product and company names herein may be the trademarks of their respective owners Copyright 2002 by Canon Inc All rights reserved No part of this publication may be reproduced or transmitted in any form or by any means electronic or mechanical including photocopying and recording or by any information storage or retrieval system without the prior written permission of Canon Inc Before You Start CHAPTER This chapter provides an explanation of the system environments required for using the fax driver It also explains where to find help and information regarding the installation and use of this driver INtFODUCHON cis RE doa ee p ea ele pe Ra MER deed AARON RE 1 2 System Requirements 0 000 202 cee ee 1 3 Where to Find Help 5 2eves ede eee eg Rte eo ee cR Rc eas 1 4 1 1 Before You Start Introduction The fax driver gives users of Microsoft Windows 95 Windows 98 Windows Millennium Edition Windows NT Version 4 0 Windows 2000 or Windows XP hereafter called Windows 95 98 Me NT 4 0 2000 XP operating systems the ability to make full use of the fax function of the printer If your printer is equipped with the optional fax subsystem the fax driver enables you to access the fax device IMPORTANT e The f
55. k printer and then click the OK button Browse for Printer x Browse for Printer Network Neighborhood OK Cancel Y Click the Next button If you want to add a port Vv Select Add Port from Port Settings and then click the Settings button W Select the printer port you want to add and then click the OK button xi Part atencries Getting Started Standard TCP IP Port W Specify the settings for the port you want to add in the dialog box displayed Vv Click the Next button 2 14 Installing the Software 13 Verify the installation settings and then click the Start button is Fax Driver Fax Driver Setup Wizard The Setup program will install the drivers with the following settings Confirm the settings Fax List for Driver Installation Fax Canon iR2200 3300 FAX Set as default Driver Canon iR2200 3300 FAX Port LPT1 g NOTE e When you add a new fax driver any previous version of a Canon fax driver already installed is also updated automatically 14 After the files have been copied click the Exit button to finish the installation The printer icon is displayed in the Printers folder The driver is now installed To Install an Alternate Fax Driver for Windows NT 4 0 2000 XP If you are using one or more shared printers on Windows NT4 0 2000 XP you can install an alternate fax driver Installing an alternate fax driver enables you to inst
56. lable for only imageRUNNER 3300 2800 2200 and imageRUNNER 3300i 1 In the application with the document open select Print to print your document The Print dialog box opens 2 In the Print dialog box select your fax from Name and then click the OK button 3 In the Send FAX sheet specify the name and fax number of the fax recipient and then click the Add to Recipient List button Presetting the Fax Transmission Time 5 7 Special Fax Driver Options H 4 Select Set the Time to Send and then specify the time to send a fax Canon iR2200 3300 FAX Properties 00 000 0000 Recipient Name 5 Click the OK button in the Properties dialog box The data is stored temporarily in the printer and the fax is sent at the specified time Special Fax Driver Options 5 8 Presetting the Fax Transmission Time Appendix CHAPTER This chapter provides information about additional software used with the fax drivers Additional Software 0 eee eee eens 6 2 Canon Port Setting Tool merde Fu rea a Haw ag Eust FR Peeled PS wee nad rep RS 6 2 Device Status Exterision colis lees Se sn Ree oe facie le a RR be s EIER Ron 6d 6 2 lo c 6 3 Ado ronal Software This section explains additional software used with the fax driver Canon Port Setting Tool The Canon Port Setting Tool enables you to identify the network address for the device installed in your computer Use Canon Port S
57. n Keyword 9 Click the OK button to create the new person entry g NOTE e When you specify two fax numbers for one person two entries for that person display in Address Book 3 14 Defining the Address Book Entries To Edit a Person Entry 1 Display the Edit Address Book sheet and then select Person under Show Canon iR2200 3300 FAX Properties XYZ Corporation 01 234 5678 XYZ corporation 01 333 5678 XYZ corporation 01 222 5678 XYZ corporation 01 444 5678 XYZ corporation 01 555 5678 For details on how to access the Properties dialog box see Sending a Document on p 3 2 All person entries display in Address Book Defining the Address Book Entries 3 15 Using the Fax Driver Options a Using the Fax Driver Options D 2 Select the person you want to edit and then click the Edit button The Edit Person dialog box opens Edit Person 2 xj Prefix First Last Suffix mr Robert Brown x Recipient Name Robert Brown Company IXYZ corporation Dept Div Fax Number Primary Number 01 333 5678 Description Secondary Number Description Advanced Functions Subaddress F3 Primary Number Off Secondary Number Off x Settings Keyword 3 Update the information if necessary Click the OK button to modify the selected person entry To Delete a Person Entry 1 Select the person entry you want to delete from Address Book 2 Cl
