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Minolta MF1600E Plain Paper Laser Fax

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1. Making Copies 7 1 Making a Single Copy Single Copy Single Copy makes a single full size copy of an original You place a document on the Document Feeding Tray just as you would when transmitting it and make a single copy of it The fax makes a copy of the document which exits on the Print Tray With this function you can use your fax asa copier ORIGINAL COPY D 4503U710 1 Check that the message SET DOC FACE 3 Press the Start key DOWN is shown on the Message Display JUN 8 15 38 100 SET DOC FACE DOWN Start Copy 4503U229 Select the resolution according to the The display iHe copy wed characteristics of the original the same step 2 taken before transmitting a document by E fax p 3 2 2 Place the original on the Document Feeding Tray p 3 4 4258U208 4 The original placed on the Document Feeding Tray is taken up and fed in and the copy cycle is started 4503U321 Up to here exactly the same steps are taken as when transmitting a document by fax 45080445 7 2 Making a Single Copy Single Copy 5 The original is fed out 4503U445 6 A copy is fed out onto the Print Tray 4503U449 5 E E Making Copies 5 E Making Copies 7 3 Using the Convenient Copy Function Convenient Copy Convenient Copy allows you to make an enlarged or red
2. 4 4 Selecting Destinations Using Speed Dial 4 5 Selecting Destinations Using Phone Book List 4 5 Selecting Destinations Using Phone Book Search 4 6 Specifying the Destination with the Numeric keys 4 8 Checking the Selected 5 40 4422121 4 9 Transmitting a Document at a Specified Time Timer TX 4 11 Transmitting a Document Confidentially to a Particular Person M ilbox TX d T c 4 14 Printing the Document Transmitted by Mailbox TX Prnt Mat DOR RX 4 17 Programming Mailbox ID ipae Ure 4 17 a 4 19 Printing the Mailbox Document eee 4 20 Letting the Other Party Execute the Transmission of Your Document Polling 4 2 For Single a e iene 4 22 Por Multi tine di bee tate 4 23 Controlling the Transmission of a Document from Another Party Polling RX Din NE eed CR e ecu 4 24 Specifying the Parties Using One Touch Keys 4 25 Specifying the Parties Using Speed Dial 4 25 Specifying the Parties Using Phone Book List 4 26 Specifying the Parties Using Phone Book Search
3. Connecting to the Telephone Line Telephone cord Type A NOTE 1 6 LJU NOTE 4 Setting Up 2 ss X RJ 11C Plug oO ALS Standard Telephone or TEL Handset style LINE 5 Telephone cord S Ne ES 45030121 1 Connection should be done by a service technician 2 Telephone cord accessories will vary Type A Type B Type C Type D depending on the requirements of the country 3 The ground wire E is available in a version intended for a specific country EX Germany 4 A standard telephone can be connected if necessary 5 See the user instructions for the UK U K version p x Basic Connection Procedure 1 Connect the plug of the cord to the telephone jack of the telephone line 4258U482 2 Connect the other plug of the cord to the line connection on the backside of the fax 4503U122 3 Connect the currently used telephone cord to the TEL connection on the backside of the 4503U123 4 Connection is completed Load the paper according to LOADING PAPER p 11 1 NOTE When changing the paper size be sure to enter p 11 2 1 9 Setting Up 1 1549849 uonpjppisug Chapter 2 First Things to Know About Your Fax Thia chapter identifies different fax parts and control panel keys and explains about the initial settings to be made for fax communications and regist
4. oO Setting the SET Utilities D 5 a oO Setting the SET Utilities 8 3 Outline of the SET Utilities 1 Dial Registration 1 One Touch Dial The fax number and other data for particular destinations can be programmed into the One Touch keys This feature allows you to transmit a document by just pressing the One Touch key in which the fax num ber and other data for that particular destination have been programmed If you frequently transmit to a particular destination this feature eliminates the need for you to enter the fax number each time permit ting transmission of a document using a single key p 2 18 2 Speed Dial The fax number and other data for particular destinations can be programmed using a 2 digit number called a Speed Dial This feature then allows you to transmit a document to that particular destination by just entering the 2 digit number and pressing the Start key This eliminates the need for you to enter the fax number each time permitting transmission of a document through simple and easy steps c p 2 18 3 Group Dial Destinations registered in One Touch and Speed Dial can be programmed together in a group This fea ture then allows you to transmit a document to all destinations in a group by using a single key If you fre quently need to transmit documents to the same multiple locations programming them together in a Group Dial will reduce operational steps gt 5
5. oO Using the Enhanced Utilities 1 FUNCTION Utilities 5 X oO Using the Enhanced Utilities 1 FUNCTION Utilities 4 27 Controlling the Transmission of a Document from Another Party Polling RX Specifying the Parties Using Phone Book Search 1 Search for the party you want to poll by using Search of Phone Book Example To specify the party Japan listed in the Phone Book for Polling RX 001 Press the Speed Dial key Speed Dial O Press the Up Arrow key U 4503U131 4503UCII Press the Right Arrow key to select Search Then press the Yes key R Yes 4503U442 LIST SEARCH SELECT amp PUSH YES 4258U094 3 Using the One Touch keys and Arrow keys enter the name or initial of the party you want to reach Selecting Characters Using the following matrix enter the characters of the name or initial by pressing the corresponding Numeric keys and One Touch keys a required number of times Selecting Characters Numeric Key Push Once Twice VA MM t ce Space Delete One Touch Key OT9 and OT19 OT10 and OT20 SPACE DELETE 4503U223 Example Japan R X1 4503U443 SEARCH gt gt JAPAN OK YES Fin START 4503U407 4 Press the Yes key Yes 4503UAI The fax now searches for the exact name or possible names beginning with the initial entered
6. 4503U295 When the memory contains a document to be transmitted Output the Memory Image Print pp 9 1 9 8 Retransmit at another time When the memory contains a document received Let the fax print the document received according to the specific procedure as follows Memory reception p 5 21 Mailbox reception p 4 20 First Things to Know About Your Fax 2 8 Message Display When the Power Switch is pressed to the ON position the Message Display LCD screen lights up The Message Display shows the date time of day memory volume still available for use fax numbers fax conditions and other information by means of either a message or graphics Follow the instruc tions given on this display to make correct fax communication JAN 1 15 38 10076 SET DOC FACE DOWN Confirm Set Function Yes No 4503U213 How the Screen is Organized Initial Screen When the fax completes warming up the initial screen appears on the Message Display This initial screen serves as the basis for all later operations JAN 1 15 38 10076 SET DOC FACE DOWN 4503U214 1 Date 4 Message Time of Day Tells you what step to perform next 3 Memory Volume Display Shows the volume of the built in memory still available for use e g 10096 means that the memory contains no data of documents either received or transmitted D a S Q First Things to Know About Your Fax 2 9 Message Di
7. X4 4503U84I The display changes to the RX Operation mode RX OPERATION YES or 1 8 4258U186 Press 1 of the Numeric keys 4503UFII The display changes to the Memory RX Mode 1 MEMORY RX MODE 4258U187 Press the Right Arrow key to select Off ON OFF SELECT amp PUSH YES 4258U197 Right Off Prints the document stored in memory R 4503UC3I 5 Making sure that Off has been selected press Yes 4503UAI The fax starts printing the document if no password has been set If a password has been set PASSWORD YES 42580190 Enter the set password from the Numeric keys Example 6237 MNO ABC DEF PQRS Ex ud 45030441 PASSWORD 6237 YES 42580191 Making sure that the set password has been entered press Yes Yes 4503UAI The fax now starts printing the document stored in memory 5 22 Setting of RX Operations Memory Substitution Reception When printing out the document by direct reception if printing trouble paper empty paper jam hap pens reception is automatically changed from direct reception to memory reception This function to continue receiving the document is called the memory substitution reception function The document is automatically printed out later once the printing trouble is corrected Example Cannot print out the received document because the paper is missing Memory substitut
8. D a a Q 13 1 Quick Reference Guide Manual Dialing Using the Numeric Keys 3 6 1 Select the resolution 3 Dial using the Numeric keys Resolution 42580051 2 Place the document 450310151 45030321 Start Copy 45030161 One Touch Dialing gt 3 8 1 Select the resolution 3 Press a One Touch key TX starts Resolution 01 02 03 04 05 06 07 45030051 2 Place the document 4503U34I 4503U321 13 2 Quick Reference Guide Speed Dialing c p 3 10 1 Select the resolution 4 Enter the Speed Dial number using the Numeric keys Resolution ABC DEF 45030051 2 Place the document 45030151 45030321 3 75 Press the Speed Dial key Speed Dial Start Copy O 45030161 45030131 Manual Redialing D 6 3 1 Select the resolution 3 Press the Redial Key TX starts Resolution Redial Pause 45030051 2 45030141 Place the document Appendices e D a S Q 4503U321 13 3 Quick Reference Guide FUNCTION Utilities 4 1 Function 1 BROADCAST OR 2 CONVENIENT COPY 3 TIMER 4 MAILBOX TX 5 PRINT MAILBOX RX 6 POLLING TX 7 POLLING RX 0 CANCEL RESERVATION 00000000 45030001 Appendices e D a S Q 13 4 Quick Reference Guide CONFIRM Function gt p 6 6 Confirm LCD REPORT SELECT amp PUSH Y
9. Searching ten destinations e 9 2 a E oO JAPAN 10 SEARCH YES SEE 1 4503U313 Using the Up and Down Arrow keys locate the party to whom you are going to transmit document Each press of the arrow key shows a new party name on the Message Display U Basic Fax Operation D 4503UC33 XJAPAN OK START 4503U326 Once the correct destination is displayed press the Start key D D Start Copy 45030161 The fax now starts dialing the fax number and it starts feeding the document Press the Stop key if you want to stop the transmission 45031171 D 2 a Es Q Basic Fax Operation 3 17 How to Transmit a Document Basics 1 0 When the transmission is completed a buzzer sounds and the message TX COMPLETE is shown for 2 sec indicating that the document has been successfully transmitted to the other party TX COMPLETE x 1 45030327 1 1 Then the initial screen reappears JUN 8 15 38 10076 SET DOC FACE DOWN 4503U229 If you want to know the result of the transmission check it either by using the Confirm function or by printing the Activity Report p 9 1 If the Line is Busy If the line is busy and the fax is unable to transmit the document to the other party the Auto Redial function is automatically activated and the fax repeats dialing the number For details see Redial Transmission
10. NVA I Space Delete One Touch Key OT9 and OT19 OT10 and OT20 SPACE DELETE 4503U223 Example JAPAN 4503UF52 Do the same for the Group name you want to register GROUP NAME JAPAN OK YES DEL NO 4503U505 If a wrong name has been entered press One Touch key 10 or 20 The cursor position moves back one position Enter the correct name again OT10 OT20 e CI DELETE 45030227 9 Check the group name entered and if it is correct press the Yes key to validate the group name setting Yes L 1 0 Specify the parties you want to register into that group 4503UAI NO 001 4258U155 One Touch Dial Speed Dial or Phone Book may be used to select the destinations 4503U34I Speed Dial O If the destination has already been registered the following display is shown 4503U13I NO 001 SAPPORO YES DEL NO 4503U506 To delete the registered destination Press the NO key to select DELETE To keep the registered destination press the Yes key to select OK The following procedures explain how to specify parties by each Dialing method Using the Enhanced Utilities 2 SET Utilities for Dialing and Transmission Reception D oO 5 7 Using the SET Utilities 1 1 Specifying the Parties Using One Touch 1 3 Selecting the Parties Using Speed Dial Dial Press the Sp
11. no DESTINATION STATION SET DATE OT 17 12 30 BROADCAST 05 01 98 2 sP os TOKYO SUB 12345678901234567890 SP 99 12345678901234567890123456789 gt Or i 16 50 BROADGAST 25 01 98 16 50 AX 2101 98 SEP 12345678901234567890 One Touch Keys 4503U912 9 10 Description of Each Report Broadcast Reservation Report Prints a list of stations selected for broadcast transmission It can be used to check for the destinations to which a broadcast transmission is to be made 4 3 When the Reservation Report function of Reporting available in the SET utilities has been set to ON the report is automatically printed before the broadcast transmission is started gt 8 1 8 6 Example BROADCAST RESERVATION REPORT OCT 27 21 00 BROADCAST 12 STDIHT E HONG KONG SUB 12345678901234567890 4503U913 Polling Reservation Report Prints a list of stations selected for polling reception It is used to check which parties you are going to receive documents from by polling gt p 4 24 When the Reservation Report function available in the SET utilities has been set to ON the report is auto matically printed before the polling reception is started gt pp 8 1 8 6 Example POLLING RESERVATION REPORT DATE DESTINATION STATION POLLING RX 1 OCT 27 x 1 sP 40 JAPANESE COMPANY TOKYO SP 41 JAPANESE NAGOYA SEP 1234567890
12. p 6 3 If the Transmission Fails If the transmission fails a buzzer sounds intermittently for 2 sec and the Error Indicator lights up 20 error 4503U3AI The fax then automatically prints a TX RX Result Report For more details see TX RX Result Report pp 9 3 9 5 Press the Stop key REDIAL ALL FAILED x TOKYO 4503U309 The Error Indicator will go out Note the reason for failure on the TX RX Result Report and retry transmission or check to insure the fax number is correct Stop 45030171 3 18 How to Receive a Document Basics A document can be received in several different ways These pages explain how to receive a document and directly print it on your fax machine without using the memory function For the procedure using the memory function memory reception see Using the Enhanced Utilities p 5 19 Overview of the Basic Reception Procedure Before receiving a document the following functions must first be set Reception Mode This determines the mode in which your fax should be set to receive a document from the other party Print Mode p 3 19 This determines the zoom ratio at which the document received from the other party is to be printed through your fax printer Reception Mode Overview Your fax may be in either one of the following two modes when receiving a document from the other party Select the appropriate mode according as how you are going to receive the d
13. 1 4 4503U221 Press the No key to correct your password The initial screen reappears JAN 1 SET DOC FACE DOWN 15 38 100 4503U211 D a S Q First Things to Know About Your Fax 2 19 Registering One Touch Dial and Speed Dial Stations If you want to use the One Touch Dial or Speed Dial functions to transmit your documents you must register each destination s information in the One Touch and Speed Dial Keys You need to set the fol lowing three data items for each destination you will register 1 Fax number 2 Name 3 Modem speed Up to 20 different parties can be registered for One Touch Dial and up to 100 for Speed Dial One Touch Dial transmission gt p 3 7 Speed Dial transmission gt p 3 9 N D a S oO Dial Registration Mode 1 Check that the initial screen is shown 4 SPEED DIAL To register data for Speed Dial press 2 of JUN 8 15 38 100 the Numeric keys to select the Speed Dial SET DOC FACE DOWN registration mode ABC 4503U229 Press the Set key to select the Dial Registration mode Set 2 SPEED DIAL C 4503UF2I First Things to Know About Your Fax 45030081 42580042 DIAL REGISTRATION Go to step 10 on the next page YES OR 1 4 5 ONE TOUCH DIAL To register data for One Touch Dial select a One Touch key to which you want to register 3 ONE TOUCH DIAL information by pressing it To register data for One Touch Dial press
14. 15 38 10076 SET DOC FACE DOWN 4503U229 The display changes to the Dial Registration mode DIAL REGISTRATION YES OR 1 4 4503U230 Press 4 of the Numeric keys G 4 PROGRAM DIAL 4503UF41 4258U172 3 Press One Touch key 17 18 19 or 20 whichever you want to program the function in Example Using One Touch key 19 OT19 4503U019 PROGRAM DIAL 19 450310511 Using the following chart press one number of the Numeric keys corresponding to the desired transmission function Enter the necessary data for the function selected FUNCTIONAL TRANSMISSION BROADCAST 0 45030528 5 14 Transmitting a Document Using a Preset Transmission Function Program Dial 5 To correct or delete the registered contents press the NO key to select EDIT DELETE No 4503UBI EDIT ALL DELETE SELECT amp PUSH YES 4258U292 When you don t want to change the registered contents press the Yes key to select KEEP The display returns to the display of step 3 Yes 4503UAI To correct the registered contents press the Left Arrow key to select EDIT and press the Yes key Yes 45030232 The display is changed as follows The display differs based on the function registered for Program Dial BROADCAST TIMER NO 001 OSAKA TIMER 18 00 OK YES DEL NO OK YES DEL NO MAILBOX PRINT MAIL BOX ID 3850 OK YES
15. 5 E iss Es Making Copies Chapter 8 Setting the SET Utilities This chapter covers the functions available in the SET utilities D a S Eel oO Setting the SET Utilities 8 1 List of the SET Utilities The SET utilities refer to the functions which have settings you can change to suit your particular operat ing needs There are a total of 35 features available in the SET utilities classified under eight major groups as detailed below GROUP SETTING ITEM DETAIL DIAL REGISTRATION 1 ONE TOUCH DIAL ONE TOUCH DIAL 2 SPEED DIAL SPEED DIAL 3 GROUP DIAL GROUP DIAL 4 PROGRAM DIAL PROGRAM DIAL SCANNING amp PRINTING 1 RESOLUTION STANDARD FINE SUPER FINE HALF TONE 2 SCAN CONTRAST DARK to LIGHT 5 steps 3 1 T SEP ON OFF 4 PRINT DENSITY DARK to LIGHT 7 steps 5 REC PAPER SIZE A4 LETTER LEGAL TX OPERATION 1 PAGE COUNT TX ON OFF 2 PASSWORD TX ON OFF 3 HEADER ON OFF RX OPERATION 1 MEMORY RX MODE ON TIME and PASSWORD OFF PASSWORD 2 NO OF RINGS 1 to 16 3 MULTI PAGE PRINT ON ON SORT OFF 4 REDUCTION RX ON OFF 5 MAILBOX ID NO 6 PASSWORD RX ON OFF 7 FOOTER ON OFF 8 MANUAL RX ON OFF MACHINE OPERATION 1 POWER SAVE MODE OFF TIMER ON TIME and OFF TIME 2 LCD CONTRAST DARK to LIGHT 7 steps 8 3 TONE PULSE TONE PULSE 10p
16. REC PAPER SIZE A4 LETTER LEGAL PAGE COUNT TX ON OFF 2 PASSWORD TX ON OFF HEADER ON OFF 4 OPERATION MEMORY RX MODE ON TIME and PASSWORD OFF PASSWORD GROUP 1 DIAL REGISTRATION v D a S Es oO 3 TX OPERATION Na 35 8 z NO OF RINGS I to 16 SE MULTI PAGE PRINT ON ON SORT OFF REDUCTION ON OFF MAILBOX ID NO Rus 5 PASSWORD RX ON OFF gt S 7 FOOTER ON OFF cS 8 MANUAL RX ON OFF 5 MACHINE OPERATION 1 POWER SAVE MODE OFF TIMER ON TIME and OFF TIME m 2 LCD CONTRAST DARK to LIGHT 7 steps 3 PULSE PULSE 10 20pps S 4 BUZZER VOLUME HI LOW OFF Q 5 G3 ECM ON OFF 6 REPORTING 1 ACTIVITY ON OFF 2 RESERV REPORT ON OFF 3 TX RESULT REP ON OFF 7 INITIAL USER DATA 1 DATE amp TIME DATE amp TIME gt 2 USER FAX NO USER FAX NO z 3 USER NAME USER NAME A 4 USER PASSWORD USER PASSWORD 8 PC INTER FACE 1 PC MODE OFF TX TX RX 2 NUMBER OF PC RINGS 1016 3 PC BAUD RATE AUTO 19200 9600 4800 2400 300 5 2 Using the SET Utilities pumc M M Outline of Major Features 1 Dial Registration 3 Group Dial gt p 5 4 Des
17. When a Message Appears rCr ii irc ciGba D C ALOBD p5gy Sb LLLLLLLLLLGSBwAdLALLIULRELO SU LE O o LLL i bDCddLQLQMLE E Lb IJC LLGLEALLU G B 5 5 iCSA LLxPxs Message Cause Symptom Action WRONG PAGE The number of pages of the document trans Check the number of pages again and retry the COUNT mitted does not equal the number of pages transmission set with Page Count TX An incorrect number has been entered or an error occurred when the fax scanned the docu ment WRONG ID The specified ID number is not set Enter the correct ID number NUMBER NO M BOX The fax machine on the receiving end is not Cancel Mailbox TX and retry transmission FUNCTION equipped with the mailbox communication function WRONG At Mailbox TX At Mailbox TX p 4 14 MAILBOX ID The specified mailbox ID entered through Check for the correct mailbox ID of the other MAILBOX ID IS USED your fax machine does not match the mailbox ID of the other party At Mailbox RX The mailbox ID specified by the other party does not match the mailbox ID pro grammed in your fax At Mailbox TX The mailbox you are trying to send to already contains a document so you are unable to transmit your document At Mailbox RX Another party is attempting to send you a mailbox transmission but is unable to because the mailbox they are trying to send to already contains a document party then retry transmission Or cancel Mail
18. gt 9 6 2 Reserv Rep Sets the function to automatically print a Reservation Report When this function is turned ON a Reservation Report is printed before a broadcast transmission or poll ing reception is made allowing you to check the details of the reservation request e Broadcast Reservation Report gt p 9 10 e Polling Reservation Report 9 10 3 TX RX Result Rep Sets the function to automatically print a TX RX Result Report When this function is turned ON a Result Report is automatically printed even when a fax communica tion or polling TX single mode has been normally completed A Result Report is automatically printed when a communication error occurs or a broadcast transmission is completed even when this function is turned OFF pp 9 3 9 4 9 5 a S oO 7 Initial User Data 1 Date amp Time Sets the date and time of day for your machine pp 2 12 2 14 Setting the SET Utilities 2 User Fax No Sets the fax no of your machine pp 2 12 2 15 3 User Name Sets your name gt pp 2 12 2 16 4 User Password Sets your password The password set here is used for Password TX and Password pp 2 12 2 17 5 16 5 25 8 7 Outline of the SET Utilities 8 PC I F Sends and receives data between the personal computer and a remote fax Scanning and printing functions are also available when connected to a PC D a S oO
19. oO 4 RX Operation 1 Memory Mode p 5 19 Stores the contents of a document received into memory The document is not printed unless the fax receives a print command which may be a timer or password The timer print command causes the fax to start printing the document stored in memory when the specified time arrives The password print command on the other hand causes the fax to start printing when a password is input This feature provides a means of controlling the documents received through the fax 3 Multi Page Print p 5 23 Prints multiple copies of a received document automatically This feature eliminates the need for mak ing copies of the document after printing 6 Password RX o p 5 25 Limits the parties from which you can receive a document to only those registered for One Touch Dial Speed Dial and Phone Book When this feature is turned ON you can no longer receive a document from any party which has not been registered for One Touch Dial Speed Dial or Phone Book This provides a means of controlling reception of documents through the fax machine Using the Enhanced Utilities 2 SET Utilities for Dialing and Transmission Reception 7 Footer gt p 5 26 Prints on each page of the received document the name date time communication number and page number of the received document By printing an Activity Report using the Communication number you can identify where the document came from This fe
20. 2 Receive a document from the PC connected to the destination inputted To input Selective Polling press the Up Arrow Keys twice The display shows meaning that the input of Selective Polling is ready If the specified destination is correct press the Yes key 4503UAI The display is changed to the next destination specifying display NO 002 YES Fin START 5 2 65 X oO Using the Enhanced Utilities 1 FUNCTION Utilities D a S Q Using the Enhanced Utilities 1 FUNCTION Utilities 4 29 Controlling the Transmission of a Document from Another Party Polling RX Checking the Specified Parties You Poll 1 4258U307 When you want to change the specified destination press the NO key The display returns to the previous display To continue specifying fax numbers with the Numeric keys repeat the operation for step 1 and 2 When all the parties have been specified press the Start key Start Copy 45030161 The parties you have specified can be checked to make doubly certain that you have done the job correctly CHECK DESTINATIONS START 42580324 YES To check press the Yes key f you want to skip checking for the parties press the Start key which immediately starts the Polling RX procedure Checking the Parties Specified Press the Yes key The Message Display first shows the party
21. 4 27 Specifying the Destination with the Numeric keys 4 28 Checking the Specified Parties You Poll 4 29 Canceling A Transmission Reservation Cancel Reservation 4 31 Checking the Documents Reserved for Transmission 4 31 Canceling the Document Reserved for Transmission 4 32 15 SHOWA a 4 33 Using the Enhanced Utilities 2 SET Utilities for Dialing and Transmission Reception Usmg the Sd e 5 1 Overview of the SET Utilities 5 1 List of SET 5 1 setting the SET Utilities tree Nina add 5 3 Transmitting a Document to Parties in a Group Group Dial 5 4 Registering for Group Dulces 5 5 Transmitting a Document Using Group Dial 5 11 If the Ine d X eR tem ns 5 12 If the Transmission was Unsuccessful 5 12 Transmitting a Document Using a Preset Transmission Function Program BID 5 13 Programming for Program Dial esee 5 13 Transmitting a Document using Program Dial 5 15 Contents Setting of TX 5 16 Transmitting to Password Secured Destinations Password 5 16 Printing Sender Information for the Receiving End Header 5 17
22. 42580191 4503UAI To change the set password press the NO key The display now prompts you to enter a password Enter a new password No 4503UBI The setting of the memory reception mode ON is completed The initial display is changed to the memory reception display lt lt M RX gt gt 100 SET DOC FACE DOWN 4258U192 NOTE How to change the Timer and Password To change the time setting of Timer and the registered passward you need to turn OFF the Memory Reception Mode Print out the received document stored in memory and can cel the Memory Reception Mode Turn OFF the Memory Reception Mode according to the next page Printing the Docu ment Received by Memory RX Mode and can cel the memory reception mode Reset the Memory Reception Mode and enter the Timer and password again Using the Enhanced Utilities 2 SET Utilities for Dialing and Transmission Reception D oO Using the Enhanced Utilities 2 SET Utilities for Dialog and Transmission Reception v D a S Ee oO 5 21 Setting of RX Operations Printing the Document Received by Memory RX Mode 1 Your fax rings and receives a document Check that the document has been stored in memory Example Your fax has received a 5 page document and stored it in memory lt lt M 5 gt gt 90 SET DOC FACE DOWN 4503U531 Press the Set key four times
23. MNOTAFAX 1600e lt gt Operator s Manual 4503u931 Contents Chapter 1 Chapter 2 Chapter 3 Saletv IBEOERIGEOHS saec itte ie tete E 1 Illustrated Fax Function Index tei c pter tia xxi Using This Manual DAE YE REN EYE ERAN AR xxiii XXV Installation Preparation for Installation zoe ope es eund 1 1 Installation uscire leet de and ete 1 1 Power 1 1 1 1 Space Requires o ed 1 2 Preca tions for WISE cit acai tea vay Ite tud tes 1 3 Operating Environment ERUNT EQ 1 3 Using the Pax PEOperl y deii 1 3 Care of Fax Supplies des aseo opea HORAM Ier a YU VERE VR 1 4 erint PME 1 5 Setting Up the dece tree aves vis tue 1 5 Connecting to the Telephone Line eee 1 8 Basic Connection Procedures 1 8 First Things to Know About Your Fax Parts and ACCESS OMe Sepe det 2 1 Control Panel Keys ose 2 3 en icem 2 4 One Touch Keys eese trea e Tip Iv esed lese 2 5 Turning ON and OFF the ueniet tpe 2 6 Turning the Fax ON 2 6 Tur
24. PC I Fe BAUD RATE AUTO D a S Q e e REPORTING OTHER STATUS TIMER RESERVATION 15 20 Reserved Printing Reports TX RX TOTAL PAGES TX 123456 RX 123456 PRINT 123456 REMARKS TONER EMPTY 4503U916 9 13 Description of Each Report Power Failure Report Prints a list of documents which have been lost or which have not been transmitted due to a power failure occurring when documents are in memory The report is printed when power is thereafter recovered Example POWER FAIL REPORT COMMUNICATION HAS BEEN CANCELED DUE TO POWER FAILURE e e e LIST OF CANCELED COMMUNICATIONS 1 MEMORY DATE TIME FUNCTION DESTINATION STATION PAGE MODE AUG 29 17 25 MAILBOX BOX1 MAIN BANK AUG 30 17 25 MAILBOX Rx 1 CITY BANK 2 RESERVED COMMUNICATIONS without TIMER sermon 2 RESERVED COMMUNICATIONS with TIMER SET DATE TIMER FUNCTION DESTINATION STATION PAGE 4503U917 D a S oO Printing Reports 9 14 Description of Each Report Backup RAM Error Report The data set by the Set function is stored in the Backup RAM and retained regardless of whether the fax is turned ON or OFF Therefore you never have to reset them However there is a possibility that a mem ory error may occur for some reason that compromises data i
25. Press the Confirm key twice 45030721 SELECT amp PUSH YES 4258U100 2 Make sure that Report is selected If Report is not selected press the Right Arrow key to select Report R 4503UC3I 2 26 Registering One Touch Dial and Speed Dial Stations 5 Press the Yes key Yes 4503UAI N D a S oO TELEPHONE NO LIST SET DOC FACE DOWN 4503U227 TELEPHONE Number List is printed Check that the contents of the registered destinations are correct according to the LIST For more details see Chapter 9 Printing Reports First Things to Know About Your Fax 2 27 Registering One Touch Dial and Speed Dial Stations N 5 iss First Things to Know About Your Fax Chapter 3 Basic Fax Operation This chapter covers the basic operations of your fax explaining how to transmit and receive a document There are several different ways to send a document by fax This chapter explains the procedure by which you directly transmit a docu ment directly from the document feeder without using the memory function ss oO Basic Fax Operation e 9 B Es Q Basic Fax Operation 3 1 How to Transmit a Document Basics You can transmit a document in several different ways These pages explain how to transmit a docu ment directly from the document feeder without using the memory function For
26. SPEED DIAL 4503U13I PHONE BOOK 1 4258U059 4 5 Press the Up Arrow key to call up the Phone Book U 4503UCII X LIST SEARCH SELECT amp PUSH YES 4258U092 Press the Right Arrow key to select Search Then press the Yes key R Yes 4503U324 LIST SEARCH SELECT amp PUSH YES 4258U094 Using the Numeric keys and Arrow keys enter the name or beginning portion of the name of the party you want to reach Selecting Characters Using the following matrix enter the characters of the name or beginning of the name by pressing the corresponding Numeric keys and One Touch keys the required number of times Selecting Characters Numeric Key Push Once Twice 4 5 Symbols Numeric Key Numeric Key Numeric Key Push Once Space Delete One Touch Key OT9 and OT19 SPACE Example JAPAN x2 i Do the same for the destination you wish to locate Push 9Times NVA I os Push 17 Times OT10 and OT20 DELETE 4503U223 1 R 1 45030325 SEARCH gt gt JAPAN YES 45030312 3 16 How to Transmit a Document Basics Press the Yes key The fax now searches for the exact name or possible names beginning with the letters entered Yes 45030101 Example Search for the destination name having JAPAN at the beginning of the name
27. Setting of RX Operations taro 5 19 Storing the Document Received in Memory Memory RX Mode cosas teet a qat VON P a WIES 5 19 Programming for Memory Mode eee 5 19 Printing the Document Received by Memory Mode 5 2 Memory Substitution Reception 5 22 Storing the Document Received in Memory Multi Page Print 5 23 When Multi Print or Sort Print is Selected 5 24 Reception from Password Secured Parties Password 5 25 Printing Reception Data for Your End Footer 5 26 Chapter 6 Using the Enhanced Utilities 3 Transmitting a Document Using Memory Memory TX 6 1 Retrying the Same Destination Redial TX esses 6 3 Using Manual Redial 6 3 Verifying Audible Signal for Connection Before Transmitting a Document Manual Communication 6 4 Manual Transmisskoftz enun 6 4 hUEHIEIBH TU o Dr RT 6 5 Checking the Last 60 Communication Results Confirm 6 6 Transmitting a Document Using External Extensions External 6 8 Chapter 7 Making Copies Making a Single Copy Single Copy eee 7 1 Using the Convenient Copy Function Convenient Copy 7 3 Selecting a Zoom Ratio eee t eee 7 4
28. The document was probably fed in at an angle due to the Document Guide Plate being improperly positioned on your fax Press the Document Guide Plate tightly up against the edge of the document 3 4 Retry transmission and check on the status of the document received No fax communication can be made Nothing appears on the Mes sage Display The setting made for Tone Pulse of the SET utilities does not match the type of telephone line being used The line is unplugged Check that the cord is plugged into the telephone line connector and the LINE terminal of your fax gt p 1 5 The power is probably OFF Check that the power cord is plugged into the power cord socket of your fax and the power outlet gt p 1 5 Check that the Power Switch is in the ON position gt p 2 6 The power is probably OFF Check that the power cord is plugged into the power cord socket of your fax and the power outlet C p 1 5 Check that the Power Switch is in the ON position C p 2 6 Multi page documents are mis fed or piggybacked Set the documents with each page shifted and parted slightly from the beneath page as if the forefront of them form a wedge viewed from the side Troubleshooting N D a S Q 12 11 Some Troubleshooting Tips Troubleshooting N D E S oO Chapter 13 Appendices uw A S E Appendices e
29. Transmitting a Document Confidentially to a Particular Person Mailbox TX 3 Using the Numeric keys enter the 4 digit 5 mailbox ID The mailbox ID is the number programmed for the mailbox of the receiving fax machine 4 Example Mailbox ID Press 3 8 5 and 0 6 in that order DEF TUV JKL 3d 45030401 Example MAILBOX ID YES 42580126 If you have entered wrong number press the Left Arrow key This brings the cursor Check the mailbox ID setting and if it is correct press the Yes key to validate the mailbox ID 4503UAI Specify the receiving party to which you want to transmit the document by Mailbox TX ENTER FAX NO 4258U128 For how to specify the destination see Dialing the Number contained in Chapter 3 One Touch Dial p 3 8 back one position Now enter the correct number L 4503UC4I NOTE Contact the receiving party in advance to make sure of the correct mailbox ID 4503U34I Speed Dial p 3 9 Combination Dial p 3 11 Phone Book p 3 13 Speed Dial O 45030131 4503U00I Numeric Key Dialing p 3 5 4 16 Transmitting a Document Confidentially to a Particular Person Mailbox TX 7 When the receiving destination has been specified the document placed on the Document Feeding Tray is fed in and the fax starts the mailbox transmission 4503U445 The fax may be unable to read the document if the mem
