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GFI Backup Network Add Server, 1-9u

1. MyBackup 1 L 7 e L i Reschedule Task if missed ocation ocal Compression No Wake up computer from Standby Hibernate before running Task Security No Create Desktop Shortcut Type Replace Size 430 KB ZE E Items 2 Press F1 for Help Back CJ Close Screenshot 9 New workstation backup task Scheduler tab 6 In the Scheduler tab set up the backup schedule that the new backup being configured will follow The available options are described in Table 6 below Table 6 New workstation backup task Scheduler tab OPTION DESCRIPTION Run Manually Backup will not be triggered on a specific schedule but started manually Run one time only Backup will be run one time only at a specific date and time Select the date and time values in the Scheduler Settings area On Windows startup Backup will run once on next Windows startup On Windows shutdown Backup will run once on next Windows shutdown Days of the week Backup will run on specific days of the week and at a specific time or on system startup or shutdown Select the days of the week when the backup will be run and select either a specific time or On startup or On shutdown fields Run every few days Backup will run at specific intervals every number of days Select the day interval from the Run every selector and set the backup days from the Set backup days option Also select a time from the On Time field or On startup On shutdown fields Run every few ho
2. Enables you to configure the task thread priority for backups running on agents located on slow computers Default value is Normal Enables you to configure task groups that enable tasks to be run concurrently 58 e GFI Backup 2011 Customizing GFI Backup GFI 7 2 3 Email Settings Use the Email Settings tab to view and modify the email settings used by GFI Backup Agent to send system notifications Options e General Settings del Task Settings Rg Email Settings SE FTP Connections RI Administration Console Press F1 for Help x GFI Backup 2010 can provide email notification for certain events Please enter the correct settings prior to selecting the email notification Function Outgoing SMTP server mydomain Port optional 25 ZA SMTP server login administrator SMTP server password o00000000 From Name GFI Backup Reports From Email Report afi com Send TEST Email Required only for Secure Server Log On Cancel Screenshot 35 Options Email settings Table 22 Options Email Settings OPTION Outgoing SMTP server Port SMTP server login amp SMTP server password From Name From Email Send TEST emails DESCRIPTION Defines the server through which emails will are routed This can be either an FQDN or an IP Address lt Optional gt Defines the IP port through which emails are routed Default value is 25 Configure this option if your mail server use
3. Highest Performance Lowest Price GOLD CERTIFIED Partner GFI Backup 2011 Agent Manual GFI GFI http www gfi com E mail info gfi com The information and content in this document is provided for informational purposes only and is provided as is with no warranty of any kind either express or implied including but not limited to the implied warranties of merchantability fitness for a particular purpose and non infringement GFI Software is not liable for any damages including any consequential damages of any kind that may result from the use of this document The information is obtained from publicly available sources Though reasonable effort has been made to ensure the accuracy of the data provided GFI makes no claim promise or guarantee about the completeness accuracy recency or adequacy of information and is not responsible for misprints out of date information or errors GFl makes no warranty express or implied and assumes no legal liability or responsibility for the accuracy or completeness of any information contained in this document If you believe there are any factual errors in this document please contact us and we will review your concerns as soon as practical All product and company names herein may be trademarks of their respective owners GFI Backup 2011 is copyright of GFI SOFTWARE Lid 1999 2011 GFI Software Ltd All rights reserved Last updated 17 June 2011 Version number BUP U
4. Shutdown Log Off Standby or Hibernate Click Finish to finalize new task setup Synchronization tasks GFI Backup 2011 e 53 GFI 7 Customizing GFI Backup 7 1 Introduction GFI Backup enables the customization of its behavior through the Options link within the GFI Backup Agent console This chapter describes the customization of GFI Backup using the tabs in the Options dialog 7 2 Based on the configuration set by your systems administrator some or all features may not be available for your installation of GFI Backup Agent Contact your systems administrator for assistance Customization options Click Options link from any screen in the GFI Backup Agent to display the Options dialog that enables you to configure GFI Backup parameters Select any of the following actions General Settings Task Settings Email Settings FTP Connections Masks Logs Administration Console Customizing GFI Backup GFI Backup 2011 e 55 7 2 1 General Settings Options Tei General Settings del Task Settings D Email Settings SE FTP Connections Masks Ww Logs RI Administration Console Press F1 for Help J Associate Task files with GFI Backup 2010 GBT Wait EZA minutes after system startup before running Tasks Go directly to My Tasks window on program startup Automatically check for news updates on startup Do silent updates automatically Path for temporary Files C
5. 14 32 41 71 72 73 Encryption settings 13 41 F FTP location 12 49 72 Full backup 4 Full backup restore 72 G GFI LANguard 72 H Hot backup 72 I Incremental backup 14 32 72 Incremental backups 14 Item level restore 72 K Knowledge Base 68 L LAN folder 11 48 Linear Tape Open 73 M Media spanning 72 Microsoft Volume Shadow Copy Service 73 Modifying existing backup tasks 20 O Open file backup 73 P Proxy settings 12 49 61 R Registry keys 6 7 10 73 Remote store 73 Replace backups 14 Restoring complete backups 18 Restoring individual multiple items from backup 19 S Self extracting archive 14 32 73 Stack Backup 14 32 73 Stack backups 14 Starting previously created tasks 20 Index GFI Backup 2011 77 Status monitor 73 Stopping tasks in progress 20 Supported tape drives 41 System tray options 75 T Technical Support 68 69 Troubleshooting and support 67 W Web Forum 68 Z ZIP compression 12 14 32 ZIP password protection 14 73 78 e GFI Backup 2011 Index
6. Close Screenshot 30 New Sync task Synchronization tab Synchronization tasks GFI Backup 2011 e 49 GFI 8 In the Synchronization tab select the settings related to how any conflicts and issues should be resolved by the GFI Backup Agent Available options are described in Table 18 below Table 18 New Sync task Synchronization OPTION Date Date amp CRC Ignore deleted files Select the action taken by GFI Backup when synchronization issues are encountered Show dialog also for deleted files Select the default action shown in the synchronization issue resolution dialog DESCRIPTION Compares files using the date attribute set with files and folders This is the fastest method Compares files using the date attribute and its Cyclic Redundancy Check a mathematical code that identifies data alteration values This is a more accurate but slower method compared to the date only method Enable the option to have GFI Backup Agent ignore deleted files from the sync operation Configure the action when an issue is encountered Available options are e Prompt and Wait e Prompt for 5 minutes e No prompt Enable this option to instruct GFI Backup to show conflict resolution dialog for deleted files e Copy newest file e Copy oldest file e Copy file from first location e Copy file from second location Click Next to continue setup 50 e GFI Backup 2011 Synchronization tas
7. Server backups GFI Click Next to continue Backup Summary MyBackup 1 Location Local Compression No Security No Type Replace Size 430 KB Items 2 General Destination Options Compression amp Encryption Compression Settings Encryption Settings No compression No encryption Use Zip compression Zip password protection AES encryption Replace Backup replace the previous Backup files Incremental Backup Backup only changed files Differential Backup delete files from current Backup that don t exist anymore in the source location Stack Backup creates different stacked copies with version numbers C Keep only the last 3 H versions Press F1 for Help Net p Close Screenshot 19 New server backup task Options tab Server backups GFI Backup 2011 e 31 GFI 5 Inthe Options tab select the compression and encryption settings as well as the type of backup The available options are described in Table 11 below Table 11 New server backup task Options tab OPTION No compression Use ZIP compression Compression level Self extracting archive Split archives at Compress each file individually ZIP password protection AES encryption Replace Backup Not applicable for Microsoft SQL Server backups Stack Backup Not applicable for Microsoft SQL Server backups Click Next to continue DESCRIPTION Backup without compr
8. selected with other databases In this case configure a full backup 4 Complete wizard to create the new backup The following table describes the backup types as applicable to a Microsoft SQL Server Full GFI Backup will take a full database backup of the selected Microsoft SQL Server databases each time a backup is triggered A full database backup may be restored to either the same or a new database on the same or a different server This provides flexibility when this type of database backup needs to be restored Differential GFI Backup will first take a full database backup and then a Differential database backup of the Microsoft SQL Server each subsequent time a backup is triggered 24 e GFI Backup 2011 Server backups GFI OPTION Transaction Log Automatic DESCRIPTION A transaction log is a continuing list of executed database transactions A database transaction is a set of actions done to the database such as creating adding retrieving deleting or updating records GFI Backup will back up all database transactions generated since either the previous Transaction Log backup or the previous full database backup if no Transaction Log backups were previously carried out This backup type is ideal to restore the backed up changes in disaster recovery situations GFI Backup will run on an automated schedule where a cycle of one full database backup and a subsequent set of Differential backups is repeated according to t
9. 4 Registry key backup GFI Backup enables you to backup the local machine registry keys and registry keys value To backup the local machine registry 1 Create a new backup task For more information refer to Create a new backup section in this chapter 2 In the source tab select Registry Keys icon 6 e GFI Backup 2011 Workstation backups GFI m Select registry keys C gi HKEY_CLASSES_ROOT B HKEY_CURRENT_USER F a AppEvents O Console O Control Panel O a Environment O a euc O Identities Cla Keyboard Layout O a Network O 3 Printers O a Software O g System C a Remote O volatile Environment E HKEY LOCAL MACHINE H HEI USERS ay HKEY CURRENT CONFIG ERR OOo RR bi bi RR bi bi RR bi bi RB Screenshot 3 Workstations Select registry keys dialog 3 Select the registry keys to backup and click OK 4 Complete the wizard to create the new registry backup 3 5 Email backup GFI Backup enables you to backup your Email client settings and mail Various Email clients are supported including e Windows Live Mail e Microsoft Outlook e Eudora e Outlook Express Workstation backups GFI Backup 2011 e 7 GFI e Opera e Mozilla Thunderbird e Windows Mail To backup your email client 1 Create a new backup task For more information on how to create a new backup task refer to Create a new backup section in this chapter 2 In the source tab select Email ic
10. Destination tab 4 In the Destination tab select the destination location where the backup will be saved The available options are described in Table 10 below Table 10 New server backup task Destination tab OPTION Local folder External hard drive Local Area Network LAN Folder Removable disk device Floppy USB stick Memory Card DESCRIPTION Stores backup in a local folder or an external hard disk drive attached to the computer where GFI Backup Agent is installed Provide the destination drive folder by keying in the path in the path field or selecting a folder by clicking Browse Stores backup in a local area network folder accessible from the computer where GFI Backup Agent is installed Provide the destination drive folder by keying in the path in the path field or selecting a folder by clicking Browse When authentication is required select Folder is password protected checkbox and key in User Name and Password Stores backup on a removable medium such as a USB drive or a memory card plugged in the computer where the GFI Backup Agent is installed From the Please select the drive dropdown select the destination drive where the backup will be stored In the path field key in the path on the removable drive where to store the backup or select a folder by clicking Browse button If a format of the media is required before the backup is taken enable the Format disk before Backup option Server backups
