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Canon imageRUNNER ADVANCE 8285 Operation Guide

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1. C IMPORTANT Only use toner cartridges intended for use in this machine You cannot insert the toner cartridge not intended for use in this machine because the shape of the toner cartridge does not match the toner supply port of the machine Insert the toner cartridge horizontally into the machine Otherwise the toner cartridge may leak 124 Turn the locking lever to the left until it stops and close the toner replacement cover 1 Turn the locking lever to the left until it stops 2 Close the toner replacement cover The toner confirmation screen is displayed Ay caution When closing the toner replacement cover be careful not to get your fingers caught as this may result in personal injury C IMPORTANT Make sure to turn the locking lever to the left until it stops Otherwise you may not be able to close the toner replacement cover 125 JuULu JUILEW UNNOY i Routine Cleaning If the original is not copied clearly or streaks appear on printed output clean the following parts of the machine For high quality printouts we recommend cleaning these parts once or twice a month Platen glass Underside of the feeder Wires Drums If the touch panel display becomes dirty and the screen may not be seen clearly clean the touch panel display Since the touch panel display becomes dirty from normal use we recommend that you clean it on
2. Front Cover Open the front cover of the finisher 194 Slide the guide F A1 to align it with the mark Slide the guide once to align V with ae NOTE This procedure is not necessary only if the Puncher Unit BF1 is attached Open the guide F B1 195 Buljooysajqnoiy i Remove any jammed paper 1 Remove any jammed paper 2 Close the guide F B1 Ay caution When closing the guide be careful not to get your fingers caught as this may result in personal injury Open the guide F B2 gt 196 A Remove any jammed paper 1 Remove any jammed paper 2 Close the guide F B2 Ay caution When closing the guide be careful not to get your fingers caught as this may result in personal injury Turn the lower dial F B3 in the direction of the arrow counterclockwise A 197 Bunooys jqnoIL i Remove any jammed paper from the guide F B4 1 Open the guide F B4 2 Remove any jammed paper 3 Close the guide F B4 When closing the guide be careful not to get your fingers caught as this may result in personal injury Close the front cover of the finisher A caution When closing the cover be careful not to get your fingers caught as this may result in personal injury Follow the instructions on the screen NOTE The screen indicating the directions on how to cle
3. Ifyou print on the paper which has absorbed moisture steam may come out from the output area of the machine This is because the moist on the paper evaporates when the high temperature is applied when a toner is fixed to the paper It is not a malfunction This especially happens in low room temperature 67 a2ueUa UIeW UNNOY iN Adjusting a Paper Drawer to Hold a Different Paper Size If you want to load a different size paper into a paper drawer follow the procedure described below to adjust the paper drawer guides A caution When handling paper take care not to cut your hands on the edges of the paper Remove the paper loaded in the paper drawer 1 Press the open button on the paper drawer for which you want to adjust the paper size 2 Grip the handle and pull out the paper drawer until it stops 3 Remove all of the remaining paper 1 Slide the left guide while squeezing it on the top to align it with the mark for the desired paper size 2 Slide the front guide while squeezing it on the top to align it with the mark for the desired paper size mere LL TUL Eal C IMPORTANT Slide the guides until they click into place If the left guide and front guide are not aligned correctly the paper size will not correctly appear on the touch panel display It is also necessary to adjust the guides correctly to avoid causing a paper jam dirty prints or making the inside of the machine
4. Push the saddle stitcher unit F C4 back into the machine and close the front cover of the finisher 1 Gently push the saddle stitcher unit F C4 back into the machine Always make sure to push the saddle stitcher unit in as far as it can go 2 Close the front cover of the finisher A caution When returning the saddle stitcher unit and closing the cover be careful not to get your fingers caught as this may result in personal injury 211 Bunooys jqnoIL f Stapler Unit of the Staple Finisher N1 Booklet Finisher N1 Check the location of the staple jam and follow the procedure described below and the procedure that appears on the touch panel display to remove any jammed staples C IMPORTANT Take care when handling the optional equipment that is attached to the machine When an optional unit s cover is opened to replace a staple cartridge discard the punch waste discard the trim waste discard the staple waste or clear paper or staple jams prints may still be output if other optional units are operating normally and are not involved in the paper or staple jam removal procedure NOTE The Staple Finisher N1 and Booklet Finisher N1 are optional products Remove the paper waiting to be stapled from the delivery tray 212 3 Pull out the staple case E Troubleshooting Remove all of the jammed and protruding staples from the staple cartridge E 213 Return the bracket o
5. 205 Buljooysajqnoly F Check the location of the staple jam and follow the procedure described below and the procedure that appears on the touch panel display to remove any jammed staples C IMPORTANT Take care when handling the optional equipment that is attached to the machine When an optional unit s cover is opened to replace a staple cartridge discard the punch waste discard the trim waste discard the staple waste or clear paper or staple jams prints may still be output if other optional units are operating normally and are not involved in the paper or staple jam removal procedure NOTE The Staple Finisher Q1 PRO and Booklet Finisher Q1 PRO are optional products Open the front cover of the finisher 206 Pull out the staple case NOTE When the stapler unit is at the back and it is difficult to pull out the staple cartridge turn the dial on the bottom left hand side to the left to move the stapler unit Push up the bracket on the staple case 207 Bunooys jqnoIL i Return the bracket on the staple case to its original position Gently push the staple case back into the stapler unit until it is securely in place Always make sure to insert the staple case far as it can go Close the front cover of the finisher A caution When closing the cover be careful not to get your fingers caught as this may result in personal
6. Additional Information The Job Build mode is useful if you cannot load the originals all at once This mode enables you to divide the originals into several parts scan them and then print them all together Can a mark be applied to the document that has been scanned The machine can print a stamp on the scanned document by using Position at which stamp is applied Horizontal Placement E Setting procedure 1 Press Scan and Send or Fax gt Options 2 Press Finished Stamp Close gf Scan and Send a Additional Information After the original is sent you can also send a job done notice to the specified e mail address Job Done Notice For more information see e Manual gt Scan and Send or Fax Do I need to enter the address of the recipient every time You can store frequently used destination in the Address Book If the destination is stored beforehand you do not need to enter the destination every time E Storing from the Remote UI 1 Click Address Book gt select the destination to register 2 Click Register New Destination gt select the type of destination enter necessary items 3 Click OK D Address Book Register New Destination Register New Mave Another Address Book Delet Salect Type Name o fl e Bi e Bt o fa 1 233 Buljooysajqnoly Q amp A 234 E Storing from the To
7. C IMPORTANT You cannot make copies or prints on tab paper that is loaded in the Document Insertion Unit K1 NOTE You can use tab paper set in the Document Insertion Unit K1 for Add Cover Insert Sheets or Job Separator Ifyou want to insert printed tab paper as a chapter pages insert a blank paper where the tab paper will be inserted For more information on selecting the paper size or type of the Document Insertion Unit K1 see Loading Paper into the Document Insertion Unit K1 Optional on p 86 71 a2ueUa UIe UNNOY i Loading Tab Paper Open the paper drawer 1 Press the button on the paper drawer in which you want to load tab paper 2 Grip the handle and pull out the paper drawer until it stops 1 Squeeze the upper part of the left guide Without releasing it slide the left guide to the left as far as it will go Squeeze the upper part of the front guide Without releasing it slide the front guide to align it with the mark for tab paper LTR N C IMPORTANT Slide the front guide until it clicks into place If the front guide is not adjusted properly for the paper size loaded in the paper drawer the correct paper size may not appear on the touch panel display Adjust the front guide correctly to avoid causing a paper jam dirty prints or make the inside of the machine dirty Remove the Tab Feeding Attachment Kit B1 1 Slide the Tab Feeding Attachment Kit B1 to the le
8. 18 Status Monitor Cancel key Press to check the status of jobs or to cancel print jobs Also press to check status of the machine such as checking the amount of paper remaining Quick Menu key Press to retrieve favorite functions stored in Quick Menu Also if you are using authentication Quick Menu set for each individual user can be displayed Main Menu key Press to return to the Main Menu screen such as when you want to switch functions Upright Control Panel O O0 O mmen nan Processing Data Error Settings Energy Registration Saver Main Menu E Quick Menu eo Select a function e 5 gt 77 a Status Monitor n ns Cancel 1 Processing Data Indicator Q Numeric keys Flashes or blinks green when the machine is performing operations Press to enter numerical values and maintains a steady green light when fax data is stored in memory Clear key Error Indicator Press to clear entered values or characters Flashes or lights if there is an error in the machine When the Error indicator flashes follow the instructions that appear on the touch panel display When the Error indicator maintains a steady red light contact your local authorized Canon dealer O Main Power Indicator Lights when the main power is turned ON 3 Settings Registration key Edit Pen Press to specify settings registration Use when operating the touch panel disp
9. Add Files Scan and Store You can scan the original and store the new file in the selected storage location Change File Name You can change a file name Display Image This mode enables you to preview the stored file and check the page count O O 6 9 Move Duplicate Details You can move or duplicate files stored in the mail box You can check the detailed information of the stored file O 8 88 8 8 e The available functions may differ depending on the storage location 52 O O00 OO This section describes the functions on the Print Settings screen that you can use when printing stored files If you select the file that you want to print from the list of stored files and press Print the following screen is displayed Optional products are required to print PDF XPS files 3 Access Stored Files D ED Auto LTR Select Paper Print Sample gt ao l 0O O O Ready to print Favorite Settings Start Printing Select Paper You can select the paper size type and the paper source You can also set the machine to automatically select the paper size to match the size of the stored original Print Sample You can check the print result of one set before making multiple sets of prints You can also print a specified page Restore Settings Change Print Settings You can change or restore the print settings Favorite Settings This mode
10. Discard the punch waste into a receptacle IMPORTANT Make sure that the punch waste tray is completely emptied 112 Return the punch waste tray to its original position Always make sure to insert the punch waste tray as far as it can go until it clicks into place If the punch waste tray is not securely in place you cannot make copies or prints in the Hole Punch mode Check that the guide F A2 is closed before inserting the punch waste tray If the guide is open the punch waste tray cannot be inserted Close the guide as shown in the illustration below Close the front cover of the finisher A caution When closing the front cover of the finisher be careful not to get your fingers caught as this may result in personal injury 113 a2ueUaUIe UNNOY iN Puncher Unit BF1 Open the front cover of the finisher C IMPORTANT Make sure that the punch waste tray is completely emptied 114 5 Return the punch waste tray to its original position Always make sure to insert the punch waste tray as far as it can go until it clicks into place NOTE If the punch waste tray is not securely in place you cannot make copies or prints in the Hole Punch mode Close the front cover of the finisher A caution When closing the front cover of the finisher be careful not to get your fingers caught as this may result in personal injury 115 a2ueUa UIeW UNNOY iN s R
11. 107 Removing Punch Waste For Optional Products 111 Removing Trim Waste Inner Booklet Trimmer A1 116 Operating the Limited Functions Mode cecceccesceeeeII8 Replacing the Toner Cartridge cccccccccccccccccecccesees 121 Routine Cleaning 66 66 50cs ses sce sace sec ccesneseev sees eels senecey 120 Platen Glass and Underside of the Feeder ccccccccccccccecccceccccec se onceielslslslslalslslelslalelslelstalselssttstatsatt stam 127 Manual Feeder Cleaning sessccesccccsccccsccccsccccssccsccassccessssnssssnssesnssssesessusseeessssissseiiee 128 Automatic Feeder Cleaning s esssccessccesccccscccescccesccccscescssssesscensssanssenssesessessusssesise sessile 132 Wire Cleaning ssccesccccsccccscccescccsccsccccccscccssccecssensscsessssessssussssesssenssseuisseniaissisisssesisiss 133 Drum Cleaning ss sessceesccccsccccscccccccccsccesscccesscsesccassccesssensssanssesssssensiessnisisssulsisissisississesies 134 Cleaning the Touch Panel Display eesscoessccccsccrccccesccccsceccsssccscsessseesseusssensseessssssisisieesisisiis 135 Consumables cee oe cecs cw sore ews a E aL O Loading Paper This section describes how to load paper Loading Paper into a Paper Drawer If the selected paper runs out or the selected paper drawer runs out of paper during printing a screen prompting you to load paper appears on the touch panel display Follow the procedure below to load paper into the pape
12. 5 amp Load paper Paper Required for Print gt pL P RE NO MOEN a oen D Go Ge 3 5 aa g J cO Go 5 O 0 Details of Selected Papor gt LBL 4 77 Changing the Paper Size for the POD Deck Lite A1 This section explains how to change the paper size for the POD Deck Lite A1 Register the desired paper size for the POD Deck Lite A1 in Paper Settings in a Preferences Settings Registration For instructions on registering the paper size for the POD Deck Lite A1 see e Manual gt Settings Registration Remove all of the loaded paper the paper size sheet and deck base plate in the paper deck 1 Press the open button 2 Open the paper deck The inside lifter automatically descends to the paper loading position 3 Lift the feeding support roller 4 Remove all of the loaded paper the paper size sheet and deck base plate It may take some time for the paper deck to open even if you press the open button Remove the blue screw on the rear edge retainer using a coin or something similar 78 Remove the rear edge retainer A Routine Maintenance Remove the two blue screws on the outer size change plate using a coin or something similar 1A Do not loosen or remove any screw other than the two blue screws on the outer size change plate C IMPORTANT Remove the outer size change plate tO 79 80 Align the outer
13. Click Status Monitor Cancel i gt imageRUNNER FA Remote U1 Portal asi Updsied 20120518 101052 EE To specify the settings Click Settings Registration imageRUNNER WP ADVANCE ONING 01T AN Rige Recanad 59 suol e1ado dIseg JO MO i Printing from a Computer If you install a printer driver in your computer you can use the machine to print data created using application software This section describes the flow of basic operations to print data from your computer Select Print from the File menu Select the printer to use From the File menu in the application software click Print Select the printer to use in Printer click Properties The print dialog box is displayed Bopertes Berto fe E Manual duplex The properties screen of the printer driver appears m Ea Viderat Fage uone di soe Da J e The default setting for Print Style is 2 sided printing However for some driver versions 1 sided printing is the default setting e Printing methods may differ depe
14. to make the exposure darkeror to make the exposure lighter You can set the machine to automatically adjust the exposure Delayed Send This mode enables you to store a send job in memory and have it sent at a later time Preview This mode enables you to preview the scanned data of your originals and to check the page count before sending your document You can also delete a specified page Finished Stamp You can print a stamp approximately 1 8 3 mm in diameter on the front side of scanned and sent originals Job Done Notice Press to have the machine notify the user through e mail when the send job is done Options 2 2 5 O suoneiado 2 Sseg JO MO 1 E Mail Priority You can set a priority level when sending e mail Reply to You can specify a reply to address when sending an e mail or l fax Subject Message You can specify a subject and enter a message when sending an e mail or l fax If you do not specify a subject it will be specified automatically File Name If you set PDF OCR XPS OCR or OOXML OCR as the file format you can set Auto OCR to On to automatically extract the first text block in the document for use as its filename 43 Storing Scanned Data This section describes the flow of basic Scan and Store operations It also describes an example of how to store scanned data in a mail box Depending on the file format optional products are require
15. 249 fe c M n gt fe e m me Q 250 Can output paper to a different tray according to the function You can set the output tray for each function and set priorities for outputting paper The output trays indicated by Tray A B and C differ according to the optional product attached to the machine E Setting procedure 1 Press Settings Registration 2 Press Function Settings Common gt Paper Output Settings 3 Press Output Tray Settings 4 Set the function and tray priority for Tray A B and C gt press OK L Sottings Registration oe Select an item to set Output Tray Settings Offset Jobs On Top Function Settings Job Separator Between Jobs gt off a Job Separator Between Copies 1 2 gt om Different Paper Sizes for Output Tray a Close QB Settings Registration Ba lt Output Tray Settings gt Set output tray destination and priority for each function Additional Information For more information on setting the output tray for each function see e Manual gt Settings Registration What are the types of paper that I can use You can load and print on the following paper Paper Drawer 3 and 4 Weight 14 Ib bond to 80 Ib cover 52 to 220 g m Size 13 x 19 12 x 18 12 5 8 x 17 11 16 11 x 17 LGL LTR LTRR STMTR EXEC and custom size
16. 4 Close the right guide M B3 When closing the guide be careful not to get your fingers caught as this may result in personal injury Remove any paper jammed in the exit slot 1 Push out any jammed paper toward the exit slot 2 Remove any jammed paper 3 Return the paper folding unit M B1 to its original position caution When returning the paper folding unit to its original position be careful not to get your fingers caught as this may result in personal injury 173 Buljooysajqnoly j Close the guide M A2 and the front cover 1 Close the guide M A2 2 Close the front cover Ay caution When closing the guide and the cover be careful not to get your fingers caught as this may result in personal injury NOTE If the paper jam message is displayed even after the paper jam is cleared check whether there is any paper left by opening the entrance guide Follow the instructions on the screen NOTE The screen indicating the directions on how to clear the paper jam is displayed repeatedly until the paper jam is cleared 174 Staple Finisher Q1 PRO Booklet Finisher Q1 PRO Optional If a paper jam occurs in the Staple Finisher Q1 PRO Booklet Finisher Q1 PRO a screen prompting you to remove the jammed paper appears on the touch panel display Check the location of the paper jam and follow the procedure described below while referring to the directions that appear on the touch pan
17. When the Paper Deck Unit C1 POD Deck Lite A1 is attached reconnect the Paper Deck Unit C1 POD Deck Lite A1 to the main unit Follow the instructions on the screen NOTE The screen indicating the directions on how to clear the paper jam is displayed repeatedly until the paper jam is cleared 150 Paper Drawers 3 and 4 Remove any paper jammed in the paper drawer 1 Press the open button of the paper drawer that is feeding the paper 2 Grip the handle and pull out the paper drawer until it stops 3 Remove any jammed paper Gently push the paper drawer back into the machine until it clicks into place in the closed position Ay caution When returning the paper drawer to its original position be careful not to get your fingers caught as this may result in personal injury Follow the instructions on the screen NOTE The screen indicating the directions on how to clear the paper jam is displayed repeatedly until the paper jam is cleared 151 Buljooysajqnoly i Paper Drawers Right Left Pull out the paper drawer 1 Press the open button of the paper drawer that is feeding the paper 2 Pull out the paper drawer until it stops NOTE If the paper drawer seems to be stuck do not pull it out by force Push it back into the machine press the release button again and then pull it back out Remove any jammed paper and push the paper drawer back into the machine 1 Remove any jammed paper
18. press OK AQ Settings Aegistration lt Language Keyboard Switch gt Fran ais Deutsch Italiano Espa ol Keyboard Layout English USA Layout a X Cancel oK a Additional Information e You can follow the procedure below to display a shortcut to the language switch on the Main Menu screen 1 Press jj Other Main Menu Settings On for lt Display Language Keyboard Switch gt 2 Press OK For more information see e Manual gt Basic Operations 257 258 Can I change the screen or the order that the functions are displayed on the touch panel display when the power is turned ON You can change the default display that appears after the machine is turned ON from Default Screen after Startup Restoration in Settings Registration You can also change the order that the functions are displayed or the layout from Main Menu Button Display Settings in i E Setting the Default Display That Appears after the Machine Is Turned ON 1 Press Settings Registration 2 Press Preferences Display Settings Default Screen after Startup Restoration 3 Select the settings press OK E Changing the Displayed Function 1 Press E 2 Press Main Menu Button Display Settings 3 Select the layout or the order to display the function key press OK Top Buttons Settings Main Menu Button Display Settings gt Main Me
19. 5 1 2 x 7 1 8 to 13 x 19 1 4 139 7 mm x 182 mm to 330 2 mm x 487 7 mm Type Thin Plain Recycled Color Pre Punched Bond Heavy 1 Heavy 2 Tab Letterhead Paper Drawer Right Left Weight 14 Ib bond to 80 Ib cover 52 to 220 g m Size LTR Type Thin Plain Recycled Color Pre Punched Bond Heavy 1 Heavy 2 Letterhead Multi Purpose Tray Weight 14 Ib bond to 140 Ib index 52 to 256 g m Size 13 x 19 12 5 8 x 17 11 16 12 x 18 11 x 17 LGL LTR LTRR STMTR EXEC Custom Size 4 x 5 7 8 to 13 x 19 1 4 100 mm x 148 mm to 330 2 mm x 487 7 mm Type Thin Plain Recycled Color Pre Punched Bond Heavy 1 Heavy 2 Heavy 3 Tracing Transparency Labels Letterhead Additional Information For more information on the available paper types see e Manual gt Basic Operations How do I print data received via fax l fax on paper specified in advance You can change the paper source from Paper Drawer Auto Selection On Off in Settings Registration E Setting procedure 1 Press settings Registration 2 Press Function Settings Common gt Paper Feed Settings 3 Press Paper Drawer Auto Selection On Off Receive Fax set the paper source you want to use for printing received data to On gt set the paper sources you do not want to use to Off 4 Press OK OK amp Settings Registration lt Recei
20. How to Make a Copyssseeeeccccccccccccsccccssccccccssscasccssssssscsssssssssssssssessssssssssss sly Things You Can Do with the Copy Functions Peer mec e ccc c cece sccercceeeeeeceeescseeesceeessseesseseseedG Sending a Fax Cee meee cere eee ers eee e seers seers ee eee seen sseeeesseeeesesesesesessseeessesesesee sy Things You Can Do with the Fax FUNCtIONSeeeeeeeeceeeecccecccccececccoccceeccccccccecccoccoceeeceoeeee34 Sending Scanned Data E Mail I Fax File Servers ssesessceccccccccccccccccccvcccccssveceevesvcceeces e038 Things You Can Do with the Scan and Send Functions cosocoooooooooooooocosocosoooooooooooosoooooooo o eA Storing Scanned Datas eseeceseecceecoececoccooccooccooecooecoecooecooccoeecoecooecooecooecoeeeo e44 Things You Can Do with the Scan and Store Functions eeeeeeeceeeeeeccecccoceececccocococeccccooceeeecooeee e46 Printing Stored Data e eeeeesceceeecccccccececcoococeccccococeeccccococecccccccececccoooceeeccoeee e48 Sending Stored Datas e eeeececeecceecccccooceeccooococecccccococcecccocococeccoococeeecooooeeeeeee sal Things You Can Do with the Access Stored Files Functions File Operation ee eeeeeeceecceeeccccoceeeecooeee 52 Things You Can Do with the Access Stored Files Functions Print eeeeeeeeseeeeeeccccccoceececoococeeeeeoeee 53 Things You Can Do with the Access Stored Files Functions Send eeeeeeeeeeeeeccccccceececcoccoceecceoeee 5G Operating the Machine from a Computer Remote Ul eeeeeeecceeccccecccccecccccececccescccceseces e058
21. If the Duplex Color Image Reader Unit G1 is attached 1 Press Settings Registration 2 Press Adjustment Maintenance gt Adjust Image Quality Auto Adjust Gradation 3 Select the desired paper press Quick Adjust gt Start Full Adjust Additional Information For more information on Automatic Gradation Adjustment see e Manual gt Settings Registration high image density the paper may become warped To reduce the warping try the following E Use heavy paper If you are using thin paper replace it with heavy paper with a weight of approximately 20 Ib bond 80 g m E Use paper with a low moisture content When you remove paper from its packaging load it into the paper source immediately When there is paper remaining in the packaging after you have loaded the paper store it with the packaging closed properly to prevent the paper from absorbing moisture Additional Information For information on loading paper see e Manual gt Maintenance If you print an original filled with an image or an original with a 247 Buljooysajqnoly 248 had printed from the computer but I did not find the output I am afraid that someone may have taken it by mistake You can check the Print Logs from the touch panel display of this machine If the job is listed as OK on the Log and you did not find the output the print job may have intermixe
22. LTD 1 HarbourFront Avenue 04 01 Keppel Bay Tower Singapore 098632 CANON HONGKONG CO LTD 19 F The Metropolis Tower 10 Metropolis Drive Hunghom Kowloon Hong Kong a FT5 4682 000 XXXXXXXXXX CANON INC 2012 PRINTED IN CHINA
23. approximate figures However the number of pages that the machine s memory can store may differ depending on the amount of memory required for files stored in the Mail Box and Fax I Fax Inbox and jobs that are in the print queue If memory becomes full during the scanning of originals a message will appear on the touch panel display NOTE When using Fax Scan and Send you can send up to 999 pages at one time Delete any unnecessary files in the Mail Box and Fax I Fax Inbox to free up memory For the Copy Function Follow the directions below based on the message that appears on the touch panel display If the message lt Scanning will be canceled because the memory is full Do you want to print the scanned pages gt appears Select Yes or No Yes The pages scanned into memory are printed When printing is complete scan the remaining originals No The pages scanned into memory are not printed If the message lt Scanning will be canceled because the memory is full Wait a moment then try again gt appears Select OK OK Returns to the Basic Features screen of the function you are using Scan the job again when the current job is complete For the Fax Scan and Send Function Follow the directions below based on the message that appears on the touch panel display If the message lt Scanning will be canceled because the memory is full Do you want to send the scanned pages gt appears Selec
24. injury y 208 Saddle Stitcher Unit of the Booklet Finisher Q1 PRO Check the location of the staple jam and follow the procedure described below and the procedure that appears on the touch panel display to remove any jammed staples C IMPORTANT Take care when handling the optional equipment that is attached to the machine When an optional unit s cover is opened to replace a staple cartridge discard the punch waste discard the trim waste discard the staple waste or clear paper or staple jams prints may still be output if other optional units are operating normally and are not involved in the paper or staple jam removal procedure Before clearing the staple jam remove all output sheets from the booklet tray NOTE The Booklet Finisher Q1 PRO is an optional products Ifa paper jam occurs at the same time as a staple jam remove the jammed paper before removing the jammed staples Open the front cover of the finisher Buljooysajqnoly a 1 Pull out the saddle stitcher unit F C4 2 Pull out the staple case 209 210 Hold the staple case by its left and right sides and lower the bracket on the staple case Remove all of the jammed and protruding staples from the staple cartridge Return the staple case to its original position in the saddle stitcher unit When returning the staple case always make sure to the staple case is inserted until the arrows are aligned as shown in the diagram
25. 012XXXXXXX Pr 200x100 dpi ies Normal gt e IN H Original Type 2 Sided Original Originals Options Screen for Specifying the Fax Destination Pause Press to insert a pause of several seconds in the fax number that you are dialing If you insert a pause the letter lt p gt appears between the numbers and the letter lt P gt appears at the end of the number When dialing an overseas number insert a pause after the country code and at the end of the telephone number Backspace Press when you enter an incorrect number to delete the number before the cursor Functions with this mark require an optional product s 3 Q Set Details Displayed when multiple lines are set to be used Press to set the subaddress and password or to select the telephone line to use for transmission Subaddress You can send or receive fax documents with increased security by attaching a subaddress and a password to your fax transactions 35 suoneiado 2 Sseg JO MO H Things You Can Do with the Fax Functions O O 8 8 Q 36 This section describes the functions you can use on the Options 1 2 and 2 2 screen of the Fax function The Options screen is divided into two screens Pressing or W on the bottom right of the screen displays the next or previous screen An optional product is required to use the Fax function 0000 Original Type Image quality for scanning