30. a specified time The feature enalles the transnissionof a document at times when special tek phoze discount rates maybe applicable This contribute to reductions in ommani ation costs The timer can Je set up to 24 hows in The number of timer transmissions that canbe made waris by nodelas detailed below Upto 10 This increases to 20 the optional expansion memory is installed Note however that this capacity is decreased any feature involving the use of memory has been specified for otler documents Chapter 3 SOLE Aroudva ston Mey the FAX sean the to Je rs unto me my ead no or nore destine tias Ti sam dov ment vaa Be rasan red seg wath pto up o IODD as desti aatia ne Dor oe number destinat Day how system at which to traasmit the document Example 11 30 Press 2 3 3 amd 0 O O T you have eatered a wrong number pnss the Left Amowkey This brings the cursor dark one postion Now exter the comet number FUNCTION SEL 0 7 FUNCTION 1 Operational heading 2 Function description Gives an overview of the function operation covered herein 3 Function name The descriptive name used to identify a particular fax operation 4 Page number Used to locate your page Tramuiting a Document at a Specitied Time Timer 4 Check the time setting and
31. box TX and retry transmission At Mailbox RX p 4 17 Advise the other party of the correct mailbox ID and ask them to retry the transmission Or ask the party to cancel Mailbox TX and retry transmission At Mailbox TX p 4 14 Ask the other party to print the document stored in the mailbox you want to use then retry transmission Or cancel Mailbox TX and retry transmission At Mailbox RX p 4 17 Print the document stored in your mailbox Then ask the other party to retry transmission Or cancel Mailbox RX and then ask the other party to cancel Mailbox TX and retry transmis sion RESERV JOB IS FULL You cannot make a transmitting reservation of a document because the number of reser vations is the maximum 20 Up to 20 transmitting reservations can be registered e You make Manual transmission gt p 6 4 You make a transmitting reservation for a doc ument after transmitting the reserved docu ment Cancel the transmitting reservation of a docu ment stored in memory by using Cancel reser vation of the Function utilities and you make it again p 4 31 Troubleshooting N D a S Q Troubleshooting D a a Q 12 3 When a Message Appears Message Cause Symptom Action CAUTION While your fax was scanning a document e To transmit the portion of the document that MEMORY FULL for
32. 13 7 Quick Reference Guide Initial User Data p 2 12 Machine Operation Tone Pulse 5 6 MACHINE OPERATION 1 DATE amp TIME SET MONTH SET DAY SET YEAR SET WEEK SET TIME Appendices 4503UD05 e D a S Q 13 8 Quick Reference Guide 3 TONE PULSE 3 USER PASSWORD 3 USER NAME Appendices 4503UD06 e D a S Q Appendices e D a S Q 13 9 Quick Reference Guide Dial Registration 2 18 1 ONE TOUCH DIAL ONE TOUCH DIAL NO 01 TO 10 11 TO 20 FAX NO NAME MODEM SPEED 4503UD07 13 10 Quick Reference Guide 2 SPEED DIAL SPEED DIAL NO FAX NO NAME MODEM SPEED Appendices 4503UD08 e D a S Q Appendices se p 8 5 13 11 Specifications MINOLTA FAX 1600e Type Applicable telephone line Transmission mode Document size Effective scanning width Paper type Printing Paper Size Paper capacity Effective printing width Effective printing length Transmission time Scanning resolution Reading method Recording method Coding method Modem speed Print resolution Warm up time Paper exit system Developing system Drum charging system Image transfer system PC Drum Drum cleaning system Paper separating system Fusing system Automatic document feeder Power supply Power consumpti
33. 3 3 Ry ES a S aa The fax now starts dialing the fax number and it starts feeding the document Press the Stop key if you want to stop the 45030335 transmission Stop 45030171 If the Line is Busy If the line is busy and the fax is unable to transmit the document to the other party the Auto Redial function is automatically activated and the fax repeats dialing the number For details see Redial Transmission p 6 3 D 2 a Es Q Basic Fax Operation 3 15 How to Transmit a Document Basics If the Transmission Fails If the transmission fails a buzzer sounds intermittently for 2 sec and the Error Indicator lights up 4503U3AI The fax then automatically prints a TX RX Result Report For more details see TX RX Result Report pp 9 3 9 5 REDIAL ALL FAILED TOKYO 4503U309 Press the Stop key Stop 45030171 The Error Indicator will go out Note the reason for failure on the TX RX Result Report and retry transmission or check to insure the fax number is correct Phone Book Search 1 Check that the message SET DOC FACE DOWN is shown JUN 8 15 38 100 SET DOC FACE DOWN 4503U229 Select the resolution according to the characteristics of the document p 3 2 2 Place the document on the Document Feeding Tray 3 4 45030321 3 Press the Speed Dial key Speed Dial O
34. 4 3 4 11 2 45030007 45030009 Transmitting clear photos Setting resolution p 3 2 4258U405 xxii Illustrated Fax Function Index Wanting to make copies Making copies p 7 1 4503U012 To a particular person Transmitting a document confidentially to a par ticular person p 4 14 4503U010 Protecting you from reception of junk mail Receiving a document only when the password matches p 5 25 4503U011 Wanting communication results e Confirm 6 6 e Activity report pp 9 1 9 6 Confirm ACTIVITY REPORT NO COUNTER DATE TIME TX RX DESTINATION STATION PAGE COMM TIME MODE RELT 1 T 000001 SEP 17 p9 30 TX OSAKA 1 0H01 25 STD OK 03 532 3276 ECM TX 1 1 25 TOTAL RX 0H00 00 4503U013 xxiii Using This Manual Using This Manual Organization This manual consists of 13 chapters Chapters 1 and 2 give the basic information about the fax chapter 3 introduces the basic functions of the fax operation chapters 4 through 10 detail the various advanced functions the machine offers and chapters 11 through 13 cover maintenance of the fax machine and some troubleshooting tips Please read chapters 1 through 3 before attempting to use your fax Reading these chapters will help you understand the installation and basic operation of your fax machine Read chapters 4 through 10 as necessary when you want to use the
35. 4503UAI ONE TOUCH DIAL SELECT REGIST KEY COMPLETE NO 4258U048 a S Q First Things to Know About Your Fax 2 25 Registering One Touch Dial and Speed Dial Stations SPEED DIAL NOTE When registering the destination for One Touch SPEED DIAL _ Dial and for Speed Dial consecutively com 5 COMPLETEZNO plete and cancel One Touch Dial registration 8 cert mode and then do the registration for Speed correct your setting press No Dial registration mode The Message Display now prompts you to d select either High or Low for the modem 4 Press the No key to leave the dial eS speed Start the procedure over beginning registration mode and return to the initial with step 1 screen X 3 ERAT 3 Registering for the transmission party is CJ 5 5 completed To continue registering for 45030 gt another transmission party repeat the 8 operation for step 3 of Dial Registration JUN 8 15 38 10096 s Pese quent SET DOC FACE DOWN S No 4503U229 C bz 4503UBI ES Ry DIAL REGISTRATION YES OR 1 4 4503U230 Telephone Number List 1 When you completed programming other 3 Press the Yes key parties for One Touch Dial and Speed Dial E the machine can print a Telephone Number C List showing the results of programming Check that the message SET DOC FACE 4 DOWN is shown on the screen Press the Confirm key E5 X 2 LCD REPORT
36. 8 5 6 Password EX uci 8 5 rcv S T IA 8 5 Machine Operation nte eeu egeret t er He euer toii ceu 8 5 Save ete 8 5 odii cue igo oe pots ne rains 8 5 3 Tons Pulse soe e tu 8 5 4 B zzer n ee eie dede d Um Nd 8 6 DASE DUM EE 8 6 8 6 1 Activity 8 6 2 Reserv 8 6 3 TX RX Result 8 6 7 Initial User SEEE EES 8 6 T ite ier on got f get oet goa aote 8 6 INO detect ra ON E DS 8 6 3 User IN QUIN het tad ed dae 8 6 4 User PassWord uia dehet d iul 8 6 aed tegen 8 7 Chapter 9 Printing Reports Outline f Beports tea s cae 9 1 List of attese ae 9 Printia a Reporte ueniet as 9 1 Auto 9 1 4503UAIManual 9 2 Description of Each Report eg laa 9 3 TX Result ueste ie be ba tos 9 3 Report sre MM NN 9 4 Result Report uidere gian ite bu 9 5 Telephone sistat edepol 9 6 Activity Reporta ce tese o e 9 6 Memory Data Ett T 9 7 Memory Image test Os
37. Always use this product in a well ventilated location Operating the product in a poorly ventilated room for an extended period of time could injure your health Ventilate the room at regular intervals Whenever moving this product be sure to disconnect the power cord and other cables Failure to do this could damage the cord or cable resulting in a fire electrical shock or breakdown When moving this product always hold it by the locations specified in the operator s manual or other documents If the unit falls it may cause severe personal injury The product may also be damaged or malfunction Remove the power plug from the outlet more than one time a year and clean the area between the plug terminals Dust that accumulates between the plug terminals may cause a fire When unplugging the power cord be sure to hold onto the plug Pull ing on the power cord could damage the cord resulting in a fire or electrical shock vi EE Precautions for Routine Use Do not store toner units PC drum units and other supplies and Q sumables in a place subject to direct sunlight and high temperature and humidity as poor image quality and malfunction could result Do not attempt to replace the toner unit and PC drum unit in a place exposed to direct sunlight If the PC drum is exposed to intense light poor image quality could result Do not unpack a toner unit or PC drum unit until the very time of use Do no
38. Basic Fax Operation Paper Size 96 7796 10 3 4 to 11 11 1 4 to 11 3 4 13 3 4 to 14 lise 12 1 2 to 14 1 4 13 1 4 to 15 16 to 18 1 4 11 to 11 1 4 11 3 4 to 12 14 to 14 1 2 71 43 14 1 4 to 15 15 to 15 3 4 18 1 4 to 19 1 4 11 1 4 to 11 3 4 12 to 12 1 2 14 1 2 to 15 100 D amp P more than 15 more than 15 3 4 more than 19 1 4 4258U070 100 Reception mode When in this mode the fax prints the document received full size without reducing it If the document is longer than the specifications the Divide and Print function is automatically acti vated and the fax prints the portion outside the length of the paper on the following page If you want to use this mode call your Technical Representative Divide and Print Function This function divides a received page longer than the paper loaded in your fax into two or more so that any information on one full page received is not lost The applicable zoom ratio is 100 in this case Document Transmitted Divide and Print 4258U071 3 21 How to Receive a Document Basics Selecting the Reception Mode 1 Check that the message SET DOC FACE 3 Press 8 of the Numeric keys to show 8 DOWN is shown on the Message Display Manul RX on the Message Display TUV JUN 8 15 38 100 e SET DOC FACE DOWN 5 4503UF8I 45030229 5 2 Press the Set key four times to set the fax 8 MANUAL RX into the RX Opera
39. CONTINUE NO 4258U302 4 20 Printing the Document Transmitted by Mailbox TX Print Mailbox RX Press the Yes key RX OPERATION YES OR 1 8 4503U314 Press the NO key The display returns to the initial display Printing the Mailbox Document 1 Your fax rings notifying that a call is being received The Message Display now shows that a document has been received by Mailbox RX lt lt MAILBOX RX gt gt 8096 SET DOC FACE DOWN 4503U421 2 Press the Function key gt p 4 2 FUNCTION SEL 0 7 OR FUNCTION 4258U106 3 Press 5 of the Numeric keys to select Print Mailbox RX 5 PRINT MAILBOX RX 4503UFSI 4503U422 4 Using the Numeric keys enter the 4 digit mailbox ID which has previously been programmed for the mailbox involved and which has been given to the other party MAILBOX ID YES 42580126 Example Mailbox ID Press 3 8 5 and 0 in that order DEF TUV JKL ES E 45030401 If you have entered a wrong number press the Left Arrow key This brings the cursor back one position Now enter the correct number L 4503UC4I Check the mailbox ID and if it is correct press the Yes key to validate the mailbox ID Example MAILBOX ID 3850 OK YES 4258U127 4503UAI Your fax starts printing the document if the mailbox ID matches the ID which the other party has specified X M B PRN 1 20 80 SET DOC
40. Do not install this product at a site that is exposed to direct sunlight or near an air conditioner or heating apparatus The resultant tem perature changes inside the product could cause a malfunction fire or electrical shock Do not place the product in a dusty place or a site exposed to soot or steam near a kitchen table bath or a humidifier A fire electrical shock or breakdown could result Do not place this product on an unstable or tilted bench or in a loca tion subject to a lot of vibration and shock It could drop or fall caus ing personal injury or mechanical breakdown After installing this product mount it on a secure base If the unit moves or falls it may cause personal injury Do not store toner units and PC drum units near a floppy disk or watch that are susceptible to magnetism They could cause these prod ucts to malfunction The inside of this product has areas subject to high temperature which may cause burns When checking the inside of the unit for mal functions such as a paper misfeed do not touch the locations around the fusing unit etc which are indicated by a Caution HOT caution label Do not place any objects around the power plug as the power plug may be difficult to pull out when an emergency occurs ily accessible as the power plug may be difficult to pull out when an The socket outlet shall be installed near the machine and shall be eas aD emergency occurs
41. E it iscomect pressthe Yeskey to valilate transmissbn time Exanple TIMER 23 00 OK YES de c T youwantto use other FUNCTION utilities in combination with Timer TX press the Functia key Note however that only the fallowing thee features can be wed togither with Timer TK Broadcast p X MaiboxTX o p X Polling BX p X For the setting the FUNCTION utilities to be usel incombinzion with Timer see the rek vant pages Lealing with those features in grener debil Speeif ythe receiving destination to which youwantto traasmit the document by Timer TX ENTER FAX or FUNCTION For how t specify the destimtion see Dialing he Number contained ia Chapter 3 One Towhkeyo p X Sped Dil o p X Phone Book p X GGG OUO IONS Nunerir key Dilig o p X Chapter3 Step number Sequential number to follow in performing the procedure Note Calls your attention to a particular point in the pro cedure Index Used to locate your chapter quickly XXV Highlights Highlights This FAX is a laser plain paper facsimile being equipped with high speed 14 4 kbps modem 8 ppm print ing mechanism quick scanning and dual access capability you ve got high productivity for office job High Productivity 14 4 kbps High Speed modem This FAX s high speed 14 4 kbps modem transmits documents at an impre
42. Press the Right Arrow key to select Report R 4503UC3I LCD REPORT SELECT amp PUSH YES 4258U231 Press the Yes key Yes 4503UAI The screen now prompts you to select the type of report TX RESULT REP YES NEXT 4503U918 Press the Confirm key or Up or Down arrow key to select the desired report Confirm Down Next screen page Up Previous screen page Confirm 4503U071 conrinm Key Reports TX RESULT REP Once Twice RX RESULT REP TELEPHONE NO LIST Three times ACTIVITY REPORT Four times MEMORY DATA LIST Five times Six times MEMORY IMAGE PRINT MAILBOX LIST Seven times KEY SETTING LIST Eight times MACHINE STATUS LIST 4503U901 Example Mailbox List Confirm 45030761 MAILBOX LIST YES NEXT 4258U233 7 Press the Yes key Yes 4503UAI This lets the fax start printing the report MAIL SET NOTE The following screen only appears for Memory Image Print to ment Example Document to be transmitted by Broadcast BOX LIST DOC FACE DOWN 9 a a Eel Q 4258U234 prompt you to select a docu Printing Reports 01 18 25 B CAST 7 YES CONF gt 4258U235 Using Up and Down arrow keys and the Con firm key select the desired document from among those Press the Yes
43. Sapporo for specify the next party you poll Polling RX 001 Yes Press One Touch key 04 OT04 4503UAI 4503U04 The Message Display shows the party NO 002 programmed in One Touch key 04 Fin START indicating that it has been specified for 4258U307 Foe OE UU To change the party specified press the No key 001 SAPPORO The screen shown prior to setting reappears OK YES Fin START 45030404 45030 NO 001 OK YES START 4258U308 If you want to continue specifying the parties using the One Touch keys repeat steps 1 and 2 Specifying the Parties Using Speed Dial 1 Press the Speed Dial key Example Speed Dial Q NO 001 YOKOHAMA YES Fin START From the Numeric keys enter the Speed Dial number in which the party you want to 4503U405 poll has been programmed 2 Press the Yes key if the party has been Example correctly specified To specify Speed Dial 23 Yokohama for The Message Display now prompts you to Polling RX 001 specify the next party you want to poll Press 2 and 3 of the Numeric keys Yes C ABC DEF 4503UAI 45030371 The Message Display shows the party NO 002 programmed in Speed Dial 23 indicating YES Fin START that it has been specified for Polling RX 4258U307 To change the party specified press the No key 001 4 26 Controlling the Transmission of a Document from
44. Since the fax scans the content of all pages of a document at high speed before starting a transmission you can bring that document back to your desk quickly The machine also allows you to make the nec essary settings for the transmission of another document even while transmitting or receiving the cur rent document Memory substitute reception function The fax will automatically switch from printing or direct recep tion to memory reception if the fax runs out of paper or misfeeds insuring reception of important docu ments The document received is printed as soon as the paper is loaded or the misfeed is cleared 5 22 E 5 S 3 5 E Kel S 3 19 How to Receive a Document Basics Print Mode Overview Your fax may be in either one of the following three modes when printing a document received from the other party Select the appropriate mode according to your needs Full Size Priority mode When in this mode your fax automatically selects the zoom ratio for printing a reduction along the longer axis of the page Priority is however given to full size in this mode 9 B S Es Q If the document is longer than the specifications the Divide and Print function is automatically acti vated and the fax prints the portion outside the length of the paper on the following page Document Full Size Printing Document Reduction Printing along the 8 T A 7 Transmitted
45. a S Q First Things to Know About Your Fax 2 13 What to Do First Before Making Any Communications Initial User Data When Pulse is selected 1 Select the number of pulses in current use 4 If you leave the Machine operation setting the Left Arrow key 10 pps press the No key the Right Arrow key 20 pps L R No D a oO STOP SETTING YES CONTINUE NO 4503UC7I 4503U206 10PPS X20PPS SELECT amp PUSH YES 5 Press Yes key 4258U019 C 2 Check the settings you have made If they are correct press the Yes key to validate the MACHINE OPERATION T settings for the telephone line YES OR 1 5 l Yes 45030219 Press the No key Operation mode and return to the initial First Things to Know About Your Fax MACHINE OPERATION screen YES OR 1 5 4503U219 C 4503UBI 3 If you need to correct the setting press the No key JAN 1 15 38 100 No SET DOC FACE DOWN The message on the display on the previous page reappears Start the procedure over beginning with the previous page X PULSE SELECT amp PUSH YES 4258U016 2 14 What to Do First Before Making Any Communications Initial User Data Setting the Initial User Data Opening the Initial User Data Screen I Check that the initial screen is shown JAN 1 15 38 10076 SET DOC FACE DOWN 4503U211 Setting Da
46. of the Numeric keys to select the One 4503U230 Example Using One Touch key 15 Touch Dial registration mode Check that the One Touch key indicator is lit If not lit press the Shift key to change the status 4503UFII OT15 1 ONE TOUCH DIAL 45030015 45030225 SELECT REGIST KEY 4258U034 4258U282 ONE TOUCH DIAL If One Touch Dial has already been registered for the One Touch keys the following display is shown REGISTERED KEEP YES DEL NO 4258U283 To correct and delete the registered contents press the No key to select EDIT DELETE No C 4503UBI XEDIT ALL DELETE SELECT amp PUSH YES 4258U284 When you don t want to change the registered contents press the Yes key to select KEEP The display returns to the display of step 3 Yes ONE TOUCH DIAL To correct the registered contents press the Left Arrow key to select EDIT and press the Yes key 4503UAI 4503U232 06 532 3276 OK YES DEL NO 4258U285 When you want to change the registered contents press the Right Arrow key to select DELETE and press the Yes key 4503U233 2 20 Registering One Touch Dial and Speed Dial Stations The destination registered for One Touch Dial is deleted and the display is changed SELECT REGIST KEY COMPLETE 4258U286 9 ONE TOUCH DIAL correct the fax number press the No key to delet
47. outlet is not exceeded f an extension cord is needed use one with a capacity more than the power consumption of the fax A cord which falls short of the capacity requirements could lead to a fire Never connect any other appliances or machines by means of a multiple socket to the outlet being used for the fax Grounding To prevent receiving electrical shocks in the case of electrical leakage always ground the fax Consult your Tech Rep if you are unable to make grounding connections Connect the grounding wire to The ground terminal of the outlet A grounding contact which complies with the local electrical standards Never connect the grounding wire to a gas pipe the grounding wire for a telephone or a water pipe 1 2 Preparation for Installation Space Requirements D a S E Q To ensure easy fax operation supply replacement and service maintenance adhere to the recommended space requirements detailed below Installation 418 mm 16 5 612 mm 395 mm 24 1 15 6 4503U101 1 3 Precautions for Use Operating Environment The operating environmental requirements of the fax are as follows Temperature 10 C 50 F to 35 C 86 F with a fluctuation of 10 50 F per hour Humidity 15 to 85 RH with a fluctuation of 20 per hour E 8 Using the Fax Properly To ensure the optimum performance of the fax follow the precau
48. transmitting documents Also used to enter spaces and delete characters during name entry Shift Key Alternately enables the upper One Touch group OT 01 10 or the lower One Touch group OT 11 20 2 4 Control Panel Keys 20 Lights up when OT Group 2 is selected 23 Memory TX Key Press to select the Memory Transmission mode 21 Lights up when OT Group 1 is selected p 6 1 22 Resolution Key Press to select the transmission image quality mode p 3 2 Numeric Keys The Numeric Keys can be used to enter numerals characters and symbols when registering names for Ini tial User Data One Touch Dial and Speed Dial Press the Arrow Key to set the numeral character or symbol displayed The One Touch Keys can also be used to enter spaces or delete characters when entering names For details on entering names follow the procedure for each registration method Initial user Data p 2 12 One Touch Dial 2 19 e Speed Dial 2 19 66 66 L z o eO PQRS OQ 45039151 Numerals Characters Numeric Key Push Once Twice 3 Times 4 Times 5 Times 4503U240 Symbols press the key the specified number of times to display the symbol Numeric Key Numeric Key Numeric Key Push Once Push 9 Times Push 17 Times Twice 10 18 3 Times 11 19 4 12 20 13 21 14 22 15 23 16 24 4503U241 N H D
49. 18 Memory Data List 9 7 Memory Image Print 9 8 Memory RX Mode 5 19 8 4 Memory TX 6 1 Memory TX Indicator 2 3 Memory TX Key 2 3 2 4 Memory Volume Display 2 8 Message Display 2 3 2 8 Multi Copy 7 5 Multi Mode 4 21 Multi Page Print 5 23 8 4 Multi Printing 5 23 Multi Sort Copy 7 6 N NO Key 2 3 No of Rings 8 4 Numeric Keys 2 3 2 7 2 6 One Touch Dial 2 19 3 7 3 13 8 3 One Touch Keys 2 3 2 5 100 Reception Mode 3 20 13 14 Index P Page Count 8 4 Paper Feeding Tray 2 1 Password RX 5 25 8 5 Password TX 5 16 8 4 Pause Key 2 3 PC FAX Function 10 1 PC Indicator 2 3 Phone Book LIST 3 13 4 5 4 26 5 8 Phone Book SEARCH 3 15 4 6 4 27 5 9 Polling TX 4 21 Polling Reservation Report 9 10 Polling RX 4 24 Power Cord 1 7 Power Cord Socket 2 2 Power Fail Report 9 13 Power Save Mode 2 6 8 5 Power Switch 2 2 2 6 Precautions for Installation 1 1 Precautions for Use 1 3 Printer Cover 2 1 Printer Cover Lock Release Button 2 1 Print Density 8 1 Print Function 10 1 Print Mailbox RX 4 17 Print Mode 3 19 3 21 Print Tray 2 1 Printing Reports 9 1 Program Dial 5 13 8 1 Pulse 2 12 8 5 Q Quick Reference Guide 13 1 R Reception Mode 3 21 Receiving a Telephone Call 3 25 Recording Paper Size 8 4 11 2 Redial Key 2 3 Redial TX 6 3 Reduction Priority Mode 3 19 Reduction RX 8 5 Reporting 8 6 Reservation Report 8 6 9 10 Resolution 3 2 8 3 Resolution Indicato
50. 2 Lift the handle of the Toner Cartridge to the 4503UB07 upright position 4 Remove the old Drum Cartridge from the fax 4503UB21 4503UB11 5 Take the new Drum Cartridge out of its carton 4503U124 11 6 Replenishing Supplies and Changing Cartridges Top view NOTE If the Drum Cartridge is not to be immediately installed in the fax be sure to cover it with a cloth to prevent light from striking it 6 Install the Drum Cartridge in the fax aligning its projections with the slots inside the fax frame 7 45030813 Install the Toner Cartridge in the fax making sure that the four pins of the tx cartridge two each at the right and left zar sides fit in the slots inside the fax frame Hs SSDSNSSSSS rind SST um ASRA cA M ed UE re mu E ER 4503U105 4503U110 NOTE Setting marks showing the direction and order of installation of the Drum Cartridge and Toner Cartridge are stuck to the FAX body the Drum Cartridge and Toner Cartridge Install the cartridges as shown by them Distinction of direction by color 4503U106 Right Yellowish green Left Blue Distinction of order by number Stuck on the right side 1 Drum Cartridge 2 Toner Cartridge Maintaining Your Fax E oO Right side 4503U107 4503U112 Maintaining Your Fax
51. 4 4 Program Dial Several transmission functions can be programmed together in some of the One Touch keys When you want to utilize these functions you call up that job setup by just pressing the corresponding One Touch key and execute the transmission For example if you want to set up an after hours broadcast which is performed regularly you can register those functions in a Program Dial p 5 13 2 Scanning amp Printing 1 Resolution Sets the default resolution for transmission Even when a document has been transmitted using a different resolution once that particular transmission is completed the resolution returns to the default setting The default resolution you select should be the one you expect to use for the majority of your transmissions This function eliminates the need to set the resolution for each transmission requiring you to set the reso lution only for those needing a resolution other than the default p 3 2 2 Scan Contrast Sets the contrast with which the fax scans the image of the document for transmission Selecting a scan contrast based on the type of documents frequently used enables transmission of documents with an opti mum image density Set the desired contrast for image scanning 3 I T Sep Image Text Separation Sets the document scanning mode for halftone processing When Sep is turned ON the fax performs halftone processing for the image part of the document only and not for the
52. 4 28 Controlling the Transmission of a Document from Another Party Polling RX Example Search for the destination name having JAPAN at the beginning of the name Searching ten destinations JAPAN 10 SEARCH YES SEE 7 45031313 Using the Up and Down arrow keys locate the party you want U D 4503UC33I X JAPAN PTE START 45030318 7 Press the Start key D D Start Copy 45030161 The Message Display now shows the party you found indicating that it has been specified for Polling RX 001 NO 001 JAPAN PTE Fin START YES 45030512 Press the Yes key if the party has been correctly specified Yes 4503UAI The Message Display now prompts you to specify the next party you want to poll NO 002 YES Fin START 4258U307 To change the party specified press the No key The screen shown prior to setting reappears If you want to continue specifying the parties using Phone Book repeat steps from 1 through 8 Specifying the Destination with the Numeric keys 1 Receive a document from a destination which has not been registered Example Specify the destination fax number 0354237801 for POLLING RX 001 which has not been registered in memory Enter the fax number of the destination with the Numeric keys DEF JKL 4503U38I Enter the following in the same way NO 001 0354237801 YES 42580288
53. 45030328 a buzzer sounds notifying that the 2 Pick up the telephone communication has been completed This stops the fax ringing 4503U332 4503U331 RX COMPLETE TOKYO 4503U317 3 24 How to Use Your Fax as a Telephone Set This fax can be used as a telephone set in addition to a fax machine Making a Telephone Call I Check that the initial screen is shown JUN 8 15 38 10076 SET DOC FACE DOWN 2 oO 4503U229 2 Pick up the telephone Basic Fax Operation 4503U331 3 Using the dial keys on the telephone unit or the Numeric keys enter the telephone number of the receiving party 4503U333 4 The telephone unit now operates as a normal telephone Once the voice call is completed hang up the telephone 4503U332 3 25 How to Use Your Fax as a Telephone Set Receiving a Telephone Call 1 When using a telephone unit the telephone rings indicating that a fax call is coming in Pick up the telephone Now you can talk to the calling party over the phone D 2 Es oO 4503U328 Basic Fax Operation 4503U340 NOTE When you pick up the telephone with the fax in the Tel mode and find that the call received is a fax communication press the Start key p 3 23 When the fax is in the Fax mode the tele phone is disabled to answer any call p 3 23 2 Once voice call has been complete
54. By entering a pause you can avoid the dial error caused by the PBX system The number you dial to access the outside line differs for different PBX systems 1 Enter the number used by your PBX Example 0 06 532 3276 When the number dialed to access the outside line is 0 Redial Pause 0 45030321 MNO OT9 C 9 5 9 O O JKL DEF OT19 or DEF ABC PQRS OR 4503U31I 2 23 Registering One Touch Dial and Speed Dial Stations 3 Check the entry and if it is correct press the Yes key to validate the fax number of the Ti 6 532 3276 destination OK YES SUB f Yes 42580168 45030 N D a a Q 2 If you have entered a wrong number press the Left Arrow key The cursor position moves back one position Enter the correct number again 4258U039 To correct the entry press the No key L The message display returns to the previous display to enter the fax number 4503UC4I 4503U034 First Things to Know About Your Fax Name 1 Using the One Touch keys and Arrow keys enter the name of the destination Selecting Characters A name can consist of up to 20 characters Selecting Characters Using the following matrix enter the Push Once characters of the name of the other party by Twice pressing the corresponding Numeric keys 3 Ties and One Touch keys the required number of 4 a times 3 Numeric Key Symbols Numeric Key Nu
55. Each Group can contain up to 100 destinations For this registration Combination Dial can be used If you frequently send the same document to multiple destinations register these destinations in a Group Dial to enable transmission to the entire Group using a single key The One Touch keys that can be used for Group Dial are 17 18 19 and 20 Group1 v D a S oO Using the Enhanced Utilities 2 SET Utilities for Dialing and Transmission Reception 4503U523 NOTE Registering a Group Dial into a One Touch key in which One Touch Dial or Program Dial or another Group Dial has previously been assigned overwrites the original data Using the Enhanced Utilities 2 SET Utilities for Dialog and Transmission Reception v D 5 S Ee Q 5 5 Using the SET Utilities Registering for Group Dial 1 Check that the message SET DOC FACE DOWN is shown on the Message Display Press the Set key gt 5 3 Set 45030081 The display changes to Dial Registration mode DIAL REGISTRATION YES OR 1 4 4503U230 Press 3 of the Numeric keys 3 GROUP DIAL 4503UF3I 4258U152 Press the One Touch keys 17 18 19 or 20 whichever you want to program the group in SELECT REGIST KEY 4503U524 Example Using the One Touch key 17 OT17 4503U017 GROUP _ OK YES 4258U289 If a Group has already been registered for the One Touc
56. If you have selected an incorrect destination 4503UBI press the NO key No NO 001 co If you want to continue selecting 4258U158 destinations for Group Dial using Speed If you want to continue selecting additional Dial repeat steps 13 and 14 destinations using One Touch Dial repeat steps 11 and 12 4503UBI 5 8 Using the SET Utilities 1 5 Selecting Destinations Using Phone Book 1 Press the Start key List The Message Display now shows the Search for the party you want for Group Dial destination you select indicating that it has in the Phone Book List been specified for Group Dial 01 Example To select the destination Osaka listed in the Phone Book for Group Dial 01 Press the Speed Dial key Start Copy Speed Dial 45030131 NO 001 Press the Up Arrow key OK YES Fin START U 4503U509 1 9 Press the Yes key if the party has been correctly selected The Message Display now prompts you to select the next party 45030161 4503UCII 1 6 Check that List is selected then press the Yes Yes key LIST SEARCH 4503UAI SELECT amp PUSH YES NO 002 4258U092 4258U157 1 7 Using the Up and Down Arrow keys search If you have selected an incorrect destination for the destination you want press the NO key U c If you want to continue selecting D destinations using Phone Book repeat steps 4503UC33 15 through 19 4503UBI OSAKA OK STAR
57. KEY COMPLETE NO 4258U162 28 To exit from Group Dial registration press the No key twice 1X2 4503UBI2 Then the initial screen will appear JUN 8 15 38 10076 SET DOC FACE DOWN 4503U229 Using the Enhanced Utilities 2 SET Utilities for Dialing and Transmission Reception D oO Using the Enhanced Utilities 2 SET Utilities for Dialog and Transmission Reception v D a S Ee oO 5 11 Using the SET Utilities 2 9 This completes the procedure for registering destinations in a Group Dial To register another Group Dial press another unused One Touch key from among 17 18 19 or 20 Example Using One Touch key 18 OT18 45030018 From here on go back to step 3 and repeat the procedure GROUP DIAL 18 4503U527 Transmitting a Document Using Group Dial 1 Check that the message SET DOC FACE DOWN is shown on the Message Display JUN 8 15 38 10076 SET DOC FACE DOWN 4503U229 Select the resolution p 3 2 Place the document on the Document Feeding Tray gt p 3 4 45030011 2 Press the One Touch key in which the desired Group Dial has been registered Example One Touch key 17 JAPAN group OT17 45030017 The document placed on Document Feeding Tray is fed in and the fax starts scanning it When the fax completes scanning the document into memory it starts dialing the destin
