Avaya 4145Ex User Guide
Contents
1. SID I E 4145ExUserGuide book Page 34 Wednesday November 26 2008 P Using phone book You can store telephone numbers and names in your telephone book The telephone book can store up to 80 numbers vvith name A maximum of 23 digits including spaces is allovved for each number A maximum of 24 digits including spaces is allovved for each name Names are sorted alphabetically starting with their first character Using the alphanumeric keyboard The normal dialling keys 0 9 are used for writing the name to be placed in the telephone book By pressing the keys a certain number of times the related letters or digits will appear in the display Spaces are made by using the O key Key changes between uppercase and lowercase letters The arrows will move the cursor Left arrow is also used for deleting Hold for 1 sec delete the letter to the left Hold for 3 sec delete all entries New letters can be inserted Change of key press and pauses last ing more than one second automati cally moves the cursor to next position 34 e 4145ExUserGuide book Page 35 Wednesday November 26 2008 P D Key Capital letter Small letter 11 4 11 4 amp i ROBE I gt ABC2AA abc2aaaa G 5 ykL5 jk 5 MNO6N 6 669 7 PORS7 amp pqrs7f T VS tunda uveuuuu wezs Space 0 Space2. 0 PIA PA Qes xs ESL Y E lt T MM 1 Storing a number 1 While on hook press the number to be stored max 23 digits press gt and then press Y 2 Enter a name max 24 digits and then press to store the number After storing the handset will go back to standby mode WZ o 2 4145ExUserGuide book Page 36 Wednesday November 26 2008 e Pk T 3 If the display shows MEMORY FULL it is necessary to delete one or more numbers from the telephone book See Figure 5 on page 65 Storing from Redial CLIP list 1 While on hook use the key to find the number in the redial CLIP list to be stored in the telephone book 2 Press v then gt and then press again 3 Enter a name and then press v to store the redial CLIP list number in the telephone book Storing number from last caller While on hook press to store a number from last caller then Y then press gt then V to confirm Reading BOOK numbers 1 While on hook press rn to enter the telephone book For quick search press the first letter of the name using 2 9 Refer to Using the alphanumeric keyboard on page 34 Press to call the displayed person It is also possible to reach the PHONE BOOK MENU from the main menu 36 T 2 amp d 1 2 4145ExUserGuide book Page 37 Wednesday November 26 200
3. If more than one system currently permits subscription you will need to know the ID of the system to which you wish to subscribe Authentication Codes and system ID s will be pro vided by the system administrator Note Every subscription must have a name and a local extension number The subscription name is used as standby text The name must be between 1 and 12 characters If no characters are entered the subscription will fail 1 Press MENU use the lt gt keys to switch to LOGIN MENU and then click Y i amp Z N 4145ExUserGuide book Page 19 Wednesday November 26 2008 Pk T 2 Use the keys to switch to SUBSCRIPTION CREATE MENU and then click v to subscribe to a new system 3 Use the lt gt keys to scroll between the search ID s of the different systems available During subscription the handset will search for free positions and perform subscription on the first free position An alternative position can be choosen using and 4 Enter the AC if required using the keyboard and then press Y 5 Enter subscription name using the keyboard and then press v 6 Enter local number using the keyboard and then press v If the subscription was successful the startup text will be replaced by the standby text entered into the system by the system administrator and is shown in the display If not the subscription has fa
4. VW 4145ExUserGuide book Page 14 Wednesday November 26 2008 P T Display Shows call information handset status icons and guides you through option menus D Headset connector e Microphone SOS key When activating this key for 3 seconds the handset directly dials a user defined SOS num ber Keys G to L activate different func tions when your handset is on hook or off hook On hook Handset is idle not in use Off hook Handset is active call or feature in progress Q9 MENU key On hook Enters the Handset idle Options menu OR Exits the Handset Options menu wc key On hook Enters the Redial List idle menu O gt m key On hook Enters the Telephone idle Book menu V m key On hook Turns the handset off with idle a long three second key press Off hook Turns the microphone off active or on when you are on a call R key i O 2 4145ExUserGuide book Page 15 Wednesday November 26 2008 Pk T On hook Read or write messages idle Off hook Recall active va On Off hook key On hook Turns the handset on idle Off hook Ends an active call active Handset Display There are four lines on your handset display Display information example JERH 144 Line 1 line 2 236 Line 3 e Line 4 The types of information shown on the display are Standby te
5. the lower left corner of the display if the handset is subscribed to a system For more information see Subscrib ing to system on page 18 OFF Press 31 for 3 seconds Note When the handset has been outside the coverage area it can take up to 30 seconds before the handset is back on the system after re entering the coverage area Adjusting speaker volume 1 Press ra 2 Use the two keys placed at the upper right side of the handset for volume control 3 Press again Changing Menu Language There are 9 predefined languages in the handset English German French Italien Spanish Dutch Portu guese Swedish and Danish 1 Press MENU and then press v 2 Switch to SET PROFILE LANGUAGE using the keys then press v 17 2 amp d l6 EN 4145ExUserGuide book Page 18 Wednesday November 26 2008 Pk N 6 T 3 Use the keys to choose between the predefined languages then press Y to select the required language 4 Press MENU to exit the menu structure See Figure 1 on page 61 Subscribing to system Before you can use the registered handset it is necessary to subscribe the handset to a base station first Note The first handset subscribed to the system is called the Master handset Create subscription To make subscriptions the system must allow subscriptions to be made Some systems also require an Authentication Code AC
