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Brother 9040CN All in One Printer User Manual

1. ccc cecccceccs eee eeeeseeeeeeesaeeeeaeeseeeeaneeaees 31 Tray selection asec ostsceseet csgea ation csenaed saca gangs arteotapenasetoininannniseectiese mceonmeenarearistanmeceaeeeect 32 Out Of memory MESSAGE ccccsecceeeceeeeceeeeceeeseeeeaeeeseeeseeeeseeeseeeeeeeeeneseeeeaeeesaeees 32 Section Ill Software 5 Software and network features 34 How to read the HTML User s Guide cece cece ccecceececcccccceccecceccucescesuetecnesuenees 34 For WindOWS cccccceccsesssesesesesscesesesesesssesseissesstessvrseissussseretesesuiseereceseees 34 For Macintosh ccccccccesesesecessceseceseccsscesscissesseessecasessssessserseesseusseesecereees 34 Section IV Appendixes A Safety and legal 36 CHOOSING a OC ANION siressa ane EE ETE E EESE E e a EENE ENA 36 To use the machine Safely c cccccseccescceeeceececseeceeeceeeeeuesseeeeaeessueeaaeeseeeseeeaes 37 important informa ON asirese Ea EEEE ARS 40 Federal Communications Commission FCC Declaration of Conformity EO eera E I A E EE EEE E AEE 40 Industry Canada Compliance Statement Canada only cccceceeeeee eee 41 IFS COMMIS Cl OC VIC cuasan r E EE verbena E E ERNEA 41 LAN CONNECCION Sica cece essen roren rinine a E E A 41 EEE EE E E E V A tive E E A E E E E O TE E 41 FDA regulaUoNS sorcen ei arigi r ni EGE aE ER 42 Important safety INStrUCTIONS cccc cece ceeceeeee acces cece cess eeseeseeeeeaeesaeesaneeaees 42 Legal l
2. cece cccececeeeeeeeeeeee cess eee eeseeeseeeeeeseeeegeeaeees 98 Replacing a toner Cartridge ccccccsecsecceecceseceeeceeceeeseecseeeeeeseueceeeseeseees 101 Replacing the drum UNlit ccccccceccseecssccseesecceeecseeceeseeeseeeesecuseceeeceesseeees 106 Replacing the belt Unit ccc ccccceccseecsecceeceecceeecueeceeseeeseesseessecgeeceenseeees 112 Replacing the waste toner DOX ccccccece cece eeeee eee eecaeeseeeeeeeeeeeaeeseesaeeeaeesees 117 Packing and Shipping the machine ccccccceeec cece eeeee eee eeseeeseeeseeeaeeeaeeaeeaeeeas 123 FRED ACKING the machine vac cnsasaacesscouesbegsnctvicendntaniesenasmeraseoseseiarebesnoeGecndsterione 124 Machine INTOFMMAUION soccsiccacaieaSectenncedecessadsvesesenntiudlsvestaieestsnnnanstdeensanceasedousdedesgacuistes 130 Checking the Serial NUMDEL ccccecccseeceseeceeceeseceeseeaeeceeseeueeseeesneenaes 130 Checking the page COUNCESS cccsceceeceseecceseceeeceeeceeecseeseeeseneaeessseeeaes 130 Checking the remaining life Of Parts ccc ccccccecceeeeceeeeeeeeseeeeeeeeseeeeeeeaes 131 D Menu and features 132 On Screen PLOGLAMIMING avscied nnciscivosensievtoceeiediges cecansbarnssedaeocdsnctecdeasqtananancerdceenek 132 BT S PE E E eae angie E N E E E E T EE ET ET 132 Memory Stora ccein esnie nea aia rii E 132 MEN KOY eea e E E E E EE EE E E EE EES 132 How to access the menu mode cece ceccceec eects ee
3. 0 cece ccccecc cee eecceeceeceecceeceecaeeseeseeceeeeseeeeeeeesgeseeueeeeeseeseesaees 22 Ecology features ccsiccb isin ecb srera ia a odes Ea DET A SET 23 TONEr SIVE een E ER E EE EE 23 SES UNE en EEA N E ee 23 LCD CONTAS onia ana aai e AAE SEAE E a AR 23 Usersetings LisST sirarssesrki seiniin nE an sats easels Gand EE EET 23 vii Section Il Copy 4 Making copies 26 FO EO east eects orca ote clyde croatia ete EE N AE Orage T E 26 LCD display for COPY MOdE ccccccccecceeecce cece eeseeeeeeeeseeeeeeesaeeesaeeseeeeaeeeaees 26 Making a single COPY ccccccseccecceeceseeeeceeeceesseecueeeseeaueececueesesaeesensnensaes 26 Making multiple COPIES 0 cece c cece cee eee ee eeceeeeeceeceeeseeseeeseeseeeeeseeeeeseeegees 26 OPC ODYNO Ee eee eee eee ee eee ee ee eae 26 Copy options temporary SettingS ccccccccececcesseceeeeeeeeceeeeeeeeseseeeeesseeeaeeesaeees 27 Enlarging or reducing the image copied ccccecceeecneeeeeceeeeeeeeeeeeeeaeeeaeeees 27 Using the Options Key ccccccccecccsecceseeeeeceeeeceeeceneeeuesseeeeeessessgeesessnseeaes 28 Improving copy quality cc cccc sees eee eeeeeeeeeeeeeese eee eeeeeeseeeseeeaeeeaeeseeaeeeaeeses 29 Sorting copies using the ADF ccccccccccecceeeeaeeeceeeeeeeeeeeeeeeeseeeeaeeeaeeeseeeaas 29 Adjusting brightness Contrast ANd COIOM cc ccc cecc eee eecceeceeceeeeeeeeeeeeseeees 30 Making N in 1 copies page layout
4. 102 Q CAUTION We recommend that you place the toner cartridges on a clean flat surface with a piece of disposable paper underneath it in case you accidentally spill or scatter toner DO NOT put a toner cartridge into a fire It could explode resulting in injuries Handle the toner cartridges carefully If toner scatters on your hands or clothes wipe or wash it off with cold water at once To avoid print quality problems DO NOT touch the shaded parts shown in the illustrations Troubleshooting and routine maintenance Q CAUTION Brother strongly recommends that you do not refill the toner cartridges provided with your machine We also strongly recommend that you continue to use only Genuine Brother Brand replacement toner cartridges Use or attempted use of potentially incompatible toner and or cartridges in the Brother machine may cause damage to the machine and or may result in unsatisfactory print quality Our warranty coverage does not apply to any problem that is caused by the use of unauthorized third party toner and or cartridges To protect your investment and obtain premium performance from the Brother machine we strongly recommend the use of Genuine Brother Supplies Wait to unpack the toner cartridge until immediately before you put it in the machine If a toner cartridge is left unpacked for a long time the toner life will be shortened FA Note e Be sure to seal up the toner cartridge
5. Start i Pei Press Black Start or Color Start The paper will feed into the machine to start the drum cleaning Troubleshooting and routine maintenance Z The following message appears on the LCD when the machine has finished cleaning Press Stop Exit so that the machine returns to the Ready state Try to print again If this problem still remains repeat steps to several times If the problem still remains after repeating step to several times go to step Turn off the machine s power switch Unplug the telephone line cord first disconnect all cables and then unplug the power cord from the AC power outlet 11 Press the front cover release button and then open the front cover 91 13 Release the gray lock lever 1 that is on Hold the green handle of the drum unit the left side of the machine Lift the front Lift the drum unit up and then pull it out until it stops of the drum unit and pull the drum unit completely out of the machine using the green handles on the drum unit ae ma i caution Hold the handles of drum unit when you carry it DO NOT hold the sides of the drum unit 92 Q CAUTION We recommend that you place the drum unit on a clean flat surface with a piece of disposable paper underneath it in case you accidentally spill or scatter toner Hold the handle of the toner cartridge and pull it out of
6. duplex tray Turn off the machine s power switch and then turn it on again If the error message continues leave the machine for several minutes and then try to print copy or scan again See Paper is jammed underneath Paper Tray 1 or in the fuser unit DCP 9042CDN only on page 78 Error Message Jam Rear Jam Inside Jam MP Tray Jam Tray 1 Laser Unit End Low Temperature No Belt Unit No Drum Unit No Paper No Tray No Waste Toner Out of Memory Print Unable XX Troubleshooting and routine maintenance The paper is jammed in the back See Paper jams on page 70 of the machine The paper is jammed inside the See Paper jams on page 70 machine The paper is jammed in the MP See Paper jams on page 70 tray of the machine l It is time to replace the laser unit Call Brother Customer Service to replace the laser unit The temperature of the machine Increase room temperature to allow the is too cold machine to operate The belt unit is not installed Install the belt unit See Replacing the belt unit on page 112 The drum unit is not installed Install the drum unit See Replacing the drum unit on page 106 The machine is out of paper or Do one of the following paper is not properly loaded in the paper tray The paper is jammed inthe paper See Paper jams on page 70 tray of the machine E Refill the paper in the paper tray or MP tray m Remove the pa
7. to choose Low Press OK Memory storage Your menu settings are stored permanently and in the event of a power failure will not be lost Temporary settings for example Contrast will be lost 132 Menu and features Menu keys Go to the next menu level Accept an option OK Exit the menu by pressing repeatedly Clear Back ae to the previous menu Wy Scroll through the current menu level Go back to the previous menu gt q level or forward to the next menu Stop Exit Exit the menu How to access the menu mode 8 6 SO Press Menu Choose an option E Press 1 for General Setup menu E Press 2 for Copy menu E Press 3 for Printer menu E Press 4 for LAN menu E Press 5 for Machine Info menu You can also scroll through each menu level by pressing A or Y for the direction you want Press OK The LCD will then show the next menu level Press Aor Y to scroll to your next menu selection Press OK When you have finished setting an option the LCD shows Accepted Press Stop Exit to return to the top menu Menu and features 133 Menu table The factory settings are shown in Bold with an asterisk Menu BD 1 General Setup 134 Choose amp OK C xi O Nn PD fa fF arr ET CK I fj Menu Selections o 2 Tray 1 E 2 Tray 1 hoose amp OK to accept to exit Stop Exit p Options pescriptons Thin Sets the type of paper in Plain th
8. See Replacing the belt unit on page 112 E Putin anew drum unit See Replacing the drum unit on page 106 E Replace the empty toner cartridge with a new one See Replacing a toner cartridge on page 101 E Turn off the machine s power switch Wait a few seconds then turn it on again E If the problem continues call Brother Customer Service The machine has a mechanical Turn off the machine s power switch and then problem turn it on again If the error message continues leave the machine for several minutes before you try it again The drum unit and toner Do one of the following cartridges assembly is not installed properly or one or more of the toner cartridges have reached the end of their life and E Replace the toner cartridge with a new printing is not possible one See Replacing a toner cartridge on page 101 E Re install the toner cartridges and drum unit assembly E f one of the color toner cartridges has reached the end of its life choose Mono in the printer driver to be able to continue printing in monochrome If the LCD shows Toner Low Order a new toner cartridge now for the toner you can still print however the cartridge color that is low machine is telling you that the toner cartridge is near the end of its life Waste Toner Full Itis time to replace the waste Replace the waste toner box See Replacing toner box the waste toner box on page 117 Waste Toner Soon The waste t