58. n select multiple objects and copy them at the same time Creating an Original Cover Sheet 4 23 Using Canon Cover Sheet Editor BH 2 Click the 251 Copy button on the toolbar You can also select Copy from the Edit menu 3 If you want to copy the object to a different cover sheet display the second cover sheet g NOTE e If the second cover sheet is open you can select it from the Window menu Click the 3 Paste button on the toolbar You can also select Paste from the Edit menu The selected object is copied g NOTE e You cannot copy an object to a different cover sheet by dragging e To copy text drag the pointer over the text to select it and then use the 4 Copy button or Copy command to copy it Then click the 4 Paste button or select the Paste command If you want to copy text within the same text box hold down the CTRL key while dragging the selected text To Duplicate an Object Duplicating enables you to copy and paste an object in one operation Using Canon Cover Sheet Editor B 1 Select the object that you want to duplicate g NOTE e You can select multiple objects and duplicate them at the same time 2 Click the 51 Duplicate button on the toolbar You can also select Duplicate from the Edit menu The selected object is duplicated To Delete an Object 1 Select the object that you want to delete 4 24 Creating an Original Cover Sheet
59. nclude a logo or signature on the cover sheet 9 Click the Browse button and then select a bitmap logo or signature file name in File Name 10 Specify the magnification and position of the selected logo or signature 1 1 Click the OK button in the Item Settings dialog box 12 Select Remark and then select a remark from the drop down list box or enter a remark 13 Enter any other information you want to include on the cover sheet in Comment to Include 14 Click the Preview button if you want to see the preview image on the cover sheet Attaching a Cover Sheet to a Fax 15 Click the OK button The specified cover sheet is attached to the fax when the fax is sent Attaching a Cover Sheet to a Fax 3 29 Using the Fax Driver Options B Using Canon Cover Sheet Editor CHAPTER This chapter provides instructions for installing Canon Cover Sheet Editor launching the editor and creating and registering original cover sheets What Is Cover Sheet Editor 2 0 0 0 nananana aae 4 2 Installing Cover Sheet Editor 2 2 0 0 0c c eee tenes 4 3 Installing Cover Sheet Editor 0 00 0 eect n 4 3 starting Gover Sheet Editor cre eyed sive pr baw aaa vee dente pedes 4 5 Uninstalling Cover Sheet Editor 0 0 02 eet eens 4 6 Opening Saving and Closing a File 0 0 c cece cette ee 4 7 Opening bile e ord ber den e ebbe eiae ge eoa Quienes de pre dens Q4 4 7 saving and Closing a
60. nes at the same time that the new drivers are installed You can also update the existing drivers already installed without having to add a new driver by following the procedure below 1 Start the Installer and then follow the instructions in the dialog boxes See steps 1 to 6 of To Install Using the Installer Standard Installation on p 2 8 2 Select Update Drivers and then click the Next button is Fax Driver Fax Driver Setup Wizard x Select Process Select the process you want to execute and then click Next C Add Faxes and Update Drivers Install Stfeld Installing the Software 3 Verify the installation settings and then click the Start button P Fax Driver Fax Driver Setup Wizard The Setup program will install the drivers with the following settings Confirm the settings E Fax List for Driver Installation Fax Canon iR2200 3300 FAX Driver Canon iR2200 3300 FAX Port a Click Start to install oma 4 After the files have been copied click the Exit button to quit the installation The fax drivers already installed are now updated To Update Using the Add Printer Wizard If you add new drivers using the Add Printer Wizard instead of the Installer follow the procedure below to update all the existing drivers 1 Insert the Fax Driver Software CD ROM into the CD ROM drive 2 Click the Start button point to Settings and th
