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1. Can t find or replace main or backup battery The HP Jornada 540 Series is designed with an integral high performance rechargeable Li ion battery for operation and data retention You need only connect to external power to charge the battery for uninterrupted usage and data retention Chapter 9 Troubleshooting 99 Problem Diagnosis Remedy Can t reset the factory Refer to the Resetting your HP Jornada default settings because section in chapter 9 Note that all data in there is no back battery device memory will be erased Unable to synchronize Wrong version of Microsoft ActiveSync through USB port installed on desktop PC Ensure that you have installed the version ActiveSync included with your HP Jornada 540 Series Pocket PC OI The USB connection is not enabled on your HP Jornada On the Start menu tap Settings On the Connections tab tap the PC icon and then select USB connection from the drop down list OI The USB connection is not enabled in ActiveSync on your desktop PC In ActiveSync on the Tools menu click Connection Settings and then select the Allow USB connection with this desktop computer check box Unable to locate files in Files must be stored in the My Documents CompactFlash memory in folder on the CompactFlash card Create the applications My Documents folder using File Explorer and move file into this folder Data is lost HP Jornada has
2. HP Jornada does not turn on or display appears to be off even though power is on HP Jornada has run out of power Charge the device by connecting to AC power Backup file created with the HP backup application on another HP handheld device cannot be restored to the HP Jornada Only PIM data can be migrated to HP Jornada 540 Series Pocket PCs Because the HP Jornada 540 Series Pocket PC uses a newer operating system it is recommended that you restore PIM data from an older device by using Microsoft ActiveSync or Microsoft Outlook rather than HP backup Synchronize your older HP handheld device with Microsoft Outlook on your desktop PC and then establish a new partnership to transfer data to your new HP Jornada Difficult to install or run software from previous HP handheld on HP Jornada 540 Series Software that runs on previous HP handheld devices may not run on your HP Jornada 540 Series Pocket PC Because the HP Jornada 540 Series Pocket PC uses a newer operating system software built for previous generation Windows CE for Palm sized PCs such as HP Jornada 430 420 may not run on your HP Jornada 540 Series Check with the software vendor for an upgrade or newer version that will run on the HP Jornada 540 Series Inaccurate response to stylus tap The calibration of the touch screen may be off Realign the touch screen by pressing and holding the On Off button to open the Align Screen control panel
3. in the ABC area an uppercase A is displayed on the screen Appendix A Character Recognition 127 Letter Area Number Punctuation Area mal fei JE ot dd Id EG AQAEST ee ee d d g a g B g For more information on using Character Recognizer and for demos of all characters tap on the Character Recognizer input panel 129 Appendix B Migrating data from other devices Transferring data from a palm size or handheld PC If you are currently using a Windows powered palm size or handheld PC you can transfer data to your HP Jornada Pocket PC If you have offline folders in Inbox on your palm size or handheld PC that contain e mail messages you want to transfer to your Pocket PC you will have to follow a separate procedure included below To transfer data from another Windows powered device 1 Install Microsoft ActiveSync 3 1 on your desktop PC For information on installing ActiveSync see the Getting Started with Microsoft ActiveSync booklet Synchronize your device with your desktop PC so that the information on your desktop PC is current If you have files on your device that you want to transfer such as Note Taker notes and recordings turn file conversion off in ActiveSync options so that the files stay in device format and use ActiveSync Explorer to copy the files to your desktop PC For specific instructions see ActiveSync Help on the desktop PC Synchronize your Pocket
4. 81 Written words are converted to graphics metafiles when a Pocket Word document is converted to a Word document on your desktop PC e Drawing mode In drawing mode use your stylus to draw on the screen Gridlines appear as a guide When you lift your stylus off the screen after the first stroke you ll see a drawing box indicating the boundaries of the drawing Every subsequent stroke within or touching the drawing box becomes part of the drawing For more information on drawing and selecting drawings see the Entering information section in chapter 2 e Recording mode Use recording mode to embed a recording into your document Recordings are saved as wav files For more information on recording see the Entering information section in chapter 2 Tips for working in Pocket Word e You can change the zoom magnification by tapping View and then Zoom Then select the percentage you want Select a higher percentage to enter text and a lower one to see more of your document e If you are opening a Word document created on a desktop PC select Wrap to Window on the View menu so that you can see the entire document Microsoft Pocket Excel Microsoft Pocket Excel works with Microsoft Excel on your desktop PC to give you easy access to copies of your workbooks You can create new workbooks on your device or you can copy workbooks from your desktop PC to your device Synchronize workbooks between your desktop PC and your device so that yo
5. You can also update Microsoft Money accounts on your desktop PC with information from your HP Jornada SoHE Microsoft Windows Media Player for Pocket PC Play songs and sound clips on your Pocket PC Windows Media Player lets you play songs or files that have been recorded in MP3 WMA or WAV format Microsoft Reader Read electronic books on your HP Jornada x Third party software OmniSolve Perform complex mathematical and business calculations with this full featured calculator from Landware PeaceMaker Beam contacts between your HP Jornada and Palm devices Additional programs The CD ROMs included with your HP Jornada include additional programs you can install For installation instructions see the Adding or removing programs section in chapter 5 For more information see the Adding or removing programs section in You can also install programs from a variety of sources including the Internet chapter 5 6 HP Jornada 540 Series User s Guide Find the following programs and more on the HP Jornada CD ROM AOL Mail 1 0 from America Online Inc Experience AOL in the palm of your hand AOL Mail 1 0 puts the power to send receive e mail on your HP Jornada Pocket PC Yahoo Messenger from Yahoo Inc Yahoo Messenger allows you to instantly communicate with all your online friends and check stock prices news sports scores and more AudiblePlayer for Windows CE and AudibleManager 2 5 from Audib
6. e HP Jornada Pocket PC e AC adapter e HP Jornada Quick Start Guide A graphic guide to setting up your HP Jornada e HP Jornada CD ROM lIncludes programs and utilities that add functionality to your HP Jornada e HP documentation pack Includes this User s Guide and Regulatory Information Leaflet e HP Jornada Accessory Guide e Microsoft ActiveSync CD ROM and Getting Started with Microsoft ActiveSync booklet e USB or serial connectivity solution either a sync cable or cradle depending on model Using this manual This User s Guide is designed to help you get started using your HP Jornada quickly and easily Although great care has been taken to ensure the accuracy of procedures and artwork some of the screens displayed on your HP Jornada may be different than the ones that appear in this User s Guide Detailed step by step instructions for using the programs on your HP Jornada are also included in online Help so you ll always have access to them and you do not have to carry this guide when you travel For more information on using online Help see the Using Help on your HP Jornada section later in this chapter This User s Guide includes the following chapters e Chapter 1 Welcome Offers a quick overview of the HP Jornada package and this User s Guide e Chapter 2 Getting started Provides step by step instructions for charging your Pocket PC completing the Welcome Wizard and preparing to use your HP Jorn
7. 37 to desktop PO esseere 37 using ActiveSync 36 37 using HP backup sesse 36 37 backlight 008 14 58 102 Backlight control panel esse 58 batteries esse see ee Ee ee See power ol N TaS 6 brightness 0 4 13 60 97 102 browser Web See Pocket Internet Explorer Index browsing files and folders 00008 26 35 the Web 22 w cAi iv Ee nieces 46 47 Calculator cccceee See OmniSolve Calendar 3 4 15 23 24 33 34 36 37 39 71 72 73 103 NOU GEE EK Ed cellular phone channels AVantGo DE ME oe Lo mobile synchronizing Character Recognizer 20 21 22 80 125 127 Charging esse ee 2 14 19 58 LED indicators 58 COCK EE 18 Command ba c cccccccccesseeesseeeees 18 CompactFlash card installing ees ee 43 91 memory 59 91 modem 42 91 le ER OR EA 42 Socket LP E card sesse sees 42 CompactFlash card slot 11 43 92 connecting by cradle iese sir ee EKG EE 30 by infrared 32 44 by LAN uu eee 34 35 by mobile phone sesse 43 by modem 42 by sync cable ee ee 31 to a netWOFK oes 101 to desktop PC 30 31 32 to Internet see ee 41 44 ete RE EE aS 44 to remote COmputeF sees 41 troubleshooting connections 101 contacting HP sessies 106 Contacts 3 4 15 23 24 33 34 36 37 39 71 73 74 75 103 Hot KEY ee EER
8. Delete Partnership Restoring data with HP backup Use the HP backup application to replace all data on your Pocket PC or only data in your Contacts Calendar and Tasks databases PIM databases with data from an existing backup file information stored in your PIM databases or all data stored on your Pocket Depending on the type of backup file the restore operation replaces all PC Any data added after the backup file was created will be lost To restore data with HP backup 1 Use HP task switcher to close all running applications In the Today screen tap the HP task switcher icon and then tap Close Window and Close All on the pop up menu 2 Disconnect your HP Jornada from your desktop PC Start HP backup on your HP Jornada 4 On the Restore tab tap Restore all data or Restore PIM databases 5 In the file list tap the name of a backup file to restore from 6 Remove the CompactFlash card if installed and reset your HP Jornada See the Resetting your HP Jornada section in chapter 9 oo 4 Connecting to the Internet or to a network In addition to connecting your HP Jornada to your desktop PC partner you may want to connect to remote computers so you can access e mail browse the Internet or retrieve files from a corporate network whether you are at home or on the road This chapter describes e The several methods you can use to connect your HP Jornada to a modem cellular phone or network e The p
9. If you have not designated a contact to send tap Select Card and then browse your contact list to select your own contact information 4 Align the infrared port on your HP Jornada with the infrared port on the receiving device and then tap Send Business Card Tasks keeping a to do list Use Tasks to keep track of what you have to do In the Task list overdue tasks are displayed in red When you tap a task in the Task list a summary screen of the information you entered is displayed 76 HP Jornada 540 Series User s Guide Select the category of tasks you want displayed in the list Eil Tasks 5 21p All Categories Priority Select the sort order m of the list Send status report Buy birthday gift Indicates high priority Call Maria Proof new proposal L Schedule massage Tap to display or edit Create Copy the task details Delete Task Tap and hold to display Send via Infrared a pop up menu of actions New Tools Tap to create a new task The Task list To change the way information is displayed in the list tap Tools and then Options To create a task 1 2 3 Tap New Using the Input panel enter a description You can enter a start date and due date or enter other information by first tapping the field If the Input panel is open you will need to hide it to see all available fields To assign the task to a category tap Categories and then select a category from the
10. Microsoft ActiveSync booklet that accompanies the CD ROM For information on using ActiveSync see ActiveSync Help on your desktop PC after you have installed the program Check the Microsoft Web site for updates to the ActiveSync software System requirements The minimum desktop PC system requirements for installing and running Microsoft ActiveSync 3 1 are as follows e Microsoft Windows 2000 Microsoft Windows NT Workstation 4 0 with Service Pack 3 or greater or Microsoft Windows 95 98 e Pentium processor for Windows NT or Windows 2000 166 MHz required for Windows 2000 486 66 DX or higher processor Pentium P90 recommended for Windows 95 98 e 16 MB of memory for Windows 95 98 more memory will improve performance or Windows NT 32 MB recommended or Windows 2000 64 MB recommended e Hard disk drive with 10 to 50 MB of available hard disk space actual requirements will vary based on selection of features and your current system configuration e Available 9 or 25 pin communications port adapter required for 25 pin communication port infrared port or USB port available for Windows 98 or Windows 2000 only e CD ROM drive e VGA graphics card or compatible video graphics adapter at 256 colors or higher e Keyboard Chapter 3 Connecting to your desktop PC 29 e Microsoft Mouse or compatible pointing device Optional components e Audio card speakers for sound e Modem and or Ethernet LAN conn
11. On Off button Press the On Off button to turn your HP Jornada on or off Press and hold the On Off button to open the Align Screen application and recalibrate the stylus and touch screen For more information see the Aligning the touch screen section later in this chapter Navigating in Windows for Pocket PC Using the stylus Use the stylus to navigate and select objects on the screen Tap Touch the screen once with the stylus to open items and select options Drag Hold the stylus on the screen and drag to select text and images Drag in a list to select multiple items 16 HP Jornada 540 Series User s Guide e Tap and hold Tap and hold the stylus on an item to see a list of actions available for that item You can also use your fingertip to tap the touch screen but the stylus provides the greatest accuracy For convenience the stylus is stored in the stylus slot on the removable cover of the HP Jornada Aligning the touch screen From time to time you might notice that the accuracy of your stylus taps diminishes When this happens you can re align your touch screen using the Align Screen control panel To open the Align Screen control panel 1 On the Start menu tap Settings and then tap the Align Screen icon 2 Tap the targets as they appear at each new location to calibrate the touch screen You can also open the Align Screen control panel without using the stylus by pressing and holding the On Off butt
12. PC Backing up data to a file stored on your HP Jornada will not preserve your data if your Pocket PC loses power or if you restore your HP Jornada to the factory default settings To ensure the safety of your data it is recommended that you back up to a CompactFlash card or to your desktop PC To back up data using HP backup 1 Use HP task switcher to close all running applications In the Today screen tap the HP task switcher icon and then tap Close Window and Close All on the pop up menu 2 Disconnect your HP Jornada from your desktop PC 3 On the Start menu on your HP Jornada tap Settings Chapter 3 Connecting to your desktop PC 39 4 Tap the System tab and then tap HP backup 5 On the Backup tab tap Back up all data or Back up PIM databases 6 Inthe Name box type a name for the backup file and select a storage location from the drop down list 7 Tap OK to start the backup The backup file dbe or dbb is always saved in the My Documents folder If you back up data to a CompactFlash card a My Documents folder is automatically created Restoring data When you use the backup file to restore information to your HP Jornada information on the device is replaced with the information stored in the backup file If you have created files on your HP Jornada since the last backup and do not want to delete these files during the restore process move the files from your HP Jornada to your desktop PC before rest
13. PC with your desktop PC This will update your HP Jornada with the current data from your desktop PC Reinstall programs Check with the program vendors to find out if new versions that have been optimized for the Pocket PC are available Using ActiveSync Explorer copy the files you transferred to your desktop PC in step 3 to your Pocket PC In ActiveSync turn file conversion on again 130 HP Jornada 540 Series User s Guide 8 Enter settings and connection information on the Pocket PC To transfer offline folders 1 Connect your palm size or handheld PC to your desktop PC and then click Windows CE Inbox Transfer on the Microsoft Outlook Tools menu 2 Select Copy or move selected messages to your desktop computer and then click the Browse button 3 Select the offline folder that contains the messages you want to transfer to your desktop PC and then click OK 4 Click the Transfer button and select the folder you want to transfer the messages to or click New Folder to create a new folder Click OK to transfer the messages Now you must transfer the messages from your desktop PC to your HP Jornada 5 In Inbox on your HP Jornada tap Tools and then tap New Folder to create a folder for the messages you are going to transfer 6 In Outlook on your desktop PC select the messages you want to transfer 7 Connect your HP Jornada to your desktop PC and then click Windows CE Inbox Transfer on the Outlook Tools menu 8 Select Co
14. and limitations above shall not apply and shall not affect the statutory rights of a Consumer 1117 Glossary AC adapter An external power supply that converts AC power from a standard household electrical outlet to the low voltage DC required to operate your HP Jornada Backup A duplicate copy of your HP Jornada files and data that is stored on your desktop PC or on a PC Card CompactFlash A removable media for high performance memory cards and other peripherals such as modems and network interface cards Cradle A desktop base for your HP Jornada that allows instant connectivity to a desktop PC The cradle remains connected to your desktop PC even when you remove your HP Jornada Dial up connection A connection between your HP Jornada and another computer by modem You can have a dial up connection with an ISP a network or with a modem attached to a PC Direct connection A connection between your HP Jornada and another computer by means of the sync cable or IR port DNS Domain Name System An Internet service that translates domain names into IP addresses For example the domain name www jornada com might translate as 198 125 247 4 Driver A control program that enables a computer to work with a specific device or peripheral IMAP4 Internet Messaging Access Protocol v4 A protocol that enables a computer to retrieve messages from a mail server Infrared port A communication port that uses optical infrared si
15. and specific license terms read the license agreement provided by the file vendor Using the Playlist Manager Use the Playlist Manager to set the track playback order All My Music is the default playlist It contains all digital audio files available for playback on your HP Jornada including a CompactFlash card if one is installed To see a list of recently selected playlists tap Select Playlist To create or edit playlists tap All Playlists Tap and hold a track or playlist to perform actions such as copying moving and deleting Chapter 7 Companion programs 87 Working with audio files on a CompactFlash Card Because songs and audio files can use a lot of storage memory you might want to store them on a CompactFlash card When you store songs and audio files on a CompactFlash card the files must be stored in a folder called My Documents In addition it is recommended that you use Microsoft Windows Media Manager for Pocket PC to transfer files from your desktop PC to the storage card because Media Manager can automatically resolve security protocols for packaged content For more information on installing a CompactFlash card and working with files on a storage card see the CompactFlash cards section in chapter 8 When you store songs and audio files on a CompactFlash card the files must 4 be stored in a folder called My Documents Microsoft Reader Use Microsoft Reader to read electronic books eBooks on your H
16. at www hp com jornada Connecting to and The Getting Started with Microsoft synchronizing with a desktop ActiveSync booklet or ActiveSync Help PC on your desktop PC Last minute updates and The Readme files in the Microsoft detailed technical information ActiveSync folder on your desktop PC and CD ROM and the HP Jornada Web site at www hp com jornada 8 HP Jornada 540 Series User s Guide For information on See this source Troubleshooting connections The ActiveSync Troubleshooter on your desktop PC On the ActiveSync File menu click Connection Settings and then click Help The latest on Windows powered The Microsoft Windows CE Web site at Pocket PCs www microsoft com windowsce The complete text of this User s Guide is also available on the HP Web site at www hp com jornada You can download the User s Guide to your desktop PC and view it using the Adobe Acrobat Reader available from the Adobe Web site at www adobe com Using online Help on your HP Jornada You can get help for specific programs and for Windows for Pocket PC by tapping Help on the Start menu Help is displayed for the active program To display a menu of all Help files available on your Pocket PC tap the View menu and then tap All Installed Help or simply tap Help while the Today screen is active Navigate in Help just as you navigate in Microsoft Internet Explorer by tapping links or tapping the Back button When you have finished vi
17. card e Chapter 9 Troubleshooting Explains how to reset your Pocket PC and how to restore your Pocket PC to the factory default settings and provides helpful tips and procedures to follow when things do not work quite as you expected e Chapter 10 Support and Service Includes phone numbers and directions to help you obtain technical support from Hewlett Packard This User s Guide includes certain visual cues that will help you find the information you want easily A shortcut another way to do something or expanded information about the topic Caution or warning information about the topic This is important information that should be observed to prevent loss of data or damage to your HP Jornada iN Helpful information related to the topic 4 HP Jornada 540 Series User s Guide KIT Cad Se Kaa Ale B What s on your HP Jornada Your HP Jornada already includes the full suite of software you need to function as a mobile professional These programs are introduced below Detailed information can be found in later chapters The programs listed below are installed in ROM They cannot be deleted and you will never need to reinstall them HP programs HP settings Adjust the brightness and contrast of the display and set the speaker volume to suit your work environment Choose from four preset profiles or create your own HP security Protect your data with a 4 digit password that prevents un
