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Olivetti d-Copia 283MF

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1. JM Da D gt Select Key No pata OK 01 No 1 No 12 Exit Selecting a Destination by One touch Key 9 20 21 22 O Shift Lock lM Gd o 1 Press the One touch key that you want to register and hold it 2 seconds 2 Press the A or V key to select the number to which you want to register the destination Numbers 12 to 22 are the One touch key numbers when the Shift Lock key is pressed Press the OK key 4 Press the A or V key to select the destination individual or group you want to register to the One touch key from the Address Book 5 Press the OK key The destination is added to the One touch key In the destination entry screen press the One touch key where the destination is registered When recalling from One touch keys 12 to 22 press the Shift Lock key to turn on the lamp next to the keys and then press the One touch key where the destination is registered OPERATION GUIDE 3 25 FAX Operation Basic Changing Deleting Registration Contents You can change the destination registered to a One touch key to another destination or delete the registration contents of the One touch key NOTE When changing the destination information in the Address Book the information registered to the One touch key is updated gt gt T 1 Press th
2. 1 Use the numeric keys to enter Account ID and Account ID LOK press the OK key PT a NOTE You can check the number of pages used by a department by entering the Account ID and pressing Counter Counter the Left Select key 2 Perform the fax operation NOTE When the operation is completed press the Logout key OPERATION GUIDE 4 43 FAX Operation Advanced Other Convenient Functions Functions that are convenient when sending fax are introduced here For usage of each function refer to the machine s Operation Guide Original Size Selection Select the size of originals to be scanned Be sure to select the original s size when using custom size originals 1 sided 2 sided Selection Select the type and binding of originals Original Binding Orientation 1 sided sheet original 2 sided sheet original Binding Left Right Top Edge Top Biding Top Top Edge Left t For models without fax function this is only possible when the optional document processor is installed Original Orientation To ensure that the originals are sent in the correct orientation for reading indicate which end of the original is the top To use the following functions select the orientation of the originals 1 sided 2 sided Selection Selection of Original Image Select Original Image Item Detail Text Suitable for originals containing a mixture of text and
3. Using sub addresses at the same time allows the communication modes described below Sub Address Bulletin Board Communication This is acommunication mode that allows a Polling box to be used like a bulletin board giving multiple recipients free access to the stored originals Set Delete TX File to Off so that the same original can be polled multiple times Also by using sub addresses you can set up a sub address communication mode that provides the same sort of bulletin board functionality even when the recipient is using a third party machine Sub Address External FAX 3333 Polling Sub Address External FAX 3333 T On this machine the sub address and sub address password 4 30 OPERATION GUIDE FAX Operation Advanced IMPORTANT e The recipient s machine must also be equipped with the same sort of sub address bulletin board communication function Some fax machines cannot store originals and some do not support polling reception Check both the sending and receiving machines beforehand to ensure that they each have the required functionality For example even if you store an original in a Polling box on this machine you will not be able to establish successful communication if the receiving fax machine has no polling reception function e The sender must also provide the recipient with the sub address and sub address password NOTE For more information on sub addres
4. Chain Detail 4 Press Detail the Right select key Press the lt or gt key to select Sub Address and FAX Detail 0 press Edit the Right Select key Sub Address 174 1234567890123 LELLE LLELEJ Edit 6 Enter the sub address using the numeric keys Sub Address 0 1234567890123 E d NOTE You can use up to 20 digits including the numbers from 0 to 9 spacey and characters to enter a sub address 7 Press the OK key and enter the sub address password using the numeric keys NOTE You can use up to 20 digits including the numbers from 0 to 9 spacey and characters to enter a sub address password When the machine receives originals a sub address password is not used 8 Press the OK key 9 Press the OK key again 10 Press the Start key Transmission begins 4 24 OPERATION GUIDE FAX Operation Advanced Sub Address Box Function Sub Address Box A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed Using the memory forwarding function you can store received originals in a personal Sub Address Box Registering a Sub Address Box Up to 20 Sub Address Boxes can be registered 1 2 10 11 Changing Sub Address Box Press the System Menu Counter key Press the A or V key to select Document Box and press the OK key Press the A or V
5. Te Copia 283MF d Copia 283MF Plus d Copia 284MF FAX OPERATION GUIDE 551605en PUBLICATION ISSUED BY Olivetti S p A Gruppo Telecom Italia Via Jervis 77 10015 Ivrea ITALY www olivetti com Copyright 2009 Olivetti All rights reserved The mark affixed to the product certifies that the product satisfies the basic quality requirements C 4 The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice ENERGY STAR is a U S registered mark ENERGY STAR The ENERGY STAR program is an energy reduction plan introduced by theUnited States Environmental Protection Agency in response to environmental issues and for the purpose of advancing the development and utilization of more energy efficient office equipment Your attention is drawn to the following actions which could compromise the conformity attested to above as well as the characteristics of the product e incorrect electrical power supply e incorrect installation incorrect or improper use or use not in compliance with the warnings provided in the User s Manual supplied with the product e replacement of original components or accessories with others of a type not approved by the manufacturer or performed by unauthorised personnel All rights reserved No part of this material may be reproduced or transmitted in any form or by any means electronic or mechanical
6. Automatic printout after every sending or receiving operation No Print Output or Error Only is also optionally available Activity report Report printing Latest 50 send or receipt results Any time and automatic printout after every 50 sending receiving Status page Report printing Registration status of Local FAX Number Local FAX Name fax line setting etc Any time Reporting of FAX receipt result by E mail Fax receipt Fax reception is reported by e mail OPERATION GUIDE Checking Transmission Results and Registration Status Checking FAX Job History Display the history of the latest 16 each of send and receipt results on the display for checking NOTE Even when job accounting is enabled 16 each of send and receipt results are displayed regardless of the account ID For details of the job history check refer to the machine s Operation Guide Displaying Job Log Screen 1 Press the Status Job Cancel key 2 Press the A or V key to select Print Job Log to check reception results Send Job Log to check transmission results or Store Job Log to check results of storage in Sub Address Boxes Polling Boxes and USB memory Press the OK key 4 Press the A or V key to select the job you want to Print Job Status 0 check 0008 L Copy f 0009 LJmaury s data 0010 Baaaa Pause Menu 5 Press the OK key 6 Pres
7. 1 Press the FAX key 2 Place the originals 3 Select the destination Enter the fax number 1 Use the numeric keys to enter the fax number 2 Press the OK key You can enter the next fax number Select the destination from the Address Book 1 Press the Address Book key 2 Press the A or V key to select the desired destination 3 Press the OK key You can select the destination by pressing the Address Book key Select the destination from the One touch keys Press all the One touch keys to which necessary destinations are registered NOTE For details of the Address Book refer to Using the Address Book on page 3 15 For details of One touch keys refer to Using One touch Keys on page 3 25 You can select destinations using a combination of direct entry the Address Book and One touch keys 4 4 OPERATION GUIDE FAX Operation Advanced 4 After selecting all the destinations press the Start key Transmission begins NOTE In addition to a fax you can include e mail transmission and folder SMB FTP transmission to send as one job For details refer to the machine s Operation Guide OPERATION GUIDE 4 5 FAX Operation Advanced Standby Transmission During a communication you can scan originals and schedule a next transmission When the first communication is completed the machine automatically starts the scheduled next transmission When using standby transmission you do no
8. Enter numbers and symbols Returns the Message Display to the previous screen Used to register or recall programs Lights or blinks when an error occurs Cancels the printing job in progress Blinks while the machine is accessing the memory Starts sending operations and processing for setting operations OPERATION GUIDE 1 3 Part Names and Functions Machine This chapter explains the names of parts when the machine is used as a fax machine For the parts required when functions other than FAX are used refer to the machine s Operation Guide Operation panel Perform the fax operation with this panel Main power switch Set this switch to the ON side when performing the fax or copier operation The message display lights to enable operation MP Multi Purpose tray Set the paper in this tray when using a type of paper other than the cassette e g when using special paper LINE connector Connect the modular cord for the telephone line to this connector TEL connector When using a commercially available telephone set connect the modular cord to this connector IMPORTANT You cannot automatically receive a fax when the main power switch is turned off To receive faxes with the power turned off press the Power key on the operation panel OPERATION GUIDE Part Names and Functions Document Processor Top cover Open this cover when the original jamme
9. Press the System Menu Counter key Press the A or V key to select FAX Press the OK key Press the A or V key to select Reception Press the OK key Press the A or V key to select Forward Settings Press the OK key Press the A or V key to select Print Press the OK key 10 Press the A or V key to select On or Off 11 Press the OK key You can set the file name to be created when forwarding You can append information such as the date time and the job number or fax number Nn oO oa fF ON Press the System Menu Counter key Press the A or V key to select FAX Press the OK key Press the A or V key to select Reception Press the OK key Press the A or V key to select Forward Settings Press the OK key 4 20 OPERATION GUIDE FAX Operation Advanced 8 Press the A or V key to select File Name Entry 9 Press the OK key 10 Use the numeric keys to enter the document name Up to 32 characters can be entered NOTE For details on character entry refer to Specifications Fax function on Appendix 6 Please note that when you have not add any additional information file names become the same and therefore old files are overwritten when received originals are forwarded with folder SMB transmission and folder FTP transmission 11 Press the OK key 12 When Not Appending Information to Document Name 1 Press the A or V key to select None Press the OK key
10. Alphabetic Symbol 9 __ space 0 Numeric 0 Alphabetic Symbol Numeric Switch between upper lowercase or decimal point t Alphabetic Symbol Numeric G is entered when 123 is selected in the character type selection or is entered when only numerals are entered and no character type is selected Appendix 4 OPERATION GUIDE Characters associated with different keys can be entered consecutively To enter a character associated with the same key after another use cursor keys to move the cursor to the next entry position before entering it If you use cursor keys to move the cursor to an entry position apart from the end of the line and enter a character there spaces are automatically entered in between Entering Symbols 7 Press Text the Right Select key or on the Symbols gt 0m numeric keys to display the Symbols screen Use re keys to select the symbol you want to enter dI ESHE O lt sales a as ni and then press the OK key gt ES t P Text Entry When Select Character Is Selected in Login Operation Settings In the login screen that appears when user management is enabled the character entry method may vary depending on the settings For the Login Operation refer to the machine s Operation Guide If a character palette appears on the screen use Login User Name
11. FAX TEL Auto Switch Reception 0 0000 6 2 FAX Answering Machine Auto Switch Reception 0 0000 eee 6 4 RINGS EEEE EE ET E aed adie ha ead awe pale eas pate wa dey Eee amine day 6 6 Volume Adjustment orra rena t raara eee AeA ETS ie Pe DR ae ewe ae ea 6 7 Retry TIMES eaaa EATE eee ad chan ae eed ana eed ahead ee Sed oeee eee ed Ghad 6 8 OPERATION GUIDE Receiving Mode is e2iae2 en betta hhda ve Deal dan vetdalas bveta bilan vets 6 9 Reception Date Time 0 20 ccc eee eee eee 6 10 Media Type for Print Output 0 20 0 2 00 cc eee 6 11 DRD Reception 2 442806 eheed bee Pee aa Peed ae Cae a Eaa eae oe Ed gee eae RA 6 13 Transmission Restriction res sies peaca aiaei a a a a a a e a a 6 15 EDGY PIOM sesana AEEA EEEIEE Qala ees EE eee ane ek 6 25 Duplex Print Output 2c so 0a aaa R E a E oe hee a a E 6 31 2 in 1 Reception 225 cn ecu ek oe eee eee a a nae Pee Se Rad N eRe N 6 32 Print all at once Batch Print 0 0 20 6 33 Remote Diagnostics 20244 deers b a e ad one ee et See oe Spee ep AERE Ss wea ee 6 34 Prohibiting FAX Printing at Specified Times Unusable Time 200 000 6 35 7 About Network FAX What is Network FAX 00 000 ccc ete eee 7 2 SOUP aaa dad ma ele tld ana oie Tae eye wal elie Oty a AAA etna etn tt A A Aaa A ae a gat 7 3 8 Troubleshooting Indicators During Sending Receiving Operation 0 eee 8 2 Precautions When Turning P
12. attempted and the other party s machine is an our brand model but the specified sub address box contained no data Check with the other party U03300 An error occurred due to either 1 or 2 below Check with the other party 1 The other party s machine is an our brand model and transmission restrictions were found set by the other party during polling reception Communication was interrupted because the password was incorrect 2 The other party s machine is an our brand model and transmission restrictions were found set by the other party during sub address bulletin board reception Communication was interrupted because the password was incorrect U03400 Polling reception was interrupted because the password entered by the other party did not match the Local FAX ID on the receiving machine Check with the other party Appendix 14 OPERATION GUIDE Error Code Possible Cause Action U03500 Sub address bulletin board reception was attempted and the other party s machine is an our brand model but the specified sub address box was not registered on the other party s machine Check with the recipient U03600 The other party s machine is an our brand model and sub address bulletin board reception was interrupted because the specified sub address password was incorrect Check with the other party U03700 Sub address bulletin board reception was attempted but the other party s machine eith
13. complete Density Adjusts the density used for scanning originals Duplex Select the type and binding of originals 9 Press the FAX key 10 Use the numeric keys to enter the fax number 11 If you use a sub address press Detail the Right Select key 12 Press the lt or gt key to select Sub Address 13 Press Edit the Right Select key 14 Use the numeric keys to enter the sub address NOTE You can use up to 20 digits including the numbers from 0 to 9 space and characters to enter a sub address 15 Press the OK key 16 Use the numeric keys to enter the sub address password NOTE If a password has been entered you can only send faxes if you enter a matching password You can use up to 20 digits including the numbers from 0 to 9 space and characters to enter a sub address password When the machine receives originals a sub address password is not used OPERATION GUIDE 4 33 FAX Operation Advanced 17 Press the OK key 18 Press the OK key 19 Press the Start key The originals are scanned and stored in the Polling box 4 34 OPERATION GUIDE FAX Operation Advanced Polling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine s number If multiple contacts are specified they are dialed in sequence and originals are received from each con
14. is canceled Or communication starts if sending the job immediately During direct transmission to cancel communication during transmission press the Stop key on the operation panel The originals that have been scanned are ejected and the screen returns to the default screen for sending When originals remain in the document processor take them out Cancelling Transmission Disconnection of Communication When you cancel sending or receiving by disconnecting the telephone line during communication use the following procedure Status Job Cancel Te Press the Status Job Cancel key 2 Press the A or V key to select FAX 3 Press the OK key OPERATION GUIDE FAX Operation Basic 4 Press Line Off the Left Select key FAX LOK Communicating Line Off Log 5 Press Yes the Left Select key This disconnects the line in communication Cancelling Polling or Sub Address Bulletin Board Transmissions To cancel a polling or sub address bulletin board transmission delete the polling transmission original saved in the polling box For information on how to delete the saved original refer to Deleting Originals in a Polling Box on page 4 38 3 14 OPERATION GUIDE FAX Operation Basic Using the Address Book You can select the FAX destination from the Address Book Registering a New Destination registration and group registration for reg
15. the agreement click Accept The main menu screen then appears 2 Click Documentation Utility Documentation and then Network FAX Driver The online manual appears NOTE Adobe Acrobat Reader 5 01 or later needs to be installed to view the online manual OPERATION GUIDE 7 3 About Network FAX 7 4 OPERATION GUIDE 8 Troubleshooting This chapter explains how to deal with problems OPERATION GUIDE Troubleshooting Indicators During Sending Receiving Operation The Send Receive and Memory indicators show the fax transmission status e The Send Receive indicator blinks when the machine is sending receiving a fax Print Send Receive Memory Attention e The Memory indicator blinks when source data is being stored in memory for memory transmission e The Memory indicator is lit when there is source data stored in the memory for delayed transmission 8 2 OPERATION GUIDE Troubleshooting Precautions When Turning Power OFF To receive faxes with the power turned off press the Power key on the operation panel You cannot automatically receive a fax when the main power switch is turned off Before turning off the main power switch press the Power key on the operation panel Make sure that the Power indicator and the Memory indicator are off before turning off the main power switch CAUTION The device may still be operating as long as the Pow
16. up to 21 users can be managed using User ID and Password In job accounting the status of fax use per account can be known for up to 20 accounts for sending of originals and making communication reservation after entering Account ID For each management method refer to the machine s Operation Guide Description of User Accounting Item Description Registration of Register user access privileges User ID and User Password Enable Disable Enable User accounting User accounting NOTE For details refer to the machine s Operation Guide Description of Job Accounting Item Description Registration of Register Account Name and Account ID Up to Account 8 digits can be entered Enable Disable job Enable job accounting accounting FAX send Restricts the number of fax sheets that can be restriction sent You can prohibit the use of this sending function or cancel the sending restriction Counting of the You can reset the counting referring to the number of used number of fax sheets to be sent and the time sheets required for sending fax by all the accounts or by account Print of Accounting You can print the printed and sent page numbers Report that have been counted by all the accounts NOTE For details refer to the machine s Operation Guide 4 40 OPERATION GUIDE FAX Operation Advanced Communication modes subject to job accounting e Normal transmission e Del
17. C Cancel Cancelling Delayed Transmission 3 13 Cancelling Direct Transmission 3 13 Cancelling Memory Transmission 3 11 Cancelling Polling or Sub Address Bulle tin Board Transmissions 3 14 Cancelling Transmission Disconnec tion of Communication 3 13 Cannot perform memory reception 8 6 Cannot perform sub address transmission 8 7 Cannot receive document 8 6 Cannot send document 8 6 Cannot use sub address relay broadcast communication 8 7 Chain Dial 4 8 Checking Scheduled Job 4 3 Checking Transmission Results and Regi stration Status 5 1 Confirming and Deleting Registration Con tents of Encryption Key 6 27 Continuous Scan 4 45 D Date 2 6 Delayed Transmission 4 2 Cancel 3 13 Immediate Transmission 3 13 Density 3 7 Direct Transmission 3 2 3 3 Cancel 3 13 Document Processor 1 5 DRD Reception 6 9 6 13 Duplex Print Output 6 31 E ECM Communication 3 5 3 18 E mail Notice Job Finish Notice 4 45 Reporting FAX Receipt Result 5 10 Encrypted Communication 8 6 Encrypted TX 3 5 Encryption Communication 6 25 8 6 Encryption Key 6 25 Encryption Key No 6 25 Operation at the Receiving System 6 29 Operation at the Sending System 6 28 Registering an Encryption Key 6 26 Error Code List Appendix 13 Error Messages 8 4 F FAX Automatic Reception 3 9 6 9 FAX Box Function 4 25 8 7 Checking 4 27 Deleting Originals from a FAX Box 4 27 FAX Box List 4 28 How to Change Delete 4 25 4 26 How to Register 4 25 P