11. GFI Backup 2011 e 29 GFI OPTION CD DVD Blu Ray Remote location using FTP Tape DESCRIPTION Stores backup on a CD DVD or Blu ray disc attached to the computer where GFI Backup Agent is installed Provide the following information to configure this backup Please select the drive The drive letter of the CD DVD Blu Ray device Disk label The disk label that will be assigned to the disc that will be used to back up data on Destination path The destination path where the backup data will be saved Domain User Name Password Any authentication details required for backup Erase CD before Backup Only on CD RW Choose this option to instruct GFI Backup to erase CDRW or DVDRW before backup Quick Full Denotes whether backup will be done using Quick or Full modes Speed Enables you to select the disc writing speed Check possible disc speeds Choose this option to have GFI Backup choose the available disc writing speed Erase disk before backup This option is only applicable in case of CORW or DVDRW If this option is not enabled and the re writable disc provided is in UDF format GFI Backup will try to write the backup on the remaining space If the space is not enough GFI Backup will ask for a different disc with a greater capacity NOTE To span multiple discs in case where the data to back up results to be more than the size of the media selected ensure to enable ZIP Compression and Split ar
12. Help temporary files fts Help temporary files gid C Builder temp files ilc C Builder temp files ild lt D Add Edit Delete Press F1 for Help Screenshot 38 Options Masks Adding a new mask 1 Choose an option as displayed in the Mask List drop down box Description Text Files Enter Mask txt Separate masks by semicolon Example txt jpa Screenshot 39 Options Adding a new mask 2 Click Add and key in a description and file extension mask value in the Description and Enter Mask fields respectively 3 Click OK to save settings or Cancel to discard mask settings 62 e GFI Backup 2011 Customizing GFI Backup Editing an existing mask 1 Select an existing mask and click Edit 2 Modify the description and value in the Description and Enter mask fields respectively 3 Click OK to save settings or click Cancel to discard mask settings Deleting an existing mask 1 Select an existing mask and click Delete 2 In the confirmation dialog displayed click Yes to delete mask settings or No to retain previous mask settings 7 2 6 Logs Use the Logs tab to review and change settings related to how to display and maintain log files in GFI Backup Options a General Settings dei Task Settings D Email Settings J Show timestamp in log files amp FTP Connections Limit log file size to 5 14 kb V Masks v Log also to Windows Event Log M Logs J
13. This depends on the data access method chosen One account for all or Custom Use the Tasks Settings tab to view and modify settings related to how GFI Backup executes tasks and which credentials it should use to execute such tasks F General Settings EECA D Email Settings n SE FTP Connections Wes Masks i emh Logs Lu E Administration Console 7 Use the Volume Shadow Copy Service YSS if possible How to handle running applications that keep files open if YSS is not available Prompt with timer v 7 Show Tray Popup when a Task is running V Display Shutdown dialog for tasks set to be run at Shutdown l Reload CD DYD BD in writer on Backup Task completion lt V Move files to Recycle Bin instead of delete Task threads priority Task Groups Data Backups Application Backups Personal Backups Press F1 for Help Screenshot 34 Options Task settings Customizing GFI Backup GFI Backup 2011 e 57 GFI Table 21 Options Task Settings OPTION Use the Volume Shadow Copy Service VSS if possible How to handle running applications that keep files open if VSS is not available Show Tray Popup when a Task is running Display Shutdown dialog for tasks to be run at Shutdown Reload CD DVD BD in writer on Backup Task completion Move files to Recycle Bin instead of delete Skip bad sectors read during disk imaging Task threads priority
14. in the Initial remote directory and select PASV Mode option to use a passive mode connection 4 Select Use Proxy and click View Proxy Settings to view and configure the proxy settings to use to connect to the remote FTP location 5 Click OK to save settings or Cancel to discard connection setup Editing an existing FTP connection 1 Select an existing FTP connection and click Edit 2 Review the existing details already configured within the FTP settings page and either click OK to save settings or click Cancel to discard connection setup Deleting an existing FTP connection 1 Select an existing FTP connection and click Delete 2 In the confirmation dialog displayed click Yes to delete FTP connection or No to retain connection setup Customizing GFI Backup GFI Backup 2011 e 61 7 2 5 Masks Use the Masks tab to view add new or create existing filename masks to include or exclude specific files in a Backup Task 5 cereais SS as You can create lists of filename masks and use them to exclude or include specific files in a Se D Email Settings Backup Task SE FTP Connections Mask List Temporary amp Useless Files v id GH Masks Description Mask Fa We MW Logs Temporary files W T Administration Console Temporary files 77 k Temporary files _mp Temporary backup files bak 7 Visual C temp files bsc Saved disk error data from scan chk Memory Dump Files dmp Help temporary files ftg
15. launch the Options dialog and select Email Settings to configure email settings Notifications will be triggered on GFI Backup completing sync Select between e Show window a window is displayed showing the reason of notification e Send email From Notification Email drop down list select the email address to send the notification email to Click Configure to launch the Options dialog and select Email Settings to configure email settings Instructs GFI Backup to run an application before sync starts Key in or click Browse to specify the path of an application to launch before sync Check Wait for applications to end to run sync after the selected application terminates Instructs GFI Backup to run an application after the sync task starts Key in or click Browse to specify the path of an application to launch after sync Check Wait for applications to end to run the application after the sync is ready Change the computer status after sync ends The available options are Shutdown Log Off Standby or Hibernate GFI Backup verifies the validity of the backup being taken against the source files This is a further guarantee that all backups are taken properly Click Finish to finalize new task setup Workstation backups GFI Backup 2011 17 GFI 3 7 Restore an existing backup Within GFI Backup you can restore either a full backup set or single multiple items from a backup set 3 7 1 Restoring complete backups 1 Fro
16. password protection AES encryption Replace Backup Stack Backup Click Next to continue DESCRIPTION Backup without compressing or encrypting data Compress backup data in a single file at the backup destination Set the Zip compression level Higher compression ratios result in smaller files but backups and restores will take longer to complete Create an executable file instead of a Zip file Self extracting archives do not require any third party tools to access the data within Specify value to split backup files in specific sizes This enables you to split backups in manageable chunks that can then be stored on space limited media For example Split archived data in 690Mb backup files which can then be burned on multiple CD drives This option will not create a single compressed file but will instead compress each file individually Password protect the compressed files This is the faster of the two encryption methods and provides basic cryptographic security against tampering by unauthorized individuals To use this feature Zip compression is automatically enabled Specify a password to be used to encrypt and decrypt data Uses a stronger encryption algorithm than ZIP encryption This is GFl Backup s own implementation of the standard 256 bit AES encryption To use this feature Zip compression is automatically enabled Specify a password to be used to encrypt and decrypt data The fastest backup type to back up an
17. this computer Cancel Screenshot 41 Options Administration console settings 64 e GFI Backup 2011 Customizing GFI Backup GFI Table 24 Options Administration Console OPTION Address Port Connection Status Contact Email Connect and receive commands from the Administration Console Allow browsing on this computer DESCRIPTION Define the IP address or domain name of the computer where the GFI Backup Administration Console is installed Define the IP port through which communications are routed Default value is 5580 Displays the status of the connection to the computer where GFI Backup Administration Console is installed Displays and allows the keying in of the email address of the user of the workstation where GFI Backup Agent is installed Enables Disables the connection to the GFI Backup Administration Console Default value is ON Enables Disables browsing by user on the computer where the GFI Backup Agent is installed Default value is ON Customizing GFI Backup GFI Backup 2011 e 65 GFI 8 Troubleshooting and support 8 1 Introduction This chapter explains how to resolve any issues encountered during the use of GFI Backup Agent The main sources of information available to solve these issues are e This manual most issues can be solved through the information in this manual e GFI Knowledge Base articles e Web forum e Contacting GFI Technical Support 8 2 Common Is
18. 3 Table 20 Options General Settings kee 56 Table 21 Options Task ie 58 Table 22 Options Email Settings AAR 59 Table 23 Options E 64 Table 24 Options Administration Console cccccccccccccceeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeegs 65 GFI List of screenshots Screenshot 1 GFI Backup Agent Console sssssssessseessesesnerrnrrsstrrrrrnnntrsstrtnnrrnnnnssrrrrnner nn 3 Screenshot 2 Workstations Disk and Partitions dialog iiiiiiiiiiiiiiiiiiiii 5 Screenshot 3 Workstations Select registry keys dialog rrrnrnnnnnnnnnnrrrrnnnnnnrrnnnnnnrrrnnnnnnnennn 7 Screenshot 4 Workstations Email dialog orrrrnnnnnnnnnnnnrrrnnnnnnnnnnnnnnrrrrnnnnnnnnrnrnnnrrrrnnnnnnsenn 8 Screenshot 5 New workstation backup task GFI Backup Agent 9 Screenshot 6 New workstation backup task Source screen 10 Screenshot 7 New workstation backup task Destination Lab 11 Screenshot 8 New workstation backup task Options Lab 13 Screenshot 9 New workstation backup task Scheduler tab cierra 15 Screenshot 10 New workstation backup task Events ab 16 Screenshot 11 Restore backup task Select restore type rrrrrrrnnnrrrnnnnnnnnonnnnnnrrrnnnnnnnennr 18 Screenshot 12 Restore backup task Select restore point 19 Screenshot 13 Restore backup task Select restore type rrrrrrrnnnrrrrnnnnnnnnnnnnnnrrrnnnnnnnnnnr 20 Screenshot 14 Servers Microsoft SQL Server backup A 24 Scree
19. Administration Console Press F1 for Help Cancel Screenshot 40 Options Logs Customizing GFI Backup GFI Backup 2011 e 63 GFI Table 23 Options Logs OPTION DESCRIPTION Show timestamp in log files Instructs GFI Backup Agent to include a timestamp in the log file created Limit log file size to x kb Log also to Windows Event Log 7 2 7 Administration Default value is ON Instructs GFI Backup to limit the log file size to a specific number of kilobytes Default value is OFF Check this option to add log events generated by the GFI Backup Agent to the Windows Event log Default value is ON Console Use the Administration Console tab to review and change the settings that instruct GFI Backup Agent how to connect to the GFI Backup Administration Console e Options Tei General Settings dei Task Settings Rg Email Settings amp FTP Connections DB Administration Console Press F1 for Help x Address http 4 127 0 0 1 IP address or domain name of the Administration Console Example http 192 168 2 1 Port 5580 The Port on which the Administration Console listens for new connections Example 8080 Connection Connected Status Contact Email Contact Email for this Workstation s User v Connect and receive commands from the Administration Console Check this box after you entered the Administration Console connection settings v Allow browsing on
20. Backup Agent system tray options enable the launching of GFI Backup tasks and access to the options and help of GFI Backup Agent without loading the GFI Backup user interface E Based on the configuration set by your systems administrator some or all features i may not be available for your installation of GFI Backup Agent Contact your systems administrator for assistance 10 2 GFI Backup system tray The GFI Backup system tray icon is located in the Microsoft Windows System tray area next to the computer time Open GFI Backup 2011 Agent Open Administration Console Run Task Run All Tasks New Backup Task E New Sync Task N D 3 Tal Options H Help rai OG Close Tray Agent Screenshot 42 Agent System tray icon options Appendix 1 System tray options GFI Backup 2011 e 75 GFI Right click the GFI Backup Agent icon to access the available options OPTION Open GFI Backup 2011 Agent Run Task Run All Tasks New Backup Task New Sync Task Stop All tasks Options Help Close GFI Backup 2011 Close Tray Agent DESCRIPTION Launches the GFI Backup 2010 Agent user interface Enables the selection of tasks to run Click to select a single task to run Choose this option to launch all GFI Backup tasks created using the installed GFI Backup Agent Opens up the GFI Backup Agent new backup wizard which enables the set up of a new backup task For more infor
