T3 Compact connected to IP Office User`s Guide
Contents
1. This link DSS module is intended for connection to T3 telephones and meets the fundamental requirements of EC directive 1999 5 EC Radio and Telecommunication Terminal Equipment R amp TTE The design of this Link DSS module makes it suitable for use with T3 telephones only If any problems should occur during operation please initially contact your specialist dealer or your system administrator The complete Declaration of Conformity can be requested at the following Internet address www avaya de gcm emea de includedcontent conformity htm or look for Conformity in the index CE Declaration of Conformity IP We Avaya GmbH 8 Co KG declare that the T3 IP Compact telephone complies with the basic requirements and other relevant rules in accordance with directive 1999 5 EU Radio and Telecommunication Terminal Equipment R amp TTE This telephone is designed for connection to Ethernet LAN interfaces of IP compati ble telecommunications systems from Avaya and complies with the fundamental requirements formulated in directive 1999 5 EU R amp TTE Avaya cannot guarantee successful operation of the telephone in LAN or Intranet environments in which no Avaya telecommunications system is present Familiarise yourself with your telephone Important notes License Software License USE OR INSTALLATION OF THE PRODUCT INDICATES THE END USER S ACCEPTANCE OF THE TERMS SET FORTH HEREIN AND THE GENERAL LICENSE TERMS AVAILABLE O2. New entry which has not yet been viewed Entry which has already been shown S Call that you have had with an external caller 06975056666 Phone number of caller Clark Caller s name 11 06 06 31 Day and time of last call 2 The caller called twice Wagner 14 In the case of a call diversion to your telephone Caller and the number of the telephone which has diverted 1 Overlong entries will not fit in their entirety in the display You can view the com plete call list entry with the left and right arrows You can accept a call list entry p 40 into the directory 30 Telephoning with ease Diverting calls IP Office You can divert incoming calls to another connection You may have calls diverted to your telephone from another connection You can activate forward unconditional to a previously entered phone number You have the choice whether this should always take place only if the telephone is busy oronly if the telephone is not answered within a specified time period You can also set this up for other telephones if you have the authorisation to do so You can also allow a call to signal at two telephones at the same time e g at your office telephone and at your GSM mobile phone Diverting calls for your telephone p 32 Diverting calls to your telephone p 32 Forward deactivating p 33 Forward unconditional p 33 Forward unconditional after ti
3. You can protect your telephone against unauthorised use by locking it with a PIN Personal Identification Number You can enter this PIN yourself and also change it at any time It is still possible to answer all incoming calls and dial internal numbers when the telephone is locked Changing the PIN Personal Identification Number p 44 Locking the telephone p 44 Unlocking the telephone p 45 43 Telephoning with ease Locking the telephone Changing the PIN Personal Identification Number Press the Menu function key V Scroll to the Lock menu item tw Confirm selection V Scroll to the Set PIN menu item w Confirm selection KO S Enter current PIN D S Enter new PIN wo Confirm PIN 1 No PIN is set upon delivery The PIN may be up to 31 characters long If you make a mistake when entering your PIN Press the Escape key and start again from the beginning The lock PIN and the hot desking PIN p 47 are the same Locking the telephone Press the Menu function key V Scrollto the Lock menu item tx Confirm your selection V Scrollto the Lock telephone menu item x Confirm your selection The telephone is now locked 44 Telephoning with ease Locking the telephone Unlocking the telephone In the idle display iV Scroll to the status message Telephone locked Confirm your selection woz 0 9_ Enter the current PIN
4. E Press the Handsfree Monitoring function key twice You will be speaking to the other party via the headset The LED next to the function key flashes Ending a headset call and disconnecting wo Press the Handsfree Monitoring function key X Replace the handset if necessary 67 Add on equipment Headset Headset making a call lo I Enter the desired call number on the telephone wo Press the Handsfree Monitoring function key The LED next to the function key starts to flash You can speak with your desired call partner as soon as they answer your call i Ifthe call number that you want to dial is in one of the lists call list directory then you can also select it there and then press the Handsfree Monitoring function key 68 Consult the manual as required Overview of telephone functions All the functions that you can assign to use programmable function keys are shown in the table sorted alphabetically Call list The call list contains all calls that you did not answer The call list also displays all the calls which have been made Paging For making an announcement to subscribers in your system Paging the associated subscriber Paging group For paging a group of subscribers within your system Handsfree during call An internal call is automatically answered handsfree Group state to Night Service Sets your state in a group to Night Service Group st
5. w If necessary confirm PIN a 1 f you make a mistake when entering your PIN Press the Escape key and start again from the beginning No PIN is set upon delivery 45 Telephoning with ease Telephoning with partners A partner user can be any internal subscriber to your telecommunications system You can have function keys set up as partner keys The LEDs on the function keys p 58 let you know the activities of each partner Calling partners Press the key for the desired partner i Lift the handset Answering a call for a partner A partner telephone rings and the corresponding display flashes Press the partner key Lift the handset 46 Telephoning with ease Logging into another telephone Hot Desking Hot Desking enables you to log in at another telephone The telephone accepts your internal extension number and the settings of your normal telephone e g directory and assignment of the function keys Hot Desking is only possible if you have set a PIN for it The PIN is the same as the lock PIN p 44 Hot Desking is also possible in a SCN Small Community Network Logging in to the telephone You can log into every other telephone if you have set a corresponding PIN At another phone wo Press the Menu function key iV Scroll to the Login menu item Wx Confirm selection woz 10 9 Enter current PIN w If necessary confirm PIN You are logged in a
6. LED off None of these will end the call If however the handset is on the hook the call will be ended the next time the key is pressed 27 Telephoning with ease Using the call list If you do not answer a call it is stored in the call list with the time and date You can display this list at any time and return calls to the subscribers entered in it The call list also displays all the calls which have been made The list contains the 10 most recent entries Selecting an entry from the call list p 29 Deleting an entry p 29 Deleting all entries p 29 Symbols in the call list p 30 28 Telephoning with ease Using the call list Selecting an entry from the call list wo Press the Call list function key iV Scroll to the desired entry e g 0069123456 Lift the handset l f you call an entry from the call list the entry is automatically deleted Deleting an entry wo Press the Call list function key V Scroll to the entry you want to delete e g 0069123456 ew Delete entry Deleting all entries wo Press the Call list function key V Scroll to the Delete all menu item amp Confirm your selection 29 Telephoning with ease Using the call list Symbols in the call list Examples of an entry in the call list 06975056666 12 06 17 13 2 Wagner 14 12 06 16 34 a Clark 11 06 08 21 amp 0691234567 11 06 06 31 Meaning
7. 23 24 Conference connecting partners 24 Conformity 3 Connecting 22 23 Connecting the telephone 3 Consultation 22 Contrast 48 49 Cutting into another call 19 D Date 55 Date Time 12 Deactivating a diversion 33 delete registration 63 Destination key 18 Dialling from the directory 38 Dialling with DSS module 65 Direct dial 53 Directory 37 Directory editing entry 39 Directory general 39 Directory new entry 38 Directory saving a number in a different location 40 Directory selecting entry 38 Display 11 12 Diverting 31 Diverting call 16 31 Diverting call to 32 Do Not Disturb 49 Do not disturb 49 DSS module 65 DSS module II 65 E Enter name 71 Entering a phone number 38 Entering text 12 External 17 75 Index External line code 17 F Fault finding 74 Faults 74 Finding a gatekeeper 10 Follow me here 32 Forward unconditional 31 33 Forward unconditional after time 34 Forward unconditional group call 34 Forward unconditional if busy 34 Forwarding 22 23 Function keys possible functions 69 Functions 69 Functions onto keys 57 Fwd unconditional for 35 G Gatekeeper 10 Gatekeeper entering manually 61 Group 55 56 Group membership 55 H Handsfree 26 Handsfree automatic 52 Headset 66 Hold 22 Hot Desking 47 I Idle display 12 Internal 17 IP settings 67 L Labelling strip 59 Language 10 48 Language versions of the user manual 5 Language selectin