61. nfiguration automatically For instructions on installing Canon NetSpot Suite Service see Installing Canon NetSpot Suite Service on p 2 20 Installing the Software 2 25 Getting Started Getting Started Updating the Alternate Fax Driver for Windows NT 4 0 2000 XP If you use a shared fax it is necessary to update an alternate fax driver by following the procedure below For Windows NT 4 0 1 Click the Start button point to Settings and then click Printers In the Printers folder right click the fax icon for your fax and then click Properties 3 In the Properties dialog box click the Sharing tab Select the alternate fax driver you want to update and then click the OK button g Canon iR2200 3300 FAX Properties Windows 95 Windows NT 4 0 x86 Installed Windows NT 4 0 MIPS Windows NT 4 0 Alpha Windows NT 4 0 PPC Windows NT 3 5 or 3 51 x86 2 26 Installing the Software 5 When a message appears prompting you to insert the CD ROM insert the Fax Driver Software CD ROM into the CD ROM drive and then click the OK button 6 Click the Browse button to specify the path of the driver in the CD ROM and then click the OK button The alternate fax driver is updated IMPORTANT e To use the updated fax driver on the client PC first uninstall the current fax driver and then double click the shared fax icon for the updated alternate fax driver on the
62. ocument to the memory box of the recipient s fax Sending a Document To send a document by fax follow the procedure below 1 In the application with the document open select Print to print your document 2 In the Print dialog box select your fax from Name and then click the Properties button Using the Fax Driver Options D 3 2 Faxing a Document 3 Specify the various settings in the Edit Address Book Register Cover Sheet and Special sheets and then click the OK button Canon iR2200 3300 FAX Properties x Edit Address Book Register Cover Sheet Special Address Book Show M Person Group Management XYZ Corporation 01 234 5678 Ld Robert Brown XYZ corporation 01 333 5678 id John Smith XYZ corporation 01 222 5678 4 Peter Wilson XYZ corporation 071 444 5678 4DavidJohnson XYZ corporation 01 555 5678 gt Add Person Add Group Edit Delete Notes Richardson Steve Jr 011 234 5678 Robert Brown 01 333 5678 John Smith 011 222 5678 Peter Wilson 01 444 5678 4 Click the OK button in the Print dialog box Faxing a Document 3 3 Using the Fax Driver Options a Using the Fax Driver Options D 3 4 5 In the Send FAX sheet specify the name and fax number of the fax recipient and then click the Add to Recipient List button Canon iR2200 3300 FAX Properties L2 x Robert Brown 01 333 5678 J
63. on the screen to continue and then click the Finish button to start copying the files The printer icon is displayed in the Printers folder The driver is now installed Installing the Software 2 19 Getting Started Installing Canon NetSpot Suite Service For imageRUNNER 3300 2800 2200 imageRUNNER 3300i and iR3250 Canon NetSpot Suite Service is needed to enable the fax driver to set up the printer configuration automatically and to use the Job Accounting feature When using the Installer Canon NetSpot Suite Service can be installed together with the fax driver See Installing the Fax Driver beginning on p 2 2 However in the following cases install Canon NetSpot Suite Service according to the procedure below e If you install the fax driver using the Add Printer Wizard e If you install only the fax driver using the Installer 1 Insert the Fax Driver Software CD ROM into the CD ROM drive Getting Started 2 Double click the My Computer icon and then double click the CD ROM icon 3 Double click the Fax Drivers us eng and faxsetup folder icons Then double click the Setup exe icon to start the installation In the first dialog box of the Fax Driver Setup Wizard click the Next button and then follow the instructions on the screen ii Fax Driver Fax Driver Setup Wizard Welcome to the InstallShield Wizard for Raster PCL5e Fax Driver The InstallShield R Wizard will install Raster PC
64. on to the default templates you can add up to 30 templates to the fax driver Using Canon Cover Sheet Editor Registering an Original Cover Sheet as a Template 4 33 Special Fax Driver Options CHAPTER This chapter provides instructions for using Job Accounting features and for setting the time to send a fax Using the Job Accounting Feature 0 cette eee 5 2 About JOb ACCOUuNnUING ses ed rr edt yee ERR Ee Pag deme m ged oue Dawes ne doe e wed 5 2 Specifying the ID and Password for Job Accounting 0 000000 c eee eee 5 2 Faxing with Job Accounting for Windows 95 98 Me iiis isses 5 4 Faxing with Job Accounting for Windows NT 4 0 2000 XP 00 000 isses 5 5 Presetting the Fax Transmission Time 000 cece cece eee eee teens 5 7 5 1 Special Fax Driver Options Usipg the Job Accounting Feature This section explains Job Accounting how to specify the ID and password for Job Accounting and how to fax with Job Accounting About Job Accounting Job Accounting enables you to count the fax totals for each department or user for management purposes under an ID and a password assigned to each department or user A document will be faxed only when the specified ID and password are verified as valid Job Accounting is available for imageRUNNER 3300 2800 2200 imageRUNNER 3300i and iR3250 Specifying the ID and Password for Job Accounting In order to fax documents usin