9. USER S GUIDE DCP 9040CN DCP 9042CDN If you need to call Customer Service Please complete the following information for future reference Model Number DCP 9040CN and DCP 9042CDN circle your model number Serial Number 1 Date of Purchase Place of Purchase 1 The serial number is on the back of the unit Retain this User s Guide with your sales receipt as a permanent record of your purchase in the event of theft fire or warranty service Register your product on line at http www brother com registration By registering your product with Brother you will be recorded as the original owner of the product Your registration with Brother E may serve as confirmation of the purchase date of your product should you lose your receipt E may support an insurance claim by you in the event of product loss covered by insurance and E will help us notify you of enhancements to your product and special offers The most convenient and efficient way to register your new product is online at http Awww brother com registration 2007 Brother Industries Ltd Brother numbers IMPORTANT For technical help you must call the country where you bought the machine Calls must be made from within that country Register your product By registering your product with Brother International Corporation you will be recorded as the original owner of the product Your registration with Brother E may s
10. FDA regulations U S Food and Drug Administration FDA has implemented regulations for laser products manufactured on and after August 2 1976 Compliance is mandatory for products marketed in the United States The following label on the back of the machine indicates compliance with the FDA regulations and must be attached to laser products marketed in the United States Manufactured BROTHER TECHNOLOGY SHENZHEN LTD NO6 Gold Garden Ind Nanling Buji Longgang Shenzhen China This product complies with FDA performance standards for laser products except for deviations pursuant to Laser Notice No 50 dated July 26 2001 Use of controls adjustments or performance of procedures other than those specified in this manual may result in hazardous invisible radiation exposure Internal laser radiation Max Radiation Power 30 mW Wave Length 780 800 nm Laser Class Class 3B Important safety instructions ao BF OO N gt O N Read all of these instructions Save them for later reference Follow all warnings and instructions marked on the product Unplug this product from the wall outlet before cleaning the inside of the machine DO NOT use liquid or aerosol cleaners Use a dry cloth for cleaning DO NOT place this product on an unstable cart stand or table The product may fall causing serious damage to the product Slots and openings in the cabinet at the back or bottom are provided for ventilation To ensu
11. LPR LPD Custom Raw Port Port9100 IPP IPPS FTP server SSL TLS POP before SMTP SMTP AUTH Telnet SNMPv1 HTTP HTTPS server TFTP client and server SMTP client APOP LLTD responder Raw Port PC scanner Ethernet 10 100 BASE TX Auto Negotiation Wired LAN BRAdmin Light for Windows 2000 Professional Windows XP Windows XP Professional x64 Edition Windows Vista Windows Server 2003 Windows Server 2003 x64 Edition and Mac OS X 10 2 4 or greater BRAdmin Professional for Windows 2000 Professional Windows XP Windows XP Professional x64 Edition Windows Vista Windows Server 2003 and Windows Server 2003 x64 Edition Web BRAdmin for Windows 2000 Professional Windows XP Windows XP Professional x64 Edition Windows Vista Windows Server 2003 and Windows Server 2003 x64 Edition Client computers with a web browser supporting Java Printing only for Windows Server 2003 2 Mac OS X 10 2 4 or greater mDNS 3 BRAdmin Professional and Web BRAdmin are available as a download from http solutions brother com 149 Glossary This is a comprehensive list of features and terms that appear in Brother manuals Availability of these features depends on the model you purchased ADF automatic document feeder The document can be placed in the ADF and scanned one page ata time automatically Beeper Volume Volume setting for the beep when you press a key or make an error Cancel Job
12. OR OTHERWISE THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA THE ABOVE EXCLUSION MAY NOT APPLY TO YOU INNO EVENT WILL BROTHER S LICENSOR S BE LIABLE TO YOU FOR ANY CONSEQUENTIAL INCIDENTAL OR INDIRECT DAMAGES INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS BUSINESS INTERRUPTION LOSS OF BUSINESS INFORMATION AND THE LIKE ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU IN ANY EVENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER AND REGARDLESS OF THE FORM OF THE ACTION WHETHER IN CONTRACT TORT INCLUDING NEGLIGENCE PRODUCT LIABILITY OR OTHERWISE WILL BE LIMITED TO 50 Compilation and Publication Notice Under the supervision of Brother Industries Ltd this manual has been compiled and published covering the latest product descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specifications and materials contained herein a
13. Supported PC Processor Recommended Available Hard Operating System PC Interface Minimum RAM Disk Space Version Software Speed For Fo Drivers Applications Windows Windows Printing USB intel Pentium 256 MB 150 MB 310 MB Operating 2000 Scanning 10 100BaseTx or equivalent System Professional 3 Ethernet Windows XP 128 MB Home 1 3 Windows XP Professional 1 3 Windows 64 bit processors 256 MB 512 MB XP Professional x64 Edition 1 Windows 1GHz 32 bit x86 512 MB 1GB 500 MB 500 MB Vista or 64 bit x64 4 processers Functions r Windows Printing 10 00BaseTx Intel Pentium 256 MB 512 MB 50 MB Not Server Ethemet or equivalent available 2003 Windows 64 bit processors f 296 MB Server 2003 x64 Edition Macintosh MacOS x Printing usp 2 PowerPC G4 G5 128 MB 160 MB 80 MB 400 MB Operating 10 2 4 or Scanning 10 100BaseTx Intel Core System greater Ethernet Solo Duo PowerPC G3 350MHz For WIA 1200x1200 resolution Brother Scanner Utility enables to enhance up to 19200 x 19200 dpi Third party USB ports are not supported a PaperPort 11SE supports Microsoft SP4 or higher for Windows 2000 and SP2 or higher for XP 4 AMD Opteron AMD Athlon 64 Intel Xeon with Intel EM64T Intel Pentium 4 with Intel EM64T or equivalent 147 C onsumable items Toner Cartridge Life Standard Toner Cartridges T
14. copies Adjusts the blue color for copies a lt a Aa Aa AAAA lt lt lt A lt lt lt lt 3 Printer 1 Emulation Auto Chooses the emulation See mode Software HP LaserJet User s BR Script 3 Guide on 2 Print Options 1 Internal Font Prints a list of the o machine s internal fonts 2 Configuration Prints a list of the machine s printer settings 3 0utput Color Chooses color or black amp white printed documents If you choose Auto the machine selects a suitable option for the document color or B amp W 4 Reset Printer 1 Reset Returns the PCL setting to the default settings o 5 Calibration Calibrate Adjusts the color density a or returns the color calibration to the factory setting 136 Menu and features See Software 3 Printer 6 Auto Regist 1 Registration 1 Start Adjust the print position of each color automatically continued y 2 Frequency Low Set the interval time you want to carry out the auto Medium registration High Off Print the chart to manually check the registration of User s Guide on the CD ROM 7 Manual Regist 1 Print Chart the colors 2 Set Regist Magenta Left Sets the correction value on the chart you printed Cyan Left from Print Chart Yellow Left Magenta Center Cyan Center Yellow Center Magenta Right Cyan Right Yellow Right 1 TCP IP 1 BOOT Method Aut
15. how to load POF erer eeasecneeecndecas 18 scanner glaSS c cece eeceeee cece eeeeeeeees 19 J aero ER A 69 Drum unit checking remaining life 0 131 cleaning ccc ceccceeceeeceeceeeceseeeeeeeeees 87 90 replacing cecceeeceeeceeceeeceseceeeceeeseeees 106 Duplex 2 sided troubleshooting ccceeeeeee seer eees 50 78 E Enlarge Reduce key ccccceeeeseeeeeeees 27 Envelopes 0 9 11 12 13 15 16 Error messages on LCD cccceeeeeee ees 65 Change Belt Unit ce eeeee ees 112 Drum End SOON cccceceeeeee seen eeeees 106 Init Unable XX oo ececc ccc eceeeeeeeeeeees 66 NO Paper osacceccsndsbevedsidcescnceadennsecesddehdeses 67 Out Of Memory c cece ceeeeeeece seen eeeeeees 67 Print Unable XX cccc cece ccc eee eeceeeeeeee ees 67 Scan Unable XX cecccecceeeeceeeeeeeeeaees 68 Toner Life End cccecc cece eee eeeeeeeeee 101 Toner LOW cess ntesscecstectscenieedetecncouceczeas 101 Waste Toner SOON ccccccceeeeeeeeees 117 POIO a2seiicczco asthe e 13 21 31 G Gray scale oo ececccccceccceeceeeeeeeeeeeeeeeaeeees 145 H HELP LCD messages cecceeecceeeceeeeeeeeseeees 132 Menu Table ccc cceeeeee eee es 132 134 USING menu KeYS ccec cece eee eeee cease 132 J Jams document cece cee cecceecceeceeeeeeeeeeeeeeeees 69 DADE M 70 Job Cancel key ccc
16. position Call Brother Customer Service to replace the fuser unit Poor fixing when printed on Choose Thick paper mode in the printer driver or in the machine s thick paper Paper Type menu setting See Paper type on page 21 and Basic tab in the Software User s Guide on the CD ROM E Make sure that you use paper that meets our specifications See Acceptable paper and other media on page 12 60 Troubleshooting and routine maintenance Examples of poor print Recommendation quality Curled or waved E Make sure that you choose the proper media type in the printer driver or in the machine s Paper Type menu setting See Acceptable paper and other media on page 12 and Basic tab in the Software User s Guide on the CD ROM E Check the paper type and quality High temperatures and high humidity will cause paper to curl E f you do not use the machine often the paper may have been in the paper tray too long Turn over the stack of paper in the paper tray Also fan the paper stack and then rotate the paper 180 in the paper tray E Follow these steps D Open the back cover Push the gray lever to the right as shown below Close the back cover and resend the print job Note When you have finished printing open the back cover and reset the lever back to the original position 61 Examples of poor print quality Envelope creases 62 Z XxX Z I LL LU Recommendation Open the b
