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Toshiba 19C100U Flat Panel Television User Manual

1. To use the Internet Fax feature the network administrator must set the equipment configuration WE Sending Internet faxes Sending Internet Faxes Place the original s For help refer to the Quick Start Guide 2 On the control panel press the FAX button 3 On the ADDRESS tab press OPTION 0000 STANDARD me INPUT FAX No INPUTO MULTI f DESTINATION MONITOR 0001 User001 l 0005 User005 K SINGLE 0002 User002 X 0006 User006 Ja a85 E CROP ajeww B ALL C KNOWN D SEARCH 5 Gl PREVIEW 2011 05 10 A JOBSTATUS ADDRESS ADVANCED E f SCAN f PRINT FAX CI MEMORY RX L LINE Sending Internet Faxes 103 4 Specify the following items as required and then press y Fm STORAGE 2 sss A A OPTION RESOLUTION IDS de TEXT AUTO E ORIGINAL 47 ORIGINAL STANDARD MEMORY TX ai ae la oan 4 gt f b FINE DIRECT TX EXPOSURE U FINE e RESOLUTION Select the resolution for scanning the original When sending an Internet Fax FINE is always applied even if you select U FINE e TX TYPE When sending an Internet Fax you can only select MEMORY TX This button can be selected only when the FAX Unit is installed on the equipment e ORIGINAL MODE Select an original mode to scan the original for the best image quality TEXT PHOTO Press this button to scan an original consisting of
2. SE Y ALL CLEAR KNOWN D SEARCH PAUSE BACK SPACE Ql PREVIEW SEND ADDRESS ADVANCED 2011 05 10 09 55 JOBSTATUS STATUS 9 Press PRIORITY RESERVE 2 ra User00 1 example com 0001 sis STANDARD E Mara ee PRIORITY ITUMAILBOX 2 SIDED E RESERVE LIST b pa RECOVERY TX gt ADDRESS ADVANCED The PRIORITY RESERVE screen appears 3 Press OK BMA JOBSTATUS tee A A PRIORITY RESERVE Set PRIORITY RESERVE Sending Internet Faxes 113 6 INTERNET FAX 4 Press ADDRESS to return to the ADDRESS tab SETTINGS y 2 User00 1 example com 0001 PO GR STANDARDI 001 tay TU MAILBOX gt XXXX CHAIN DIAL f DELAYED TX COMM RESERVE i Continue the Internet faxing operation P 103 Sending Internet faxes 114 Sending Internet Faxes Receiving Internet Faxes IM Available file formats The equipment can print out TIFF FX images TIFF images scanned in black and white and text data email messages in the plain text format In addition the resolution of the TIFF FX images must be either 8 x 3 85 or 8 x 7 7 or 8 x 15 4 dot mm while that of scanned TIFF images must be 200 x 100 200 x 200 200 x 400 400 x 400 or 600 x 600 dpi If any files failing to meet the above conditions are attached to a received Internet Fax an e mail printing error occurs and is recorded as an error code on the RECEIVE log On TopAccess the Email
3. Destination File Name File Format Al PREVEW 2011 05 10 ESB JOB STATUS TEMPLATE Select a GROUP GROUP NUMBER E 001 002 003 004 PUBLIC Useful TEMPLATE Toma los Template001 Template002 Template003 GROUP bec 005 006 007 Template004 Template005 Temp late006 Y CANCEL RECALL REGISTRATION SBS JOBSTATUS e If you select a private template group for which a password has been set the password input screen appears In this case proceed to step 5 e If you select PUBLIC TEMPLATE GROUP or a private template group for which no password has been set the template buttons are displayed In this case proceed to step 7 Tip If the desired private template group is not displayed on the screen use and to switch between pages Using Scan Templates 89 4 USING TEMPLATES 5 Press PASSWORD IPLA INPUT GROUP PASSWORD NAME Template001 USER NAME UserName001 PASSWORD 3 On the password input screen enter the group password the keyboard and digital keys and then press OK mace oe i EN ED ES ES AE FEEEEEEEEEEEE Donoso one 2323331913333 a TR CANCEL 7 Press OK l INPUT GROUP PASSWORD NAME Template001 USER NAME UserName001 The template buttons are displayed for the selected group 90 Using Scan Templates 8 Select a SCAN TO E MAIL template that you want to use TEMPLATE Select a Template p 002 Template001 A
4. SCAN PAGE JOB CANCEL scan SETTING JOB FINISH l _ lt D SCAN JOBSIAIUS gt 09 12 e The above screen is not displayed under the following conditions You scan the original from the Reversing Automatic Document Feeder without pressing CONTINUE to scan additional originals A scan preview is displayed e To cancel the operation press JOB CANCEL e To change the scan settings press SCAN SETTING P 46 Changing Scan Settings e When the equipment has scanned more than 1000 pages in a job the The number of originals exceeds the limits Will you save stored originals message appears If you want to save the scans press YES If no hard disk is installed in the equipment scanned originals cannot be saved in the equipment however scanning can be performed until its memory is full For the approximate number of pages which can be scanned see the following section P 18 Scan to File e When the temporary workspace is full on the equipment s hard disk a message appears and the job is canceled The available workspace can be viewed on the TopAccess Device tab 32 Scan to E mail Scan to USB The Scan to USB function stores scans to a USB storage device e To store data in a USB storage device the Save to USB Media setting must be enabled by the administrator For details refer to the TopAccess Guide e USB storage devices must meet requirements below However some USB storage devices may no
5. Sending Internet Faxes 105 7 If the screen below appears place another original on the original glass and press SCAN or the START button to continue scanning If you finish scanning all the Joni press JOB FINISH sk TEMPLATE c SCANNING To continue Place document on glass And press START or SCAN SCAN PAGE JOB CANCEL l o JOB FINISH a e The above screen is not displayed when the is scanned from the Reversing Automatic Document Feeder e To cancel the operation press JOB CANCEL e To change the selected settings press OPTION W Saving sent data as a file Internet fax and file When sending an Internet fax you can also save the sent data in the equipment s shared folder and or a network folder REMOTET or 2 e To save the data in a network folder the administrator needs to set the equipment configuration For details refer to the TopAccess Guide e Internet Fax and File is not available when the forced encryption setting is enabled To learn more about the forced encryption setting refer to the MFP Management Guide e The sent data can be saved as a file in the equipment s shared folder MFP LOCAL only when the hard disk is installed in the equipment Saving sent data as a file Internet Fax and File 1 Refer to Sending Internet Faxes LJ P 103 and follow steps 1 to 5 2 Press STORAGE INPUTFAXNo NPUTO Tl__ DESTINATION OPTION 2 00
6. 400 dpi 53 pages minute 66 pages minute 52 pages minute 71 pages minute 600 dpi 45 pages minute 62 pages minute 45 pages minute 66 pages minute Gray Scale 100 dpi 150 dpi 200 dpi 300 dpi 57 pages minute 77 pages minute 57 pages minute 77 pages minute 400 dpi 53 pages minute 66 pages minute 52 pages minute 48 pages minute 600 dpi 45 pages minute 53 pages minute 45 pages minute 23 pages minute Full Color Auto Color Color Mode Gray Scale Full Color Auto Color 100 dpi 150 dpi 200 dpi 300 dpi 57 pages minute 77 pages minute 43 pages minute 77 pages minute 400 dpi 53 pages minute 66 pages minute 23 pages minute 48 pages minute 600 dpi Resolution 45 pages minute 53 pages minute Scan Speed 2550C Series 50 pages minute 2551C Series 50 pages minute 35 pages minute 35 pages minute 25 pages minute 50 pages minute 35 pages minute 25 pages minute 50 pages minute 35 pages minute 100 dpi 150 dpi 200 dpi 300 dpi 25 pages minute 50 pages minute 25 pages minute 50 pages minute 400 dpi 35 pages minute 35 pages minute 600 dpi 25 pages minute 25 pages minute 23 pages minute 23 pages minute The color mode and resolution settings can be changed on the SCAN SETTING screen For details see the fol
7. The equipment s shared folder cannot be accessed from Mac OS X 10 2 x or earlier because these versions do not support SMB Tip If you access the equipment s shared folder from Macintosh OS X 10 3 x or later connecting to the network from the Finder displays the SMB CIFS File dialog box Enter your user name and password in the dialog box as required Whether your scans are stored directly in the shared folder or in a sub folder is controlled by the Local Storage Path setting on TopAccess The administrator can change this setting from the Setup page by clicking the Save as file submenu For details refer to the TopAccess Guide When scans are sent to a sub folder When the Local Storage Path setting is set to send the scans to a sub folder in the path the equipment automatically creates a sub folder The name of the sub folder depends on how you operate the Scan to File function jik Computer a E Network J ADMIN PC 4 jik Mfp 05212915 a file_share Je 000 PUBLIC TEMPLATE GROUP 2 SCAN TO FILE de 003 Lser I l SCAN TO FILE Li SCAN Li TXFAX 8 Printers The sub folders created under file share are as follows e SCAN This sub folder contains files created by the Scan to File function e 000 PUBLIC_TEMPLATE_GROUP Template Name This sub folder contains files created using a scan template in the Public Template group e Group No Group Name Template Name This sub folder contains f
8. JOBSTATUS Addresses with the selected letter s first are displayed 2 Press rej for the desired contacts For Scan to E mail press OK at the end ADDRESS BOOK Press START to start scanning ra dept0 1 example com 0001 INPUT __NPUT DESTINATION DESTINATION 0017 Dept01 e Before pressing OK you can specify additional e mail addresses e f you want to view or delete the specified e mail addresses press DESTINATION P 71 Viewing Deleting specified e mail addresses Searching the address book with ID numbers 4 Press KNOWN ID AN ADDRESS BOOK INPUT __NPUT CL DESTINATION DESTINATION 8 SINGLE 0001 User001 0002 User002 0003 User003 0004 User004 0005 User005 0006 User006 0007 User007 0008 User008 B iv All Persons AL LL CLEA R KNOWN D SEARCH gt CANCEL JOB STATUS gt Specifying E mail Addresses 61 2 Using the digital keys enter the ID number for the desired contact and then press OK KNOWN ID Enter ID Number The page containing the contact of the specified ID number is displayed 3 Press rej for the desired contacts For Scan to E mail press OK at the end f ADDRESS BOOK Press START to start scanning ra User010 example com 0009 User009 0010 User010 0011 User011 0012
9. When you select FTPS Enter the log in user name for the FTP server if required e PASSWORD When you select FTP Enter the log in password for the FTP server if required When you select SMB Enter the password for accessing the network folder if required When you select NetWare IPX or NetWare IP Enter the log in password for the NetWare file server if required When you select FTPS Enter the log in password for the FTP server if required e COMMAND PORT FTP and FTPS only Enter the port number to be used for command execution By default a hyphen is entered in this box and the port number set by the administrator is used Change the entry in this box only when you want to use another port number Tips e Pressing each button displays an on screen keyboard Enter each item using the keyboard and digital keys and then press OK to set the entry e To store files in SMB enter the network path login user name and password then El press so that you can select the folder 9 Define the settings for the new file as required 1 Press FILE NAME and change the file name 2 Select an option for each of the FILE FORMAT MULTI SINGLE PAGE and or SECURITY settings 3 Finally press OK FILE FORMAT SECURITY TIFF MULTI SINGLE MULTI FILE NAME Poot tos gt SINGLE CANCE 2 REMOTE 2 Tip To clear the settings press RESET e FI
10. 40bit RC4 EXTRACT ACCESSIBILITY e USER PASSWORD Press this button to set a password for the encrypted PDF file s The password is asked for when you open the file e MASTER PASSWORD Press this button to set a password for changing the encryption level and authority settings Tips e The user password and the master password are not set at the factory shipment If the master password is to be set ask your network administrator e Pressing each button displays an on screen keyboard Enter a password using the keyboard and digital keys and then press OK to set the entry e Passwords can consist of between 1 and 20 one byte characters including and e You cannot set the same password for the user and master passwords Depending on the Security Setting by the Administrator the user and master passwords can be changed If you are unauthorized to change the master password you cannot change the encryption level or authorization settings described below To reset these passwords ask your network administrator e Encryption Level 128bit AES Press this button to set to an encryption level compatible with Acrobat 7 0 PDF Version 1 6 128bit RC4 Press this button to set to an encryption level compatible with Acrobat 5 0 PDF Version 1 4 40bit RC4 Press this button to set to an encryption level compatible with Acrobat 3 0 PDF Version 1 1 When 128bit AES is selected the created PDF files cann
11. Changing orientation EJ P 50 Scanning 2 sided originals AY TM LU P 51 Specifying original size e Page 2 4 LJ P 52 Changing compression ratio LJ P 52 Removing blank pages LJ P 53 Erasing black frames around images e Page 3 4 LU P 54 Adjusting exposure LU P 54 Adjusting contrast LU P 54 Adjusting background density LU P 55 Adjusting sharpness e Page 4 4 P 55 Adjusting color balance If you finish changing the desired settings press OK to set your selections and continue the scan operation LU P 18 Scan to File LJ P 26 Scan to E mail LL P 33 Scan to USB For instructions on how to store your scans with Scan to e Filing refer to the e Filing Guide W Specifying color mode Select the color mode best suited to your scan job from the following options PA AN SCAN SETTING Press OK or CANCEL f COLOR MODE RESOLUTION DA 400dpi 5 ORIGINAL GRAY SCALE MOT qr MOE QQ poration 300dpi gt gt FULL COLOR 200dpi AUTO COLOR aoai Ey SINGLE 2 d ORIGINAL Y 100dpi SIDED SCAN a SIZE gt gt SINGLE AUTO BLACK Select this option to scan images in black and white GRAY SCALE Select this option to scan images containing both text and photos and when you want to enhance the photo qu
12. Sending Internet taxe i a ig ie a i a 103 Saving sent data as a file Internet fax and file coocoooccncoconnnncononcnnnncnnconcnnonnnncnnnncnnnonononnnnnnnrnnnnnnnnns 106 Seting advanced UncUONS si ie a A ra 111 Rec iving Internet Faxes ana 115 Avallabie file fora ss ai en ia a a ata a a 115 REece Ning internet taxe ic ASA a a aae 115 Viewing the Internet Fax Job Status and LOGQ ooccocccocccccccocccnnccnnncnaronaconncnnncnnncnnnronnnnnnos 116 Viewing the Internet fax job Status ooocccccccnnccocnncccnnnnnconnnononcnnnnnnnnnncononnnnonnnnnnnnnnnnnnnrnnnnnnnnnnannnnnannnnnancnnnnas 116 Viewing the send log for Internet fax jODS cococccccccccnccccnnononcnnononononcononancnonancnnnnnnnnonnnnnnnnnnnnnnnnnnannnenanencnnos 117 Viewing the receive log for Internet fax jODS cococccccccncccccccncooccncconnnconconononnnonnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnonnnnnonnnnnnns 118 Saving contact information to the address bDOOK cccoooncccccoconccncccoccnncononnnnnonnnncnnononcnnnnnnnnnnnonnnrnnnnnnnnrnnnnnaninnnnnns 118 Precautions for Internet Fax Transmissions Internet Fax works just like e mail and may cause the same kinds of troubles as e mail unless you understand how it works Before you start using the Internet Fax feature carefully read and familiarize yourself with the following precautions Internet Fax sends a copy of a document to your e mail server not via the PSTN as with a
13. To display the record on the touch panel press JOB STATUS gt LOG gt SCAN ej A SCAN LOG To File Name Date Time Pages User020 example cor E mail 10 10 36 DOC110510 001 Store to e Filing 10 10 29 100 User001 example cor E mail 10 10 28 0 DOC110510 Store to e Filing 10 10 28 User001 Wexample cor E mail 10 10 27 On the LOG tab you can view each job s destination file name agent scan function date and time number of pages and status job result Up to 1000 jobs can be listed For equipment with no hard disk installed up to 100 jobs are displayed To display the previous or next page press or Is The number of jobs displaved on a page varies depending on the equipment used If you want to register an e mail address on the list to the address book press ENTRY P 118 Saving contact information to the address book To exit from the SCAN LOG screen press CLOSE Tips e For details of the job record displayed on the LOG tab refer to the TopAccess Guide e For details on error codes displayed in the Status column refer to the Troubleshooting Guide e The scan job log can be exported to a USB storage device For details refer to the MFP Management Guide Viewing the Scan Job Status and Log 43 USEFUL FUNCTIONS This chapter describes how to scan documents using various advanced settings Changing Scan SOC Sii A ema ta 46 SPE IMIRNO GOIOF MOTE ii os do tada 46 SPEC
14. Context when NDS is available When you select NetWare IP Enter the IP address of the NetWare file server When you select FTPS Enter the IP address of the FTP server For example to transfer the scanned data to ftps 10 10 70 101 user01 scan enter 10 10 70 101 in this box e NETWORK PATH When you select FTP Enter the path to a folder in the FTP server where you want to store the scanned data For example to transfer the scanned data to ftp 10 10 70 101 user01 scan enter user01 scan in this box When you select SMB Enter the network path to the folder where you want to store the scanned data When you select NetWare IPX or NetWare IP Enter the path to a folder in the NetWare file server where you want to store the scanned data For example to transfer the scanned data to the svsiscan folder in the NetWare file server enter isvsiscan in this box When you select FTPS Enter the path to a folder in the FTP server where you want to store the scanned data For example to transfer the scanned data to ftps 10 10 70 101 user01 scan enter user01 scan in this box Scan to File 21 e LOGIN USER NAME When you select FTP Enter the log in user name for the FTP server if required When you select SMB Enter the user name to access the network folder if required When you select NetWare IPX or NetWare IP Enter the log in user name for the NetWare file server if required
15. FTPS Enter the IP address of the FTP server For example to transfer the scanned data to ftps 10 10 70 101 user01 scan enter 10 10 70 101 in this box e NETWORK PATH When you select FTP Enter the path to a folder in the FTP server where you want to store the data For example to transfer the data to ftp 10 10 70 101 user01 internetfax enter user01 internetfax in this box When you select SMB Enter the network path to the folder where you want to store the data When you select NetWare IPX or NetWare IP Enter the path to a folder in the NetWare file server where you want to store the data For example to transfer the data to the sys internetfax folder in the NetWare file server enter sys internetfax in this box When you select FTPS Enter the path to a folder in the FTP server where you want to store the scanned data For example to transfer the scanned data to ftps 10 10 70 101 user01 scan enter user01 scan in this box e LOGIN USER NAME When you select FTP Enter the log in user name for the FTP server if required When you select SMB Enter the user name to access the network folder if required When you select NetWare IPX or NetWare IP Enter the log in user name for the NetWare file server if required When you select FTPS Enter the log in user name for the FTP server if required e PASSWORD When you select FTP Enter the log in passwor