65. or 1 Click the lower of the two Xj Close buttons at the top right corner of the Canon Cover Sheet Editor main window You can also select Close from the File menu NOTE e If you close a cover sheet that has not been saved after editing a message appears asking whether you want to save the changes Click the Yes button to save the changes or the No button if you do not want to save changes Click the Cancel button if you do not want to close the cover sheet Opening Saving and Closing a File 4 9 Using Canon Cover Sheet Editor BH Using Canon Cover Sheet Editor B Cregtin g an Original Cover Sheet This section explains how to insert text adjust text properties specify fields create objects adjust objects and specify grid options in order to create an original cover sheet Inserting Text You can insert text and numbers into the cover page The properties of any text or the text box itself can also be changed To edit the text change to the edit mode by clicking anywhere inside of a text box and then place the cursor on the text that you want to edit 1 Click the A Text Box button on the toolbar You can also select Text Box from the Insert menu 2 Drag the pointer on the area of the cover sheet where you want to insert text A square or rectangular text box appears 3 Click inside the text box The cursor for editing text appears 4 Enter the desired text 4 10 Creating
66. orporation 01 234 5678 L4 Robert Brown XYZ corporation 01 333 5678 a John Smith XYZ corporation 01 222 5678 id Peter Wilson XYZ corporation 01 444 5678 i4 David Johnson XYZ corporation 071 555 5678 sa Andrey Savov XYZ corporation 01 666 5678 Add to Group Lt Remove from Group Current Group Members Keyword 3 Enter the new group name 4 Select persons or groups as members of the new group from Available Recipients and then click the Add to Group button To remove an entry from Current Group Members select it and then click the Remove from Group button 5 Click the OK button to create the new group entry Defining the Address Book Entries To Edit a Group 1 Display the Edit Address Book sheet and then select Group under Show Canon iR2200 3300 FAX Properties L2 xl Edit Address Book legister Cover Sheet Special Address Book Show I Person M Group Fax Number Description XYZ Corporation 01 234 5678 Ld Robert Brown XYZ corporation 01 333 5678 L4 John Smith XYZ corporation 01 222 5678 Ld Peter Wilson XYZ corporation 071 444 5678 4 XYZ corporation 01 555 5678 Notes Richardson Steve Jr 01 234 5678 5678 For details on how to access the Properties dialog box see Sending a Document on p 3 2 All group entries display in Address Book Defining the Address Book Entries 3 19 Using the Fax Driver Options a Using the Fax
67. r To continue click Next WARNING This program is protected by copyright law and international treaties 5 In the dialog box for selecting a setup type select Complete or Custom and then click the Next button jg Canon Cover Sheet Editor InstallShield Wizard j xj Setup Type N Choose the setup type that best suits your needs Q Please select a setup type Using Canon Cover Sheet Editor B hoose which program Features you want installed and where they vill be installed Recommended For advanced users Installshield NOTE e If you select Custom in the dialog box for selecting Setup Type you can specify the directory in which Canon Cover Sheet Editor is to be installed 4 4 Installing Cover Sheet Editor 6 Click the Install button to start copying the files fe Canon Cover Sheet Editor InstallShield Wizard x Ready to Install the Program N The wizard is ready to begin installation S Click Install to begin the installation If you want to review or change any of your installation settings click Back Click Cancel to exit the wizard Installshield Starting Cover Sheet Editor To start the Canon Cover Sheet Editor follow the procedure below 1 Click the Start button point to Programs Canon and Cse and then click Cover Sheet Editor Canon Cover Sheet Editor starts 3IaA z coo a a a eroe ERRELE e amp 3 de io