17. products purchased and used in Canada This limited Warranty does not include cleaning consumables including without limitation toner cartridges and drum units OPC belts fixing units print heads paper feed rollers transfer rolls cleaning rollers waste toner packs oil bottles or damage caused by accident neglect misuse or improper installation or operation or any damage caused from service maintenance modifications or tampering by anyone other than a Brother Authorized Service Representative or if shipped out of the country The use of supplies or consumable items that are non Brother products may void your warranty This limited warranty ceases when this machine is rented sold or otherwise disposed of Operation of the laser printer MFC Fax in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end user purchaser The Laser Printer MFC Fax machine will be serviced on site Canadian Proof of Purchase in the form of a Sales Receipt must be provided if requested by the service personnel In the event that geographical location does not permit us to provide on site service to you Brother reserves the right to exchange your machine with an equivalent or better one through a courier service When shipping or transporting your Laser Printer MFC Fax machine please refer to your Operation Manual for the proper packaging procedures F
18. retailers If you cannot find the accessory you need and you have a Visa MasterCard Discover or American Express credit card you can order accessories directly from Brother You can visit us Online for a complete selection of the Brother accessories and supplies that are available for purchase Note In Canada only Visa and MasterCard are accepted In USA 1 877 552 MALL 1 877 552 6255 1 800 947 1445 fax http www brothermall com In Canada 1 877 BROTHER http www brother ca Toner Cartridge Standard Black TN 110BK Prints approx 2 500 pages Cyan TN 110C Prints approx 1 500 pages Magenta TN 110M Prints approx 1 500 pages Yellow TN 110Y Prints approx 1 500 pages Toner Cartridge High Yield Black TN 115BK Prints approx 5 000 pages Cyan TN 115C Prints approx 4 000 pages Magenta TN 115M Prints approx 4 000 pages Yellow TN 115Y Prints approx 4 000 pages Ee i oS Notice Disclaimer of Warranties USA and Canada BROTHER S LICENSOR S AND THEIR DIRECTORS OFFICERS EMPLOYEES OR AGENTS COLLECTIVELY BROTHER S LICENSOR MAKE NO WARRANTIES EXPRESS OR IMPLIED INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE REGARDING THE SOFTWARE BROTHER S LICENSOR S DOES NOT WARRANT GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS ACCURACY RELIABILITY CURRENTNESS
19. section Windows Macintos 9 Scanni amp 10 ControlCenter2 E 4141 Network Scanning 12 Remote Setup Appendixes Safety and legal Option Troubleshooting and routine maintenance Menu and features Specifications Glossary 36 46 49 132 142 150 Safety and legal Choosing a location Place your machine on a flat stable surface that is free of vibration and shocks Put the machine near a standard grounded AC power outlet Choose a location where the temperature remains between 50 F and 90 5 F 10 C and 32 5 C and the humidity is between 20 to 80 without condensation caution Avoid placing your machine in a high traffic area DO NOT place the machine near heaters air conditioners refrigerators water chemicals or devices that contain magnets or generate magnetic fields DO NOT expose the machine to direct sunlight excessive heat open flames salty or corrosive gasses moisture or dust DO NOT connect your machine to an AC power outlet controlled by wall switches or automatic timers Disruption of power can wipe out information in the machine s memory DO NOT connect your machine to an AC power outlet on the same circuit as large appliances or other equipment that might disrupt the power supply DO NOT put objects on top of the machine 36 To use the machine safely Safety and legal Please keep these instructions for later reference and read them before attemptin
20. sssisssssrerererrnrererernrerrns i service centers oo ecececceceee ee ese sees eeu eeeeeen ees i warranties oo eee eceseeeececececeeeeeeees iii IV vi C Canceling PONTJODS acteacacieeshecdtrtpstcadestntencecdpeetencacn 6 Cleaning Corona WIPE oo ec ececececeecececeeeeeceeeeeeaeneneees 87 drum unit oo cece eee eeeeeceeeeeeeeeeeeeeeeneeees 90 laser scanner WINdGOW c cccce esses ees 83 SCANNED etrsecncbwierssdatuvsinactnduiulenstcineuntansecncs 82 Consumable items i is 98 Control panel OVervieW seisseen 6 ControlCenter2 for Macintosh See Software User s Guide on the CD ROM ControlCenters3 for Windows See Software User s Guide on the CD ROM Copy brightness cece cecceeeceeeceeceeeseeeseeeaaes 30 color saturation cece eeeceeee sees eee eeeee eens 30 COMMAS taeneiententantatecneadutocancens 26 30 Enlarge Reduce key ccceeeeeneeees 27 VS deck E E TEE 6 27 PAINS ssrcsrianpi isien aa 26 N in 1 page layout ee eeeeeeeees 31 ODUONS KOY scbsccosscasstoceisiaveoceccianceeeaccaet 28 OUt Of MeEMOTY aanaansnnonnnsnnnreneenerrenrenrenne 32 Gaay coerencia aa 29 a e E E N E E 26 SOn ADF ONIY ccrs cecccesatubasieadenscescecaccen 29 temporary settings ccc ceeeeeeeee cena 27 tray selection ccccceecceeeeeeceeeseeseeeees 32 USING ADF ssiri 18 29 31 using scanner glass 6ceee 19 31 D Data L D secsi iA 6 Document
21. the envelope size you are using This is usually done in the Page Setup or Document Setup menu of your application See your application s manual for more information Which paper can use You can use plain paper recycled paper envelopes and labels that are made for laser machines For details see Acceptable paper and other media on page 12 There is a paper jam See Paper jams on page 70 Print quality difficulties Printed pages are curled Low quality thin or thick paper or not printing on the recommended side of the paper could cause this problem Try turning over the stack of paper in the paper tray m Make sure that you choose the Paper Type that suits the media type you are using See Acceptable paper and other media on page 12 Printed pages are smeared The Paper Type setting may be incorrect for the type of print media you are using or the print media may be too thick or have a rough surface See Acceptable paper and other media on page 12 and Basic tab in the Software User s Guide on the CD ROM Printouts are too light E If this problem occurs when making copies turn Toner Save mode to off in the machine menu settings See Toner save on page 23 E Set Toner Save mode to off in the Advanced tab in the printer driver See Advanced tab in the Software User s Guide on the CD ROM Network difficulties Cannot print over a wired Network Make sure your machine is powered on and is on line and in
22. 000 pages The actual number of pages your drum will print may be significantly less than these estimates Because we have no control over the many factors that determine the actual drum life we cannot guarantee a minimum number of pages that will be printed by your drum Replacing the drum unit caution Wait to unpack a new drum unit until immediately before installing it Put the old drum unit into the plastic bag AX HOT SURFACE After you have just used the machine some internal parts of the machine will be extremely hot When you open the front or back cover of the machine DO NOT touch the shaded parts shown in the illustration Troubleshooting and routine maintenance D Turn off the machine s power switch 2 Hold the green handle of the drum unit Press the front cover release button and Lift the drum unit up and then pull it out then open the front cover until it stops 107 108 Release the gray lock lever 1 that is on the left side of the machine Lift the front of the drum unit and pull the drum unit completely out of the machine using the green handles on the drum unit Q CAUTION We recommend that you place the drum unit on a clean flat surface with a piece of disposable paper underneath it in case you accidentally spill or scatter toner GY Note Discard the used drum unit according to local regulations kee
23. 145 WOO oe 12 21 PaperPort 11SE with OCR See Software User s Guide on the CD ROM and Help in the PaperPort 11SE application to access How to Guides Post card sicicamistinvutautsslevetoidenevatnantesuieces 11 13 Power failure ccc cece eee eeceeeceeeeeeeeeeees 132 Print UV CLS scccctecanitieabincssnencssnepscreses sete naaet 146 Job Cancel key cccccseceeeeeeeees 6 50 Ea e E E sites E E A E ETE 6 paper jamS ecesccacciacaicccsdevetcecsscscisecereeseas 70 GUAM caes 54 resolution soonenosoesnrnerererrrrnrrrerrrerenne 146 Secure key cssiacwocsissevicdesdeavceceucdaunctoncaanscs 6 Specifications sseseecnereerererrerrrrerrne 146 Printing See Software User s Guide on the CD ROM Programming your machine 132 Q Quality COPYING cccceeccceeeeeeeeeeeeseeees 29 R Reducing COIS prerie an ar E E N 27 Replacing belt unit vstediactartncrteitersevtacecseoenes 112 113 ArU UNIE oasiniesresrenini osorioi eenia 106 toner cartridge ccccceeeeesseeseeeeees 101 waste toner DOX acccccceccren 117 118 Resolution CODY aeee r cient cseccancatescoe 144 OIL aope e n E E 146 SCAM raran a 145 S Safety instructions cc cece eee eeee cena eeees 42 Scanner Glass USING cccccceeeeseeeeeeeeees 19 Scanning See Software User s Guide on the CD ROM Secure KEY sccsscccsscoercoeteetseccuseestecerscerss 6 Serial number how to fin
24. 8 5 in 148 to 215 9 mm ADF Height 5 8 to 14 in 148 to 355 6 mm Scanner Glass Width Max 8 5 in 215 9 mm Scanner Glass Height Max 11 7 in 297 mm Copy Width Max 8 26 in 210 mm Stacks or Sorts up to 99 pages 25 to 400 in increments of 1 Up to 1200 x 600 dpi Approx 21 seconds Black 2 Approx 23 seconds Color The copy speed may change depending on the type of document you copy First copy out time may change if the machine is calibrating or registering itself Scan 1 Color Monochrome TWAIN Compliant WIA Compliant Color Depth Resolution Document Size Scanning Width Gray Scale Specifications Yes Yes Yes Windows 2000 Professional XP XP Professional x64 Edition Windows Vista Mac OS X 10 2 4 or greater Yes Windows XP Windows Vista 24 bit color Up to 19200 x 19200 dpi interpolated Up to 1200 x 2400 dpi optical 2 Up to 1200 x 600 dpi optical ADF Width 5 8 to 8 5 in 148 0 to 215 9 mm ADF Height 5 8 to 14 in 148 0 to 355 6 mm Scanner Glass Width Max 8 5 in 215 9 mm Scanner Glass Height Max 11 7 in 297 mm Max 8 26 in 210 mm 206 levels Maximum 1200 x 1200 dpi scanning with the WIA driver in Windows XP Windows Vista resolution up to 19200 x 19200 dpi can be chosen by using the Brother scanner utility When using the scanner glass When using the ADF 145 Print Emulations Printer Driver Resolution Pr
25. Clear Back Repeating letters To enter a character on the same key as the previous character press gt to move the cursor right before pressing the key again 140 Menu and features Special characters and symbols Press or then press lt 4 or gt to move the cursor to the symbol or character you want Press OK to choose it The symbols and characters below will appear depending on your menu selection Press for space amp Press for 3 lt gt 7 _ 141 General Memory Capacity ADF automatic document feeder Paper Tray Printer Type Print Method LCD liquid crystal display Power Source Power Consumption Dimensions Weight Noise level Temperature Humidity 142 Specifications 64 MB Up to 35 pages Staggered 20 Ib 80 g m Recommended Environment for Best Results Temperature 68 F to 86 F 20 to 30 C Humidity 50 70 Paper Xerox 4200 20 b Letter 250 Sheets 20 Ib 80 g m Laser Electrophotography by semiconductor laser beam scanning 16 characters x 2 lines 110 120 V AC 50 60 Hz Peak Average 1200 W Copying Average 495 W Sleep Average 28 W Standby Average 95 W 17 0 in 19 2 in 432 mm 487 mm Without Drum Toner Unit 62 0 Ib 28 1 kg DCP 9040CN 63 3 Ib 28 7 kg DCP 9042CDN Sound power Operating Copying LWAd 6 9 Bell Standby LWAd 4 4 Bel