6. 24 Wednesday November 26 2008 P AUTO ANSWER Can be turned on off using lt and gt Confirm with v When turned on the handset auto matically goes off hook when ringing START VOL Start volume can be adjusted using and gt Confirm with v Our OF RANGE The out of range indication can be turned on off using and Confirm with Y With the out of range indicator turned on a beep will sound when the hand set is moving out of range of the DECT system and OUT OF RANGE will appear in the display When the hand set reenters the coverage area DUT OF RRHGE disappear in the display MESSAGE Define how the handset should react when receiving messages using and gt Confirm with v Following can be set Vibrator On off Normal Melody Off 1 9 Melody to be played when receiving a Normal message Urgent Melody Off 1 9 Melody to be played when receiving an Urgent message Display On Off Display a Normal message when received Overwrite On Off Oldest message automatically deleted 24 e A I de 4145ExUserGuide book Page 25 Wednesday November 26 2008 P T SOS NUMBER Enter a number to be called when pressing the SOS key Confirm with Y Note If no SOS number is entered the SOS key is inactive LANGUAGE Choose between predefined lan guages using and Confirm with BACKLIGHT Can be turned on off
7. Temperature group T3 relevant for gas Demko Name of notified body year certification number Special warnings concerning the use of DECT Handset 4145Ex exist please refer to the users guide CE 0539 CE marking and Demko identification number 60 amp d 1 NS lt gt lt gt HSINvG HSIOIMS 3sanoniuod HLONA HSINVdS NVITVLI HON244 NVINYIO HSMONI 4 gt lt gt lt gt lt gt lt gt FOVNONYI YOLVYGIA AIM TOA SNO H3ONIH 3113044 LIS 135 LIS 3113044 LIS 31140 d 135 3113044 LIS JOYA LAS 311104 135 3113044 LIS 4 gt dN Las 1111044 LIZ uyon eDenBue nue N e1n6i4 61 lt gt YIJ NNN SOS SA9VSSAN 3114O d 6 31JOud LAS F1140Yd 135 lt gt 4 gt lt gt lt gt lt gt lt lt gt lt gt 39NWY HO 1 ANNTOA L3v 1S HSAASNY OLNY YOLYUSA MOND AJA 33SNI3 ANOL H3ONIH LHOIMIVE 3114044 135 3114O0 d 135 311404d 135 311404d LAS 311404d 135 S114044 LAS 3114O0 d 135 311404d 13S lt gt dn las 3114O d dn s ejyoud nusyy z eunBiJ 62 X gt FIOVFVSSIN ANA 4 gt NICO NNSA 4 gt X008 ANOHd NINJA 4 gt lt gt AYILLYA dn 135 ONAN 311 4 135 JNIONAIS nuaw 63 lt gt jueuiou e lueuou e BABY
8. fenici 27 Answering calls 28 Hold a call 28 Call transfer blind transfer 28 Transfer call with announce 29 Making or answering a second call 29 Muteacall 30 Listening to voice messages 30 More handset options 31 Moving around in the Menu 31 Using phone book 34 Using text messages E2 38 Shortcuts 42 General information 43 Troubleshooting 43 nformation 44 EC Declaration of Conformity 46 Product 2 2 DEEP 46 Type number 46 Telecom requirements 46 Applied standards 47 Application Intended purpose 47 Meaning of Conformity 48 4145ExUserGuide book Page 4 Wednesday November 26 2008 3 Electrical apparatus for potentially explosive atmospheres 48 Notified Body 49 Examination Certificate 49 Validity oi eoe Temp RES 49 Quality Assurance 49 Safe use of the ATEX approved DECTHandset4145Ex 50 Name and adress of manufacturer 59 4 amp d 2 a 4145ExUserGuide book Page 5 Wednesday November 26 2008 TON Getting Started Read all the information in this section before you use your handset Handset information The DECT Handset 4145Ex is devel oped for use
9. to find the new message feature then press Y Write your message then press Y Dial the number of the receiver then press V to confirm Use the gt key to select a message status URGENT or NORMAL and then press v The message is sent 41 T 2 amp d 5 l6 2 4145ExUserGuide book Page 42 Wednesday November 26 2008 Pk T Shortcuts SILENT Press MENU followed by No sounds Display shows SILENT KEY LOCKED Press MENU followed by Display shows KEY LOCKED PHONE BOOK Press gt M in on hook Name search in telephone book Press the first letter in name Store a number Press gt m after the number in on hook REDIAL and CLIP Press gt c in on hook E2 MAIL Press R rz in on hook MUTE temporarily the ringer Press Bl when the handset is ringing MUTE the microphone Press v 81 when the handset is off hook RECALL Press R rz Pause Hold for one second only for on hook dialling pre dial amp SID I E 4145ExUserGuide book Page 43 Wednesday November 26 2008 P T 7 General information Troubleshooting The handset does not ring Check whether the ringer is SILENT or RINGER VOL is OFF The handset cannot find a system ID at SUBSCRIPTION CREATE Check whether the system is set to allow subscriptions The handset ca
10. using and Confirm with v Refer to More handset options on page 31 for more information on the menu O 2 4145ExUserGuide book Page 26 Wednesday November 26 2008 e Pk T Making and answering calls The handset must be subscribed and registered to make or answer a call For more information see Subscrib ing to system on page 18 For internal calls dial the extension number Contact your system admin istrator for a list of extension num bers For external calls dial the external code or line pool code to access an external line then dial the external telephone number Contact your sys tem administrator to confirm what external code or line pool code to use Dial directly 1 Press ra 2 Dial the number 3 Press ra again to end the call On hook dialling pre dial 1 Dial the number A long press on will make a pause if necessary 2 Press ra 3 Press again to end the call 4 amp d 1 A I de 4145ExUserGuide book Page 27 Wednesday November 26 2008 P T Dial from your phone book 1 Press gt m to enter the telephone book 2 Search for the number either by using the lt gt keys or by pressing the first letter in the name by using the digits 2 9 3 Press ra 4 Press again to end the call Note For more information on using your phone book refer to Using phone book on page
