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1. Copy Edit or Goes Gao Gee Select a printer or fax device in the Select destination list then open a Scan Configuration to modify the settings for the device you selected 36 One Touch 4 6 User s Guide Click on the Device Settings tab and use the options on this tab to select settings for the device Advanced Settings Redaction Settings Scan Settings Page Settings Device Settings Page options E Fit to page reduce image if necessary Actual size crop image if necessary Center image on page Maintain aspect ratio AutoRotate image for best fit Collate copies Copies 1 h Advanced e Fit to page reduce image if necessary lf the scanned image is too big to be printed or faxed on a single page the image will automatically be reduced to fit the page e Actual size crop image if necessary lf the scanned image is too big to be printed or faxed ona single page the image will automatically be cropped around its edges to fit on the page e Center image on page The image will be printed in the center of the page instead of at the top left corner e Maintain aspect ratio The aspect ratio is the length to width relationship of the image s dimensions Select this option so the image s relative proportions remain constant e AutoRotate image for best fit If the image is a Landscape format and the device is printing in the Portrait mode or vice ver
2. Changing the options in this window only affects the configuration you are creating or modifying All other configurations will retain their settings for this destination One Touch 4 6 User s Guide PaperPort One Touch Link Properties window Scan Configuration Properties window PaperPon PaperPort tab rE Please select your preferences for ScanSoft s PaperPort from the options below Settings Redaction Setting Scan Settings Page Settings PaperPot Ly Please select your preferences for ScanSoft s PaperPort x from the options below Select the destination folder for Scanned Documents EO Investments n Photographs 0 Presentations Real Estate Select the destination folder for Scanned Documents woo Mail Attachments if Receipts 3 i My OneTouch Archive Samples a My PaperPort Documents wool My RoboHelp Projects i My Scanned Documents SAE OneTouch Docs Web Pages i fam OneTouch Docs i Snanlt Catalan Documents OneTouch Docs E Scan to the current PaperPort folder Documents OneTouch Docs E Scan to the current PaperPort folder Select the destination folder for Scanned Documents e Select a folder to send the scanned document s to when scanning to the PaperPort destination The list of folders in this window are from the PaperPort Folder Manager Use the PaperPort Folder Manager to add or delete folders add other drives and network locations
3. Quality US Legal Duplex W US Letter E 44 Document Quality Color Document Color Photo for Email Bx4 dg Color Document WM Quality US Letter ba One Touch 4 6 User s Guide 67 68 If any of the destinations you select have global configuration properties the Properties button at the bottom of the Selected destinations list will be enabled for you to configure the destination options Click on the Properties button to open the One Touch Link Properties window to configure the destinations Image Documents SharePoint ge Documents dropped on this link will be transferred to D storage devices i e file system or CD Burner EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type Storage location C Vsers virtual machine Documents My OneTou Browse E Open storage folder when scan is complete Each destination that has global properties will be represented by its configuration tab in the One Touch Link Properties window Please refer to the destination instructions as described in the previous section s for configuring destination specific options Click on OK when you are done making changes in this window Select the file format you want for the scanned image in the Select format panel You can only scan as one file format at a time so all selected destinations must h
4. Image quality and file size 22 23 JPG file format 20 K Key icon 12 14 L LED Number 7 Lock icon 12 14 One Touch 4 6 73 User s Guide Index M Maintain aspect ratio 37 Maximize Quality 22 23 Microsoft Internet Explorer 55 Microsoft Outlook 9 Microsoft Paint 9 59 Microsoft Word 7 9 52 Minimize Size 22 23 Moir Patterns 15 N New button 8 Normal 22 23 O One Touch icon 7 Options tab 9 properties 7 25 28 34 38 56 64 One Touch Properties window options 12 OneTouch Button Panel names 6 Optical Character Recognition OCR 9 23 Options tab 9 P Page Settings tab 14 Paper size 14 PDF Image quality and file size 22 23 PDF applications 9 PDF Destinations 61 PDF file format 9 20 Properties button 8 R Redaction tab 17 Reduce Moir Patterns 15 Refresh button 8 Resolution 13 25 RTF file format 7 S Saturation 16 Scan configuration 6 30 74 One Touch 4 6 User s Guide Edit or Delete 12 Lock or unlock 14 New 12 Scan Settings Tab 13 Scan to Folder 28 Multiple folders 30 Scanning mode 12 13 25 Screen Resolution 50 59 Select Button 9 Select configuration 8 Properties 13 Select destination 9 Select format 7 Send to Application 64 Show all destinations 9 Show Progress Window 10 Size 14 Skip Blank Originals 15 Sti event forwarding 10 Still Image Client 56 Storage and CD R W 9 Straighten Image 15 T
5. cc cee teen nent teen ennees 70 Index 4 One Touch 4 6 User s Guide Scanning and Configuring One Touch The information in this guide will cover hardware and software features that may not be available for the scanner model you purchased Please disregard any information that does not apply to your scanner Some of the illustrations in this guide may not look exactly as they appear on your computer s screen The differences are minor and do not affect the steps to use the features One Touch 4 6 User s Guide 5 Default One Touch Settings When you installed the scanner the software configured each One Touch button with appropriate settings consisting of a Destination Application a Scan Configuration and a File Format The button names such as Email or Copy indicate the original factory settings for a button You can change any of these settings Please see Changing the Button Settings on page 7 for instructions For example the Email button is set up to scan documents then immediately attach them toa new email message in your default email program The email application will default to the 19 email program specified in the internet options of Internet Explorer A folder icon for a button means that the button is set up to archive the scanned item The scanner sends the scanned image directly to a folder without opening the image first in a software application A question mark for a button means your computer
6. 2 Choose a Scan Configuration and click OK 3 Start scanning using the button you selected for event forwarding 56 One Touch 4 6 User s Guide A dialog box opens for you to select the application to use for scanning Select the application you want in the box and click OK OneTouch Event Forwarding Select the program to launch for this action A Vindows Fax and Scan Application Acquire Manage and Route images from Sc up Can 2 pictures and otne Now the application you selected opens and you can continue scanning using that application s interface Technical Note If the scanner scans and sends an image to an application without prompting you to choose an application to run the control panel options for your scanner s events are automatically set to run a specific program when an event is initiated Follow these steps to change the events setting for your scanner 1 Open the Windows Control Panel 2 Open the Scanners and Cameras group When the Control Panel is in Classic View the Scanners and Cameras group will be in the list When the Control Panel is in Category View Windows XP or Home View Windows Vista and 7 the Scanners and Cameras group will be located under either of the following main groups e Windows XP Printers and Other Hardware e Windows Vista and 7 Hardware and Sound 3 Open the scanner properties window e Windows XP Click on the scanner icon and then click on the View devi
7. Microsoft Excel microsoft Explorer fw Microsoft WORD E Microsoft WordPad Mmotepad a General OCR settings Always send a file even when no text was found Show message if text recognition failed Add application Click this button to open the Add Text Based Link dialogue so you can add other text editing applications to One Touch Delete application Select an application in the list then click this button to remove the application from the One Touch destination list You can only delete an application that you have added the destinations that are linked when One Touch is installed cannot be deleted Click in the OCR settings boxes for the options you want The options will apply to all the applications in the group 52 Always send a file even when no text was found The scanned file is sent to the application even if the image does not appear to contain text This could occur if you scanned a photograph with a scanner button set for text applications Show message if text recognition failed A message will open on the screen if the OCR reader does not detect text in the image One Touch 4 6 User s Guide Adding Text Editor Applications to One Touch 1 To add another application to the list click the Add Application button The Add Text Based Link dialog box opens My Here you can define a custom application that can accept a text ip document Step 1 Select the path to the application Step 2 Name the ap
8. One Touch Destination List 62 One Touch 4 6 User s Guide 10 11 In step 4 of the dialog box select Adobe PDF format and Adobe searchable PDF Adobe PDF format Select this option if you are adding a PDF viewing or editing application to the list This PDF format is an image format only it will not recognize the document using OCR and you will not be able to search or edit the text in the final file The application you are adding must be able to open pdf files Adobe searchable PDF This is the PDF image format with a hidden searchable text layer You will not be able to edit the text the file The application you are adding must be able to open pdf files The options you select at step 4 determine the page format icons in the One Touch Properties window for that group of applications Refer to the documentation you received with the application to see which text formats the application accepts When you are done making changes in this window click the Add button to accept the changes and close the window Click OK on the Link Properties window Click Refresh on the One Touch Properties window and the new application should now be available One Touch 4 6 63 User s Guide Send to Application The Send to Application link allows you to select any application on your computer as the scan destination Supported file types AIl file formats in One Touch are available when scanning to this destination After you conf
9. Properties window Changing the options in this window only affects the configuration you are creating or modifying All other configurations will retain their settings for this destination 28 One Touch 4 6 User s Guide Transfer to Storage One Touch Link Properties window Storage flg Documents dropped on this link will be transferred to Eg storage devices i e file system or CD Burner F24 Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type CD burner options Show message when ready to burn 5 CD 700 MB Storage location C Users irtual machine Documents My OneTou El Open storage folder when scan is complete Storage layout Scan Configuration Properties window Storage Options tab Advanced Settings Redaction Settings Scan Settings Page Settings Storage Options Select folder and transfer options EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type Storage location C Users wirtual machine Documents My OneTouch Browse Open storage folder when scan is complete sr teen e All documents are in the root The scanned documents are saved in the root of the folder specified in the Storage location e Documents are put into folders by month week or type
10. Properties window for that button 1 Open the One Touch Properties window 2 Select the scan configuration Configure Before Scan Mutti Function om Select format E Scan ve Select destination a PDF l Transfer to Storage BMP TIFF JPG f t m a m amg m 7 Create ingle image 1 wt DOLE 3 ua te z k US Letter Sharepoint EH 44 Document i Bum to CD ROM E Select configuration Quality Color Document US Legal Y Configure Before Scan i Select then right click on Configure Before Scan to get the menu and choose the interface to use for scanning 3 Right click on Configure Before Scan and choose an interface to use for configuring before scanning TWAIN The TWAIN Interface opens for you to make changes prior to scanning See Scanning from TWAIN on page 95 WIA The Windows Image Acquisition WIA Interface opens for you to make changes prior to scanning See Scanning from WIA on page 99 4 Click OK or Apply on the One Touch Properties window To Scan Using Configure Before Scan 1 Click the button you set up to use Configure Before Scan 2 The TWAIN Interface opens 3 Choose your scan settings such as the Picture Type of Color Grayscale or Black amp White Resolution in DPI and Page Size One Touch 4 6 25 User s Guide Click the Scan button on the TWAIN Interface The item is scanned When finished click the Done button and the image wi
11. Text Documents Properties 52 Text Editors 9 Text file formats 24 TIFF file format 20 21 Transfer to Storage 28 30 file formats 24 TWAIN interface 25 26 TXT file format 7 W Watermark 16 WIA interface 25 Xerox 9
12. Touch button 1 Open the One Touch Properties window and click on the Options tab Multi Function Options Select Button Scan Show all destinations VW Document management F Image editors i e Paint I PDF applications Instant delivery Use custom file naming OT BatchID 1 03b When blank page is detected Select destinations Email VW Storage and CD RW T Text editing applications i e Word Fax and Print STI event forwarding VI Enable scanning to multiple destinations Use job separator when scanning multiple pages When the number of images reaches OTABCDIOO 1F bmp FN V Show progress window 2 Select Enable scanning to multiple destinations then click back on the configuration tab 3 Click each destination where you want to send the scanned image in the Selected destinations list Click again to deselect a destination As you click on each destination the Selected destinations number will count so you know how many applications are selected to receive the image Multi Function Options E Scan Selected destinations 10 pf Microsoft Paint 20 her Microsoft Outlook T SharePoint Q Send To Application FTP Transfer il Open Scanned Document s A e ro kan Select format ee BMP JPG Create single image files Select configuration
13. added to single digit time values 07 s inserts the second without zero added to single digit time values 9 ss inserts the second with zero added to single digit time values 09 User inserts the user name Mach inserts the computer name Dest inserts the destination application name Bttn inserts the button name Mode inserts the scan color mode Size inserts the page size BatchID inserts a unique batch identification number Technical Note Some destination application links such as the NewSoft Presto BizCard software require a specific filename format for the images that have been sent to the link to open correctly in the application For example when scanning duplex if the image token 03b is not included in the filename then each image sent will be regarded as a separate scan and instead of one file with 2 pages you will have 2 files As each destination application link is different there is no standard filename type you can create to use for all destinations If you scan and the images are not grouped in the file s as needed try deselecting Use custom file naming and then scan again One Touch 4 6 11 User s Guide Scan Configurations The scan configurations are where you select the scanning resolution brightness mode color black amp white or grayscale and a number of other settings To see a selected scan configuration s settings click its icon Cl