18. contained in the product packaging shall supersede the HP Software Product Limited Warranty with regard to that third party software Ninety Day Limited Software Warranty HP warrants for a period of NINETY 90 DAYS from the date of purchase that the software product will execute its programming instructions when all files are properly installed HP does not warrant that the software will be uninterrupted or error free In the event that this software product fails to execute its programming instructions during the warranty period your remedy shall be replacement or refund only Return the media to HP for replacement Should HP be unable to replace the media within a reasonable amount of time HP shall refund the purchase price upon return of the product and all copies Removable media if supplied HP warrants the removable media if supplied upon which this product is recorded to be free from defects in material and workmanship under normal use for a period of NINETY 90 DAYS from the date of purchase In the event the media proves to be defective during the warranty period your remedy shall be replacement or refund only Return the media to HP for replacement Should HP be unable to replace the media within a reasonable amount of time HP shall refund the purchase price upon return of the product and destruction of all other non removable media copies of the software product Notice of warranty claims You must notify HP in writing of
19. cradle Serial Cradle F1834A Connect your HP Jornada to a serial communications port on a desktop PC running Windows NT Windows 95 98 or Windows 2000 using this desktop cradle USB Cable F1821A Connect your HP Jornada to your USB compatible Windows 98 or Windows 2000 desktop PC without a cradle Serial Cable F1819A Connect your HP Jornada to a serial communications port on a desktop PC running Windows NT Windows 95 98 or Windows 2000 AC Adapter F1817A Connect to AC power anywhere in the world with this World Wide Voltage adapter Executive Leather Case F1829A Protect your HP Jornada in style with this slim executive design leather case with stylus holder Flip top design allows for maximum ergonomic fit and functionality Executive Bi Fold Leather Case F1826A Protect your HP Jornada with this elegantly designed bi fold leather case for classical look and functionality Stylus Pens F1818A Replace your lost stylus with this pack of three original pens Accessory Cover F1828A Replace your HP Jornada cover with the original one piece cover with stylus Screen Protectors F1827A Protect your touch screen from scratches and scuffs with a plastic screen protector pack of six Chapter 8 Accessories 91 CompactFlash cards CompactFlash cards provide a wide range of additional functionality such as additional memory removable storage connection to an external monitor connection to a network and modems
20. digital audio files such as songs or sound clips Media Player supports sound files recorded in the following formats ASF WMA MP3 and WAV To switch to Windows Media Player 1 On the Start menu tap Programs and then tap the Windows Media Player icon Chapter 7 Companion programs 85 Active playlist En Windows Media Player 4 41p Windows Media Welcome GEEIS 4 Indicates the progress All fay Music j of the current track 3 A o Track information Skip forward Skip back Play Pause Repeat playlist Shuffle playlist Tools Playlist The Windows Media Player Welcome screen Jornada To turn off the display press and hold the Notification button LED To save power turn off the display while listening to music on your HP Press the Notification button LED again to turn on the display Creating audio files for your HP Jornada You can copy music files to enjoy on your HP Jornada by converting or ripping files from your favorite audio CDs or by downloading songs from a Web site such as EMusic com When you have saved the audio file on your desktop PC use the Microsoft Windows Media Manager for Pocket PC to convert the file to the appropriate format and copy it to your HP Jornada Copying songs from audio CDs Use the MusicMatch JukeBox application to record songs from your favorite audio CDs in a format that can be played on your HP Jornada MusicMatch JukeBox is included on the HP Jor
21. ee se ee ee ee eg ee ee 29 Establishing a partnership sesse ese ee ee ee ee ee ee ee ee 33 Synchronizing data eee eee eee ee ke ee Re GR ee ee Re ee ge 34 Browsing your HP Jornada from your desktop 36 Transferring files between your HP Jornada and your desktop PC ees esse ese ee ee ee Re ee Re ee ee 37 Backing up and restoring data iese ee ee ee ee 37 4 Connecting to the Internet or to a network ese ee ee 41 Connecting your HP Jomada esse sesse es ee esse ese ee ee ee ge ee 42 Creating an ISP or network connection ee ee ee 44 Browsing the Web or a corporate intranet see 46 Sending and receiving e mail ee Re Re ee ee 51 5 Configuring your HP Jornada esse esse esse dese ee see ee ee ee ee ee ee ee 57 Managing DOWEF ees ee ee ee Re Re ee Re ee Re ee ee 58 Managing Memory ees ee ee ee ee ee ee ee ee ee ee 59 Adjusting settings sinnene ee ee ee ee Ee ee ee ee Ee ai 60 SECUN nce OR EE BERE 62 Configuring hardware buttONS ees eke ee ee Re ee ge 64 Configuring MENUS ese ee ee ee Re ee ee ee ee ge ek ee 66 Adding or removing DrOgraMS ees ees ee ee ee ee ee ee ee ee ee 68 6 Microsoft Pocket OutHOOK ee Re Ee Re ee ee ee EE 71 Calendar scheduling appointments and meetings 72 Contacts tracking friends and Colleagues ee ee ee 73 Tasks Keeping a to do list ee ee ee ee ee 75 Notes capturing thoughts and ideas esse ee Re ee 77
22. eguipped PC without using a cable or cradle Many notebook computers have built in infrared ports however you may need to install and configure an infrared port on a desktop PC To install the port follow the manufacturer s instructions More information about infrared drivers for Windows 95 98 or Windows 2000 is available on the Windows for Pocket PC Web site at www microsoft com windowsce For complete instructions on connecting to your desktop PC by infrared refer to ActiveSync help on your desktop PC Chapter 3 Connecting to your desktop PC 33 Establishing a partnership When you install Microsoft ActiveSync you are prompted to connect your HP Jornada and create a partnership A partnership enables your desktop PC to recognize your HP Jornada when you connect and to remember the synchronization and file conversion settings you set You can connect your HP Jornada to a desktop PC without establishing a partnership however only Pocket PCs that have a partnership with a desktop PC can synchronize information between the two computers Your HP Jornada can have partnerships with up to two desktop or notebook PCs for example your home and office computers If you regularly synchronize your HP Jornada with both desktop PCs you can ensure that important files contacts and appointments are always up to date and identical on all three computers Although you can establish partnerships with two desktop PCs you can synchronize e
23. expand the features and functionality by adding programs This chapter also offers important tips on safeguarding your data by managing power and memory and using the security settings In this chapter you will learn to e Manage power effectively e Manage the memory on your HP Jornada e Adjust settings for the display and sounds e Use security features to protect your data e Configure hardware buttons for games e Configure menus for easy access to programs and documents e Add or remove programs 58 HP Jornada 540 Series User s Guide Managing power Because the data and files you save on your HP Jornada are stored in RAM maintaining a continuous power supply to the HP Jornada at all times is extremely important If your HP Jornada runs out of power all information you have entered is lost Although the Windows for Pocket PC operating system and programs cannot be erased any custom settings and programs you have added are erased if you lose power Under typical usage conditions your HP Jornada should operate for approximately 8 hours between charges Some functions such as listening to music or using CompactFlash cards use considerable power and may reduce this time significantly You should respond as soon as possible when your HP Jornada displays a dialog box warning of low power If you turn off the device your HP Jornada will retain data for up to 7 days If you continue to use your HP Jornada until power reache
24. folder contains messages that have been deleted on your HP Jornada but are still linked to messages on your e mail server or desktop PC If you are using IMAP4 you may see a Deleted Items folder This folder is for messages deleted on the e mail server The behavior of the Deleted local and Sent folders depends on the options you have chosen In the message list tap Tools and then Options On the Message tab select your options If you want to organize messages into additional folders tap Tools and then New Folder to create new folders To move or copy a message to another folder tap and hold the message in the message list and then tap Move to or Copy to on the pop up menu Moving an e mail message into a folder you create breaks the link between the messages on your HP Jornada and the copy on your desktop PC or POP3 e mail server The next time you synchronize the message may be deleted from the Inbox folder on the mail server or desktop PC This prevents you from getting duplicate copies of an e mail message but it also means that you will no longer have access to the e mail messages you move out of Inbox except from the device If you have an e mail account on an IMAP4 mail server the folders you create and the messages you move will be duplicated on the e mail server 5 Configuring your HP Jornada This chapter details ways you can optimize your HP Jornada using Settings and the HP applications and describes ways you can
25. for HP Jornada to start up or shut down you can start working immediately by pressing the On Off button or one of the HP hot keys You can also turn on your HP Jornada simply by tapping the touch screen On the Preferences tab in HP settings select the Tap screen to power on check box When you are finished working turn off your HP Jornada by pressing the On Off button By default the backlight will dim after 1 minute of inactivity and your HP Jornada will turn off automatically after 3 minutes of inactivity if it is not connected to an AC power source You can use the Power control panel to change these settings On the Start menu tap Settings tap the System tab and then tap the Power icon Using the hardware buttons The hardware buttons on your HP Jornada that is the buttons on the device itself rather than buttons or icons that appear on the display can each be used to perform several functions such as turning on your HP Jornada or starting a particular program The features associated with each button are described below In addition most buttons can be re assigned or configured to start a program that you designate For more information see the Configuring hardware buttons section in chapter 5 Notification button LED e Blinking green LED indicates an alarm or reminder If the alarm also plays a sound press the Notification button LED to silence the alarm The LED continues blinking until you dismiss the reminder
26. in lowercase The chart at the end of this appendix contains examples of how to write characters in lowercase mode You can also choose to write in uppercase Graffiti compatible mode In this mode you write characters in uppercase If you prefer to write in uppercase mode tap Uppercase Mode in Options on the input method menu Whether a letter appears in uppercase or lowercase when it is converted to typed text depends on where in the input panel you write it not on the mode you have selected The Character Recognizer input panel is divided into three writing areas Letters written in the left area labeled ABC create uppercase letters and letters written in the middle area labeled abc create lowercase letters Use the right area labeled 123 for writing numbers symbols special characters and punctuation 126 HP Jornada 540 Series User s Guide Ei Notes 12 38p ok Meeting Notes Tap to select an input method or change options Tap to show or hide the input panel Tap to see how to write letters The letter you write is converted to typed text that appears on the screen The following chart is a partial display of the characters you can write while in lowercase mode the dot on each character is the starting point for writing Remember that even though you write a letter in its lowercase form the case of the text that is displayed depends on where you write the letter For example if you write a lowercase a
27. in this way may not appear on the Remove Programs list and you may have to delete the program manually if you wish to remove it from the HP Jornada To add programs with Application Manager 1 Connect the HP Jornada to your desktop PC and then open the ActiveSync window 2 On the Tools menu in the ActiveSync window click Add Remove Programs 3 Select the check box for the program you want to add Removing programs To free storage memory on your HP Jornada you can remove programs you no longer use Only programs you have added can be removed that is only programs that are stored in RAM The pre installed programs programs stored in ROM cannot be removed however these programs do not use storage memory To remove a program 1 On the Start menu tap Settings 2 On the System tab tap Remove Programs 3 Select the program in the list and then tap Remove If the program does not appear in the list of installed programs use File Explorer on your device to locate the program tap and hold the program and then tap Delete on the pop up menu 6 Microsoft Pocket Outlook Microsoft Pocket Outlook includes Calendar Contacts Tasks Inbox and Notes You can use these programs individually or together For example e mail addresses stored in Contacts can be used to address e mail messages in Inbox Using ActiveSync you can synchronize information in Microsoft Outlook or Microsoft Exchange on your desktop PC with in
28. mail messages with only one desktop PC A single desktop PC can have partnerships with many Pocket PCs or other mobile devices This is useful if you have more than one Windows powered device or if several mobile professionals share a single desktop PC The New Partnership Wizard The first time you connect the New Partnership Wizard on your desktop PC helps you establish a partnership and set options for synchronizing Pocket Outlook data e mail messages and files between your HP Jornada and desktop PC To establish a partnership 1 When the New Partnership dialog box appears on your desktop PC screen click Yes to synchronize and then follow the instructions to complete the New Partnership Wizard 2 Atthe prompt type a name and description for your HP Jornada The name must start with a letter and it can be anything you choose up to 15 characters no spaces About control panel on your HP Jornada On the Start menu tap Settings tap You can later change the name and description on the Device ID tab of the the System tab and then tap the About icon 34 HP Jornada 540 Series User s Guide 3 Set the number of partnerships your HP Jornada will have If you will synchronize information between your Pocket PC and more than one computer or if you have already established a partnership with another desktop PC select two 4 Set options for synchronization including the types of files and information you want to synch
29. one year duration of this written warranty Some states provinces or countries do not allow limitations on how long an implied warranty lasts so the above limitation or exclusion may not apply to you 110 HP Jornada 540 Series User s Guide This warranty gives your specific legal rights and you may also have other rights that vary from state to state province to province or country to country Limitation of liability and remedies The remedies provided above are the customer s sole and exclusive remedies In no event shall HP be liable for any direct indirect special incidental or consequential damages including lost profit whether based on warranty contract tort or any other legal theory Some states provinces or countries do not allow the exclusion or limitation of incidental or consequential damages including lost profit so the above limitation or exclusion may not apply to you Consumer transactions in Australia New Zealand and the United Kingdom The preceding disclaimers and limitations shall not apply to consumer transactions in Australia New Zealand and the United Kingdom and shall not affect the statutory rights of consumers For consumers in Australia The above warranty terms and any other warranty statement enclosed with this product except to the extent lawfully permitted do not exclude restrict or modify and are in addition to the statutory rights implied by the Trade Practices Act 1974 o
30. or Week view tap the desired date and time for the appointment Chapter 6 Microsoft Pocket Outlook 73 2 Tap New 3 Using the Input panel enter a description and a location for the appointment 4 If needed tap the date and time to change them 5 Enter other desired information You may need to hide the Input panel to see all available fields 6 To add notes tap the Notes tab You can enter text draw or create a recording For more information on creating notes see the Notes capturing thoughts and ideas section later in this chapter 7 When you are finished tap OK to return to the calendar If you select Remind me in an appointment your HP Jornada will remind you according to the options you set in the Sounds amp Reminders control panel Creating meeting requests You can use Calendar to set up meetings with users of Outlook or Pocket Outlook A meeting notice is created automatically and sent either when you synchronize Inbox or when you connect to your e mail server Indicate how you want meeting requests sent by tapping Tools and then Options If you send and receive e mail messages through ActiveSync select ActiveSync To schedule a meeting 1 Create an appointment 2 Inthe appointment details hide the Input panel and then tap Attendees 3 From the list of e mail addresses you have entered in Contacts select the meeting attendees The meeting notice is created automatically and placed in t
31. or as an embedded icon You can also record a voice note by tapping e on the Recording toolbar Chapter 2 Getting started 25 To play a recording 1 Tap the name of the recording in the file list Tap the recording icon in the note Press the Action button to play the selected recording Recording formats Your HP Jornada supports several formats for voice notes The formats vary in both the quality of the recording and the size of the sound file When selecting a recording format you should consider the quality you need as well as how much storage memory the recording will use on your HP Jornada In addition not all recording formats are compatible with other software or computers If you will share your recordings with others or transfer a recording to your desktop PC be sure to choose a recording format that is supported by the software used to play recordings on the other computer The default recording format HP Dynamic Voice is supported only on HP Jornada Pocket PCs To select a recording format 1 On the Start menu tap Settings and then tap the Input icon 2 On the Options tab in the Input control panel select a recording format from the drop down list The table below lists the compatibility of various recording formats with other computers The list of recording formats on your HP Jornada indicates the sample rate whether the format is stereo or mono and how much storage memory is required per second of
32. or set of applications that organizes information such as addresses appointments and notes POP3 Post Office Protocol v3 A protocol that enables a computer to retrieve messages from a mail server PPP Point to Point Protocol The default method your HP Jornada uses to communicate with an ISP network server Proxy server A server that sits between a client computer or Web browser and the Internet A proxy server provides security by filtering requests and can improve performance by storing local copies of requested information RAM random access memory Volatile memory that be read and written Data stored in RAM is retained only while power is maintained Remote connection A connection between your HP Jornada and a remote computer or server Reset The process of restarting your HP Jornada and reinitializing the operating system Performing a reset erases any unsaved data in open documents but preserves data that has been saved Restore To return your device to the state it was in when last backed up This involves copying your backup data to your HP Jornada ROM read only memory A memory circuit into which programs and data are permanently installed Data in ROM cannot be modified or deleted Glossary 119 Serial connection A cable connection between your HP Jornada and a serial COM port on your desktop PC SLIP Serial Line Internet Protocol A method of connecting to the Internet Similar to PPP but older
33. provider ISP an account on your corporate network or access permission to dial in to a specific computer Chapter 4 Connecting to the Internet 45 For each account you will need a user name and password provided by the ISP or account administrator If you are connecting to a commercial ISP you will also need to know the dialup telephone number and IP and DNS addresses if required If you plan to use the account to send or receive e mail messages directly from your HP Jornada you must also obtain the following information from your ISP or account administrator e A user name and password for your e mail account These may be different than the user name and password you use to connect e The name of the POP3 or IMAP4 server for incoming messages e The name of the SMTP server for outgoing messages Before you can use a modem to connect to an ISP or to dial in to a specific desktop PC you must create a connection for that service on your HP Jornada If you use an NIC to connect to a corporate network you must configure your network connection Your HP Jornada will recognize the connection once you attach the network cable to the NIC poe a dialup connection to an ISP or a specific PC 1 Install a modem or NIC For more information see the Connecting your HP Jornada section in this chapter On the Start menu tap Settings and then tap the Connections tab Tap the Modem icon Tap New Connection Enter a name