11. 34 Redial The handset has maximum 10 redial or CLIP Calling Line Identification Presentation numbers Each num ber is only represented once 1 While on hook press lt c to enter the redial CLIP list You can also reach the REDIAL MENU in the main menu 2 Search for the number by using the keys Redial numbers are marked with REDIAL or name of the person who called if present in the phone book CLIP numbers are marked with CLIP or name of the person who called The LED lights constantly if a new number unanswered call has arrived in the CLIP list 3 Press ra 4 Press again to end the call 27 T 2 amp d 5 l6 2 4145ExUserGuide book Page 28 Wednesday November 26 2008 Pk T Answering calls When the phone rings the LED flashes fast and the display shows the CLIP if presented If it is an external call or if no CLIP the display shows INCOMING CALL To answer a call Press to answer a call when your handset rings To stop the handset ringing without answering the call Press and the ring signal is muted The display shows RINGER MUTED Hold a call 1 While on a call press R rz 2 To retrieve the held call press R Y again Call transfer blind transfer You can transfer the call to another handset 1 Press R S and dial the new number 2 Press to end your call The call is tr
12. 8 Pk T 4 Press MENU 3 to exit the telephone book Note Viewing and editing the telephone book can also be done while in conversation off hook by pressing gt M See Figure 6 on page 66 Changing numbers 1 While on hook press gt rn to enter the telephone book 2 Use the keys to find the number to be edited press Y press gt then press v 3 Edit the number and then press Y to store the number Note Viewing and editing the telephone book can also be done while in conversation off hook by pressing gt m See Figure 6 on page 66 Changing Redial number 1 While on hook press lt c use the keys to find the redial number to be edited and press the digits you want to add to the number e g prefix O 2 Press v followed by gt enter a name and then press V again to store the number 37 T amp d 8 2 4145ExUserGuide book Page 38 Wednesday November 26 2008 Pk T Deleting numbers 1 While on hook press rn to enter the telephone book 2 Use the keys to find the number to be deleted press v twice See Figure 6 on page 66 Deleting from Redial list While on hook press lt c then use the keys to find the name number to be deleted and press V twice The name number is now deleted If number is stored it is moved to the telephone book Using text messages E2 Note Only avail
13. CRIPTION REMOVE MENU and then press v 3 Enter the password factory default is 0000 and then click Y to remove it from the system Customizing handset The handset has one user defined profile set up and a mode where all sounds are disabled SILENT Press MENU followed by V to show the profile All settings have to be defined under the profile The display shows if the SILENT mode is enabled 4 oe EN 4145ExUserGuide book Page 23 Wednesday November 26 2008 Pk N Profile set up In the following you will find a descrip tion of how to set up the profile 1 Press MENU to enter the PROFILE SET UP MENU 2 Press v You are now able to switch between the different settings using or 3 Press V when you find the setting you wish to change or see 4 Change the setting according to your needs confirm with Y and you automatically go to the next setting 5 Press MENU 3 to finalize profile setup See Figure 2 on page 62 Description of profile functions RINGERTONE Scroll through the 9 different ringer tones using lt and gt Confirm with v RINGER VOL Turn the volume up and down using or gt Confirm with v KEY CLICK Turn the volume up and down using and gt Confirm with v VIBRATOR Can be turned on off using and Confirm with v amp SID I E 4145ExUserGuide book Page
14. Ex 56 en a 4145ExUserGuide book Page 57 Wednesday November 26 2008 P IT Per un uso sicuro della versione ATEX di un apparecchio Avaya DECT Hand set 4145Ex tenere presante i seguenti puni In ambienti ad atmosfera potenzialmente esplosiva come difinito dalla gestione del sistema Si possono usare solo apparecchi approvati ATEX L apparecchio potr essere utilizzato sola dopo che sono state ricevute informazioni dal gestore del sistema riguardo alla sicurezza d impiego Attenersi alle isreuzioni sull uso Sicuro come descritto Non aprire l apparecchio in aree non sicure Non caricare le batterie in aree nin sicure Usare la busta prescritta nelle aree con umidit inferiore al 6096 o quando vengono indossati indumenti potrebbero generare carica elettrostatica sull apparecchio Eliminare immediatamente un apparaecchio difettoso da un area non sicura Per ulteriori informazioni fare riferimento al manuale utente esteso che viene fornite dal proprio gestore del sistema In caso di dubbi o in presenza di domande rivolgersi al gestore di sistema responsabile per le problematiche relative all apparecchio 57 o 18 amp 4145ExUserGuide book Page 58 Wednesday November 26 2008 P La riparazione e la manutenzione dei terminali DECT 414Ex possono essere effettuate solo dal produttore 58 e 4145ExUserG
15. If the message includes more than 36 letters or digits the message will run over more than one display screen Use the keys to scroll between the lines 4 To see the sender of the mail press the key at the end of the message 5 To leave the mail press MENU Replying a text message 1 While on hook press R rz then press v 2 Use the key to scroll between the mails and then press V to select a mail 3 Use the keys to find the send message feature then press Y 4 Enter your reply then press v 5 Dial the number of the receiver then press V 6 Use the key to select a message status URGENT or NORMAL and then press v The message is sent Deleting all text messages 1 While on hook press R rz then press Y 2 Use the gt key to scroll between the mails and then press V to select a mail 4 d 1 2 4145ExUserGuide book Page 41 Wednesday November 26 2008 e Pk T 3 Use the keys to find the delete all message feature then press v All mails are deleted Deleting a text message 1 While on hook press R 2 then press Y 2 Use the gt key to scroll between the mails and then press V to select a mail 3 Use the lt gt keys to find the delete message feature then press Y The mail is deleted Writing a text message 1 While on hook press R rz then press v Use the keys