58. Key Numeric Key the destination you want Push Once Push 9 Times Push 17 Times U Twice 2 d 3 Times 4 4503UC33 VAM tc 5 6 7 8 X JAPAN PTE Space Delete START One Touch Key OT9 and OT19 OT10 and OT20 SPACE DELETE 6 4503U318 Press the Start key 4503U223 Example Japan The Message Display now shows the receiving destination you selected JKL X 2 indicating that it has been specified for Broadcast 001 Using the Enhanced Utilities 1 FUNCTION Utilities 2 X1 Start Copy 45030161 Do the same for the destination you NO 001 JAPAN PTE locate Fin START 4 Example Japan 4503U512 SEARCH gt gt JAPAN OK YES Fin START 4503U407 4 8 Transmitting a Document to Two or More Destinations Broadcast Press the Yes key if the party has been correctly selected The Message Display now prompts you to select the next receiving destination Yes 4503UAI NO 002 YES Fin START 4258U307 If you select an incorrect destination pressing the No key will cancel inclusion of this destination in the broadcast The previous screen will reappear If you want to continue selecting the receiving destinations using Phone Book repeat steps 1 through 7 Specifying the Destination with the Numeric keys 1 Transmit a document to a destination which is not regis
59. NEVER place a heavy object on the power cord or pull or bend it as a fire or electrical shock could result ALWAYS ensure that the fax does not ride on the power cord or communications cable of other electri cal equipment and it does not get such a cord or cable wedged into its own mechanism as malfunc tioning equipment or fire could result NEVER drop paper clips staples or other small pieces of metal through the vents or other openings in the fax as a fire or electrical shock could result NEVER place a vase or vessel containing water on the fax If fluid gets inside it can cause a fire or electrical shock In case a piece of metal or fluid gets inside the fax immediately turn it OFF unplug the power cord and call your technical representative A fire or electrical shock could result if the fax is run without taking necessary action NEVER leave the fax running when it becomes inordinately hot or emits smoke unusual smell or noise If that happens immediately turn OFF the fax unplug it and call your technical representative A fire or electrical shock could result if the fax is run without taking necessary action NOTE Locate the Fax in a Well Ventilated Room A negligible amount of ozone is generated during normal operation of this fax An unpleasant odor may however be created in poorly ventilated rooms during extensive fax operations For a comfort able healthy and safe operating environment it is recommende
60. One Touch Key Push 9 OT9 and OT19 NVA ll Push 17 Times OT10 and OT20 SPACE DELETE 3 Example TOKYO NAME TOKYO gt 45030223 45030220 If a wrong name has been entered press One Touch key 10 or 20 The cursor position moves back one position Enter the correct name again OT10 OT20 C CI DELETE 4503U227 Check your data entry and press the Yes key to validate the name setting if it is correct NAME TOKYO _ OK YES 4258U038 4503UAI INITIAL USER DATA YES OR 1 4 4503U221 Press the No key to correct your name The message display returns to the previous display to enter the name Setting Your Password User Password 1 2 18 What to Do First Before Making Any Communications Initial User Data Press 4 of the Numeric keys to show 4 User Password on the display G 4503F4I 4 USER PASSWORD 4258U179 Using the Numeric keys and Right Arrow key enter your password A password is 4 digit number ranging between 0000 and 9999 Example 0423 45030291 PASSWORD 0423 OK YES 4258U180 If a wrong number has been entered press the Left Arrow key The cursor position moves back one position Enter the correct number again L 4503UC41 Check your password setting and if it is correct press the Yes key to validate it Yes C 4503UAI INITIAL USER DATA YES
61. POLLING NO 001 TOKYO DEL NO OK YES DEL NO 4503U539 When you want to delete the registered contents press the Right Arrow key to select DELETE and press the Yes key Yes 4503U233 A Program registered for One Touch Dial is deleted and the display is changed SELECT REGIST KEY COMPLETE NO 4258U290 FUNCTIONAL TRANSMISSION TIMER MAILBOX TX PoLLING RX Example To program Timer for Program Dial gt Press 3 of the Numeric keys 4503U528 4503UF3I 4258U122 Enter the data according to the Timer setting procedure This completes the programming procedure for Program Dial To exit from the registering of Program Dial press the No key twice Then the initial screen appears c X2 4503UBI2 JUN 8 15 38 10076 SET DOC FACE DOWN 4503U229 If you want to continue registering for Program Dial press another unused One Touch key from among 17 18 19 or 20 Example Using One Touch key 20 OT20 45030020 PROGRAM DIAL 20 4503U514 From here on go back to step 3 and repeat the procedure uw D Q Using the Enhanced Utilities 2 SET Utilities for Dialing and Transmission Reception Using the Enhanced Utilities 2 SET Utilities for Dialog and Transmission Reception v D a S Ee oO 5 15 Transmitting a Document Using a Preset Transmission Func
62. RX ON or Full Size Priority mode Reduction RX OFF mode according to your needs 5 p 3 19 5 Confidential Mailbox Sets the mailbox ID used for Mailbox TX RX Enter a desired 4 digit number The number of mailboxes 5 gt pp 4 14 4 17 6 Password RX Only when the transmitting party s password corresponds with your own password can you receive a document from that party When Password RX is set to ON you cannot receive a document unless the transmitting party uses your password Password RX provides a means of controlling fax communica tions and avoiding unnecessary direct mail gt p 5 25 7 Footer Footer prints on the paper the date time reception control number and page number of the received doc ument By printing an Activity Report using the communication number you can identify where the doc ument came from when it came in and how many pages it was The footer appears at the bottom of each page a document gt p 5 26 5 Machine Operation 1 Power Save Mode Minimizes power consumption while the fax is not used On reception of a print command as for fax reception the fax starts warm up and in about 25 sec it starts printing The Power Save Mode is set to ON in the initial setting gt p 2 6 When this function is set to ON you can also set the time period during which this mode is enabled Example Enabling Power Save Mode for the period from 17 00 p m to 8 00 a m You can set the Power
63. Setting the No of Copies to be Made 7 5 Sette Multi med 7 5 Setting Multi Sort Copy 7 6 Chapter 8 Setting the SET Utilities Tastor the SE PU Unies o aei e Se sene 8 1 Setting the SET UD 8 2 Outline of th SET Utilities ue eene tee trente pe 8 3 Dial Registration ei 8 3 1 One Touch 8 3 2 Speed Dial 8 3 BMG ML PME LI e 8 3 A PFOBTQIDSDHAL socios RD Sage cal 8 3 2 Scu ac PERTH osos colos UR pe pedo 8 3 E Dade Ng 8 3 2 CAI Contrasta eed RU I NIU ager OR MNT UN EU Du 8 3 3 IT Sep Image Text 8 3 A Print Density decenas vengo tetigerit ullius uiu e ban iE 8 4 3 Rec Paper v tese esecutiva 8 4 3 TX Operation T 8 4 1 Page Count TX oc teda edad tee 8 4 2 Password TX erence E 8 4 SHeader 8 4 Contents Operation ed 8 4 1 Memory 8 4 PEIN OOP 8 4 dab no e eth do 8 4 4 Reduction 8 5 5 Confidential Mailbox en qe eque e
64. Setting the SET Utilities Chapter 9 Printing Reports This chapter covers the various kinds of reports that can be printed to check the results of communications and settings made 9 a S Q Printing Reports D a S Printing Reports 9 Outline of Reports List of Reports The fax prints various types of reports allowing you to check the communications results and the details of settings made HE Printing Report Name Description Auto Manual TX Result Report Prints a list of the result of a transmission after it has been completed RX Result Report Prints out a list of the results when receiving a confidential or multi polling document or when errors occur during recep O O tion Telephone No List Prints a list of destinations which have been programmed for X One Touch Dial and Speed Dial Activity Report Prints a list of results of the past 60 communications Memory Data List Prints a list of the documents to be transmitted and those that have been received and stored in memory Memory Image Print Prints the part of the image of a document stored in memory X which has yet to be transmitted Mailbox List Prints a list of mailbox documents received and stored in X memory Key Setting List Prints a list of the settings made for Group Dial and Program X Dial Broadcast Reservation Prints a list of
65. When the end of the sheet of paper is seen from the Paper Tray Remove the Paper Cassette and pull out the paper in the direction shown by the arrow 45030 05 When the end of the sheet of paper is seen within the fax machine Hold its rear end and pull it in the direction indicated by the arrow 4503UC06 When the end of the sheet of paper is seen from the Paper Tray Remove the Paper Cassette and pull out the paper in the direction shown by the arrow 45030 07 NOTE Only when the exposed end of the sheet of paper is so short that the paper cannot be pulled out from under the Fusion Unit pull it out in the direction shown by the arrow Note however that removing paper this way may cause stains to appear on the paper in the next printing 4503UC08 12 6 When a Document or Paper Misfeed Has Occurred When the paper is caught between the Fusion Unit and Feed Roller 1 Pull out the paper from the Fusion Unit in the direction shown by the arrow 2 Pull out the paper from the Feeder Roller in the direction shown by the arrow 4503UC09 5 Install the Drum Cartridge in the fax aligning its projections with the slots inside the fax frame 4503U106 Troubleshooting N D S Q 12 7 When a Document or Paper Misfeed Has Occurred Left side Right side 4503U112 Left side o o
66. YES To check press the Yes key You can skip checking the destinations selected by pressing the Start key which will begin the Broadcast transmission procedure immediately To check selected destinations Press the Yes key The Message Display first shows the receiving party specified for 001 Yes CJ 4503UAI Example NO 001 SAPPORO DEL NO 4503U409 OK YES If the party has been correctly specified press the Yes key Then the Message Display shows the next receiving party specified Yes C 4503UAI Example NO 002 FUKUOKA DEL NO 4503U409 OK YES If you find that you have selected an incorrect destination or if you want to delete a particular destination pressing the No key will delete the destination No 4503UBI The Message Display shows for several seconds that the selected destination has been deleted Example X NO 001 DELETED 42580118 The Message Display will then show the next receiving destination selected When one destination is deleted the Broadcast number is advanced by one Example NO 001 FUKUOKA DEL NO 4503U410 Repeat steps 1 through 3 to continue checking destinations selected YES When you complete or have skipped checking the selected destinations Press the Start key to begin the broadcast U Start Copy 45030161 4 10 Transmitting a Document to Two or More Destinations Br
67. a Document Using External Extensions External The External Extensions External function switches lines when using a PBX Please contact your technical representative about the PBX connection 1 Check that the message SET DOC FACE The 9 mark is appended before the fax DOWN is shown on the Message Display number when External is selected 9065323276 JUN 8 15 38 10076 SET DOC FACE DOWN PUSH START KEY 45030229 42580104 Make the necessary settings and load the document so that the fax is ready to transmit NOTE it pp 3 1 4 1 5 1 6 1 Only manual dialing is possible with External One Touch Dial Speed Dial or Phone Book cannot be used for dialing However the external function is be able to regist as One Touch Dial or Speed Dial 2 Press the key 4503UF13 i 8 Q 3 Es oO 3 Enter the fax number to be called from the Numeric keys and press the Start key e Manual Dialing p 3 6 00060 66 66 L o Using the Enhanced Utilities 3 OQO o Start Copy 4503U00I 6 9 Transmitting a Document Using External Extensions External L d MH P D a S Q Using the Enhanced Utilities 3 Chapter 7 Making Copies This chapter covers how to make copies 5 E Making Copies E
68. first communication after your fax has been installed you must make the following settings for Machine Operation and Initial User Data The data recorded through these operations is printed as the header in a document transmitted and footer in a document received Header Print and Footer Print functions The data is also used for timer communications reports and password communications Machine Operation nitial User Data 3 Tone Pulse Date amp Time 2 User Fax No 3 User Name 4 User Password NOTE If the telephone line settings are wrong you cannot make a phone call or fax communication Follow the procedure given below to ensure that you make correct settings Setting the Machine Operation Telephone Line Tone Pulse 1 Check that the initial screen is shown 4 Press 3 of the Numeric keys to show 3 Tone Pulse on the display JAN 1 15 38 10076 DEF SET DOC FACE DOWN 4503U211 4503UF3I 2 Press the Set key five times to set your fax 3 TONE PULSE into the Machine Operation mode X5 42580018 5 Using the Left Arrow key or the Right 1 Arrow key select the type of telephone line MACHINE OPERATION you are currently using YES OR 1 5 the Left Arrow key Tone default setting the Right Arrow key Pulse 4503U219 3 Press 3 of the Numeric keys to show 3 Tone Pulse on the display L DEF 4503UC7I PULSE SELECT amp PUSH YES 4258U016 D
69. for a fax number Example 06 532 3276 S oro C OT9 OT19 gt a C C DEF One Touch key 9 or 19 Space ABC PQRS MNO 45030311 06 532 3276 OK YES SUB 1258U167 2 COMBINATION DIAL If you regist Combination Dial press the Speed Dial key to enter following the fax number D a S Q Speed Dial O 45030131 r 06 532 3276 OK YES 42580166 The fax number can contain up to 31 digits When registering a Sub Address press the Up Arrow key until is displayed and enter the PC access number of the destination NOTE name of the destination and modem speed can be registered after Conbination Dial Address and Selective Polling cannot be registered after Conbination Dial has been set First Things to Know About Your Fax 3 When registering selective polling press the Up Arrow key until is displayed and enter the PC access number of the destination When a Private Branch Exchange PBX is Being Used When dialing an outside number via a PBX it may take some time to be connected to the outside line after dialing out In such a case if you enter the numbers consecutively a connection may not be achieved after dialing Dial Error avoid such an error enter a pause command at the beginning of the telephone number after entering the number for accessing the outside line
70. is generated during normal operation of this machine An unpleasant odor may however be created in poorly ventilated rooms during extensive machine operations For a comfortable healthy and safe operating environment it is recommended that the room well venti lated REMARQUE Placer l appareil dans une pi ce largement ventil e Une quantit d ozone n gligable est d gag e pendant le fonctionnement de l appareil quand celui ci est utilis normalement Cependant une odeur d sagr able peut tre ressentie dans les pi ces dont l a ration est insuffisante et lorsque une utilisation prolong e de l appareil est effectu e Pour avoir la certitude de travailler dans un environnement r unissant des conditions de confort samt et s curit il est pr f rable de bien a rer la pi ce ou se trouve l appareil Acoustic Noise For European Users Machine Noise Regulation 3 GSGV 18 01 1991 The sound pressure level at the operatior position according to EN 27779 is equal to or less than 70 db A XX WARNING LABELS For U S A Canadian Users For European Users MODEL MINOLTAFAX 1600 MODEL MINOLTAFAX 1600 220 240V 50 60Hz 3 5A mere OED am 0197 X t Tosi E66579 MES 181 MINOLTA LTD MADE IN TAIWAN R O C Tested To Comply ONLY CONNECT TAIS EQUIPMENT TO AN EARTHED APOAPATER SKALL TILL JORDA UTAG YAR OME AE SKALL ANSLUTAS TILL
71. longer axis of the page AAA AAA AAA BBB BBB B B B c z ccc ccc DDD E DDD FAX DDD FAX 11 4258U075 42580073 Document Transmitted Divide and Print FAX 4258U071 Print Magnifications Document Document Lengthwise Letter L A4L Lengthwise Paper Size Paper Size A4L 100 12 to 13 3 4 10 3 4 to 11 96 77 13 3 4 to 14 11 to 11 1 4 94 12 14 to 14 1 2 11 1 4 to 11 3 4 100 D amp P more than 14 1 2 100 D amp P 11 3 4 to 12 100 D amp P D amp P Divide and Print Function 4258U069 3 20 How to Receive a Document Basics Reduction Priority mode When in this mode your fax automatically selects the zoom ratio for printing a reduction along the longer axis of the page Priority is however given to reduction in this mode If the document is longer than the specifications the Divide and Print function is automatically acti vated and the fax prints the portion outside the length of the paper on the following page Document Reduction Printing along the 5 Transmitted longer axis of the page Doc me t AAA Transmitted Divide and Print O BBB B B B cc CCC DDD DDD Gm FAX 4258U073 4258U071 Document Document Paper Size Lengthwise Lengthwise Print N Print less th less than 10 3 4 less than 11 1 4 ap 85 7196 12 to 12 1 2 12 2 4 to 13 1 4 15 1 2 to 16
72. memory TX the memory became full has been scanned into memory gt 6 1 and the fax was unable to send the entire Press the Start key document through memory TX In order to increase memory capacity print any documents which may be stored in memory or wait until some memory transmissions have been completed then retry memory TX To cancel what has been scanned into memory p 6 1 Press the Yes key In order to increase memory capacity print any documents which may be stored in memory or wait until some memory transmissions have been completed then retry memory TX CAUTION While the fax was receiving a document Press the Stop key and print any documents MEM FULL RX during mailbox RX memory RX or mem stored in memory onto paper to increase the CANCEL ory substitute RX the memory became full memory capacity Then ask the other party to and you are unable to execute RX using the retry transmission pp 4 17 5 19 5 22 memory CAUTION While the fax was scanning the document Press the Stop key and print any documents MEMORY FULL for Convenient Copy it ran out of memory stored in memory onto paper to increase the volume and was unable to perform the func memory capacity Then try Convenient Copy tion again p 7 3 CAUTION The Document Feeding Tray has run out of Add paper p 11 1 NO PAPER paper CAUTION The size of the paper registered using the Change to the paper that has been programmed PAP
73. misfeed with the Scanner NOTE Cover open be sure to hold the cover with one If multi page documents are misfed or piggy hand backed two or more sheets are stuck and fed together set the documents with each page 2 shifted and parted slightly from the beneath Pull out the puse or pages from the page as if the forefront of them form a wedge Document exit port viewed from the side ee S 3 5 MES 5mm 5403U324 fes D a S Q 4503UC01 Troubleshooting D a S Q 12 5 When a Document or Paper Misfeed Has Occurred Clearing a Paper Misfeed 1 Move the Print Tray down towards the rear Pressing the Printer Cover Lock Release Button swing open the Printer Cover 4503UB06 2 Remove the Toner Cartridge from the fax X 2 EN OU TS 4503UB07 3 Remove the Drum Cartridge from the fax 45030 11 NOTE Whenever the Drum Cartridge has been removed from the fax be sure to cover it with a cloth to prevent light from striking it 4 How to remove the paper depends on where itis caught Remove the paper following the instructions according to where it is jammed NOTE Slowly remove the paper not to break it Do not pull out the paper caught in the fax machine from the side of the Document Feed ing Tray or otherwise the toner will stick to the Fixing Unit and stain paper in the next print ing 4503UC04
74. reservations made for broadcast transmission X Report Polling Reservation List Prints a list of the contents of reservations for multi polling X reception Machine Status List Prints a list of current settings made for the SET and other X utilities Power Failure Report Prints a list of documents whose data has been lost and which were not transmitted due to a power failure occurring while X the documents were stored in memory Backup RAM Error Report Before turning OFF the power prints out a list of the SET utilities etc which were not stored in the Backup RAM X because of memory error Printing a Report A report may be automatically printed or manually done only when necessary Auto Printing Auto printing is set using the SET utilities When auto printing is set to ON the report is printed automatically when printing conditions are met When auto printing is set to OFF the report is not printed even when printing conditions are met NOTE There is no need to set auto printing for a Power Failure Report and Backup RAM Error Report which is automatically printed when printing conditions are met 9 2 Outline of Reports Manual Printing Setting for manual printing is made using the Confirm function 1 Check that the message SET DOC FACE DOWN is shown on the Message Display JUN 8 15 38 10076 SET DOC FACE DOWN 4503U229 Press the Confirm key Confirm 45030071
75. the outside line after dialing the access number 0 for example In such a case if you enter the numbers consecutively a connection for the outside may not be achieved after dialing Dial Error avoid such an error enter a pause command at the begining of the telephone number after entering the number for accessing the outside line By entering a pause you can avoid the dial error caused by the PBX system Example 0 06 532 3276 When the number dialed to access the outside line is 0 Redial Pause gu Q 4503U32I O OT9 gt OT9 so oS B One Touch Key 9 or 19 Space Basic Fax Operation 4503U31I OP06 532 3276 START 4258U054 When the transmission is completed a buzzer sounds and the message TX COMPLETE is shown for 2 sec indicating that the document has been successfully transmitted to the other party TX COMPLETE x TOKYO 41 4503U307 Then the initial screen reappears To obtain detailed results of a transmission print the Activity Report p 9 1 3 7 How to Transmit a Document Basics If the Line is Busy If the line is busy and the fax is unable to transmit the document to the receiving party the Auto Redial function is automatically activated and the fax repeats dialing the number For details see Redial Transmission D p 6 3 REDIAL WAITING TOKYO 4503U308 O Error Stop i 4503U171 The do
76. the procedure to use the memory function memory transmission see Using Enhanced Utilities p 6 1 Overview of the Basic Transmission Procedure Here are the basic steps to follow when transmitting a document 1 Select the resolution transmission image quality according to the document s characteristies e Set the resolution for transmission gt p 3 2 2 Load the document Insure the document is suitable for transmission c p 3 3 Place the document in the feeder gt p 3 4 3 Dial the number Transmit the document e Use the Numeric keys to dial the number Manual Dialing p 3 5 e Use the One Touch Dial function c p 3 7 e Use the Speed Dial function p 3 9 e Use the Combination Dial function gt p 3 11 Use the Phone Book List function p 3 13 e Use the Phone Book Search function 3 14 When the number is dialed the fax starts scanning and transmitting the document Direct Communication and Memory Communication A document can be transmitted or received through either direct or memory communication Direct transmission refers to the transmission of a document to the other party as the fax scans it Direct reception refers to printing the document while receiving it from the other party Direct transmis sion and reception are collectively called direct communication Memory communication is the opposite of direct communication in which the fax temporarily stores the conte
77. the safety earth symbol or coloured green or green and yellow The wire which is coloured BLUE must be connected to the terminal which is marked with the letter N or coloured black The wire which is coloured BROWN must be connected to the terminal which is marked with the let ter L or coloured red This apparatus must be protected by a 13A fuse in the mains plug or distribution board WARNING THIS EQUIPMENT MUST BE EARTHED Safety Information USER INSTRUCTIONS For New Zealand The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network It indicates no endorsement of the product by Telecom nor does it provide any sort of warranty Above all it pro vides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model nor does it imply that any product is compatible with all of Telecom s network services Telecom will accept no responsibility should difficulties arise in such circumstances This euiipment should not be used under any circumstances which may consititute a nuisance to other Telecom customers WARNING NOTICE This equipment shall not be set up to make automatic calls to the Telecom 111 Emergency Service OZONE RELEASE NOTE Locate the Machine in a Wall Ventilated Room A negligible amount of ozone
78. viter d utiliser le t l phone sauf s il s agit type during an electrical storm There may be a d un appareil sans fil pendant un orage lec remote risk of electric shock from lightning trique Ceci peut presenter un risque de choc lectrique caus par la foudre 3 Do not use the telephone to report a gas leak in 3 Ne pas utiliser t l phonique pour sig the vicinity of the leak naler une fuite de gaz s il est situe pr es de la fuite 4 Utiliser suelement le cordin d alimentation et le type piles dans indiqu s dans ce manuel Ne pas jeter les piles dans le feu elles peuvent exploser Se confrmer aux r glements pertlnents quant l limination de poles 4 Use only the power cord and batteries indicated in this manual Do not dispose of batteries in a fire They may explode Check with local codes for possible special disposal instructions SAVE THESE INSTRUCTIONS CONSERVER CES INSTRUCTIONS x Safety Information Laser Safety This is a Fax machine which operates by means of a laser There is no possibility of danger from the laser provided the machine is operated according to the instruction this manual Since radiation emitted by the laser is completely confined within protective housing the laser beam cannot escape from the machine during any phase of user operation This machine is certified as a Class 1 laser product This means the machine does not produce hazard ou
79. 0 unless other wise specified 8 When other telephone apparatus is connected in parallel with the facsimile it must be set on Tone dialing DTMF mode only 9 When connecting a telephone onto the same line or PBX extension as this facsimile the serial socket on the LJU unit on the unit cord must be used xviii 10 Please be advised that should another telephone device be used connected to the PSTN via the serial socket on the LJU unit then problems may be experienced in the following ways 1 Difficulty making calls 2 Problems in telephone conversation sometimes experienced by both parties Should difficulties as described above be experienced then the supplier of the facsimile should be contacted for assistance and not the network operator 11 The facsimile is not suitable as an extension to a pay phone or as a 1 1 carrier system 12 To this machine on a private exchange PABX extension insert a pause or pauses in the autodial sequence to allow your PABX unit time to connect with the public service telephone network an out side line before dialing continues For example you may require a sequence of 9 PAUSE 0908 214315 to transmit a fax message to our Keynes Office insert pause press the PAUSE key One key operation causes a pause of 3 5 seconds in the dial ing sequence 13 Use of the facsimile to make overseas fax transmissions it may be necessary to insert a pause in the autodial sequence when sendin
80. 1234567890 SP 42 JAPANESE HOKKAIDO SP 43 JAPANESE FUKUOKA 4503U914 9 a S Eel Q Printing Reports 9 11 Description of Each Report Machine Status List Prints a list of settings made on your fax machine including those for Initial User Data and SET utilities e Initial User Data p 2 12 e One Touch Dial Speed Dial p 2 18 e SET Utilities gt pp 5 1 8 1 Example MACHINE STATUS LIST e INITIAL USER SET DATE 20 04 98 USER FAX NO 03 1234 5678 USER NAME NAGANO BRANCH e e DIAL REGISTRATION ONE TOUCH DIAL 16 20 RESERVED SPEED DIAL DIAL 49 100 RESERVED PROGRAM 5 18 PROGRAM DIAL 20 none e SCANNING amp PRINTING RESOLUTION FINE HALF TONE SCAN CONTRAST DARK gt LIGHT PRINT DENSITY DARK gt LIGHT REC PAPER SIZE TRAY 1 A4 TX OPERATIONS T 5 ss oO 4503U915 Printing Reports 9 12 Description of Each Report Example e RX OPERATION MEMORY RX MODE ON TIME 22 00 PASSWORD NO OF RINGS 5 MULTI PAGE PRINT REDUCTION RX OFF CONFIDENTIAL MAILBOX ID xx xx MAIL 3PAGE TS ID none ID X none ID X MAIL 5PAGE ID S PASSWORD RX OFF FOOTER ON e MACHINE OPERATIONS TIMER ON 22 00 OFF 08 40 e
81. 14 Toner Cartridge LINE Connect the telephone line to this port Replace this cartridge with a new one when it runs TEL Connect the Handset cord or the currently out of toner p 11 3 used telephone cord to this port 15 Drum Cartridge p 1 5 An important part to form an image Handle with utmost care 5 11 5 N D a a oO First Things to Know About Your Fax 2 3 Control Panel Keys 10 11 56789 O Error O Manual RX PC 1 Broadcast 2 Convenient Copy OStandard OFine S Fine 4 Mailbox TX o Tone Memory TX Resolution 3 Timer TX 6 Polling TX 7 Polling RX 0 Cancel Reserv 1011 12 13 14 Function 19 Memory TX Indicator Lights up when the Memory Transmission mode is selected gt p 6 1 PC Indicator Lights up when the PC mode is selected Error Indicator Lights up when a communication error or other failure occurs gt 12 1 RX Mode Indicator Lights up when the TEL mode is selected 3 18 3 23 Resolution Indicator The transmission image quality mode currently selected will be lit p 3 2 Message Display Shows the various messages and data including the date time of day memory volume still avail able for use and fax numbers gt p 2 8 Confirm Key Press to show on the Message Display the journal of the last 60 communications to and from the fax This Key is also used to activate the printer to print various lists a
82. 209 First Things to Know About Your Fax When the fax is turned ON O Error Manual RX The message PLEASE WAIT appears on the OStandard 5 2 25 M Ell The fax is now ready for transmitting or receiving Memory TX Resolution Confirm Set Function Yes No CI O Eror O Manual RX The Resolution indicator lights when the message rtm Ser DOC FACE DOWN display changes The fax completes warming up approx 25 sec o Tone Mese TX Ge ONG after the Power Switch has been pressed to the CI or ON position 4503U210 NOTE While the fax is warming up it can receive or transmit a document but not print a document received After completing warm up the fax enters the Power Save mode automatically You can set the time it takes to enter the Power Save mode or turn the mode OFF through the Set function For details see Chapter 8 Setting the Set Utilities p 8 1 2 7 Turning ON and OFF the Fax Turning the Fax OFF 1 Check that the memory volume display on 2 Press the Power Switch to the O OFF the Message Display shows 100 position D a S oO JAN 1 15 38 10076 SET DOC FACE DOWN 4503U211 If the percentage shown is less than 100 it means that there are documents stored in memory which have not been transmitted In this case perform the following steps to retain these documents
83. 24 hours in advance The number of timer transmissions that can be made varies by model as detailed below Up to 20 Note however that this capacity is decreased if any feature involving the use of memory has been specified for other documents Using the Enhanced Utilities 1 FUNCTION Utilities 1 Check that the message SET DOC FACE 3 DOWN is shown on the Message Display Make the necessary control panel settings and load the document so that the document can be immediately transmitted e Press the Function key p 4 2 Function 45030091 FUNCTION SEL 0 7 FUNCTION 4258U106 2 Press 3 of the Numeric Keys to select Timer TX 3 TIMER 4503UF3I 4503U413 From the Numeric keys enter the time 24 hour system at which to transmit the document 4258U122 Example 11 30 p m Press 2 3 3 and 0 ABC DEF DEF 45030391 If you have entered wrong number press the Left Arrow key This brings the cursor back one position Now enter the correct number L 4503UC4I Transmitting a Document at a Specified Time Timer TX Check the time setting and if it is correct press the Yes key to validate the transmission time Example TIMER 23 30 YES 42580123 45030 If you want to use other FUNCTION utilities in combination with Timer TX press the Function key Note however that only the following three features can be used
84. 30101 RX OPERATION YES OR 1 8 4503U314 6 Press the No key to exit from the RX Operation mode Then check that the initial screen reappears 4503UBI JUN 8 15 38 10076 SET DOC FACE DOWN 4503U229 Operation at Reception Receiving a Document in the Fax Mode 1 When using a telephone the telephone also rings indicating that a fax call is coming in 4503U328 2 The fax stops ringing and the document is NOTE You cannot answer the call by picking up the telephone 4503U329 e 2 ss oO Basic Fax Operation 3 23 How to Receive a Document Basics received and exits onto the Print Tray 3 When all pages of the document are printed a buzzer sounds notifying you that the TOKYO 9096 communication has been completed SET DOC FACE DOWN 4503U316 The number of rings before the fax answers is programmable pp 8 1 8 4 D 2 a Es Q 4503U330 RX COMPLETE TOKYO 4503U317 Basic Fax Operation Receiving a Document in the Tel Mode Manual RX mode 1 When using a telephone unit the telephone 3 If you hear a fax signal press the Start key also rings indicating that a fax call is coming in U Start Copy 45030161 4 Hang up the telephone EYE Ring Then the document is received and exits onto the Print Tray When all pages of the document are printed
85. 5 38 OK YES 4258U028 5 Check the settings you have made If they are correct press the Yes key to validate the date and time of day The press of the Yes key will start the built in clock Yes 45030 INITIAL USER DATA YES OR 1 4 4503U221 If you find something which needs to be corrected press the No key The message display returns to the previous display to enter the date No C 4503UBI KK KK XX KK SET MONTH 42580024 Setting Your Fax Number User Fax Number 1 Press 2 of the Numeric keys to show 2 User Fax Number on the display 2 USER FAX NO 4503UF21 4258U032 2 Using the Numeric keys and One Touch Key 9 or 19 enter your fax number Up to 20 numbers can be entered for a fax number Example 03 5423 7801 DEF OT9 OT19 Eure 4503U27I DEF JKL GHI ABC TUV OT9 OT19 PORS H eO DE d 4503U28I One Touch Key 9 or 19 Space b 03 5423 7801 OK YES 4258U033 If a wrong number has been entered press the Left Arrow key The cursor position moves back one position Enter the correct number again L 4503UC4I 2 16 What to Do First Before Making Any Communications Initial User Data Useful Tips The use of One Touch key 9 or 19 Space in setting your fax number is not mandatory actu ally it does not affect your communications at all The only benefit of using it is to help ma
86. 7801 PAGE 1 2 ATTENTION MR E SRR RE FROM EERE HERREN HEREN HEN v D a S Ee oO 4503U530 Date of Transmission amp Transmitter Phone No Time of Transmission Page Sender Name Your Name Using the Enhanced Utilities 2 SET Utilities for Dialog and Transmission Reception NOTE The header is printed on the area 4 mm 0 16 inch from the leading edge of the paper Therefore make sure that the area 4 mm 0 16 inch from the leading edge is blank so the content of the docu ment can be fully transmitted 1 Check that the message SET DOC FACE 2 Press 3 of the Numeric keys DOWN is shown on the Message Display DEF e Press the Set key three times p 5 3 Set X 3 4503UF3I C The display now changes to the Header 45030831 The display changes to the TX Operation mode mode 3 HEADER TX OPERATION YES or 1 3 4503U517 4503U502 5 18 Setting of TX Operations Press the Left or Right Arrow key to turn On 4 Check that the setting has been made or Off the Header function correctly then press the Yes key Yes ON OFF SELECT amp PUSH YES 4503UAI 5 This completes the setting for Header 4258U177 Left Header is printed Press the NO key Right Off Header is not printed Then the initial screen appears No L R C 4503UBI 4503UC7I Using the Enhance
