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Ricoh 106/LD215c Scanner User Manual

1. SlAddress Book fff oe OK search by Folder Name EJ Enter the beginning of the folder path and then press OK twice Enter the folder path in the following format computer name folder name search by Folder Name Enter characters to search abo wo Destinations that match the search conditions are displayed 4 Press or V to select the destination and then press gt Mp UbtiLondon Off ice The check box on the left side of the selected destination is selected 53 54 Sending Scan Files by Scan to Folder 5 Press OK GbiiLlondon Of f ice P Note O Up to 100 destinations can be displayed as search results Sending Scan Files to a Shared Folder on the Network This section explains how to specify the destination when sending files to a shared network folder amp important O A shared folder must be created on a client computer in advance O Depending on the operating system of the client computer access to the shared folder may require authentication You can send a file to a shared folder over the network by any of the following methods e Enter the destination path manually e Specify the destination folder path by browsing Entering the path to a destination folder Use the following procedure to enter the destination path manually 1 Press Dest Ready 100 Set original specify dest 5 TEID 2 Select SMB and then press OK select Frotocol
2. set original epecity dest Manua This section describes the screen layout when using the network delivery scanner Dpt tons 5 ALO005S 100 Set original specify dest Hirsts com tl Add Pest Edi thlest 6 1 Network Delivery Scanner icon Indicates that the Network Delivery Scanner screen is displayed 2 Destination field Displays a selected destination If multiple destinations are selected press 4 or V to display the destinations in the order they were selected To check the selected destination press Check Destination 3 Network Delivery Scanner Scan to FolderO E mail Press to switch between screens ALOOO06S 4 Manual To send a file by e mail via the delivery server to a destination not registered in the delivery server s Destination List press this key to display the soft key board Then use the soft keyboard to en ter the e mail address For details about how to send a file by e mail via the deliv ery server see the ScanRouter delivery software manuals 5 Options Press to make the scan settings and spec ify formats of files you want to send 6 Add Dest When selecting multiple destinations af ter a manual entry of an e mail address press Add Dest and then enter the e mail address of the destination Before Delivering Scan Files 7 EditDest When changing an e mail address that has been entered press EditD
3. Indicates the names of keys on the machine s control panel Names of Major Options Major options of this machine are referred to as follows in this manual e Auto Document Feeder ADF e Auto Document Feeder capable of scanning both sides of a sheet ARDF Scanner Mode This section describes functions you can use in the scanner mode For details about each function see respective chapters Sending scan files There are several methods you can use to send captured data as files to com puters The following functions are available only when Function Upgrade Option is installed e Sending scan files by e mail For details see chapter 1 Sending Scan Files by E mail e Sending scan files to a shared folder For details see chapter 2 Sending Scan Files by Scan to Folder e Sending scan files to an FTP server For details see chapter 2 Sending Scan Files by Scan to Folder e Sending scan files to a NetWare server For details see chapter 2 Sending Scan Files by Scan to Folder e Delivering scan files using the delivery server For details see chapter 3 Delivering Scan Files Scanning originals using the TWAIN Driver Use the TWAIN driver to specify the machine where originals will be scanned from a client computer For details see chapter 4 Using the Network TWAIN Scanner Function Reference p 7 Sending Scan Files by E mail p 39 Sending Scan Files by Scan to Folder p 71 Delivering Sc
4. Connect the machine to the network using an Ethernet cable or IEEE 1394 ca ble or wireless LAN IEEE 802 11b 2 Make the necessary network settings in System Settings If you have connected the machine to the network using an Ethernet cable make the following settings For details see General Settings Guide e Specify the machine s IPv4 address and subnet mask e In Effective Protocol enable IPv4 3 Install the TWAIN driver on a client computer For details about installing the TWAIN driver see Installing the TWAIN Driver from Provided CD ROM 2 Note O To connect the machine to the network using an IEEE 1394 cable or using wireless LAN IEEE 802 11b an extended 1394 board or extended wireless LAN board is required respectively For details see Network Guide O Items to set up in System Settings vary depending on the network environ ment For more information about network settings see General Settings Guide O For more information about System Settings see General Settings Guide Reference p 90 Installing TWAIN Driver from Provided CD ROM p 73 Installing DeskTopBinder Lite from Provided CD ROM 89 90 Using the Network TWAIN Scanner Function Installing TWAIN Driver from Provided CD ROM This section explains how to install the TWAIN driver on a client computer from the supplied Scanner PostScript Drivers and Utilities CD ROM To use the TWAIN scanner funct
5. lt i 17 07 5 Using the number keys enter the vertical length and then press OK or Custom size Enter measurement Vert Inch z4 11 67 Programmed appears and then the Send Options screen reappears 6 Press Escape S send Opt tans ido OE Original Orientation EI oi SCah o amp Se Mixed Sizes specifying Send Options How to set originals to scan them by custom size This section explains how to place originals you want to scan at Custom Size Original orientation setting Under Original Orientation select f or f f according to the orienta tion of your original To display Original Orientation on the Scanner Features screen press Options For details see Original Orientation Placing an original Place originals face up in the ADF face down on the exposure glass ai E ALO027S Original Orientation is R Placing an original in the ADF Placing an original on the exposure glass Align the original turn it rightward or left ward and then place it face down on the expo sure glass ALO028S Original Orientation is E Placing an original in the ADF ALO029S Placing an original on the exposure glass Align the original vertically and then place it face down ALO030S Reference p 96 Original Orientation 103 104 Various Scan Settings Mixed Size Mode This section explains how to set
6. 800 900 1000 1100 1200 dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi as Joj ojojo tT Joj ojojo fT fT Joj ojoj ojojo T pe Joj ojo ojojo fT a Joj ojo ojojo T Jjo ojo ojojo Tt Joj ojoj ojojo T Joj ojoj ojojo T pf ux o oj ojo P ft a Legal 81 2 x 14 8 2x 13 Legal 81 2 x 11 axs LOLOLOLO O O Y Note O Bo A6 and A7 scan sizes must be entered directly 122 Relationship between Resolution and File Size If Function Upgrade Option is not installed on the machine The following table shows the relationship between resolution and scan size when Function Upgrade Option is not installed in the machine If Binary Text Binary Photo Gray Scale 8 Colors or 8 Colors Photo is selected in Col Grad The originals can be scanned using combinations marked with in the table if the original orientation is D 100 200 300 400 500 600 700 800 900 1000 1100 1200 a ca KI dpi dpi dpi dpi dpi dpi i ojojo o olofo olo olo o ololo ws Jo ojo ojojo ojoj o ojo o Joloj olojojojojojojojojo _ Joloj olojoj ojo ojoj ojo o 11x17 Legal 8 2 x 14 8 5x 13 Legal 81 2 x 11 axs Oolo ojo ojlo ojlo ojo 123 Appendix If 16770K colors is selected in Col Grad The originals can b
7. tions see Monitoring and Configuring the Printer Network Guide For de tails about registering addresses see Help of respective applications O Depending on the machine type you may not be able to use the machine when it is updating the address book using CSV files retrieved using Smart DeviceMonitor for Admin that contain user codes 43 44 Sending Scan Files by Scan to Folder Scan to Folder Screen This section describes the screen layout when sending scan files by Scan to Folder Main screen ALO003S When a destination is entered manually CoReady 100 Set original specify dest OSHE computer Ttl 1 ees Add Edi test 6 7 ALPO005S When a group is selected for destination Ready 100 set original specify dest Gabi branch Itl ALO021S 1 Scan to Folder icon Indicates that the Scan to Folder screen is displayed 2 Destination field Displays a selected destination If multiple destinations are selected press 4 or V to display the destinations in the order they were selected To check the selected destination press Check Destination 3 E mail Scan to FolderQ Net work Delivery Scanner Press to switch between screens You can also use this key to switch between the E mail and Scan to Folder functions when sending a file to both e mail and Scan to Folder destinations at the same time 4 Dest When speci
8. Addresses can also be registered as groups 2 Note O For details about registering e mail addresses in the address book see Reg istering Addresses and Users for Facsimile Scanner Functions General Set tings Guide O You can also register e mail addresses in the address book using Web Image Monitor or SmartDeviceMonitor for Admin For details about how to install these applications see Monitoring and Configuring the Printer Network Guide For details about registering addresses in the address book see Help of respective applications O Depending on the machine type you may not be able to use the machine when it is updating the address book using CSV files retrieved using Smart DeviceMonitor for Admin that contain user codes Sending Scan Files by E mail E mail Screen This section explains the screen layout when sending scan files by e mail Main screen 3 4 5 ALO001S When a destination is entered manually COoReady 100 Set original specify dest gye COM Ttl l Add Pest JEdithest 6 7 When a group is selected for destination QReady 100 set original specify dest 07 abranch Ttl ALOO020S 10 1 E mail icon Indicates that the E mail screen is dis played 2 Destination field Displays a selected destination If multiple destinations are selected press 4 or V to display the destinations in the order they were selected To check the selected destin
9. cause of interruption O Replace the stamp cartridge when Stamp begins to fade For details see Replacing the Print Cartridges and Replacing the Transmission Stamp Cartridge in Troubleshooting O Stamp appears only if the ADF is installed Specify a Subject Setting Security to PDF File This section explains security settings for PDF files Use security settings to prevent unauthorized access to PDF files important O Security settings can be made for PDF files only Coding PDF file Set a password to protect and encrypt a PDF file Only users who have the pass word can open and decrypt the PDF file important O Encryption is possible only for scan files sent by e mail or Scan to Folder O You cannot open an encrypted file without a password Make sure you do not forget a file s password 1 Press Options Ready 100 Set original specify dest TEIA i Manual Options 2 Press 4 or Y to select PDF Security Encryption and then press OK S send Upt ions did OK POF security Encrypt ton POF Security Permissions 3 Select Encrypt Document and then press OK SFF S Encryptn 171 LOK Encrypt Document Encryption level 4 Select On and then press OK Encrypt Document 171 0E Ut f 109 Various Scan Settings 5 Enter a password and then press OK 6 110 Encryption Password Enter password abe The password entered here will be requir
10. g word a confirmation message appears Only folders that you have the read privileges for are displayed If the language used for the NDS tree or by the NetWare server differs from that used by the machine file names in the NDS tree or on the NetWare server might appear garbled If the selected NDS tree or NetWare server requires authentication a login screen appears Enter a user name and password for logging on to the NDS tree or NetWare server If you log on to the NDS tree enter a user name and then enter the name of the context containing the user object If the user name is user and the name of the Context is context the user name will be user context The machine may fail to transfer the file if you do not have write privileges for the folder or there is not enough free hard disk space You can register the destination path in the machine s address book For details see Registering Manually Entered E mail Address to Address Book ye Reference p 26 Registering Manually Entered E mail Address to Address Book Specifying a Destination Folder Checking Selected Destinations This section explains how to check selected destinations 1 In the destination field check which destinations are selected If multiple destinations are selected press 4 or Y to display the destina tions in the order they were selected Ready 100 Set original specify dest OSHE Jf sworkerou Ttl
11. gt I ee ae The check box on the left side of the selected destination is selected 5 Press OK Lofite New York OFFICE Searching for a destination by name Use the following procedure to search by name for a destination in the machine s address book 1 Press Search Destination Search Destination Facsimile C Destination Pause Redial Job Information ALP003S 5l Sending Scan Files by Scan to Folder F select Search by Name and then press OK Slddress Book lf2 OE p ay search by Registration Wao EJ Enter the beginning of the destination name and then press OK twice search by Name Enter characters to search abo b Destinations that match the search conditions are displayed 4 Press 4 or Y to select the destination and then press gt Oe Cea ad Mp btiLondon Off ice The check box on the left side of the selected destination is selected 5 Press OK GbiiLlondon Of f ice P Note O Up to 100 destinations can be displayed as search results 52 Specifying a Destination Folder Search for a destination by folder path Use the following procedure to search by folder path for a destination in the ma chine s address book 1 Press Search Destination Search eive File Destination Facsimile ns O On Hook Dial AE Job Information ALP003S F select Search by Folder Name and then press OK
12. 14 Manual Entry of an E mail ACCIreS cccccccccseeecceseeeceeeeeneeseeseseeseeseetseeesseeeeens 20 Searching for a Destination in the LDAP Serve ccccceceeeseeceeeeseseeeeeeeseeeeaeeess 21 Checking Selected Destinations ccccccsseccceececeeseecesseccseeeeseueeeseuseessaeesseeeessees 25 Registering Manually Entered E mail Address to Address Book scccseeeeeees 26 Specifying SSMC SM oaa a eines E een eos 28 Selecting a Sender Registered to a Quick Dial Key ccccceccceeeeseeeeseeeeseeeeseees 29 selecting a Sender from the Listrinenn a Ei 30 Using a Registration Number to Specify a Sender Name ccccseeeeeeeeeeeeeeees 31 Searching for a Sender by NAMe cccccsseeeccseesececeeseeeceeeeeccseueeceseneeesseuseessaaeees 33 Searching for a Sender by E mail ACCIress c ccccccceseeceeseeceeseeceeeecseeeesseseeseess 35 Checking the E mail RESUuItS cccsscssesecseseeeeeseeeeseeeeeseeeeseeeoeseeoeneeeenseeonneesons 37 2 Sending Scan Files by Scan to Folder Before Sending Scan Files by Scan to Folder cccssseseseeeeeeeeeesseeeeseeeeneees 39 Outline of Sending Scan Files by Scan to FOldel ccccceeceeeeeeeeeeeeeeeeeeseeeeeeees 39 Preparation for Sending by Scan to Folder cccccceeseeceeeeeeeeeeeeeeeeeaeeeesaeeeseeeeens 42 Registering Destination Folders to Address Book ccccccceeeceeeeeeeeceeeeeeeeeee
13. Delivery Option to On Dest List Priority 2 Allows you to select whether to prioritize the e mail destination list or the folder destination list Send Settings TWAIN Standby Time Allows you to select the machine s response if a client computer tries to use the TWAIN scanner while scan ning is in progress File Type Priority Allows you to specify the default file format of scan files Compression B amp W Allows you to specify a compression method for files scanned in black and white Compress Gray Full Clr Allows you to specify a compression method for files scanned in gray scale or full color Print amp Del Scanner Journal Allows you to specify the machine s response if the maximum number of scanner journals is exceeded Print Scanner Journal Allows you to print the scanner journal The scanner journal is then deleted Delete Scanner Journal Allows you to delete the scanner journal without printing it Max E mail Size Allows you to select whether or not to limit the size of e mail that has attachments Divide amp Send E mail Allows you to select whether or not to divide files that exceed the size specified in Max E mail Size and send them as multiple e mails E mail Informatn Language Allows you to select the language in which document information such as the title date and administrator s name is sent Administrator Tools Menu Protect Allows you to set the default access level for func