16. NO ueuw SAEY NO JOWSSIN JOWSSIN JOWSSIN 6179 313130 313130 0435 je nof ses y eu sy ll H auoy We y lt gt epoj Jeje alu Jesu NOA Iw uuof IH JOWSSIN eue y 18 au jes uuof iH N 4 gt 962 1430 4 4 Bpo 1eje au Je uu NOA IAA uyor iH lt gt 962 TWWYON 4 gt 962 3BIACN 4 gt Hovssay MAN ew nusyy y 64 HON HAVN 09825728 ON 34018 098251778 098251428 Jequunu e Buoys yooq euoud nusyy G almBiy 65 4 gt 4 gt XXXX S684 XXXX S684 0JQ 3 4914 6 1103 amp ON 103 4 gt 22 uius euer Jequunu e Buipee yooq euoud nue 9 inBij 4 gt XXXX S684 4313130 lt gt XXXX S681 0015 4914 66 4145ExUserGuide book Page 68 Wednesday November 26 2008 P eo N 4145ExUserGuide book Page 67 Wednesday November 26 2008 P 14128800 HD ED2 r
17. T LOGIN and then press V The actual chosen system is marked with a or an A if Auto Login is selected Press v use the lt gt keys to scroll between the IDs of the different systems to find the system t which you want to connect Under SELECT LOGIN only subscriptions display Free positions do not display 4 Press v to confirm Edit the active subscription It is possible to edit subscription name standby text and local number 1 Press MENU use the lt gt keys to switch to LOGIN MENU and then press v Use the keys to switch to SUBSCRIPTION EDIT MENU and then press v Use to delete the subscription name enter new text and then press v Use to delete the local number enter a new number and then press v 21 T 2 amp d EN 4145ExUserGuide book Page 22 Wednesday November 26 2008 Pk N Remove subscription Subscriptions can be removed from the system in use and from the 9 other systems if connected Removing a subscription requires a password Password is factory set at 0000 If the system in use is removed it is necessary either to select one of the remaining systems or to subscribe to a new one If one of the systems not chosen is removed the handset remains con nected to the system in use 1 Press MENU use the lt gt keys to switch to LOGIN MENU and then press v 2 Use the keys to switch to SUBS
18. able in systems configured with the possibility of sending text messages It is possible to send text messages from handset to handset on the same system See Figure 4 on page 64 At the reception of a text message the envelope display icon appears The envelope display icon is indicating one or more unread messages amp d 1 2 4145ExUserGuide book Page 39 Wednesday November 26 2008 e Pk T The text message is shown in the display and when the message is read the envelope display icon will disappear f the message contains a callback number this will be displayed on the bottom line of the display The icon in the display in front of the timestamp shows the message status Urgent message Normal message read E Normal message unread J Transmitted message confirmed Transmitted message not yet confirmed x Message could not be transmitted successfully Mails include a maximum of 160 letters or digits Call back no is max 23 digits 10 messages can be stored in the handset When receiving a new message the oldest will be deleted Reading a text message 1 While on hook press R rz then press v 2 Use the key to scroll between the mails and then press V to select a mail 39 T 2 amp d A I de 4145ExUserGuide book Page 40 Wednesday November 26 2008 P T 3 Press V to read the mail
19. achten Sie die folgenden Hinweise zur sicheren Verwendung des Avaya DECT Handset 4145Ex Hiermit erkl rt Avaya dass sich das DECT Handset 4145Ex in berein stimmung mit den grundlegenden Anforderungen und den sonstigen einschl gigen Bestimmungen der Richtlinie 1999 5 EG R amp TTE befindet CE gekennzeichnet ist and nach der ATEX Direktive 94 9 EG Zertifikate DEMKO 04 ATEX 136204 X gepr ft wurde Die Identifizierungsnummer des Notified Body ist 0539 Wichtige Sicherheitshinweise In potenziell explosiver Umgebung gemaB Definition Ihres zust ndigen Systemverwalters d rfen nur DECT Handsets verwendet werden die gem B ATEX Direktive 94 9 EG gepr ft wurden und den grundlegenden Anforderungen der R amp TTE 1999 5 EG entsprechen Das DECT Handset darf erst eingesetzt werden nachdem eine Sicherheitsunterweisung durch den zust ndigen Systemverwalter erfolgt ist 53 2 a 4145ExUserGuide book Page 54 Wednesday November 26 2008 e Pk Halten Sie sich strikt an die vorgeschriebenen Anweisungen zur sicheren Verwendung des DECT Handset ffnen Sie das DECT Handset nicht in potenzieller explosiven Bereichen Laden Sie das DECT Handset nicht in potenzieller explosiven Bereichen Verwenden Sie die vorgeschriebene Tasche in Bereichen mit weniger als 60 Feuchtigkeit oder wenn Sie Kleidung tragen die eine elektrostatische Aufladung des DECT Handset hervorrufen kann Entfer
20. al specification Approvals Acoustics CTR10 TBR 10 ed 3 RE al EN 301 406 V1 4 1 DECT RF Access profile CTR22 TBR 22 Jan 97 GAP EMC EN 301 489 1 V1 4 1 EN 301 489 6 V1 2 1 IP54 class IEC 529 IP54 EN50014 IEC 60079 0 EN50020 1EC 60079 11 44 e 2 a 4145ExUserGuide book Page 45 Wednesday November 26 2008 e Pk Size and vveight Size 148 x 50 x 28 mm Weight 130 g incl battery x 10 g Capacity Active talking time 15 hours Stand by time 150 hours Temperature and air pressure Operating temperature 0 40 C Air pressure Normal atmosphere condition Charger orange The AC power adapter used in con nection with the handset charger N0018956 must not be connected to a voltage higher than 250V AC 45 e 2 4145ExUserGuide book Page 46 Wednesday November 26 2008 Pk T EC Declaration of Conformity COX Manufacturer Polycom Denmark Langmarksvej 34 8700 Horsens Denmark Product DECT Handset 4145Ex ATEX handset Type 0238 02XX Type number XX can vary numbers and letters depending on software and design Telecom requirements The transceivers described above comply with the essential require ments of the R amp TTE directive 99 5 EC if used for the intended purpose 46 2 amp d 1 2 2 4145ExUserGuide book Page 47 Wednesday November 26 2008 e M A