68. rankari tenamen aaea 3 16 Defining a Group 0 Ih 3 17 To Add a New Group 3 17 To Edit a GIOUD 2 ide te aaa Fer Rs ere oie te en 3 19 To Deletea Group en 3 21 Registering Additional Address Books 3 22 Attaching a Cover Sheet to a Fax 2 0 c cece eee eee eee 3 25 Chapter4 Using Canon Cover Sheet Editor What Is Cover Sheet Editor 200 cece eee eee 4 2 Installing Cover Sheet Editor 0 20 c cece eee eee eee eee 4 3 Installing Cover Sheet Editor 0 0 0 iliis 4 3 Starting Cover Sheet Editor 0 0 0 c eee eee 4 5 Uninstalling Cover Sheet Editor 0 0 cee ee eee 4 6 Opening Saving and Closing a File 0 20 e cece eee eee eee 4 7 Opening a Flle oat eee bed a n RE a heey 4 7 To Create a New File 0 0 0 tee 4 7 To Open a Saved Cover Sheet 000 0 eee 4 8 Saving and Closing a File liliis eese 4 8 To SaveaNewFile ssssssssee en 4 8 To Save an Existing File lees 4 9 To Close a File ack ca eee teu rr m ee RR e a hem es 4 9 Creating an Original Cover Sheet lleslseseesesse 4 10 Inserting Texts 54 e LIRIDenELEALPLSReRe R4 RR IRPES IR RRERMMPRS 4 10 Adjusting Text Properties llle 4 11 To Charnge the Font ceci d UR ER Rx s 4 11 To Change the Font Size 1 ee 4 11 To Change the Font Color liisssiseseeeee eese 4 11 To Apply Bold Formatting to Text lees eese 4 11 To Apply
69. s dialog box opens Creating an Original Cover Sheet 4 25 Using Canon Cover Sheet Editor BH Using Canon Cover Sheet Editor B 3 Select the desired line type for the object from Line Style 4 Specify the Width setting to set the thickness of the line g NOTE e The Width setting is available only when Line Style is set to Solid 5 Select the desired line color for the object from Color 6 Select the desired background color for the object from Fill in g NOTE e Fill in cannot be specified if the selected object is either a line or an image 7 Click the OK button Arranging Objects You can rearrange the order and appearance of objects such as lines rectangles rounded rectangles ovals images and text boxes on the cover sheet To Change the Display Order of Objects When multiple objects overlap you can specify the order in which they overlap Use the following four commands to change the order of display of overlapping objects e Bring to Front Moves the selected object to the front e Send to Back Moves the selected object to the back e Bring Forward Moves the selected object one level higher e Send Backward Moves the selected object one level lower 1 Select the object whose display order you want to change g NOTE e You can select multiple objects and change the order of display for all of them at the same time e If the object you want to select lies behind other
70. s D 3 24 6 Click the OK button in the dialog box The registered address book is added to Address Book List in the Address Books dialog box Address Books 2 x Address Book List Canon Fax Driver Address Book Windows Address Book 7 Click the OK button in the Address Books dialog box Registering Additional Address Books Att ing a Cover Sheet to a Fax This section provides instructions for attaching a cover sheet to a fax you send 1 Display the Cover Sheet sheet Canon iR2200 3300 FAX Properties x Send FAX Edit Address Boo Cover Sheet Cover Sheet Attachment Different Sheet to Each Recipient Style Template 1 E m Items to Include Settings Remark Urgent z Comment to Include Preview For details on how to access the Properties dialog box see Sending a Document on p 3 2 2 Select an option for attaching the cover sheet to the fax under Cover Sheet Attachment g NOTE e For GP225 GP200 under Windows NT 4 0 Different Sheet to Each Recipient is not available 3 Select a cover sheet template from Style Attaching a Cover Sheet to a Fax 3 25 Using the Fax Driver Options a Using the Fax Driver Options D Click the Settings button to specify the items to include on the cover sheet The Item Settings dialog box opens 5 Display the Sender sheet click the check boxes to select the information you wan
71. sert menu select either Remark or Comment 2 Drag the pointer on the area of the cover sheet where you want to insert the field Using Canon Cover Sheet Editor A square or rectangular text box containing the selected field appears Creating Objects You can draw lines rectangles rounded rectangles or ovals on the cover sheet You can also change their properties once they are drawn To Draw Lines 1 Click the Z Line button on the toolbar You can also select Line from the Drawing menu 2 Drag the pointer on the area of the cover sheet where you want to draw the line Creating an Original Cover Sheet 4 19 To Draw Rectangles 1 Click the L1 Rectangle button on the toolbar You can also select Rectangle from the Drawing menu 2 Drag the pointer on the area of the cover sheet where you want to draw the rectangle To draw a square hold down the SHIFT key while dragging To Draw Rounded Rectangles 1 Click the C3 Rounded Rectangle button on the toolbar You can also select Rounded Rectangle from the Drawing menu 2 Drag the pointer on the area of the cover sheet where you want to draw the rounded rectangle To draw a rounded square hold down the SHIFT key while dragging You can adjust the degree of the curve or the roundness of the corners of the rounded rectangle by clicking anywhere outside the newly created rounded rectangle to deselect it clicking the rounded rectangle