14. all configurations For new and default configurations Share with k r For the configuration used by a button k 1 Scan Restore previous versions I AN a 7 Archive Include in library j Send to k Cut Copy Paste Create shortcut Delete Rename Properties e For all configurations select this option to have the storage location in all scan configurations Storage Options tabs updated to use this location Note that the storage Link Properties location will also update to use this location e For new and default configurations select this option to have the One Touch Link Properties storage location updated Any scan configurations that you have not previously updated with custom storage locations will also use this location e For configuration used by a button when you select this option another sub menu will open to the right The sub menu will contain a list scanner buttons that are currently set to scan to the Transfer to Storage destination Select the button you want updated to use this location This option modifies only the scan configuration that is assigned to the button you select If you have multiple One Touch 4 6 scanners installed the first sub menu will show a list of the currently connected scanners for you to select which scanner to update Note that this option is disabled if there is no scanner plugged in and turned on Scanning to Multiple Folders When archiving documents with Transfer to Stor
15. application s interface for scanning The One Touch Event Forwarding dialog box opens so you can select which application to use to continue scanning Enable scanning to multiple destinations select this option to allow for multiple destinations to be selected in the destination list on the One Touch configuration tab This feature allows you to scan one time while distributing the file to multiple destinations Please refer to Scanning to Multiple Destinations on page 67 Instant Delivery enables image transfer to the destination while scanning is in progress provided that Create Single Image Files is also selected If Create Single Image Files is not selected image transfer occurs after all pages have been scanned Show Progress Window select this option to display the progress window of the document s during scanning Use job separator when scanning multiple pages select this option to have the scanner separate multiple page scan jobs into separate files when scanning is complete e When a blank page is detected select this option to have a new file created each time a blank page is detected in the stack of pages being scanned Note that when scanning Duplex both sides of the page must be blank e When the number of images reaches select this option and input a number in the box to have a new file created each time the number of images scanned reaches the number you input in this field Note that when scanning Duplex t
16. can add the application using the Text Documents One Touch Link Properties window 1 Inthe One Touch Properties window select one of the default text editors such as WordPad Multi Function Options Select format HI Scan x BMP TIFF JPG PDF Create single image files Select destination 2 Microsoft WORD E FE Microsoft WordPad Select configuration Quality US Legal Duplex J Notepad W US Letter 44 Document Wee Acrobat Reader 9 0 no Quality Color Document Transfer to Storage g Color Photo for Email 6x4 HH Color Document WM Quality US Letter 4 3 4 vr Refresh Properties New Copy Edit Cor net ey J tee 2 Click on the Properties button to open the Text Document One Touch Link Properties window From this window you can select what One Touch should do when text is not detected or recognition fails and add other applications to One Touch Note that if you recently installed an application click the Refresh button to see if One Touch will automatically configure the link before you try adding it manually One Touch 4 6 51 User s Guide Text Documents Properties These properties apply to Microsoft Word Microsoft Excel and any other text editing applications indicated by their icons in the list Text Documents The applications in this group can accept text based wo documents only is
17. delete a configuration Select the scan configuration you want to edit or delete e To delete the configuration click the Delete button e To edit the configuration click the Edit button Edit the settings and click OK NOTE Your scanner comes with a number of configurations pre set at the factory To ensure that your scanner will always have a set of correct scan configurations do not delete the pre set configurations We also recommend that you keep those configurations locked so they are not inadvertently deleted That way you will always have the factory settings available If you do delete or edit them and want to get the factory pre sets back again you will need to uninstall then re install your scanner 12 One Touch 4 6 User s Guide In the Scan Configuration Properties window the Scan Settings Page Settings Advanced Settings and Redaction Settings tabs are always available When the Kofax VRS module is installed the VRS Settings tab will also be available for all destinations Based on the selected destination additional settings tabs may also be available If you see one of these additional settings tabs please refer to the appropriate section as listed below for instructions on configuring these destination specific options e Use the Storage Options tab to choose the storage folder for scans sent to the Transfer to Storage destination as described on page 28 e Use the Device Settings tab to configure Printer or
18. for icons and small images on a web page The options you select at step 4 determine the page format icons in the One Touch Properties window for that group of applications Refer to the documentation you received with the application to see which text formats the application accepts When you are done making changes in this window click the Add button to accept the changes and close the window Click OK on the Link Properties window Click Refresh on the One Touch Properties window and the new application should now be available One Touch 4 6 User s Guide PDF Applications PDF destinations are applications that can open and or edit the Adobe PDF file format Supported file types Applications in the PDF destination group support the pdf file format When the OmniPage module or software is installed One Touch includes an option to scan as SPDF or nPDF Selecting either of these two formats still creates a pdf file but the s and n letters indicate that OCR will process the image before sending the file to the PDF application e sPDF This format creates a pdf file that contains the original image of the scanned page with a hidden text layer that allows you to search for text in the file e nPDF This format creates a pdf file that can be edited in a PDF application Any pictures in the scanned image are isolated from the text the text on the page is recognized and turned into editable text and the pict
19. on page 30 Click on the Help button in this configuration tab to launch the SharePoint help file The help file contains detailed information about the settings in this window and technical implementation notes SharePoint Link Log Viewer The One Touch Link Log Viewer opens automatically when scanning is complete Click on the menu arrow next to View logs for and select SharePoint Link from the list to display the transfer history for the SharePoint link only View logs for JE ida v Show failed transfers only View logs for x Show failed transfers only FE Destination FTP Link Agent Immary Scanned Document s f Transfer to St Send To Application je transfer has completed suc Transfer to St Sharepoint Link e transfer has completed suc Transfer to St med gal je transfer has completed suc Transfer to Storage 2010 02 18 T1U 4AT 15SutreeueT TU The transfer has completed suc SMTP Link Agent 2010 02 18 10 41 17 Failed 1 Failed to transfer scan result to Sharepoint Link 2010 02 18 10 00 47 Succeeded 1 User RHolz Starting file numbe Sharepoint Link 2010 02 18 10 30 14 Succeeded 1 User RHolz Starting file numbe 1 1 Destination Date Time Status Summary Sharepoint Link 2010 02 18 10 00 47 Succeeded User RHolz Starting file number 2 Files in job Sharepoint Link 2010 02 18 10 30 14 Succeeded User RHolz Starting file number 3 Files in job Sharepoint Link 2010 02 18 10 32 56 Succeeded User RHolz Starting file num
20. or remove them OK Cancel Apply buttons OK accepts any changes and closes the window Apply accepts any changes but leaves the window open so you can continue making additional changes Cancel closes the window without accepting any changes 8 One Touch 4 6 User s Guide Selecting Options for One Touch Use the Options Tab to configure how One Touch works with the selected button such as which destinations are available or what the file name should be Mutt Function Options Select Button Scan Show all destinations Select destinations E Document management Email E Image editors i e Paint MW Storage and CD R AY E Text editing applications i e Word Fax and Print PDF applications STI event forwarding E Enable scanning to multiple destinations E Instant delivery MW Show progress window E Use job separator when scanning multiple pages When a blank page is detected When the number of images reaches E Use custom file naming wOTABCDIOO 1F bmp 7 leatchinienzht eT BatchID I 03b Select Button Click the down arrow and select the button for which you want to modify the settings from the list The options you choose in this window only apply to the button you select in this list Show All Destinations This option selects all of the Destination Application categories The list of Destination Applications available for the selected but
21. s Guide 3 The One Touch Link Properties for this destination opens Send to Application gt Scans sent to this destination will launch the w application you configure below Application path E Configure advanced features Launch application for every image Append scan filename s to arguments Append job file to arguments 4 Click Browse to open the Windows file browser and navigate to the location of the application s executable exe file In most cases the application s directory is located in the programs directory on the C drive Because you can select any executable file make sure you select an application that can receive image or text files 5 Select the application s exe file then click on Open The application s exe file path will now show in the Application path field 6 Click on OK to close the Link Properties window For basic scanning you do not need to adjust any of the other settings in this window The default settings will work with most applications The advanced settings are described below 7 Select a file format and scan configuration in the One Touch Properties window If you select a text file format the scanned image is converted into editable text before being sent to your selected application 8 Click on OK to close One Touch 9 Put the document s in the scanner and start scanning with the button
22. scans have the largest file size Resolution Drag the slider to the right or left to adjust the dots per inch dpi of the resolution The higher the dpi setting the sharper and clearer the scanned image However higher dpi settings take longer to scan and produce larger files for the scanned images One Touch 4 6 13 User s Guide Brightness Sometimes an image is scanned with the brightness and contrast set too light or too dark For example a note written with a light pencil may need to be scanned darker to improve legibility Increasing or decreasing the brightness makes the scanned image lighter or darker Contrast The difference between the lighter and darker portions of the image Increasing the contrast emphasizes the difference between the lighter and darker portions decreasing the contrast de emphasizes that difference Key and Lock icon If you want to lock the configuration click the key icon to change it from a Key to a Lock The Page Settings tab The options on the Page Settings tab will be available based on either the selected color mode Black amp White Grayscale or Color or based on whether or not the scanner hardware supports the feature Scan Settings Fage Settings Advanced Settings Redaction Settings Size Standard Letter 8 5 x 11in Custom Width 8 50 Height 11 00 inches Click the name to toggle between inches Improvements and Settings and millimeters Du
23. that can accept an image ain document Step 1 Select the path to the application Step 2 Name the application Step 3 Select an icon for this application Step Select the image formats supported by this application Windows Bitmap File BMP IE Tagged Information File TIF JPEG Compressed File JPG FE Compugraphics File GIF Portable Network Graphics File PNG Click Browse to find the application you want to add to the list When you select the application using the Browse button steps 1 and 2 on the dialog box are automatically filled in and the application icon appears in step 3 Select the icon in Step 3 of the dialog box That is the icon that will appear in the One Touch Destination List In step 4 of the dialog box select the file formats that the application will accept Windows Bitmap File Select this option if you want to scan to your image application as a BMP file This format creates the largest file size as the final scanned image has not been compressed Tagged Information File Select this option if your application supports TIF image files The TIF file format supports multiple pages in a single file JPEG Compressed File This is a compressed image format that is often used when sharing photographs and scanned images electronically as the file size is smaller than a BMP Compugraphics File Select this option if your application supports GIF images This file format is often used
24. the scanner detect if a blank page has been fed through the scanner and remove it from the final file Typically you might use this option when scanning a stack of two sided pages which have a number of blank sides Sensitivity You can adjust the sensitivity level of the blank image detection For instance if you are scanning double sided light weight paper the scanner may not detect a blank side as text or images from the opposite side of the page may appear in the scanned image In that case lower the sensitivity level for more accurate results Note that when the Options tab feature Use job separator in multi page batch is enabled and the option selected is When a blank page is detected the sensitivity level for Skip Blank Originals is the sensitivity level that will be used when both features are enabled Note that when the feature Use job separator in multi page batch is enabled and the option selected is When the number of images reaches the blank originals are discarded before the images are counted For example if you scan 3 pages in duplex mode each side of the page is counted as an image and the total number of images is 6 When Skip Blank Originals is enabled and 2 of the 3 pages in the stack are blank on one side the total number of images counted is 4 not 6 One Touch 4 6 15 User s Guide Color Filter Color filter is the ability of your scanner to automatically remove a color from a scanned image For example if
25. you scan 4 double sided pages the resulting image file s will have redacted areas on pages 1 3 5 and 7 One Touch 4 6 17 User s Guide Back This is the Duplex side of the page The area s specified for the Back will only apply to the Duplex side of the page when scanning in Duplex Therefore if you scan 4 double sided pages the resulting image file s will have redacted areas on pages 2 4 6 and 8 Both Select this option if you want to specify an area that appears in the same place on both sides of the page such as a company logo so you don t have to specify the same area separately for both the front and back Click one time on the default value 0 00 in each field to enable the control box for you to input the start position and redaction area size The units of measurement is displayed on the lower right corner next to the Paper size field Enable redaction From left From top Width Height 2 00 3 00 Preview LJ Paper size 8 50 x 11 00 inches From left Input the upper left corner start position measured from the left side of the page From top lInput the upper left corner start position measured from the top of the page Width Input the width of the area to be removed Height Input the height of the area to be removed Color This color field shows the selected fill color for the redacted area s When the software removes the area you specify it fills the area with the color you have selected here
26. you set to use the Send to Application destination 10 The scanner starts scanning and when finished sends the scanned file to the application you selected Technical note e After configuring this link you may need to click Refresh in the One Touch Properties window to show the correct application icon in the Select destination list One Touch 4 6 65 User s Guide Configure advanced features Select this option to change the default settings for this link Only advanced users and application developers should modify these settings 66 Send to Application i Scans sent to this destination will launch the w application you configure below Application path Browse E Configure advanced features VW Launch application for every image Command line arguments Append scan filename s to arguments gt Append job file to arguments Launch application for every image When this option is selected the application will open one time for each image scanned You should deselect this option only if the application you are scanning to will accept multiple page files For example Microsoft s Paint application can only accept 1 image at a time so when scanning multiple images Paint would open each time an image is transferred when this option is selected On the other hand Microsoft s WordPad will open a multiple page file so when scanning multiple