21. ansferred to the other handset Note If the called number does not answer the original call can be resumed by pressing R rz again AEN amp d EN 4145ExUserGuide book Page 29 Wednesday November 26 2008 Pk N Transfer call with announce You can transfer the call to another handset and announce the call to the called party 1 Press R rz and dial the new number 2 The called party answers and you present the call to the called party 3 Press to end your call The call is transferred to the other handset Note If the called number does not answer the original call can be resumed by pressing R rz again Making or answering a second call You can have two calls active at the same time Use R KEZ to switch between calls To answer a second call while on another call Press R rz to answer the second call The first call is automatically put on hold To hold a call and make a second call 1 Press R rz to put the first call on hold 2 Dial the telephone number of the second call 4 amp 2 4145ExUserGuide book Page 30 Wednesday November 26 2008 Pk T To return to the first call Press R rz again to return to the first call The second call is automatically put on hold Mute a call 1 While on a call press 1 2 To cancel mute press again Listening to voice messages Note O
22. arged to its full capacity E e e 4145ExUserGuide book Page 10 Wednesday November 26 2008 P Place the handset in the charger For correct charging be sure the room temperature is between 0 C and 25 C Do not place the handset in direct sunlight The battery has a built in heat sensor which will stop charging if the battery temperature is too high When charging the display shows the charging status in line 3 The display goes back to normal mode when fully charged It will not vibrate Auto answer is inactive The handset reacts normally for incoming calls It is necessary to recharge the battery when the display shows BATTERY LOW or if the handset cannot be turned on When the battery is fully discharged up to 10 minutes may pass before charging begins display lights up When the charger begins the charging status is shown in the display 10 e 18 EN 4145ExUserGuide book Page 11 Wednesday November 26 2008 Pk N Checking battery capacity In the BATTERY MENU it is possible to see the remaining battery capacity For reading the correct capacity the handset has to be removed from the charger for at least one hour 1 Press MENU and use the lt or gt keys to switch to the BATTERY MENU 2 Press V to enter the BATTERY MENU and see the current status of the battery capacity 3 Press V to return to the menu system
23. ay repair and service DECT Handset 4145Ex 51 d o en 2 2 4145ExUserGuide book Page 52 Wednesday November 26 2008 P FR Pour utiliser en toute s curit la ver sion ATEX du combin Avaya DECT Handset 4145Ex veuillez suivre les instructions suivantes lt Dans les zones atmosph re potentiellement explosive telles que d finies par le responsable du syst me utilisez uniquement des combin s ATEX agr s N utilisez le combin qu apr s avoir recu les instructions de s curit du responsable du syst me Suivez scrupuleusement les instructions recues Ne pas ouvrir le combin dans la zone risque Ne pas charger les batteries dans la zone risque Utilisez l tui r glementaire dans les zones pr sentant un taux d humidit inf rieur 6096 ou si vous portez des v tements susceptibles de produire des charges lectrostatiques sur le combin Evacuez imm diatement tout combin d fectueux de la zone risque Pour plus d information consultez le Manuel de l utilisateur disponible aupr s du responsable du syst me En cas de doute ou de question adressez vous au responsable du syst me Toutes r parations et services du portable DECT 4145Ex doivent tre effectu es exclusivement par le fabricant 52 o 18 amp 2 2 4145ExUserGuide book Page 53 Wednesday November 26 2008 e M Ta Be
24. cur remove DECT Handset 4145Ex immediately from the potentially explosive atmosphere e Only Polycom Denmark may repair and service DECT Handset 4145Ex Relevant data concerning repairs must be logged For traceability it is advisable to keep a record of type and serial numbers and users of the handsets o e 4145ExUserGuide book Page 7 Wednesday November 26 2008 3 Label information AVAYA DECT Handset 4145Ex N0015236 HW PCS 002 2006 07 0238 6007 SW PIE 008 05W04 REL 01 ULLA UELLE TTE TIT OD NNTM84K70000 C NT7B80AU 01 Manufactured by KIRK telecom A S for AVAVA Made in Denmark HW PCS Hardware version SW PCS Software version 2006 07 Warranty period 05W04 Production date year 2005 week 4 SN Serial number Battery information Read the following information before you handle the batteries Do not replace the batteries in potentially explosive environments such as rooms where flammable liquids or gases are present The battery will explode if disposed of in a fire Do not charge the batteries unless you use the Avaya approved charger and the proper batteries 1 Wa 4145ExUserGuide book Page 8 Wednesday November 26 2008 3 Only use battery type N0018955 in the DECT Handset 4145Ex handset Do not use these batteries with other products These batteries were des
25. eS 4145ExUserGuide book Page 1 Wednesday November 26 2008 e pl DECT Handset 4145Ex User Guide www Avaya com Avaya Inc 2010 Printed in Denmark e N 4145ExUserGuide book Page 2 Wednesday November 26 2008 Ex Sy T Congratulations on your new handset Your new handset will provide you with the greatest possible degree of flexibility and mobility due to high battery capacity practi cal weight size and design STOP Charge your handset 14 16 hours prior to first use for best performance 2 a 4145ExUserGuide book Page 3 Wednesday November 26 2008 TON Contents Getting Started 5 Handset information 5 Label information 7 Battery information 7 Installing battery 8 Charging battery 9 Checking battery capacity 11 Battery disposal 12 About your 4145Ex handset 13 Handset display 15 Display backlight 16 Basic handset options 17 Turning the handset ON OFF 17 Adjusting speaker volume 17 Changing Menu Language 17 Subscribing to system 18 Customizing handset 22 Making and answering calls 26 Dial directly 26 On hook dialling pre dial 26 Dial from your phone book 27 Redial gt lt aa