87. Another Party Polling RX The screen shown prior to setting reappears No 4503UBI If you want to continue specifying the parties using Speed Dial repeat steps 1 and 2 Specifying the Parties Using Phone Book List 1 Search for the party you want to poll through List of Phone Book Example To specify the party Osaka listed in the Phone Book for Polling RX 001 Press the Speed Dial key Speed Dial O Press the Up Arrow key U 45031131 4503 9 Check that List is selected then press the Yes key X LIST SEARCH SELECT amp PUSH YES 4258U092 4503UAI 3 Using the Up and Down Arrow keys search for the party you want to poll U D 4503UC3I X OSAKA START 45030310 4 Press the Start key U Start Copy 45030161 The Message Display now shows the party you found indicating that it has been specified for Polling RX 001 Example NO 001 OSAKA Fin START 4503U406 YES Press the Yes key if the party has been correctly specified Yes 4503UAI The Message Display now prompts you to specify the next party you want to poll NO 002 YES Fin START 4258U307 To change the party specified press the No key The screen shown prior to setting reappears No 4503UBI If you want to continue specifying the parties using Phone Book repeat steps from 1 through 5 5 2 Q 52
88. C mi le Drum Cartridge 4503UB13 6 Install the Toner Cartridge in the fax making sure that the four pins of the cartridge two each at the right and left sides fit in the slots inside the fax frame 45030111 Top view Toner Cartridge fpem E ij es 5 ONE NI UTER 4503UB09 4503U110 Troubleshooting NOTE Setting marks showing the direction and order of installation of the Drum Cartridge and Toner Cartridge are stuck to the FAX body the Drum Cartridge and Toner Cartridge Install the cartridges as shown by them Distinction of direction by color Right Yellowish green Left Blue Distinction of order by number Stuck on the right side 1 Drum Cartridge 2 Toner Cartridge D a a Q 7 Push the handle of the Toner Cartridge to fix the Toner Cartridge 4503UB20 8 Close the Printer Cover and press the portion of the Printer Cover shown below down to lock the Printer Cover into position 4503UB14 The error message is reset and the initial screen reappears 12 8 When a Document or Paper Misfeed Has Occurred Troubleshooting N D a S oO Troubleshooting D a S Q 12 9 When an Unclear Print is Produced Take the following action if a faulty print is made If good prints are not made ev
89. C FACE DOWN 45030229 5 Press the Up or Down Arrow keys 2 Press the Confirm key Confirm U 45030071 3 Press the Left Arrow key to select LCD D Message Display 4503012001 Each press of the Up or Down keys shows new communication result L Show your target communication result on the display Using the Enhanced Utilities 3 450301211 LCD REPORT SELECT amp PUSH YES 4258U099 6 7 Checking the Last 60 Communication Results Confirm Each display consists of the following five parts 1 2 3 2 SEP 21 10 42 1 OKINAWA OK i 4 5 4503U604 Ref number Date Time of Communication Communication Type Party Communicated with 1 2 3 4 5 Communication Result 6 If you want a hard copy also press Start Nel o a 52 Es oO D D Start Copy 45030161 7 The result of the communication shown on the Message Display is printed as a TX or RX Result Report RX RESULT REPORT Tus Toe rw ense ccm rue morar so wo 4503U905 The fax leaves the Confirm function Using the Enhanced Utilities 3 If you do not need a hard copy press the NO key twice This cancels the Confirm function bringing the initial screen back on the Message Display X2 4503UBI2 JUN 8 15 38 10076 SET DOC FACE DOWN 4503U229 6 6 Transmitting
90. Check that the message SET DOC FACE The fax now starts dialing the fax number DOWN is shown and it starts feeding the document Press the Stop key if you want to stop the MEM FULL TX CANCEL transmission OK YES TX START 4503U229 Select the resolution according to the i characteristics of the document 3 2 Stop 8 2 45030171 E Place the document on the Document 4 When the transmission is completed a gt Feeding Tray buzzer sounds and the message TX COMPLETE is shown for 2 sec indicating that the document has been successfully transmitted to the other party TX COMPLETE TOKYO d1 E 3 3 Ry ES a 5 44 45030307 Then the initial screen reappears JUN 8 15 38 10076 4503U321 3 Press the One Touch key in which the SET DOC FACE DOWN desired party has been programmed 45030209 Example One Touch key 8 To obtain detailed results of the OSAKA transmission print the Activity Report oT08 gt p 9 1 4503U08 If the Line is Busy If the line is busy and the fax is unable to For details see Redial Transmission transmit the document to the other party the e p 6 3 Auto Redial function is automatically activated and the fax repeats dialing the REDIAL WAITING number TOKYO 4503U308 D 2 a Es Q Basic Fax Operation 3 9 How to Transmit a Document Basics If the Transmission Fails If the transmission fai
91. Copy 1 To select Multi Sort Copy press the Yes key Yes 4503UAI The original placed on the Document Feeding Tray is taken up and fed in and the fax scans it into memory 2 After scanning all pages into memory the fax starts the copy cycle and feeds the copies onto the Print Tray 4503U711 7 6 Using the Convenient Copy Function Convenient Copy NOTE The fax may not be able to store the data if there is not enough memory available for use to accommodate the data JUN 8 15 38 7 SET DOC FACE DOWN 4503U611 In this case wait for the memory volume to increase or cancel the Convenient Copy func tion and copy the document by Single Copy Or other jobs previously stored in memory can be printed out to provide memory space for your new document When a document for transmission has been stored in memory Output a Memory Image Print Check the contents of the document remove it from the memory and after the current docu ment has been transmitted make the job setup again for that document pp 9 1 9 8 When a document received has been stored in memory Print the document received according to the required procedure Memory RX 5 19 Mailbox RX p 4 17 5 E iss E Making Copies 7 7 Using the Convenient Copy Function Convenient Copy pp Ab OLULL AOLLLIOLLLLAbL OILAA YLA OL OLOP AAAAAAAAATaAAAAAA O xXAO A AoPAJe TC
92. D a Es Ee oO 11 7 Replenishing Supplies and Changing Cartridges Left side 9 Close the Printer Cover being sure to press down on the Printer Unit as shown below to lock the Printer Unit into position 45030111 Top view Toner Cartridge 45030814 Th d 4503UB09 Push the handle of the Toner Cartridge to fix the Toner Cartridge 4503UB20 Cleaning the Fax Dust dirt and paper dust on the surfaces inside and outside of the fax can interfere with proper fax per formance and quality Clean the fax at regular intervals NOTE Before starting the cleaning procedure be sure to turn OFF the Power Switch and unplug the power cord from the outlet Use a soft cloth for the cleaning Do not use abrasives or corrosive detergent N ATTENTION The fusing section of the Printer Cover can become very hot during operation Do not touch the area as it may cause a burn Cleaning the Outside Using a soft cloth dampened with mild dishwashing detergent wipe the outside of the fax clean of dirt 4503UB15 Cleaning the Inside 1 Open the Scanner Cover 2 Using a soft cloth wipe the surface of the Contact Image Sensor clean of dirt and paper dust 3 Clean the dirt and lint off the surface of the Document Feeding Roller with a soft cloth 4503UB22 NOTE When you are cleaning with the Scanner Cover open be sure to hold the Scanner Cov
93. DOC FACE 2 Press 6 of the Numeric keys to select DOWN is shown on the Message Display Polling TX Make the necessary control panel settings MNO and load the document so that the document can be immediately transmitted e Press the Function key p 4 2 4503UF6I e 6 POLLING TX 4503U09I FU NCTION 4503U426 SEL 0 7 OR FUNCTION 4258U106 4 22 Letting the Other Party Execute the Transmission of Your Document Polling TX 3 Using the Left or Right Arrow key select the Check the setting you have made and if it is desired polling mode either Single or Multi correct press the Yes key to validate the polling mode SINGLE MULTI SELECT amp PUSH YES 4503UAI 4258U133 4503UC7I O 2 Q 55 oO For Single Mode The display changes to indicate that the fax is in a standby state waiting for polling Example NOTE When doing the Polling transmission by Direct transmission the fax waits for direc tions for the Polling transmission while the document remains loaded on the Document JUN 8 15 38 10076 X WAITING POLL TX Feeding Tray mms When doing the Polling transmission by When doing the Polling transmission by Memory transmission the fax waits for direc Direct transmission do not remove a tions from the Polling transmission after document in the standby state from the reading the document into memory Document Feeding Tray If the tray is lef
94. ER SIZE SET utilities does not represent that actually or change the setting of the paper size of the SET ERROR loaded in the Document Feeding Tray utilities to represent the paper size actually loaded in the tray C pp 11 1 11 2 CAUTION The fax has run out of Toner Change the Toner Cartridge gt p 11 3 TONER EMPTY CAUTION The Scanner Cover is open or loose Close the Scanner Cover SCANNER COVER OPEN CAUTION The Printer Cover is open or loose Lock the Printer Cover in position PRINTER COVER OPEN CAUTION A document misfeed has occurred Clear the misfeed by following the procedure ORIGINAL DOC given in Clearing a Document Misfeed JAM C 12 4 CAUTION A paper misfeed has occurred Clear the misfeed by following the procedure RECORDING given in Clearing a Paper Misfeed PAPER JAM C p 12 5 CAUTION Machine Trouble Call your Technical Representative MACHINE A fault has occurred in the machine TROUBLE When a Document or Paper Misfeed Has Occurred When a document or paper misfeed has occurred in the fax clear the misfeed by following the procedure given below N ATTENTION The fusing section of the Upper Unit becomes very hot during operation Do not touch the area as it may cause burns Clearing a Document Misfeed 1 Open the Scanner Cover 3 Close the Scanner Cover 4503UB24 The error message is reset and the initial Screen reappears 4503UB22 NOTE When clearing a
95. ES LCD Indication Confirm Appendices 4503UD02 e D a S Q 13 5 Quick Reference Guide SET Utilities gt 8 1 Set 1 DIAL 2 SCANNING 3 TX OPERA 4 RX OPERA REGISTRA TION amp TION TION PRINTING s S eS Ss 1 ONE TOUCH RESOLUTION 1 PAGE MEMORY RX DIAL COUNT TX MODE SCAN 2 SPEED DIAL CONTRAST 2 PASSWORD NO OF RINGS TX 3 GROUP DIAL SEP MULTI PAGE 3 HEADER PRINT 4 PROGRAM PRINT DIAL DENSITY REDUCTION RX REC PAPER MAIL BOX SIZE PASSWORD RX FOOTER MANUAL RX MODE 4503UD03 Appendices e D a S Q 5 6 OPERATION ING 7 INITIAL USER DATA 13 6 Quick Reference Guide Yes Yes 1 POWER SAVE 1 ACTIVITY REP MODE 2 RESERVE REP 2 LCD CONTRAST 3 TX RX RESULT 3 TONE PULSE REP 4 BUZZER VOLUME 5 Example Setting Tone Pulse 1 Press the Set key five times Or press the Set Key once then press the Down Arrow key four times Set 1 DATE amp TIME 2 USER FAX NO 3 USER NAME 4 USER PASSWORD 2 Press 3 Or press Yes once Yes 1 PC MODE 2 NUMBER OR PC RINGS 3 PC BAUD RATE 3 If you have pressed Yes in Step 2 press the Down Arrow key twice J 4503UD04 Appendices e D a S Q
96. FACE DOWN 4503U423 4503U449 O 2 Q X oO Using the Enhanced Utilities 1 FUNCTION Utilities X oO Using the Enhanced Utilities 1 FUNCTION Utilities 4 21 Letting the Other Party Execute the Transmission of Your Document Polling TX Polling TX lets the other party give a command to transmit a document to that party which has been put in the standby state 2 Polling TX 4503U450 Polling TX can be either one of the following two modes Single mode When in this mode you place your document on the Document Feeding Tray and wait for a trans mission command from the other party When the document is transmitted upon receipt of a trans mission command from the other party the document is fed out This mode is used when there is only one party involved that polls you for transmission of a document It is also used when the mem ory still available for use is small Multi mode When in this mode the fax scans the document to be transmitted into memory and goes into standby mode waiting for a transmission command from the other party Even after the document has been transmitted the memory retains the contents of the document so that the fax can transmit the same document on receipt of another transmission command from another party This mode is used when there will be more than one party which will poll for transmission of a document 1 Check that the message SET
97. If they do you will be given advance notice so as to give you an opportunity to maintain uninterrupted service If you experience trouble with this equipment please contact Minolta Corporation 101 Williams Drive Ramsey New Jersey 07446 U S A Free Tole Fax No 800 237 8087 The telephone company may ask you to disconnect this equipment from the network until the prob lem has been corrected or you are sure that the equipment is not malfunctioning This equipment may not be used with a coin service provided by the telephone company Connection to party lines is subject to state tariffs Contact your state public utility commission or corporation commission for information CUSTOMER INFORMATION FOR PRIVATELY OWNED COIN PHONES To comply with state tariffs the telephone company must be given notification prior to connection In some states prior approval of connection must be obtained from the state Public Utility Commis sion Public Service Commission or state Corporation Commission WARNING FOR THE SETTING OF HEADER AND FOOTER The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual se
98. JORDA UTAG Y FORNOME DRGEHICE USE ANS UFS TILL ETT NATYERS This Class B digital apparatus complies with Canadian ICES 003 ABATET ri Cot appareil numerique da ia lasse See conformed la norme NMB O03 du Canada COMPLIES WITH PART68 RULES sAPAARATET SKAL TILSLUTTES EV STIKKONTAKT MED JORI FCC Registration Number TQWTAI 33105 FA E i erp FCC Ringer Equivalence 0 5B Required Connector USOC Canadian Ringer Equivalence 0 2 MINOLTA CO LTD 2 Higashi Akatsuchi Vawata cho Toyokawa sh Aichi ken 442 8585 Japan THIS PRODUCT COMPLIES WITH 21 CFR CHAPTER i SUBCHAPTER J MADE iN TAIWAN R O C CLASS 1 LASER PRODUCT LASER KLASSE 1 PRODUKT xxi Illustrated Fax Function Index Illustrated Fax Function Index Doing it simply Basic transmitting procedure 3 1 3 5 Time saver Using the memory function p 6 1 4503U004 4503U006 m sender ID To same destination again Using the Header p 5 17 Retrying the Same Party p 6 3 JUN 08 96 MON 15 38 TOKYO 03 5423 7801 002 P01 Speed Dial O ATTENTION MR 8 SRR Rectal O FROM MEE H NENHEENH HENEN Se HENEN NENEN HENE HEN 4503U005 4503U008 T E Ls 2 desti At a specific time MOG Cesna Transmitting a document at a specified time tions p
99. L R 2 Press 3 of the Numeric keys DEF 4503UC7I 4 Make sure that the correct setting has been made then press the Yes key 4503UFA4I The display now changes to the Memory RX Yes Mode 3 MULTI PAGE PRINT 4503UAI 4503U518 5 24 Setting of RX Operations When Multi Print or Sort Print is Selected 1 XMULTI PRN PAGE YES 450300534 From the Numeric keys enter the number of copies you need which should be 9 or less Example 2 for Sort Print 2 Making sure that the correct number has been set press the Yes key 4503UF2I uw D oO XMULTI X PAGE 2 OK YES 4258U201 4503UAI To change the number press the NO key Then the display again prompts you to enter the number Set a new number of copies No 3 This completes the setting for Multi Page Print Press the NO key and the initial screen appears Using the Enhanced Utilities 2 SET Utilities for Dialing and Transmission Reception 4503UBI No 45030 5 25 Setting of RX Operations Reception from Password Secured Parties Password RX Only when the transmitting party s password corresponds with your own password can you receive a document from that patry This is called Password Reception When Password RX is set to ON you cannot receive a document unless the transmitting party uses your password Even though Password RX is set
100. Reserved for Transmission 1 Check that the message SET DOC FACE DOWN is shown on the Message Display Press the Confirm key Confirm 45030071 LCD REPORT SELECT amp PUSH YES 4258U100 Check that Report is selected If Report is not selected press the Right Arrow key to select it R 4503UC3I Press the Yes key Yes E Press the Confirm key four times The message Memory Data List appears X4 4503UAI Confirm 45030741 MEMORY DATA LIST OK YES NEXT CONF 4258U138 Press the Yes key Yes 4503UAI The fax prints a Memory Data List Go over the list and identify the documents reserved for transmission and the particular FUNCTION features specified MEMORY DATA LIST JOB TIMER FUNCTION DESTINATION STATION 01 14 30 BROADCAST 1 5 02 OSAKA SP 03 TOKYO SUB 12345678901234567890 SP 10 KYOTO OP 0061P 044 989 6379 wem 45030909 Print a Memory Image Print if you want to check for the contents of a particular document reserved Example Www MINOLTA MINOLTA FAX 4503U454 MEMORY IMAGE PRINT 4503U922 For details of the print out and the printing procedure see Chapter 9 Printing Reports 9 1 9 8 4 32 Canceling A Transmission Reservation Cancel Reservation Canceling the Document Reserved for Transmission 1 Check that the
101. S Overview of the Basic Transmission Procedure 3 1 Direct Communication and Memory Communication 3 1 Selecting Resolution s oo oti rts cuit ri ias 3 2 the Documentari aves erro ep ia Rees 3 3 Documents Suitable for Transmission sese 3 3 Loading the Document i eee sce eet ke re ots ieee 3 4 Dialing the Number Transmitting the Document 3 5 Using the Numeric keys Manual Dialing 3 5 When a PBX is Being Used edet eterne 3 6 TM 3 7 If the Transmission Pails etre 3 7 Using the One Touch Dial Function 3 7 If tie Jane 18 BUSY adde 3 8 If the Transmission eet d net 3 9 Using the Speed Dial Function einer oe t ttes 3 9 If the Line is BUSy eee sae Serie rar edid 3 10 If the Transmission Balls reet oe nash catia 3 11 Using the Combination Dial Function sess 3 11 Using the Phone Book Function ce een 3 13 Phone Book List nnne 3 13 Ifthe Dane 18 RU E DA 3 14 If the Transmission Fails cerro ere tenes 3 15 Phone Book Search essere enne 3 15 If thc lineais BS Vossio les carci Id 3 17 If the Transmission Fails edi
102. S 4258U177 Left On Footer is printed Right Off Footer is not printed L R 4503UC7I Check that the setting has been made correctly then press the Yes key Yes This completes the setting for Footer Press the NO key Then the initial screen appears 4503UAI No 4503UBI Chapter 6 Using the Enhanced Utilities 3 This chapter explains about using the enhanced utilities provided by your fax particularly the control panel keys dedicated to certain func tions other than the FUNCTION and SET utilities 9 E Q Using the Enhanced Utilities 3 6 1 Transmitting a Document Using Memory Memory TX Memory TX lets the fax scan the contents of the document to be transmitted at high speed into its built in memory and transmit it to the other party The procedure in which you directly transmit the document without using memory is called direct transmission Using Memory TX permits you to bring the document back to your desk without having to wait in front of the fax machine for the transmission to be completed So the feature is useful for transmission of a document consisting of multiple pages The fax can accept a new Memory TX job even while the fax is transmitting from memory or receiv ing a document Nel o a 52 Es oO 4503U006 1 Check that the message SET DOC FACE 4 Make the necessary settings other than DOWN is shown on the Message Displ
103. SPEED DIAL COMPLETE NO 4258U287 1 4 SPEED DIAL To the fax number is not correct press the No key to delete the fax number 4503UBI 4258U034 NOTE When changing the data of the destination reg istered for One Touch Dial and Speed Dial be careful of the following things If you correct or delete the data of the desti nation registered for One Touch Dial and Speed Dial the changed destination is deleted from the destination set of each func tion of Group Program and Timer When you want to transmit to the changed destination with each function of Group Pro gram and Timer you need to reset each func tion again Example 1 To set Group by the Timer transmission Transmission party Group 1 One Touch Dial 01 02 03 Setting the transmission time 23 00 Registration time 12 00 2 To change the data of One Touch Dial Transmission for One Touch Dial 01 Changing the fax number of the destina tion Registration time 15 00 Transmission party Group 1 One Touch Dial 02 03 One Touch Dial 01 is automatically deleted from the Timer and Group transmission 3 To reset the Group and Timer transmission Reset a new One Touch Dial 01 to the Group and Timer transmission again 2 22 Registering One Touch Dial and Speed Dial Stations Fax No 1 Using the Numeric keys and the One Touch key 9 or 19 enter the fax number of the destination Up to 32 numbers can be entered
104. START 4258U307 If you want to continue selecting the receiving destinations using the One Touch keys repeat steps 1 and 2 D a S Using the Enhanced Utilities 1 FUNCTION Utilities 5 X oO Using the Enhanced Utilities 1 FUNCTION Utilities 4 5 Transmitting a Document to Two or More Destinations Broadcast Selecting Destinations Using Speed Dial 1 Press the Speed Dial key Speed Dial 4503U13I From the Numeric keys enter the Speed Dial number in which the receiving party has been programmed Example To select Speed Dial 23 Yokohama for Broadcast 001 Press 2 and 3 of the Numeric keys ABC DEF Bd The Message Display shows the destination programmed in Speed Dial 23 indicating that it has been selected for Broadcast 001 Example 45030371 NO 001 YOKOHAMA OK YES Fin START 4503U405 2 Press the Yes key if the party has been correctly selected The Message Display now prompts you to select the next receiving destination Yes 4503UAI NO 002 YES Fin START 4258U307 If you select an incorrect destination pressing the No key will cancel inclusion of this destination in the broadcast The previous screen will reappear No 4503UBI If you want to continue selecting receiving destinations using Speed Dial repeat steps 1 and 2 Selecting Destinations Using Phone Boo
105. Save Mode to remain ON continuously Example By setting the same time for the On Time and Off Time the Power Save Mode is set to remain ON continuously PSM ON TIME 8 00 PSM OFF TIME 8 00 You can also set the Power Save Mode to OFF By setting the Power Save Mode to OFF you can print out without waiting for the fax to warm up 2 LCD Contrast Adjusts the brightness of the Message Display Set the brightness to the desired level p 2 11 3 Tone Pulse Sets the fax machine s dialing to the type of telephone line it is connected to Select the type of telephone line you are currently using p 2 12 8 6 Outline of SET Utilities 4 Buzzer Volume Sets the volume of the alarm tone Set the volume to the desired level 5 G3 ECM Sets the error correcting mode or ECM for fax transmission ECM is the mode in which fax communica tions are made with the other party through repeated checking and correcting sequences to ensure there is no image distortion due to telephon line disturbance The machine on the other party s end must be equipped with ECM in order for this to function If not ECM is automatically turned OFF even if you set it to ON When ECM is turned ON it may take longer to make fax communications 6 Reporting 1 Activity Rep Sets the function to automatically print an Activity Report When this function is turned ON an Activity Report is printed each time there are 60 fax communica tions
106. T 4503U310 uw D oO Using the Enhanced Utilities 2 SET Utilities for Dialing and Transmission Reception 5 9 Using the SET Utilities 20 Selecting Destinations Using Phone Book 22 Using the One Touch keys and Arrow keys Search enter the name or initial of the destination Search for the party you want for Group Dial you want to search for by using the Search of Phone Book Selecting Characters Example To select the party Japan listed Using the following matrix enter the in the Phone Book for Group Dial characters of the name or initial by pressing 01 the corresponding Numeric keys and One Press the Speed Dial key Touch keys the required number of times Speed Dial Selecting Characters Q Numeric Key S Push Once Press the Up Arrow key Twice U p 8 o 4503UCII 21 Press the Right Arrow key to select Search Twice Then press the Yes key 3 Times 4 Yes 3 R 8 45030324 Space Delete SELECT amp PUSH YES SPACE DELETE 4503U223 Using the Enhanced Utilities 2 SET Utilities for Dialog and Transmission Reception 4258U094 Example JAPAN JKL X2 R X1 4503U443 Do the same for the destination you want to search for SEARCH gt gt JAPAN OK YES Fin START 4503U407 2 3 If a wrong name has been entered press One Touch key 10 or 20 The cursor
107. TA MINOLTA FAX MF 1 16906 Hee ollow given in thi when haning tba FAX and do not onch any part of tha RAX tha f this manual are subject to change without notice No part of this manual may be quoted reproduced translated into any other language MEMORY IMAGE PRINT o prp sese ose Tene 0229 BROADCAST 1 osaka 12345678901234567890 45030902 Image to be transmitted The first page of the document stored in memory is printed at 5096 reduction Q Resolution 4503U910 9 a S Q Printing Reports 9 a a o Printing Reports 9 9 Description of Each Report Mailbox List Prints a list of mailbox documents received and stored in memory It is used to check for reception of mailbox documents gt p 4 17 Only two mailboxes are available for this machine but that can be increased to five when an optional memory board is installed Example MAIL BOX LIST MAIL BOX LIST Mailbox ID The asterisks indicates that a mailbox ID has been defined and none indicates that no mailbox ID has been defined 4503U911 Key Setting List Prints a list of settings made for Group Dial and Program Dial pp 5 4 5 13 It allows you to check the functions you have set for Group Dial and Program Dial One Touch Keys Example D KEY SETTING LIST KEY NO TIMER FUNCTION
108. a S Q First Things to Know About Your Fax N D a S First Things to Know About Your Fax 2 5 Control Panel Keys One Touch Keys The One Touch Keys have the following two functions One Touch Dial function Press the key to dial the registered destination and start transmitting the document During name entry Use or OTIO to enter a space Use OT10 or OT20 to delete a numeral character or symbol SPACE DELETE OT Group 1 OT Group 2 SPACE DELETE 4503U205 NOTE Press the Shift key beside the One Touch keys to enable either the upper for keys 1 10 or lower for keys 11 20 group and enter the data at any available position Y eC I I 45030208 Each press of the Shift key alternately enables the upper One Touch group 01 10 or the lower One Touch group OT 11 20 The indicator lights where character entry is enabled 2 6 Turning ON and OFF the Fax Keep the Power Switch in the ON position to maintain constant communication If it is in the O OFF position the fax is neither able to receive a document nor store the contents of the document in its memory Communication is also interrupted if the Power Switch is pressed to the O OFF position during communication a S Q Turning the Fax ON Press the Power Switch to the ON position 4503U
109. age ADDEBES terrae p Et 12 1 EED Indie alioi oer e inet 12 1 12 1 Typical Messages 12 1 When a Document or Paper Misfeed Has Occurred 12 4 Clearing a Document Misfeed 12 4 Clearing a Paper dey m ea tied dices 12 5 When an Unclear Print is Produced ee ue e re e 12 9 some Troubleshooting Tips 12 10 Chapter 13 Appendices Quick Reference Guide sese 13 1 Manual Dialing Using the Numeric 13 1 One Touch Dialing sd siste duse eene 13 1 Speed Dialing i teo as im eni 13 2 Manual sse eee tti ndo i aieo si tied ite diete teda 13 2 FUNCTION Ute et teda eto toti 13 3 CONFIRM Function ie te a odd 13 4 SEFUE S ei eee eo 13 5 Pital User Data isi e euet 13 7 gu S 13 9 Specifications eeen 13 11 MINOLTA FAX 13 11 System requirements 13 12 Contents Do o M MM P M M SAFETY INFORMATION This section contains detailed instructions on the operation and maintenance of this machine To achieve optimum utility of this device all operators should carefully read and follow the instructions in this manual Ple
110. ample 41264126 8108 4258U090 Indicates that a document to be transmitted by the polling trans mission function has been stored in memory N D S Q First Things to Know About Your Fax N D a a oO First Things to Know About Your Fax 2 11 Message Display Adjusting Brightness of the Message Display The brightness of the Message Display LCD can be adjusted to suit your needs I Check that the initial screen is shown 5 JAN 1 0 00 10076 SET DOC FACE DOWN 4503U217 2 Press the Set key five times to select the Machine Operation mode X5 450300851 MACHINE OPERATION f YES OR 1 5 l 4503U219 3 Enter 2 from the Numeric keys to show 2 LCD Contrast on the display 4503UF2I 2 LCD CONTRAST 4258U031 4 Using the Left Arrow key or the Right Arrow key adjust the brightness of the display Press R to make the display lighter Press L to make the display darker HOO B SELECT amp PUSH YES 4258U009 4503UC7I Press the Yes key to validate the brightness setting 4503UAI MACHINE OPERATION f YES OR 1 5 45030219 Press the No key to leave the Machine Operation mode and return to the initial screen 4503UBI JAN 1 15 38 10076 SET DOC FACE DOWN 4503U211 2 12 What to Do First Before Making Any Communications Initial User Data Before making the
111. and upon receiving a polling transmis sion command from the other party transmits it to them p 4 21 Gives a polling transmission command to another fax which enables it to transmit a document previously stored in memory p 4 24 Cancels a job which has been stored in memory for future transmission including that for Broadcast Timer TX Polling TX and deletes the docu ment from memory Only jobs which have not begun can be canceled 4 31 Setting the FUNCTION Utilities Numeric keys for FUNCTION Selection ABC DEF Broadcast Convenient Copy GHI JKL MNO Ern M RX Wy ME Polling TX Polling RX Cancel Reservation Stop Start Copy 4503U401 1 Check that the message SET DOC FACE DOWN is shown on the Message Display Example JUN 8 15 38 10076 SET DOC FACE DOWN 4503U229 Select the resolution according to the characteristics of the document p 3 2 2 Place the document on the Document Feeding Tray p 3 4 4503U321 4 2 Using the FUNCTION Utilities 3 Press the Function key The Message Display now prompts you to select one of the FUNCTION utilities Function 4503U09I FUNCTION SEL 0 7 OR FUNCTION 4258U106 4 Using the Numeric keys select the desired FUNCTION Example To select Broadcast press 1 4503UFII 4503U402 Make the necessary settings for the FUNCTION selected NOTE If no documents are loaded in the feeder t
112. aratet brukes p annen m te enn spesifisert i denne bruksanvisning kan brukeren utsettes for unsynlig laserstr ling som overskrider grensen for laser klass 1 Dette er en halvleder laser Maksimal effeckt til laserdiode er 5mW og b lgelengde er 770 810 nm Xii Safety Information WARNING LABELS CAUTION VORSICHT ADVASEL VAROL ADVASEL VARNING TTAR V INV SIBLE LASER RADIATION WHEN OPEN AVOID EXPOSURE TO BEAM UNSICHTBARE LASERSTRAHLUNG WENN ABDECKUNG GE FFNET NICT DEM STRAHL AUSSETZEN USYLIG LASERSTRAHLING NAL DEKSEL APNES UNNGA EKSPONRING FOR STRALEN AVATTESSA OLET ALTTINA MAKYMATTOMALLE LASERSATEILYLLE ALA KATSO SATEESEEN USYLIG LASERSTRAHLING VED ABNING UNDGA UDSAETTELSE FOR STRALEN OSYNLIG LASERSSTRALNING DENNA DEL R PPNAD STRALEN AR FARLITG STARE SUA GTA PETA 4503U002 xiii Safety Information USER INSTRUCTIONS For U S A Users FCC PART 15 RADIO FREQUENCY DEVICES WARNING The following applies to the Facsimile Unit MINOLTAFAX 1600e FCC Declaration of Conformity Product Type Facsimile Product Name MINOLTAFAX 1600e Accessories Expansion Memory Max 2MB This Device complies with Part 15 of the FCC Rules Operation is subject to the following conditions 1 this device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired opera
113. art key It s that simple e D 2 a Es Q 450317001 Start Copy Basic Fax Operation e 1 Check that message SET DOC FACE 3 From the Numeric keys enter the fax DOWN is shown number of the other party Up to 32 Example characters can be entered for a fax number Example 06 532 3276 JUN 8 15 38 100 SET DOC FACE DOWN AB DEF S 45030229 E m elect the resolution based on the Or ane characteristics of the document p 3 2 Q 2 Place the document on the Document 4503U33I Feeding Tray gt 3 4 Ti OP06 532 3276 START 4258U054 4 Gain access to the PC connected to the destination inputted To input Sub Address press the Up Arrow Key once Then the display shows meaning that the input of Sub Address is ready If you have entered a wrong number press 450311391 the Left Arrow key which will bring the cursor back one position Enter the correct number L 45030121 3 6 How to Transmit a Document Basics 5 Press the Start Key Press the Stop key if you want to stop The fax automatically starts dialing the transmitting the document number and starts feeding the document D Stop 45030161 45030171 Start Copy e 2 a oO When a PBX is Being Used When dialing a number to an outside line via a PBX it may take some time to be connected to
114. ase keep this manual in a handy place near the machine Please read the next section before using this device It contains important information related to user safety and preventing equipment problems Make sure you observe all of the precautions listed in this manual Please note that some parts of the contents of this section may not correspond with the purchased product Warning and Precaution Symbols Ignoring this warning could cause serious injury WAR N N G even death A C AUTI 0 N 2 ed E could cause injury or dam Meaning of Symbols A e A triangle indicates a danger against which you should take pre caution A This symbol warns against cause burns A diagonal line indicates a prohibited course of action This symbol warns against dismantling the device A black circle indicates an imperative course of action This symbol indicates you must unplug the device Do not modify this product as a fire electrical shock or breakdown could result If the product employs a laser the laser beam source could cause blindness Do not attempt to remove the covers and panels which have been fixed to the product Some products have a high voltage part or a laser beam source inside that could cause an electrical shock or blindness Only use the power cord supplied in the package If a power cord is not supplied only use the power cord and plug that is specified
115. ations one by one in the order they were registered Upon connention to the destination the document is transmitted The document transmission sequence is repeated for the number of destinations registered in that particular group 3 To stop the transmission press the Stop key Stop 4503U171 4 When the transmission is completed a buzzer sounds once and a message indicating that the transmission has been normally completed appears and remains shown for 2 sec Then the initial screen reappears TX COMPLETE x TOKYO 411 45030307 TX Result Report is starting print c p 9 3 TX RESULT REPORT FUNCTION DESTINATION STATION DATE TIME PAGE COMM TIME MODE RESULT TX OSAKA OCT 27 17 20 3 oHor 32 STD NG E3810 ERROR PAGES DURING TX ERROR PAGE 1 2 45030904 5 12 Using the SET Utilities If the Line is Busy If the line of a particular party is busy the fax puts that party at the end of the transmission sequence When the initial transmission attempts are completed for all destinations the fax redials the destinations that were busy for transmission of the document If the Transmission was Unsuccessful If the fax failed in transmitting the document to a destination a buzzer sounds intermittently for 2 sec and the Error indicator lights up Xeno 4503U3AI It then prints a TX RX Result Report automatically For details see TX RX R