34. when you forget your password you may need to restore your HP Jornada to the factory default settings This erases all data you have entered including all files system settings and programs you have installed To ensure the safety of your information should it be necessary to restore the factory defaults you should regularly back up your data to your desktop PC using ActiveSync or to a CompactFlash card using the HP backup application For more information on backing up data see the Backing up and restoring data section in chapter 3 Restoring the factory default settings erases all files programs and data you have entered You can restore only data that has been backed up to your desktop PC or CompactFlash card For more information see the Backing up and restoring data section in chapter 3 96 HP Jornada 540 Series User s Guide To restore the factory defaults 1 Disconnect your HP Jornada from AC power and disconnect from your desktop PC 2 Use the tip of the stylus to press and hold the Reset button on the back of your HP Jornada 3 While holding the Reset button press the On Off button 4 Release the Reset button 5 Press the On Off button again to restart your HP Jornada After you restore the factory defaults you will need to complete the Welcome Wizard and re establish a partnership with your desktop PC You may also want to restore data to your HP Jornada from your most recent backup file For more
35. will need to synchronize your HP Jornada with your desktop PC and then tap the My Channels button to complete AvantGo setup When synchronization is complete tap the AvantGo Channels link in your list of favorites to see a few of the most popular channels To add or delete channels tap the Add or Delete link You can change settings for your AvantGo server or add a specific server for AvantGo channels On the Start menu tap Settings and then on the Connections tab tap the AvantGo Connect icon Mobile channels Mobile channels are sites you subscribe to on your desktop PC They are stored in the Channels subfolder in the Mobile Favorites folder of your Microsoft Internet Explorer folder and are downloaded to your HP Jornada during synchronization To see a list of mobile channels you can subscribe to at no fee visit the Windows CE Mobile Channel List Web page at www microsoft com windowsce channels While a channel Web page is displayed click the Add Mobile Channel button and then select Make available offline to download the channel to your desktop PC The mobile channel will be transferred to your device the next time you synchronize To view channels 1 Tap E to display your list of favorites 2 Tap the channel you want to view Internet Explorer displays the page that was downloaded the last time you synchronized with your desktop PC If the page is not stored on your HP Jornada the favorite will be dimmed and you must s
36. your HP Jornada 61 Tap to select a settings profile EQ HP settings oO is E Tap to open volume and sounds Outdoors 8 Indoors a s Move sliders to adjust D Low power S 7 volume brightness special b gt i and contrast pecia i Tap to mute speaker Be _ Power status mj HP settings To change the speaker volume settings you can quickly switch to the Sounds amp Reminders control panel by tapping the Speaker button Save your preferred settings to any of the four profiles Select the profile you want to change and then adjust the sliders to fine tune the settings The remaining power is displayed on a status bar at the bottom of the Settings tab To switch to the Power control panel tap the battery icon next to the power status bar The Memory tab The Memory tab displays total and available free Storage Program and Storage Card memory For information on allocating memory between storage and programs see the Managing memory section in this chapter 62 HP Jornada 540 Series User s Guide The Preferences tab Use the Preferences tab to select the display mode and customize button settings and certain power options To prevent inadvertently turning on your Pocket PC you can disable the Record button and the HP hot keys On the Preferences tab select the Disable record button and or the Disable HP hot keys check bo
37. 0347288 France 33 1 43623434 Germany 49 1 805258143 Greece 30 1 6896411 Hong Kong 800 967729 Hungary 36 1 3430310 India 91 11 6826035 Indonesia 62 21 3503408 Ireland 353 1 6625525 Country Region Chapter 10 Support and service 107 Telephone Israel 972 9 9524848 Italy 39 2 26410350 Japan 81 3 33358333 Korea 82 2 32700700 Malaysia 60 03 2952566 Mexico 52 1800 4726684 Netherlands 31 20 6068751 New Zealand 64 9 3566640 Norway 47 22 116299 Philippines 63 2 8673551 Poland 48 22 8659999 Portugal 351 13180065 Russia 7 095 9169821 Singapore 65 2725300 South Africa 27 11 8061030 Spain 34 91 7820109 Sweden 46 8 6192170 Switzerland German 41 1 4332728 Switzerland French 41 1 4332729 Taiwan 886 2 27170055 Thailand 66 2 6614000 Turkey 90 212 2245925 UK 44 870 6083003 108 HP Jornada 540 Series User s Guide Country Region Telephone USA Pre sales Information 1 800 4431254 toll free no operator is available Support amp Service 1 970 635 1000 Palmtops amp Organizers toll call 58 800 47888 or 58 2 2078488 Vietnam 84 0 88234530 Venezuela All Customer Care Centers are available during office hours Pre sales Information in the USA is available 24 hours per day 7 days per week Support amp Service in the USA can be contacted from 5 am to 5 pm Pacific Time Monday through Friday 109 Warrant
38. 4 97 HPC Note ccccccccssccessseceesseeeeeseees 6 Image Expert CE lecce 6 IMAP4 protocol 44 53 56 117 Inbox 4 33 46 51 52 53 54 55 56 71 73 129 130 Tolders EE aaa Inbox synchronization 5 infrared modem sses infrared port users ese seke eristada Input panel installing programs interference radiated c08 Internet Pocket Internet Explorer 46 Web browsing ees ee ee 46 Internet Service Provider connecting tO ee 44 intranet si eed ENE wed 3 41 46 ISP sis See Internet Service Provider Media Player See Windows Media Player meeting requests eee 73 memory increasing ee ee 59 managing 59 program sr BD reel ME EE RE a 59 menu POPEUD Ee EER RE EE EE EER ee EER Ee 19 SEA EE 18 microphone sses 10 20 24 Microsoft ActiveSync See ActiveSync Microsoft Exchange 51 52 71 Microsoft Money 5 79 82 83 84 Microsoft Outlook 29 33 35 51 52 71 98 130 131 Microsoft Pocket Outlook See Inbox Contacts Calendar or Tasks Microsoft Reader 5 7 79 87 Mobile Channels 29 41 48 49 Mobile Favorites 29 34 49 50 51 mobile phone cece eee eee 43 Mobile Voice esse ee 25 modem CompactFlash card esse 42 disconnecting feel infrared N Navigating seeen 15 Navigation bar 18 Eve EE EE See LAN net
39. 5 Appendix B Migrating data from other devices 129 Transferring data from a palm size or handheld PC 129 Migrating data from Palm deVICES ieee ee ee 130 1 Welcome Congratulations on purchasing the Hewlett Packard Jornada 540 Series Pocket PC a Microsoft Windows powered Pocket PC Your HP Jornada Pocket PC lets you keep your most important business and personal information current and close at hand Your HP Jornada includes the Microsoft Windows for Pocket PC software such as the latest version of Microsoft Pocket Outlook so you can read and write e mail while on the road and manage your appointments and contacts You will find that your HP Jornada is also the perfect companion to your desktop or notebook PC allowing you to take vital business data and documents with you and easily upload updated information upon returning to your desk HP Jornada offers you the highest quality in performance and power management as well as rich programs and utilities designed by Hewlett Packard making HP Jornada your powerful reliable mobile business partner In this chapter you will find e A list of the HP Jornada package contents e An overview of this Users Guide and pointers to other sources of helpful information e Descriptions of the programs and features included with your Pocket PC 2 HP Jornada 540 Series User s Guide What s in the box Your HP Jornada package includes the following items
40. 7 COMPANION programs ee ee ee RA Re RA ke Re ee 79 Microsoft Pocket Word ee ee ee ee ee Re ee ee 80 Microsoft Pocket Excel sesse ee ee ee ee ee ee ee ee ee ee 81 Microsoft Money 2000 ee ee ee ee ee ee ee ee 82 Microsoft Windows Media Player ee ees ee ee ee 84 Microsoft Reader sees ee ee ee aa Ge ee ee ee 87 OMNISOIVE ER RE EE Re ER ea Ee Ge Eed 88 SIL ACCESSOMOS 32 23 end MEER Ee ER Eg ee DEER oe ER cess hart Ene eet 89 HP branded accessorieS e ee esse ee ee ee ee ee ee ee ee ee 90 CompactFlash cards esse ke ee Re ee Re Re ee ge 91 9 Troubleshooting ss de ius EERS ER ee ee a Re Ge ee ee 93 Resetting your HP Jornada ees esse ees ee ese ee ee ee ee ee ee ee ee ee 94 esels ed n AE EE EE HER EE EE 96 Remote CONNECTIONS ee Re Re Re ee ee ee 100 10 Support and service see ee Re RR ee ee ee ee Re ee 105 MEE RA EE ER HR sates 105 GustomefsuDDOrt ER se Ee et eg N ede eae AS 105 el RE EE EE EE RE NE 105 Contacting Hewlett Packard worldwide iese esse ees 106 EE UR ER OE N EE N EE 109 One year limited hardware warranty esse see ee ee Re ee 109 Limitation of Warranty ese ee ee Re Re Re ee Re ee 109 Limitation of liability and remedies ee ee ee 110 Hewlett Packard Year 2000 Warranty ceecee 111 HP software product license agreement and HP software product limited warranty essee 112 Els WER EE EE OR ER N 117 he RR EA EE EE N 121 Appendix A Character recognitiON ee ee RR ee 12
41. ASe AE Ee ne Fae 15 contrast esse 4 13 60 97 102 121 122 HP Jornada 540 Series User s Guide converting files DG jacks EE gek EE es ie 12 30 dial up connection disconnecting ee ee 19 disconnecting dial up connection ese 19 display brightness sees ee ee 60 colors 62 contrast 60 modes 1 62 troubleshooting ee 102 turning off 14 85 TUMING ON esse gees ee ek GER GEKEN 14 drawing oe AE EE EE 23 drivers installing ees esse ee ee 91 E BOOKS niiu ee ee ee 87 e mail deleting messages 52 folders 56 sending 51 sending mMessageS c ee 52 synchronizing EME iS esse es EMusic com F factory default settings 95 Favorites folder ese ee 49 File Explorer iese 26 67 69 99 file formats CONVEMMING esse ss gese SEER EE dee transferring ese ee ee ee Find feature finding information H hardware buttons 4 14 57 64 65 66 CONFIQUTING ee ee ee 64 headphone jack ese ee 11 HP backup 4 36 37 38 39 95 98 HP Dynamic Voice eee 25 HP game buttons 4 19 64 65 66 HP home menu 4 13 15 17 18 60 66 67 hot EE teniri 15 HP hot keys 10 11 14 15 62 65 HP Jornada CD ROM 2 6 7 85 86 HP security sesse ese 4 62 63 64 HP settings 4 13 14 15 58 59 60 61 97 102 HP task switcher 4 17 18 19 38 39 59 60 9
42. F SOFTWARE PATCHES FOR YEAR 2000 COMPLIANCE AND MAY REQUIRE ADDITIONAL PATCHES IN THE FUTURE THE NEED FOR SUCH PATCHES MOST LIKELY APPLIES TO THE OPERATING SYSTEM SOFTWARE AND ANY MICROSOFT APPLICATIONS SHIPPED WITH THIS PRODUCT CUSTOMER IS URGED TO CONTACT MICROSOFT AT www microsoft com y2k OR 1 888 MSFTY2K FOR MORE Y2K INFORMATION 112 HP Jornada 540 Series User s Guide HP software product license agreement and HP software product limited warranty This HP product contains preinstalled software programs Please read the HP Software Product License Agreement before proceeding Important Carefully read this License Agreement and the Limited Warranty statement before operating the equipment The rights to the software are licensed not sold HP or its licensors continue to own all intellectual property rights to the software and you will be granted certain rights to use the software upon your acceptance of this license Rights in the software are offered only on the condition that you agree to all terms and conditions of the License Agreement Operating the equipment indicates your acceptance of these terms and conditions If you do not agree to the terms and conditions of the License Agreement return the complete package for a full refund now HP Software Product License Agreement The HP Software Product License Agreement shall govern the use of all software that is provided to you the customer as part of this HP product with th
43. HP Jornada 540 Series Pocket PC Users Guide U HEWLETT PACKARD Part number F1824 90003 Printed in Singapore Edition 1 Copyright The information contained in this document is provided as is and is subject to change without notice Hewlett Packard Company makes no warranty of any kind with regard to this manual including but not limited to the implied warranties of merchantability and fitness for a particular purpose Hewlett Packard Co shall not be liable for any errors contained herein or for incidental or consequential damages in connection with the furnishing performance or use of this manual or the examples herein Hewlett Packard Co 2000 This document contains proprietary information that is protected by copyright All rights are reserved No part of this document may be photocopied reproduced adapted or translated to another language without the prior written consent of Hewlett Packard Co except as allowed under the copyright laws The programs that control this product are copyrighted and all rights are reserved Reproduction adaptation or translation of those programs without prior written permission of Hewlett Packard Co is also prohibited Microsoft ActiveSync Outlook Pocket Outlook Expedia AutoRoute Express MapPoint Windows Windows NT the Windows logo and the Windows CE logo are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other co
44. Many cards have been tested specifically for use with the HP Jornada For a list of recommended cards visit the HP Web site at www hp com jornada Before you can use a particular card you may need to install the software driver for that card The software drivers for the Windows for Pocket PC operating system should be available from the card s manufacturer Install software drivers as you would install any other software or program For more information see the Adding or removing programs section in chapter 5 To install a CompactFlash card 1 Open the door to the CompactFlash slot 2 Insert the CompactFlash card into the slot If you are using a CompactFlash memory card or another card that does not require a cable you can close the door to the CompactFlash slot while the card is installed in your HP Jornada If you are using a CompactFlash Card modem or NIC which requires a cable connection to the card the cable connector will protrudes from the slot and you cannot close the door Slide the door into the casing of the device parallel to the CompactFlash card until it is recessed inside your HP Jornada 92 HP Jornada 540 Series User s Guide Wwe The CompactFlash card slot 9 Troubleshooting If you encounter difficulty while using your HP Jornada Pocket PC this chapter will help you find answers If you need information about troubleshooting ActiveSync click Microsoft ActiveSync Help on the Help menu in ActiveSyn
45. P Jornada Download books to your desktop PC from eBook Web sites Then use ActiveSync to copy the book files to your Pocket PC The books appear in the Reader Library An eBook includes many features not available with a paper book These options are available from any book page You can add notes or bookmarks highlight text search for words or phrases and copy text to use in other documents or messages The Reader Guidebook is pre installed on your HP Jornada and contains all the information you will need to use Microsoft Reader Open the Guidebook from within Microsoft Reader as described below To start Microsoft Reader 1 On the Start menu tap Programs and then tap Microsoft Reader Microsoft Reader displays the Library a list of all the eBooks stored on your HP Jornada 2 To open a book tap the title in the Library list The MSReader folder in the Extras folder on the ActiveSync CD ROM contains sample books and a dictionary Use ActiveSync to download the files from your desktop PC to your device as described in the Read Me file in the MSReader folder 88 HP Jornada 540 Series User s Guide When you have finished reading a book you may want to delete it to conserve space on your device If a copy of the book is stored on your desktop PC you can download it again at any time To remove a book from your device tap and hold the title in the Library list and then tap Delete on the pop up menu OmniSolve OmniSolve i
46. Series User s Guide Backing up data with Activesync When you back up your HP Jornada using Microsoft ActiveSync the backup file contains all the files databases PIM information and RAM based programs on your Pocket PC The backup file is stored on your desktop PC If you have established a partnership between your HP Jornada and desktop PC you can set ActiveSync to back up data automatically each time you connect You can also back up your HP Jornada manually any time you want ActiveSync lets you decide whether to back up all information each time or only new and updated information To back up data with ActiveSync 1 Connect your HP Jornada to your desktop PC 2 In the ActiveSync window on your desktop PC on the Tools menu click Backup Restore and then click the Backup tab 3 Select either Full Backup to back up all information every time or Incremental Backup to backup only new or updated information 4 Click Change to change the name of your backup file or to specify a location for your backup file 5 Click Back Up Now Backing up data with HP backup The HP backup application gives you added flexibility in backing up your valuable data With HP backup you can back up all data or back up only your Calendar Contacts and Tasks databases PIM databases You can save the backup file to internal memory or to a CompactFlash card so you can safeguard your data even while you are traveling or away from your desktop
47. a remote computer Depending on the make and model of your mobile phone you can connect your Pocket PC to the mobile phone using either a CompactFlash card interface or the infrared port CompactFlash connectivity kit You may be able to obtain a Type CompactFlash connectivity kit from the manufacturer of your phone or from a third party manufacturer In either case the kit must be designed to work with the specific model of your phone and the manufacturer must provide a driver for use with the HP Jornada Pocket PC After you have installed and configured the card the make and model of the card will appear in the list of modems or the list of network adapters when you create a new connection see the Creating an ISP or network connection section in this chapter Via infrared If your mobile phone has a built in IrDA compatible infrared port or if an optional infrared connectivity kit is available for your phone you can use the infrared port on your HP Jornada to connect When you create a new dial up connection select Generic IrDA modem from the modem list Align the infrared port on your HP Jornada with the infrared port on the mobile phone before dialing the call For detailed instructions on how to establish a wireless connection using a mobile phone check the HP Jornada Web site at www hp com jornada Creating an ISP or network connection To connect to a network or the Internet you need an account with an Internet service
48. ada for the first time e Chapter 3 Connecting to your desktop PC Offers everything you need to know to connect your Pocket PC transfer files and synchronize Microsoft Pocket Outlook data and e mail messages Chapter 1 Welcome 3 e Chapter 4 Connecting to the Internet or a network Use a CompactFlash modem to connect to the Internet through an Internet service provider or install a CompactFlash network interface card to connect to a network Once you are online you can browse the Internet or intranet and send receive e mail directly from your Pocket PC e Chapter 5 Configuring your HP Jornada Details the many ways you can add functionality to your HP Jornada by installing additional software and programs and explains how you can customize your HP Jornada using HP settings and Control Panel e Chapter 6 Microsoft Pocket Outlook Describes the Contacts Calendar Tasks and Notes programs personal information manager programs included with your HP Jornada e Chapter 7 Companion Programs Describes the productivity programs included with your HP Jornada including the Microsoft Windows for Pocket PC software Microsoft Pocket Word Pocket Excel Microsoft Reader Microsoft Money and the Windows Media Player and the OmniSolve calculator from Landware e Chapter 8 Accessories Describes the HP accessories available for your Pocket PC and includes instructions on how to add functionality using a CompactFlash
49. and desktop PC by dragging icons to or from the Mobile Device window or by using the Cut Copy and Paste commands on the Edit menu Files created on your desktop PC may need to be converted before you can use them on your HP Jornada and files created on your HP Jornada may need to be converted before you can use them on your desktop PC By default ActiveSync automatically converts files to the appropriate type however you can choose not to convert files or you can choose to specify the conversions for each type of file by changing options in ActiveSync To set file conversion options Start ActiveSync on your desktop PC On the Tools menu click Options On the Rules tab click Conversion Settings To turn off automatic conversion clear the Convert files when synchronized copied or moved check box Po MEE Backing up and restoring data To prevent loss of data you should back up your HP Jornada freguently You can back up your HP Jornada in two ways e Use ActiveSync to back up all data to your desktop PC e Use the HP backup application to back up all data or only your Contacts Calendar and Tasks databases PIM data to a CompactFlash card or to internal memory Backup files are not password protected even if you have set a password for your HP Jornada If you store sensitive information on your HP Jornada protect the backup file as you would any other file that contains sensitive information 38 HP Jornada 540
50. and simpler SMTP Simplified Mail Transport Protocol A protocol for sending e mail messages between computers on the Internet Stylus A pen like utensil designed for navigating on a touch screen Synchronization The process of comparing the files or data on two computers to ensure that they contain the exact same information Touch screen A touch sensitive screen that allows you to open files launch programs and select text by touching or tapping the screen with the stylus USB Universal Serial Bus A newer standard for connecting peripherals USB supports relatively fast data transfer rates and can be used to connect multiple devices to a single computer A AC adapter iese 2 12 30 117 ACCESSONES GR DE sg eN Dee 90 Action button ees ee 10 25 65 ActiveSync 2 7 27 28 32 37 93 98 99 129 installing esse ese system reduirements ActiveSync CD ROM 86 87 adding programs eee 5 68 address book See Contacts tas EE eek rset At Ed 14 appointments See Calendar Ad EE 84 attachments 1 55 AudibleManager ees ee 6 AudiblePlayer eee ee ee ee 6 audio files Creatin genian 85 86 form SE OE OE AE E 84 packaged content see 86 Playing wo ee 84 86 storing on CF card 87 AvantGO SEA DE ee n ae ne Ie 48 AvantGo Channels See AvantGo B backing UP see ee 36 37 restoring data ees ees 38 39 to CompactFlash card iis