27. Click on the Properties button to open the Log Viewer from the FTP One Touch Link Properties window There are no global configuration properties for the FTP destination application all configuration is done using the Scan Configuration Properties window as described in the previous section Multi Function FTF Properties a Select format mp Scans sent to this destination will be transferred to a E Scan remote server a i Select destination aj ee EL eee ee eee This link has no global configuration properties Please BMP JPG PEF Sihen TIFF configure the destination server settings using the Create single image files Scan Configuration Properties window Q Send To Application Select configuration Bk 44 Document Open Scanned Document s s Quality Color Document od Color Photo for Email 6x4 nd s Color Document a Still Image Client W Quality US Letter One Touch 4 6 45 User s Guide SMIP The SMTP destination link allows scans to be sent directly to an email address through an SMTP server from One Touch Please contact your server administrator for the server information you need to configure this link Alternatively have your site administrator or IT professional configure this link for you Configuration of the SMTP server settings and user accounts is outside the scope of this document Supported file types All image and text file formats except HTML are available when scannin
28. Fax destinations as described on page 36 e Use the PaperPort tab to choose the destination folder in the Nuance PaperPort application as described on page 38 e Use the SharePoint tab to specify a SharePoint site user credentials and destination folder as described on page 40 e Use the FTP Settings tab to specify an FTP site user credentials and destination folder as described on page 43 e Use the SMTP Configuration tab to specify an SMTP server user credentials and destination email address as described on page 46 The Scan Settings Tab On the Scan Configuration Properties dialog box type a name Scan Settings Page Settings Advanced Settings Redaction Settings Type anew name for the configuration Select the scan mode and drag the slider to set the resolution Drag thesliders to set the Brightness and Contrast US Letter Mode Resolution E Slackawhite 50 dg _ Grayscale s Color Brightness Contrast Mode Select a scanning mode ne a If the configuration is locked click the lock to unlock it The icon becomes a key e Black amp White to scan in black and white For example letters and memos are usually scanned in black and white e Grayscale to scan items such as documents containing drawings or black and white photographs e Color to scan color photographs and other color items Color
29. Folders are created based on your selection month week or file type and the scanned documents are saved in those folders New folders are created for each month and week so you can keep track of when you scanned the documents Storage location e This is the location on the computer or network where the file will be saved Click on the Browse button to change the location by browsing through your Windows folder list or type a location directly into the input field You can select a local folder or a folder on a server or mapped drive Open storage folder when scan is complete e Select this option to have the folder specified in the Storage location open when scanning is complete and the image has been transferred to that location If you have selected a month week or type grouping option the folder that opens will be the grouping option you selected Setting the Folder from Windows When One Touch was installed a storage option was added to the right click menu of your Windows folders This menu option allows you to set the Transfer to Storage folder location without opening One Touch first 1 Right click on the folder you want set as the scan destination One Touch 4 6 29 User s Guide 2 Hover the mouse cursor over the Set as scan destination option and the sub menu will open to the right Click on the setting you want the Storage location to be updated with D OneTouch Open Or Set as scan destination k For
30. OneTouch 4 6 April 2010 VX 000 Visioneer OneTouch User s Guide Design 2010 Xerox Corporation All rights reserved Xerox and the sphere of connectivity design are trademarks of Xerox Corporation in the United States and or other countries Content 2010 Visioneer Inc All rights reserved The Visioneer brand name andOneTouch logo are registered trademarks of Visioneer Inc Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as styles templates icons screen displays looks etc Reproduction adaptation or translation without prior written permission is prohibited except as allowed under the copyright laws The PaperPort and OmniPage brand name and logo are registered trademarks of Nuance Communications Inc The NewSoft Presto BizCard name and logo are registered trademarks of NewSoft Technology Corporation in the United States and or other countries Kofax and Virtual ReScan are registered trademarks and VRS is a trademark of Kofax Image Products Inc Adobe Adobe Acrobat Adobe Reader and the Adobe PDF logo are registered trademarks of Adobe Systems Incorporated in the United States and or other countries The Adobe PDF logo will appear in this product s so
31. Properties dialog box opens To help you remember which folder it is give the new configuration a name that indicates the folder name such as Business Receipts Click the Scan Settings Page Settings and Advanced Settings tabs and select the settings you want Click the Storage Options tab Advanced Settings Scan Settings Page Settings storage Options Select folder and transfer options EG Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type Storage location C Users wirtual machine Documents My OneTouch Open storage folder when scan is complete Click the Browse button One Touch 4 6 31 User s Guide 9 Select the folder you created for storing the scanned documents Select location for storing documents MS Desktop EE Rholz Vistallt Public aj Computer Floppy Disk Drive A amp Local Disk C di Business Receipts gt m Program Files gt Users Windows Folder Business Receipts 10 Click OK The selected folder will now be set as the Storage Location such as Business Receipts Advanced Settings Scan Settings Page Settings Storage Options Select folder and transfer options EG Storage layout gt All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are pu
32. Scans sent to this destination will be transferred by Sca n i SY email through an SMTP server 3 x ana Select destination al dag SharePoint BMP TIFF JPG PDF This link has no global configuration properties Please Create single image files configure the destination server settings using the Scan Configuration Properties window Q Send To Application Select configuration E Quality US Legal Duplex FTP Transfer LIS Lett z _ Bk 44 Document Open Scanned Document s s Quality Color Document q SMTP s Color Photo for Email 64 sd Color Document 3 Still Image Client O Quality US Letter 48 One Touch 4 6 User s Guide Email Applications Scanning to an email application such as Outlook or Windows Mail attaches the scanned image to a blank email message You then fill in the recipient email address es and send the message You need to have configured an email application before you can scan to it using One Touch If you do not have your email application set up prior to scanning the default Windows email application will open and ask you to configure your user information Please contact your IT department server administrator or other group that provided you the email information for setup instructions Configuring an email application and user account is outside the scope of this document Supported file types All image and text file formats except HTML are available when scanning to an ema
33. Storage 2 0 cee ee AA e een e ene e teen eee Tara Setting the Folder and Options from One Touch 0 ccc cece cee eee ees Setting the Folder from Windows 0 ccc ccc cee eee ee teen ene e eens Scanning to Multiple Folders 00 ccc cence nee e enn e een enees DUM STRONA ewan ee hess ETNE yess POPOL sccecsese esses cases eas E E EEE esesasekeaeonseoesteeasdeasdeaousens SNAP 2 SharePoint Link Log Viewer 0 ccc ccc cc ne cece eee eee n eee oorner PIP TNT aerate ater eww oae ee eae ataee ce cee E E E E PLO VP acerca cones secure sae eee eee een ee eee se eee eee ee ose aes TPM Emal APPICAHONS EEE Email PropeitieS EE NNN NN TEN Text Documents Properties 0 ccc cece cee eee eee e ee eeeeeeneaes Adding Text Editor Applications to One Touch 0 ccc cece ene ees Creating an HTML Web Page from Your Scanned Documents 000000 Stil Image Client GS ARARE NERA AJE ENOS seres AEAEE EEEE E A E EEE EEES One Touch 4 6 User s Guide Image Documents Properties aaannunmauvamrn unna vanne nnrranennunnannnuen 59 Adding Image Editor Applications to One Touch 0 ccc cece eens 60 POF AO 611 e1 10 SEERE ok bagaetaevedauaderacavecsuaaues 61 SENG LO APPIICANON sas ccnvasc50405 0645464445454040000ne5e0ndenebhaubewesdetadesesens seuss 64 Scanning to Multiple Destinations 0 0 ccc ccc cence ene n een enees 67 Scanning with Job Separation
34. To change the color click the artist palette button to open the Windows color palette Select the color you want then click on OK The color you selected will now display in the Color field on the Redaction Settings tab 18 Enable Redaction Width Height 3 00 1 00 2 00 2 00 Custom colors EEE EIE hm Sat 240 Green 64 Preview LJ Paper Size 8 50 x 11 00 inches Define Custom Colors gt gt ColoriSolid Lum 60 Blue 128 ep One Touch 4 6 User s Guide Preview This color field shows the actual color that will fill the redaction area in the final scanned image When scanning in color the Preview field will match the Color field When scanning in Grayscale the preview field will show the gray version of the color you selected and that color will be in the final scanned image When scanning in Black amp White the preview field will display black or white depending on the darkness of the color you selected and the final image will have the redacted area s be black or white Color Grayscale Black amp White scanning scanning scanning Color J Color J Color a Preview LJ Preview Preview Color Color Color Preview Preview Preview Technical Note The options on the Page Settings tab will affect the redaction options as described below On the Page Settings tab click the name inches or mm to toggle between the two units of measurement When you click back on the Redaction Settings tab the lo
35. Touch 4 6 User s Guide Click the down arrow and selected a token value from the list then click the arrow button to add that value to the file name field The token values are FN inserts the scanner name b inserts the image number without adding zero 1 03b inserts a 3 digit image number in the scan batch 001 D inserts the numeric day of the month without a zero added to single digit days 4 DD inserts the numeric day of the month with a zero added to single digit days 04 DDD inserts the abbreviated 3 letter day Mon DDDD inserts the full name of the day Monday M inserts the numeric month without a zero added to single digit months 8 MM inserts the numeric month with a zero added to single digit months 08 MMM inserts the abbreviated 3 letter month Aug MMMM inserts the full name of the month August YY inserts the two digit year 97 YYYY inserts the four digit year 1997 h inserts the 12 hour clock hour without a zero added to single digit time values 2 hh inserts the 12 hour clock hour with a zero added to single digit time values 02 H inserts the 24 hour clock hour without a zero added to single digit time values 2 HH inserts the 24 hour clock hour with a zero added to single digit time values 02 m inserts the minute without a zero added to single digit time values 7 mm inserts the minute with a zero
36. able in the destination list you must select Document management on the Options tab in the One Touch Properties window 38 Multi Function Options m Select format ia Scan A Select destination I ScanSoft PaperPort BMP TIFF JPG PDF sPDF Create single image files Transfer to Storage em HH 44 Document SharePoint amp Quality Color Document Color Photo for Email 6x4 FTP Transfer l Quality US Letter W US Letter Duplex US Legal Duplex PR Send To Application j plication Color Document o 20 9 9 amp amp Refresh Properties New Copy Edit or Geet Gro ee Click the Properties button to open the One Touch Link Properties for PaperPort From this window you can change the default folder location and options On initial installation of One Touch all scan configurations send the scanned document to the folder selected in this window When you create new configurations the default settings will also match what you have selected here If you modify the options in an individual configuration changing the options in this Link Properties window will no longer update to the configurations you modified Click the New Copy or Edit button to open the Scan Configuration Properties window Click on the PaperPort tab and use this window to set a configuration to scan to a different folder than the one selected in the Link Properties window
37. age option you can scan the documents to different folders For example one folder might be for Business Receipts a second folder might be for Personal Receipts and a third folder might be for Annual Receipts To scan to multiple folders you create multiple configurations each with a different storage location for the scanned documents Scan one set of documents using the scan configuration with the appropriate storage location for that set Then switch to another scan configuration and scan the next set of documents to store them in their folder Setting up multiple folders for transfer to storage 1 Using Microsoft Windows create the folders that you want to use for storing scanned items 30 One Touch 4 6 User s Guide 2 3 4 8 Open the One Touch Properties window Select Transfer to Storage as the Destination Application Click the New button Multi Function Options m Select format H Scan H a e a a Select destination Je FA i k ScanSoft PaperPort BMP TIFF JPG PDF sPDF F Create single image files Transfer to Storage Select configuration A E 44 Document SharePoint Quality Color Document vg Color Photo for Email 6x4 GR or Q Send To Application ae aoe ee 4 o a FTP Transfer W Quality US Letter W US Letter Duplex ml Open Scanned Document s US Legal Duplex vr The Scan Configuration
38. ample if you scan 12 pages and 3 are blank the total number of images counted for the job separation will be 9 not 12 One Touch 4 6 User s Guide Index A Actual size 37 Add Application 53 60 62 Advanced device settings 37 Advanced Settings tab 16 Apply button 8 Aspect ratio 37 AutoCrop to Original 14 AutoRotate image 37 B Black amp White mode 13 15 BMP file format 20 21 Brightness 14 Burn to CD 34 Destination application 34 Button Tabs 7 C CD burner 34 Center image 37 Collate copies 37 Color Filter 16 Color mode 13 25 Configure Before Scan 12 25 cancel 26 Contrast 14 Copy button 8 Create single image files 20 D Delete button 8 Destination application 6 9 20 28 38 Burn to CD 34 Email application properties 50 Event Forward STI 56 64 Image application properties 59 Microsoft Explorer HTML 55 OCR 7 Text application properties 52 Text file format 24 Transfer to Storage properties 35 Document Management 9 Dots per inch dpi 13 25 Duplex 14 E Edit button 8 eMail 9 Event Forward STI 10 56 F Fax and Print 10 File format 6 20 25 Fit to page 37 G Gamma 16 Grayscale mode 13 16 H HTM file format 55 HTML page 55 Hue 16 l Image Documents Properties 59 Image Editors 9 Image file formats 21 Improvements and Settings 14 Instant Delivery 10 Internet Options 50 Invert Image 15 J JPG