26. 2 Gently push the paper drawer back into the machine until it clicks into place in the closed position When returning the paper drawer to its original position be careful not to get your fingers caught as this may result in personal injury Follow the instructions on the screen NOTE The screen indicating the directions on how to clear the paper jam is displayed repeatedly until the paper jam is cleared 152 Paper Deck Unit C1 POD Deck Lite A1 Optional Move the paper deck away from the main unit 1 Press the release button 2 Move the paper deck away from the main unit Paper can also be jammed in the feeding slot on the side of the main unit Remove any jammed paper from the feeding slot 153 Buljooysajqnoiy fy Reconnect the paper deck to the main unit If the paper jam message is no longer displayed when you reconnect the paper deck proceed to step 7 A caution When reconnecting the paper deck to main unit be careful not to get your fingers caught as this may result in personal injury Open the paper deck 1 Press the open button 2 Open the paper deck The inside lifter automatically descends to the paper loading position IMPORTANT If the machine is in the Sleep mode the touch panel is not displayed and onlyY Energy Saver is lit you may be unable to open the paper deck unit In this case press Energy Saver to reactivate the machine and then press the open b
27. 2 Pages You can copy facing pages in a book onto separate sheets of paper 2 Sided You can make one sided copies from two sided originals or make two sided copies of your originals Finishing You can collate copies in page order or into groups of the same page You can staple the printed sheets To staple printed sheets optional products are required Booklet You can layout the scanned documents to make a booklet You can also print a cover sheet or make a saddle stitch booklet To make a saddle stitch booklet optional products are required Insert Sheets Press to insert blank sheets or chapter pages between specified pages Transparency Cover Sheets The machine automatically interleaves a sheet of paper between each transparency when copying onto transparencies Options 1 3 Q Original Type Image quality for scanning is adjusted according to the type of original such as Text Photo Printed Image Photo Printout or Text Density Change the exposure You can press to make the exposure darkeror to make the exposure lighter You can set the machine to automatically adjust the exposure Different Size Originals You can make copies of different size originals at the same time without separating the documents If the paper setting is set to Auto the machine automatically selects the appropriate paper size Job Build You can scan originals that are too many
28. Functions Internal View The Booklet Finisher Q1 PRO and Duplex Color Image Reader Unit G1 are attached Toner Replacement Cover 3 Fixing Transport Unit Open this cover to replace the toner cartridge Pull the fixing transport unit out to clear a paper jam Front Cover Open this cover to clear a paper jam in the fixing transport unit 16 Control Panel and h Panel Display This section provides you with the names and functions of all the parts of the control panel and touch panel display Control Panel Flat Main Menu A i Quick Menu oD O Status Monitor Cancel D Qw amp O 15 Energy Saver key Press to set or cancel the Energy Saver mode Sleep mode Lights when the machine enters the Energy Saver mode Sleep mode 2 USB Port Use the USB port to connect a USB device Settings Registration key Press to specify settings registration 0 Counter Check key Press to display the copy and print count totals on the touch panel display O Clear key Press to clear entered values or characters Settings Rega O zas fon Check Start Reset Main Pro sms en Error Power vere Q Stop key Press to stop a job in progress such as a scan copy or fax scanning only job Q Start key Press to start an operation O Edit Pen Use when operating th
29. Printing from a Computer Cece reece creer receerseseereeseesssesesseseessesseseesesseesesosessessesees efi E Routine Maintenance Loading Paperesssssecccccccccccscccccsccescscsscssscssssscsssssssscssssssssssssssssssssssssess e64 Replacing the Stamp Cartridge Duplex Color Image Reader Unit G1 eessesscccceccccccscccessssecsees sO Replacing the Staple Cartridge For Optional Products sseeeeeccceeccccccccccecccccencccceecccceeee eQ3 Removing Staple Waste For Optional Products cesooooocooocooocococooocosososoooooooooooooooosooooo 07 Removing Punch Waste For Optional Products sesessesecsesoooooosooooooooooeooosesooooecooooeoooooo Removing Trim Waste Inner Booklet Trimmer A1 seeeeeeeccccceccecceccccocccececocoeceecoccooeecceoee 6 Operating the Limited Functions Mode eeeesesesescoccseccooseccoocecoooeecocosecoooeecoceeeeee 8 Replacing the Toner Cartridge e eeeeeeceeeccccccocececccococececccocooecccccococecececocccecccecoee 2 Routine Cleaning cecoscosooooooooooooocoocooooooocooocooosoocoooocooooooooosososoooosooosooooooooo 26 ConsumableSsss sesssscossooosooosoooooocococosososososooocoooosooosooosoooooooosooosoosooooooooo 36 E Troubleshooting Clearing Paper Jams seseeeseccccccccccccccccccccccccsccsscccsscsssscsssssssssssssssssssssssssssel Al Reducing the Frequency of Paper Jams cecococococosococococosoooooooooooocooooooosoooosooooooooo o 204 Clearing Staple Jams For Optional Products e seeseessescseocecocoecoccoococecocc
30. Start Searching ay E Specifying the File Server by Browsing 1 Press Scan and Send gt New Destination gt File 2 From the protocol drop down list press Windows SMB Browse 3 Select the work group name and file server specify each settings press OK Scan and Send lt Browse gt Specify the TX destination folder a p Registar Edit Delete Additional Information You can use the following procedure to check the IP address of your computer The procedures may differ depending on the type of operating system you are using 1 On the Start menu click Run enter lt cmd gt 2 Click OK enter lt ipconfig gt press ENTER on the keyboard Can I move the Address Book registered on another Canon machine onto this machine You can use the import and export mode of the Remote Ul to move the Address Book E Exporting the Address Book from Another Canon Machine 1 Click Settings Registration select Data Management for lt Management Settings gt 2 Click Address Lists for lt Import Export Individually gt Export 3 Select the Address List and the format of the file click Start Exporting 4 Specify the location to store the file gt Store The key names may differ depending on the type of the model you are using E Importing the Address Book to the Machine 1 Click Settings Re
31. Volume Settings gt Alarm Volume Audible gt Tones oK a 261 Buljooysajqnoly MEAP stands for Multifunctional Embedded Application Platform and is a software platform for the Canon multitasking machines You can expand the functions or customize them by installing the MEAP application from the computer to the multitasking machine E Workflow Composer The Workflow Composer is an application that increases the efficiency of operations that use multiple functions of the machine By creating and registering combinations of functions that are frequently used on the machine you can repeatedly reuse the same combination of functions Application Install Additional Information For more information see e Manual gt MEAP 262 Canon CANON INC 30 2 Shimomaruko 3 chome Ohta ku Tokyo 146 8501 Japan CANON U S A INC One Canon Plaza Lake Success NY 11042 U S A CANON CANADA INC 6390 Dixie Road Mississauga Ontario L5T 1P7 Canada CANON EUROPA N V Bovenkerkerweg 59 61 1185 XB Amstelveen The Netherlands See http www canon europe com for details on your regional dealer CANON LATIN AMERICA INC 703 Waterford Way Suite 400 Miami Florida 33126 U S A CANON AUSTRALIA PTY LTD 1 Thomas Holt Drive North Ryde Sydney N S W 2113 Australia CANON CHINA CO LTD 15F Jinbao Building No 89 Jinbao Street Dongcheng District Beijing 100005 China CANON SINGAPORE PTE
32. approximately 5 minutes to clean the drum When cleaning is complete try printing again NOTE Drum cleaning cannot be performed during printing 134 If the touch panel display becomes dirty and the screen may not be seen clearly clean the touch panel display Wipe the touch panel display with a cloth dampened in water or a mild cleaning agent and then wipe the area clean with a soft dry cloth O00000 000o oo0000 Upright Control Panel 135 a2ueUajUIe UNNOY Consumables The following consumables are available from Canon For more information contact your local authorized Canon dealer We recommend that you order paper stock and toner from your local authorized Canon dealer before your stock runs out Recommended Paper In addition to plain paper 11 x 17 LGL LTR and STMT size recycled paper color paper transparencies recommended for this machine tracing paper labels and other types of paper stock are available Ay caution Do not store paper in places exposed to open flames as this may cause the paper to ignite resulting in burns or a fire C IMPORTANT Some commercially available paper types are not suited for this machine Contact your local authorized Canon dealer when you need to purchase paper To prevent moisture build up tightly wrap any remaining paper in its original package for storage NOTE For high quality printouts use paper recommended by Canon
33. are scanned press Start Storing lt Scan and Store Press the Start key to scan the next original When scanning is complete remove your originals 45 46 Things You Can Do with the Scan and Store Functions To scan the original and store it press Scan and Store on the Main Menu screen This section describes the functions you can use on the Scan and Store Basic Features screen and the Options screen If you press Scan after selecting the storage location the screen below appears Depending on the file format optional products are required to use the Scan function Options Select Color You can select the Full Color or Black mode You can also set the machine to automatically select a color mode according to the original Resolution If the resolution is high you can store fine text and images clearly If the resolution is low the data size becomes smaller Direct Copy Ratio This mode enables you to change the copy ratio by enlarging reducing a copy to a preset paper size or by entering a value to specify a desired copy ratio Scan Size You can select the original scanning size If you press Auto the machine automatically recognizes the size of the original when scanning File Format You can set a file format such as a PDF format to the scanned document so that it can be accessed from your computer Favorite Settings You can register frequently used scan se
34. burns or a fire If you accidentally spill or scatter toner carefully gather the toner particles together or wipe them up with a soft damp cloth in a way that prevents inhalation Never use a vacuum cleaner that does not have safeguards against dust explosions to clean up spilled toner Doing so may cause a malfunction in the vacuum cleaner or result in a dust explosion due to static discharge Ay caution e Keep toner out of the reach of small children If toner is ingested consult a physician immediately e If toner gets onto your hands or clothing wash it off immediately with cold water Washing it off with warm water will set the toner and make it impossible to remove the toner stains 121 a2ueUa UIeW UNNOY iN C IMPORTANT Use only toner cartridges intended for use with this machine For information on the supported Canon genuine toner see Consumables on p 136 Do not replace toner cartridges until the message prompting you to do so appears You can replace a toner cartridge while the machine is printing NOTE Complete instructions on how to replace the toner cartridge can be accessed by pressing Previous or Next on the touch panel display If toner runs out during a print job the remaining prints are made after you replace the toner cartridge After replacing toner cartridges if printed gradation and density are different from the gradation and density printed before you replaced t
35. destination 4 Press OK gt Close amp Settings Registration Gi lt Forwarding Destination Confidential Fax Inbax gt Select an inbox as the forwarding destination URL Send Additional Information e If the Fax Memory Lock is being used received data is stored in the Memory RX Inbox without being printed e For more information see e Manual gt Settings Registration 35 E Fixing Transport Unit Inside the a ae aan Main Unit What is the model number of the staple cartridge for the finisher or the stamp cartridge for the feeder The model numbers of the consumables for the feeder and Eh finisher are as follows E Stamp Ink Cartridge C1 For the feeder E Staple N1 For the Staple Finisher Q1 PRO Booklet Finisher Q1 PRO Staple Finisher N1 and Booklet Finisher N1 E Staple P1 For the Booklet Finisher Q1 PRO and Booklet Finisher N1 Eh E The paper was jammed e c M n gt fe e m me Q Lower the lever and pull out the unit Additional Information For information on replacing the staple cartridges and stamp cartridges see Chapter 3 Routine Maintenance E Feeder A paper jam has occurred How do I solve this problem The procedure for clearing a paper jam is displayed on the touch panel display Follow the instructions to clear the paper jam Remove th
36. detached and paper may not be fed properly Use of the paper deck with the feeding support roller detached may cause paper jams 75 a2ueUa UIe UNNOY Load the paper stack into the paper deck unit POD Deck Lite A1 Lower the feeding support roller and close the paper deck unit 1 Lower the feeding support roller If the Paper Deck Unit C1 is attached proceed to next step 2 Close the paper deck unit The inside lifter automatically ascends and prepares the paper deck for feeding 5 A caution When closing the paper deck unit be careful not to get your fingers caught as this may result in personal injury 76 C IMPORTANT Do not load the following types of paper into the Paper Deck Unit C1 Doing so may cause a paper jam Severely curled or wrinkled paper Thin straw paper Heavy paper more than 80 Ib cover 220 g m Paper which has been printed on using a thermal transfer printer The reverse side of paper which has been printed on using a thermal transfer printer Coated paper Tracing paper Transparencies Tab paper Labels o not load the following types of paper into the POD Deck Lite A1 Doing so may cause a paper jam Severely curled or wrinkled paper Thin straw paper Paper which has been printed on using a thermal transfer printer The reverse side of paper which has been printed on using a thermal transfer printer Coated paper Tracing paper Ta
37. dirty 68 Load the appropriate size paper into the paper drawer 1 Make sure that the paper size setting of the paper drawer matches the size of the paper to load in the paper drawer 2 Load the paper stack against the right wall of the paper drawer 1 Open the inside cover of the paper drawer and lift up the plate 2 Rotate the plate so that the new paper size is on the right side of the plate 3 Insert the plate straight down and close the inside cover NOTE The paper size that cannot be used depending on the model and settings is also listed on the paper size plate Gently push the paper drawer back into the machine until it clicks into place in the closed position A caution When returning the paper drawer to its original position be careful not to get your fingers caught as this may result in personal injury 69 a2ueUAaUIe UNNOY N Loading Pre Punched Paper You can load pre punched paper to the following paper source e Paper Drawers of the main uni Multi purpose Tray e Paper Deck Unit C1 POD Deck Lite A1 t When loading pre punched paper take note of the orientation of the binding holes and the image When pre punched paper is loaded in the paper drawer of the main unit the side facing down is the one printed on When pre punched paper is loaded in the Multi purpose Tray Paper Deck Unit C1 or POD Deck Lite A1 the side facing up is the one printed on C IMPOR
38. of the machine gt in the address bar a Blank Page Windows Internet Explorer ee Giza Eile Edit View Favorites Tools Help a a Can Additional Information e To perform this procedure you must have administrator privileges For more information see e Manual gt Security e If you cannot start the Remote UI specify the following settings 1 Press Settings Registration 2 Press Management Settings gt License Other Remote UI 3 Press On OK 259 e c M n gt fe e m me Q 260 Can I change the default settings of the printer driver You can change the print settings of the printer driver from the computer you are using E Using Windows 1 On the Start menu click Control Panel Printer 2 Right click the printer icon click Printing Preferences specify the printer settings 3 Click OK Pe ex ae Same Di fe OE Detaut Seinge Adc Edu On ae an A m oa se z cies Taas A Porat A Landcare mal ov p tal one EI ElMag Scoio E Using a Macintosh Page Settings 1 Click Page Setup from the File menu in the application software 2 Select each item as indicated below Setting Page Attributes Printer The name of your printer 3 Click the lt Settings gt drop down list gt Save As Default OK Edi
39. on the Options screen Select the file that you want to send from the list of stored files press Send and the following screen is displayed An optional product is required to use the Fax function Access Stored Files Specify the destinations 09 08 2011 2 36 j PDF Compact p a ae L Address Book One Touch He 5 gt 2 Personal A Send to Folder Myself Details Delete Cc Dest Bee l E Log Out Send Basic Features Screen Access Stored Files 1 Address Book Press to select a destination from the Address Book You can also register frequently used e mail l fax file server or fax destinations in the Local Address Book 2 One Touch If a frequently used destination is stored in a one touch button you can specify the destination quickly Press To Remote Add Book to specify destinations registered in the one touch buttons of a server machine by accessing from a client machine on the network New Destination This mode enables you to specify a new destination not stored in the Address Book or one touch buttons 4 Send to Myself You can specify your own e mail address as the destination The administrator can restrict general users to send e mail only to their addresses O Specify Destinations Press to display the methods for specifying destinations or the destination list O Personal Folder You can specify your personal folder as the destination The ad
40. output of the Fax TX Report 1 Press Settings Registration 2 Press Function Settings Send gt Fax Settings 3 Press Fax TX Report Off OK amp Settings Registration Gi lt Fax TX Report Additional Information For more information see e Manual gt Settings Registration How do print the data received from specific destinations only You can set the Store Print Received File mode in Forwarding Settings to print the data received from specific destinations only E Printing for Specific Destinations Only 1 Press Settings Registration 2 Press Function Settings Receive Forward gt Common Settings 3 Press Forwarding Settings gt Register specify the destinations in Conditions 4 Set lt Store Print Received File gt to On gt press OK Close L Settings Registration Forwarding Settings Register Previous Settings Condon customer Conditions A Receive Method i Fax To Disregarded A v Forwardi Specify Destination Fwd Time t Fwd Done r lia File POF Notice On a for Erara E Forwarding to the Confidential Fax Inbox for Other Destinations 1 Press Settings Registration 2 Press Function Settings Receive Forward gt Common Settings 3 Press Forwarding Settings Forward w o Conditions specify the Confidential Fax Inbox as the forwarding
41. panel display Check the location of the paper jam and follow the procedure described below while referring to the directions that appear on the touch panel display to remove the jammed paper NOTE The Paper Deck Unit C1 and POD Deck Lite A1 are the optional products Inside the Upper and Lower Right Covers NOTE When the Paper Deck Unit C1 POD Deck Lite A1 is attached move the Paper Deck Unit C1 POD Deck Lite A1 away from the main unit beforehand Remove any jammed paper from the upper right cover of the main unit 1 Open the upper right cover 2 Remove any jammed paper 3 Close the upper right cover When closing the cover be careful not to get your fingers caught as this may result in personal injury 144 Remove any jammed paper from the lower right cover of the main unit 1 Open the lower right cover 2 Remove any jammed paper 3 Close the lower right cover Ay caution When closing the cover be careful not to get your fingers caught as this may result in personal injury A L NOTE When the Paper Deck Unit C1 POD Deck Lite A1 is attached reconnect the Paper Deck Unit C1 POD Deck Lite A1 to the main unit Follow the instructions on the touch panel display NOTE The screen indicating the directions on how to clear the paper jam is displayed repeatedly until the paper jam is cleared Fixing Transport Unit Open the front cover of the main unit 145 Bunooy
42. paper Front Cover The Professional Puncher Integration Unit B1 is an optional product 167 Bunooys jqnoIL Open the front cover of the Professional Puncher Integration Unit B1 Remove any jammed paper from the guide R A 1 Lift up the guide R A until it clicks into place 2 Remove any jammed paper 3 Close the guide R A until it clicks into place A caution When closing the guide be careful not to get your fingers caught as this may result in personal injury Turn the lever of the guide R B1 and open the guide R B1 1 Turn the lever of the guide R B1 to the right 2 Open the guide R B1 until it clicks into place 168 Remove any jammed paper 5 Ay caution When closing the guide be careful not to get your fingers caught as this may result in personal injury A Open the guide R B2 until it clicks into place 169 Bunooys jqnoIL i Remove any jammed paper Ay caution When closing the guide be careful not to get your fingers caught as this may result in personal injury Close the front cover of the Professional Puncher Integration Unit B1 A caution When closing the cover be careful not to get your fingers caught as this may result in personal injury Follow the instructions on the screen NOTE The screen indicating the direc
43. remove the staple waste appears on the touch panel display Follow the procedure described below to remove the staple waste NOTE The Staple Finisher Q1 PRO Booklet Finisher Q1 PRO Staple Finisher N1 and Booklet Finisher N1 are optional products Staple Finisher Q1 PRO Booklet Finisher Q1 PRO Open the front cover of the finisher 107 a2ueUaUIe UNNOY iN Discard the staple waste A caution When discarding the staple waste be careful not to touch the staple waste as this may result in personal injury Return the staple waste tray to its original position Make sure to insert the staple waste tray as far as it can go Close the front cover of the finisher 2 A caution When closing the front cover of the finisher be careful not to get your fingers caught as this may result in personal injury 108 Staple Finisher N1 Booklet Finisher N1 Open the front cover of the finisher 109 a2ueUa UIe y BUI NOY Discard the staple waste When discarding the staple waste be careful not to touch the staple waste as this may result in personal injury Return the staple waste tray to its original position Make sure to insert the staple waste tray as far as it can go Close the front cover of the finisher caution When closing the front cover of the finisher be careful not to get your fingers caught as this may result in perso
44. the main power switch cover 2 Press the main power switch to the l side 3 Close the main power switch cover e service you are using though the main power switch is ON be sure to check the breaker to see if it is OFF e Ifyou want to turn OFF the main power and then back ON again wait for 12 at least 10 seconds after the main power indicator is turned OFF before turning ON the main power Shutting Down the Machine This machine performs a procedure to protect hard disk when the machine is shut down This enables the machine to be shut down safely even if there are any jobs being processed or a MEAP application is running while the machine is shutting down is Open the main power switch cover 2 Press the main power switch to the SO side 3 Close the main power switch cover e Do not turn the main power OFF while using the Fax l Fax function Sending or receiving l fax or fax documents cannot be done when the main power is turned OFF Ifthe message lt Backing up stored data from the Remote Ul gt is displayed on the touch panel display do not turn the main power OFF This may cause the machine to fail to back up the stored data Data stored in the machine may be damaged if the Advanced Box is accessed by another imageRUNNER ADVANCE machine or a computer immediately before the machine shuts down The machine may take some time to completely shutdown Do not unplug the power cord unti
45. the paper deck and then lower the feeding support roller 1 Load the paper stack 2 Lower the feeding support roller When loading paper take care not to cut your hands on the edges of the paper C IMPORTANT To load paper larger than LGL first close the paper deck to raise the inside lifter open the paper deck and then load the paper If you try to load paper larger than LGL when the inside lifter is at its lowest position the paper may not be loaded properly and paper jams may occur Never place paper or any other items in the empty part of the paper deck Doing so may lead to a malfunction of the machine NOTE When loading paper make sure that the height of the paper stack does not exceed 13 16 20 mm If the height of the paper stack exceeds 13 16 20 mm the edges of the paper stack may become curled or creased and poor print quality may result Place a magnet label indicating the new paper size on the POD Deck Lite A1 Close the paper deck d 9 The inside lifter automatically ascends and prepares the paper deck for feeding A caution When closing the paper deck be careful not to get your fingers caught as this may result in personal injury 85 a2ueUa UIeW UNNOY i Loading Paper into the Document Insertion Unit K1 Optional Follow the procedure below to load the paper into the Document Insertion Unit K1 Ay caution When loading paper take care not to cut your hands on t
46. the paper stack over and reload it Check that the machine operates normally gt 6 Gently bend the paper in the direction opposite to the curl Reload the paper with less than 1 5 5 mm curls D Finish Check that the machine operates normally 7 Use a new paper stack or change the paper type Finish Finish 156 Duplex Color Image Reader Unit G1 Optional Check the location of the paper jam and follow the procedure described below while referring to the directions that appear on the touch panel display to remove the jammed original NOTE The Duplex Color Image Reader Unit G1 is an optional product Remove originals from the original supply tray 1 Pull the lever and open the feeder cover 2 Remove any jammed originals If there is difficulty in removing jammed paper do not try to remove it forcibly and proceed to step 3 157 Buljooysajqnoly Turn the green feed dial and remove any jammed originals 1 Turn the green feed dial 2 Remove any jammed originals Close the inner cover and the feeder cover 1 Close the inner cover 2 Close the feeder cover 5 A caution When closing the cover be careful not to get your fingers caught as this may result in personal injury 158 p Remove any jammed originals from the feeder 1 Lift the feeder 2 Remove any jammed originals 3 Close the feeder caution e When closing the fee
47. them through the feeder perform an automatic feeder cleaning for the rollers of the feeder NOTE This procedure is necessary only if the Duplex Color Image Reader Unit G1 is attached Press Settings Registration Press Adjustment Maintenance Maintenance Clean Feeder Place 10 sheets of blank paper into the feeder gt press Start It takes approximately 20 seconds to clean the feeder Use normal LTR size paper When cleaning is complete try scanning again NOTE Feeder Cleaning cannot be performed during printing To cancel feeder cleaning while it is in progress press Cancel 132 If streaks appear on printed output or random parts of the printed image are missing clean the corona assembly wires inside the main unit Press Settings Registration Press Adjustment Maintenance Maintenance gt Clean Wire Press Start It takes approximately 35 seconds to clean the wire When cleaning is complete try printing again NOTE Wire cleaning cannot be performed during printing 133 a2ueUa UIe UNNOY i Printed images may be light or distorted when the machine is used immediately after installation or after a long period time of not using the machine If printed images are light or distorted clean the drum inside the machine as necessary Press Settings Registration Press Adjustment Maintenance Maintenance Clean Drum Press Start It takes
48. to p 37 in this manual Gently close the feeder platen cover Ifa log in screen for Department ID Management or SSO H appears you must enter the applicable authentication information ID password PIN If the Copy Card Reader F1 is attached first insert a control card Ifa login service such as Department ID Management or SSO H has been set press The send settings for the last send job may be retained To cancel the settings press 7 Reset The specified destinations are not retained Log In Out to log out 32 Enter the fax number Enter the fax number using the numeric keys O Settings Registration Counter Check A If you want to enter two or more fax numbers press OK enter the next destination SD 123XXXXXXX EE E 4 2 Sided Original Different Size Originals Options You can specify the destination using the one touch buttons or Address Book For more information on storing the destination see e Manual gt Fax After specifying the settings press Press Start tion Counter Check If the following screen appears press Start to scan the next original After all of the originals are scanned press Start Sending Fax Press the Start key to scan the next original o e fx m 1 1 When sending is complete remove your originals e After a job is sent the send settings may be retain
49. to send to those destinations at the same time You can also register different types of destinations e mail and file server as a group Management Settings You can set the administrator settings for managing the machine This enables you to set an ID and password for each department manage confidential information and count the number of pages printed for each ID You can also register licenses and certificates 24 Flow of Basic Operations How to Make a Copy Things You Can Do with the Copy Functions Sendinga Fax s os eeose 9 00 0 6109 5 048 eana eerereereerereerereere Things You Can Do with the Fax Functions sssssssssossssoooe Sending Scanned Data E Mail I Fax File Te Sr Things You Can Do with the Scan and Send T TE ean a Storing Scanned Data seeeeeees eae Things You Can Do with the Scan and Store EROT Printing Stored Data AAA T Sending Stored Data Things You Can Do with the Access Stored FEET UNCHCne I File Operation rer orere oreeson eererereesereerereeres 52 Things You Can Do with the Access Stored TETT Things You Can Do with the Access Stored E EE i Operating the Machine from a Computer ere E ITET AAEREN Printing from a Computer ssssssssse E AROE How to Make a Copy This section describes the flow of basic copy operations An optional product is required to use the Copy function Placing Originals Selecting Function Place the original on the f