14. Enter the beginning of the destination name and then press OK twice search by Name Enter characters to search abo Po 4 Press 4 or Y to select the destination and then press gt ie Cea ad Me Eii ondon Of f ice The check box on the left side of the selected destination is selected Specifying a Destination 5 Press OK EpidLondon Of f ice P Note O Up to 100 destinations can be displayed as search results Searching for a destination by comment Use the following procedure to search by comment for a destination in the de livery server s Destination List The Search by Comment function searches for a destination using the comment one of the registration items required by the ScanRouter delivery software as a keyword 1 Press Search Destination Search i Destination Facsimile C Check Destination Pause Redial Job Information 2 Select Search by Comment and then press OK Slsearch Dest Jil search by Comment EJ Enter the beginning of the comment and then press OK twice search by Comment Enter characters to search abe Sd 83 84 Delivering Scan Files 4 Press 4 or Y to select the destination and then press gt O BoiParis Office The check box on the left side of the selected destination is selected 5 Press OK BloiParis Off ice Checking Selected Destinations This section explains how to check
15. Start Scanning starts You must press to send scan files that are scanned from the exposure glass Scan files that are scanned from the ADF are sent immediately 7 If you still have originals to send place them on the machine and then press Start Repeat this step until all originals are scanned Basic Procedure for Sending by Scan to Folder 8 After all originals are scanned press J Transmission starts P Note O If you have selected two or more destinations the destinations can be made to appear one by one by pressing or Y O To cancel a selected destination display the destination in the destination field and then press Clear Stop To cancel a destination selected from the address book press the selected destination again O To cancel scanning press Clear Stop P Reference p 48 Specifying a Destination Folder p 95 Various Scan Settings 4 48 Sending Scan Files by Scan to Folder Specifying a Destination Folder This section explains how to specify Scan to Folder destinations You can send a file by Scan to Folder by any of the following methods e Select a destination registered to a Quick Dial key e Select a destination registered in the machine s address book e Send a file to a shared network folder e Send a file to an FIP server e Send a file to an NDS tree or a NetWare server Selecting a Destination Registered to a Quick Dial Key This section expla
16. Status 2 3 4 HIE Status 13 19 gt ok 1 8 30 O 06AWP1 Done 2 ler roject 5 1 Date Time 4 Status Displays the date and time the machine One of the following transmission status sent a transmission request or the date is displayed Done Sending and time Done Error or gt Can Waiting Error or Cancelled celled was confirmed 5 Print 2 Destination Press to print transmission results The sending function e mail Scan to Folder or delivery function used is dis F Note played with an icon O Depending on the security settings some transmission results might not appear in When multiple destinations were select ee Transmission Files Status ed the first selected destination is dis played 3 Number of scanned pages Displays the number of scanned pages 69 70 Sending Scan Files by Scan to Folder es 3 Delivering Scan Files The ScanRouter delivery software enables you to deliver scan files by various methods Before Delivering Scan Files This section describes the necessary preparations and the procedure for using the network delivery scanner amp important O To use the network delivery scanner you need a delivery scanner on which the optional ScanRouter delivery software is installed You also need to reg ister data about destinations and senders in the delivery server Delivering Scan Files This section outlines the function for delivering files using the net
17. ZAREZ O we Operating Instructions Scanner Reference 1 Sending Scan Files by E mail 2 Sending Scan Files by Scan to Folder 3 Delivering Scan Files 4 Using the Network TWAIN Scanner Function 5 Various Scan Settings 6 Appendix Read this manual carefully before you use this machine and keep it handy for future reference For safe and correct use be sure to read the Safety Information in About This Machine before using the machine Introduction This manual contains detailed instructions and notes on the operation and use of this machine For your safety and benefit read this manual carefully before using the machine Keep this manual in a handy place for quick reference Important Contents of this manual are subject to change without prior notice In no event will the company be li able for direct indirect special incidental or consequential damages as a result of handling or oper ating the machine Do not copy or print any item for which reproduction is prohibited by law Copying or printing the following items is generally prohibited by local law bank notes revenue stamps bonds stock certificates bank drafts checks passports driver s licens es The preceding list is meant as a guide only and is not inclusive We assume no responsibility for its completeness or accuracy If you have any questions concerning the legality of copying or printing cer tain items consult with your legal adv
18. about setting methods see General Settings Guide important O The Scanner Features screen is displayed only when Function Upgrade Op tion is installed Scan Settings Default Scan Settings Allows you to specify the default resolution and scan size Original Setting Allows you to specify the default scanning area Mixed Orig Sizes Priority Allows you to set the machine to automatically detect the size of mixed size originals placed in the Auto Document Feeder ADF Orig Orientation Priority Allows you to select the default original orientation helpful if you usually place originals in the same ori entation Original Type Setting Type Setting Allows you to select a suitable Allows you to select a suitable original type setting Allows you to select a suitable original type setting setting e Mode Priority Allows you to specify whether to scan originals in full color or black and white Dropout Color Settings Allows you to select which colors not to scan speci fied colors in the predefined range are not scanned Destination List Settings Dest List Priority 1 Allows you to specify whether the address book that is managed by this machine or the Destination List that is managed by the delivery server is displayed as the default Update Server Dest List Allows you to update the delivery server s destination list by pressing Update Server Dest List To use this function under System Settings set
19. name and then click OK The DeskTopBinder viewer closes and the image is stored in DeskTopBinder Lite 2 Note g g g If you have already selected a scanner you do not need to select the scan ner unless you want to change it Using DeskTopBinder you can edit and print scan files For more informa tion about DeskTopBinder see DeskTopBinder manuals The model name of the connected scanner appears in the title bar of the Scanner Control dialog box If there is more than one scanner of the same model on the network make sure you have selected the correct scanner If you have not click Select Scanner Driver and then select the scanner again If the correct scanner does not appear in the list check that the scan ner is correctly connected to the network and that its IPv4 address has been specified If the correct scanner still does not appear consult the network administrator Original Orientation of Network TWAIN Scanner To correctly display the top bottom orientation of the scanned original on a cli ent computer the placement of the original and the settings made in the Scanner Control dialog box must match 1 Open the Scanner Control dialog box 2 In the Original Scan Method list select the place where the original is placed 3 In the Orig Orientn list select P60 tnw or PE short Ee EY in the Orientation list select HE rons erosoa tt 0 afm teso lt Standard 0 deg R
20. search results J To cancel a selected destination press 4 or Y to select the target des tination and then press 4 20 Sending Scan Files by E mail Manual Entry of an E mail Address This section explains how to enter an e mail address manually E Press Manual Ready 100 Set original specify dest Tti 2 Enter the e mail address E mail Address Enter E mail address 3 Press OK Ready 100 Set original specify dest deedee com Ttl l Add Dest JEditDest 2 Note O Depending on the security settings Manual may not be displayed For de tails consult the administrator O To modify or change an entered e mail address press EditDest O To add another destination press Add Dest and then enter an e mail ad dress O You can register manually entered e mail addresses in the machine s ad dress book For details see Registering Manually Entered E mail Address to Address Book P Reference p 26 Registering Manually Entered E mail Address to Address Book Specifying Destination Searching for a Destination in the LDAP Server By accessing an LDAP server you can search for destinations and select them amp important O To use this function you must connect an LDAP server to the network In ad dition under System Settings you must register the server and set LDAP search to On For details see General Settings Guide 1 Press Search D
21. server manually 1 Press Dest CoReady 100 Set original specify dest 5 TEI F Select NCP and then press OK select Protoaca 171 OE FTP 3 Select the connection type Press NDS to specify the folder in the NDS tree Press Bindery to specify the folder on the NetWare server Connection Type 1 71 LOK Bindery 4 Select Manual Entry and then press OK Path Entry Meth 171 Manual Entry Browse Network EJ Enter the destination folder path and then press OK If you set the connection type to NDS the NDS tree name is tree the name of the context including the volume is context the volume name is vol ume and the folder name is folder the path will be tree volume con text folder If you set the connection type to Bindery the NetWare server name is server the volume name is volume and the folder name is fold er the path will be server volume folder Path Enter path Specifying a Destination Folder 6 Enter a user name used to log on to the NDS tree or NetWare server and then press OK User Name abe fe l If you select NDS for connection type enter the user name and then enter the name of the context containing the user object If the user name is user and the name of the Context is context the user name will be user context Hira password is specified for the lo
22. to shared folders TCP IP ZZZ509S 1 This machine 2 Computer with a shared folder You can send scan files to shared net To use this function it is necessary to cre work folders To send scan files to shared ate a shared folder in advance You can network folders use the SMB protocol specify a shared folder to save scan files 3 Client computer You can also browse scanned files saved to a shared folder from a client computer 39 40 Sending Scan Files by Scan to Folder Sending scan files to the FTP server 1 This machine You can send scan files to FTP server folders To send scan files to FTP server folders use the FTP protocol 2 FTP server The FTP server is a server that provides file transfer services among computers on the same network Transferred files are stored on this server It is essential to have the FTP server inside the LAN WAN where this machine belongs It is not pos sible to access an FTP server via a proxy server ZZZ510S 3 Client computer You can browse scanned files saved to an FTP server from a client computer You need to have an FTP client program on the computer to connect to an FIP server Sending scan files to NetWare server 1 This machine You can send scan files to NetWare fold ers To send scan files to NetWare fold ers use the NCP protocol 2 NetWare server You can use this server to share files over the network via NetWare By sending im
23. 1 i 2 Note O Press Check Destination on the control panel to check selected destinations Check Dest l l OO workgroup newyork PiiNew York OFFICE 6 68 Sending Scan Files by Scan to Folder Registering Specified Destination Folder Path to Address Book This section explains how to register folder paths you have entered manually or specified by browsing the network to the machine s address book 1 Press Check Destination ae Search eive File Destination l Check On Hook Dial Destination Job Information ALP003S 2 Press 4 or Y to display the destination you want to register and the press Program Check Dest fl OE Lo HO RESERVEO 1 RESERVED 3 Enter the name and then press OK H 4 Press Dest and Reg No to specify registration information After you have made all settings press OK Program Change Project Press OK key after sett ing P Note O Depending on the security settings Program may not appear In such case you cannot complete registration For detail consult the administrator Checking the Scan to Folder Results Checking the Scan fo Folder Results This section explains the items that appear on the screen and how to display Transmission Files Status Press Job Information to display Transmission Files Status You can use this screen to check E mail Scan to Folder and delivery results Transmission Files
24. 171 OE SHB FTP NCP Specifying a Destination Folder 3 Select Manual Entry and then press OK Path Entry Meth 171 LOK Manual Entry Browse Network 4 Enter the path to the destination folder and then press OK The following is an example of a path where the folder name is user and the computer name is desk01 desk01 user Instead of specifying the destination using its computer name you can also use its IPv4 address Enter path abo fo El Enter a user name used to log on to the client computer and then press 0K User Name abe J Enter the password used to log on to the client computer and then press OK Password Enter password abo fo The Confirm Destination screen appears 7 Press Com Test Conf irm Dest inat ion LOSHB AMD RESERYED 1 RESERY ED waa Mat bos yabedco A connection test starts 55 Sending Scan Files by Scan to Folder 3 The test result appears Press Exit Connection to PC has succeeded Conf irm Dest inat ion OISHE SAMD RESERYED 1 RESERY ED waa Mai box abedeo Com Test 2 Note O If authentication is required to access the folder the login screen appears Enter the user name and password O If you change the protocol after entering the path name user name or password a confirmation message appears O IPv4 address entry is supported by Windows98 Me 2000 XP Windows NT4 0 and Windows Se
25. 95 FR SOM OUN secs three a canteen cate ckceia etic eateel tne septa tatene cam oun tae cataneia dea eee 95 OnGinial OMS MisciscnseSscncaueutene towonecntas E A 96 OMG Mal Seting essee R acm kehadetocavemutun ena OEN 98 OAS IZ OS wai eaugitinid tal esata a dabaniuulersubunubunurauual Seat eden EER 99 MWIXCO SIZE MOOG aisen casei pat gece atin nant caketees uae alana a a 104 Specify a SUIS CE cancan aa aA aaan aa aaa aa E AEEA EE 106 SDECIIVING a File TYD enastaan a a a tera eacdocmiata aie 107 EIE LN AA E IT a E E E E AATE E eee 108 Seng Secut 10 PDF Flessen a a 109 Changing Permissions for PDF File cicenisuireieisitend dase nee 112 Selecting ONiGiMiall TYPE siop sian a aE 115 Adju sting Image Density aicdecsescesciecinvicsiceccicestestiwedesdearsccsenessersineteseeaeedeteaateauetes 117 6 Appendix Relationship between Resolution and File SiZe ccssecsssesessseeseeeeseeeees 119 When Using for E mail or Scan to Folder or as a Network Delivery Scanner 120 When Using as a Network TWAIN ScCannet c cccccseeecceeeeeseeeeeseeeeeseeeesaeeeens 121 Relationship between File Type Specified for Scan and File Types for Sending Files by E mail or to Folder ccccssseesseseeseseeeeaseeeeneeeeaeeseaees 125 Software Supplied ON CD ROM cccccsssseeseeseeeeeeseeeeenseeseeseeseeseeesenseeseennees 126 QUICK INSA a E A dacieut oe eazaatededanans eeu 126 PNW AIN DIVO oreo E E E E E 126 DESKTOP BINGSE ENE