18. Local FAX ID Local FAX Numbe FAX Dialing Mode Retry Times FAX Media Type Rings Normal Rings TAD Rings FAX TEL Forward Setting Reception RX Settings RX Date Time 2 in 1 Printing Batch Print Remote SW Dial Encryption RX Duplex Printing TX RX Restrict TX Restriction t RX Restriction t Permit No List Permit ID List Reject No List Sub Address Box L Polling Box Delete TX File OverwriteSetting Edit Destination _ Addressbook List Print Service Setting Remote Diag Set r Forwarding Forward Dest File Format Subject Add Info FTP Encrypted TX Forward Time File Name Entry L Print Appendix 8 OPERATION GUIDE Received FAX Sizes and Paper Priority Inch Model When no paper loaded in the cassettes matches the received fax size and orientation the machine automatically chooses the printing paper according to the following priority Same Size Override Received FAX Size Priority Paper Size t Paper orientation is different from the received document The image is printed after being rotated 90 automatically tt Received Legal size document is reduced to match Letter size
19. Photo photos Text Sharply renders pencil text and fine lines Photo For enhanced copies of photographs for OCRT Image quality suitable for OCR software Applications converting images into text data t t When you send fax this is changed to Text 4 44 OPERATION GUIDE FAX Operation Advanced Continuous Scan When you cannot place multi page originals into the document processor at one time the multi page originals can be scanned in batches and sent as one job In this method originals are scanned until you press END Scan the Right Select key Job Finish Notice This function is used to inform when the transmission of e mail is completed OPERATION GUIDE 4 45 FAX Operation Advanced 4 46 OPERATION GUIDE 5 Checking Transmission Results and Registration Status This chapter explains how to check fax transmission results and functional registration status OPERATION GUIDE 5 1 Checking Transmission Results and Registration Status Various Tools for Checking Transmission Results and Registration Status Check the fax transmission results and registration status using the following tools FAX job history check Display Location Display Contents to Check History of latest 16 send and receipt results stored Timing of Check Any time Reference Page Send result report Receiptresult report Report printing Latest send or receipt result
20. Press the A or V key to select the Sub Address Box 4 Press Menu the Right Select key Press the A or V key to select Open NOTE You must enter a box password in the following situations If user login is disabled If user login is enabled but the Sub Address Box has been selected by another user when you login with user privileges 6 Press the A or V key to select the document form the list press Menu the Right Select key The selected originals are check marked NOTE To cancel the selection press the checkbox and delete the checkmark When pressing Menu the Right Select key and press the A or V key to select Select All all the documents are selected From a Sub Address Box only printing is available Sending cannot be done 7 Press the OK key 8 Press the A or V key to select Print The print starts 4 26 OPERATION GUIDE FAX Operation Advanced Deleting Originals from a Sub Address Box Use the procedure below to delete an original that you have forwarded to a Sub Address Box Checking Details and Renaming Files Follow steps 1 to 7 in Printing Originals from a Sub Address Box on page 4 26 Press the A or V key to select Delete and press the OK key When the deletion confirmation screen appears press Yes the Left Select key The original is deleted You can use the procedure below to check the details of documents forwarded to a Sub Address Box You
21. Press the OK key 6 6 OPERATION GUIDE Setup and Registration Volume Adjustment Adjust the volume of the speaker and monitor Speaker Volume Volume of the built in speaker when the line is connected by pressing the On Hook key Monitor Volume Volume of the built in speaker when the line is connected without pressing the On Hook key such as in memory transmission Press the System Menu Counter key Press the A or V key to select Common Settings Press the OK key Press the A or V key to select Sound Press the OK key GE Press the A or V key to select FAX Speaker or FAX Monitor ao a fF OO N N Press the OK key Press the A or V key to select the desired volume FAX Speaker Kma ox of the speaker fol O Mute 1 Minimum 03 2 Medium 9 Press the OK key OPERATION GUIDE 6 7 Setup and Registration Retry Times The number of retry times can be changed automatically NOTE Retry times can be set to between 0 and 14 For Redial refer to Dialing the Same Receiving System Redial on page 3 27 Press the System Menu Counter key Press the A or V key to select FAX Press the OK key Press the A or V key to select Transmission Press the OK key Press the A or V key to select Retry Times Press the OK key on O oO FR WO N Use the numeric keys to enter the number of retry times 9 Press the OK key 6 8 OPERATION GUIDE Setup and Regis
22. cannot be placed in the document processor After originals placed on the glass surface are scanned and stored in the memory the receiving system is dialed NOTE When continuous scan is set you can continue with scanning of a next original after an original on the glass surface has been stored in memory Every time one page is scanned you perform an operation to allow continued scanning and after all the originals have been stored in memory the receiving system is dialed Direct Transmission When originals are placed in the document processor After the telephone line has connected with the receiving system scanning of the originals placed in the document processor starts When multiple page originals are placed each page is scanned after the previous one is sent Direct Transmission When originals are placed on the glass surface This method is suitable for sending book originals that cannot be placed in the document processor After the telephone line has connected with the receiving system the originals placed on the glass surface are scanned and sent NOTE When continuous scan is set you can continue with scanning of a next original after an original on the glass surface has been sent Every time one page is scanned you perform an operation to allow continued scanning Placing Originals 3 Place the originals on the glass surface or in the optional document processor Refer to the machine s Operation Guide f
23. faxed originals Report Output Sent result report FAX RX result report Activity report Status page Appendix 6 OPERATION GUIDE Menu List The function keys on the message display and operation panel have the following menus Refer to this list as necessary when you operate the machine FAX Key Function Menu key Original Size Original Image FAX Resolution Orig Orientation Continuous Scan File Name Entry JobFinish Notice FAX Delayed TX FAX Direct TX FAX RX Polling Density L Duplex Status Job Cancel Key Send Job Status Scheduled Job Print Job Log Send Job Log Store Job Log FAX Document Box Key Sub Address Box Polling Box _ Store File System Menu Counter Key Report Report Print Status Page Admin Rpt Set Outgoing FAX Rpt Incoming FAX Rpt Result Rpt Set Send Result FAX RX Result Common Settings Sound FAX Speaker FAX Monitor Orig Paper Set 7 Cassette 1 Set Cassette 2 Set Cassette 3 Set Date Setting Date Time Time Zone Summer Time Continued on next page Timer Setting Unusable Time OPERATION GUIDE Appendix 7 Continued from previous page FAX Document Box Adjust Maint TX RX Common Encryption Key Transmission _ TTI Local FAX Name
24. following three types are available ABC To enter alphabets 123 To enter numerals Symbols To enter symbols In a character entry screen press Text the Right Pile name input Select key to select the type of characters you OsakaSD3 want to enter 123 Current character type Each time you press Text the Right Select key ABC the character type switches as follows ABC 123 Text Symbol ABC 123 Text Symbols 0m I ESHE O lt 5 gt 20 Al tte t Text Symbols entering characters you can directly display the Symbols screen OPERATION GUIDE Appendix 3 Entering Characters After selecting a character type use the procedure below to enter characters Entering Alphabets and Numerals Referring to the table below press the key corresponding to the character you want to enter until it is displayed Entry mode Alphabetic Symbol Available characters _ 1 Numeric 1 Alphabetic Symbol abcABC2 Numeric 2 Alphabetic Symbol defDEF3 Numeric 3 Alphabetic Symbol ghiGHI4 Numeric 4 Alphabetic Symbol jkIJKL5 Numeric 5 Alphabetic Symbol mnoMNO6 Numeric 6 Alphabetic Symbol parsPQRS 7 Numeric 7 Alphabetic Symbol tuvTUV8 Numeric 8 Alphabetic Symbol wxyzwWXYZ9 Numeric
25. including photocopying recording or by any information storage and retrieval system without permission in writing from the Publisher Safety Conventions in This Guide Please read the Operation Guide before using the facsimile Keep it close to the facsimile for easy reference The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user other individuals and surrounding objects and ensure correct and safe usage of the facsimile The symbols and their meanings are indicated below WARNING Indicates that serious injury or even death may result from insufficient attention to or incorrect A compliance with the related points CAUTION Indicates that personal injury or mechanical damage may result from insufficient attention to A or incorrect compliance with the related points Symbols The A symbol indicates that the related section includes safety warnings Specific points of attention are indicated inside the symbol AN General warning A Warning of danger of electrical shock A Warning of high temperature The symbol indicates that the related section includes information on prohibited actions Specifics of the prohibited action are indicated inside the symbol S Warning of prohibited action Q Disassembly prohibited The symbol indicates that the related section includes information on actions which must be performed Specifics o
26. next step When you register the Local FAX ID go to step 10 Press the A or V key to select Local FAX Number Press the OK key Use the numeric keys to enter the local FAX number to be registered Up to 20 digits can be entered NOTE Press the Address Recall Pause key to insert a pause between two digits Press the lt or gt key to move the cursor To correct the number press the Clear key to delete the digits one by one before reentering the number To delete the number entirely press the Reset key 9 10 11 12 13 Press the OK key Press the A or V key to select Local FAX ID Press the OK key Use the numeric keys to enter the local FAX ID number in 4 digits Press the OK key OPERATION GUIDE 2 5 Preparation Before Use Date and Time Entry Register the date and time of the machine s built in clock Because the FAX delayed transmission is conducted based on the time registered here be sure to register the correct date and time IMPORTANT Correct the time displayed on the operation panel regularly The time displayed may deviate from the current time due to errors 1 2 3 4 5 6 7 8 Time Zone Kad OK lo 12 00 Internati 11 00 Midway 10 00 Hawaii 9 Press the System Menu Counter key Press the A or V key to select Common Settings Press the OK key Press the A or V key to select Date Setting Press the OK key Press the A or V k
27. paper source and then press the OK key Is the type of printing paper specified Is the cassette securely loaded The cassette for the specified paper type is not available Press Paper the Right Select key select another paper source and then press the OK key Remove the cassette and reload it completely OPERATION GUIDE Troubleshooting Troubleshooting When a problem occurs first check the following If the problem persists contact your dealer or service representative Symptom Cannot send document Checkpoint Is the modular cord connected correctly Corrective Action Connect the modular cord correctly Reference Page Is Communication error displayed Remedy the cause of error and send again Appendix 13 Is TX transmission restriction activated Cancel the TX restriction 6 15 Cannot perform broadcast transmission Is free space available in the memory Send after the memory has free space or create free space in the memory 4 4 Cannot perform encrypted communication Are the registrations correct both at sender and recipient Double check the registrations both at sender and recipient Cannot use the remote switching function Is a pulse line used Some phones may transmit tone signals using buttons Refer to the operation manual of your phone set Is the remote switching number correct Check t
28. printer jobs and received e mails printing and sending from USB Memory and Network FAX transmission Press the System Menu Counter key Press the A or V key to select Common Settings Press the OK key Press the A or V key to select Timer Setting Press the OK key Press the A or V key to select Unusable Time Press the OK key oN O oO A O N Press the A or V key to select On te Press the OK key 10 Press the A or V key to enter the start time 11 Press the OK key 12 Press the A or V key to enter the end time 13 Press the OK key NOTE If the same time is set as the start time and end time you cannot use all day 14 Specify the code to temporarily cancel the unusable setting during unusable time Set a four digit Unlock Code using the numeric keys NOTE To use the machine temporarily during unusable time press Code the Right Select key in the Unusable Time message screen Then enter the Unlock code using the numeric keys and press Login the Right Select key 15 Press the OK key OPERATION GUIDE 6 35 Setup and Registration 6 36 OPERATION GUIDE 7 About Network FAX This chapter explains how to use Network FAX Please also read the Network FAX Driver Operation Guide contained in the included CD ROM which describes how to operate your PC to send a fax using Network FAX and make various settings OPERATION GUIDE 7 1 About Network FAX
29. procedure of each communication method and registration method Sub Address With the machine sub address and sub address passwords are called sub address Sub Address Use the numbers from 0 to 9 space and and characters to enter a sub address of up to 20 digits When the machine receives originals the sub address is used as the forward requirement for memory forwarding Sub Address Password Use the numbers from 0 to 9 spacey and and characters to enter a sub address password of up to 20 digits When the machine receives originals a sub address password is not used Sub Address Transmission To use sub address transmission follow the steps below NOTE To use sub address transmission check that a sub address and password have been set in the receiving system in advance For the setting method when the machine receives originals refer to Printing Forwarding Received Documents Memory Forwarding on page 4 14 1 Press the FAX key 2 Place the originals OPERATION GUIDE 4 23 FAX Operation Advanced NOTE When a sub address has been registered to the destination of the Address Book you can use the destination When a sub address registered destination in the Address Book is used for a One touch key you can also use the One touch key In this case go to step 9 3 Use the numeric keys to enter the fax number of the Fax No Entry 0 other party 0123456789
30. select All Media Type Press the OK key Setting the cassette for the print output of received faxes By specifying the media type faxes can be received on the corresponding cassette Faxes will be automatically reduced to the set paper size ao oa fF O N Press the System Menu Counter key Press the A or V key to select Common Settings Press the OK key Press the A or V key to select Orig Paper Set Press the OK key Press the A or V key to select Cassette 1 Set Cassette 2 Set or Cassette 3 Set NOTE Cassette 2 and Cassette 3 are shown when the optional paper feeder is installed OPERATION GUIDE 6 11 Setup and Registration Cassette 1 Size 0m fl Letter LF Legal BP Statement W Cassette 1 Type gt m Rough Recycled 11 12 13 14 15 16 17 Press the OK key Press the A or V key to select Cassette 1 Size Cassette 2 Size or Cassette 3 Size Press the OK key Press the A or V key to select the desired paper size Press the OK key The previous screen reappears Press the A or V key to select Cassette 1 Type Cassette 2 Type or Cassette 3 Type Press the OK key Press the A or V key to select the desired paper type Press the OK key The previous screen reappears Press the Back key to return to the default System Menu screen Now make the FAX receiving settings Refer to Media Type for Print Outp
31. sub address set by the sender beforehand 1 Press the FAX key 2 Select the destination Here refer to Sub Address Transmission on page 4 23 when entering the sub address NOTE Only fax numbers can be selected as destinations You can select destinations using a combination of numeric keys input One touch keys selection and selection from the Address Book containing registered sub addresses 3 Press the Start key The operations for reception begin 4 36 OPERATION GUIDE FAX Operation Advanced Printing from a Polling Box Use this procedure to print an original stored in a Polling box A Common Menu Polling Box store File Amaury s data Select 1 2 3 4 Press the Document Box key Press the A or V key to select Polling Box Press the OK key Press the A or V key to select the desired original gi Press Select the Right Select key The selected original is indicated by a checkmark To cancel the selection press Select the Right Select key again Selecting Two or More Originals Repeat steps 4 to 5 Selecting Cancelling All Originals 1 Press Menu the Left Select key 2 Press the A or V key to select Select All or Clear All 3 Press the OK key Press the OK key Press the A or V key to select Print Press the OK key 10 Press the Start key Printing starts OPERATION GUIDE 4 37 FAX Operation Advanced Deleti
32. 1 e AN 01RO0 e AN 02R01 e AN 05R01 e AN 06RO0 e AN 07RO01 e AN 09ROO e AN 10R00 e AN 11R00 e AN 12R00 e AN 16R00 e DE 03R00 e DE 04R00 e DE 05R00 AN for P AN for CH and N AN for D E GR P and N AN for D GR and P AN for D E P and N AN for D AN for D AN for P AN for E General Advisory Note National AN for D National AN for D National AN for D DE 08R00 DE 09R00 DE 12R00 DE 14R00 ES 01R01 GR 01R00 GR 03R00 GR 04R00 NO 01R00 NO 02R00 P 03R00 P 04R00 P 08R00 National AN for D National AN for D National AN for D National AN for D National AN for E National AN for GR National AN for GR National AN for GR National AN for N National AN for N National AN for P National AN for P National AN for P OPERATION GUIDE Network Compatibility Declaration The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks PSTN in the following countries Austria mGermany Liechtenstein Slovakia mBelgium mGreece gLithuania Slovenia mCyprus BHungary mLuxembourg Spain mCzech Biceland mMalta mSweden mDenmark Blreland mNorway Switzerland Estonia Bitaly mPoland The Netherlands Finland BLatvia Portugal mUnited Kingdom mFrance OPERATION GUIDE xi Introduction About This Guide This guide consists of the following chapters Chapter 1 Part Names and Functions Explains the parts of the machine and keys on the operation panel Chapter 2
33. 11 45 9 Press the OK key 10 Set the destination and press the Start key Originals are scanned and transmission begins at the preset time Checking Scheduled Job You can check the details of a scheduled job NOTE For cancelling memory transmission or sending a scheduled job immediately refer to Cancelling Memory Transmission during communication on page 3 11 1 Press the Status Job Cancel key 2 Press the A or V key to select Scheduled Job 3 Press the OK key 4 Press the A or V key to select the job you want to check 5 Press Menu the Right Select key Scheduled Job lt 0 0017 0324256345 0018 Wf90756545865 Cancel Menu Press the A or V key to select Detail Press the OK key Press the lt or gt key to check the details of the job O Oo N O Press the OK key OPERATION GUIDE 4 3 FAX Operation Advanced Broadcast Transmission This function allows you to send the same originals to several destinations in one operation The machine stores memorizes originals to send in memory temporarily and automatically repeats dialing and transmission to the set destination afterwards NOTE You can send originals to up to 100 destinations in one operation You can use this function together with sub address communication and delayed transmission When direct transmission has been selected it changes to memory transmission at the time of transmission
34. K key 24 Press the A or V key to select the destination individual you want to register to the group NOTE You can search for a destination by destination name 25 Press Menu the Right Select key 26 Press the A or V key to select Select 27 Press the OK key 3 20 OPERATION GUIDE FAX Operation Basic 28 29 30 31 To add more destinations repeat steps 21 to 27 Press the OK key Use the lt or gt key to check if the group was set correctly Press the OK key The group is added to the Address Book OPERATION GUIDE 3 21 FAX Operation Basic Selecting a Destination from the Address Book Select a destination registered in the Address Book Ready to send 2007 01 01 12 30 AAAAAAAAAA BBBBBBBBBB CCCCCCCC DDDDDDDD Select Addr Book lt m LHAddress Book Ext Address Book Exit Addressbook pata OK amp Fiala amp Maury Menu Searching for a Destination In the basic screen for sending press the Address Book key Press the A or V key to select Address Book Press the OK key Press the A or V key to select the desired destination Press the OK key The selected destination is registered in the destination list You can search for a destination registered in the Address Book Menu Select Detail Search Name 1 a fF WO N In
35. NOTE You can also use the program you have called up to change transmission requirements such as changing the other party 3 Press the Start key Transmission begins OPERATION GUIDE 4 29 FAX Operation Advanced Polling Communication Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine This allows the receiving machine to tailor the reception of originals to its own circumstances This machine supports both polling transmission and polling reception IMPORTANT Because the receiving machine dials the sending machine in polling communication call charges are normally borne by the recipient Polling Transmission Originals to be used in polling transmissions should be stored in a Polling box When a polling request is received from the destination the stored originals are sent automatically Once originals intended for polling transmission have been sent to the destination they are automatically deleted However if you set Delete TX File to Off the originals are stored in the Polling box until you delete them You can use polling transmission with the same originals as many times as you wish Refer to page 4 31 NOTE You can store up to 10 originals for polling transmission You can also add to or overwrite originals up until a polling request arrives from the destination Refer to Overwrite Setting on page 4 32