26. Courier Courier New font identifies the New Opp b gt R messages shown on the LCD of the machine Warning icons tell you what to do to avoid the risk of injury Electrical Hazard icons alert you to a possible electrical shock Hot Surface icons warn you not to touch machine parts that are hot Caution icons tell you about procedures you must follow to prevent damaging the machine Incorrect setup icons alert you to devices and operations that are not compatible with the machine Note icons give useful tips General information Accessing the User s Guides This User s Guide does not contain all the information about your machine The advanced features of the Printer Network and Scanner are explained in the Software and Network User s Guides that you can find on the CD ROM Viewing documentation Viewing documentation Windows To view the documentation from the Start menu point to Brother DCP 9040CN or DCP 9042CDN from the program group and then click User s Guides in HTML format If you have not installed the software you can find the documentation by following the instructions below D Turn on your PC Insert the Brother CD ROM labeled Windows into your CD ROM drive If the language selection screen appears click your language If the model name screen appears click your model name The CD ROM main menu will appear Macromedia Flash Player 8 DCP 9040CN
27. Make sure that the drum unit is installed properly See Replacing the drum unit on page 106 Make sure that the fuser unit is installed properly Replace the fuser unit Call Brother Customer Service Insufficient gloss E Change to the recommended type of paper See Recommended paper on page 12 59 Examples of poor print Recommendation quality Offset image E Check the machine s environment Conditions such as high temperatures and high humidity can cause this problem See Choosing a location on page 36 E Make sure that you use paper that meets our specifications See Acceptable paper and other media on page 12 m Make sure that you choose the proper media type in the printer driver or in the machine s Paper Type menu setting See Acceptable paper and other media on page 12 and Basic tab in the Software User s Guide on the CD ROM Change to the recommended type of paper See Recommended paper on page 12 The drum unit may be damaged Put in a new drum unit See Replacing the drum unit on page 106 Poor fixing Make sure that you use paper that meets our specifications See Acceptable paper and other media on page 12 Make sure that you choose the proper media type in the printer driver or in the machine s Paper Type menu setting See Acceptable paper and other media on page 12 and Basic tab in the Software User s Guide on the CD ROM Make sure that the release lever of the fuser unit is in the closed
28. OR ORAL WHETHER EXPRESSED BY AFFIRMATION PROMISE DESCRIPTION DRAWING MODEL OR SAMPLE ANY AND ALL WARRANTIES OTHER THAN THIS ONE WHETHER EXPRESS OR IMPLIED INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE HEREBY DISCLAIMED E This Limited Warranty is the only warranty that Brother is giving for this Product It is the final expression and the exclusive and only statement of Brother s obligations to you It replaces all other agreements and understandings that you may have with Brother or its representatives E This warranty gives you certain rights and you may also have other rights that may vary from state to state E This Limited Warranty and Brother s obligation to you may not be changed in any way unless you and Brother sign the same piece of paper in which we 1 refer to this Product and your bill of sale date 2 describe the change to this warranty and 3 agree to make that change 2007 Brother International Corporation vi BROTHER LASER PRINTER MULTIFUNCTION CENTER FAX ON SITE WARRANTY Canada only For a limited on site warranty of 1 year labour and parts from the date of purchase Brother International Corporation Canada Ltd Brother or its authorized on site service providers will repair or replace at Brothers sole discretion this Laser Printer MFC Fax machine free of charge if defective in material or workmanship This warranty applies only to
29. Q CAUTION We recommend that you place the drum unit and toner cartridges on a clean flat surface with a piece of disposable paper underneath them in case you accidentally spill or scatter toner DO NOT touch the surface of the photosensitive drum Take all the toner cartridges out of the drum unit and turn the drum unit over Wipe the toner on the edge of drum unit with a dry lint free soft cloth as shown in the illustration 64 Troubleshooting and routine maintenance Error and maintenance messages As with any sophisticated office product errors may occur and consumable items may need to be replaced If this happens your machine identifies the error or required routine maintenance and show the appropriate message The most common error and maintenance message are shown below Calibrate Calibration failed Press Black Start or Color Start and try it again Do one of the following E Turn off the machine s power switch Wait a few seconds then turn it on again E Putin anew drum unit See Replacing the drum unit on page 106 Put in a new belt unit See Replacing the belt unit on page 113 Put in a new waste toner box See Replacing the waste toner box on page 117 If the problem continues call Brother Customer Service Cartridge Error The toner cartridge is notinstalled Pull out the drum unit take out the toner cartridge that is indicated on the LCD and put it back into the drum unit again Put
30. Scanning in Chapter 9 E Using ControlCenter2 in Chapter 10 E Network Scanning in Chapter 11 Presto PageManager User s Guide E Instructions for scanning directly from Presto PageManager The complete Presto PageManager User s Guide can be viewed from the Help selection in the Presto PageManager application General information Accessing Brother support for Windows You can find all the contacts you will need such as Web support Brother Solutions Center Customer Service and Brother Authorized Service Centers in Brother numbers on page and on the Brother CD ROM E Click Brother Support on the main menu The following screen will appear Macromedia Flash Player 8 DCP 9040CN Top Menu gt gt Brother Support Brother Support Brother Home Page Support Information Brother Mall com Brother Solutions Center i Supplies Information m To access our web site http www brother com click Brother Home Page E To view all Brother Numbers including Customer Service numbers for the USA and Canada click Support Information m To access the USA Brother online shopping mall http Awww brothermall com for additional product and service information click Brother Mall com E For the latest news and product support information http solutions brother com click Brother Solutions Center E To visit our web site for original genuine Brother supplies http Awww brot
31. See Replacing the waste toner box on page 117 E Perform the auto color registration by using the control panel Press Menu 3 6 1 Or E Perform the manual color registration by using the control panel Print the correction chart by using the control panel Press Menu 3 7 1 Enter the correction value on the chart Press Menu 3 7 2 If the color misregistration is not corrected after registering the color manually take all the toner cartridges out of the drum unit and turn the drum unit over then make sure that four drum unit gears are in the home position The home position of each drum can be identified by matching the number on the drum unit gear to the same number on the side of the drum unit as shown in the illustration E The drum unit may be damaged Put in a new drum unit See Replacing the drum unit on page 106 E Put in anew belt unit See Replacing the belt unit on page 112 E Put in a new waste toner box See Replacing the waste toner box on page 117 E f solid area of color or images have cyan magenta or yellow fringes you can use the auto registration feature to correct the problem 58 Troubleshooting and routine maintenance Examples of poor print Recommendation quality Uneven density appears E Identify the color that is uneven and put in a new toner cartridge for periodically across the page that color See Replacing a toner cartridge on page 101 E The drum unit may be damage
32. Wait until pages have exited the machine before picking them up 14 Never push objects of any kind into this product through cabinet slots since they may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock Never spill liquid of any kind on the product DO NOT attempt to service this product yourself because opening or removing covers may expose you to dangerous voltage points and other risks and may void your warranty Refer all servicing to a Brother Authorized Service Center For the location of your nearest Brother Authorized Service Center please call In USA 1 877 BROTHER 1 877 276 8437 In Canada 1 877 BROTHER 15 Unplug this product from the AC power outlet and refer all servicing to Brother Authorized Service Personnel under the following conditions E When the power cord is damaged or frayed E f liquid has been spilled into the product E f the product has been exposed to rain or water E f the product does not operate normally when the operating instructions are followed Adjust only those controls that are covered by the operating instructions Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation E f the product has been dropped or the cabinet has been damaged E f the product exhibits a distinct change in performance indicating a need for service 16 To protect y
33. add port 54925 enter the information below 1 In Name Enter any description for example Brother Scanner 2 In Port number Enter 54925 3 Make sure UDP is selected Then click OK Make sure that the new setting is added and is checked and then click Apply If you still have trouble with your network connection such as network scanning or printing check File and Printer Sharing box in the Exceptions tab and then click Apply Your computer cannot find your For Windows users The firewall setting on your PC may be rejecting the machine necessary network connection For details see the instruction above For Macintosh users Re select your machine in the DeviceSelector application located in Macintosh HD Library Printers Brother Utilities or from the Model pop up menu of ControlCenter2 Other Difficulties Suggestions The machine will not turn on Adverse conditions on the power connection such as lightning or a power surge may have triggered the machine s internal safety mechanisms Turn the machine off and unplug the power cord Wait for ten minutes then plug in the power cord and turn the machine on 53 Improving the print quality If you have a print quality problem print a test page first Menu 3 2 3 If the printout looks good the problem is probably not the machine Check the interface cable or try the machine on another computer FA Note You can resolve a print quality pr