26. E Attach subject File Type atanp 106 Specify a Subject Specifying a File Type This section explains the procedure for selecting a file type important O To deliver files set the file type using the delivery server computer For de tails see the manuals supplied with the ScanRouter delivery software You can select one of the following file types e Single Page TIFF JPEG e Single Page PDF e Multi page TIFF e Multi page PDF 1 Press Options Ready 100 Set original specify dest Tti D A Wanual Options 3 Press 4 or Y to select the file type and then press OK File Type 1 2 OK Single Page TIFF JPEG sinzle Paze POF Programmed appears and then the Send Options screen appears 4 Press Escape S send Opt ions a 4 0 OE Attach subject 107 108 Various Scan Settings Stamp This section explains the procedure for stamping on originals scanned from the ADF amp important O To enable stamping you must install the optional Refax stamp cartridge 1 Press Options OReady N08 Set original specify dest Tti D i Manual Options Attach subject File Type 3 Select On and then press OK Programmed appears and then the Send Options screen reappears 4 Press Escape S send Opt ions af4 E Attach subject File Type P Note O Stamping may continue even if scanning is interrupted depending on the
27. ENTS Manual for This Machine cccceecsceeceeeecescecusceceeceeuscuseecuseeeueeeeuseeenseuseeeuseesuneesaes i How to Read This Manual iiciesscenciceaieiensesiinadeewededcniiwaracdevinansncvensteniviesdeiediannenin 1 SV IMD ONS oar E E ness me tamancecuaa vera et oensneenaed 1 Naimes Ol Major OpUONS crne season oct corsets erect o 1 Sanner ModE nueis a a S N A teh net aha iee ce et elas 2 DISDIAY sasir a aA a E 2 Display and Key Operaatiossa 3 Scanner FOAM CS crina an a a a aE a E 4 1 Sending Scan Files by E mail Before Sending Scan Files by E mail cccssscceeseeeesseeeeseeeeeseeeeseeeeaneeeeseeeennenes 7 Outline of Sending Scan Files by E mail ccccccccccceeseeeeeceseeeeeseeseeeseeeeesseaeeesaaaes 7 Preparation for Sending by E mail ccccccssecccsscecceseeceeeeeceuseeceeeeeeeeeseaeeeeseeeesees 8 Registering E mail Address to Address Book ccccccccececeeeceeeeeeeeeeecaeeeseeeseeeseeeees 9 Miia SCS Cit toca as ceca a cieenceled veeuiisdigdctaucawteanhddbop a E Ai tat eatasdsecmeniucr eal 10 Basic Procedure for Sending E Mail ccccsssccsssseeeeseeeseseeeseeeaneeeeseeeeeseenonees 12 Specifying Destination 5 sicisos ce ecee dss seicesiciwveeaaecesvadncnwisssncinsavesncccetaetuatereesswestanets 14 selecting a Destination Registered to a Quick Dial Key ccccceeeeeeeseeeeeeeeeeeeees 14 Selecting a Destination Registered in the Machine s Address Book 2 c00008
28. N Scanner Function When scanning originals of mixed sizes using TWAIN scanner This section describes differences you need to be aware of when using the TWAIN scanner to scan originals of the same width but different length such as 11 x 17 amp 11 x 81 2 e If Auto detect Mixed size is selected in the Original Size list the machine de tects the length of each same width original and then scans them e If Auto detect Uni size is selected in the Original Size list the machine detects the size of the first original of the batch and scans all subsequent originals at that size S 5 Various Scan Settings This section describes various scan settings Specifying Send Options This section describes procedure for specifying send options Resolution Select resolution for scanning originals Select 100dpi 200dpi 300dpi 400dpi or 600dpi as the scanning resolution 1 Press Options Ready 100 Set original specify dest re Tt 2 Press 4 or Y to select Resolution and then press OK S send Opt ions lf4 0 OE Sender Name Return Receipt Resolution 3 Select a resolution and then press OK Resolution 1 1 aye OE 100dp i 0 0dpi S00 de i 40 0dp i B00 dpi Programmed appears and then the Send Options screen reappears 4 Press Escape S Isend Opt tans 1f4 we LOK Sender s Name Return Receipt Resolution 95 Various Scan Settings Origi
29. On JPEG Off TIFF 125 126 Appendix Software Supplied on CD ROM This section explains the applications on the supplied CD ROM Quick Install This section explains the auto run program When the CD ROM is inserted into a client computer running Windows 95 98 Me 2000 XP Windows Server2003 or Windows NT 4 0 the installer starts up automatically auto run to install various software 2 Note O For installation under Windows 2000 XP Windows Server 2003 or Win dows NT 4 0 log on as an Administrators group member O If plug and play function is in operation New Hardware Found will be dis played when starting Windows 2000 XP or Windows Server 2003 When starting Windows NT 4 0 Found New Hardware Wizard will be displayed When starting Windows 95 98 Me New Hardware or Device Driver Wizard will be displayed depending on the system version If this screen appears click Cancel insert the CD ROM attached to this machine into the CD ROM drive of the client computer and then install by auto run O Quick Install may not automatically work with certain operating system set tings If this happens start Setup exe on the CD ROM root directory O To disable auto run set CD ROM while pressing Shift key Keep the Shift key pressed until the computer finishes reading from the CD ROM O If Cancel is pressed during installation the installation of all the software thereafter will be stopped If c
30. Pause Redial Job Information ALP003S 4 Press 4 or Y to select Display Destination List and then press OK Slsearch sender 172 LlOK search by Name Display Dest ination List search by Registration No 5 Press or Y to select the sender and then press gt Pir OE Mee oiLondon Off ice O 0eWew York OFFICE C BERLIN OFFICE The check box on the left side of the selected sender is selected To cancel a selected sender press 4 or Y to select the target sender and then press lt 4 Specifying Sender 6 Press OK gbi ondon Of f ice O 0Wew York OFFICE C BERLIN OFFICE 7 Press OK sender Name OK to set Clear to deselect oiLondon Off ice Programmed appears and then the Send Options screen reappears Using a Registration Number to Specify a Sender Name This section explains how to select a sender by entering his her registration number 1 Press Options OReady 100 set original specify dest amp TEI D i Manual Options Search eive File Destination Facsimile C ns Check On Hook Dial Destination Job Information ALP003S 3 32 Sending Scan Files by E mail 4 Press 4 or Y to select Search by Registration No and then press OK SIsearch sender 172 wx LlOK search by Name Display Destination List search by Registration No 5 Use the number keys to enter the three d
31. Standard ds or eE 180 deg KS U 180 deg l Basic Procedure for Scanning Files Using TWAIN Scanner The following table shows the relationship between the original orientation and the Scanner Control dialog box settings Placing an Original on the Exposure Glass Placing Originals TWAIN Scanner Control Dialog Box Key top edge touches top left of exposure glass This orientation is the TWAIN driver s stan dard setting Place originals in this orienta lead Left 30 deg tion normally top edge touches rear of exposure glass sal Standard deg Placing an Original in the ADF ARDF Original Orientation TWAIN Scanner Properties Dialog Box Key top edge of original placed first jal pe Left 90 deg top edge touches rear of ADF ARDF R R Standard 0 deg P Note O Originals are normally rectangular or horizontally long However the table above uses squares to make original orientation easier to under stand Even if the actual shape of the original is different the combination of original orientation and the orientation specified on the scanner driver does not change O For details about the Scanner Control dialog box see Basic Procedure for Scanning Files Using TWAIN Scanner O Depending on the settings originals of different sizes are scanned differ ently Reference p 91 Basic Procedure for Scanning Files Using TWAIN Scanner 93 94 Using the Network TWAI
32. achine to the network using an IEEE 1394 cable or wire less LAN IEEE 802 11B an extended 1394 board or extended wireless LAN board is required respectively For details see Network Guide O Items to set up in System Settings vary depending on the network environ ment For more information about network settings see General Settings Guide O For more information about Scanner Features see General Settings Guide O Sending files using SMB is available only under a NetBIOS over TCP IP environment Sending files using SMB is not available under a NetBEUI environment O Even when settings made with the control panel Web Image Monitor Tel net or other methods do not permit the use of SMB and FIP sending files by Scan to Folder is still possible Before Sending Scan Files by Scan to Folder Registering Destination Folders to Address Book You can register the addresses of frequently used destination folders in the ad dress book Register the folder addresses in Address Book Management under Administrator Tools from System Settings These addresses can also be registered as groups 2 Note O For details about registering the address of a destination folder in the address book see Registering Addresses and Users for Facsimile Scanner Func tions General Settings Guide O You can register entries in the address book using Web Image Monitor or SmartDeviceMonitor for Admin For details about installing these applica
33. age data to the server images can be stored on the server Before Sending Scan Files by Scan to Folder ZZZ511S 3 Client computer To download images a computer must be running the NetWare client and be logged onto the server 41 42 Sending Scan Files by Scan to Folder Preparation for Sending by Scan to Folder This section explains the preparation and settings for sending scan files by Scan to Folder JkImportant O This function is available only when Function Upgrade Option is installed O Files can be sent to shared folders on client computers O Files can also be sent to FTP servers if any exist on the network O Files can also be sent to NetWare servers if any exist on the network 1 Connect the machine to the network Connect the machine to the network using an Ethernet or IEEE 1394 cable or wireless LAN IEEE 802 11b 2 Make the necessary network settings in System Settings If you have connected the machine to the network using an Ethernet cable make the following settings For details see General Settings Guide e Specify the machine s IPv4 address and subnet mask e Specify the IPv4 gateway address e In Effective Protocol enable IPv4 e To send files to shared folders enable SMB in Effective Protocol To send files to NetWare folders enable NetWare in Effective Protocol 3 If necessary change settings in Send Settings under Scanner Features P Note O To connect the m
34. an Files p 87 Using the Network TWAIN Scanner Function Display You can find explanations about the E mail screen Scan to Folder screen or Net work Delivery Scanner screen in this manual For details see E mail Screen Scan to Folder Screen and Network Delivery Scanner Screen ye Reference p 10 E mail Screen p 44 Scan to Folder Screen p 74 Network Delivery Scanner Screen Display and Key Operation Ready 100 set original specify dest Tt 1 Selection keys Press to select an item displayed at the bottom of the screen Example the standby screen e When the instruction press E O to switch to the E mail screen is given in this manual press the left selection key e When the instruction press Manual is given in this manual press the cen ter selection key e When the instruction press Options is given in this manual press the right selection key ALP001S 2 Escape key Press to cancel operation or return to the preceding display 3 OK key Press to specify a function on the display or determine a selected function 4 Scroll key Press to move the cursor in each direc tion step by step When 4 Y gt or 4 appears in this manual press the scroll key of the same direction Scanner Features This section explains Scanner Features settings To display the Scanner Features screen press User Tools Counter For details
35. ancelled reinstall the remaining software after restarting the client computer TWAIN Driver This section tells you the file path to the TWAIN driver and the TWAIN driver s system requirements You must install this driver if you want to scan originals or use the machine as a network TWAIN scanner File path The TWAIN driver is stored in the following folder on the CD ROM DRIVERS TWAIN System requirements e Hardware PC AT compatible machines that support the operating system properly This driver cannot be used in RISC based processor MIPS R series Alpha AXP or PowerPC Windows NT environments Software Supplied on CD ROM e Operating system Microsoft Windows 95 98 Me Microsoft Windows 2000 XP Microsoft Windows NT 4 0 Microsoft Windows Server 2003 e Display resolution 800 x 600 pixels 256 colors or higher DeskTopBinder Lite This section tells you the file path to DeskTopBinder Lite the DeskTopBinder Lite system requirements and the applications that are installed with DeskTop Binder Lite DeskTopBinder is installed on the client computers to integrate and manage var ious kinds of files such as scan files files created with applications and existing scan files This software allows you to use various functions for stored scan files such as viewing stored files Also with the ScanRouter delivery software you can view the files stored in in trays of the delivery server or use other functions for
36. anual for expla nations on how to place originals Facsimile Reference Explains Facsimile functions and operations Printer Reference Explains Printer functions and operations Scanner Reference Explains Scanner functions and operations Network Guide Explains how to configure and operate the machine in a network environ ment and use the software provided This manual covers all models and includes descriptions of functions and settings that might not be available on this machine Images illustrations and information about operating systems that are supported might also differ slightly from those of this machine Other manuals e Manuals for This Machine e Safety Information e Quick Reference Copy Guide e Quick Reference Fax Guide e Quick Reference Printer Guide e Quick Reference Scanner Guide e PostScript3 Supplement e UNIX Supplement e Manuals for DeskTopBinder Lite e DeskTopBinder Lite Setup Guide e DeskTopBinder Introduction Guide e Auto Document Link Guide P Note O Manuals provided are specific to machine types O Adobe Acrobat Reader Adobe Reader must be installed in order to view the manuals as PDF files O The following software products are referred to using general names Product name General name DeskTopBinder Lite and DeskTop DeskTopBinder Binder Professional ScanRouter EX Professional and the ScanRouter delivery software ScanRouter EX Enterprise Optional TABLE OF CONT
37. arac ters ters Number of e mail address char 128 alphanumeric charac E mail addresses found via acters ters LDAP server search cannot be selected if they contain more than 128 characters Number of addresses you can 100 You can specify 50 destinations specify at the same time by direct entry including LDAP search Select the remain ing 50 destinations from regis tered addresses Sendable file size 725 3 MB per file lr Sendable number of pages 1000 pages per file i Ur 129 130 Appendix Scan to Folder The following table tells you the maximum values of the Scan to Folder function settings Item Maximum value Comments Number of path name charac 128 alphanumeric charac ters on SMB ters Number of user name charac 64 alphanumeric charac ters on SMB ters Number of password charac 64 alphanumeric charac ters on SMB ters Number of server name charac 64 alphanumeric charac ters on FTP ters Number of path name charac 128 alphanumeric charac ters on FTP ters Number of user name charac 64 alphanumeric charac ters on FTP ters Number of password charac 64 alphanumeric charac ters on FTP ters Number of path name charac 128 alphanumeric charac ters on NCP ters Number of user name charac 64 alphanumeric charac ters on NCP ters Number of password charac 64 alphanumeric charac ters on NCP ters Number of addresses that can You can specify a maximum of be specified simultaneou