26. igned specifically for use with the DECTHandset 4145Ex handset and the DECT Handset 4145Ex charger ONLY Improper use of the batteries may result in fire hazard Do not do anything that would cause the battery to short circuit Do not let the battery or the charger come into contact with conductive metal objects Installing battery The battery is connected to the hand set when it is shipped from the fac tory Warning The battery must not be removed in a potentially explosive atmosphere 1 To change the battery unscrew the plate on the rear of the handset to access the battery compartment Use a normal screwdriver 2 Insert normal screwdriver into the small crack behind the blind cover and break to open the handset T 2 amp d 5 l6 SV N 4145ExUserGuide book Page 9 Wednesday November 26 2008 3 E 3 Place the battery plug in the slot in the battery box 4 Insert battery with the label readable 5 Replace the back cover Charging battery Warning Do not charge DECT Handset 4145Ex in a potentially explosive atmosphere Use only the dedicated charger N0018956 orange for charging of DECT Handset 4145Ex When charging the battery for the first time it is necessary to leave the handset in the charger for 14 16 hours for the battery to be fully charged During normal operation it takes approximately 4 5 hours to charge the handset from fully disch
27. iled and the procedure must be retried Note If the handset is already subscribed to 10 systems you will have to remove a subscription before creating a new subscription For more information see Remove subscription on page 22 amp d Z N 4145ExUserGuide book Page 20 Wednesday November 26 2008 Pk Subscribing to different systems The handset can be subscribed con nected to a maximum of 10 different systems Note To be able to log on to a system subscription to the system must be established For more information see Create subscription on page 18 Auto Login If you want to change to another sys tem automatically you use the AUTO LOGIN MENU Note Auto Login should only be used when systems are separate with no overlaps 1 Press MENU use the lt gt keys to switch to LOGIN MENU and then press v 2 Use the keys to switch to SELECT LOGIN AUTO and then press v The handset automatically selects a system The selected system is marked with an A Login If you want to change to another sys tem manually you use the LOGIN MENU to connect to another system number 1 Press MENU use the lt gt keys to switch to LOGIN MENU and then press v 20 T 2 amp d 8 Z N 4145ExUserGuide book Page 21 Wednesday November 26 2008 Pk 2 Use the lt gt keys to switch to SELEC
28. in potentially explosive working environments as defined by local fire protection authorities The handset complies with the ATEX directive 94 9 EC as well as IEC stan dards Please refer to EC Declaration of Conformity on page 46 for more details The handset uses radio signals and does not guarantee a connection in all circumstances Do not rely on a cord less handset to make emergency calls Warnings For safe use of DECT Handset 4145Ex Please consult your system administrator for instruction before using DECT Handset 4145Ex Do not open DECT Handset 4145Ex in a potentially explosive atmosphere Use only the dedicated charger N0018956 orange for charging DECT Handset 4145Ex o e SID I E 4145ExUserGuide book Page 6 Wednesday November 26 2008 3 Do not charge DECT Handset 4145Ex in a potentially explosive atmosphere The AC power adaptor used in connection with the charger must not be connected to a higher voltage than 250V AC Use only battery pack N0018955 for battery replacement Use only headset part no 0231 9517 Polycom Denmark part no with DECT Handset 4145Ex The leather pouch A0553741 must be used with DECT Handset 4145Ex in the following situations In dry areas with humidity conditions of less than 60 6 When the user is wearing clothes that could cause electrostatic charging of the handset e If defects oc
29. nen Sie ein defektes DECT Handset unverz glich aus potenziell explosiven Bereichen Weitere Informationen entnehmen Sie bitte dem ausf hrlichen Benutzerhandbuch das bei Ihrer Systemverwaltung erh ltlich ist Bei Unklarheiten oder Fragen wenden Sie sich bitte an den Systemverwalter der f r die Ausgabe des DECT Handset verantwortlich ist Reparaturen und Service des DECT Handsets 4145Ex d rfen nur von Hersteller vorgenommen werden 54 V gt E 4145ExUserGuide book Page 55 Wednesday November 26 2008 P ES Para un uso seguro de la versi n ATEX del tel fono Avaya DECT Hand Set 4145Ex recuerde lo siguiente En zonas potencialmente explosivas seg n lo definido por el administrador de su sistema solamente deber n utilizarse tel fonos aprobados por ATEX lt El tel fono solamente debe ser utilizado una vez recibidas por parte del administrador del sistema las instrucciones de seguridad Siga las instrucciones para un uso Seguro seg n se indica No abra el tel fono en una zona insegura No cargue las bater as en una zona insegura Utilice la bolsa de transporte recomendada en zonas con un nivel de humedad inferior a 6096 o cuando utilice ropa que pudiese generar una carga electrost tica en el tel fono Siel tel fono tuviese alg n fallo ret relo inmediatamente de la zona insegura Para obtener informaci n adicional consul
30. nly available in systems configured with the possibility of receiving voice messages The LED flashes at low frequency if you have a voice mail 1 Press ra 2 Dial the number and password to access the voice mail system 3 Press wa again when voice mail s is listened to Voice Mail is no longer displayed j amp 5 l6 EN 4145ExUserGuide book Page 31 Wednesday November 26 2008 Pk N More handset options Moving around in the Menu Press MENU to enter or exit the menu structure It has to be used if a NO or CLEAR is wanted in the menu structure Press V to jump to a lower level in the menu When the lowest menu level is reached it will store the setting and jump to a higher level It has to be used if a YES is wanted Note If the handset is in the menu and an incoming call arrives then the menu will be dropped and the call handled in the normal way See Figure 3 on page 63 Menu structure The main menu consists of the follow ing 6 menus MENU PROFILE SET UP For more information see Customiz ing handset on page 22 MENU BATTERY For more information see Checking battery capacity on page 11 MENU PHONE BOOK For more information see Using phone book on page 34 i amp e 18 EN 4145ExUserGuide book Page 32 Wednesday November 26 2008 Pk N MENU REDIAL The handset has maximum 10