16. Rr ae eR oo E ee etta 33 Web Service WS ICM a e a a aaa 38 Using Saved Stan Data ii occ esti eh i ties eee e de 40 Using scan data Saved as e Filing documents aria A ik Ad a tare da G 40 Using scan dala savedras Messi ti dt nt a a e aso Oe o da es 40 Viewing the Scan Job Status and LoOJQ conccccnconccicccconcncccnnoccnconaronnconancnannnnnnronnnnnanrrnnnrenanens 42 VIEWING tne s an op Stati S stat biki E Sad AR E 42 VIEWING tne s anjoD OG is kabina pe abib io 43 Viewing Touch Panel for Scan Menu When you press the SCAN button on the control panel the SCAN menu is displayed on the touch panel 1 2 3 4 9 6 7 e If the equipment is managed by the Department Management or User Management features you need to enter a department code or the user information such as the user name and password r FAX ta L MEMORY RX CI LINE 13 12 11 La SCAN Select Menu 1 Press SCAN to start scanning e FILING FILE E MAIL ge p A p od E x El SINGLE A AUTO O Destination Fenere Fie Forrai TA meva Il 29 USB MEDIA DOC 110510 TIFF Multi T 2011 05 10 08 06 4 Found USB DEVICE Message Display Area Operational instructions and the status of the equipment are displayed Function Buttons Press one of these buttons when you select the scan function Pressing one of these buttons displays the set up screen specific to the selected scan function Destination Displa
17. SIZES in the model below you must have the Reversing Automatic Document Feeder installed e STUDIO2551C Series Changing Scan Settings 51 WE Changing compression ratio You can select the compression ratio for the scanned image data In general the higher the compression ratio the lower the image quality Select from the following options KA AN SCAN SETTING Press OK or CANCEL SETTINGS 85 TEMPLATE COMPRESS OMIT BLANK PAGE OUTSIDE ERASE ON OFF RANGE ADJUSTMENT LOW Select this option to apply a low compression ratio and enhance the image quality MID Select this option to compress the data with a moderate compression ratio and obtain an average image quality HIGH Select this option for a high compression ratio This option is suitable when you want to minimize the data size rather than enhance the image quality The compression ratio setting is not available in either of the following conditions e SLIM PDF is selected as the file format setting e BLACK is selected as the color mode setting WE Removing blank pages If your original contains blank pages you can remove them from the scan result To take advantage of this feature enable the Omit Blank Page setting al Bae KA AN sk TEMPLATE SCAN SETTING Press OK or CANCEL COMPRESS OMIT BLANK PAGE OUTSIDE ERASE LOW MID HIGH ON Select this option when you want to enable the f
18. User012 0013 User013 DB 0014 User014 0015 User015 0016 User016 Tips e Before pressing OK you can specify additional e mail addresses e f you want to view or delete the specified e mail addresses press DESTINATION P 71 Viewing Deleting specified e mail addresses Searching the address book with search strings 1 Press SEARCH ADDRESS BOOK NPUT NPUTO 4 CLEAR DESTINATION DESTINATION 8 SINGLE 0001 User001 0002 User002 0003 User003 0004 User004 0005 User005 0006 User006 0007 User007 0008 User008 All Persons po ALL CLEAR The SEARCH screen appears 62 Specifying E mail Addresses gt Press the corresponding button s for the desired search category and enter the search string Finally press snd SEARCH LOCATION MFP LOCAL FIRST NAME CORP CompanyName0 1 gt LAST NAME DEPT gt E MAIL _Kevword gt _Kevword CLEAR l CANCEL SEARCH ae Y i Pressing each button displays an on screen keyboard Enter a search string using the keyboard and digital keys and then press OK to set the entry Tip The contacts are searched for based on the entered search string s 3 Press 0 for the desired contacts and then Ulich OK e For Scan to E mail proceed to step 4 e For Internet f
19. Using the TOSHIBA e STUDIO Remote Scan Driver ss eseenennenzzz 96 Scanning Images Using the TOSHIBA e STUDIO WIA Driver cccscceseeeeeeeeeeeeneeenes 97 Scanning Images Using the TOSHIBA e STUDIO Remote Scan Driver One of the scan drivers included with the Client Utilities CD ROM or the Client Utilities User Documentation DVD is the TOSHIBA e STUDIO Remote Scan driver With this driver you can perform scanning operations remotely from your Windows computer over the TCP IP network Your scans can be loaded to your Windows computer running a TWAIN compliant application Connecting over TCP IP Network Originals Scan originals remotely using the TOSHIBA e STUDIO Remote Scan driver Import your scans to a TWAIN compliant application Windows XP Windows Vista Windows 7 Windows Server 2003 Windows Server 2008 For instructions on how to install the driver refer to the Software Installation Guide 96 Scanning Images Using the TOSHIBA e STUDIO Remote Scan Driver Scanning Images Using the TOSHIBA e STUDIO WIA Driver The Client Utilities CD ROM or the Client Utilities User Documentation DVD also includes the TOSHIBA e STUDIO WIA Driver for users of Windows XP Windows Vista Windows 7 Windows Server 2003 Windows Server 2008 This driver can be used together with a WIA compliant application such as Microsoft Paint supported by Windows XP or Windows Vista to scan images on the equipment and lo
20. W MULTI SINGLE SUBJECT _ Scanned trom WFPO70 _ MULTI A A Ee SINGLE FILE NAME DOC 110510 O b RESET l CANCEL l 09 07 Scan to E mail 27 6 Specify the e mail address es that you want to send to 1 Press INPUT 2 Enter an e mail address using the keyboard and digital keys and then press OK to set the entry 3 Finally press OK ADDRESS BOOK Press START to start scanning user0 1 example com INPUT _ CLEAR DESTINATION 8 er001 0005 User005 3 SINGLE User002 0006 User006 1 ee q q q AA 0003 User003 0007 User007 375 0004 User004 0008 User008 Vv All Persons ALL CLEAR KNOWN D SEARCH 5 Vou can specifv e mail addresses in various wavs For details see the following section P 58 Specifving E mail Addresses Tip The entry in the FROM ADDRESS box step 9 may already be set by the administrator on TopAccess Refer to the TopAccess Guide for descriptions of the E mail Setting and or the User Authentication for Scan to E mail setting In this case you can start sending your scans by specifying the e mail address es and then pressing SEND or the START button 7 Press SUBJECT and BODY and enter each item FILE FORMAT ULTI SINGLE MULTI SINGLE Tips e To clear the settings press RESET e Pressing each button displays an on screen keyboard En
21. as a multiple page file When you scan several pages the equipment stores all the pages as a single file SINGLE Press this button to store scans as a single file for each page When you scan several pages the equipment stores each page as a separate file SECURITY When PDF is selected for the file format you can decide whether or not to encrypt the PDF file To encrypt the PDF file press ON For the details of the encryption setting see the following section P 75 Encrypting PDF Files Scan to USB 35 6 Press SCAN to scan data SCAN Select Menu Press SCAN to start scanning SCAN SETTING Destination File Name File Format A PREVIEW 1 y USB_MEDIA DOC110510 TIFF Multi 36 Scan to USB Found USB DEVICE 011 ae n RS kar Tips To scan 2 sided documents or set Color Mode or Resolution etc press SCAN SETTING P 46 Changing Scan Settings For the models below press PREVIEW and then SCAN to preview your scans e STUDIO4540C Series e STUDIO6550C Series e STUDIO2550C Series only when the hard disk is installed P 56 Previewing Scans For the models below you can select and set e FILING FILE or E MAIL as another scan function Dual Agents e STUDIO4540C Series e STUDIO6550C Series e STUDIO456 Series e STUDIO856 Series e STUDIO2550C Series only when the hard disk is installed LL P 72 Scanning With Dual Functions Dual Agents 7 If the screen
22. below appears place another original on the original glass and press SCAN or the START button to continue scanning To finish the job press JOB FINISH followed by the FUNCTION CLEAR button PA AN SCANNING To continue Place document on glass And press START or SCAN SCAN PAGE JOBSIAIUS e The above screen is not displayed under the following conditions You scan the original from the Reversing Automatic Document Feeder without pressing CONTINUE to scan additional originals A scan preview is displayed e To cancel the operation press JOB CANCEL e To change the scan settings press SCAN SETTING P 46 Changing Scan Settings e When the equipment has scanned more than 1000 pages in a job the The number of originals exceeds the limits Will you save stored originals message appears If you want to save the scans press YES If no hard disk is installed in the equipment scanned originals cannot be saved in the equipment however scanning can be performed until its memory is full For the approximate number of pages which can be scanned see the following section P 18 Scan to File e When the temporary workspace is full on the equipment s hard disk a message appears and the job is canceled The available workspace can be viewed on the TopAccess Device tab e Ifthe number of jobs waiting to store scans in the equipment s hard disk exceeds 20 a message appears to indicate that
23. between pages 5 Press PASSWORD MPLA INPUT GROUP PASSWORD NAME Template001 USER NAME UserName001 swew l gt EN ICI i 08 50 gt gt kal On the password input screen enter the group password using the kevboard and digital keys and then press OK KEKKEK Basic Back Space l Clear EFEEREEEEEREEEEE EFEEREEEEERE ERE E EF ES ES ES ES ES ES E ES OS E EEPBPEBRECEEECE eee Shit Space Using Scan Templates 85 7 Press OK INPUT GROUP PASSWORD NAME Template001 USER NAME UserName001 PASSWORD gt The template buttons are displayed for the selected group 8 Select the template that vou want to use TEMPLATE Select a Template p 002 Template001 a SCANTO SCANTO SCANTO ii SCANTO Y amp B FI L 9 E FILING L FILE be E MAIL 32 FILESBOX amp SCANTO amp SCANTO 4 4 Hd FLE amp E MAL 2 E MAIL amp BOX oa ga A RETURN RECALL REGISTRATION DAMA JOBSTATUS e If you select a password free template for which the automatic start function is enabled lt gt is shown on the button the equipment automatically starts the scanning operation End of procedure e If you select a password free template for which the automatic start function is disabled the SCAN menu appears In this case proceed to step 13 e f you select a template for which a password is set you need to enter the password In this case
24. both text and photos TEXT Press this button to scan an original consisting of text PHOTO Press this button to scan an original containing photo images printed on photographic paper Tip When either TEXT PHOTO or PHOTO is selected the transmission may take a while e ORIGINAL SIZE Press the corresponding button for the original size To have the equipment automatically set the original size press AUTO When using originals of various paper widths press DIFFERENT WIDTH Internet faxing sends copies of A4 LT or LG size originals in the same size as the originals Originals larger than A4 LT or LG are reduced to A4 or LT whereas originals smaller than these sizes are sent as A4 or LT without being enlarged e EXPOSURE Select the appropriate exposure for scanning the original Pressing AUTO automatically sets the exposure best suited to your originals To set the exposure manually use g and DJ to select the appropriate exposure 104 Sending Internet Faxes 5 a adel the following items as required and then press OK OPTION MAILBOX COMMUNICATION LINE SELECT SUB SEP OFF gt Cl l SID PWD gt LINE 2 INTERNET FAX QUALITY TX ON SUBJECT Scanned from MFP0707 2547 gt gt CANCEL giii 43 e SUBJECT Press this button to enter the subject of the Internet Fax to be sent e BODY Press this button to enter the body message of the In
25. button to displav the previous page M Press this button to display the following page x Press this button to display the very last page Previewing Scans 57 Specifying E mail Addresses To specify e mail addresses for the Scan to E mail function or Internet faxing you have the following options Tip Up to 400 addresses can be specified AY TM LU P 58 Entering an e mail Addresses LU P 60 Selecting from the address book LI P 61 Refining your search LU P 61 Searching the address book with ID numbers LU P 62 Searching the address book with search strings LO P 64 Searching the LDAP server with search strings LL P 66 Selecting groups LU P 67 Searching for groups with ID numbers LU P 69 Searching for groups by name LO P 71 Viewing Deleting specified e mail addresses The screen displays in the following procedures are examples of the Scan to E mail function The appearance of the screens differs slightly from those of Internet faxes Entering an e mail Addresses 1 Press INPUT Q AN ADDRESS BOOK DESTINATION 0005 User005 p 0002 User002 0006 User006 0003 User003 0007 User007 1 A 375 0004 User004 0008 User008 All Persons ALL CLEAR KNOWN D SEARCH gt The on screen keyboard appears Enter an e mail address using the k
26. folder in the equipment s hard disk or a specified network folder The data stored in the shared folder can be accessed directly from the computer via a network You can scan up to 1000 pages per job until the equipment s memory is full For equipment with no hard disk installed approx 300 pages Color or Auto color mode or approx 1500 pages Black can be scanned e These functions below are available only when the hard disk is installed in the equipment Scan to File MFP LOCAL Specifying more than one network folder REMOTE 1 REMOTE 2 Saving scans as XPS files Previewing scans Scanning With Dual Functions Dual Agents e The maximum capacity in the shared folder differs depending on your model or operating environment The total available space in the shared folder and e Filing can be checked on the Device tab in TopAccess e The shared folder in the equipment s hard disk can contain a maximum of 2000 files e The network administrator has to make settings for storing the scanned data to the client computers For details refer to the TopAccess Guide e We recommend that you back up the data stored in the shared folder e Delete documents stored in the shared folder when they are no longer needed Scanning to files 1 Place the original s For help refer to the Quick Start Guide 2 On the control panel press the SCAN button to enter the SCAN menu las r SCAN pr f PRINT FAX T CI MEMORY RX CI LIN
27. green G and blue B Tip To reset all of the color balance settings back to the defaults press RESET Changing Scan Settings 55 Previewing Scans With the preview feature you can view your scans on the touch panel before saving or e mailing them Follow the procedure below e Previewing is available only when any of the following models is used e STUDIO4540C Series e STUDIO6550C Series e STUDIO2550C Series only when the hard disk is installed e The preview feature is not available with the WS Scan function Previewing scans 1 On the SCAN or FAX menu screen press PREVIEW a SCAN Select Menu Y e FLING y FLE E E MAL E USB ml gt gt gt Ai H TEXT g SINGLE de WS SCAN Q x SCAN SETTING Destination File Name File Format a PREVIEW GAHA JOBSTATUS STORAGE SETTINGS Gian TEMPLATE Ei 72 INPUT FAX No INPUTE MULTI DESTINATION __OPTION __ MONITOR CES ga y ALL CLEAR KNOWN D SEARCH gt PAUSE Ri BACK SPACER PREVIEW Pe ADDRESS ADVANCED 05 10 A JOBSTATUS 2 See the following sections to select the desired function before scanning originals LU P 18 Scan to File LU P 26 Scan to E mail LU P 33 Scan to USB LU P 103 Sending Internet Faxes For instructions on how to scan your documents with Scan to e Filing refer to the e Filing Guide The preview feature is not available w
28. only when the hard disk is installed Operating systems Windows Vista Windows 7 Windows Server 2008 SP1 or later versions Windows XP SP2 or later versions with NET Framework 3 0 installed Windows Server 2003 SP1 or later versions with NET Framework 3 0 installed e If the forced encryption setting is enabled PDF is the only available file format To learn more about the forced encryption setting refer to the MFP Management Guide MULTI SINGLE PAGE MULTI Press this button to store your scan as a multiple page file When you scan several pages the equipment stores all the pages as a single file SINGLE Press this button to store your scan as a single file for each page When you scan several pages the equipment stores each page as a separate file SECURITY When PDF is selected for the file format you can decide whether or not to encrypt the PDF file To encrypt the PDF file press ON For further instructions on how to encrypt PDF files see the following section P 75 Encrypting PDF Files Scan to File 23 1 0 Press SCAN 24 Scan to File Z SCAN Select Menu SCAN SETTING Destination File Name File Format A PREVIEW gt 10 10 70 10 4 user0 1 scan DOC 110510 TIFF Multi ES Fz Tips To scan 2 sided documents or change settings such as Color Mode and Resolution press SCAN SETTING P 46 Changing Scan Settings For the models below press PREVIEW and then SCA
29. proceed to step 9 e dr icon appears on a meta scan template If you select a meta scan template proceed to step 12 9 Press PASSWORD VIPLA INPUT TEMPLATE PASSWORD NAME SCANTO USER NAME UserName001 PASSWORD gt CO l 0 8 56 gt gt gt 86 Using Scan Templates On the password input screen enter the template password using the keyboard and digital keys and then press OK na Basic sl Back Space l Clear FPFEEEEEBEEEEEE EREEEEBEREBEEEER EF EERBEEEEEREEE aaa 3933 EA Shift Space 1 1 Press OK INPUT TEMPLATE PASSWORD NAME SCAN TO USER NAME UserName001 PASSWORD gt If you select a template for which the automatic start function is enabled lt gt is shown on the button the equipment automatically starts the scanning operation Proceed to step 14 1 To use a meta scan template enter information as required and then press SCAN 1 Press the button for each item and enter information as required 2 Finally press SCAN da SCAN 2 Select Menu a Client ID MRO3OP025 gt gt a Job Type Type B gt _ CANCEL Proceed to step 14 Tips e Items shown in the figure above are samples Ask the administrator for items you need to enter e Required items are marked with asterisks e Pressing each button displays an on screen keyboard Enter each item using the keybo