21. Backups GS Cancel Screenshot 33 Options General settings Use the General Settings to configure settings as shown in Table 20 below Table 20 Options General Settings OPTION Associate Task files with GFI Backup 2011 GBT Wait x minutes after system startup before running Tasks Go directly to My Tasks window on program startup Automatically check for news updates on startup Do silent updates automatically DESCRIPTION Associates gbt files with GFI Backup Double clicking on a gbt file loads the GFI Backup Agent Prompts GFI Backup to wait for a number of minutes before a task starts Use this option for example if your systems run a script or an automated process on system startup Instructs GFI Backup to automatically load in the My tasks screen Instructs GFI Backup Agent to check for updates and news on GFI Backup Agent startup Instructs GFI Backup to install all updates automatically without user intervention 56 e GFI Backup 2011 Customizing GFI Backup GFI Path for temporary files 7 2 2 Task Settings Key in a UNC path or click the Browse button to select the path where the temporary files created by GFI Backup during the execution of a task will be located NOTE The folder chosen must 1 Be a shared folder accessible by all the computers from where data will be backed up 2 Have read write privileges assigned to the users that will access the data to back up
22. Disk Drive A l O amp Local Disk C o DVD Drive D hi Network CC OK Cancel Screenshot 27 New Sync task Select files and folders 3 In the First Location tab click Files amp Folders and select the files folders to sync 4 lt Optional gt From the Select Files and Folders dialog click Files Mask to launch the Set Mask dialog Available options are described in Table 15 below Table 15 New Sync task Set Mask OPTION DESCRIPTION Inclusion mask and Exclusion mask Select gt gt button to include and exclude files respectively Apply inclusion exclusion masks also to folder Extends the selected inclusion exclusion masks to names folder names that fall within the sync range Clear masks Clears any inclusion exclusion masks set up 46 e GFI Backup 2011 Synchronization tasks GFI OPTION DESCRIPTION Exclude temporary system files Excludes temporary system files from the sync being set up Exclude all temporary amp useless files Excludes any temporary and useless file from sync Click OK to return to the First location tab and continue setup Sync Task Properties General First Location Second Location Synchronization Scheduler Events GFI Backup _ lt _ Files Folders Selected Items 38 a C Sync Summary Data Sync Location Local Do not retain base path structure for single folder sync Example Retain base path str
23. EE ee 59 HEES EE EE 60 GFI 1 About GFI Backup 1 1 Introduction The GFI Backup Agent is the user side component of GFI Backup for SMB and apart from providing the backup restore and monitoring functions that are administered by the systems administrator enables users to set up their own backups restores and sync tasks This gives users an additional tool with which to safeguard data stored on their local computer 1 2 Using this manual This user manual is a comprehensive guide aimed at assisting you in configuring and using GFI Backup It builds on the instructions in the GFI Backup Getting Start Guide and Administration and Configuration Manual GFI Backup documentation is available from Online manuals This manual contains the following chapters CHAPTER DESCRIPTION Chapter 1 About GFI Backup Introduces this manual and gives basic information on how to use it Chapter 2 GFI Backup Agent Console Describes the options available in GFI Backup Agent Console Chapter 3 Workstation backups Describes the available options when GFI Backup Agent is licensed as workstation including how to configure execute and restore backups Chapter 4 Server backups Describes the available options when GFI Backup Agent is licensed as server including how to configure execute and restore backups Chapter 5 Tape backup and restore Describes how to configure execute and restore backups to tape drive Chapter 6 Synchronization
24. M 3 00 00 GFI Contents 1 About GFI Backup 1 1 1 2 IMtrodUCHON EEE EEE Using this manual Lanasdesdennenennsbesetdneee 2 GFI Backup Agent Console 2 1 Launch the GFI Backup Agent Console 3 Workstation backups 3 1 3 2 3 3 3 4 3 5 3 6 3 7 3 8 Mol Disk backup kane e Files and Folders backup AEN Registry key backup rrrrrnnornnnnvrrrrnnnnnnnnnnnnnnrrrnnnnnnnnnnr Email backup EE Create a new backup ENNEN Restore an existing backup iiis Manage an existing backup rrrnnrvrrrvnnnnnnrnnrnnnrrrnnnnn 4 Server backups 4 1 4 2 4 3 4 4 4 5 4 6 at We BEEN Microsoft SQL Server backup rrnnvrrrrnnnnnnnornnnnnvrrnnnnn Virtualization environments backup 5 Tape backup and restore 5 1 5 2 5 3 aide 10101 RER Backup data to E Restore data from tape 2menannisemmnmnnniienmivnen 6 Synchronization tasks 6 1 Introduction ee ee 6 2 Create a new sync task 7 Customizing GFI Backup 7 1 Introduction eee 7 2 Customization options 8 Troubleshooting and support Create a new backup EEN Restore an existing backup EEN Manage an existing backup ornnnvrrrrrvnnnnnvrrnnnnvrrnnnnn 23 23 23 25 27 36 38 41 41 41 42 45 45 45 55 55 55 67 GFI Te tee e EE 8 2 COMMON ISSUES rriar a ivei irer 46 8 3 Knowledge 2 gt ee eee eee 8 4 Web Form eegener EENEG 8 5 Request technical support gevtegetagebeiege eege esi tind Eege aids 8 6 Buil
25. Task Groups DESCRIPTION Enables GFI Backup to use Microsoft s Volume Shadow Copy Service that enables GFI Backup to ensure consistent backups as well as copy files currently in use Default value is ON Enables you to configure a fallback mechanism in case VSS fails Possible options include e Prompt without timer Prompts users to close open files and waits indefinitely for user input e Prompt with timer Prompis users to close open files and sets a timer e Cancel backup Cancels backup e Kill all Kills all processes that maintain open files to back up files in a reliable manner e Leave open Leaves files open and backs up only the files that it can back up Default value is Prompt without timer Select Automatically lock partitions during disk imaging if VSS is not working to prevent changes on the partition during partition backup Enables GFI Backup to show a popup denoting that a backup or a restore is currently being performed Default value is ON Prompts users to shutdown their computer on a task being completed Default value is ON Prompts GFI Backup to reload CD DVD Blu ray drive tray on completion of backup Default value is OFF Prompts GFI Backup to permanently delete files instead of putting them in Microsoft Windows recycle bin Default value is ON Ignore bad sectors while performing an image backup This option prevents corrupted and bad sectors in the created image backup
26. ackup Agent Console The GFI Backup Agent Console is installed after deploying the GFI Backup Agent on your computer Use the GFI Backup Agent Console to e Create new backup tasks e Restore data from an existing backup task e Manage backup tasks e Synchronize files and folder To launch the GFI Backup Agent Console 1 From the taskbar right click the GFI Backup icon and select Open GFI Backup 2011 Agent EES f options gt Help a About Use this tool to create and manage your own personal file backup restore and synchronization tasks on this computer ent use the Administration Console r New Backup Manage My T Tasks Ej mile ien N dA zard hichi a vill Z new backup D _ Restore m File Folder Sync Recover files emails and more by T 7 restoring completed backups Synchronize Files and Folders located in 2 different locations such as computer desktop and external hard drive k Screenshot 1 GFI Backup Agent Console 2 Select the tools described in Table 1 below GFI Backup Agent Console GFI Backup 2011 e 3 GFI Table 1 GFI Backup Agent Console OPTION DESCRIPTION New Backup Launches the new backup wizard The wizard will guide you through the steps required to create a new backup task Manage My Tasks Manage existing backup tasks Amongst others this option enables you to create edit delete and start backup tasks Restore Recover data from existing backup tasks Amongst o
27. ackup Agent main screen select Manage My Tasks 2 Choose the task to edit and click Edit Task 3 Select the tab or tabs with the relevant backup settings to modify and perform any required changes 4 Click Save to save changes 38 e GFI Backup 2011 Server backups GFI 4 6 4 Deleting tasks 1 From the GFI Backup Agent main screen select Manage My Tasks 2 Choose a task to delete and click Delete 3 In the Confirm dialog click Yes to delete the selected backup task or click No to retain backup task Server backups GFI Backup 2011 e 39 GFI 5 Tape backup and restore 5 1 Introduction GFI Backup enables the collection and backup of data distributed on various computers on your network to a central repository on tape drive This option enables you to use GFI Backup to collect data stored on your network and the use of tape drive backups Based on the configuration set by your systems administrator some or all features i may not be available for your installation of GFI Backup Agent Contact your systems administrator for assistance 5 1 1 Supported tape drives For a list of supported tape drives refer to http kbase gfi com showarticle asp id KBID003777 and http kbase gfi com showarticle asp id KBID003808 5 2 Backup data to tape Configure a new tape backup task 1 From the GFI Backup Agent main screen select New Backup option 2 Inthe General tab key in all the required details for the n
28. and click OK Workstation backups GFI Backup 2011 e 5 GFI 4 lt Optional gt Click Files Mask to specify the file types that should be excluded from backup For more information refer to Masks section within the Customizing GFI Backup 5 Complete the wizard to create the new backup 3 3 Files and Folders backup GFI Backup enables you to backup specific files and folders from your local machine To backup files and folders 1 Create a new backup task For more information on how to create a new backup task refer to Create a new backup section in this chapter 2 In the source tab expand Files Folders V and choose between e Select Files and Folders GFI Backup Agent will display the Select Files and Folders dialog that will enable you to browse through the drives to which you have access Locate the files folders to backup and select the checkboxes next to the files e Select File Types to Search For GFI Backup Agent will display the Select File Types to Search For dialog This enables you to specify file types to backup for example back up all productivity files 3 Depending on the option selected in Step 2 select the files or file types to backup 4 lt Optional gt Click Files Mask to specify the file types that should be included or excluded from the backup For more information refer to Masks section within the Customizing GFI Backup chapter 5 Complete the wizard steps to create the new backup 3
29. ays from the Set backup days option Also select a time from the On Time field or On startup On shutdown fields Backup will run at specific hourly intervals Select the hourly interval from the Run every selector and the total number of tasks per day from the Total tasks per day selector Set a starting time by selecting a time from the Starting at field and set the backup days through the Set backup day s option Server backups GFI Backup 2011 e 33 GFI User Authentication Enable backups to be executed also when all users are logged off provide the Settings required user authentication settings in the fields Domain User name and Password Reschedule task if Instructs GFI Backup to reschedule missed tasks in case where for example missed a task is missed due to a computer being switched off Wake up computer from If the computer is in Standby or Hibernate status it is automatically switched Standby Hibernate on before a task starts before running Task Create Desktop shortcut Create a desktop shortcut to enable the manual startup of the backup operation being configured Click Next to continue General Source Destination Options I Scheduler Events Please select what notifications should be after the Backup Task s execution X Notify on Errors that halt the Task execution GFI Backup J Show window Send email lt Notify on Warnings that don t stop exec