8. 67 Continuing a handset call with the headset p 67 Finishing a headset call and clearing the connection p 67 Headset making a call p 68 1 The headset link only correctly supports the headsets which have been released for this link Caution Prevent damage to your hearing If you use a headset headphone on a continuous basis loud signals can cause damage to your hearing So always reduce the volume of loud calls to a pleasant value using the key 66 Add on equipment Headset Activating headset You have to have inserted a headset link and connected a headset at the T3 Com pact With the T3 IP Compact the headset has to be connected directly to the tele phone Press the Menu function key V Scroll to the Headset menu item tw Confirm selection Whether you can use a connected headset or not is displayed on the right hand side of the highlighted line x Switch the setting to On The new setting is displayed se Exit menu You can now use the headset 1 You can set the listening volume for your headset in the same menu Headset answering calls If you receive a call wo Press the Handsfree Monitoring function key You will be speaking to the other party via the headset The LED next to the function key flashes Continuing a headset call with the handset Lift the handset and continue the conversation as normal Continuing a handset call with the headset
9. Calls are forwarded to the same call number You can forward calls after time and if busy to a different call forwarding station than the one used for normal forward unconditional As standard only the calls which are specifically for your telephone are forwarded You can also divert the calls which you receive as a member of a group In the Call diversion 5 Forward unconditional menu set the menu item Forward group calls to on 34 Telephoning with ease Diverting calls IP Office Forwarding calls for another telephone wo Press the Menu function key iV Scroll to the Forward menu item Confirm your selection W Scrollto the Forward unconditional for menu item Confirm your selection Ht Z 5 a Enter the internal number of the subscriber for whom you want to set up call diversion to your own telephone e g from 1234 0 10 0 0 Enter the PIN for this subscriber e g 0000 tx Confirm your entry V Scrollto the Forward unconditional Or Forward on busy NA menu item w Confirm your entry 12 3 4 Enter the call number or if necessary correct the one displayed to which the calls are to be forwarded e g to 1234 An additional external line code probably has to be predialled for an external call number usually 0 IF If necessary scroll to the Tf free after time or Tf busy menu item x Confirm your selection a 1 You can also press an appropriate destination or partne
10. During a call you can have the currently incurred charges converted to your local currency shown in the display p 54 You can view the charges for your most recent call Your call charges incurred since the last reset are totalled and stored in the tele phone system Viewing the charge for the last call p 42 Viewing the sum of the charges p 42 Resetting the call charge meter p 42 1 Charges can only be displayed if your network operator supports this For techni cal reasons the charges displayed may differ from those calculated n the case of a conference with two external subscribers the sum of the charges for both external connections is shown Charges which are incurred by an external call diversion appear as a message 41 Telephoning with ease See charges IP Office Viewing the charges for the last call Press the Menu function key V Scroll to the Charges menu item ox Confirm selection The charge for the last call e g Last call 1 19 is displayed Viewing the sum of the charges Press the Menu function key V wo Scroll to the Charges menu item and confirm V Scroll to the Total menu item The total charge so far e g Total 31 17 is displayed Resetting the call charge meter Press the Menu function key F Wx Scroll to the Charges menu item and confirm V wx Scroll to the Reset menu item and confirm 42 Telephoning with ease Locking the telephone
11. key V Scroll to the Settings menu item x Confirm your selection V Scrollto the Dial settings menu item Confirm your selection F Scroll to the Account code menu item If already set up the current accounting number is displayed Confirm your selection amp Change or re enter the accounting code P Scroll to the Accept menu item w Accept account code The new account code has been saved 5 A The account code can have between 1 and 15 digits 54 Customising your telephone Changing general settings Date Time E Press the Menu function key iV Scroll to the Settings menu item amp x Confirm your selection Scroll to the Date Time menu item w Confirm your selection IF Scroll to the menu item whose settings you want to change e g Hour amp E Press the left or right arrow to increase or decrease the selected settings e g the hour we Exit menu The new setting has been saved L l You have to have authorisation to change the date and time f you change several settings all of these are accepted when you exit the menu Change group membership E Press the Menu function key IF Scroll to the Settings menu item Confirm your selection V Scroll to the Group membership menu item Confirm your selection F Scroll to the group for which you want to change your membership e g Ser vice Change membership we Exit menu Th
12. telecommunications System you will see the caller s name 11 Familiarise yourself with your telephone Basic rules of operation What does the idle display show The idle display shows Your name and call number Date and time Flag indicating new entries in the call list Arrow indicating whether there are any status messages for your telephone Status messages 4712 24 12 17 15 Y If there are any specific messages about the status of your telephone the telephone will inform you of this with an indicator arrow next to the time A status message occurs when there is important information for you e g new entry in the call list or you have activated special functions e g ring tone switched off All messages are arranged one below the other in the status menu You can activate the associated menu item directly from a status message e g to change the setting V Scroll to the desired status message x Confirm your selection Entering text The digit keys can also be used to enter letters and characters e g for names in the individual directory The letters are printed on the digit keys Your telephone switches automatically to entry of letters and numbers when this is necessary Example Enter the name JOHN 5 Press the JKL button once J appears in the display Wait briefly until the cursor moves to the right ie l6 l6 Press the MNO button three times The display reads J0 Wait briefly until
13. the cursor moves to the right GHI l4 a Press the GHI button twice The display reads JOH Wait briefly until the cur sor moves to the right r3 r3 Press the MNO button twice The display reads JOHN Deleting letters ew Deletes the character above the marker If the marker comes after the last cha racter the last character is deleted 12 Familiarise yourself with your telephone Basic rules of operation Switching between upper case and lower case letters Press key to change between upper case and lower case letters Entering special characters Not all possible symbols appear on the digit keys All p 71 the keys provide additional characters to the ones printed on them L 1 Thesymbol table p 71 shows an overview of all the symbols which are possi ble 13 Telephoning as usual Answering calls You can lift the receiver and speak with the caller as usual If another subscriber within your system receives a call you can pick up the call at your telephone It is also possible to answer calls using the monitoring handsfree key and then to telephone with the handset on hook You can set your telephone to activate handsfree mode automatically when it recei ves an internal call You will not need to lift the receiver but can immediately start speaking to the caller Automatic handsfree for incoming call p 52 It is also possible to put calls on hold for the time being rather than an