30. scans you can specify a public box or one of the user boxes The public box is a pre defined box and is used to store documents that any users of the equipment may need to work with A user box is one created by the user If a password has been set for a user box you need to enter the correct password to access it The stored data can be printed out any time from the touch panel You can also manage the data using the e Filing web utility With the e Filing web utility you can create user boxes and folders print documents and even merge several documents to create a new one For instructions on how to store your scans with Scan to e Filing create user boxes and print e Filing documents refer to the e Filing Guide e This function is available only when the hard disk is installed in the equipment e The maximum capacity in e Filing differs depending on your model or operating environment The total available space in e Filing and the shared folder can be checked on the Device tab in TopAccess e Before saving your scans in a user box you need to set up the user box e To prevent loss of data we recommended that you back up the data saved in the equipment s hard disk You can back up the data with the computer using File Downloader or e Filing Backup Restore Utility e Delete documents stored in e Filing when they are no longer needed Scan to e Filing 17 Scan to File The Scan to File function sends and stores scans to a shared
31. select a private template group for which a password has been set the password input screen appears In this case proceed to step 8 e f you select a private template group for which no password has been set the template buttons are displayed for the selected group In this case proceed to step 11 Tip If the desired private template group is not displayed on the screen use and to switch between pages 6 Press PASSWORD D 7 ADMINISTRATOR PASSWORD PASSWORD Ji GA The on screen kevboard appears 7 Enter the administrator password using the kevboard and digital kevs and then press OK EE Basic Back Space l Clear PEEEEEEBEEEEEE EREEEBEBREREEEREE EEBEEEEEEEE EERE EEREBEBEE Caps JI Shift Space The template buttons are displayed for the selected group Proceed to step 11 80 Registering Scan Templates 4 USING TEMPLATES 8 Press PASSWORD A INPUT GROUP PASSWORD NAME Template001 USER NAME UserName001 PASSWORD y Using the keyboard and digital keys enter the password for the selected private template group and then press OK FEEEEEREEREEREE EEEEEEEEEEE EERBEEBEEEBEEE CANCEL 1 0 Press OK INPUT GROUP PASSWORD NAME Template001 USER NAME UserName001 The template buttons are displayed for the selected group Registering Scan Templates 81 11 Select an empty template button and then pr
32. setting a password e PRIVATE TEMPLATE GROUP This group is created and controlled by each department section or user to register their own templates The group 001 contains pre defined templates useful for various situations Use can be restricted by setting a password for each group e The maximum number of groups and that of templates to be registered per group differ depending on your model Group Maximum Template per group Public Private Maximum e STUDIO6550C Series e STUDIO6550C Series e STUDIO6550C Series e STUDIO6550C Series e STUDIO2550C Series HDD installed HDD not installed e STUDIO2551C Series e To register a template to the public template group the administrator s password must be entered e Before registering a template to a private template group other than the group 001 you need to create your own private template group For help refer to the Copying Guide e Templates cannot be created with the WS Scan function Registering scan templates On the control panel press the SCAN button to enter the SCAN menu AS i FAX CI MEMORY RX CI LINE 78 Registering Scan Templates 2 Select a scan function and make the settings as required SCAN SETTINGS jifir TENPLATE JIE Select Menu Y ena gt AD Ema cP us a i a e a AUTO SCANSETTING Destination File Name File Format A PREVIEW ai For help see the followin
33. step 5 For equipment with no hard disk installed only either REMOTE 1 or REMOTE 2 can be specified as a file destination MFP LOCAL and more than one destination cannot be specified Scan to File 19 5 To store the scan in a network folder press REMOTE 1 or REMOTE 2 FILE FORMAT TIFF E MULTI SINGLE REMOTE 2 SINGLE RESET CANCEL zx were JOBSIATUS gt If the selected remote destination REMOTE 1 or 2 is configured by the administrator so that you can specify a desired network folder the screen for setting up the remote destination is displayed Proceed to step 6 If the selected remote destination REMOTE 1 or 2 is already defined by the administrator so that the scan is saved in a specified network folder pressing the button does not display the screen for specifying the file destination In this case you cannot change the file destination Proceed to step 9 If you need to change the remote destination ask your network administrator for help REMOTE 1 gt Tip If saving data in a network folder is enabled by the administrator you can select 2 file destinations from MFP LOCAL REMOTE 1 and REMOTE 2 For equipment with no hard disk installed only either REMOTE 1 or REMOTE 2 can be specified as a file destination MFP LOCAL and more than one destination cannot be specified 6 Select the desired file destination from the list 1 S
34. the automatic start function If this function is enabled pressing the template button automatically starts operation with the registered template When this function is enabled the lt gt icon is shown in the lower left corner of the template button 82 Registering Scan Templates 13 On the control panel press the FUNCTION CLEAR button to return to the SCAN menu FUNCTION CLEAR Registering Scan Templates 83 Using Scan Templates Once you register a template your scanning operation becomes much easier Before using a template for scanning you need to register the template For instructions on how to register a template see the following section P 78 Registering Scan Templates Tips e Using the templates for the Scan to E mail function may require users to be authenticated for access to the SMTP server For instructions on how to use templates for Scan to E mail see the following section P 89 Using templates for Scan to E mail When SMTP is selected for authentication method e F icon appears on a template created exclusively for meta scan You may need to enter various information before performing meta scan depending on the template settings The Meta Scan Enabler is required to enable the meta scan feature e With the meta scan function you can attach meta data XML file to scan images and send them with an e mail or store them in the shared folder in this equipment For the details of meta scan f
35. the equipment s memory is full In this case wait a while until memory becomes available again or delete unnecessary jobs from JOB STATUS P 42 Viewing the scan job status Scan to USB 37 Web Service WS Scan Web Service WS Scan uses the functions of Windows operating systems such as Windows Vista to scan images from a client computer through the network Scanning can be performed through the touch panel operation or from a client computer running Windows operating systems such as Windows Vista The images scanned on the equipment can be loaded to your client computer and viewed on an application supporting the Windows Imaging Acquisition WIA Scan Driver System Requirements The WS Scan function is available under the following environments e OS Windows Vista Windows 7 Windows Server 2008 e Software Windows Imaging Acquisition WIA compliant applications Scan Driver Installation WS Scan uses the WIA Scan Driver included with Windows operating systems such as Windows Vista The WIA Scan Driver is automatically installed to your client computer when you install client software for Web Service Printing For help refer to the Software Installation Guide e To install the WIA Scan Driver on a client computer the Web Service Scan setting must be enabled by the administrator on TopAccess For details refer to the TopAccess Guide e This function below is available only when the hard disk is installed in the equipment S
36. 01 User001 0005 User005 8 a E T Jie ag jee bmjeew m as o afm aa L CLEAR KNOWN ID 91 SEARCH gt Ql PREVIEW SAS JOBSTATUS ADDRESS ADVANCED 106 Sending Internet Faxes If you want to store the data in the equipment s shared folder select MFP LOCAL and make sure that the button is highlighted STORAGE SETTINGS M3 TEMPLATE HHH A de SAVE ASFILE FILE FORMAT MFP07317394 FILE_SHARE PDF Mi RE gt MULTI SINGLE REMOTE 2 gt MULTI FILENAME DOC111111 gt SINGLE Proceed to step 6 Tip If saving data in a network folder is enabled by the administrator you can select 2 file destinations from MFP LOCAL REMOTE 1 and REMOTE 2 If you want to select REMOTE 1 and or REMOTE 2 proceed to step 4 For equipment with no hard disk installed only either REMOTE 1 or REMOTE 2 can be specified as a file destination MFP LOCAL and more than one destination cannot be specified 4 To store the data in a network folder press REMOTE 1 or REMOTE 2 I FAX STORAGE SAVE AS FILE FILE FORMAT PDF y MULTI SINGLE REMOTE 2 s MULTI DOC111111 a SINGLE MFP LOCAL REMOTE 1 gt MFP07317394 FILE_SHARE If the selected remote destination REMOTE 1 or 2 is configured by the administrator so that you can specify a desired network fold
37. 8 characters Tip The trailing characters in a file name maximum 74 may be deleted depending on the type of letters used e FILE FORMAT PDF Press this button to store your scan as a PDF file TIFF Press this button to store your scan as a TIFF file XPS Press this button to store your scan as an XPS file Tip XPS files are supported only by the following models and operating systems Models e STUDIO4540C Series e STUDIO6550C Series e STUDIO456 Series e STUDIO856 Series e STUDIO2550C Series only when the hard disk is installed Operating systems Windows Vista Windows 7 Windows Server 2008 SP1 or later versions Windows XP SP2 or later versions with NET Framework 3 0 installed Windows Server 2003 SP1 or later versions with NET Framework 3 0 installed e MULTI SINGLE PAGE MULTI Press this button to store your scan as a multiple page file When you scan several pages the equipment stores all the pages as a single file SINGLE Press this button to store your scan as a single file for each page When you scan several pages the equipment stores each page as a separate file Sending Internet Faxes 109 Refer to Sending Internet Faxes LJ P 103 and follow steps 6 and 7 to send your documents Tips e When the transmission is complete the equipment saves the sent data If the transmission results in failure even after several retries the equipment saves the data in the selecte
38. Ain 20 41 107 REMOTE 2 c cccceccessescessecseseesseseecesscsacsacees 20 41 107 FRESOIUNON rar 16 47 104 RGB adjustment is su skut 16 55 Rotation card ie 16 49 S Saturation satan 16 55 ISGANI iii tit tat ea 14 Scan UNCION TA ET 6 SCAN SETTING ccccccccccceccecceccecceccececeeceeceereereaeeee 15 SCAM SCUUINGS sti 46 Scan Settings Display Area cooccocccccccnconcocicnnonnnancnnnns 15 Scan Speed eins ileso iii 10 Scan to e FING id doc Ale 6 17 Scanito E malliania aia aaa 8 26 SCAN o RS escindida 7 18 SCAN o USB cos 8 33 GOO i a dat ha a a 61 67 69 Search tA AA a an 62 64 Secun bu 23 30 75 o p tye slaa stele EETA 102 Send log iss sit en tienaetie eset ania sel eat ee ied arto 117 SERVER NAME c cccesceceesceceeceseeseessereeseeeees 21 108 ISETTING Si asian eta ates 15 Shared folder ia sa a i a 18 41 SNAPE ias 16 55 SINGLE Tab is 101 Singl e 2 sided SCAN al is krii 16 50 Status MEET Fax aia dolia l 116 SC AO AA e artab 42 FS TOR AGEN A A tl 102 SUD Oda 40 SUBJECT cccecceccecsccsceccecceseecceecaceceesesereacees 28 105 T TEMPLATE e tetera 15 Template O e 78 SMTP authentication occocconconconocnonconcoronncnnannnnnos 89 A A acene ee 84 TOSHIBA e STUDIO Remote Scan Driver 006 96 TOSHIBA e STUDIO WIA Driver ceceee eee 38 97 Touch panel intemet Fax si ladra 101 SCAN aa 14 TWAIN Driver File Downloader ocococococococonccc
39. E 18 Scan to File 3 Press FILE da SCAN Select Menu gt e FILING Ba e anc de WS SCAN sul SCAN SETTING Destination File Name File Format el PREVIEW e To store the scan in the equipment s shared folder proceed to step 4 e To store the scan in a network folder proceed to step 5 Storing data in a network folder requires the administrator to set the equipment configuration For details refer to the TopAccess Guide Tip For the models below press PREVIEW in this step and then select the scan function in order to preview your scans at the end of the operation e STUDIO4540C Series e STUDIO6550C Series e STUDIO2550C Series only when the hard disk is installed For instructions on how to do so see the following section P 56 Previewing Scans 4 Make sure that MFP LOCAL is selected and highlighted FILE FORMAT SECURITY MFP07317394 FILE_SHARE TIFF ha 2 l kal MULTI SINGLE REMOTE 2 L MULTI FILENAME f DOC110510 O w gt SINGLE RESET CANCEL JIT were JUSSIAIUS 5 Proceed to step 9 Tip If saving data in a network folder is enabled by the administrator you can select 2 file destinations from MFP LOCAL REMOTE 1 and REMOTE 2 If you select MFP LOCAL you can specify a network folder REMOTE 1 or 2 as a remote destination To set a network folder as a remote destination proceed to
40. EMPLATE EXPOSURE CONTRAST Oj ao JD Ku a O BACKGROUND ADJUSTMENT SHARPNESS eosin b Jia RESET 1 CANCEL i 11 0 The contrast setting is available only when FULL COLOR or AUTO COLOR is selected for the color mode setting E Adjusting background density With the background adjustment setting you can lighten or darken the background of your scans Use 9 and D to select the preferable background density from 9 levels KA AN SCAN SETTING Press OK or CANCEL EXPOSURE Ku 54 Changing Scan Settings E Adjusting sharpness The sharpness setting determines whether your scans look clear or blurry Use and to select the preferable setting from 9 levels KA AN SCAN SETTING Press OK or CANCEL Ms TEMPLATE EXPOSURE CONTRAST Al te Eo D BACKGROUND ADJUSTMENT i b E Adjusting color balance The color balance of your scans can be adjusted with the saturation and RGB adjustment settings KA AN Hs TEMPLATE gt SCAN SETTING Press OK or CANCEL SATURATION RGB ADJUSTMENT RED R E GREEN G ie BLUE B j The page shown in the above figure is available only when FULL COLOR or AUTO COLOR is selected for the color mode setting O Saturation Use and to manually specify the saturation level U RGB adjustment Use and to manually specify the density level for each color red R
41. Erasing black frames around IMages occcocccncccccncncnccoccconnnnnnonanonononononannnnanonanonanenaninaninnnns 53 AXGIUSTING EXPOSURE a a ra agar 54 AQUUSUNO COM AS i i b Ea d a a A 54 AQjUSUAQ Da korotima GenSan B Ba 54 AOQJUSUNG SHAR DINGS S ai re Ba a 55 AUSTIN COMO DAMA tne 55 PREVIEWING A anna 56 Specifying E mail Addresses cooccoccconocccononcnconononnconanonnconnnnnnnnnnn rosa rrnnrrnnn rra rrnnrrnarrnnnrnnnrenanens 58 Scanning With Dual Functions Dual Agents ssssennnnnnnnnnzannnnnnnnznnnznnennnnennnrenzanzmnanmnzan 72 En ivpting PDF FOSS a 75 CONTENTS 3 Chapter 4 USING TEMPLATES Registering Scan Templates ninia ls 78 Using Scan Templates ai dw dw ETa ATi 84 Chapter5 OTHER SCANNING METHODS Scanning Images Using the TOSHIBA e STUDIO Remote Scan Driver 008 96 Scanning Images Using the TOSHIBA e STUDIO WIA Driver occcoccocccoccoccconconccnccnnnnn 97 Chapter6 INTERNET FAX Precautions for Internet Fax Transmissions 0ooccocncococonononnnocononannonnnennncnnnnonnnenarenarenannnaanos 100 Viewing Touch Panel for Fax Menu ooccoccconcconcccocnconoconanonnconoronaronnnronanenanonnnrnnnrenarenanenancnnans 101 Sending Internet Faxes ini eo k a taeda ieee tara 103 Sending INternet TIXES useen a a aeea e a 103 Saving sent data as a file Internet fax and file oocccocccconcocncccnnconnncnnnnononanonanos 106 Setting advanced TUNGHOMS ii dis 111 Receivin
42. Help Button sara 15 ID AUMDEeES Gusana 61 67 Internet Fax DIECAULIONS dida ti hols aatcl dais 100 ECON aii leidas 115 o jo A 103 interriet Fax and Pile aca A ta Abed 106 J JOB STATUS desi taa ah 14 102 L LDAP SEVE ataron 64 Log Memet E a ass 116 SCAM aa AI 43 A AE A qta a efag 117 LOGIN USER NAME cecceccecseceeceeseeseeseesseeees 22 108 M MASTER PASSWORD cccecsesseseececeeeesceseeseeteeteees 76 Menu Menet A PA O 101 A A AA 14 Message Display Area occocccocconcccconnconconconcnncon 14 101 Meta SCAN isibu gi sar e ka b it 84 87 MFP LOCAL uccccescesecscesecsseseesceseesceateaceeeees 19 40 107 M lti Single tostados llar acaba 23 29 N A hue 82 A ee A cc 82 Navigation DUTION aiii 57 Network folder si sui dai 18 41 NETWORK PATH ooon 21 108 O Omit Blank Page iaa 16 52 ORCTIATOR sitters 49 Original Mode incio a 16 47 104 Or inal SIZE stat tallas 16 51 104 Outside Eraser 16 53 P PASSWORD sosa iii 22 82 108 PDF CRIGRY OUI att acts Et ah ls Sse MET AME 15 security Setting caian a dt da 195 PREVIEW cecceccecceccecescescesceseeteerseeeeteseeseeteates 15 102 PEI W rr A ds 56 Priority Reserve Sas ced ee ote 111 113 Private template group ococccoccccocconcononnonnonnonnonoonennannos 78 Public template Group unica 78 R Range adjustment coocccccccnccnccnconnocncnncnnnnncnnnnnnns 16 53 Red R tes aanc cai ethene attuned 16 IREMOT BA aka ana a
43. IVINO TES OU MT 47 Selecting Original Mode a de ea a de 47 Scanning 2 sided originals sui a a A pa ep acaso 50 SPeciyIng Or gn ASG I ZC tac al A lion 51 Chanongo ON SN AlOMNM ito 49 Changing compression alle tii conse oie ore tee a 52 FRE MOWING plank DAG SS iria tte artis 52 Erasing black frames around mages rn abs 53 PAOIUISTIING EXPOSURE AA AA A dal 54 Austin contas Endara ro NS 54 Adjusting Dackarotiim e den SI Crake a A Re la el Ae radda 54 Adjusting SMALD ASSS as idos 55 PAC JUSTIAG COLO DANCE ai A Moon Ai E 55 Previewin i oca a 56 Specityving E mall Addresses ni cee ee ee eet 58 Scanning With Dual Functions Dual AgentS cooccocnccocnconocinccconccnnnaroncnronnnnnannonannnnanonanos 72 ENGrY DUNG PDF FUE Si aw a i 75 Changing Scan Settings t Scan settings are settings applied commonly to the Scan to e Filing Scan to File Scan to E mail and Scan to USB functions The options frequently used in scanning are generally registered as the default scan settings LLI P 16 and you can scan documents without changing the settings If you want to change the settings for a particular job to suit your preferences press SCAN SETTING on the touch panel and select the desired settings The SCAN SETTING screen consists of 4 pages Use and to switch between them e Page 1 4 LJ P 46 Specifying color mode LJ P 47 Specifying resolution LJ P 47 Selecting original mode LJ P 49
44. LE NAME Pressing the button displays an on screen keyboard Change the file name using the keyboard and digital keys and then press OK to set the entry The file name can consist of a maximum of 128 characters Tips e Pressing Ol adds a meaningful number such as date and time to the file name The number is assigned according to the format selected for the Date Format setting which is available for the administrator on TopAccess For details refer to the TopAccess Guide e The trailing characters in a file name maximum 74 may be deleted depending on the type of letters used 22 Scan to File FILE FORMAT PDF Press this button to store your scan as a PDF file TIFF Press this button to store your scan as a TIFF file XPS Press this button to store your scan as an XPS file SLIM PDF Press this button to store your scan as a slim PDF file This option is suitable when minimizing the file size is more important than the image quality This option is available only when FULL COLOR or GRAY SCALE is selected for the color mode setting JPEG Press this button to store your scan as a JPEG file This option is available only when FULL COLOR or GRAY SCALE is selected for the color mode setting Tips e XPS files are supported only by the following models and operating systems Models e STUDIO4540C Series e STUDIO6550C Series e STUDIO456 Series e STUDIO856 Series e STUDIO2550C Series