36. O LIABILITY FOR LOSS WHETHER OR PARTIAL OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM MALFUNCTIONS MISUSE OR EXTERNAL FACTORS SUCH AS POWER OUTAGES OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM Trademark Information e Microsoft Windows Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation in the U S and other countries e Windows ME and Windows XP are trademarks of Microsoft Corporation e Ethernet is a registered trademark of Xerox Corporation IBM and IBM PC AT are trademarks of International Business Machines Corporation e Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated All other company and product names in this Operation Guide are trademarks or registered trademarks of their respective companies The designations and are omitted in this guide IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following CAUTION To reduce the risk of fire use only No 26 AWG or larger UL listed or CSA certified telecommunication line cord 1 Do not use this product near water for example near a bath tub wash bowl kitchen sink or laundry tub in a wet basement or near a swimming pool 2 A
37. OK key OPERATION GUIDE Checking Transmission Results and Registration Status Status Page A status page provides information on a number of user setups FAX related information includes the Local FAX Number Local FAX Name fax line setting etc You can print it out as necessary Press the System Menu Counter key Press the A or V key to select Report Press the OK key Press the A or V key to select Report Print Press the OK key Press the A or V key to select Status Page Press the OK key on O oO A WO N Press Yes the Left Select key The status page is printed Status Page OPERATION GUIDE 5 9 Checking Transmission Results and Registration Status Reporting FAX Receipt Result by E mail Fax receipt can also be notified by e mail instead of Job No 000019 j j a o checking the receipt result report End Time Sun 23 Apr 2006 14 53 38 File Name doc23042006145300 Result Job Type Address NOTE This setting is displayed when the FAX RX aaa oe Result Report setting is On or Error SubAddress For details refer to FAX RX Result Reports on page 5 E 6 XK XO 00 c0 ee 1a 01 24 Fax receipt results are reported by e mail according to o the settings of FAX RX Result Report If the FAX RX Result Report setting is On E mail notification is provided for every fax If the setting is Error SubAddress E mail notification is only provided when an error occur
38. Permit FAX No and Permit ID No and senders registered in your Address Book This mode also allows you to set a Reject List for Reception Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not registered are rejected To change the reception restriction follow the steps below Nn oO oO FP WO DN Press the System Menu Counter key Press the A or V key to select FAX Press the OK key Press the A or V key to select TX RX Restrict Press the OK key Press the A or V key to select RX Restriction Press the OK key OPERATION GUIDE 6 23 Setup and Registration 8 Press the A or V key to select reception restriction To not use the reception restriction select Off To restrict the other parties only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book select Permit Addr Book To block incoming faxes from senders registered in Reject FAX No select Reject List 9 Press the OK key 6 24 OPERATION GUIDE Setup and Registration Encryption This method allows you to communicate with originals encrypted by the sending system Therefore even when a third party tries to view the originals in the middle of communication by some means the third party is prevented from knowing the actual contents of the originals The originals received are reverted to the originals as they w
39. Preparation Before Use Explains the settings required before using fax Chapter 3 FAX Operation Basic Explains general usage of the fax function such as sending originals and receiving originals Chapter 4 FAX Operation Advanced Explains convenient fax functions such as setting the transmission time continuous sending of the same originals to multiple recipients and scheduling the next transmission Also explains advanced fax communication such as limiting the destinations and systems from which you receive originals as well as forwarding saving and printing the received originals for each requirement Furthermore explains sub address communication functions of the machine that are compatible with other makers systems and job accounting functions convenient for checking the communication status of fax Chapter 5 Checking Transmission Results and Registration Status Explains how to check the status of recent transmissions on the message display Also explains how to print administrative reports to check communication results and settings and registration status of the machine Chapter 6 Setup and Registration Explains various settings and registration pertaining to functions such as adjusting the volume of the alarm sound Chapter 7 About Network FAX Explains how to use Network FAX functions Read the Network FAX Driver Operation Guide in the included CD ROM online manual as well Chapter 8 Troubleshooting Ex
40. Press the A or V key to select On or Off for appending of sender information When Appending Information to Document Name 1 Press the A or V key to select Date Job No Job No Date or Date Job No Press the OK key Press the A or V key to select None Add Info Sender or Sender Add Info for appending of sender information 13 Press the OK key OPERATION GUIDE 4 21 FAX Operation Advanced Settings for Forwarding from COMMAND CENTER RX Forward Requirements You can use COMMAND CENTER on a computer connected to the network to specify the forwarding settings on this machine Refer to the machine s Operation Guide for information on the network settings Accessing COMMAND CENTER E http 192 168 48 21 7 Microsoft TERA Explorer File Edit view Favorites Tools Help A a aw oeei Ge E l a D seah SSe Favorites Address http 192 168 48 21 COMMAND CENTER Basic Printer Scanner Advanced Open the web browser In the Address or Location bar enter the machine s IP address as the URL e g http 192 168 48 21 The web page displays basic information about the machine and COMMAND CENTER as well as the current status of the machine Select a category from the navigation bar on the left to view and set values for that particular category If administrator privileges have been enabled on COMMAND CENTER remember to enter the correct user name and password when tryin
41. Press the OK key FAX RX Result Report Activity Report Activity reports are reports of both the sent faxes and the received faxes Each report lists the history of the latest 50 sent or received fax data When automatic printout is selected a report is printed out automatically after every 50 faxes sent or received Printing Activity Reports The latest 50 sent or received fax data are printed as a report 1 Press the Status Job Cancel key Press the A or V key to select FAX Press the OK key Press Log the Right Select key a fF WO N z Press the A or V key to select Outgoing FAX Rpt Log pag OK to print the sent fax report or Incoming FAX Rpt to Outgoing FAX Log print the received fax report Incoming FAX Log Outgoing FAX Rpt 6 Press Yes the Left Select key The report is printed OPERATION GUIDE 5 7 Checking Transmission Results and Registration Status FAX TX Report FAX RX Report Automatic Printout An activity report is printed out automatically after every 50 faxes sent or received O a fF QO N N Press the System Menu Counter key Press the A or V key to select Report Press the OK key Press the A or V key to select Admin Rpt Set Press the OK key Press the A or V key to select Outgoing FAX Rpt or Incoming FAX Rpt Press the OK key Press the A or V key to select Off not to print or On to print Press the
42. Reception function if a silence continues for at least 30 seconds before one minute passes after the machine has received a call from the other party the machine s silence detection function comes into operation and the machine switches to fax reception NOTE In order to use FAX Answering Machine Auto Switch Reception it is necessary to connect an answering machine equipped telephone set commercially available product to the machine For details such as responding to messages refer to the Operation Guide of each answering machine Set the number of rings to be made by the machine more than the number of rings to be made by the answering machine Refer to FAX TEL Auto Switch Reception on page 6 2 Flow of reception When the other party has When the other party has When the other party is sent originals with sent originals with manual calling from a telephone automatic send send Receive fax originals from The answering machine plays the message informing the other party the other party that the user is absent automatically FAX Automatic Reception The answering machine records a message from the other party q 2 4 lt When the other party starts sending originals the machine receives the originals being sent 6 4 OPERATION GUIDE Setup and Registration Preparation Refer to Receiving Mode on page 6 9 to select Auto TAD 1 The connected telephone set makes ringing tone the set n
43. Refer to the exceeded has exceeded the limit machine s preset by Job Accounting Operation No further operation is Guide possible Press the OK key The job is canceled Try to perform the job again after resetting the limit for paper use Job Accounting restriction Fax transmission is Refer to the exceeded prohibited by Job machine s Cannot scan Accounting No further Operation operation is possible Press Guide the OK key The job is canceled Check the setting for Job Accounting 8 4 OPERATION GUIDE Troubleshooting Message The phone receiver is off the hook Checkpoint Is the phone commercially available connected to the machine off the hook Corrective Action Hang up the handset Page Reference Scheduled sending jobs exceeded The number of jobs has exceeded the limit set for delayed transmission Press the OK key The job is canceled Wait until the delayed transmission is executed or cancel the delayed transmission and then perform the job again Add paper in cassette 1 3 or Add paper in MP tray Is the indicated cassette or MP tray out of paper Add paper of the same size as indicated When the type of printing paper is specified the necessary paper types are also displayed To use another paper source select the paper source and press the OK key To use another paper source press Paper the Right Select key select the desired
44. Time Setting Register the start time and end time between which forwarding is enabled Forward Time pag OK o All day Preset Time File Format Setting for Each Requirement Press the System Menu Counter key Press the A or V key to select FAX Press the OK key Press the A or V key to select Reception Press the OK key Press the A or V key to select Forward Settings Press the OK key Press the A or V key to select Forward Time Press the OK key ON OO Oo FPF WO N 0 Press the A or V key to select All day or Preset Time 11 Press the OK key Proceed to the next step if you selected Preset Time in step 10 12 Press the lt or gt key to move the cursor position and enter the hours and minutes of the start time 13 Press the OK key 14 Press the lt or gt key to move the cursor position and enter the hours and minutes of the end time 15 Press the OK key NOTE Enter the time on the 24 hours system If you are sending the file as an E mail attachment or transferring it to a folder SMB or FTP select PDF TIFF or XPS as the file format 1 Press the System Menu Counter key 2 Press the A or V key to select FAX 3 Press the OK key 4 18 OPERATION GUIDE FAX Operation Advanced E mail Subject Add Info Setting OO N OARA Press the A or V key to select Reception Press the OK key Press the A or V key to select Forward Set
45. What is Network FAX The Network FAX function enables any PC which is networked to the machine to perform sending and receiving of faxes Its primary features include the following PC prepared document can be sent and received by fax without being printed out An Address Book in the machine PC can be used to specify a desired destination Addition of a cover page Transmission and printing can be done simultaneously E mail reporting of the transmission result Sub address transmission is available Operation is as simple as printing Flow of Network FAX Sending Network FAX sending is performed in the following sequence Prepare a document using a PC networked to this machine v Forward the document data from the PC to this machine using the same operation as for printing v The machine sends the document data to another fax machine v The other fax machine receives the data Flow of Network FAX Receiving Network FAX receiving is performed in the following sequence Another fax machine sends a fax to this machine v The machine receives the fax v The machine sends the fax data to a networked PC using the memory forwarding function vy The PC networked to this machine receives the data NOTE The memory forwarding function allows not only reception by the networked PC but also forwarding of the received fax by e mail forwardi
46. X To send faxes using encryption press this key For details refer to Encryption on page 6 25 TX Start Speed To change the transmission start speed press this key Select the speed from 33 600 bps 14 400 bps and 9 600 bps ECM error correction mode is a function to automatically resend an image that has not been correctly sent or received due to the effects of noise on the telephone line during transmission To change the ECM communication setting press this key On Hook Press this key to connect to the telephone line When the FAX number has been entered the machine starts dialing to the receiving system After pressing this key you can dial the number of the receiving system using the numeric keys For details refer to Manual Send on page 4 9 Dialing methods without using the numeric keys e Using the Address Book Refer to page 3 15 Using One touch keys Refer to page 3 25 e Manual Redial recall Refer to page 3 27 NOTE In addition to a fax you can include e mail transmission and folder SMB FTP transmission to send as one job For details refer to the machine s Operation Guide OPERATION GUIDE 3 5 FAX Operation Basic Selecting the Resolution FAX Resolution bmg OK 200x200dpi Fine 200x400dpi S Fin 5 Select the resolution suitable for sending originals 200 x 100 dpi Normal when sending originals with standard size characters T
47. X No Reject No List lt gt to be changed or deleted IW 0667640001 l 0667643755 To change Reject FAX No go to step 3 and to 0120123456 delete Reject FAX No go to step 8 Menu 3 Press Menu the Right Select key OPERATION GUIDE 6 19 Setup and Registration 4 Press the A or V key to select Detail Edit Menu pag OK Detail Edit Delete Add FAX Number Press the OK key Use the numeric keys to reenter the Reject FAX FAX No Entry 0 number Up to 32 digits can be entered 06676400018 4 NOTE Press the Address Recall Pause key to insert a pause between two digits Press the lt or gt key to move the cursor To correct the number press the Clear key to delete the digits one by one before reentering the number To delete the number entirely press the Reset key 7 Press the OK key Proceed to step 12 Press Menu the Right Select key Press the A or V key to select Delete Menu pata OK Detail Edit Delete Add FAX Number 10 Press the OK key 11 Press Yes the Left Select key This deletes the Delete Permit FAX number Are you sure 0667640001 Yes No 12 To change and delete other Reject FAX numbers repeat steps 2 to 11 6 20 OPERATION GUIDE Setup and Registration Registering Permit ID No NOTE Up to 5 Permit ID numbers can be registered 1 Pres
48. X Settings Press the OK key Press the A or V key to select Auto Normal O ON Oo FPF WO N Press the OK key OPERATION GUIDE 3 9 FAX Operation Basic Reception Starts Memory Reception Reception Print 1 When a fax has been sent to you the machine rings the registered number of times and then starts receiving the fax After reception has started the Receive indicator blinks NOTE You can change the number of times the ringing tone rings Refer to Rings on page 6 6 To cancel the reception refer to Cancelling Transmission Disconnection of Communication on page 3 13 When the machine cannot print a fax due to paper running out or a paper jams it temporarily stores originals that have been sent in the image memory When the machine returns to the printable state printing starts During memory reception FAX Reception Printing Jobs are displayed on Printing Jobs of the Status screen To print the received originals supply paper or remove jammed paper NOTE For the Status screen refer to the machine s Operation Guide 2 Received originals are output on the top tray with the print side facing downward Up to 150 sheets of plain paper 80 g m can be held on the top tray However the number of sheets varies with the condition of the paper to be used IMPORTANT The number of sheets that can be held varies with the output tray Refer to the machine s Operation G
49. and is to be handled separately from urban waste The producer guarantees the activation of the treatment collection recycling and disposal procedures in accordance with Directive 2002 96 CE and subsequent amendments 2 FOR OTHER COUNTRIES NOT IN THE EU The treatment collection recycling and disposal of electric and electronic devices will be carried out in accordance with the laws in force in the country in question
50. atching paper source Refer to page 6 11 Even if All Media Types is selected paper types such as transparency cannot be used for fax printouts Appendix 12 OPERATION GUIDE Error Code List When a transmission error occurs one of the following error codes is recorded in the TX RX Result Report and Activity Report NOTE If an error occurs during V34 communication the U in the error codes is replaced by an E Error Code Possible Cause Action Busy Failed to establish connection with the recipient despite auto redialing the preset number of times Send again CANCELED Transmission was canceled due to an action to cancel transmission Reception was canceled due to an action to cancel reception U00300 Paper depletion occurred at the recipient machine Check with the recipient U00420 U00462 Reception was canceled because of mismatching of communication features with the sender machine although the line connection was established U00600 U00690 Communication was stopped due to the machine failure Send or receive again U00700 Communication was stopped due to failure on the part of the sender or recipient machine U00800 U00810 Page s not sent correctly Send again U00900 U00910 Page s not received correctly Ask the sender to resend U01000 U01092 Communication error occurred during transmission Send again U01100 U01199 Commu
51. ayed transmission e Broadcast transmission e Sub address transmission e Encrypted transmission e Manual send when dialed from this machine to the receiving system e Polling reception e Network FAX transmission Transmission from the document box Restriction of use function When you have enabled job accounting you need to enter an Account ID when performing the following operations e Normal transmission e Delayed transmission e Broadcast transmission e Sub address transmission e Output from Sub Address Box Encrypted transmission e Manual send when dialed from this machine to the receiving system e Polling transmission e Network FAX transmission Transmission from the document box IMPORTANT You can use Make a call Checking FAX Job History and Communication Control Report Output functions without entering an Account ID or Administrator No When job accounting has been enabled batch transmission function works only for communication to be performed for the same Account ID The communication to be performed with a different Account ID is not conducted as a batch transmission Normally the Local FAX Name is printed in the transmit terminal identification TTI However when job accounting has been enabled and you send originals after entering an Account ID the Account Name is printed OPERATION GUIDE 4 41 FAX Operation Advanced Logging in when User Accounting has been Ena
52. bled When user accounting has been enabled you need to enter a User ID and Password to use the machine Login User Name 0 Login Password Login 1 If the screen below appears during the operations perform the following login operations NOTE If Netwk Authentic is selected as the user authentication method press Menu the Left Select key to select the authentication destination 2 Press the A or V key to select Login User Name 3 Press the OK key 4 Use the numeric keys to enter the login user name NOTE For details on character entry refer to Specifications Fax function on Appendix 6 Press the OK key 5 6 Press the A or V key to select Login Password 7 Press the OK key 8 Use the numeric keys to enter the login password NOTE For details on character entry refer to Specifications Fax function on Appendix 6 9 Press the OK key 10 Check the login user name and password are correct and press Login the Right Select key 11 Perform the fax operation NOTE When the operation is completed press the Logout key 4 42 OPERATION GUIDE FAX Operation Advanced Logging in when Job Accounting has been Enabled When job accounting has been enabled you need to enter an Account ID when using the machine NOTE When both user accounting and job accounting have been enabled the screen for entering a User ID and Password is displayed
53. can also use this procedure to rename files Follow steps 1 to 5 in Printing Originals from a Sub Address Box on page 4 26 Press the A or V key to select the document press Menu the Left Select key Press the A or V key to select Detail Edit press the OK key Press the lt or gt key to move the item to be changed and press Edit the Right Select key The details for the selected original are displayed Item Description File Name File name of the original Press Change to rename the file Number of Pages Number of pages in the original Resolution Resolution of the original Date and Time The date and time the original was forwarded 5 Use the numeric keys to edit the item Repeat the step 4 and 5 for the other items OPERATION GUIDE 4 27 FAX Operation Advanced Printing a Sub Address Box List You can print the Sub Address Box list in which the list of Box No s and Box names of the registered Sub Address Boxes are described When there are originals in the Sub Address Boxes the number of pages is displayed NOTE The list can be printed when user login has been enabled and the machine is logged in with administrator privileges 1 Press the System Menu Counter key 2 Press the A or V key to select Document Box and press the OK key 3 Press the A or V key to select SubAddr Box List and press the OK key 4 When the printing confirmati