14. your telephone due to the released functions and the accessories used Menu line in basic down one menu down one menu menu level level Pick up Call list Directory Searching New indiv entry Call diversion Divert to Follow me here Forward unconditional Fwd uncond busy after time Twinning Forward unconditional for Lock Lock telephone Setting up the PIN Headset Charges Last call Total Delete them Paging Group state Group1 Group n Settings Display tones gt Acoustics contrast Do not disturb Voicemail Charges display Group membership Language Dial settings gt Handsfr for call Call waiting Call no ID Direct dial 72 Menu overview Consult the manual as required Menu line in basic down one menu down one menu level menu level Accounting code gt Links only T3 Compact gt Compartment 1 gt Date Time gt Year Minute Logout Login 73 Consult the manual as required Troubleshooting Incorrect date and time are displayed Set the correct time in the settings menu The number of a caller is not displayed Call is transmitted without caller s number e g an analogue call or the caller has switched off the caller ID function Short tones during a call A second call is being signalled Please refer to the section titled Making several conn
15. Contact Centers Mobility Services AVAYA T3 Compact connected to IP Office Benutzerhandbuch User s guide Manual de usuario Manuel utilisateur Manuale d uso Gebruikersdocumentatie Contents Familiarise yourself with your telephone Important notes a apea EEES toux Da ican ERU s RD equo dus 3 Your T3 IP Compact at a glance ssssseeeeme een 7 The keys at a glance a AGUA DA 8 Commissioning the T3 IP telephone sse nn 9 Basic rules of operation Naan cer NGA KAAGAD 11 Telephoning as usual Paine 14 Call SOMEONE m aa aE 17 Making several connections L A aaa aaa man nanaman aa 21 Telephoning without the handset 2 cccsscccecscoseesencesecseesesceacesnceeasscenescenereceee 25 Telephoning with ease WSU TS CANS Tess e iene 28 Diverting calls IP OCE 1 citron ahaha recen ias 31 Using the directory aaa aieia AA AA ka 37 See charges IP OMG s BANANA NIN NGA ARA eas 41 Locking the telephone ssir ANAN 43 Telephoning With Partners aaa AN reta teer rece sep reca rnb ce eee qp ever en 46 Logging into another telephone Hot Desking sn 47 Customising your telephone Setting audio contrast and language see 48 Changing general settings 2 0000000000000aaauaaaunaasawanannanaaanaanassanaaaanassana nanan 51 Assigning functions call numbe
16. N THE AVAYA WEBSITE AT support avaya com Licenselnfo GENERAL LICENSE TERMS IF YOU DO NOT WISH TO BE BOUND BY THESE TERMS YOU MUST RETURN THE PRO DUCT S TO THE POINT OF PURCHASE WITHIN TEN 10 DAYS OF DELIVERY FOR A REFUND OR CREDIT Avaya grants End User a license within the scope of the license types described below The applicable number of licenses and units of capacity for which the license is granted will be one 1 unless a different number of licenses or units of capacity is specified in the Documentation or other materials available to End User Designated Processor means a single stand alone computing device Server means a Desi gnated Processor that hosts a software application to be accessed by multiple users Software means the computer programs in object code originally licensed by Avaya and ultimately utilized by End User whether as stand alone Products or pre installed on Hardware Hardware means the standard hardware Products origi nally sold by Avaya and ultimately utilized by End User License Type s Designated System s License DS End User may install and use each copy of the Software on only one Designated Processor unless a different number of Designa ted Processors is indicated in the Documentation or other materials available to End User Avaya may require the Designated Processor s to be identified by type serial number feature key location or other specific designation or to be provided by E
17. V Scrollto the Dial settings menu item tx Confirm your selection V Scroll to the Internal Auto Answer menu item An indication on the right hand side of the window shows whether the function is on or off x Switch the function on or off The new status is displayed me Exit menu The new setting is saved and a status message appears l When your caller terminates the call a new call can be taken immediately Number presentation You can specify whether a call number is passed to an external call partner E gt Press the Menu function key F Scroll to the Settings menu item Confirm your selection V Scrollto the Dial settings menu item tx Confirm your selection F Scroll to the Number presentation menu item tox Press the key for the desired setting Off to completely switch off the call number display On to send your internal extension number e g 7505 12 me Exit menu The new setting has been saved J 1 This feature must be supported by your network provider You can also suppress call number display for the next call only Anonymous cal ling p 20 52 Customising your telephone Changing general settings Direct dial When you set this function to off you can first type in a whole call number and then dial it as a block You can then check the call number again and correct it if neces sary Press the Menu function key F Scroll to the Settings
18. al section It contains up to 1000 ent ries The entries from the central section are displayed at each telephone They can only be changed using the Manager administration tool You can add and change personal entries in your directory These personal entries are only available at your telephone You can then dial all these entries quickly and easily Dialling an entry from the directory p 38 Entering new numbers into the directory p 38 Editing entries in the directory p 39 Saving redial numbers in the directory p 39 37 Telephoning with ease Using the directory Dialling an entry from the directory wo Press the Menu function key V Scroll to the Directory menu item tx Confirm your selection ZEE 5 5 Enter one or more of the first letters in the name Wait briefly until the cursor reappears V Scroll downwards Lift the handset The number is dialled i You can also scroll to the desired number using the arrow keys Entering new numbers into the directory E gt Press the Menu function key IP Scroll to the Directory menu item Confirm your selection IF Scroll to the New personal entry menu item w Confirm your selection ZH E Enter the desired number x Confirm the number 21 3 3 Enter the name x Confirm the name and add the complete entry to the individual directory 6 1 You may need to enter an external line code in front
19. all diversion e g Follow me to 1234 Confirm your selection IF Scroll to the Deactivate menu item Wo Delete call diversion Forward unconditional E gt Press the Forward unconditional function key i E 53 la Enter the call number or if necessary correct the one displayed to which the calls are to be forwarded e g to 1234 An additional external line code probably has to be predialled for an external call number usually O V Scroll to the On menu item w Confirm your selection The entry Forward to 1234 appears in the status messages 33 Telephoning with ease Diverting calls IP Office Forward unconditional after time and if busy Press the Menu function key V Scrollto the Forward menu item tx Confirm your selection V Scrollto the Forward on busy NA menu item tx Confirm your selection ZH z 3 4 Enter the call number or if necessary correct the one displayed to which the calls are to be forwarded e g to 1234 An additional external line code probably has to be predialled for an external call number usually O V If necessary scroll to the If free after time or If busy menu item x Confirm your selection The entry Forward to 1234 appears in the status messages In addition a clock symbol is shown for forward unconditional If free and a B for call forwarding If busy 1 You can simultaneously activate forward unconditional after time and if busy
20. aller e g to call number 1234 E Press the Hold function key Hd j 2 3 a Enter the number of the extension you want to connect the caller to in this example 1234 You can now announce the caller The first party is waiting W Scroll to the Transfer call to 06975058 menu item tex Confirm your selection You will now be able to talk to the first party again Conference operation adding a party to a call During a call e g with 06975058 E gt Press the Hold function key The other party is on hold lo l9 Enter the number of second conference participant When you are connected to this subscriber you can initiate the conference Scroll to the Conference menu item w Confirm your selection 6 1 Ending the conference Any participant can switch out of the conference Replace the handset f the third subscriber whom you are calling does not answer select the Return to subs menu item to return to the first participant 23 Telephoning as usual Making several connections Conference with more than three parties You are telephoning with the first call partner who wishes to participate in the confe rence Press the Hold function key The other party is on hold KO S Enter the number of second conference participant Wait until you are connected to this subscriber wo Press the Hold function key again The two initial parties are put on hold In case further parties call and ar