45. N to preview your scans e STUDIO4540C Series e STUDIO6550C Series e STUDIO2550C Series only when the hard disk is installed P 56 Previewing Scans For the models below you can select and set e FILING E MAIL or USB as another scan function Dual Agents e STUDIO4540C Series e STUDIO6550C Series e STUDIO456 Series e STUDIO856 Series e STUDIO2550C Series only when the hard disk is installed LL P 72 Scanning With Dual Functions Dual Agents 1 1 If the screen below appears place another original on the original glass and press SCAN or the START button to continue scanning To finish the job press JOB FINISH followed by the FUNCTION CLEAR button PA AN SCANNING To continue Place document on glass And press START or SCAN SCAN PAGE JOBSIAIUS e The above screen is not displayed under the following conditions You scan the original from the Reversing Automatic Document Feeder without pressing CONTINUE to scan additional originals A scan preview is displayed e To cancel the operation press JOB CANCEL e To change the scan settings press SCAN SETTING P 46 Changing Scan Settings e When the equipment has scanned more than 1000 pages in a job the The number of originals exceeds the limits Will you save stored originals message appears If you want to save the scans press YES If no hard disk is installed in the equipment scanned originals
46. ONTENTS A 010 Group010 CONTENTS 011 Group0 1 CONTENTS 012 Group012 CONTENTS v All Group Tips e To view e mail addresses registered in a group press CONTENTS e Before pressing OK you can specify additional e mail addresses e f you want to view or delete the specified e mail addresses press DESTINATION P 71 Viewing Deleting specified e mail addresses 68 Specifying E mail Addresses Searching for groups by name 1 Press GROUP to display the IGROUFI tab ADDRESS BOOK INPUT NPUTO CLEAR DESTINATION DESTINATION 8 0001 User001 0005 User005 A SINGLE 0002 User002 N 0006 User006 i 1 A AAA ee AA ee 0003 User003 0007 User007 0004 User004 I 0008 User008 Y All Persons ALL CLEAR KNOWN D SEARCH gt ee JOB STATUS ADDRESS BOOK INPUT __NPUT gt EAR TA JOB STATUS The GROUP SEARCH screen appears Press GROUP NAME and key in a search string for the desired group name Finally press SEARCH I GROUP SEARCH GROUP NAVE Group0 10 CLEAR l CANCEL L Pressing GROUP NAME displays an on screen TWER Enter a search string using the kevboard and digital keys and then press OK to set the entry Tip The groups are searched for based on the entered search string Specifying E mail Addresses 69 4 Press the corresponding button s for
47. Print settings are available for the administrator so that error codes can be printed as a report The administrator can also set the equipment to forward such Internet Faxes to another e mail address For details refer to the TopAccess Guide W Receiving Internet faxes The equipment accesses the e mail server at specified intervals to check whether any e mail has been delivered New e mail is automatically received and printed out unless you check manually Receiving Internet Faxes automatically ES The administrator can set up the equipment configuration on TopAccess to automatically receive Internet faxes from the e mail server If the Scan Rate setting is specified the equipment accesses the e mail server to check for any new e mail at specified intervals The factory default is 5 minutes For more details refer to the TopAccess Guide Receiving Internet Faxes manually 1 On the control panel press USER FUNCTIONS button 2 On the USER tab press CHECK E MAIL si USER FUNCTIONS a slel9j GENERAL SCAN E FILING p PI 3 DRAWER 2011 05 10 eee JOBSTATUS e The equipment begins checking for new e mail If Internet Faxes have been received RECEIVING E mail appears on the screen After NEW E mail RECEIVED is displayed the equipment starts printing the Internet Faxes e f no new e mails are found CURRENTLY NO E mail is displayed on the screen Receiving Internet Fa
48. SCANTO SCAN TO SCAN TO ib SCANTO Y gt B FI L B E FILING L FILE bie E MAIL AV FILESBOX 4 SCANTO 4 SCANTO ea FILE amp E MAIL gia E MAIL amp BOX A RETURN RECALL REGISTRATION mare JOBSTATUS e f you select a template for which a password is set you need to enter the password In this case proceed to step 9 e f you select a password free template the AUTHENTICATION screen appears In this case proceed to step 12 9 Press PASSWORD DIA INPUT TEMPLATE PASSWORD NAME SCAN TO USER NAME UserName001 PASSWORD gt Y 09 24 gt gt gt On the password input screen enter the template password using the keyboard and digital keys and then press OK Basic Back Space Clear Bea 3 3333333 IU KA IB LS ee ID KO A U U U EEEEEEEEEBEBEE BEE EEEBEEEBEDC ca Shitt Space Using Scan Templates 91 1 1 Press OK INPUT TEMPLATE PASSWORD NAME SCAN TO USER NAME UserName001 PASSWORD gt CANCEL 09 25 12 When the AUTHENTICATION screen is displayed enter the user name and the password to complete the user authentication 1 Press USER NAME and enter the user name 2 Press PASSWORD and enter the password 3 Finally press OK AN AUTHENTICATION PASSWORD Key in the user name and password Press OK IET A me j e If you select a template for which the automatic start function i
49. TOSHIBA Leading Innovation gt gt gt MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS MULTIFUNCTIONAL DIGITAL SYSTEMS Scanning Guide 2012 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws this manual cannot be reproduced in any form without prior written permission of TTEC Preface Thank you for purchasing TOSHIBA Multifunctional Digital Systems or Multifunctional Digital Color Systems This manual provides instructions on how to use the equipment for scanning and Internet faxing Read this manual before using your Multifunctional Digital Systems or Multifunctional Digital Color Systems Keep this manual within easy reach and use it to configure an environment that makes the best use of the e STUDIO s functions The model below provides the scan function as an option In some models however it has been preinstalled e e STUDIO456 Series e e STUDIO856 Series E How to read this manual U Symbols in this manual In this manual some important items are marked with the symbols shown below Be sure to read these items before using this equipment A WARNING Indicates a potentially hazardous situation which if not avoided could result in death serious injury or serious damage or fire in the equipment or surrounding objects A C AUTION Indicates a potentially hazardous situation which if not avoided may result in minor or moderate injury partial damage to the equipment or surrounding objects or loss of dat
50. Touch Panel for Fax Menu 101 8 JOB STATUS Press this button when you want to monitor your copy fax scan and or print jobs or view the job logs LJ P 116 Viewing the Internet fax job status LJ P 117 Viewing the send log for Internet fax jobs LJ P 118 Viewing the receive log for Internet fax jobs 9 PREVIEW Press this button to preview scans P 56 Previewing Scans PREVIEW is displayed only when any of the following models is used e STUDIO4540C Series e STUDIO6550C Series e STUDIO2550C Series only when the hard disk is installed 10 SEND Press this button to send a copy of your document placed on the equipment 11 STORAGE Press this button when you want to both send a copy of your document and store the sent data in the equipment s hard disk P 106 Saving sent data as a file Internet fax and file 102 Viewing Touch Panel for Fax Menu Sending Internet Faxes Just like the Scan to E mail function Internet Fax sends scanned data to specified e mail addresses as an attached file The difference is the format of the file it is TIFF FX Profile S which can be received and printed on Internet Fax devices With a few additional steps you can also save the sent data or set advanced functions for each transmission LLI P 103 Sending Internet faxes LU P 106 Saving sent data as a file Internet fax and file LL P 111 Setting advanced functions
51. Usero01 0005 User005 a y ALL CLEAR KNOWN ID SEARCH El PREVEW lt gt SEND 2011 05 10 HEJ JOBSTATUS ADDRESS ADVANCED Sending Internet Faxes 111 29 Press 2 SIDED SCAN 2 ra User00 1 example com 0001 EEEE B Im PRIORITY ITU MAILBOX 2 SIDED RESERVE LIST fa RECOVERY TX gt ADVANCED The 2 SIDED SCAN screen appears 3 Select either BOOK or TABLET for the original type and then press OK STORAGE SETTINGS sie TEMPLATE see A A l 2 SIDED SCAN Press OK place originals specify a destination and press Send Both sides will be sent to memory PRIORITY RESERVE 5 Eha RECOVERY TX ADDRESS ADVANCED BAM JOBSTATUS Continue the Internet faxing operation P 103 Sending Internet faxes 112 Sending Internet Faxes U Setting Priority Reserve Use the Priority Reserve function when you want to send originals ahead of the jobs currently waiting in the queue The default of this function is restored when each transmission is complete you must enable the setting every time you want to use this function You can specify the e mail addresses by keying in them or searching the address book Setting Priority Reserve 1 Press ADVANCED to display the ADVANCED tab STORAGE User00 1Wexample com 0001 STANDARD INPUT FAX No INPUT gt MULTI i DESTINATION OPTION MONITOR Mo Ses
52. a Indicates information to which you should pay attention when operating the equipment Other than the above this manual also marks information that may be useful for the operation of this equipment with the following signs Tip Describes handy information that is useful to know when operating the equipment LU Pages describing items related to what you are currently doing See these pages as required LJ Model and series names in this manual In this manual each model name is replaced with a series name as shown below Model name Series name in this manual e STUDIO5540C 6540C 6550C e STUDIO6550C Series e STUDIO2040C 2540C 3040C 3540C 4540C e STUDIO4540C Series e STUDIO206L 256 306 356 456 e STUDIO456 Series e STUDIO256SE 306SE 356SE 456SE e STUDIO556 656 756 856 e STUDIO856 Series e S TUDIOS56SE 656SE 756SE 856SE e STUDIO2050C 2550C e STUDIO2550C Series e STUDIO2051C 2551C e STUDIO2551C Series LJ Options For the available options refer to Options in the Quick Start Guide for your equipment LJ Explanation for control panel and touch panel e Illustrations for the control panel and the touch panel shown in this manual are those of the e STUDIO4540C Series The shape and location of some buttons on the control panel and the dimension of the touch panel of the other models differ depending on the model however the names and functions of the buttons and parts are the same e The details on the touch pan
53. ach job s file number chronological order of jobs sender s e mail address or fax number date and time number of pages and status job result Up to 1000 jobs can be listed For equipment with no hard disk installed up to 100 jobs are displayed To display the previous or next page press or Is The number of jobs displaved on a page varies depending on the equipment model To print out the displayed information press JOURNAL If vou want to save contact information such as phone numbers and e mail addresses to the address book press ENTRY P 118 Saving contact information to the address book To exit from the RECEIVE LOG screen press CLOSE Besides Internet Fax receptions fax and e mail receptions are recorded and displayed on the RECEIVE LOG screen Tips e For details on error codes displayed in the Status column refer to the Troubleshooting Guide e The reception record of Internet FAX jobs can be exported to a USB storage device For details refer to the MFP Management Guide IM Saving contact information to the address book On the SEND RECEIVE and SCAN LOG screens you can save contact information such as phone numbers and e mail addresses to the address book For instructions and details on the address book refer to the MFP Management Guide 118 Viewing the Internet Fax Job Status and Log INDEX Numerics A 111 112 A Address BOOK saltas 60 61 62 118 ADDRESS Tab cecceccec
54. ad them to your client computer If only the Department Management features are enabled the department code needs to be entered Connecting over TCP IP Network Originals Scan originals using the TOSHIBA e STUDIO WIA Driver Import your scans to a WIA compliant application Windows XP Windows Vista Windows 7 Windows Server 2003 Windows Server 2008 For instructions on how to install the driver refer to the Software Installation Guide For instructions on how to scan and acquire images to your computer refer to the documentation that comes with your WIA compliant application If you are using Windows XP or Windows Server 2003 follow the procedure below to register this equipment to the TOSHIBA e STUDIO WIA Driver after the installation of the driver Double click Scanners and Cameras of Control Panel Right click TOSHIBA e STUDIO WIA Driver and then click Properties Click Discover on the Device Setting tab menu Click Start Discovery Select this equipment and then click OK Click OK OO eS Scanning Images Using the TOSHIBA e STUDIO WIA Driver 97 INTERNET FAX This chapter describes the Internet Fax feature Precautions for Internet Fax Transmissions cececececececececececececececeeeeeneacacaeaeeceneneceaeaeas 100 Viewing Touch Panel for Fax Menu coocccoccconccconoconcnconcnononconnnnnnnnonnnnnnnronancrnnnrnnnnenanrrnarenanes 101 sendin Internet FAXKCS untada 103
55. ality FULL COLOR Select this option to scan color images AUTO COLOR Select this option to scan monochrome images in black and white and color images in color by automatically detecting the color type of each document page The level for determining color or monochrome can be set with the ACS Adjustment setting accessible from the USER FUNCTIONS button on the control panel For details refer to the MFP Management Guide 46 Changing Scan Settings W Specifying resolution Select a resolution from the following options Lo AN My TEMPLATE c SCAN SETTING Press OK or CANCEL COLOR MODE RESOLUTION BLACK 600dpi GRAY SCALE 0 300dpi FULL COLOR 200dpi AUTO COLOR 150d F 100dpi E TEXT fi ORIGINAL MODE gt Q ROTATION gt AUTO SINGLE 2 ORIGINAL SIDED SCAN d SIZE b b SINGLE 600 Select this option to scan originals at 600 dpi 400 Select this option to scan originals at 400 dpi 300 Select this option to scan originals at 300 dpi 200 Select this option to scan originals at 200 dpi 150 Select this option to scan originals at 150 dpi 100 Select this option to scan originals at 100 dpi e With Scan to File or Scan to USB A5 A6 ST R 8K or 16K size originals scanned at 100 dpi may be handled as non standard size depending on applications e With Scan to File Scan to E mail or Scan to USB the resolution se
56. an originals containing text and photos PHOTO Select this option to scan originals containing photos printed on photographic paper 48 Changing Scan Settings WE Changing orientation With the rotation setting you can change the orientation of your scans If necessary select the desired rotation pattern from the following options KA AN SCAN SETTING Press OK or CANCEL COLOR MODE RESOLUTION MET TEXT BLACK i ae eS 400dpi E ORIGINAL GRAY SCALE 400dpi Fej ip Q ROTATION Eee 300dpi FULL COLOR AUTO COLOR 200dpi 150dpi SINGLE Ey SINGLE 2 ORIGINAL 100dpi SIDEDSCAN SIZE B B ROTATION va J oon a a Select this option to scan originals without a change in orientation Select this option to rotate your scans 90 degrees to the right w Select this option to rotate your scans 180 degrees 4 Select this option to rotate your scans 90 degrees to the left On the ROTATION setting of the e STUDIO456 Series and the e STUDIO856 Series the scanned image is automatically rotated 90 degrees to the right and no other selections are available if the following setting items are selected e Color mode GRAY SCALE FULL COLOR or AUTO COLOR e Resolution 600 e Original size AUTO MIXED ORIGINAL SIZES or any size larger than B4 A3 B4 8K LD LG COMP Changing Scan Settings 49 WE Scanni
57. ard and digital keys and then press OK to set the entry Using Scan Templates 87 13 Press SCAN SCAN Select Menu Y eFLNG ia FE E E MAIL CP us j 2 gt gt TEXT SINGLE Q a AUTO SCAN SETTING Destination File Name File Format 1 Y Public Box DOC 110510 KE VR 2011 05 10 08 58 Tip For the models below press PREVIEW and then SCAN to preview your scans e STUDIO4540C Series e STUDIO6550C Series e STUDIO2550C Series only when the hard disk is installed P 56 Previewing Scans 14 If the screen below appears place another original on the original glass and press SCAN or the START button to continue scanning To finish the job press JOB FINISH followed by the FUNCTION CLEAR button fa AN SCANNING To continue Place document on glass And press START or SCAN SETTINGS fs TEMPLATE e The above screen is not displayed under the following conditions You scan the original from the Reversing Automatic Document Feeder without pressing CONTINUE to scan additional originals Ascan preview is displayed e To cancel the operation press JOB CANCEL e To change the scan settings press SCAN SETTING P 46 Changing Scan Settings e When the equipment has scanned more than 1000 pages in a job the The number of originals exceeds the limit Do you want to save stored originals message appears If you want to save the scan
58. ase wait a while until memory becomes available again or delete unnecessary jobs from JOB STATUS P 42 Viewing the scan job status 74 Scanning With Dual Functions Dual Agents Encrypting PDF Files With Scan to File Scan to E mail or Scan to USB you can encrypt PDF files when you select PDF for the file format by following the procedure below Encrypting PDF files 1 On the SCAN menu press FILE E MAIL or USB for the desired scan function da SCAN 23 Select Menu SCAN SETTING Destination File Name File Format el PREVIEW For help see the following sections LL P 18 Scanning to files EJ P 26 Scanning to e mail LLI P 33 Scanning to USB 2 Select PDF for the file format and then ON for the security setting KA FILE FORMAT MFP LOCAL MFP07317394 FILE_ SHARE gt PDF T REMOTE 1 n MULTI SINGLE r MULTI FILENAME DOC111111 AMM gt SINGLE The PDF SECURITY SETTINGS screen appears Tip If the forced encryption setting is enabled ON is always selected for the security setting To learn more about the forced encryption setting refer to the MFP Management Guide Encrypting PDF Files 75 3 Key in or select the following items and then press OK SETTINGS sv TEMPLATE ENCRYPTION LEVEL AUTHORITY 128bit AES PRINT 128bit RC4 CHANGE