30. chives at options in the Options tab that follows this screen Syncs with a remote FTP location Provide the following information to configure this sync Host name The host name or IP address of the FTP server Port TCP IP port used to connect to the FTP server Default port is 21 Username amp Password Credentials that have write access to the FTP server Initial remote directory The initial directory that the backup will revert to on logging in the FTP server Passive mode Use this option to initiate FTP sessions in passive mode By default GFI Backup initiates FTP sessions in active mode Use proxy Connect to the FTP server using a proxy server Click Proxy Settings and provide proxy server settings Save Connection Click to save new connection Test Connection Click to test connection set up FTP Connections Click to choose a previously saved connection Stores backup on a locally attached tape drive Available options are Tape drive Select a tape drive connected to the machine on which the new backup task is being configured Media Displays the tape drives that have been previously used with tape drive selected Select New to configure a new backup Erase Instructs GFI Backup to erase the selected backup Refresh tape devices Instructs GFI Backup to refresh its current set of tape devices attached to the machine on which the new backup task is being configured 30 amp GFI Backup 2011
31. d notifications recisi a aain 8 7 Documentation 9 Glossary 10 Appendix 1 System tray options TOT WMO 0 EE EE EE EEE 10 2 GFI Backup system WAY aech esgeeesa bech geegent ERC ig Index 71 75 75 75 77 GFI List of tables Table 1 GFI Backup Agent Console en 4 Table 2 New workstation backup task General Tab 9 Table 3 New workstation backup task Source ab 10 Table 4 New workstation backup task Destination Tab 11 Table 5 New workstation backup task Options Tab 14 Table 6 New workstation backup task Scheduler ab 15 Table 7 New workstation backup task Events ab 17 Table 8 New server backup task General ab 27 Table 9 New server backup task Source tb 28 Table 10 New server backup task Destination ob 29 Table 11 New server backup task Options ab 32 Table 12 New server backup task Scheduler tab ceeccccceeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 33 Table 13 New server backup task Events ia 35 Table 14 New Sync task General tab opttons NENNEN 45 Table 15 New Sync task Set Mack 46 Table 16 New Sync task First location rrrrrnnnrononnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 47 Table 17 New Sync task Second location rrrrrnnnnnnnnnnnnnnnnnnnnnrnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 48 Table 18 New Sync task Synchronization sorrrrnnnnnnnrnnnnnvrrrnnnnnnnnrrnnnnvrrrnnnnnnnnrrnnnnnrrnnnnne 50 ET e CEET e iieis 5
32. d restore Only the latest version of backed up files are retained while older files are overwritten On restore you will not be required to restore a full backup set and merge the regular increment or differential files you will only require restoring only a single set of backup files e Incremental Backup Only files and folders created or changed in the period between backups are backed up Incremental backups are the fastest and smallest type of backups but are less efficient when restoring since you must restore the full backup and then restore in order of creation each subsequent incremental backup e Differential Backup Files that are deleted from source are also removed from the backup All selected files and folders are backed up Stack backups are the most time consuming compared to replace backups and require substantial storage capacities Stacked backups label changed files with different version numbers that allow restoring older versions of files You can also specify the number of backup versions to keep If this number is exceeded the oldest version is deleted when taking a new backup 14 e GFI Backup 2011 Workstation backups GFI Backup Task Properties x General Source Destination Options Scheduler Events GFI Backup lt lt Run Manually Run one time only On Windows Startup On Windows Shutdown Days of week Run every few days Run every few hours Backup Summary
33. e selected backup Refresh tape devices Instructs GFI Backup to refresh its current set of tape devices attached to the machine on which the new backup task is being configured 12 e GFI Backup 2011 Workstation backups GFI Click Next to continue General Source Destination Options Scheduler Events GFI Backup Compression amp Encryption Compression Settings Encryption Settings No compression No encryption Use Zip compression Zip password protection AES encryption Replace Backup replace the previous Backup files S Incremental Backup Backup only changed files Differential Backup delete files from current Backup that don t exist anymore in the source location Stack Backup creates different stacked copies with version numbers C Keep only the last 3 versions Backup Summary MyBackup 1 Location Local Compression No Security No Type Replace Size 430 KB Screenshot 8 New workstation backup task Options tab 5 Inthe Options tab select the compression and encryption settings as well as the type of backup The available options are described in Table 5 below Workstation backups GFI Backup 2011 e 13 GFI Table 5 New workstation backup task Options tab OPTION No compression Use ZIP compression Compression level Self extracting archive Split archives at Compress each file individually ZIP
34. e source types are described in Table 3 below Table 3 New workstation backup task Source tab OPTION Disks Files and Folders Registry keys Email Servers DESCRIPTION Backup disk and partitions For more information refer to Disk backup section within the Workstation backups chapter Backup specific files and folders For more information refer to Files and Folders backup section within the Workstation backups chapter Backup registry keys and registry keys value For more information refer to Registry key backup section within the Workstation backups chapter Backup your email client settings and mail For more information refer to Email backup section within the Workstation backups chapter Backup Microsoft SQL servers and Virtualization environments This option is available when GFI Backup Agent is licensed as server For more information refer to Server backups chapter Click Next to continue 10 e GFI Backup 2011 Workstation backups GFI Backup Task Properties GFI Backup wn EE Backup Summary MyBackup 1 Location Local Compression No Security No Type Replace Size 430 KB Items 2 General Source Destination Options Scheduler Events Local folder External hard drive Local Area Network LAN Folder Removable disk device Floppy USB stick Memory Card CD DVD Blu Ray Remote location using FTP Tape Please select the folder where you would l
35. eplace l Size 430 KB Items 2 General Press F1 for Help Source Destination Options Scheduler Events Run Manually Run one time only On Windows Startup On Windows Shutdown Days of week Run every few days Run every few hours Wake up computer from Standby Hibernate before running Task Create Desktop Shortcut Back CN B Close Screenshot 20 New server backup task Scheduler tab 6 In the Scheduler tab set up the backup schedule that the new backup being configured will follow The available options are described in Table 12 below Table 12 New server backup task Scheduler tab OPTION Run Manually Run one time only On Windows startup On Windows shutdown Days of the week Run every few days Run every few hours DESCRIPTION Backup will not be triggered on a specific schedule but started manually Backup will be run one time only at a specific date and time Select the date and time values in the Scheduler Settings area Backup will run once on next Windows startup Backup will run once on next Windows shutdown Backup will run on specific days of the week and at a specific time or on system startup or shutdown Select the days of the week when the backup will be run and select either a specific time or On startup or On shutdown fields Backup will run at specific intervals every number of days Select the day interval from the Run every selector and set the backup d
36. essing or encrypting data Compress backup data in a single file at the backup destination Set the Zip compression level Higher compression ratios result in smaller files but backups and restores will take longer to complete Create an executable file instead of a Zip file Self extracting archives do not require any third party tools to access the data within Specify value to split backup files in specific sizes This enables you to split backups in manageable chunks that can then be stored on space limited media For example Split archived data in 690Mb backup files which can then be burned on multiple CD drives This option will not create a single compressed file but will instead compress each file individually Password protect the compressed files This is the faster of the two encryption methods and provides basic cryptographic security against tampering by unauthorized individuals To use this feature Zip compression is automatically enabled Specify a password to be used to encrypt and decrypt data Uses a stronger encryption algorithm than ZIP encryption This is GFl Backup s own implementation of the standard 256 bit AES encryption To use this feature Zip compression is automatically enabled Specify a password to be used to encrypt and decrypt data The fastest backup type to back up and restore Only the latest version of backed up files are retained while older files are overwritten On restore you will not be req
37. estore an entire backup gee0000000000000000000000000000000000000000000000000000000000000000000000000002 Aeceeeseseeseses00ee000000000000000000000000000000000000000000000000000000 000005 Leet Screenshot 13 Restore backup task Select restore type 2 In the Restore dialog select Restore individual files or folders option and click OK 3 From the My Tasks screen select the backup to restore 4 From Items in Task pane select the files folders items to restore 5 Click Restore to restore selected items to their original location or Restore To to restore to a custom location 6 Click OK to start restore operation and wait for the task to complete 3 8 Manage an existing backup 3 8 1 Starting previously created tasks 1 From the GFI Backup Agent main screen select Manage My Tasks 2 Choose the task to start backing up and click Start Backup 3 8 2 Stopping tasks in progress 1 From the GFI Backup Agent main screen select Manage My Tasks 2 Choose a task in progress and click Stop to stop the selected tasks in progress 3 8 3 Modifying existing backup tasks 1 From the GFI Backup Agent main screen select Manage My Tasks 2 Choose the task to edit and click Edit Task 3 Select the tab or tabs with the relevant backup settings to modify and perform any required changes 4 Click Save to save changes 20 e GFI Backup 2011 Workstation backups GFI 3 8 4 Deleting tasks 1 From the GFI Backup Agent mai
38. ew tape backup and click Next 3 In the Source tab select items to back up to tape and click Next 4 In the Destination tab select Tape Configure the following options OPTION DESCRIPTION Drive Select the tape drive to back data to Tape Select the tape or instruct GFI Backup to use a new tape Erase Instructs GFI Backup Agent to erase tape before backup Backup Archive folder path Key in or Browse for the location where to store the backup Click Next to continue 5 Inthe Options tab select the compression and encryption settings as well as the type of backup to take Click Next to continue setup 6 In the Scheduler tab set up the backup schedule that the new backup task being configured will follow Also select whether the new backup task will be rescheduled if missed whether to wake up computer from Standby Hibernate and whether to create a desktop shortcut that starts the backup Click Next to continue setup 7 Inthe Events tab configure the notifications and actions that will be performed before or after the backup 8 Click Finish to finalize new task setup Tape backup and restore GFI Backup 2011 e 41 GFI 5 3 Restore data from tape 1 Load the tape to restore data from in the tape drive ef Options O Quick Tour CH Help A About Use this tool to create and manage your own personal file backup restore and synchronization tasks on this computer For network wide backup management use the Admini
39. fications will be triggered on GFI Backup encountering any warnings that do not stop the execution of any sync task Select between e Show window a window is displayed showing the reason of notification e Send email From Notification Email drop down list select the email address to send the notification email to Click Configure to launch the Options dialog and select Email Settings to configure email settings Notifications will be triggered on GFI Backup completing sync Select between e Show window a window is displayed showing the reason of notification e Send email From Notification Email drop down list select the email address to send the notification email to Click Configure to launch the Options dialog and select Email Settings to configure email settings Instructs GFI Backup to run an application before sync starts Key in or click Browse to specify the path of an application to launch before sync Check Wait for applications to end to run sync after the selected application terminates Instructs GFI Backup to run an application after the sync task starts Key in or click Browse to specify the path of an application to launch after sync Check Wait for applications to end to run the application after the sync is ready Change the computer status after sync ends The available options are Shutdown Log Off Standby or Hibernate GFI Backup verifies the validity of the backup being taken against the source files T