21. ate of the associated group to Night Service Sets your state in the associated group to Night Service Group state to Out of Service Sets your state in a group to Out of Service Group state of the associated group to Out of Service Sets your state in the associated group to Out of Service Deactivate group membership to the associated group Deletes your group membership to the associated group Headset Headset enabling and disabling use Pick up You can use this function to direct calls for other subscribers or groups to your tele phone Call pick up from associated subscriber from associated group Intercom Creates an intercom connection to the associated subscriber Both telephones are set to handsfree Internal group call For simultaneously calling all subscribers of a particular group You will be connected with the first subscriber that answers the call Do Not Disturb If you do not wish to be disturbed by internal calls Partner or destination If a partner or destination has been stored with a name this name will be shown 69 Consult the manual as required Overview of telephone functions Private call Activates private call Forward unconditional For forwarding calls from your telephone to another one Forward unconditional to the associated subscriber Follow me here For diverting calls from another telephone to your own Call diversion from t
22. be found in the relevant installation manuals Links for T3 telephones Headset link For connecting headsets CTI audio link for connecting Comfort headsets from maintenance release 3 2 02 2007 64 Add on equipment The DSS Module A DSS module has 36 keys which your system administrator can assign according to your preferences DSS Direct Station Select You have the following options Call numbers of your partners Functions e g door divert call etc 1 Keys with LEDs 2 Insert strips for labelling 1 You can connect up to three DSS modules to the TI Compact No DSS module can be connected to the T3 IP Compact Dialling with the DSS module 2 Lift the handset Press the DSS key for the desired subscriber The LED indicates whether the connection is free or busy Port LED Free Off Call Flashing Busy On i Instead of lifting the handset to start with you can also press the DSS key for the desired subscriber first and then lift the handset dialling with handset on hook 65 Add on equipment Headset With the T3 Compact it is possible to connect a headset to a headset link The head Set is connected directly without a link at the T3 IP Compact Before making a call using the headset you have to activate it in the menu Activating headset p 67 Headset answering calls p 67 Continuing a headset call with the handset p
23. calling must be supported by your network operator Paging E gt Press the Menu function key F Scroll to the Paging menu item w Confirm your selection wz 0 9 Enter the call number or group number which you want to page 2 Lift the handset You can now carry out paging The individual subscriber or all the group members can now hear you l Instead of entering a group number you can also select a displayed group and confirm it via the OK key You will only hear the paging announcement in your handset after picking it up 20 Telephoning as usual Making several connections You can also accept another call while you are already on the phone Call waiting p 53 You can speak to several parties alternately and switch back and forth between them as you wish You can speak with two callers simultaneously three party conference Consultation during a call hold p 22 Switching between two external callers brokering p 22 Forwarding callers p 22 Forwarding additional callers p 23 Conference 3 participants p 23 Conference many participants p 24 Connecting conference partners with each other p 24 21 Telephoning as usual Making several connections Consultation during a call hold During a call E gt Press the Hold function key The caller waits and cannot hear what you say to s Enter the number you wish to refer back t
24. cannot be reached auto callback The number you called is busy iV Scroll to the Callback menu item x Confirm selection 3 Replace the handset Your telephone rings as soon as the other line is free 2 Lift the handset when your telephone rings The other line is called automatically by the telephone system u 1 n the case of external calls you can only use Auto callback if the network provi der type of system connection and connected party support it For internal calls you can also initiate Auto callback if the extension dialled was not busy and the call was not pikked up Joining another call cut in You call an internal extension The user already has a call You want to cut in on the call W Scroll to the Cut in menu item w Confirm your selection All subscribers hear a cut in tone You are now included in the conversation and can give the subscribers your message 5 l Cut in is only possible within your system It must be enabled for your telephone and the target telephone If you require this option contact your system admini strator Ending the cut in Replace the handset or press the Escape key 19 Telephoning as usual Call someone Anonymous calling n 0 19 Enter the external phone number V Scroll to the Anonymous call menu item two Confirm anonymous calling 2 Lift the handset Your call partner cannot see your number u 1 Anonymous
25. croll to the Settings menu item tx Confirm your selection V Scrollto the Display Audio menu item x Confirm your selection V Scroll to the Language menu item x Confirm your selection The currently set language is highlighted IF Select the desired language x Exit menu Your telephone will reset itself All display texts will now be in the selected language Activate voicemail If voicemail answering machine has been set up in your telecommunications system After activating voicemail all incoming calls are automatically diverted to voicemail after a certain period of time Callers can leave a message there E Press the Menu function key V Wwe Scroll to the Settings menu item and confirm V Wwe Scroll to the Display Audio menu item and confirm V Scroll to the Voicemail menu item The current setting is displayed at the right hand edge of the line tw Change setting The new setting is displayed at the right hand edge of the line ie Exit menu 1 Call diversion or forward unconditional settings are considered first before a call is diverted to voicemail If you have messages on your voicemail a Voicemail entry appears in the status menu The number of messages is also stated after this entry You can call up the voicemail directly via the status menu entry Please read the respective operating instructions to learn about voicemail opera tion 50 Customising your tel
26. ction key V Scroll to the Settings menu item x Confirm your selection Scroll to the Display Audio menu item w Confirm your selection F Scroll to the Audio Contrast menu item x Confirm your selection F Scroll to the desired menu item um m Increase or decrease the setting New ring settings are sounded immediately so you can check them IF If necessary scroll to further menu options and change their settings amp Exit menu The new settings have been saved u 1 You can access the acoustics and contrast menu directly from your telephone s basic status using the und keys You can also change any setting by pressing the numeric key for the desired set ting f you want to reset the acoustics and contrast settings to their factory settings scroll to the Basic setting menu item and confirm it via the OK key Do not disturb If you do not wish to be disturbed you can temporarily deactivate the ring tone r Press the Do not disturb function key 1 f you have activated Do not disturb A caller is diverted to your voicemail if it has been activated You can still make internal and external calls without any restrictions even if you have activated Do not disturb 49 Customising your telephone Setting audio contrast and language Setting the language You can change the language for the text display via the language setting Press the Menu function key V S
27. dspeaker Switching to handsfree Press the Handsfree Monitoring function key again LED flashes The built in microphone is activated You can replace the handset and speak handsfree Adjusting the loudspeaker volume re E Press keys and Making a call with the handset on hook handsfree KO i5 Enter the desired number Press the Handsfree Monitoring function key LED flashes When the desired party answers you can hear them out loud and you can also talk to them with the handset on hook LI 1 The LED next to the function key flashes whenever you switch to handsfree If you want to make a handsfree call you can also select the number from the call list or the redial list Handsfree continuing the call using the handsetDuring a handsfree call 2 Lift the handset LED goes out Handsfree ending a call While you are telephoning handsfree with the handset on the hook Press the Handsfree Monitoring function key LED goes out L i You can also end the call with the Escape key 26 Telephoning as usual Telephoning without the handset Tips for handsfree monitoring and handsfree calling Perhaps you can t remember whether call monitoring or handsfree are actually acti vated Here are a couple of simple tips f the handset is not on the hook the Handsfree Monitoring function key toggles between call monitoring LED on handsfree LED flashing and normal telephone operation