38. asarei EEE E R 127 Values of Various Set Items for Transmission Delivery Function 129 TAIN SUNS SIOM Pipine a a aa manic TE 129 The Network Delivery FUNCTION ccccccccsesecceececsseeneusesseeceeeeeneeeenseeessetenseessaess 131 SDCCIN CANON S sse aE Eaa 132 yi How to Read This Manual This section describes how to read this manual through symbols used Symbols This manual uses the following symbols Z WARNING Indicates important safety notes Ignoring these notes could result in serious injury or death Be sure to read these notes They can be found in the Safety Information section of About This Ma chine CAUTION Indicates important safety notes Ignoring these notes could result in moderate or minor injury or damage to the machine or to property Be sure to read these notes They can be found in the Safety Information section of About This Machine i important Indicates points to pay attention to when using the machine and explanations of likely causes of paper misfeeds damage to originals or loss of data Be sure to read these explanations Y Note Indicates supplementary explanations of the machine s functions and instruc tions on resolving user errors Reference This symbol is located at the end of sections It indicates where you can find fur ther relevant information Indicates the names of keys that appear on the machine s display panel
39. ation press Check Destination 3 E mail Scan to FolderG Net work Delivery Scanner Press to switch between screens You can also use this key to switch between the E mail and Scan to Folder functions when sending the same file to both e mail and Scan to Folder destinations at the same time 4 Manual When specifying a destination that is not registered press Manual and then enter the e mail address of the destination us ing the Quick Dial keys Before Sending Scan Files by E mail 5 Options Press to make the scan settings and spec ify formats of files you want to send 6 Add Dest When selecting multiple destinations af ter a manual entry of an e mail address press Add Dest and then enter the e mail address of the destination 7 EditDest When changing an e mail address that has been entered press EditDest and then enter the new e mail address 8 View Press to check the addresses registered in a group 1 12 Sending Scan Files by E mail Basic Procedure for Sending E mail This section describes the basic operation for sending scan files by e mail amp important O This function is available only when Function Upgrade Option is installed 1 Make sure that no previous settings remain If a previous setting remains press Clear Modes 2 If the Network Delivery Scanner or Scan to Folder screen is displayed press S 0 to switch to the E mail screen Read
40. destination 79 Specifying sender 28 31 Stamp 108 Subject 106 Symbol 1 7 TIFF 125 Transmission 129 Transmission Files Status 37 69 85 TWAIN driver 90 126 TWAIN scanner 87 91 92 121 V Value of set item for sending e mail 129 Values for set items of Scan to Folder function 130 Values of various set items Delivery 129 Transmission 129 W Web Image Monitor 9 43 Wireless LAN 8 42 89 EN SA B229 8604 In accordance with IEC 60417 this machine uses the following symbols for the main switch means POWER ON O means POWER OFF Note to users in Canada Note This Class B digital apparatus complies with Canadian ICES 003 Remarque concernant les utilisateurs au Canada Avertissement Cet appareil num rique de la classe B est conforme la norme NMB 003 du Canada Note to users in the United States of America Note This equipment has been tested and found to comply with the limits for a Class B digital device pursu ant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful int
41. e To find ABC enter C 23 24 Sending Scan Files by E mail e Exact Match The names which correspond to an entered character or char acters are targeted Example To find ABC enter ABC e Fuzzy Search a vague search The function of this vague search depends on the system supported by the LDAP server ye Reference p 129 E mail Specifying Destination Checking Selected Destinations This section explains how to check selected destinations There are two methods you can use to check them Checking in the destination field You can use the destination field to check which destination is selected If multiple destinations are selected press 4 or Y to display the destina tions in the order they were selected Ready 100 Set original specify dest g0gAbC COMPANY Ttl 1 Checking on the control panel To check a selected destinations press Check Destination Check Dest l l ABCCONPANY Babcdcompany c odABC COMPANY 25 26 Sending Scan Files by E mail Registering Manually Entered E mail Address to Address Book This section explains how to register a manually entered destination in the ma chine s address book You can also register a destination selected from the LDAP server to the address book 1 Press Check Destination ae Search eive File Destination Facsimile C ns l Check On Hook Dial Destination Job Informatio
42. e LOK Sender Mam Return Receipt Resolution 7 Press Start Scanning starts You must press to send scan files that are scanned from the exposure glass Scan files that are scanned from the ADF are sent immediately g If you still have originals to send place them on the machine and then press Start Repeat this step until all originals are scanned 9 After all originals are scanned press J Transmission starts 2 Note O To send e mail via delivery server press Manual on the delivery screen and then enter a destination e mail address For details about the proce dure for manually entering e mail addresses see Manual Entry of an E mail Address O If you have selected two or more destinations the destinations can be made to appear one by one by pressing or Y O To cancel a selected destination display the destination in the destination field and then press Clear Stop O You can use the Return Receipt function when sending e mail via delivery server An e mail is sent to the sender selected in step J notifying him her that the recipient has read his her e mail To use this function under Op tions select Return Receipt O To enable the Return Receipt function you must set the ScanRouter deliv ery software to send e mail by SMTP For details about how to specify this setting see the manuals supplied with the ScanRouter delivery software Note however that if the rec
43. e following table explains Full Color B amp W and Original key combinations Full Color B amp W key Original type 1 Press Full Color B amp W to select full color or black and white Original b Full Color Text Online e B amp wW Photo Ss Co CL Lighter G1 11 1 1 B Darker 0 Duplex The indicator of the selected color type lights up 2 Press Original to select text or photo as the original type Original H Full Color Text Online eBsw Photo LC ALP009S The indicator of the selected original type lights up 115 Various Scan Settings 2 Note O Make the original type settings under Scanner Features Original Type Set ting In Original Type Setting you can change settings for Type 1 Color Text Type 2 Color Photo Type 3 B amp W Text and Type 4 B amp W Photo By changing these settings it is also possible to scan originals in gray scale For details see General Settings Guide To scan files when Dropout Color Settings is enabled under Scanner Fea tures select Type 3 B amp W Text or Type 4 B amp W Photo Original Type Setting under Scanner Features determines whether Type 3 B amp W Text or Type 4 B amp W Photo is available For details about how to select dropout colors see General Settings Guide 116 Adjusting Image Density Adjust the scan density in five levels 1 Press Lighter or Darker to adjust the densit
44. e scanned using combinations marked with in the table if the original orientation is D 150 200 300 400 500 600 700 800 900 1000 1100 1200 dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi so qof J 0i C oD ee o Jojo ee pe Jojo ff Jojolo tT TT Jojolo TT qJojojojo tT TT _ ojojojojlojo 1 S aO fF tT a a a S S Legal 81 2 x 14 8 2x 13 Legal 81 2 x 11 taxes olojo Y Note O B6 A6 and A7 scan sizes must be entered directly 124 Relationship between File Type Specified for Scan and File Types for Sending Files by E mail or to Folder Relationship between File Type Specified for Scan and File Types for Sending Files by E mail or to Folder This section explains the relationship between the file type specified for scan ning originals and the file type to which files are converted when sent by e mail or Scan to Folder Single page file type TIFF JPEG specified PDF specified Black and white TIFF Full color or gray scale TIFF uncompressed JPEG com PDF pressed Multi page file type Scan Setting TIFF specified PDF specified Full color or gray scale TIFF uncompressed Y Note O If Single Page TIFF JPEG is specified when scanning a full color original de pending on the Compress Gray Full Cir settings under on Scanner Features the file format changes as follows
45. ears and then the Send Options screen reappears P Note O Up to 100 destinations can be displayed as search results Specifying Sender searching for a Sender by E mail Address This section explains how to search by e mail address for a sender in the ma chine s address book 1 1 Press Options Ready 100 Set original specify dest g Tt ld i Manual Options Search Destination Ban i Check On Hook Dial Destination Job Information ALP003S C select Search by E mail Address and then press OK Slsearch sender 2 2 w LOK search by E mail address E Enter the beginning of the sender s e mail address and then press OK twice search by E mail Add Enter characters to search abe es Destinations that match the search conditions are displayed 35 36 Sending Scan Files by E mail 6 Press 4 or Y to select the destination and then press gt Or ea OK O0 FSS a 7 Press OK gM CLETROIT FACTOR 8 Press OK sender Name OK to set Clear to deselect OsDETROIT FACTORY Programmed appears and then the Send Options screen reappears P Note O Up to 100 destinations can be displayed as search results Checking the E mail Results Checking the E mail Results This section explains the items that appear on the screen and how to display Transmission Files Status Press Job Information to display Transmission Files Status Yo
46. ected destination is dis played 2 Note O Depending on security settings some transmission results might not appear in Transmission Files Status For details consult your administrator 85 Delivering Scan Files 86 You can use this machine to scan originals into a client computer over the net work When Using as a TWAIN Scanner This section explains the necessary preparations and the procedure for using the network TWAIN scanner amp important O To use the network TWAIN scanner you must install the TWAIN driver which is on the supplied CD ROM For details about installing the TWAIN driver see Installing the TWAIN Driver from the Supplied CD ROM O To use the network TWAIN scanner a TWAIN compliant application such as DeskTopBinder must be installed on the client computer DeskTopBinder Lite is on the supplied CD ROM For details about installing DeskTopBinder Lite see Installing DeskTopBinder Lite from Provided CD ROM Reference p 90 Installing TWAIN Driver from Provided CD ROM p 73 Installing DeskTopBinder Lite from Provided CD ROM 87 88 Using the Network TWAIN Scanner Function Outline of the TWAIN Scanner Function This section outlines the network TWAIN scanner function In the TWAIN scanner mode you can share this machine among multiple com puters Therefore you don t have to prepare a special computer for scanner or reconnect the scanner and each compute
47. ed to open the PDF file Enter the password again and then press OK Encryption Password nnii Enter password abo fo Programmed appears and then the PDF Security Encryption screen reap pears Press Escape twice SPOF S Encryptn 171 OE Encrypt Document Encryption level P Note O A document password cannot be the same as the Master password O You can enter up to 32 alphanumeric characters for a document password Specify a Subject Selecting an encryption level for a PDF file This section explains how to select an encryption level for a PDF file 1 Press Options Ready 100 Set original specify dest TEIA i Manual Options 2 Press 4 or Y to select PDF Security Encryption and then press OK S send Opt ions did OE POF security Encrypt ton POF Security Permissions 3 Select Encryption level and then press OK S IFDF amp Encrvyptn 171 0E Encrypt Document Encryption level C Select 40 bit or 128 bit and press then OK Encryption Level 171 LOE Programmed appears and then the PDF Security Encryption screen reap pears 5 Press Escape twice SFF S Encryptn 171 LOK Encrypt Document Encryption level P Note O You can enter up to 32 alphanumeric characters for a document password O PDF file created under the 128 bit Encryption Level cannot be viewed us ing Adobe Acrobat Reader 3 0 and 4 0 O If Permit Lo
48. eees 73 Network Delivery Scanner Screen ccccceeceeceeceeseeeeeeeeeeeaeeeeeeeeeseeeeeseeeesseeeesaeeeess 74 BaSiC DGEIVELy PrOCCCUl Gi icectcwsdncwceiccutetennceteiedetucsaceueseacdndeardeubvedenedeniiwtdeewcenetedens 76 Specifying a DESUMAU ON ciiai aaa aE aa EEEa 79 Selecting a Destination Using a Quick Dial Key ccccccsseeceseeeeeeeeeeeeeeeesseeeesaees 79 Selecting a Destination Registered in the Destination List of the Delivery Server 79 Checking Selected Destinations cccccccscccceececeeseecseseccseeeecsueeeceuseessaeesseaeessees 84 Checking the Status of Delivery ccccccseseeeeeseeeeseeeeeseeeeseesoeseseeneeeenseseeneesons 85 4 Using the Network TWAIN Scanner Function When Using as a TWAIN Scanner cccceeseeseeseeeeseseenseeeeseeeeasesenseeneasenensenseas 87 Outline of the TWAIN Scanner FUNCTION cccccseeeeeseeeeeeeeeeeeeeeeeeeeessaeeesaeeeseaes 88 Preparation for Using the Network TWAIN SC nnel ccccceeeceeeeeeeeseeeseeeessaeees 89 Installing TWAIN Driver from Provided CD ROM cccccsseeeeseeeeeseeeeeeeeeeeseeeeens 90 Basic Procedure for Scanning Files Using TWAIN Scanner c 0eess000 91 Original Orientation of Network TWAIN ScCannel cccccsseceeeeeeeeeeseeeeeeesaeeeeeeeas 92 5 Various Scan Settings Specifying Send Options saaisasecce ci ciweddecdsiseeweteaentenseincesi sadeesssswacdednicecdaceenedeteniances
49. eiving party s e mail application does not support Message Disposition Notification MDN notification e mail might not be returned O Register the sender s e mail address using the ScanRouter delivery soft ware in advance O To cancel scanning press Clear Stop 77 Delivering Scan Files Reference p 95 Various Scan Settings p 79 Specifying a Destination p 20 Manual Entry of an E mail Address 78 Specifying a Destination specifying a Destination This section explains how to specify delivery destinations You can select delivery destinations registered in the Destination List of the delivery server by any of the following methods e Select a destination using the Quick Dial keys e Select a destination registered in the Destination List of the delivery server Selecting a Destination Using a Quick Dial Key This section explains how to select a destination using a Quick Dial key For details about how to register a delivery destination to a Quick Dial key see General Settings Guide 1 Press a Quick Dial key of the same number as the Short ID of the destina tion registered in the delivery server 06 ge ig deo J fstu wx Shift Space Symbols Repeat this step to add more destinations 2 Note O For details about how to set Short IDs see the manuals supplied with the ScanRouter delivery software selecting a Destination Registered in the Des
50. eneeens 43 SCAN lO FOIDSr S CCCI wzizcece sanders cacce vents N eevee pecethenionse 44 Basic Procedure for Sending by Scan to Folder sscccsseceeseeeeseeeeeseenens 46 Specifying a Destination Folder cccccsseeceeseeceseeceeseeceseescenseeenseeseseeseneeess 48 Selecting a Destination Registered to a Quick Dial Key cccccceeececeeeeeeeeeeeeaees 48 Selecting a Destination Registered in the Machine s Address Book 00008 49 Sending Scan Files to a Shared Folder on the Network ccccseeeeseeeeeeeeeaeeees 54 Sending Scan Files to the FTP Servet cccccccccccssececceeseeeceeeeeeeseseeesseseesaeeeeeseas 59 Sending Scan Files to an NDS Tree Folder or NetWare Servet ccseceseeeees 61 Checking Selected Destinations ccccccsscccceeeeceeeeeceeseeceeeeeceeeeceseesseeeeseeeessees 67 Registering Specified Destination Folder Path to Address Book c seeeeeee 68 Checking the Scan to Folder Results ccccseseeeeseeeeeseeeeseeeeeseeeeneeseeseeeeneenens 69 3 Delivering Scan Files Before Delivering Scan Files ccccssssccseseeeesseeeeseseeseeeenseeeeneeeenseeenseenensesoaneess 71 Belvenng SCANT NCS essin a a a a aie 71 Preparation for Delivering cccccseccceesceceeececeucecceseceeeeeseseecsaecessaeesssusessusessagees 72 Installing DeskTopBinder Lite from Provided CD ROM cccccseeeesseeeeeeeeeeea