116. ature provides a means of controlling recep tion of documents through the fax machine Using the Enhanced Utilities 2 SET Utilities for Dialog and Transmission Reception v D a S Es oO 5 3 Using the SET Utilities Setting the SET Utilities 1 Check that the message SET DOC FACE DOWN is shown on the Message Display Example JUN 8 15 38 10076 SET DOC FACE DOWN 4503U229 2 Press the Set key as many times as required to select the particular group The display now prompts you to select a particular feature available under that group SET KEY C X1 DIAL REGISTRATION C X2 SCANNING amp PRINTING RX OPERATION MACHINE OPERATION REPORTING INITIAL USER DATA PCI F GROUP 4503U520 Example Select TX Operation Press the Set key three times c3 45030831 TX OPERATION YES or 1 3 4503U502 3 Using the Numeric keys select the feature you want to make a setting for 450317151 3 TX OPERATION 1 PAGE COUNT TX 2 PASSWORD TX 3 HEADER Example To select Header Press 3 F 4503UF3I 3 HEADER 4503U517 4 For each feature make the necessary settings as desired 5 4 Using the SET Utilities Transmitting a Document to Parties in a Group Group Dial Destinations registered for One Touch Dial Speed Dial and Phone Book can be registered as a Group in a Group Dial Up to 4 Groups can be registered
117. ay Memory TX load the document and then dial the other party gt pp 3 1 4 1 5 1 6 1 JUN 8 15 38 10076 SET DOC FACE DOWN 4503U229 2 Press the Memory TX key The Memory TX indicator lights up indicating that the Memory TX function is Using the Enhanced Utilities 3 selected Xxx Memory TX 4503U321 5 The document is fed in from the Document 3 To cancel Memory TX press the Memory Feeding Tray The fax scans the contents of TX key a second time This selects the all pages of the document into memory Direct TX mode At this time the Memory TX indicator goes out indicating that the Memory TX function has been canceled e Memory TX 45030451 45030445 6 The pages of the document which the fax has scanned are fed out The fax starts transmitting the document after it has completed storing all the data in memory NOTE The fax may not be able to store the data if the memory available for use is not enough to accommodate the data Example JUN 8 15 38 7 SET DOC FACE DOWN 4503U611 If this happens wait until there is enough mem ory available or cancel Memory TX and trans mit the document without using memory Or other jobs previously stored in memory can be printed out to provide memory space for your new document When a document for transmission has been stored in memory Output a Memory Image Print Check the contents of the document remove it from the memory a
118. bourne 9 8 Mailbox 9 9 Kev Setting LS bey detis 9 9 Broadcast Reservation 9 10 Polling Reservation 222 9 10 Machine Status Last tae e SINN DII RUNE 9 11 Power Fail re Report ce duo asses 9 13 Backup RAM Error 9 14 Contents Chapter 10 Functions Performed Using a PC Outline of Functions Performed Using a PC sess 10 1 Printer Function iei beoe 10 1 Scanner FUNCOM 10 1 PE Fax 10 1 mode setting items aue ete ea sic Ei ure puis 10 1 System Requiremielllsu 96i tte he Rte Mense 10 2 Chapter 11 Maintaining your Fax Replenishing Supplies and Changing Cartridges 11 1 Loadins teni vbt veis 11 1 11 1 Loading Paper the Paper Feeding 11 1 Setting The 12 Rx 11 2 Changing the Toner Carttldge esce ictor 11 3 Changing the Drum Cartridge ener 11 5 Cleanmeulie Fax ode 11 8 Cleaning the Outsider c 11 8 Cleammne the Inside cunas 11 8 Chapter 12 Troubleshooting When a Mess
119. can make up to 3 000 Initial 3000 After 6000 Letter or A4 size prints The number of prints is calculated based on an average image density equivalent to a black to white ratio of 596 or lower The actual number of prints may be more or less depending on the image density of the documents you receive As the amount of toner available for use in the Cartridge becomes less and less the print image gradually gets lighter If that happens remove the Toner Cartridge from the fax shake it two to three times and reinstall it in the fax If this still does not make the image darker follow the procedure given below to replace the Toner Cartridge with a new one 1 Pressing the Print Cover Lock Release 3 Remove the used Toner Cartridge from the Button swing open the Print Cover fax AT il AN Lm ak Aer FTN DOO 4503UB06 4503UB07 2 Lift the handle of the Toner Cartridge to the 4 Remove a new Toner Cartridge from its upright position carton and holding the cartridge as shown shake it well 4503U126 4503UB21 4503U127 5 Install the new Toner Cartridge into the fax making sure that the four pins of the cartridge two each at the right and left sides fit in the slots inside the fax frame MI eet cad ESI NN IS pas I SS 4503U110 NOTE Setting marks showing the direction and order of installation of the Drum Car
120. ception Data for Your End Footer Footer prints on the paper the date time reception control number and page no of the received docu ment By printing an Activity Report using the communication number you can identify where the document came from when it came in and how many pages it was The footer appears at the bottom of each page in a document HEHEHEHE HH END D E oO JUN 08 96 MON 15 38 COMMUNICATION No 27 PAGE 5 2 e 4503U536 Date of Reception Reception Control number Q Time of Reception Page number NOTE Using the Enhanced Utilities 2 SET Utilities for Dialing and Transmission Reception The footer is printed on the area 4 mm or 0 16 inch from the trailing edge of the paper Any data on this area of the document is deleted 1 Check that the message SET DOC FACE 2 Press 7 of the Numeric keys DOWN is shown on the Message Display PARS Press the Set key four times gt 5 3 Set X4 pum The display now changes to the Footer 4503U84I The display changes to the RX Operation mode mode 7 FOOTER RX OPERATION YES or 1 8 4503U537 4258U186 Using the Enhanced Utilities 2 SET Utilities for Dialog and Transmission Reception v D a S Ee oO 5 27 Setting of RX Operations 3 Press the Left or Right arrow key to turn On or Off the Footer function ON OFF SELECT amp PUSH YE
121. cument is fed out and the Error Indicator will go out Note the reason for failure on the TX RX Result Report and retry transmission or check to insure the fax number is correct e D 2 Es Q If the Transmission Fails If the transmission fails a buzzer sounds intermittently for 2 sec and the Error Indicator lights up Press the Stop key 4503U3AI The fax then automatically prints a TX RX Result Report For more details see TX RX Result Report amp 9 3 9 5 Basic Fax Operation REDIAL ALL FAILED TOKYO 4503U309 Using the One Touch Dial Function The One Touch Dial function allows you to transmit a document to a particular party by pressing one of the One Touch Keys which has previously been programmed with that party s information To use this function you must previously program the fax number and other data for particular parties into different One Touch Keys You can also register the PC access number when the destination fax is connected to a PC Two fax numbers or telephone numbers can be registered to each One Touch key Please note how ever that these cannot be registered to One Touch keys already assigned for external line connection o 02 03 04 05 06 07 08 09 10 45030341 For more detailed programming procedures see Registering One Touch Dial and Speed Dial Sta tions 2 19 3 6 How to Transmit a Document Basics 1
122. d hang up the telephone 4503U332 4 D a S Chapter 4 Using the Enhanced Utilities 1 FUNCTION Utilities This chapter covers using the enhanced utilities provided by your fax particularly the FUNCTION utilities Using the Enhanced Utilities 1 FUNCTION Utilities 5 X oO Using the Enhanced Utilities 1 FUNCTION Utilities 4 1 Using the FUNCTION Utilities Overview of the FUNCTION Utilities The FUNCTION utilities help make your fax more convenient to operate The following eight FUNC TIONS are available 1 Broadcast 2 Convenient Copy 3 Timer TX 4 Mailbox TX 5 Print Mailbox RX 6 Polling TX 7 Polling RX 0 Cancel Reservation Transmits the same document to two or more parties with a single opera tion p 4 3 Permits making of enlarged or reduced copies multiple copies and sorted multiple copies For details see Chapter 7 Making Copies gt 7 1 Scans a document into memory for transmission to the destination at a specified time p 4 11 Transmits a confidential document to a particular person at the receiving party The document is stored in memory at the receiving end The entry of a password is necessary before the document can be printed c p 4 14 Receives a confidential document from a particular person The docu ment will not be printed until a password is entered gt p 4 17 Scans the document into memory
123. d Utilities 2 SET Utilities for Dialing and Transmission Reception uw D oO 5 19 Setting of RX Operations Storing the Document Received in Memory Memory RX Mode Memory RX Mode stores in memory the contents of a document received The document is not printed unless the fax receives a print command This feature provides a means of controlling the doc uments received through fax The print command may be a timer or password Using the Enhanced Utilities 2 SET Utilities for Dialog and Transmission Reception v D a S Ee oO 4503U540 Programming for Memory RX Mode 1 Check that the message SET DOC FACE DOWN is shown on the Message Display e Press the Set key four times p 5 3 J X4 4503U84I The display changes to the RX Operation mode RX OPERATION YES or 1 8 4258U186 Press 1 of the Numeric keys 4503UFII The display now changes to the Memory RX Mode 1 MEMORY RX MODE 4258U187 The print timer command causes the fax to start printing the document stored in memory when the specified time arrives The password print com mand on the other hand causes the fax to start printing when a password is input A print timer command can be used in combina tion with a password print command When a print timer command has previously been defined and if you want a printout before the set time you can enter the password to let th
124. d that the room be well ventilated 1 4 Precautions for Use Remarque D a S Q Placer l appareil dans une pi ce largement ventil e Une quantit d ozone n gligeble est d gag e pendant le fonctionnement de l appareil quand celui ci est utilis normalement Cependant une odeur d sagr able peut tre ressentie dans les pi ces dont l a ration est insuffisante et lorsq une utilisation prolong e de l appareil est effectu e Pour avoir la certitude de travailler dans un environnement r unissant des conditions de confort sant et de s cu rit il est pr f rable de bien a rer la pi ce ou se trouve l appareil Installation Care of Fax Supplies Use the following precautions when handling the fax supplies Toner Cartridge Drum Cartridge and paper Avoid storing the supplies at any of the following places A place subject to direct sunlight The Drum Cartridge should not be exposed to a fluorescent light either A hot place with an open flame A humid place A dusty place Store paper which has been removed from its wrapper but not loaded in the fax tray in a sealed plastic bag in a cool dark place Use only the Toner Cartridge and toner for the exclusive use of this fax Keep supplies out of the reach of children f your hands become soiled with toner wash them with soap and water immediately NOTE Whenever the Drum Cartridge has been removed from the fax immediat
125. dcast 4 3 Broadcast Reservation Report 9 10 Buzzer Volume 141 C Cancel Reservation 4 31 Changing Drum Cartridge 11 5 Changing Toner Cartridge 11 3 Check Destinations 4 8 Clearing a Document Misfeed 12 4 Clearing aPaper Misfeed 12 5 Cleaning the FAX 11 8 Combination Dial 3 11 Confirm 6 6 Confirm Key 2 3 Confidential Mailbox 8 5 Control Panel 2 3 Convenient Copy 7 3 D Date amp Time 2 14 8 6 Dial Registration 5 4 8 3 Direct Communication 3 1 3 18 Divided and Print Function 3 20 Document Feeding Tray 2 1 Drum Cartridge 2 2 11 5 E Enhanced Utilities 1 4 1 Enhanced Utilities 2 5 1 Enhanced Utilities 3 6 1 Error Indicator 2 3 12 1 External 6 8 F FAX Mode 3 21 3 22 First Things to Know About Your FAX 2 1 Footer 5 26 8 5 Full Size Priority Mode 3 19 Function Key 2 3 FUNCTION Utilities 4 1 G Group Dial 5 4 8 1 G3 ECM 8 6 H Header 5 17 8 4 How to Receive a Document 3 18 How to Transmit a Document 3 1 I Icons 2 10 I T SEP Image Text Separation 8 3 Initial User Data 8 6 Installation 1 1 Interface Connector 2 2 K Key Setting List 9 9 L LCD Contrast 2 11 8 5 List of Reports 9 1 Loading the Document 3 3 Loading Paper 11 1 M Machine Operation 8 5 Machine Status List 9 11 Mailbox List 4 17 9 9 Mailbox TX 4 14 Making a Telephone Call 3 24 Making Copies 7 1 Manual Communication 6 4 Manual Dialing 3 5 Manual Printing 9 2 Manual RX Mode 3 23 Memory Communication 3 1 3
126. de setting items PC MODE Select one from among OFF TX and TX RX When OFF is selected the machine does not accept any command from the PC and fax transmits receives the data When TX is selected the PC fax transmits the data The machine can fax transmit the data only in the manual mode through an external telephone The data is fax received by the machine However when it is routed through the external telephone the data can be fax received by the PC as well When TX RX is selected the PC fax transmits receives the data The machine can fax transmit receive data only in the manual mode through an external telephone However if there is no response from the PC in fax receiving the machine will fax receive the data and print it instead 10 2 Outline of Functions Performed Using a PC System Requirements Interface cable RS 232C Straight PC end 9 pin D sub Female FAX end 9 pin D sub Male Baud Rate 19 200 bps Software Conformable to AT command EIA 578 class fax control command Functions Performed Using a PC D a S Eel oO 10 5 Outline of Functions Performed Using a PC Functions Performed Using D a S oO Chapter 11 Maintaining your Fax This chapter covers the procedures to be used for adding and changing supplies and maintaining your Fax Maintaining Your Fax 5 a ss oO 11 1 Replenishing Suppl
127. dgments Microsoft MS DOS Excel and Windows are registered trademarks of Microsoft Corporation IBM PC AT and PS 2 are registered trademarks of International Business Machines Corporation Please follow the instructions given in this manual when handling your fax machine and do not touch any part of the machine which the manual does not cover NEVER attempt to disassemble or remodel the fax machine ix Safety Information Safety Information IMPORTANT SAFETY INSTRUCTIONS Make sure that the electrical outlet that you use is located near the facsimile Only connect the facsimile to a graunded outlet IMPORTANT SAFETY INSTRUCTIONS IMPORTANTES MESURES DE S CURIT When using your telephone equipment basic Certaines mesures de s curit doivent tre prises safety precautions should always be followed pendant l utilisation de mat rial t l phonique to reduce the risk of fire electric shock and afin de r duire les risques d incendie de choc injury to persons including the following lectrique et de blessures En voici quelque sunes 1 Do not use this product near water for example 1 Ne pas utiliser l appareil pr s de l eau p ex near a bath tub wash bowl kitchen sink or laun pr s d une baignoire d un lavabo d un vier de dry tub in a wet basement or near a swimming cuisine d un bac laver dans un sous sol pool humide ou pr s d une piscine 2 Avoid using a telephone other than a cordless 2
128. e Facsimile Unit and option to which this declaration relates is in conformity with the specifications below This declaration is valid for the area of the European Union EU only CE Marking Declaration of Conformity This product complies with the following EU directives 89 336 EEC 73 23 EEC and 93 68 ECC directives This declaration is valid for the area of the European Union The device must be used with shielded interface cables The use of non shielded cable is likely to result in interference with radio communications and is prohibited under EU directives The copier has been approved in accordance with Council Decision 1999 5 EC for pan European sin gle terminal connection to the public switched telephone network PSTN However due to differ ances between the individual PSTNs provided in different countries the approval does not of itself give an unconditonal assurance of successful operation on every PSTN network termination point In the event of problems you should contact your equipment supplier in the first instance Note The manufacturer should ensure that the vendor and user of equipment is clearly informed of the above information by means of packaging and or user manuals or other forms of user instructions This product is approved for DTMF dialing only When directly connected to the public switched telephone network PSTN mode pulse dialing can not used Pulse dialing may only be used when this product is conn
129. e Numeric keys to select MAIL BOX So far it is the same operation as step and 2 for Programming a Mailbox ID Select a Mailbox number to delete with the Numeric keys Press the Yes key Yes 4503UAI Example Delete ID of number 2 of Mailbox Yes 4503U449 REGISTERED KEEP YES DEL NO 4258U283 3 To delete a registered ID press the NO key to select DEL 4503UBI OLD M BOX 2 ID YES 45030419 When you don t want to change a registered ID press the Yes key to select KEEP The display returns to the display of step 2 Yes Of the currently registered IDs enter an ID you want to delete with the Numeric keys If you don t know the ID you cannot delete the ID 4503UAI 5 Example Delete ID 3850 of number 2 of Mailbox DEF TUV JKL 45030401 If a wrong number has been entered press the Left Arrow key L 45030 4 The cursor position moves back one position Enter the correct number again Press the Yes key Yes 4503UAI If the entered number corresponds with an ID that ID is deleted MAILBOX 2 DELETED 4503U420 The display returns to the display of step 2 MAILBOX NO SELECT 1 2 4503U418 If the entered number does not correspond with an ID an ID cannot be deleted WRONG ID NUMBER 4258U301 The display returns to the display of step 3 Press the NO Key STOP SETTING YES
130. e Touch Dial or Speed Dial key is used after a Combination Dial the slower communica tion speed is applied Batch processing is possible when Group Dial Program Dial Timer Transmission or Communica tion Function is registered by using One Touch Dial or Speed Dial as a Combination Dial Any registered Dial No when it is changed or deleted is deleted from the registration of Transmis sion Calling Stand by Job and Program Key An error occurs and transmission becomes impossible when combined numbers are registered to the Combination Dial or when the total number of digits in a fax number exceeds 32 For details about registering procedures see Registering One Touch Dial and Speed Dial p 2 19 1 Check that the message SET DOC FACE DOWN is shown JUN 8 15 38 10076 SET DOC FACE DOWN 4503U229 Select the resolution according to the characteristics of the document p 2 19 2 Place the document on the Document Feeding Tray 3 4 45030321 3 Select the number to be registered as Combination Dial Speed Dial i Speed Dial WXYZ WXYZ T 4503U336a 4 Enter the fax number using the Numeric keys or select the fax number in One Touch Dial or Speed Dial F 69660 L 2 eO PQRS T c V OQ 45030151 3 12 How to Transmit Document Basics 5 Press the Start key Start Copy 45030161 NOTE When you press One Touch D
131. e Yes key If the document is not what you Wat 2 cancel press the No key 01 13 58 B CAST 1 DEL YES CONF gt 4503UBI 4503U458 Using the Enhanced Utilities 1 FUNCTION Utilities Chapter 5 Using the Enhanced Utilities 2 SET Utilities for Dialing and Transmission Reception This chapter explains about using the enhanced utilities provided by your fax particularly the SET utilities v D a S oO Using the Enhanced Utilities 2 SET Utilities for Dialing and Transmission Reception 5 1 Using the SET Utilities Overview of the SET Utilities List of SET Utilities The SET utilities refer to the functions for which you can change the settings to suit your particular oper ating needs There are a total of 35 features available in the SET utilities classified under nine major groups as detailed below This chapter details eight out of the total 35 features which are classified under the groups of Dial Regis tration TX Operation and RX Operation These are the most frequently used features For other features see Chapter 8 Setting the SET Utilities p 8 1 SETTING ITEM DETAIL ONE TOUCH DIAL ONE TOUCH DIAL SPEED DIAL SPEED DIAL GROUP DIAL GROUP DIAL 4 PROGRAM DIAL PROGRAM DIAL 2 SCANNING amp PRINTING 1 RESOLUTION STANDARD FINE SUPER FINE HALF TONE SCAN CONTRAST DARK to LIGHT 5 steps SEP ON OFF PRINT DENSITY DARK to LIGHT 7 steps
132. e fax print the docu ment earlier than the set time if a password print command has also been set 3 Press the Left Arrow key to select the memory reception mode ON ON OFF SELECT amp PUSH YES 4258U177 Left Enables Memory RX Right Off Disables Memory RX L R 4503UC7I 4 Check that ON is selected then press the Yes key Yes 4503UAI Setting print timer 4258U188 Using the Numeric keys enter the time 24 hour system at which you want a printout Example 3 05 p m 45030431 If you do not want to set the print timer press the Yes key The display then prompts you to enter the password See steps 7 and 8 Yes C Make sure that the password has been correctly set then press the Yes key 4503UAI TIME 15 05 OK YES 4258U189 Yes 4503UAI To change the set time press the NO key Then the display prompts you to enter the time Enter the new time No Setting the password 4503UBI PASSWORD YES 42580189 Using the Numeric keys enter the password for Memory RX printout A password is a 4 digit number ranging between 0000 and 9999 Example 6237 MNO ABC DEF PQRS gt 45030441 5 20 Setting of Operations If you do not want to set a password press the Yes key 4503UAI 9 Make sure that the correct time has been set then press the Yes key PASSWORD 6237 YES
133. e the fax number No 4503UBI 1 0 SPEED DIAL To register for Speed Dial enter the desired number 2 digits with the Numeric keys Select any 2 digit number from 00 to 99 The data of the transmission party is registered under the corresponding number Example the number 00 Press 0 twice 4503U30I 4258U034 1 1 SPEED DIAL If a fax number has already been registered for Speed Dial the following display is shown REGISTERED KEEP OK YES DEL NO 4258U283 To correct and delete the registered contents press the No key to select EDIT DELETE No C 4503UBI XEDIT ALL DELETE SELECT amp PUSH YES 4258U284 D a S Q First Things to Know About Your Fax N D a S oO First Things to Know About Your Fax 2 21 Registering One Touch Dial and Speed Dial Stations 12 13 When you don t want to change the registered contents press the Yes key to select KEEP The display returns to the display of step 4 Yes C 4503UAI SPEED DIAL To edit the setting press the Left Arrow key to select EDIT and press the Yes key 4503U232 Ti 06 532 3276 OK YES 42580285 When you want to delete the registered contents press the Right Arrow key to select DELETE and press the Yes key Yes C 4503U233 The destination registered for Speed Dial is deleted and the display is changed over
134. ected to a PABX Safety Information USER INSTRUCTIONS For U K Users These facsimiles are approved for connection to the British Telecom public switched telecommunication systems in accordance with the British telecommunication Act of 1984 The usage should be subject to the condition set out in these instructions Any other usage will INVALIDATE this approval 1 The approval of this facsimile for connection to the public switched telephone network PSTN is invalidated if the facsimile is used with or connected to 1 internal software that has not been formally accepted by ii external control software or external control apparatus which causes the operation of the facsimi les to contravene BABT requirement 2 This facsimile is approved for the use of the following facilities Tone Dialing DTMF Automatic Clearing Automatic answering Facsimile with auto answer to ITU T T 30 Last Number Redial Automatic call initiation Automatic dialing facilities Automatic multiple repeat dial attempts Series connection for Off Hook detection Memory dialing Any other usage will INVALIDATE the approval of the apparatus if as a result it then ceases to con form to the standard against which approval was granted 3 This facsimile is suitable for connection to exchange lines on PSTN directly or via a compatible pri vate branch exchange 4 It cannot be guaranteed that the facsimile will operate under all po
135. ee peres 3 17 How to Receive a Document 5 2 22222 1 3 18 Overview of the Basic Reception Procedure 3 18 Reception Mode Overview succede tco 3 18 Direct Communication and Memory Communication 3 18 Print Mode Overview sie eet 3 19 Pull Size Priority mode eee eene eiie dte 3 19 Reduction Priority 3 20 100 Reception MOMS s 3 20 Divide and Print 3 20 Selecting Reception Mode eet huic 3 21 Selecting the Print 3 21 OperatloOmabRecepHiol 3 22 Receiving a Document in the Fax 3 22 Receiving a Document in the Tel Mode Manual RX mode 3 23 How to Use Your Fax as a Telephone 3 24 Making Telephone Gall siot ee tech 3 24 Receiving Telephone Call qe qe food 3 25 Contents Chapter 4 Chapter 5 Using the Enhanced Utilities 1 FUNCTION Utilities Using the FUNCTION Utilities ette 4 Overview of the FUNCTION Utilities eene 4 1 Setting the FUNCTION Utilities eee eene ennt 4 2 Transmitting a Document to Two or More Destinations Broadcast 4 3 Specifying the Destinations Using One Touch Keys
136. eed Dial key Press the One Touch key which is registered Speed Dial with the destination you want to register for Group Dial Q 45030131 From the Numeric keys enter the Speed Dial number which is registered with the destination you want to register for Group Dial Example To specify Speed Dial 23 45030041 Yokohama for Group Dial 01 The Message Display shows the party Press 2 and 3 of the Numeric keys registered in One Touch key 04 indicating that it has been selected for Group Dial 01 O 4503U37I 001 SAPPORO The Message Display shows the party Example To specify One Touch Dial 04 Sapporo for Group Dial 01 Press One Touch key OT04 v D a S Ee oO OK YES Fin START registered in Speed Dial 23 indicating that it has been selected for Group Dial 01 4503U507 12 Press the Yes key if the party has been NO 001 YOKOHAMA correctly specified The Message Display now prompts you to OK YES Fin START specify the next party 45030508 Yes 1 4 Press the Yes key if the party has been C correctly selected 2 The Message Display now prompts you to select the next party Using the Enhanced Utilities 2 SET Utilities for Dialog and Transmission Reception NO 002 Yes 4258U157 4503UAI If you have selected an incorrect destination press the NO key NO 002 This destination will not be included in the Group Dial and step 10 will reappear No 4258U157 LJ
137. ely wrap it in a cloth to protect it from light D a S Q Installation 1 5 Setting Up Set up your fax by following the procedure given below For the parts that come with the fax see the UNPACKING SETTING UP INSTRUCTIONS Functional description Do not throw away the box in which the fax was shipped It is to be used when transporting the fax Whether your fax contains the Handset or not differs with each country For details please contact your Technical Representative Setting up the Fax 1 Take the fax machine and accessories out of the box Remove the plastic bag and shipping tape from the fax 4503U103 2 Holding down the Upper Unit Lock Release Button swing open the Upper Unit 4503U104 3 Take the Drum Cartridge out of the box 4503U124 NOTE Whenever the Drum Cartridge has been take from its box be sure to cover it with a cloth to prevent light from striking it Install the Drum Cartridge in the printer aligning its projections with the slots inside the printer frame 4503U105 4503U106 4503U107 1 6 Setting Up 5 Take the Toner Cartridge out of the box NOTE Setting marks showing the direction and order of installation of the Drum Cartridge and Toner Cartridge are stuck to the FAX body the Drum Cartridge and Toner Cartridge D a S oO 2 Install the cartridges as shown by them Distinction of directi
138. en after these corrective procedures contact your Technical Representative Symptom The image is light 2 The image is dark Cause Print Density in the SET utilities is not properly set The Toner Cartridge is running out of toner Action Set Print Density to an appropriate level gt pp 8 2 8 4 Remove the Toner Cartridge and shake it sev eral times Replace the Toner Cartridge with a new one gt 11 3 The Drum Cartridge needs replacement Print Density in the SET utilities is not properly set Replace the Drum Cartridge with a new one 5 11 5 Set Print Density to an appropriate level pp 8 2 8 4 The Drum Cartridge needs replacement Replace the Drum Cartridge with a new one p 11 5 The paper loaded in the Paper Feeding Tray is damp Replace the paper in the Tray with a new dry supply amp pp 11 1 The Drum Cartridge needs replacement Replace the Drum Cartridge with a new one p 11 5 White line Black line The Contact Image Sensor of the Scanner is dirty The Drum Cartridge needs replacement Clean the surface of the Contact Image Sen sor gt p 11 8 Replace the Drum Cartridge with a new one p 11 5 Uneven image density Toner is uneven inside the Toner Cartridge Remove the Toner Cartridge and shake it sev eral times gt p 11 3 The Drum Cartridge needs replacement Rep
139. eption Example T 000423 The 423 document transmitted R 000033 The 33rd document received Q Communication result Resolution ACTIVITY REPORT COUNTER DATE TIME XR DESTINATION STATION STATION prone uo MODE REL 1 000001 17 9 30 TX Ee 0H 01 25 03 345 0987 ET D a S Eel Q Total transmission time Total amount of time spent for transmission of the 60 communications Printing Reports 4503U908 Total reception time Total amount of time spent for reception of the 60 communications 9 7 Description of Each Report Memory Data List Prints a list of the data stored in memory It is used when you want to know the document or documents to be transmitted and or printed Example MEMORY DATA LIST JOB TIMER FUNCTION DESTNATONSTATON PAGE 01 14 30 5 02 OSAKA SP 03 TOKYO SUB 12345678901234567890 Dr s or erroe s e uem LL 4503U909 Ep 9 a S Printing Reports Memory Image Print 9 6 Description of Each Report Prints the part of the document stored in memory and yet to be transmitted It gives you a chance to check the contents of the document to be transmitted The stored image of the document to be transmitted by Mail Box TX cannot be printed out Example aa wp MINOL
140. er with one hand 45030817 Maintaining Your Fax a Es 11 9 Cleaning the Fax 4 Close the Scanner Cover 4503UB24 noy Suujury rodeu Chapter 12 Troubleshooting This chapter covers what each of the major messages given on the Message Display means and recommended actions It also gives you some troubleshooting tips together with the recommended corrective procedures to follow Troubleshooting N D a S oO 12 1 When a Message Appears The fax warns you of a wrong operation or malfunction by the LED alarm and message as detailed below These pages cover the meaning of the LED indications alarms and messages together with action you can take to correct the problem LED Indication LED Indication Description Action ON Machine Trouble Take action as instructed on the e A minor malfunction has occurred display O Error L Blinking Machine Trouble Call your Technical Representa s A malfunction has occurred in the machine tive O Error Alarm Alarm Description Action Three short intermittent beeps An incorrect key has been pressed Press the correct key Short intermittent beeps lasting communication error has occurred Take action as instructed for 2 sec 5 beeps sec on the display Three longer intermittent beeps Machine Trouble Take action as instructed at 0 8 sec inter
141. ering of data of the destination N D a S oO First Things to Know About Your Fax N D a S oO First Things to Know About Your Fax Fax Parts and Accessories Printer Cover Lock Release Button Press to unlock the Printer Cover Printer Cover Swing open to change the Toner Cartridge or clear a paper misfeed Print Tray The printed paper is fed out face down onto this tray The tray can hold up to 200 sheets of printed paper Document Feeding Tray Load the documents to be faxed face down Up to 20 sheets can be stacked C p 3 3 Control Panel The main control panel for communications and function setting For details see Control Panel Keys p 2 3 4503U930 Scanner Cover Open when cleaning the inside of the machine or removing misfed paper gt p 11 8 Paper Feeding Tray Holds up to 250 sheets of paper p 11 1 Document Exit Tray The original documents is fed out onto this tray The tray can hold up to 20 sheets of original docu ments 2 2 Fax Parts and Accessories D a S Q 4503U202 First Things to Know About Your Fax 4503U294 9 Power Switch 12 Power Cord Socket Use to turn the fax ON and OFF p 2 6 Connect the power cord of the fax to this socket 10 Interface Connector Provides connection between the fax and host 13 Fusing Section computer C p 10 1 Fixes a toner image on the paper 11 Telephone Line Connection
142. es the fax prints an RX Result Report where an error is detected or not after the completion of Polling Rx When there is only one party the fax prints an RX Results Report only when an error is detected a TX RX Result Report gt pp 9 3 9 5 Go through the report and retry polling for those parties from which the document was not received If the Line is Busy If the line of a party is busy and the fax is unable to receive the document that party is put at the end of the polling sequence This party is polled again after the fax has completed polling for all other parties 8 If Your Fax Failed in Reception If reception fails a buzzer sounds intermittently for 2 sec and the Error Indicator lights up 4503U3AI On completing the reception of the document from all the specified parties the fax then prints a Result Report For details see TX RX Result Report gt pp 9 3 9 5 REDIAL ALL FAILED x TOKYO 4503U309 Press the Stop key Stop 45030171 Retry Polling O 2 Q 3 X oO Using the Enhanced Utilities 1 FUNCTION Utilities 5 X oO Using the Enhanced Utilities 1 FUNCTION Utilities 4 31 Canceling A Transmission Reservation Cancel Reservation Cancel Reservation cancels a transmission reservation for a document previously stored in memory for Timer TX Broadcast TX and Polling TX Checking the Documents