28. e also put on hold V Scroll to the Conference menu item w Confirm your selection You are now in a conference with all the parties who were on hold L 1 Ending the conference Any participant can switch out of the conference Replace the handset If the new subscriber you are calling does not answer Select the Return to subs menu item to return to the waiting participant Connecting conference partners with each other During the conference X Replace the handset 24 Telephoning as usual Telephoning without the handset You can activate the loudspeaker of your telephone in order to hear the caller without having to use the handset You can also make a call with handsfree You do not then need to pick up the hand set You can also activate handsfree mode during a call and then continue the con versation with the handset on hook Switch on monitoring handsfree during a call p 26 Making a call with the handset on hook handsfree p 26 Handsfree continuing the call using the handset p 26 Handsfree ending a call p 26 Tips for handsfree monitoring and handsfree calling p 27 25 Telephoning as usual Telephoning without the handset Switch on monitoring handsfree during a call While telephoning with the handset lifted Switching to monitoring Press the Handsfree Monitoring function key LED lights up You can then hear the caller through the built in lou
29. e new setting has been saved L l Groups which you have left are no longer displayed in the Group state menu You can exit all groups simultaneously Select the menu item All off and confirm via the OK button 55 Customising your telephone Changing general settings Change group state You can set the state of each group to which you belong The following settings are possible On Off Night E gt Press the Menu function key V Scroll to the Group state menu item x Confirm your selection The state of each group which you belong to is dis played F Scroll to the group whose state you want to change e g Service x Press several times if necessary until the desired new state is displayed ime Exit menu The new setting has been saved LI 1 You can change several states before exiting the menu All the settings will be accepted 56 Customising your telephone Assigning functions call numbers to keys Functions p 69 which you often use can be assigned to user definable function keys These functions can then be carried out at the push of a key You can assign partners to function keys The LED will then inform you about the telephone status of each partner Function keys with an LED p 58 Labelling function keys p 59 L Please contact your system administrator if you want a specific function key assi gnment 57 Customising your telephone Ass
30. easier you can assign frequently used functions to the function keys Some keys have already been assigned functions in their factory settings Selecting functions in the menu wo Press the Menu function key V or IF scroll to the desired menu item ex Confirm your selection The selected function is displayed A submenu also appears in many cases You can scroll in the submenu just as you can in the menu l Arrows in the display indicate how you can scroll to view other options gt You can activate a submenu for this menu item T 1 You can view other menu items by scrolling up and or down You can find all the functions in the menu overview Cancelling or exiting an operation If you have made an input or parameter error a Press several times if necessary to cancel the procedure You then move up one menu level or go to the idle display A The following settings cannot be undone using the Escape key Changes to the assignment of function keys Settings that have been changed using the OK key The display helps you The displays guide you through operation step by step The display provides you with a great deal of information such as the status of your current connection The phone number of all external ISDN callers appears in the display assuming they have not disabled call number ID display This allows you to see who is calling If name and call number of the caller have been stored in your
31. ections p 21 to find out about possible operating steps Or You have activated monitoring or handsfree operation A function does not work It is possible that the function has not yet been activated by your system administra tor Telephone cuts off prematurely when programming No key has been pressed for approx 60 seconds This will terminate every pro gramming procedure You also terminate programming if you answer a call during the procedure 74 Index t5 A Account code 54 Acoustic signal 49 Action cancelling 11 Additional functions 5 Anonymous call 16 Anonymous calling 20 Answering a call 14 Answering machine 50 Asterisk 5 Audio 48 49 Automatic connection 52 B Basic principles 11 Block dialling 53 Blocking 43 Busy 19 C Call diversion 16 31 Call diversion deactivating 33 Call during programming procedure 16 Call for partner answering 15 Call list 28 Call list calling back 29 Call list deleting 29 Call list symbols 30 Call number entering IP 63 Call number saving in a different locati on 39 40 Call numbers onto keys 57 Call numbers preventing display of 52 Call waiting 16 53 Callback 29 Callback automatic 19 Calling 17 18 Calling anonymously 20 Calling with one key stroke 18 Calling with the DSS module 65 Cancel 11 Cancelling an entry 11 Charges 41 Charges display 54 Charges resetting 42 Charges total 42 Commissioning IP telephones 9 Conference
32. ephone Changing general settings You can specify how your telephone normally establishes a connection This inclu des all settings that help you to telephone more conveniently e g automatic hands free when calling You can set the telephone to indicate another call while telephoning call waiting You can specify whether a call number is passed to the call partner For accounting purposes outgoing calls can be assigned an accounting code You can have the current charges displayed You can change the date time displayed on your telephone You can temporarily switch yourself out of all the groups to which you belong You can also change the state of these groups Automatic handsfree for incoming call p 52 Call number display for outside calls p 52 Direct dial p 53 Switch on call waiting p 53 Charges display p 54 Accounting code p 54 Date Time p 55 Change group membership p 55 Change group state p 56 51 Customising your telephone Changing general settings Internal Auto Answer If you switch on this function your telephone automatically accepts all internal calls On receiving a call you hear a short attention tone and you can then speak in hands free mode to the caller immediately without pressing any key and without picking up the handset wo Press the Menu function key V Scroll to the Settings menu item w Confirm your selection
33. g 50 LED 58 Letters 77 Letters on keys 12 License 4 Light emitting diodes 58 76 Links 64 Lock 43 Locking telephone 44 Logging in 10 47 Logging out 47 Logging out from the telecommunicati ons system 63 Logging out the telephone from the tele communications system 63 Login 47 Logout 47 Lower case letters 77 M Menu 11 72 Mobile twinning 36 Monitoring 26 N Names searching for 38 Notes important chapters 5 Number presentation 17 O Open Source 4 Overview 7 Overview menu 72 P Partner 46 Pick up a call 15 Pick up 15 PIN 43 PIN Web browser 63 Placing the telephone 4 Programming 11 Protection 43 R Redialling 18 Registering 10 Repairs 5 Ringing tone 49 Ringing deactivating 49 Index S Second call 16 53 Settings 5 Settings IP 60 Settings modifying 51 Several connections 21 State 56 Status 12 Status messages 12 Switching between calls 22 Switching between parties 22 Symbols call list 30 T Taking over a telephone 47 Telephone functions 69 Telephone systems for your telephone 3 Telephoning made easy 5 Time 55 Transferring 22 23 Trap call 16 Twinning 36 U Unlocking telephone 45 Upper case letters 71 User 46 V Voicemail 50 Volume 49 Ww Web browser 62 77 2006 All rights reserved for Avaya Inc and Avaya GmbH amp Co KG 4 999 106 393 12 06 IPO 4 0 en AVAYA Avaya GmbH amp Co KG KleyerstraBe 94 D 60326 Fran
34. he associated subscriber Directory Displays the directory Door Activates the appropriate switching contact Can only be used if additional equip ment is provided Account code For every outgoing call you can enter a 1 to 15 digit account code for billing the char ges e g a project or job number Voicemail Switches your voicemail on or off 70 Consult the manual as required Symbol table The numeric keys can also be used to enter letters and numbers e g for names in the directory Your telephone switches automatically to entry of letters and numbers when this is necessary A general description of how to enter characters can be found under Entering text gt p 12 You can switch toggle between upper and lower case entry using the key Key 1 2 3 4 5 6 7 8 9 10 11 1 3 1 x i 2 A B C 2 A C a b C e 3 D E F 3 d e f 4 G H 4 g h i i 5 J K L 5 j k 6 M N O 6 N O O m n Oo n O O O O 7 P Q R S 7 p q r S 8 T U V 8 t u v 9 W X Y Z 9 Y W X Y Z 0 Empt 0 amp _ y lt gt Shift 71 Consult the manual as required Menu overview You can find an overview of the menu structure of the T3 IP Compact below The first three menu levels are shown Deviations from the menu overview shown here may arise for