31. nnot subscribe even if system ID has been found Check if Authentication Code is nec essary The telephone display icon continues to flash An error has occurred Contact your system administrator Not possible to turn on the handset Check if battery is connected If yes charge the battery The handset turn off when receiving a call and going off hook Charge the battery If still a problem change the battery as it might be defective Warning Do not charge DECT Handset 4145Ex in a potentially explosive atmosphere Use only the dedicated charger N0018956 orange for charging of DECT Handset 4145Ex Warning The battery must not be removed in a potentially explosive atmosphere 43 amp d 1 NS 2 a 4145ExUserGuide book Page 44 Wednesday November 26 2008 e Pk Information Error information Improper function of the handset might be related to the installation of the DMC system or failures related to the main system Before declaring a handset for repair be sure that the main system is oper ating properly Warranty The handset is covered by a normal warranty solution except the battery The lifetime of the battery depends on the general use of the handset The handset is not covered by a gen eral warranty if The handset is exposed to water or metal dust The handset is mistreated The handset is exposed to unauthorised break in Technic
32. or press MENU to quit The indication on the display is not necessarily an exact reflection on the remaining speech time but only an indication of the voltage on the bat tery Low battery warning If the battery capacity reaches a cer tain minimum value then if On hook the display shows BATTERY LOW Off hook the display shows BATTERY LOW and the handset gives four short bleeps every five seconds amp e 4145ExUserGuide book Page 12 Wednesday November 26 2008 P Battery disposal Defective batteries must be returned to a collection point for chemical waste disposal Warning Nickel metal hydride batteries must be disposed of properly Do not dispose of the batteries in office or household waste Nickel metal hydride batteries are recyclable You can help preserve the environment by returning your unwanted batteries to your nearest recycling center for recycling or proper disposal Contact your system administrator for more information about battery dis posal and recycling centers in your local area i 2 e e 4145ExUserGuide book Page 13 Wednesday November 26 2008 P About your 4145Ex handset O LED Flashes fast when phone is ring ing Flashes at low frequency if mes sages waiting Lights constantly when showing CLIP numbers in Redial list Volume control Adjusts the handset and ringer volume
33. ow standards Standards Date EN 50014 amendments General 7 requirements EN 50020 Intrinsic Safety EN 50281 1 1 For use in the presence of 11998 combustible dust EN 60529 amendments Ingress 2000 Protection Degree 2002 U IP code IEC 60079 0 2000 General requirements IEC 60079 11 Intrinsic Safety i b 48 amp d NS SID I E 4145ExUserGuide book Page 49 Wednesday November 26 2008 P 1 Notified Body T Identification number 0539 Examination Certificate EN DEMKO 04 ATEX 136204 X IEC IECEx ULD 04 0001 X Validity This declaration is only valid if accom panied with an EC Type Examination Certificate obtained from a Notified Body or from a competent authority in an EU member state Quality Assurance The product is designed and pro duced by a manufacturing organisa tion which is certified on ISO 9001 2000 and ISO 14001 1996 stan dards These products are in confor mance with the full quality assurance procedures as mentioned in annex III IV and VII of the ATEX directive 94 9 EC and annex V of the R amp TTE direc tive 99 5 EC and bears the marking 0539 The number 0539 is the identifi cation number of UL International Demko A S Compliance with the requirements of ISO 9001 2000 and ATEX directive are assessed and cer tified by the Notified Body UL International Demko A S Lyskae
34. pplied standards Standards Date EN 60950 Health and Safety requirements EN 301 489 1 Electromagnetic Compatibility requirements EN 301 489 6 Electromagnetic Compatibility requirements TBR 22 Generic Access Profile 1997 GAP TBR 10 General Terminal Attachment requirements TBR 6 General Terminal Attachment requirements 2000 1 2001 09 2000 09 1999 1999 Application Intended purpose The DECT Handset 4145Ex is a DECT based handset designed to be used in connection with Avaya wireless communication solutions in potentially explosive environments The DECT transmitter frequencies of the apparatus are har monized for these services in the European Community 47 _ en 2 a 4145ExUserGuide book Page 48 Wednesday November 26 2008 e Pk T Meaning of Conformity For the application of the equipment in areas which have a potentially explosive atmosphere the manufac turer declares on his own responsibil ity that under the claimed type of protection the equipment is in confor mance with the relevant European harmonized standards The equip ment may only be used under condi tions that are mentioned in the ATEX and IEC Type Examination Certifi cate Electrical apparatus for potentially explosive atmospheres The DECT Handset 4145Ex is in con formance with the requirements of the ATEX Directive 94 9 EC as well as the bel