40. for a different disc with a greater capacity NOTE To span multiple discs in case where the data to back up results to be more than the size of the media selected ensure to enable ZIP Compression and Split archives at options in the Options tab that follows this screen Syncs with a remote FTP location Provide the following information to configure this sync Host name The host name or IP address of the FTP server Port TCP IP port used to connect to the FTP server Default port is 21 Username amp Password Credentials that have write access to the FTP server Initial remote directory The initial directory that the backup will revert to on logging in the FTP server Passive mode Use this option to initiate FTP sessions in passive mode By default GFI Backup initiates FTP sessions in active mode Use proxy Connect to the FTP server using a proxy server Click Proxy Settings and provide proxy server settings Save Connection Click to save new connection Test Connection Click to test connection set up FTP Connections Click to choose a previously saved connection Stores backup on a locally attached tape drive Available options are Tape drive Select a tape drive connected to the machine on which the new backup task is being configured Media Displays the tape drives that have been previously used with tape drive selected Select New to configure a new backup Erase Instructs GFI Backup to erase th
41. fy Backup MyBackup 1 Put computer in Shutdown after Task ends Location Local Compression No Security No Type Replace Size 430 KB Items 2 Press F1 for Help Back Close Screenshot 10 New workstation backup task Events tab 7 In the Events tab configure the notifications and actions to perform before during and after the backup task Available options are described in Table 7 below 16 e GFI Backup 2011 Workstation backups GFI Table 7 New workstation backup task Events tab OPTION Notify on Errors Notify on Warnings Notify on Summary Run before Task starts Run after Task starts Put computer in Verify Backup DESCRIPTION Notifications will be triggered on GFI Backup encountering any errors that halt task execution Select between e Show window a window is displayed showing the reason of notification e Send email From Notification Email drop down list select the email address to send the notification email to Click Configure to launch the Options dialog and select Email Settings to configure email settings Notifications will be triggered on GFI Backup encountering any warnings that do not stop the execution of any sync task Select between e Show window a window is displayed showing the reason of notification e Send email From Notification Email drop down list select the email address to send the notification email to Click Configure to
42. fy your expectations or if you think that this documentation can be improved in any way let us know via email on documentationQgfi com Troubleshooting and support GFI Backup 2011 e 69 GFI 9 Glossary TERM Active Directory Advanced Encryption Standard AES Advanced Intelligent Tape AIT Authorize agent Backup actions Backup destination Backup notifications Backup policy Backup rotation scheme Backup schedule Backup source Backup window Backup task name Blu ray disk Compression Compression level Credentials Daily Backup Status report DEFINITION A technology that provides a variety of network services including LDAP like directory services An encryption standard approved by and in use amongst others by the National Security Agency NSA of the U S Government for the encryption of sensitive material While it is slower than ZIP encryption it is more secure See Advanced Encryption Standard A proprietary technology owned by Sony based on helical scan like DAT but different tape technology It is not as popular as DAT due to significant cost difference and the format is considered End Of Life Sony joined HP to further develop media for DAT DDS drives See Advanced Intelligent Tape An operation triggered at the GFI Backup Administration Console that enables an installed agent to be used with GFI Backup Actions automatically performed by GFI Backup just before or after a backu
43. he specified schedule 4 3 Virtualization environments backup GFI Backup enables you to backup and restore virtual machines and virtual environments This chapter describes how to backup and restore virtual environments in Microsoft Hyper V VMware Workstation and VMware Server To create a virtual environment backup 1 Create a new backup task For more information refer to Create a new backup section in this chapter NI 2 In the source tab select Server con Server backups GFI Backup 2011 25 GFI Duser Settings EG Select All Unselect All OK Cancel Screenshot 15 Servers Virtual environment backup 3 Select the virtual environment and the virtual machines to backup and click OK 4 Complete the wizard to create the new backup 26 e GFI Backup 2011 Server backups GFI 4 4 Create a new backup D Options i QuickTour gt Hep a WE Use this tool to create and manage your own personal file backup restore and synchronization tasks on this computer For network wide backup management use the Administration Console ZC New Backup gt Manage My Tasks pr Launch the New Backup Wizard which will Access the list of existing backups and kh 7 guide you through the setup stages of a perform management tasks including add new backup delete and modify backup tasks gt Restore Sam File Folder Sync ef Recover files emails and more by T hk Synchronize files and f
44. he notification email to Click Configure to launch the Options dialog and select Email Settings to configure email settings Notifications will be triggered on GFI Backup encountering any warnings that do not stop the execution of any sync task Select between e Show window a window is displayed showing the reason of notification e Send email From Notification Email drop down list select the email address to send the notification email to Click Configure to launch the Options dialog and select Email Settings to configure email settings Notifications will be triggered on GFI Backup completing sync Select between e Show window a window is displayed showing the reason of notification e Send email From Notification Email drop down list select the email address to send the notification email to Click Configure to launch the Options dialog and select Email Settings to configure email settings Instructs GFI Backup to run an application before sync starts Key in or click Browse to specify the path of an application to launch before sync Check Wait for applications to end to run sync after the selected application terminates Instructs GFI Backup to run an application after the sync task starts Key in or click Browse to specify the path of an application to launch after sync Check Wait for applications to end to run the application after the sync is ready Change the computer status after sync ends The available options are
45. he process of splitting a backup task across multiple media to backup data which volume is more than what the media allows 72 e GFI Backup 2011 Glossary TERM Microsoft Volume Shadow Copy Service Linear Tape Open LTO Open File Backup Registry keys Replace Backup Remote Store Self extracting archive Stack Backup Status monitor Tape Unauthorized agent User permissions VSS Workgroup ZIP password protection DEFINITION A Microsoft Windows OS Windows XP and Windows 2003 onwards that provides the backup infrastructure for Windows based computers and servers Also provides a mechanism for creating consistent point in time copies of data known as shadow copies It is also the service through which open files can be backed up An open standard for magnetic data tape storage which is supported by LTO consortium initiated by Seagate HP and IBM It is the product of choice for high performance backups in an enterprise and large business LTO is cheaper and more readily available Ultrium form factor than DLT S SDLT while performance is almost the same LTO also supports Encryption See Linear Tape Open The ability of a software application to take a backup of a file that is currently in use Within GFI Backup this is possible through VSS Entries within the Microsoft Windows system file that contains varied information about the Windows operating system as well as configuration information about
46. his is a further guarantee that all backups are taken properly Click Finish to finalize new task setup Server backups GFI Backup 2011 e 35 GFI 4 5 Restore an existing backup Within GFI Backup you can restore either a full backup set or single multiple items from a backup set 4 5 1 Restoring complete backups 1 From the GFI Backup Agent main screen select Restore e Restore a Restore an entire backup Restore individual files or Folders ETE Screenshot 22 Restore backup task Restore an entire backup 2 In the Restore dialog select Restore an entire backup and click OK 36 e GFI Backup 2011 Server backups e Restore x reg Data Backup Created on 4 6 2010 Gei Last run time 4 6 2010 12 31 26 4M Select from previous Backup GBT file and archive on external media Backup Name Data Backup Archive File Folder Name Data Backup Backup Location C Users John Smith Documents BackupT ask 702 Description z Help R Restore To Cancel Screenshot 23 Restore backup task Select restore point 3 From the list of backups displayed select the backup to restore Click Restore to restore backup to its original location or Restore To to specify a location where to restore the backup 4 Click OK to start restore operation and wait for the task to complete 4 5 2 Restoring individual multiple items from backup E Restoring individual i
47. ike to store the backup archive C Program FilesYGFIYGFI Backup 2010 Backup e CS Browse Back Na B Close QPress F1 for Help Screenshot 7 New workstation backup task Destination tab 4 In the Destination tab select the destination location where the backup will be saved The available destinations are described in Table 4 below Table 4 New workstation backup task Destination tab OPTION Local folder External hard drive Local Area Network LAN Folder Removable disk device Floppy USB stick Memory Card DESCRIPTION Stores backup in a local folder or an external hard disk drive attached to the computer where GFI Backup Agent is installed Provide the destination drive folder by keying in the path in the path field or selecting a folder by clicking Browse Stores backup in a local area network folder accessible from the computer where GFI Backup Agent is installed Provide the destination drive folder by keying in the path in the path field or selecting a folder by clicking Browse When authentication is required select Folder is password protected checkbox and key in User Name and Password Stores backup on a removable medium such as a USB drive or a memory card plugged in the computer where the GFI Backup Agent is installed From the Please select the drive dropdown select the destination drive where the backup will be stored In the path field key in the path on the removable dri
48. ime or On startup or On shutdown fields Run every few days Sync will run at specific intervals every number of days Select the day interval from the Run every selector and set the sync days from the Set syne days option Also select a time from the On Time field or On startup On shutdown fields Run every few hours Sync will run at specific hourly intervals Select the hourly interval from the Run every selector and the total number of tasks per day from the Total tasks per day selector Set a starting time by selecting a time from the Starting at field and set the Sync days through the Set sync days option Synchronization tasks GFI Backup 2011 e 51 GFI User Authentication Enable syncs to be executed also when all users are logged off Provide the Settings required user authentication settings in the fields Domain User name and Password Reschedule task if Instructs GFI Backup to reschedule missed tasks in case where for example missed a task is missed due to a computer being switched off Wake up computer from If the computer is in Standby or Hibernate status it is automatically switched Standby Hibernate on before a task starts before running Task Create Desktop shortcut Create a desktop shortcut to enable the manual startup of the sync operation being configured Click Next to continue setup General First Location Second Location Synchronization Scheduler Events Please select what
49. installed applications A type of backup where rather than taking a full backup only the files that changed since the last backup are archived This data replaces the data in the original file set and due to the lower volume of data to backup is quicker to take A backup that is permanently stored in an offsite facility for disaster recovery purposes A type of zip archive that requires no software for decompression A type of backup similar to a full backup but which append a version number to files previously backed up A visual mechanism within GFI Backup Administration Console that enables users to discover various statistics on the functions of GFI Backup A backup medium where data is stored on a magnetic tape The process through which agents previously authorized are set an unauthorized This invalidates the GFI Backup Agent functionality and operations backups and restores can no longer be performed A set of rules that define what operations users can execute with the GFI Backup Agent installed on their computer See Microsoft Volume Shadow Copy Service A Microsoft peer to peer computer network where members can access each other s resources such as files printers and internet connection A data compression and archive format that offers encryption mechanisms that are faster than AES but less secure Glossary GFI Backup 2011 73 GFI 10 Appendix 1 System tray options 10 1 Introduction The GFI