54. cation function Corrective Action If the other party s fax machine does not have the same sort of sub address bulletin board communication function it cannot receive faxes via a sub address bulletin board Check with the recipient Reference Page Is the entered sub address or sub address password correct If your entry is correct check with the recipient OPERATION GUIDE Appendix OPERATION GUIDE Appendix 1 Character Entry Method In character entry screens use the procedure below to enter characters Keys Used Use the following keys to enter characters 1 2 6 A CL 1 OK Key Press this key to finalize the entered character s 2 Clear Key Press this key to delete the character at the cursor position If the cursor is at the end of the line the character to the left of it is deleted 3 Back Key Press this key to return to the screen from which you invoked the character entry screen 4 Cursor Keys Use these to select the entry position or select a character from the character list 5 Numeric Keys Use these keys to select the character you want to enter 6 Reset Key Press this key to cancel the character entry procedure and return to the standby screen 7 Right Select Key Press this key to select the type of characters you want to enter When Text is displayed Appendix 2 OPERATION GUIDE Selecting Type of Characters To enter characters the
55. ceiving System Redial 00 ccc eee eee 3 27 4 FAX Operation Advanced Delayed Transmission sossa armsa raa iaaa eee eee ees 4 2 Broadcast Transmission 0 00 cee 4 4 standby Transmission sea 2 hota lt yea a Be ey CEE a Bee te ped eelite eee 4 6 Interrupt Send 20 ec8sas caver ad dead ahaa Ok ea ee Ta RA dee haan enemas MAAS 4 7 Chain Diale eseis neonain dsaader dat aiaetebanedeniepine se dhadpeidadadahegiing ei 4 8 ManualSend seeroete asra EErEE ENR caleba dashes sedadGabe Bee TERR 4 9 Manual Reception akn4erd eee eh aie Rede eee 6 eG a i a lee ado 4 10 Remote Switch Function 0 0 cc tenes 4 12 Printing Forwarding Received Documents Memory Forwarding 200eeeas 4 14 Sub Address Communication 20 00 00 cect eee 4 23 Sub Address Box Function 0 0 0 000 c eee eens 4 25 Program Dial i i4 nered Gibeh deed eon ed pee ed Reed eae E EAR eRe ene 4 29 Polling Communication isare saatana ieie tenes 4 30 Account Management 0 00 ete ae 4 40 Other Convenient Functions 0000 cece ee eet nee eee 4 44 5 Checking Transmission Results and Registration Status Various Tools for Checking Transmission Results and Registration Status 5 2 Checking FAX Job FISON fet teeta araa naketa ovens e hese ey Seah ete Yet ey bee 5 3 Printing Administrative Reports 0 0 0 0 cette eee 5 5 Reporting FAX Receipt Result by E mail 0 0 e ee eee 5 10 6 Setup and Registration
56. cel Menu Cancelling the Transmission 1 Inthe above screen for checking send jobs press the A or V key to select the job you want to cancel 2 Press Cancel the Left Select key Send Job Status m 0010 0667643333 0011 MBroadcast 0017 0324256345 Cancel Menu 3 Press Yes the Left Select key This cancels the transmission NOTE Pressing the Stop key on the operation panel while originals are being scanned cancels the transmission 3 8 OPERATION GUIDE FAX Operation Basic FAX Automatic Reception When using this machine as a FAX dedicated machine that does not receive telephone calls set the machine to FAX dedicated reception No special operation is required when receiving faxes NOTE When you are receiving DRD service from a telephone company change the reception method to Auto DRD For details refer to DRD Reception on page 6 13 Reception Method This machine allows the following five reception methods e Auto Normal e Auto FAX TEL Refer to page 6 2 e Auto TAD Refer to page 6 4 e Auto DRD Refer to page 6 13 e Manual Refer to page 4 10 Checking and Changing the Reception Method System Menu 1 Press the System Menu Counter key Counter Press the A or V key to select FAX Press the OK key Press the A or V key to select Reception Press the OK key Press the A or V key to select R
57. ception Number matches a Reject Rejection Reception restriction settings FAX No registered on the are specified in Reject List in machine Reception Restrictions Refer to Setting Reception Restriction on page 6 23 T If there are no Reject FAX numbers registered calls are only rejected from senders whose Local FAX Numbers Indicates local FAX information entries not the actual line numbers are not registered Registering Permit FAX No NOTE Up to 10 Permit FAX numbers can be registered 1 2 3 4 5 6 7 8 Permit No List Pm OK WW 0667640001 0667643755 10120123456 Menu Press the System Menu Counter key Press the A or V key to select FAX Press the OK key Press the A or V key to select TX RX Restrict Press the OK key Press the A or V key to select Permit No List Press the OK key Press Menu the Right Select key OPERATION GUIDE Setup and Registration 9 Press the A or V key to select Add FAX Number Menu Sma OK Detail Edit Delete 10 Press the OK key 11 Use the numeric keys to enter a Permit FAX FAX No Entry ota OK number Up to 32 digits can be entered A NOTE Press the Address Recall Pause key to insert a pause between two digits Press the lt or gt key to move the cursor To correct the number press the Clear key to delete the digits one by one before reentering the number To delete the numbe
58. chine sends or receives originals you do not need to perform a special operation for this particular function and you can operate the machine normally When sending or receiving has actually started the machine correctly conducts transmission that meets communication requirements but when the transmission does not meet the requirements the machine indicates an error This mode also allows you to set a Reject List for Reception Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not registered are rejected NOTE Before using transmission restriction be sure to read the following prerequisites communication establishing requirements and reception rejection requirements thoroughly and consult with the other parties with which you communicate Send Restrictions Prerequisites Register Permitted FAX numbers or Permitted ID numbers t Refer to Registering Permit FAX No on page 6 16 or Registering Permit ID No on page 6 21 Send restriction settings are specified in Permit List Address Book in Send Restrictions Refer to Setting Send Restriction on page 6 23 Register the Local FAX Numbers or Local FAX IDs of other parties Communication Establishing Requirements The recipient s Local FAX Number matches a Permitted FAX No registered on the machine The recipient s Local FAX ID matches a Permitted ID registered on the machine Wh
59. contracted with Press the OK key 2 2 OPERATION GUIDE Preparation Before Use Selection of Transmit Terminal Identification TTI The transmit terminal identification TTI is the information about the machine transmit terminal to be printed transmission pages and the fax number This machine enables the user to select if the TTI is printed out on the out on the fax on the receiving system The information includes transmission date and time the number of gi fax on the receiving system Regarding the location of the information to be printed you can select inside or outside of the page image being sent NOTE Normally the Local FAX Name is printed in the transmit terminal identification TTI However when job accounting has been enabled and you send originals after entering an Account ID the Account Name is printed 1 Press the System Menu Counter key 2 Press the A or V key to select FAX 3 Press the OK key 4 Press the A or V key to select Transmission 5 Press the OK key 6 Press the A or V key to select TTI 7 Press the OK key a 8 Press the A or V key to select the desired location TTI paid OK for printing the information or Off if you don t want to print it Outside Inside 9 Press the OK key OPERATION GUIDE 2 3 Preparation Before Use Setting the TTI information Register the name local FAX name fax number and local FAX ID printed in the transmit termina
60. ct Add Address 8 Press the OK key 9 Press the A or V key to select Group 10 Press the OK key 11 Press the lt or gt key to select Address Number Detail lt 0 Address Number 4 4 019 Edit 12 Press Edit the Right Select key 13 Use the numeric keys to enter any address number Address Number lt 0 between 001 and 120 001 120 NOTE An address number is an identification number for each destination You can select any available number out of 120 numbers 100 for individuals and 20 for groups 14 Press the OK key OPERATION GUIDE 3 19 FAX Operation Basic Detail lt 0 Group Name 1 4 Edit Group Name 0 GUI Section ABC Text Detail ata OK Group Member 3 4 30 Edit Group Member pata OK Msally Morgan Morgan Menu 15 Press the lt or gt key to select Group Name 16 Press Edit the Right Select key 17 Use the numeric keys to enter the group name to be displayed in the Address Book Up to 32 characters can be entered NOTE For details on character entry refer to Specifications Fax function on Appendix 6 18 Press the OK key 19 Press the lt or gt key to select Group Member 20 Press Edit the Right Select key 21 Press Menu the Right Select key 22 Press the A or V key to select Add Member 23 Press the O
61. d in the Document Processor Original width guides Adjust these guides according to the original width Original table Stack the sheet originals on this table Original eject table Read originals are ejected onto this table Opening handle Hold this handle when opening or closing the Document Processor OPERATION GUIDE 1 5 Part Names and Functions 1 6 OPERATION GUIDE 2 Preparation Before Use This chapter explains the preparation necessary before the machine is used for the first time after the FAX kit is installed in the machine There is no need for the customer to undertake this preparation if it has already been carried out by a service representative OPERATION GUIDE 2 1 Preparation Before Use Selection of Telephone Line Inch version only Select the telephone line according to the type you are contracted with Please note that selecting a wrong telephone line will prevent you from sending fax FAX Dialing Mode 0m o Tone DTMF Pulse l0pps Pulse 20pps on O oa A QO N Press the System Menu Counter key Press the A or V key to select FAX Press the OK key Press the A or V key to select Transmission Press the OK key Press the A or V key to select FAX Dialing Mode Press the OK key Press the A or V key to select Tone DTMF Pulse 10pps or Pulse 20pps according to the type of telephone line you are
62. dix 2 for details on entering characters 10 11 12 13 Press the OK key Use the numeric keys to enter the encryption key Up to 16 digits can be entered Press the OK key Repeat steps 8 to 12 to register other encryption keys 6 26 OPERATION GUIDE Setup and Registration Confirming and Deleting Registration Contents of Encryption Key 1 Follow steps 1 to 7 of Registering an Encryption Key on page 6 26 2 Press the A or V key to select the encryption key Encryption Key pata OK that you want to confirm or delete lol Key 01 Key 02 Proceed to step 3 to confirm it or step 6 to delete it Key 03 Menu Press Menu the Right Select key 4 Press the A or V key to select Detail Menu pata OK Register Detail Delete 5 Press the OK key Proceed to step 10 6 Press Menu the Right Select key 7 Press the A or V key to select Delete Menu pata OK Register Detail Press the OK key Press Yes the Left Select key This deletes the Delete encryption key Are you sure Key 01 Yes No 10 Repeat steps 2 to 9 to confirm or delete other encryption keys OPERATION GUIDE 6 27 Setup and Registration Operation at the Sending System When sending originals by encrypted transmission use the Address Book registered for encryption or set encrypted transmission when dialing directly using the nu
63. e One touch key that you want to change U2 F e 5 and hold it 2 seconds Cc C C J C Gy D i r 5 O Shift Lock D 2 Press the A or V key to select the number you Select Key No pag OK want to edit Numbers 12 to 22 are the One touch key numbers 02 No 12 C3 No when the Shift Lock key is pressed Exit Press the OK key 4 When changing the destination to another destination 1 Press the A or V key to select Edit Press the OK key Press the A or V key to select the new destination individual or group Press the OK key Press Yes the Left Select key The destination is registered to the One touch key When deleting registration contents 1 Press the A or V key to select Delete Press the OK key Press Yes the Left Select key This deletes the content registered to the One touch key 5 Press Exit the Right Select key 3 26 OPERATION GUIDE FAX Operation Basic Dialing the Same Receiving System Redial Redial is a function allowing you to dial the last entered number once again Automatic Redial This function automatically redials a receiving system that does not respond when you try to send fax No particular setting is required for automatic redial Because the machine redials repeatedly at a regular interval you do not need to worry even when the communication by the receiving system is prolonged NOTE When using direct transmission the mac
64. ed to the next step or step 15 when On or Off is selected in step 11 respectively 13 Use the numeric keys to enter the box number Box Number Entry m 0000 to 9999 0000 9999 0100KO 14 Press the OK key 15 Press the Start key The transmission will start Operation at the Receiving System To conduct encryption communication operating the receiving system follow the steps below NOTE In encryption communication sub address communication cannot be used 1 Register the encryption key you have arranged with the sending system Refer to Registering an Encryption Key on page 6 26 Press the System Menu Counter key Press the A or V key to select FAX Press the OK key Press the A or V key to select Reception ao a fF WO N Press the OK key OPERATION GUIDE 6 29 Setup and Registration 7 Press the A or V key to select Encryption RX Press the OK key Press the A or V key to select On Encryption RX pai OK 0I off 10 Press the OK key 11 Press the A or V key to select the desired Encryption Key lt 0 encryption key number lo Key 01 Key 02 Key 03 12 Press the OK key 13 The sending system conducts encrypted transmission When encryption communication is conducted normally the machine decrypts the encrypted originals received and prints the originals 6 30 OPERATION GUIDE Setup and Registration Duplex Prin
65. egistration Remote Diagnostics If a problem arises with this machine and you contact our service representative this feature enables our Service Center computer to access the machine over the phone and check the machine s status or look for problems NOTE To use Remote Diagnostics you must first sign an agreement with our service representative and register a Predetermined ID on the machine For more information contact your Service Representative or Authorized Service Center Press the System Menu Counter key Press the A or V key to select Adjust Maint Press the OK key Press the A or V key to select Service Setting Press the OK key Press the A or V key to select Remote Diag Set Press the OK key Press the A or V key to select On Press the OK key O N Oo FPF QON 0 Press the A or V key to select Remote Diag ID 1 Use the numeric keys to enter the prespecified remote diagnostics ID number 0000 to 9999 12 Press the OK key 6 34 OPERATION GUIDE Setup and Registration Prohibiting FAX Printing at Specified Times Unusable Time This feature sets a time period during which the machine will not print received faxes Faxes received during this Unusable Time are printed when the setting is unlocked IMPORTANT When Unusable Time is set in addition to FAX printing all other operations are all prohibited during the unusable time period including printing of copy jobs
66. el key Job Cancel 2 Press the A or V key to select Send Job Status Press the OK key 4 Press the A or V key to select the job you want to cancel 5 Press Cancel the Left Select key Send Job Status m 0010 ff l0667643333 0011 MBroadcast 0017 0324256345 Cancel Menu 6 Press Yes the Left Select key Communication is canceled OPERATION GUIDE 3 11 FAX Operation Basic NOTE Canceling is also possible by pressing Menu the Right Select key then selecting Cancel Job and pressing the OK key 3 12 OPERATION GUIDE FAX Operation Basic Cancelling and Sending Delayed Transmissions Queued To cancel delayed transmissions that are queued or to send delayed transmissions immediately rather than waiting for the specified time use the procedure below Scheduled Job Cancel Pad OK 0011 Broadcast 0017 10324256345 0018 80756545865 Menu Cancelling Direct Transmission Press the Status Job Cancel key Press the A or V key to select Scheduled Job Press the OK key Press the A or V key to select the job you want to cancel Or select the job you want to send immediately Press Menu the Right Select key Press the A or V key to select Cancel Job Or select Start Now to send the job immediately Press the OK key Press Yes the Left Select key Communication
67. em 1 a fF WwW N Using the Telephone to Receive When there is an incoming call the machine makes a ringing tone Press the FAX key Press the On Hook key Press ManualRX the Left Select key After the sending side has started transmission the machine starts receiving the originals Use this method when you want to receive originals after talking to the person at the sending system 1 When there is an incoming call the telephone connected to the machine makes a ringing tone Lift the handset of the telephone Check if the telephone line has connected to the fax of the sending system When you hear the fax tone The sending system is on fax 1 Press the Status Job Cancel key 2 Press Device Communication and then Manual RX Reception will start NOTE When using a telephone set that can send tone signals use the telephone to start the reception of originals with the remote switch function Refer to Remote Switch Function on page 4 12 4 10 OPERATION GUIDE FAX Operation Advanced When you hear a voice from the receiving system The telephone line has connected to the telephone of the sending system When the conversation is over follow steps 1 to 2 above After the sending system has started transmission the machine starts receiving originals When reception starts when the Send Receive indicator on the operation panel starts blinking return the handset to its ori
68. en the number was dialed using the Address Book or One touch keys the last 4 digits of the dialed number match the last 4 digits of the recipient s Local FAX Number Excludes manual transmissions Reception Restrictions Register Permitted FAX numbers or Permitted ID numbers T Refer to Registering Permit FAX No on page 6 16 or Registering Permit ID No on page 6 27 Reception restriction settings are specified in Permit List Address Book in Reception Restrictions Refer to Setting Reception Restriction on page 6 23 Register the Local FAX Numbers or Local FAX IDs of other parties The sender s Local FAX Number matches a Permitted FAX No registered on the machine The sender s Local FAX ID matches a Permitted ID registered on the machine A fax number that matches the last 4 digits of the sender s Local FAX Number is registered in the Address Book on this machine OPERATION GUIDE Setup and Registration t If there is neither a Permitted FAX No nor a Permitted ID No registered for the recipient sending is not rejected tt If there is neither a Permitted FAX No nor a Permitted ID No registered for the sender reception is not rejected Prerequisites Reception Rejection Requirements Register Reject FAX numbers Refer to Registering Reject FAX No on page 6 18 The sender s Local FAX Number is not registered The sender s Local Fax Re
69. ent U14000 Reception to the Sub Address Box was stopped because there is no more free space in the memory of this machine Create free space by outputting the data stored in the memory or cancel the reception to the Sub Address Box U14100 Transmission to the Sub Address Box or sub address box on our brand recipient machine was stopped because there is no more free space in the memory of the recipient machine Check with the recipient U19000 Memory reception was stopped because there is no more free space in the memory of this machine Create free space by outputting the data stored in the memory and ask the sender to resend U19100 Transmission was stopped because there is no more free space in the memory of the recipient machine Check with the recipient U19200 Memory transmission was stopped due to a data error occurring during transmission Send again U19300 Transmission was stopped due to a data error occurring during transmission Send again U19400 Reception was stopped due to a data error occurring during reception Ask the sender to resend Appendix 16 OPERATION GUIDE Index Numerics 2 in 1 Reception 6 32 A Account Management 4 40 Address Book 3 15 Change Deletion 3 23 Printing Address List 3 24 Registering a New Destination 3 15 Search 3 22 Select a Destination 3 22 Automatic Send 3 2 B Batch Transmission Function 4 2 Broadcast Transmission 4 4 8 6
70. enter the address to be registered as a forwarding destination Up to 128 digits can be entered NOTE For details on character entry refer to Specifications Fax function on Appendix 6 If you select Folder SMB or Folder FTP enter the host name path login user name login password and encryption method of the forwarding destination 13 Press the OK key 4 16 OPERATION GUIDE FAX Operation Advanced Changing and Deleting Registration Contents Use the procedure below to change or delete registration contents 1 oo N O Oo A WS N 11 12 13 14 Press the System Menu Counter key Press the A or V key to select FAX Press the OK key Press the A or V key to select Reception Press the OK key Press the A or V key to select Forward Settings Press the OK key Press the A or V key to select Forward Dest Press the OK key Press the A or V key to select Confirmation Press the OK key Press the OK key again Changing Forwarding Destination 1 Press the A or V key to select Edit 2 Press the OK key 3 Change the forwarding destination 4 Press the OK key The forwarding destination is changed Deleting Forwarding Destination 1 Press the A or V key to select Delete Press the OK key Press Yes the Left Select key The forwarding destination is deleted Press Exit the Right Select key OPERATION GUIDE FAX Operation Advanced Forwarding