72. sneeeseaeeeseaseeeseeeeeseeeessneeesenaees 2 15 Specifying Recipients Adding a New Name and Fax Number eene nenne 3 9 Adding a Recipient from the Address Book ssssseeeeee 3 10 Specifying the Installed Fax Memory sssseseseeeneneeeeenneenen nennen nennen nens 2 31 Uninstalling the Fax Driver s Eee EE ERS 2 29 Updating an Existing Fax Driver Using the Add Printer Wizard sssssseeeeneen eene 2 23 Using th Instalei e ii 2 22 Updating the Alternate Fax Driver sssssseseeeeeneeenn emn nre nnne 2 26 6 4 Index Canon CANON INC 30 2 Shimomaruko 3 chome Ohta ku Tokyo 146 8501 Japan CANON U S A INC One Canon Plaza Lake Success NY 11042 U S A CANON CANADA INC 6390 Dixie Road Mississauga Ontario L5T 1P7 Canada CANON EUROPA N V Bovenkerkerweg 59 61 P O Box 2262 1180 EG Amstelveen The Netherlands CANON FRANCE S A 17 quai du Pr sident Paul Doumer 92414 Courbevoie Cedex France CANON COMMUNICATION amp IMAGE FRANCE S A Pour les utilisateurs de l imprimante laser uniquement 102 avenue du G n ral de Gaulle 92257 La Garenne Colombes Cedex France CANON U K LTD Woodhatch Reigate Surrey RH2 8BF United Kingdom CANON DEUTSCHLAND GmbH Europark Fichtenhain A10 47807 Krefeld Germany CANON ITALIA S p A Palazzo L Strada 6 20089 Milanofiori Rozzano MI Italy CANON LATIN AMERICA INC
73. t the Add Printer Wizard and then follow the instructions on the screen to continue the installation Installing the Software 2 17 Getting Started Getting Started 2 18 3 Insert the Fax Driver Software CD ROM into the CD ROM drive and then click the Have Disk button _ Click the manufacturer and model of your printer If your printer came with an installation disk click Have Disk If your printer is not listed consult your printer documentation for a compatible printer Manufacturers Printers Canon iR5000 6000 L1 PCLSe e Click the Browse button to select the folder of the driver you want to install and then click the OK button Insert the manufacturer s installation disk into m the drive selected and then click OK Cancel Copy manufacturer s files from You can select the driver from the following folders on the CD ROM Windows 95 98 Me Fax_Drivers us_eng fax win9x_me Windows NT 4 0 Fax_Drivers us_eng fax winnt40 Windows 2000 XP Fax_Drivers us_eng fax win2k_xp Installing the Software 5 Select your fax model from Printers and then click the Next button Add Printer Wizard Click the manufacturer and model of your printer If your printer came with an installation disk click Have Disk If your printer is not listed consult your printer documentation for a compatible printer Printers lt Back ose Cancel 6 Follow the instructions
74. t to print on the cover sheet and then enter the information in the text boxes for the selected items You can select the following check boxes Sender Name Company Dept Div Fax Number Item Settings 2 xl Sender Recipient Logo Signature IV Company I Dept Div IV Fax Number Import Sender Save Sender Cancel Help g NOTE e You can save the information entered in the Sender sheet in a file by clicking the Save Sender button Also you can import the information by using the Import Sender button instead of entering the sender information each time you send a fax 3 26 Attaching a Cover Sheet to a Fax 6 Display the Recipient sheet and then click the check boxes to select the information you want to print on the cover sheet You can select the following check boxes Recipient Name Company Dept Div Fax Number Item Settings jogo Siate 000000000 g NOTE e The information of the recipients specified in the Send FAX sheet prints on the cover sheet Attaching a Cover Sheet to a Fax 3 27 Using the Fax Driver Options a Using the Fax Driver Options D 3 28 7 Display the Logo or Signature sheet Item Settings xj Sender Recipient Logo Signature 3 J Manual Scaling 100 p Position 4 x pc 0ta 50 jis H Y p a 5 Hove to Center 0 8 Select Print with Logo or Print with Signature to i