39. an add the application using the Image Documents One Touch Link Properties window 1 Inthe One Touch Properties window select one of the default image editors such as Microsoft Paint Multi Function Options Select format a Scan i i ev Select destination at Microsoft XPS Document 7 BMP TIFF JPG PDF n a a Writer Create single image files coh Microsoft Paint Select configuration 15 Quality US Legal Duplex Microsoft Outlook US Letter 44 Document Quality Color Document Ay Send To Application Color Photo for Email 6x4 Color Document fa FTP Transfer Quality US Letter Refresh Properties New Copy Edit Eu m te enn SharePoint 4 p 2 Click on the Properties button to open the Image Documents One Touch Link Properties window From this window you can add an application and set additional document handling options Note that if you recently installed an application click the Refresh button to see if One Touch will automatically configure the link before you try adding it manually 58 One Touch 4 6 User s Guide Image Documents Properties These properties apply to Microsoft Paint and other image processing applications Image Documents The applications in this group are designed to work with image documents only E Microsoft Paint Add application dis Color document handling O Conv
40. ant to do additional image processing such as photo touch up or color correction Es a JP2 POF me TIFF JPG Right click on the BMP icon to access the GIF and PNG image formats When you select either of these formats the format panel will change the BMP icon to the selected image format icon an a R EM I CLECE LTU zFDF v BMP GIF PNG TIFF JPG TEST PHG TIFF G TEST i BMP The bmp bitmap format is generally used when you want to do additional image pro cessing such as photo touch up or color correction as very little image compression is used when creating the file When scanning in color or grayscale BMP scans result in the largest file size of the image formats H GIF The gif graphics interchange format format is generally used when putting images on a website or server as image compression can reduce the file size by approximately 95 when compared to a BMP file of the same image Company logos and small pictures on a webpage are often GIF images The GIF compression and limited color range can result in the medium and large images looking grainy or pixilated PNG The png portable network graphics format is another common image format for web a site graphics Like GIF the PNG compression greatly reduces the file size when compared to a BMP file of the same image However the PNG compression is different from GIF compression in that PNG images look better when scaled Therefore PNG i
41. are saved directly to a folder without opening any application If the destination is an application such as Microsoft s Paint only the file types the application supports will be available in the Select format panel Most of the format icons have a right click menu to select file format specific options or choose additional formats that are not represented in the panel by default The format names in the Select format panel indicates the file type extension for the scanned file Text Formats y AD ry TEXT is only y AA PAL one of several BMP JPG POF text formats TEXT available Image Formats The BMP JPG and PDF image formats have right click menu options TIFF Create Single Image Files The TIFF and PDF formats as well as the text file formats support multiple page documents in a single file If you are scanning as a TIFF or PDF format or as one of the text formats and want one file created for each image scanned select Create single image files Note that this option is automatically selected and disabled if you have selected a format that only supports single pages such as BMP PNG GIF JPG or JP2 Select format E z ws oo i M A e BHP TIFF JPG PDF PDF I Create single image files 20 One Touch 4 6 User s Guide Image Formats Select an image file format for photos artwork or other documents that you want to save as images BMP and TIFF are standard image file formats generally used if you w
42. ave a common file type As you select destinations destinations that do not have a file type in common with the one you selected will automatically disable For example if you scan to a printer and to email only the BMP file format will be available as printers can only receive an uncompressed image format All other image formats and all text formats will be disabled until you deselect the printer ee BMP TIFF JPG PEF n a One Touch 4 6 User s Guide 6 Select the scan configuration you want to use for scanning in the Select configuration list Click on the Edit button to open the Scan Configuration Properties window to configure any destination specific scanning options FTP Settings SMTP Configuration Advanced Settings Redaction Settings Scan Settings Page Settings Storage Options Device Settings SharePoint Mode Resolution E Blackawhite 50 Grayscale a Color Brightness Contrast Each destination that has per scan configuration properties will be represented by its configuration tab in the One Touch Scan Configuration Properties window Please refer to the destination instructions as described in the previous section s for configuring destination specific options Click on OK when you are done making changes in this window 7 Click on OK on the One Touch Properties window Load the document s in the scanner and start scanning with the button you set
43. ber 4 Files in job Sharepoint Link 2010 02 18 10 35 31 Succeeded User RHolz Starting file number 1 Files in job Sharepoint Link 2010 02 18 10 41 16 Failed User RHolz Starting file number 5 Files in job Sharepoint Link 2010 02 18 10 32 56 Succeeded User RHolz Starting file numbe Sharepoint Link 2010 02 18 10 35 31 Succeeded User RHolz Starting file numbe 4 mW b b Refresh Delete selected log Delete all displayed logs Refresh Delete selected log Delete all displayed logs One Touch 4 6 41 User s Guide Double click on any of the line items to open the selected log file in the Log File Detail View If you open a failed transfer the log file may contain the information you need to determine why the transfer failed After you address the failure indicated in this log file you can click the Retry button to resend the document to the server Click on the Properties button to open the Log Viewer from the SharePoint One Touch Link Properties window There are no global configuration properties for the SharePoint destination application all configuration is done using the Scan Configuration Properties window as described in the previous section Multi Function HI Scan Select destination L Microsoft XPS Document SA Writer gue Microsoft Paint 20 her Microsoft Outlook 3 SharePoint Q Send To Application FTF Transfer Properties 42 One Touch 4 6 User
44. cation that is in the One Touch destination list Email Scans sent to this destination will be attached to blank email message A copy of the scanned document is stored in the location specified below Use Internet options to change the Email application for this link Folder for storing attachments C Vsers virtual machine Documents Mail Attachn Internet Options 8 Color document handling O Convert Bitmap using Screen Resolution Convert Bitmap to JPEG Folder for storing attachments Click the Browse button to change the location using the Windows file browser or type a location directly in the field Internet options If you need to change your email client or any other internet options click the Internet Options button The Windows Internet Options Control Panel opens Click the Programs tab and choose a new email client from the program list These are the standard Windows Internet Explorer options Please see your Windows documentation for more information about the Internet Explorer options Color document handling Click in the Color document handling settings boxes for the options you want Convert Bitmaps using Screen Resolution Use this option to ensure that an image will fit on the computer s screen Convert Bitmaps to JPEG JPEG files can be compressed to produce smaller files sizes and therefore shorter transmission times when you email the file or uploa
45. ce properties link on the left side of the window e Windows Vista and 7 Click on the scanner icon and then click on the Properties button 4 Click on the Events tab 5 Select the option Prompt for which program to run to be prompted when scanning to Still Image Client Alternatively select Start this program then choose an application from the list to have that application start each time you scan to Still Image Client 6 Click on OK when you are done making changes to this window 7 Now when you scan with Event Forwarding you will either be prompted to choose an application or the default application you selected will open One Touch 4 6 57 User s Guide Image Editors Image editors include Microsoft Paint and other drawing and graphics applications Supported file formats The available file formats are based on the selected destination application For example you can scan to Microsoft s Paint application as a BMP GIF PNG or JPG but not as TIFF or JP2 as Paint cannot open those two file types Please refer to Image Formats on page 21 for more information on which image formats One Touch supports Destination type This destination type is classified as a Simple Image Link To make it available in the destination list you must select Image editors i e Paint on the Options tab in the One Touch Properties window If the image editing application you are using does not appear in the Select destination list you c
46. d documents are written to the CD If other files are also waiting in this location they will get written with the One Touch files on the CD One Touch 4 6 User s Guide 35 Printer or Fax The availability of printers and or faxes in the One Touch destination list depends on whether or not you have printers or faxes configured in Windows Please refer to the Windows documentation or your printer or fax documentation for setting up printers and faxes Supported file types Only the BMP file format is available when scanning to a printer or fax as only uncompressed data can be send to these devices Destination type Printers and Faxes are classified as Device Links To make them available in the destination list you must select Fax and Print on the Options tab in the One Touch Properties window The Properties button will be disabled in One Touch as there are no global properties for this type of destination Multi Function Options z Select format Ei Scan L m et Select destination y br 2 Microsoft WORD BMP TIFF JPG PDF Create single image cS Microsoft WordPad Select configuration A E Quality US Legal Duplex aff Notepad E US Letter 1 44 Document ae Acrobat Reader 9 0 ialt r A i Quality Color Document E Transfer to Storage g Color Photo for Email 6x4 Color Document E Quality US Letter gt eecc Oo m 1 vr Refresh Properties New
47. d it to the internet If you changed the email application Internet Explorer and it does not immediately appear in the Select destination list click the Refresh button to update the destination list in One Touch 50 One Touch 4 6 User s Guide Text Editors Scanning to a text editing application such as Microsoft s Notepad or WordPad automatically converts the text in the scanned image into editable text using Optical Character Recognition OCR Supported file types The text file formats and destination applications are only available if an OCR module or application is installed Please refer to Text Formats on page 23 to see a list of text file formats that are available when OCR is installed Additionally the available file formats are application specific for example Microsoft s WordPad can open txt and rtf files so only those two file types will be available when scanning to WordPad Note that when there is no OCR module or application installed the format panel will not contain a text icon and there will be no text editor applications in the Select destination list fo E E A x TIFF JPG POF no OCR Destination type This destination type is classified as a Text Based Link To make it available in the destination list you must select Text editing applications on the Options tab in the One Touch Properties window If the text editing application you are using does not appear in the Select destination list you
48. does not have the appropriate software or hardware for the initial factory settings ap E If OmniPage or the One Touch OmniPage Module is not installed then the options for sending a to word processing applications such as Microsoft Word will not be available Sp _ _ NOTE The default page size in each configuration is based on your computer s Windows Measurement system selection of U S United States or Metric units e If U S is the selected measurement the default page size in each profile will be based on the Imperial standard paper sizes such as 8 5 x 11 e If Metric is the selected measurement the default page size in each profile is based on the ISO 216 standard and the majority of the profiles will default to A4 6 One Touch 4 6 User s Guide Changing the Button Settings 1 Click on the One Touch icon E 2 Right click a button on the One Touch Button Panel 3 The One Touch Properties window opens Scanner button configuration tab Multi Function Opti p Sca n Select format i viske ty a H Select a file format Select destination for your scanned iL i ScanSoft PaperPort BMP TIFF JPG Images Hr E Create single image files Select the Destination Utata fa E erse ccna alas HEA 44 Document SharePoint s Quality Color Document Application that will open when you are finished scanning You Color Photo for Email Ex4 use the destination e e n application to vie
49. e refer to the technical note at the end of this section for information about how this setting works with other options in the One Touch Scan Configuration you are modifying Enable redaction Select this option to enable redaction when scanning You might use this option if you want to remove a logo or image that appears on each page that you are scanning You can choose what color to fill in the redacted area in the scanned image and set multiple areas If you are scanning in Duplex mode you can specify the area separately for the front and back side of the pages Click Add to add a line item to the area list in this window You can redact multiple areas from the scanned image click the Add button again to continue adding line items to the list Select an item in the list then click the Remove button to remove the specified redaction area from the list Side Click once on the word Front to show the Side option list If you are using a simplex one sided scanner only the Front option will be available If your scanner supports duplex two sided scanning the options Front Back and Both will be available in the list Enable redaction From left From top Width Height 3 00 3 00 1 00 Color LJ A Add Remove Paper size 8 50 x 11 00 inches Preview e Front This is the Simplex side of the page The area s specified for the Front will only apply to the Simplex side of the page when scanning in Duplex Therefore if
50. e scanning in Duplex mode both sides of the page must be blank for this job separation option to work e Sensitivity you can adjust the sensitivity level of the blank page detection For instance depending on the paper weight color mode or image processing options selected you might get varying results Changing the sensitivity level allows you to fine tune the accuracy of the blank page detection When the number of images reaches input the maximum number of images you want in the scanned file The scanner will create a new file each time that number is reached When you are scanning in Duplex mode the number of images captured is double the number of pages in the scanner For example if you are scanning 12 double sided pages it is counted as 24 images If you want the stack split in half the number of images reached would be 12 When you are done making changes click on OK to save the changes and close the window Place your documents in the scanner and start scanning When scanning is finished each file will be sent to the destination location or application you have selected on the button tab Technical Note When Instant delivery is also selected on the Options tab each file will be sent as it is created One Touch 4 6 71 User s Guide The options on the Page Settings tab in the Scan Configuration Properties window will affect the job separation options as described below Si
51. ed transfers only Destination Date Time Status Files Summary FTP Link Agent 2010 02 18 10 41 16 Failed 0 Failed to transfer scan result to the destination serv View logs for x Show failed transfers only ALLS N Destination FTP Link Agent immary Scanned Document s Transfer to St Send To Application ne transfer has completed suc Transfer to St Sharepoint Link je transfer has completed suc Transfer to St end ae ill ne transfer has completed suc Transfer to Storage 20 10 02 18 TU AT T5SUTreeuetU The transfer has completed suc SMTP Link Agent 2010 02 18 10 41 17 Failed 1 Failed to transfer scan result to Sharepoint Link 2010 02 18 10 00 47 Succeeded 1 User RHolz Starting file numbe Sharepoint Link 2010 02 18 10 30 14 Succeeded 1 User RHolz Starting file numbe Sharepoint Link 2010 02 18 10 32 56 Succeeded 1 User RHolz Starting file numbe i User RHolz Starting file numbe Sharepoint Link 2010 02 18 10 35 31 Succeeded 4 m Delete all displayed logs Refresh Delete selected log Delete all displayed logs Double click on any of the line items to open the selected log file in the Log File Detail View If you open a failed transfer the log file may contain the information you need to determine why the transfer failed After you address the failure indicated in this log file you can click the Retry button to resend the document to the server 44 One Touch 4 6 User s Guide