59. aving scans as XPS files Tip The Client Utilities CD ROM or the Client Utilities User Documentation DVD includes the TOSHIBA e STUDIO WIA Driver for users of Windows XP Windows Vista Windows 7 Windows Server 2003 Windows Server 2008 This driver can be used together with a WIA compliant application such as Microsoft Paint supported by Windows XP or Windows Vista to scan images on the equipment and load them to your client computer For details refer to the following section P 97 Scanning Images Using the TOSHIBA e STUDIO WIA Driver This guide provides instructions for using the touch panel to scan images on the equipment For operational instructions on the client computers refer to the documentation that comes with your WIA compliant application Scanning with Web Service Scan 1 Place the original s For help refer to the Quick Start Guide 2 On the control panel press the SCAN button to enter the SCAN menu lan f FAX CI MEMORY RX L LINE 38 Web Service WS Scan 3 Press WS SCAN SCAN SETTINGS fl ir TEMPLATE ii ro Select Menu Y e FILING Ba FILE E E MAIL y USB A gt hi gt 5 H TEXT H SINGLE e a AUTO SCAN SETTING Y WS SCAN Fo Destination File Name File Format Al PREVIEW 1 SAS JOBSTATUS KA AN WEB SERVICES SCAN USER001 PC USER001 PC USER001 PC USER001 PC FAX USER001 PC OCR Tip If the desired client name is not sho
60. axing the e mail addresses are specified To specify additional e mail addresses repeat the above steps Tip For Scan to E mail pressing SEARCH ADDRESS or SEARCH GROUP allows you to continue searching for individual contacts or groups with other search strings Specifying E mail Addresses 63 4 Press OK ADDRESS BOOK Press START to start scanning INPUT NPUTO CLEA DESTINATION DESTINATION 8 SINGLE 0001 User001 0002 User002 0003 User003 0004 User004 0005 User005 0006 User006 0007 User007 A u 0008 User008 Vv ALL CLEAR KNOWN D SEARCH gt All Persons Tip If you want to view or delete the specified e mail addresses press DESTINATION P 71 Viewing Deleting specified e mail addresses Searching the LDAP server with search strings To search an LDAP server for e mail addresses the network administrator must register the directory service on TopAccess 1 Press SEARCH ADDRESS BOOK NPUT l 0001 User001 0002 User002 0003 User003 0004 User004 0005 User005 0006 User006 0007 User007 DESTINATION DESTINATION 0008 User008 All Persons JOB STATUS The ADDRESS SEARCH screen appears 2 Select the directory service name that you want to search in the LOCATION 1 Click the pull down menu 2 Select the directory service name that you want to sear
61. cannot be saved in the equipment however scanning can be performed until its memory is full For the approximate number of pages which can be scanned see the following section P 18 Scan to File e When the temporary workspace is full on the equipment s hard disk a message appears and the job is canceled The available workspace can be viewed on the TopAccess Device tab e Ifthe number of jobs waiting to store scans in the equipment s hard disk exceeds 20 a message appears to indicate that the equipment s memory is full In this case wait a while until memory becomes available again or delete unnecessary jobs from JOB STATUS P 42 Viewing the scan job status Scan to File 25 Scan to E mail With this scan function you can send your scans to a specified e mail address as an attached file e The Scan to E mail function requires the network administrator to set the equipment configuration e These functions below are available only when the hard disk is installed in the equipment Saving scans as XPS files Previewing scans Scanning With Dual Functions Dual Agents Scanning to e mail 1 Place the original s For help refer to the Quick Start Guide 2 On the control panel press the SCAN button to enter the SCAN menu ES f FAX El MEMORY RX L LINE 3 Press E MAIL a SCAN Select Menu Y e FILING lis FILE E E MAIL ip WSSCAN i E SCAN SETTING Destination File Name Fil
62. ccccocononos 6 A wana asin aati Sena eae ag ane eee cane eepa aes 104 U USB Storage dEViCE store dado eos 41 USER NAME ao 82 USER PASSWORD c ceccessececcesseceeceeceeteeeeseesseseetenss 76 W Web Service WS Scan cooccocccccccncocnonncnnnonconnnnnnnos 9 38 Windows Imaging Acquisition WIA Scan Driver 38 120 INDEX FC 5540C 6540C 6550C FC 2040C 2540C 3040C 3540C 4540C DP 2095 2530 3020 3590 4590 DP 5560 6560 7560 8560 FC 2050C 2550C FC 2051C 2551C OME 12002000 MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS MULTIFUNCTIONAL DIGITAL SYSTEMS Scanning Guide TOSHIBA TEC CORPORATION 2 17 2 HIGASHIGOTANDA SHINAGAWA KU TOKYO 141 8664 JAPAN EEE mand QUALITY SERVICE R120120L0101 TTEC SYS V1 0 2012 TOSHIBA TEC CORPORATION All rights reserved 2012 03
63. ch LOCATION LDAPO1 MFP LOCAL FIRST NAME ANNT Me LAST NAME S LDAPO2 hd JEPT E MAIL 2 li KEYWORD LEAR CANCEL SEARCH JOBSTATUS 64 Specifying E mail Addresses Press the corresponding button s for the desired search category and enter the search string Finally press coto SEARCH LOCATION LDAPO1 FIRST NAME gt LAST NAME gt E MAIL gt N Pressing each button displays an on screen keyboard Enter a search string using the keyboard and digital keys and then press OK to set the entry Tip The contacts are searched for based on the entered search string s 4 Press 0 for the desired contacts and then bili OK 1 ADDRESS SEARCH Press START to start scanning User001 gt SEARCH GROUP e For Scan to E mail proceed to step 5 e For Internet faxing the e mail addresses are specified To specify additional e mail addresses repeat the above steps Tips e f you selected a wrong contact press the wrong contact again to be unselected or press the FUNCTION CLEAR button to restart the operation LU P 26 Scan to E mail LJ P 103 Sending Internet faxes e For Scan to E mail pressing SEARCH ADDRESS or SEARCH GROUP allows you to continue searching for individual contacts or groups with other search strings Sp
64. contact and or group from the list select a listing you want to delete and then press DELETE User004 TO DELETE Specifving E mail Addresses 71 Scanning With Dual Functions Dual Agents When performing a scan operation you can select 2 of the scan functions at one time e This function is available only when the hard disk is installed in the equipment e The WS Scan function cannot be selected together with other scan functions Scanning with dual functions Dual Agents 1 Place the original s For help refer to the Quick Start Guide 2 On the control panel press the SCAN button to enter the SCAN menu e El MEMORY RX CI LINE 3 Select a scan function that you want to use 4 SCAN Select Menu e FILING SCAN SETTING Destination File Name File Format Al PREVIEW e FILING Your scans are saved in the e Filing boxes FILE Your scans are saved as files in the equipment s shared folder or a network folder E MAIL Your scans are sent to specified e mail addresses USB Press this button to store scans to a USB storage device The WS Scan function cannot be selected with other scan functions Make the settings required for the selected scan function and then press OK e The required settings vary depending on the selected scan function For instructions on how to perform settings for each scan function see the following sections LL P 18 Scan t
65. d below e Internet Fax Equipment to Internet Fax Equipment The equipment can send a copy of a document to other Internet Fax equipment via Internet or Intranet The copy of the document is sent as an e mail Internet Intranet Mail server Mail server gt E mail transmission LAN e Internet Fax Machine to from Client Computers The equipment can send a copy of a document as an e mail to client computers via Internet or Intranet The client computers can send an e mail to the equipment as well Internet Intranet Client computer E mail transmission LAN For instructions on Internet faxing see the following section P 99 INTERNET FAX Internet Fax Features 11 e When the equipment sends a copy of a document using Internet Fax the client computer receives the copy as TIFF FX Profile S images e The equipment can print out only text files and image files in TIFF format from the client computer you cannot send files other than text or TIFF images to the equipment For available formats see the following section P 115 Available file formats 12 Internet Fax Features BASIC OPERATION This chapter describes the basic scanning operations Viewing Touch Panel for Scan Me nu cccccceeeeeeeeceeeeeeeeeeeeeeeeeseeseseeneseeseeseesaeesnessanesags 14 Default Settings cio oia dis 16 Scan to SFM il i da 17 SCO PPP EY 18 Scan to E M All ii aiai 26 sca Ce USD ne ee
66. d folder s The number of retries to be made can be specified by the administrator on TopAccess If the data are saved in the equipment s shared folder they will be found in the TXFAX folder under the file share folder To learn more about the file share folder see the following section P 40 Using Saved Scan Data 110 Sending Internet Faxes MI Setting advanced functions Pressing ADVANCED during the Internet faxing operation displays the ADVANCED tab On this tab the following advanced functions are available e 2 SIDED SCAN Use this function when you want to send 2 sided originals from the Reversing Automatic Document Feeder P 111 Setting 2 sided scan e PRIORITY RESERVE Use this function when you want to send originals ahead of the currently reserved transmissions P 113 Setting Priority Reserve U Setting 2 sided scan Use this function when you want to send 2 sided originals from the Reversing Automatic Document Feeder The default of this function is restored when each transmission is complete you must enable the setting every time you want to use this function KI To set A4 or LT size originals in the Reversing Automatic Document Feeder place them in portrait orientation Setting 2 sided scan 1 Press ADVANCED to display the ADVANCED tab m ra User00 1 example com 0001 STANDARD me INPUT FAX No INPUTE MULTI f DESTINATION L OPTION JJMONITOR 8 0001
67. d for the FTP server if required When you select SMB Enter the password for accessing the network folder if required When you select NetWare IPX or NetWare IP Enter the log in password for the NetWare file server if required When you select FTPS Enter the log in password for the FTP server if required 108 Sending Internet Faxes e COMMAND PORT FTP and FTPS only Enter the port number to be used for command execution By default a hyphen is entered in this box and the port number set by the administrator is used Change the entry in this box only when you want to use another port number 4 3 Tip Pressing each button displays an on screen keyboard Enter each item using the keyboard and digital keys and then press OK to set the entry 6 Define the settings for the new file s as required 1 Press FILE NAME and change the file name 2 Select an option for the FILE FORMAT and or MULTI SINGLE PAGE settings 3 Finally press OK de fen FAX SETTINGS My TEMPLATE Miri SAVE AS FILE FILE FORMAT MFP LOCAL bated 7394 FILE_SHARE PDF Mi 0 10 70 SEL SEN p B 101 user01 internetfax MULTI SINGLE MULTI FILE NAME poci gt SINGLE Y E wr e FILE NAME Pressing the button displays an on screen keyboard Change the file name using the keyboard and digital keys and then press OK to set the entry The file name can consist of a maximum of 12
68. e Format Al PREVIEW 2 09 04 If the User Authentication for Scan to E mail setting is enabled by the administrator on TopAccess the AUTHENTICATION screen is displayed In this case proceed to step 4 If the User Authentication for the Scan to E mail setting is disabled by the administrator proceed to step 5 Tip For the models below press PREVIEW in this step and then select the scan function in order to preview your scans at the end of the operation e STUDIO4540C Series e STUDIO6550C Series e STUDIO2550C Series only when the hard disk is installed For instructions on how to do so see the following section P 56 Previewing Scans 26 Scan to E mail On the AUTHENTICATION screen complete the user authentication 1 Press USER NAME and enter the user name 2 Press PASSWORD and enter the password 3 Finally press OK AN AUTHENTICATION PASSWORD Key in the user name and password Press OK Tip Pressing each button displays an on screen keyboard Enter each item using the keyboard and digital keys and then press OK to set the entry The above screen is displayed only when the User Authentication for Scan to E mail setting is enabled on TopAccess by the administrator If this screen is displayed you must enter your user name and password to log in to the SCAN TO E MAIL screen For the user name and password ask your network administrator 5 Press TO FILE FORMAT PDF gt
69. eature and remove blank pages from the scan result OFF Select this option when you want to disable the feature and include blank pages in your scans The equipment may not detect blank pages correctly in the following cases e The original consists of half tone pages e Pages contain small text images such as a page number printed on a blank page 52 Changing Scan Settings E Erasing black frames around images You may want to scan originals with the original cover left open especially when they are as small as a drivers license or as thick a book as a dictionary In this case the open cover admits light to the Original Glass surface producing a scan image with a black outer frame This black frame can be erased using the Outside Erase feature KA SETTINGS MY TEMPLATE g za AN SCAN SETTING Press OK or CANCEL COMPRESS OMIT BLANK PAGE OUTSIDE ERASE f tow O o o O HIGH CI Aa I it E ON Select this option to enable the Outside Erase feature Pressing the button makes the Range Adjustment slider available OFF Select this option to disable the Outside Erase feature RANGE ADJUSTMENT Use and to select the appropriate sensitivity from 7 levels to detect the boundary between the image and outer frame The higher the level the more area is erased Tip The sensitivity level for detecting images and the outer frame can be changed for each job us
70. ecifying E mail Addresses 65 5 Press OK ADDRESS BOOK Press START to start scanning ra User001 example com 0001 i INPUT gl CLEAR DESTINATION DESTINATION 8 0001 User001 0005 User005 SINGLE 0002 User002 0006 User006 0003 User003 0007 User007 0004 User004 i 0008 User008 Vv All Persons ALL CLEAR KNOWN ID SEARCH Tip If you want to view or delete the specified e mail addresses press DESTINATION P 71 Viewing Deleting specified e mail addresses Selecting groups 1 Press GROUP to display the GROUP tab DESTINATION 0001 User001 0005 User005 0002 User002 0006 User006 l 0003 User003 0007 User007 0004 User004 0008 User008 iv vi All Persons ALL CLEAR KNOWN D SEARCH gt AE JOB STATUS ADDRESS BOOK Press START to start scanning 238 All Group Tips e To view e mail addresses registered in a group press CONTENTS e Before pressing OK you can specify additional e mail addresses e If you want to view or delete the specified e mail addresses press DESTINATION P 71 Viewing Deleting specified e mail addresses 66 Specifying E mail Addresses Refining groups search Click the pull up menu and then select the letters that you want to display 1 Click the pull up menu 2 Select the letters that you want to e
71. ecsescessesceceeceeceetessestereetetenes 101 Advanced TUNCHONS iran e A ada 111 ADVANCED Tab ceccececsesceseeseeccecestesteseeseereeretenss 101 Alert Message Display Area ococcccccociccnconconnnns 14 101 A certst bn reece PER EA 76 AUTOMATIC START osas 82 B Background Adjustment ss seeeennenzennenzznzza 16 54 e ne ER I Re ett 16 BODY A 28 105 C Client Utilities CD ROM LL en enennenenn ern nnennnnnna 38 Client Utilities User Documentation DVD 0000 38 Color palante ia ia ai a a tt te joda dei 55 Color mode tik di a aa aca 16 46 COMMAND PORT cssesceseeseeceeceseeseeseeteeseeers 22 109 COMPTESS adria ode 16 52 Compression TM iaa raaa 52 Contact informatio mica 118 Contraste 16 54 D Pale and Time dd 14 101 Default Sectas ia a cad cda 16 Destination Display Area ooccoccconcocnociconccnconnnnncannnncnns 14 DialAgents aca ains 12 D al FUNCIONS tatek i i 72 E EFA dia la ae a 6 17 40 E Mail addresses iaa ad 58 2 21 g o snteacennpe dese beedateensencen eens 71 A ab i ETA 71 Encryption LEVEL sieb i ien ae a 76 ENTRY A 117 118 EXDOSULC sakra iii n iiis 16 54 104 F Features mierne lea ta i i i a 11 A N A NNA 6 A A A 23 29 115 FILE NAME A 22 29 FRAGMENT MESSAGE SIZE cios id 30 FROM ADDRESS c cccecceccececcesceseeceeceeseceetessesearees 30 FROM NAME JA 30 Function BUNONS sara 14 G A A a dctne ahaa a eden 16 A A 101 CLOUDS taa iaa 66 67 H 2
72. el menus may differ depending on the operating environment such as whether options are installed e The illustration screens used in this manual are for paper in the A B format If you use paper in the LT format the display or the order of buttons in the illustrations may differ from that of your equipment Preface 1 Q Trademarks e The official name of Windows XP is Microsoft Windows XP Operating System e The official name of Windows Vista is Microsoft Windows Vista Operating System e The official name of Windows 7 is Microsoft Windows 7 Operating System e The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System e The official name of Windows Server 2008 is Microsoft Windows Server 2008 Operating System e Microsoft Windows Windows NT and the brand names and product names of other Microsoft products are trademarks of Microsoft Corporation in the US and other countries e Apple AppleTalk Macintosh Mac Mac OS Safari and TrueType are trademarks of Apple Inc in the US and other countries e Adobe Acrobat Reader and PostScript are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and or other countries e Mozilla Firefox and the Firefox logo are trademarks or registered trademarks of Mozilla Foundation in the U S and other countries e IBM AT and AIX are trademarks of International Business Machines Corporation e NOVELL NetWare and NDS are trad
73. elect the file destination 2 Press OK 1 REMOTE SETTING PROTOCOL NETWORK PATH SMB Server 1 SMB computer file_share FTP Server 1 FTP user01 scan ty If FTP NetWare IPX NetWare IP or FTPS is selected for the file destination proceed to Step 9 If SMB is selected for the file destination proceed to Step 7 If your desired file destination has not been registered in the equipment press DIRECT INPUT and proceed to Step 8 20 Scan to File If SMB is selected for the file destination select the folder to be stored 1 Select the folder to be stored 2 Press OK E TEMPLATE ADDRESS PATH computer file_share Public Proceed to Step 9 Select a folder for the remote destination 1 Select FTP SMB NetWare IPX NetWare IP or FTPS as a protocol to transfer the file 2 Press SERVER NAME NETWORK PATH LOGIN USER NAME PASSWORD and or COMMAND PORT and specify the file destination 3 Finally press OK REMOTE 1 PROTOCOL J NETWORK PATH Noah PX LOGN USER NAME user01 Netware P PASSWORD a E COMMAND PORT A e SERVER NAME FTP NetWare IPX NetWare IP and FTPS only When you select FTP Enter the IP address of the FTP server For example to transfer the scanned data to ftp 10 10 70 101 user01 scan enter 10 10 70 101 in this box When you select NetWare IPX Enter the name of the NetWare file server or the Tree