71. er does not have a sub address bulletin board communication function or there were no originals in any of the originals transfer boxes sub address boxes U04000 Specified sub address box is not registered in our brand recipient machine or the sub address does not match U04100 Recipient machine is not equipped with a sub address box function or the sub address does not match U04200 Encrypted transmission was canceled because the specified box is not registered U04300 Encrypted transmission was canceled because the recipient fax is not equipped with an encrypted communication function U04400 Encrypted transmission was canceled because the encryption key does not match U04401 Encrypted transmission failed during dialing because the encryption key is not yet registered U04500 Encrypted reception was canceled because the encryption key does not match U05100 Transmission was canceled because communication requirements are not met due to the transmission restriction set on this machine Check with the recipient U05200 Reception was canceled because communication requirements are not met due to the reception restriction set on this machine OPERATION GUIDE Appendix 15 Error Code Possible Cause Action U05300 Reception was rejected by the recipient because communication requirements are not met due to the reception restriction set on the recipient machine Check with the recipi
72. er to Checking Scheduled Job on page 4 3 Batch Transmission Function When fax originals to be sent to the same destination are set to the same transmission start time with delayed transmission you can send up to 10 groups of originals using batch transmission This function prevents repeated communication to the same destination and reduces the communication cost NOTE You cannot send originals as a batch transmission in the case of direct transmission In the case of broadcast transmission when you have set two or more groups of originals to the same transmission start time and each group includes the same receiving system fax number you cannot send the originals as a batch transmission When the transmission start time has come and there are fax originals waiting for redial to the same receiving system the waiting originals are also sent together as a batch transmission When job accounting is ON only the originals with the same account ID set using delayed transmission are sent as a batch transmission Press the FAX key Place the originals Press the Function Menu key kh OO N Press the A or V key to select FAX Delayed TX 4 2 OPERATION GUIDE FAX Operation Advanced 5 Press the OK key 6 Press the A or V key to select On 7 Press the OK key 8 Press the lt or gt key to move the cursor position Start Time lt 0 and enter hours and minutes Hour Min EEFE 5 Current Time
73. er key or Memory indicator is lit Turning the machine off at the main power switch while the the memory indicator lits may cause malfunctions Start _Memory Make sure that the indicators are off aT OPERATION GUIDE 8 3 Troubleshooting Error Messages When an error occurs the display may show one of the error messages listed below These will help you identify and correct the problem NOTE When a transmission error occurs a sent receipt result report is produced Check the error code shown in the report and refer to the Error Code List on page 13 of the Appendix for a description To print the sent receipt result report refer to Send Result Reports on page 5 5 and FAX RX Result Reports on page 5 6 You may also check error codes using the activity report Refer to Activity Report on page 5 7 Message Checkpoint Corrective Action Betereuce Page Machine failure Turn the main power switch Call service off and on or unplug the power cord and plug it in again If the message still appears note the error code Turn the main power switch off and unplug the power cord Call your service representative Sub address Polling limit Sub address box or polling exceeded box capacity is used up with document data Press the OK key The job is canceled Try to perform the job again after printing or deleting the data in the sub address box Job Accounting restriction The number of paper used
74. ere before transmission decrypted by the receiving system and printed This is an extremely effective communication method for sending confidential documents that are not to be opened by a third party IMPORTANT In order to use encryption communication the fax of the other party needs to be an our brand system with the same type of encryption functions In encryption communication in order to encrypt and decrypt originals the sending and receiving systems must use the same 16 digit encryption key When the encryption key differs between the sending system and the receiving system the encryption cannot be conducted Therefore the sending system and the receiving system need to have the same encryption key and 2 digit key No registered in advance Sending system Receiving system GHIJKLM yE Ai GHIJKLM NOPQR ABCDEF Wa HH MeSH ABCDEF NOPQR STUVWX gt GHIJKLM gt IAR Av A amp GHIJKLM gt STUVWX NOPQR 2 K 4 K gt NOPQR Scan originals STUVWX a Encryption i ou Output originals Description of settings at sending and receiving systems Sending Receiving Reference Settings system system page Encryption Key No A 2 digits B 2 digits Encryption Key C 16 digits C 16 digits Key No of Address Book A 2 digits or when the number is directly dialed Receiving system D 4 digits encryption box number t Encryption B
75. etail Edit 5 Press the OK key 6 Use the numeric keys to reenter a Permit ID number 0000 to 9999 NOTE Press the Clear key to display the previous number 7 Press the OK key Proceed to step 12 Press Menu the Right Select key Press the A or V key to select Delete 10 Press the OK key 11 Press Yes the Left Select key This deletes the Permit ID number 12 To change and delete other Permit ID numbers repeat step 2 to 11 6 22 OPERATION GUIDE Setup and Registration Setting Send Restriction You can restrict the other parties to which you send originals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book To change the sending restriction follow the steps below Setting Reception Restriction oN O oO A O N Press the System Menu Counter key Press the A or V key to select FAX Press the OK key Press the A or V key to select TX RX Restrict Press the OK key Press the A or V key to select TX Restriction Press the OK key Press the A or V key to select sending restriction To not use the sending restriction select Off To restrict the other parties only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book select Permit Addr Book Press the OK key You can restrict incoming faxes so that you only receive originals from senders registered in
76. ey to select Time Zone Press the OK key Press the A or V key to select your region Press the OK key 10 Press the A or V key to select Summer Time NOTE If you select a region that does not utilize summer time the summer time setting screen will not appear 11 Press the OK key Summer Time pag OK o Off On 12 Press the A or V key to select On or Off 13 Press the OK key 14 Press the A or V key to select Date Time 15 Press the OK key 2 6 OPERATION GUIDE Preparation Before Use Date Time Sma OK Year Month Day 01 01 Time Zone Tokyo Date Time Kad ok Hour Min Second i 118 45 50 Time Zone Tokyo 16 17 18 19 Press the lt or gt key to move the cursor position enter year month and day Press the OK key Press the lt or gt key to move the cursor position enter hours minutes and seconds Press the OK key OPERATION GUIDE Preparation Before Use 2 8 OPERATION GUIDE 3 FAX Operation Basic This chapter explains the following basic operations OPERATION GUIDE 3 1 FAX Operation Basic Automatic Send General transmission using the numeric keys is explained Switching to the Send Screen Ready to send 2009 05 25 12 30 Text Photo 200x100dpi Orig Img FAX Res Selection of Transmission Method Setting for Direct transmission 1 Press
77. f the required action are indicated inside the symbol Q Alert of required action A Remove the power plug from the outlet B Always connect the machine to an outlet with a ground connection Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing fee required OPERATION GUIDE i lt Note gt Due to performance updating information in this Operation Guide is subject to change without notice ii OPERATION GUIDE Contents 1 Part Names and Functions Operation Panel srep taeae hha Ge Rea ee EES EA ale ie Ded eee Heeb ae Chae ke 1 2 MaChING 4 acu d cue beeen da eed eee ad deme Pode ce eae RAA eee bea aed adcomad 1 4 2 Preparation Before Use Selection of Telephone Line Inch version only 000 cee eee tte 2 2 Selection of Transmit Terminal Identification TTI 00 c cee eee 2 3 Setting the TTI information 0 000 tee eee 2 4 Date and Time Enthy csasc e 50 beep deed cag aed EINARLEE REENA REEERE ENOAT 2 6 3 FAX Operation Basic Automatic Send serr enaa a badd eed Be ee eed ed hd we hed hed a Goh 3 2 FAX Automatic Reception 0 00 cette ee 3 9 Cancelling Communication 0 eee eee 3 11 Using the Address Book 0 2 cc0 see eee ee ee ee oe be Oe eee eee one 3 15 Using One touch Keys cies nee ee bee cb a ee de heb ee eee eed ee ede a 3 25 Dialing the Same Re
78. ft in queue and the transmission will start when transmission becomes possible NOTE For operation of direct transmission refer to Selection of Transmission Method on page 3 2 To cancel transmission while waiting for interrupt send press the Stop key on the operation panel For details refer to Cancelling Communication on page 3 11 9 When the interrupt send is completed the canceled communication and standby transmission will automatically resume OPERATION GUIDE FAX Operation Advanced Chain Dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations By setting a toll free number and an area code to a chain number you do not need to enter such numbers for each transmission NOTE You can use the chain number at the head of the fax number of the receiving system As an example when using 212 as the chain number 1 Press the FAX key 2 Place the originals 3 Enter 212 using the numeric keys 4 Press Chain the Left Select key Fax No Entry 0 21208 Chain Detail 5 Enter the fax number to connect to the chain number Use the numeric keys to enter a fax number 1 212 is already entered and then enter the fax number 2 After entering all the destinations press the OK key Select fax number from the Address Book 1 Press the Addres
79. g to access the relevant screens For details refer to the COMMAND CENTER Operation Guide 4 22 OPERATION GUIDE FAX Operation Advanced Sub Address Communication Sub Address Communication Sub address communication is communication in which data is sent and received with sub addresses and passwords attached in conformance with the ITU T International Telecommunication Union recommendations Sub addresses enable communication modes with third party machines that were previously only possible between our brand machines These include confidential delivery sending originals to an original delivery box set up in the receiving system and polling communication reception of documents from a source machine that is controlled from the receiving machine Using sub address communication and the memory forwarding function on this machine also allows advanced communication functions such as storing received originals in Sub Address Boxes and forwarding originals to other fax machines NOTE In order to conduct sub address communication the other party s system also needs to be equipped with sub address communication functions of the same type Sub address based communication can be used together with various kind of functional communication When registering a sub address and sub address password in the Address Book and One touch keys you can omit their entry before transmission For details refer to the explanations in the
80. ginal position OPERATION GUIDE 4 11 FAX Operation Advanced Remote Switch Function You can start fax reception by operation from the connected telephone set This function is convenient for using this machine and a telephone set commercially available product in combination installed at places distant from each other To start fax reception by operation from the connected telephone set use the following operation NOTE In order to use remote switch it is necessary to connect the tone signal sending telephone set commercially available product to the machine However even if it is a tone signal sending telephone set this function may not be used satisfactorily depending on the type of telephone set For details contact our agent or the store where you purchased this machine How to Register Remote Switch Dial Remote switch dial is set to 55 at the factory but you can change the dial number 1 Press the System Menu Counter key Press the A or V key to select FAX Press the OK key Press the A or V key to select Reception Press the OK key Press the A or V key to select Remote SW Dial Press the OK key oo N O A RP WO N Use the numeric keys to enter the number to be newly registered 00 to 99 9 Press the OK key 4 12 OPERATION GUIDE FAX Operation Advanced Using the Remote Switch Dial To start fax reception by operation from the connected telephone set use the following operat
81. gt cursor keys to select the desired character from the Kyoce ri displayed characters and then press the OK key to Babcdefghijklmnopqrst enter it uvwxyZABCDEFGHIJKLMNO Next NOTE Numerals can be entered directly by pressing numeric keys OPERATION GUIDE Appendix 5 Specifications Fax function NOTE Specifications are subject to change without notice Item Description Compatibility G3 Communication Line Subscriber telephone line Transmission Time 3 seconds or less 33600 bps JBIG ITU T A4 1 chart Transmission Speed 33600 31200 28800 26400 24000 21600 19200 16800 14400 12000 9600 7200 4800 2400 bps Coding Scheme JBIG MMR MR MH Error Correction ECM Original Size Max width 8 5 215 mm Max length 14 355 6 mm Automatic Document Feed Max 50 sheets with optional document processor Scanner Resolution Horizontal x Vertical 200 x 100 dpi Normal 8 dot mm x 3 85 line mm 200 x 200 dpi Fine 8 dot mm x 7 7 line mm 200 x 400 dpi Super Fine 8 dot mm x 15 4 line mm 400 x 400 dpi Ultra Fine 16 dot mm x 15 4 line mm Printing Resolution 600 x 600 dpi Gradations 256 shades Error diffusion One Touch Key 22 keys Multi Station Transmission Max 100 destinations Substitute Memory Reception 256 sheets or more when using ITU T A4 1 Image Memory Capacity 3 5 MB standard for incoming
82. he A or V key to select FAX Press the OK key Press the A or V key to select Reception Press the OK key Press the A or V key to select Forward Settings Press the OK key Press the A or V key to select Forwarding Press the OK key 10 Press the A or V key to select On or Off 11 Press the OK key Registering Forwarding Destination Use the procedure below to register a forwarding destination 1 on O A FR WO N 9 Press the System Menu Counter key Press the A or V key to select FAX Press the OK key Press the A or V key to select Reception Press the OK key Press the A or V key to select Forward Settings Press the OK key Press the A or V key to select Forward Dest Press the OK key 10 Press the A or V key to select Register 11 Press the OK key OPERATION GUIDE 4 15 FAX Operation Advanced 12 Selecting Forwarding Destination from Address Book 1 Press the A or V key to select Address Book Press the OK key Press the A or V key to select Address Book or Ext Address Book Press the OK key Press the A or V key to select the destination individual you want to register as a forwarding destination Entering Forwarding Destination Directly 1 Press the A or V key to select Address Entry Press the OK key Press the A or V key to select FAX E mail Folder SMB or Folder FTP Press the OK key Use the numeric keys to
83. he registration Default 55 No print output after reception Is memory forwarding activated Check the forwarding destination Cannot receive document Is the modular cord connected correctly Connect the modular cord correctly Is Communication error displayed Remedy the cause of error and ask the sender to retry Appendix 13 Is RX reception restriction activated Cancel the RX restriction 6 23 Cannot perform memory reception Is free space available in the memory Receive after the memory has free space or create free space in the memory 3 10 OPERATION GUIDE Troubleshooting Symptom Cannot perform sub address transmission Checkpoint Is the recipient fax machine equipped with a sub address transmission feature Corrective Action Sub address transmission cannot be performed unless the recipient fax machine has a similar sub address transmission feature Page Reference Is the entered sub address or sub address password identical to the sub address or sub address password registered in the recipient fax machine If your entry is correct check with the recipient This machine does not use a sub address password for reception Is free space available in the memory of the recipient fax machine Check with the recipient Cannot perform memory forwarding Is memory forwarding set to On Check the mem
84. hine does not automatically redial You can change the number of automatic redials from between 0 and 14 For details refer to Retry Times on page 6 8 You cannot send delayed transmission immediately while the machine is waiting for redial Manual Redial Recall Use this when the receiving system does not respond when you have tried to send a fax When you want to send the fax to the same receiving system press the Address Recall Pause key and you can call the receiving system you dialed on the destination list LY ei XXXXXXXxX ifs 0987654321 Ready to send Dest 1 YYYYYYYY XXXXXXXX 1 Press the Address Recall Pause key The receiving system you dialed is displayed on the destination list NOTE When the last transmission included multi address transmissions and computers and e mail destinations they are also displayed If necessary add or delete the receiving system 2 Press the Start key The transmission will start NOTE Recall information is canceled in the following conditions e When you turn the power off e When you send a next fax new recall information is registered When you log out OPERATION GUIDE 3 27 FAX Operation Basic 3 28 OPERATION GUIDE 4 FAX Operation Advanced This chapter explains the method to effectively use FAX OPERATION GUIDE 4 1 FAX Operation Advanced Delayed Transmission When you have set a
85. ion 1 The connected telephone set makes a ringing tone 2 Lift the handset of the telephone 3 When you hear the fax tone from the handset enter the two digit remote switch dial number using the dial button on the telephone set NOTE The remote switch dial is set to 55 at the factory 4 The telephone line switches to the machine and reception starts OPERATION GUIDE 4 13 FAX Operation Advanced Printing Forwarding Received Documents Memory Forwarding When you have received a fax you can forward the received image to other fax machines computers and Sub Address Boxes or print the image Type of Forwarding Destination and Forwarding Requirements Only one forwarding destination can be specified When forwarding is set to On all received documents will be forwarded to the specified destination Type of Forwarding Destination You can forward the document to other fax machines or Sub Address Boxes or for e mail transmission or folder SMB or FTP transmission External FAX AD External FAX Teleph li w lt gt elephone ood oe o a m Telephone gt a amp line p WA Network a E mail transmission Folder SMB transmission Folder FTP transmission 4 14 OPERATION GUIDE FAX Operation Advanced Setting Forwarding Use the procedure below to set forwarding oN O oO A O N e Press the System Menu Counter key Press t
86. istering several contact registrations as a unit You can register new destinations to the Address Book There are two registration methods contact Contact Registration fax Up to 100 destinations can be registered Destination name fax number sub address communication encryption transmission start speed and ECM communication can be registered for each destination 1 2 3 4 5 C O FG Addressbook pag OK amp Fiala amp Maury Menu 7 8 9 Press the System Menu Counter key Press the A or V key to select Edit Destination Press the OK key Press the A or V key to select Addressbook Press the OK key Press Menu the Right Select key Press the A or V key to select Add Address Press the OK key Press the A or V key to select Contact 10 Press the OK key 11 Press the lt or gt key to select Address Number Detail lt 0 Address Number 7 7 053 Edit 12 Press Edit the Right Select key OPERATION GUIDE 3 15 FAX Operation Basic Address Number 0 001 120 Detail ny OK Contact Name 1 7 Sally Edit Contact Name 0 sallyii A ABC Text Detail lt 0 FAx Number 3 7 0667640000 Edit FAX No Entry 0 06676400008 A Detail 13 Use the numeric keys to enter any address number between 001 and 120 NOTE An address number is an identificatio
87. ived FAX Size Priority Paper Size t Paper orientation is different from the received document The image is printed after being rotated 90 automatically tt Folio size original is reduced to match A4 size paper indicates print output on two sheets NOTE The abbreviations denote the following paper sizes FL Folio When a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 6 11 Even if All Media Types is selected paper types such as transparency cannot be used for fax printouts OPERATION GUIDE Appendix 11 Reduced RX Sizes Received FAX Size Priority Paper Size t Paper orientation is different from the received document The image is printed after being rotated 90 automatically J indicates print output on two sheets NOTE The abbreviations denote the following paper sizes FL Folio When a paper type is selected in Media Type a received fax is printed using the m