52. er then press the second button you set to scan documents and transfer them to storage 4 When scanning is finished the documents are stored in the two separate folders One Touch 4 6 33 User s Guide Burn to CD ROM If you have a CD burner attached to your computer you can scan directly from your scanner onto a CD This feature is available only on computers running Windows version XP or later Supported file types Since the files are going to be burned to a CD all file formats in One Touch are available Note that text file formats are only available if an OCR module or application is installed Please refer to Text Formats on page 23 to see a list of text file formats that are available when OCR is installed Destination type The Burn to CD ROM destination is classified as a Storage Link To make it available in the destination list you must select Storage and CD R W on the Options tab in the One Touch Properties window 1 Open the One Touch Properties window 2 Select Burn to CD as the Destination Application Multi Function Options Select format E Scan Select destination i Acrobat Reader 9 0 a BMP TIFF JPG PDF gt am DNG as ate sinale image files Transfer to Storage Select configuration Quality US Legal Duplex W US Letter E 44 Document J Quality Color Document Bum to CD ROM E ld Micr soft XPS Document Color Photo for Email 6x4 Oo Writer Colo
53. ert Bitmaps using Screen Resolution Convert Bitmaps to JPEG Add application Click this button to open the Add Simple Image Link dialogue so you can add other image editing applications to One Touch Delete application Select an application in the list then click this button to remove the application from the One Touch destination list You can only delete an application that you have added the destinations that are linked when One Touch is installed cannot be deleted Color document handling Click in the Color document handling settings boxes for the options you want These options will apply to all the applications in the group Convert Bitmaps using Screen Resolution Use this option to ensure that an image will fit on the computer s screen When a computer screen is set to a lower resolution bitmap images with a higher resolution may be too big to fit on the screen Converting the bitmap image to match the screen resolution ensures that the image fits on the screen Convert Bitmaps to JPEG JPEG files can be compressed to produce smaller file sizes and therefore shorter transmission times Use this option to provide that compression capability to image files One Touch 4 6 59 User s Guide Adding Image Editor Applications to One Touch 1 60 To add another application to the list click the Add Application button The Add Simple Image Link dialog box opens Here you can define a custom application
54. ftware and full access to Adobe software features is only available if an Adobe product is installed on your computer Microsoft is a U S registered trademark of Microsoft Corporation Windows is a trademark and SharePoint is a registered trademark of Microsoft Corporation Mac and Mac OS are trademarks of Apple Inc registered in the U S and other countries ZyINDEX is a registered trademark of ZyLAB International Inc ZyINDEX toolkit portions Copyright 1990 1998 ZyLAB International Inc Document Version VX 000 April 2010 All Rights Reserved All other products mentioned herein may be trademarks of their respective companies Information is subject to change without notice and does not represent a commitment on the part of Visioneer The software described is furnished under a licensing agreement The software may be used or copied only in accordance with the terms of such an agreement It is against the law to copy the software on any medium except as specifically allowed in the licensing agreement No part of this document may be reproduced or transmitted in any form or by any means electronic or mechanical including photocopying recording or information storage and retrieval systems or translated to another language for any purpose other than the licensee s personal use and as specifically allowed in the licensing agreement without the express written permission of Visioneer Restricted Rights Legend Use duplicati
55. g to an SMTP server Note that text file formats are only available if an OCR module or application is installed Please refer to Text Formats on page 23 to see a list of text file formats that are available when OCR is installed Destination type The SMTP destination is classified as a Email Link To make it available in the destination list you must select Email on the Options tab in the One Touch Properties window All configuration of the SMTP server is done using the SMTP Settings tab in the Scan Configuration Properties window 1 Open the Scan Configuration you want to modify for scanning to an SMTP server or create a new Scan Configuration Select an existing configuration in which you have already specified your SMTP server information and then click on the Copy button to create a new configuration using the settings of the current configuration 2 Click on the SMTP Settings tab and fill in the fields with the information for you SMTP server Multi Function Options Scan Settings m Select format E Scan SMTP Configuration Advanced Settings Redaction Settings H a ea Ek Select destination If your SMTP server is part of domain enter your username D SharePoint BMP TIFF JPG PDF PDF i I with the domain as a prefix i e DOMAIN Username harer ont Pee i ta aa ee e image Protocol f l SMTP SMTPS Ah Send To Application Select configuration W 7 Host Quality US Legal Duple
56. he number of images detected is twice the number of pages scanned For example if you input 5 in the field and scan 10 pages 20 images are captured and you will get 4 separate files with 5 images in each file Please refer to Scanning with Job Separation on page 70 for detailed information about scanning with job separation and how it works with other options in One Touch Use custom file naming Select this option to enable the input field so that you can specify the file name for your scanned document s You can specify a different file name for each One Touch button When this option is not select the file name is automatically generated by One Touch for all scans e The preview area to the right of the Use custom file naming text shows an example of the filename as you type into the input field and or select token options from the list e Type the file name you want into the input field Note that you cannot input these characters in a filename lt gt When inputting a file name the file name must be unique otherwise every scan created would overwrite the previous scan The menu to the right of the input field contains a list of tokens you can select to create unique file names These tokens include counting numbers date and time values number of pages scanned and so on If the button name is not unique you will see an on screen notification that a BatchID and or b will be inserted into the name 10 One
57. he text portions of the document are automatically converted to editable text One Touch 4 6 23 User s Guide Select a text format for documents with text or numbers such as a business letter report or spreadsheet The text format icon has several file formats available depending on the Destination Application you select NOTE For the text file formats to be available in One Touch either Nuance s PaperPort or OmniPage software must be installed Please use the version of PaperPort or OmniPage that came with your scanner if you want to scan as a text format e Not all of the text file formats shown below are available for all scanner models PaperPort has a basic OCR engine and the text file formats are limited to TEXT RTF XLS and HTML Additional text file formats are available only when OmniPage is installed If your scanner did not include OmniPage please disregard any information about the CSV DOC nPDF and sPDF formats A A A A A A FA RTF ALS CSW DOL HTML nPDF sPDF TEAT IF My To select a file type for the text format 1 Select the Destination Application 2 Right click on the text format icon The menu options depend on the type of Destination Application you select Example menu for the Text format when the selected application is Microsoft s Word and PaperPort is installed Example menu for the Text format when the selected application is Microsoft s Word and OmniPage is installed Exam
58. his option if you want to have plain text without formatting sent to your text editing application Most text editing applications will accept plain text txt files Adobe PDF format Select this option if you are adding a PDF viewing or editing application to the list This PDF format is an image format only it will not recognize the document using OCR and you will not be able to search or edit the text in the final file The application you are adding must be able to open pdf files Adobe searchable PDF This is the PDF image format with a hidden searchable text layer You will not be able to edit the text the file The application you are adding must be able to open pdf files The options you select at step 4 determine the page format icons in the One Touch Properties window for that group of applications Refer to the documentation you received with the application to see which text formats the application accepts When you are done making changes in this window click the Add button to accept the changes and close the window Click OK on the Link Properties window Click Refresh on the One Touch Properties window and the new application should now be available One Touch 4 6 User s Guide Creating an HTML Web Page from Your Scanned Documents 1 Open the One Touch Properties window 2 Select your web browser as the Destination Application and Choose HTML as the Format Multi Function Options E Scan Select dest
59. ick the icon again to close the detailed information Multi Function Options Click the icon of a Options selected configuration 5 Select format to view its settings E Scan aaa i ws Select destination ad k Scan US Letter Document 2 Microsoft APS Document BMP TIFF JPG PDF Configure Before Scan Whiter E Create single image files l Scan Photograph 4 1 P p diiri Ep d a re Mode Color 200 dpi a Configure Before Scan Page 6 00 x 4 00 her Microsoft Outlook Color Magazine Settings Brightness 50 Co i s Quality Color Photo 6x4 s Scan bad Vivid Photograph FR SharePoint PA Color Magazine Duplex Aa Copy Photograph F Send To Application E Quality US Letter Duplex Mk Quality US Legal ba FTP Transfer NR Scan for Light Text a Select the scan configuration to edit or delete It must be Refresh Properties New copy Edit Delete re te Het OK Gancel Hep NOTE Use Configure Before Scan if you want to set the options manually before scanning See Configure Before Scan on page 25 Create a new configuration e Click the New button to create a new configuration starting with the One Touch default configuration settings e Select a configuration in the list then click on the Copy button to create a new configuration starting with the settings of the currently selected configuration Edit or
60. igure the link as described below make sure you select a file format that the application can open Please refer to Text Formats on page 23 to see a list of text file formats that are available when OCR is installed Destination type This destination type is classified as Document Management Link To make it available in the destination list you must select Document Management on the Options tab in the One Touch Properties window You must configure this destination before attempting to scan to it the first time If you scan without configuring the link first the One Touch log viewer will open and show that sending the image to the Send to Application link failed Multi Function Options Select format E Scan i as Select destination D SharePoint BMP TIFF JPG PDF sPDF Create single image files Y Send To Application Select configuration Quality US Legal Duplex bj FTP Transfer US Letter E 44 Document g Quality Color Document AN SMTP Color Photo for Email 6x4 4 Color Document m Open Scanned Document s pen cannet or nent eecc amp Oo 3 Still Image Client W Quality US Letter Refresh Properties New Copy Edit OK J Cancel _ Apy J Hee 1 Open the One Touch Properties window and select Send to Application as the Destination Application 2 Click on the Properties button 64 One Touch 4 6 User
61. il application Note that text file formats are only available if an OCR module or application is installed Please refer to ext Formats on page 23 to see a list of text file formats that are available when OCR is installed Destination types The email destination is classified as an Email Link To make it available in the destination list you must select Email on the Options tab in the One Touch Properties window Multi Function Options a Select format E Scan O D e a a Select destination ax BMP TIFF JPG PDF sPDF L Snaalt 8 Select configuration J Quality US Legal Duplex 2 S veker XPS Document WK US Letter E 44 Document y Microsoft Paint Quality Color Document Windows Mai Color Photo for eMail 6x4 al dg Color Document SharePoint Quality US Letter Refresh Properties New Copy Edit eeccc amp The email application in the One Touch destination list is the default email program selected in the Internet Options of Internet Explorer Click on the email application that is in the list then click on the Properties button to launch the Email One Touch Link Properties window to change the email application One Touch 4 6 49 User s Guide Email Properties Use the Email Link Properties window to select a folder for storing a permanent copy of the scanned image setting the color document options and changing the email appli
62. images WordPad would need to launch only one time when this option is not selected If you scan to WordPad and this option is still selected then WordPad will open 1 time for each image transferred Command line arguments Input the options that are to be used when the application is launched These values are application specific and you should only input values that were provided to you by the application developer Command line arguments are not required for you to use this link the field can be left blank and you can change the other settings in this section as needed Append scan filename s to arguments This option adds the name of every image file to the end of the list of arguments specified above This is the default selection as most applications do not require and may not work with a job file containing the image names Append job file to arguments This option adds the name of a job file to the end of the list of arguments specified above This unique file is created at scan time and contains a list of every image in the scan job Only select this option if you are sure that the application you are scanning to can use the job file to accept image transfer One Touch 4 6 User s Guide Scanning to Multiple Destinations Scanning to multiple destinations works the same as when scanning to a single destination One Touch simply distributes the final scan to several destinations This option is enabled separately for each One
63. ination Microsoft Excel Xs ICT Microsoft Explorer fri Microsoft WORD re Microsoft WordPad Pj Notepad Acrobat Reader 9 0 on Select format E if i A GIF TIFF JPG PDF Create single image files Select configuration Quality US Legal Duplex US Letter E 44 Document Quality Color Document Color Photo for Email 6x4 8 Color Document Quality US Letter Refresh Properties New Copy Edit Choose HTML gt eecc amp amp amp mW 4 OK JU amet Ay J Choose a Scan Configuration that has the settings for how you want any images on the pages you are scanning to be displayed For example choose a color or grayscale scan configuration if your documents contain images that you want posted to your website with the HTML text Start scanning using the button you selected for scanning with the HTML format When scanning is finished the document is first converted to editable text using the OCR process then converted into an HTML format Any images detected by the OCR engine are isolated and 3 4 Click OK 5 linked as gif files 6 Microsoft Internet Explorer or other web browser you scanned to then opens showing your converted page The application s URL field shows the location where One Touch saved the HTML files for you to locate and post to your website One Touch 4 6 User s Guide 55 Sti