34. belt unit to lock it in 115 ED Put the drum unit back in the machine as follows 1 Make sure that the gray lock lever 1 is in the up position and put the drum unit in the machine Push down the gray lock lever 1 LT 2 AN o R N 116 FA Note When you put the drum unit in the machine match the green guides 1 of the drum unit handle to the green arrows 2 on both sides of the machine 2 Push the drum unit in until it stops When you replace the belt unit with a new one you need to reset the belt unit counter by completing the following steps Turn on the machine s power switch Troubleshooting and routine maintenance Press Menu 5 5 The LCD shows the part name of the counter that needs to be reset Press A or to choose Belt Unit Press OK 12 Press 1 to reset the belt unit counter 13 Press Stop Exit Replacing the waste toner box Order Number WT 100CL Change waste toner soon message After you have printed approximately 20 000 images at 5 coverage for CMYK each you must change the waste toner box The actual number of printed pages will vary depending on the print jobs and paper you use Waste Toner Box Full message When the waste toner box is full the following message appears on the LCD and the machine will stop printing When you see this message you must replace the toner box 117 Replacing the waste toner box 2
35. can use any of the paper sizes one paper type and size at a time listed in the table in Paper capacity of the paper trays on page 13 The standard paper tray can hold up to 250 sheets of Letter A4 legal and folio size paper 20 Ib or 80 g m Paper can be loaded up to the maximum paper mark on the sliding paper width guide Multi purpose tray MP tray The MP tray can hold up to 50 sheets of paper 20 Ib or 80 g m or up to 3 envelopes Paper can be loaded up to the maximum paper mark on the sliding paper width guide Loading paper and documents The names for the paper trays in the printer driver and this Guide are as follows Tay Name Standard paper tray Multi purpose tray MP tray Paper capacity of the paper trays Paper Tray A4 Letter Legal Plain paper Thin paper up to 250 Tray 1 Executive A5 A6 B5 and Recycled paper 20 Ib 80 g m B6 and Folio Multi purpose tray Width 2 75 to 8 5 in Plain paper Thin paper up to 50 plain paper MP tray 69 9 to 215 9 mm Thick pee Recycled 20 Ib 80 g m Length 4 57 to 16 0 in spt ons nae i 116 0 to 406 4 mm nvelope Fost cara an Labels up to 3 envelopes 1 Folio size is 8 in x 13 in Recommended paper specifications The following paper specifications are suitable for this machine Basis weight lb g m7 Grain direction Volume resistivity ohm 10e8 10e11 Surface resistivity ohm cm 10e9 10e 2 Ash content wt Brigh
36. cartridges C Cyan M Magenta Y Yellow K Black 1 2 3 4 Put the drum unit back in the machine as follows 1 Make sure that the gray lock lever 1 is in the up position and put the drum unit in the machine Push down the gray lock lever 1 me mule o N Troubleshooting and routine maintenance FA Note When you put the drum unit in the machine match the green guides 1 of the drum unit handle to the green arrows 2 on both sides of the machine 111 2 Push the drum unit in until it stops When you replace the drum unit with a new one you need to reset the drum unit counter by completing the following steps Turn on the machine s power switch 112 Press Menu 5 5 The LCD shows the part name of the counter that needs to be reset Press A or Y to choose Drum Press OK i Press 1 to reset the drum unit counter Press Stop Exit Replacing the belt unit Order Number BU 100CL Change Belt Unit message When the belt unit runs out the following message appears on the LCD When you see this message you must replace the belt unit caution DO NOT touch the surface of the belt unit If you touch it it could degrade print quality Damage caused by improper handling of the belt unit may void your warranty Replacing the belt unit D Turn off the machine s power switch Press the front cover release button and then open th
37. coverage for CMYK each The actual number of printed pages will vary depending on the print jobs and paper you use 98 Troubleshooting and routine maintenance The machine will stop printing when the following maintenance messages appear on the LCD LCD messages Consumable item Approximate life How to replace Order No to replace Toner Life End Toner cartridges 2 500 pages Black 2 See Replacing a TN 110BK standard toner cartridge Replace Black K 1 500 pages Cyan on page 101 TN 110C Toner Cartridge Magenta Yellow 2 TN 110M TN 110Y high yield 4 000 pages Cyan TN 115C Magenta Yellow TN 115M TN 115Y Waste Toner Full Waste toner box 20 000 pages 8 See Waste Toner Box WT 100CL Full message on page 117 The toner cartridge color that is used up is shown in the message Approx yields based on 5 page coverage Letter The actual number of printed pages will vary depending on the print jobs and paper you use 3 When printing on Letter size paper at 5 print coverage for CMYK each The actual number of printed pages will vary depending on the print jobs and paper you use 99 The following are maintenance messages that appear alternately with the normal message on the upper row of the LCD when the machine is in the Ready mode These messages advise you that you will need to replace each of the consumable items as soon as possible since the consumable item s end of life has been reached The
38. machine will continue printing when any of these messages appear on the LCD LCD messages Consumable item to Approximate life How to replace Order No replace Drum End Soon Drum unit 17 000 pages 1 See Replacing the drum DR 110CL unit on page 106 Change Belt Unit Belt unit 50 000 pages 2 See Replacing the belt BU 100CL unit on page 112 Fuser Unit End Fuser unit 80 000 pages Call Brother Customer Service to replace the fuser unit Laser Unit End Laser unit 100 000 pages Call Brother Customer Service to replace the laser unit Change PF Kit 1 Paper feeding kit 1 100 000 pages Call Brother Customer Service to replace the Paper pick up roller i and Separator pad for poperizediig Tray 1 Change PF Kit MP Paper feeding kit MP 50 000 pages Call Brother Customer Service to replace the paper feeding kit MP Paper pick up roller and Separator pad for MP tray Drum yield is approximate and may vary by type of use When printing on Letter size paper When printing on Letter or A4 size paper The actual number of printed pages will vary depending on the print jobs and paper you use KA Note e Discard used consumable items according to local regulations keeping it separate from domestic waste If you have questions call your local waste disposal office Be sure to reseal the consumable items tightly so that the material inside does not spill e We recommend placing used consumable items on a piece of paper to
39. match the green guides 1 of the drum unit handle to the green arrows 2 on both sides of the machine 75 Put the paper tray firmly back in the machine Paper is jammed at the back of the machine If the LCD shows Jam Rear follow these steps D Press the cover release lever to open the front cover 76 2 Hold the green handle of the drum unit Lift the drum unit up and then pull it out until it stops Troubleshooting and routine maintenance 4 Pull down the two green levers one on Using both hands gently pull the the left hand side and one on the right jammed paper out of the fuser unit hand side as shown in the illustration below and then fold down the fuser cover 1 Close the fuser cover 1 and lift the two green levers at the left and right hand sides AX HOT SURFACE After you have just used the machine some internal parts of the machine will be extremely hot When you open the front or back cover of the machine DO NOT touch the shaded parts shown in the illustration T7 ED Close the back cover Close the front cover of the machine Put the drum unit and toner cartridge assembly back in the machine Paper is jammed underneath Paper Tray 1 or in the fuser unit DCP 9042CDN only If the LCD shows Jam Duplex follow these steps D Pull the paper tray complete
40. matching the number on the drum unit gear to the same number on the side of the drum unit as shown in the illustration Make sure that the number on each of the four drum unit gears matches the corresponding number on the side of the drum unit 18 When you have found the mark on the drum that matches the print sample wipe the surface of the drum gently with a dry cotton swab until the dust or paper powder on the surface comes off caution The drum is photosensitive so DO NOT touch it with your fingers DO NOT clean the surface of the photosensitive drum with a sharp object DO NOT use a scrubbing or wiping motion because this might damage the drum 95 amp Hold the handle of the toner cartridge 96 and slide the toner cartridge into the drum unit Make sure that you match the toner cartridge color to the same color label on the drum unit and make sure that you fold down the toner cartridge handle A once the toner cartridge is in place Repeat this for all the toner cartridges Magenta Yellow Black kh WO N Put the drum unit back in the machine as follows 1 Make sure that the gray lock lever 1 is in the up position and put the drum unit in the machine Push down the gray lock lever 1 m A Note When you put the drum unit in the machine match the green guides 1 of the drum unit handle to the green arrows 2 on both sides of the machine Troubleshooting
41. not closed Close the front cover of the machine completely Drum End Soon The back cover is not closed completely The document was not inserted or fed properly or the document scanned from the ADF was too long The drum unit is near the end of its life The drum unit counter was not reset when a new drum was installed Close the back cover of the machine See Document jams on page 69 or Using the ADF automatic document feeder on page 18 Use the drum unit until you have a print quality problem then replace the drum unit with a new one See Replacing the drum unit on page 106 Press Menu 5 5 and then A or F to choose Drum Press OK and press 1 to reset the drum unit counter Drum Error The corona wires on the drum Clean the four corona wires on the drum unit unit need to be cleaned See Cleaning the corona wires on page 87 The machine has a mechanical Open the front cover and close it again problem Fuser Error The temperature of fuser unit does not rise at a specified temperature within specified time The fuser unit is too hot Turn the power switch off wait a few seconds and then turn it on again Leave the machine for 15 minutes with the power on It is time to replace the fuser unit Call Brother Customer Service to replace the fuser unit Init Unable XX Jam Duplex DCP 9042CDN only 6 The machine has a mechanical problem The paper is jammed in the