75. then click Properties 3 In the Properties dialog box click the Configuration tab The Configuration sheet is displayed Canon GP300 405 PCL FAX Properties 2 x General Details Sharing Address Book Cover Sheet Special Configuration FAX Memory E Specifying the Installed Fax Memory 2 31 Getting Started 2 32 4 Select the amount of memory from FAX Memory 5 Click the OK button The installed memory size is specified Specifying the Installed Fax Memory Using the Fax Driver Options CHAPTER This chapter provides instructions for faxing a document and specifying various settings for faxing documents Faxing a Document e sepi daline cect teeta sending A DOCUMENT egde aeara uer eae a EE e k Cp PASA Pew Y Bid que ruis Sending to a Remote Memory BOX 0 cect tet teeters Specifying Recipients 0 0 0 cect n Adding a New Name and Fax Number 0 0 eae Adding a Recipient from the Address Book eee Defining the Address Book EntrieS 1 0 0 0 cc cette nee 3 12 Defining a Person ENUY ai ic veo caves ornp PLC Eq uev pf upRXG dh eei pda Definitgia Groups si dede nct es ead dents bete duod Dent veas a A a E qeu MCap ctos Registering Additional Address Books 0000 cece eee eee eens 3 22 Attaching a Cover Sheet to a Fax 20 00 teen eee 3 25 Faxjny a Document This section explains how to fax a document and how to send a d
76. ties button to specify detailed print settings 3 Specify the number of copies to print g NOTE e All is the only active selection for the Print range setting because the cover sheet consists of only one page E Click the OK button Printing a Cover Sheet 4 31 Using Canon Cover Sheet Editor BH Using Canon Cover Sheet Editor Registering an Original Cover Sheet as a Te te You can register the cover sheet created with Canon Cover Sheet Editor with the fax driver for use as a template 1 Click the Start button point to Settings and then click Printers 2 In the Printers folder right click the fax icon for your fax and then click Properties Windows 95 98 Me Document Default Windows NT4 0 or Printing Preferences Windows 2000 XP 3 Display the Register Cover Sheet sheet Canon iR2200 3300 FAX Printing Preferences p 2 x Edit Address Boc Register Cover Sheet pecial Style Preview Register Delete Cancel Apply Help 4 32 Registering an Original Cover Sheet as a Template dl Click the Register button The Register Cover Sheet dialog box opens Look in ja My Pictures z amp al c mm Files of type Cover Sheet cse x Cancel A 5 Select the cover sheet template file and then click the Open E button The selected template is added to Style in the Register Cover Sheet sheet g NOTE e In additi
77. tton Pa Fax Driver Fax Driver Setup Wizard Fax Installation Select fax installation Speciy exisung ports to install faxes Faxes connected locally can be installed in this way Installation of faxes connected to the network and shared fax setting can also be performed Search for Network Port to Install Search for TCP IP ports on the network to install faxes Confirm that TCP IP ports are connected Installstield Getting Started lt Back Cancel 6 Select Raster PCL5e Fax Driver and then click the Next button If you want to install NetSpot Suite Service together with the fax driver select both Raster PCL5e Fax Driver and Canon NetSpot Suite Service i Fax Driver Fax Driver Setup Wizard Select Function Please select items to install lt Back Cancel g NOTE e If Canon NetSpot Suite Service is already installed on your computer this dialog box does not appear e For imageRUNNER 3300 2800 2200 imageRUNNER 3300i and iR3250 Canon NetSpot Suite Service is needed to enable the fax driver to set up the printer configuration automatically or to use the Job Accounting feature 2 10 Installing the Software 7 Select Add Faxes and Update Drivers and then click the Next button is Fax Driver Fax Driver Setup Wizard Lx Select Process Select the process you want to execute and then click Next Add Faxes and Update Drivers C Update Drivers ci crt
78. u can automatically search for a port to install the fax driver according to the following procedure IMPORTANT e You can search only for printers connected within the same subnet network with the same network ID as the computer being used g NOTE e f you are using a local printer or a printer connected to a network using a protocol other than TCP IP see To Install Using the Installer Standard Installation on p 2 8 1 Insert the Fax Driver Software CD ROM into the CD ROM drive 2 Double click the My Computer icon and then double click the CD ROM icon 3 Double click the Fax Drivers us eng and faxsetup folder icons Then double click the Setup exe icon to start the installation In the first dialog box of the Fax Driver Setup Wizard click the Next button and then follow the instructions on the screen xi Welcome to the InstallShield Wizard for Raster PCL5e Fax Driver The InstallShield R wizard will install Raster PCL5e Fax Driver on your computer To continue click Next Installing the Software 2 3 Getting Started 5 Select Search for Network Port to Install and then click the Next button fe Fax Driver Fax Driver Setup Wizard xj Fax Installation Select fax installation DOE C Manually Set Port to Install Specify existing ports to install faxes Faxes connected locally can be installed in this way Installation of faxes connected to the net