64. ll Image Client If you want to specify an application to use for scanning at the start of the process you can use event forwarding Supported file formats You cannot select a file format when scanning to the Still Image Client as the destination application is not selected until after you start scanning Destination type The Still Image Client destination is classified as an Event Forward Link To make it available in the destination list you must select STI event forwarding on the Options tab in the One Touch Properties Window Please note that if you are have turned on the option to scan to multiple destinations the Still Image Client destination cannot be selected Please click on the Options tab and deselect Enable scanning to multiple destinations to proceed with scanning to this destination Multi Function Options m Select format E Scan x Select destination Lid 3 SharePoint a BMP TIFF JPG PDF na Send To Application Select configuration Quality US Legal Duplex FTP Transfer US Letter 44 Document Quality Color Document amp Color Photo for Email 6x4 N Color Document 3 Still Image Client W Quality US Letter Open Scanned Document s l bag eeccc amp Refresh Properties New Copy Edit or Cane Cay 1 Open the One Touch Properties window and select Still Image Client as the Destination Application
65. ll be sent to the Destination Application specified in the One Touch Properties window In the example shown on the previous page the Destination Application is Paint Canceling a Configure Before Scan 1 2 26 Click Cancel in the scanning progress window Scanning page I m Cancel Visioneer Inc All rights reserved The following window will open asking if you want to cancel the entire job Do you want te cancel the entire job a e Yes Scanning stops and all pages scanned in this batch up to this point will be deleted The TWAIN interface will close and you can restart your scan from the beginning Choose Yes if the TWAIN scan settings are incorrect for your current scanning batch For instance the Picture Type is Black amp White but you want to scan your documents in color Choose Yes to delete any scanned pages then start over but select the correct picture type before scanning No Scanning stops but all pages scanned in this batch up to this point are not deleted and the TWAIN interface remains open You can place a new page in the scanner adjust the TWAIN settings for it then click the Scan button in the TWAIN interface to continue scanning At the end of the scanning batch all pages from the first portion of the scan and second will be sent to the Destination Application Choose this option if for instance you have been scanning a Black amp White document but you wa
66. ltiple page files to websites sending via email and permanent storage As with the JPG file format you can change the PDF quality to reduce the file size or improve the image quality Adobe Reader or other PDF viewer software must be installed on your computer for you to to view PDF files Using PDF A when scanning as PDF means the files are compliant with the ISO 19005 1 stan dard for permanent archival of electronic documents More information about this standard can be found at www pdfa org To select a PDF file size 1 2 Select PDF as the page format Right click on the PDF icon A menu opens Hae ge FA BMF TIFF JPG FRE ICT Minimize Size v Normal Maximize Quality PDF A Compliant Use MRC Choose the file size image quality option for your scanned images Minimize Size Smallest file size lowest image quality Normal Medium file size some loss of image quality Maximize Quality Largest file size minimal loss of image quality Your selection pertains only to the button currently selected on the One Touch Properties window Other buttons that have PDF selected as the file format are not affected so you can set the PDF file size image quality independently for each button Click OK or Apply on the One Touch Properties window Text Formats Selecting the text format option also selects OCR processing as an automatic step for scanning Therefore when you scan a document with the text format selected t
67. maximum message size limit set on the SMTP server This number should be lower than or match the SMTP server maximum You cannot send messages that exceed the maximum message size of the SMTP server Because the destination configuration is done through the scan configuration you can set each configuration to scan to a different SMTP server send messages to different email addresses using different user credentials and so on This is the same process used as when scanning to different folders using the Transfer to Storage destination as described in detail starting on page 30 Click on the Help button in this configuration tab to launch the SMTP help file The help file contains detailed information about the settings in this window and technical implementation notes SMTP Link Log Viewer The One Touch Link Log Viewer opens automatically when scanning is complete Click on the menu arrow next to View logs for and select SMTP Link Agent from the list to display the transfer history for the SMTP link only View logs for Suda v Show failed transfers only masse Destination FTP Link Agent immary View logs for x Show failed transfers only A Destination Date Time Status Files Summary Open Scanned Document s Transfer to St Send To Application fe transfer has completed suc SMTP Link Agent 2010 02 18 10 41 17 Failed 1 Failed to transfer scan result to the destination ser Transfer to St Shar pr Link je transfer ha
68. n the One Touch Properties window All configuration of the FTP server is done using the FTP Settings tab in the Scan Configuration Properties window 1 Select FTP Transfer as the destination application 2 Open the Scan Configuration you want to modify for scanning to an FTP server or create a new Scan Configuration Select an existing configuration in which you have already specified your FTP server information and then click on the Copy button to create a new configuration using the settings of the current configuration 3 Click on the FTP Settings tab and fill in the fields with the information for you FTP server Multi Function Options z Select format Redaction Settings E Scan Page Settings FTP Setings H a e e Select destination Be sure to use the correct case when configuring these SharePoint BMP TIFF JPG PDF sPDF options as most servers are case sensitive Send To Application Select configuration Quality US Legal Duplex Host Port 21 FTP Transfer E US Letter User account E 44 Document EE Open Scanned Documentfs ISSN EY sd arene 4 Quality Color Document 4 Color Photo for Email 6x4 Destination folder x E Color Document 39 Still Image Client MW Quality US Letter Protocol FTP SFTP FIPS U Use passive mode p SMTP Refresh Properties New Copy Edit coed ie se emne e Protocol Select which protocol
69. ning pages and continue scanning All pages scanned before and after the double page feed are saved The Advanced Settings tab Use the Advanced Settings tab to set color correction options for Color or Grayscale scanning Drag the sliders to the left and right to change the color settings As you do the image changes to show the effects of the new settings 16 Scan Settings Page Settings Advanced Settings Redaction Settings Grayscale Color Settings Color saturation iaj Color hue 0 o Defaults Cancel Color saturation the strength or purity of a color This option is only available when the selected scan mode is Color Color hue the color your eyes see as reflected from the image This option is only available when the selected scan mode is Color Gamma is the tone curve and the starting point for image enhancement As you raise or lower the Gamma value the values at which saturation hue brightness and contrast affect the image are changed It is recommended that you keep the default Gamma value or adjust this setting before adjusting the other options This option is available for both Color and Grayscale scanning One Touch 4 6 User s Guide Redaction Settings Tab Use the options on the Redaction Settings tab to remove a specified area in the scanned image Enable redaction From left From top Width Height Add Remove Paper size 8 50 x 11 00 inches Pleas
70. ns will limit or eliminate moir patterns in the scanned image This option is only available when scanning in Color or Grayscale at lower resolutions and when the scanner supports this feature Straighten image Select this option to let the scanner automatically determine if a page is skewed then straighten its image This option is only available if the scanner supports this feature If you are scanning using an Automatic Document Feeder and the page is fed through at too great of an angle the image may not straighten correctly In that case re scan the page using the paper guides to feed the paper in straight Edge cleanup Select this option to have the software remove any thin lines that may be around the edges in the scanned image These lines may appear in the edges when the item being scanned is not the exact size of the dimensions indicated in Size fields This option is only available if the scanner supports this feature Autorotate 90 Select this option to rotate the scanned image 90 degrees clockwise when scanning is finished Typically you might use this option if the pages you are scanning pages that are printed in landscape such as financial spreadsheet data This option is only available if the scanner supports this feature Invert image Only available for Black amp White Mode this option reverses the black and whites of an image Original Image Inverted Image Skip blank originals Select this option to have
71. nt MA Quality US Letter e If there is no application installed for the file format you selected the OneTouch Link Log Viewer will open when scanning is finished showing the failure You can double click on the log failure to open the detail view of the failed transfer For example if you select PDF as the file type a PDF viewer application must be installed to open the file Either install an application for that file type or associate an application in the Windows Explorer folders option please refer to your Windows documentation for instructions on associating file types e When scanning to multiple destinations the scanned file is still sent to the other selected destination application s in One Touch One Touch 4 6 27 User s Guide Transfer to Storage With Transfer to Storage you can scan documents and save them in a folder in one step Supported file types Since the files are saved directly to a folder on the computer or server all file formats in One Touch are available Note that text file formats are only available if an OCR module or application is installed Please refer to Text Formats on page 23 to see a list of text file formats that are available when OCR is installed Destination type The Transfer to Storage destination is classified as a Storage Link To make it available in the destination list you must select Storage and CD R W on the Options tab in the One Touch Properties window Set
72. nt to insert a color page into it Instead of having to re scan the entire batch you can stop the current scan change the picture type from Black amp White to Color then restart the scanning without losing the pages already scanned One Touch 4 6 User s Guide Open Scanned Document s Select the destination Open Scanned Document s to have the scanned document open automatically when scanning is complete Supported file types All file formats are available when scanning to the Open Scanned Document s destination Note that text file formats are only available if an OCR module or application is installed Please refer to Text Formats on page 23 to see a list of text file formats that are available when OCR is installed Destination type The Open Scanned Document s destination is classified as a Document Management Link To make it available in the destination list you must select Document management on the Options tab in the One Touch Properties window Multi Function Options fl Scan Select destination SharePoint PA Q Send To Application FTP Transfer Fr 3 Open Scanned Document s as Still Image Client Refresh Technical Note Select format amp Lee BMP TIFF JPG POF Create single image files Select configuration Quality US Legal Duplex k US Letter 44 Document d Quality Color Document dg Color Photo for Email 6x4 s Color Docume
73. on or disclosure is subject to restrictions as set forth in contract subdivision c 1 ii of the Rights in Technical Data and Computer Software Clause 52 227 FAR14 Material scanned by this product may be protected by governmental laws and other regulations such as copyright laws The customer is solely responsible for complying with all such laws and regulations Changes are periodically made to this document Changes technical inaccuracies and typographic errors will be corrected in subsequent editions Table of Contents Scanning and Configuring One Touch Default One Touch Settings aaauuuumunavvnavuuunerraanauerrrnaauuunerrnanuuneee Changing the Button Settings ccc ccc tin tiniti ne een ene e ene eennes Selecting Options for One TOUCH 0 ccc cee ee cent nent nen e eee enes SCO COMMOUNAUONG pete antennae aa ENE EERTE Tes SENGS TAD sad The Page Settings TD ye pene ene pee eres The Advanced Settings taD 222s ssnotacidutcotaeet krena rE REEERE EREE KEES Redaction Settings TAD ascd25200428 0evewswowseew ewes nee S Er LELA PUC EO MO E EERE RE EEE Create Single IMAGE FICS 6 lt sey cine eoGe554 6505s EErEE EERENS SSIES ere image FOM OS Luma AAGE VE 5 GJERE Configure Before Scan ravaaaanunneranaaauueerraauuunerernaanuuenenenuuuuneee To Scan Using Configure Before Scan 6 6 ccc ce cence rron ne eees Open Scanned Document s ccc ccc ec cece vaner erone errores nner e eens Transfer to
74. on the type of Destination Application you select The icon names indicate their file types See File Formats on page 20 for more information about the available formats One Touch 4 6 7 User s Guide 7 Select a scanning configuration in the Select configuration list The configuration s basic settings include scanning mode resolution dpi page size brightness Br and contrast Cr To see a selected scan configuration s settings click its icon Click the icon again to close the detailed information Refer to Scan Configurations on page 12 and Configure Before Scan on page 25 for instructions on creating and modifying scan configurations 8 Click on OK to save the changes 9 Place an item in the scanner and click the One Touch button to start scanning The scanner scans and sends the image to the selected destination with the file format and scan configuration you specified Properties button Displays a window for selecting properties for a destination This button is disabled if the selected destination application does not have global configuration properties Refresh button Updates the links between all your computer s Destination Applications and One Touch If you install new software that can be used as a Destination Application click the Refresh button to link the new software to One Touch New Copy Edit Delete buttons Click New or Copy to add new scan configurations to the list Click Edit or Delete to change
75. one of the default text editors such as WordPad Multi Function Options Select format HI Scan 4A 2 Microsoft WORD BMP TIFF JPG PDF Create single image files Microsoft WordPad Select configuration Quality US Legal Duplex 7 Notepad US Letter E 44 Document d Acrobat Reader 9 0 Ve J Quality Color Document Transfer to Storage Color Photo for Email 6x4 g Color Document Select destination in 4 mn gt re Fax Se gt E Quality US Letter eeecc amp GO 4 4 Click on the Properties button 5 To add another application to the list click the Add Application button The Add Text Based Link dialog box opens 1 Here you can define custom application that can accept a text Mg document Step 1 Select the path to the application Browse Step 2 Name the application Step 3 Select an icon for this application Step 4 Select the text formats supported by this application E HTML Formatted file HTML FE Rich Text Format RTF E Standard ASCII text file TXT FI adnhe POE farmat PDF d nm 6 Click Browse to find the application you want to add to the list When you select the application using the Browse button steps 1 and 2 on the dialog box are automatically filled in and the application icon appears in step 3 Select the icon in Step 3 of the dialog box That is the icon that will appear in the