51. er System Settings LDAP Search is set to On a screen to select a search object appears when you press Search Destination On the screen select Search Address Book and then press OK To cancel a selected destination press 4 or Y to select the target des tination and then press 4 Searching for a destination by e mail address Use the following procedure to search by e mail address for a destination in the machine s address book 1 Press Search Destination T arch eive File Destination Facsimile l Check On Hook Dial Destination Job Information ALP003S 2 Press 4 or Y to select Search by E mail Address and then press OK SlAddress Book fff OK search by E mail Address Specifying Destination EJ Enter the beginning of the e mail address and then press OK twice search by E mail Add Enter characters to search abe Destinations that match the search conditions are displayed 4 Press or Y to select the destination and then press gt Oe Cea OE Mee oiLondon Off ice The check box on the left side of the selected destination is selected 5 Press OK gtii ondon Of f ice Y Note O If under System Settings LDAP Search is set to On a screen to select a search object appears when you press Search Destination On the screen select Search Address Book and then press OK O Up to 100 destinations can be displayed as
52. erference to radio or television re ception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help Caution Changes or modifications not expressly approved by the party responsible for compliance could void the user s authority to operate the equipment Declaration of Conformity Product Name Printer Scanner Controller Copy Machine Model Number SGC 1506 GS 106 LD215c Aficio 615C Responsible party Ricoh Corporation Address 5 Dedrick Place West Caldwell NJ 07006 Telephone number 973 882 2000 This device complies with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation Copyright 2005 Operating Instructions Scanner Reference EN B229 8604
53. ess as the default sender name This lets you send e mail without entering any thing for Sender s Name For details see General Settings Guide Depending on the security setting the logged on user may be specified as Sender s Name You can use the Return Receipt function when sending scan files by e mail An e mail is sent to the sender selected in step H notifying him her that the recipient has read their e mail To use this function under Options se lect Return Receipt To enable the Return Receipt function you must set the ScanRouter deliv ery software to send e mail by SMTP For details about how to specify this setting see the manuals supplied with the ScanRouter delivery software Note however that if the receiving party s e mail application does not support Message Disposition Notification MDN notification e mail might not be returned To cancel scanning press Clear Stop ye Reference p 14 Specifying Destination p 28 Specifying Sender p 95 Various Scan Settings 13 14 Sending Scan Files by E mail specifying Destination This section explains how to specify e mail destinations You can specify e mail destinations by any of the following methods To specify a e mail destination e Select a destination registered to a Quick Dial key e Select a destination from the machine s address book e Enter an e mail address manually e Search the LDAP server for a destination and se
54. est and then enter the new e mail address 79 76 Delivering Scan Files Basic Delivery Procedure This section describes the basic operation for delivering scan files using the net work delivery scanner amp important O This function is available only when Function Upgrade Option is installed O You must register destinations and senders in advance using the ScanRouter delivery software installed on the delivery server 1 Make sure that no previous settings remain If a previous setting remains press Clear Modes 2 If the E mail or Scan to Folder screen is displayed press S 0 to switch to the Network Delivery Scanner screen OFeady 100 Set original specify dest Tli 3 Place originals 4 Select the destination Ready 100 Set original specify dest i Tti i You can specify multiple destinations For details see Specifying a Destination 5 If necessary press Options to specify the resolution and the orientation of the originals For details see Various Scan Settings OReady 1003 Set original specify dest Eted London Office Ttl 1 Basic Delivery Procedure g Press Options select Sender s Name and then specify the sender If you specify the sender data about the sender will be attached to the deliv ered file Select the sender from those registered in the delivery server For de tails see Specifying a Destination SIsend Opt tans 173 o
55. estination arch eive File Destination Facsimile 33 On Hook Dial ceca Job Information 2 Select Search LDAP and then press OK Slsearch Dest search Address Book 4 Select the server and then press OK Select server l l sales Division Hamazement Trading Division If authentication is required to access the server the authentication screen ap pears Enter the user name and password correctly The Search LDAP screen reappears 2 22 Sending Scan Files by E mail E Select Advanced Search and then press OK Slsearch LOAF l l oo Advanced Search Select Server 6 Specify the search conditions The following example uses fuzzy search by destination name Select Name and then press OK Ssearch Gonditn 1 2 E mail address Fax Dest inat ton 7 Enter the beginning of the destination name Whether the search is based on surname or first name depends on how the administrator has configured searching Enter characters to search abe fo 8 Press OK 9 Press or Y to select Fuzzy Search and then press OK search Criteria 1714 0E Tne lude Exc ude First Word Last Word Exact Match gee ee lt appears on the left side of the specified condition You can also refine the search by setting multiple search conditions 10 Press Escape Slsearch Conditn 172 LOK amp Ei E mail Address Fax Dest inat ion Specifying Dest
56. fying a destination that is not registered press Dest and then enter the path to the destination using the Quick Dial keys Before Sending Scan Files by Scan to Folder 5 Options Press to make the scan settings and spec ify formats of files you want to send 6 Add Dest Press to add a manually entered folder path as a destination 7 EditDest Press to modify or change a manually en tered folder path 8 View Press to check the destinations registered in a group 45 46 Sending Scan Files by Scan to Folder Basic Procedure for Sending by Scan to Folder This section describes the basic operation for sending scan files by Scan to Folder amp important O This function is available only when Function Upgrade Option is installed 1 Make sure that no previous settings remain If a previous setting remains press Clear Modes 2 If the Network Delivery Scanner or E mail screen is displayed press BQO key to switch to the Scan to Folder screen CoReady 100 Set original specify dest Tti R Ag E hanal Options 3 Place originals 4 Select a destination You can specify multiple destinations For details see Specifying a Destination Folder OReady 100 5 If necessary press Options to specify the resolution and orientation of the originals For details see Various Scan Settings Ready 100 Set original specify dest OSHE 4workerou Ttl 1 6 Press
57. g on user enter it and then press OK Password Enter password abe The Confirm Destination screen appears 8 Press Com Test Conf irm Dest inat ion CONC workgroup proj ect A connection test starts g Check the text result and then press Exit Connection to PC has succeeded 10 Press OK Cont irm Dest inat ion LONCP AMD RESERYED 1 SRESERY EL aa Com Test P Note O If you change the protocol after entering the path name user name or pass word a confirmation message appears O You can connect only to folders that you have the read privileges for O The connection test may take time 63 64 Sending Scan Files by Scan to Folder O Even if the connection test was successful the machine may fail to transfer the file if you do not have write privileges for the file or there is not enough free hard disk space O You can register the destination path in the machine s address book For details see Registering Manually Entered E mail Address to Address Book Reference p 26 Registering Manually Entered E mail Address to Address Book Specify the path by browsing to a destination folder You can browse the network and specify the path to a destination folder in an NDS tree or on a NetWare server 1 Press Dest Ready 100 Set original specify dest 5 TEID F Select NCP and then press OK select Protocol 171 OE 3 Select the connection
58. g table tells you the specifications of the scanner Scan method Flatbed scanning Scan speed When using the E mail Scan to Folder Net work Delivery Scanner function Black amp White 42page min Original size A4L Original type Text Res olution 200dpi Compression Black amp White On ITU T No 1 chart 1 side scanning When using the E mail Scan to Folder Net work Delivery Scanner function Full Color 13 page min Original size A4L Original type Text Pho to Resolution 200dpi Compression Gray Scale Full Color Compression level 3 Origi nal Chart 1 side scanning Scanning speed differs depending on the fol lowing operating environment of the machine and computer scan settings and the content of originals denser images require more time Image sensor type CCD Image Sensor Scan type Sheet book Interface Ethernet interface LOBASE T or 100BASE TX IEEE 1394 IPv4 over 1394 option IEEE 802 11b Wireless LAN option Maximum scan size DLT 11 x 17 Scan sizes automatically detectable from the 11 x 17 D 81 5 x 14 D 8 x 11 D exposure glass g1 x 11 D Scan sizes automatically detectable from the 11 x 17 8 x 14 81 2 x 1 D cal 81 2 x11 D 51 2 x 81 2 D 51 2 x 81 2 Basic scanning resolution 600 dpi 8 bit gray scale Selectable scanning resolutions when using the E mail Scan to Folder Network delivery scanner function Selectable scanning
59. i can be scanned If Type 1 Color Text or Type 2 Color Photo is selected as the original type un der Scanner Features The originals can be scanned using combinations marked with O in the table aso LT OF OT OT OT eo LLL OT OT OF OT Ao O l OL OF OT OF eB fF OF oO OF Of OF imam oO 0 0 oO ew f o o o o wem fol 0 0 0 o peer oO Oo o o o Y Note O Enter B6 A6 and A7 sizes directly 120 Relationship between Resolution and File Size When Using as a Network TWAIN Scanner This section explains the relationship between resolution and scan size when us ing the machine as a TWAIN scanner If Function Upgrade Option is installed on the machine To specify the scan area or resolution on the machine you are using as a network TWAIN scanner directly see the TWAIN driver Help If Binary Text Binary Photo Gray Scale 8 Colors or 8 Colors Photo is selected in Col Grad The originals can be scanned using combinations marked with in the table if the original orientation is D 100 200 300 400 500 600 700 800 900 1000 1100 1200 dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi eee 1 a man lolo O10 121 Appendix If 16770K colors is selected in Col Grad The originals can be scanned using combinations marked with in the table if the original orientation is D 100 200 300 400 500 600 700
60. igit number assigned to the send er and then press OK Example To enter 001 Press 1 and then press OK search by No Enter No to search pea 6 Press gt Mee oiLondon Off ice The check box on the left side of the selected sender is selected 7 Press OK gbi ondon Of f ice 8 Press OK sender Name OK to set Clear to deselect tiiJLondon Of f ice Programmed appears and then the Send Options screen reappears Specifying Sender Searching for a Sender by Name This section explains how to search by name for a sender in the machine s ad dress book 1 1 Press Options Ready 100 Set original specify dest g Tt ld i Manual Options Search Destination Ban i Check On Hook Dial Destination Job Information ALP003S C select Search by Name and then press OK search by Registration Ho E Enter the beginning of the sender name and then press OK twice search by Name Enter characters to search abe jl o a a Senders that match the search conditions are displayed 33 34 Sending Scan Files by E mail 6 Press or Y to select the sender and then press gt Oe ea ad Mee oiLondon Off ice The check box on the left side of the selected sender is selected 7 Press OK gtii ondon Of f ice 8 Press OK sender Name OK to set Clear to deselect PiilLlondon Of f ice Programmed app
61. ination 11 Press Search lsearch LOAF 171 ow LOE Advanced Search Select Server Destinations that match the search conditions are displayed 12 Press 4 or Y to select the destination and then press gt O kmha The check box on the left side of the selected destination is selected 13 Press OK SABC COWPANY P Note O Up to 100 destinations can be displayed as search results O If an e mail address returned by the LDAP server is too long it will be im possible to specify it as the destination For details about the number of characters that can be specified see E mail O It is possible for more than one e mail address to be registered for a desti nation However only one e mail address per destination will appear in the search results It depends on the LDAP server which e mail address will be displayed Usually it is the e mail address registered first O You can select criteria from the following list e Include The names which contain an entered character or characters are targeted Example To find ABC enter A B or C e Exclude The names which do not contain an entered character or charac ters are targeted Example To find ABC enter D e First Word The names which start with the entered character or characters are targeted Example To find ABC enter A e Last Word The names which end with the entered character or characters are targeted Exampl
62. ins how to select a destination registered to a Quick Dial key For details about how to register a Scan to Folder destination to a Quick Dial key see General Settings Guide 1 Press the Quick Dial key to which the destination is registered pea ALP002S Repeat this step to add more destinations Specifying a Destination Folder Selecting a Destination Registered in the Machine s Address Book This section explains how to select a destination from the machine s address book Fkimpo rtant O To use this function you must register destinations in System Settings in advance There are four methods of selecting a destination that is registered in the ma chine s address book e Select a destination from the list e Enter the destination s registration number e Search for a destination by name e Search for a destination by folder path P Note O If you have specified the address protection code for accessing the address book the screen for entering the address protection code appears O Depending on the security settings some destinations may not appear in the destination list Selecting a destination folder from the list Use the following procedure to select a destination from the list 1 Press Search Destination Search Destination Facsimile Destination Pause Redial L Job Information ALP003S 2 Press 4 or Y to select Display Destination List and then press OK Slddre
63. install DeskTopBinder on the client computer 1 Connect the machine to the network Connect the machine to the network using an Ethernet cable or IEEE 1394 ca ble or wireless LAN IEEE 802 11b 2 Make the necessary settings in System Settings If you have connected the machine to the network using an Ethernet cable make the following settings For details see General Settings Guide e Specify the machine s IPv4 address and subnet mask e In Effective Protocol enable IPv4 e Set Delivery Option to On 3 If necessary change settings in Send Settings under Scanner Features 4 Using the ScanRouter delivery software register this machine as an I O de vice In addition register destinations and specify such settings as the de livery type and sender For details see the ScanRouter delivery software manuals 2 Note O To connect the machine to the network using an IEEE 1394 cable or wire less LAN IEEE 802 11b an extended 1394 board or extended wireless LAN board is required respectively For details see Network Guide O Items to set up in System Settings vary depending on the network environ ment For more information about network settings see General Settings Guide O For details about installing DeskTopBinder Lite see Installing DeskTop Binder Lite from Provided CD ROM P Reference p 73 Installing DeskTopBinder Lite from Provided CD ROM Before Delivering Scan Files Instal