50. its original location or Restore To to specify a location where to restore the backup 8 Click OK to start restore operation and wait for the task to complete Tape backup and restore GFI Backup 2011 e 43 GFI 6 Synchronization tasks 6 1 Introduction Sync tasks enables you to configure a synchronization policy that synchronizes and keeps updated files and folders between two computers or two devices This chapter covers the setting up of a new sync task E Based on the configuration set by your systems administrator some or all features i may not be available for your installation of GFI Backup Agent Contact your systems administrator for assistance 6 2 Create a new sync task 1 From the GFI Backup main screen select File Folder Sync option 2 In the General tab key in the new backup task details Details are described in Table 14 below Table 14 New Sync task General tab options DETAIL DESCRIPTION Sync Task name Defines the sync task name that will be associated with the new task being created Description of Task lt Optional gt Key in an optional description of the new sync task being created Task Group lt Optional gt Organize related tasks into groups Select a task group from the drop down list or click Edit Task Groups to create a new group Click Next to continue setup Synchronization tasks GFI Backup 2011 e 45 Select Files and Folders fol E x 2 Ba Computer E 3 Floppy
51. ks GFI Sync Task Properties 5 General First Location Second Location Synchronization Scheduler Events GFI Backup D n val Run one time only On Windows Startup On Windows Shutdown Days of week Run every few days Run every few hours Sync Summary Data Sync Reschedule Task if missed Location Local Wake up computer from Standby Hibernate before running Task Create Desktop Shortcut Size 444 KB gt Items 22 Press F1 for Help Back Next B Close Screenshot 31 New Sync task Scheduler tab 9 In the Scheduler tab set up the backup schedule that the new backup task being configured will follow Also select whether the new backup task will be rescheduled if missed whether to wake up computer from Standby Hibernate and whether to create a desktop shortcut that starts the backup Available options are OPTION DESCRIPTION Run Manually Sync will not be triggered on a specific schedule but started manually Run one time only Sync will be run one time only at a specific date and time Select the date and time values in the Scheduler Settings area On Windows startup Sync will run once on next Windows startup On Windows shutdown Sync will run once on next Windows shutdown Days of the week Sync will run on specific days of the week and at a specific time or on system startup or shutdown Select the days of the week when sync will be run and select either a specific t
52. l on a daily basis and takes into consideration only the tasks executed during the previous 24 hours Glossary GFI Backup 2011 e 71 TERM DAT Deployment Desktop applications Differential Backup Digital Audio Tape Digital Linear Tape Disaster recovery DLT Encryption settings FTP location Full Backup Full Backup Restore GFI Backup Agent GFI LANguard Hot backup Incremental Backup Item level restore LAN folder Media Spanning DEFINITION See Digital Audio Tape The act of installing software on to a system for example the installation of the GFI Backup Agent on client computers Applications installed on the computers where GFI Backup Agent is installed and which can be backed up by GFI Backup A replace backup type where all the data changed since last full backup is backed Typically this backup is slower to take but faster to restore The most popular tape format in use at the low end of the tape drive market Capacities vary from 72GB to 320GB A proprietary technology owned by Quantum DLT V is targeted for small and medium sized businesses while DLT S SDLT is a high capacity range aimed for enterprise and larger businesses DLT S SDLT also supports DLT V for backward compatibility DLT includes WORM capability It supports Hardware compression with a compressed capacity up to 1 6TB per cartridge and also higher data throughput than DAT drives The process of recovering and restoring da
53. listing of technical support questions and patches Access the Knowledge Base by visiting http kbase gfi com 8 4 Web Forum User to user technical support is available via the GFI web forum Access the web forum by visiting http forums gfi com 68 e GFI Backup 2011 Troubleshooting and support GFI 8 5 Request technical support If the resources listed above do not enable you to solve your issues contact the GFI Technical Support team by filling in an online support request form or by phone e Online Fill out the support request form and follow the instructions on this page closely to submit your support request on http Support gfi com Support supportrequest aspx Icode en e Phone To obtain the correct technical support phone number for your region visit http www gfi com company contact htm Before you contact our Technical Support team have your Customer ID available Your Customer ID is the online account number that is assigned to you when you first register your license keys in our Customer Area at http customers gfi com We will answer your query within 24 hours or less depending on your time zone 8 6 Build notifications We strongly suggest that you subscribe to our build notifications list This way you will be immediately notified about new product builds To subscribe to our build notifications visit http www gfi com pages productmailing htm 8 7 Documentation If this manual does not satis
54. m the GFI Backup Agent main screen select Restore e Restore a Restore an entire backup Restore individual files or Folders Cancel Screenshot 11 Restore backup task Select restore type 2 In the Restore dialog select Restore an entire backup and click OK 18 e GFI Backup 2011 Workstation backups e Restore x reg Data Backup Created on 4 6 2010 Gei Last run time 4 6 2010 12 31 26 4M Select from previous Backup GBT file and archive on external media Backup Name Data Backup Archive File Folder Name Data Backup Backup Location C Users John Smith Documents BackupT ask 702 Description z Help R Restore To Cancel Screenshot 12 Restore backup task Select restore point 3 From the list of backups displayed select the backup to restore Click Restore to restore backup to its original location or Restore To to specify a location where to restore the backup 4 Click OK to start restore operation and wait for the task to complete 3 7 2 Restoring individual multiple items from backup E Restoring individual items from an encrypted backup is not allowed In such a case i restore a full backup to a location different from the original location and then retrieve the required files 1 From the GFI Backup main screen select Restore option Workstation backups GFI Backup 2011 19 GFI Restore e Select Restore Type R
55. mation refer to Create a new backup section within Workstation backups chapter Opens up the GFI Backup Agent new sync wizard which enables the set up of a new sync Refer to Synchronization tasks chapter in this manual Instructs GFI Backup Agent to stop all tasks that are currently in process Launches GFI Backup Agent user interface and opens the Options screen For more information on the GFI Backup Agents options refer to the Customization options section within Customizing GFI Backup chapter Launches GFI Backup Agent Help File Instructs GFI Backup Agent to close User Interface Instructs GFI Backup Agent to close the system tray icon 76 e GFI Backup 2011 Appendix 1 System tray options GFI Index A Active Directory 71 Advanced Intelligent Tape 71 AES encryption 14 32 B Backup actions 71 Backup destination 14 71 72 Backup notifications 71 Backup policy 71 Backup rotation scheme 71 Backup schedule 15 41 71 Backup source 71 Backup task name 9 27 71 Backup window 71 Blu ray disk 71 Build Notifications 69 C Compression 9 12 14 27 32 41 71 72 Compression level 14 32 71 Credentials 12 49 68 71 D Daily Backup Status report 71 Data access method 57 Deleting tasks 21 Deployment 72 Desktop applications 72 Differential Backup 14 32 Differential backups 25 Digital Linear Tape 72 Disaster recovery 25 73 Documentation 69 E Encryption 13
56. n screen select Manage My Tasks 2 Choose a task to delete and click Delete 3 In the Confirm dialog click Yes to delete the selected backup task or click No to retain backup task Workstation backups GFI Backup 2011 e 21 GFI 4 Server backups 4 1 Introduction GFI Backup Agents assigned a server license enable you to perform server level operations such as backing up Microsoft SQL Servers and files folders on systems running server Operating Systems such as Microsoft Windows Server 2003 This chapter describes the tasks that can be performed when the GFI Backup Agent is licensed as a workstation 4 2 Microsoft SQL Server backup GFI Backup enables you to back up and restore Microsoft SQL Server databases This provides you with the facility to backup databases as they are at specific points in time and restore data to that point To create a new Microsoft SQL server backup 1 Create a new backup task For more information refer to Create a new backup section in this chapter m 2 In the source tab select Server icon to launch the User Settings dialog Server backups GFI Backup 2011 e 23 User Settings EI Hesper O Hyper 2008 CT Mware C VMware Server 2 0 CT vmw are WorkStation Screenshot 14 Servers Microsoft SQL Server backup 3 Select the database to backup and click OK Differential and transaction log backups are not allowed if master database is
57. nd location 7 In the Second Location tab select the destination location where the sync will be saved by selecting a destination option Available options are described in Table 17 below Table 17 New Sync task Second location OPTION DESCRIPTION Local folder External hard drive Syncs to a local folder or an external hard disk drive attached to the computer where GFI Backup Agent is installed Provide the destination drive folder by keying in the path in the path field or selecting a folder by clicking Browse Local Area Network LAN Folder Syncs to a local area network folder accessible from the computer where GFI Backup Agent is installed Provide the destination drive folder by keying in the path in the path field or selecting a folder by clicking Browse When authentication is required select Folder is password protected checkbox and key in User Name and Password Removable disk device Floppy Syncs with a removable medium such as a USB drive or a memory USB stick Memory Card card plugged in the computer where the GFI Backup Agent is installed From the Please select the drive dropdown select the destination drive where the sync will be stored In the path field key in the path on the removable drive where to store the sync or select a folder by clicking Browse 48 e GFI Backup 2011 Synchronization tasks GFI OPTION Remote location using FTP DESCRIPTION Syncs with a remote FTP location Provide the follo
58. ngs section 4 Key in the correct credentials in the User Authentication Settings GFI Backup Agent cannot connect to Possible causes GFI Backup Administration Console 1 Communication between computer running GFI Backup Administration Console and computer running GFI Backup Agent is lost 2 GFI Backup Agent is not installed incorrectly 3 TCP ports 5580 and 5543 are blocked 4 Computer running GFI Backup Agent does not belong to the same domain or workgroup as computer running GFI Backup Administration Console Solution 1 Ensure that the computer running GFI Backup Agent is able to ping the computer running GFI Backup Administration Console 2 Ensure that GFI Backup Agent is correctly installed on the computer from where to backup and or restore data 3 Ensure that your firewall settings enable communications on TCP ports 5580 and 5543 between computers For further information on how to configure the Windows Firewall refer to http kbase gfi com showarticle asp id KBID003879 4 Contact your Systems Administrator to update the GFI Backup Agent settings to point to the correct GFI Backup Administration Console installation 8 3 Knowledge Base GFI maintains a comprehensive Knowledge Base repository that includes answers to the most common problems In case that the information in this manual does not solve your installation problems next refer to the Knowledge Base The Knowledge Base always has the most up to date