50. your hands or clothing If they become dirty wash them immediately with cold water Washing them with warm water will set the toner and make it impossible to remove the toner stains e When removing paper which has become jammed inside the machine remove the jammed paper gently to prevent the toner on the paper from scattering and getting into your eyes or mouth If the toner gets into your eyes or mouth wash them immediately with cold water and immediately consult a physician e The fixing unit and its surroundings inside the machine may become hot during use When removing jammed paper or when inspecting the inside of the machine do not touch the fixing unit and its surroundings as doing so may result in burns or electrical shock After clearing all paper jams remove your hands from the machine immediately Even if the machine is not in operation your hands hair or clothing may get caught in the feed rollers which could result in personal injury or damage if the machine suddenly starts printing C IMPORTANT Ifa paper jam occurs in the feeder you cannot continue operating the machine Follow the directions on the touch panel display to clear the paper jam See Duplex Color Image Reader Unit G1 Optional on p 157 Some areas that are shown to have paper jams may not actually have paper jams However always check all locations indicated on the touch panel display in the order that is given If a paper jam occurs and pr
51. 6 Different Size Originals change the order of the layout You can scan originals of different size fed together in one group Erase Frame This mode enables you to erase shadows that appear when scanning various types of originals You can also erase shadows of the punch holes Sharpness This mode enables you to adjust image quality for copying You can use this mode when you want to soften and sharpen e text lines or the outline of the image The available functions may differ depending on the storage location 47 Printing Stored Data This section describes the flow of basic Access Stored Files operations The procedure for printing files stored in a mail box is used here as an example Select Access Stored Files from the Main Menu screen Specify the storage location for the file Press Access Stored Files Select Mail Box from the Storage Selection screen 3 Access Stored Files Select the location to use the file Select the desired mail box S Access Stored Files You may need to enter a PIN when specifying the mail box e Ifa log in screen for Department ID Management or SSO H appears you must enter the applicable authentication information ID password PIN If the Copy Card Reader F1 is attached first insert a control card a Ifa login service such as Department ID Management or SSO H has been set pr
52. A caution When closing the cover be careful not to get your fingers caught as this may result in personal injury 202 If parts of the paper are left on top of the feeding belt open the guide and remove any parts of the paper left 1 Open the delivery guide and remove any jammed paper 2 Close the delivery guide When closing the guide be careful not to get your fingers caught as this may result in personal injury C IMPORTANT This procedure is only required if the Inner Booklet Trimmer A1 is not attached Push the saddle stitcher unit F C5 and close the front cover of the finisher 1 Gently push the saddle stitcher unit F C5 back into the machine Always make sure to push the saddle stitcher unit in as far as it can go Close the front cover of the finisher N A caution When returning the saddle stitcher unit to its original position or closing the cover be careful not to get your fingers caught as this may result in personal injury Follow the instructions on the screen NOTE The screen indicating the directions on how to clear the paper jam is displayed repeatedly until the paper jam is cleared 203 Buljooysajqnoly a Reducing the Frequency of Paper Jams If paper jams occur frequently even though there is no apparent problem with the machine either one of the following two reasons may be the cause Follow the instructions described below to reduce the frequency of paper
53. B3 When closing the guide be careful not to get your fingers caught as this may result in personal injury Close the front cover of the finisher A caution When closing the cover be careful not to get your fingers caught as this may result in personal injury Follow the instructions on the screen NOTE The screen indicating the directions on how to clear the paper jam is displayed repeatedly until the paper jam is cleared 193 Buljooysajqnoly i Booklet Finisher N1 Optional If a paper jam occurs inside the Booklet Finisher N1 a screen prompting you to remove the jammed paper appears on the touch panel display Follow the procedure described below while referring to the directions that appear on the touch panel display to remove the jammed paper C IMPORTANT Take care when handling the optional equipment that is attached to the machine When an optional unit s cover is opened to replace a staple cartridge discard the punch waste discard the trim waste discard the staple waste or clear paper or staple jams prints may still be output if other optional units are operating normally and are not involved in the paper or staple jam removal procedure NOTE The Booklet Finisher N1 is an optional product Inside the Front Cover NOTE The following illustration indicates the location of the paper jam Please refer to it to remove the jammed paper
54. Booklet Finisher N1 scceescceeccccccccccccccccecccccccccscccccssscccsscccsenes 212 Saddle Stitcher Unit of the Booklet Finisher N1 scccccccccccccccccccccccccccecsccseccscssssesessessssesssssssssesesss 215 If Memory Becomes Full During Scanning seeeceeeeee e218 For the Copy FUNCTION ee eeeeeeeseceecesecoececoececoecoesecoececoeseooeccoeoecoeseeeoseooecesecoececeesceceeceseeeese 218 For the Fax Scan and Send FUN Cctions seescceccccceccccceccccescsceescceeseseessseeessceescceesesesscsesessssessssese 218 For the Scan and Store FUNCTION esecccescccccccccccccecccceescceescseessseeessseesseeessceessseescsssessseesssseee 219 When an Error Message Is Displayed ccccccceeseeceees 220 When an Error Code Is Displayed ccccccccccccccccceee 22 Printer Fax Driver Troubleshooting ccccccccccceccesceee 222 Service CalliMessage avin siete t suis Mewes wile Mice ese eee 223 Contacting Your Local Authorized Canon Dealere eescesecccsccccccccccerccccccccccccesccsscscscccccccsssssssscsecces 224 Setting the Limited Functions Mode from the Service Call Message Screen eessseessccceccceccscsccsssceseccascsssesees 226 Functions Available When the Printer Scanner Cannot Be Used Due to an Error s eeescccccccccccccsccccessccescccsscccsssee 227 Frequently Asked Questions ccccccccccccccccccccseeee e230 Clearing Paper Jams If a paper jam occurs a screen with animation indicating how to clear the jam or a sc
55. Box with a file format that can be used on your computer The stored data can be shared by accessing it from a computer The Advanced Box can also be accessed from other imageRUNNER ADVANCE machines for operations such as printing stored data p 44 p 48 Print Secured File You can send print data protected with a PIN password from a computer to the machine This data can be printed only by entering the correct PIN password on the machine This enables you to print without unauthorized people viewing your data See e Manual gt Secure Print View Web Page You can use this machine to browse Web pages from the touch panel display of the machine or print PDF files on the Web pages See e Manual gt Web Access 11 auIyreW SIL Buisn eS NO a1OJag H r and Energy Sa This section describes how to use the main power switch and the Energy Saver key A WARNING Do not connect or disconnect the power cord with wet hands as this may result in electrical shock How to Turn ON the Main Power e Ifyou are using a login service log in using the procedure for the login e Ifthe main power indicator on the control panel does not light even Turn ON the power of the optional products the Staple Finisher Q1 PRO Booklet Finisher Q1 PRO Professional Puncher C1 Professional Puncher Integration Unit B1 Document Insertion Unit K1 etc and then turn ON the main power of the machine following the procedure below I Open
56. Canon imageRUNNER ADVANCE 8205 8295 8285 Basic Operation Guide After you finish reading this guide store it in a safe place for future reference ENG How to Use This Manual This manual describes the following functions operations and maintenance procedures Functions that can be operated from the touch panel display of the machine Remote UI functions that can operate the machine from a computer Printing from a computer Routine Maintenance Procedures Clearing paper jams staple jams Store this manual next to the machine so it can be used when the user encounters trouble operating the machine Some functions explained in this manual may require optional equipment Screen shots used in this manual may differ from the ones you actually see Contents E Before You Start Using This Machine What This Machine Can Doe eeeccccccccceccccccccccesscccecccceeesccesesceesssccesssssesssceseseses Main Power and Energy Saver Keyeeeeeeeccececececoccccececccococcecccocccececcccococcececoccceeeeee 2 Parts and Their FUNCTIONS s secccccccccccccccccscccccccceeesccecescseesccescscsesesseesssssesscseses A Control Panel and Touch Panel Display ssssessscssccccccccccncccccccccvcsccssssssscsssssssssssssel Main Menu Screen Settings seeeseesscescccccccccccccccccccccsccscsccccccvscccscsscssssesssssessced Changing Settings According to Your Needs eeeeseeeeceececococcsecoeeeececcocococosecoeseeeeeeee 24 E Flow of Basic Operations
57. Do with the Access Stored Files Functions Print This section describes the functions you can use on the Options 1 2 and 2 2 screen of the Access Stored Files function The Options screen is divided into two screens Pressing 4 amp or W on the bottom right of the screen displays the next or previous screen Options EEEL J i CEJ OO O Q xy Access Stored Files er Close yh Options Mail Box Add Cover You can add covers Insert Sheets Job Separator Press to insert blank sheets or chapter pages between specified pages When multiple files are selected job separator sheets are inserted Booklet You can layout the files to print a booklet You can also print a cover sheet or make a saddle stitch booklet To make a saddle stitch booklet optional products are required O Shift You can shift the position of the image to print to the desired position 5 Gutter This mode enables you to print with the entire original image shifted by a designated width to create a margin on the prints You can set different width values for the each side of the paper O Print Date This mode enables you to print the date onto the output You can specify the size position or direction of the date 7 Watermark This mode enables you to print a watermark and user defined text onto the output You can specify the size position or direction Functions wit
58. OK OK The item names may differ depending on the type of operating system you are using For more information check the manual documentation for the personal computer operating system you are using share Properties General Shaina Security Web Sharing Customize You can share this folder with other users on your network To enable sharing for this folder click Share this folder Do not share this folder Share this folder Share name share Comment User limit Maximum allowed llow t k K O Allow this number of users H To set permissions for users who access this Daa aa te aea chek anara eamin To configure settings for offline access click p Toons Windows Firewall will be configured to allow this folder to be shared with other computers on the network View your Windows Firewall settings Cae E Specifying the File Server on the Touch Panel Display Specifying the File Server by Host Search 1 Press Scan and Send New Destination File 2 From the protocol drop down list press Windows SMB gt press Search Host 3 On the search criteria screen enter the IP address for the computer you are using press Start Searching 4 Specify the file server confirm the settings press OK 9 Scan and Send o g lt Search Host gt Enter search conditions then press Start Searching X Cancel
59. Scan and Send Basic Features screen is displayed Placing originals platen glass Open the feeder platen cover gy 300x300 dpi GZ Auto Size EO M Place your originals face down You can set various send functions For more information see from p 40 to p 43 in this manual gf Scan and Send Gently close the feeder platen cover A Ifa log in screen for Department ID Management or SSO H appears you must enter the applicable authentication information ID password PIN If the Copy Card Reader F1 is attached first insert a control card e Ifa login service such as Department ID Management or SSO H has been set press ip Log In Out to log out The send settings for the last send job may be retained To cancel the settings press 7 Reset The specified destinations are not retained 38 Specify the Destination Press Address Book select destination press OK Press Address Book Aut B E Coor Sray 300x300 dpi Auta Size POF Compact 4 Different Size a Originals If you are sending to only one destination select a destination If you are sending to multiple destinations select the destinations press OK ane Add Book Access No wike exanple com Details Pr Fer starfish organization com GB Manual tean 3 destinations Mark mark exan
60. TANT Ifyou are making one sided p If you want to output prints w rints select Face Up Reverse Order in Face Up Face Down See e Manual gt Copy ith the printed face down select plain paper with horizontal landscape orientation in Select Paper See e Manual gt Copy Loading Transparencies You can load the transparencies e Multi purpose Tray e POD Deck Lite A1 Transparencies have a front and C IMPORTANT You can load only LTR or LTRR You cannot load the transpare nsertion Unit K1 When loading transparencies machine It is recommended that outpu paper jam Leaving transparencies loaded feeding the transparencies In NOTE You can load up to 250 sheets Do not load transparencies while the machine is printing Doing so may cause a paper jam e Use only transparencies intended for use with this machine If you use other transparencies you may cause damage to the transparencies and paper jams Return the remaining transparencies to their original package for storage avoiding locations subject to high temperatures and humidity Leaving transparenci to the following paper source back side To achieve sharp printing results the side facing up is the one printed on size transparencies ncies into the Paper Drawer 3 and 4 Paper Drawer Right Left Paper Deck Unit C1 or Document make sure to hold only the edges of the sheets and avoid touching the print surface tr
61. Toner If a message prompting you to replace the toner cartridge appears on the touch panel display replace the used toner cartridge with a new one Only use toner cartridges intended for use with this machine For optimum print quality using Canon genuine toner is recommended Supported Canon Genuine Toner imageRUNNER ADVANCE GPR 37 Black Toner 8205 8295 8285 136 Ay warnine Do not burn or throw used toner cartridges into open flames as this may cause the toner remaining inside the cartridges to ignite resulting in burns or a fire e Do not store toner cartridges in places exposed to open flames as this may cause the toner to ignite resulting in burns or a fire e If you accidentally spill or scatter toner carefully gather the toner particles together or wipe them up with a soft damp cloth in a way that prevents inhalation Never use a vacuum cleaner that does not have safeguards against dust explosions to clean up spilled toner Doing so may cause a malfunction in the vacuum cleaner or result in a dust explosion due to static discharge Ay caution Keep toner out of the reach of small children If toner is ingested consult a physician immediately C IMPORTANT Store toner cartridges in a cool location away from direct sunlight The recommended storage conditions are temperatures below 86 F and humidity below 80 Be careful of counterfeit toners Please be aware that there are counterfeit Canon toners i
62. agram C IMPORTANT Follow steps 2 to 7 to replace the other staple cartridge in the saddle stitcher unit 98 Gently push the saddle stitcher unit F C4 back into the machine and close the front cover 1 Gently push the saddle stitcher unit F C4 back into the machine Always make sure to push the saddle stitcher unit in as far as it can go 2 Close the front cover of the finisher e When pushing the saddle stitcher unit back into its original position be careful not to get your fingers caught as this may result in personal injury When closing the front cover of the finisher be careful not to get your fingers caught as this may result in personal injury 99 a2ueUa UIeW UNNOY T 100 Replacing the Staple Cartridge in the Stapler Unit Staple Finisher N1 Booklet Finisher N1 When the stapler unit of the Staple Finisher N1 or Booklet Finisher N1 is almost out of staples and the staple cartridge in the stapler unit must be replaced a screen prompting you to replace the staple cartridge appears on the touch panel display Follow the procedure described below to replace the staple cartridge C IMPORTANT Take care when handling the optional equipment that is attached to the machine When an optional unit s cover is opened to replace a staple cartridge discard the punch waste trim waste staple waste or clear paper or staple jams prints may still be output if other optional units are oper
63. ailable Function i i aillse Runeions restricted restricted e l e o Sending a fax from a computer is not available 2 Print List on the Mail Box Selection screen is not available 3 Add Files Scan and Store on the Edit File screen is not available 4 Document Scan Code Analyzer is included in the Document Scan Lock Kit For more information see e Manual gt Optional Products 5 Available by installing each MEAP application May not be available depending on the restricted functions 6 The registered button may not be available depending on the restricted functions 7 Print List on the Job Log screen and Register on the Consumable screen are not available C IMPORTANT A print job is automatically canceled when the Print function is restricted A scan job is automatically canceled when the Scan function is restricted The machine may not enter the Sleep mode completely when a function is restricted due to an error NOTE If the target function is restricted due to an error the function is not available when you use the shortcut key on the top of the Main Menu screen or when you use the Quick Menu 228 229 fe c i n gt le e z a Frequently Asked Questions This section includes frequently asked questions and answers regarding the machine Use this section if you have trouble using the machine ee o O SAperae Q1 want to make a rush copy but cannot becau
64. al injury 164 Turn the dial I A3 and remove any jammed paper 1 Turn the dial I A3 in the direction of the arrow counterclockwise 2 Remove any jammed paper 1 Close the guide I A2 2 Close the front cover Ay caution When closing the guide and the cover be careful not to get your fingers caught as this may result in personal injury NOTE If the paper jam message is displayed even after the paper jam is cleared check whether there is any paper left by opening the entrance guide 165 Buljooysajqnoiy ji Reload the paper into the document insertion unit Follow the instructions on the screen NOTE The screen indicating the directions on how to clear the paper jam is displayed repeatedly until the paper jam is cleared 166 Professional Puncher Integration Unit B1 Optional If a paper jam occurs inside the Professional Puncher Integration Unit B1 a screen prompting you to remove the jammed paper appears on the touch panel display Check the location of the paper jam and follow the procedure described below while referring to the directions that appear on the touch panel display to remove the jammed paper Ay caution Do not place objects in the open space inside the Professional Puncher Integration Unit B1 as this may cause the machine to malfunction NOTE The following illustration indicates the location of the paper jam Please refer to it to remove the jammed
65. an use this mode when you want to soften and sharpen text lines or the outline of the image Copy Ratio Specify the desired zoom ratios You can change the zoom ratio by reducing enlarging a scanned document to a preset paper size or by entering a value to specify a desired scan ratio Functions with this mark require an optional product s Delayed Send This mode enables you to store a send job in memory and have it sent at a later time Preview This mode enables you to preview the scanned data of your originals and to check the page count before sending a fax You can also delete a specified page Options Options 2 2 a suoneiado 2 Sseg JO MO L Finished Stamp You can print a stamp approximately 1 8 3 mm in diameter on the front side of scanned and sent originals Job Done Notice Press to have the machine notify the user through e mail when the fax job is done 37 Sending Scanned Data E Mail I Fax File Servers This section describes the flow of basic scan and send operations Depending on the file format optional products are required to use the Scan function Place the original on the feeder or the platen glass Select Scan and Send from the Main Menu screen P Scan and Send Placing originals in the feeder ress Sc Adjust the slide guides to fit the size of your originals Neatly place your originals with the side to be copied face up
66. ance How can manage documents that failed to be forwarded When a fax fails to be sent both the TX Report and the Fax TX Report are output Is there a way to not output the Fax TX Report How do print the data received from specific destinations only What is the model number of the staple cartridge for the finisher or the stamp cartridge for the feeder A paper jam has occurred How do solve this problem Numbers such as 751 and 801 are displayed on the touch panel display What do they mean cannot print from the computer Did the machine malfunction It seems as though turning OFF the machine is different from the previous imageRUNNER am afraid that this may be a wrong operation The touch panel display is completely black have just sent an important document via facsimile Can check to make sure that it was sent correctly Can restrict the number of copies prints Can change the language displayed on the touch panel display Can change the screen or the order that the functions are displayed on the touch panel display when the power is turned ON want to check the IP address for this machine to run the Remote UI but do not know how to check it Can change the default settings of the printer driver Is there a way to adjust the sound heard when fax sending receiving is complete What is MEAP Applicable Page 231 Buljooysajqnoly 232 want to make a rush copy but cannot b
67. ansparencies are immediately removed from the output tray to avoid folding of the es loaded for an extended period of time may cause the sheets to stick together and result in a for an extended period of time may cause the sheets to stick together and result in difficulties this case fan the loaded transparency sheets or if you have loaded 100 or more sheets reduce the number of sheets to less than 100 or use new transparencies When printing on transparenci the density for the output image es depending on the type of image the image may become dense When this happens adjust of transparencies in the POD Deck Lite A1 Ifa paper jam occurs fan the loaded transparency sheets well 70 Loading Tab Paper Using the Tab Feeding Attachment Kit B1 Optional This section describes how to load tab paper You can load tab paper to the following paper source Paper Drawer 3 and 4 of the main unit e Document Insertion Unit K1 C IMPORTANT Only LTR tab paper can be used NOTE When you load tab paper into the paper drawer make sure to register the paper type See e Manual gt Settings Registration How to Load Tab Paper There are two kinds of tab paper right order tab paper and reverse order tab paper Right Order Tab Paper Reverse Order Tab Paper If you load tab paper into the Paper Drawer 3 and 4 or Document Insertion Unit K1 load reverse order tab paper face down with the tabs to the left side
68. ar the paper jam is displayed repeatedly until the paper jam is cleared 198 Saddle Stitcher Unit NOTE The following illustration indicates the location of the paper jam Please refer to it to remove the jammed paper Front Guide Delivery Guide Open the front cover of the finisher 199 Bunooys jqnoIL i Open the guide F C1 Open the guide F C2 1 Turn the lower dial F C3 in the direction of the arrow counterclockwise Jammed paper is fed to the guide F C2 2 Remove any jammed paper 3 Close the guide F C2 Ay caution When closing the guide be careful not to get your fingers caught as this may result in personal injury 200 Close the guide F C1 gt Ay caution When closing the guide be careful not to get your fingers caught as this may result in personal injury A If the lamp is ON while pushing in the dial F C4 turn it in the direction of the arrow counterclockwise until the lamp turns off Lamp If the lamp is OFF proceed to step 7 Remove output sheets from the booklet tray 201 Bunooys jqnoIL i Pull out the saddle stitcher unit F C5 Remove any jammed paper from the right cover of the saddle stitcher unit F C6 1 Open the right cover F C6 2 Remove any jammed paper 3 Close the right cover F C6
69. are automatically erased press OK AQ Settings Registration me Select an item to set amp Settings Registration S lt Mail Box 00 gt Register CO Box Name PIN Leave blank if not required CHJ O Off 1 2 3 UTAS ToT Time Until File Auto Delete i Initialize URL Send IE Settings Print upon Storing from Printer Driver _o a oe Additional Information In the Mail Box settings you can also register a name for the Mail Box and change the password For more information see e Manual gt Settings Registration How do access the Advanced Box from a computer If the Advanced Box is opened with SMB check the following E Checking the settings for Open to Public 1 Press Settings Registration 2 Press Function Settings Store Access Files gt Advanced Box Settings 3 Press Open to Public check whether By SMB is selected amp Settings Registration Gi lt Open ta Public z nen mm Effective after the main power is turni and Of X Cancel E Checking the settings for Prohibit Writing from External 1 Press Settings Registration 2 Press Function Settings Store Access Files gt Advanced Box Settings 3 Check whether Prohibit Writing from External is set to Off L Settings Registration oe lt Prohibit Writing from Exter
70. ating normally and are not involved in the paper or staple jam removal procedure Remove the seal that holds the staples together after you place the staple cartridge into the staple case NOTE The Staple Finisher N1 and Booklet Finisher N1 are optional products We recommend that you order staple cartridges from your local authorized Canon dealer before your stock runs out Use only staple cartridges intended for use with this machine Open the front cover of the finisher Pull out the staple case from the stapler unit holding it by its green tab 1 Pull out the staple cartridge 2 Insert the new staple cartridge C IMPORTANT Remove the seal that holds the staples together after you place the staple cartridge into the staple case Only one staple cartridge can be inserted at a time Gently push the staple case into the stapler unit until it is securely in place Always make sure to insert the staple case as far as it can go 101 a2ueUaUIe UNNOY iN Close the front cover of the finisher caution When closing the front cover of the finisher be careful not to get your fingers caught as this may result in personal injury 102 Replacing the Staple Cartridge in the Saddle Stitcher Unit Booklet Finisher N1 When the saddle stitcher unit of the Booklet Finisher N1 is almost out of staples and the staple cartridge in the saddle stitcher unit must be replaced a screen prompti
71. ayed 3 Access Stored Files 3 Access Stored Files oe Select a file and specify the purpose Document_B 08 08 5 34PM Document_D 08 08 5 34PM Document_F 08 08 5 34PM Document_C 08 08 5 35PM Delete Merge Multiple Files 10 Move Duplicate i Insert Pages N Change File Name y Delete Pages N Gal eer Store Print List 000 O 0O OO File Selection Screen Edit File Screen Delete You can delete stored files You can erase unnecessary files and arrange the storage location Clear Selection Press to cancel the selection of a file For a mail box if you cancel a selection this switches to Select All Max 100 Files List Thumbnail Press to select view settings of the files stored in a mail box Merge Multiple Files You can combine multiple files in the mail box into one file Then you can print the combined files as one file Print List You can print a list of files stored in a mail box Insert Pages You can insert a specified file from the mail box in front of the Print specified page of another file from the same mail box Press to display the Print Settings screen Delete Pages This mode enables you to erase specified page from a file that is stored in a mail box Send Press to send a file stored in the mail box Edit File Press to display the menu for adding or deleting a file or displaying the detailed information of a file
72. b paper Paper which is curled must be straightened out before loading it into the paper deck unit Do not load paper into the Paper Deck Unit C1 POD Deck Lite A1 that has been previously copied onto as this may result in a malfunction or damage to the copier Always use the multi purpose tray to feed paper when you want to copy onto the back of a sheet of paper that already has something copied on its front side 2nd side of 2 Sided copy Make sure that the size change plate in the POD Deck Lite A1 is properly aligned with the marks for the desired paper size If the size change plate is not properly aligned the POD Deck Lite Al may become damaged Never place paper or any other items in the empty part of the paper deck unit next to the paper stack Doing so may cause paper jams A paper blower is attached inside of the POD Deck Lite A1 Do not insert paper clips or other foreign objects into the blower port Paper jams may occur if you load paper into the POD Deck Lite A1 in a low humidity environment If paper jams occur follow the instructions on the touch panel display to remove the jammed paper In addition make sure that the loaded paper is not curled See Paper Deck Unit C1 POD Deck Lite A1 Optional on p 153 Paper curls must be straightened out prior to loading j You will not be able to make copies or print if you load paper that exceeds the loading limit mark or if the paper drawer is not completely pushed int