64. ion you need to install the TWAIN driver on the client computer 1 Start Windows and then insert the CD ROM labeled Scanner PostScript Drivers and Utilities into the CD ROM drive of the client computer The installer is automatically started and the Scanner PostScript Drivers and Utilities dialog box appears F Click TWAIN Driver 3 The installer of the TWAIN Driver starts Follow the instructions P Note O Before you start the installation check the system requirements for the TWAIN driver For details about the system requirements see Software Supplied on CD ROM O You can install the software using the auto run program For details about the auto run program see Quick Install O If the installer does not start automatically see Quick Install O When the installation is complete a message about restarting the client computer may appear In this case restart the client computer O After the installation is complete a folder with the name of the machine in use is created in Program on the Start menu You can display Help from here O Notes on using the network TWAIN scanner are provided in Readme txt Be sure to read them before use Reference p 126 Software Supplied on CD ROM p 126 Quick Install Basic Procedure for Scanning Files Using TWAIN Scanner Basic Procedure for Scanning Files Using TWAIN Scanner This section describes the basic operation for scanning w
65. isor Two kinds of size notation are employed in this manual With this machine refer to the inch version Some illustrations in this manual might be slightly different from the machine Certain options might not be available in some countries For details please contact your local dealer Trademarks e Adobe PostScript and Acrobat are trademarks of Adobe Systems Incorporated e Pentium is a registered trademark of Intel Corporation e NetWare is a registered trademark of Novell inc e Microsoft Windows and Windows NT are registered trademarks of Microsoft Corporation e Other product names used herein are for identification purposes only and might be trademarks of their respective companies We disclaim any and all rights to those marks e The product name of Windows 95 is Microsoft Windows 95 e The product name of Windows 98 is Microsoft Windows 98 e The product name of Windows Me is Microsoft Windows Millennium Edition Windows Me e The product names of Windows 2000 are as follows Microsoft Windows 2000 Professional Microsoft Windows 2000 Server Microsoft Windows 2000 Advanced Server e The product names of Windows XP are as follows Microsoft Windows XP Home Edition Microsoft Windows XP Professional e The product names of Windows Server 2003 are as follows Microsoft Windows Server 2003 Standard Edition Microsoft Windows Server 2003 Enterprise Editio
66. ith the network TWAIN scanner important O To use the network TWAIN scanner a TWAIN compliant application such as DeskTopBinder and the TWAIN driver must be installed on the client computer The following procedure uses Windows XP and DeskTopBinder Lite by way of example 1 On the Start menu point to Program point to DeskTopBinder and then click DeskTopBinder 2 On the Tools menu click Scanner Settings 3 Click Select Scanner Driver 4 Select the name of the machine you want to use in the list and then click Select H click ox 6 Place originals 7 On the File menu point to Add Document and then click Scan The Scanner Control dialog box appears A dialog box that is used to control a scanner using the TWAIN driver is re ferred to as the Scanner Control dialog box 3 Make settings according to such factors as the type of original type of scan ning and orientation of the original For details see the TWAIN driver Help 9 In the Scanner Control dialog box click Scan Depending on the security setting if you press Scan a dialog box for en tering the user name and password may appear If there are more originals to be scanned place the next original and then click Continue If there are no more originals to be scanned click Complete I On the File menu click Exit 91 92 Using the Network TWAIN Scanner Function 11 Enter the file
67. lect it Selecting a Destination Registered to a Quick Dial Key This section explains how to select a destination registered to a Quick Dial key For details about how to register an e mail destination to a Quick Dial key see General Settings Guide 1 Press the Quick Dial key to which the destination is registered 04 ber en J 06 07 08 mo Jfa Jeu J 10 11 12 vz Jle Jle IU i ae lt Ll E Eee Shift Space Symbols ALP002S Repeat this step to add more destinations selecting a Destination Registered in the Machine s Address Book This section explains how to select a destination from the machine s address book amp important O To use this function you must register destinations in System Settings in ad vance For details see General Settings Guide There are four methods of selecting a destination that is registered in the ma chine s address book e Select a destination from the list e Enter the destination s registration number e Search for a destination by name e Search for a destination by e mail address Specifying Destination Selecting a destination from a list Use the following procedure to select a destination from the list 1 Press Search Destination Search eive File Destination Facsimile a On Hook Dial peeled Job Information ALP003S 2 Press 4 or Y to select Display Destination List and then press OK Slddress Book
68. lf2 OE search by Name Display Dest ination List search by Registration Ho 3 Press or Y to select the destination from the list and then press gt Dest List LP ae Ce ee OE CO E Off ice O 00New York OFFICE LJ 03 BERLIN OFFICE The check box on the left side of the selected destination is selected Repeat this step to add more destinations 4 Press OK Dest List 14 ys OK gtii ondon Of f ice O 0Wew York OFFICE C 03 BERLIN OFFICE 2 Note O If under System Settings LDAP Search is set to On a screen to select a search object appears when you press Search Destination On the screen select Search Address Book and then press OK J To cancel a selected destination press 4 or Y to select the target des tination and then press 4 O Depending on the security settings some destinations may not appear in the destination list is 16 Sending Scan Files by E mail Using a registration number to select a destination Select the destination from the machine s address book using its registration number 1 Press Search Destination Search eive File Destination Facsimile a On Hook Dial peeled Job Information ALP003S 2 Press 4 or Y to select Search by Registration No and then press OK Sl4ddress Book lf2 OE search by Name Display Destination List search by Rezistration No 3 Use the number keys to enter the three digit number a
69. ling DeskTopBinder Lite from Provided CD ROM This section explains how to use the supplied Scanner PostScript Drivers and Utilities CD ROM to install DeskTopBinder Lite on a client computer To view or receive files delivered to in trays you must first install DeskTop Binder Lite on the client computer 1 Make sure Windows is running on the client computer and then insert the Scanner PostScript Drivers and Utilities CD ROM into the CD ROM drive The installer is automatically started and the Scanner PostScript Drivers and Utilities dialog box appears For the subsequent installation steps see Setup Guide that can be displayed from the DeskTopBinder Lite Setup dialog box F Click DeskTopBinder Lite The DeskTopBinder Lite Setup dialog box appears P Note O Before you start the installation check the system requirements for Desk TopBinder Lite For details see Software Supplied on CD ROM O You can install the software using the auto run program For details about the auto run program see Quick Install O For information about the subsequent installation procedure see Setup Guide that can be displayed from the Setup screen of DeskTopBinder Lite Reference p 126 Software Supplied on CD ROM p 126 Quick Install 73 74 Delivering Scan Files Network Delivery Scanner Screen Main screen Ready 3 When a destination is entered manually Ready
70. n ALP003S 2 Press or Y to display the destination you want to register and then press Program Check Dest Boe Boece COM 4 Press Dest and Reg No to specify registration information After you have made all settings press OK Program Change Project Press OK key after sett ing For details about specifying registration information see General Settings Guide Specifying Destination 5 Press Escape Check Dest ooee Boe COM 2 Note O Depending on the security settings Program may not appear In such case you cannot complete the registration 2 28 Sending Scan Files by E mail specifying Sender This section explains how to specify the e mail sender To send e mails you must specify the name of the sender You can specify the e mail sender by any of the following methods e Select a sender registered to a Quick Dial key e Select a sender from the machine s address book list e Enter the registration number of a sender who is registered in the machine s address book e Search by name for a sender in the machine s address book e Search by e mail address for a sender in the machine s address book 2 Note O Senders must be registered in advance under System Settings For details see General Settings Guide O In System Settings you can specify the administrator s e mail address as the default sender name This lets you send e mails without entering anything f
71. n Ethernet 8 42 89 sending by e mail 8 sending by scan to folder 42 F settings for scan files 72 File type 107 using the Network TWAIN scanner 89 Folder path 53 Q FTP 39 59 Quick Dial key 14 29 48 79 133 134 R Registration number 31 81 Resolution and file size 119 Resolution and original Size 121 Resolution and scan size 120 Return Receipt 76 S Scanner driver 91 Scanner Features 4 Administrator Tools 5 Scan Settings 4 Send Settings 5 Scanner Mode 2 ScanRouter delivery software 71 Scan to Folder 39 46 Screen E mail 10 Network delivery scanner 74 Scan to Folder 44 Search Address Book 82 Search by Name 82 Search Destination by comment 83 by folder path 53 by name 17 51 82 destination list 15 49 80 e mail address 18 LDAP 21 registration number 16 81 Searching for a sender by e mail address 35 by name 33 Security settings for PDF file change permissions 112 coding 109 encryption level 111 Selecting a Destination Address Book 14 Selecting a destination 48 79 Quick Dial key 14 registration number 50 Selecting a sender Destination List 30 Quick Dial key 29 Sending e mail 12 Sending scan files by e mail 7 Send option Original Orientation 96 Original Setting 98 Resolution 95 Scan Size 99 Set I O device 71 Shared folder 39 Single page 125 SmartDeviceMonitor for Admin 9 43 SMB 54 57 SMTP server 7 Specifications 132 Specifying a
72. n Microsoft Windows Server 2003 Web Edition e The product names of Windows NT 4 0 are as follows Microsoft Windows NT Workstation 4 0 Microsoft Windows NT Server 4 0 Manual for This Machine Refer to the manuals that are relevant to what you want to do with the machine About This Machine eSa Be sure to read the Safety Information in this manual before using the machine This manual provides an introduction to the functions of the machine It also explains the control panel preparation procedures for using the machine how to enter text and how to install the CD ROMs provided General Settings Guide Explains User Tools settings and Address Book procedures such as register ing fax numbers e mail addresses and user codes Also refer to this manual for explanations on how to connect the machine Troubleshooting Provides a guide to solving common problems and explains how to replace paper print cartridges and other consumables Security Reference This manual is for administrators of the machine It explains security func tions that the administrators can use to protect data from being tampered or prevent the machine from unauthorized use Also refer to this manual for the procedures for registering administrators as well as setting user and administrator authentication Copy Reference Explains Copier functions and operations Also refer to this m
73. nal Orientation This section explains how to correctly display the top bottom orientation of scanned originals on a client computer screen 1 Press Options OFeady 100 Set original specify dest Tt 2 Press 4 or Y to select Original Orientation and then press 0K S send Opt ions did OE Urizinal OUrtentat ion Scan Size Mixed Sizes EJ Select or a for the same orientation as the original and then press OK Uriz Urientation 171 OE fe Programmed appears and then the Send Options screen reappears 4 Press Escape S send Opt tans edo OE Urizinal OUrtentat ion Scan Size Mixed Sizes 96 specifying Send Options To correctly display the top bottom orientation of the scanned original on a client computer the placement of the original and the settings made on the control panel must match The following table shows the relationship between the original orientation and the control panel settings Placing an Original on the Exposure Glass Original orientation Control Panel Key top edge touches top left corner of exposure glass Eoo am Placing an Original in the ADF ARDF Original orientation Control Panel Key top edge placed first E top edge touches rear of ADF ARDF RL 2 Note O Originals are normally rectangular or horizontally long 5 However the table above uses squares to make original orientation easier to unde
74. nation Using a registration number to select a destination Select a destination by entering its Short ID number registered using the Scan Router delivery software For details about how to set Short IDs see the manu als supplied with the ScanRouter delivery software 1 Press Search Destination Search i Destination Facsimile Destination Pause Redial Job Information ALP003S 2 Press 4 or Y to select Search by Registration No and then press OK search Dest 172 OE search by Name Display Destination List search by Rezistration No 3 Using the number keys enter the three digit registration number assigned to the destination and then press OK Example To enter 003 Press 3 and then press OK search by Mo Enter Mo to search 4 Press gt L EpiiHew T oF Le t f H The check box on the left side of the selected destination is selected 8 82 Delivering Scan Files 5 Press OK Epi New York Office Searching for a destination by name Use the following procedure to search by name for a destination in the delivery server s Destination List 1 Press Search Destination Search eive File Destination Facsimile C Destination Pause Job oe Information ALP003S F select Search by Name and then press OK Slsearch Dest lfe F search by Name Display Destination List search by Registration Wo EJ
75. nd shared folders can be displayed as search results O The machine may fail to transfer the file if you do not have write privileges for the shared folder or there is not enough free hard disk space O You can register the destination path in the machine s address book For details see Registering Manually Entered E mail Address to Address Book Reference p 26 Registering Manually Entered E mail Address to Address Book Sending Scan Files to the FTP Server This section explains how to specify destinations when sending files to an FTP server Directly enter the path for the folder on the FTP Server You can enter the path to an FTP server manually 1 Press Dest Ready 100 Set original specify dest 5 TEID 2 Select FTP and then press OK select Protocol 171 OE SMB FTP NCP 59 60 Sending Scan Files by Scan to Folder 3 Enter the FTP server name and then press OK Instead of specifying the destination using its server name you can also use its IPv4 address server Name Enter server name 192 168 000 193_ 4 If you change the port number specified under System Settings enter a new number using the number keys and then press OK Change if necessary 5 Enter the user name and then press OK User Mame abe fo 6 Enter the password and then press OK Password Enter password abe 7 Enter the path to the destination folder a
76. nd then press OK The following is an example of a path where the sub folder name is lib and the folder name is user user lib Path Enter path abe fo A destination confirmation screen appears Specifying a Destination Folder 8 Press Com Test Cont irm Dest inat ion LOFTP 192 169 000 192 Com Test A connection test starts 9 The test result appears Press Exit Connect ian to PO has succeeded 10 Press OK Cont irm Dest inat ton LOFTP 192 169 000 192 Com Test P Note O If you change the protocol after entering the path name user name or password a confirmation message appears O The connection test may take time O You can register the destination path in the machine s address book For details see Registering Manually Entered E mail Address to Address Book Reference p 26 Registering Manually Entered E mail Address to Address Book Sending Scan Files to an NDS Tree Folder or NetWare Server This section explains how to specify destinations when sending files to an NDS tree or NetWare server You can send a file to an NDS tree or NetWare server by any of the following methods e Enter the destination path manually e Specify the destination folder path by browsing 6 62 Sending Scan Files by Scan to Folder Entering the path to a destination folder Use the following procedure to enter the path to an NDS tree or NetWare