59. notifications should be after the Sync Task s execution V Notify on Errors that halt the Task execution GFI Backup J Show window Send email lt Notify on Warnings that don t stop execution Show window Send email S Notify on Summary after Task completion Show window Send email Please select what actions should be made before and after the Sync Task s execution Run after Task ends Sync Summary Put computer in Shutdown v after Task ends Data Sync Location Local Size 444 KB Items 22 Press F1 for Help Back Finn 1 Chose Screenshot 32 New Sync task Events tab 52 e GFI Backup 2011 Synchronization tasks GFI 10 In the Events tab configure the notifications and actions to perform before during and after the sync task Available options are described in Table 19 below Table 19 New Sync task Events OPTION Notify on Errors Notify on Warnings Notify on Summary Run before Task starts Run after Task starts Put computer in DESCRIPTION Notifications will be triggered on GFI Backup encountering any errors that halt task execution Select between e Show window a window is displayed showing the reason of notification e Send email From Notification Email drop down list select the email address to send t
60. nshot 15 Servers Virtual environment backup ciii i ciii 26 Screenshot 16 New server backup task GFI Backup Agent 27 Screenshot 17 New server backup task Source screen 28 Screenshot 18 New server backup task Destination tab ccciiici iiien 29 Screenshot 19 New server backup task Options Tab 31 Screenshot 20 New server backup task Scheduler ab 33 Screenshot 21 New server backup task Events tab ieii cieri 34 Screenshot 22 Restore backup task Restore an entire backup rrrrrrnnnnnnrnrnnnnrrrnnnnnnnennr 36 Screenshot 23 Restore backup task Select restore point s 37 Screenshot 24 Restore backup task Restore individual files and folders 38 Screenshot 25 Tape restore Select Manage my tasks option 42 Screenshot 26 Tape restore Select task to wmport EEN 43 Screenshot 27 New Sync task Select files andioders 46 Screenshot 28 New Sync task First location keen 47 Screenshot 29 New Sync task Set second location 48 Screenshot 30 New Sync task Synchronization ab 49 Screenshot 31 New Sync task Scheduler ab 51 Screenshot 32 New Sync task Events tab 52 Screenshot 33 Options General settings AAA 56 GFI Screenshot 34 Options Screenshot 35 Options Screenshot 36 Options Screenshot 37 Options Screenshot 38 Options Screenshot 39 Options Screenshot 40 Options Screenshot 41 Options Task Se ile C 57
61. olders located in 2 restoring completed backups FF GTE different loc ch as computer hard drive desktop and external k 4 Screenshot 16 New server backup task GFI Backup Agent 1 From the GFI Backup Agent main screen select New Backup option 2 Inthe General tab key in the new backup task details Available options are described in Table 8 below Table 8 New server backup task General tab OPTION DESCRIPTION Backup Task Name Define the backup task name that will be associated with the new task being created Archive File Folder Define the name of the backup archive file in case of ZIP file compression or Name archive folder in case of no compression is chosen Description of Task lt Option gt Key in a description of the new backup task being created Task Group Organize related tasks into groups Select a task group from the drop down list or click Edit Task Groups to create a new group Click Next to continue Server backups GFI Backup 2011 27 GFI Backup Task Properties x General Source Destination Options Scheduler Events GFI Backup zon mm mmm ay SB S Z Disks Files Folders Registry Keys Email Servers Selected Items AY Disks D Files amp Folders e Registry Keys Pal Emai Servers Backup Summary MyBackup 1 Location Local Compression No Security No Type Replace Size 0 KB Items 0 Press F1 for Help Screenshot 17 New se
62. on DA iG Email Settings E Mail Outlook Data File Outlook pst Email Accounts Custom Forms Rules and Alerts Signatures e O Outlook Express E F Main Identity 2979ED74 B4FE 4E45 88CE BF3547BFD9B3 C Accounts C mail F Settings C Rules C Signatures C Block List CECR RI bk Select All Unselect All OK Cancel Screenshot 4 Workstations Email dialog 3 Select the settings mail to back up by expanding and selecting the available nodes For example expand Microsoft Outlook and select Mail Email Accounts and Signatures 4 Complete the wizard to create the new Email backup 8 e GFI Backup 2011 Workstation backups GFI 3 6 Create a new backup D Options i QuickTour gt Help a About Use this tool to create and manage your own personal file backup restore and synchronization tasks on this computer For network wide backup management use the Administration Console ZC New Backup gt Manage My Tasks pr Launch the New Backup Wizard which will Access the list of existing backups and kh 7 guide you through the setup stages of a perform management tasks including add new backup delete and modify backup tasks gt Restore Sam File Folder Sync ef Recover files emails and more by T hk Synchronize files and folders located in 2 restoring completed backups FF GTE different loc ch as computer hard drive desktop and e
63. p is taken This includes running applications for example anti virus and backup verification The location where backups will be located once a backup is completed The visual and audio notifications displayed or sent to users on specific events being triggered for example send email notification on backup task successful execution Rules and procedures in force within an organization that enable that organization to take adequate amounts and types of backup This includes testing of the restore processes A method used to backup data effectively where different media is moved from storage to use and vice versa The schedule that the backup task will be executed upon for example execute weekly on Thursday at 23 00 The data that will be backed up by the backup task in question The time period during which a system is available for backups A user friendly name used to identify backup tasks name within GFI Backup An optical disc storage medium designed to cater for capacities up to 50 Gigabytes A mechanism that enables the encoding of information using a reduced number of bits to represent data This enables considerable savings in terms of storage space The level of compression applied to a specific data set A user name and password used to authenticate users within systems A report that enables users to keep track of the status of backup tasks on a daily basis It is automatically generated and distributed via emai
64. rver backup task Source screen 3 In the Source tab select Server and configure the source Available options are described in Table 9 below Table 9 New server backup task Source tab OPTION DESCRIPTION Databases Select the Microsoft SQL Databases to backup and click OK For more information refer to Microsoft SQL Server backup section within the Server backups chapter Hyper V Select the Microsoft Hyper V machines to backup and click OK For more information refer to Virtualization environments backup section within the Server backups chapter VMware Select the VMware machines to backup and click OK For more information refer to Virtualization environments backup section within the Server backups chapter Click Next to continue 28 e GFI Backup 2011 Server backups GFI Backup Task Properties GFI Backup wn EE Backup Summary MyBackup 1 Location Local Compression No Security No Type Replace Size 430 KB Items 2 General Source Destination Options Scheduler Events Local folder External hard drive Local Area Network LAN Folder Removable disk device Floppy USB stick Memory Card CD DVD Blu Ray Remote location using FTP Tape Please select the folder where you would like to store the backup archive C Program FilesYGFIYGFI Backup 2010 Backup F CS Browse Back CN B Close QPress F1 for Help Screenshot 18 New server backup task
65. s secure server log on Defines the name displayed in the From field of the email notification Default name is GFI Backup Reports Defines the email address through which the email will be routed Default email address is report gfi com Tests the email settings by sending out a test email Specify an email address where to send the test email Customizing GFI Backup GFI Backup 2011 e 59 GFI 7 2 4 FTP Connections Use the FTP Connections tab to view add new or modify existing FTP connection details used when backing up data to a remote location E General Settings FTP Connections Task Settings d Cl g You can save your FTP connection details and quickly load them when creating a new Task E Email Settings to remote location i PTP Connections Name Host Initial Directory fan Masks a Logs D Administration Console Add Edt Delete Screenshot 36 Options FTP connections 60 GFI Backup 2011 Customizing GFI Backup GFI Adding a new FTP connection 1 Click Add FTP Settings LX Connection s name ftpConnect Host 192 168 2 2 Port 2184 User Name administrator Password eeeccccce Initial remote directory PASY Mode Use Proxy OK Cancel Screenshot 37 Options FTP Connections dialog 2 Key in Connection s name Host Port User Name and Password details to be used for the new FTP connection 3 Key
66. stration Console Launch the New Backup Wizard which will guide you through the setup stages of a new backup gt ZC New Backup 7 f k Screenshot 25 Tape restore Select Manage my tasks option Restore We Recover files emails and more by restoring completed backups Manage My Tasks Access the list perform manag delete and modif ting backups and ent tasks including add y backup tasks File Folder Sync Synchronize files and folders located in 2 different locations such as computer desktop and external hard drive 2 From the GFI Backup Agent main screen select Manage My Tasks option 3 Click Import Task 4 From the Browse dialog select Using this option you can browse the current tape button 42 e GFI Backup 2011 Tape backup and restore Import tasks from tape xa Please select the drive Choose the tape you want to use Hewlett Packard DDS4 Drive Current Media Task name Backup date MyBackup67 gbt 09 29 2009 10 20 06 Get tasks from tape Import Close Screenshot 26 Tape restore Select task to import 5 Select the tape drive and the tape to use and click Get tasks from tape Select the checkbox next to the task name to import and click Import 6 Once the task is imported in the GFI Backup Agent the newly imported task can be seen in the Manage My Tasks screen 7 Select the backup to restore and click Restore to restore backup to
67. sues ISSUE ENCOUNTERED GFI Backup does not back up open files Access to agent application blocked by administrator message is returned when trying to load GFI Backup Agent or when trying to access any of its features from the system tray icon SOLUTION Cause There might be a problem with Volume Shadow Copy Service VSS Solution Refer to http kbase gfi com showarticle asp id KBID003549 for a detailed procedure on how to solve VSS issues Description User has not been granted access to GFI Backup Agent functionality by system administrator Solution Ask your system administrator to grant you access to GFI Backup Agent functionality For more information on how to configure user permissions refer to section Configuring agent properties in the Administration and Configuration Manual Troubleshooting and support GFI Backup 2011 e 67 ISSUE ENCOUNTERED SOLUTION A notification warning that Description and solution credentials are invalid on executing an imported backup task is displayed When a backup task is created executed and deleted GFI Backup enables you to import the task from the destination location After importing ensure that the user authentication settings are configured To configure user authentication 1 In the GFI Backup Agent console click Manage My Tasks 2 Right click the imported task and select Edit Task 3 Select Scheduler task and locate User Authentication Setti
68. ta in the eventuality of a disaster It is highly recommended that such a process is planned audited and tested on a regular basis See Digital Linear Tape The settings that enable GFI Backup to encrypt the data to back up This includes the type of encryption ZIP AES and the encryption password A remote backup destination accessible via the FTP protocol where the files to be backed up by GFI Backup will be stored A backup type where all the data will be backed up regardless of whether this data was previously backed up or not The complete restore of a backup previously taken A software application deployed on the computers to back up data from that enables GFI Backup to collect archive and compress data to a central backup destination A GFI application that provides network security scanning and vulnerability management services Can be also used to deploy software such as the GFI Backup Agent Refer to htip www gfi com lannetscan for more information on GFI LANguard The backup of a database that has not been stopped for backup purposes A replace backup type where only the data changed in the period between the backup being taken and the last backup taken is backed Typically this backup type is faster to take but slower to restore A type of backup restore where only selected files folders settings are restored A backup destination on a LAN where backups will be saved on the successful execution of a backup task T