73. ce a week or every 10 days Ay warnine e When cleaning the machine first turn OFF the main power switch and disconnect the power cord Failure to observe these steps may result in a fire or electrical shock e Disconnect the power cord from the power outlet regularly and clean the area around the base of the power plug s metal pins and the power outlet with a dry cloth to ensure that all dust and grime is removed If the power cord is connected for a long period of time in a damp dusty or smoky location dust can build up around the power plug and become damp This may cause a short circuit and result in a fire C IMPORTANT When cleaning with a cloth do not dampen it too much as this may damage the original or break the machine Do not use alcohol benzene paint thinner or other solvents for cleaning Doing so may result in damage to the plastic parts NOTE The Duplex Color Image Reader Unit G1 is an optional product 126 If the platen glass or the underside of the feeder is dirty the original may not be scanned clearly or the size of the original may be detected incorrectly Clean the platen glass and the underside of the feeder by following the procedure below NOTE This procedure is necessary only if the Duplex Color Image Reader Unit G1 is attached Clean the platen glass and the underside of the feeder with a cloth which is wrung after being dampened in water or a mild detergent and then wipe them clean w
74. ch waste discard the trim waste discard the staple waste or clear paper or staple jams prints may still be output if other optional units are operating normally and are not involved in the paper or staple jam removal procedure NOTE The following illustration indicates the location of the paper jam Please refer to it to remove the jammed paper Front Cover Entrance Guide The Staple Finisher N1 is an optional product Open the front cover of the finisher 189 Buljooysajqnoly 3 Slide the guide F A1 to align it with the mark Slide the guide once to align V with Oo NOTE This procedure is necesary only if the Puncher Unit BF1 is attached Open the entrance guide 190 Remove any jammed paper 1 Remove any jammed paper 2 Close the entrance guide Ay caution When closing the guide be careful not to get your fingers caught as this may result in personal injury Open the guide F B1 gt 191 Buljooysajqnoiy fi Remove any jammed paper 1 Remove any jammed paper 2 Close the guide F B1 Ay caution When closing the guide be careful not to get your fingers caught as this may result in personal injury A Turn the lower dial F B2 in the direction of the arrow counterclockwise 192 Remove any paper jammed in the guide F B3 1 Open the guide F B3 2 Remove any jammed paper 3 Close the guide F
75. cover 3 Close the feeder A caution e When closing the covers and the feeder be careful not to get your fingers caught as this may result in personal injury e Be aware that the light emitted from the platen glass may be very bright when closing the feeder 129 a2ueUAaUIe UNNOY p Cleaning the Feeder s Rollers C IMPORTANT Spin the rollers while cleaning them Pull the lever and open the feeder cover Clean the rollers a total of five places inside the feeder cover with a cloth dampened with water Then wipe the area with a soft dry cloth Clean the rollers inside the inner cover 1 Open the inner cover holding it by its front tab 2 Clean the rollers a total of five places inside the inner cover with a cloth dampened with water Then wipe the area with a soft dry cloth 130 Close the covers 1 Close the inner cover 2 Close the feeder cover Clean the resin roller 1 Open the feeder 2 Clean the left side of the rubber roller with a cloth dampened with water Then wipe the area with a soft dry cloth 3 Close the feeder e When closing the feeder be careful not to get your fingers caught as this may result in personal injury e Be aware that the light emitted from the platen glass may be very bright when closing the feeder 131 a2ueUa UIe UNNOY iN Automatic Feeder Cleaning If your originals have black streaks or appear dirty after scanning
76. csimile of different size originals at the same time You can make copies or send a facsimile of different size originals at the same time by using the Different Size Originals mode The Different Size Originals mode enables you to copy scan different size originals with the same widths 11 x 17 and LTR or LTRR and STMT etc or different widths 11 x 17 and LGL or LTR and STMT etc together E Setting procedure 1 Press Copy or Fax Options gt Different Size Originals 2 Select the type of different size originals press OK ba 8 CEG Bpees p 29d Fishing Bookdst AF Copy lt Ditterent Size Originals gt Select this mode to scan originals of different sizes Additional Information For more information see e Manual gt Copy or Fax Can print on the reverse side of the preprinted paper You can use 2nd Side of 2 Sided Page for the multi purpose tray to print on paper already printed on E Setting procedure 1 Load the paper in the multi purpose tray with the side to print on face up 2 Select the paper size press Next 3 Select the paper type press 2nd Side of 2 Sided Page OK 4 Press OK 5 Press Start lt Multi Purpose Tray Paper Size gt Additional Information A paper jam is more likely to occur with paper already printed on compared to new paper
77. d function The Options screen is divided into two screens Pressing or W on the bottom right of the screen displays the next or previous screen Depending on the file format optional products are required to use the Scan function Original Type Image quality for scanning is adjusted according to the type of original such as Text Map or Photo 2 Sided Original Set to send two sided originals You can select Book Type or Calendar Type Book gt 2 Pages You can scan facing pages such as in a book one sheet at a time Different Size Originals You can scan originals of different size fed together in one group Erase Frame This mode enables you to erase shadows that appear when scanning various types of originals You can also erase shadows of the punch holes Options Options 1 2 O O Copy Ratio Specify the desired zoom ratios You can change the zoom ratio by reducing enlarging a scanned document to a preset paper size or by entering a value to specify a desired scan ratio Sharpness This mode enables you to scan the originals with a sharper or softer contrast You can use this mode when you want to soften and sharpen text lines or the outline of the image Job Build You can scan originals that are too many to be placed at once by dividing them into multiple batches After all originals are scanned sending is started Density Change the exposure You can press
78. d to use the Scan function Place the original on the feeder or the platen glass Select Scan and Store from the Main Menu screen Press Scan and Store Adjust the slide guides to fit the size of your originals Neatly place your originals with the side to be copied face up Select Mail Box from the screen where you can select the type of storage location re Scan and Store Placing originals o platen glass Open the feeder platen cover Place your originals face down Gently close the feeder platen cover e Ifa log in screen for Department ID Management or SSO H appears you must enter the applicable authentication information ID password PIN If the Copy Card Reader F1 is attached first insert a control card _ Ifa login service such as Department ID Management or SSO H has been set press 0 Log In Out to log out 44 Specify the mail box that you want to store the file in Select the desired mail box You may need to enter a PIN when specifying the mail box D Press Scan The Scan screen is displayed e You can set various scan functions For more information see from p 46 to p 47 in this manual Ba e ea After specifying the settings press Press Start suoneiado 2 Sseg JO MO F If the following screen appears press Start to scan the next original After all of the originals
79. d with another user s output E To check 1 Press Ce D iStatus Monitor Cancel 2 Press Copy Print gt Log press the drop down list 3 Select the job type to display and check the log Printer Local Print Received Job Print Print Report Additional Information When printing from the computer you can set a password for printing Secured Printing You can prevent another user from taking the output by mistake or prevent outputs from being left behind because the print job cannot be started until the password is entered on the touch panel display of the machine For more information see e Manual gt Practical Workflows Can I specify the scan settings from the computer and then store for the original loaded in the machine It is possible if you are using Windows Install the Network ScanGear Driver in your computer and then switch the network scan function to online E To Install the Driver Install using the UFR II User Software CD ROM that comes with the machine UFR II User Software E To Switch the Network Scan Function to Online Press Scanner gt Online tint oa Tomer a Waiting Press Offline to use other functions Additional Information For instructions on installing the Network ScanGear Driver see the Network ScanGear User s Guide on the UFR II User Software CD ROM Can make copies or senda fa
80. ddress Book Press to select a destination from the Address Book You can also register frequently used e mail l fax or file server destinations in the Local Address Book One Touch If a frequently used destination is stored in a one touch button you can specify the destination quickly Press To Remote Add Book to specify destinations registered in the one touch buttons of a server machine by accessing from a client machine on the network New Destination Press to specify a new destination not stored in the Address Book or one touch buttons 53 Q Send to Myself You can specify your own e mail address as the destination The administrator can restrict general users to send e mail only to their addresses Specify Destinations Press to display the methods for specifying destinations or the destination list Personal Folder You can specify your personal folder as the destination The administrator can restrict destination for file transmission to the operator s personal folder Ready to send ro 01 17 2011 0 25 PH Previous Favorite Settings p Settings 300x300 dpi Auto Size PDF Compact 2 Sided Original Different Size Specify Details Delete Destinations gt Des Originals Scan and Send Basic Features Screen Destination Set Previous Settings You can recall the three most recent destinations or send settings You can send using the recalled des
81. de cannot be the Advanced Box Are optional nsed it you exceed the maximum a number of sheets that can be a products required saddle stitched In that case you can use the Divided Booklet mode The following optional products E The maximum number of sheets that can be saddle stitched differs depending on the paper weight and type including one are required to print PDF files PS Printer Kit Direct Print Kit for PDF XPS cover sheet maximum 110 Ib Additional Information cover 300 g m7 If you are using the PS Printer Kit the Direct Print Kit for PDF XPS is unnecessary E Setti Divided Booklet etting a Divide OOKIE Windows Click Booklet Divide into Sets Paso Seu Forra Fapa Source Cuaty Pre JE Daan Senex Dutt Mets res Ted bead S Sheste 1 to 15 245 Additional Information You cannot set the Divided Booklet mode from the Macintosh printer driver For information on the number of sheets that can be saddle stitched at one time see e Manual gt Optional Products Software The content of the reverse side appears on the copies You can erase the background color of the original and prevent the original image on the reverse side of thin originals from appearing on the copies by using Background Density Original Copy E Setting procedure 1 P
82. der be careful not to get your fingers caught as this may result in personal injury e Be aware that the light emitted from the platen glass may be very bright when closing the feeder NOTE If there is difficulty in removing jammed paper close the feeder and open the feeder cover and the inner cover and then proceed to step 4 Follow the instructions on the screen NOTE The screen indicating the directions on how to clear the paper jam is displayed repeatedly until the paper jam is cleared 159 Buljooysajqnoly i Document Insertion Unit K1 Optional If a paper jam occurs inside the Document Insertion Unit K1 a screen prompting you to remove the jammed paper appears on the touch panel display Follow the procedure described below while referring to the directions that appear on the touch panel display to remove the jammed paper C IMPORTANT The part of the Document Insertion Unit K1 may interfere with the finisher when clearing jams Lift up the insertion unit before removing jams from the finisher NOTE The following illustration indicates the location of the paper jam Please refer to it to remove the jammed paper Front Cover The Document Insertion Unit K1 is an optional product Remove the paper that is not jammed from the Document Insertion Unit K1 160 Remove any paper jammed in the upper cover l 11 of the document insertion unit 1 Open the upper cover l 11 of the docu
83. e 2 Close the front cover of the finisher When closing the front cover of the finisher be careful not to get your fingers caught as this may result in personal injury trim waste tray as far as it can go 117 JuULu JUILEW UNNOY N s Operating the Limited Functions Mode If a specific message the service call message appears on the display operate the Limited Functions Mode When the Limited Functions Mode is set to On and make the corresponding function stop its operation the other functions may be able to perform normally C IMPORTANT Call your service representative before you operate the module separation switch E590 Cause The Puncher Unit BS1 is out of order R Ge You can make copies prints using functions other than the hole punch function by operating the ems Limited Functions Mode E530 E531 E532 E535 E537 E540 E542 E566 E567 E568 E577 E578 E57a E57b E57c E583 E584 Cause The Staple Finisher Q1 PRO or Booklet Finisher Q1 PRO is out of order You can only output copies prints by operating the Limited Functions Mode to restrict all of the functions for the finisher such as staple and collate Remedy E503 8004 E5a7 E5af E5f0 E5f1 E5f2 E5f3 E5f4 E5f6 E5fa E5fb E5fc E5fd E5fe Cause The saddle stitcher unit of the Staple Finisher Q1 PRO or the Booklet Trimmer D1 is out of order You can make copies prints using functions other than the saddle stitch
84. e inside of the machine may become dirty Make sure to load paper with the rear edge retainer properly aligned with the paper size marks on the top and base of the paper deck Fix the rear edge retainer with the blue screw using a coin or something similar Fix the screws by turning them in the clockwise direction C IMPORTANT There are two screw holes for fastening the rear edge retainer Make sure that it is fastened properly aligned with the marks for the desired paper size to prevent it from being installed at an angle Remove the two blue screws on the inner size change plate using a coin or something similar 81 2uLu JUIeW UNNOY N 82 Remove the inner size change plate Hot air that is blown by the fan may warm the inner size change plate Align the inner size change plate with the marks for the desired paper size UR ce 8 12418 5emd5Ton Bears 320m5 RA P d C IMPORTANT Make sure to align the inner size change plate properly with the marks for the desired paper size There are two locations with marks for the paper size on the top of the inner size change plate Align the inner size change plate with the desired marks Make sure that the size change plate is properly aligned with the marks for the desired paper size If the size change plate is not properly aligned the POD Deck Lite Al may become damaged Fix the inner size change plate with the two blue scr
85. e jammed paper When finished close the caver fb EA The paper was jammed D 253 Additional Information 38 If the problem is still not resolved see ac aaa Ni Raa Chapterd Troubleshooting cannot print from the computer Did the machine malfunction Numbers such as 751 and 801 Check the following possible are displayed on the touch panel causes display What do they mean E Is the network cable disconnected These are error codes indicating that a job or operation did not complete successfully They are sp displayed on the Details screen z a from Log on the Status Monitor E Ethernet Cable di Hub Cancel screen A n E Is it possible that there is a network problem E isthe machine turned ON Perform the necessary procedures after referring to the causes and remedies for the error codes described in e Manual gt Problem Solving E Is there a paper jam or a toner Additional Information shortage For instructions on using Ce D iStatus E Did you exceed the maximum Monitor Cancel see e Manual gt Status Monitor Cancel number of prints set by the Department ID Management Additional Information When network trouble occurs or for information on Department ID Management settings contact your System Manager 254 It seems as though turning OFF The touch panel display is the machine is different from the complete
86. e main power switch of the finisher when you open the upper cover F A3 to remove the jammed paper If you do so accidentally follow the procedures to turn OFF the main power switches of the attached optional equipments and the machine and then back ON See Main Power and Energy Saver Key on p 12 177 Buljooysajqnoly i Open the guide F A4 1 Remove any jammed paper 2 Close the guide F A4 Ay caution When closing the guide be careful not to get your fingers caught as this may result in personal injury C IMPORTANT Close the guide until it clicks into place 178 Close the upper cover F A3 of the finisher When closing the cover be careful not to get your fingers caught as this may result in personal injury C IMPORTANT After closing the upper cover of the finisher press down on the top cover in the locations indicated by the labels to make sure the cover is securely closed Do not turn OFF the main power switch of the finisher when you close the top cover If you do so accidentally follow the procedures to turn OFF the main power switches of the attached optional equipments and the machine and then back ON See Main Power and Energy Saver Key on p 12 Remove any jammed paper in the guide F A5 Close the front cover of the finisher A caution When closing the cover be careful not to get your fingers caught as this may result in pers
87. e touch panel display such as to enter characters If you lose the edit pen contact your local authorized Canon dealer Do not use an object with a sharp end on the control panel such as a pencil or ballpoint pen in place of the edit pen O Main Power Indicator Lights when the main power is turned ON 10 Error Indicator Flashes or lights if there is an error in the machine When the Error indicator flashes follow the instructions that appear on the touch panel display When the Error indicator maintains a steady red light contact your local authorized Canon dealer 17 auIyreW sSIyL Buisn WeIS nog a1ojJag A Control Panel an Processing Data Indicator Flashes or blinks green when the machine is performing operations and maintains a steady green light when fax data is stored in memory 12 Reset key Press to restore the standard settings of the machine ID Log In Out key Press to log in out when a login service such as Department ID Management or SSO H has been set Numeric keys Press to enter numerical values Touch Panel Display The settings screen for each function is shown on this display Eight function keys are displayed by default 16 Brightness Adjustment Dial Use to adjust the brightness of the touch panel display 18 h Panel Display Volume Settings key Press to display the screen for adjusting settings such as the transmission volume and fax sending receiving alarm volume
88. ecause of the long copy job You can temporarily stop the current copy job and give priority to a rush copy by using the Interrupt mode You can also give priority to a rush copy print from the Status Monitor Cancel screen E Interrupt Function 1 Press Copy gt Interrupt 2 Set the desired copy mode 100 Auto Dire Select F EEA Ge E Interrupt Priority Print Function 1 Press Ce status Monitor Cancel 2 Press Copy Print Job Status from the Print drop down list 3 Select the job press Interrupt Priority Print 4 Press Interrupt and Print Status Monitor Cancel Ga Printing 4 mins Wait to print 7mins Interrupt Priority Print Cony Printing Additional Information You can scan the original even if the machine is waiting or printing Reserved Copying For more information see e Manual gt Copy When copying the Scan screen for the next document is displayed Is there a way to not display this screen When Job Build is set the Scan screen for the next document is displayed By canceling the Job Build setting the screen is not displayed E Canceling the Job Build mode 1 Press Copy Options Job Build 2 Press Close Iw gg Finishing Booklet Transparenc Original Type Cver Sheets Insert Sheets
89. ecified copy quantity appears on the screen as shown below Start Copying After specifying the settings press Press Start 7 ry oe o Reset Start Sia Icessing Data Error If the following screen appears press Start to scan the next original After all of the originals are scanned press Start Copying Copp Press the Start key to scan the next original i When copying is complete remove your originals suoieiado a1seg JO MO F 28 Things You Can Do with the Copy Functions To use Copy functions press Copy on the Main Menu screen This section describes the functions you can use on the Copy Basic Features screen and the Options 1 3 screen The Options screen is divided into three screens Pressing A or W onthe bottom right of the screen displays the next or previous screen An optional product is required to use the Copy function Ready to copy Settings Changed Regular Copy Basic Features Screen Direct Copy Ratio You can specify the copy ratio for a copy job You can change the zoom ratio by reducing enlarging a scanned document to a preset paper size or by entering a value to specify a desired scan ratio Select Paper You can select the paper size type and the paper source You can also set the machine to automatically recognize the original size and the copy ratio and then co
90. ed except the specified destinations To cancel the settings press 4 Reset To send other jobs with the same settings specify destinations for the jobs as the destination specified for the previous job is not retained 33 suoneiado 2 Sseg JO MO H Things You Can Do with the Fax Functions 34 To use the Fax functions press Fax on the Main Menu screen This section describes the main functions on the Fax Basic Features screen An optional product is required to use the Fax function D NA 60 O Kiet Address Book On hook Direct Send Z O00 90 Fax Basic Features Screen Details You can check the detailed information for the destination selected from the Address Book You can also change the new destination Delete Dest You can delete the displayed destination Tone Press when you want to directly call an extension line that is connected to a PBX Private Branch eXchange which accepts only tone signals If you press Tone the letter lt T gt appears PIN Code Press to enter the PIN Personal Identification Number code You can press this key only if Option is selected for PIN code position If Prefix Suffix or Off is selected for PIN code position this key is grayed out To Remote Add Book You can specify destinations registered in the one touch buttons of a server machine by accessing from a client machine on the network Previous S
91. eeder or the platen glass Select Copy from the Main Menu screen Press Copy Placing nals in the feeder Adjust the slide guides to fit the size of your originals Neatly place your originals with the side to be copied face up Copy Basic Features Screen is displayed inals on the platen glass Open the feeder platen cover Place your originals face down You can set various copying functions For more information see from p 28 to p 31 in this manual Options 2 Sided Finishing Booklet ee Nont A S Insert Sheets Density Original Type rarsparency y 2 Pages Job Build Different Size Originals gt Gently close the feeder platen cover Ifa log in screen for Department ID Management or SSO H appears you must enter the applicable authentication information ID password PIN If the Copy Card Reader F1 is attached first insert a control card 2 e Ifa login service such as Department ID Management or SSO H has been set press Log In Out to log out 26 Setting the Number of Copies Enter the number of copies Press the numeric keys to enter the desired copy quantity 1 to 999 DEF JKL 3 3 5 6 WXYZ 9 Settings Registration Counter Check e If you make a mistake when entering values press Clear enter the correct value e The sp
92. el display to remove the jammed paper NOTE The Staple Finisher Q1 PRO Booklet Finisher Q1 PRO Document Insertion Unit K1 Professional Puncher Integration Unit B1 and Booklet Trimmer D1 are optional products Inside the Top Cover NOTE The following illustration indicates the location of the paper jam Please refer to it to remove the jammed paper H A3 gt At au H A2 Top Cover C IMPORTANT If the Document Insertion Unit K1 is adjacently attached to the finisher the part of the insertion unit may interfere with the finisher when clearing jams Lift up the insertion unit before removing jams from the finisher Open the front cover of the finisher 175 Buljooysajqnoly j Press the button F A1 on the Puncher Unit BS1 as far as it can go to return the puncher unit to its original position This procedure is only required if the Puncher Unit BS1 is attached and the button F A1 on the Puncher Unit BS1 is protruding Open the guide F A2 176 Close the guide F A2 When closing the guide be careful not to get your fingers caught as this may result in personal injury p Remove any paper jammed in the upper cover F A3 of the finisher 1 Open the upper cover F A3 2 Remove any jammed paper Open the upper cover slowly as opening it too fast may result in personal injury C IMPORTANT Do not turn OFF th
93. emoving Trim Waste Inner Booklet Trimmer A1 This section describes how to remove the trim waste from the trim waste tray When the trim waste tray of the Inner Booklet Trimmer A1 becomes full a screen prompting you to remove the trim waste appears on the touch panel display Follow the procedure described below to remove the trim waste C IMPORTANT Take care when handling the optional equipment that is attached to the machine When an optional unit s cover is opened to replace a staple cartridge discard the punch waste trim waste staple waste or clear paper or staple jams prints may still be output if other optional units are operating normally and are not involved in the paper or staple jam removal procedure NOTE This procedure is necessary only if the Inner Booklet Trimmer A1 is attached to the Booklet Finisher N1 When the trim waste tray is full you cannot make copies or prints using the Trim mode For more information on the procedure for removing trim waste when the Booklet Finisher Q1 PRO and Booklet Trimmer D1 are attached consult the instruction manuals that come with the optional products Open the front cover of the finisher 116 Discard the trim waste into a receptacle C IMPORTANT Make sure that the trim waste tray is completely emptied Return the trim waste tray to its original position and close the front cover of the finisher 1 Return the trim waste tray Always make sure to insert th
94. enables you to register frequently used print settings You can recall the registered frequently used settings for future use Merge Files and Print Press to merge multiple files and print as one file This key is displayed only when multiple files are selected Delete File After Printing Press to have a file automatically deleted after it is printed Restore Default Set Press to cancel all settings Start Printing Press to start printing Print Screen O 13 xy Access Stored Files Ready to print Favorite Settings p E Bak Auto E Li pi Options a Start Printing Change No of Copies Press to set the number of prints when multiple files are selected Displayed only when print settings have not been changed Store Settings Press to store the print settings Displayed only when using the Mail Box Cannot be used when multiple files are selected 2 Sided Printing This mode enables you to print successive pages of a stored file on both sides of a sheet of paper Finishing You can collate prints in page order or into groups of the same page You can staple the printed sheets To staple printed sheets optional products are required Print Range You can set the print range using All Pages or Specify Pages e The available functions may differ depending on the storage location 53 suoieiado a1seg JO MO F Things You Can
95. enu oI Select a function Scan and Send Example of Customized Screen Aow wn Ls Show All ll Scan and Scan and Sand Stara Example of Registration Setting the Main Menu Wallpaper You can select the wallpaper for the Main Menu screen 1 Press gt Main Menu Wallpaper Settings 2 Select the wallpaper 3 Press OK Other Main Menu Settings You can set whether the shortcut buttons for modes such as changing the displayed language or changing the paper settings for copying printing are displayed on the Main Menu screen 1 Press E Other Main Menu Settings 2 Specify the other settings 3 Press OK If lt Display Language Keyboard Switch gt is set to On R appears on the Main Menu screen If lt Display Settings Reg Shortcut gt is set to On Settings Reg Shortcut appears on the Main Menu screen From Settings Reg Shortcut you can select shortcut buttons to the setting screens for Auto Adjust Gradation Paper Settings and Paper Type Management Settings Example of Customized Screen If lt Display Show All gt is set to On Show All appears on the Main Menu screen e For more information on Language Keyboard Switch Auto Adjust Gradation Paper Settings and Paper Type Management Settings see e Manual gt Settings Registration 23 uIyPeWN sSIyL Buisn ues NO a1ojag H Changing Settings According t
96. epartment name or personal name in advance and show this on the destination fax machine Set the Sender Name after specifying the destination Options 5 QO Q E Mail Priority You can set a priority level when sending e mail Reply to You can specify a reply to address when sending an e mail or l fax Subject Message You can specify a subject and enter a message when sending an e mail or l fax If you do not specify a subject it will be specified automatically 57 suoieiado a1seg JO MO F Operating The Remote UI User Interface is preinstalled software in the machine that enables you to access the machine s functions by using your computer s Web browser For example the Remote UI enables you to access the machine to check job status execute jobs and specify various settings To be able to use the Remote UI all you need is a Web browser and a network connection between your computer and the machine gt image RUNNER ADVANCE E Mato System Mansa E Remote UI Portal LestUpdeted 20120516 191652 EJ Device Basic atrmaton Lo Pn soo tax Paper Size Paper Type Unknown Undefined Recycled 64 90 gm2 The Remote UI Is Useful in the Following Situations ir you want to check the job status ir you want to edit Address Book from your computer If you want to check