76. ple menu for the Text format when the selected application is Transfer to Storage and OmniPage is installed D all A ATT DOF nPI Simple Text Rich Text Format OCR options Example menu for the Text format when Simple Text Rich Text Format Word Document Minimize Size Normal Simple Text Rich Text Format Word Document Comma Delimited Excel Spreadsheet the selected application is Transfer to PER cee HTML Document Storage and PaperPort is installed ee ee Searchable PDF i v Normal PDF F OCR options Minimize Size TEXT v Normal Simple Text EEE Rich Text Format Excel Spreadsheet ee HTML Document OCR options OCR options 3 Choose the file type that you want for the text format 4 Click OK or Apply on the One Touch Properties window 24 One Touch 4 6 User s Guide Contigure Before Scan You can set up the scanner so that when you press a button or click it on the Button Panel a different scanning interface opens before the scanning starts To set up the scanner for this capability you select Configure Before Scan from the scan configuration list Choosing Configure Before Scan simply opens either the TWAIN or WIA scanning interface when you press a button You can then use the interface to change the Resolution Scan Mode and other settings When you scan the scanned image will still be sent as the file type and to the same Destination Application already selected in the One Touch
77. plex E Skip blank originals E AutoCrop to original Pur Mrs eats cece REDUCE More patterns Color filter Straighten image Fed had E Invert image Standard Click the menu arrow and choose a page size from the list Custom Enter the horizontal and vertical page dimensions in the boxes Click the name of the units inches or millimeters to toggle between them Improvements and Settings lIt is indicated in the feature description if there is a software or hardware dependency for the option to be available e Duplex Scan both sides of the page This option is only available if the scanner supports this feature The Simplex and Duplex buttons on the scanner take precedence over the One Touch settings In other words if the LED number on the scanner is configured to scan as Duplex but you press the Simplex button the scanner scans in Simplex and vice versa e AutoCrop to original Select this option to let the scanner automatically determine the size of the item being scanned This option is only available if the scanner supports this feature Always use the paper guides on the scanner so the page is not skewed Skewed pages may not crop properly 14 One Touch 4 6 User s Guide Reduce moir patterns Moir patterns are wavy rippled lines that sometimes appear on the scanned images of photographs or illustrations particularly newspaper and magazine illustrations Selecting Reduce moir patter
78. plication Step 3 Select an icon for this application Step 4 Select the text formats supported by this application EF HTML Formatted file HTML E Rich Text Format RTF EF Standard ASCII text file TXT FI Adahe BME farmat f BRE 4 m Cancel Add 2 Click Browse to find the application you want to add to the list When you select the application using the Browse button steps 1 and 2 on the dialog box are automatically filled in and the application icon appears in step 3 3 Select the icon in Step 3 of the dialog box That is the icon that will appear in the One Touch Destination List One Touch 4 6 53 User s Guide 54 In step 4 of the dialog box select the file formats that the application will accept HTML Formatted file Select this option when you want to scan to your web browser for posting HTML pages to a website Even though word processing applications such as Notepad and Word can open htm files you cannot scan as htm to word processing text editors Scanning as HTML creates a directory with the htm file and linked images for website use Word processing applications cannot accept a directory structure for image and text transfer Rich Text Format Select this option if your application can open rtf files which are plain text documents that contain formatting Microsoft s WordPad application is a compatible application for the rtf file formation Standard ASCII text file Select t
79. plication 5 uw Color Document i US Letter Duplex o 20 9 9 OG Oo 1 US Legal Duplex Refresh Properties New Copy Edit Delete ok Cancel Apply Help 3 Click on the Options tab in the One Touch Properties window 4 Click on the down arrow next to the Select Button list to select the button you want to modify Note that the options in this window are specific to each One Touch button 70 One Touch 4 6 User s Guide 5 7 8 Click on the option Use job separator when scanning multiple pages Multi Function Options Select Button Scan Show all destinations Select destinations V Document management Email Image editors i e Paint V Storage and CD R W Text editing applications i e Word Fax and Print PDF applications STI event forwarding Enable scanning to multiple destinations Instant delivery V Show progress window Use job separator when scanning multiple pages Use custom file naming OTABCDIO0 1F bmp es Select one of the two job separation options When a blank page is detected a new file will be created after a blank page is fed through the scanner The blank page is discarded from the scanned image and the new file starts with the next page in the document stack Place a blank page in the document you are scanning at each place where you want a new file created when scanning is complete When you ar
80. protocol e The SharePoint URL would be sharepoint site com IT common e The Destination folder would be shared documents User account lInput the user account name that has privileges to save files to the specified SharePoint site and Destination folder Password Input the password for the user account name you specified Use Windows Integrated Authentication Select this option to use the Windows current user s login name and password to access the SharePoint site Destination folder This is the folder where the final scanned document s are transferred to when scanning is complete Filename format Select a file naming format for the scanned document from the list Select Use custom file naming to use the file you set on the Options tab in the One Touch Properties window Count This field will enable when the selected Filename format contains seq Input the number you want the sequential count to start from Filename prefix This field will enable when the selected Filename format contains prefix Input the name or value you want as the prefix in the final file name Because the destination configuration is done through the scan configuration you can set each configuration to scan to different SharePoint site folder filename format using different user credentials and so on This is the same process used as when scanning to different folders using the Transfer to Storage destination as described in detail starting
81. r Document P 94 oo Microsoft Paint W Quality US Letter Ly eeccc amp amp vr Refresh Properties New Copy Edit OK _Cancel_ Ay 3 Choose a File Format and a Scan Configuration Click OK 5 Now start scanning using the scanning button you set to scan and burn to a CD The scanner will start scanning When finished the file will be saved to the Windows temporary location for CD files An information bubble will appear in the Windows notification area telling you that there are files waiting to be burned to CD 34 One Touch 4 6 User s Guide 6 When you are ready to burn the files to a CD open the One Touch Properties window select Burn to CD and then click the Properties button Storage ge Documents dropped on this link will be transferred to ED storage devices i e file system or CD Burner m Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type CD burner options Show message when ready to burn 5 CD 700 MB Storage location C Users RHolz Documents My OneTouch Archiv E Open storage folder when scan is complete Documents transferred to the Burn to CD link are waiting to be written to CD Make sure a blank CD is in the CD burner Click the Burn to CD button The CD burner begins and your scanne
82. rmation about this file format and a list of applications that can view and or open this file type To select a JPEG file size 1 2 22 Select JPG as the page format Right click on the JPG icon A menu opens ee ae TIFF JPF oo NS Minimize Size v Normal Maximize Quality v JPG JPEG2000 JP2 Choose the file size image quality option for your scanned images Minimize Size Smallest file size lowest image quality Normal Medium file size some loss of image quality Maximize Quality Largest file size minimal loss of image quality Your selection pertains only to the button currently selected on the One Touch Properties window Other buttons that have JPG selected as the file format are not affected so you can set the JPG file size image quality independently for each button Click OK or Apply on the One Touch Properties window One Touch 4 6 User s Guide Right click on the PDF format icon to change the image quality or select the option to make the scanned PDF file PDF A compliant 2 POF PDF the pdf portable document format image format is often used to create images of text pages The image compression of PDF files creates relatively small file sizes when scanning multiple page files in color While the TIFF image format also supports multiple page files when scanning in color the TIFF files are often too large to be transferred electronically The PDF file format is often used for posting mu
83. s Guide Select format Tas if i H 4 EMF TIFF JPG PDF Create single image files Select configuration Quality US Legal Duplex E4 US Letter EH 44 Document Quality Color Document Color Photo for Email 6x4 dl Color Document Quality US Letter Edit elete SharePoint eo Scans sent to this destination will be saved on remote server This link has no global configuration properties Please configure the destination server settings using the Scan Configuration Properties window View log file FTP Transfer The FTP Transfer destination link allows scans to be sent directly to an FTP server from One Touch Please contact your server administrator for the server information you need to configure this link Alternatively have your site administrator or IT professional configure this link for you Setup and configuration of the FTP server and user accounts are outside the scope of this document Supported file types All image and text file formats except HTML are available when scanning to an FTP server Note that text file formats are only available if an OCR module or application is installed Please refer to Text Formats on page 23 to see a list of text file formats that are available when OCR is installed Destination type The FTP Transfer destination is classified as a Storage Link To make it available in the destination list you must select Storage and CD R W on the Options tab i
84. s completed suc SMTP Link Agent F Transfer to St Tamir to Storage ne transfer has completed suc Transfer to Storage 2010 02 IS 10 4AT T5SUcreeUeU TU The transfer has completed suc SMTP Link Agent 2010 02 18 10 41 17 Failed Failed to transfer scan result to Sharepoint Link 2010 02 18 10 00 47 Succeeded User RHolz Starting file numbe 1 1 Sharepoint Link 2010 02 18 10 30 14 Succeeded 1 User RHolz Starting file numbe 1 1 User RHolz Starting file numbe User RHolz Starting file numbe Sharepoint Link 2010 02 18 10 32 56 Succeeded Sharepoint Link 2010 02 18 10 35 31 Succeeded 4 mW Delete all displayed logs Refresh Delete selected log Delete all displayed logs Double click on any of the line items to open the selected log file in the Log File Detail View If you open a failed transfer the log file may contain the information you need to determine why the transfer failed After you address the failure indicated in this log file you can click the Retry button to resend the document to the server One Touch 4 6 47 User s Guide Click on the Properties button to open the Log Viewer from the SMTP One Touch Link Properties window There are no global configuration properties for the SMTP destination application all configuration is done using the Scan Configuration Properties window as described in the previous section Multi Function SMTP Properties Select format w
85. s often used in place of GIF for company logos with a lot of detail clickable buttons medium sized pictures and so on i TIFF The tif tagged image file format format is another image type that is often used for photo editing When scanning in color it produces a file of similar quality and size to a BMP file However when scanning in Black amp White the TIF compression produces the smallest file size of all the image types without losing image quality TIFF also supports multi page image files PNG TIFF One Touch 4 6 21 User s Guide Right click on the JPG icon to access the JP2 image format When you select JP2 the format panel will cha al JPG raj JP2 nge the JPG icon to the JP2 format icon Head Ek Heads BMP TIFF EE DENE I BMP TIFF dire POF TET Minimize Size v Normal Maximize Quality v JPG JPEG2000 JP2 JPG The jpg joint photographic experts group format is a common image format for trans ferring pictures electronically such as posting to a website or sending via email as JPG image files are smaller than BMP and TIFF files You can change the level of compression for the pic ture file to have better quality or a smaller file size JP2 The jpg2 joint photographic experts group 2000 format is the new JPEG standard This new JPG file type has improved compression for better image quality at smaller file sizes Please refer to the official JPEG website at www jpeg org for more info
86. sa rotate the image to fit on the page e Collate copies If you are printing more than one page collate the copies Enter the number of copies in the Copies box e Advanced Click to see additional settings for the device The dialog box that opens is specific to the device For example if the device is your printer the dialog box is your printer s setup settings NOTE When scanning to multiple printers and or faxes select the specific device you want to configure the Advanced features for from the list before clicking on the Advanced button Advanced Settings Redaction Settings Scan Settings Page Settings Device Settings Page options 0 Fit to page reduce image if necessary Actual size crop image if necessary Fj Center image on page Maintain aspect ratio W AutoRotate image for best fit F Collate copies Copies 1 Fax Advanced Fax Microsoft XPS Document Writer ni am Gin One Touch 4 6 37 User s Guide PaperPort In the One Touch Properties window select PaperPort as the Destination Application for scanning Supported file types All image file formats are available when scanning to PaperPort The sPDF and nPDF text file formats are only available when the OmniPage software or One Touch OmniPage module is installed Please refer to Text Formats on page 23 Destination type The PaperPort destination is classified as a Document Management Link To make it avail
87. t in folders by type Storage location C Business Receipts E Open storage folder when scan is complete 11 Click OK The new configuration is now listed as a Transfer to Storage configuration 12 Repeat the process to create additional new configurations such as one named Personal Receipts NOTE Make sure to designate separate folders as the Storage Locations for each new configuration 32 One Touch 4 6 User s Guide 13 You will now have multiple configurations set up for the Transfer to Storage destination and each configuration scans documents to separate folders Multi Function Select format Msa Haa j l x Select destination Ja fr Microzott Ger BMP TIFF JPG PDF tl El Create single image files re veneni oee Select configuration g Color Magazine y Notepad d Quality Color Photo 6x4 s Color Magazine Duplex Mae Acrobat Reader 9 0 rn Quality US Letter Duplex The new configurations er p did i apply to the ke Bk Business Receipts Storage Destination ee Fax BH Personal Receipts z Application 14 Now select a scanner button for each new configuration Click Apply to set that button for that configuration Scan to multiple storage folders 1 Insert the document you want to scan to storage 2 Start scanning with the first button that you set to scan documents and transfer to storage 3 When scanning is complete insert the next set of documents in the scann
88. ting the Folder and Options from One Touch In the One Touch Properties window select Transfer to Storage as the Destination Application for scanning Multi Function Options m Select format K Scan ee e Select destination ScanSoft PaperPart BMP TIFF JPG PDF sPDF Create single image files HEH 44 Document SharePoint Quality Color Document mW 25 Color Photo for Email 6x4 a Send To Application W i GE Color Document FTP Transfer W Quality US Letter W US Letter Duplex WM US Legal Duplex o 2 9 9 coc gt 1 Refresh Properties New Copy Edit Delet fake Cancel Apply Help e Click the Properties button to open the One Touch Link Properties for Transfer to Storage From this window you can change the global default storage location and options On initial installation of One Touch all scan configurations use these settings When you create new configurations the default settings will also match what you have selected here If you modify the storage options in an individual configuration changing the options in this Link Properties window will no longer update to the configurations you modified e Click the New Copy or Edit button to open the Scan Configuration Properties window Click on the Storage Options tab and use this window to set a configuration to scan to a different folder than the one selected in the Link