143. es made by the purchaser or user without first contacting the manufacturer will be subject to penalty under FCC regulations xiv Safety Information FCC PART 68 TELECOMUNICATION DEVICES This equipment complies with Part 68 of the FCC rules On the rear panel of this equipment is a label that contains among other information the FCC registration number and Ringer Equivalence Number REN for this equipment If requested provide this information to your telephone company This equipment uses THE FOLLOWING USOC JACKS RJ11C The REN is useful to determine the quantity of devices you may connect to your telephone line and still have all of those devices ring when your number is called In most but not all areas the sum of the RENs of all devices should not exceed five 5 0 To be certain of the number of devices you may connect to your line as determined by the REN you should call your local telephone company to determine the maximum REN for your calling area If your telephone equipment causes harm to the telephone network the Telephone Company may dis continue your service temporarily If possible they will notify you in advance But if advance notice isn t practical you will be notified as soon as possible You will be advised of your right to file a com plaint with the FCC Your telephone company may make changes to its facilities equipment operations or procedures that could affect the proper operation of your equipment
144. esult Report v D a S Q REDIAL ALL FAILED x TOKYO 4503U309 Press the Stop key to turn off the Error indicator light Stop Using the Enhanced Utilities 2 SET Utilities for Dialing and Transmission Reception 4503U171 Reload the document and retransmit it to the destinations that did not receive it if desired 5 13 Transmitting a Document Using a Preset Transmission Function Program Dial The Broadcast Timer Mailbox TX or Polling RX function can be registered in Program Dial Program Dial allows you to transmit a document using a particular transmission function previously registered This eliminates job setup for frequently performed tasks Program Dial accommodates up to four different transmission functions One Touch keys that can be used for this purpose are 17 18 19 and 20 For details of each function see the relevant page Broadcast p 4 3 Timer gt 4 11 Mailbox TX 4 14 Polling p 4 24 NOTE Registering a Program Dial into a One Touch key to which One Touch Dial or Group Dial or another Using the Enhanced Utilities 2 SET Utilities for Dialog and Transmission Reception v D 5 S oO Program Dial has previously been assigned overwrites the original data Programming for Program Dial 1 Check that the message SET DOC FACE DOWN is shown on the Message Display e Press the Set key p 5 3 JUN 8
145. g transmissions overseas in order that the international exchanges have time to interconnect For example you may require a sequence of 010 PAUSE 1555677899 to trans mit a fax message to your New York office To insert a pause press the PAUSE key One key operation causes a pause of 3 5 seconds in the dial ing sequence MAINS PLUG WIRING INSTRUCTIONS This equipment is fitted with a moulded type mains plug incorporating a detachable fuse cover under no circumstances should the plug be used without the fuse cover fitted In the unlikely event of the socket outlet in your home not being compatible with the plug supplied cut off the main plug and fit an appropriate type observing the wiring code blow DANGER fuse from the cut off plug should be removed and the plug should be disposed of in a safe manner Under no circumstances should the cut off plug be inserted into a socket outlet as a serious electric shock may occur If you are not sure how to do this get help from a qualified electrician IMPORTANT The wires in this mains lead are coloured in accordance with the following code GREEN AND YELLOW Earth BLUE Neutral BROWN Live As the colours of the wires in the mains lead of this apparatus may not correspond with the coloured markings identifying the terminals in your plug proceed as follows The wire which is coloured GREEN AND YELLOW must be connected to the terminal in the plug which is marked by the letter E or by
146. h key the following display is shown REGISTERED KEEP OK YES DEL NO 4258U283 To correct or delete the registered contents press the NO key to select EDIT DELETE No 4503UBI XEDIT ALL DELETE SELECT amp PUSH YES 4258U284 When you don t want to change the registered contents press the Yes key to select KEEP The display returns to the display of step 3 Yes correct the registered contents press the Left Arrow key to select EDIT and press the Yes key 4503UAI L Yes 4503U538 GROUP JAPAN OK YES DEL NO 4503U505 When you want to delete the registered contents press the Right Arrow key to select DELETE and press the Yes key R 4503UC3I The Group registered for One Touch Dial is deleted and the display is changed 5 6 Using the SET Utilities GROUP OK YES 4258U289 To correct the registered name press the NO key to delete the name you want to correct 7 Using the One Touch keys and Arrow keys enter the name of the group A name can consist of up to 32 characters Selecting Characters Using the following matrix enter the characters of the name or initial by pressing the corresponding Numeric keys and One Touch keys the required number of times Selecting Characters Numeric Key Push Once Twice Numeric Key Numeric Key Push 9 Push 17 Times
147. he FUNCTION utilities can be selected but they cannot be executed In such a case however function of Print Mail box RX Polling RX and Cancel Reservation are enabled execution 4 5 2 Q 3 oO Using the Enhanced Utilities 1 FUNCTION Utilities 5 X oO Using the Enhanced Utilities 1 FUNCTION Utilities 4 3 Transmitting a Document to Two or More Destinations Broadcast Broadcast enables the fax to scan the document to be transmitted into memory and transmit it to two or more destinations The same document can be transmitted sequentially to up to 100 different destina tions This feature is convenient for transmitting a multi page document to a number of different desti nations It eliminates the need to repeat procedures when performing a fax distribution increasing productivity and reducing the amount of time required to perform this activity It also helps reduce wear on the doc ument since the fax needs to scan it only once 4503U440 1 Check that the message SET DOC FACE 3 Specify the receiving destinations DOWN is shown on the Message Display Make the necessary resolution settings and NO 001 load the document into the feeder so that OK YES Fin ST ART the document can be immediately transmitted 4258U308 Press the Function key p 4 2 One Touch Dial Speed Dial Combination Dial or Phone Book may be used to specify the receiving destina
148. he Yes key to validate the selection of the item currently marked with Example Press the Yes key to validate the selec tion of Tone 2 10 Message Display Icons Here is a list of icons that appear on the Message Display 42580083 Signifies fax phone number 4258U085 Shown while the other party s fax is being rung pem HEN Prompts you to enter a fax num ENEN Shown while the user s fax is EB ber E being rung 4258U083A 42580086 Indicates 2 fune Shows the number of docu tion is set into the destination s fax number n Example 0P41264126 Example A single document 4258U275 42580084 Indicates when the Tone function Shown while a document is 15 set into the destination s fax 2 being transmitted to the other number Example 41264126 party 4258U319 4258U087 Indicates when the External Shown while a document is function is set into the destina S being received from the other tion s fax number e Example 41264126 PER 4258U276 42580088 42580272 Indicates when the Sub Address 15 set into the destination s fax number Example 41264126 8108 4258U089 Indicates that a document to be transmitted by the timer trans mission function has been stored in memory 4258U273 Indicates when the Selective Polling is set into the destina tion s fax number by the Polling reception function Ex
149. hen a communication error occurs E uw MINOLTA MINOLTA FAX MF 1600e g D It should help in s of this manual are subject to change without notice any other language 4503U902 D a S Eel Q TX RESULT REPORT TX 1 OSAKA oct 27 17 20 32 E3810 ERROR PAGES DURING TX 5 ERROR PAGE 2 45030904 Image not transmitted Error code The first page of the document which was not suc Shows the cause of the error cessfully transmitted is printed at 50 reduction Q Indicates the page on which the error occurred 9 a a Q Printing Reports 9 5 Description of Each Report RX Result Report Prints the result of a document received by mailbox or multi polling It is used to check whether a recep tion by mailbox or multi polling has been successful When the TX RX Result Report function of Reporting available in the SET utilities has been set to ON the report is automatically printed after a document has been received by mailbox pp 8 1 8 6 The report is however automatically printed even with TX RX Result turned OFF under the following conditions At the end of multi polling reception When a communication error occurs Example When a mailbox reception has been normally completed RX RESULT REPORT neron Re _oesTRATION staron T oare Pace coun me NODE esa 4503U905 Example When a commun
150. ial after pressing Combination Dial the fax number is automati cally entered without pressing the Start key e 9 E a E oO Basic Fax Operation e 9 B a Es oO Basic Fax Operation 3 13 How to Transmit a Document Basics Using the Phone Book Function Phone Book is a list of locations you have programmed for One Touch Dial and Speed Dial This function offers you a directory list for locating a destination by yourself or by fax Search for transmission of a document to that party O Error O Manual RX OStandard OFine S Fine O OHalf Tone Resolution Confirm Set Function Speed Dial Redial Pause Yes No Q 4503U323 To use the Phone Book you must first program the fax numbers and other data for the destinations to whom you will transmit a document by One Touch Dial or Speed Dial Please note however that these cannot be registered to One Touch keys already assigned for external line connection Up to 20 different parties can be registered for One Touch Dial and up to 100 for Speed Dial For details about registering procedures see Registering One Touch Dial and Speed Dial Stations p 2 19 Phone Book List 1 Check that the message SET DOC FACE DOWN is shown JUN 8 15 38 10076 SET DOC FACE DOWN 4503U229 Select the resolution according to the characteristics of the document p 2 19 2 Place the document o
151. ication error occurs RESULT REPORT _DeSTINATON staron oare Tre ence conmemwe nesucr E3810 ERROR PAGES DURING RX 6 45030906 D Indicates the page on which the error occurred Q Error code Shows the cause of the error 9 6 Description of Each Report Telephone No List Prints a list of fax numbers and other data for the other destinations registered for One Touch Dial and Speed Dial This function is used to check on the data programmed p 3 1 Example TELPHONE NO LIST ONE TOUCH DIAL OT NO DESTINATION STATION DESTINATION NUMBER HIGH LOW SET DATE OT 01 OSAKA OP 0077 06 763 3118 25 08 98 SPEED DIAL SP NO DESTINATION STATION DESTINATION NUMBER HIGH LOW SET DATE SP 01 NAGANO BRANCH OP 011 81 262 91 1330 HIGH 25 08 98 Sub Address if programmed appears here Modem Speed Activity Report 4503U907 Prints a list of the results of the last 60 communications It is used to check on whether a communication has been successful the number of communications made and communication time When the Activity Rep function of Reporting available in the SET utilities has been set to ON the report is automatically printed as soon as there 60 communications gt pp 8 1 8 6 Example D Total count Shows the total number of communications made since the installation of the fax classified by trans mission and rec
152. ied in this manual may result in hazardous radiation exposure This is a semiconductor laser The maximum power of the laser diode is 5mW and the wavelength is 770 810 nm For Denmark Users ADVARSEL Usynlig laserstraling ved abning nar sikkerhedsafbrydere ude af funktion Undg uds ttelse for str lng Klasse 1 laser produkt der opfylder IEC60825 sikkerheds kravene Dansk Dette er en halvlederlaser Laserdiodens h jeste styrke er 5 mw og b lgel ngden er 770 810 nm xi Safety Information For Finland Sweden Users LOUKAN 1 LASERLAITE KLASS 1 LASER APPARAT VAROITUS Laitteen K ytt minen muulla kuin t ss k ytt ohjeessa mainitulla tavalla saattaa altistaa k ytt j n turvallisuusluokan 1 ylitt v lle n kym tt m lle lasers teiylle T m on puolijohdelaser Laser diodin sunrin teho on 5 mw ja aallonpituus on 770 810 nm VARNING Om apparaten anv nds p annat s tt n i denna bruksanvisning specificerats kan anv ndaren uts t tas f r osynlig laserstr lning som verskrider gr nsen f r laser klass 1 Der h t r en halvledarlaser Den maximala effekten f r laserdioden r 5mw och v gl ngden r 770 810 nm VARO Avattaessa ja suojalukitus ohitettaessa olet alttiina n kym tt m lle lasers teilylle j katso s tee seen VARNING Osynlig laserstraining n r denna del r ppnadoch sp rren r urkopplad Betrakta ej straien For Norway Users ADVARSEL Dersom app
153. ies and Changing Cartridges Loading Paper Types of Paper Use only the following types of paper Type Plain paper recycled paper Weight 60 g m to 90 g m or 16 to 24 Ibs Size A4 lengthwise 8 1 2 x 11 Letter lengthwise 8 1 2 x 14 Legal lengthwise Capacity Paper Feeding Tray Up to 250 sheets Loading Paper on the Paper Feeding Tray 1 Fan the paper stack thoroughly and align its When you want to replenish the paper take edges out the remaining paper and stack it on the additional paper Then fan the paper and load it MINOLTA recommends replenishing the paper supply only when the Paper Tray is empty Please attach stopper befor loading 8 1 2 x 11 paper onto the paper tray Place the stop per tabs into the trackson the tray and slide 4503UBOI 2 Load the paper stack in the tray so that its the stopper up against the edge of the record front side the side facing down when the ing paper package was unwrapped faces down 8 Ry 3 S amp S S 4503UB03 S 4503UB19 Reinstall the Document Exit Tray NOTE2 NOTE 1 When you use LEGAL paper please remove m Do not load more than 250 sheets of paper on the stopper and keep it amp the tray as a paper misfeed could result 3 When changing the paper size register the 4 2 new size with the Set function p 11 2 4503UB02 When paper remains in the tray do not load more paper on the remaining paper If yo
154. important document avoiding transmission to the wrong destination 3 Header Transmits to the receiver your name fax number and other data for a document transmitted to them The header information prints at the top of the page This lets the receiving party identify where the document came from when it came in and how many pages it was p 5 17 a S oO 4 RX Operation 1 Memory RX Mode Stores in memory the contents of a document received The document is not printed unless the fax receives a print command which may be a timer or password The timer print command causes the fax to start printing the document stored in memory when the specified time arrives The password print command causes the fax to start printing when a password is input This feature provides a means of controlling the documents received through fax To cancel the password print mode you must input the password selected when the mode was set before it can be turned off Setting the SET Utilities 2 No of Rings Sets the number of rings before the fax call is received Set as required 3 Multi Page Print Automatically prints multiple copies of the pages of a document received D 5 a oO Setting the SET Utilities 8 5 Outline of the SET Utilities 4 Reduction RX Sets the print mode when printing a document received from the other party Select either the Reduction Priority mode Reduction
155. in POWER CORD INSTRUCTION Failure to use this cord could result in a fire or electrical shock Use only the specified power source voltage Failure to do that could result in a fire or electrical shock Do not use a multiple outlet adapter to connect any other appliances or machines Use of a power outlet for more than the marked current value could result in a fire or electrical shock Do not unplug and plug in the power cord with a wet hand as an elec trical shock could result Plug the power cord all the way into the power outlet Failure to do this could result in a fire or electrical shock Do not scratch abrade place a heavy object on heat twist bend pull on or damage the power cord Use of a damaged power cord exposed core wire broken wire etc could result in a fire or breakdown Should any of these conditions be found immediately turn OFF the power switch unplug the power cord from the power outlet and then call your authorized service representative In principle do not use an extension cord Use of an extension cord could cause a fire or electrical shock Contact your authorized service representative if an extension cord is required iii A Do not place a flower vase other container that contains water or metal clips or other small metallic objects on this product Spilled water or metallic objects dropped inside the product could result in a fire electrica
156. ion 4503U529 uw D oO NOTE To perform a Password TX you and the destination must enter the same User Password pp 2 11 2 18 1 Check that the message SET DOC FACE 3 Press the Left or Right Arrow key to turn On DOWN is shown on the Message Display or Off the Password TX function e Press the Set key three times p 5 3 Set ON OFF t3 SELECT amp PUSH YES 4503U83I The display changes to the TX Operation 4258U177 mode Left On Enables Password TX Using the Enhanced Utilities 2 SET Utilities for Dialing and Transmission Reception Right Off Disables Password TX TX OPERATION YES or 1 3 L R 4503U502 4503UC7I 2 Press 2 of the Numeric Keys 4 Check that the setting has been made ABC correctly then press the Yes key 2 4503UF2I Yes The display now changes to the Password CJ TX mode 4503UAI 5 This completes the setting for Password TX 2 PASSWORD TX Press the NO key Then the initial screen appears 4258U182 No 4503UBI 5 17 Setting of TX Operations Printing Sender Information for the Receiving End Header Header prints on the paper at the receiving end information to identify that the document was transmit ted by you The header appears at the top of each page in a document showing the sender name page number and the time of transmission D 4 JUN 08 96 MON 15 38 TOKYO 03 5423
157. ion reception Print out the received document after supplying the paper 4503U532 Using the Enhanced Utilities 2 SET Utilities for Dialing and Transmission Reception uw D oO 5 23 Setting of RX Operations Storing the Document Received in Memory Multi Page Print Multi Page Print prints multiple copies of a document received automatically If you frequently make copies of documents received it s a good idea to turn ON this feature Two sub features are available Multi Print which makes a specified number of uncollated copies of each page of the document and Sort Print which makes a specified number of complete sets of the doc ument The number of copies that can be specified is 9 for both of these sub features Chapter 5 4503U533 1 Check that the message SET DOC FACE 3 Press the Left or Right Arrow key to select DOWN is shown on the Message Display the desired sub feature or turn off Multi e Press the Set key four times gt p 5 3 Page Print Set X4 ON SORT OFF 4503U84I The display changes to the Operation SELECT amp PUSH YES mode 4258U199 Using the Enhanced Utilities 2 SET Utilities for Dialog and Transmission Reception On Multi Print RX OPERATION On Sort Sort Print YES or 1 8 Off Prints only one set 4258U186
158. k List 1 Search for the receiving destination through the Phone Book List Example To select the receiving destination Osaka listed in the Phone Book for Broadcast 001 Press the Speed Dial key Speed Dial O Press the Up Arrow key U 450360131 4503UCII Check that List is selected then press the Yes key Yes 4503UAI LIST SEARCH SELECT amp PUSH YES 4258U092 Using the Up and Down Arrow keys search for the receiving destination you want to select U D 4503UC33I OSAKA START 4 6 Transmitting a Document to Two or More Destinations Broadcast When the desired destination is displayed press the Start key 0 Start Copy 45030161 The Message Display now shows the receiving party you chose indicating that it has been selected for Broadcast 001 Example NO 001 OSAKA Fin START YES 45030406 Press the Yes key if the party has been correctly selected Yes 4503UAI The Message Display now prompts you to select the next receiving destination NO 002 YES Fin START 4258U307 If you select an incorrect destination pressing the No key will cancel inclusion of this destination in the broadcast No 4503UBI The previous screen will reappear NO 001 YES Fin START 4258U308 If you want to continue selecting the receiving destinations using Pho
159. ke your fax number more readily recognizable by the destination Wherever feasible use One Touch key 9 or 19 Space to put a space among the numbers of your fax number Example Using One Touch key 9 or 19 03 5423 7801 Not using One Touch key 9 or 19 0354237801 N D a S oO 4 Check your setting and press Yes if it is correct This validates the setting of your fax number First Things to Know About Your Fax 03 5423 7801 OK YES 4258U033 4503UAI INITIAL USER DATA YES OR 1 4 4503U221 5 Press No to make a correction The message display returns to the previous display to enter the fax number 4503UBI 4258U034 N D a S oO First Things to Know About Your Fax 2 17 What to Do First Before Making Any Communications Initial User Data Setting Your Name User Name 1 Press 3 of the Numeric keys to show 3 User Name on the display 3 USER NAME 4503UF3I 4258U037 2 Using the One Touch keys and Numeric keys enter your name A name can consist of up to 32 characters and symbols Selecting Characters and Symbols Using the following matrix enter the characters of your name by pressing the corresponding Numeric keys and One Touch keys the required number of times Selecting Characters Numeric Key Push Once Twice 3 Times 4 Symbols Numeric Key Numeric Key Numeric Key Space Delete
160. l box ID on the receiving end This ensures that a confidential document will not be transmitted to the wrong person The transmitted document is stored in the mailbox of the memory built in the receiving fax machine Unless the receiving end reenters the previously programmed mailbox ID it is unable to print the data stored in the built in memory This means that only the particular person or persons who know the mailbox ID at the receiving party can print the document The number of mailboxes 5 5 2 Q 52 oO 3 S gt E Cao Er amp ES 45030010 gt NOTE The following conditions must be met for Mailbox TX The fax on the receiving end is either MINOLTAFAX 1600e 1600 3500 2500 3700 and 2300 e A mailbox ID has been previously programmed for the mailbox function of the fax machine on the receiving end The transmitting party knows the mailbox ID of the receiving fax machine 5 1 Check that the message SET DOC FACE DOWN is shown on the Message Display 2 Press 4 of the Numeric key to select Make the necessary control panel settings Mailbox TX and load the document so that the GHI document can be immediately transmitted Press the Function key p 4 2 4503UF4I Function 4 MAIL BOX TX 4503U091 FUNCTION SEL 0 7 OR FUNCTION 4503U415 4258U106 5 X oO Using the Enhanced Utilities 1 FUNCTION Utilities 4 15
161. l shock or breakdown Should a piece of metal water or any other similar foreign matter get inside the product immediately turn OFF the power switch unplug the power cord from the power outlet and then call your authorized ser vice representative If this product becomes inordinately hot or emits smoke or unusual odor or noise immediately turn OFF the power switch unplug the power cord from the power outlet and then call your authorized ser vice representative If you keep on using it as is a fire or electrical shock could result If this product has been dropped or its cover damaged immediately turn OFF the power switch unplug the power cord from the power outlet and then call your authorized service representative If you keep on using it as is a fire or electrical shock could result Do not throw the toner cartridge or toner into an open flame The hot toner may scatter and cause burns or other damage Connect the power cord to an electrical outlet that is equipped with a grounding terminal iv CAUTION Do not use flammable sprays liquids or gases near this product as a fire could result Do not leave a toner unit or drum unit in a place within easy reach of children Licking or ingesting any of these things could injure your health Do not let any object plug the ventilation holes of this product Heat could accumulate inside the product resulting in a fire or malfunc tion
162. lace the Drum Cartridge with a new one p 11 5 12 10 Some Troubleshooting Tips Here are some tips for troubleshooting your fax First take the actions shown below But if the problem persists call your Technical Representative Symptom The image received is not clear Action Make a copy of the fax of an original with a clear image to check the image quality If the copy is not clear Your fax may need corrective measures Take action according to When an Unclear Print is Produced on the preceding page gt p 12 8 f the copy is clear The telephone line or the fax machine of the other party is probably at fault Ask the other party to retransmit the document The image received is skewed A document you transmitted to another party was not received clearly The document was probably fed in skewed due to the Document Guide Plate being improperly positioned on the fax machine of the other party Ask the other party to retry transmission Make a copy of the fax of the document transmitted to check for image quality If the copy is not clear Your fax may need corrective measures Clean the Contact Image Sensor of the Scanner of your fax gt p 11 8 If the copy is clear The telephone line or the fax machine of the other party is probably faulty Retransmit the document to check the image quality received again A document you transmitted to another party was received skewed
163. le signals heard from the speaker built into the telephone The feature enables you to hear that the line has been properly connected NOTE Manual transmission cannot be used in combination with Memory TX Broadcast TX or other enhanced facilities Manual Transmission 1 Check that the message SET DOC FACE 3 Dial the other party DOWN is shown on the Message Display gt pp 3 6 3 8 3 10 3 11 J U N 8 1 5 5 38 1 00 11 12 13 14 15 16 17 18 19 20 SET DOC FACE DOWN 450300341 450310229 Speed Dial Make the necessary settings and load the document so that the fax is ready to transmit it pp 3 1 4 1 5 1 6 1 45030131 2 Pick up the telephone 4503U331 You will hear a dial tone from the speaker built into the telephone 4503U333 When the line is then connected the dial tone changes to a calling tone NOTE If the line of the other party is busy hang up the handset to cancel the Manual Transmission mode 4503U425 8 Q Es oO Using the Enhanced Utilities 3 6 5 Verifying Audible Signal for Connection Before Transmitting a Document Manual Communication 4 When you hear a fax answer tone press the The fax then starts feeding the document for Start key transmission To stop the transmission press the Stop key _ Start Copy 45030161 Stop 45030171 Manual Reception 1 When using a telephone the telephone also 4 Hang
164. ll not generate ammonia or other organic gas A place which is near a power outlet so that the power cord can be easily plugged in and unplugged An area free from direct sunlight place which is out of the direct air stream of an air conditioner heater or ventilator and is not sub ject to extremely high or low temperature or humidity A stable and level location not subject to undue vibration A place free from an object that could block the heat exhausting duct of the fax A place away from a curtain or the like that may catch fire and burn easily An area where there is no possibility of being splashed with water or other types of liquid A dust free location E 8 Power Source The power source voltage requirements are as follows e Power source Voltage fluctuation Within 10 4696 10 for 127V power supply Frequency fluctuation Within 3Hz NOTE Use a power source with little voltage and frequency fluctuation Use an outlet with the specified voltage capacity only Be sure to plug the power cord all the way into the outlet The outlet should also be located near the fax and easily accessible so that the power cord can be unplugged immediately if fax trouble occurs Make sure that the outlet is visible without being hidden behind this fax or any other office equip ment If any other electrical equipment is sourced from the same outlet make sure that the capacity of the
165. ls a buzzer sounds intermittently for 2 sec and the Error Indicator lights up 20 4503U3AI The fax then automatically prints a TX RX Result Report For more details see TX RX Result Report pp 9 3 9 5 REDIAL ALL FAILED TOKYO 4503U309 Press the Stop key Stop 45030171 The Error Indicator will go out Note the reason for failure on the TX RX Result Report and retry transmission or check to insure the fax number is correct Using the Speed Dial Function The Speed Dial function allows you to transmit a document to a particular party by just entering a 2 digit number assigned to that party To use this function however you must first program the fax num ber and other data for each party into the Speed Dial key You can also register the PC access number when the destination fax is connected to a PC Data for up to 100 different parties can be registered for Speed Dial Error Manual RX ik OStandard OFine S Fine O OHalf Tone Tx Resolution Confirm Set Function Speed Dial Redial Pause Yes No Q 4503U323 For more detailed registering procedures see Registering One Touch Dial and Speed Dial Stations p 2 19 1 Check that the message SET DOC FACE DOWN is shown JUN 8 15 38 10076 SET DOC FACE DOWN 4503U229 Select the resolution according to the characteristics of the document p 2 19 2 Place the document on the D
166. meric Key Numeric Key Push Once Push 9 Times Push 17 Times Twice 10 18 3 Times 11 19 4 12 20 13 21 14 22 15 23 16 24 VAM t ce Space Delete One Touch Key OT9 and OT19 10 and OT20 SPACE DELETE 4503U223 Example OSAKA x4 Press the keys in the same way 4503U237 If a wrong name has been entered press One Touch key 10 or 20 The cursor position moves back one position Enter the correct name again C e C3 DELETE 4503U227 2 24 Registering One Touch Dial and Speed Dial Stations 3 Check your data entry and press the Yes key to validate the name setting if it is correct OSAKA OK YES 4258U044 4503UAI x HIGH LOW SELECT amp PUSH YES 4258U047 Press the No key to correct the name When you want to edit the setting contents press the No key The message display returns to the previous display to enter the name Enter the correct name again Modem Speed 1 Normaly there is no need to change this setting In some instances where telephone line connections are very poor quality setting the modem speed to low will increase the chance of effective communication In this case use the Right Arrow key to set the modem speed to Low High Low 4503UCBI Check the setting and if it is correct press Yes to validate the modem speed setting x HIGH LOW SELECT amp PUSH YES 4258U047
167. message SET DOC FACE 3 Using the Up or Down Arrow key select the DOWN is shown on the Message Display document to be canceled then press the Function key p 4 2 U Function 4503U09I D FU NCTION 4503U12UDI SEL 0 7 FUNCTION amp um 33 POLL TX 2 2 Press 0 of the Numeric keys to select 43 a Cancel Reservation 4258U143 4503UFO0I CANCEL RESERV 4503U431 The document data display consists of the following five items Using the Enhanced Utilities 1 FUNCTION Utilities 1 2 3 01 13 58 B CAST T DEL YES CONF gt 5 Ref No 45030456 Communication Start Time Communication Type Delete Press Yes to delete the document 5 Confirm Shown if there is other data available you can refer to other than the current display Broadcast Poll ing etc Press the Right Arrow key to change the display Legends for Communication Type B CAST Broadcast M B Mailbox POLL Polling 4 33 Canceling A Transmission Reservation Cancel Reservation If CONF is Shown 1 Press the Right Arrow key 3 Make sure that you want to cancel the This changes the display document s transmission then press the Yes key Yes R 4503UAI The document has been canceled for reservation Example Example x 13 58 POLL TX 5 X oO CHECK FINISH YES 4503U432 CANCELLED x 2 Press th
168. more advanced functions the machine offers An individual explanation is given of each function allowing you to read only those pages pertain ing to the function you want to use Chapters 11 and 12 are to be read when you need to add paper service or troubleshoot the machine An explanation is given of each operation allowing you to read only those pages dealing with the operation to be performed Chapter 13 contains a quick reference overview of the basic operating procedure specifications and index Locating the Information You Need Using the Illustrated Fax Function Index The most basic fax functions are given in easy to understand illustrations Using the Table of Contents Many headings are operationally oriented so that you can easily and quickly locate the information you need as long as you know what you want to do A particular function name is also given in parentheses following each of these headings The name is helpful when you have in mind such function names as Redial and Mailbox Transmission Using the Index At the back of the book is an alphabetical index which is function item or term oriented i e if you know the name of a particular function or item use this section to find a reference to the appropriate page number xxiv Using This Manual Page Layout Transmitting a Do Functional Description Timer TX lets the FAX scan ihe dorument to be transnitted into memory and tansm to a destina
169. n the Document Feeding Tray 4503U321 3 Press the Speed Dial key Speed Dial O SPEED DIAL 45030131 PHONE BOOK 1 4258U030 4 Press the Up Arrow key to call up the Phone Book U 4503UCII 5 Make sure that List is selected Then press the Yes key LIST SEARCH SELECT amp PUSH YES 4258U092 450317101 3 14 How to Transmit a Document Basics 6 Using the Up and Down Arrow keys search 8 When the transmission is completed a for the party to whom you are going to buzzer sounds and the message TX transmit a document COMPLETE is shown for 2 sec indicating Each press of the Arrow key shows a new that the document has been successfully party name on the Message Display transmitted to the other party 90 TX COMPLETE D OSAKA 11 E Q 4503UC33I 4503U311 Then the initial screen reappears OSAKA JUN 8 15 38 100 OK START SET DOC FACE DOWN 4503U310 4503U299 7 Once the correct destination is displayed If you want to know the result of the press the Start key transmission check it either by using the Confirm function or by printing the Activity Report p 9 1 U ACTIVITY REPORT Start Copy NO COUNTER DATE TIME DESTINATION STATION PAGE COMM TIME MODE 4503U16I 1 T 000001 SEP 17p9 30 TX OSAKA 1 onuorzs sro 7 03 345 0987 ECM
170. nd after the current docu ment has been transmitted make the job setup again for that document 9 1 9 8 When a document received has been stored in memory Print the document received according to the required procedure e Memory RX p 5 19 e Mailbox RX p 4 17 6 2 Transmitting a Document Using Memory Memory TX NOTE The following message appears if the memory becomes full while the fax is scanning a docu ment MEM FULL TX CANCEL OK YES TX START 4258U229 If you would like to transmit the portion of the document stored in memory press the Start key to select TX The fax transmits the portion of the document which was stored in memory If you want to delete the portion of the docu ment which was stored in memory press the Yes key to select Cancel This deletes the con tents of the document Follow the instruction in the NOTE in step 6 to call up a document stored in memory and increase the memory volume before attempting to make a memory TX If you fail to make a choice within 1 min after the above message has appeared the contents of the document will be automatically deleted el 2 2 Q 3 Es oO Using the Enhanced Utilities 3 6 3 Retrying the Same Destination Redial TX Redial TX redials the destination the fax has previously dialed but not connected to The following two sub features are available Auto Redial If the line is busy the fax tem