79. ut every feature and option in the fax driver You can also click the 2 Help button in the upper right corner of most dialog boxes and then click a specific item in the dialog box for help on that item B Canon Authorized Dealers or Service Providers If the online Help file does not provide the information you need contact your Canon authorized dealer or Canon authorized service provider 14 Where to Find Help Getting Started CHAPTER This chapter provides instructions for installing the software and specifying the installed fax memory Installing the Software 20 0 ee 2 2 Installing the Fax Drivel bre eed ee ede qed ee Raa ah Begs DE er aa eee Hed 2 2 Installing Canon NetSpot Suite Service 0 cee 2 20 Updating the Existing Fax Driver tb mer pte to ent bre rre arbe te gode 2 22 Updating the Alternate Fax Driver for Windows NT 4 0 2000 XP isses 2 26 Uninstalling the Fax Driven sais er tr tele qe ankles Hedy Sega ee v qid eet eun dorf 2 29 Specifying the Installed Fax Memory 0 000 cece een 2 31 Getting Started ing the Software This section provides instructions for installing the software Installing the Fax Driver Before using the fax function of your printer you must install the fax driver for your printer You can install fax drivers by following various procedures Refer to the figure below in order to decide which procedure is needed and read th
80. which you should press are marked with 5 as shown below When multiple buttons or keys can be pressed they will be highlighted and mentioned in the order in which they should be pressed In the first dialog box of the Fax Driver Setup Wizard click the Next button and then follow the instructions on the screen xi Welcome to the InstallShield Wizard for Raster PCL5e Fax Driver The InstallShield R Wizard will install Raster PCL5e Fax Driver on your computer To continue click Next Click this button for operation Abbreviations Used in This Manual In this manual product names and model names are abbreviated as follows Microsoft Windows 95 operating system is referred to as Windows 95 Microsoft Windows 98 operating system is referred to as Windows 98 Microsoft Windows Millennium Edition operating system is referred to as Windows Me Microsoft Windows NT operating system is referred to as Windows NT Microsoft Windows 2000 operating system is referred to as Windows 2000 Microsoft Windows XP operating system is referred to as Windows XP Novell NetWare is referred to as NetWare vii Trademarks viii Canon the Canon logo GP imageRUNNER iR LBP and NetSpot are trademarks of Canon Inc PCL and HP GL are trademarks of Hewlett Packard Company Microsoft the Windows logo Windows and Windows NT are registered trademarks of Microsoft Corporation in the Un
81. work and shared fax setting can also be performed work to install faxes Confirm that TCP IP ports are connected Installshield Getting Started 6 If you want to install NetSpot Suite Service together with the fax driver select Canon NetSpot Suite Service and then click the Next button is Fax Driver Fax Driver Setup Wizard Select Function Please select items to install You need to install Canon NetSpot Suite Service only when you want to obtain device information use job accounting function lt Back Cancel g NOTE e If Canon NetSpot Suite Service is already installed on your computer this dialog box does not appear e For imageRUNNER 3300 2800 2200 imageRUNNER 3300i and iR3250 Canon NetSpot Suite Service is needed to enable the fax driver to set up the printer configuration automatically or to use the Job Accounting feature 2 4 Installing the Software 7 Click the Add Delete button to select the driver you want to install i Fax Driver Fax Driver Setup Wizard j x Select Faxes for Driver Installation Click Add Delete and then select faxes for driver installation The same fax can be selected more than once Fax List for Driver Installation Add Delete A list of network faxes found by the search displays in the Add Delete Faxes for Driver Installation dialog box g NOTE e Confirm that each printer found by the search is equipped with

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