42. on page 19 Loading paper and documents Using the scanner glass caution You can use the scanner glass to scan or copy the pages of a book or one page ata time Documents can be up to 8 5 inches wide and up to 11 7 inches long 215 9 mm wide to 297 mm long If the document is a book or is thick DO NOT slam the cover or press on it To use the scanner glass the ADF must be empty D Lift the document cover Using the document guidelines on the left center the document face down on the scanner glass Close the document cover 19 Chapter 2 Unprintable area Unprintable area for copies The printable area of your machine begins at approximately 0 16 in 4 mm from the top and bottom and 0 12 in 3 mm from both sides of the paper 2 2 14 1 0 16 in 4mm 2 0 12 in 3 mm AY Note This unprintable area shown above is fora single copy or a 1 in 1 copy using Letter size paper The unprintable area changes with the paper size 20 Unprintable area when printing from a computer When using the default driver the printable area is smaller than the paper size as shown below Portrait IN N 14 1 0 16 in 4 23 mm 2 0 16 in 4 23 mm Landscape 2 2 gt P 14 14 1 0 16 in 4 23 mm 2 0 16 in 4 23 mm FA Note The unprintable area shown above is for Letter size paper The unprintable area changes with the paper size Paper sett
43. prevent accidentally spilling or scattering the material inside e If you use paper that is not a direct equivalent for the recommended paper the life of consumable items and machine parts may be reduced e The projected life for toner cartridges and a waste toner box is based on an average 5 coverage of the printable area using any color toner cartridge Frequency of replacement will vary depending on the complexity of printed pages percentage of coverage and type of media used 100 Replacing a toner cartridge Order Numbers Toner Cartridge Standard TN 110 BK C M Y Toner Cartridge High Yield TN 115 BK C M Y The High Yield toner cartridges can print approximately 5 000 pages Black and approximately 4 000 pages each Cyan Magenta and Yellow The Standard toner cartridges can print approximately 2 500 pages Black and approximately 1 500 pages each Cyan Magenta and Yellow Actual page count will vary depending on your average type of document i e standard letter detailed graphics Toner low message The machine is supplied with the Standard TN 110 toner cartridge that must be replaced after approximately 2 500 pages Black and 1 500 pages each Cyan Magenta and Yellow When a toner cartridge is running low the LCD shows Toner Low For details about the specific order number for each toner cartridge color by page yield see Ordering accessories and supplies on page ii KA Note I
44. print a list of the settings you programmed including the network configuration Press Menu 5 3 2 Press Black Start or Color Start Press Stop Exit 23 Chapter 3 24 Copy Making copies How to copy LCD display for Copy mode 1 2 3 4 5 1 Stack Sort 2 Copy ratio and Copy layout 3 Contrast 4 Quality 5 Number of copies 26 Making copies Making a single copy D Load your document Press Black Start or Color Start Making multiple copies E Load your document 2 Use the numeric keys to enter the number of copies up to 99 Press Black Start or Color Start FA Note To sort your copies see Sorting copies using the ADF on page 29 Ifthe LCD shows Please wait andthe machine stops copying while you are making multiple copies please wait for 30 to 40 seconds until the machine finishes the color registration and cleaning process of the belt unit Stop copying To stop copying press Stop Exit Copy options temporary settings When you want to quickly change the copy settings temporarily for the next copy use the temporary Copy keys You can use different combinations Enlarge Options Reduce C Copy The machine returns to its default settings one minute after copying Enlarging or reducing the image copied You can choose the following enlargement or reduction ratios Making copies 4 Do one of the following E Press Aor Y to c
45. sure that the print results are what you want Envelope joints that are sealed by the manufacturer should be secure DO NOT put different types of paper in the paper tray at the same time because it may cause paper jams or misfeeds For proper printing you must choose the same paper or envelope size from your software application as the size of paper or envelopes you load in the tray and set in Paper settings on page 21 DO NOT print envelopes using duplex printing We recommend that you do not print within 0 6 in 15 mm of the edges of the envelopes See Acceptable paper and other media on page 12 15 Chapter 2 Types of envelopes to avoid Q CAUTION DO NOT use envelopes 16 that are damaged curled wrinkled or an unusual shape that are extremely shiny or textured with clasps staples snaps or tie strings with self adhesive closures that are of a baggy construction that are not sharply creased that are embossed have raised writing on them that were previously printed by a laser machine that are pre printed on the inside that cannot be arranged neatly when stacked that are made of paper that weighs more than the paper weight specifications for the machine with edges that are not straight or consistently square with windows holes cut outs or perforations with glue on surface as shown in the figure below E v with double flaps as shown in the figure b
46. the Black K Properly Toner Cartridge 1 back in 1 The toner cartridge color with the problem is shown in the message Change Belt Unit It is time to replace the belt unit Replace the belt unit See Replacing the belt unit on page 112 Change PF Kit MP It is time to replace the paper Call Brother Customer Service at feeding kit for the MP tray 1 877 BROTHER 1 877 276 8437 in USA or 1 877 BROTHER in Canada Change PF Kit 1 ltis time to replace the paper Call Brother Customer Service at feeding kit for Tray 1 1 877 BROTHER 1 877 276 8437 in USA or 1 877 BROTHER in Canada 65 Make sure that you can hear the fan in the machine spinning and that the exhaust outlet isn t blocked by something Cooling Down Wait for a while The temperature of the drum unit or toner cartridge is too hot The machine will pause its current print job and go into cooling down mode During the cooling down mode you will hear the cooling fan running while the LCD shows Cooling Down and Wait for a while If the fan is spinning remove any obstacles that surround the exhaust outlet and then leave the machine turned on but do not use it for several minutes If the fan is not spinning follow the suggestions below Turn off the machine s power switch and then turn it on again If the error message continues leave the machine for several minutes and then try it again Cover is Open The front cover is
47. the drum unit Repeat this for all of the toner cartridges Troubleshooting and routine maintenance Q CAUTION We recommend that you place the toner cartridges on a clean flat surface with a piece of disposable paper underneath them in case you accidentally spill or scatter toner Handle the toner cartridge carefully If toner scatters on your hands or clothes wipe or wash it off with cold water at once To prevent damage to the machine from static electricity DO NOT touch the electrodes shown in the illustration y E FA Hooh ddd ar ar ACh o a Se eee T 9 93 Turn the drum unit over by holding the Q CAUTION green handles Make sure that the drum unit gears 1 are on the left hand side To avoid print quality problems DO NOT touch the shaded parts shown in the illustrations 16 See the print sample to identify the color causing the problem The color of the spots or toner stain is the color of the drum you should clean For example if the spots are cyan you should clean the drum for cyan Put the print sample in front of the drum and the find the exact position of the poor print 94 Troubleshooting and routine maintenance Ge Turn the drum unit gear toward you by Turn the drum unit gear toward you by hand while looking at the surface of the hand to return it to the home position drum 1 The home position of each drum can be identified by
48. tightly in a suitable bag so that toner powder does not spill out of the cartridge e Discard the used toner cartridge according to local regulations keeping it separate from domestic waste If you have questions call your local waste disposal office 103 Q CAUTION DO NOT use flammable substances near the machine DO NOT use any type of spray to clean the inside or outside of the machine Doing this may cause a fire or electrical shock Refer to Routine maintenance on page 81 for how to clean the machine Clean the corona wires as follows 1 Push to release the latches of the white corona wire cover 1 and then open the cover 2 Clean the corona wire inside the drum unit by gently sliding the green tab from left to right and right to left several times Q CAUTION Be sure to return the tab to the home position 1 If you do not printed pages may have a vertical stripe 3 Close the corona wire cover 4 Repeat step 1 through step 3 to clean each of the remaining three corona wires Unpack the new toner cartridge Hold the cartridge level with both hands and gently shake it from side to side five or six times to spread the toner evenly inside the cartridge 104 Troubleshooting and routine maintenance Remove the orange protective cover Push the drum unit in until it stops amp Hold the handle of the toner cartridge and slide the toner cartridge into the drum un
49. tray that the machine will use for printing copies When you choose Tray 1 Only or MP Only the machine pulls the paper only from that tray If the selected tray is out of paper No Paper will appear on the LCD Insert the paper in the empty tray To change the tray setting follow the instructions below D Press Menu 1 5 1 Press A or to choose Tray 1 Only MP Only MP gt T1 or T1 gt MP Press OK Press Stop Exit GY Note e When loading the documents in the ADF and MP gt T1 or T1 gt MP is selected the machine looks for the tray with the most Suitable paper and pulls paper from that tray If no tray has suitable paper the machine pulls paper from the higher priority tray e When using the scanner glass your document is copied from the higher priority tray even if more suitable paper is in another paper tray 22 Tray use in print mode You can change the default tray the machine will use for printing from your computer D Press Menu 1 5 2 D Press A or to choose Tray 1 Only MP Only MP gt T1 or T1 gt MP Press OK Press Stop Exit Note e The setting in the printer driver will take priority over the setting made on the control panel e Ifthe control panelis setto Tray 1 Only OrMP Only and you choose Auto Select in the printer driver the machine pulls the paper from that tray Volume settings Beeper volume When the beeper is on the machine will beep when you