171. nd reports C p 6 6 Set Key Press to select an item from the Set utilities p 8 1 Function Key Press to enable access to the FUNCTION utilities 4 1 Yes Key Press to select a function or validate a selection made No Key Press to select a function or undo an operation 18 12 13 14 15 16 17 18 19 45030204 Arrow Keys Use to select or set a function The Arrow key can also function as the Tone key Although a pulse dial line is used when you want to receive service information from a touch line use this key If using a touch tone line you can receive various service information without using the Tone key Use to enter sub address selective polling Speed Dial Key Press to select the Speed Dial mode p 3 9 Use the Phonebook function to access numbers from an electronic phonebook c p 3 13 Redial Key Pause Key Press to redial the party you communicated with last or to enter a pause a fax number gt 6 3 Numeric Keys Use to enter fax numbers pp 2 19 3 5 These keys can be used as the name entry keys when registering for One Touch Dial and Speed Dial gt pp 2 19 3 7 3 9 Start Copy Key Press to start the transmission of a document or a copy cycle Stop Key Press to stop the transmission of a document or a copy cycle One Touch Keys Press to let the fax automatically dial the destina tion registered in that particular key and start
172. nding the message and the telephone number of the sending machine or such business other entity or individual In order to program this information into your fax machine you should complete the following steps Refer to Chapter 2 First Things to Know About Your Fax page 2 14 to 2 18 in this manual XV Safety Information USER INSTRUCTIONS For Canadian Users INTERFERENCE CAUSING EQUIPMENT STANDARD ICES 003 ISSUE 3 WARNING The following applies to the Facsimile Unit MINOLTAFAX 1600 This Class B digital apparatus comlies with Canadian 5003 Cet appareil num rique de la classe B est conforme la norme NMB003 du Canada IC CS 03 TELECOMUNICATION DEVICE NOTICE The Industry Canada IC label identifies certified equipment This certification means that the equip ment meets certain telecommunications network protective operational and safety requirements The Department does not guarantee the equipment will operate to the user s satisfaction Before installing this equipment users should ensure that it is permissible to be connected to the facil ities of the local telecommunications company The equipment must also be installed using an accept able method of connection The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations Repairs to certified equipment should be coordinated by a representative designated by the supplier Any repairs
173. ne Book repeat steps 1 through 5 Selecting Destinations Using Phone Book Search 1 Search for the receiving destination by using the Search of function of Phone Book Example To select the receiving destination Japan listed in the Phone Book for Broadcast 001 Press the Speed Dial key Speed Dial O Press the Up Arrow key U 45030131 4503UCII 2 Press the Right Arrow key to select Search Then press the Yes key E Yes 4503U324 5 2 Q oO Using the Enhanced Utilities 1 FUNCTION Utilities 4 7 Transmitting a Document to Two or More Destinations Broadcast 3 Using the One Touch keys and Arrow keys Press the Yes key enter the name or initial portion of the Vus destination you want to find Selecting Characters 4503UAI Using the following matrix enter the The fax now searches for the exact name or characters of the name or initial portion of names beginning with the letters entered the name by pressing the corresponding Example Numeric keys and One Touch keys the Search for the destination name having required number of times JAPAN at the beginning of the name Searching ten destinations Searched number Selecting Characters Numeric Key Push Once Twice 5 oO JAPAN 10 SEARCH YES SEE 1 4503U444 Symbols 5 Using the Up and Down arrow keys locate Numeric Key Numeric
174. ng and if it is number for which you want to program an correct press the Yes key to validate the ID mailbox ID Example Example MAILBOX NO MAILBOX ID 3850 SELECT 1 2 YES 45030418 42580127 Five IDs can be programmed for mailboxes number 1 to 5 Example 4503UAI To program an ID for mailbox number 5 If you register mailbox IDs consecutively Press 5 repeat the operation from step 2 above JKL 5 7 Press the No key The initial screen appears on the Message 4503UFSI Display Enter a 4 digit mailbox ID from the Numeric No keys A mailbox ID is any number between 0000 and 9999 5 2 Q 52 oO 4503UBI This completes the programming of a mailbox ID MAILBOX ID NOTE YES Call and inform the other party of your box ID before executing a mailbox reception 4258U126 Example Mailbox ID gt Press 3 8 5 and 0 in that order DEF TUV JKL 45030401 If you have entered a wrong number press the Left Arrow key This brings the cursor back one position Now enter the correct number Using the Enhanced Utilities 1 FUNCTION Utilities L 4503UC4I 5 X oO Using the Enhanced Utilities 1 FUNCTION Utilities 4 19 Printing the Document Transmitted by Mailbox TX Print Mailbox RX Deleting a Mailbox ID 1 Check that SET DOC FACE DOWN is shown Press the Set key four times Press 5 of th
175. ning the Dax 81 2 7 Message d nales ed eM o ite 2 8 How the Screen is Organized 2 8 Initial SEES etit re Bota tod 2 8 Selection go Ree UI EDU RUNDE 2 9 scum 12 0 Adjusting Brightness of the Message Display 2 11 What to Do First Before Making Any Communications Initial ou oS p Dette 2 12 Setting the Machine Operation Telephone Line Tone Pulse 2 12 When Pulse 18 selected ee eo t e eet eoi 2 13 Setting the Initial User Data 2 14 Opening the Initial User Data 2 14 Settings Date K DINI Soi sedi OS TRUE pO te UR pO ets 2 14 Setting Your Fax Number User Fax Number 2 15 Setting Your Name User Name eere 2 17 Setting Your Password User 2 18 Registering One Touch Dial and Speed Dial Stations 2 19 Dial Registration Mode lac eroe tis 2 19 Pax No nosse qd 2 22 When a Private Branch Exchange PB X is Being Used 2 22 NAMIE A EE 2 23 Node Speed eie 2 24 Telephone Number 6 I eO 2 25 Basic Fax Operation How to Transmit a Document Basics eene 3 1 Contents S
176. nt to receive a confidential or private document from a particular person without letting any other people read it A mailbox transmission is initiated only after the ID entered on the transmitting end matches the mail box ID on the receiving end This ensures that a confidential document will not be transmitted to the wrong person The transmitted document is stored in the mailbox of the memory built in your fax machine Unless you reenter the previously programmed mailbox ID you are unable to print the data stored in the built in memory This means that only a particular person or persons who know the mailbox ID at your site can print the document 5 X oO The number of mailboxes 5 4503U448 NOTE The following conditions must be met for Mailbox RX A mailbox ID has been previously programmed for the mailbox function of your fax machine The other party knows the mailbox ID of your fax machine Using the Enhanced Utilities 1 FUNCTION Utilities Programming a Mailbox ID 1 Check that the message SET DOC FACE 2 Press 5 of the Numeric keys to select DOWN is shown on the Message Display Confidential Mailbox e Press the Set key four times p 8 2 JKL Set X 4 4503U84I 4503UFS5I RX OPERATION 5 MAILBOX YES OR 1 8 4503U314 4503U417 4 18 Printing the Document Transmitted by Mailbox TX Print Mailbox RX Using the Numeric keys select the mailbox 5 Check the mailbox ID setti
177. ntegrity Settings return to the initial state The Backup RAM Error Report function prints out a list of the data set and indicates which have been compromised by memory error If there is a data memory error when the power is turned ON a report is printed out Check the report for data which is in error and reset them again Then contact your Technical Representative and inform them of the Backup RAM Error Report Example BACKUP RAM ERROR REPORT DATA HAS BEEN LOST DUE TO BACKUP RAM ERROR LIST OF BACKUP RAM DATA ITEM RESULT DIAL REGISTRATION DATA ONE TOUCH DIAL SPEED DIAL GROUP DIAL PROGRAM DIAL SCANNING amp PRINTING DATA RESOLUTION SCAN CONTRAST 1 T SEPARATION PRINT DENSITY REC PAPER SIZE 0 ziz z z o 9 1 45030919 D a S Eel Q Communication result OK Data remains NG Data has been lost Printing Reports 9 15 Description of Each Report D a S o Printing Reports Chapter 10 Functions Performed Using a PC This chapter covers the enhanced functions that can be performed by hooking your fax up to a personal computer Functions Performed Using a PC D a S Eel oO Functions Performed Using a PC D a S oO 10 1 Outline of Functions Performed Using a PC Your fax is equipped with a standard interface for connection to a personal compu
178. nts of the document being transmitted or received in its built in memory prior to transmitting or printing p 6 1 Features of direct communication You can transmit long documents without concern about memory capacity In memory communication transmission or reception of a document is disabled when there is not enough memory for the docu ment Features of memory communication Since the fax scans the contents of all pages of a document at high speed before starting a transmis sion you can bring that document back to your desk quickly The machine also allows you to make the necessary settings for the transmission of another document even while transmitting or receiving the current document Memory substitute reception function The fax will automatically switch from printing or direct recep tion to memory reception if the fax runs out of paper or misfeeds insuring reception of important doc uments The document received is printed as soon as paper is loaded or the misfeed is cleared e 5 22 3 2 How to Transmit a Document Basics Selecting the Resolution You can select the resolution for transmission based on the characteristics of the document to be trans mitted so that the receiver gets a highly legible document There are three types of resolution to choose from Standard Use this selection for transmitting a standard document containing characters of a Uu common size either handwritten or word processed S
179. oadcast 6 The document in the Document Feeding Tray is scanned into the memory of the fax 4503U445 If the Reserv Report available from the SET utilities has been set to ON the fax prints a Broadcast Reservation Report before it executes the transmission c pp 8 1 9 10 The fax now begins transmitting the document to the selected destinations beginning with 001 Example 5 2 Q X oO 33 90 SET DOC FACE DOWN 4503U411 7 After completing transmission the fax prints a TX Result Report p 9 3 The Report indicates which destinations did not receive the document Retransmit the document to those destinations if desired NOTE If the line of a receiving party is busy and the fax is unable to transmit the document that party is put at the last of the transmission sequence This receiving party is redialed after the fax has completed transmitting the document to all other parties Using the Enhanced Utilities 1 FUNCTION Utilities 4 11 Transmitting a Document at a Specified Time Timer TX Timer TX lets the fax scan the document to be transmitted into memory and transmit it to a destination at a specified time This feature enables the transmission of a document at times when special tele phone discount rates maybe applicable This can contribute to reductions in communication costs n 2 X oO 45030009 The timer can be set up to
180. ocument Fax mode Select this mode when you use your fax mainly as a fax machine When a document comes in your fax rings several times before starting an automatic reception The number of rings can be set as required Set Utilities gt 8 1 8 4 TEL mode Manual RX mode Select this mode when you use your fax mainly as a telephone To receive a fax document pick up the Handset if you hear a fax tone press the Start Key and hang up to receive it manually Note that you can not receive a document automatically Direct Communication and Memory Communication A document can be transmitted or received through either direct or memory communication Direct transmission refers to the transmission of a document to the other party as the fax reads it Direct reception refers to printing the document while receiving it from the other party Direct transmis sion and reception are collectively called direct communication Memory communication is the opposite of direct communication in which the fax temporarily stores the contents of the document being transmitted or received in its built in memory prior to transmitting or printing p 6 1 Features of direct communication You can transmit long documents without concern about the memory capacity still available for use In memory communication transmission or reception of a document is disabled when there is not enough memory for the document Features of memory communication
181. ocument Feeding Tray 4503U321 3 10 How to Transmit a Document Basics 3 Press the Speed Dial key 6 When transmission is completed a buzzer Speed Dial sounds and the message TX COMPLETE is shown for 2 sec indicating that the document has been successfully transmitted to the other party 45031131 PEED DIAL S TX COMPLETE PHONE BOOK 1 OSAKA 411 8 42580059 45030311 5 4 Using the Numeric keys enter the 2 digit Then the initial screen reappears number assigned to the other party to which you are going to transmit a document JUN 8 15 38 100 Then press the Start key 5 Example Code 38 gt OSAKA SET DOC FACE DOWN 5 45030229 dud To obtain detailed results of a transmission print the TX Result Report p 9 1 S TX RESULT REPORT 5 The fax now starts dialing the fax number aVnvamxuar and starts feeding the document 4503U903 Press the Stop key if you want to stop the transmission Stop 4503U171 If the Line is Busy If the line is busy and the fax is unable to For details see Redial Transmission transmit the document to the other party the e p 6 3 Auto Redial function is automatically activated and the fax repeats dialing the REDIAL WAITING number TOKYO 4503U308 e D 2 a Es Q Basic Fax Operation 3 11 How to Transmit a Document Basics If the Transmission Fails If the transmission fail
182. on Acoustic noise Machine life Desk top type Subscriber s line CCITT G3 ECM G3 Unique mode Width 148mm to 216mm 5 3 4 to 8 1 2 Length 100mm to 500mm 4 to 20 Thickness 50g m to 120g m 13 1 4165 to 32165 Maximum 208mm 8 1 4 Ordinary plain paper Recycled paper 60g m to 90g m 1615 to 24lbs Letter lengthwise A4 lengthwise Legal lengthwise Paper Feeding Tray 250 sheets Letter Legal 208mm 8 1 4 A4 202mm 8 Unlimited Page separate 6 seconds Horizontal 8 dots mm Vertical 3 85 lines mm Standard 7 7 lines mm Fine 15 4 lines mm Super Fine Contact image sensor Laser beam scanning Electrostatic Dry Powered Image transfer to plain paper LBP Modified Read MR Modified Huffman MH Modified Modified Read MMR Proprietary mode 14 400bps 12 000bps 9 600bps 7 200bps 4 800bps 2 400bps Automatic fallback Horizontal 16 dots mm 406 dpi Vertical 15 4 dots mm 391 dpi Within 25 sec when power supplied at 23 C 73 4 F Face Down Exit System 200 prints maximum Single element developing system FMT system Fine Micro Toning sys tem Rotating brush charging Roller Image Transfer system OPC Organic Photoconductor Cleanerless system Curvature separating system Charge neutralizing pin Heat roller fusing system Maximum 20 sheets 120V 60Hz 230V 50Hz During operation 550W or less During idle
183. on by color Right Yellowish green Left Blue E 3903125 Distinction of order by number Stuck on the 6 Holding the Toner Cartridge with both right side hands shake it well it in the direction of the 1 Drum Cartridge arrows 2 Toner Cartridge Right Side 4503U126 4503U112 4503U127 7 Install the Toner Cartridge in the fax making sure that the four pins of the Toner Cartridge two each at the front and rear sides fit in the slots inside the fax frame 45030111 8 Push the handle of the Toner Cartridge to fix the Toner Cartridge 4503U110 4503UB20 1 7 Setting Up 9 Swing down the Printer Cover and press the fax portion of the Printer Cover shown below down to lock the Printer Cover into position D a S Q Installation 4503U118 1 4 When using a telephone connect the other plug of the telephone line to the connection of the telephone 4503UB14 1 0 Install the Document Feeding Tray 45030116 42580479 1 5 Make sure that the Power Switch of the printer is placed in the OFF position a 45030117 M 4503U119 1 6 Connect one end of the power cord furnished with the printer to the power cord socket of the printer and plug the other end of the power cord into the power outlet Document Exit Tray 4504ue08 1 3 Connect the plug of the Handset cord to the TEL connection port on the backside of the 4503U120
184. or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection that the electrical ground connections of the power util ity telephone lines and internal metallic water pipe system if present are connected together This precaution may be particularly important in rural areas CAUTION Users should not attempt to make such connections themselves but should contact the appropriate electric inspection authority or electrician as appropriate NOTICE The Ringer Equivalence Number REN assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5 If you experience trouble with this equipment please contact Minolta Business Equipment Canada Ltd 369 Britannia Road E Mississauga Ontario L4Z 2H5 Tel 905 890 6600 HEARING AID COMPATIBILITY For U S A Canadian Users Only a registered handset should be used with this MINOLTAFAX 1600e This equipment complies with the Fee IC guide lines for hearing aid compatibility xvi CE Marking Declaration of Conformity We declare under our sole responsibility that th
185. ory volume becomes too small In this case wait for the memory volume to increase or print out the document stored in memory to increase the memory volume Storing the transmission document in mem ory Output the Memory Image Report Check the contents of the document and have it reread again c p 9 8 Storing the reception document in memory Print out the received document according to the output of each document e Memory gt p 5 19 Print Mailbox RX p 4 17 When the memory volume is used up during reading the document the following display is shown MEM FULL TX CANCEL OK YES TX START 4258U229 To transmit the partially read document to the destination press the Start key to select TX The partially read document is transmitted To delete the partially read document press the Yes key to select TX CANCEL The partially read document is deleted Recalling the document stored in memory do the Memory transmission after increasing the memory volume When nothing is selected for one minute after the display above is shown the partially read document can be deleted automatically 5 2 Q 52 oO Using the Enhanced Utilities 1 FUNCTION Utilities 4 17 Printing the Document Transmitted by Mailbox TX Print Mailbox RX Mailbox RX lets the fax receive and print a document from a particular person transmitted confiden tially by Mailbox TX It is convenient when you wa
186. ou want to do the Timer transmission to the changed destination you need to reset the Timer transmission again 4503U321 Example After scanning the document the fax shows the initial screen on the Message Display entering the standby state for Timer TX 1 To set the Broadcast by the Timer transmis sion Transmission party One Touch key 01 02 03 Setting of the transmission time 23 00 JUN 8 15 38 180 SET DOC FACE DOWN Registration time 12 00 ASDSUHOY 2 To change the data of the One Touch key When the set time arrives the fax Transmitting by One Touch key 01 automatically transmits the document to the Change the fax number of the destination specified destination s Registration time 15 00 Transmission party One Touch key 02 03 One Touch key 01 is automatically deleted from the Timer and Broadcast transmis sion 3 To reset the Timer transmission Reset the new One Touch key 01 to the Timer transmission Transmission party One Touch key 01 Setting of the transmission time 23 00 4 14 Transmitting Document Confidentially to a Particular Person Mailbox TX Mailbox TX lets the fax transmit a document confidentially to a particular person It is convenient when you want to send a confidential or private document to a particular person without allowing any other people to read it A mailbox transmission is initiated only after the ID entered on the transmitting end matches the mai
187. porarily stops dialing and several seconds later it dials the other party again This redialing sequence is repeated several times Manual Redial The party the fax dialed last is redialed by the touch of a key NOTE Auto Redial has been factory set and so there is no need to set it The redial interval time and number of redials vary depending on the country in which the fax is used Consult your Tech Rep for more details Using Manual Redial 1 Check that the message SET DOC FACE 3 To stop the transmission press the Stop key DOWN is shown on the Message Display JUN 8 15 38 100 SET DOC FACE DOWN Stop Nel a 3 Es oO 4503U171 4503U229 Make the necessary settings and load the NOTE document so that the fax is ready to transmit Redialing is not possible if the last transmis it pp 3 1 4 1 5 1 6 1 sion was a Broadcast or Group Transmission Press the Redial key to multiple destinations Redial Pause 450310141 fax starts redialing the party which it dialed last When the line is connected the document is fed in and transmission is started Using the Enhanced Utilities 3 bo 6 4 Verifying Audible Signal for Connection Before Transmitting a Document Manual Communication This function is available when a telephone is connected to the fax Manual Communication allows you before communicating with the other party to verify that the line is connected with the audib
188. position moves back one position Enter the correct name again OT10 OT20 C CI DELETE 4503U227 24 Press the Yes key The fax now searches for the exact name or possible names beginning with the name or initial entered Example Search for the destination name having JAPAN at the beginning of the name Searching ten destinations JAPAN 10 SEARCH YES SEE 7 45030313 Using the Up and Down Arrow keys locate the destination you want U 4503UC33 X JAPAN PTE OK START 45030318 2 5 Press the Start key The Message Display now shows the destination you selected indicating that it has been specified for Group Dial 01 D Start Copy 45030161 001 JAPAN Fin START 4503U512 YES 5 10 Using the SET Utilities 2 6 Press the Yes key if the party has been correctly selected The Message Display now prompts you to select the next destination Yes 4503UAI NO 002 4258U157 If you have selected an incorrect destination press the No key This destination will not be registered in the Group Dial and the screen shown in step 10 will reappear If you want to continue selecting destinations using Phone Book repeat steps 20 through 26 2 7 When all the parties have been selected for Group Dial press the Start key NO 025 NAGASAKI OK YES Fin START 4503U510 Start Copy 45030161 SELECT REGIST
189. pp 7 1 10 1 1 Check that the message SET DOC FACE DOWN is shown e D 2 a E oO JUN 8 15 38 10076 SET DOC FACE DOWN 4503U229 2 Adjust the Document Guide Plates to fit the size of the document Basic Fax Operation 4503U322 For multi page documents may sure to remove any staples paper clips tape etc Transmitting documents without removing these items can cause misfeeds or damage to machine 4503U320 3 Place the document face down and turn the top edge of the document down Slide the document along the Document If multi page documents are misfed or piggy Feeding Tray into the fax until it is stops backed two or more sheets are stuck and fed together set the documents with each page shifted and parted slightly from the beneath page as if the forefront of them form a wedge viewed from the side NS 5mm 4 The Message Display now prompts you to 4258U052 5403U324 4503U321 NOTE enter the fax number Do not mix pages of assorted sizes together as a paper misfeed or skewing could result or FUNCTION 4258U051 3 5 How to Transmit a Document Basics Dialing the Number Transmitting the Document Using the Numeric keys Manual Dialing Using the Numeric keys to dial is the most basic method Load your document enter the fax num ber of the destination with the Numeric keys and press the St
190. ps 20pps E 4 BUZZER VOLUME HI LOW OFF 5 G3 ON OFF REPORTING 1 ACTIVITY REP ON OFF 2 RESERV REPORT ON OFF 3 TX RESULT ON OFF INITIAL USER DATA 1 DATE amp TIME DATE amp TIME gt 2 USER FAX NO USER FAX NO 3 USER NAME USER NAME 5 4 USER PASSWORD USER PASSWORD S PC INTERFACE 1 PC MODE OFF TX TX RX 2 NUMBER OF PC RINGS 1 to 16 3 PC BAUD RATE AUTO 19200 9600 4800 2400 300 8 2 Setting the SET Utilities 1 Check that the message SET DOC FACE 4 This completes the setting of the SET DOWN is shown on the Message Display feature Make the necessary settings for each feature JUN 8 15 38 10076 SET DOC FACE DOWN e d SELECT amp PUSH YES 4258U177 2 Press the Set key as many times as required to select the particular utility group The display now prompts you to select a particular feature available under that utility group Example Select TX Operation Press the Set key three times 45030831 TX OPERATION YES or 1 4 4503U801 SET KEY GROUP CQ X1 DIAL REGISTRATION SCANNING amp PRINTING TX OPERATION RX OPERATION MACHINE OPERATION REPORTING INITIAL USER DATA PCI F 4503U520 3 Using the Numeric keys select the feature you want to make a setting for Example To select Header Press 3 3 HEADER 4503UC3I 4503U517 a S
191. r 2 3 Resolution Key 2 3 2 4 RX Mode Indicator 2 3 RX Operation 5 19 8 4 RX Result Report 8 6 9 5 S Safety Information ii Scan Contrast 8 3 Scanning amp Printing 8 3 Scanner Cover 2 1 Scanner Function 10 1 SET Utilities 5 1 6 1 Setting the Paper Size 11 2 Setting up 1 5 Set Key 2 3 Single Copy 7 1 Single Mode 4 21 Some Troubleshooting Tips 12 10 Sort Print 5 23 Specifications 13 11 Speed Dial 3 9 2 19 8 1 Speed Dial Key 2 3 Start Copy key 2 3 Stop Key 2 3 T Telephone Line Connection Port 1 8 2 2 Telephone No List 3 1 9 6 TEL Mode 3 23 25 Timer 4 11 Tone Pulse 2 12 8 5 Toner Cartridge 2 2 Troubleshooting 12 1 Turning the FAX OFF 2 7 Turning the FAX ON 2 6 TX Operation 5 16 8 4 TX Result Report 8 6 9 1 U User FAX No 2 15 8 6 User Name 2 17 8 6 User Pass Word 2 18 8 6 Using the FUNCTION Utilities 4 1 Using the Numeric keys Manual Dialing 3 5 W When a Document or Recording Paper Misfeed Has Occurred 12 4 When a Message Appears 12 1 When an Unclear Print is Produced 12 9 Y s Yes Key 2 3 5 7 gt Zoom ratio 7 4 e 5 2 ss oO 2001 05 MINOLTA Copyright 2001 MINOLTA CO LTD The information contained in this manual is subject to change without notice to incorporate improvements made on the product or products the manual covers MINOLTA CO LTD 3 13 2 Chome Azuchi Machi Chuo ku Osaka 541 0052 Japan
192. rtion Minolta Corporation 101 Williams Drive Ramsey New Jersey 07446 Telephone number 201 825 4000 WARNING This equipment has been tested and found to comply with the limits for a Class B dig ital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by one or more of the following mea sures Reorient or relocate the receiving antenna Increase the separation between the equipment and the receiver Connect the equipment to an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help NOTE This device must be used with shielded interface cables The use of non shielded cables is likely to result in interference with radio communications and is prohibited under FCC rules The design and production of this unit conform to FCC regulations and any changes or modifications must be registered with the FCC and are subject to FCC control Any chang
193. s a buzzer sounds 4503U309 intermittently for 2 sec and the Error Prega the Indicator lights up N 4 O Error 4503U3AI The fax then automatically prints a TX RX P Result Report For more details see TX RX The Error Indicator will go out Note the Result Report pp 9 3 9 5 reason for failure on the TX RX Result Report and retry transmission or check to REDIAL ALL FAILED insure the fax number is correct TOKYO Using the Combination Dial Function When a dial registered as a Combination Dial is used you can enter the Dial No following the Combi nation Dial To register One Touch Dial No or Speed Dial No as a Combination Dial enter at the end of the One Touch Dial No or Speed Dial No In calling enter the Combination Dial No and Dial No in this order How to use Combination Dial Example When the One Touch Dial 01 OT1 has been registered as a Combination Dial 1 OTI Dial No Numeric keys Start key 2 One Touch Dial which has not yet been registered as a Combination Dial 3 OTI Speed Dial and Numeric keys Start key 4 Redial including Combination Dial 5 Start key NOTE Entry should be made before specifying the receiver Entry is not accepted after a numeric key One Touch Dial not registered as a Combination Dial or Speed Dial Plural Combination Dials cannot be used together Calling only with the Combination Dial is possible When a On
194. s laser radiation INTERNAL LASER RADIATION Maximum Average Radiation Power 0 73 mW at the laser aperture of the print head unit Wave Length 770 810 nm This product employs a Class 3b laser diode that emits an invisible laser beam The laser diode and the scanning polygon mirror are incorporated in the print head unit The printer head unit is NOT A FIELD SERVICE ITEM Therefore the printer head unit should not be opened under any circumstances CDRH Regulations This machine is certified as a Class I Laser product under Radiation Performance Standard according to the Food Durg and Cosmetic Act of 1990 Compliance is mandatory for Laser products marketed in the United States and is reported to the Center for Devices and Radiological Health CDRH of the U S Food and Drug Administration of the U S Deparment of Health and Human Service DHHS This means that the device does not produce hazardous laser radiation The label shown to pages xv indicates compliance with the CDRH regulations and must be attached to laser products marketed in the United States CAUTION Use of controls adjustments or performance of procedures other than those specified in this manual may result in hazardous radiation exposure This is semiconductor laser The maximum power of the laser diode is 5 mW and the wavelength is 770 810 nm For European Users CAUTION Use of controls adjustments or performance of procedures other than those specif
195. s used to receive fax data transmis sion services 5 2 Q 52 oO 2 Polling TX 45030451 The other party must be ready for polling transmission before you can receive a document by Polling RX 1 Check that the message SET DOC FACE The party can be specified using One Touch DOWN is shown on the Message Display Dial Speed Dial Combination Dial or e Press the Function key p 4 2 Phone Book Function gt pp 3 7 3 9 13 o 02 03 04 05 06 07 08 09 10 45030091 FU NCTION 4503U34I SEL 0 7 OR FUNCTION A party which has not been programmed for any of these features may be entered from 42580106 the Numeric keys c p 3 5 Speed Dial Redial Pause 2 Press 7 of the Numeric key to select Polling RX 4503UF7I GHI JKL MNO 7 POLLING RX Using the Enhanced Utilities 1 FUNCTION Utilities 4503U452 3 Specify the party you want to poll NO 001 OK YES Fin START 3 4258U308 Stop Start Copy 45030001 5 X oO Using the Enhanced Utilities 1 FUNCTION Utilities 4 25 Controlling the Transmission of a Document from Another Party Polling RX Specifying the Parties Using One Touch Keys 1 Press the One Touch key in which the party 2 Press the Yes key if the party has been you want to poll has been programmed correctly specified Example The Message Display now prompts you to To specify One Touch key 04
196. specified for 001 Yes 4503UAI NO 001 SAPPORO DEL NO 4503U409 YES If the party has been correctly specified press the Yes key Then the Message Display shows the next party specified Yes C Example CHECK DESTINATIONS TX START 4258U313 OK YES 4503UAI NO 002 FUKUOKA DEL NO 4503U412 OK YES If you find that you have specified a wrong party or if you want to delete a particular party press the No key No 4503UBI The Message Display shows for several seconds that the specified party has been deleted Example X NO 001 DELETED 42580118 The Message Display shows the next party specified When one party is deleted the Polling RX number is advanced by one NO 001 FUKUOKA DEL NO 4503U410 Repeat steps 2 through 5 to check for the parties specified YES 4 30 Controlling the Transmission of a Document from Another Party Polling RX When you have completed checking for the parties you poll press the Start key 0 Start Copy 45030161 The specified parties are sequentially polled for Polling RX Example 33 OSAKA 90 SET DOC FACE DOWN 45030411 f Reserv Report of Reporting available from the SET utilities has been set to ON the fax prints a Polling Reservation Report before it executes the polling sequence gt pp 9 1 9 10 When there are plural parti
197. splay Selection Screen The selection screen is used when you set or change functions Here we use typical selection screens to explain about their different components N D a S oO MACHINE OPERATION 1 First Things to Know About Your Fax YES OR 1 5 Using the Arrow key to scroll through the function settings Press the Up Arrow key or Down Arrow key to scroll through the available functions and setting modes Example Press the Up Arrow key to select the Rx Operation mode of the SET utilities Using the Yes key to make or confirm a selection Press the Yes key to select or confirm the selec tion of the item being shown Example Press the Yes key to select the Machine Operation mode X TONE 3 4503U215 Using the Numeric keys to select an item number Enter a number with the Numeric keys to select the item Example Press 3 to select the third function of the Machine Operation mode PULSE SELECT amp PUSH YES 2 Making a selection from 2 choices The Right Arrow key and the Left Arrow key will toggle between the two selections An asterisk on the screen will indicate which one is currently selected The item with an asterisk is currently selected Prompting a selection Use the Left Arrow key or the Right Arrow key to make a selection Example Press the Right Arrow key to select Pulse 3 3 4503U216 Prompting selection with the Yes key Press t
198. ssible conditions of connection to compatible PBXs Any cases of difficulty should be referred in the first instance to the supplier of the apparatus 5 Connection to PSTN must not be hardwired The connection to PSTN must be disconnected before the mains plug is removed 6 The facsimile may be used on PSTN employing Loop disconnect or MF signalling However please note as folows Although the facsimile can use either Loop disconnect or DTMF signaling only the performance of the DTMF signaling is subject to regulatory requirements for correct operation It is therefore strongly recommended that the facsimile is set to use DTMF signaling for access to public or private emergency services if it is used with a telephone DTMF signaling also provides faster call set up 7 Ringer Equivalent Number REN for the facsimile is 3 The REN relates to the performance of the facsimile when used in parallel with other items of termi nal equipment The REN is a customer guide indicating approximately the maximum number of equipment that should be connected in parallel simultaneously to the line To determine the maximum number of items that can be connected in parallel simultaneously to an exclusive line please add the REN values of each item connected to the exclusive line The sum should not exceed the maximum REN value of 4 For the purposes of the calculation the REN of a terminal equipment rented or brought from BT plc should be assumed to be REN of 3