88. key to select Send Result Press the OK key Press the A or V key to select FAX Press the OK key O ON OO oa FPF WO DN o 0 Press the A or V key to select Off not to print FAX Kad OK On to print or Error Only On Error Only 11 Press the OK key Proceed to the next step if you selected Error Only or On in step 10 12 Press the A or V key to select On or Off for attachment of the transmitted image OPERATION GUIDE 5 5 Checking Transmission Results and Registration Status With transmitted image Without transmitted image Send Result Report Send Result Report FAX RX Result Reports Each time you receive a fax you can print a report to confirm whether the fax was received successfully NOTE Fax receipt can also be notified by e mail instead of checking the receipt result report Refer to Reporting FAX Receipt Result by E mail on page 5 10 Press the System Menu Counter key Press the A or V key to select Report Press the OK key Press the A or V key to select Result Rpt Set Press the OK key Press the A or V key to select FAX RX Result Press the OK key oN O A A WO N Press the A or V key to select Off not to print FAX RX Result pag OK On to print or Error SubAddress Moff On Error SubAddress 5 6 OPERATION GUIDE Checking Transmission Results and Registration Status 9
89. key to select Sub Address Box and press the OK key Press the A or V key to select Detail Edit and press the OK key Press Menu the Right Select key Press the A or V key to select Add Box and press the OK key Use the numeric keys to enter the sub address Press the OK key and use the numeric keys to enter the name of Sub Address Box Press the OK key and use the numeric keys to enter the box numnr of Sub Address Box Press the OK key Press the A or V key to select Exit and press the OK key Follow steps 1 to 4 of Registering a Sub Address Box on page 4 25 Select the box to be changed and press the OK key Press the lt or gt key to move the item to be changed and press Edit the Right Select key Use the numeric keys to edit the item Repeat the step 4 and 5 for the other items OPERATION GUIDE 4 25 FAX Operation Advanced Deleting Sub Address Box Printing Originals from a Sub Address Box To print the originals that have been sent to a Sub Addr Follow steps 1 to 4 of Registering a Sub Address Box on page 4 25 Select the box to be deleted Press Menu the Right Select key Press the A or V key to select Delete a fF Q N When the deletion confirmation screen appears press Yes the Left Select key ess Box use the following operation 1 Press the Document Box key 2 Press the A or V key to select Sub Address Box and press the OK key 3
90. l identification TTI area By registering the TTI data the receiver can easily find out where the FAX came from Local FAX Name Registration Register the local FAX name printed on in the transmit terminal identification NOTE To change the entry follow the same operation oN O A A WO N Local FAX Name 0 Press the System Menu Counter key Press the A or V key to select FAX Press the OK key Press the A or V key to select Transmission Press the OK key Press the A or V key to select Local FAX Name Press the OK key Enter the Local FAX Name to be registered Up to 32 characters can be entered NOTE For details on character entry refer to Specifications Fax function on Appendix 6 Text 9 Local FAX Information Entry Press the OK key Register the local FAX information local FAX number ID printed on in the transmit terminal identification TTI area The Local FAX ID is used for transmission limit purposes Refer to Transmission Restriction on page 6 15 1 Press the System Menu Counter key 2 Press the A or V key to select FAX 3 Press the OK key 4 Press the A or V key to select Transmission 2 4 OPERATION GUIDE Preparation Before Use Local FAX Number Entry Local FAX Number Mm E A Local FAX ID Entry Local Fax ID lt 0 0000 9999 Press the OK key When you register the Local FAX Number go to
91. lace the originals Press the A or V key to select Polling Box Press the OK key Press the A or V key to select Store File Press the OK key Press the Function Menu key Change the required functions for the original to be stored For information on using the functions refer to the machine s Operation Guide Function Description Original Size Select the size of originals to be scanned Be sure to select the original s size when using custom size originals Original Image Select image quality Scan Resolution Chooses the level of detail used for scanning originals 4 32 OPERATION GUIDE FAX Operation Advanced Function Description Orig Orientation To ensure that the originals are stored in the correct orientation this indicates which end of the original is the top To use the following functions select the orientation of the originals 1 sided 2 sided Selection Border Erase Continuous Scan Allows you to divide originals that cannot be placed in the document processor at one time into multiple scans and then store the result as a single file With this function originals continue to be scanned until you press END Scan the Right Select key File Name Entry Allows you to rename the files created from scanned originals You can also use this function to add the job number and or date Job Finish Notice Sends a notice by an e mail when a transmission is
92. meric keys NOTE Encrypted transmission can be also used in broadcast transmission With encryption communication you cannot conduct sub address communication FAX No Entry 0 0123456789 Ch in Detail FAX Detail aca OK Encrypted TX 2 4 Key 02 0000 Change Encryption pai OK Ol Offt 1 Register the encryption key you have arranged with the receiving system Refer to Registering an Encryption Key on page 6 26 When an encryption key has already been registered go to the next step 2 Press the Send FAX key Place the originals Use the numeric keys to enter the FAX number of the other party and press Detail the Right Select key NOTE When encrypted transmission has been set to a destination in the Address Book or One touch keys you can use the destination 5 Press the lt or gt key to select Encrypted TX 6 Press the OK key 7 Press the A or V key to select On 8 Press the OK key 6 28 OPERATION GUIDE Setup and Registration 9 Press the A or V key to select the desired Encryption Key m encryption key number 02 Key 02 Key 03 10 Press the OK key 11 Press the A or V key to select On or Off Encryption Box pata OK fol Off on NOTE When the machine receives originals the encryption box is not used 12 Press the OK key Proce
93. method to send originals 1 Set the originals 2 Lift the handset and dial the number of the receiving system 3 Check if the telephone line has connected to the fax of the receiving system When you hear the fax tone The receiving system is on fax 1 Press the FAX key 2 Press the On Hook key 3 Press the Start key Transmission begins When you hear a voice from the receiving system The telephone line has connected to the telephone of the receiving system When the conversation is over follow steps 1 to 3 above 4 When sending starts when the Send Receive indicator on the operation panel starts blinking return the handset to its original position OPERATION GUIDE 4 9 FAX Operation Advanced Manual Reception This method allows you to receive faxes by operating this machine after confirming that the telephone line has connected to the sending system Connecting a telephone set commercially available product to this machine enables you to receive originals after talking to the person at the sending system NOTE FAX Automatic Reception has been preset for the receiving mode of this machine To use Manual Reception you need to change the receiving mode to Manual Reception To change to manual mode refer to Receiving Mode on page 6 9 Receiving after Confirming Connection to the Sending System You can receive originals after confirming by sound that the telephone line has connected to the sending syst
94. n number for each destination You can select any available number out of 120 numbers 100 for individuals and 20 for groups 14 Press the OK key 15 Press the lt or gt key to select Contact Name 16 Press Edit the Right Select key 17 Use the numeric keys to enter the destination name to be displayed in the Address Book Up to 32 characters can be entered NOTE For details on character entry refer to Specifications Fax function on Appendix 6 18 Press the OK key 19 Press the lt or gt key to select FAX Number 20 Press Edit the Right Select key 21 Use the numeric keys to enter the destination FAX number Up to 32 digits can be entered NOTE For details on character entry refer to Specifications Fax function on Appendix 6 Address Recall Pause Pressing this key adds about three seconds of waiting time during dialing For example when dialing the receiving system on an external line you can use this 3 16 OPERATION GUIDE FAX Operation Basic FAX Detail lt 0 Sub Address 1 4 1234567890123 SSCCCEREE SE Edit Sub Address 0 12345678901234 FAX Detail acd OK Encrypted TX 2 4 Key 02 0000 Change method to insert a pause before resuming dialing after you dial a specific number 22 Press Detail the Right Select key and then use the lt or gt key to select Sub Address If you do no
95. n the received data is printed on multiple pages the reception date time is printed on the fist page only It is not printed on the pages that follow When the received fax data is forwarded after retrieving it from memory the reception date time is not added to the forwarded data Press the System Menu Counter key Press the A or V key to select FAX Press the OK key Press the A or V key to select Reception Press the OK key Press the A or V key to select RX Date Time Press the OK key Press the A or V key to select On O ON Oo RF WO N Press the OK key 6 10 OPERATION GUIDE Setup and Registration Media Type for Print Output Specify the paper type to be used for print output of the received fax Supported paper types All Media Type Plain Transparency Rough Vellum Labels Recycled Preprinted Bond Cardstock Color Prepunched Letterhead Envelope Thick High Quality Custom 1 to 8 NOTE Refer to the machine s Operation Guide for details on Custom Paper 1 to 8 FAX Media Type pata OK loJ A11 Media Type Plain Transparency oN OO A QO N 9 Press the System Menu Counter key Press the A or V key to select FAX Press the OK key Press the A or V key to select Reception Press the OK key Press the A or V key to select FAX Media Type Press the OK key Press the A or V key to select the desired paper type If you do not specify any paper type
96. ng Originals in a Polling Box Use this procedure to delete an original stored in a Polling box NOTE If Delete TX File is set to On originals are automatically deleted following polling transmission Refer to page 4 31 1 Follow steps 1 to 4 in Printing from a Polling Box on page 4 37 2 Press the A or V key to select Delete Press the OK key 4 Press Yes the Left Select key The original is deleted 4 38 OPERATION GUIDE FAX Operation Advanced Checking Details and Renaming Files Use this procedure to check the details of an original stored in a Polling box You can also use this procedure to rename files 1 Follow steps 1 to 4 in Printing from a Polling Box on page 4 37 2 Press Menu the Left Select key 3 Press the A or V key to select Detail Edit 4 Use the lt or gt key to check the details of the selected original Item Description File Name File name of the original Press Edit the Right Select key to rename the file Page Number of pages in the original Resolution Resolution used during scanning Date and Time The date time when the original was stored 5 When you have finished checking the details press the OK key OPERATION GUIDE 4 39 FAX Operation Advanced Account Management Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account In user accounting
97. ng to another fax machine or storing in the Sub Address Box 7 2 OPERATION GUIDE About Network FAX Setup The following preparation is needed before using Network FAX Flow of Setup Connection to a PC Connect the machine to a PC using the network cable For details refer to the machine s Operation Guide Machine Registration Using the memory transmission function select the recipient PC or file format NOTE Use the memory transmission function to forward the received fax to the PC or forward it as an e mail attachment For details refer to Printing Forwarding Received Documents Memory Forwarding on page 4 14 Installing Software on the PC Install the dedicated software included in the supplied CD ROM on your PC required to use Network FAX For details refer to the Network FAX Driver Operation Guide contained in the included CD ROM Network FAX Driver Operation Guide The Network FAX Driver Operation Guide is contained in the included CD ROM in PDF Portable Document Format The main contents include the following e Installing Network FAX Driver e Performing Network FAX Sending Specifying the Network FAX Transmission Settings e Specifying the Cover Letter Settings Opening the Online Manual Follow the steps below to refer to the online manual 1 Insert the CD ROM supplied with the machine into the CD ROM drive An explanation of the licensing agreement is displayed If you agree to the terms of
98. nge TX Start Speed Description To change the transmission start speed press this key Select the speed from 33 600 bps 14 400 bps and 9 600 bps Group Registration ECM error correction mode is a function to automatically resend an image that has not been correctly sent or received due to the effects of noise on the telephone line during transmission To change the ECM communication setting press this key 39 Use the lt or gt key to check if each item was entered correctly 40 Press the OK key 41 Press the OK key again 42 Use the lt or gt key to check if the destination was set correctly 43 Press the OK key The destination is added to the Address Book You can register several destinations that have been registered to be contacted as a unit This method is convenient because several destinations can be designated at one time Up to 20 groups can be registered 3 18 OPERATION GUIDE FAX Operation Basic NOTE Group registration requires destinations that have been registered as contact registration Perform the necessary contact registration in advance 1 Press the System Menu Counter key 2 Press the A or V key to select Edit Destination 3 Press the OK key 4 Press the A or V key to select Addressbook 5 Press the OK key 6 Press Menu the Right Select key Addressbook pata OK amp Fiala amp Maury Menu 7 Press the A or V key to sele
99. nication error occurred during reception Ask the sender to resend U01400 Failed to establish communication with the sender or recipient machine because dialing registered for a push line system was used in a pulse line system U01500 Communication error occurred during high speed transmission Send again U01600 Communication error occurred during reception of high speed transmission Ask the sender to reduce the transmission speed and send again OPERATION GUIDE Appendix 13 Error Code Possible Cause Action U01700 U01720 Communication error occurred during high speed transmission Send again U01721 Communication error occurred during high speed transmission Designated transmission speed may not be available for the recipient machine Reduce the transmission start speed and send again U01800 U01820 Communication error occurred during reception of high speed transmission Ask the sender to reduce the transmission speed and send again U01821 Communication error occurred during reception of high speed transmission Designated transmission speed may not be available for this machine Ask the sender to reduce the transmission speed and send again U03000 During polling reception a fax could not be received because no originals were set in the other party s fax machine Check with the other party U03200 Sub address bulletin board reception was
100. o select Delete Press the OK key Press Yes the Left Select key This deletes the Reject FAX number To change or delete other Permit FAX numbers repeat steps 2 to 11 NOTE Up to 10 Reject FAX numbers can be registered Nn oO oa FB WO ND Press the System Menu Counter key Press the A or V key to select FAX Press the OK key Press the A or V key to select TX RX Restrict Press the OK key Press the A or V key to select Reject No List Press the OK key 6 18 OPERATION GUIDE Setup and Registration 8 Press Menu the Right Select key Reject No List Wm 30667643755 0120123456 Menu 9 Press the A or V key to select Add FAX Number Menu Sma OK Detail Edit Delete 10 Press the OK key 11 Use the numeric keys to enter a Permit FAX FAX No Entry oat OK number Up to 32 digits can be entered A NOTE Press the Address Recall Pause key to insert a pause between two digits Press the lt or gt key to move the cursor To correct the number press the Clear key to delete the digits one by one before reentering the number To delete the number entirely press the Reset key 12 Press the OK key 13 To register other Reject FAX numbers repeat steps 8 to 12 Changing and Deleting Reject FAX No 1 Follow steps 1 to 7 of Registering Reject FAX No on page 6 18 a 2 Press the A or V key to select the Reject FA
101. on screen appears press Yes the Left Select key The machine prints a list of the Sub Address Boxes 4 28 OPERATION GUIDE FAX Operation Advanced Program Dial You can register transmission requirements such as the other party to which you send originals and transmission time as a program After registration you can recall transmission requirements only by pressing the program number Also you can assign names to programs to make recalling programs easier and more convenient NOTE The copy function can be also registered to the program Up to 4 programs including copying and sending functions can be registered When user login has been enabled only the administrator can register Registering Programs Deleting Registration Contents Using Program Dial With transmission requirements to be registered are set press the Program key and hold it 2 seconds The program is registered to the key When you press a number where a program is already registered proceed to the next step Press the A or V key to select Overwrite Press the OK key Press Yes the Left Select key The program is registered overwriting the previous one Press the Program key where a program you want to delete is registered and hold it 2 seconds Press the A or V key to select Delete Press the OK key Press Yes the Left Select key The program is deleted Press the Program key Place the originals
102. or placing originals Dial the Receiving System 4 Enter the fax number of the receiving system using FAX No Entry 0 the numeric keys NOTE When you press the numeric keys to enter numbers the screen changes to the entry screen Chain Detail for the fax number OPERATION GUIDE 3 3 FAX Operation Basic FAX No Entry 0 01234567898 Chain Detail NOTE Up to 64 digits can be entered as the fax number of the receiving system Use lt or gt to move the cursor To correct the number press the Clear key to delete the digits one by one before reentering the number To delete the number entirely press the Reset key Address Recall Pause Pressing this key adds about three seconds of waiting time during dialing For example when dialing the receiving system on an external line you can use this method to insert a pause before resuming dialing after you dial a specific number Make detailed settings for sending as necessary Press Detail the Right Select key to display the FAX Detail menu Press the lt or gt key to select Sub Address Encrypted TX TX Start Speed or ECM and change settings and then press the OK key 3 4 OPERATION GUIDE FAX Operation Basic Sub Address Description To communicate using the sub address press this key For details refer to Sub Address Communication on page 4 23 Encrypted T
103. ory forwarding setting Cannot perform memory forwarding using a sub address Is the recipient fax machine equipped with a sub address transmission feature Sub address transmission cannot be performed unless the recipient fax machine has a similar sub address transmission feature Is the entered sub address identical to the sub address registered in the recipient fax machine If your entry is correct check with the recipient This machine does not use a sub address password for reception Cannot store memory forwarding data in a Sub Address Box Is the Sub Address Box specified correctly Is free space available in the memory Check the memory forwarding setting Receive after the memory has free space or create free space in the memory Cannot output from a Sub Address Box Is the box password been set Enter the correct box password Cannot use polling reception Cannot use sub address relay broadcast communication Is polling transmission being used correctly on the sending machine Is free space available in the memory Check with the recipient Free up some space in memory and then send or simply make some free space in memory OPERATION GUIDE Troubleshooting Symptom Cannot use sub address bulletin board communication Checkpoint Does the other party s fax machine have the same sort of sub address bulletin board communi
104. osed to direct sunlight Such conditions might adversely effect the unit s ability to detect the correct size of originals and documents When such a location cannot be avoided change the direction the unit is facing in order to eliminate exposure to direct sunlight Power supply Grounding the machine Do not connect this machine to the same outlet as an air conditioner or copier etc Precautions for Use A CAUTION Do not leave the document processor open as there is a danger of personal injury S Other precautions Do not open the front cover or left cover turn off the main power switch or pull out the power plug while transmitting receiving or copying This machine may only be used within the country of purchase due to the different safety and communication standards in each country International communication standards however make the communication between countries possible This machine may be inoperable in areas with poor telephone lines or communication conditions OPERATION GUIDE v CALL WAITING or other telephone company optional services that produce audible tones or clicks on the line can disrupt or cause termination of facsimile communications No matter what the status of the unit if the sound of the motor within the unit is audible never open either the front cover or the left cover nor turn off the main power switch vi OPERATION GUIDE General Notice Legal Notice WE SHALL HAVE N