97. ess 2 Log In Out to log out 48 Select the file that you want to print press Print Select the file to print jt a file and specify the purpose Press Print ct a file and specify the purpose m M Document B 08 08 5 34PM AY Document D 08 08 5 34PM 1 Docunent_F 20 08 08 5 34PM H Docunent_ 08 08 5 35PM E Displ Ra E si 5 The Print screen is displayed After specifying the settings press Start Printing Press Start Printing suoneiado 2 Sseg JO MO a You can set various print settings on the screen displayed when Change Print Settings is pressed For more information see from p 53 to p 55 in this manual 2 Access Stored Files Options When printing is complete the display returns to the Mail Box Selection screen 49 Sending Stored Data This section describes the flow of basic Access Stored Files operations The procedure for sending a file stored in a mail box is used here as an example Select Access Stored Files from the Main Menu screen Select Mail Box Press Access Stored Files Select Mail Box from the Storage Selection screen Access Stored Files Select the location to use the file Gg Mail Box Select the desired mail box lt gt Access Stored Files You may need to enter a PIN when specifying the mail box e e Ifa log in sc
98. et Line2 X Cancel ok E Setting forwarding conditions for the receiving line Press Settings Registration 2 Press Function Settings Receive Forward gt Common Settings 3 Press Forwarding Settings select the line from the lt Receive gt drop down list select Register set the forwarding conditions 4 Press Close Additional Information For more information on the forwarding conditions see e Manual gt Settings Registration How do register edit destinations in a one touch button Press on the Fax screen or One Touch on the Scan and Send screen E Registering Editing from the Fax Screen 1 Press select the button to register edit press Register Edit 2 Register edit the address press Close Die og lt Register One Touch Select an item 241 fe c M n gt fe e m Q 242 E Registering Editing from the Scan and Send Screen 1 Press One Touch Register select the button to register edit 2 Press Register Edit gt register edit the address press Close f Scan and Send i lt Register One Touch gt Select an item Additional Information For information on how to register edit a destination in a one touch button see e Manual gt Scan and Send or Fax e When registering from the Fax screen you can only regi
99. et z e T Page Setup Sheet Specifies the settings for page formatting The available options differ depending on the printer model you are using NOTE In some applications the settings in this sheet are unavailable In this case click the File menu and then click Printer Settings or Page Settings to specify the paper size Settings m 7 Service Call Message If a malfunction occurs and the machine cannot operate normally a screen prompting you to contact your local authorized Canon dealer is displayed Turn the main power switch on the right side of the main unit OFF and ON If the device still does not operate normally contact your service representative with the error code below EA 000000 0000 If a screen such as the one above is displayed contact your local authorized Canon dealer See Contacting Your Local Authorized Canon Dealer on p 224 Buljooysajqnoly i If a screen such as the one below is displayed and the print or scan function does not operate normally some functions may still be available When Limited Functions Mode Is Displayed E Turn the main power switch on the right side of the main unit OFF and ON If the device still does not operate pomike et your service representative with the error code EA E000540 8001 The finisher output tray cannot move up or down Make axe that ont onipin are not p
100. ettings You can recall the three most recent destinations or fax settings You can send a fax using the recalled destination or settings O Resolution If the resolution is high you can send fine text and images clearly If the resolution is low the data size becomes smaller and you can reduce the time it takes to send Scan Size You can select the original scanning size If you press Auto the machine automatically recognizes the size of the original when scanning Register One Touch Button Press to register destinations in one touch buttons Direct Send Check that the recipient can receive the facsimile and then start scanning the originals You can directly send without storing the original in the memory On Hook When using the fax information service you can perform operation such as entering number while listening to the automated audio response from the speaker of the machine Address Book Press to select a destination from the Address Book You can also register frequently used destinations in the Address Book One Touch Buttons Press to recall the destinations stored in a one touch button AJ Specity the destinations 02 28 2011 2 51 PH Destinations 0 0 0 F ri Sp 012XXXXXXX 200x100 dpi i at Normal gt PIN 2 Sided Al Original x Cancel Different Size me originals Direct Send Options Specify the destinations 02 28 2011 2 51 PH Destinations 0 0 0 lt gt
101. evel gt for the added users 4 Click Sharing gt End 5 Click Advanced Sharing select Share this folder click Permission 6 Select the users you want to authorize access gt select Allow for Full Control 7 Click OK OK gt Close Using Windows Vista 1 Right click the new folder click Property gt Sharing 2 Click Share select the users you want to authorize access gt click Add 3 Select Co owner for lt Permission Level gt for the added users gt click Share gt End 4 Click Advanced Sharing select Share this folder click Permission 5 Add the users you want to authorize access gt select Allow for Full Control 6 Click OK OK gt Close Using Windows XP 1 Right click the new folder click Sharing and Security select Share this folder 2 Click Permissions select Everyone gt click Delete 3 Click Add add the users you want to authorize access select Allow for Full Control 4 Click OK OK Close 235 e c M n gt fe e mp me Q Q amp A 236 Using Windows 2000 1 Right click the new folder click Sharing select Share this folder 2 Click Permissions select Everyone gt click Delete 3 Click Add add the users you want to authorize access gt select Allow for Full Control 4 Click
102. ews using a coin or something similar while slightly holding its center front portion and pressing it away from you Fasten the right blue screw before fastening the left blue screw C IMPORTANT If you fasten the blue screws without pressing the inner size change plate away from you the plate may be fixed at an angle If you use the paper deck with a tilted inner size change plate paper may be fed as slanted poor print quality may result and paper jams may occur Therefore make sure to fasten the blue screw while pressing the inner size change plate away from you 83 JULu JUIEW UNNOY Insert the correct deck base plate that matches the new paper size into the paper If you are not using the deck base plate move the POD Deck Lite A1 away from the main unit and hang it on the hook that is on the inner left side of the POD Deck Lite A1 C IMPORTANT Always use the deck base plate when loading paper into the paper deck If you load paper without setting the deck base plate the loaded paper may hang over the lifter and paper jam may occur Never place the deck base plate in the empty part of the paper deck Doing so may lead to a malfunction of the machine Place the paper size sheet that matches the new paper size into the paper deck C IMPORTANT Never place the paper size sheet in the empty part of the paper deck Doing so may lead to a malfunction of the machine 84 Load the paper stack into
103. f Scan and Send rS TE Specify the destinations E Specify the destinati 08 08 2010 20 21 Previous Favorite Settings Settings b 2 a nich Address Book One Touch He rs Auto Size POF Compact as J a bs Original as est Originals Options Before Change E Specify the destinations 29 05 2010 ia 20 22 Previous Favorite Settings Settings gt Black amp White 5 d ar sxx 200x200 dpi Fine Address Book One Touch ee Auto Size H H POF Al Sided Original a aarja Different Size ME Eim Options After Change E To register the settings as the default settings 1 Press Scan and Send specify the scan settings and the file format 2 Press jj Change Default Settings Yes Scan and Send oo Specify the destinations 29 06 2010 20 22 E Black amp Whi J lt my E T New a o Address Book One Touch Detti Auto Size 2 a Original Different Size a E originals H Options Register Favorite Settings Edit Favorite Settings Register to Quick Menu Change Default Settings aon Options Shortcuts Additional Information For more information on each file format see e Manual gt Scan and Send 239 Bunooys jqnoIL Is there a way to prevent a transmission error when sending a facsimile to a new destination If Confirm En
104. ft 2 Remove the Tab Feeding Attachment Kit B1 72 Place the Tab Feeding Attachment Kit B1 aligning the mark for tab paper 1 Place the Tab Feeding Attachment Kit B1 aligning the mark for tab paper 2 Slide the Tab Feeding Attachment Kit B1 to the back of the paper drawer 1 Load the tab paper face down with the tabs facing left Even out the edges of the paper stack Load the paper stack against the right wall of the paper drawer 2 Gently push the paper drawer back into the machine until it clicks into place in the closed position When returning the paper drawer to its original position be careful not to get your fingers caught as this may result in personal injury C IMPORTANT Paper which has been rolled or curled must be straightened out prior to use niii You will not be able to make copies or print if you load paper that exceeds the loading limit mark or if the paper drawer is not completely pushed into the machine Make sure that the height of the paper stack does not exceed the limit mark gt at the back of the paper drawer e Always check that the paper drawers are in place Never place paper or any other items in the empty part of the drawer next to the paper stack Doing so may cause paper jams When you are not loading tab paper make sure to return the Tab Feeding Attachment Kit B1 to its holder Using the Tab Feeding Attachment Kit B1 for storing paper other than tab pape
105. fter you press OK Press Cancel to cancel printing 64 Open the paper drawer 1 Press the open button on the paper drawer in which you want to load paper 2 Grip the handle and pull out the paper drawer until it stops WM Paper Drawer 3 and 4 Prepare the paper to load Open the packaging for the paper and remove the paper stack NOTE For high quality printouts use paper recommended by Canon Before loading paper always fan the sheets several times and align the edges to facilitate feeding 65 a2ueUa UIe UNNOY iN Load the paper stack into the paper drawer 1 Make sure that the paper size plate of the paper drawer matches the size of the paper loaded in the paper drawer 2 Load the paper stack against the right wall of the paper drawer 3 Gently push the paper drawer back into the machine until it clicks into place in the closed position Paper Drawer 3 and 4 A caution When returning the paper drawer to its original position be careful not to get your fingers caught as this may result in personal injury 66 C IMPORTANT Paper which is curled must be straightened out before loading it into the paper deck unit You will not be able to make copies or print if you load paper that exceeds the loading limit mark E5 or if the paper drawer is not completely pushed into the machine Make sure that the height of the paper stack doe
106. function by operating the Limited Functions Mode Remedy E518 E562 E569 E56a E56b E56e E518h E562h E569h E56Ah E56Bh E56Eh Cause The Paper Folding Unit H1 is out of order Remedy You can make copies prints without using the folding mode by operating the Limited Functions Mode E503h E5A4h E5AAh E5A3h E5BAh E5BBh E5FOh E5F 1h E5F2h E5F3h E5F4h E5F5h E5F6h E5F7h E5F8h E5F9h Cause The saddle stitcher unit of the Booklet Finisher N1 or the Inner Booklet Trimmer A11 is out of order R aye You can make copies prints using functions other than the Saddle Stitch or Trim mode by operating the SISA Limited Functions Mode 118 E514h E530h E531h E532h E537h E540h E542h E568h E56Dh E578h E57Bh E57Ch E583h E584h Cause Tray A B C of the Staple Finisher N1 Booklet Finisher N1 is out of order Remedy You can make copies prints by operating the Limited Functions Mode and fixing the tray position E590h E591h E592h E593h Cause The Puncher Unit BF1 is out of order You can make copies prints using functions other than the hole punch function by operating the Limited Functions Mode Remedy NOTE After setting the Limited Functions Mode to On the corresponding function will be grayed out on the display and cannot be used Press Settings Registration Press Management Settings Device Management gt Limited Functions Mode NOTE For instructions o
107. gistration select Data Management for lt Management Settings gt 2 Click Address Lists for lt Import Export Individually gt Import 3 Select the file you want to import and specify the desired settings click Start Importing Ades Liste Ada List Names Destinations Additional Information e To perform this procedure you must have administrator privileges For more information see e Manual gt Security e You can also export and import forwarding settings For more information see e Manual gt Remote UI Can forward the data received via fax I fax If you specify the forwarding settings you can forward received documents that matches the previously set conditions to the Confidential Fax Inbox of this machine other machines or the file server Confidential Fax Inbox 237 e c M n gt fe e m gt Q Q amp A 238 E Setting procedure 1 Press Settings Registration gt Function Settings Receive Forward Common Settings 2 Press Forwarding Settings Register specify the forwarding conditions Function Settings Select an item to set YCbCr RX Gamma Value Function Settings gt Gamma 1 8 Receive Forward Handle Files with Forwarding Errors Additional Information e To perform this procedure you must have administrator privileges For mo
108. h this mark require an optional product s 54 8 9 Copy Set Numbering This mode enables you to print copy set numbers You can specify the size position or direction of the copy set number Page Numbering You can print with page numbers You can also specify the size position or direction of the page number Secure Watermark You can embed hidden text such as CONFIDENTIAL in the background of prints The embedded text appears when the copies are printed helping prevent unauthorized copying and information leakage Document Scan Lock You can embed tracking information in prints This increases security by preventing unauthorized copies Superimpose Image This mode superimposes an image image form previously scanned registers it in the memory of the machine and then combines it with the file to print Print on Tab Load tab paper in the paper drawer and you can print onto the tabs using the Print on Tab mode Access Stored Files Options Options Options 0 Advanced Box the Advanced Box of Another Machine on the Same Network Memory Media Resolution If the resolution is high you can print fine text and images clearly Halftones You can select the adjustment methods to use when printing with halftones Match Paper Size You can enlarge reduce a file image to match the paper size Enlarge Print Area You can set the b
109. he edges of the paper NOTE The Document Insertion Unit K1 is an optional product The following paper sizes can be loaded into the Document Insertion Unit K1 13 x 19 12 x 18 12 5 8 x 17 11 16 11 x 17 LGL LTR LTRR EXEC and custom size 7 1 8 x 7 1 8 to 13 x 19 1 4 182 mm x 182 mm to 330 2 mm x 487 7 mm 86 Adjust the slide guides to fit the paper size Adjust the slide guide Touse the upper tray 1 Routine Maintenance e Open the tray cover Adjust the slide guide Se ee 3 Touse the lower tray 87 Prepare the paper to load Open the packaging for the paper and remove the paper stack NOTE For high quality printouts use paper recommended by Canon Before loading paper always fan the sheets several times and align the edges to facilitate feeding Also you should always fan paper that has just been removed from a newly opened paper package Load the paper stack into the Document Insertion Unit K1 Ifyou want to load paper into the upper tray Load the paper face up Ifyou want to load paper into the lower tray Load the paper face up and close the tray cover 88 Select the desired paper size press Next lt Sheet Inserter Paper Size gt Inch Size 125 8 O 1711 16 13x19 Dj C IMPORTANT Select the same paper size that is loaded in the Document Insertion U
110. he paper O Shift This mode enables you to make copies with the entire image shifted to the center or a corner You can use the numeric keys to specify the location Functions with this mark require an optional product s 30 Print Date You can copy the date day month and year onto the output You can specify the size position or direction of the date Watermark This mode enables you to copy a watermark and user defined text onto the output You can specify the size position or direction of the watermark Page Numbering You can copy with page numbers You can also specify the size position or direction of the page number Copy Set Numbering This mode enables you to print copy set numbers You can specify the size position or direction of the copy set number Sharpness This mode enables you to adjust image quality for copying You can use this mode when you want to soften and sharpen text lines or the outline of the image o O 8 suoieiado a1seg JO MO F Print amp Check This mode enables you to confirm scanned images page by page before copying when you scan originals on the platen glass Nega Posi This mode enables you to copy the original image with the hues and gradations inverted Repeat Images This mode enables you to repeatedly copy the entire original image in either the vertical or horizontal direction Merge Job Blocks This mode enables y
111. he toner cartridges perform an Auto Adjust Gradation in Adjustment Maintenance Settings Registration See e Manual gt Settings Registration Press QE NOTE If a screen with instructions on how to replace the toner cartridge appears on the touch panel display this step is not necessary Open the toner replacement cover by holding the left and right handles If equipment such as finisher is attached open the cover by holding the right handle 122 Turn the locking lever to the right until it stops C IMPORTANT Make sure to turn the locking lever to the right until it stops Otherwise you may not be able to remove the toner cartridge Remove the toner cartridge supporting it with both hands A warnine Do not burn or throw used toner cartridges into open flames as this may cause the toner remaining inside the cartridges to ignite resulting in burns or a fire C IMPORTANT Never touch the tip of the toner cartridge or subject it to shock by hitting it Doing so may cause the toner cartridge to leak 123 JuLu JUIeEW UNNOY iN Prepare the new toner cartridge Twist the red protective cap of the new toner cartridge in the direction of the arrow to remove it Insert the new toner cartridge Align the end of the toner cartridge with the toner supply port as shown by the arrow in the illustration below and insert the toner cartridge straight into the machine
112. ien net meat sone w Sy ae ie Example of an Error Message on the Web Browser For information on error messages and instructions on resolving errors see e Manual gt Problem Solving 220 FJ When an Error Code Is Displayed If a job or operation does not complete successfully the error code is displayed on the Details screen for Log on the Status Monitor Cancel screen You can check the error code in the following locations Details screen for Log on the Status Monitor Cancel screen When a job or operation is not completed normally Status Monitor Cancel Job No 0014 Pemlob Start Time gt 2009 01 21 04 04 End Time gt 2009 01 21 04 05 C t 14 ier o ea 172 22 10 77 User Name eine File Name gt good morning10 Originals me OE v 1 2 a Results row of the Communication Management Report If an error occurs during a send receive or fax job the error code is printed 04 12 2012 iRADVXXXX kkk kkk ee DEVICE INFORMATION COMMUNICATION LOG REPORT START TIME END TIME TYPE TO FROM DATA DETAILS 04 06 16 06 04 06 16 07 DELIVER 111 111 111 1 DEPT ID ADDRESS BOOK 04 06 16 10 04 06 16 10 DELIVER 111 111 111 1 DEPT ID ADDRESS BOOK 04 06 16 10 04 06 16 10 DELIVER 222 222 222 222 DEPT ID ADDRESS BOOK 04 06 16 10 04 06 16 10 DELIVER 333 333 333 333 DEPT ID ADDRESS BOOK For information on error codes and instruct
113. inting is stopped when you are printing in the Staple mode do not remove the paper from the areas except those which are shown to have paper jams on the touch panel display For example if paper is jammed in the main unit do not remove the output sheets on the finisher which does not have paper jams Printing and stapling resume after you clear the paper jam in the main unit NOTE If paper is jammed in several locations remove the jammed paper in the order indicated on the touch panel display 140 Locations of Paper Jams Paper jams may occur in the following parts of the machine See the applicable section to clear the paper jam Duplex Color Image Reader Unit G1 Optional p 157 Fixing Transport Unit p 145 Bunooys jqnoIL Inside the Upper and Lower Right Covers p 144 Paper Drawers Right Left p 152 A Paper Drawers 3 and 4 p 151 141 Document Insertion Unit K1 Optional p 160 Staple Finisher Q1 PRO Booklet Finisher Q1 PRO Optional p 175 Paper Deck Unit C1 POD Deck Lite A1 Optional p 153 Professional Puncher Integration Unit B1 Optional p 167 Paper Folding Unit H1 Optional p 171 142 Staple Finisher N1 Optional p 189 Booklet Finisher N1 Optional p 194 143 Buljooysajqnoiy i Main Unit If a paper jam occurs in the main unit area a screen prompting you to remove the jammed paper appears on the touch
114. ional product and software e E Performing a Search 0000 8 Select from purpose This section includes the introduction of functions of the machine for each purpose O Office Locations Inquiries for the machine are displayed Trademarks The trademarks are displayed Copyright The information of copyrights is displayed Disclaimers The disclaimers are displayed Enter a keyword in the entry field which is located at the top of the Top page or on the search area in the Topic page and then click to display the search results E Printing a Topic Page Ona topic page you can print by category or by topic Depending on the settings of the Web browser the background color and images of the topic page may not be printed jenuey SIU asn 0 MOH p Before You Start Using This Machine What This Machine Can Do see esere 25 ere 6 bicie nesese o er sis ere eie tiaveleies 10 Main Power and Energy Saver Key ccccccccccccccccccccces 12 Parts and Their Functions ces eceereeses oe eee sc crere ve ire wie owe ete e 14 External Views ccccesccccescesceccescccceccccccccccce cee see cis eieieielelsielsisielelsislslsielslelelelsisisrelstststetsist titi 14 Internal View occcccsccccescesceccesccccesccsccsecccccecce so eiceielcielelsielsleielslelelelsielsisreereieersleatet estat ttt 16 Control Panel and Touch Panel Display cccceeccccceees 17 Control Panel Fla
115. ions on resolving errors see e Manual gt Problem Solving 221 Buljooysajqnoly Fi z Printer Fax Driver Troubleshooting See Troubleshooting in the driver help to resolve problems when using the printer driver or fax driver for Windows The following screens indicate the directions on how to display Troubleshooting from the screen for the printer driver NOTE The screens may differ depending on the operating system and the type and version of the printer driver you are using 222 Fishing Paper Source Quality JE Defaut Settings B Pint By Ours Copies E Page size F Sie E Porat Match Page Sze a 1 to 9999 A Landscape H ER XXXX Printer Driver Help e amp F Hide Back Pint Options Contents index Search B Before You Start a H Using Profiles for Printing B Paper Settings H Printing Multiple Pages on On W Poster Printing E 2 sided Printing H Booklet Printing Watermark Printing H Selecting the Finishing Option E Printing with Mixed Paper Size E Specifying Printing Quality H Using Different Output Method m Using the Job Accounting Fea gG ayiceale Print Set E Drive s and Dial amp Common Dialog Boxes E Page Setup Sheet 6 B Finishing Sheet E Paper Source Sheet E Quality Sheet S E Device Settings Sheet co E Profile She
116. is adjusted according to the type of original such as Text Map or Photo 2 Sided Original Set to send two sided originals You can select Book Type or Calendar Type Book P gt 2 Pages You can scan facing pages such as in a book one sheet at a time Different Size Originals You can scan originals of different size fed together in one group Erase Frame This mode enables you to erase shadows that appear when scanning various types of originals You can also erase shadows of the punch holes Direct Send Check that the recipient can receive the facsimile and then start scanning the originals You can directly send without storing the original in the memory Select Line You can select the telephone line to use for sending a facsimile Options Options 1 2 O Sender Name TTI You can register a department name or personal name in advance and show this on the destination fax machine Set the Sender Name after specifying the destination Job Build You can scan originals that are too many to be placed at once by dividing them into multiple batches After all originals are scanned sending is started Density Change the exposure You can press to make the exposure darkeror to make the exposure lighter You can set the machine to automatically adjust the exposure Sharpness This mode enables you to scan the originals with a sharper or softer contrast You c
117. ith a soft dry cloth 1 Clean the platen glass 2 Clean the underside of the feeder 127 a2ueUa UIe UNNOY T Manual Feeder Cleaning If originals that have been fed through the feeder have streaks or appear dirty clean the feeder s scanning area and the rollers Clean the rollers of the feeder with a cloth which is wrung after being dampened in water and then wipe them clean with a soft dry cloth C IMPORTANT Spin the rollers while cleaning them If the document feed scanning area is dirty documents may not be scanned clearly and the size of the document may not be detected correctly NOTE This procedure is necessary only if the Duplex Color Image Reader Unit G1 is attached Cleaning the Original Scanning Area of the Feeder Clean the original Scanning area thin glass strip 1 Open the feeder 2 Clean the original scanning area thin glass strip with a cloth dampened in water and then wipe the area with a soft dry cloth 1 Pull the lever above the feeder and open the document scan cover 2 Hold the blue tab above the inside cover and open the inside cover in the direction of the arrow C IMPORTANT Open the document scan cover carefully as not to scratch the platen glass 128 Clean the feed scanning area with a cloth dampened in water or a mild detergent and then wipe the area with a soft dry cloth 1 Close the inside cover 2 Close the document scan
118. jams There are torn pieces of paper left inside the machine Pulling jammed paper out of the machine by force may leave parts of the paper torn inside leading to frequent paper jams If paper tears while you are trying to remove jammed paper from the machine make sure that you remove all of the torn pieces The paper loaded in the paper drawer differs from the setting Make sure that the paper loaded in the paper drawer matches the paper size type registered in Paper Settings in Preferences Settings Registration 204 Clearing Staple Jams For Optional Products If a staple jam occurs a screen indicating the location of the staple jam and how to clear the jam appears on the touch panel display Follow the instructions on the screen to clear the staple jam The screen is displayed repeatedly until the staple jam is cleared If you press Close you can continue operations such as setting modes or scanning originals even if the jammed staple is not removed immediately Locations of Staple Jams For information on the parts of the machine in which staple jams occur and instructions on clearing staple jams see the following Saddle Stitcher Unit of the Booklet Finisher Q1 PRO p 209 Stapler Unit of the Staple Finisher Q1 PRO Booklet Finisher Q1 PRO p 206 Saddle Stitcher Unit of the Booklet Finisher N1 p 215 Stapler Unit of the Staple Finisher N1 Booklet Finisher N1 p 212
119. k the Fax TX Report every time Also if the Fax Activity Report is set you can document via facsimile Can output and check Fax Report from the past For more information see e Manual gt Basic check to make sure that it was sent Operations correctly You can check the send job status Can restrict the number of copies from the Status Monitor Cancel prints screen or receive notification of the sending result via e mail JP nnnnnneneenuseusncsnnuenenseessersseesess E To check from the Status A If Department ID Management is Monitor Cancel screen used you can restrict the copy or 1 Press C D iStatus Monitor Cancel rint out within gr s 2 Press Send Log printouiput ONR Status Honitor Cancel E Setting the Department ID Management and Registering the Password 08 05 4 05 0000010 NG ET 07 05 3 10 0000011 K maa NG oan cn mae a 2 1 Press Settings Registration arisen oar 2 Press Management Settings User Details J Pint st Sonny as j Management Department ID Management i 3 Press On Register PIN Register 4 Enter the Department ID and PIN gt press OK set _ a E To receive send result via E e mail 2 Enter the Dept ID and Password using the numeric key 1 Press Fax Options Job Done Notice N Specify the e mail address where you want to receive the result notification a
120. l the main power indicator of the machine is OFF Ifthe main power is turned OFF during scanning or printing a paper jam may occur e Ifyou set Quick Startup Settings for Main Power to On in Preferences Settings Registration the tone sounds when turning OFF the main power of the machine Depending on the situations the machine does not startup quickly and the tone does not sound Energy Saver Key If the machine is idle for a certain period of time the machine will enter the Auto Sleep mode to minimize energy consumption Press Energy Saver to cancel the Sleep mode and resume normal machine operations Control Panel Flat 13 aulyreyW SIUL Buisn ues NO a1ojag H Parts and Their Functions This section provides you with the names and functions of all the parts on the outside and inside of the main unit External View The Booklet Finisher Q1 PRO and Duplex Color Image Reader Unit G1 are attached no e Tie SSS a SS The i iL S i z AN m i olj OF TSi L ZO a 20 1 USB Port 1 Use the USB port to connect a USB device 2 Control Panel Includes the keys touch panel display and indicators required for operating the machine See Control Panel and Touch Panel Display on p 17 LANPort Use a LAN cable to connect the machine to a