199. ssive 6seconds per page Quick Scanning With Quick Scanning once the text is read into memory you can go back to your seat with documents without waiting for completion of transmission Full Dual Access Function The time saving Full Dual Access Function let you scan documents into memory for transmission even as faxes are being sent from or received into memory or printed out on paper And you can print out without hindering the reception of faxes into memory This helps you spend less wasted time in front of the fax and more work time elsewhere 2 55MB Memory 2 MB optional A standard 2 55MB of memory can store up to 153 pages Capacity is up gradable to a maximum of 4 55 MB 273pages with optional memory TU No 1 Chart at a standard mode 250 Sheet Paper Tray amp 200 Sheet Output Tray High Volume Paper capacity Store a generous 250 sheets of paper in the paper feeding tray for heavy office use Also up to 200 sheets can be accommodated when receiving One Touch Dialing 20 numbers amp Speed Dialing 100 numbers To cut down on dialing time use 20 one touch keys or 100 two digit speed dialing codes for the num bers you most frequently call Easy Operation Two Component Cartridge Replacing an old cartridge for a new one is easy The toner and drum cartridge are separate so the more durable drum cartridge can fully used to its maximum life span High Image Quality Super Fine Micro Toning Super Fine MT Sys
200. state average 15W or less when the Heater Lamp is OFF 37dB A or less idle state 50dB A or less during operation Operating environment Temperature 10 C to 35 C 50 F to 95 P Humidity 15 RH to 85 RH 150 000 prints or 5 years 13 12 Specifications Drum cartridge life 20 000 prints or more when the black to white ratio on multi prints is 5 Toner cartridge life Inicial 3 000 prints or more when the black to white ratio on multi prints is 5 After 6 000 prints or more when the black to white ratio on multi prints is 5 Dimensions Width 395mm 15 6 inch Depth 612mm 24 1inch Height 418mm 16 5 inch except Print Tray Document Feeding Tray and Paper Feeding tray 612 mm 395 mm 24 1 15 6 Weight Approx 12kg without Drum Cartridge Toner Cartridge Paper Feeding Tray and memory board Option Memory board 2MB System requirements Interface cable RS 232C Straight PC end 9 pin D SUB Female FAX end 9 pin D SUB Male Baud Rate 19 200 bps Software Conformable to AT command EIA 578 class fax control command PC I F AT Command Class 1 Appendices e D a S Q Appendices se S 5 13 13 Index A Activity Report 9 1 9 6 Arrow keys 2 3 Auto Printing 9 1 B Backup RAM Error Report 9 14 Basic Fax Operation 3 1 Broa
201. stored in memory key This lets the fax start printing the report 9 a a o Printing Reports 9 3 Description of Each Report TX Result Report Prints the result of a transmission after it has been completed If a memory transmission is made part of the document transmitted is also printed The function can be used to check whether a transmission has been successful When the TX RX Result Report function of Reporting available in the SET utilities has been set to ON the report is automatically printed after the transmission has been completed gt pp 8 1 8 6 The report is however automatically printed even with TX RX Result turned OFF under the following conditions At the end of a broadcast transmission When a communication error occurs The first page of the image not transmitted is also printed Example When a memory transmission has been normally completed MINOLTA MINOLTA FAX instructions given in this manual when handling the FAX and do not touch any part of the FAX the NEVER attempt to disassemble or remodel the FAX ject to change without notice No part of this manual may be quoted reproduced 4503U902 TX RESULT REPORT m dee Tee e eese eno 4503U903 Image transmitted by memory The first page of the document transmitted by memory is printed at 5096 reduction 9 4 Description of Each Report TX Result Report Example W
202. t 4 A Resolution Resolution JO Goes on resolution Each time the key is pressed a co new resolution is selected e o Example 4503U305 1 Standard is transmitted Qe the initial setting of Standard is OFine S Fine AUN automatically reset e Half Tone Resolution The SET utilities function allows selection C of another resolution type as the default 4503U304 SET Utilities p 8 3 e O oO Basic Fax Operation 3 3 How to Transmit a Document Basics Loading the Document Documents Suitable for Transmission Type Sheet 1 sided only Size Standard AAL 8 1 2 x 11 Letter L 8 1 2 x 14 Legal L 8 1 2 x 13 Government Legal L 8 x 14 Non standard Width 148 mm to 216 mm 5 3 4 to 8 1 2 Length 100 mm to 500 mm 4 to 20 L lengthwise C crosswise Effective Scanning Area The fax will not transmit information contained in the margins of 4 mm 0 16 inch along the four edges of the document When preparing document allow a blank margin 5 of this width along the four edges A4 4mm Letter Rm mee 4258U050 Weight 50 g m to 120 g m 13 1 4 Ibs to 32 Ibs No of Pages That Can be Loaded A4 Letter 60 g m to 90 g m or 16 lbs to 24 165 20 sheets A4 Letter 50 g m to 60 g m 5 sheets A4 Letter 90 g m to 120 g m 5 sheets NOTE For any of the following types of documen
203. t unloaded for 10 sec or longer Polling TX is automatically canceled When doing a Polling transmission by Direct transmission and in the standby state of the Polling transmission you cannot transmit another document using the Document Feeding Tray Using the Enhanced Utilities 1 FUNCTION Utilities 4 23 Letting the Other Party Execute the Transmission of Your Document Polling TX For Multi Mode 1 The fax starts feeding the document placed on the Document Feeding Tray to scan its data D a S Q 4503U445 After scanning the data the initial screen indicates that the fax is waiting for polling JUN 8 15 38 ld 80 SET DOC FACE DOWN 4503U433 2 Your fax rings indicating that a call is being received Then a screen appears that tells you that a party is polling for transmission of your document Example Multi mode polling XPOLL TX SET DOC FACE DOWN 4503U428 3 A new screen appears and the fax starts the polling transmission Example Using the Enhanced Utilities 1 FUNCTION Utilities KOUBE 8096 SET DOC FACE DOWN 4503U429 4 24 Controlling the Transmission of a Document from Another Party Polling RX Polling RX starts from your end the transmission of a document that has been put in the ready state at the other party s end to receive that document at your end You can poll up to 100 parties by a single operation The feature i
204. t leave an unpacked unit standing Install it immediately or poor image quality could result Do not keep toner units and PC drum units in an upright position or upside down as poor image quality could result Do not throw or drop a toner unit or PC drum unit as poor image quality could result Do not use this product in an area where ammonia or other gases or chemicals are present Failure to do so may shorten the service life of the product cause damage or decrease performance Do not use this product in an environment with a temperature outside the range specified in the operator s manual as a breakdown or mal function could result Do not attempt to feed stapled paper carbon paper or aluminum foil through this product as a malfunction or fire could result Do not touch or scratch the surface of the toner unit developing roller and the PC drum as poor image quality could result Use the supplies and consumables recommended by the dealer Use of any supply or consumable not recommended could result in poor image quality and breakdown eo vii i0 AEN Do not rest your weight on the control panel as a malfunction could result Normal international communications may at times not be possible depending on line conditions If tap or well water is used in a humidifier impurities in the water are discharged into the air and may be deposited inside the printer result ing in poor image q
205. tandard resolution will result in OStandard the fastest transmission times Q Fine S Fine QG Half Tone 4503U301 Fine Offering better resolution than Standard Fine is suitable for newspapers and similar documents which have small type or detailed illustrations or when there is a willing 5 ness to trade speed for higher image quality s OFine S Fine S S Half Tone P 4503U302 E S Fine Offering better resolution than Fine Super Fine is suitable for map drawing tiny type E and very detailed illustartions it takes longer to transmit 5 Q Standard OFine S Fine blink Q Half Tone 4503U303 Half Tone Suitable for documents with halftone photo illustrations and for colored documents eani The Half Tone setting is not mutually exclusive of Standard or Fine resolutions Reso b n lution can be set in addition to Half Tone core S Fine Note Half Tone significantly increases transmission time OHalf Tone eee JOStandard G Standard 1 Fine S Fine OFine S Fine Selecting a resolution setting Tone Ofal Tone Check that the message SET DOC FACE Rese e J i DOWN is shown Example Standard G Standard JOFine S Fine JOFine S Fine M E M E FU LL TX CANC E L Half Tone Resolution Resolution OK YES TX START 4503U229 Standard JOStandard OFine S Fine Fine S Fine 2 Press the Resolution key to select the desired HaiTone g
206. te amp Time 1 Press 1 of the Numeric keys to show 1 Date amp Time on the display 1 DATE amp TIME 4503UFII 4258U023 2 Set the current date with the Numeric keys Example June 8th 01 JAN 02 03 MAR 05 MAY 106 JUN 7 JUL fst ave SEP toj oct 11 Nov 12 DEC 4258U021 45030241 06 08 KK SET YEAR 4258U025 If a wrong date has been entered press the Left Arrow key The cursor position moves back one position Enter the correct date again L 4503UC4I 2 Press the Set key seven times to set your fax 3 In the same way enter the current year S Q into the Initial User Data mode X7 45030871 INITIAL USER DATA YES OR 1 4 4503U221 Example 1996 O First Things to Know About Your Fax 4503U25I 06 08 96 SET WEEK 4258U026 NOTE It is only necessary to enter the last two digits even for the year 2000 and later 4 In the same way set the day of the week and time of day 24 hour system Example Monday 0 SUN Le sat _ 4258U020 4503UFII 06 08 96 MON SET TIME 4258U027 N D a S oO First Things to Know About Your Fax 2 15 What to Do First Before Making Any Communications Initial User Data Example 3 38 p m JKL DEF TUV Ad 45030261 06 08 96 1
207. tem With Minolta s unique Super Fine Micro Toning Super Fine MT developing system the Minoltafax 1600 assures printout with surprisingly distinct characters and detailed imaging composed of fine 7 micron toner particles 64 Level Halftone For vivid detailed reproductions of pictures illustrations or other graphic information achieve breath taking result with 64 natural halftone levels that accommodate the lightest and darkest of tones Highlights PC Connectivity Standard RS 232C Serial Interface amp Class 1 Compatible for PC Fax The standard RS 232C Serial interface is equipped and Class1 standard is supported Once recom mended application software is installed PC fax PC Printing PC Scanning and more advanced appli cations like SUB Sub addressing PWD Password SEP Selective Polling ITU standard become available Office and Environment Friendly Energy Star Compliant With power save mode unnecessary energy consumption is cut off xxvii Highlights D a S oO Installation Chapter 1 Installation This chapter covers site preparation conditions precautions for use and set up procedures 1 1 Preparation for Installation Installation Site To ensure a longer life for the fax it is highly important to select an appropriate installation site Choose a site that meets the following requirements A well ventilated place An area which wi
208. ter PC It can serve as a multi functional product when connected to a PC thus greatly enhancing its capabilities Printer Function When connected to a PC the fax can function as a printer Documents created on a PC can be printed out on the fax machine Confirm that the machine is in the PC mode Then fax transmit the data from the PC to the telephone number 888 The machine prints the data only when the dial number is 888 Scanner Function When connected to a PC the fax can function as a scanner Documents can be scanned in via the fax and displayed and stored on the PC Confirm that the machine is in the PC mode Then set a document in the machine enter the number 888 and then press the START button The machine scans the document while encoding the image data of the document and transfers the data to the PC so that the PC receives the data as if it were receiving from an other fax machine The number 888 commonly used by PC SCAN and PC PRINT can be changed by using the soft switch function in the serviceman mode Please contact your Technical Representative for more imformation PC Fax Function When connected to a PC the fax can transmit receive directly from the PC This means that you can prepare a document on a PC and without having to print it directly transmit the document by fax to another party You can also receive a fax document from another party and receive it directly at your PC or print it PC mo
209. tered in memory Example Specify the destination the fax number is 0354237801 for Broadcast 001 which is not registered in memory Enter the fax number of the destination with the Numeric keys DEF JKL 4503U38I Specify the next entry in the same way NO 001 0354237801 OK YES 4258U288 If the specified destinations is correct press the YES key twice gt X2 The display is changed to the next destination specifying display 4503UA2I NO 002 YES Fin START 4258U307 When you want to change the specified destination press the NO key The display returns to the previous display When all the receiving parties have been selected for a broadcast press the Start key Example NO 099 NAGASAKI OK YES Fin START 4503U408 Start Copy 45030161 CHECK DESTINATIONS TX START 4258U313 YES 5 2 Q X oO Using the Enhanced Utilities 1 FUNCTION Utilities To continue specifying fax numbers with the Numeric keys repeat the operation for step 1 and step 2 D a S Q Using the Enhanced Utilities 1 FUNCTION Utilities 4 9 Transmitting a Document to Two or More Destinations Broadcast Checking the Selected Destinations 1 The receiving parties you have selected can now be checked to insure the correct destinations have been selected CHECK DESTINATIONS TX START 42580115
210. text part When the Half Tone setting is used for transmission of a document containing both image and text this function ensures a good quality document on the receiving end both for image and text 8 4 Outline of the SET Utilities 4 Print Density Sets the printout density of the documents you receive Select the density to suit the type of document you will most frequently receive 5 Rec Paper Size Sets the size of the paper for printouts of documents received Set to the size of the paper loaded in the Paper Feeding Tray Ensure that the Rec Paper Size setting matches the size of the paper actually loaded in the tray Whenever you change the paper size in the tray be sure to change the Rec Paper Size setting p 11 2 3 TX Operation 1 Page Count TX Checks the number of pages transmitted against the number of pages scanned for transmission If there is any discrepancy the fax gives an alarm beep and alarm display and warns of the abnormal transmission by means of a TX RX Result Report pp 9 3 9 5 12 1 12 2 2 Password TX Only when your password corresponds with the destination s password can you transmit a document to that destination When Password TX is set to ON you cannot transmit a document unless you use the destination s password If transmission is using the One Touch key or Speed key you can transmit a doc ument Password TX provides a means of controlling fax communications and when transmitting an
211. tinations registered in One Touch Dial Keys Speed Dial Keys and the Phone Book can be regis tered together as a Group in a Group Dial Key This feature then allows you to transmit a document to all destinations in one group with a single operation If you frequently send the same document to mul tiple destinations register these destinations into a Group Dial Key Up to four Groups can be regis tered 4 Program Dial c p 5 13 Several transmission functions can be pre programmed in some of the One Touch keys This allows a multiple step operation to be registered in a single key For example a single key can be set up to Broadcast to designated locations at a preset time This reduces the time necessary for jobs which are frequently repeated 3 TX Operation 2 Password TX o p 5 16 Limits the parties to which you can transmit a document to only those registered for One Touch Dial Speed Dial and Phone Book When this feature is turned ON you can no longer transmit a document to any party which has not been registered for One Touch Dial Speed Dial or Phone Book This pro vides a means of controlling fax communication 3 Header p 5 17 Sends the receiving destination your name fax number and other data for a document transmitted This information is printed at the top of each page This lets the receiving party identify where the doc ument came from when it came in and how many pages it was uw gt iss
212. tio ENL SELECT amp PUSH YES 4258U211 Use the following chart for the selection of a Zoom ratio Zoom ratio x1 28 Letter Legal EQUAL x0 78 Legal Letter 4258U209 2 Example Ratio X0 78 Press the Right Arrow key twice to select Reduction R X2 4503UC32 EQUAL RED SELECT amp PUSH YES 4258U215 Then press the Yes key 4503UAI Check that 0 78 is selected If 0 78 is not selected use the Right or Left Arrow key to select it 0 78 0 71 0 50 SELECT amp PUSH YES 4258U212 Then press the Yes key to validate the zoom ratio 4503UAI 5 E iss Making Copies 7 5 Using the Convenient Copy Function Convenient Copy Setting the No of Copies to be Made From the Numeric keys set the number of copies or copy sets to be made Any number up to 99 can be entered Example 2 copy sets XCOPY 2 NOTE The Print Tray can hold up to 200 sheets Ensure that the number of copies to be made does not exceed this limit 4503UF2I START SORT YES 4258U214 Setting Multi Copy To select Multi Copy press the Start key 0 Start Copy 5 E 45030161 The original placed on the Document Feeding Tray is taken up and fed in and the fax scans it into memory Making Copies Setting Multi Sort
213. tion Program Dial Transmitting a Document using Program Dial 1 Check that the message SET DOC FACE DOWN is shown on the Message Display JUN 8 15 38 100 SET DOC FACE DOWN 4503U229 Select the resolution p 3 2 2 Press the One Touch key in which the desired Program Dial has been registered Example One Touch key 19 Timer TX OT19 4503U019 The fax starts scanning After completely scanning the document the fax enters the standby state for timer transmission while showing the initial screen on the Message Display NOTE The fax operation differs after the pressing of the One Touch key in step 2 depending on the function registered in Program Dial For details see the relevant pages explaining the corresponding functions 5 16 Setting of TX Operations Transmitting to Password Secured Destinations Password TX Only when your password corresponds with the destination s password can you transmit a document to that destination This is called Password Transmission When Password TX is set to ON you cannot transmit a document unless you use the destina tion s password Even though Password TX is set to ON you can 2001 transmit a document to any destination registered in One Touch Dial Speed Dial and Phone Book Password TX provides a means of controlling fax 1820 communications and when transmitting an impor tant document avoiding transmission to the wrong destinat
214. tion mode Set C X 4 The fax is now ready to receive based oa the 4503U84I mode selected through the above steps RX OPERATION 4 Select the Left Arrow key to select ON YES OR 1 8 X ON OFF S 3 3 3 a 5 lt 45030314 gt SELECT amp PUSH YES _ 42580080 45030 4 Selecting the Print Mode 1 Check that the initial screen is shown 3 Press 4 of the Numeric keys to show 4 Reduction RX on the Message Display JUN 8 15 38 10076 GHI SET DOC FACE DOWN 4503U229 4503UF4I 4 REDUCTION RX 2 Press the Set key four times to set the fax into the RX Operation mode X4 C 4503U315 4503U84I 4 Using the Left and Right Arrow keys select RX OPERATION the desired print mode L R YES OR 1 8 4503U314 4503UC7I Left Arrow key Right Arrow key Turns ON Reduction RX i e this Turns OFF Reduction RX i e this selects the Reduction Priority mode 3 22 How to Receive a Document Basics selects the Full Size Priority mode ON OFF SELECT amp PUSH YES 4258U80 5 If you want to change the setting press the No key The Message Display now prompts you to select whether you want to turn ON or OFF Reduction RX Now start the procedure over beginning with step 4 No p 4503UBI ON OFF SELECT amp PUSH YES 4258U080 Once the desired selection is made press the Yes key to validate it Yes 450
215. tions Function ASO3UQo pp 3 7 3 9 3 11 3 13 01 02 03 04 05 06 07 08 09 10 FU NCTION 11 12 13 14 15 16 17 18 19 20 SEL 0 7 OR FUNCTION Speed Dial Confirm 4258U106 4503U441 2 Press 1 of the Numeric keys to select A destination which has not been Broadcast programmed can be specified by entering its fax number using the Numeric keys c p 3 5 1 BROADCAST OO PQRS TUV WXYZ 45030403 450310151 4 4 Transmitting a Document to Two or More Destinations Broadcast Specifying the Destinations Using One Touch Keys 1 Press the One Touch key in which the receiving destination has been programmed Example To select One Touch key 04 Sapporo for Broadcast 001 Press One Touch key 04 OT04 45030041 The Message Display shows the party programmed in One Touch key 04 indicating that it has been selected for Broadcast 001 Example NO 001 SAPPORO Fin START 4503U404 YES 2 If you select an incorrect destination pressing the No key will cancel inclusion of this destination in the broadcast The screen shown in step 3 on the previous page will reappear No 4503UBI NO 001 YES Fin START 4258U308 Press the Yes key if the party has been correctly selected The Message Display now prompts you to select the next receiving destination Yes 4503UAI NO 002 YES Fin
216. tions listed below NEVER install telephone wiring during a lightning storm NEVER install telephone jacks in wet locations unless the jack is specifically designed for wet loca tions NEVER touch uninstalled telephone wires or terminals unless the telephone line has been discon nected at the network interface USE caution when installing or modifying telephone lines Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning DO NOT USE the telephone to report a gas leak in the vicinity of the leak NEVER open any door or turn OFF the fax during operation NEVER bring any magnetized object or flammable gas or liquid near the fax NEVER pull on the cord and ALWAYS hold the plug when unplugging the power cord damaged cord could result in a fire or cause an electrical shock NEVER attempt to unplug the power cord with a wet hand as it could cause an electrical shock ALWAYS unplug the power cord whenever attempting to move the fax Moving the fax with the power cord plugged in can damage the cord resulting in a fire or causing an electrical shock ALWAYS unplug the power cord when the fax is not to be used for a long time NEVER remove any panel or cover which is secured The fax contains a high voltage component inside which can cause an electrical shock NEVER remodel the fax as a fire or electrical shock could result
217. to ON you can receive a document from any party registered in One Touch Dial Speed Dial and Phone Book Password RX provides a means of controlling fax communications and avoiding unnecessary direct mail 4503U535 NOTE To perform a Password RX the transmitting party s fax machine is limited to the following models MINOLTAFAX1600e 1600 3500 2500 3700 and 2300 To perform a Password RX you and the transmitting party must enter the same User Password p 2 18 Va D 5 S Es oO 1 Check that the message SET DOC FACE 3 DOWN is shown on the Message Display e Press the Set key four times gt p 5 3 X4 4503U84I The display changes to the RX Operation Press the Left or Right arrow key to turn On or Off the Password RX function X ON OFF SELECT amp PUSH YES 4258U177 Using the Enhanced Utilities 2 SET Utilities for Dialog and Transmission Reception mode Left Enables Password RX Right Off Disables Password RX RX OPERATION YES or 1 8 L R 4258U186 2 4503UC7I Press 6 of the Numeric keys 4 Check that the setting has been made correctly then press the Yes key 4503UF6I The display now changes to the Password RX mode 6 PASSWORD RX 4503U519 Yes This completes the setting for Password Press the NO Key Then the initial screen appears 4503UAI No L 4503UBI 5 26 Setting of RX Operations Printing Re
218. together with Timer TX e Broadcast p 4 3 e Mailbox TX p 4 14 Polling 4 24 For the setting the FUNCTION utilities to be used in combination with Timer TX see the relevant pages dealing with those features in greater detail 4 12 6 Specify the receiving destination to which you want to transmit the document by Timer TX ENTER FAX NO or FUNCTION 4258U051 For how to specify the destination see Dialing the Number contained in Chapter 3 One Touch key gt p 3 4 4503U34I Speed Dial gt p 3 9 Combination Dial c p 3 11 Phone Book p 3 13 Speed Dial 45030131 45030001 Numeric key Dialing p 3 5 5 2 Q 3 X oO Using the Enhanced Utilities 1 FUNCTION Utilities D a S Q Using the Enhanced Utilities 1 FUNCTION Utilities 4 13 Transmitting a Document at a Specified Time Timer TX 7 When the receiving destination has been specified the document placed on the Document Feeding Tray is fed in and the fax starts scanning it into memory NOTE All fax transmission functions can be used even while the fax is in the standby state for Timer TX When you changed the contents of the desti nation registered for One Touch Dial and Speed Dial before starting the Timer trans mission the changed destination is deleted from the destinations to which you want to do the Timer transmission If y
219. tridge and Toner Cartridge are stuck to the FAX body the Drum Cartridge and Toner Cartridge Install the cartridges as shown by them Distinction of direction by color Right Yellowish green Left Blue Distinction of order by number Stuck on the right side 1 Drum Cartridge 2 Toner Cartridge Right side 452030112 6 11 4 Replenishing Supplies and Changing Cartridges Left side 4503U111 Top view Toner Cartridge NEM e 4503UB09 Push the handle of the Toner Cartridge to fix the Toner Cartridge Maintaining Your Fax 4503UB20 Close the Printer Cover being sure to press down on the Upper Unit as shown below to lock the Printer Unit into position 2 E oO 45030814 Maintaining Your Fax O F oO 11 5 Replenishing Supplies and Changing Cartridges Changing the Drum Cartridge The Drum Cartridge can make up to about 20 000 Letter or A4 size prints although the number of prints depends on the image density After the Drum Cartridge has produced more than 20 000 prints the print image can become faint and blurred If this happens follow the procedure given below to replace the Drum Cartridge with a new one 1 Pressing the Printer Cover Lock Release 3 Remove the used Toner Cartridge from the Button swing open the Printer Cover fax o NM a SISSE 35 OQ er 4503UB06
220. ts make a copy prior to transmission or use the Carrier Sheet for transmission A page with a width or length smaller than the minimum permissible dimensions Minimum permissible dimensions Width 148 mm or 5 3 4 Length 100 mm or 4 A lightweight page weighing 50 g m 13 1 4 lbs or less A creased torn wrinkled or curled page OHP transparencies page with a stamp on it A page with adhesive tape affixed to it Paper with a coated surface Heat or pressure sensitive paper Glossy paper Useful Tips In case your document is very important confidential or for an emergency it is recommended that you make a phone call to tell the other party that you are sending a document 3 4 How to Transmit a Document Basics Vere envie Lu uu uu SSS SSS Loading the Document This fax scans the data on the front side of the document This means that you should place the docu ment face down on your fax You can transmit the document with the date printed at on the top of the document by the Header func tion To use the Header function properly load the document top edge down gt p 5 17 When sending a multi page document the fax scans from the top down A document placed in the feeder such as page 1 page 2 page X will be sent in the same order Document ejecting style is straight ahead ejection The same rule applies when placing your document for the copy or scanner function gt
221. u load the paper forcibly it may cause a paper misfeed 11 2 Replenishing Supplies and Changing Cartridges Setting the Paper Size 1 Check that the message SET DOC FACE DOWN is shown on the Message Display NOTE LG is displayed and can be selected when JUN 8 15 38 10076 SET DOC FACE DOWN 5 4503U229 2 Press the Set key twice Set X2 4503U82I 6 The Scanning amp Printing screen appears SCANNING amp PRINTING YES OR 1 5 45030803 3 Press 5 of the Numeric keys 4503UFSI The Rec Paper Size screen appears 5 REC PAPER SIZE 45030804 4 Using the Left or Right Arrow key select the size of the paper to be used L R 4503UC7I A4 LT SELECT amp PUSH YES 45031 05 4 A4 lengthwise LT Letter lengthwise LG Legal lengthwise displayed when optional memory installed optional memory is installed Check that you have made the correct setting then press the Yes key to validate the paper size setting Yes 4503UAI Press the No key to exit from the SET utilities No 4503UBI Make sure that the initial screen appears JUN 8 15 38 10076 SET DOC FACE DOWN 4503U229 Maintaining Your Fax 2 E oO Maintaining Your Fax O F oO 11 3 Replenishing Supplies and Changing Cartridges Changing the Toner Cartridge The Toner Cartridge contains toner that
222. uality It is recommended that pure water that does not contain any impurities be used in the humidifier The cooling fan may be activated automatically but this suggests no problems Ni MH Nickel Metal Hydride Batteries are installed inside machine as back up memory batteries Please dispose according to local state and federal regulations For U S A Canadian Users As an Energy Star Partner this fax has determined that this machine meets the Energy Star Guidelines for Energy Efficiency For Other Country Users This machine meets the EPA s Energy Star Guidelines for Energy Efficiency U S Environmental Protection Agency What is an Energy Star Machine 77 zz Energy Star Machines have a feature that allows them to automatically turn off or go to sleep after a period of inac tivity ensuring night and weekend shut off 4503U001 4503U001 viii MINOLTA MINOLTAFAX 1600e This manual explains the functions and operation of the MINOLTAFAX 1600e machine It also gives some troubleshooting tips as well as general precautions to be observed when operating this fax machine To ensure the best performance and effective use of your fax machine please read this manual care fully from cover to cover After you have read through the manual keep it near your fax machine for handy reference It should help in solving any operational questions you may have Trademark acknowle
223. uced copy or multiple copies The fax offers a total of six zoom ratios three enlargement and three reduction ratios You can select a zoom ratio according to the desired copy paper size Up to 99 continuous copies can be made Multi Copy It can also be combined with a sorting capability Multi Sort Multi Copy Multi Sort Copy 1 Copy Copy b ORIGINAL ORIGINAL 1 1 1 i J 2 2 2 5 B Co 1 2 2 2 2 id 2 3 3 3 3 3 Copy Co gt 3 18 py gt 3 4258U322 4258U321 1 Check that the message SET DOC FACE 3 Press the Function key DOWN is shown on the Message Display TAN 45030091 The display now prompts you to select particular feature available under FUNCTION 10076 SET DOC FACE DOWN 4503U229 Select the resolution according to the JUN 8 15 38 characteristics of the original the same step taken before transmitting a document by fax p 3 2 Place the original on the Document Feeding Tray gt p 3 4 4503U321 FUNCTION SEL 0 7 FUNCTION 4258U106 Press 2 of the Numeric keys to select Convenient Copy 2 4503UF2I 2 CONVENIENT COPY 4258U210 7 4 Using the Convenient Copy Function Convenient Copy Selecting a Zoom Ratio 1 Press the Left or Right Arrow key as required to select the desired zoom ra
224. up the handset rings indicating that a call has been received D a S X oO 4503U332 To stop the reception press the Stop key 4503U328 2 Pick up the telephone 9 Make sure that you hear a fax answer tone from the speaker built into the Telephone Stop 45030171 Using the Enhanced Utilities 3 4503U425 3 Press the Start key U Start Copy 45030161 Then the fax communication starts and you will receive a hard copy document 6 6 Checking the Last 60 Communication Results Confirm Confirm allows you to check for the results of the last 60 communications either on the Message Dis play or with a TX RX Result Report output from the fax It is convenient when you need to quickly check the result of the transmission just made As another feature the fax is equipped with a report output function for various types of data These features are detailed in Chapter 9 Outputting Reports and Lists gt 9 1 TX RESULT REPORT e __DESTHATON STATION onre Tree ence commie woe Tees m ee 4503U903 FUNCTION RX RESULT REPORT FUNGTON Re _DESTINATON STATION OATE me ence come THE HOSE ses 4503U905 el i 8 ez 3 Es oO 1 Check that the message SET DOC FACE 4 Press the Yes key DOWN is shown on the Message Display Yes JUN 8 15 38 10096 4503UAI This shows a journal of communication results SET DO
225. vals A minor malfunction has occurred on the display Twenty intermittent beeps at 0 8 Machine Trouble Call your Technical Rep sec intervals A malfunction has occurred in the machine resentative Typical Messages These are the messages the manual will cover in detail Take the necessary action as instructed For any other messages take action as instructed on the display sion sequence At reception Press the Stop key then ask the other party to try another transmission Message Cause Symptom Action 50 S REDIAL ALL The document is not transmitted to the other Press the Stop key then try another transmission FAILED party even through repeated auto redial sequence E COMM An error has occurred and communication At transmission 5 ERROR was unsuccessful Press the Stop key then try another transmis S ES T NOT There is no destination information pro Select the One Touch key or Speed Dial which REGISTERED grammed in the One Touch key or Speed contains the information of the destination you E Dial you have just pressed are trying to send to WRONG The date and time of day have been set Make the correct setting C p 8 1 NUMBER SET incorrectly WRONG The number of rings has been set outside RING COUNT the authorized range WRONG The number of pages of the document has PAGE NUMBER been set outside the authorized range 12 2

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