77. or Sender s Name O Depending on the security setting the logged on user may be specified as Sender s Name O When a protection code has been set a screen for entering the protection code appears after selecting the sender Enter the protection code and then press OK If the protection code you entered is correct the sender name is dis played Specifying Sender Selecting a Sender Registered to a Quick Dial Key This section explains how to select a sender registered to a Quick Dial key For details about how to register e mail senders to Quick Dial keys see General Settings Guide 1 Press Options OFeady 100 Set original specify dest TEIA 2 Select Sender s Name and then press OK Sender s Name Return Receipt Resolut ion 3 Press the Quick Dial key to which the sender is registered 4 per Je J 06 ka ki mno fron Ju jiw vz Jle Jle IU Shift Space Symbols ALP002S 4 Press OK sender Name OK to set Clear to deselect iLondon Of f ice Programmed appears and then the Send Options screen reappears 29 30 Sending Scan Files by E mail Selecting a Sender from the List This section explains how to select a sender from the machine s address book list 1 Press Options Ready 100 Set original specify dest d Tt ld i Manual Options Search A Destination Facsimile C Check On Hook Dial Destination
78. r stand Even if the actual shape of the original is different the combination of original orientation and the orientation specified on the scanner driver does not change 97 Various Scan Settings Original Setting This section explains the settings for scanning face of originals amp important O This function is not available unless ARDF is installed 1 Press Options Ready 100 Set original specify dest TEIA i Manual Options 2 Press 4 or Y to select Original Setting and then press OK S send Upt ions ido OE Original Orientation Urizinal Setting Scan Size 3 Select Sided riginal to scan one sided originals and then press OK Select Sided Orig T to BER 1 or 2 Sided Orig T to TREF to scan two sided originals and then press OK Urizinal Setting 171 0E 1 sided Original 2 Sided Orig T to TARF 2 Sided Orig T to BAE Sided Orig T to TRE Sided Orig T to BE Programmed appears and then the Send Options screen reappears 4 Press Escape 98 specifying Send Options Scan Size Select the size of the original to be scanned The following items and sizes can be selected Auto Detect Scans original sizes using the automatic size detect function Template size 11 x 17D 8 2 x 14D 8 2 x 13D 8 2 x 11 81 2 x 11D 5 2 x 81 2 51 2 x 8 ABD A4L 44D A5 A5D B4 JISD B5 JIS B5 JISD Custom si
79. r every time you need to use it ZZZ514S 1 This machine 2 Client computer Scans an original after receiving a scan Specifies the scanner settings and con instruction from a client computer and trols the scanner using an application then sends the scan file over the network such as DeskTopBinder Lite that sup to the client computer ports the network TWAIN scanner Re ceives the files scanned by the machine and displays them using an application that supports the network TWAIN scan ner P Note O When using the machine as a network TWAIN scanner you do not need to press Scanner on the machine s control panel The screen switches automat ically when you scan an original from a client computer using the TWAIN driver Connecting with PC set originals and select the settings from PL To use functions other than the network TWAIN scanner press Exit When Using as a TWAIN Scanner Preparation for Using the Network TWAIN Scanner This section explains the preparation and settings for using the network TWAIN scanner function important O To use the network TWAIN scanner a TWAIN compliant application such as DeskTopBinder must be installed on the client computer DeskTopBinder Lite is on the supplied CD ROM For details about installing DeskTopBinder Lite see Installing DeskTopBinder Lite from Provided CD ROM 1 Connect the machine to the network
80. resolution when using 100 dpi to 1200 dpi TWAIN scanner Sendable file formats TIFF JPEG PDF Image compression type for black and white TIFF MH MR MMR two values Image compression type for gray scale full color 132 100 dpi 200 dpi 300 dpi 400 dpi 600 dpi INDEX A Address book 9 43 registering e mail address 26 registering folder path 68 ADF 1 ARDF 1 Attach Subject 106 Auto Document Feeder 1 Auto Document Feeder capable of scanning both sides of a sheet 1 Auto run program 126 B Bindery 64 Browse Network 57 64 C CD ROM 126 DeskTopBinder Lite 127 TWAIN driver 126 Checking selected destinations 25 67 Check selected destinations 84 CSV file 9 43 Custom size 101 D Delivery server 71 DeskTopBinder Lite 71 73 127 Destination 14 Destination folder 48 Destination List 79 Destination List settings 4 IEEE1394 8 42 89 Image Density 117 Installation 73 90 J Job Information 37 69 85 JPEG 125 L LDAP server 7 M Manual Entry E mail address 20 path to a destination folder 54 62 Mixed Size Mode 104 Mixed sizes 94 Multi pages 125 N NCP 64 NDS 62 64 NetWare 39 62 64 Network Delivery function 131 Network Delivery Scanner operation 76 Number of addresses for simultaneous transmission 130 O Original orientation 103 Display 2 Original type 115 Display and Key Operation 3 P E PDF 125 E mail address 9 Preparatio
81. rtant O This function is available only when Function Upgrade Option is installed 1 Connect the machine to the network Connect the machine to the network using an Ethernet or IEEE 1394 cable or wireless LAN IEEE 802 11b 2 Make the necessary network settings in System Settings If you have connected the machine to the network using an Ethernet cable make the following settings For details see General Settings Guide e Specify the machine s IPv4 address and subnet mask e Specify the IPv4 gateway address In Effective Protocol enable IPv4 e Specify the SMTP server 3 If necessary change settings in Send Settings under Scanner Features P Note O To connect the machine to the network using an IEEE 1394 cable or wire less LAN IEEE 802 11b an extended 1394 board or extended wireless LAN board is required respectively For details see Network Guide O Items to set up in System Settings vary depending on the network environ ment For more information about network settings see General Settings Guide O For more information about Scanner Features see General Settings Guide Before Sending Scan Files by E mail Registering E mail Address to Address Book You can register frequently used e mail addresses to the address book You can register frequently used e mail addresses in the address book Register e mail addresses in Address Book Management under Administrator Tools from System Settings
82. rver 2003 O To modify or change an entered folder path press EditDest O To add another destination press Add Dest and then enter its folder path O The connection test may take time O Even if the connection test was successful the machine may fail to transfer the file if you do not have write privileges for the shared folder or there is not enough free hard disk space O You can register the destination path in the machine s address book For de tails see Registering Manually Entered E mail Address to Address Book Reference p 26 Registering Manually Entered E mail Address to Address Book 96 Specifying a Destination Folder Specify the path by browsing to a destination folder Use the following procedure to specify a destination folder path by browsing computers on the network 1 Press Dest CoReady 100 Set original specify dest a Tt 0 2 Select SMB and then ae Loi E Protocol Ea Press Browse Network and then OK Path Entry Meth 171 0E Manual Entry Browse Network A list of domains or work groups on the network appears 4 Select the domain or workgroup that includes the destination folder you want to specify and then press OK Browse Ntwrk 17 1 af LOK daABCO NET Ma ORK GROUP 5 Select the destination computer Browse Ntwrk Lf 13r LOK Onis SIOS F000S BWD RESERY EMD TESTXP If you cannot find the destination computer pres
83. s 4 or V Select the com puter and then press OK The computer folder opens Press Up or Escape to go up one level 5 08 Sending Scan Files by Scan to Folder 6 A login screen appears if authentication is required Enter a user name and password used to log on to the client computer and then press OK Login Enter a login user name abe S aaa 7 Select the destination folder and then press Apply If you cannot find the destination folder press 4 or Y Select the folder and then press OK The folder opens Press Up or Escape to go up one level Browse Ntwrk Lf 13r LOK aa Lao 8 Press OK Applied Path HD RESERYED 1 RESERVED Waa 9 Press Com Test Cont irm Dest ination LOSHB SAMD RESERYED 1 RESERY EL yaa 10 The test result appears Press Exit Connection to PC has succeeded 11 Press OK Cont irm Dest inat ion LOSHB AMD RESERYED 1 SRESERY EL yaa Specifying a Destination Folder 2 Note O If authentication is required to access the folder the login screen appears Enter the user name and password O Ifyou change the protocol after entering the path name user name or pass word a confirmation message appears O If you press Cancel while browsing the network the Path Entry Method screen reappears O Computer and shared folder names containing more than 12 characters cannot be displayed O Up to 100 computers a
84. selected destinations 1 In the destination field check which destinations are selected If multiple destinations are selected press 4 or Y to display the destina tions in the order they were selected Ready 100 Set original specify dest EviPsaris Office Ttl P Note J Press Check Destination on the control panel to check selected destinations Check Dest 1 1 LOK E Important MiiFaris Of f ice Checking the Status of Delivery Checking the Status of Delivery This section explains which items can be displayed on the screen and how to dis play Transmission Files Status To display Transmission Files Status press Job Information You can use this screen to check E mail Scan to Folder and delivery results Transmission Files Status 3 4 E statusz 16718 0E 1 79 22 46PHP1 Pone 2 Elender Of f ice 5 1 Date Time 3 Number of scanned pages Displays the date and time the machine Displays the number of scanned pages sent a transmission request or the date and time Done Error or gt Can celled was confirmed 4 Status One of the following transmission status is displayed Done Sending 2 Destination Waiting Error or Cancelled The sending function e mail Scan to 5 Print Folder or delivery function used is dis l S played with an icon Press to print transmission results When multiple destinations were select ed the first sel
85. sly 32 D entered destinations Sendable file size 2000 MB per file Simultaneous Transmission The following table tells you the maximum values of settings for using the E mail and Scan to Folder functions simultaneously Item Maximum value Comments Number of destinations you can 132 select for E mail and Scan to Folder Number of destinations you can 100 You can specify a maximum of select for sending by e mail 50 directly entered destinations including LDAP search re trieved destinations Number of destinations you can 32 set for sending by Scan to Folder Values of Various Set Items for Transmission Delivery Function The Network Delivery Function The following table tells you the values of setting items for the network delivery scanner function Item Maximum value Comments Number of subject line charac 128 alphanumeric charac ters ters Number of e mail address char 128 alphanumeric charac acters ters Number of addresses you can You can specify 50 destinations specify at the same time by direct entry including LDAP search Select the remain ing 50 destinations from regis tered addresses The maximum number of desti nations you can specify differs depending on which ScanRout er delivery software you are us ing For details see the manuals supplied with the ScanRouter delivery software Sendable file size 2 000 MB per file C 13 Appendix Specifications The followin
86. ss Book lf2 OE search by Name Display Dest ination List search by Registration Ho 49 50 Sending Scan Files by Scan to Folder 3 Press or Y to select the destination and then press gt Oe Cea OK Mp tiLondon Off ice C CobttelWew York OFFICE O Cobol g branch The check box on the left side of the selected destination is selected Repeat this step to add more destinations 4 Press OK LafttijLondon Of f ice C CobttelWew York OFFICE O Cobol g branch 2 Note J To cancel a selected destination press 4 or Y to select the target des tination and then press 4 O Depending on the security settings some destinations may not appear in the destination list Using a registration number to select a destination folder Select the destination from the machine s address book using its registration number 1 Press Search Destination Search i Destination Facsimile C Destination Pause Job Redial Information ALP003S 2 Press 4 or Y to select Search by Registration No and then press OK Slddress Book lf2 OE search by Name Display Destination List search by Registration Ho Specifying a Destination Folder 3 Using the number keys enter the three digit registration number assigned to the destination and then press OK Example To enter 002 Press 2 and then press OK search by No Enter No to search 4 Press
87. ssigned to the desti nation and then press OK Example To enter 003 Press 3 and then press OK search by No Enter No to search 4 Press gt Me 003 BERLIN OFFICE The check box on the left side of the selected destination is selected Specifying Destination 5 Press OK 003 BERLIN OFFICE Y Note O If under System Settings LDAP Search is set to On a screen to select a search object appears when you press Search Destination On the screen select Search Address Book and then press OK Searching for a destination by name Use the following procedure to search by name for a destination in the machine s address book 1 Press Search Destination Search Destination l Check On Hook Dial Destination Job Information ALP003S F select Search by Name and then press OK search by Wa Display Des search by Registration No EJ Enter the beginning of the destination name and then press OK twice search by Name Enter characters to search abe fk Sd Destinations that match the search conditions are displayed 18 Sending Scan Files by E mail 4 Press 4 or Y to select the destination and then press gt Or ea OK Mee oiLondon Off ice The check box on the left side of the selected destination is selected 5 Press OK gtii ondon Of f ice 2 Note O Up to 100 destinations can be displayed as search results O If und
88. stored files For details about DeskTopBinder Lite see DeskTopBinder Lite manuals or DeskTopBinder Lite Help File path The DeskTopBinder Lite is stored in the following folder on the CD ROM provided with this machine UTILITY DESKV2 System requirements e Hardware PC AT compatible machines that support the operating system properly e Operating system When installing all functions of DeskTopBinder Microsoft Windows 98S5SE Me 2000 Professional SP1 or later 2000 Server SP1 or later 2000 Advanced Server SP1 or later XP Professional XP Home Edition Microsoft Windows Server 2003 Standard Edition Enterprise Edition When installing only SmartDeviceMonitor Microsoft Windows 95 SP1 98 98SE Me 2000 Professional SP1 or lat er 2000 Server SP1 or later XP Professional XP Home Edition Microsoft Windows Server 2003 Standard Edition Enterprise Edition Microsoft Windows NT 4 0 SP5 or later e Display resolution 800 x 600 pixels 64K colors or higher 127 128 Appendix Software installed with DeskTopBinder Lite e Auto Document Link Auto Document Link on the client computer monitors in trays of the deliv ery server periodically retrieves files delivered to in trays and notifies the user of delivery RFWriter Instead of printing files created with an application the RFWriter converts those files into TIFF or BMP image files and registers them in a work folder of DeskTopBinder For details see DeskTopBinder Help Func