121. laced in Ter range of tray Press Limited Func Mode to continue operation when using limited functions if the device is not functioning correctly even afar the ain power switch on right jas turned OFF than ON again If Limited Functions Mode is displayed you can temporally set the Limited Functions Mode to continue to use the machine until the cause of the malfunction is cleared For more information see Setting the Limited Functions Mode from the Service Call Message Screen on p 226 When a Service Call Message Is Displayed on the Bottom of the Screen tin te S Select a function a EA p s stored ed Files Prepare new fixing roller Call service representative Even if a message prompting you to call your service representative appears on the bottom of the screen some functions may still be available For more information see Functions Available When the Printer Scanner Cannot Be Used Due to an Error on p 227 223 Contacting Your Local Authorized Canon Dealer If a screen prompting you to contact your local authorized Canon dealer is displayed follow the procedure described below Turn OFF the main power of the main unit 1 Open the main power switch cover 2 Press the main power switch to the side 3 Close the main power switch cover C IMPORTANT If you turn OFF the main power switch when there is a job waiting to print that job is erased Wait a
122. lank borders at each side of the page to 0 0 mm and print all the way to the edges of the page Password to Open a Doc You can print password protected PDF files by entering the password required to open them Print Comments You can print the PDF file and all the comments 8 Booklet This mode enables you to print documents in such a way that the prints are made into a booklet To make a saddle stitch booklet optional products are required N on 1 You can scan a file with multiple pages and reduce the size of the pages to print onto a single page You can also specify the order in which to print Enlarge Reduce You can set the machine to enlarge or reduce data from JPEG or TIFF image files to fit the desired paper size Print Position You can select whether to print JPEG and TIFF image data centrally or in the top left or specify to set the print position automatically Image Orientation You can set the machine to compare the size of JPEG and TIFF image data and automatically change the orientation of the image to fit the desired paper size or you can specify the orientation of the image manually for printing e The available functions may differ depending on the file format 55 suoijeiado a1seg JO MO F Things You Can Do with the Access Stored Files Functions Send This section describes things you can do when sending a file stored in a mail box and the modes available
123. lay such as to enter characters If you lose the edit pen contact your local authorized Canon dealer Do not use an object with a sharp end on the control O Energy Saver key panel such as a pencil or ballpoint pen in place of the edit pen Press to set or cancel the Energy Saver mode Sleep mode Lights when the machine enters the Energy Saver mode Sleep mode Stop key Press to stop a job in progress such as a scan copy or fax scanning O Counter Check key only job Press to display the copy and print count totals on the touch panel display es 11 Start key Press to start an operation uIyPeW sIyL Buisn ues nog a1ojJag H Control Panel an 12 Reset key Press to restore the standard settings of the machine 13 ID Log In Out key Press to log in out when a login service such as Department ID Management or SSO H has been set D Touch Panel Display The settings screen for each function is shown on this display Eight function keys are displayed by default 15 Brightness Adjustment Dial Use to adjust the brightness of the touch panel display Volume Settings key Press to display the screen for adjusting settings such as the transmission volume and fax sending receiving alarm volume 20 h Panel Display 17 Status Monitor Cancel key Press to check the status of jobs or to cancel print jobs Also press to check status of the machine such as checking the amount of paper remaining 18 Quick Men
124. le click the e Manual icon 3 Double click Maninst exe Windows XP Vista 1 Click Start on the taskbar click My Computer 2 Double click the e Manual icon 3 Double click Maninst exe Windows 2000 1 Double click My Computer on the desktop 2 Double click the e Manual icon 3 Double click Maninst exe S WV image RUNNER ADVANCE 8205 8295 8285 fi First ofan Scan and Send Scan and Store 9 Access Stor red Before You Start Using This Machine 4 jperations Optional Products Software 4 Fax I Fax Inbox 2 Secure Print Web Access amp Scanner a l Problem Solving Status Monitor Cancel N a Quick Menu Remote UI Security f Practical if F Workflows 6 CANON Inc 2012 AllRights Reserved 1 Enter keyword s here Enter a keyword in the search dialog box and press The search results page is displayed 2 Select from functions The instructions of each function and operation method are described iTop The top page of the e Manual is displayed site map The site map of the e Manual is displayed O Help The usage of the e Manual is displayed QO Glossary The glossary is displayed Q First of all This section describes the required information to use the machine and the information of opt
125. losing the cover be careful not to get your fingers caught as this may result in personal injury Follow the instructions on the touch panel display NOTE The screen indicating the directions on how to clear the paper jam is displayed repeatedly until the paper jam is cleared 182 Saddle Stitcher Unit of the Booklet Finisher Q1 PRO NOTE The following illustration indicates the location of the paper jam Please refer to it to remove the jammed paper Front Cover Open the front cover of the finisher 183 Bunooys jqnoIL fi Open the guide F C1 Turn the dials to feed the jammed paper to the guide F C1 1 Turn the upper dial F C2 in the direction of the arrow clockwise to feed the jammed paper to the guide F C1 2 Turn the lower dial F C2 in the direction of the arrow counterclockwise to feed the jammed paper to the guide F C1 184 Close the guide F C1 caution When closing the guide be careful not to get your fingers caught as this may result in personal injury If the lamp is ON while pushing in the dial F C3 turn it in the direction of the arrow clockwise until the lamp turns off Lamp Turning the dial F C3 feed the jammed paper to the delivery guide of the booklet tray If the Booklet Trimmer D1 is attached turning the dial feeds the jammed paper to the feeding belt of the b
126. ly black previous imageRUNNER am afraid that this may be a wrong operation The main power has not been turned ON or the machine may have entered the Auto Sleep For the previous imageRUNNER mode to save energy Follow the Bunooys jqnoIL you needed to press and hold the procedure below control panel power switch for more than three seconds before E Turning the main power ON 1 Check whether the power plug is firmly the machine entered the Shutdown inserted into the outlet mode 2 Open the main power switch cover n located on the right side of the machine However for the imageRUNNER and switch the main power switch to the I side to turn the power ON ADVANCE you just need to open the main power switch cover located on the right side of the machine and push the main power E Recovering from the Auto Sleep mode Press the eeneray Saver Additional Information Additional Information e For more information on the Auto Sleep mode and Energy Saver mode see e Manual gt Basic Operations e Follow the procedure below to change the Auto Sleep Time For more information see Before Using This Machine 1 Press Settings Registration 2 Press Preferences Timer Energy Settings Auto Sleep Time 3 Specify the time press OK 255 Additional Information If the Fax TX Report is set you can output have just sent an important and chec
127. ment insertion unit 2 Remove any jammed paper Remove any paper jammed in the guide I 12 1 Open the guide l 12 2 Remove any jammed paper Close the guide l 12 and the upper cover l 11 1 Close the guide l 12 2 Close the upper cover I 11 caution When closing the guide and upper cover be careful not to get your fingers caught as this may result in personal injury 161 Buljooysajqnoly ji Open the document insertion unit 5 1 Open the guide I 13 2 Remove any jammed paper Close the guide I 13 and the document insertion unit 1 Close the guide I 13 2 Close the document insertion unit When closing the guide and the document insertion unit be careful not to get your fingers caught as this may result in personal injury 162 Open the front cover of the Document Insertion Unit K1 3 H Troubleshooting Open the guide I A1 9 Ay caution be careful not to get your fingers caught as this may result in When opening the guide I A1 personal injury 163 Remove any paper jammed in the guide I A1 1 Remove any jammed paper 2 Close the guide I A1 A caution When closing the guide be careful not to get your fingers caught as this may result in personal injury Open the guide I A2 When opening the guide I A2 be careful not to get your fingers caught as this may result in person
128. ministrator can restrict destination for file transmission to the operator s personal folder 56 3 Access Stored Files Ready to send 02 08 2011 1 16 PDF C ct A o Compact Q O E D D opeuny Details Delete Ce i Destinations Bec p see Screen for Specifying the Destination Access Stored Files Details You can check the detailed information for the destination selected from the address list You can also change a new destination File Format If you are sending to an e mail address or file server you can specify the file format You can select from PDF XPS OOXML pptx JPEG or TIFF Delete File After Sending Press to delete certain pages from a file Delete Dest Press to delete a destination displayed in the destination list Cc Bcc Press to specify e mail address destinations for the Cc and Bcc addresses Start Sending Press to start sending y Access Stored Files Options Delayed Send This mode enables you to store a send job in memory and have it sent at a later time Job Done Notice Press to have the machine notify the user through e mail when the send job is done File Name If you set PDF OCR XPS OCR or OOXML OCR as the file format you can set Auto OCR to On to automatically extract the first text block in the document for use as its file name Sender Name TTI You can register a d
129. mmediately with cold water NOTE The Duplex Color Image Reader Unit G1 is an optional product Open the feeder and open the document scan cover 1 Open the feeder 2 Pull the lever above the feeder and open the document scan cover C IMPORTANT Open the document scan cover carefully as not to scratch the platen glass Open the stamp cover 90 Insert the stamp cartridge 1 Remove the old stamp 2 Push in the new stamp cartridge until it clicks C IMPORTANT Insert the stamp cartridge so that it is not slanted Insert the stamp cartridge properly or paper jams may occur Close the stamp cover TE POD When closing the cover be careful not to get your fingers caught as this may result in personal injury cartridge using tweezers JuULu JUILEW UNNOY iN Close the document scan cover and the feeder 1 Close the document scan cover 2 Close the feeder e When closing the document scan cover and the feeder be careful not to get your fingers caught as this may result in personal injury e Be aware that the light emitted from the platen glass may be very bright when closing the feeder 92 Replacing the Staple Cartridge For Optional Products This section describes how to replace the staple case and staple cartridge in the stapler unit and saddle stitcher unit Replacing the Staple Cart
130. n on the opposite side to release the empty staple cartridge 2 Lift and pull out the empty staple cartridge 104 5 9 Insert the new staple cartridge until it clicks into place Close the staple case cover Return the staple case to its original position in the saddle stitcher unit When returning the staple case always make sure to the staple case is inserted until the arrows are aligned as shown in the diagram C IMPORTANT Follow steps 2 to 7 to replace the other staple cartridge in the saddle stitcher unit 105 JuLu JUIeW UNNOY iN Gently push the saddle stitcher unit F C5 back into the machine and close the front cover 1 Gently push the saddle stitcher unit F C5 back into the machine Always make sure to push the saddle stitcher unit in as far as it can go 2 Close the front cover of the finisher e When pushing the saddle stitcher unit back into its original position be careful not to get your fingers caught as this may result in personal injury When closing the front cover of the finisher be careful not to get your fingers caught as this may result in personal injury 106 3 Removing Staple Waste For Optional Products This section describes how to remove the staple waste from the staple waste tray When the staple waste tray of the Staple Finisher Q1 PRO Booklet Finisher Q1 PRO Staple Finisher N1 Booklet Finisher N1 becomes full a screen prompting you to
131. n setting the Limited Functions Mode from the Service Call Message screen see Setting the Limited Functions Mode from the Service Call Message Screen on p 226 Select the finishing mode you want to limit 119 a2ueua UIe UNNOY i Select On or Off press OK Press Close E NOTE The Limited Functions Mode is enabled only after you restart the machine the main power is turned OFF and then back ON For instructions on restarting turning the main power OFF and then back ON the machine see Main Power and Energy Saver Key on p 12 120 Replacing the Toner Cartridge When the message lt Replace toner cartridge gt is displayed on the touch panel display press on the bottom right and replace the toner cartridge Select a function Show A11 E hj Replace toner cartridge ro When the toners run out completely and prints can no longer be made a screen with instructions on how to replace the toner cartridge appears on the touch panel display Follow the procedure described below to replace the toner cartridge If you press Close you can continue operations such as setting modes and scanning originals even if you do not replace the toner cartridge immediately Yi replace the toner cartridge o o a i Replace toner cartridge Ce Do not burn or throw used toner cartridges into open flames as this may cause the toner to ignite resulting in
132. n the marketplace Use of counterfeit toner may result in poor print quality or machine performance Canon is not responsible for any malfunction accident or damage caused by the use of counterfeit toner For more information see http www canon com counterfeit Stamp Cartridge The stamp cartridge is used to stamp originals Use the tweezers provided to remove and replace the stamp cartridge Stamp Ink Cartridge C1 137 a2ueUa UIeW UNNOY iN Staple Cartridge in the Staple Unit Staple Finisher Q1 PRO Booklet Finisher Q1 PRO Staple Finisher N1 Booklet Finisher N1 Staple N1 Booklet Finisher Q1 PRO Booklet Finisher N1 Staple P1 Genuine Supplies Canon has developed and manufactured Toner Parts and Supplies specifically for use in this machine For optimal print quality and for optimal machine performance and productivity we r ecommend that you use Genuine Canon Toner Parts and Supplies Contact your Canon Authorized Dealer or Service Provider for Genuine Canon Supplies 138 Troubleshooting Clearing Paper Jams iio 32 v 00 0k owen ends aioe s be cue tinesewieensvies 140 Locations of Paper JaMmsesessscecccceccccccccccccccccccccccccccsccccscecscccssccsscccsccscssesscscscccsccessccaces 141 Main Unite oo escccccccccccccecccceccccescccnsce seve ccc osicleieelsielelslslelelelelsleretarstetete tetera tats ste ste ett a sats 144 Paper SOUrCES eeeesseossecescoooeeececooececoooccececoooceceooeeosescosoeeeecococecec
133. n the staple case to its original position Sah lt Gently push the staple case back into the stapler unit until it is securely in place Always make sure to insert the staple case far as it can go Close the front cover of the finisher caution When closing the cover be careful not to get your fingers caught as this may result in personal injury A 214 Saddle Stitcher Unit of the Booklet Finisher N1 Check the location of the staple jam and follow the procedure described below while referring to the directions that appear on the touch panel display to remove the jammed staple C IMPORTANT Take care when handling the optional equipment that is attached to the machine When an optional unit s cover is opened to replace a staple cartridge discard the punch waste discard the trim waste discard the staple waste or clear paper or staple jams prints may still be output if other optional units are operating normally and are not involved in the paper or staple jam removal procedure Before clearing the staple jam remove all output sheets from the booklet tray NOTE The Booklet Finisher N1 is an optional product Ifa paper jam occurs at the same time as a staple jam remove the jammed paper before removing the jammed staples Open the front cover of the finisher Buljooysajqnoly a 1 Pull out the saddle stitcher unit F C5 2 Pull out the staple case 215 216 Hold the staple ca
134. nal gt r um Effective after the main power is tured OFF and ON X Cancel Additional Information For more information see e Manual gt Security 243 e c M N gt fe e mp me Q How do forward received data to the Advanced Box Specify an Advanced Box destination registered in the Address Book as the forwarding destination E Registering an Advanced Box Destination in the Advanced Box 1 Press Settings Registration 2 Press Set Destination Register Destinations Register New Dest 3 Press File register the Advanced Box destination amp Settings Registration Gi lt File gt tot Advanced Box Address List 1 v Protocol Windows SMB v Search Host Host Name V00 200 002008 share Browse Folder Path folder Usertame usera Enter Password ia Each Time Password L X Cancel ok E Registering an Advanced Box Destination as a Forwarding Destination Press Settings Registration 2 Press Function Settings Receive Forward gt Common Settings 3 Press Forwarding Settings Register specify the forwarding conditions 4 Press Forwarding Destination gt Address Book specify the Advanced Box destination amp Settings Registration mo lt Forwarding Destination gt Select a forwarding destination W Adress Book gS Co
135. nal injury 110 F3 Removing Punch Waste For Optional Products This section describes how to remove punch waste from the puncher When the punch waste tray of the Puncher Unit BS1 or Puncher Unit BF1 becomes full a screen prompting you to remove the punch waste appears on the touch panel display Follow the procedure described below to remove the punch waste C IMPORTANT Take care when handling the optional equipment that is attached to the machine When an optional unit s cover is opened to replace a staple cartridge discard the punch waste trim waste staple waste or clear paper or staple jams prints may still be output if other optional units are operating normally and are not involved in the paper or staple jam removal procedure NOTE When the punch waste tray is full you cannot make copies or prints using the Hole Punch mode e The Puncher Unit BS1 and Puncher Unit BF1 are optional products e The Puncher Unit BS1 is available only when the Staple Finisher Q1 PRO or Booklet Finisher Q1 PRO is attached The Puncher Unit BF1 is available only when the Staple Finisher N1 or Booklet Finisher N1 is attached Puncher Unit BS1 Open the front cover of the finisher a2ueUa UIeY UNNOY N Pull out the punch waste tray Check that the guide F A2 is closed before pulling out the punch waste tray If the guide is open the punch waste tray cannot be pulled out Close the guide as shown in the illustration below
136. nding on the applications you are using For details see the instruction manuals provided with the application software The screens may differ depending on the operating system and the type and version of the printer driver you are using 60 Specify the print settings Specify the desired settings click OK Caton Paper Si To display detailed descriptions for each print setting click Help on the bottom right of the Properties screen Ua Per E E 5 tak M Crenongme Cet sates M Dsdamer E Tadema aAseiains 1 Funcions Comman to AI Shoots P View Setings I Soe Page Setup Sheet What You Can Do E oesenpuone or sennae A printer driver is software required for printing from application software After specifying the settings click OK Click OK When printing is complete collect the output e The print job status can be checked from the Remote UI For more information see p 59 in this manual 61 suoneiado 2 Sseg JO MO Fi 62 Routine Maintenance Loading Paper 5 oo sisiscics o 00is6 oes eeo reene a scsi ssceeesvecinc ees OF Loading Paper into a Paper Drawere eeecececcccccccecccnccccccccscccsccccccscsssccsscerscesscesscsesesssssssessces 64 Adjusti
137. ndling paper take care not to cut your hands on the edges of the paper C IMPORTANT The following paper weight can be loaded into the Paper Deck Unit C1 and POD Deck Lite A1 Paper Deck Unit C1 14 Ib bond to 80 Ib cover 52 to 220 g m POD Deck Lite A1 14 Ib bond to 140 Ib index 52 to 256 g m If paper runs out and printing is stopped when you are printing in the Staple mode do not remove the output sheets that are waiting to be stapled Printing and stapling resume after you clear the paper jam NOTE If a message prompting you to load paper appears during printing the remaining prints are automatically made after you load the correct paper If you select a different paper source the remaining prints are made after you press OK 74 Open the paper deck unit 1 Press the open button 2 Open the paper deck unit The inside lifter automatically descends to the paper loading position Prepare the paper to load Open the packaging for the paper and remove the paper stack NOTE For high quality printouts use paper recommended by Canon Before loading paper always fan the sheets several times and align the edges to facilitate feeding Lift the feeding support roller If the Paper Deck Unit C1 is attached proceed to step 4 C IMPORTANT When loading paper be sure to first lift the feeding support roller If you load paper without raising the feeding support roller it may become
138. network O USB Connector Use a USB cable to connect the machine to a computer uss Port 2 Use the USB port to connect external hard disks and other devices to the machine Q Multi Purpose Tray Use the multi purpose tray to feed paper manually and for loading nonstandard paper stock Q Main Unit s Upper Right Cover Open this cover when clearing a paper jam inside the main unit O Main Unit s Lower Right Cover Open this cover when clearing a paper jam inside the main unit O Main Power Switch Press to the l side to turn the main power ON See Main Power and Energy Saver Key on p 12 10 Paper Drawer 3 4 Holds up to approximately 550 sheets of paper 20 Ib bond 80 g m or 680 sheets of paper 17 Ib bond 64 g m Paper Drawer 1 2 Right Left Holds up to approximately 1 500 sheets of paper 20 Ib bond 80 g m or 1 700 sheets of paper 17 Ib bond 64 g m LINE 1 Use this port to connect a fax line to the machine LINE 4 Use this port to connect the Super G3 3rd 4th Line Fax Board to the machine Line3 Use this port to connect the Super G3 3rd 4th Line Fax Board to the machine B LINE 2 Use this port to connect theSuper G3 2nd Line Fax Board to the machine Breaker Detects excess current or leakage current 17 Test Button Press this button to periodically test the circuit breaker 15 auIyreW sIyL Buisn ues nog a1ojJag H Parts and Their
139. nfidential Fax Inbox 244 Additional Information e For information on registering an Advanced Box destination in the Address Book see e Manual gt Scan and Send e For more information on forwarding settings see e Manual gt Settings Registration How do I set to create a booklet with a file in a mail box You can create a booklet using the Booklet mode Specify the following settings E Setting procedure 1 Press Access Stored Files Mail Box select a stored document 2 Press Print Change Print Settings gt Options 3 Press Booklet Booklet Scan Fold Saddle Stitch 4 Specify the cover settings orientation and detailed settings press OK 19 Access Stored Files Gi Options Bi a a o c S Access Stored Files ol 2 lt Booklet gt Make settings for booklet printing BHES X Cancel Settings Additional Information For details on the Booklet mode setting PASM SS see e Manual gt Access Stored Files rag e Use a document that was stored with the When printing from the computer Booklet Scan mode set booklet was not made even though For details on the Booklet Scan mode settings see e Manual gt Scan and Store saddle stitch booklet mode was z set la c E E Svecuw tedaw le necetwdetayladeedevensueteciiee ke ENEE E EEP A EEE E E EN D i F cannot print PDF files stored in Al The Saddle Stitch mo
140. ng a Paper Drawer to Hold a Different Paper Sizes 02s eeealelale ele nlelelela e atelelelalels se atslatst iat atest ea 68 Loading Pre Punched Paper sesessseseccesecocecococoseeeaoeeaanoasnen nnns nnn nennen 70 Loading Transparencies eeeeeeeeseeesececeeeceeeeeeeeeeoeseeeesoceseoeeeeeeceocoeeeoececoeeeeennonenenseeneren 70 Loading Tab Paper Using the Tab Feeding Attachment Kit B1 Optional seecesseeccesccssscnccesccssssssssaaaccsssees 71 Loading Paper into the Paper Deck Unit C1 POD Deck Lite A1 Optional seecesseecceecescscnccesccscesssssaaaccessees 74 Loading Paper into the Document Insertion Unit K1 Optional 2 essscceescccecsccccscccecccccccccccsscccscsccssscsecs 86 Replacing the Stamp Cartridge Duplex Color Image Reader Unit G1 ccceeccccceeeee ees 90 Replacing the Staple Cartridge For Optional Products 93 Replacing the Staple Cartridge in the Stapler Unit Staple Finisher Q1 PRO Booklet Finisher Q1 PRO sssececeeeeeeaeeenes 93 Replacing the Staple Cartridge in the Saddle Stitcher Unit Booklet Finisher Q1 PRO ssssseeccescecessesssscacccssses 96 Replacing the Staple Cartridge in the Stapler Unit Staple Finisher N1 Booklet Finisher N1 ssescseceeesecssesscsscccces 100 Replacing the Staple Cartridge in the Saddle Stitcher Unit Booklet Finisher N1 ece eseseesessccccccccescccssssscacaasces 103 Removing Staple Waste For Optional Products
141. ng you to replace the staple cartridge appears on the touch panel display Follow the procedure described below to replace the staple cartridge C IMPORTANT Take care when handling the optional equipment that is attached to the machine When an optional unit s cover is opened to replace a staple cartridge discard the punch waste trim waste staple waste or clear paper or staple jams prints may still be output if other optional units are operating normally and are not involved in the paper or staple jam removal procedure If necessary remove all of the output paper in the Booklet Tray before replacing the staple cartridge in the saddle stitcher unit NOTE This procedure is necessary only if the Booklet Finisher N1 is attached the Booklet Finisher N1 is an optional product When replacing the staple cartridges replace both the front and back staple cartridges We recommend that you order staple cartridges from your local authorized Canon dealer before your stock runs out Use only staple cartridges intended for use with this machine Open the front cover of the finisher 103 a2ueUa UIeY UNNOY i Pull out the staple case in the saddle stitcher unit F C5 1 Pull out the saddle stitcher unit F C5 2 Pull out the staple case holding it by its tab 1 Press the light blue area on both sides of the staple cartridge 2 Open the staple case cover 1 Squeeze the arrow indicated in step 3 and its twi
142. nit K1 NOTE To select an A or B series paper size press Inch Size a2ueUa UIe UNNOY iN Select the desired paper type press OK C IMPORTANT pen Make sure that the height of the paper stack does not exceed the loading limit mark NOTE You cannot make copies or prints on paper that is loaded in the Document Insertion Unit K1 You can load the coated paper 29 Ib bond to 140 Ib index 106 to 256 g m into the Document Insertion Unit K1 You cannot load the coated paper into the Paper Drawer Right Left Paper Drawer 3 and 4 multi purpose tray Paper Deck Unit C1 or POD Deck Lite A1 A maximum of 200 sheets of paper 20 Ib bond 80 g m can be loaded in the tray of Document Insertion Unit K1 For instructions on loading tab paper into the Document Insertion Unit K1 see Loading Tab Paper Using the Tab Feeding Attachment Kit B1 Optional on p 71 Rewrap any remaining paper in its original package and store it in a dry place away from direct sunlight 89 Replacing the Stamp Cartridge Duplex Color Image Reader Unit G1 Originals sent via the Duplex Color Image Reader Unit G1 can be stamped to indicate that they have been sent Replace the stamp cartridge when the stamp mark is faint or no longer visible C IMPORTANT When replacing the stamp cartridge take care not to allow ink to come into contact with your hands or clothing If ink gets onto your hands or clothing wash it off i
143. nu Wallpaper Setting Other Main Menu Settings B ein wonu m Main Menu Button Display Settings gt Set the layout of the function buttons aood CRECE feayea ea scan and Store Access Stored Files SW Fax I Fax Inbox Securer rint EF Tutorial Sii Additional Information To perform this procedure you must have administrator privileges For more information see e Manual gt Security You can also recall the settings that are previously stored as settings for frequently used functions from _ amp _ Main Menu For more information see e Manual gt Quick Menu want to check the IP address for this machine to run the Remote UI but I do not know how to check it You can check the IP address from the touch panel display of this machine E Checking the IP Address of This Machine IPv4 Address 1 Press settings Registration 2 Press Preferences Network TCP IP Settings 3 Select IPv4 Settings Use IPv4 gt On 4 Press IP Address Settings IPv6 Address 1 Press Settings Registration 2 Press Preferences Network TCP IP Settings 3 Select IPv6 Settings Use IPv6 gt On 4 Press Manual Address Settings L Settings Registration lt P Address Settings gt E Starting the Remote UI Run the Web browser for the computer enter http lt IP address
144. o amp Settings Registration Select an item to set al Preferences a Adjustment Maintenance Function Settings am Set Destination cj Management Settings The Settings Registration screen appears when you press Settings Registration on the control panel The machine provides various settings that enable you to use it more conveniently and easily You can register or change the settings according to your needs For more information see e Manual gt Settings Registration O Preferences You can specify basic settings for using the machine such as changing the paper size to load changing the default screen to display setting the date and time setting the time it takes to enter the low power mode and specifying the settings for connecting to a network Adjustment Maintenance You can specify settings for using the machine more comfortably such as adjusting the density adjusting the gradation and cleaning the feeder 6 Function Settings You can specify and register settings for using each function more conveniently such as registering shortcut buttons for the Copy function setting automatic redialing for the Fax function and setting the maximum data size to send via e mail D Set Destination You can register fax and e mail destinations in the address book In addition to registering frequently used destinations you can also register multiple destinations as a group enabling you