51. any warranty claim not later than thirty 30 days after the expiration of the warranty period Limitation of warranty HP makes no other express warranty whether written or oral with respect to this product Any implied warranty of merchantability or fitness for a particular purpose is limited to the 90 day duration of this written warranty Some states provinces or countries do not allow limitations on how long an implied warranty lasts so the above limitation or exclusion may not apply to you This warranty gives specific legal rights and you may also have other rights that vary from state to state province to province or country to country 116 HP Jornada 540 Series User s Guide Limitation of liability and remedies THE REMEDIES PROVIDED ABOVE ARE YOUR SOLE AND EXCLUSIVE REMEDIES IN NO EVENT SHALL HP BE LIABLE FOR ANY DIRECT INDIRECT SPECIAL INCIDENTAL OR CONSEQUENTIAL DAMAGES INCLUDING LOST PROFIT WHETHER BASED ON WARRANTY CONTRACT TORT OR ANY OTHER LEGAL THEORY Some states provinces or countries do not allow the exclusion or limitation of incidental or consequential damages including lost profit so the above limitation or exclusion may not apply to you In no case shall HP s liability exceed the purchase price for the software and or product The limitations set forth above will apply regardless of whether you accept the software Consumer transactions in Australia and the United Kingdom The disclaimers
52. arge the battery OI Auto suspend activated To conserve power the HP Jornada auto suspends if it is idle for 1 minute immediately after power is turned on It also auto suspends if it is continuously idle for 3 minutes OI HP Jornada is locked up Connect to external power and reset your HP Jornada See the Resetting your HP Jornada section in this chapter Caution You may lose any unsaved data when resetting HP Jornada locks up when HP Jornada is locked up Connect to AC running applications or it power and reset See the Resetting your runs slowly HP Jornada section in this chapter Note Check to ensure that the device is not running low on power and avoid running several applications at the same time Use HP task switcher to close applications that are not in use HP Jornada does not turn The display contrast and brightness are too on or display appears to be low Use HP settings to adjust contrast and off even though power is brightness for optimal viewing Refer to the on Adjusting settings section in chapter 5 Use HP settings to choose Outdoor in very bright light and Low Power in very dark conditions Refer to the Adjusting settings section in chapter 5 OI The device has been reset After a reset the screen remains blank for approximately 3 seconds after pressing the On Off button 98 HP Jornada 540 Series User s Guide Problem Diagnosis Remedy
53. authorized users from accessing your HP Jornada HP backup Protect your valuable data even when you are away from your office by backing up your personal information manager PIM databases Contacts Calendar and Tasks or your entire Pocket PC toa CompactFlash card HP game buttons Run up the score in your favorite games on your Pocket PC Use the HP game buttons application to assign game actions to your Pocket PC hardware buttons HP home menu Quickly launch your favorite programs or open frequently used documents Assign each of the buttons on the HP home menu to a different document or program HP task switcher Switch between open programs and documents or close any program from a pop up menu on the Today screen Microsoft Windows for Pocket PC software Calendar Keep track of your appointments and create meeting requests Contacts Keep track of your friends and colleagues Inbox Send and receive e mail messages Notes Create handwritten or typed notes drawings and recordings Chapter 1 Welcome 5 Pocket Excel Create new workbooks or view and edit Excel workbooks created on your desktop PC E Pocket Word Create new documents or view and edit Word documents created on your desktop PC Tasks Keep track of your tasks Microsoft Pocket Internet Explorer Browse the Web and view channels and subscription content Microsoft Money 2000 Record expenses balance your checkbook and track your investments
54. both your HP Jornada and your desktop PC On your HP Jornada You must create a partnership between your HP Jornada and the desktop PC using one of the direct connection methods serial cable USB cradle or infrared connection described in this chapter And you must configure a dial up or network connection on your HP Jornada as described in chapter 4 Connecting to the Internet or to a network On your desktop PC Before you can synchronize remotely the desktop PC or network server must be configured to allow your HP Jornada to connect If the desktop PC uses Windows NT you must install and configure Remote Access Services If it uses Windows 95 98 install and configure Dial Up Networking You must also ensure that ActiveSync is configured to allow a network connection By default ActiveSync allows a network connection however to confirm the setting or to enable connection if it has been disabled follow the procedure below 36 HP Jornada 540 Series User s Guide To enable a network connection in ActiveSync 1 On the File menu click Connection Settings 2 Select Allow network Ethernet and Remote Access Service RAS server connection with this desktop computer Follow these steps to prepare your desktop PC before you leave e If you are using a modem on your desktop PC turn the modem on before you leave e Leave your desktop PC on and be sure you logged on under the same user name as when you created the partn
55. c The information in this chapter will help you Reset your HP Jornada Restore your HP Jornada to the factory default settings Troubleshoot basic problems Troubleshoot problems with remote connections Troubleshoot problems with the display and touch screen 94 HP Jornada 540 Series User s Guide Resetting your HP Jornada Occasionally you may need to reset your HP Jornada for example you may reset after you restore data from your desktop PC or when the operating system stops responding Resetting your HP Jornada is similar to restarting your desktop PC It restarts the operating system and preserves any saved data but you will lose any unsaved data Reset after restoring data from a backup file or when the HP Jornada appears to be frozen or locked up When you reset you lose unsaved data in all open documents or programs Use HP task switcher to close all open documents and programs In the Today screen tap the HP task switcher icon and then tap Close Window and Close All on the pop up menu To reset 1 Disconnect the sync cable or remove your HP Jornada from the cradle 2 Remove the CompactFlash card if installed 3 Use the stylus to press the Reset button on the back of the HP Jornada as shown in the following illustration Chapter 9 Troubleshooting 95 The Reset button Restoring factory defaults In some cases such as when your HP Jornada does not respond after being reset or
56. e HP game buttons application Tap the drop down list of game profiles The Input panel appears Using the Input panel enter a name for the profile In the settings list select an action and then press the hardware button you want to assign to the action 5 Repeat step 4 until you have assigned all the important game actions to hardware buttons BO DER 66 HP Jornada 540 Series User s Guide Configuring menus You can customize the menus on your device to ensure you have easy access to programs or documents HP home menu Use the HP home menu application to quickly launch your favorite programs or open frequently used documents You can modify each of the 21 buttons on the HP home menu by adding descriptions or by assigning them to the programs or documents you use most To modify a button assignment 1 Press the HP home menu hot key to open HP home menu To display the second page of buttons press the hot key a second time or tap the HP home menu icon in the lower right corner of the HP home menu screen 2 Tap and hold the stylus on the button you want to modify 3 On the pop up menu tap Assign Rename or Delete e Assign Tap Assign and then browse to select the program or document you want to assign to the button e Rename Tap Rename and then type a description to be displayed under the button The description can be up to 10 characters long The default description is the file name e Delete Tap Delet
57. e While connected to AC power amber LED indicates that your HP Jornada is charging Solid not blinking green LED indicates that your HP Jornada is fully charged e Press and hold the Notification button LED to turn the display off Blinking red LED indicates that display is off device is still on e When the display is off press the Notification button LED to turn the display on again Chapter 2 Getting started 15 Record button Press and release the Record button to turn on your HP Jornada Press and hold the Record button to turn on your HP Jornada and begin recording If speaker is not muted a beep indicates recording has started Release the Record button to stop recording If speaker is not muted a double beep indicates that recording has stopped To avoid inadvertently turning on your HP Jornada you can disable the Record button For more information see the Adjusting settings section in chapter 5 HP hot keys Press any HP hot key to turn on your HP Jornada and start the associated application Press the HP home menu hot key to launch the HP home menu Press the HP home menu hot key a second time to display the second page of buttons Press and hold the HP home menu hot key to launch HP settings Press the Calendar Contacts or Tasks hot key to launch that application In Calendar Contacts or Tasks press the associated hot key again to change views for example to switch from Day view to Week view
58. e deleted from the e mail server the next time you connect Chapter 4 Connecting to the Internet 53 You can work with e mail messages online or offline When working online you read and respond to messages while connected to the e mail server Messages are sent as soon as you tap Send which saves space on your device When working offline you can disconnect from the e mail server review the message headers or messages that you downloaded and then decide which messages to download completely The next time you connect Inbox downloads the complete messages you have marked for retrieval and sends the messages you have composed Working offline reduces the time you are connected and can save money especially if you are dialing long distance To retrieve messages from an e mail account you must set up a service for that account The service includes your account information message delivery options and a link to a dial up or network connection To create an e mail service 1 On the Start menu tap Programs and then tap the Inbox icon 2 On the Services menu tap New Service 3 Select a service type IMAP4 or POP3 and type a name for the service The name can be anything you choose If you are not sure what type of service is associated with your account consult your account administrator Tap Next 4 If you connect to your mail server using a modem select a dial up connection from the drop down list If you connect to y
59. e exception of Microsoft Software Microsoft Products are licensed to you under the Microsoft End User License Agreement EULA contained in the Microsoft documentation Any third party software supplier s warranty terms that may be found online or in any documentation or other materials contained in the product packaging shall govern the use of that third party software The following License Terms govern the use of the software Use You may only use the software on a single computer You may not reverse assemble or decompile the software Transaction in European Union member states The prohibition against decompilation shall be subject to Directive 91 250 EEC Copies and adaptations You may make copies or adaptations of the software a for archival purposes or b when copying or adaptation is an essential step in the use of the software with a computer so long as the copies and adaptations are used in no other manner Warranty 113 You have no other rights to copy unless you acduire an appropriate license to reproduce which is available from HP for some software You agree that no warranty free installation or free training is provided by HP for any copies or adaptations made by you All copies and adaptations of the software must bear the copyright notice s contained in or on the original Ownership You agree that you do not have any title to or ownership of the software other than ownership of the physical med
60. e list of installed adapters If your ISP or account administrator provided specific settings such as IP addresses or DNS addresses enter this information on the appropriate tab and then tap OK On the Identification tab enter your user name password and the domain if required To connect to an ISP or desktop PC 1 On the Start menu tap Programs and then tap the Connections icon Tap the icon for the connection All connections you have created should appear as icons in the Connections folder Type your user name password and domain if reguired Select a dialing location Tap Dialing Options to confirm or change settings for the selected location or to create a new location In the Dialing Options dialog box tap Dialing Patterns to make any necessary changes to the dialing pattern for this call For an explanation of dialing patterns see online Help on your HP Jornada Tap OK to close the Dialing Options dialog box Tap Connect In the Connect To dialog box confirm that the proper phone number is displayed If the phone number is not displayed correctly adjust the settings in Dialing Options and or Dialing Patterns After you have set up an e mail service you can also connect to your e mail menu and then tap the Connect button or tap Connect on the Services server from within Inbox Select the appropriate service on the Services menu For more information see the section Sending and receiving e mail me
61. e to clear the current button assignment Chapter 5 Configuring your HP Jornada 67 Tap a button to start a program Reader Assign Rename Delete Tap and hold to modify a button Tap to display a second page of buttons Tap an icon to open a control panel The HP home menu screen Start menu You can also add or remove programs from the Start menu to make it easier to access the programs you use most To add a program to the Start menu 1 On the Start menu tap Settings and then tap Menus 2 On the Start Menu tab select the check box for the program you want to add The Start Menu tab displays only the programs stored in the Start Menu folder on your HP Jornada If you do not see a particular program listed use File Explorer to move the program to the Start Menu folder New menu You can also add or remove programs from the New menu to make it easier to create documents in common programs 68 HP Jornada 540 Series User s Guide To add a document to the menu 1 On the Start menu tap Settings and then tap Menus 2 On the New Menu tab select the Turn on New button menu check box and then select the document types you want to appear on the menu Adding or removing programs Installing programs You can add even more functionality to your HP Jornada by installing additional software and programs A wide variety of software is available for Windows for Pocket PC ran
62. eadphone jack CompactFlash card slot Add memory or accessories using Type CompactFlash cards Infrared port Transfer files and data between other devices without using wires or cables HP home menu Contacts Calendar Tasks When treated properly your HP Jornada will be a reliable desktop PC companion Follow these tips to ensure long and trouble free use e Clean the screen Touching the HP Jornada screen with your hand will leave a trace of natural oil that may make it difficult to read the screen To clean the screen use a small amount of commercial glass cleaner sprayed on a soft cloth Avoid spraying the screen directly You can also protect the screen with an optional screen protector For more information see the HP branded accessories section in chapter 8 12 HP Jornada 540 Series User s Guide Be sure to turn off your HP Jornada before cleaning the touch screen e Donot drop your HP Jornada Dropping your HP Jornada can cause damage to delicate components such as the display Accidental damage is not covered under the Hewlett Packard express warranty e Avoid radiated interference Radiated interference from other electronic equipment may affect the appearance of the display of your HP Jornada Removing the source of the interference will return the display to normal e Avoid high temperatures Your HP Jornada is designed to operate at temperatures between 0 to 40 C 32 to 104 F Subjecting the de
63. eate Copy Delete Task Lift the stylus and tap Buy birthday gift Call Maria Proof new proposal L Schedule massage Tap and hold to display the pop up menu the action you want Send via Infrared Tap outside the menu to close it without performing an action New Tools The pop up menu for Tasks Entering information You have several options for entering information on your Pocket PC Use the soft keyboard on the Input panel to enter text Use the Character Recognizer on the Input panel to enter text Write directly on the screen Speak into the microphone to record a voice note Soft keyboard The soft keyboard is an on screen keyboard displayed at the bottom of the screen Tap a letter on the keyboard to enter that letter just as if you were typing To display the soft keyboard 1 Tap the Input panel icon at the right edge of the Command bar Chapter 2 Getting started 21 The icon may look like either a keyboard or a pen depending on which input option you have selected If is displayed meaning that the Character Recognizer is selected tap the arrow to the right of the Input panel icon and then tap Keyboard e To display a numeric keypad tap 123 at the upper left of the soft keyboard e To type accented characters tap at the bottom left of the soft keyboard The display shows the available accented characters e To type capital letters tap the o key e To use keyboard shortcuts suc
64. ection for remote synchronization e Microsoft Internet Explorer 4 0 or higher for Mobile Channels or Mobile Favorites support Internet Explorer 5 0 is included on the ActiveSync CD ROM e Additional 153 MB of disk space for Microsoft Outlook 2000 24 MB system RAM recommended Microsoft Outlook 2000 is included on the ActiveSync CD ROM Connecting your HP Jornada You can connect your HP Jornada to a desktop or notebook computer in three ways e Use a sync cable to connect to a serial or USB port e Use a cradle to connect to a serial or USB port e Use the infrared port on your Pocket PC if the desktop or notebook computer also has an infrared transmitter Each of these methods works with all models of the HP Jornada Pocket PC however USB and infrared connectivity are not supported by Windows NT Sync cables and cradles are available in both serial and USB forms as optional accessories EE Desktop PC operating system method Windows 95 Windows 98 Windows 2000 Windows NT USB No Yes Yes No Serial Yes Yes Yes Yes Infrared Yes Yes Yes No You must install ActiveSync on your desktop PC before attempting to connect by USB 30 HP Jornada 540 Series User s Guide Serial connections require a 9 pin serial communications COM port on your desktop PC If the 9 pin serial port is in use by another device or if your desktop PC has no 9 pin serial port obtain an adapter from your c
65. er to browse the folders on your Pocket PC and to organize files into folders To browse folders 1 On the Start menu tap Programs and then tap File Explorer 3 Connecting to your desktop PC To get the most from your HP Jornada you will want to connect to your desktop or notebook PC This chapter describes how to establish the connection between your HP Jornada and your desktop PC and how to synchronize and transfer files between your Pocket PC and your desktop or any PC that has Microsoft ActiveSync installed In this chapter you will learn to Install Microsoft ActiveSync 3 1 on your desktop PC Connect your HP Jornada by sync cable cradle or infrared Establish a partnership between your HP Jornada and your desktop PC Synchronize data between your HP Jornada and desktop PC Browse files on your HP Jornada from your desktop PC Transfer files between your HP Jornada and a desktop PC Back up the data on your HP Jornada 28 HP Jornada 540 Series User s Guide Installing Microsoft ActiveSync on your desktop PC Before you can connect your HP Jornada to a desktop PC you must install Microsoft ActiveSync on the desktop PC Microsoft ActiveSync enables you to browse synchronize and transfer files between your desktop PC and your HP Jornada Microsoft ActiveSync 3 1 is included on the ActiveSync CD ROM which comes with your HP Jornada For instructions on installing ActiveSync refer to the Getting Started with
66. ership e Ensure your PIM program and e mail program Microsoft Outlook or Microsoft Exchange are running If you receive an error message on your HP Jornada that states that an information type needs attention or if unresolved items are reported after synchronization you need to synchronize directly with your desktop PC using a serial cable cradle or infrared connection Browsing your HP Jornada from your desktop While your HP Jornada is connected to a desktop PC you can use ActiveSync to browse the contents of your HP Jornada from your desktop PC In the ActiveSync window on your desktop PC click Explore on the File menu The contents of your HP Jornada are displayed in the Mobile Device window You can also browse the contents of your HP Jornada from Windows Explorer by double clicking the Mobile Device icon in My Computer or in the drop down list of available drives While you browse you can cut paste and copy files between folders on your HP Jornada or transfer files between your HP Jornada and desktop PC simply by dragging the file icons between folders You cannot open documents or start programs stored on your HP Jornada by double clicking their icons in the Mobile Device window on your desktop PC Double clicking an icon displays the properties for that file Chapter 3 Connecting to your desktop PC 37 Transferring files between your HP Jornada and your desktop PC You can copy files between your HP Jornada