89. sword Perm 22 lone 3 Change the PDF security settings You can specify the following security settings e Print permission Prohibit Permit All and Permit Low Resolution Only e Editing permission Prohibit or Permit e Copying or extracting content permission Prohibit or Permit 113 114 Various Scan Settings The following is a procedure to prohibit printing of scanned PDF files 9 Select Print and then press OK S Permi s1 0na 11 LOE Print Change Copy or Extract M Select Prohibit and then press OK SecurityiPrint 171 OE Permit amp l Permit Low Resolution Only Programmed appears and then the PDF Security Encryption screen reap pears You can apply multiple security settings to a PDF file 11 Press Escape three times Permi ss 0n3 l l LOE Print Change Copy or Extract The Send Options screen reappears P Note O The Password and Master Password cannot be the same O You can enter up to 32 alphanumeric characters for a Master Password O If 40 bit is selected as the PDF encryption level you cannot select Permit Low Resolution Only as the print permission Selecting Original Type selecting Original Type Select an original type Use the Full Color B amp W and Original keys in combination to select Type 1 Col or Text Type 2 Color Photo Type 3 B amp W Text or Type 4 B amp W Photo as the original type Th
90. the machine to detect the length of individual originals when scanning a batch of originals that are the same width but differ ent length 1 Press Options Ready 100 Set original specify dest Tti 2 Press 4 or Y to select Mixed Sizes and then press OK S send Opt tans ido OE Urizinal Orientation Scan Size Mixed Sizes 3 Select On and then press OK Mixed Sizes 1 1 oe lOK On Dff Programmed appears and then the Send Options screen reappears 4 Press Escape S send Opt tans edo OE OUrizinal Orientation Scan Size specifying Send Options 2 Note O To set originals of the same width and different length at the same time set them according to the chart below 8 1 2 x11 AMW012S J The following combinations of original sizes are available 11 x 17 amp 81 5 x 11 D 81 5 x 11 D amp 51 5 x gi LJ 105 Various Scan Settings Specify a Subject This section explains how to specify the e mail subject 1 Press Options Ready 100 Set original specify dest TEIA i Manual Options 2 Press 4 or Y to select Attach Subject and then press OK SIsend Opt tans a 4 oe LOK Attach subject File Type atanp E Enter the subject and then press OK Attach Subject Enter subject abo Programmed appears and then the Send Options screen reappears 4 Press Escape S send Opt tans a 4
91. the se lected size the machine applies margins to the scan area e If Auto Detect is selected for scanning originals from the exposure glass the machine detects the size of individual originals and scans accordingly e If Auto Detect is selected for scanning originals from the ADF the machine detects the size of the largest original and scans all the other originals based on that size ye Reference p 104 Mixed Size Mode specifying Send Options Specifying Custom Size This section explains how to specify a custom size To scan a custom size original measure its width and length and enter these fig ures as the Width and Length settings The following figure shows the Width and Length of an original Placing an original in the ADF ALO031S Vertical Horizontal Placing an original on the exposure glass _ m 5a ALO032S Vertical Horizontal 101 102 Various Scan Settings 1 Press Options Ready 100 Set original specify dest Tt 0 2 Press or Y to select Scan Size and then press OK SIsend Opt ions ef oe OK OUrizinal Orientation i m L Can amp Ze Mixed Sizes 3 Press 4 or Y to select Custom Size and then press OK Scan Size fo 4h OK ty a BA ssf BA lf 4 Using the number keys enter the horizontal length and then press OK or H Custom size Enter measurement Horiz 8 3 Jinch
92. tination List of the Delivery Server This section explains how to select a destination registered in the delivery serv er s Destination List There are four methods of selecting a destination that is registered in the deliv ery server s Destination List e Select a destination from the list e Enter the destination s registration number e Search for a destination by name e Search for a destination by comment 19 80 Delivering Scan Files Selecting a destination from the list Use the following procedure to select a destination from the list 1 Press Search Destination eive File Destination On Hook Dial Destination Pause Redial Job Information ALP003S 2 Press 4 or Y to select Display Destination List and then press OK S search Dest 172 OE search by Name Display Dest ination List search by Registration Ho 3 Press 4 or Y to select the destination and then press gt O EAEE O MlteedBerlin Office O BiaiNew York Office The check box on the left side of the selected destination is selected Repeat this step to add more destinations 4 Press OK EtoiParis Off ice C BoeBerlin Off ice O Bisley York Off ice 2 Note J To cancel a selected destination press 4 or Y to select the target des tination and then press 4 O Depending on the security settings some destinations may not appear in the destination list Specifying a Desti
93. tion Palette Function Palette allows you to use functions such as Scan using TWAIN scanner or Print without starting DeskTopBinder To use these functions from Function Palette you must first configure them using DeskTopBind er Extended Features For details about Function Palette see DeskTop Binder manuals Extended Features Wizard The Extended Features Wizard allows you to make settings as in the Ex tended Features of the Tools menu For details see DeskTopBinder Help P Note O Usually RFWriter is installed with DeskTopBinder Lite However if you are running Windows 98S5E Me RFWriter may not be installed with DeskTop Binder Lite In this case install RFWriter manually using Add Printer For de tails see the README file in the RFWriter folder on the attached CD ROM Values of Various Set Items for Transmission Delivery Function Values of Various Set Items for Transmission Delivery Function This section explains the values of various transmission delivery function set tings 2 Note O Depending on the type or settings of the file or original you may not be able to specify the destination or enter the maximum number of characters stated below Transmission This section explains the values of transmission function settings E mail The following table tells you the maximum values of the e mail sending function settings Item Maximum value Comments Number of subject line charac 128 alphanumeric ch
94. tions whose settings can be changed by users other than the administrator 1 Sending Scan Files by E mail You can attach scan files to e mails and send them via connections such as LAN and the Internet Before Sending Scan Files by E mail This section explains the necessary preparations and the procedure for sending scan files by e mail Outline of Sending Scan Files by E mail This section outlines the function for sending scan files by e mail TCP IP 1 This machine A scan file can be attached to an e mail and sent to a mail server 2 SMTP server You need to have an access to an e mail server that supports SMTP Simple Mail Transfer Protocol to send scan files by e mail However it is not essential to have an e mail server inside the LAN where this machine belongs It transfers a re ceived e mail to a specified destination through a LAN or the Internet ZZZ508S 3 Client computer Use e mail client software to receive e mail messages and scan file attachments that are generated by this machine 4 LDAP server Use this server for administering e mail accounts searching the network and au thenticating the computers that access the machine Using the LDAP server you can search for destinations from the ma chine Sending Scan Files by E mail Preparation for Sending by E mail This section explains the preparation and settings for sending scan files by e mail amp impo
95. type Press NDS to specify the in an NDS tree Press Bindery to specify the folder on a NetWare server Connection Type 1 1 Bindery 4 Press Browse Network and then press OK Path Entry Meth 171 0E Manual Entry Browse Network A list of NetWare servers or NDS trees on the network appears Specifying a Destination Folder 5 Select the NDS tree or NetWare server that contains the required destina tion folder and then press OK Browse Ntwrk Lf ae LOK FBHCI RESE A list of NDS tree contexts or NetWare server volumes appears 6 A login screen appears if authentication is required Enter a user name and password and then press OK Lozin Enter a login user name abe 7 Select a context or volume that contains the required destination folder and then press OK Browse Wiwrk 7 a2 ok PSIRESERVED A list of destination folders appears 8 Select the destination folder and then press Apply Browse Ntwrk 1 1 13r LOK g The path to the selected folder is displayed Check the path is correct and then press OK eplied Path WO RESERVED 1 RESERVED Waa 69 66 Sending Scan Files by Scan to Folder 10 The destination is displayed Check the destination is correct and then press OK Conf irm Dest inat ion LONCP MD RESERVED 1 RESERY ED saa Com Test P Note O If you change the protocol after entering the path name user name or pass g
96. u can use this screen to check E mail Scan to Folder and delivery results Transmission Files Status 3 4 a statusz A 0E 1 89 22 137PHP HDone 2 London Off ice 5 1 Date Time 3 Number of scanned pages Displays the date and time the machine Displays the number of scanned pages sent a transmission request or the date and time Done Error or gt Can celled was confirmed 4 Status One of the following transmission status is displayed Done Sending 2 Destination Waiting Error or Cancelled The sending function e mail Scan to 5 Print Folder or delivery function used is dis l S played with an icon Press to print transmission results When multiple destinations were select ed the first selected destination is dis played 2 Note O Depending on the security settings some transmission results might not ap pear in Transmission Files Status 37 38 Sending Scan Files by E mail 2 sending Scan Files by Scan to Folder Using the Scan to Folder function you can send scan files over the network to shared folders FTP server folders or NetWare folders Before Sending Scan Files by Scan to Folder This section explains the necessary preparations and the procedure for sending scan files by Scan to Folder Outline of Sending Scan Files by Scan to Folder This section outlines the function for sending scan files by Scan to Folder Sending scan files
97. w Resolution Only is specified as the print permission in PDF Se curity Permissions you cannot select 40 bit 111 112 Various Scan Settings Changing Permissions for PDF File Set a Master Password to restrict unauthorized printing changing copying or extracting of a PDF file s content Only users who have the Master Password can reset or change these restrictions amp important O Encryption is possible only for scan files sent by e mail or Scan to Folder O You cannot reset or change a file s restriction setting without the Master Pass word Make a note of the Master Password in a secure place 1 Press Options OReady 1008 Set original specify dest Ttl w A Wanual Options crypt ion ty Permissions 3 Select Master Password and then press OK SFF Perms Ll ow LOK Waster Password PUREE AA EUEN 4 Select On and then press OK Master Password 1 71 0E f f The password entry screen appears Specify a Subject 5 Enter a password and then press OK Encryption Password ve password The password entered here will be required to change the security settings of the PDF file 6 Enter then password nA a and then press OK Encryption Password Reenter password abe Programmed appears and then the PDF Security Permissions screen reap 5 pears E Select Permissions and then press OK SPF Ferma 171 OE Master Pas
98. work delivery scanner ZZZ513S 1 This machine For details about delivery types and the You can send scan files to the delivery server setting method see ScanRouter delivery software manuals 2 Delivery server Install the ScanRouter delivery software on 3 Client computer this computer to use it as the delivery server The delivery method determines how After receiving a scan file the delivery YOucan check files from a client comput server delivers the file according to the a For example you can a the follow setting specified for the destination The ing methods to check files delivery settings are as follows e Use DeskTopBinder to view a file that e Storing the file in an in tray was delivered to an in tray Helivetinedhe flew J e Usean e mail application to receive an a a a eye nie e mail that has an attachment e Storing the file in a selected folder BDowsealolderiorastored tile 7 72 Delivering Scan Files Preparation for Delivering This section explains the preparation and settings for delivering scan files important O This function is available only when Function Upgrade Option is installed O The network delivery scanner requires a delivery server that has software such as the optional ScanRouter delivery software installed For details about the ScanRouter delivery software see the manuals supplied with the Scan Router delivery software To view files delivered to an in tray you must
99. y Original H Full Color Text Online B amp W Photo a Lighter C1 1111D Darker 0 Do ALP010S e The density indicator I moves one place per button push Adjusting Image Density 117 Various Scan Settings 118 This appendix details specifications of the scanner function and explains supple mentary settings Relationship between Resolution and File Size This section explains the relationship between resolution and original size Resolution and scan area are inversely related The higher the resolution is set the smaller the area that can be scanned Conversely the larger the scan area the lower the resolution that can be set The relationship between the scanning resolution and the original size is shown below If the file size is too large the message Exceeded max data capacity Check resolution and Start appears on the control panel of the machine Spec ify the scan size and resolution again Y Note O Depending on the image compression level the maximum image size may be limited 119 Appendix When Using for E mail or Scan to Folder or as a Network Delivery Scanner This section explains the relationship between resolution and scan size when us ing the E mail Scan to Folder or Network Delivery Scanner function If Type 3 B amp W Text or Type 4 B amp W Photo is selected as the original type un der Scanner Features All combinations up to A3 and 600 dp
100. y 100 Set original specify dest Tti pR SVE Manual Options 3 Place originals 4 Select the destination You can specify multiple destinations For details see Specifying Destination OReady 100 Set original specify dest iluilLondon Office Ttl t 5 Press Options select Sender s Name and then specify the sender For details see Specifying Destination Sender s Name Return Receipt Resolut ion 6 If necessary press Options to specify the resolution and orientation of the originals For details see Various Scan Settings Slddress Book 172 OE search by Name Display Dest ination List search by Registration Ho Basic Procedure for Sending E mail 7 Press Start Scanning starts You must press to send scan files that are scanned from the exposure glass Scan files that are scanned from the ADF are sent immediately g If you still have originals to send place them on the machine and then press Start Repeat this step until all originals are scanned 9 After all originals are scanned press J Transmission starts 2 Note g g g g If you have selected two or more destinations the destinations can be made to appear one by one by pressing or Y To cancel a selected destination display the destination in the destination field and then press Clear Stop In System Settings you can specify the administrator s e mail addr
101. ze Custom Size Scans in a specified size Maximum original size e Horizontal length 5 1 17 0 inch e Vertical width 4 2 11 6 inch 1 Press Options Ready 100 Set original specify dest TEIA i Manual Options 2 Press or Y to select Scan Size and then press OK S send Upt ions did OE Original Orientation Scan Size Mixed Sizes 3 Press or Y to select the scan size in the list and then press OK SCan Size 173 4h OK huto Detect i feed E slae rel I nee Programmed appears and then the Send Options screen reappears 99 100 Various Scan Settings 4 Press Escape S send Upt tans id oe OE Urizinal Orientation a oi lA ol ZE Mixed Sizes 2 Note O If Custom Size is selected the dimensions of the scan area width and length can be specified in inch Relationship of Original of Mixed Sizes and Scan Size This section explains differences you need to be aware of when scanning origi nals of the same width but different length such as 11 x 17 amp 11 x 81 2 using the original position setting and size e If you set Mixed Sizes to On the machine detects the length of same width originals and scans them For details about Mixed Sizes see Mixed Size Mode e Ifa template size is selected the machine scans originals at the selected size regardless of the actual size of originals If an original is smaller than

Ricoh 106/LD215c Scanner User Manual

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