74. emarks of Novell Inc e TopAccess is a trademark of Toshiba Tec Corporation e Other company and product names given in this manual or displayed in this software may be the trademarks of their respective companies 2 Preface CONTENTS o O EE 1 Chapter 1 OVERVIEW Scam ifeatlie Si ga a ir g dr NA 6 o cana A A i i tittajjar tata 6 SCA O tates ssneutanian 10 Templates 2 Ns 10 internetiFax A a d ka 11 Chapter2 BASIC OPERATION Viewing Touch Panel for Scan Menu cccccceeeceseeeeeeeeneeeeeeeeeeseneseneeeeeseneeeaeseeaeeenesenesens 14 Detalle SelUNngS arra 16 Scan tO AAA O O O 17 SCAND CO IP CO O 18 scan CO Emal osana A A i A a 26 scan to USB iii a e a b f D g rE E NAERON A 33 Web Service WS SCAN i a ia G B SEE 38 USING Saved Scan Did ta A o ka ab tl 40 Using scan data saved as e Filing documents sse ennnnnnnznnnnnnzznnnzannnenzanranznzznnnnnznni 40 Using scan data Saved as files ea 40 Viewing the Scan Job Status and LOQ occocccoccconnccccncnccnconnconnnnnronaronanoncnnnrnnnrnnrrnarennrnanenanos 42 VIEWING tne SCAN JOD SAWS una di a 42 VIEWING ME SCAN JOD NOG air iia b e B B E ido a 43 Chapter 3 USEFUL FUNCTIONS CHANGING Scan Settings cursis A A 46 SpeciyNO Colo rFMOdO escindida tte tunes ese 46 SPCCITYV ING TESIS dote 47 Selectind Ongmnal MO o ia a 47 Srl O tesa 49 es e a a aa a aN 50 SPECINVING ONCE SIZE lic 51 Changing compression ratio td 52 REMOVING DlanK pages rioni a toa 52
75. en you scan several pages the equipment stores all the pages as a single file SINGLE Press this button to store your scan as a single file for each page When you scan several pages the equipment stores each page as a separate file Scan to E mail 29 e SECURITY When PDF is selected for the file format you can decide whether or not to encrypt the PDF file To encrypt the PDF file press ON For further instructions on how to encrypt PDF files see the following section P 75 Encrypting PDF Files 9 Specify the following items as required and then press OK FRAGMENT MESSAGE SIZE KB NONE FROM ADDRESS Mip example com gt FROM NAME iG gt e FRAGMENT MESSAGE SIZE KB Select the size of message fragmentation If the size of the attached file exceeds that selected here the equipment transmits the file by dividing the data into smaller blocks If the data size of the e mail exceeds the maximum allowed for transmission the attached file will not be sent The maximum data size for e mail transmission can be set by the administrator on the TopAccess SMTP Client page e FROM ADDRESS Press this button to edit the sender s e mail address You cannot edit the box if the administrator sets the sender s e mail address so that it cannot be edited e FROM NAME Press this button to edit the sender s name Tips e Pressing FROM ADDRESS or FROM NAME displays a
76. ent computer running Windows OS Scan to e Filing SAS BES 0 Pr gt __ Ss L LAB NS A Managing e Filing documents X 2 Zo using a Web browser ik i Retrieving e Filing documents as images using the TWAIN Driver J ii or File Downloader To learn more about Scan to e Filing see the following section P 17 Scan to e Filing Tip To learn more about e Filing refer to the e Filing Guide 6 Scan Features Q Scan to File Scan to File allows you to store scans as PDF XPS TIFF or JPEG files in the shared folder in the equipment or in a network folder From these folders you can copy the saved data and use it on your computer If you choose to store your scans in the network folder the type of operating system such as Windows or Macintosh does not matter you can save the data in any network folder accessible by FTP SMB NetWare IPX NetWare IP or FTPS e Delete documents stored in the shared folder when they are no longer needed e The maximum capacity in the shared folder differs depending on your model or operating environment The total available space in the shared folder and e Filing can be checked on the Device tab in TopAccess e These functions below are available only when the hard disk is installed in the equipment Scan to File MFP LOCAL Specifying more than one network folder REMOTE 1 REMOTE 2 Saving scans as XPS files Previewing scans Scanni
77. er date and time number of pages and status job result Up to 1000 jobs can be listed For equipment with no hard disk installed up to 100 jobs are displayed To display the previous or next page press or Is The number of jobs displaved on a page varies depending on the equipment model To print out the displayed information press JOURNAL If vou want to save contact information such as phone numbers and e mail addresses to the address book press ENTRY P 118 Saving contact information to the address book To exit from the SEND LOG screen press CLOSE Besides Internet Fax transmissions fax transmissions are recorded and displayed on the SEND LOG screen Tips e For details on error codes displayed in the Status column refer to the Troubleshooting Guide e The transmission record of Internet FAX jobs can be exported to a USB storage device For details refer to the MFP Management Guide Viewing the Internet Fax Job Status and Log 117 IM Viewing the receive log for Internet fax jobs The record of received Internet Faxes can be displayed on the RECEIVE LOG screen To display the record on the touch panel press JOB STATUS gt LOG gt RECEIVE OR A RECEIVE LOG File No From Date Time Pages 27 User001 Wexample com 10 10 07 1 OK 26 User003 10 1002 1 OK 22 1234567890 10 09 35 1 13 User002 10 08 06 1 JOURNAL ENTRY On the RECEIVE LOG screen you can view e
78. er the screen for setting up the remote destination is displayed Proceed to step 5 If the selected remote destination REMOTE 1 or 2 is already defined by the administrator so that your scans are saved in a specified network folder pressing the button does not display the screen for specifying the file destination In this case you cannot change the file destination Proceed to step 6 If you need to change set remote destinations ask your network administrator for help Sending Internet Faxes 107 Select a folder for the remote destination 1 Select FTP SMB NetWare IPX NetWare IP or FTPS as a protocol to transfer the file 2 Press SERVER NAME NETWORK PATH LOGIN USER NAME PASSWORD and or COMMAND PORT and specify the file destination 3 Finally press OK REMOTE 1 PROTOCOL SERVER NAME 10 10 70 101 SS teo TG NETWORK PATH user0 1 internetiax SMB b Netwar Netware PX LOGIN USER NAME bso II eP PASSWORD FIPS COMMAND PORT e SERVER NAME FTP NetWare IPX NetWare IP and FTPS only When you select FTP Enter the IP address of the FTP server For example to transfer the data to ftp 10 10 70 101 user01 internetfax enter 10 10 70 101 in this box When you select NetWare IPX Enter the name of the NetWare file server or the Tree Context when NDS is available When you select NetWare IP Enter the IP address of the NetWare file server When you select
79. ess SAVE TEMPLATE Select a Template p 002 Template001 da SCANTO 4 SCANTO 4 SCANTO SCANTO A LJ E FLING Li FILE Gia E MAL 3 b FILE amp BOX 1 qg 4 SCANTO da SCANTO ya FILES E MAIL ga E MAIL amp BOX A RETURN RECALL REGISTRATION 2011 05 10 wee JOBSTATUS Tip If you press the button for an existing template you can overwrite the template 1 2 Make the settings for the following items as required and then press SAVE 002 Template001 AUTOMATIC START NAME1 SCAN TO ENABLE DISABLE NAME2 E FILING This icon is indicated when an automatic start is enabled USER NAME f gt PASSWORD gt e NAME 1 Press this button to enter the name displayed on the st line of the template button This name can consist of a maximum of 11 alphanumeric characters e NAME 2 Press this button to enter the name displayed on the 2nd line of the template button This name can consist of a maximum of 11 alphanumeric characters The following symbols cannot be used for NAME 1 and NAME 2 e USER NAME Press this button to enter the user name of the template The user name can consist of a maximum of 30 alphanumeric characters e PASSWORD Press this button to set a 1 to 20 digit password for the template When you use a template for which a password has been set you must enter the password e AUTOMATIC START Select whether to enable or disable
80. esses e If you want to view or delete the specified e mail addresses press DESTINATION P 71 Viewing Deleting specified e mail addresses Specifying E mail Addresses 59 3 USEFUL FUNCTIONS Selecting from the address book AN ADDRESS BOOK Press START to start scanning User003 example com INPUT p CLEAR 0001 User001 0005 User005 a 0002 User002 0006 User006 0003 User003 0007 User007 G ROUP 0004 User004 Al Persons v y e For Scan to E mail proceed to step 2 e For Internet faxing the e mail address is specified Continue the Internet faxing operation P 103 Sending Internet faxes Tips e You can select multiple contacts e Selected contacts are highlighted e To cancel your selection press again 2 Press OK AN ADDRESS BOOK Press START to start scanning User003 example com 0003 NPUT DESTINATION 8 0001 User001 0005 User005 SINGLE PP a 0003 User003 NOD 375 Tip If you want to view or delete the specified e mail addresses press DESTINATION P 71 Viewing Deleting specified e mail addresses 60 Specifying E mail Addresses Refining your search Click the pull up menu and then select letters that you want to display 1 Click the pull up menu 2 Select letters that you want to display DESTINATION 0005 User005 A j 0006 User006 we 0007 User007 375 0008 User008 iv v ALL CLEAR KNOWN ID SEARCH gt 13 2
81. eyboard and digital keys and then press OK to set the entry User001 example com Basic y Back Space l Clear PEEEEEEEREEREE EEEEEEEEFEEEEE EEBEEEEEEER Bono oO noo mee Caps Shift Space e For Scan to E mail proceed to step 3 e For Internet faxing the e mail address is specified Continue the Internet faxing operation P 103 Sending Internet faxes 58 Specifying E mail Addresses Tips e f you want to specify multiple e mail addresses for Internet faxing press MULTI and repeat steps 1 and 2 STORAGE pif SETTINGS i ve TEMPLATE xi User0 1 example com STANDARD INPUT FAX No INPUT DESTINATION OPTION eo 8 0001 User001 i 0005 User005 Ja A SINGLE 0002 User002 ua 0006 User006 aa 1 AR 0004 User004 0008 User008 ELE iv ALL CLEAR KNOWN ID SEARCH gt gt SEND PAUSE ADDRESS e If you press INPUT without pressing TTET vou can edit the e mail address vou have just entered 3 Press OK ADDRESS BOOK Press START to start scanning ra User0 1 example com 0001 INPUT gl CLEAR DESTINATION DESTINATION 8 0001 User001 0005 User005 SINGLE 0002 User002 0006 User006 Te 0003 User003 0007 User007 0004 User004 i 0008 User008 Vv All Persons f ALL CLEAR KNOWN D SEARCH gt Tips e Before pressing OK you can specify additional e mail addr
82. g internet FAXOS i ia e 115 Avallable ile formats isa i dt 115 RECEIVING Intemet TAXES tina sd di 115 Viewing the Internet Fax Job Status and LOGQ ccocccccncoccciccciocncocaconanonanonancnnanenanennncnnanenans 116 Viewing the Internet fax job Status ooocococccocccocnoconoconoconccnnnonononanonannonnnonnnonanocanenaninos 116 Viewing the send log for Internet fax jODS ooccooccoococococococonnconcnoncnoncnoncnonnnonanonnnonononos 117 Viewing the receive log for Internet fax jODS oocccocccocncoccooccnnocncncnonanonanonnnonnnnnnnnonnonos 118 Saving contact information to the address DOOK ooccocccoccccncocccocconncocnconconoconoonncaninnnnos 118 INDE A A O 119 4 CONTENTS OVERVIEW This chapter provides an overview of the scan and Internet Fax features Scan Feature Sisco ee ee ene eee 6 S CANTA CULONAS a ii O E A RPE vOICe Ne oa Ow Or Pe PPE da ee ee a 6 SOS OE 21 Gian A A ete eet E 10 LEMPIRAS ATA 10 Internet Fax Features cccccccccsccecsccececcceecencaceceuseaeaeeeeneeaeaneneneaneauseaeneaaeaeaneneansneaaeauaneneaneanenees 11 Scan Features With the equipment originals placed in the Reversing Automatic Document Feeder or on the original glass can easily be scanned as image data The image data can then be stored in the e Filing boxes and or the shared folder of the equipment and or sent to e mail addresses WE Scan functions This equipment supports 5 scan functions Scan to e Fi
83. g sections EJ P 18 Scan to File EJ P 26 Scan to E mail LJ P 33 Scan to USB For instructions on how to make the settings for Scan to e Filing refer to the e Filing Guide e Do not press SCAN in this step e Templates cannot be created or used with the WS Scan function 3 On the touch panel press TEMPLATE to display the TEMPLATE menu fa SCAN Select Menu Press SCAN to start scanning SCAN SETTING Destination File Format G PREVIEW 1 Y Public Box DOC 110510 1 imur Se A Bit JOBSTATUS 4 Press REGISTRATION to display the REGISTRATION tab TEMPLATE Select a GROUP GROUP NUMBER E l 001 002 003 004 j PUBLIC Cu l HN TEMPLATE Toma Template001 Template002 Template003 GROUP emplates 005 006 007 Template004 Template005 Template006 CANCEL RECALL REGISTRATION MAMMA JOBSTATUS Registering Scan Templates 79 5 Select PUBLIC TEMPLATE GROUP or one of the private template group buttons and then press OPEN TEMPLATE Select a GROUP GROUP NUMBER O 001 002 003 004 PUBLIC Usetul TEMPLATE Templates Template001 Template002 Template003 GROUP p 007 005 006 0 f 009 Template004 Template005 Template006 DELETE 1 EDIT A CANCEL RECALL REGISTRATION 2 08 09 e If you select PUBLIC TEMPLATE GROUP the ADMINISTRATOR PASSWORD screen appears In this case proceed to step 6 e f you
84. iles created using a scan template in the User Template group 40 Using Saved Scan Data The sub folders are automatically deleted when the folder becomes empty When scans are sent directly to the shared folder When the Local Storage Path setting is set to send the scan data directly to storage they are stored in the equipment under the file share folder U Using scans saved in USB storage device When you select USB to save your scans they are stored in the USB storage device connected to the equipment When you save your scans in the USB storage device a sub folder is automatically created The name of the sub folder depends on how you operate the Scan to USB function 4 Computer 23 Floppy Disk Drive A amp Local Disk C a DVD CD RW Drive D d a Removable Disk E Je 000 PUBLIC TEMPLATE _GROUP SCAN TO USB de 003 User 02 2 SCAN TO USB y SCAN EF Network ied Control Panel e SCAN This sub folder contains files created by the Scan to USB function e 000 PUBLIC_TEMPLATE_GROUP Template Name This sub folder contains files created using a scan template in the Public Template group e Group No Group Name Template Name This sub folder contains files created using a scan template in the User Template group U Using scans saved in network folders REMOTE 1 2 When you select REMOTE 1 or REMOTE 2 to store data they are stored in the Scan folder automatically c
85. ing the control panel e Regardless of the settings this feature is disabled under the following conditions The Document Cover is closed at the time of scanning The originals are scanned from the Reversing Automatic Document Feeder e Set the appropriate exposure manually Enabling Outside Erase cancels the automatic exposure adjustment feature P 54 Adjusting exposure e The feature may not produce an appropriate output when your original contains a concave shaped image with a dent e The margins may not be erased correctly under the following conditions Light intrudes into the margin area of the original placed on the Original Glass Hands or fingers holding the original on the Original Glass are scanned e To use this feature in the models below specify the original size e STUDIO2550C Series e STUDIO2551C Series P 51 Specifying original size Changing Scan Settings 53 IM Adjusting exposure Use q and DJ to select the preferable exposure setting from 11 levels If AUTO is selected the automatic exposure adjustment feature is enabled automaticallv setting the exposure best suited to vour originals KA AN SCAN SETTING Press OK or CANCEL EXPOSURE CONTRAST ro ji gt SHARPNESS jinn 9 sii RESET 1 CANCEL 11 0 E Adjusting contrast Use dd and D to select the preferable contrast setting from 9 levels Ka AN SCAN SETTING Press OK or CANCEL My T
86. is completed Removing the USB storage device during data transmission may corrupt the device Tips e Storing scans to a USB storage device may take a long time depending on the volume of the scans e For the models below press PREVIEW in this step and then select the scan function in order to preview your scans at the end of the operation e STUDIO4540C Series e STUDIO6550C Series e STUDIO2550C Series only when the hard disk is installed For instructions on how to do so see the following section P 56 Previewing Scans 5 Define the settings for the new file as required 1 Press FILE NAME to change the file name 2 Select an option for each of the FILE FORMAT MULTI SINGLE PAGE and SECURITY settings 3 After the settings are done press OK f ste TEMPLATE SCAN TO USB FILE FORMAT SECURITY FILE NAME DOC 110510 gt MULTI SINGLE MULTI SINGLE Tip To clear the settings press RESET e FILE NAME Pressing this button displays an on screen keyboard Change the file name using the keyboard and digital keys and then press OK to set the entry A maximum of 128 letters can be used for the file name e Pressing Ol adds some numbers such as date and time to the file name These numbers can be set in the format selected in the Date Format setting of the TopAccess menu which can be set by the administrator For details refer to the TopAccess Guide e The t
87. ith the WS Scan function 56 Previewing Scans Carefully check the displayed preview of your scans To save or e mail your scans press OK Lo AN M3 TEMPLATE PREVIEW Set Item Leading Innovation gt gt gt TOSHIBA fe A Net Readv MFP a e If you want to scan another original place it on the original glass or in the Reversing Automatic Document Feeder and then press START button e To delete the page being previewed press DELETE PAGE e To replace the page being previewed with another page press REPLACE PAGE e To insert another scan before the page being previewed press INSERT PAGE e To change scan settings press SCAN SETTING on the SCAN menu or press OPTION on the FAX menu LJ P 46 Changing Scan Settings LJ P 103 Sending Internet Faxes Tips e Three kinds of preview types are provided as follows HI Press this button to displav a page of vour scan to fit entirelv in the preview window i Press this button to displav a page of vour scan to fit the width of the preview window wel Press this button to displav a page of vour scans at the actual size e Use A v RI and La to scroll the displaved image e f multiple pages are scanned you can switch between the pages using the following navigation buttons Al Press this button to display the very first page AJ Press this