50. 8 Q CAUTION We recommend that you place the toner cartridges on a clean flat surface with a piece of disposable paper underneath it in case you accidentally spill or scatter toner DO NOT put a toner cartridge into a fire It could explode resulting in injuries Handle the toner cartridges carefully If toner scatters on your hands or clothes wipe or wash it off with cold water at once To avoid print quality problems DO NOT touch the shaded parts shown in the illustrations Push to release the latches of the white corona wire cover 1 and then open the cover FA Note We recommended that you clean the corona wire for each of the colors If you want to clean only the corona wire of the color that caused the print quality problem see the illustration below to identify the position of each of the corona wires Corona wire cover for Black K Corona wire cover for Yellow Y Corona wire cover for Magenta M kh O N Corona wire cover for Cyan C Clean the corona wire inside the drum unit by gently sliding the green tab from left to right and right to left several times Q CAUTION Be sure to return the tab to the home position 1 If you do not printed pages may have a vertical stripe a Close the corona wire cover y A Aan N j iT ly i FIT E fy i y is rami A a Repeat to to clean each of the remaining c
51. Cancels a print job and clears the printer memory Contrast Setting to compensate for dark or light documents by making copies of dark documents lighter and light documents darker Gray scale The shades of gray available for copying photographs LCD liquid crystal display The display screen on the machine that shows interactive messages during On Screen Programming Menu mode Programming mode for changing your machine s settings OCR optical character recognition The bundled ScanSoft PaperPort 11SE with OCR or Presto PageManager software application converts an image of text to text you can edit Resolution The number of vertical and horizontal lines per inch Scanning The process of sending an electronic image of a paper document into your computer 150 Temporary settings You can select certain options for each copy without changing the default settings User Settings List A printed report that shows the current settings of the machine Index A Accessories and supplies cccec cece ee il ADF automatic document feeder USINO sasssa EE 18 Apple Macintosh See Software User s Guide on the CD ROM B Belti sesers ane iD 112 Brother accessories and supplies 00068 il Brother numbers c eee eeeeeeceeeceeeeeeeeees i Customer Service ooo cececcccecc eee ee eee eeeenes i FAQs frequently asked questions i product support
52. Hold the green handle of the drum unit Lift the drum unit up and then pull it out DO NOT reuse the waste toner box DO NOT put the waste toner box into a fire It could explode resulting in injuries Be careful not to spill the toner DO NOT inhale or allow it to get into your eyes caution Handle the waste toner box carefully If toner scatters on your hands or clothes wipe or wash it off with cold water at once D Press the front cover release button and then open the front cover 118 Release the gray lock lever 1 that is on the left side of the machine Lift the front of the drum unit and pull the drum unit completely out of the machine using the green handles on the drum unit Troubleshooting and routine maintenance Q CAUTION Hold the handles of drum unit when you carry it DO NOT hold the sides of the drum unit We recommend that you place the drum unit on a clean flat surface with a piece of disposable paper underneath it in case you accidentally spill or scatter toner If toner scatters on your hands or clothes wipe or wash it off with cold water at once To prevent damage to the machine from static electricity DO NOT touch the electrodes shown in the illustration p re A j JR BE i OOOO adh ar ae ACR i DA a FS a ae tN N T 119 4 Hold the green parts of the belt unit with both hands and lift the belt unit up then p
53. N 110BK Black TN 110C TN 110M TN 110Y Cyan Magenta Yellow High Yield Toner Cartridges TN 115BK Black TN 115C TN 115M TN 115Y Cyan Magenta Yellow Drum Unit Life Expectancy DR 110CL Belt Unit BU 100CL Waste Toner Box WT 100CL 148 Approx yields based on 5 page coverage Letter Drum yield is approximate and may vary by type of use When printing on Letter or A4 size paper When printing on Letter or A4 size paper at 5 print coverage for CMYK each 2 000 pages 1 500 pages 1 5 000 pages i 4 000 pages 1 Approx 17 000 pages 2 Approx 50 000 pages i Approx 20 000 pages Specifications Ethernet wired network Network board model name LAN Support for Protocols Network type Management utilities 2 1 NC 6500h You can connect your machine to a network for Network Printing and Network Scanning Windows 2000 Professional Windows XP Windows XP Professional x64 Edition Windows Vista Windows Server 2003 and Windows Server 2003 x64 Edition 1 Mac OS X 10 2 4 or greater IPv4 TCP IP ARP RARP BOOTP DHCP APIPA Auto IP WINS NetBIOS name resolution DNS resolver mDNS LPR LPD Custom Raw Port Port9100 IPP IPPS FTP server SSL TLS POP before SMTP SMTP AUTH Telnet SNMPv1 HTTP HTTPS server TFTP client and server SMTP client APOP LLTD responder Raw Port PC scanner FTP client IPv6 TCP IP Turned off as default NDP RA DNS mDNS
54. Q CAUTION The drum unit contains toner so handle it carefully If toner scatters on your hands or clothes wipe or wash it off with cold water at once Wipe the outside of the machine with a dry lint free cloth to remove dust 2 Remove anything that is stuck inside the paper tray 81 Wipe the inside of the paper tray with a dry lint free cloth to remove dust Re load the paper and putthe paper tray firmly back in the machine Plug the machine s power cord back into the AC power outlet first and reconnect all cables Turn on the machine s power switch Cleaning the scanner D Turn off the machine s power switch Disconnect all cables and unplug the power cord from the AC power outlet 2 Lift the document cover 1 Clean the white plastic surface 2 and scanner glass 3 underneath it with a soft lint free cloth moistened with a non flammable ammonia free glass cleaner 82 In the ADF unit clean the white bar 1 and the scanner glass strip 2 underneath it with a soft lint free cloth moistened with a non flammable ammonia free glass cleaner 2 Plug the machine s power cord back into the AC power outlet first and reconnect all cables Turn on the machine s power switch FA Note In addition to cleaning the scanner glass and glass strip with a non flammable ammonia free glass cleaner run your finger tip over the glass to see if you
55. Ready mode Print the Network Configuration list to see your current Network settings See User Settings List on page 23 Reconnect the LAN cable to the hub to verify that the cable and network connections are good If possible try connecting the machine to a different port on your hub using a different cable If the connections are good the upper LED of the back panel of the machine will be green 51 Network difficulties Continued The network scanning feature does not work The network printing feature does not work 52 For Windows only The firewall setting on your PC may be rejecting the necessary network connection Follow the instructions below to configure your firewall If you are using a personal firewall software see the User s Guide for your software or contact the software manufacturer For Windows XP SP2 users D Click the Start button Control Panel Network and Internet Connections and then Windows Firewall Make sure that Windows Firewall on the General tab is set to On Click the Advanced tab and Settings button of the Network Connection Settings Click the Add button To add port 54925 for network scanning enter the information below 1 In Description of service Enter any description for example Brother Scanner 2 In Name or IP address for example 192 168 0 12 of the computer hosting this service on your network Enter Localhost 3 In External Port number for
56. Top Menu E Install MFL Pro Suite install Other Drivers or Utilities i fz Documentation On Line Registration i Brother Support F Repair MFL Pro Suite ac 2001 Brother Industrie Lid HH right eserved If this window does not appear use Windows Explorer to find and run the Start exe program from the root directory of the Brother CD ROM D Click Documentation General information D Click the documentation you want to read E HTML documents 3 manuals HTML User s Guide for stand alone operations Software User s Guide and Network User s Guide This format is recommended for viewing on your computer E PDF documents 4 manuals PDF User s Guide for stand alone operations Software User s Guide Network User s Guide and Quick Setup Guide This format is recommended for printing the manuals Click to go to the Brother Solutions Center where you can view or download the PDF documents Internet access and PDF Reader software are required How to find scanning instructions There are several ways you can scan documents You can find the instructions as follows Software User s Guide E Scanning a document using the TWAIN driver in Chapter 2 E Scanning a document using the WIA driver For Windows XP Windows Vista in Chapter 2 E Using ControlCenter3 in Chapter 3 E Network Scanning in Chapter 4 ScanSoft PaperPort 11SE with OCR How to Guides m The
57. achine 71 D Hold the green handle of the drum unit Press the front cover release button and Lift the drum unit up and then pull it out until it stops then open the front cover V J 72 Release the gray lock lever 1 that is on the left side of the machine Lift the front of the drum unit up and pull the drum unit completely out of the machine using the green handles on the drum unit Troubleshooting and routine maintenance Q CAUTION Hold the handles of drum unit when you carry it DO NOT hold the sides of the drum unit We recommend that you place the drum unit on a clean flat surface with a piece of disposable paper underneath it in case you accidentally spill or scatter toner To prevent damage to the machine from static electricity DO NOT touch the electrodes shown in the illustration TARII eae eA LINT 9 A A Tsk 73 6 The jammed paper may be pulled out E Put the drum unit back in the machine as with the toner cartridge and drum unit follows assembly or this may release the paper so you can pull it out of the paper tray 1 Make sure that the gray lock opening lever 1 is in the up position and put the drum unit in the machine Push down the gray lock lever 1 74 Troubleshooting and routine maintenance Push the drum unit in until it stops 2 Note When you put the drum unit in the machine