145. o the paper deck unit ss Make sure that the height of the paper stack does not exceed the loading limit mark Always check that the paper deck unit is in place NOTE Load the paper stack in stages adding approximately 550 sheets of paper at a time If the Paper Deck Unit C1 or POD Deck Lite Al can accommodate more paper the lifter will descend For more information on aligning the size change plate of the POD Deck Lite A1 see Changing the Paper Size for the POD Deck Lite A1 on p 78 Hot air that is blown by the fan may warm the inner size change plate of the POD Deck Lite A1 For instructions on loading transparencies see Loading Transparencies on p 70 If there are instructions on the paper package about which side of the paper to load follow those instructions When paper is loaded in the Paper Deck Unit C1 or POD Deck Lite A1 the side facing up is the one printed on problems such as poor print quality or paper jams occur try turning the paper stack over and reloading it For more information on the print direction of preprinted paper paper which has logos or patterns already printed on it see e Manual gt Copy Rewrap any remaining paper in its original package and store it in a dry place away from direct sunlight paper runs out and printing is stopped load a new paper stack Printing restarts after the new paper stack is loaded g JuLu JUIEW UNNOY iN a R
146. oesoseoosooesoeeoee 205 If Memory Becomes Full During Scanning Cee emcee ecccccensccecescseeseceecccseeesccecesssesscsesesed iQ When an Error Message Is Displayed eeeeeceeccececceccccccccececoccoocececccococcececoccoeeeeceooeee e220 When an Error Code Is Displayed eeeeeeececccccccecececccococcecccococeeccococoeececoooecececoeoeeee 221 Printer Fax Driver Troubleshooting eeeeeeeeeecceccccccceeccoccooececccocooceecccococeccccoooeeeeeeoe e222 Service Call Messages sseececcccccccccccccccnccccccccsccssccsssssssnssssssssssssssssssssssssssssed 3 Frequently Asked Questions eeeseeeeeeececcccocecesecosecccccocoococosesosececececoooooeoeoeoee 230 jenueyy SIU asp 0 MOH Before Using This Machine canon imageRUNNER ADVANCE E Describes precautions for using the machine Before Using This Machine E includes the specifications of the machine Setup Guide canon imageRUNNER ADVANCE E Describes the settings required before using functions such as the network settings for sending e mail Setup Guide E Describes how to add applications and update the firmware Basic Operation Guide This Manual Canon imageRUNNER ADVANCE E Provides an overview of the functions and describes the basic operations Basic Operation Guide E Describes the maintenance and troubleshooting procedures for the machine e Manual Canon E Describes all the functions of the machine Also provided with a search function tha
147. on the bottom left hand side to the left to move the stapler unit Pull out the staple cartridge 1 Pull out the staple cartridge 2 Insert the new staple cartridge C IMPORTANT Remove the seal that holds the staples together after you place the staple cartridge into the staple case Only one staple cartridge can be inserted at a time Gently push the staple case into the stapler unit until it is securely in place Always make sure to insert the staple case as far as it can go 94 Close the front cover of the finisher caution When closing the front cover of the finisher be careful not to get your fingers caught as this may result in personal injury 95 JULu JUIEW UNNOY iN Replacing the Staple Cartridge in the Saddle Stitcher Unit Booklet Finisher Q1 PRO When the saddle stitcher unit of the Booklet Finisher Q1 PRO is almost out of staples and the staple cartridge in the saddle stitcher unit must be replaced a screen prompting you to replace the staple cartridge appears on the touch panel display Follow the procedure described below to replace the staple cartridge C IMPORTANT Take care when handling the optional equipment that is attached to the machine When an optional unit s cover is opened to replace a staple cartridge discard the punch waste trim waste staple waste or clear paper or staple jams prints may still be output if other optional units are o
148. onal injury 179 Buljooysajqnoly i Follow the instructions on the touch panel display NOTE The screen indicating the directions on how to clear the paper jam is displayed repeatedly until the paper jam is cleared Inside the Front Cover NOTE The following illustration indicates the location of the paper jam Please refer to it to remove the jammed paper Front Cover Open the front cover of the finisher 180 H Troubleshooting Open the guide F B1 2 Turn the dial F B2 in the direction of the arrow clockwise and remove any jammed paper 3 1 Turn the dial F B2 2 Remove any jammed paper Close the guide F B1 A When closing the guide be careful not to get your fingers caught as this may result in personal injury 181 Turn the dial F B4 in the direction of the arrow clockwise and then the dial r F B3 in the direction of the arrow clockwise to feed the jammed paper to the output slot 1 Turn the dial F B4 to feed the jammed paper to the output slot 2 Turn the dial F B3 to feed the jammed paper to the output slot Open the output slot F B5 and remove any jammed paper 1 Open the output slot F B5 2 Remove any jammed paper 3 Close the output slot F B5 Close the front cover of the finisher caution When c
149. oocoeeeecoceeeceosoceeeeee 149 Duplex Color Image Reader Unit G1 Optional ssseseccccccccccceccccccccccccccccsccsccccscescesccsesscsssssceces 157 Document Insertion Unit K1 Optional seccecccecccccccccccnccccccccccscceccccsscsscscscessesccsesscssssssceces 160 Professional Puncher Integration Unit B1 Optional e ssceeeeccccccccecccccccccccccccccsscceescccscscccsccccsescces 167 Paper Folding Unit H1 Optional s sscsecccceccccccccccccsccsccccccccccsccscrccsccscsscssessesccsessssscssceces 171 Staple Finisher Q1 PRO Booklet Finisher Q1 PRO Optional esceeceescecceecceccecccescecccnscesceccssscsscseces 175 Staple Finisher N1 Optional ssesccsccccccccccccccccccccccccccccccccscscessccsccscscccsscsscescssesscsessccoces 189 Booklet Finisher N1 Optional sessccecccccccccccccccccccccsccccscccccscsscccscccsccscssesscrcscsssccessccnces 194 Reducing the Frequency of Paper Jams eecceccccescees 204 Clearing Staple Jams For Optional Products 2 205 Locations of Staple Jams e eeeeeeeceeeeeeeeeesececeeseeceeeeeoeeeoeocecoeecocecooeooeeeeoeeeeeceeoecococoeecoese 205 Stapler Unit of the Staple Finisher Q1 PRO Booklet Finisher Q1 PRO eeeeseeeceeccoeeecoeeoeeeocecoeeececcoceeecceecoeeeoee 206 Saddle Stitcher Unit of the Booklet Finisher Q1 PRO esse cceclelelelelsieisleiclslelelereleleleleleleletsietelstetete tate te ta atatssatatstatt ana 209 Stapler Unit of the Staple Finisher N1
150. ook select multiple destinations press OK 2 Press Start E Registering Multiple Destinations from the Address Book as a Group Destination and Selecting a Group Destination Registering a group destination in the Address Book 1 Press Address Book Register Edit gt Register New Dest 2 Press Group enter the name and register the group in the Address Book 3 Press Add from Address Book gt select the addresses to register 4 Press OK OK Selecting the group destination as a destination 1 Press Address Book gt select the registered group destination gt press OK 2 Press Start Additional Information e You cannot specify destinations registered in the address book and destinations registered in a one touch button at the same time e You can also register a group destination in a one touch button to send to multiple destinations at the same time For information on registering one touch buttons see e Manual gt Scan and Send or Fax Can you give me information on how to send to the SMB server and specify its settings You can specify the settings using the following method E Setting the Shared Folder on the Computer Side Using Windows 7 1 Right click the new folder click Property Sharing 2 Click Sharing select the users you want to authorize access 3 Click Add select Read Write for lt Permission L
151. ooklet trimmer If the lamp is OFF proceed to step 7 185 Bunooys jqnoIL i Remove any jammed paper protruding from the booklet tray N WL Wt RUSI li WHH IU If the Booklet Trimmer D1 is attached remove any jammed paper protruding from the feeding belt Pull out the saddle stitcher unit F C4 Remove any jammed paper inside the saddle stitcher unit 1 Open the right cover of the saddle stitcher unit F C5 2 Remove any jammed paper 3 Close the right cover of the stitcher unit F C5 A caution When closing the cover be careful not to get your fingers caught as this may result in personal injury 186 Turn the dial on the pressing unit F C6 in the direction of the arrow counterclockwise and push it as far left as it will go 1 Turn the dial on the pressing unit F C6 2 Push the pressing unit F C6 as far left as it will go If the pressing unit is in its proper position this procedure is unnecessary The pressing unit is for ensuring a clean fold in the center of the paper to create a booklet If the pressing unit is not in its proper position the paper to be saddle stitched cannot be fed to the booklet tray Remove any jammed paper in the output area of the saddle stitcher unit 1 While pushing in the dial F C7 turn it in the direction of the arrow clockwise until the lamp turns off 2 Remove any jammed paper in the output area of the saddle sti
152. ou to scan multiple batches of originals with different copy settings and copy them as one document Print on Tab This mode enables you to copy onto the tabs on tab paper Options 3 3 Cascade Copy This mode enables you to print copies from the machine and a cascade copy printer Superimpose Image This mode superimposes an image image form previously scanned registers it in the memory of the machine and then places it on the image of the original Store in Mail Box You can store the scanned originals in the User Inbox The specified copy mode is also stored Job Done Notice Press to have the machine notify the user through e mail when the copy job is done Mirror Image This mode enables you to copy the original image reversed as if it were a reflection in a mirror 31 Sending a Fax This section describes the flow of basic fax operations An optional product is required to use the Fax function Place the original on the feeder or the platen glass Select Fax from the Main Menu screen Press Fax Placing originals in feeder Fax Adjust the slide guides to fit the size of your originals Neatly place your originals with the side to be copied face up Fax Basic Features screen is displayed Placing originals on the platen glass Open the feeder platen cover Place your originals face down You can set various facsimile functions For more information see from p 34
153. per jams When you are printing in the Staple mode do not remove the output sheets that are waiting to be stapled Printing and stapling resume after you clear the paper jam NOTE e Register the size and type of the loaded paper in Paper Settings in Preferences Settings Registration You can use custom paper sizes For more information see e Manual gt Settings Registration gt Registering Editing Deleting Custom Paper Sizes You can name register and edit custom paper types For more information see e Manual gt Settings Registration gt Registering Editing Custom Paper Types The following paper sizes can be loaded into the Paper Drawer Right Left and Paper Drawer 3 and 4 Paper Drawer Right Left LTR Paper drawer 3 and 4 13 x 19 12 x 18 12 5 8 x 17 11 16 11 x 17 LGL LTR LTRR STMTR EXEC and custom size 5 1 2 x 7 1 8 to 13 x 19 1 4 139 7 mm x 182 mm to 330 2 mm x 487 7 mm The paper size of the paper deck is fixed to LTR For instructions on changing the paper size that can be loaded in the Paper Deck Unit C1 contact your local authorized Canon dealer For more information on the paper types that can be loaded in paper drawers see e Manual gt Basic Operations Ifa message prompting you to load paper appears during printing the remaining prints are automatically made after you load the correct paper If you select a different paper source the remaining prints are made a
154. perating normally and are not involved in the paper or staple jam removal procedure If necessary remove all of the output paper in the Booklet Tray before replacing the staple cartridge in the saddle stitcher unit NOTE This procedure is necessary only if the Booklet Finisher Q1 PRO is attached the Booklet Finisher Q1 PRO is an optional product e When replacing the staple cartridges replace both the front and back staple cartridges We recommend that you order staple cartridges from your local authorized Canon dealer before your stock runs out Use only staple cartridges intended for use with this machine Open the front cover of the finisher 96 Pull out the staple case in the saddle stitcher unit F C4 1 Pull out the saddle stitcher unit F C4 2 Pull out the staple case holding it by its tab 1 Press the left and right sides of the staple case cover 2 Open the staple case cover 1 Squeeze the arrow indicated in step 3 and its twin on the opposite side to release the empty staple cartridge 2 Lift and pull out the empty staple cartridge 97 a2ueUajUIeW UNNOY iN Insert the new staple cartridge until it clicks into place 5 Close the staple case cover 9 Return the staple case to its original position in the saddle stitcher unit When returning the staple case always make sure to the staple case is inserted until the arrows are aligned as shown in the di
155. ple com ancy nancy exanple com For more information on storing the destination in the address book see e Manual gt Scan and Send e You can specify the destination using the one touch buttons or frequently used settings Also if you want to send to a new destination not yet stored press New Destination enter the destination Start Sending iif After specifying the settings press Start Press Start v LS KO D D oe Counter s Reset Start If the following screen appears press Start to scan the next original After all of the originals are scanned press Start Sending Scan and Send Scan and Send gt Scanning A ara Change Settings When sending is complete remove your originals e After a job is sent the send settings may be retained except the specified destinations To cancel the settings press 7 _ Reset To send other jobs with the same settings specify destinations for the jobs as the destination specified for the previous job is not retained 39 suoneiado 2 Sseg JO MO H 40 To use the Send functions press Scan and Send on the Main Menu screen This section describes the main functions on the Scan and Send Basic Features screen Depending on the file format optional products are required to use the Scan function Scan and Send Basic Features Screen 4 A
156. py Copy Sample You can check the copy result of one set before making multiple sets of copies You can also copy a specified page Check Settings You can check edit or clear the current copy settings Quickly Make Settings and Copy You can set the settings on the Regular Copy Basic Features screen quickly by using the Express Copy Basic Features screen For instructions on displaying the Express Copy Basic Features Screen see e Manual gt Settings Registration e o 8 8 Favorite Settings You can register frequently used copy settings You can recall the registered frequently used settings for future use Previous Settings You can recall the three most recent copy jobs and make copies using the recalled copy settings Shortcuts to Options Press to select a Options mode Finishing 2 Sided Density and Original Type are set as default Interrupt You can temporarily stop the current copy job and give priority to a rush copy T 4 1P1 Sidod Mot Sorted au noia 100 Auto S DDE ea e EA u AA ee e AA Pe E pranan ee Re gea oe Copy Ratio BE TES Finishing gt AR ESRA Select 2 Sided Paper co ge 0000 Job Build Options Finishing Add Cover R Insert Sheets A Different Size Originals Transparency Cover Sheets oo 9 Book P gt
157. r drawers A caution When handling paper take care not to cut your hands on the edges of the paper C IMPORTANT A screen prompting you to load paper also appears if the selected paper drawer is not fully inserted into the machine Make sure that the paper drawer is properly in place Do not load the following types of paper into the Paper Drawer Right Left Doing so may cause a paper jam Severely curled or wrinkled paper Thin straw paper Heavy paper more than 80 Ib cover 220 g m aper which has been printed on using a thermal transfer printer The reverse side of paper which has been printed on using a thermal transfer printer Coated paper Transparencies Tracing paper Tab paper Labels Do not load the following types of paper into the Paper Drawer 3 and 4 Doing so may cause a paper jam Severely curled or wrinkled paper Thin straw paper Heavy paper more than 80 Ib cover 220 g m Paper which has been printed on using a thermal transfer printer The reverse side of paper which has been printed on using a thermal transfer printer Coated paper Transparencies Tracing paper Labels Make sure that you fan the sheets of paper well before placing them Thin paper recycled paper pre punched paper heavy paper and tab papers should be fanned particularly well before loading it Never place paper or any other items in the empty part of the drawer next to the paper stack Doing so may cause pa
158. r may cause a paper jam 73 a2ueUaUIeY UNNOY iN Loading Paper into the Paper Deck Unit C1 POD Deck Lite A1 Optional If you attach the Paper Deck Unit C1 or POD Deck Lite A1 to the machine you have one additional source of paper for printing jobs The Paper Deck Unit C1 or POD Deck Lite A1 hold up to 3 500 sheets of paper 20 Ib bond 80 g m C IMPORTANT If the machine is in the Sleep mode the touch panel is not displayed and only eEneray Saver is lit you may be unable to open the paper deck unit In this case press Energy Saver to reactivate the machine and then press the open button on the paper deck unit NOTE The Paper Deck Unit C1 and POD Deck Lite A1 are optional products The following paper sizes can be loaded into the Paper Deck Unit C1 or POD Deck Lite A1 Paper Deck Unit C1 LTR POD Deck Lite A1 13 x 19 12 x 18 12 5 8 x 17 11 16 11 x 17 LGL LTR and LTRR The paper size of the Paper Deck Unit C1 is fixed to LTR For instructions on changing the paper size that can be loaded in the Paper Deck Unit C1 contact your local authorized Canon dealer Loading Paper into the Paper Deck Unit C1 POD Deck Lite A1 If you select the paper deck when it has no paper or if the paper deck runs out of paper during a print job a screen prompting you to load paper appears on the touch panel display Follow the procedure below to load paper into the paper deck Ay caution When ha
159. re information see e Manual gt Security e If frequently used e mail addresses are stored in the Address Book you can specify the address quickly For more information see e Manual gt Settings Registration When sending a fax can the machine be set so that the sender s fax number and name be displayed After registering the sender s name you can specify to print the TX Terminal ID when sending a fax Fax Address or Sender s Destination Date Time Fax Number Name TTI Ni lame Page Number 09 05 2012 TUE 15 00 FAX 404 XXX XXXX CANON SALES Atlanta office Z2 001 001 Sender Information E Registering the sender s name 1 Press Settings Registration 2 Press Function Settings Send gt Fax Settings 3 Press Register Sender Name TTI gt Register Edit enter the sender s name 4 Press OK E Displaying Printing the TX Terminal ID 1 Press Fax Options Sender Name TTI 2 Select the sender s name press OK Sie O lt Sender Name TTI gt Select from registered sender names TTI Valid for Additional Information For more information see e Manual gt Settings Registration How do I change the default settings scan settings and file format of the Scan and Send Basic Features screen You can store the current settings as the default settings from Jj on the Scan and Send Basic Features screen
160. re B lt Job Done Notice gt Set the destinations to notity ol John examale com E Mike mike example com im JIm example com Details wk narkevample com 1 2 E Nik nick eample com x SS Bob bob example com manual_team example com 256 E Setting the Page Limits 1 Press Settings Registration 2 Press Management Settings User Management Department ID Management 3 Press On Register PIN Register 4 Press Turn Limits On Off and Set Page Limits specify the page limit settings press OK AQ Settings Registration EJ lt Turn Limits On Off and Set Page Limits gt Total Print Limit E Copy Limit ft i Color Scan Limit E amp Black Scan Limit E Print Limit X Cancel Additional Information To perform this procedure you must have administrator privileges For more information see e Manual gt Security Can I change the language displayed on the touch panel display You can change the language displayed from Language Keyboard Switch in Settings Registration Buljooysajqnoly Displayed Language Other E Setting procedure 1 Press Settings Registration 2 Press Preferences Display Settings Language Keyboard Switch On Off 3 Press On OK gt Language Keyboard Switch 4 Select the language to display
161. reen for Department ID Management or SSO H appears you must enter the applicable authentication information ID password PIN If the Copy Card Reader F1 is attached first insert a control card Ifa login service such as Department ID Management or SSO H has been set press iv Log In Out to log out 50 Select the file that you want to send gt press Send Specify the destination press Start Sending Select the file to send Press Address Book Specity th tions specify the purpose Specify the destination f T Document B 8 08 08 5 34PH A Docunent_D 08 08 5 34PM AY Docunent_F 20 08 08 5 34PM Address Book One Touch H 08 08 5 35PM Ce Boo gt suoneiado 2 Sseg JO MO F Select the destinations press OK Press Send Wase AR o a ares Lists v Details uw 1 Document_6 8 08 08 5 34PM 1 Document D 08 08 5 34PM fase M Document_F 20 08 08 5 34PH Update Press Start Sending i CE Options Siar Sending You can set various send functions For more information see p 56 to p 57 in this manual 51 To perform various operations on stored files press Access Stored Files on the Main Menu screen This section describes the functions you can use to edit files stored in a mail box Select the file that you want to edit from the list of stored files press Edit File and the following screen is displ
162. reen with list indicating the order to clear the jam appears on the touch panel display Check the location of the paper jam and follow the instructions on the screen to clear the paper jam The screen is displayed repeatedly until the paper jam is cleared If you press Close you can continue operations such as setting modes or scanning originals even if the jammed paper is not removed immediately Jammed Paper shown When finished close covers Refer to the labels placed near the jam locations Order Device Steps a A2 A3 2 B1 B2 B4 T L ee E EE e j i g eme ma f E3 The paper was jammed CF E3 The paper was jammed a Example of a Screen with Animation Example of a Screen with List A warnine Some areas inside the machine are subject to high voltages When removing jammed paper or when inspecting the inside of the machine do not allow necklaces bracelets or other metal objects to touch the inside of the machine as this may result in burns or electrical shock Ay caution e When removing jammed originals or paper take care not to cut your hands on the edges of the originals or paper If you cannot remove the paper contact your local authorized Canon dealer e When removing paper which has become jammed inside the machine take care not to allow the toner on the jammed paper to come into contact with your hands or clothing as this will dirty
163. ress Copy Options Density 2 Press Background Density Auto or Adjust e If Auto is pressed the exposure of the original image on the reverse side is automatically adjusted e If Adjust is pressed the exposure of the original image on the reverse side can be manually adjusted AF copy B lt Backaround Density Adjust gt Adjust the background density Additional Information For more information see e Manual gt Copy The printed paper appears dirty Also the color appears to be different from the original If streaks are printed on the paper or the image is not printed evenly the inside of the feeder may be dirty Follow the procedure below to clean the feeder You can also automatically correct the gradation of the image from Auto Adjust Gradation E Cleaning the feeder 1 Press Settings Registration 2 Press Adjustment Maintenance gt Maintenance gt Clean Feeder 3 Load 10 sheets of blank paper in the feeder press Start 4B Settings Registration ca lt Clean Feeder gt Place 10 blank sheets in the feeder and press Start E Automatic gradation adjustment If the Duplex Color Image Reader Unit G1 is not attached 1 Press Settings Registration 2 Press Adjustment Maintenance gt Adjust Image Quality Auto Adjust Gradation gt Start L Settings Registration E
164. ridge in the Stapler Unit Staple Finisher Q1 PRO Booklet Finisher Q1 PRO When the stapler unit of the Staple Finisher Q1 PRO or Booklet Finisher Q1 PRO is almost out of staples and the staple cartridge in the stapler unit must be replaced a screen prompting you to replace the staple cartridge appears on the touch panel display Follow the procedure described below to replace the staple cartridge C IMPORTANT Take care when handling the optional equipment that is attached to the machine When an optional unit s cover is opened to replace a staple cartridge discard the punch waste trim waste staple waste or clear paper or staple jams prints may still be output if other optional units are operating normally and are not involved in the paper or staple jam removal procedure Remove the seal that holds the staples together after you place the staple cartridge into the staple case NOTE The Staple Finisher Q1 PRO and Booklet Finisher Q1 PRO are optional products We recommend that you order staple cartridges from your local authorized Canon dealer before your stock runs out Use only staple cartridges intended for use with this machine Open the front cover of the finisher al 93 a2ueUa UIe UNNOY Pull out the staple case from the stapler unit holding it by its green tab NOTE When the stapler unit is at the back and it is difficult to pull out the staple case turn the dial
165. s Start lt p Fax FS E Specify the destinations 01 20 2011 8 27 PM Destinations 0 0 0 gt 123XXXXXXX ig 2008100 dpi Normal s Density PIN Code Original Type 2 Sided AV Original sj Different Size originals gt Fax Ks lt Preview gt e oy E P ci ma Invitation 4 r k a a lt gt pes Stop Start Sending Preview Screen Additional Information If Register Options Shortcuts is selected from E you can register the Options shortcut button on the Fax Basic Features screen How can I make use of multiple telephone lines You can specify the settings using the following method E Selecting a telephone line when sending 1 Press Fax Options Select Line 2 Select the telephone line press OK gt Close gt Fax mS lt Select Line gt Select a line to send fax Valid for i Unit Tel of Selected Line Unit Name of Selected Line iS X Caneel E Setting the sending and receiving lines from Select TX Line Press Settings Registration 2 Press Function Settings Send gt Fax Settings 3 Press Set Line gt Select TX Line set the line to use for sending in Priority TX gt set the line to use for receiving in Prohibit TX 4 Press OK amp Settings Registration Ea lt Select TX Line Set the priority and restrictions for each line Lin
166. s jqnoIL Fa Turn the dial in the direction of the arrow counterclockwise 10 times This procedure makes it easier to remove the jammed paper in the following procedures because the jammed paper moves to the fixing transport unit Pull out the fixing transport unit 1 Move the green lever in the direction of the arrow 2 Pull out the fixing transport unit 1 Open the left guide 2 Remove any jammed paper 146 Remove any jammed paper from the fixing unit 5 C IMPORTANT If you cannot pull out the jammed paper proceed to the next step Do not pull out jammed paper by force as this may leave torn pieces inside the machine and cause the machine to malfunction Remove any jammed paper from the lower guide 1 Open the lower guide holding by the green tab 2 Remove any jammed paper 3 Close the lower guide When closing the guide be careful not to get your fingers caught as this may result in personal injury 147 Buljooysajqnoly fi Remove any jammed paper from the fixing unit 1 Pull the paper gently 2 Turn the knob to the left to remove any jammed paper 3 Close the left guide A caution When closing the guide be careful not to get your fingers caught as this may result in personal injury Push the fixing transport unit back into its original position and close the front cover 1 Push the fixing transport unit back into i
167. s not exceed the loading limit mark E e Always check that the paper drawers are in place NOTE When loading paper into the paper drawer for the first time set the paper size dial to match the paper size being loaded See Adjusting a Paper Drawer to Hold a Different Paper Size on p 68 Paper Drawer Right Left hold approximately 1 500 sheets of paper 20 Ib bond 80 g m or 1 700 sheets of paper 17 Ib bond 64 g m The number of sheets that can be loaded in the Paper Drawer 3 and 4 is 550 sheets of paper 20 Ib bond 80 g m or 680 sheets of paper 17 Ib bond 64 g m If there are instructions on the paper package about which side of the paper to load follow those instructions When the paper is loaded into the paper drawer the side facing down is the one printed on If problems such as poor print quality or paper jams occur try turning the paper stack over and reloading it For more information on the print direction of preprinted paper paper which has logos or patterns already printed on it see e Manual gt Copy Rewrap any remaining paper in its original package and store it in a dry place away from direct sunlight If paper runs out and printing is stopped load a new paper stack Printing restarts after the new paper stack is loaded Dij Load paper Melanie A a ew Tal ee QL B m g B OLL D E Details of Selected Papor pua D ot o ow
168. se by its left and right sides and lower the bracket on the staple case Remove the jammed and exposed staples from the staple case Return the staple case to its original position in the saddle stitcher unit When returning the staple case always make sure to the staple case is inserted until the arrows are aligned as shown in the diagram Push the saddle stitcher unit F C5 back into the machine and close the front cover of the finisher 1 Gently push the saddle stitcher unit back into the machine Always make sure to push the saddle stitcher unit in as far as it can go 2 Close the front cover of the finisher A caution When returning the saddle stitcher unit and closing the cover be careful not to get your fingers caught as this may result in personal injury 217 Buljooysajqnoly f If Memory Becomes Full During Scanning The machine s memory can store up to approximately 20 200 pages of scanned images Approximately 20 000 pages of that total is shared by the various functions including the Copy Fax Scan and Send Scan and Store Store in Mail Box Fax Fax Inbox and printing from computer functions In addition each function is guaranteed to be able to store the following number of pages Copy 100 pages Print From Computer 100 pages excluding Secure Print jobs For example the Copy function can store up to approximately 20 100 pages of scanned images 20 000 100 20 100 pages