35. iated labelling strip This can be found on the sheet supplied If you change the assignment of the function keys you can use the spare legend strips on the sheet for entries in handwriting 59 Customising your telephone IP specific settings The IP specific settings are usually carried out by your system administrator An overview of possible settings and procedures in the case of faults is listed below If no gatekeeper is found on automatic search run p 61 Viewing your IP settings p 61 Sending a ping p 63 Blocking the Web browser p 62 Changing the PIN to enable the Web browser p 63 Deleting registration at the telecommunications system p 63 L L P specific settings are only possible if your telephone is not registered at the tele communications system 60 Customising your telephone IP specific settings If no gatekeeper is found during an automatic search If the automatic search for a gatekeeper has been unsuccessful the display on your telephone will show Searching Network permanently You now have the option of selecting a gatekeeper from the gatekeeper list provided there are entries in it V Scroll to the Gatekeeper list menu item tex Confirm selection V Select gatekeeper e g GKxyz 123 456 000 123 amp w Confirm selection The search for the gatekeeper specified is now started If the gatekeeper is found your telephone s idle display will s
36. igning functions call numbers to keys Function keys with an LED Your telephone has 2 programmable function keys with LED indication The LED shows you the current status of the key function e g you can see whether the corre sponding function is turned on or off LED display on function keys Function LED Call list to Entries flashing new entries Follow me here to Call diversion is active Forward unconditional to Forward unconditional is active Callback to Callback is activated Directory Paging Paging a group number Number Pick up Pick up group Accounting code Do not disturb to Function active Switch out of group to Switched out of group Intercom Handsfree during call to Function active Headset to Headset active Switch group state to Night to Group state Night Special key e g door opener Voicemail flashing New message Trap call Twinning to Twinning is activated flashes A twinning call has been answe red using the mobile phone LED display on partner keys Status of partner LED Free Off Busy On Being called Flashing 58 Customising your telephone Assigning functions call numbers to keys Labelling function keys All function keys are pre assigned with frequently used functions as a default Next to the row of function keys you can insert the assoc
37. is information line at the end of a section or chapter It contains additional information that will help you to make better use of the functions Additional functions Functions marked by an are not activated as standard for your telephone If you wish to use one of these functions please contact your system administrator telephoning made easy You can make the following settings immediately or during your first telephone calls TheVolume gt p 49 for ringing and for the handset to suit your surroundings Adapting the contrast of the display p 49 to the lighting conditions where you are Selecting which Language p 50 should be used for all displays The langua ges available are English German French Spanish Dutch and Italian Saving frequently used call numbers in a personal Directory p 37 You can modify the individual directory entries yourself User manual in other languages Would you prefer to read these operating instructions in a different language Via our homepage www avaya com you can access our document database Look there to find out whether the language version you want is available for download Familiarise yourself with your telephone Important notes Always dispose of old equipment correctly keep our environment tidy X Old electrical and electronic equipment marked with this symbol can contain substances hazardous to human beings and the environment Never disp
38. is the case the registration window appears next 2 9 Enter extension number V Scroll to the PIN menu item lo lo lo Enter PIN No PIN is allocated to the IP Office in delivery condition w Confirm selection The idle display appears next You can now also be reached under the number you have entered extension number J L You can change the language for the registration procedure If you have cancelled registration i e you have exited the registration window via the Escape key in order to change or view settings in the menu you can reregi ster via the User administration menu item Modifying language for the registering procedure and IP settings If your telephone is not yet registered you can choose between six different langua ges German English French Italian Spanish Dutch Press the Menu function key V Scroll to the Switch language menu item tw Confirm selection V Select the desired language e g English w Confirm selection 1 When first setting up your telephone you can choose your preferred language in other ways When the registration window appears press the Escape key twice D GB F I E NL appears Subsequently select your preferred language D GB F 1 E NL disappears when the language has been changed 10 Familiarise yourself with your telephone Basic rules of operation You can select and use most of the functions using the menu To make operation
39. kfurt am Main Germany T 0 800 266 10 00 F 0 800 266 12 19 International T 49 69 7505 28 33 F 49 69 7505 5 28 33 infoservice avaya com avaya de
40. me and if busy p 34 Forwarding calls for another telephone p 35 Deleting forward unconditional destination p 36 Signalling a call at two telephones mobile twinning p 36 J 1 The time that elapses before forward unconditional after time takes place is set in the system 31 Telephoning with ease Diverting calls IP Office Diverting calls for your telephone wo Press the Menu function key V Scroll to the Divert call menu item tw Confirm selection V Scrollto the Divert call to menu item w Confirm selection D Ce BB E Enter the call number to which you want to divert calls e g to 1234 wo Confirm selection The following status appears in the display Divert call to 1234 l You can also press an appropriate destination or partner key instead of entering the call number Diverting calls to your telephone wo Press the Menu function key V Scroll to the Forward menu item tx Confirm your selection V Scroll to the Follow me here menu item Confirm your selection H 2 3 4 Enter the internal number of the subscriber for whom you want to set up call diversion to your own telephone e g from 1234 Confirm the number The status indication of the diverted telephone Follow me to 1234 appears in the display 32 Telephoning with ease Diverting calls IP Office Forward deactivating In the status menu V Scroll to the desired c
41. menu item tx Confirm your selection iV Scroll to the Dial settings menu item we Confirm your selection Scroll to the Direct dial menu item An indication on the right hand side of the window shows whether the function is on or off ex Switch the function on or off The new status is displayed a Exit menu The new setting has been saved Switch on call waiting E Press the Menu function key V Scroll to the Settings menu item w Confirm your selection IF Scroll to the Dial settings menu item x Confirm your selection V Scroll to the Call waiting menu item An indication on the right hand side of the window shows whether the function is on or off x Change setting The new status is displayed ie Exit menu The new setting has been saved J f you are making a call and have switched off call waiting a caller will receive the busy signal 53 Customising your telephone Changing general settings Charges display You can let the charges for external calls be displayed wo Press the Menu function key V Scroll to the Settings menu item x Confirm selection V Scroll to the Charges display menu item x Change setting You may choose between Currency and Of f ine Exit menu The new setting has been saved Account code Each outgoing call can be assigned an account code This enables the call to be assigned to a project or client number wo Press the Menu function
42. nd User to Avaya through electronic means established by Avaya specifically for this purpose Third party Components Certain software programs or portions thereof included in the Product may contain software distributed under third party agreements Third Party Components which may contain terms that expand or limit rights to use certain portions of the Product Third Party Terms Information identifying Third Party Components and the Third Party Terms that apply to them is available on Avaya s web site at support avaya com ThirdPartyLicense Tips on phone location Place the telephone on a non slip surface especially if the furniture is new or has recently been cleaned or polished Varnishes or cleaning agents may contain sub stances which soften the base parts of your telephone and softened bases can leave undesirable marks on furniture Avaya cannot assume liability for damages of this kind Familiarise yourself with your telephone Important notes Repairs The equipment may only be opened or repaired by a qualified technician Do not open the telephone yourself Doing so could damage the unit and cause it to mal function What you should definitely read You should definitely read the following sections These sections explain all the parts of your telephone You will find out how to use your telephone Overview of your telephone gt p 7 Basic rules of operation p 11 J A You will often find th