67. ewing Help tap to return to the program you were using 2 Getting started This chapter will help you start using your HP Jornada Pocket PC You will become familiar with the hardware learn how to set up your HP Jornada and find a brief introduction to the Windows for Pocket PC operating system When you finish this chapter you will have all the information you need to begin working with your HP Jornada This chapter includes step by step instructions to help you Identify hardware features Complete the Welcome Wizard Navigate in Windows for Pocket PC Enter information Find and organize information 10 HP Jornada 540 Series User s Guide Hardware features The illustrations below introduce you to the various buttons connectors ports and other features of your HP Jornada oN oo R 12 10 11 Stylus and stylus slot Cover Notification button LED Press and hold to turn off the display LED indicates power status while recharging Touch screen Speaker On Off button DC jack USB serial port Connect to your desktop PC using a sync cable or cradle HP hot keys Press to open an application Record button Hold while recording Action button Press to select the high lighted item or rock to the button to scroll up or down ina document Microphone The HP hot keys Caring for your HP Jornada 16 AAR Chapter 2 Getting started 11 Reset button Stereo h
68. for the connection The name can be anything you want but it should describe the connection for example corporate dialup 6 Select the make and model of your modem from the list If your modem is not listed it may be installed incorrectly Refer to the manufacturer s instructions to be sure 7 Select the baud rate The selected rate must be supported by both your modem and the ISP or network computer you will connect to If you are not sure about rate contact your account administrator 8 If your ISP or account administrator provided specific settings such as IP addresses DNS addresses or parity or flow control or if your connection uses SLIP tap Advanced and enter this information on the appropriate tab 9 Tap Next and then enter the telephone number you dial to connect to your ISP or network computer 10 Tap Next and then set dialing options N PRO N 46 HP Jornada 540 Series User s Guide 11 Tap Finish 12 On the Dialing tab select your dialing location and set any necessary options or dialing patterns For a description of dialing strings and dialing options see online Help on your HP Jornada To establish a connection follow the procedure To connect to an ISP or desktop PC below To configure a network connection 1 2 3 On the Start menu tap Settings and then tap the Connections tab Tap the Network icon On the Adapters tab select the name of your CompactFlash card NIC in th
69. formation in Pocket Outlook on your HP Jornada Each time you synchronize ActiveSync compares the changes you made on your device and desktop PC and updates both computers with the latest information For information on using ActiveSync see ActiveSync Help on your desktop PC In this chapter you will learn to e Schedule appointments and meetings using Calendar e Keep track of friends and colleagues using Contacts e Keep a to do list in Tasks e Capture thoughts and ideas with Notes 72 HP Jornada 540 Series User s Guide Calendar scheduling appointments and meetings Use Calendar to schedule appointments including meetings and other events You can check your appointments in one of several views Agenda Day Week Month and Year and easily switch views by using the View menu En Calendar 2 Aug 20 99 SM T w tfs is Tap to go to today Working at home 8 9 10 11 12 Lunch w Adam Corner Cafe Tap to display or edit 1 the appointment details 2 Ell status Meeting New View Tools Tap to create a new appointment The Day view in Calendar When you tap an appointment in Calendar a summary screen of the information you entered is displayed Tap the top portion of the summary screen to change the appointment information You can customize the Calendar display for example changing the first day of the week by tapping Options on the Tools menu To create an appointment 1 In Day
70. g the drawing box You may want to change the zoom setting so that you can more easily work on or view your drawing Tap Tools and then select a zoom setting Recording voice notes In any program where you can write or draw on the screen you can also quickly capture thoughts reminders and phone numbers by recording a voice note In Calendar Tasks and Contacts you can include a recording on the Notes tab In the Notes program you can either create a stand alone recording or include a recording in a written note If you want to include the recording in a note open the note first You can share voice notes with other Windows powered devices by sending them over infrared or as an attachment to an e mail message suitable for recording presentations music or lectures Some static or S The recording feature is intended for recording personal voice notes It is not electrical noise may be heard during playback To create a recording 1 Press and hold the Record button until you hear a beep The LED glows red 2 While holding the Record button speak into the microphone For best results limit the length of recordings to less than 3 minutes To create the highest quality recordings record in a location with low levels of ambient noise and speak in a normal voice with your mouth approximately 10 cm 4 inches from the microphone 3 Release the Record button Two beeps will sound The new recording appears in the note list
71. ging from custom business applications and system utilities to games and entertainment Some programs are available on the CD ROMs included with your HP Jornada Other programs are available from software vendors or on the Web The only programs that will run on your HP Jornada are those designed specifically to run on Windows for Pocket PC You cannot run programs designed for Windows 95 or Windows NT on your HP Jornada In addition you may need a version of the program designed specifically for the SH3 processor Install software to your HP Jornada by first loading the installation files onto your desktop PC and then using ActiveSync or running the Application Manager To install programs 1 Download the software program or installer from the Web to your desktop PC Insert the floppy disk or compact disk into the appropriate drive on your desktop PC 2 Connect your HP Jornada to your desktop PC 3 If the program includes an installer program typically named Setup exe or Install exe double click the installer program on the desktop PC The installer program copies the necessary files to the HP Jornada Chapter 5 Configuring your HP Jornada 69 If the program does not have an associated installer or setup program drag the program file typically an exe file type to the HP Jornada icon in the ActiveSync window If the No Converter Selected dialog box appears tap OK to copy the file without conversion Software installed
72. gnals rather than wires or cables to transmit data Internet A worldwide network of computers offering services such as e mail the Worldwide Web FTP Usenet news and others Intranet A network that offers services similar to the Internet but usually accessible only to users within a single company or organization IP Internet Protocol The standard by which packets of information are transmitted over the Internet 118 HP Jornada 540 Series User s Guide IrDA Infrared Data Association protocol An established standard for infrared communications between computers and other peripherals and devices ISP Internet Service Provider A commercial business that provides Internet access to individuals or businesses usually for a fee LAN local area network A group of computers usually in close proximity either in the same building or in buildings in close proximity that are linked together to share files and exchange data Modem A communication device that enables a computer to transmit data over telephone lines NIC network interface card A network interface card NIC is a card that is installed in a computer so that it can be connected to a network Network interface cards can provide a dedicated full time connection to a network Partnership An established relationship between your HP Jornada and your PC for the purpose of synchronizing and transferring data PIM personal information manager An application
73. h as yc for Paste or xZ for Undo tap the x key and then tap the letter of the command keyboard tap the arrow next to the Input panel icon and then tap Options or To change the size of the on screen keys and set other options for the soft use the Input control panel Options Character Recognizer secc an input method Keyboard Tap to see your choices Input Panel button The Input panel icon and menu Character Recognizer The Character Recognizer is an on screen writing area that interprets the strokes of your stylus on the screen into typed letters in the active document You use the stylus to write in the Input panel just as if you were writing on a piece of paper To display the Character Recognizer 1 Tap the Input panel icon at the right edge of the Command bar 22 HP Jornada 540 Series User s Guide The Input panel icon may look like either a keyboard or a pen depending on which input option you have selected If E is displayed meaning that the soft keyboard is selected tap the arrow to the right of the Input panel icon and select Character Recognizer Tap to select an input method or change options Tap to show or hide the input panel EET INN E Tap to see how to write letters The letter you write is converted to typed text that appears on the screen The Character Recognizer input screen e To enter capital letters write in the area at the left of the I
74. he Outbox folder For more information on sending and receiving meeting requests see Calendar Help and Inbox Help on your HP Jornada Contacts tracking friends and colleagues Contacts maintains a list of your friends and colleagues so that you can easily find the information you are looking for whether you are at home or on the road Using the infrared port on your HP Jornada you can quickly share Contacts information with other Windows powered devices 74 HP Jornada 540 Series User s Guide Select the category of contacts to display Tap and enter part of a name All Categories iter pa to quickly find it in the list abl cde foh ijk Imn ona rst juvw xyz Adams Daniel 206 748 4143 Ahmad Juliyati 731 0306 Card Exchange Beam Selected Tap to see additional information for this contact Tap to display or edit the contact details Create Copy Delete Contact Tap and hold to display the pop up menu Send E mail to Contact Send via Infrared California Fitne 834 2100 Carr Tam 374 7127 Challenger 336 7747 New Tools E The Contacts list When you tap a contact in the Contact list a summary screen of the information you have entered is displayed To change the way contacts are displayed in the list tap Tools and then Options To create a contact 1 Tap New 2 Using the Input panel enter a name a
75. he device For more information see the owner s manual for the network card e Verify with your network administrator that your user name and password are correct e Verify with your network administrator that the network you are trying to connect to is available or try to connect to it from another computer e You may need to change the device name if you are trying to connect toa network and cannot because another device with the same name is already connected To change the device name on the Start menu tap Settings On the System tab tap About and then the Device ID tab Cable and cradle connection problems The following solutions may help if you encounter problems when connecting to your desktop PC Additional troubleshooting information is available in Connections Help on your HP Jornada and ActiveSync Help on your desktop PC e Ensure the device is turned on e f a modem or Ethernet card is inserted into your device remove it e Ensure that you do not have any other active connections On the Start menu tap Today Tap n or 2a at the bottom of the screen and then tap Disconnect 102 HP Jornada 540 Series User s Guide e Ensure the cable is securely plugged into the COM port or USB port on the back of your desktop PC Use the cable that came with the device without any extra cables or extenders attached e Plug the other end of the cable securely into the correct port on your device If you are using a cradle p
76. he text 3 On the Tools menu tap Recognize 4 If the conversion is incorrect tap and hold the incorrect word to display the pop up menu and then tap Alternates Tap the word you want to use or tap the writing at the top of the menu to return to the original writing Tips for writing on the screen e Write neatly e Write on the lines and draw descenders below the line Write the cross of the t and apostrophes below the top line so that they are not confused with the word above Write periods and commas above the line e For better recognition try increasing the zoom level to 300 using the Tools menu e Write the letters of a word closely and leave big gaps between words so that it is clear where words begin and end e Hyphenated words foreign words that use special characters such as accents and some punctuation cannot be converted e If you add writing to a word to change it such as changing a 3 to an 8 after you attempt to recognize the word the writing you add will not be included if you attempt to recognize the writing again To draw on the screen 1 Tap to switch to writing mode 24 HP Jornada 540 Series User s Guide 2 Draw on the screen using the stylus being sure to cross three ruled lines on your first stroke The first stroke of your drawing must cross three horizontal rules 3 Continue drawing as you would draw on paper making sure that subsequent strokes appear in or touchin
77. hin thirty 30 days of such notice Updates and upgrades You agree that the software does not include updates and upgrades that may be available from HP under a separate support agreement 114 HP Jornada 540 Series User s Guide Export clause You agree not to export or re export the software or any copy or adaptation in violation of the U S Export Administration regulations or other applicable regulations U S government restricted rights The Software and Documentation have been developed entirely at private expense They are delivered and licensed as commercial computer software as defined in DFARS 252 227 7013 Oct 1988 DFARS 252 211 7015 May 1991 or DFARS 252 227 7014 Jun 1995 as commercial item as defined in FAR 2 101 a or as Restricted computer software as defined in FAR 52 227 19 Jun 1987 or any equivalent agency regulation or contract clause whichever is applicable You have only those rights provided for such Software and Documentation by the applicable FAR or DFARS clause or the HP standard software agreement for the product involved Warranty 115 HP Software Product Limited Warranty Important This HP Software Product Limited Warranty shall cover all software that is provided to you the customer as part of the HP product including any operating system software Any third party software supplier s warranty terms that may be found on line or in any documentation or other materials
78. holding the Notification button LED Turn on the display by pressing the Notification button LED again Managing memory The memory on your HP Jornada is allocated between storage memory and program memory Windows for Pocket PC automatically manages the allocation between storage and program memory however in some situations such as when memory is low it may not be able to automatically adjust the allocation If you receive a message stating that storage or program memory is unavailable try the following solutions Increasing storage memory You can try any or all of these solutions to increase storage memory Buy an optional CompactFlash memory card and move files from internal memory to the card For more information on CompactFlash cards see the CompactFlash cards section in chapter 8 Delete unnecessary files Remove Web pages stored for offline viewing in Internet Explorer folders Remove programs you no longer use See the Adding or removing programs section in this chapter Clear program memory See the following section Increasing program memory Increasing program memory You can try any or all of these solutions to increase program memory Use HP task switcher or the Memory control panel to stop programs you are not currently using In most cases programs automatically stop to free needed memory However in some situations such as when a dialog box is waiting for a response the program may not be able to st
79. ia You acknowledge and agree that the software is copyrighted and protected under the copyright laws You acknowledge and agree that the software or part thereof may have been developed by a third party software supplier named in the copyright notice s included with the software who shall be authorized to hold you responsible for any copyright infringement or violation of this or their own License Agreement Transfer of rights in software You may transfer rights to the software to a third party only as part of the transfer of all your rights and only if you obtain the prior agreement of the third party to be bound by the terms of this License Agreement Upon such a transfer you agree that your rights to the software are terminated and that you will either destroy all your copies and adaptations or deliver them to the third party Transfer to a U S government department or agency or to a prime or lower tier contractor in connection with a U S government contract shall be made only upon prior written agreement to terms required by HP Sublicensing and distribution You may not lease sublicense the software or distribute copies or adaptations of the software to the public in physical media by telecommunication or at all without the prior written consent of HP Termination HP may terminate this software license for failure to comply with any of these terms provided HP has requested you to cure the failure and you have failed to do so wit
80. ice information contact one of the technical support numbers listed Please do not ship your device for service without first contacting a Hewlett Packard office If your device qualifies for in warranty service be ready to supply a dated proof of purchase In countries not listed in the following table contact the Hewlett Packard authorized dealer or sales office Before you contact us for help be sure to 1 Review the manuals whenever possible 2 Have the following information about the product e Model number e Serial number e Purchase date 106 HP Jornada 540 Series User s Guide 3 Have your product ready to use The support personnel may ask you to run tests and other operations 4 Organize your question or problem The more detailed information you can provide the quicker the support personnel can help you Contacting Hewlett Packard worldwide You will be pleased to know that our commitment to quality does not stop at the sale Our worldwide customer support network is available to give you personal telephone service should you need it Country Region Telephone Argentina 54 1 7788380 Australia 61 3 88778000 Austria 43 711 4201080 Belgium Dutch 32 2 6268806 Belgium French 32 2 6268807 Brazil 55 11 8296612 Canada 1 905 2064663 Chile 56 800 360999 China 86 10 65645959 Czech Republic 420 2 61307310 Denmark 45 39 294099 Finland 358 2
81. information see the Using your HP Jornada for the first time section in chapter 2 and the Backing up and restoring data section in chapter 3 Basic problems If you have a specific problem review the information below to see if you can quickly find the answer Or visit the HP Web site at www hp com jornada for more information about common difficulties Problem Diagnosis Remedy HP Jornada does not turn on when not connected to AC power Power is too low to run your Pocket PC Connect to AC power and then turn on your HP Jornada Charge the battery regularly to avoid running out of battery power Battery runs out of power quickly You are using your HP Jornada in ways that drain power quickly Use external power to charge and power your device whenever possible especially when using a CompactFlash card that requires significant power such as a modem card or NIC For more information see the Managing power section in chapter 5 HP Jornada does not auto suspend when connected to a desktop PC The HP Jornada is designed to stay on while connected to a computer This is the correct behavior No action is needed Chapter 9 Troubleshooting 97 Problem Diagnosis Remedy HP Jornada automatically Power is too low to run the Pocket PC shuts down suspends When a critically low power condition is encountered the HP Jornada initiates a safety shutdown Connect to AC power and ch
82. installing 5 68 Microsoft id QUNI MEER e asirah as 59 removing 4 5 7 8 12 59 69 SWIICHING teceecceeerseercesenvecnecinseses 17 third panty ienna 5 Index 123 124 HP Jornada 540 Series User s Guide Q Quick View PluS ees ese ee ee ee ee 6 quitting programs ees ee 59 radiated interference iese 12 recharge uo eects See charging Record button 10 15 24 62 65 disabling ER EE EE 15 recording 10 15 24 25 26 73 74 76 77 80 81 formats sees esse ee RR ee 25 VOICE NOTES iocari 20 24 fedistratiON ts resies R ees ia 13 removing programs 4 5 7 8 12 69 Reset button 11 13 94 96 FOSCHING OER EE is 94 restoring incremental bacKUPS iese sees using ActiveSync ees ee using HP backup sses restoring from backup oF restoring factory defaults S screen proteCtOF esse 11 90 searChiNg e sesse ee ee ee ee EA ee 26 serial connector 2 10 29 30 31 35 90 SONGS RE ein 60 profiles ainan n 61 97 Socket Low Power Ethernet card 42 soft keyboard eee eee 20 software driverS sesse sesse ee ee 91 Software Product License Agreement esse 112 Speaker esse mute volume esse Start MENU ese ees ee ee status icons stopping programs storage memory 17 25 51 59 69 86 87 SUVIUS EER SE GE EG Calibrating eee ee ee USING EE n switching pr
83. k Properties On the Download tab specify the level of links you want to download 6 Synchronize your device and desktop PC Mobile favorites that are stored in the Mobile Favorites folder in Internet Explorer 5 are downloaded to your device If you do not specify an update schedule in step 3 you must manually update the information on your HP Jornada Before you synchronize in Internet Explorer on your desktop PC click Tools and then Synchronize Check the last time content was downloaded and manually download content if needed You can add a button to the Internet Explorer toolbar for creating mobile favorites In Internet Explorer 5 on your desktop PC click View Toolbars and then Customize To view mobile favorites 1 Tap E to display your list of favorites 2 Tap the mobile favorite you want to view You ll see the page that was downloaded the last time you synchronized with your desktop PC If the page is not on your device the favorite will be dimmed and you will need to synchronize with your desktop PC or connect to the Internet to view the page Chapter 4 Connecting to the Internet 51 En Internet Explorer Favorites 3 Mobile Favorites he Welcome to Microsoft 1 Welcome to MSN COM i Windows CE Home Page ej Mobile favorites Conserving memory Mobile favorites can use a lot of storage memory on your HP Jornada Follow these tips to minimize the amount of memory used e Turn off picture