69. tasks Describes how you can use GFI Backup to create tasks that synchronize data between two locations Chapter 7 Customizing GFI Backup Describes how you can customize GFI Backup to suit particular system administrator needs and requirements Chapter 8 Troubleshooting and support Provides you with all the necessary information on how to deal with troubleshooting any problems encountered while using GFI Backup Also provides extensive support information Chapter 9 Glossary Defines technical terms used within GFI Backup Chapter 10 Appendix 1 System tray options Describes the functions accessible from the GFI Backup system tray icon About GFI Backup GFI Backup 2011 1 1 2 1 Terms used in this manual The following terms are used in this manual TERM DESCRIPTION Additional information and references essential for the operation of GFI Backup AN Important notifications and cautions regarding potential issues that are commonly encountered gt Step by step navigational instructions to access a specific function Bold text Items to select such as nodes menu options or command buttons lt ltalics text gt Parameters and values that you must replace with the applicable value such as custom paths and filenames For any technical terms and their definitions as used in this manual refer to the Glossary chapter in this manual 2 e GFI Backup 2011 About GFI Backup GFI 2 GFI Backup Agent Console 2 1 Launch the GFI B
70. tems from an encrypted backup is not allowed In such a case i restore a full backup to a location different from the original location and then retrieve the required files 1 From the GFI Backup main screen select Restore option Server backups GFI Backup 2011 37 GFI Restore e Select Restore Type Restore an entire backup gee0000000000000000000000000000000000000000000000000000000000000000000000000002 Aeceeeseseeseses00ee000000000000000000000000000000000000000000000000000000 000005 Leet Screenshot 24 Restore backup task Restore individual files and folders 2 In the Restore dialog select Restore individual files or folders option and click OK 3 From the My Tasks screen select the backup to restore 4 From Items in Task pane select the files folders items to restore 5 Click Restore to restore selected items to their original location or Restore To to restore to a custom location 6 Click OK to start restore operation and wait for the task to complete 4 6 Manage an existing backup 4 6 1 Starting previously created tasks 1 From the GFI Backup Agent main screen select Manage My Tasks 2 Choose the task to start backing up and click Start Backup 4 6 2 Stopping tasks in progress 1 From the GFI Backup Agent main screen select Manage My Tasks 2 Choose a task in progress and click Stop to stop the selected tasks in progress 4 6 3 Modifying existing backup tasks 1 From the GFI B
71. thers this option enables you to recover individual files or full backups File Folder Sync Synchronize data between two folders The wizard will guide you through the steps required to perform synchronization Options Customize and configure GFI Backup Agent Amongst others this option enables you to configure task settings Email settings and FTP connections 4 e GFI Backup 2011 GFI Backup Agent Console GFI 3 Workstation backups 3 1 Introduction GFI Backup Agents with a workstation license can back up data from systems that are not running a server type of OS for example Microsoft Windows 7 Agents running under a workstation license cannot for example be used to backup Microsoft SQL Server data This chapter describes the tasks that can be performed when the GFI Backup Agent is licensed as a workstation 3 2 Disk backup GFI Backup enables you to backup data partitions and whole disk drives To backup a disk drive or partition 1 Create a new backup task For more information on how to create a new backup task refer to Create a new backup section in this chapter 2 In the source tab select Disks icon ay r Disks Partitions fo me Drive Size Free File System 3 JW Disko 15 00 GB 4 18 GB E 7 Partition No Letter 100 00 MB 71 87 MB NTFS E Partition C 14 90 GB 4 11 GB NTFS OK Cancel Screenshot 2 Workstations Disk and Partitions dialog 3 Select the partitions to backup
72. ucture for multiple folders sync Example Size 444 KB Items 22 Press F1 for Hel Back Next B Close Screenshot 28 New Sync task First location 6 In the First Location tab choose whether to retain the base path structure Available options are described in Table 16 below Table 16 New Sync task First location OPTION DESCRIPTION Do not retain base path structure Defines a one to one sync where the selected folders are synched without recreating the original folder structure in the second location Retain base path structure Defines a many to one sync where selected folders are retained in a structure similar to the original This will create the entire path structure for each folder in the second location Click Next to continue setup Synchronization tasks GFI Backup 2011 47 GFI Sync Task Properties E52 General First Location Second Location Synchronization Scheduler Events GFI Backup n el Local folder External hard drive Local Area Network LAN Folder Removable disk device Floppy USB stick Memory Card CD DYD Blu Ray Remote location using FTP Tape Please select the folder where you would like to synchronize your data Sync Summary C Backups E Browse _ Data Sync Location Local Size 444 KB Items 22 Press F1 for Help Back Next gt 3 Close Screenshot 29 New Sync task Set seco
73. uired to restore a full backup set and merge the regular increment or differential files you will only require restoring only a single set of backup files e Incremental Backup Only files and folders created or changed in the period between backups are backed up Incremental backups are the fastest and smallest type of backups but are less efficient when restoring since you must restore the full backup and then restore in order of creation each subsequent incremental backup e Differential Backup Files that are deleted from source are also removed from the backup For information on Microsoft SQL Server backup types refer to Microsoft SQL Server backup section within the Server backups chapter All selected files and folders are backed up Stack backups are the most time consuming compared to replace backups and require substantial storage Capacities Stacked backups label changed files with different version numbers that allow restoring older versions of files You can also specify the number of backup versions to keep If this number is exceeded the oldest version is deleted when taking a new backup For information on Microsoft SQL Server backup types refer to Microsoft SQL Server backup section within the Server backups chapter 32 e GFI Backup 2011 Server backups GFI Backup Task Properties GFI Backup ii Backup Summary MyBackup 1 Location Local Compression No Security No Type R
74. urs Backup will run at specific hourly intervals Select the hourly interval from the Run every selector and the total number of tasks per day from the Total tasks per day selector Set a starting time by selecting a time from the Starting at field and set the backup days through the Set backup day s option Workstation backups GFI Backup 2011 15 GFI OPTION DESCRIPTION User Authentication Enable backups to be executed also when all users are logged off provide the Settings required user authentication settings in the fields Domain User name and Password Reschedule task if Instructs GFI Backup to reschedule missed tasks in case where for example missed a task is missed due to a computer being switched off Wake up computer from If the computer is in Standby or Hibernate status it is automatically switched Standby Hibernate on before a task starts before running Task Create Desktop shortcut Create a desktop shortcut to enable the manual startup of the backup operation being configured Click Next to continue Backup Task Properties exa General Source Destination Options Scheduler Events GFI Backup ff V Notify on Errors that halt the Task execution Show window Send email J Notify on Warnings that don t stop execution Show window Send email V Notify on Summary after Task completion VI Show window Send email Run before Task starts Run after Task ends Backup Summary Veri
75. ution Show window Send email lt Notify on Summary after Task completion Show window Send email Please select what actions should be made before and after the Backup Task s execution Run before Task starts Run after Task ends een Verify Backup MyBackup 1 Location Local Put computer in Shutdown v after Task ends Compression No Security No Type Replace Size 430 KB Items 2 Press F1 for Help Screenshot 21 New server backup task Events tab 34 GFI Backup 2011 Server backups GFI 7 Inthe Events tab configure the notifications and actions to perform before during and after the backup task Available options are described in Table 13 below Table 13 New server backup task Events tab OPTION Notify on Errors Notify on Warnings Notify on Summary Run before Task starts Run after Task starts Put computer in Verify Backup DESCRIPTION Notifications will be triggered on GFI Backup encountering any errors that halt task execution Select between e Show window a window is displayed showing the reason of notification e Send email From Notification Email drop down list select the email address to send the notification email to Click Configure to launch the Options dialog and select Email Settings to configure email settings Noti
76. ve where to store the backup or select a folder by clicking Browse button If a format of the media is required before the backup is taken enable the Format disk before Backup option Workstation backups GFI Backup 2011 e 11 GFI OPTION CD DVD Blu Ray Remote location using FTP Tape DESCRIPTION Stores backup on a CD DVD or Blu ray disc attached to the computer where GFI Backup Agent is installed Provide the following information to configure this backup Please select the drive The drive letter of the CD DVD Blu Ray device Disk label The disk label that will be assigned to the disc that will be used to back up data on Destination path The destination path where the backup data will be saved Domain User Name Password Any authentication details required for backup Erase CD before Backup Only on CD RW Choose this option to instruct GFI Backup to erase CDRW or DVDRW before backup Quick Full Denotes whether backup will be done using Quick or Full modes Speed Enables you to select the disc writing speed Check possible disc speeds Choose this option to have GFI Backup choose the available disc writing speed Erase disk before backup This option is only applicable in case of CORW or DVDRW If this option is not enabled and the re writable disc provided is in UDF format GFI Backup will try to write the backup on the remaining space If the space is not enough GFI Backup will ask
77. wing information to configure this sync e Host name The host name or IP address of the FTP server e Port TCP IP port used to connect to the FTP server Default portis 21 e Username amp Password Credentials that have write access to the FTP server e Initial remote directory The initial directory that the backup will revert to on logging in the FTP server e Passive mode Use this option to initiate FTP sessions in passive mode By default GFI Backup initiates FTP sessions in active mode e Use proxy Connect to the FTP server using a proxy server Click Proxy Settings and provide proxy server settings e Save Connection Click to save new connection e Test Connection Click to test connection set up e FTP Connections Click to choose a previously saved connection Click Next to continue setup Syne Task Properties Ex General First Location Second Location Synchronization Scheduler Events GFI Backup in l Select the method used by GFI Backup to compare folders and files being synchronized Date amp CRC more accurate Ignore deleted files Select the action taken by GFI Backup when synchronization issues are encountered Prompt and Wait v P Show dialog also for deleted files Select the default action shown in the synchronization issue resolution dialog Sync Summary Copy newest file v Data Sync Location Local Size 444 KB Items 22 Press F1 for Hel Back Next E
78. xternal k 4 Screenshot 5 New workstation backup task GFI Backup Agent 1 From the GFI Backup Agent main screen select New Backup option 2 In the General tab key in the new backup task details Available details are described in Table 2 below Table 2 New workstation backup task General tab OPTION DESCRIPTION Backup Task Name Define the backup task name that will be associated with the new task being created Archive File Folder Define the name of the backup archive file in case of ZIP file compression or Name archive folder in case of no compression is chosen Description of Task lt Optional gt Key in a description of the new backup task being created Task Group Organize related tasks into groups Select a task group from the drop down list or click Edit Task Groups to create a new group Click Next to continue Workstation backups GFI Backup 2011 9 GFI Backup Summary MyBackup 1 Location Local Compression No Security No Type Replace Size OKB Items 0 Backup Task Properties x General Source Destination Options Scheduler Events GFI Backup zon H gt N TE 3 Disks Files Folders Registry Keys Email Servers Selected Items Disks D Files amp Folders E Registry Keys Pal Emai E Servers comz Press F1 for Help Screenshot 6 New workstation backup task Source screen 3 In the Source tab select and configure source type Availabl

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