169. se of the long copy job p 232 amp 4 titneatomcsenecomtaioebomanncdmbet sieoomrdipemen laze Gy conamelbespiiedioniedscumenttharhasbecisanned pax a pan a5 canisendafextomutipledesinatons sage a a a ate 0 fies oF icinlinigneinenddresceboniamedenanthecorommumincemadienuiineg Tear o ly lentwracteeemcmiaeuen ine gar WiscNGaRLENi RMAs recouiberandnaiebeisaedi laa ado iow do leane me deraut eroe ecan setina ardie onvat oe Stan and Send Aac Feanures recen oes 1 GA ierhensawaio peientasenmson erorkera tactaietaanewdestindioat Tamm A a 9 pm das kowcaniaksiseatuiipleteiephone tnst sg e a a te nen ans eniadiasoagseeessagsma O e aeea ra ne era e e a 9 pen GAF Howisiecmsnendaicdaiemmacmpne O daoo E a 9 ine O19 Howdosetiocr aiea Baokierwithatietama bo 0 O emo aa ea ro a a aa a aer my gu ud gem Mau 0 1 dipa when peiniing hci the comipiter bakier wasiiateade evenioughssddlestlichtiooketmodewasseg lpas aal a a a pee a23 the piinia papsrappea diny Neithe toicapperetsgediieenomeniaiiai hw aanl me o a e E od A ee T a a a a Gis la haniaiiednomiheconpity buriana indineoupui tantak harsameonerey tavenina ea sea a a a 9 pe Gri ican trakecplesar sendafaiamiesot dirterentseotignalsaethesamenme dass a a ll ek el laze Can output paper to a different tray according to the function What are the types of paper that can use How do print data received via fax I fax on paper specified in adv
170. size change plate with the marks for the desired paper size that you want to load C IMPORTANT Make sure to align the outer size change plate properly with the marks for the desired paper size There are two locations with marks for the paper size on the top of the outer size change plate Align the outer size change plate with the desired marks Make sure that the size change plate is properly aligned with the marks for the desired paper size If the size change plate is not properly aligned the POD Deck Lite Al may become damaged Fix the outer size change plate with the two blue screws using a coin or something similar while slightly holding its center front portion and pressing it towards you Fix the screws by turning them in the clockwise direction Fasten the left blue screw before fastening the right blue screw C IMPORTANT If you fasten the blue screws without pressing the outer size change plate towards you the plate may be fixed at an angle If you use the paper deck with a tilted outer size change plate paper may be fed as slanted poor print quality may result and paper jams may occur Therefore make sure to fasten the blue screw while pressing the outer size change plate towards you Align the rear edge retainer with the marks for the desired paper size C IMPORTANT If the rear edge retainer is not aligned properly paper may become jammed the quality of the image may be degraded or th
171. ster fax destinations or groups that include fax destinations Can add an arbitrary subject when sending e mail You can enter an e mail subject in Subject Message in Options E Setting procedure 1 Press Scan and Send gt specify the destination gt press Options 2 Press Subject Message enter the subject 3 Press OK gt Close Scan and Send se lt Subject Message gt Set the subject and message for the job to send Valid for Message X Cancel Settings Additional Information e You can also enter the message for the e mail in Message e If you do not specify the subject the string registered in Default Subject in Settings Registration is inserted as the subject The default setting is Attached Image How do I change the storage period for the scanned file stored in the Mail Box You can change the time until files are automatically erased from Set Register Mail Boxes in Settings Registration Change the setting as necessary You can set the time until the files are automatically erased to 0 none 1 2 3 6 12 hours 1 2 3 7 30 days The default setting is 3 days E Setting procedure 1 Press Settings Registration 2 Press Function Settings Store Access Files Mail Box Settings 3 Press Set Register Mail Boxes select the inbox number set the time until files
172. t s sccecccecccecececccccvcccecccecccavccescsevresersesesesesesesssscssssssscssesesssessssssseses IZ Upright Control Panels s sssesssssssosoosooooooosooooosososooosoosoooososoosooossooosoooooesooooeooseceoseecoeeooceoo 19 Main Menu Screen Settings ccccccccccccccceccccccecceces 22 Changing Settings According to Your Needs eccecccceees 24 Revolutionary Documentation Work with an Evolving Multitasking Machine Send Outside the Company Fax Color Scat n Function Original ES In Company File Server E Mail Computer The imageRUNNER ADVANCE 8205 8295 8285 incorporates a rich array of input and output features that can greatly enhance your efficiency Equipped with features that meet the needs of document work in a digitized office the imageRUNNER ADVANCE 8205 8295 8285 represents the ultimate in a digital multitasking machines Copy Fax You can make two sided copies from one sided originals or copy two Scanned documents as well as stored files and computer data can be pages onto one side of the paper to reduce printing cost There are sent by facsimile You can also send documents to multiple addresses other modes such as the Collate modes p 26 and forward received facsimile to another destination Also by using Remote Fax sending function you can share the Fax function on the same network p 32 Send Documents E Mail Fax I Fax File Use Memory Media Server S
173. t Yes or No Yes The pages scanned into memory are sent When storing is complete scan the remaining originals No The pages scanned into memory are not sent 218 For the Scan and Store Function Follow the directions below based on the message that appears on the touch panel display If the message lt Scanning will be canceled because the memory is full Do you want to store the scanned pages gt appears Select Yes or No Yes The pages scanned into memory are stored When storing is complete scan the remaining originals No The pages scanned into memory are not stored If the message lt Scanning will be canceled because the memory is full Wait a moment then try again gt appears Select OK OK Returns to the Basic Features screen of the function you are using 219 Buljooysajqnoly When an Error Message Is Displayed Error messages may appear on the touch panel display of the machine or the Web browser Self diagnostic error messages appear in the following cases When scanning or printing cannot be performed because of an operational error When you need to make a decision or take some action during scanning or printing When you need to make a decision or take some action while browsing the network am gt i Replace toner cartridge mEn Example of an Error Message on the Touch Panel Display UE To masat ns sc
174. t Format Wind New N Open 0 Open Recent gt Close W Save S Save As TES Save All Revert to Saved Show Properties XP Page Setup Setting FAL CTG Save As Default l Format f Paper Size A4 zz 8 26 by 11 69 inches Orientation LBJ Ts e Print Settings 1 Click Print from the File menu in the application software 2 Click the lt Printer gt drop down list gt select the name of your printer 3 Click the lt Presets gt drop down list gt Save As 4 Specify Save Preset As click OK 5 Click the lt Presets gt drop down list gt select the saved preset name gt click Print Edit Format Wind New 3N Open 0 Open Recent gt Close WwW Save S Save As TES Save All Revert to Saved Show Properties X 3P Standard Last Used Settings Printer Canon Printer im amp ee Copies 1 M Collated Pages All OFrom 1 to 1 Paper Size A4 Z 8 26 by 11 69 inches Orientation E iC TextEdit m Print header and footer w Is there a way to adjust the sound heard when fax sending receiving is complete You can use E Volume Settings on the control panel to adjust the volume E Setting procedure 1 Press K Volume Settings on the control panel 2 Press or to adjust the Alarm Volume and Monitor Volume press OK lt Fax
175. t is useful for finding and checking information E Includes Practical Workflows which introduces flows of practical operations using functions of the machine e Manual Driver Installation Guide E Provides instructions on installing the printer fax and other drivers Printer Driver Installation Guide Mac Printer Driver Installation Guide Fax Driver Installation Guide Network ScanGear Installation Guide User Software E Included on the same CD ROM as each driver Symbols Used in This Manual The following symbols are used in this manual to explain procedures restrictions handling precautions and instructions that should be observed for safety Indicates a warning concerning operations that may lead to death or injury to persons if not performed correctly To use the machine safely always pay attention to these warnings Indicates a caution concerning operations that may lead to injury to persons if not performed correctly To use the machine safely always pay attention to these cautions Indicates operational requirements and restrictions Be sure to read these items carefully to operate the machine correctly and avoid damage to the machine or property Indicates a clarification of an operation or contains additional explanations for a procedure Reading these notes is highly recommended Indicates an operation that must not be performed Read these items carefully and make sure not to perform
176. t least 10 seconds after the Main Power Indicator is turned off and then turn the main power switch back to ON 1 Open the main power switch cover 2 Press the main power switch to the I side 3 Close the main power switch cover 224 If the machine still does not operate normally follow the procedure below and then contact your local authorized Canon dealer 1 Turn the main power switch OFF 2 Remove the power plug from the power outlet Ay warnine Do not connect or disconnect the power cord with wet hands as this may result in electrical shock A caution Always grasp the power plug when disconnecting the power cord Pulling on the power cord may expose or snap the core wire or otherwise damage the power cord If the power cord is damaged this could cause current to leak resulting in a fire or electrical shock NOTE When you contact your local authorized Canon dealer have the following information available Product name Details of the malfunction The error code displayed on the touch panel display 225 Buljooysajqnoly ja Setting the Limited Functions Mode from the Service Call Message Screen When Limited Functions Mode is displayed follow the procedures below IMPORTANT If you turn OFF the main power switch when there is a job waiting to print that job is erased NOTE If you set Limited Functions Mode to On from the Service Call Message screen the item corresponds
177. tcher unit While opening the delivery guide F C8 remove any jammed paper 1 Open the delivery guide F C8 2 Remove any jammed paper 187 Buljooysajqnoiy F Close the delivery guide F C8 Ay caution When closing the guide be careful not to get your fingers caught as this may result in personal injury Push the saddle stitcher unit F C4 and close the front cover of the finisher 1 Gently push the saddle stitcher unit F C4 back into the machine Always make sure to push the saddle stitcher unit in as far as it can go 2 Close the front cover of the finisher When returning the saddle stitcher unit to its original position or closing the cover be careful not to get your fingers caught as this may result in personal injury Follow the instructions on the touch panel display NOTE The screen indicating the directions on how to clear the paper jam is displayed repeatedly until the paper jam is cleared 188 Staple Finisher N1 Optional If a paper jam occurs inside the Staple Finisher N1 a screen prompting you to remove the jammed paper appears on the touch panel display Follow the procedure described below while referring to the directions that appear on the touch panel display to remove the jammed paper C IMPORTANT Take care when handling the optional equipment that is attached to the machine When an optional unit s cover is opened to replace a staple cartridge discard the pun
178. tered Fax Number in Settings Registration is set a screen to enter the number for confirmation is displayed By entering the number again you can reduce the risk of transmission error lt 5 Fax Fax Confirm gt Enter the fax number for confirmation again 1 Enter by the numeric keys Max 120 digits l Pause E E Setting procedure 1 Press settings Registration 2 Press Function Settings Send gt Fax Settings 3 Press Confirm Entered Fax Number On OK L Settings Registration FIS Switch _ Confirm Entered Fax Number 3 Off Function Settings Send Up Additional Information e To perform this procedure you must have administrator privileges For more information see e Manual gt Security e You can also restrict sending toa destination that is not stored in the Address Book For more information see e Manual gt Security 240 The quality of the image sent by fax is not good Change the scan type or settings according to the type of original Press Preview to check the document before sending E Setting the Original Type and Density settings Press Fax Options specify the settings for Original Type or Density Text Photo Mode Photo Mode Text Mode Fe Oa E Viewing the preview 1 Press Fax specify the destination 2 Press Options Preview Close 3 Pres
179. the described operations jenueyy SIU asn 0 MOH i How to Use This Manual e Manual Follow the procedure below to install the e Manual Windows 1 Insert the e Manual CD ROM into your computer 2 Select the language for the e Manual 3 Select Install If you select Display Manuals the e Manual is displayed without installation 4 Read the License Agreement and then click Yes The e Manual is saved in the Documents folder on your computer If the shortcut icon is created on the Desktop or if the index html file is double clicked the e Manual is displayed The folder name differs depending on your operating system The folder name is Documents if you are using Windows Vista 7 and My Documents if you are using Windows 2000 XP Macintosh 1 Insert the e Manual CD ROM into your computer 2 Drag and drop the IRADV_8205_Manual_us folder to the location you want to save it 3 Double click the index html file inside the IRADV_8205_Manual_us folder to display the e Manual e Depending on the operating system you are using a security protection message may appear In this case allow the content to be displayed When you start the e Manual the following page the top page appears E If the e Manual CD ROM Does Not Start The CD ROM auto run function may be disabled In this case perform the following procedure Windows 7 1 Click Start on the task bar click Computer 2 Doub
180. the remaining amount of paper or toner from your seat E To enable the Remote UI e Log in as the administrator specify the following settings 1 Press Settings Registration 2 Press Management Settings License Other Remote UI 3 Press On OK 4 Turn OFF the main power of the machine and then turn ON the main power again The Remote UI setting is made effective only after turning the machine s main power OFF and then ON For instructions on turning ON OFF the machine see p 12 13 in this manual 58 Accessing the Remote Ul from a Web Browser Access the Remote UI from a Web browser Enter the IP address of the machine in the address bar of the Web browser http xxxxxxxxxxxx imageRUNNE ADVANCE Pa Remote Ul Portal Press ENTER on the keyboard e To login as the administrator enter the System Manager ID and System PIN gt click Administrator Login To login as a general user click General User Login z Seg CANON ING 2017 AI Ragna Rasened If the Log In screen is displayed enter the user name and password gt click Log In If a login service such as Department ID Management or SSO H has been set enter the appropriate login information Checking the Job Status and Specifying the Settings Check the job status and specify the settings To check the job status
181. tination or settings Favorite Settings You can register frequently used destination and settings You can recall the registered frequently used settings for future use Select Color You can select the Full Color Grayscale or Black and White mode You can also set the machine to automatically select a color mode according to the original Resolution If the resolution is high you can send fine text and images clearly If the resolution is low the data size becomes smaller and you can reduce the time it takes to send Scan Size You can select the original scanning size If you press Auto Size the machine automatically recognizes the size of the original when scanning O File Format If you are sending to an e mail address or file server you can specify the file format You can select from PDF XPS OOXML pptx JPEG or TIFF Cc Bcc In addition to the destination for the documents you can specify e mail address destinations for the Cc and Bcc addresses Delete Dest You can delete the selected destination from the destination list Details You can check the detailed information for the destination selected from the destination list You can also change the new destination 41 suoneiado 2 Sseg JO MO 1 Things You Can Do with the Scan and Send Functions o O O 8 42 This section describes the functions you can use on the Options 1 2 and 2 2 screen of the Scan and Sen
182. tions on how to clear the paper jam is displayed repeatedly until the paper jam is cleared 170 Paper Folding Unit H1 Optional If a paper jam occurs inside the Paper Folding Unit H1 a screen indicating the location of the paper jam and how to clear the jam appears on the touch panel display Follow the procedure described below while referring to the directions that appear on the touch panel display to remove the jammed paper NOTE The following illustration indicates the location of the paper jam Please refer to it to remove the jammed paper Front Cover The Paper Folding Unit H1 is an optional product Open the front cover of the Paper Folding Unit H1 171 Buljooysajqnoly a Open the guide M A2 1 Turn the dial M A3 in the direction of the arrow counterclockwise 2 Remove any jammed paper 1 Pull out the paper folding unit M B1 2 Open the left guide M B2 3 Remove any jammed paper in the inside guide 4 Remove any jammed paper in the outside guide 5 Close the left guide M B2 Ay caution When closing the guide be careful not to get your fingers caught as this may result in personal injury 172 gt 6 Remove any paper jammed in the right guide M B3 1 Open the right guide M B3 Open the guide as far as it can go 2 Remove any jammed paper in the inside guide 3 Remove any jammed paper in the outside guide
183. to Limited Functions Mode in Management Settings Settings Registration is also set to On See e Manual gt Security Press Limited Functions Mode Yes a A message prompting you to restart the machine turning the main power switch OFF and then ON appears Turn OFF the main power of the main unit 1 Open the main power switch cover 2 Press the main power switch to the side 3 Close the main power switch cover Wait at least 10 seconds after the Main Power Indicator is turned off and then turn the main power switch back to ON 1 Open the main power switch cover m E 2 Press the main power switch wy to the I side 3 Close the main power switch q cover The machine starts up in the Limited Functions mode 226 Functions Available When the Printer Scanner Cannot Be Used Due to an Error You can use the following functions even when the Print and Scan functions are restricted Main Menu Screen y Available Unavailable restricted restricted w o C a ew o a ewm ooo e S o e E C C E O C E ES a e a Document Scan Code Analyzer for MEAP v Control Panel y Available Unavailable a When the Print function is When the Scan function is Available Functions 5 restricted restricted 227 Bunooys jqnoIL H Operation From a Computer y Available Unavailable When the Print function is When the Scan function is Av
184. to be placed at once by dividing them into multiple batches After all originals are scanned copying is started N on 1 You can reduce multiple pages of the original to copy onto a single page You can also change the order of the page layout Add Cover You can add covers 29 suoieiado a1seg JO MO F Things You Can Do with the Copy Functions This section describes the functions you can use on the Options 2 3 and 3 3 screen of the Copy function The Options screen is divided into three screens Pressing or W on the bottom right of the screen displays the next or previous screen An optional product is required to use the Copy function Options Options 2 3 Secure Watermark You can embed hidden text such as CONFIDENTIAL in the background of copies The embedded text appears when the copies are printed helping prevent unauthorized copying and information leakage D O 2 Document Scan Lock You can embed tracking information in copies This increases security by preventing unauthorized copies O Erase Frame This mode enables you to erase shadows that appear when scanning various types of originals You can also erase 9 shadows of the punch holes O Gutter This mode enables you to make copies with the entire original 10 image shifted by a designated width to create a margin on the copies You can set different width values for the each side of t
185. tore in Mail Box You can scan and store documents in the memory media connected to the USB port You can also print stored files directly from the memory You can send scanned documents by e mail or l fax as well as store media p 44 p 48 them on a network file server You can also store sent documents in the Mail Box p 38 10 What This Machine Can Do Use Mail Box Store Print Send You can store scanned documents or data from a computer in a mail box You can print documents stored in a mail box and sent them to other destinations p 44 p 48 Use Remote Scanner You can use this machine as a remote scanner by TWAIN compatible computer software You can scan up to 11 x 17 in size at a resolution of 600 x 600 dpi See e Manual gt Scanner Printing a Fax I Fax File in the Memory RX inbox If Memory RX is set files received by Fax I Fax function are not printed but stored in the Memory RX Inbox You can print the stored files whenever necessary This can help prevent outputs being forgotten at the machine See e Manual gt Fax I Fax Inbox Use Hold You can hold temporarily store data for print jobs in the machine For more information see the e Manual Some functions explained in this manual may require optional equipment Use Advanced Box You can set a file format to the scanned document so that it can be accessed from your computer You can also store files in the Advanced
186. ts original position 2 Return the green lever to its original position 3 Close the front cover When returning the unit to its original position or closing the cover be careful not to get your fingers caught as this may result in personal injury Follow the instructions on the touch panel display NOTE The screen indicating the directions on how to clear the paper jam is displayed repeatedly until the paper jam is cleared 148 Paper Sources If a paper jam occurs in paper sources a screen prompting you to remove the jammed paper appears on the touch panel display Check the location of the paper jam and follow the procedure described below and the procedure that appears on the touch panel display to remove the jammed paper NOTE The Paper Deck Unit C1 and POD Deck Lite A1 are optional products Multi purpose Tray NOTE When the Paper Deck Unit C1 POD Deck Lite A1 is attached move the Paper Deck Unit C1 POD Deck Lite A1 away from the main unit beforehand Remove the paper that is not jammed from the multi purpose tray 1 Open the upper right cover 2 Remove all of the paper that is not jammed from the multi purpose tray 149 Buljooysajqnoly j Remove any jammed paper from the upper right cover 1 Remove any jammed paper 2 Close the upper right cover When closing the cover be careful not to get your fingers caught as this may result in personal injury NOTE
187. ttings You can recall the registered frequently used settings for future use Scan Screen 8 O Restore Default Set This mode is useful if you want to clear all settings and reset the settings All settings are cleared 2 Sided Original Set to scan two sided originals You can select Book Type or Calendar Type Density Change the exposure You can press to make the exposure darkeror to make the exposure lighter You can set the machine to automatically adjust the exposure File Name You can specify a file name for the data to be scanned Original Type Image quality for scanning is adjusted according to the type of original such as Text Photo Printed Image Photo Printout or Text e The available functions may differ depending on the storage location Options TE Get GR Cam suoneiado 2 Sseg JO MO F Options Book gt 2 Pages O Nega Posi You can scan facing pages such as in a book one sheet at a This mode enables you to scan and record the original image time by inverting the hues and gradations Booklet Scan Q Job Build You can scan with booklet settings You can scan originals that are too many to be placed at once by dividing them into multiple batches After all originals are N on 1 scanned storing is started You can scan multiple pages of the original and reduce the size of the images to fit onto a single page You can also
188. u key Press to retrieve favorite functions stored in Quick Menu Also if you are using authentication Quick Menu set for each individual user can be displayed 19 Main Menu key Press to return to the Main Menu screen such as when you want to switch functions Use Quick Menu If functions that are frequently used are set in the Quick Menu beforehand you can recall the function by pressing _s _ Quick Menu If you are using a login service Quick Menu screen set for each user Quick Menu appears To register a function in the Quick Menu set the function and press Register to Quick Menu from E Logging In Out If you are managing the machine with a login service such as Department ID Management or SSO H J Single Sign On H a log in screen appears If the log in screen appears enter the Department ID and nw l PIN or the user name and password gt press Log In Out or Log In on the screen Press Log T 8 EE In Out or Log Out after you finish using the machine to log out E 0 Log In Clear Counter Check out Start aip R Use Help If 2 Help is displayed on the top right of the function setting eLa eL B screen press Help to check the explanation of the function feet am u tatn weta Ons or how to specify settings Press to check the explanation of the ajaz dry a 5 function or how to specify settings ESN i PETNE EE dea
189. uch Panel Display 1 Press Scan and Send or Fax gt Address Book Register Edit 2 Press Register New Dest gt enter information following the instructions on the touch panel display press OK f Scan and Send Gi 35 Book Local gt A Majs e a o an adress Lists rie Jin Jintexanple con Acoess No E John John exanple con E Nike nnike oxanple con Oy Share Folder starfish organization con Manual team 4 destinations mark exanple con nancy exanple com Fax LDAP Server Additional Information You can also store frequently used destination as a one touch button on the Scan and Send Basic Features screen or the Fax Basic Features screen For more information see e Manual gt Scan and Send or Fax Can I send a fax to multiple destinations You can send a fax to multiple destinations at the same time using the following methods E Specifying Multiple Destinations from the Fax Screen 1 Enter a fax number using numeric keys or gt press OK 2 Continue entering the other fax numbers press OK 3 Press Start lt p Fax CS Specify the destinations 01 20 2011 9 27 PH Destinations 0 oo val lt gt 123XXXXXXX v sg 2008100 vpi j ermal a Density PIN Code E Specifying Multiple Destinations from the Address Book 1 Press Fax Address B
190. utton on the paper deck unit Remove any jammed paper Look carefully as jammed paper may be difficult to see 154 A Close the paper deck caution When closing the paper deck be careful not to get your fingers caught as this may result in personal injury Follow the instructions on the screen L NOTE The screen indicating the directions on how to clear the paper jam is displayed repeatedly until the paper jam is cleared 155 Buljooysajqnoly fi Procedure to Remove the Jammed Paper Effectively from the Paper Drawers If a paper jam occurs in the paper drawers and you do not perform correct operations paper jam may occur continuously This section explains how to clear the paper jam effectively in the paper drawers Vb Do not apply OK vy Apply No Good NG A paper jam occurs 1 Check that there is a problem with paper Paper is loaded diagonally Paper appears dirty and has tears gt gt Step 3 Several sheets of paper are attached Paper is already curled 2 Align the edges of paper and reload it Remove the paper with a problem a Finish Check that the machine operates normally 3 Fan all four borders of paper well Check that the machine operates normally gt 4 Check that the paper stack is not curled Turn the paper stack over and check that the paper stack is not curled gt gt Step 7 to the opposite direction 5 Turn
191. ve Fax gt BO LR DO R ao ur pO ur gO ur X Cancel ok F Additional Information For more information see e Manual gt Settings Registration How can I manage documents that failed to be forwarded You can specify how to manage jobs that failed to be forwarded in Handle Files with Forwarding Errors in Settings Registration E Setting procedure 1 Press Settings Registration 2 Press Function Settings Receive Forward gt Common Settings 3 Press Handle Files with Forwarding Errors select how to manage the forwarding errors press OK e If you select Always Print jobs with forwarding errors are always printed e If you select Store Print jobs with forwarding errors are stored in Memory RX Inbox e If Fax Memory Lock or I Fax Memory Lock is set to Off jobs with forwarding errors are printed e If you select Off no jobs with forwarding errors are printed amp Settings Registration E lt Handle Files with Forwarding Errors gt Store during Memory Lock Additional Information For more information see e Manual gt Settings Registration 251 Buljooysajqnoly 252 When a fax fails to be sent both the TX Report and the Fax TX Report are output Is there a way to not output the Fax TX Report Disable the output function for the Fax TX Report Specify the following settings E Disabling
192. y i ee Se fe jee fee le 21 auIyreW SIL Buisn Hes NO a1OjJag Fa an administrator e The items displayed when o is pressed may differ depending on the function If authentication function is used items displayed may differ or J may not be available depending on the login user s privileges Specifying the Main Menu Settings You can set the number of buttons and the layout displayed on the Main Menu screen 1 Press Main Menu Button Display Settings 2 Press 5 or gt to select the number of buttons and the layout to be displayed 3 Select the function that appears on the list change the order in which it is displayed 4 Press OK e Select the function that appears on the list and press Up or Down to change the order in which it is displayed You can place or delete one blank button space by pressing Add Blank or Delete Blank respectively Top Buttons Settings You can display up to two function shortcut buttons on the top of the screen 1 Press jj Top Buttons Settings 2 Select the shortcut button and the function to assign to it 3 Press OK e If you do not want to select a function press Unassigned 22 Main Menu Screen Settings You can specify settings for the displayed screen by pressing R on the top right of the screen To perform this procedure log in to the machine as Show All Scan and Send Scan and Store QB Hain H

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