84. ld the message you want to retrieve 2 On the pop up menu tap Get Full Copy You specify your downloading preferences when you set up the service or select your synchronization options You can change them at any time e Change options for Inbox synchronization using ActiveSync options For more information see ActiveSync Help e Change options for direct e mail server connections in Inbox on your HP Jornada On the Tools menu tap Options On the Services tab tap the service you want to change Composing e mail messages To compose an e mail message 1 Tap New 2 Inthe To box enter an e mail address or select a name from the Contact list by tapping the Address Book button on the Command bar 56 HP Jornada 540 Series User s Guide 3 Compose your message 4 To attach a file tap the attachment icon When you send a file as an attachment be sure the message recipient can read the type of file you are sending If the recipient does not have a Windows Pocket PC be sure you save the file in an alternate format 5 Tap Send when you have finished the message The message is placed in the Outbox folder on your device and will be delivered the next time you connect to your e mail server or synchronize messages with your desktop PC Managing e mail messages and folders By default messages are displayed in one of four folders for each service you have created Inbox Deleted local Outbox and Sent The Deleted local
85. le Inc Listen to best selling audiobooks newspapers magazines and more MusicMatch JukeBox v4 4 from MusicMatch Corporation The award winning MusicMatch Jukebox lets you record download stream organize and play digital audio and video on your desktop PC and format music into MP3 or WMA to play on your HP Jornada Pocket PC Sample songs from EMusic com EMusic com is the premier site for your MP3 music Whether you are into rock jazz blues techno or hip hop EMusic com features thousands of tracks from the artists you are looking for Quick View Plus 2 0 from Inso Corporation Quick View Plus for Windows for Pocket PC lets you view Microsoft Word documents and embedded tables and graphic formats BMP EMF TIFF PNG JPEG and WMF such as those used in digital cameras Image Expert CE 2 0 from Sierra Imaging View annotate and communicate pictures taken with your digital camera or other sources on your HP Jornada Pocket PC ZIO Golf v1 1 from ZIO Interactive Inc Enjoy golf on your HP Jornada Pocket PC JetSend for Windows Pocket PC from Hewlett Packard Exchange information via infrared view files and print to or communicate with millions of JetSend enabled devices including printers digital cameras and personal digital assistants HPC Notes 3 03 Lite Edition from PhatWare Corporation HPC Notes 3 03 Lite Edition is a powerful notes creator and organizer for Windows for Pocket PC It allows users
86. list In the Task list you can display tasks by category To add notes tap the Notes tab You can enter text draw or create a recording For more information on creating notes see the Notes capturing thoughts and ideas section later in this chapter When finished tap OK to return to the Task list Chapter 6 Microsoft Pocket Outlook 77 To quickly create a task with only a subject tap Entry Bar on the Tools menu Then tap Tap here to add a new task and enter your task information Notes capturing thoughts and ideas Quickly capture thoughts reminders ideas drawings and phone numbers with Notes You can create a written note or a recording You can also include a recording within a note If a note is open when you create the recording it will be included in the note as an icon If the note list is displayed it will be created as a stand alone recording 7 AI Folders Tap to change the sort Breed 12 38 p order of the list Outlook Notes1 8 10 99 Personali 12 38 p Team meeting notes 12 43 p Tap to open a note or play a recording Create Copy Delete Tap and hold to display Select All a pop up menu of actions Send via E mail Send via Infrared Rename Move Tap to record New Tools Tap to create a new item Recording toolbar Tap to show or hide the The Notes list To create a note 1 Tap New 2 Create your note by writing drawing typing and or recording For more informatio
87. memory is low or power The icons displayed on the buttons assigned to the Memory control panel and is low 18 HP Jornada 540 Series User s Guide To start or switch programs using the Start menu 1 Tap in the Navigation bar to display the Start menu 2 On the Start menu tap the name of the program to switch to Tap one of the miniature icons at the top of the Start menu to switch to a recently used program You can customize both HP home menu and the Start menu to make it easier to access the programs you use most For more information see the Configuring menus section in chapter 5 To switch programs using HP task switcher 1 On the Today screen tap the HP task switcher status icon Gr in the Command bar Press the HP home menu hot key and tap the HP task switcher icon 2 On the pop up menu tap the name of one of the running programs Navigation bar The Navigation bar is located at the top of the screen It displays the active program and current time and allows you to switch to programs and close screens The Windows for Pocket PC Navigation bar Command bar Use the Command bar at the bottom of the screen to perform tasks in programs The Command bar includes the menus and buttons for the active program status icons and the Input panel button To create a new item in the current program tap New To see the name of a button tap and hold the stylus on the button Drag the stylus off the button so that
88. n about using the Input panel writing and drawing on the screen and creating recordings see the Entering information section in chapter 2 7 Companion programs Your HP Jornada includes Microsoft Windows for Pocket PC as well as programs from other vendors The Pocket PC software includes Microsoft Pocket Word Microsoft Pocket Excel Microsoft Money Microsoft Windows Media Player for Pocket PC and Microsoft Reader Third party programs include OmniSolve from Landware This section provides an overview of these programs and enough information to get you started For complete instructions on using a program refer to online Help for that program In this chapter you will learn about e Microsoft Pocket Word e Microsoft Pocket Excel e Microsoft Money 2000 for Pocket PC e Microsoft Windows Media Player for Pocket PC MusicMatch JukeBox and Windows Media Manager e Microsoft Reader e Landware OmniSolve financial calculator 80 HP Jornada 540 Series User s Guide Microsoft Pocket Word Microsoft Pocket Word works with Microsoft Word on your desktop PC to give you easy access to copies of your documents You can create new documents on your HP Jornada or you can copy documents from your desktop PC to your Pocket PC Synchronize documents between your desktop PC and your HP Jornada regularly so that you have the most up to date content in both locations To use Pocket Word 1 On the Start menu tap Programs and then
89. nada Chapter 4 Connecting to the Internet 43 The driver for the Socket Low Power Ethernet CF card NIC is pre installed on your HP Jornada After you have installed and configured the card the make and model of the card will appear in the list of modems or the list of network adapters when you create a new connection see the Creating an ISP or network connection section in this chapter When you are ready to connect connect the CompactFlash card to an analog telephone line or a network connection using the appropriate cable Follow the card manufacturer s instructions to attach the cable to the port on the card Do not connect a CompactFlash modem to a digital telephone line unless it is specifically designed for use with a digital line CompaciFlash card slot 44 HP Jornada 540 Series User s Guide Connecting with an infrared modem You can also use the infrared port on your HP Jornada to connect to the Internet or a remote computer via an IrDA compatible infrared modem When you create a new dial up connection select Generic IrDA modem from the modem list Connect the modem to a phone line according to the manu facturer s instructions and align the infrared port on your HP Jornada with the infrared port on the modem before dialing the call Connecting with a mobile phone If your mobile phone service supports remote data connection you can use the mobile phone to connect your HP Jornada to the Internet or to
90. nada CD ROM 86 HP Jornada 540 Series User s Guide To copy a song from an audio CD 1 Install MusicMatch JukeBox from the HP Jornada CD ROM onto your desktop PC For more information refer to the HP Jornada CD ROM 2 On your desktop PC start the JukeBox program Insert an audio CD into CD ROM drive on your desktop PC JukeBox should automatically detect the audio CD In the JukeBox window select the song that you want to copy Enter the name of the song the album title and the artists name Click the Play button triangular arrow to begin copying To specify the location of the song file on the Options menu click Recorder and then click Settings and select a folder oo ND PR Using Microsoft Windows Media Manager for Pocket PC Use Microsoft Windows Media Manager for Pocket PC on your desktop PC to create digital audio files in Windows Media format and to transfer audio files to your HP Jornada Files saved in Windows Media format sound great but do not use lots of storage memory Windows Media Manager is included in the Extras folder on the ActiveSync CD ROM You must install Windows Media Manager on your desktop PC to copy and convert digital audio files Some vendors distribute audio files as packaged content that is digital music that has been encrypted to protect the copyright You must have a valid license to play packaged content on your HP Jornada For more information about obtaining a license
91. nd other contact information You will need to scroll down to see all available fields 3 To assign the contact to a category scroll to and then tap Categories Select a category from the list In the Contact list you can display contacts by category 4 To add notes tap the Notes tab You can enter text draw or create a recording For more information on creating notes see the Notes capturing thoughts and ideas section later in this chapter 5 When finished tap OK to return to the Contact list Chapter 6 Microsoft Pocket Outlook 75 Exchanging contacts with other devices You can exchange contacts with colleagues who have Windows powered devices such as a Pocket PC or Handheld PC or Palm devices such as the Palm Ill series Palm V and Palm VII The PeaceMaker program enables you to exchange one or more selected contacts or to send a pre selected contact for example your personal business card To send a contact to another device 1 In Contacts tap and hold the contact you want to send 2 On the pop up menu tap the appropriate command e To send a card to a Windows powered device tap Send via Infrared e To send a card to a Palm device tap Beam Selected and then tap Send Contacts 3 Align the infrared port on your HP Jornada with the infrared port on the receiving device To exchange your personal business card 1 In Contacts tap and hold any contact 2 On the pop up menu tap Card Exchange 3
92. nize your finances but you will not be able to synchronize the financial information with your desktop PC To start Microsoft Money 1 On he Start menu tap Programs and then tap the Microsoft Money icon Microsoft Money includes five screens Account Manager Displays the names of all accounts and their current balances The total of all balances for your accounts appears at the bottom of the screen Account Register Displays all stored transactions for the selected account For each transaction you will see the date the payee the amount and the running balance of your account as a result of the transaction The ending account balance is displayed at the bottom of the screen Categories Allows you to create a list of categories to help you track your income and expenses Investments Helps you track the value of the investments in your portfolio The Investments screen displays each investment with the current number of shares their price and market value The total market value for all of your investments is displayed at the bottom of the screen Payees Allows you to record contact information for the people or businesses with whom you conduct business To create a new account 1 Tap New A screen for entering account details appears 2 On the Required tab enter the name of the account and select an account type from the list 3 On the Optional tab enter any other information you want to record 4 Tap OK to
93. nput panel under the ABC symbol e To enter lowercase letters write in the center portion of the Input panel under the abc symbol e To enter numbers and symbols write in the area at the right of the Input panel under the 123 symbol e To enter symbols tap the symbol to display an on screen keyboard Because certain letters use similar stylus strokes it may take some practice to achieve the writing style for the Character Recognizer For a table of stylus motions and the corresponding letters see Appendix A Character recognition tables For a demonstration of proper stylus motions tap le To select either upper or lowercase writing style and set other options for the Character Recognizer tap the arrow next to the Input panel icon and then tap Options or use the Input control panel Chapter 2 Getting started 23 Writing or drawing on the screen Some programs such as Pocket Word Notes and the Notes tabs in Calendar Contacts and Tasks accept writing directly on the screen When you write on the screen you can edit and format what you have written and or convert the information to text To write on the screen 1 Tap to switch to writing mode 2 Write on the screen using the stylus as you would write on paper To convert writing to text 1 Tap and hold the stylus next to the text you want to convert until the insertion point appears 2 Without lifting drag the stylus to select t
94. o ensure the accuracy of our product testing However because each customer s environment is different from HP s laboratory test environment it is the customer s responsibility to validate the Year 2000 readiness of these products in their own environment Therefore information about the Year 2000 status of HP products is provided as is without warranties of any kind and is subject to change without notice The information provided here constitutes a Year 2000 Readiness Disclosure for purposes of the Year 2000 Information and Readiness Disclosure Act Hewlett Packard makes no representation or warranty about the Year 2000 readiness of non HP products including pre installed operating systems or application software The manufacturers of those products provide such information if any and customers are urged to contact the manufacturer directly to verify Year 2000 readiness The information provided here constitutes a Year 2000 Readiness Disclosure for purposes of the Year 2000 Information and Readiness Disclosure Act HP encourages customers to be fully aware of the potential impact that the Year 2000 could have on their business environment and their ability to compete in the twenty first century HP also encourages its customers to take responsibility for addressing needed changes as quickly as possible ATTENTION MICROSOFT HAS INDICATED THAT MANY OF ITS OPERATING SYSTEM SOFTWARE PRODUCTS AND APPLICATIONS REQUIRE CUSTOMER INSTALLATION O
95. o this tap a zoom percentage on the Tools menu In Pocket Word and Pocket Excel on the View menu tap Zoom and then select a zoom percentage In Pocket Internet Explorer on the View menu tap Text Size and then select a size Chapter 9 Troubleshooting 103 If you are having a hard time viewing Pocket Outlook data try enlarging the display font To do this within Calendar Tasks or Contacts tap Tools then Options and then select Use large font 105 10 Support and service Web site You can obtain product information as well as tips and hints on how to get more from the HP Jornada product at our Worldwide Web site This computer service is provided free of charge you pay only for telephone charges and Internet service fees To connect to this Web site from a computer via the Internet go to www hp com jornada Customer support If you have questions that this User s Guide or the Web site does not answer after checking the contents and index you can contact Hewlett Packard Worldwide Support and Services for Handheld Products at the telephone numbers listed in the following table If the device requires service contact Hewlett Packard for service information shipping instructions and out of warranty service charges before you send your device to HP for repair In countries not listed in the table contact the Hewlett Packard authorized dealer or sales office Service For diagnostic instructions and other serv
96. ograms AR SYNC CABlO seini ese see see EK ee ee synchronization 7 32 33 51 52 118 hannels iN inae conflicts POMOC ees esse esse eke EA Ge system reduirements Active Syne uie ee EE ESE 28 Tasks 3 4 5 15 20 23 24 33 34 36 37 39 71 75 103 hot KOy EE disas 15 technical support ese 3 13 105 temperature esse EE SEER Ee ek ee 12 templates Pocket Excel esse ese ese ee ee Pocket Word Today screen 4 8 16 17 18 19 38 39 58 65 94 TOUCN SCF N ee ee ee 10 aligning cleanNINg Lees ee ee 11 transferring files esse eee 36 troubleshooting basic problems ee 96 connections 8 101 display 102 infrared 100 network connections 06 101 remote Connections 100 U Z USB 2 10 28 29 30 31 35 90 99 102 VOICE NOTES ees ee ee 24 warranty Software ee ee ee ee 112 Windows Media Manager 7 85 86 87 125 Appendix A Character recognition Using Character Recognizer you can write characters directly on your HP Jornada screen with your stylus just as you would on a piece of paper The characters you write are translated into typed text Use Character Recognizer anywhere you want to enter text for example to write a note or to fill in fields in a dialog box The default writing mode for Character Recognizer is lowercase Jot compatible mode In this mode you write characters
97. omputer s manufacturer Connecting by cradle If a cradle was not included with your HP Jornada 540 Pocket PC you can purchase a serial or USB cradle as an optional accessory For more information see the HP Jornada Accessories Guide To connect by cradle 1 Connect the DC plug from the AC adapter to the DC jack on the cradle cable and plug the AC adapter into a wall outlet 2 Connect the cable from the cradle to a serial or USB port on your desktop PC 3 Slide your HP Jornada into the cradle Your HP Jornada should start automatically and establish a connection to the desktop PC Chapter 3 Connecting to your desktop PC 31 When you remove your HP Jornada from the cradle hold the cradle down with one hand and gently lift the HP Jornada with the other to avoid putting stress on the connectors Connecting by sync cable If a sync cable was not included with your HP Jornada you can purchase either a serial or USB cable as an optional accessory For more information see the HP Jornada Accessories Guide To connect by sync cable 1 Connect the sync cable to a serial or USB port on your desktop PC 32 HP Jornada 540 Series User s Guide 2 Connect the other end of the sync cable to your HP Jornada Your HP Jornada should start automatically and establish a connection to the desktop PC a N gt Connecting by infrared The infrared port on your HP Jornada provides a convenient way to connect to an IrDA
98. on Today Screen When you turn on your HP Jornada for the first time each day or after 4 hours of inactivity you ll see the Today screen You can also display it by tapping Today on the Start menu The Today screen displays all the important information about your day To customize the information that is displayed tap the Today screen header Chapter 2 Getting started 17 Tap to switch to a program En Start Tuesday February 01 2000 Tap to change the date and time tod a y am Tap to customize this screen Owner Anita Bendel Tap to open an item Status Meeting S 00PM 6 00PM Conf room 2 No unread messages No unsent messages Your day at a glance 7 Active tasks Status icons Tap to create a new item The Today screen Switching programs Use the HP home menu application or the Start menu to quickly launch your favorite programs or open frequently used documents You can also use HP task switcher to switch between running programs To start or switch programs using HP home menu 1 Press the HP home menu hot key 2 Tap the button that corresponds to the program or document HP home menu displays two pages of buttons and icons that represent the programs and documents on your Pocket PC To display the second page press the HP home hot key a second time or tap the HP home menu icon in the lower right corner of the HP home menu screen Power control panel change to indicate when storage
99. ontact cards at a time e Position the infrared ports so that they line up and are less than 20 cm 8 inches but more than 5 cm 2 inches apart e Make sure nothing is between the two infrared ports e Adjust the room lighting Some types of light interfere with infrared communication Try moving to a different location or turning off some lights Chapter 9 Troubleshooting 101 Network connection problems The following solutions may help if you encounter problems when using a network card for network connections Additional troubleshooting information is available in Connections Help on the device and ActiveSync Help on the desktop PC e Verify that your NIC is compatible with the HP Jornada 540 Series Pocket PC e Verify that you have added necessary server information On the Start menu tap Settings On the Connections tab tap Network Tap your installed adapter usually your Ethernet card s name and enter any necessary information Most networks use DHCP so you should not have to change these settings unless your network administrator instructs you to do so e If Network Connection isn t listed as a connection method in the ActiveSync dialog box when starting synchronization wait a few minutes and try again Also if synchronization does not start right away the network is probably busy and it may take a minute for your device to connect to the network e Make sure that the proper drivers for your card are installed on t