105. ous operation of the keys on the message display is as follows Actual procedure Press FAX v Press Next of Transmission v Press Next of Basic vy Press Change of TTI Description in this Operation Guide Press FAX Next of Transmission Next of Basic and then Change of TTI xiv OPERATION GUIDE 1 Part Names and Functions This chapter explains the names of parts when the machine is used as a fax machine after installing the FAX kit For other parts refer to the machine s Operation Guide OPERATION GUIDE 1 1 Part Names and Functions Operation Panel For the names of keys and indicators required when functions other than FAX are used refer to the machine s Operation Guide Displays the Address Book screen where you can add edit and delete destinations Calls the previous destination Also used to enter a Displays the System Menu Counter pause when entering a FAX number menu screen Displays the Confirm Destination screen where you can edit and delete destinations Displays the Status Job Cancel screen Ipay j Displays the Add Destination screen where you can add destinations Switches between on hook and off hook when Displays the manually sending a FAX Copy screen Message Display Check what is shown here while operating the machine Selects the menu displayed at the lower right in the Message Display Addr ss System Menp Statu
106. ower OFF 0 000 e eee tte eee 8 3 Error Messages ain edad feed chads Cede ee sod cea eada weed add axa abe sawas 8 4 Troubleshooting is 2 2044 005d4a0d aes edtdoeeted aad wedded Rh eh oe bene ededemedaes bad 8 6 Appendix Character Entry Method 00 00 tee teeee Appendix 2 Specifications Fax function 0 00 cece ee Appendix 6 Menu List cack ceca ees ee ee ea da be de hale Aaa eed eee eae Appendix 7 Received FAX Sizes and Paper Priority Inch Model 00 00 ce ee eae Appendix 9 Received FAX Sizes and Paper Priority Metric Model 000 eee ee Appendix 11 Error Code List yc picsart ii iaa aca haaa dt kal aa dak an d aeaa ad aa bcd ah eek evs cee Gua Appendix 13 iv OPERATION GUIDE Safety Information About this Operation Guide This Operation Guide contains information on using the facsimile functions of this machine Please read the Operation Guide before you start using the machine Keep it close to the machine for easy reference During use refer to the Operation Guide for your machine for information regarding the sections listed below e Caution Labels e Toner Container and Waste Toner e Installation Precautions Box Replacement Precautions for Use e Clearing Paper Jams Loading Paper e Solving Malfunctions e Cleaning Installation Precautions Environment Avoid installing this machine in locations where the top or upper rear portion of the unit will be exp
107. ox No t D 4 digits Key No in reception B 2 digits setting T When the machine receives originals the Encryption Box is not used NOTE Set the same characters for the numbers indicated by the same letter in parentheses For example the same characters should be used as the encryption key C in both the sending and receiving systems OPERATION GUIDE 6 25 Setup and Registration Registering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication the other party is directly entered using the numeric keys in the sending system and when setting encryption in the receiving system For the creation of the encryption key numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and or letters arbitrarily NOTE Up to 20 encryption keys can be registered Encryption Key pag OK Key 02 Key 03 Menu Menu pag OK Detail Delete on O a PF WO N 9 Press the System Menu Counter key Press the A or V key to select FAX Press the OK key Press the A or V key to select TX RX Common Press the OK key Press the A or V key to select Encryption Key Press the OK key Press the A or V key to select an unregistered encryption key and then press Menu the Right Select key Press the A or V key to select Register NOTE Refer to Character Entry Method on Appen
108. paper indicates print output on two sheets NOTE The abbreviations denote the following paper sizes ST Statement LT Letter LG Legal When a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 6 11 Even if All Media Types is selected paper types such as transparency cannot be used for fax printouts OPERATION GUIDE Appendix 9 Reduced RX Sizes Received FAX Size Priority Paper Size T Paper orientation is different from the received document The image is printed after being rotated 90 automatically J indicates print output on two sheets NOTE The abbreviations denote the following paper sizes ST Statement LT Letter LG Legal When a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 6 11 Even if All Media Types is selected paper types such as transparency cannot be used for fax printouts Appendix 10 OPERATION GUIDE Received FAX Sizes and Paper Priority Metric Model When no paper loaded in the cassettes matches the received fax size and orientation the machine automatically chooses the printing paper according to the following priority Same Size Override Rece
109. plains how to respond to error indications and trouble Appendix Explains character entry and the specifications of the machine xii OPERATION GUIDE NOTE This Operation Guide contains information for using both the inch and metric versions of this machine The inch version of this machine is shown in the screens in this guide If you are using the metric version you should use the messages provided for the inch version as reference only OPERATION GUIDE xiii Conventions in This Guide The following conventions are used depending on the nature of the description Convention Bold Description Indicates the operation panel keys or a computer screen Example Press the Start key Regular Indicates a selection item on the Message Display Select System Italic Indicates a message displayed on the Message Display Ready to copy is displayed Used to emphasize a key word phrase or references to additional information For more information refer to Sleep and Auto Sleep on page 3 5 Indicates supplemental information or operations for reference Important Indicates items that are required or prohibited so as to avoid problems IMPORTANT Caution Indicates what must be observed to prevent injury or machine breakdown and how to deal with it Description of Operation Procedure CAUTION In this Operation Guide the continu
110. ption Restriction Setting 6 23 Reject FAX No 6 18 Send Restriction Setting 6 23 Troubleshooting 8 6 TX Start Speed 3 5 3 18 U Unusable Time 6 35 User Accounting 4 40 Contents 4 40 Login 4 42 V Volume Adjustment 6 7 OPERATION GUIDE Index 3 Index 4 OPERATION GUIDE E1 QUALITY CERTIFICATE This machine has d all quality controls and linal inspectior ae DIRECTIVE 2002 96 CE ON THE TREATMENT COLLECTION RECYCLING AND DISPOSAL OF ELECTRIC AND ELECTRONIC DEVICES AND THEIR COMPONENTS INFORMATION 1 FOR COUNTRIES IN THE EUROPEAN UNION EU The disposal of electric and electronic devices as solid urban waste is strictly prohibited it must be collected separately The dumping of these devices at unequipped and unauthorized places may have hazardous effects on health and the environment Offenders will be subjected to the penalties and measures laid down by the law TO DISPOSE OF OUR DEVICES CORRECTLY a Contact the Local Authorities who will give you the practical information you need and the instructions for handling the waste correctly for example location and times of the waste collection centres etc b When you purchase a new device of ours give a used device similar to the one purchased to our dealer for disposal The crossed dustbin symbol on the device means that when it to be disposed of the device is to be taken to the equipped waste collection centres
111. ption on page 4 10 6 2 OPERATION GUIDE Setup and Registration Preparation Refer to Receiving Mode on page 6 9 to select Auto FAX TEL 1 The connected telephone set makes a ringing tone Note that if 0 zero is set as the number of rings for FAX TEL Auto Switch the connected telephone does not ring NOTE You can change the number of times the ringing tone rings Refer to FAX TEL Auto Switch Reception on page 6 2 2 When the call is from a telephone 1 The machine makes a ringing tone urging the user to respond Lift the handset of the telephone within 30 seconds NOTE If you do not lift the handset within 30 seconds the machine switches to fax reception 2 Talk to the other party NOTE At the end of the conversation you can manually receive the originals Refer to Manual Reception on page 4 10 When the call is from a fax The machine starts receiving fax originals OPERATION GUIDE 6 3 Setup and Registration FAX Answering Machine Auto Switch Reception This method is convenient when using both the answering machine and fax When fax originals have been sent the machine receives them automatically and when the call is from a telephone the machine follows the functions of the connected answering machine Therefore when the user is absent the other party can leave a message on the answering machine IMPORTANT When using FAX Answering Machine Auto Switch
112. r entirely press the Reset key 12 Press the OK key 13 When registering other Permit FAX numbers repeat steps 8 to 12 Changing and Deleting Permit FAX No 1 Follow steps 1 to 7 of Registering Permit FAX No on page 6 16 2 Press the A or V key to select the Permit FAX No Permit No List m to be changed or deleted 0667640001 10667643755 To change Permit FAX No go to step 3 and to 0120123456 delete Permit FAX No go to step 8 Menu Press Menu the Right Select key Press the A or V key to select Detail Edit Menu Kma OK Detail Edit Delete Add FAX Number 5 Press the OK key OPERATION GUIDE 6 17 Setup and Registration FAX No Entry 0 06676400018 Menu Kad OK Detail Edit Delete Add FAX Number Delete Are you sure 810667640001 Yes No Registering Reject FAX No 6 Use the numeric keys to reenter the Permit FAX number Up to 32 digits can be entered NOTE Press the Address Recall Pause key to insert a pause between two digits Press the lt or gt key to move the cursor To correct the number press the Clear key to delete the digits one by one before reentering the number To delete the number entirely press the Reset key 7 10 11 12 Press the OK key Proceed to step 12 Press Menu the Right Select key Press the A or V key t
113. re Use 2 1 Printing Forwarding Received Documents Memory Forwarding 4 14 Changing and Deleting Registration Contents 4 17 Registering Forwarding Destination 4 15 Setting Forwarding 4 15 Printing Sending Received Faxes by Requi rements Memory Forwarding 8 6 8 7 COMMAND CENTER 4 22 Type of Forwarding Destination 4 14 Program Dial 4 29 How to Change and Delete 4 29 How to Register 4 29 How to Use 4 29 R Received FAX Sizes and Paper Priority Ap Index 2 OPERATION GUIDE pendix 9 Appendix 11 Receiving Mode 6 9 Reception Date Time 6 10 Redial 3 27 Changing Retry Times 6 8 Reject Fax No Change Deletion 6 19 Registration 6 18 Remote Diagnostics 6 34 Remote Switch Function 4 12 8 6 How to Register 4 12 How to Use 4 13 Report Activity Report 5 7 FAX Box List 4 28 FAX RX Result Reports 5 5 Send Result Reports 5 5 Status Page 5 9 Resolution 3 6 Rings 6 6 S Selection of Transmit Terminal Identificati on TTI 2 3 Send Status 3 8 Specifications Appendix 6 Standby Transmission 4 6 Sub Address Bulletin Board Communicati on 4 30 8 8 Sub Address Communication 3 5 4 23 How to Conduct 4 23 Sub Address 4 23 Sub Address Password 4 23 Sub Address Relay Broadcast Communica tion 8 7 7 Telephone Line 2 2 Time 2 6 Transmission Restriction 6 15 Communication Establishing Require ments 6 15 Permit FAX No 6 16 Permit ID No 6 21 Prerequisites 6 15 Reception Rejection Requirements 6 16 Rece
114. rinting Originals from FAX Box 4 26 Renaming Files 4 27 FAX Job History 5 3 Job Log Screen 5 3 OPERATION GUIDE Index 1 FAX Answering Machine Auto Switch Re ception 6 4 6 9 FAX TEL Auto Switch Reception 6 2 6 9 Indicators 8 2 Interrupt Send 4 7 J Job Accounting 4 40 Communication Form Subject to Job Ac counting 4 41 Contents 4 40 Limit 4 41 Login 4 43 L Local FAX Information 2 4 Local FAX Name 2 4 Machine Names 1 4 Manual Reception 4 10 6 9 Manual Send 4 9 Media Type for Print Output 6 11 Memory Reception 3 10 8 6 Memory Transmission 3 2 3 3 Cancel 3 11 Menu List Appendix 7 N Network FAX 7 1 Flow of Receiving 7 2 Flow of Sending 7 2 Online Manual 7 1 7 3 Setup 7 3 No Print Output 8 6 O One touch Keys 3 25 Change Delete 3 26 Registering a New Destination 3 25 Select Destination 3 25 Operation Panel 1 2 Original 1 sided 2 sided Selection 4 44 Original Orientation 4 44 Original Size Selection 4 44 P Part Names and Functions 1 1 Permit Fax No Change Deletion 6 17 Registration 6 16 Permit ID No Change Deletion 6 22 Registration 6 21 Placing Originals 3 3 Polling Communication 4 30 Checking 4 39 Deleting Originals in a Polling Box 4 38 Polling Reception 4 35 8 7 Polling Transmission 4 30 Printing from a Polling Box 4 37 Renaming Files 4 39 Sub Address Bulletin Board Communi cation 4 30 Precautions When Turning Power OFF 8 3 Preparation Befo
115. s Copy Addrdss Recall Confirm Add u ob Cance Book Paus Destination Destinati n On Hook a 4 E mail Document Sand folder Box Print Send Receive Blinks while data is sending receiving Displays the FAX screen Displays the Send screen Blinks during printing operation Displays the Document Box screen Selects the menu displayed at the lower left in the Message Display Used to call destinations registered to the one touch key numbers 1 to 22 Shifts to switch the one touch key numbers 1 to 11 and 12 to 22 Lamp is lit while shifted 12 to 22 1 2 OPERATION GUIDE Part Names and Functions Used to select a menu item move the cursor when Clears entered numbers and characters entering characters change a value etc Resets settings and displays the Selects the chosen item or finalizes the basic screen entered value Turns the machine on off Also used Displays the function menu for FAX to put it into or recover it from sleep mode Lit when the machine s main power is on Clear Reset Program Power T O Function Menu Logout ch 2 ESS 7 Back Gt Memory Attention Ends operation logs out on the Administration screen Numeric keys
116. s Book key 2 Press the A or V key to select Address Book Press the OK key Press the A or V key to select the desired destination 5 Press the OK key 212 is automatically added to the destination Select fax number from One touch key Select the destination from One touch keys The chain number 212 is automatically added to the destinations 6 Press the Start key Transmission begins 4 8 OPERATION GUIDE FAX Operation Advanced Manual Send This method allows you to send originals by pressing the Start key after confirming that the telephone line has connected to the receiving system Connecting a telephone set commercially available product to this machine enables you to talk with the person at the receiving system before sending originals Using after Confirming the Connection to the Receiving System You can send originals after confirming that the telephone line has connected to the receiving system 1 Press the FAX key Set the originals 2 3 Press the On Hook key 4 Use the numeric keys to enter the number of the receiving system NOTE To cancel the operation press Cancel the Left Select key 5 When you hear the fax tone the telephone line has connected to the receiving system Press the Start key Transmission begins Using a Telephone to Send When you want to talk to the person at the receiving system or the receiving system needs to switch to fax use this
117. s or the received original is forwarded to other faxes computers and Sub Address Boxes Press the System Menu Counter key Press the A or V key to select Report Press the OK key Press the A or V key to select Result Rpt Set Press the OK key Press the A or V key to select FAX RX Result Press the OK key on O oO FR WO N Press the A or V key to select On 9 Press the OK key 10 Press the A or V key to select E mail 11 Press the OK key 12 Selecting Destination from Address Book 1 Press the A or V key to select Address Book Press the OK key Press the A or V key to select the destination you want to register as the report destination 5 10 OPERATION GUIDE Checking Transmission Results and Registration Status Entering Destination Directly 1 Press the A or V key to select Address Entry Press the OK key Use the numeric keys to enter the address you want to register as the report destination Up to 64 digits can be entered NOTE For details on character entry refer to Specifications Fax function on Appendix 6 13 Press the OK key 5 OPERATION GUIDE 5 11 Checking Transmission Results and Registration Status 5 12 OPERATION GUIDE 6 Setup and Registration This chapter explains how to perform various setups and registrations OPERATION GUIDE Setup and Registration FAX TEL Auto Switch Reception This reception method is convenient when
118. s the lt or gt key to check the details of the job 7 Press the OK key Description of Detailed Information Screen Item Description Result Result is indicated OK Job ended properly Cancel Job was canceled Error Job ended improperly due to error Accepted Time Time when job was accepted End Time Time when job ended Job Name Job name Job Type Job type User Name User name Blank if no information is available OPERATION GUIDE 5 3 Checking Transmission Results and Registration Status Number of pages in the printing page and copies Page and Copy Original Pages Number of pages in the original Color B amp W Color mode used during scanning Sender Info Transmission information Destination Recipient The number of destinations is displayed OPERATION GUIDE Checking Transmission Results and Registration Status Printing Administrative Reports You can print various administrative reports to check the results of fax transmission or the status of the functional setup Send Result Reports Each time you send a fax you can print a report to confirm whether the fax was sent successfully You can also print the transmitted image in the send result report Press the System Menu Counter key Press the A or V key to select Report Press the OK key Press the A or V key to select Result Rpt Set Press the OK key Press the A or V
119. s the System Menu Counter key 2 Press the A or V key to select FAX 3 Press the OK key 4 Press the A or V key to select TX RX Restrict 5 Press the OK key 6 Press the A or V key to select Permit ID List 7 Press the OK key GE 8 Press Menu the Right Select key Permit ID List m 0004 is 0007 Menu 9 Press the A or V key to select Add FAX ID Menu pag OK Detail Edit Delete 10 Press the OK key 11 Use the numeric keys to enter a Permit ID number Permit ID ec OK 0000 to 9999 0000 9999 NOTE Press the Clear key to display the previous number 12 Press the OK key 13 To register other Permit ID numbers repeat steps 8 to 12 OPERATION GUIDE 6 21 Setup and Registration Changing and Deleting Permit ID No Permit ID List pag OK LEE ioo007 Menu Menu pag OK 01 Detail Edit Delete Add FAX ID Permit ID 0 0000 9999 Menu Kad OK Detail Edit Delete Add FAX ID Delete Are you sure fJ0004 Yes No 1 Follow steps 1 to 7 of Registering Permit ID No on page 6 21 2 Press the A or V key to selec the Permit ID No to be changed or deleted To change Permit ID No go to step 3 and to delete Permit ID No go to step 8 Press Menu the Right Select key 4 Press the A or V key to select D
120. ses refer to Sub Address Communication on page 4 23 For information on how to receive files using sub address bulletin board communication refer to Using Polling Reception with Sub Addresses on page 4 36 Deleting Originals After Polling Transmission Originals intended for polling transmission are automatically deleted after they have been sent to the destination To allow polling transmission of the same original to multiple destinations set this option to Off 1 o ON Oo FPF WO N Press the System Menu Counter key Press the A or V key to select Document Box Press the OK key Press the A or V key to select Polling Box Press the OK key Press the A or V key to select Delete TX File Press the OK key Press the A or V key to select On or Off Press the OK key OPERATION GUIDE 4 31 FAX Operation Advanced Overwrite Setting Use the procedure below to overwrite the existing document if the same name is added to the new file To allow overwriting set this option to Allowed Using Polling Transmission on oo A OO N on O oO FR WO N Press the System Menu Counter key Press the A or V key to select Document Box Press the OK key Press the A or V key to select Polling Box Press the OK key Press the A or V key to select OverwriteSetting Press the OK key Press the A or V key to select Allowed or Not Allowed Press the OK key Press the Document Box key P
121. t Output When received multiple pages of data are the same width they can be printed out on both sides of paper having the same width as the data Press the System Menu Counter key Press the A or V key to select FAX Press the OK key Press the A or V key to select Reception Press the OK key Press the A or V key to select Duplex Printing Press the OK key GE Press the A or V key to select On or Off Press the OK key o ON Oo FP WO N OPERATION GUIDE 6 31 Setup and Registration 2 in 1 Reception When you receive a multi page Statement or A5 size original this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper Press the System Menu Counter key Press the A or V key to select FAX Press the OK key Press the A or V key to select Reception Press the OK key Press the A or V key to select 2 in 1 Printing Press the OK key Press the A or V key to select On or Off O ON Oo FPF WO N Press the OK key 6 32 OPERATION GUIDE Setup and Registration Print all at once Batch Print Press the System Menu Counter key Press the A or V key to select FAX Press the OK key Press the A or V key to select Reception Press the OK key Press the A or V key to select Batch Print Press the OK key Press the A or V key to select On or Off Press the OK key GE O oo N Oo RF WO N OPERATION GUIDE 6 33 Setup and R
122. t need to wait when a communication has prolonged due to broadcast transmission NOTE Together with delayed transmission up to 30 transmissions can be scheduled You can use other functions such as broadcast transmission 1 Press the FAX key 2 Place the originals 3 Select the destination and set transmitting functions if you want to use any 4 Press the Start key Scanning of the originals starts and the next transmission is scheduled 5 When the communication is completed the scheduled transmission will begin 4 6 OPERATION GUIDE FAX Operation Advanced Interrupt Send During communication when you scan originals by selecting direct transmission you can use interrupt send Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled the machine will first send originals for which interrupt send has been set NOTE When the number of standby transmissions and delayed transmissions has already reached 30 you cannot use interrupt send Depending on the timing of the interruption you may not be able to interrupt transmission immediately on oo FR WO N Press the FAX key Load the originals to be sent using Interrupt Send Press the Function Menu key Press the A or V key to select FAX Direct TX Press the OK key Press the A or V key to select On Press the OK key Set the destination and press the Start key The originals are le