88. lected options for scan settings Viewing Touch Panel for Scan Menu 15 Default Settings A default refers to a setting selected automatically when you turn on the equipment when the equipment wakes up from Sleep Mode or when the FUNCTION CLEAR button is pressed on the control panel To scan your document the default settings can be used as they are whereas pressing SCAN SETTING during the scan operation allows you to select the preferred settings for each scan job P 46 Changing Scan Settings The available settings in the scan mode and their factory defaults are listed in the table below Settings Factory Defaults Color Mode BLACK Resolution 200 dpi Original Mode TEXT Rotation O degrees Single 2 sided Scan SINGLE Original Size AUTO Compress MID Omit Blank Page Outside Erase Range Adjustment Exposure Contrast Background Adjustment Sharpness Saturation RGB Adjustment Red R Green G Blue B Tips e To display a list of the selected options for scan settings press SETTINGS P 14 Viewing Touch Panel for Scan Menu e The default settings can be changed using the USER FUNCTIONS button on the control panel For details refer to the MFP Management Guide 16 Default Settings Scan to e Filing With this function you can scan originals and store the scans in e Filing boxes You can scan 200 pages per job When saving your
89. ling Scan to File Scan to E mail Scan to USB and Web Service Scan e The e STUDIO456 Series and the e STUDIO856 Series provide the scanning function as an option However this optional scanning function is already installed in some models e These functions below are available only when the hard disk is installed in the equipment Scan to e Filing Scan to File MFP LOCAL Specifying more than one network folder REMOTE 1 REMOTE 2 Saving scans as XPS files Previewing scans Scanning With Dual Functions Dual Agents Saving sent data as a file in the shared folder of the equipment by Internet fax Internet Fax and File U Scan to e Filing Scan to e Filing allows you to store your scans as e Filing documents in the equipment The stored e Filing documents can be managed by creating boxes and folders With the e Filing Web utility you can print the e Filing documents or merge them to create a new document With the TWAIN Driver File Downloader you can retrieve this data and load it to your computer e This function is available only when the hard disk is installed in the equipment e The maximum capacity in e Filing differs depending on your model or operating environment The total available space in e Filing and the shared folder can be checked on the Device tab in TopAccess e Delete documents stored in e Filing when they are no longer needed e The e Filing boxes can be accessed from a cli
90. lowing sections E Templates Once you register a template you can easily perform scan operations by recalling pre set scan settings With Meta Scan Enabler you can attach meta data XML files to your scans and e mail them and or store them in the equipment s shared folder LJ P 46 Specifying color mode LJ P 47 Specifying resolution For instructions on how to register and use templates for scanning see the following sections P 77 USING TEMPLATES 10 Scan Features Internet Fax Features Internet Fax allows a copy of a scanned document to be sent as an e mail with an attached TIFF FX Profile S file Since an Internet line is used instead of a phone line the communication costs can be dramatically reduced ax With Internet Fax an e mail address is to be specified in place of a phone number to transmit a copy of a scanned document to the Internet Fax equipment or the client computers When an Internet Fax is received it is automatically output just like a traditional fax e Internet faxing requires the network settings configured by the network administrator Consult your network administrator for help e These functions below are available only when the hard disk is installed in the equipment Previewing scans Saving sent data as a file in the shared folder of the equipment by Internet fax Internet Fax and File With Internet Fax you can perform various transmissions as illustrate
91. mum 74 may be deleted depending on the type of letters used e FILE FORMAT PDF Press this button to store your scan as a PDF file TIFF Press this button to store your scan as a TIFF file XPS Press this button to store your scan as an XPS file SLIM PDF Press this button to store your scan as a slim PDF file This option is suitable when minimizing the file size is more important than the image quality This option is available only when FULL COLOR or GRAY SCALE is selected for the color mode setting JPEG Press this button to store your scan as a JPEG file This option is available only when FULL COLOR or GRAY SCALE is selected for the color mode setting Tips e XPS files are supported only by the following models and operating systems Models e STUDIO4540C Series e STUDIO6550C Series e STUDIO456 Series e STUDIO856 Series e STUDIO2550C Series only when the hard disk is installed Operating systems Windows Vista Windows 7 Windows Server 2008 SP1 or later versions Windows XP SP2 or later versions with NET Framework 3 0 installed Windows Server 2003 SP1 or later versions with NET Framework 3 0 installed e If the forced encryption setting is enabled PDF is the only available file format To learn more about the forced encryption setting refer to the MFP Management Guide e MULTI SINGLE PAGE MULTI Press this button to store your scan as a multiple page file Wh
92. n on screen keyboard Enter each item using the keyboard and digital keys and press OK to set the entry e You can start sending your scans on the above screen by pressing the START button on the control panel 30 Scan to E mail 1 0 Press SCAN or the START button s SCAN Select Menu SCAN SETTING Destination File Name File Format A PREVIEW 1 dl user0 1 example com DOC 110510 PDF Multi RA S S Tips e To scan 2 sided documents or change settings such as Color Mode and Resolution press SCAN SETTING P 46 Changing Scan Settings e For the models below press PREVIEW and then SCAN to preview your scans e STUDIO4540C Series e STUDIO6550C Series e STUDIO2550C Series only when the hard disk is installed P 56 Previewing Scans e For the models below you can select and set e FILING FILE or USB as another scan function Dual Agents e STUDIO4540C Series e STUDIO6550C Series e STUDIO456 Series e STUDIO856 Series e STUDIO2550C Series only when the hard disk is installed LL P 72 Scanning With Dual Functions Dual Agents Scan to E mail 31 1 1 If the screen below appears place another original on the original glass and press SCAN or the START button to continue scanning To finish the job press JOB FINISH followed by the FUNCTION CLEAR button Lon AN SCANNING To continue Place document on glass And press START or SCAN lt TEMPLATE
93. ng 2 sided originals 3 USEFUL FUNCTIONS With the Single 2 sided Scan setting you can choose whether to scan your originals on both sides Select from the following options Lo AN SCAN SETTING Press OK or CANCEL GRAY SCALE FULL COLOR AUTO COLOR SINGLE 2 SIDED SCAN 10 58 gt 0 JOBSIAIUS gt SINGLE Select this option to scan only the front of the originals BOOK Select this option to scan both sides of the originals in the same direction TABLET Select this option to scan the front in one direction and the back rotated by 180 degrees 50 Changing Scan Settings MI Specifying original size To specify the original size press ORIGINAL SIZE Pressing the button displays the buttons for selectable original sizes along with the following buttons KA AN SCAN SETTING Press OK or CANCEL COLOR MODE RESOLUTION TEXT Ben PET i ORIGNAL GRAY SCALE 400dpi hep M Q ROTATION Es 300dpi FULL COLOR 200dpi SINGLE AUTO AUTO COLOR 150dpi SINGLE 2 ORIGINAL 100dpi SIDED SCAN SIZE ORIGINAL SIZE MIXED ORIGINAL SIZES AUTO Select this option to have the equipment automatically detect the size of your originals MIXED ORIGINAL SIZES Select this option when placing originals of different sizes in the Reversing Automatic Document Feeder To use AUTO and MIXED ORIGINAL
94. ng With Dual Functions Dual Agents Copying files from the network folder Scan to File Client computer Windows computer or Copying files from the shared A bl Macintosh computer folder in the equipment To learn more about Scan to File see the following section P 18 Scan to File Tip You can also use the Copy amp File function in which the copied data can be stored in the shared folder For details refer to the Copying Guide Scan Features 7 Q Scan to E mail Scan to E mail allows you to send your scans to specified e mail addresses The scanned image is converted to a PDF XPS TIFF or JPEG file and sent as an e mail attachment These functions below are available only when the hard disk is installed in the equipment Saving scans as XPS files Previewing scans Scanning With Dual Functions Dual Agents Send e mail to the Internet via SMTP server ptemg SMTP server To learn more about Scan to E mail see the following section P 26 Scan to E mail Q Scan to USB Scan to USB allows you to save scanned images as PDF XPS TIFF or JPEG files in a USB storage device e These functions below are available only when the hard disk is installed in the equipment Saving scans as XPS files Previewing scans Scanning With Dual Functions Dual Agents e When a USB storage device is used for the model below attach the front USB cable to the equipment and c
95. o File LJ P 26 Scan to E mail LJ P 33 Scan to USB For instructions on how to scan your documents with Scan to e Filing refer to the e Filing Guide e Pressing OK on the screen for each scan function takes you back to the basic scan menu with the selected function button marked with an orange line 72 Scanning With Dual Functions Dual Agents 5 On the SCAN menu select the second scan function that you want to use and repeat step 4 SCAN L SETTINGS cif zz TEMPLATE o e Select Menu Press SCAN to start scaming Y e FILING KAN H TEXT H SINGLE e gt a AUTO SCAN SETTING Destination File Format Al PREVIEW T SY meres JOB JOBSTATUS 6 On the SCAN menu press SCAN oe Select Menu Press SCAN to start scanning 3 __ a ea Es a e FILING CA a D gt 1a te H TEXT 2 SINGLE Q a AUTO SCAN SETTING J Fenere FieFomat A Al Paevew ross a 2 E User001 example com DOC 110510 PDF Multi e You can set 2 scan functions at one time Selecting 3 scan functions at one time is not allowed e The WS Scan function cannot be selected with other scan functions Tip To clear the scan functions select one and press RESET The screen on the touch panel returns to the basic scan menu and the selected button is cleared Scanning With Dual Functions Dual Agents 73 7 If the screen below appears place another original on the o
96. onnect the USB storage device to the USB port e STUDIO2550C Series Scan to USB To learn more about Scan to USB see the following section P 33 Scan to USB 8 Scan Features U Web Service WS Scan Web Service WS Scan uses the functions of Windows Vista Windows 7 Windows Server 2008 to scan images from a client computer through the network The images scanned on the equipment can be loaded to your client computer and viewed via an application supporting the Windows Imaging Acquisition WIA Scan Driver This function below is available only when the hard disk is installed in the equipment Saving scans as XPS files Originals or through remote operation using a WIA compliant application Load a scanned image into the WIA compliant application To learn more about WS Scan see the following section P 38 Web Service WS Scan Perform scanning from the control panel Windows Vista a Windows 7 jii Windows Server 2008 Install the driver in advance Scan Features 9 li Scan speed The scan speed depends on the selected color mode and resolution settings The approximate scan speed for printing A4 LT under each condition is listed in the table below Scan Speed Color Mode Resolution 100 dpi 150 dpi 200 dpi 300 dpi 4540C Series 57 pages minute 6550C Series 77 pages minute 456 Series 57 pages minute 856 Series 80 pages minute
97. original from the Reversing Automatic Document Feeder without pressing CONTINUE to scan additional originals A scan preview is displayed e To cancel the operation press JOB CANCEL e To change the scan settings press SCAN SETTING P 46 Changing Scan Settings e When the equipment has scanned more than 1000 pages in a job the The number of originals exceeds the limits Will you save stored originals message appears If you want to save the scans press YES If no hard disk is installed in the equipment scanned originals cannot be saved in the equipment however scanning can be performed until its memory is full For the approximate number of pages which can be scanned see the following section P 18 Scan to File e When the temporary workspace is full on the equipment s hard disk a message appears and the job is canceled The available workspace can be viewed on the TopAccess Device tab e If the number of jobs waiting to store scans in the equipment s hard disk exceeds 20 a message appears to indicate that the equipment s memory is full In this case wait a while until memory becomes available again or delete unnecessary jobs from JOB STATUS P 42 Viewing the scan job status Using Scan Templates 93 OTHER SCANNING METHODS This chapter provides a brief introduction to the scan drivers included with the Client Utilities CD ROM or the Client Utilities User Documentation DVD Scanning Images
98. ot be printed using USB Direct Printing In this case print these files from a client computer To learn more about USB Direct Printing refer to the Printing Guide e Authority PRINT Press this button to authorize users to print PDF files CHANGE Press this button to authorize users to edit and convert PDF files EXTRACT Press this button to authorize users to copy and extract the contents of PDF files ACCESSIBILITY Press this button to enable the accessibility feature 4 Make the other settings as required and press SCAN to scan your documents For help see the following sections LJ P 18 Scanning to files iy LU P 26 Scanning to e mail LL P 33 Scanning to USB iy LO P 46 Changing Scan Settings 76 Encrypting PDF Files USING TEMPLATES This chapter describes how to scan documents using templates Registering Scan Templates si ae sesso ace tessa eee aa 78 USING Scan Templates cai elo ocio 84 Registering Scan Templates Once you register a template you can easily perform scan operations by recalling a set of preferred scan settings Depending on the purpose templates can be registered either to the public template group or a private template group e PUBLIC TEMPLATE GROUP This group is provided for registering scan templates that are frequently used by all users in the company a department etc Access to a template can be restricted by
99. played on the touch panel If the equipment is managed by the Department Management or PRINT User Management features vou need to enter a department code ED or the user information such as the user name and password FAX re L MEMORY RX User003 example com 0003 STANDARD INPUT FAX No INPUT O gt MULTI A DESTINATION OPTION MONITOR y ALL CLEAR KNOWN D SEARCH PAUSE BACK SPACE 10 4 ADDRESS ADVANCED 9 5 2011 05 10 8 gt FAILED TO SEND E MAIL Te 6 7 1 Message Displav Area Operational instructions and the status of the equipment are displaved 2 SINGLE Tab On this tab you can select individual contacts and various function buttons relevant to Internet faxing operation 3 GROUP Tab On this tab you can select groups of contacts and various function buttons relevant to Internet faxing operation 4 ADDRESS Tab This tab contains contacts information saved in the equipment s address book and displays the information on the SINGLE and the GROUP tab 5 ADVANCED Tab On this tab various kinds of advanced functions are available for you P 111 Setting advanced functions 6 Alert Message Display Area Alert messages are displayed when the equipment needs a toner cartridge replacement the waste toner box needs cleaning etc For details on these messages refer to the Troubleshooting Guide 7 Date and Time Viewing
100. r next page press or The number of jobs displayed on a page varies depending on the equipment used To delete jobs select a job on the list and press DELETE You can select more than one job to be deleted To print out the displayed information press RESERVATION LIST The STATUS column provides the following status information e Line1 Traditional faxing in progress on the 1st line e Line2 Traditional faxing in progress on the 2nd line e Network Internet faxing in progress e Delayed Traditional fax or Network Fax transmission scheduled for a specified time e Wait The job in wait for transmission e Invalid The Network Fax job suspended due to an invalid department code To learn more about Network Fax refer to the Network Fax Guide To exit from the JOB STATUS screen press CLOSE 116 Viewing the Internet Fax Job Status and Log E Viewing the send log for Internet fax jobs The transmission record of Internet Fax jobs can be displayed on the SEND LOG screen To display the record on the touch panel press JOB STATUS gt LOG gt SEND OR A SEND LOG File No To Date Time Pages Status 77 User002 10 10 43 O 00B0 76 User003 10 10 42 1 75 User001 10 10 42 0 74 User001 10 10 42 1 OK 72 1234567890 10 10 04 JOURNAL l ENTRY On the SEND LOG screen you can view each job s file number chronological order of jobs recipient s e mail address or fax numb
101. railing characters in a file name maximum 74 may be deleted depending on the type of letters used 34 Scan to USB FILE FORMAT PDF Press this button to store scans as a PDF file TIFF Press this button to store scans as a TIFF file XPS Press this button to store scans as an XPS file SLIM PDF Press this button to store scans as a slim PDF file This option is suitable when minimizing the file size is more important than the image quality This option is available only when FULL COLOR or GRAY SCALE is selected for the color mode setting JPEG Press this button to store scans as a JPEG file This option is available only when FULL COLOR or GRAY SCALE is selected for the color mode setting Tips e XPS files are supported only by the following models and operating systems Models e STUDIO4540C Series e STUDIO6550C Series e STUDIO456 Series e STUDIO856 Series e STUDIO2550C Series only when the hard disk is installed Operating systems Windows Vista Windows 7 Windows Server 2008 SP1 or later versions Windows XP SP2 or later versions with NET Framework 3 0 installed Windows Server 2003 SP1 or later versions with NET Framework 3 0 installed e Ifthe forced encryption setting is enabled PDF is the only format available For the details of the forced encryption setting refer to the MFP Management Guide MULTI SINGLE PAGE MULTI Press this button to store scans
102. reated in the specified network folder When these data contain a template they are stored in a folder that has been specified in the template setting Using Saved Scan Data 41 Viewing the Scan Job Status and Log The status and log of scan jobs can be viewed on the touch panel If the equipment is managed by the User Management feature you need to enter the user information such as the user name and password W Viewing the scan job status Pressing JOB STATUS gt JOBS gt SCAN on the touch panel displays a list of the scan jobs in progress The jobs can be deleted if needed JOB STATUS ACA To File Name Agent Date Time Pages Status DOC110510 Save as File 10 10 46 95 Process DELETE JOBS SUPPLY TONER 2011 05 10 mura JOBSTATUS In the list you can view each job s destination file name agent scan function date and time number of pages and current status The maximum number of displayed jobs differs depending on your model or operating environment To display the previous or next page press or y The number of jobs displayed on a page varies depending on the equipment used To delete jobs select one on the list and press DELETE You can select more than one job to be deleted To exit from the JOB STATUS screen press CLOSE 42 Viewing the Scan Job Status and Log W Viewing the scan job log A record of scan jobs can be displayed on the LOG tab of the JOB STATUS screen