43. o Carry out refer back we If necessary disconnect the hold extension V Scrollto the Return to menuitem tx Confirm your selection You will now be able to talk to the first party again If you have not disconnected the connection the hold extension is put on hold J 1 You can also call the hold extension with a function key if it is set up as a partner key or is assigned to that extension number Destination key Switching between two external callers brokering If you want to speak with a call party e g 06975058 who has been put on hold V Scroll to the Back to 06975058 menu item x Confirm your selection The other caller is now waiting Forwarding callers Your caller wishes to be connected to another extension E gt Press the Hold function key The caller waits and cannot hear what you say aJ S Enter the number to which you want to forward the call Replace the handset The hold extension will be connected to the first caller Ll You do not need to wait until the hold extension picks up the call 22 Telephoning as usual Making several connections Forwarding additional callers Someone calls you while you are on another call e g from 06975058 IF Scroll to the Call from 06975058 menu item Confirm your selection You are connected to the second caller The first caller is on hold and cannot hear your other conversation Now you want to forward the additional c
44. of an external call number You can obtain more information from your system administrator 38 Telephoning with ease Using the directory Editing entries in the directory You can change all the personal entries which you have added to the directory wo Press the Menu function key W Scroll to the Directory menu item w Confirm your selection E om 5 5 Enter one or more of the first letters in the name Wait briefly until the cursor reappears W Scroll downwards tx Confirm the displayed entry Scroll to the Edit menu item tex Confirm your selection Edit the number x Confirm your selection Edit the name amp w Accept new settings Saving redial numbers in the directory E Press the Redial function key V Scroll to the desired entry e g 0069123456 x Confirm your selection F Scroll to the Directory entry menu item x Confirm your selection 2 2 3 3 Enter a name for this number wo Save in directory You can also save a call list entry in your directory 39 Telephoning with ease Using the directory Saving a call list entry in the directory Press the Call list function key V Scroll to the desired entry e g 0069123456 tx Confirm your selection V Scroll to the Directory entry menu item tx Confirm your selection 2C 2 B B Enter a name for this number ww Save in directory 40 Telephoning with ease See charges IP Office
45. omes after the last character the last character is deleted if F Arrow up down Moves the cursor up or down in the display pe E Increases or decreases the volume or contrast we Arrow left right Moves the cursor to the left or right in the display x Enter Opens a selected menu item or confirms an input E Function keys 4 user definable function keys next to the numeric block 2 of these with LEDs 4 fixed function keys Menu the key is well accentuated on the top handsfree monitoring redial and hold l The default assignment for the function keys is printed on the enclosed label strips Familiarise yourself with your telephone Commissioning the T3 IP telephone Please read and follow the following instructions regarding the commissioning of an IP telephone Connecting and registering the telephone p 10 Selecting the language for the registering procedure and IP settings p 10 l P specific settings are described in separate chapters p 60 user manual Familiarise yourself with your telephone Commissioning the T3 IP telephone Connecting and registering the telephone After connecting to the LAN Local Area Network and to the power supply only if the telephone is not powered via the LAN the telephone software is activated and subsequently searches automatically for a gatekeeper responsible for access authorisation A gatekeeper is normally found If this
46. ose of these items together with unsorted municipal waste household waste In order to protect the environment public collec tion points have been set up to ensure the correct disposal of old elec trical and electronic equipment marked with this symbol To reduce the risk of these substances being released into the envi ronment and to reduce the burden on natural resources it is also pos sible to participate in Avaya s used equipment return system This System ensures the correct recycling of old equipment as well as the re utilisation of individual components Familiarise yourself with your telephone Your T3 IP Compact at a glance Digit keys with letters 5 9 3 D E Wk oF T hd ag Y E SA F EIJ M Ga Hing y A Z RR OF s 7 6 5 1 Display 2 Call indicator 3 Function keys partially with LED 4 Clear key 5 Arrow keys for navigation around the display 6 OKkey 7 Escape key 8 9 Volume Contrast keys Familiarise yourself with your telephone The keys at a glance D E s l0 Digit keys with letters For dialling call numbers and entering codes and text The alphabetic labelling allows you to dial with letters vanity num bers ix Ui Star and hash For special functions we Escape Ends the current connection during a call and also cancels entries the next higher menu level then appears on the display ew Clear Deletes the character above the marker If the marker c
47. r key instead of entering the call number 35 Telephoning with ease Diverting calls IP Office Deleting forward unconditional destination wo Press the Menu function key V Scroll to the Forward menu item tx Confirm your selection V Scrollto the Forward unconditional or Forward on busy NA menu item tx Confirm your selection V Scroll to the Delete menu item tx Confirm your selection The call number has been deleted 5 1 Even if you deactivate forward unconditional the entry for the forward unconditio nal destination still remains Signalling a call at two telephones mobile twinning wo Press the Menu function key V Scroll to the Call diversion menu item tw Confirm selection V Scroll to the Twinning menu item tex Confirm selection KO Cu enter the external number of the telephone which should also ring when a call is received e g 012341234 amp Confirm the number The following status appears in the display of the tele phone Twinning On Now if your T3 telephone is called the external telephone also rings You can take the call on both telephones J 1 If twinning is assigned to a display or function button the display flashes if you answer a call on your mobile phone You can transfer the call to your T3 telephone with one press of this button 36 Telephoning with ease Using the directory The directory consists of a central and a person
48. rs to keys ssssee m 57 lxEegexsuaerttee cc 60 Add on equipment Wa kd E 64 The DSS Module 4 RI bite cese pec NDN ANABU Lah 65 HeadSet e AA AA AA NA ANA oa EE 66 Consult the manual as required Overview of telephone functions u s anuman 69 Symboltable anG IR eG a NE 71 apes aa amn IA AA AA a aaa 72 Troubl skioollrig oracio in Feci ciem eee ARNAN Tala abt 74 Jats a 75 Familiarise yourself with your telephone Important notes Which systems can you connect your telephone to This telephone is only intended for connection to telecommunications systems from Avaya It must not be connected directly to a PSTN Declaration of conformity We Avaya GmbH amp Co KG declare that the T3 Compact telephone complies with the basic requirements and other relevant rules in accordance with directive 1999 5 EU Radio and Telecommunication Terminal Equipment R amp TTE This telephone is intended for connection to digital interfaces of Avaya telecommuni cations systems and meets the fundamental requirements formulated in EC directive 1999 5 EC Radio and Telecommunication Terminal Equipment R amp TTE The design of this telephone makes it unsuitable for direct operation on interfaces of public telephone networks When using links and DSS modules