89. to scan to multiple destinations The scanner starts scanning and when finished the image is sent to each destination you selected in the One Touch Properties window Technical Note The Still Image Client destination cannot be used with multiple destination scanning This destination will be disabled when the Enable scanning to multiple destinations is selected One Touch 4 6 69 User s Guide Scanning with Job Separation Use job separation to have One Touch create a new file each time a separator is detected when scanning a multiple page batch For example if you want to scan financial statements from several different banks you can place a stack of statements in the scanner and One Touch will separate each statement into a different file based on your selected job separator 1 Open the One Touch Properties window 2 Select the Destination Application File Format and Scan Configuration applicable to your scanning batch Make sure the option Create single image files is not selected If this option is selected the job separation features on the Options tab will be disabled Multi Function Options Select format Ei Scan Hae A ee Select destination FA ScanSoft PaperPort BMP TIFF JPG PDF sPDF Create single image files HEH 44 Document SharePoint amp Quality Color Document Color Photo for Email 64 m Quality US Letter FTP Transfer Open Scanned Document s Ah SendTo Ap
90. to this list You cannot add new folders from the One Touch PaperPort configuration windows Scan to the current PaperPort folder e Select this option to have the scanned document s sent to the currently selected folder in the PaperPort application The PaperPort software must be open before scanning for the scans to be sent to the selected folder in the PaperPort folder pane If PaperPort is not open this option is ignored and the scanned file is sent to the folder selected in either the One Touch Link Properties or Scan Configuration window for PaperPort be Pan oe S Click the folder icon to open or close aig eee the folder list in PaperPort NS iile oe eo 7 Ur B BG x Faia TJ Docomon Papeot Documesin 5 amples These are the folders that are ror available in the One Touch PaperPort configuration windows Press F1 on a your keyboard to open the PaperPort Psa help file for instructions on managing C Rees this folder list tg D My br bred Documents D netgi Bor Snsgkle sing a Ga linse Ex The selected folder in this list is where the scanned file will be saved when PaperPort is open and the One Touch option Scan to the current PaperPort folder is selected a Br 91423 A amp G amp Folder Sangh ib barrel Whale prank Rack prot B One Touch 4 6 39 User s Guide SharePoint The SharePoint destination link allows scans to be sent directly to a SharePoint site from One Touch Please contact
91. ton will include all the applications on your computer that fall into these categories Select Destinations Select this option to individually choose the types of applications to include in the list of Destination Applications Check the boxes for the type of application to include Destination Categories e Document Management includes Nuance PaperPort and other applications for processing and keeping track of your scanned documents This category includes the Send to Application and Open Scanned Document s destinations e Image Editors include Microsoft Paint and other drawing and graphics applications e Text Editors include Microsoft Word and WordPad Microsoft Excel and other word processing and spreadsheet applications Select this option if you want OCR processing to convert your scanned documents to text that you can edit e PDF applications are for viewing and or editing Adobe PDF files e Email includes Microsoft Outlook and other email applications as well as the SMTP destination which allows you to scan directly to the SMTP server without opening an email client application e Storage and CD R W is for scanning directly to a folder on the computer server FTP server SharePoint site or to the Windows CD temp directory for burning the files to a CD One Touch 4 6 9 User s Guide e Fax and Print is for sending your scanned documents directly to your printer or fax software e Sti event forwarding is for using another
92. ulti Function Options Seit Grint Advanced Settings Redaction Settings HI Scan N S Scan Settings SharePoint ae desiination Fi If your SharePoint server is part of a domain enter your username 2 Microsoft XPS Document BMP TIFF JPG PDF a with the domain as a prefix i e DOMAINVUsername RA writer Create sinale image file Gah Microsoft Paint Select configuration Ek iiia ao Quality US Legal Duplex SharePoint URL h r Microsoft Outlook US Letter User account Quality Color Document E Use Windows Integrated Authentication E 44 Document Password SharePoint w Send To Application g Color Photo for Email 6x4 Destination folder Color Document PE s Filename format HUSER seg Text T Count FTP Transfer E Quality US Letter vr Filename prefix Refresh Properties New Copy Edit Cancel Apply Cancel Apply Help O e Protocol Select which protocol you want to use to transfer the scan to the server 40 One Touch 4 6 User s Guide SharePoint URL Input the full URL path of the SharePoint site without the http s designation and actual page This path should include everything except the destination folder For example if the web browser URL displays http sharepoint site com IT common shared documents default aspx then you would configure the SharePoint server path as follows e Select HTTP as the
93. ures are placed back into the document in the same flow as the original document Destination type This destination type is classified as PDF Link To make it available in the destination list you must select PDF applications on the Options tab in the One Touch Properties window Multi Function Options EY Select format E Scan LE Select destination FAL TE hd Iero oft W 0 Fi D B M P T FF J PG P D F sPD z Create single image files re Microsoft WordPad Select configuration Mk Quality US Legal Duplex Notepad US Letter E 44 Document NG Acrobat Reader 9 0 _ V am Quality Color Document Transfer to Storage Color Photo for Email 6x4 HEA Color Document WM Quality US Letter vr Refresh Prope New Copy Edit ok Cancel Apply If the PDF application you are using does not appear in the Select destination list you can add the application using the Text Documents One Touch Link Properties window 1 Click on the Options tab in the One Touch Properties window 2 Make sure PDF applications and Text editing applications are selected then click back on the button tab Please note that any PDF application you add manually to One Touch will be classified as a Text Based Link These applications will only show in the destination list when Text editing applications are enabled One Touch 4 6 61 User s Guide 3 Click on
94. w Q Color Document Select a and ko del your EE Quality US Letter configuration for nned im i i i scanned images WF US Letter Duplex scanning the item El Open Scanned Document s k US Legal Duplex Refresh Refresh Properties Ne aa Copy Edit c E Cancel Cancel O Apply o Help Some of the options on the One Touch Properties Window are grayed out and are not available these options are not appropriate for your scanner model 4 If your scanner has multiple scanner buttons or an LED function selector on the scanner select the button in One Touch that you want to change If your scanner has only one button option proceed to the next step to continue changing the scan settings LED Number Click the up or down arrow to cycle through the One Touch buttons Button Tabs Click on one of the tabs across the top of the One Touch properties window to configure that scanner button There is one tab for each button on the scanner as well as the Options tab to change button specific features 5 Select the destination you want One Touch to send the scanned image to in the Select destination list If you select a word processing program such as Microsoft WordPad or Microsoft Word that can be used for OCR such as TXT or RTF the text in scanned images is automatically converted to word processing text 6 Select a file format in the Select format panel The formats are based
95. wer right corner displays the Paper size in the units of measurement you selected Make sure the page size selected on the Page Settings tab is correct for the documents you are scanning otherwise the redaction may not occur in the correct area If Color Filter is selected redaction occurs after the color specified is removed from the image For example if you selected Red as the color dropout but then specify red for the redaction region the final image will have the redacted region filled with gray when scanning Grayscale or black or white when scanning in Black amp White If Autorotate 90 is selected redaction occurs after the page has been rotated When inputting the position and area for redaction use the measurements of the page in the landscape position Scan Settings Page Settings Advanced Settings Redaction Settings _ Size Standard Letter 8 5 x 11in Click the name to toggle between inches and millimeters Custom Width 8 50 Height 11 00 inches Improvements and Settings EF Duplex E Skip blank originals E AutoCrop to original Reduce Moir patterns EG Color filter Straighten image E Invert image One Touch 4 6 19 User s Guide File Formats The available file formats in the Select format panel are based on the selected destination for scanning For example if scanning to the destination Transfer to Storage all file formats are available as the files
96. x ajam ae US Letter User account E 44 Document Password Eg rn E Use Windows Integrated Authentication Quality Color Document S SMTP Color Photo for Email Bx4 to Limit MB y 8 Color Document Email from 10 3 Still Image Client W Quality US Letter 34 Open Scanned Document s Refresh Properties New Copy Edit Delete er Gees Cr re e Protocol Select which protocol you want to use to transfer the scan to the server e Host lInput the internet or intranet path of the server where you want to send the scanned documents For example smtp company com e Port Input which port to use with the selected protocol Changing the selected protocol will reset this value to the appropriate default for the protocol 46 One Touch 4 6 User s Guide e User account Input the user account name that has privileges to send email messages through the SMTP server e Password lInput the password for the user account name you specified e Use Windows Integrated Authentication Select this option to use the Windows current user s login name and password to send the message through the SMTP server e Email to Input a valid recipient email address to receive the scanned document If it is not a valid address the transfer will fail e Email from lInput the email address you want to appear in the email message from field e Limit MB Input the
97. you are scanning a letter with a red watermark you can choose to filter out the red so the scanned letter just shows the text and not the red watermark Color filter applies to Black amp White or Grayscale scanning modes The original with a red The scanned item with the watermark over black text red filtered out Markning lesinami OE lec disvikubes md elas sal ee ICG qagk GEMEG CBAs wid dubult ler A June 1989 ag v t s dat 2 we trained start mere ree red sirup ig markek ailas bt appari perdanral Tad ead dbh Rare ABC ii k er SE 8 AG an scenen manggi lod each al me oe p DOM crtomen earl eer te os hit te DEMEM pute vet Thais redsel Avkrkpert i eati il 1h Bo deira LT sen keina bli far se oes ha CO bba ihi gulak ban ae Botan wes nda fl edirats the sutsbendng senat is dibir m nufatturn a i bed pe Apa er _ der ul amart and acura ihe du aof each sutberar PO ni priser meres Oy sp clay ae sen red pedud it propa mandond Ou gealic a score and menn nome oye prat paige cen Heer bears cage pale ote ae ge ly pa Double Feed Detection Selecting this option turns on the scanner hardware feature that detects when multiple pages feed through the scanner at one time This option is only available if the scanner supports this feature Abort scanning stops and all pages scanned in this batch up to this point will be deleted Prompt you will be prompted to remove the pages in the ADF restack the remai
98. you want to use to transfer the scan to the server e Host lInput the internet or intranet path of the server where you want to send the scanned documents you do not need ftp at the beginning For example ftp company com One Touch 4 6 43 User s Guide e Port lInput which port to use with the selected protocol Changing the selected protocol will reset this value to the appropriate default for the protocol e User account Input the user account name that has privileges to save files to the specified host destination folder e Password lInput the password for the user account name you specified e Destination folder Input the folder path on the remote FTP server where you want the scanned documents sent This path would appear in your web browser after the host name For example marketing shared documents data sheets Because the destination configuration is done through the scan configuration you can set each configuration to scan to a different FTP server destination folder and so on This is the same process used as when scanning to different folders using the Transfer to Storage destination as described in detail starting on page 30 FTP Link Log Viewer The One Touch Link Log Viewer opens automatically when scanning is complete Click on the menu arrow next to View logs for and select FTP Link Agent from the list to display the transfer history for the FTP link only View logs for P Link Agent v Show fail
99. your SharePoint site administrator for the server information you need to configure this link Alternatively have your site administrator or IT professional configure this link for you Setup and configuration of the SharePoint sites and user accounts are outside the scope of this document Supported file types All image and text file formats except HTML are available when scanning to the SharePoint site Note that text file formats are only available if an OCR module or application is installed Please refer to ext Formats on page 23 to see a list of text file formats that are available when OCR is installed Destination type The SharePoint destination is classified as a Storage Link To make it available in the destination list you must select Storage and CD R W on the Options tab in the One Touch Properties window All configuration of the SharePoint server is done using the SharePoint settings tab in the Scan Configuration Properties window 1 Select SharePoint as the destination application 2 Open the Scan Configuration you want to modify for scanning to a SharePoint site or create a new Scan Configuration Select an existing configuration in which you have already specified your SharePoint site information and then click on the Copy button to create a new configuration using the settings of the current configuration 3 Click on the SharePoint tab and fill in the fields with the information for your SharePoint site M
100. ze Standard Letter 8 5 x 11in Custom Width 8 50 Height 11 00 inches Improvements and Settings Duplex E Skip blank originals E AutoCrop to original Reduce Moir patterns EG i i IE Color filter E Straighten image Red m i ii E Invert image Cancel Apply Help Skip blank originals 72 The Sensitivity you set for this feature is the one that is used when scanning The sensitivity level you set in the Options tab will be ignored When you are scanning in Simplex mode and the selected job separator is When a blank page is detected the job separation occurs first and a new file will be created each time a blank page is detected If you want a single file created with the blank page discarded deselect the job separation feature on the Options tab Note that when scanning Duplex both sides of the page must be blank for the job separation to occur If both sides of a scanned page is blank the job separation occurs first and a new file will be created each time a blank page is detected If you want a single file created with the blank page discarded deselect the job separation feature on the Options tab or remove the blank page from your scanning batch If you select When the number of images reaches and input a number in the control box any blank pages will be discarded first and then the number of images scanned will be counted For ex

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