100. op automatically Clear storage memory as described in the preceding section This will free some storage memory so that it can be re allocated as program memory Disconnect the sync cable or remove your HP Jornada from the cradle remove the CompactFlash card if installed and reset your HP Jornada See the Resetting your HP Jornada section in chapter 9 60 HP Jornada 540 Series User s Guide To use the Memory control panel to stop programs 1 Open the Memory control panel and then tap the Running Programs tab to check the state of your active programs 2 To stop a running program select a program in the list and then tap Stop To use HP task switcher to stop programs 1 Inthe Today screen tap the HP task switcher icon 2 On the pop up menu tap Close Window and then tap Close All Adjusting settings Use the HP settings application to quickly change settings such as screen brightness and contrast and speaker volume to display system information such as memory status and remaining power and to change display button and power driver settings To start HP settings 1 On the Start menu tap HP settings Press and hold the HP home menu hot key The Settings tab On the Settings tab you can adjust the screen brightness and contrast adjust the speaker volume to suit your work environment and check the remaining power You can also mute the speaker by selecting the speaker mute check box Chapter 5 Configuring
101. oring information You can restore data using ActiveSync or the HP backup application Restoring data with ActiveSync Restoring data from ActiveSync replaces all information stored on your HP Jornada Any data added after the backup file was created will be lost To restore data with ActiveSync 1 Connect your HP Jornada to your desktop PC 2 Use HP task switcher to close all running applications on your HP Jornada In the Today screen tap the HP task switcher icon and then tap Close Window and Close All on the pop up menu 3 In the ActiveSync window on your desktop PC on the Tools menu click Backup Restore and then click the Restore tab 4 Click Restore Now Do not use your device until the restore process is complete 5 Disconnect the sync cable or remove your HP Jornada from the cradle remove the CompactFlash card if installed and reset your HP Jornada See the Resetting your HP Jornada section in chapter 9 40 HP Jornada 540 Series User s Guide Restoring incremental backups If you have made incremental backups you must restore each backup file individually starting with the original full backup and progressing in sequence from the oldest to the most recent To select the backup file you want to restore you must connect your HP Jornada to your desktop PC as a guest If you have already established a partnership you must delete the partnership on the desktop PC In ActiveSync on the File menu click
102. our mail server over a network connection select Network Connection from the drop down list Select Create new connection to create a new dial up connection for this service For more information on creating a dial up connection see the section Creating an ISP or network connection in this chapter 5 Type the name of your e mail server your e mail user ID and your password 6 Enter the domain if required for Windows NT networking the address of your outgoing SMTP mail server and the return address for replies to your messages Tap Next 7 Set message delivery options for your service and then tap Finish To connect to your e mail server from within Inbox select the appropriate service on the Services menu and then tap the Connect button or tap Connect on the Services menu 54 HP Jornada 540 Series User s Guide Working with messages on your HP Jornada Using the message list Messages you receive are displayed in the message list By default the most recently received messages appear first in the list Unread messages are displayed in bold Select the service and folder you want to display Es Inbox 11 34a Inbox Received Date 1 Select the sort order for messages Irene Kopf 11 31 AM Today s Meeting Tap to open a message EA Tina Leroy Mark as Unread Reminder Copy to KA _ amp Adam Bar Move to 7 Tap and hold to display a pop up menu of actions Chocolate C Get Full Cop
103. p View and then Freeze Panes You might want to freeze the top and leftmost panes in a worksheet to keep row and column labels visible as you scroll through a sheet e Split panes to view different areas of a large worksheet Tap View and then Split Then drag the split bar to where you want it To remove the split tap View and then Remove Split e Show and hide rows and columns To hide a row or column select a cell in the row or column you want to hide Then tap Format then Row or Column and then Hide To show a hidden row or column tap Tools then Go To and then type a reference that is in the hidden row or column Then tap Format then Row or Column and then Unhide Microsoft Money 2000 Use Microsoft Money 2000 to easily enter and view your financial transactions check your account balances and track your investments If you use Microsoft Money on your desktop PC you can synchronize your accounts with your HP Jornada so you will not have to enter your accounts and other required information by hand Before you can synchronize Microsoft Money accounts you must run the Setup program found in the Extras MSMoney folder on the ActiveSync CD ROM The first time you synchronize all Microsoft Money information on your HP Jornada is replaced with information from your desktop PC Chapter 7 Companion programs 83 If you do not use Microsoft Money on your desktop PC you can still use Microsoft Money on your HP Jornada to help orga
104. py selected messages to your mobile device and then click the Browse button 9 Select the offline folder on your device that you want to transfer the messages to and then click OK 10 Click the Transfer button The selected messages are moved to your HP Jornada Migrating data from Palm devices Migrating from Palm Ill and newer products Palm V and Palm III series connected organizers can synchronize data with Microsoft Outlook 97 98 From MS Outlook you can synchronize the data to your HP Jornada using ActiveSync Use PocketMirror from Chapura included with the Palm Desktop organizer software to synchronize data between your Palm Computing handheld and Microsoft Outlook To use Chapura s PocketMirror conduit first install the Palm desktop software that is included with your Palm IIIx or Palm V organizer If you choose to synchronize with Microsoft Outlook the PocketMirror conduit will be installed with the Palm desktop software For more information go to the Palm website at www palm com Appendix B Migrating data 131 Migrating from older Palm organizers If you would like to use PocketMirror to synchronize your PalmPilot or Pilot organizer with Microsoft Outlook you will need to purchase the commercial version of the software from Chapura the maker of PocketMirror Check with Chapura directly
105. r any corresponding State or territory legislation applicable to the sale of this product to you If you have any queries about your rights contact the Hewlett Packard Customer Care Center at 61 3 88778000 For consumers in New Zealand The above warranty terms or any other warranty statement enclosed with this product except to the extent lawfully permitted do not exclude restrict or modify and are in addition to the statutory rights implied by the Consumer Guarantees Act 1993 applicable to the sale of this product to you If you have any queries about your rights contact the Hewlett Packard End User Support line at 0800 733547 Warranty 111 Hewlett Packard Year 2000 Warranty Subject to all of the terms and limitations of the HP Limited Warranty Statement provided with this HP Product HP warrants that this HP Product will be able to accurately process date data including but not limited to calculating comparing and sequencing from into and between the twentieth and twenty first centuries and the years 1999 and 2000 including leap year calculations when used in accordance with the Product documentation provided by HP including any instructions for installing patches or upgrades provided that all other products e g hardware software firmware used in combination with such HP Product s properly exchange date data with it The duration of the Year 2000 warranty extends through January 31 2001 HP has made every effort t
106. recording You may need to experiment with different sample rates and formats to determine which format best suits your voice Compatibility Format Quality of ee CE EO aati ae win dows Pocket PC device installed PCM yes Mobile Voice no GSM 6 10 no HP Dynamic Voice High no 26 HP Jornada 540 Series User s Guide To send a recording to another computer 1 In the Notes application or in File Explorer locate the recording you want to send 2 Tap and hold the name of the recording to display the pop up menu 3 On the pop up menu tap either Send via E mail or Send via Infrared 4 Enter an e mail address Align the infrared port on your HP Jornada with the infrared port on the recipient s computer The recipients computer must be in infrared receive mode Finding and organizing information You can find and organize the files and information on your Pocket PC in much the same way you do on your desktop PC by using the Find feature or by using File Explorer Use the Find feature to locate files that contain a specified text string or that match specific criteria To find a file 1 On the Start menu tap Find 2 Inthe Find box type the text you want to locate 3 If you want to narrow your search to files of a specific type select the file type in the Type list 4 Tap Go To quickly find information that is taking up storage space on your device select Larger than 64 KB in Type Use File Explor
107. rmation type When you synchronize e E mail messages in the Inbox folder of desktop versions of Microsoft Exchange or Outlook are copied to the Inbox folder on your HP Jornada The e mail messages on the two computers are linked so when you delete an e mail message on your HP Jornada it will be deleted from your desktop PC the next time you synchronize e E mail messages in the Outbox folder on your device are transferred to the Outbox in Microsoft Exchange or Outlook on your desktop PC The messages are sent the next time you send mail from your desktop PC You can only synchronize e mail messages with a single desktop PC If you have established partnerships between your HP Jornada and two desktop PCs you can synchronize your Inbox with only one of them Sending and receiving messages with Inbox If you have an e mail account with an ISP or on a corporate network you can connect to the e mail server for that account with a modem or network card and then use Inbox to send and receive e mail messages directly When you connect to the e mail server new messages are downloaded to the Inbox folder on your HP Jornada messages in your Outbox folder are sent and messages that have been deleted on the e mail server are deleted from the Inbox folder Messages that you receive directly from an e mail server rather than from your desktop PC remain linked to the e mail server If you delete a message on your HP Jornada the message will b
108. rocess of configuring your HP Jornada to connect to an Internet service provider ISP or network e Browsing the Web or a corporate intranet from your HP Jornada using Microsoft Internet Explorer and Mobile Channels e Sending and receiving e mail messages with your HP Jornada 42 HP Jornada 540 Series User s Guide Infrared NS Infrared Equipped Mobile Phone CompactFlash Connectivity Kit CompactFlash Modem Connecting your HP Jornada Your HP Jornada gives you several options for connecting to a remote computer You can use an optional CompactFlash card modem an infrared modem or a mobile phone Each of these methods requires purchase of a modem or adapter as an optional accessory For more information about compatible modems and accessories visit the HP Jornada Web site at www hp com jornada Connecting with a CompactFlash card Your HP Jornada Pocket PC supports a variety of CompactFlash card modems and network interface cards NICs Whether you use a Compact Flash modem or CompactFlash NIC the card must be a Type CompactFlash card For a list of compatible CompactFlash cards go to the HP Jornada accessories page at www hp com jornada Many NICs also require that you install a software driver The card manu facturer must provide a software driver for the HP Jornada Pocket PC Follow the card manufacturer s instructions for installing the card and configuring the driver for use with your HP Jor
109. ronize and whether to synchronize automatically each time you connect If you choose to establish partnerships with two desktop PCs the two desktop PCs must be configured with the same synchronization settings In addition both desktop PCs must use the same PIM program for example Microsoft Outlook Synchronizing data Synchronization compares the data on your HP Jornada with the data on your desktop PC and updates both computers with the most recent information You can synchronize any of the files on your HP Jornada with the corresponding files on your desktop PC For example e Keep Pocket Outlook data up to date by synchronizing your Calendar Contacts and Tasks databases with Microsoft Outlook on your desktop PC e Synchronize Microsoft Word and Microsoft Excel files between your device and desktop PC Your files are automatically converted to the correct format e Synchronize e mail messages in your HP Jornada Inbox with e mail messages in Microsoft Outlook on your desktop PC e Copy favorite Web site addresses and any Web pages you have marked for offline viewing in Microsoft Internet Explorer to your HP Jornada By default ActiveSync synchronizes only Contacts Calendar Tasks and your Mobile Favorites You can set synchronization options when you first establish a partnership or use ActiveSync options to turn synchronization on and off for other files and information types Control when synchronization occurs b
110. run out of power Restore data from a backup file on your desktop PC or a CompactFlash card OI Factory default settings have been restored Restore data from a backup file on your desktop PC or a CompactFlash card 100 HP Jornada 540 Series User s Guide Remote connections This section offers troubleshooting help for connecting your HP Jornada to other computers For problems communicating with your desktop PC see ActiveSync Help Able to dial out but unable to make proper connection Make sure the network to which you are trying to connect supports Point to Point Protocol PPP Your Internet service provider or network administrator can verify this Verify that the dialing location is correct On the Start menu tap Settings and then tap Connections Modem Dialing to ensure the Location field reflects your current location Modem connection is unreliable Make sure the modem is firmly seated and connected to your device and the telephone jack Disable Call waiting On the Start menu tap Settings and then tap the Connections tab Tap the Modem icon and then on the Dialing tab select the Disable call waiting check box and enter the disable code specified by your telephone company Unable to use infrared transfer between Windows powered devices If you are unable to use infrared to transfer information between Windows powered devices try the following e Transfer only one file or no more than 25 c
111. s a critical low condition a Battery very low message appears and the device shuts down automatically You will be unable to use your Pocket PC until you connect to external power for charging Data will be retained for 5 days Because your HP Jornada is charged automatically whenever it is connected to AC power simply connect the HP Jornada to AC power to recharge when the power is low While your HP Jornada is connected to AC power the Notification button LED indicates the charging status e Amber indicates that the battery is charging connected to AC power e Green indicates that the battery is fully charged To check the remaining power 1 On the Start menu tap HP settings The remaining power is displayed on a status bar at the bottom of the Settings tab Under certain conditions the power status icon is displayed on the Command bar in the Today screen Simply tap the power status icon to open the Power control panel Follow these tips to ensure the longest use of your HP Jornada between charges e Use the Power control panel to set your HP Jornada to turn off after a short period of inactivity e Use the Backlight control panel to set the backlight to dim after a short period of inactivity Chapter 5 Configuring your HP Jornada 59 Use HP settings to change the display mode to 8 bit color If you are playing music or using other functions that do not require the display turn off the display by pressing and
112. s a financial application that offers the same features as the HP business calculator It is designed specifically for real estate retail and business professionals who use Pocket PCs to make financial decisions quickly and accurately OmniSolve employs a form filling metaphor to provide a rich problem solving environment that is unparalleled in ease of use power and flexibility To start OmniSolve 1 On the Start menu tap Programs and then tap the OmniSolve icon For detailed help and procedures about using OmniSolve refer to online Help 8 Accessories By purchasing accessories for your HP Jornada you can add functionality replace lost parts and protect your Pocket PC from accidental damage HP makes a variety of accessories designed specifically to enhance your HP Jornada Pocket PC In addition you can purchase CompactFlash card accessories from many vendors This chapter describes e Accessories available from HP e How to install and use CompactFlash cards 90 HP Jornada 540 Series User s Guide HP branded accessories The following optional accessories are available from Hewlett Packard HP item numbers are listed in parentheses Check the Hewlett Packard Web site at www hp com jornada for updates to this list These accessories work with all models of the HP Jornada 540 Series Pocket PC USB Cradle F1820A Connect your HP Jornada to your USB compatible Windows 98 or Windows 2000 desktop PC using this desktop
113. s and sounds or stop some mobile favorites from being downloaded to your HP Jornada In ActiveSync on your desktop PC on the Tools menu click Options select the Favorites information type and then click Settings For more information see ActiveSync Help e Limit the number of downloaded linked pages In Internet Explorer on the desktop PC right click the mobile favorite you want to change and then click Properties On the Download tab specify 0 or 1 for the number of linked pages you want to download Sending and receiving e mail Your HP Jornada includes Inbox a full featured e mail program that is part of Microsoft Pocket Outlook You can use Inbox to send and receive e mail messages either by synchronizing messages with Microsoft Exchange or Microsoft Outlook on your desktop PC or by connecting directly to an e mail server through an Internet service provider ISP or a network 52 HP Jornada 540 Series User s Guide Sending and receiving messages via your desktop PC You can send and receive messages on your HP Jornada via the e mail service on your desktop PC by synchronizing your Inbox When you enable Inbox synchronization in ActiveSync options messages are transferred from the Inbox and Outbox on your HP Jornada to the corresponding folders on your desktop PC each time you synchronize To enable inbox synchronization 1 In ActiveSync on your desktop PC on the Tools menu click Options and then select the Inbox info
114. save the account To record a transaction 1 Open the account register 2 Tap New to create a new transaction 3 On the Required tab select the type of transaction the account the payees the date and the amount of the transaction 4 Tap OK to return to the account register 84 HP Jornada 540 Series User s Guide The AutoComplete feature helps you quickly enter similar transactions such as ATM withdrawals by filling in the fields with data from recent transactions If AutoComplete enters the wrong information use the Input panel to correct it If you do not want to automatically enter information tap Tools and then Options and turn off AutoComplete To create a new investment 1 On the new investment screen tap New 2 Enter the name symbol current price and number of shares of the investment 3 Tap OK to add the investment in your portfolio Microsoft Money can update investment prices from the Money Central Web site To update investment prices 1 Open a connection to the Internet see chapter 4 2 Onthe Tools menu tap Update Investments Microsoft Money displays the date and time of the update at the bottom of the screen If you do not have an Internet connection from your device you can manually update the investment prices by tapping the investment and entering a new price with the Input panel Microsoft Windows Media Player Use Microsoft Windows Media Player for Pocket PC to listen to
115. section in chapter 9 Chapter 5 Configuring your HP Jornada 63 To create and enable a reminder password 1 On the Start menu tap Settings and then on the Personal tab tap the HP security icon 2 On the Reminder tab use the input panel to enter a question phrase in the Question box 3 Enter the Answer to your reminder password Question The answer is your reminder password 4 Select the Enable reminder password check box 5 Inthe Prompt after box enter the number of times you want to try your primary password before HP security prompts you with the question for your reminder password When you tap OK your changes are saved and password protection is enabled You must enter the password each time you start your HP Jornada and each time you open the HP security application To set a password delay 1 Set your primary password 2 Select the Delay activation after suspend for check box 3 Using the input panel enter a number of minutes for the delay To clear your password 1 On the Primary tab tap CLR on the numeric keypad Creating a security log You can also use the HP security application to record all attempts to access your HP Jornada and any attempts to modify the password settings You can view the log on your HP Jornada or export it as a file to save or edit on your desktop PC To enable security logging 1 On the Log tab select the Enable logging check box e Entries appear in the table on
116. ssages in this chapter Chapter 4 Connecting to the Internet 47 Browsing the Web or a corporate intranet Once you are connected you can browse the Internet or a corporate intranet using Microsoft Pocket Internet Explorer and you can download mobile channels for offline viewing on your HP Jornada Microsoft Pocket Internet Explorer You can use Microsoft Pocket Internet Explorer to browse mobile favorites and channels that you have downloaded to your HP Jornada without connecting to the Internet Or you can connect to the Internet or a corporate network to browse the Web or a corporate intranet A Internet Explorer Getting Started with View Tools fi Favorites button Home button Refresh button The Pocket Internet Explorer home page To browse the Web 1 On the Start menu tap Internet Explorer 48 HP Jornada 540 Series User s Guide 2 Connect your HP Jornada to a modem or network See the Connecting your HP Jornada section in this chapter 3 On the Tools menu tap Options and then tap the Connections tab On the Connections tab select a connection from the Type list 5 If your ISP requires you to connect to a proxy server select the Use proxy server check box and then enter the address of the proxy server For more information consult your account administrator 6 Tap OK to return to Internet Explorer and then on the Tools menu tap Connect 7 On the View menu tap Address Bar and