35. r 8 P O Box 514 DK 2730 Herlev 49 Fr e 4145ExUserGuide book Page 50 Wednesday November 26 2008 P Safe use of the ATEX approved DECT Handset 4145Ex For safe use of the ATEX approved DECT Handset 4145EX remember the following The DECT Handset 4145Ex is devel oped for use in potentially explosive working environments as defined by local fire protection authorities The handset complies with the ATEX directive 94 9 EC as well as IEC stan dards AEN amp d 5 l6 2 2 4145ExUserGuide book Page 51 Wednesday November 26 2008 e M UK For safe use of Avaya DECT Handset 4145Ex In potentially explosive atmosphere areas as defined by your system management only ATEX approved handsets may be used The handset may only be used after information from the system manager about safe use Follow the instructions for safe use as prescribed Do not open the handset in an unsafe area Do not charge the batteries in an unsafe area Use the prescribed pouch in areas with a humidity less than 6096 or when wearing clothes that could cause electrostatic charging of the handset Remove a defective handset immediately from the unsafe area For further information consult the extended user manual obtainable from your system management If in doubt or if questions arise consult the system manager responsible for the issue of the handset Only manufacturer m
36. redial numbers and 10 Caller IDs placed in the same list Each number is only represented once Press MENU 3 press four times from standby text to enter the REDIAL MENU and then press v Repeated presses at turn backward through the dialled numbers and CLIP numbers from newest to the oldest Right arrow moves in the opposite direction Note It is also possible to reach the REDIAL MENU using the lt c key e Numbers are named REDIAL CLIP or with the name f you want to delete a REDIAL use or to scroll to the name number and then press twice The name number is now deleted If the number is stored it is moved to the telephone book It is possible to add prefixes to the redial numbers Find the number you wish to edit and press the digits you want to add to the number e g prefix O See also Redial on page 27 amp e EN 4145ExUserGuide book Page 33 Wednesday November 26 2008 N MENU MESSAGE Text message For more information see More handset options on page 31 MENU LOGIN For more information on this menu option contact your system adminis trator Note The PHONE BOOK MENU REDIAL MENU and MESSAGE MENU can be accessed directly The PHONE BOOK MENU by pressing gt m the REDIAL MENU by pressing lt c and the MESSAGE MENU by pressing R rz amp l e 18
37. te el manual de usuario que podr proporcionarle el administrador de su sistema Situviese preguntas consulte al administrador de su sistema responsable del tel fono La reparaci n y servicio del portatil DECT 4145Ex se realizar n exclusivamente por el fabricante 55 18 amp iD 4145ExUserGuide book Page 56 Wednesday November 26 2008 e M NL Let voor een veilig gebruik van de ATEX versie van een Avaya DECT Handset 4145Ex handset op de vol gende punten Gebruik in explosiegevaarlijke omgevingen zoals aanngewezen door uw systeembeheerder alleen handsets met het ATEX keurmerk U mag de handset alleen gebruiken na een veiligheidsinstructie van de systeembeheerder Neem alle veiligheidsvoorschriften in acht Maak nooit een handset open in een onveilige omgeving Laad nooit de batterijen op in een onveilige omgeving Gebruik altijd het voorgeschreven etui in droge omgevingen met een luchtvochtigheid die lager is dan 60 en wanneer u kleren draagt die elektrostatische ontladingen kunnen veroorzaken Verwijder een defecte handset onmiddellijk uit het onveilige gebied Raadpleeg voor meer informatie de uitgebreide handleiding die bij uw systeembeheerder verkrijgbaar is Neem bij twijfel of vragen contact op met de systeembeheerder die verantwoordelijk is voor de uitgifte van de handset Alleen de fabrikant mag reparaties en service verlenen op de DECT Handset 4145
38. uide book Page 59 Wednesday November 26 2008 P Name and adress of manufacturer KIRK telecom A S Langmarksve 34 DK 8700 Horsens Model KIRK Z 4080 1P64 Ex ib IIC T3 IECEx ULD 040001 X II 2G Ex II 3D T60 C EEx ib IIC T3 DEMKO 04 ATEX 136204 X D NOT REMOVE DR CHARGE BATTERY IN A POTENTIALLY EXPLOSIVE ATMDSPHERE USE ONLY CHARGER PART NO 8464 2458 AND HEADSET PART NO 0231 9517 www kirktelecom com C 0539 DECT Handset Product name 4145Ex IP64 IP 64 classification DECT Handset 4145Ex is Ex approved according to International standards ib Intrinsic safe ib category IIC Equipment group II ib group C gas group C T3 Temperature group T3 relevant for gas International country code IECEx for notified body year certification number Special warnings concerning the use of X DECT Handset 4145Ex exist please refer to the users guide 59 MP 2 a 4145ExUserGuide book Page 60 Wednesday November 26 2008 e Pk Il 2G 3D Equipment group Il zone 1 gas Equipment group Il zone 2 dust T60 C Max surface temperature of DECT Handset 4145Ex in use Ex logo Specific marking of explosion protection EEx DECT Handset 4145Ex is approved according to European standards Intrinsic safe ib category IIC Equipment group ll ib group C gas group C T3
39. xt When the handset is on hook idle your standby text appears on the first line of the dis play Information text Call information appears on the second and third line of the display 15 T 2 amp l6 A I de 4145ExUserGuide book Page 16 Wednesday November 26 2008 P T Handset icons The following icons appear on the fourth line of the display aa The radio signal icon indicates connection to system Note The icon flashes when the system is busy and you will not be able to make or answer calls RI The envelope icon indicates a new text message E2 MAIL 4 Left and right arrow icons p gt appear on the display when you access Handset option menus l The telephone icon indicates a call is active Display backlight The display backlight automatically turns on when there is an incoming call or if a key is pressed The backlight turns off after 10 sec onds when the handset is idle You can disable the backlight to save power refer to the Customizing handset section in this guide for more information Note The backlight is disabled when the key lock function is activated 16 T 2 amp d 5 l6 Z N 4145ExUserGuide book Page 17 Wednesday November 26 2008 Pk Basic handset options Turning the handset ON OFF ON Press ra When the handset is turned on the radio signal display icon is shown in
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