123. t use Sub Address proceed to step 28 23 Press Edit the Right Select key 24 Use the numeric keys to enter the sub address Up to 20 digits can be entered NOTE A sub address can be entered using numerals from 0 to 9 spaces and characters and 25 Press the OK key 26 Use the numeric keys to enter the sub address password Up to 20 digits can be entered NOTE A sub address password can be entered using numerals from 0 to 9 spaces and characters and Wwe 27 Press the OK key 28 Use the lt or gt key to select Encrypted TX If you do not use Encrypted TX proceed to step 38 29 Press Change the Right Select key 30 Press the A or V key to select On 31 Press the OK key 32 Press the A or V key to select the desired encryption key number 33 Press the OK key OPERATION GUIDE 3 17 FAX Operation Basic NOTE Register the encryption key in advance For details refer to Registering an Encryption Key on page 6 26 34 Press the A or V key to select On or Off 35 Press the OK key Proceed to the next step or step 38 when On or Off is selected in step 34 respectively 36 Use the numeric keys to enter the encryption box number 4 digits 37 Press the OK key 38 Use the lt or gt key to select TX Start Speed or FAX Detail 0 ECM and change settings as necessary and then TX Start Speed 3 4 press the OK key 33600bps Cha
124. tact NOTE By setting a group as the destination you can receive originals from up to 100 contacts in a single operation If you specified a destination for which encrypted communication is registered encrypted communication is disabled for polling reception To use polling reception you must first ensure that the sending machine is set up for polling transmission Refer to Polling Transmission on page 4 30 Using Polling Reception NOTE When the other party is using sub addresses refer to Using Polling Reception with Sub Addresses below Press the FAX key Press the Function Menu key Press the A or V key to select FAX RX Polling Press the OK key Press the A or V key to select On Press the OK key Nn oO oa FR OO N Select the destination NOTE Only fax numbers can be selected as destinations You can select destinations using a combination of numeric keys input and Address Book or One touch keys selection 8 Press the Start key The operations for reception begin OPERATION GUIDE 4 35 FAX Operation Advanced Using Polling Reception with Sub Addresses For polling reception enter the sub address on this machine sub address and sub address password set at the sending machine This communication is still possible when the other party is using a third party machine provided it is equipped with the same type of sub address communication function IMPORTANT Check the
125. termined using the predetermined ring pattern for a fax and ring pattern for a telephone fax reception will start call Conversation is automatically The fax will possible with the other handle the call using the party if you answer the Automatic FAX Reception telephone that is mode connected to this fax machine Preparation Refer to Receiving Mode on page 6 9 to select Auto DRD 1 When a call comes in the telephone will ring NOTE If you lift the handset while the telephone is still ringing the machine will deal with the call in the same manner as standard Manual FAX Reception For details refer to Manual Reception on page 4 10 OPERATION GUIDE 6 13 Setup and Registration The machine will then ring using the predetermined ring pattern When the call is from a telephone Lift the handset and speak with the other party When the conversation is over fax reception can be initiated manually When the call is from a fax Once the ringing tone stops fax reception will start automatically 6 14 OPERATION GUIDE Setup and Registration Transmission Restriction This function allows you to send or receive originals only when communication requirements are met Using this function can limit other parties with which you can communicate Specifically you must register communication requirements Permit FAX No Permit ID No and set the transmission limit in advance When the ma
126. the FAX key Check that the basic send screen is displayed NOTE Depending on the settings the Address Book screen may appear In this event press Reset to display the basic screen for sending 2 There are two transmission methods memory transmission and direct transmission The default is memory transmission To select direct transmission use the following procedure 1 Press the Function Menu key 2 Press the A or V key to select FAX Direct TX 3 Press the OK key 4 Press the A or V key to select On 5 Press the OK key Description Starts memory transmission After originals are scanned into memory the communication starts Starts direct transmission Dials the receiving system and after the communication has started originals are scanned NOTE In direct transmission you can designate only one destination for one transmission OPERATION GUIDE FAX Operation Basic Memory Transmission When originals are placed in the document processor After originals placed in the document processor are scanned and stored in the memory the receiving system is dialed This method is very convenient because you can have originals returned to you without waiting for sending of the originals to be completed It is suitable for sending multiple page sheet originals Memory Transmission When originals are placed on the glass surface This method is suitable for sending book originals that
127. the basic screen for sending press the Address Book key Press the A or V key to select Address Book Press the OK key Press Menu the Right Select key Press the A or V key to select Search Name Press the OK key 3 22 OPERATION GUIDE FAX Operation Basic f 7 Use the numeric keys to enter the destination name Search Name 0 for which you want to search mall NOTE For details on character entry refer to Specifications Fax function on Appendix 6 Text 8 Press the OK key The search result appears Changing Deleting Registration Contents You can change or delete the contents of destinations contact or groups 1 Press the System Menu Counter key 2 Press the A or V key to select Edit Destination 3 Press the OK key 4 Press the A or V key to select Address Book 5 Press the OK key 6 Press the A or V key to select the destination or Address Book lt 0 group to edit amp Fiala amp Maury Menu 7 Press Men the Right Select key 8 When editing the destination of a contact registration 1 Press the A or V key to select Detail Edit Press the OK key Change the contents of the destination For details refer to steps 11 to 43 in Contact Registration fax When editing a group 1 Press the A or V key to select Detail Edit Press the OK key Change the contents of the group For details refer to steps 11 to 18 in Gro
128. the image becomes clearer However the higher the resolution is the longer the send time is eWhen you send originals at a resolution of 200 x 400 dpi Super Fine or higher the fax machine on the receiving system needs to be capable of receiving the originals at such image quality When the receiving system does not have such capability originals are sent at an image quality of 200 x 200 dpi Fine Selecting the Density 6 Adjusting the density when scanning originals Manual 3 to 3 You can adjust the density using seven levels eAuto The optimal density is chosen according to the density of the originals 1 Press the Function Menu key 2 Press the A or V key to select Density 3 Press the OK key 4 Press the A or V key to select Auto or Density gt Manual Manual 5 Press the OK key Proceed to the next step if you selected Manual in step 4 6 Press the A or V key to select the desired fo LiLighter 3 E Lighter 2 ElLighter 1 7 Press the OK key OPERATION GUIDE 3 7 FAX Operation Basic Send Start 7 Press the Start key Transmission begins Start O Checking the Send Status Status 1 Press the Status Job Cancel key Job Cancel 2 Press the A or V key to select Send Job Status 3 Press the OK key A list of send job statuses Send Job Status 0m appears i 0667643333 0011 MBroadcast 0017 0324256345 Can
129. tings Press the OK key Press the A or V key to select File Format Press the OK key Press the A or V key to select PDF TIFF or XPS 11 Press the OK key Specify whether any information will be added to the subject of the E mail When adding information you can select either Sender Name or Sender FTP Encrypted TX Setting OO N OO oO fF WO N Press the System Menu Counter key Press the A or V key to select FAX Press the OK key Press the A or V key to select Reception Press the OK key Press the A or V key to select Forward Settings Press the OK key Press the A or V key to select Subject Add Info Press the OK key Press the A or V key to select Off Sender Name or Sender FAX Add 11 Press the OK key Specify whether to use FTP encryption when you send data 1 2 3 4 5 Press the System Menu Counter key Press the A or V key to select FAX Press the OK key Press the A or V key to select Reception Press the OK key OPERATION GUIDE 4 19 FAX Operation Advanced Print Setting 9 Press the A or V key to select Forward Settings Press the OK key Press the A or V key to select FTP Encrypted TX Press the OK key 10 Press the A or V key to select On or Off 11 Press the OK key You can set whether the machine should print received originals when forwarding them File Name Registration 1 oo N O Oo FP WS N 9
130. transmission start time this function automatically sends originals at the preset time You can use delayed transmission together with the broadcast transmission function etc The method for sending originals to one destination after setting the start time is explained here IMPORTANT If the current time is incorrect the communication cannot be performed correctly at the specified time If the indicated current time is incorrect adjust the time correctly In this case adjust the time For details refer to Date and Time Entry on page 2 6 NOTE You cannot select direct transmission Set the time from between 00 00 and 23 59 in one minute increments Together with standby transmission and interrupt send you can set up to 30 destinations for delayed transmission When two or more delayed transmissions are set for the same time the communication will start in the order that the delayed transmissions have been set When delayed transmissions have been set in reverse order however sending of originals to be sent to the same destination is prioritized over the ones to be sent to different destinations You can cancel a delayed transmission any time before the specified transmission time You can also send a delayed transmission before the specified time Refer to Cancelling and Sending Delayed Transmissions Queued on page 3 13 You can change destinations of a delayed transmission any time before the specified transmission time Ref
131. tration Receiving Mode The following five receiving modes are available FAX Automatic Reception Auto Normal FAX TEL Auto Switch Reception Auto FAX TEL Refer to page 6 4 FAX Answering Machine Auto Switch Reception Auto TAD Refer to page 6 4 DRD Reception Auto DRD Refer to page 6 13 Manual Reception Manual Refer to page 4 10 Select the mode appropriate for the way the machine is used NOTE DRD reception mode is available for some contries Press the System Menu Counter key Press the A or V key to select FAX Press the OK key Press the A or V key to select Reception Press the OK key Press the A or V key to select RX Settings Press the OK key oN O oO A WO N Press the A or V key to select the desired receiving mode 9 Press the OK key Proceed to the next step if you selected Auto DRD in step 11 10 Press the A or V key to select the DRD Pattern Pattern Description Pattern 1 Normal Ring Pattern 2 Double Ring Pattern 3 Short Short Long Pattern 4 Short Long Short 11 Press the OK key OPERATION GUIDE 6 9 Setup and Registration Reception Date Time Reception Date Time function adds the reception date time sender information and number of pages on the top of each page when the message is printed out It is useful for confirming the time of reception if the fax is from a different time zone NOTE Whe
132. uct meets the applicable Industry Canada technical specifications The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five The REN CANADA of this product is 0 8 CONDITIONS DE L IC CANADIENNE Le pr sent mat riel est conforme aux sp cifications techniques applicables d Industrie Canada L indice d quivalence de la sonnerie IES sert a indiquer le nombre maximal de terminaux qui peuvent tre raccord s a une interface t l phonique La terminaison d une interface peut consister en une combinaison quelconque de dispositifs a la seule condition que la somme d indices d quivalence de la sonnerie de tous les dispositifs n exc de pas 5 Le IES CANADA pour ce produit est 0 8 viij OPERATION GUIDE C Declarations to European Directives DECLARATION OF CONFORMITY TO 2004 108 EC 2006 95 EEC 93 68 EEC and 1999 5 EC We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications EN55024 EN55022 Class B EN61000 3 2 EN61000 3 3 EN60950 1 EN60825 1 EN300 330 1 EN300 330 2 OPERATION GUIDE Technical regulations for terminal equipment This terminal equipment complies with e TBR2
133. uide When the number of sheets to be printed exceeds the number of sheets that can be held remove all the paper on the top tray Even if the machine is not capable of printing due to paper running out or a paper jam it can still receive faxes memory reception OPERATION GUIDE FAX Operation Basic Cancelling Communication The method for cancelling communication with this machine differs depending on the transmission method memory transmission or direct transmission and communication form Methods of cancelling in various cases are explained here Cancelling Memory Transmission while originals are being scanned During memory transmission to cancel scanning of Stop originals press the Stop key on the operation panel Scanning of originals is canceled and the originals are ejected When originals remain in the document processor take them out from the original output table Cancelling Memory Transmission during communication During memory transmission to cancel communication after it has started following the completed scanning of originals use the following procedure NOTE If user management is set to On the administrator or the user who performs the memory transmission can be canceled the job You can cancel transmission by disconnecting the telephone line For details refer to Cancelling Transmission Disconnection of Communication on page 3 13 Status 1 Press the Status Job Canc
134. umber of times NOTE If you lift the handset while the telephone set is still making the ringing tone the machine enters a status the same as manual reception Refer to Manual Reception on page 4 10 2 The answering machine responds When the call is from a telephone but the user is absent The answering machine plays a response message and starts recording the other party s message NOTE When silence continues for at least 30 seconds during recording the machine switches to fax reception When the call is from a fax The machine starts receiving fax originals OPERATION GUIDE 6 5 Setup and Registration Rings You can change the number of times to let the phone ring before answering a call as needed The number of ringing times can be changed independently for each receiving mode of Auto Normal Auto TAD and Auto FAX TEL NOTE The number of ringing times can be set to between 1 and 15 times for Rings Normal and Rings TAD and 0 and 15 times for Rings FAX TEL For Rings FAX TEL this change is possible with some countries O oa fF WO N N Press the System Menu Counter key Press the A or V key to select FAX Press the OK key Press the A or V key to select Reception Press the OK key Press the A or V key to select Rings Normal Rings TAD or Rings FAX TEL Press the OK key Use the numeric keys to enter the number of ringing times
135. up Registration When adding more destinations to the group refer to steps 19 to 31 in Group Registration OPERATION GUIDE 3 23 FAX Operation Basic 9 When deleting the destination of a contact registration or group 1 Press the A or V key to select Delete Press the OK key Press Yes the Left Select key This deletes the selected destination or group Press the OK key 10 Press Yes the Left Select key The change or Printing Address List deletion of the registration contents is reflected on the Address Book You can print the list of destinations registered in the Address Book You can sort the list in the order of names or address numbers of the destinations 1 ao a fF WO N N Press the System Menu Counter key Press the A or V key to select Edit Destination Press the OK key Press the A or V key to select Print List Press the OK key Press the A or V key to select Addr List Name or Addr List No Press the OK key Press Yes the Left Select key The listis printed Address List No 3 24 OPERATION GUIDE FAX Operation Basic Using One touch Keys With One touch keys on the operation panel you can invoke the Address Book Registering a New One touch Key You can register the destination contact or group in the Address Book to a One touch key Up to 22 destinations can be registered
136. using both telephone and fax on a single telephone line When fax originals have been sent the machine automatically receives them and when the other party is calling from a telephone the machine makes a ringing tone urging the user to respond IMPORTANT e In order to use FAX TEL Auto Switch Reception it is necessary to connect a telephone set commercially available product to the machine e After the telephone has made a ringing tone for the preset number of times the other party is required to pay phone line charges even if the receiving system does not respond Flow of reception When the other party has When the other party has When the other party is sent originals with sent originals with manual calling from a telephone automatic send send Receives incoming call without making ringing tone The other party is required to pay the phone line charge from this point v v Yz Makes ringing tone twice Only the other party can hear the ringing tone v v Ay Receive originals from the Makes ringing tone Both the other party and the other party automatically receiving machine can hear the ringing tone FAX Automatic Reception VW Vv When you lift the handset of the connected telephone set you can talk to the other party After the end of the conversation you can receive the fax NOTE At the end of the conversation you can also manually receive the originals Refer to Manual Rece
137. ut on page 6 11 for the setting procedure Select the same paper type as that selected in step 14 6 12 OPERATION GUIDE Setup and Registration DRD Reception This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies With this service you can use two or more fax numbers on a single telephone line Thus you can use this fax and a telephone on the same line and you can still designate a different fax number for each of them As each number is given a different ring pattern the machine is able to differentiate between incoming calls If one of these numbers is designated for the machine and a desired ring pattern is designated for that number in advance fax reception will be initiated automatically whenever the machine detects the ring pattern distinctive to the fax NOTE Using DRD Reception to receive a telephone call is only possible if a separately purchased telephone is connected to the machine DRD reception is only possible if you subscribe to the Distinctive Ring Pattern service provided by your telephone company Contact your telephone company for further information on the Distinctive Ring Pattern service available Flow of reception FAX Telephone If the other party has If the other party has dialed your fax number dialed your telephone number v E Telephone company WV NZ The fax machine will ring The fax machine will ring using the prede
138. void using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning 3 Do not use the telephone to report a gas leak in the vicinity of the leak 4 Use only the power cord and batteries indicated in this manual Do not dispose of batteries in a fire They may explode Check with local codes for possible special disposal instructions SAVE THESE INSTRUCTIONS OPERATION GUIDE vii IMPORTANTES MESURES DE SECURITE Certaines mesures de s curit doivent tre prises pendant l utilisation de mat riel t l phonique afin de r duire les risques d incendie de choc lectrique et de blessures En voici quelques unes 1 Ne pas utiliser l appareil pr s de l eau p ex pr s d une baignoire d un lavabo d un vier de cuisine d un bac laver dans un sous sol humide ou pr s d une piscine 2 Eviter d utiliser le t l phone sauf s il s agit d un appareil sans fil pendant un orage lectrique Ceci peut pr senter un risque de choc lectrique caus par la foudre 3 Ne pas utiliser l appareil t l phonique pour signaler une fuite de gaz s il est situ pr s de la fuite 4 Utiliser seulement le cordon d alimentation et le type de piles indiqu s dans ce manuel Ne pas jeter les piles dans le feu elles peuvent exploser Se conformer aux r glements pertinents quant l limination des piles CONSERVER CES INSTRUCTIONS CANADIAN IC REQUIREMENTS This prod
139. ypical character size 10 5 point example Resolution Resolution 200 x 200 dpi Fine when sending originals with relatively small characters and thin lines Typical character size 8 point example Resolution Resolution 200 x 400 dpi Super Fine when sending originals with minute characters and lines Typical character size 6 point example resolution Resolution 400 x 400 dpi Ultra Fine when sending originals with minute characters and lines more finely Typical character size 6 point example resolution Resolution NOTE The default setting is 200 x 100 dpi Normal The higher the resolution the clearer the image However higher resolution also means longer send times Normally up to 400 x 400 dpi Ultra Fine is recommended The machine does not support resolution of 300 x 300 dpi when sending faxes If you have selected 300 x 300 dpi the machine sends faxes after lowering the resolution to 200 x 200 dpi Fine The scan resolution should be equal to or higher than the fax resolution If the selected resolutions are not in this condition the machine automatically adjusts the resolution and changes the selection 1 Press the Function Menu key 2 Press the A or V key to select FAX Resolution 3 Press the OK key 4 Press the A or V key to select the desired resolution 5 Press the OK key OPERATION GUIDE FAX Operation Basic IMPORTANT elf you select a high resolution

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