49. swer them immediately This allows you to complete any operating procedures you have already started e g editing a directory entry You can also divert a caller without answering the call If you receive unwanted anonymous calls you can let the number of the caller be identified trap call If you receive a call p 15 Answering a call for a partner p 15 If a group is being called group pick up p 15 If another telephone rings pick up p 15 Call during a conversation call waiting p 16 Call during a programming procedure p 16 Call diversion p 16 Trap call p 16 14 Telephoning as usual Answering calls If you receive a call Your telephone rings The call is shown in the display paa Lift the handset l Telephoning without the handset Press the Handsfree Monitoring function key When you recieve a diverted call you will be shown the number or the name that the caller has dialled Answering a call for a partner When you have assigned a partner to a function key A partner is being called E gt Press the function key for the partner being called 2 Lift the handset If another telephone rings pick up Another telephone rings E Press the Menu function key W Scroll to the Pick up menu item x Confirm your selection 10 S Enter the number of the ringing telephone 2 Lift the handset You can now talk with the caller If a gro
50. system gt p 18 Making a call with one key stroke p 18 Redialling p 18 Auto callback p 19 Joining another call cut in p 19 Anonymous calling p 20 Paging p 20 1 Some telephone systems require a special code to be dialled first for external calls the so called external line code You can obtain more information from your system administrator 17 Telephoning as usual Call someone Making a call within and outside your telephone system wi 9 Enter the desired number Lift the handset 1 You can of course pick up the handset first and then dial the number However in this case you cannot correct an input error If you have disabled direct dialling you can still correct input errors before you dial If necessary you have to predial an external line code for external calls For more information contact your system administrator Making a call with one key stroke Press the display key or function key for the desired subscriber Lift the handset l You can find out how to assign a call number to a destination key in the section tit ledAssigning functions call numbers to keys p 57 Redialling You can redial one of the last 10 numbers called wo Press the Redial function key Scroll to the desired number e g 06975051234 paa Lift the handset 18 Telephoning as usual Call someone If the person you have called
51. t this telephone J 1 You have been automatically logged out of the telephone at which you were pre viously logged in Logging out from the telephone You can logout from your own telephone or from another one at which you used Hot Desking to log in wo Press the Menu function key iV Scroll to the Logout menu item ox Confirm selection You are now logged out of this telephone J 1 If you logged into this telephone via Hot Desking the standard user of this tele phone is automatically logged in again You are automatically logged into your standard telephone again e Itis possible to call other internal subscribers from a telephone at which no user is logged in 47 Customising your telephone Setting audio contrast and language You can modify various audio settings and the display contrast to suit your require ments You can deactivate the ring tone You can change the language for the text display via the language setting If you are not available you can divert calls to your voicemail Setting the acoustics and contrast p 49 Do Not Disturb p 49 Setting the language p 50 Voicemail p 50 48 Customising your telephone Setting audio contrast and language Setting the acoustics and contrast You can quickly modify the display and tones of your telephone to suit changing envi ronmental conditions e g sun dazzle loud repair work E Press the Menu fun
52. ter new PIN W Scroll to the Reenter PIN menu item ABC were 12 19 Re enter the new PIN to confirm it F Scroll to the Save PIN menu item amp w Confirm selection l The first digit of the PIN for enabling the Web browser should not be 0 or 1 Sending ping F Press the Menu function key we Confirm your selection F Scroll to the Sending ping menu item we Confirm your selection IF Scroll to the network component whose accessibility you want to check e g Def GK x Confirm your selection You then receive an information message on whether the selected network component was reached Deleting registration at the telecommunications system 1 Disconnect the telephone s power plug 2 Press and hold the star key 3 Reconnect the telephone to the power supply 4 You can release the star key once the idle display appears The telephone is now no longer registered at the telecommunications system 63 Add on equipment Links A special advantage of the T3 Compact is the flexible link concept that allows you to expand your basic telephone with a variety of links Links are base inserts for T3 telephones You can connect one link to the T3 Compact View of a link View from bottom Some links have only one Western sok ket i The configuration of the links for connecting the various equipment is carried out by Tenovis Service Instructions for installing the links can
53. ubsequently appear Viewing your IP settings If you want to view IP specific settings your telephone should not be registered delete registration p 63 wo Press the Menu function key V Scroll to the Gatekeeper listortheNetwork settings menu item amp x Confirm selection You will now see various IP settings e g the gatekeeper list or your telephone s IP address 61 Customising your telephone IP specific settings Blocking the Web browser Your telephone has been released in order for your system administrator to be able to access your telephone and adjust certain settings via a Web browser on a PC Proceed as follows to block access wo Press the Menu function key V Scroll to thesa et y menu item w Confirm selection V Scroll to theweb browser menu item w Confirm selection ZH Ms s Enter PIN The factory setting is 0000 ox Confirm input V Scroll to the blocked menu item amp w Confirm selection 5 l You can only block and unblock the Web browser if your system administrator has enabled this function 62 Customising your telephone IP specific settings Changing the PIN to enable the Web browser wo Press the Menu function key iV Scroll to the Safety menu item to Confirm selection F Scroll to the Change PIN menu item amp w Confirm selection E 9 Enter the current PIN default setting 0000 F Scroll to the New PIN menu item 2 pag 9 En
54. umber suppressed is displayed instead of the caller s name or number If you would like to know the caller s number you can register for this with your network provider V Scroll to the Trap call menu item x Confirm selection The message Call registered is displayed The phone number of the caller is now stored with your network provider 1 You will have to apply to your network provider to use trap call and there will be a charge for this service You can only use trap call when the external line being used supports this feature Please ask your network provider how they will inform you of a number which has been identified 16 Telephoning as usual Call someone You can use the telephone as usual within and outside your telephone system Dial the internal extension number or external phone number directly You can redial the 10 most recently called numbers and use function keys to dial fre quently required numbers If an number is busy you can be automatically called back when the line is free again You can cut in on another call within your system if you have something urgent to tell one of the subscribers If you don t want the person who you call to see your number you can also call anonymously You can also page subscribers in your telephone system via the loudspeakers fitted in the telephones You can talk to individual subscribers or groups Making a call within and outside your telephone
55. up is being called pick up A group is being called A group member s telephone rings wo Press the Pick up function key It displays all the groups of which you are a member W Scroll to the group at which the group call occurs paa Lift the handset You can now talk with the caller 1 Instead of selecting the group you can also enter the group call number directly 15 Telephoning as usual Answering calls Call during a conversation call waiting You are on the phone Someone else calls you You hear a single ringing tone The caller is shown as the top item on the menu wo Answering a call The first caller is waiting and cannot hear your conversation u I n order for a second caller to be displayed call waiting has to be activated Call during a programming procedure You receive a call but want to finish what you are doing on your telephone first You are programming your phone A call arrives V Scrollto the Place call on hold menu item we Confirm your selection You can continue with your programming After comple tion the held call will be shown Call diversion You receive a call and wish to divert the call to a different phone number V Scrollto the Call diversion to menu item amp Confirm your selection H1 i5 Enter the external call number to which calls are to be diverted w The call is diverted Trap call You are talking with an external caller Telephone n
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