103. riginal glass and press SCAN or the START button to continue scanning To finish the job press JOB FINISH followed by the FUNCTION CLEAR button PA AN SCANNING To continue Place document on glass And press START or SCAN SCAN PAGE JOB FINISH o e The above screen is not displayed under the following conditions You scan the original from the Reversing Automatic Document Feeder without pressing CONTINUE to scan additional originals A scan preview is displayed e To cancel the operation press JOB CANCEL e To change the scan settings press SCAN SETTING P 46 Changing Scan Settings e When the equipment has scanned more than 1000 pages in a job the The number of originals exceeds the limits Will you save stored originals message appears If you want to save the scans press YES If no hard disk is installed in the equipment scanned originals cannot be saved in the equipment however scanning can be performed until its memory is full For the approximate number of pages which can be scanned see the following section P 18 Scan to File e When the temporary workspace is full on the equipment s hard disk a message appears and the job is canceled The available workspace can be viewed on the TopAccess Device tab e If the number of jobs waiting to store scans in the equipment s hard disk exceeds 20 a message appears to indicate that the equipment s memory is full In this c
104. s press YES If no hard disk is installed in the equipment scanned originals cannot be saved in the equipment however scanning can be performed until its memory is full For the approximate number of pages which can be scanned see the following section P 18 Scan to File e When the temporary workspace is full on the equipment s hard disk a message appears and the job is canceled The available workspace can be viewed on the TopAccess Device tab e If the number of jobs waiting to store scans in the equipment s hard disk exceeds 20 a message appears to indicate that the equipment s memory is full In this case wait a while until memory becomes available again or delete unnecessary jobs from JOB STATUS P 42 Viewing the scan job status 88 Using Scan Templates Using templates for Scan to E mail When SMTP is selected for authentication method The procedure for using templates for the Scan to E mail function differs slightly when the User Authentication for Scan to Email setting on TopAccess is set to use SMTP to authenticate users In this case follow the steps below Place the original s For help refer to the Quick Start Guide 2 On the control panel press the SCAN button to enter the SCAN menu le L MEMORY RX CI LINE 3 On the touch panel press TEMPLATE to display the TEMPLATE menu amp SCAN oy Select Menu cane y FE ja cu 29 so de WS SCAN i AT SCAN SETTING
105. s enabled lt gt is shown on the button the equipment automatically starts the scanning operation End of procedure e f you select a template for which the automatic start function is disabled the SCAN menu appears In this case proceed to step 13 Tip Pressing each button displays an on screen keyboard Enter each item using the keyboard and digital keys and then press OK to set the entry Ask the administrator for the user name and password 92 Using Scan Templates 13 Press SCAN da SCAN Select Menu Y e FILING a FILE KAR E MAIL y USB ao gt gt gt H TEXT 8 SINGLE e 0 a AUTO SCAN SETTING Destination File Name File Format al PREVIEW 1 al User00 1Wexample com DOC110510 PDF Multi 1 a N 2011 05 10 09 27 Tip For the models below press PREVIEW and then SCAN to preview your scans e STUDIO4540C Series e STUDIO6550C Series e STUDIO2550C Series only when the hard disk is installed P 56 Previewing Scans 14 If the screen below appears place another original on the original glass and press SCAN or the START button to continue scanning To finish the job press JOB FINISH followed by the FUNCTION CLEAR button PA AN SETTINGS 85 TEMPLATE SCANNING To continue Place document on glass And press START or SCAN SCAN PAGE JOB FINISH 9 2 e The above screen is not displayed under the following conditions You scan the
106. t be used with this equipment even though the requirements below are met FAT16 or FAT32 format Single partition USB storage devices with multiple partitions are not supported e These functions below are available only when the hard disk is installed in the equipment Saving scans as XPS files Previewing scans Scanning With Dual Functions Dual Agents e When a USB storage device is used for the model below attach the front USB cable to the equipment and connect the USB storage device to the USB port e STUDIO2550C Series Scanning to USB Place the original s For help refer to the Quick Start Guide 2 On the control panel press the SCAN button to enter the SCAN menu ES lr FAX Ol MEMORY RX CI LINE To store scans in a USB storage device connect the USB Port device to the equipment and wait a few seconds Connect the USB storage device to the USB port For the location of the USB port on the equipment refer to the Quick Start Guide USB Storage Device Scan to USB 33 4 When Found USB DEVICE message appears on the touch panel press USB GZ SCAN Select Menu ER ion e FILING b FILE ju E MAIL ik b H TEXT 7 JE 0 AUTO de WS O a SCAN _ SCANSETTING Destination File Name File Format Al PREVIEW Found USB DEVICE AS JOB STATUS When you store scans in a USB storage device never attempt to remove the device from the equipment until data transmission
107. ter each item using the keyboard and digital keys and then press OK to set the entry The maximum number of characters allowed for each box is as follows SUBJECT 128 characters BODY 1000 characters e To add another contact press CC or BCC to add the E mail address of the contact e When the e mail is sent the date and time are automatically added to the subject e The administrator can change the body text For details refer to the MFP Management Guide or the TopAccess Guide e Pressing Ol adds a meaningful number such as date and time to the subject For details refer to the TopAccess Guide 28 Scan to E mail 8 If necessary make the following settings for the attached file 1 Press FILE NAME and change the file name 2 Select an option for each of the FILE FORMAT MULTI SINGLE PAGE and or SECURITY settings 3 Finally press Is le i MULTI SINGLE MULTI SINGLE e FILE NAME Pressing the button displays an on screen keyboard Enter the file name using the keyboard and digital keys and then press OK to set the entry The file name can consist of a maximum of 128 characters Tips e Pressing O adds a meaningful number such as date and time to the file name The number is assigned according to the format selected for the Date Format setting which is available for the administrator on TopAccess For details refer to the TopAccess Guide e The trailing characters in a file name maxi
108. ternet Fax to be sent Tips Pressing each button displays an on screen keyboard Enter each item using the keyboard and digital keys and then press OK to set the entry e The administrator can change the body message from TopAccess For details refer to the TopAccess Guide All the settings required for Internet faxing are mentioned in the above steps Settings other than the above apply only to fax transmissions 6 Specify the e mail addresses that you want to send to and then press SEND or the START button STORAGE SETTINGS Py TEMPLATE E r ra User003 example com 0003 STANDARD INPUT FAXNo NPUT MULTI AI DESTINATION 0001 User001 0005 User005 Be 0002 User002 0006 User006 a he 888 0003 User003 0007 User007 a GROUP 0004 User004 miu 0008 User008 al Persons gt ADDRESS ADVANCED ae JOB STATUS You can specify e mail addresses in various ways For details see the following section P 58 Specifying E mail Addresses Tips e You can save the sent data as a file P 106 Saving sent data as a file Internet fax and file You can also set advanced functions such as 2 sided Scan and Priority Reserve P 111 Setting advanced functions For the models below press PREVIEW and then SCAN to preview your scans e STUDIO4540C Series e STUDIO6550C Series e STUDIO2550C Series only when the hard disk is installed P 56 Previewing Scans
109. the desired group s and then press OK 010 Group010 e For Scan to E mail proceed to step 5 e For Internet faxing the e mail addresses are specified To specify additional e mail addresses repeat the above steps Tip For Scan to E mail pressing SEARCH ADDRESS or SEARCH GROUP allows you to continue searching for individual contacts or groups with other search strings 5 Press OK AN ADDRESS BOOK Press START to start scanning INPUT S CLEAR 001 Group001 CONTENTS 005 Group005 002 Group002 CONTENTS 006 Group006 CONTENTS 003 Group003 CONTENTS 007 Group007 CONTENTS 004 Group004 All Group SINGLE Tips e To view e mail addresses registered in a group press CONTENTS e Before pressing OK you can specify additional e mail addresses If you want to view or delete the specified e mail addresses press DESTINATION P 71 Viewing Deleting specified e mail addresses 70 Specifying E mail Addresses 3 USEFUL FUNCTIONS Viewing Deleting specified e mail addresses You can view the specified e mail addresses contacts and groups and delete them from the list 4 Press DESTINATION j AN ADDRESS BOOK Press START to start scanning 0005 User005 0006 User006 E 0007 User007 E 0008 User008 CANCEL 11 43 Currently selected e mail addresses contacts and groups are listed on the screen To delete an e mail address
110. traditional fax The data is then sent from the server to the Internet Unlike traditional faxing Internet faxing does not involve a direct communication with the recipient s Transmission is considered complete when the sent copy of the document reaches your e mail server The security level of Internet transmissions is low We recommend traditional faxing when sending confidential documents Due to heavy line traffic Internet transmissions may take a while to arrive The configuration of the e mail server may prevent successful transmission if the data size of the sent document exceeds set limits When you send an Internet fax to multiple recipients all the recipients e mail addresses are printed if the header page is set to be printed on the recipients devices If you need to secure the personal information send the Internet fax separately to each recipient rather than sending to multiple recipients at the same time PSTN Public Switched Telephone Network is a global telephone system capable of communicating worldwide using copper wires to transmit analog data These functions below are available only when the hard disk is installed in the equipment Previewing scans Saving sent data as a file in the shared folder of the equipment by Internet fax Internet Fax and File 100 Precautions for Internet Fax Transmissions Viewing Touch Panel for Fax Menu When you press the FAX button on the control panel the FAX menu is m dis
111. tting is not available if SLIM PDF is selected for the file format setting W Selecting original mode Select the original mode for the image quality best suited to your originals The Original Mode setting is not available when GRAY SCALE is selected for the color mode setting Lo AN Ey TEMPLATE SCAN SETTING Press OK or CANCEL COLOR MODE RESOLUTION ARAA BLACK GRAY SCALE FULL COLOR AUTO COLOR 600dpi 400d 300cpi 150d toopi gs ORIGINAL MODE gt TEXT QQ ROTATION gt AUTO d ORIGINAL SIZE gt Ey SINGLE 2 SIDED SCAN gt A 40 53 gt 3 Changing Scan Settings 47 e STUDIO4540C Series e STUDIO6550C Series gt B TEMPLATE TEXT Select this option to scan text originals TEXT PHOTO Select this option to scan originals containing text and photos This option is available only when BLACK is selected for the color mode setting PHOTO Select this option to scan originals containing photos printed on photographic paper PRINTED IMAGE Select this option to scan originals as printed images This option is available only when FULL COLOR or AUTO COLOR is selected for the color mode setting e STUDIO456 Series e STUDIO856 Series e STUDIO2550C Series e STUDIO2551C Series ORIGINAL MODE TEXT Select this option to scan text originals TEXT PHOTO Select this option to sc
112. unction refer to the TopAccess Guide e The meta scan function cannot be used in the model below e STUDIO2551C Series Using scan templates Place the original s For help refer to the Quick Start Guide On the control panel press the SCAN button to enter the SCAN menu E r SCAN i PRINT FAX TD CI MEMORY RX CI LINE 3 On the touch panel press TEMPLATE to display the TEMPLATE menu a SCAN Select Menu Y era rie f ema gt us LI 4 7 D e a gt T gt P r g TEXT El SINGLE 0 auto de WS SCAN GQ Be SCAN SETTING Destination File Name File Format Al PREVIEW 2011 05 10 MS JOBSTATUS 84 Using Scan Templates 4 On the RECALL tab select a group containing the template that you want to use TEMPLATE Select a GROUP GROUP NUMBER i 001 002 003 004 PUBLIC Usetul TEMPLATE Template001 Template002 Template003 Templates 7 GROUP AR 005 006 007 Template004 Template005 Temp late006 Ye CANCEL RECALL REGISTRATION ISS JOB STATUS e f you select a private template group for which a password has been set the password input screen appears In this case proceed to step 5 e If you select PUBLIC TEMPLATE GROUP or a private template group for which no password has been set the template buttons are displayed In this case proceed to step 8 Tip If the desired private template group is not displayed on the screen use and to switch
113. wn on the screen use and to switch between pages The following screen is displayed KA AN Hv TEMPLATE SCANNING AND TRANSFERRING Please wait Tip To cancel the operation press CANCEL If the above screen does not appear make sure that the selected client is running Web Service WS Scan 39 Using Saved Scan Data E Using scan data saved as e Filing documents You can display a list of the scan data stored in e Filing and use it in various ways from the touch panel or with the e Filing web utility For instructions on how to use the data stored in e Filing refer to the e Filing Guide This function is available only when the hard disk is installed in the equipment WE Using scan data saved as files To access your scans stored in the equipment s shared folder a USB storage device or a network folder use the Windows Explorer search function or the Macintosh Finder e Your scans can be saved in the equipment s shared folder MFP LOCAL only when the hard disk is installed in the equipment e When a USB storage device is used for the model below attach the front USB cable to the equipment and connect the USB storage device to the USB port e STUDIO2550C Series U Using scans saved in MFP LOCAL When you select MFP LOCAL to save your scans they are stored in the equipment s shared folder named file_ share You can access this folder from a computer running a Windows OS or Mac OS X 10 3 x or later
114. xes 115 Viewing the Internet Fax Job Status and Log You can view the status of the Internet Fax transmissions from the touch panel After Internet Faxes are sent or received the record of the jobs can also be viewed and printed On the SEND RECEIVE LOG screen you can save contact information such as phone numbers and e mail addresses to the address book If the equipment is managed by the User Management feature you need to enter the user information such as the user name and password LA P 116 Viewing the Internet fax job status LU P 117 Viewing the send log for Internet fax jobs LU P 118 Viewing the receive log for Internet fax jobs LU P 118 Saving contact information to the address book W Viewing the Internet fax job status Pressing JOB STATUS gt JOBS gt FAX on the touch panel displays a list of Internet Fax traditional fax and Network Fax jobs in progress or in wait for transmission The jobs can be deleted if needed JOB STATUS MA 05 File No To Date Time Pages 072 10 10 04 RESERVATION DELETE eo CLOSE 2011 05 10 meee JOBSTATUS In the list you can view each job s file number chronological order of jobs recipient s e mail address or fax number date and time number of pages and current status The maximum number of displayed jobs differs depending on your model or operating environment To display the previous o
115. y 005 Group005 CONTENTS A l I ALL CLEAR B KNOWN D SEARCH gt os 14 22 JOBSTATUS Addresses with the selected letter s first are displayed 2 Select the desired group For Scan to E mail press OK at the end ADDRESS BOOK Press START to start scanning INPUT NPUTO gt 8 009 A Group CONTENTS SINGLE Tips e To view e mail addresses registered in a group press CONTENTS e Before pressing OK you can specify additional e mail addresses e If you want to view or delete the specified e mail addresses press DESTINATION P 71 Viewing Deleting specified e mail addresses Searching for groups with ID numbers 1 Press GROUP to display the ie tab f ADDRESS BOOK INPUT NPUTO gt CLE DESTINATION DESTINATION 8 0001 User001 i 0005 User005 CA SINGLE 0002 User002 f 0006 User006 l ae 0003 User003 i 0007 User007 A 0004 User004 f 0008 User008 iv All Persons ALL CLEAR KNOWN ID SEARCH E Specifying E mail Addresses 67 9 Press KNOWN ID KNOWN ID Enter ID Number The page containing the group of the specified ID number is displayed 4 Select the desired group For Scan to E mail press OK at the end AN ADDRESS BOOK Press START to start scanning O _ NPUTO CLEAR 009 Group009 C
116. y Area The scan jobs are displayed before their performance in the saving destinations or addresses Alert Message Display Area Alert messages are displayed when the equipment needs a toner cartridge replacement the waste toner box needs cleaning etc For details on these messages refer to the Troubleshooting Guide Date and Time JOB STATUS Press this button when you want to monitor your copy fax scan and or print jobs or view the job logs LJ P 42 Viewing the scan job status LJ P 43 Viewing the scan job log SCAN Press this button to perform scanning 14 Viewing Touch Panel for Scan Menu 8 PREVIEW Press this button when you want to preview your scans P 56 Previewing Scans PREVIEW is displayed only when any of the following models is used e STUDIO4540C Series e STUDIO6550C Series e STUDIO2550C Series only when the hard disk is installed 9 SCAN SETTING Press this button to change scan settings applicable to Scan to e Filing Scan to File Scan to E mail and Scan to USB P 46 Changing Scan Settings 10 Scan Settings Display Area The selected scan settings are displayed 11 Help Button Press this button for descriptions on each function or button on the touch panel 12 TEMPLATE Press this button when you want to use a template P 77 USING TEMPLATES 13 SETTINGS Press this button to display a list of the se

Toshiba 19C100U Flat Panel Television User Manual

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