117. ssign a program to a hardware button 1 On the Start menu tap Settings and then tap the Buttons icon 2 On the Program Buttons tab select a button from the list 3 Inthe Button assignment list select the program to assign to the button To control the scroll soeed 1 On the Start menu tap Settings and then tap the Buttons icon Chapter 5 Configuring your HP Jornada 65 2 Onthe Up Down Control tab move the sliders to set the repeat rate and the delay before repeat HP game buttons The HP game buttons application makes it easier to enjoy your favorite games on your HP Jornada Use HP game buttons to assign game actions to the hardware buttons of your Pocket PC To start HP game buttons 1 On the Start menu tap Settings 2 Tap the System tab and then tap the HP game buttons icon 3 Select the Enable mapping check box to activate the gaming buttons 4 Inthe drop down list select a game profile to use or modify or create a new game profile To make it easy to enable or disable the game buttons select the Show status icon check box The HP game buttons status icon will appear in the Command bar of the Today screen Simply tap the status icon to enable or disable the gaming buttons Creating a game profile You can create a different profile for each of your favorite games by assigning the hardware buttons on your Pocket PC to the actions associated with each game To create a game profile Start th
118. tap the Pocket Word icon 2 Tap the name of a document in the file list Tap New to open a blank document To open a template rather than a blank document select a template for new documents On the Tools menu tap Options and then browse to select the default template When you tap New the template appears with appropriate text and formatting already provided You can open only one document at a time when you open a second document you will be asked to save the first You can save a document you create or edit in a variety of formats including Pocket Word psw Rich Text Format rtf and Plain Text txt You can enter information in Pocket Word in four modes writing drawing typing and recording Use the View menu to switch between modes Each mode has its own toolbar which you can show and hide by tapping the Show Hide Toolbar button on the Command bar e Typing Mode Use the Input panel to enter typed text into the document with either the soft keyboard or the Character Recognizer For more information on entering typed text see the Entering information section in chapter 2 e Writing Mode In writing mode use your stylus to write directly on the screen Ruled lines are displayed as a guide and the zoom magnification is greater than in typing mode to allow you to write more easily For more information on writing and selecting writing see the Entering information section in chapter 2 Chapter 7 Companion programs
119. the Log tab e To clear all entries tap Clear Log e To export the log to a file tap Export Log 64 HP Jornada 540 Series User s Guide Adding owner information If you lose your HP Jornada owner information can provide an easy way for someone to identify you as the owner and to return your Pocket PC Use the Owner Information control panel to enter or update this information To add or change owner information 1 On the Start menu tap Settings and then tap the Owner Information icon 2 On the Identification tab enter your name address and or other information 3 On the Notes tab type any other information you want displayed for example a temporary address or to offer a reward for the safe return of your HP Jornada To display your owner information each time you turn on your HP Jornada select the Show information when device is turned on check box Configuring hardware buttons You can configure the hardware buttons on your HP Jornada to suit the way you work Individual buttons can be assigned to different programs using the Buttons control panel and the HP game buttons application enables you to create hardware profiles for specific games The Buttons control panel Use the Buttons control panel to assign any of the HP Jornada hardware buttons the HP hot keys and the Record button to any program You can also customize the Action button to control the speed at which you scroll through documents To a
120. the command is not carried out Chapter 2 Getting started 19 New Edit Tools E Ej The Windows for Pocket PC Command bar Status icons When the Today screen is displayed you may see the following status icons on the Command bar In most cases you can tap a status icon to display the Control Panel or more information related to the item For example tap the active dial up connection icon to disconnect from a modem connection lcon Meaning g Speaker is on Pocket PC is charging Less than 50 power remains Power is very low A warning message also appears External AC power source is connected Dial up connection is active HP task switcher is active HP game buttons are enabled H d AF n Ba Direct connection to a desktop PC is active Pop up menus Use pop up menus to choose an action for the selected item For example you can use the pop up menu in the Contact list to quickly delete a contact make a copy of a contact or send an e mail message to a contact The actions on the pop up menus vary from program to program To open a pop up menu tap and hold the stylus on the item that you want to perform the action on When the menu appears lift the stylus and then tap the action you want to perform Tap anywhere outside the menu to close the menu without performing an action 20 HP Jornada 540 Series User s Guide il Tasks 5 21p All Categories Priority Send status report Cr
121. then type an URL Tap E and then tap the favorite you want to view 8 To close the connection tap Tools and then Disconnect D You can have Pocket Internet Explorer automatically connect to the Internet when you attempt to access a page that is not stored on your HP Jornada On the Tools menu tap Options and then tap the Connections tab Select a connection and the select the Access remote content automatically check box Channel content Channels are Web sites designed specifically for offline viewing on a Pocket PC You can subscribe to two types of channels at no fee AvantGo Channels and Mobile Channels provided by Microsoft partners AvantGo Channels AvantGo is a free interactive service that gives you access to personalized content and thousands of popular Web sites Unlike Mobile Channels you can subscribe to AvantGo Channels directly from your HP Jornada AvantGo Channels are downloaded to your HP Jornada when you synchronize with your desktop PC or when you connect to the Internet For more information visit http avantgo com help To sign up for AvantGo 1 In ActiveSync on your desktop PC on the Tools menu click Options and then select the AvantGo information type 2 In Pocket Internet Explorer on your HP Jornada tap Ea to display your list of favorites 3 Tap the AvantGo Channels link 4 Tap Activating AvantGo Chapter 4 Connecting to the Internet 49 5 Follow the directions on your screen You
122. to create notes password protect them and organize them by type subject creation and modification date Available on U S versions only Not available for U S 545 model Available only for 545 548 model Chapter 1 Welcome 7 CD ROM for the complete list and visit the HP Web site at The programs included on the CD ROMs are subject to change Check your www hp com jornada for even more programs and software updates On the ActiveSync CD ROM e Microsoft Internet Explorer 5 Browse the Web with the latest version of the Microsoft browser software for your desktop PC e Microsoft Money 2000 Synchronize the accounts on your HP Jornada with Microsoft Money 2000 on your desktop PC e Microsoft Windows Media Manager for Pocket PC Convert different music and sound files to the proper format and transfer them to your HP Jornada e Sample content for use with Microsoft Reader e Microsoft Pocket Streets Never get lost again when you carry maps of major U S cities on your HP Jornada Where to find information The following table is a guide to additional information to help you use your HP Jornada For information on See this source Programs on your HP Jornada This User s Guide or online Help Tap Help on the Start menu to view Help for the active program Additional programs that canbe The HP Jornada CD ROM the Extras installed on your HP Jornada folder on the ActiveSync CD ROM and the HP Web site
123. u have the most up to date content in both locations Pocket Excel provides fundamental spreadsheet tools such as formulas functions sorting and filtering which enable you to create simple workbooks such as expense reports and mileage logs To use Pocket Excel 1 On the Start menu tap Programs and then tap the Pocket Excel icon 2 Tap the name of a workbook in the file list Tap New to open a blank workbook 82 HP Jornada 540 Series User s Guide To open a template rather than a blank workbook select a template for new workbooks On the Tools menu tap Options and then browse to select the default template When you tap New the template appears with appropriate text and formatting already provided You can open only one workbook at a time when you open a second workbook you will be asked to save the first You can save a workbook you create or edit in a variety of formats including Pocket Excel pxl and Excel xls Tips for working in Pocket Excel e View in full screen mode to see as much of your worksheet as possible Tap View and then Full Screen To exit full screen mode tap Restore e f your workbook contains sensitive information you can protect it with a password To do so open the workbook tap Edit and then Password e Show and hide window elements Tap View and then tap the elements you want to show or hide e Freeze panes on a worksheet First select the cell where you want to freeze panes Ta
124. untries Microsoft products are licensed to OEMs by Microsoft Licensing Inc a wholly owned subsidiary of Microsoft Corporation All other brand names and product names used in this document are trade names service marks trademarks or registered trademarks of their respective owners Hewlett Packard Singapore Pte Ltd Asia Pacific Personal Computer Division 452 Alexandra Road Singapore 119961 Contents WI leen AE EE EO OE N 1 What s in the DO ii iese be EE Ed es ee PER SN RR a Ee eg 2 Using this manual SES VER ES EE ste Oe Ne Ve ace eu EER Ee eg se 2 What s on your HP Jornada sesse ees ees ee ee ee ee ee ee ee ee ee 4 Where to find informatiON ese ees ee ee ee ee Re Re ee 7 21Getting started iis EER ERGE Gee BLEEK GE VEL ES GERS OES SEL ete Gey eggs ee 9 Hardware features sessies esse ee ee ee AE Re ee Ee ee ee ee ee Ge ee 10 Using your HP Jornada for the first time sesse sees see ee ee 12 Turning your HP Jornada on and Off ees ee esse ee ee ee ee ee ee 14 Using the hardware buttons ees ee ee Re ee Re ee 14 Navigating in Windows for Pocket PC iese ee ee ke 15 Entering informatiON ee see ese ee ese ee ee Re Ee ee ee ER ee ee ee Ge ee 20 Finding and organizing informatiON ees ee ee Re ee 26 3 Connecting to your desktop PC esse ese ese ee ke ee Re ee ee 27 Installing Microsoft ActiveSync on your desktop PC 28 Connecting your HP Jomada esse sesse es sees
125. ush your device securely into the cradle Display problems If you are having trouble viewing data on your HP Jornada screen follow these suggestions Screen is blank Follow these steps if the screen remains dark or if the device does not respond when you briefly press the On Off button e Press the Notification button LED to ensure that the display is on e Adjust the display contrast and brightness On some devices the screen can be darkened or lightened until the device appears to be powered off Refer to Adjusting settings section in chapter 5 e Reset the device After a reset the screen remains blank for approximately 3 seconds after pressing On Off buttons e Charge the device by connecting to AC power Screen is dark Prolonged exposure to direct sunlight may cause your device screen to temporarily darken This is normal for LCD screens and is not permanent Display is difficult to see in sunlight or in dark rooms Use HP settings to adjust contrast and brightness for optimal viewing Refer to the Adjusting settings section in chapter 5 In very bright light select the Outdoor profile in HP settings In very dark conditions select the Low Power profile In a dark room you may also need to ensure that the backlight is on and or position a lamp so that the light shines directly on the screen Screen is hard to read If you are having a hard time viewing a document in Notes try changing the size of the view To d
126. vice to temperatures outside this range may damage the unit or result in loss of data Be especially careful not to leave your HP Jornada in direct sunlight or in a car where temperatures can rise to harmful levels Using your HP Jornada for the first time Follow these steps to begin using your HP Jornada 1 Connect to AC power Assemble the AC adapter and connect it to the DC jack on your Pocket PC Chapter 2 Getting started 13 2 Reset your HP Jornada Press the red Reset button on the back of your Pocket PC 3 Follow the Welcome Wizard The first time you start your HP Jornada the Hewlett Packard Welcome screen appears Then after a few moments the Welcome Wizard begins The Welcome Wizard presents a brief orientation to Windows for Pocket PC helps you align the touch screen and prompts you to select your city and time zone 4 Adjust the display Before you begin you may need to adjust the contrast and brightness of the display to a comfortable level Press and hold the HP home menu hot key until HP settings appears and then move the sliders for each setting 5 Register your HP Jornada To ensure that you receive warranty coverage technical support and information on upgrades register your HP Jornada at www hp com jornada 14 HP Jornada 540 Series User s Guide Turning your HP Jornada on and off One of the most convenient features of HP Jornada is instant on With instant on there is no waiting
127. work interface card 42 45 91 101 118 New Partnership Wizard 32 33 NIC See Network Interface Card Notes 3 4 23 24 26 64 71 73 74 76 77 102 Notification button LED 10 14 102 OmniSolve ccccccceeeeee 3 5 79 88 On Off button 10 14 15 16 96 97 98 online Helbp 2 7 8 45 46 79 88 owner informatiOn cccccceeeseeees 64 P Palm devices exchanging contacts esse 75 migrating data n Palm software ees esse ee ee partnership establishing ee multiple esse esse esse esse ese New Partnership Wizard password 4 6 37 44 46 53 62 63 64 82 95 101 piman RE OE ED N reminder setting PeaceMaker c cccccceeeeessteeees 5 75 PIM personal information manager _ 4 33 34 35 36 37 38 39 98 118 Playlist Manager esse eee 86 le RE RE EN 6 Pocket Excel 3 5 79 81 82 102 templates ccesescestesesessertenee 82 Pocket Internet Explorer 5 46 47 48 102 Pocket Streets ese se ee ee ee 7 Pocket Word 3 5 23 79 80 81 102 POPS protocol 44 53 56 118 POP UP MENUS ee nene 19 POWET 58 charging 58 conserving 0 58 low power warnings 58 typical Usage ee ee ee 58 Power control panel 14 17 58 61 Program MEMOTSY uu eee eee 59 programs additional see ee ees ER EES EE ses 5 CIOSG RR EE EE 59 El ED Ed 4
128. xes You can set your Pocket PC to turn on whenever you tap the touch screen On the Preferences tab select the Tap screen to power on check box Security This section provides some tips to safeguard your HP Jornada and the data it holds from theft or loss You can set a password to protect your data and keep a record of when someone tries to access data on your HP Jornada Setting a password Use the HP security application to prevent unauthorized access to your HP Jornada and the data it holds You can set a password to protect your data set a reminder password and keep a record of when anyone attempts to access data on your HP Jornada If you enable password protection you must enter your password each time you turn on your Pocket PC Or you can set a short delay so you do not need to re enter your password if you turn on your HP Jornada within a short period of time The delay feature can be convenient if you frequently turn your HP Jornada on and off to conserve power To set a primary password 1 On the Start menu tap Settings and then on the Personal tab tap the HP security icon 2 On the Primary tab enter a four digit password by tapping the on screen keypad 3 Select the Enable password protection check box default settings erasing all data you have stored on your HP Jornada For If you forget your password you must restore your HP Jornada to the factory more information see the Resetting your HP Jornada
129. y EJ Adam Bar Reply DO vou wa Reply All EJ Paul Herder Forward Status Repd Delete Inbox ActiveSync 23 Items 9 Unread New Tools Services GE El Tap to connect and to send and receive e mail Tap to connect to the selected service The Inbox message list To read a message 1 Inthe message list tap the icon of the message you want to read e To reply to or forward the message tap Oe e To read the next message tap the down arrow on the Command bar Chapter 4 Connecting to the Internet 55 e To delete a message tap x If your messages are still linked to messages on your e mail server or desktop PC they will be stored in the Deleted local folder If your messages were downloaded directly from an e mail server they will be deleted from both your HP Jornada and the e mail server Tap to delete this message Tap to view the previous or next message Tap to reply to or forward this message The Read Message Command bar By default Inbox downloads only the first 100 lines of each new message when you connect to your e mail server or synchronize with your desktop PC No e mail attachments are downloaded The original messages remain on the e mail server or your desktop PC If you want to read the full message with attachments you must mark the message in Inbox and then connect to the mail server or synchronize again To mark a message for retrieval 1 Inthe message list tap and ho
130. y Important This is your hardware product warranty statement Read it carefully Warranty terms may be different in your country If so your Authorized HP Dealer or Hewlett Packard Sales and Service office can give you details One year limited hardware warranty Hewlett Packard HP warrants this hardware product against defects in material and workmanship for a period of one year from receipt by the original end user purchaser If HP receives notice of the above defined defects during the warranty period HP will either at its option repair or replace products that prove to be defective Should HP be unable to repair or replace the product within a reasonable amount of time the customer s alternate exclusive remedy shall be a refund of the purchase price upon return of the product Limitation of warranty The above warranty shall not apply to defects resulting from misuse unauthorized modification opening for any reason except to perform an official upgrade using an HP Upgrade Kit operation or storage outside the environmental specifications for the product in transit damage improper maintenance or defect resulting from use of non HP software accessories media supplies consumables or such items not designed for use with the product HP makes no other express warranty whether written or oral with respect to this product Any implied warranty of merchantability or fitness for a particular purpose is limited to the
131. y selecting a synchronization mode For example you can synchronize continually while your HP Jornada is connected or only when you choose the synchronize command Select which information types are synchronized and control how much data is synchronized For example you can choose how many weeks of past appointments you want synchronized Chapter 3 Connecting to your desktop PC 35 Resolving synchronization conflicts If the same item for example an appointment or a task has been modified on both your HP Jornada and desktop PC ActiveSync indicates that a synchronization conflict has occurred When the Resolve items message appears in the ActiveSync window click it to display the Resolve Conflict dialog box To resolve the conflict you must specify one of the items to replace You can resolve each conflict manually at the time of synchronization or you can resolve conflicts automatically by setting a default option for conflict resolution To set a default option for conflict resolution 1 Inthe ActiveSync window on your desktop PC click Options on the Tools menu 2 On the Rules tab choose one of the options under Conflict Resolution synchronizing from a remote location You can synchronize while connected to your desktop PC by a dial up modem connection or over a local area network LAN This can be useful if you need to synchronize files or PIM information while traveling Before you leave you must configure
132. ynchronize with your desktop PC or connect to the Internet before you can view the page Mobile favorites When you install ActiveSync a subfolder called Mobile Favorites is created in the Favorites folder on your desktop PC You can synchronize the favorites in this subfolder with the favorites on your HP Jornada Unless you mark the favorite link as a mobile favorite only the link will be downloaded to your device and you will need to connect to your ISP or network to view the content 50 HP Jornada 540 Series User s Guide If you use Microsoft Internet Explorer 5 on your desktop PC you can mark a link as a mobile favorite and then download your mobile favorites to your HP Jornada This enables you to view Web pages while you are disconnected from your ISP and desktop PC Use the Internet Explorer 5 plug in installed with ActiveSync to create mobile favorites quickly To create a mobile favorite 1 In Internet Explorer 5 on your desktop PC click Tools and then Create Mobile Favorite 2 To change the link name type a new name in the Name box 3 If you want to update the page on a regular basis select an update schedule from the Update list 4 Click OK Internet Explorer downloads the latest version of the Web page to your desktop PC 5 If you want to download the pages that are linked to the mobile favorite you just created in Internet Explorer on the desktop PC right click the mobile favorite and then clic

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