58. ack cover Pull down the two gray levers one on the left hand side and one on the right hand side to the envelope position as shown in the illustration below Close the back cover and re send the print job AY Note When you have finished printing open the back cover and reset the two gray levers back to their original position Troubleshooting and routine maintenance Examples of poor print Recommendation quality White lines or ribbing down the Choose Thin Paper mode in the printer driver and re send the print page on duplex print job If the problem is not solved after printing a few pages follow these steps amp p Open the back cover Pull down the two grey levers one on the left hand side and one on the right hand side to position B as shown in the illustration FA Note Position B is only for duplex printing with recycled paper when the temperature and humidity are low amp Close the back cover D Choose Plain Paper mode in the printer driver and re send the print job If the problem is not solved after printing a few pages choose Thin Paper mode in the printer driver and re send the print job GY Note When you have finished printing open the back cover and reset the two grey levers back to the original position E Use thicker paper than you are now using 63 Examples of poor print Recommendation quality Toner scatter or toner stain on the edge of duplex pages
59. ailure to remove the Toner Cartridge and Toner Drum Unit waste toner packs or oil bottles on applicable models during shipping or transport will cause severe damage to the Laser Printer MFC Fax machine and will void the Warranty Improper packaging may cause severe damage to the machine during shipping and will void the warranty BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING WITHOUT LIMITATIONS ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FOR A PARTICULAR PURPOSE EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED No oral or written information advice or representation provided by Brother its Authorized Service Centres Distributors Dealers Agents or employees shall create another warranty or modify this warranty The warranty states Brother s entire liability and your exclusive remedy against Brother for any failure of the Laser Printer MFC Fax machine to operate properly Neither Brother nor anyone else involved in the development production or delivery of this Laser Printer MFC Fax machine shall be liable for any indirect incidental special consequential exemplary or punitive damages including lost profits arising from the use of or inability to use the product even if advised by the end user purchaser of the possibility of such damages Since some Provinces do not allow the above limitation of liability such limitation may not apply to you This Limited Warranty give
60. and routine maintenance 2 Push the drum unit in until it stops 123 Plug the machine s power cord back into the AC power outlet first and reconnect all cables Turn on the machine s power switch 97 Replacing the consumable items You will need to replace the following consumable items regularly When the time comes to replace consumable items the following messages will appear on the LCD The following are maintenance messages that appear on the LCD in the Ready mode These message provide advanced warnings to replace the consumable items before they run out To avoid any inconvenience you may wish to buy spare consumable items before the machine stops printing LCD messages Consumable item Approximate life How to replace Order No to replace Toner Low Toner cartridges 2 500 pages Black 2 See Replacing a TN 110BK standard toner cartridge Prepare New Black K 1 500 pages Cyan on page 101 TN 110C Toner Cartridge f Magenta Yellow 2 TN 110M TN 110Y high yield 4 000 pages Cyan TN 115C Magenta Yellow TN 115M TN 115Y Waste Toner Soon Waste toner box 20 000 pages See Replacing the WT 100CL waste toner box on page 117 The toner cartridge color that is near the end of life is shown in the message Approx yields based on 5 page coverage Letter The actual number of printed pages will vary depending on the print jobs and paper you use When printing on Letter size paper at 5 print
61. bage the machine s power switch and disconnect from the power for several minutes Check the settings in your application to make sure it is set up to work with your machine The machine prints the first couple Check the settings in your application to make sure that it is set up to work with of pages correctly then some your machine pages have text missing Your computer is not recognizing the machine s input buffer s full signal Make sure that you connected the interface cable correctly See the Quick Setup Guide The headers or footers appear There is an unprintable area on the top and bottom of the page Adjust the top and when the document displays onthe bottom margins in your document to allow for this screen but they do not show up when it is printed The machine does not printon both Check the paper size setting in the printer driver You need to select Letter Legal sides of the paper even though the or Folio printer driver setting is Duplex DCP 9042CDN only The machine is not printing or has Press Job Cancel As the machine cancels the job and clears it from the memory stopped printing and the machine s it may produce an incomplete printout Data LED turns on Scanning difficulties TWAIN errors appear while Make sure that the Brother TWAIN driver is chosen as the primary source In scanning PaperPort 11SE click File Scan or Get Photo and choose the Brother TWAIN driver Network scann
62. can feel anything on it If you feel dirt or debris clean the glass again concentrating on that area You may need to repeat the cleaning process three or four times To test make a copy after each cleaning Troubleshooting and routine maintenance Cleaning the laser scanner Hold the green handle of the drum unit Lift the drum unit up and then pull it out windows until it stops Q CAUTION Use only a dry lint free cloth to clean the laser scanner windows DO NOT touch the laser scanner windows with your fingers D Turn off the machine s power switch Disconnect all cables and unplug the power cord from the AC power outlet 2 Press the front cover release button and then open the front cover 83 4 Release the gray lock lever 1 that is on the left side of the machine Lift the front of the drum unit and pull the drum unit completely out of the machine using the green handles on the drum unit 84 A HOT SURFACE After you have just used the machine some internal parts of the machine will be extremely hot When you open the front cover of the machine DO NOT touch the shaded parts shown in the illustration caution Hold the handles of drum unit when you carry it DO NOT hold the sides of the drum unit We recommend that you place the drum unit on a clean flat surface with a piece of disposable paper underneath it in case you acc
63. cccceeecceeeeeeeeeees 6 50 L Labels turccivacineesnceseestnerstovsy 11 12 13 17 LCD liquid crystal display 6 132 OIA S aeara EE E EE ES 23 M Machine information checking remaining life of parts 131 Data LED edicsaceceeines neu tact sceesasesaieceenecncats 8 page counters cccecceecsecneeeeeeeeeeeeees 130 Macintosh See Software User s Guide on the CD ROM Maintenance routine ccececeeeeeeeeeees 81 checking the remaining life of parts 131 replacing DOM UM rch cscccvsncpescsctanvessadctiees 112 113 CMT UN sci e caremacesasertecdsesaciestexnasaes 106 toner Cartridge ccccesecseeeeeeeeees 101 waste toner DOX ccecceeeeeeee seen ees 117 Memory adding DIMM option cc cece 47 aeae e 47 SOA O orane E 132 Menu Table aacscccccececcceenn 132 134 USING menu keyS ceceeeeeeeeeeeeeeeeees 132 152 N N in 1 page layout eee ceeee seen eens 31 Network printing See Network User s Guide on the CD ROM scanning See Software User s Guide on the CD ROM O Out of Memory message 665 32 67 p Packing and shipping the machine 123 Page layout N in 1 a eanoonannonnonnnnnnnsenennns 31 PADET aeaee R 12 143 TOW E AE EEO E A EEEE E E 13 how to load screctacsccscasesssictaiboadsnieciousoxeaetie 9 VU E E A E E E EEA 70 BL es ators to E E canees ses 12 size of document ccce 144
64. ck paper mode in the printer driver or in the machine s Paper Type menu setting or use thinner paper than you are currently using See Paper type on page 21 and Basic tab in the Software User s Guide on the CD ROM E Change the paper to fresh unopened paper E Check the machine s environment Conditions such as high humidity can cause hollow print See Choosing a location on page 36 Clean all four corona wires one for each color of the drum unit by sliding the green tab See Cleaning the corona wires on page 87 If the print quality has not improved put in a new drum unit See Replacing the drum unit on page 106 Clean the drum unit See Cleaning the drum unit on page 90 Make sure that the toner cartridges are installed properly See Replacing a toner cartridge on page 101 One of the toner cartridges may be damaged Identify the missing color and put in a new toner cartridge for the color with the white line See Replacing a toner cartridge on page 101 The drum unit may be damaged Put in a new drum unit See Replacing the drum unit on page 106 55 Examples of poor print quality Colored or white spots at 2 95 in intervals 75 mm 2 95 in 75 mm 2 95 in 75 mm Toner scatter or toner stain Gray or colored background Page skewed 56 Recommendation D Dust paper powder glue and so on may stick to the surface of the photosensitive drum OPC and cause colored or white
65. cking the page counters You can see the machine s page counters for printed pages copies reports and lists or a summary total D Press Menu 5 2 2 Press A or Y to choose Total List Copy Of Print Press OK You can see the machine s page counters for color and black amp white eZ Press Stop Exit Checking the remaining life of parts You can view the remaining life of these parts on the LCD D Press Menu 5 4 Press A or Y to choose 1 Drun 2 Belt Unit 3 PF Kit MP 4 PF Kit 1 5 Fuser or6 Laser Press OK Press Stop Exit GY Note The life check of a part will be accurate only if that part s life counter was reset when the new part was installed It will not be accurate if that part s life counter was reset during the life of the used part Troubleshooting and routine maintenance 131 On screen programming Your machine has been designed to be easy to use The LCD provides on screen programming using the menu keys We have created step by step on screen instructions to help you program your machine Simply follow the steps as they guide you through the menu selections and programming options Menu table You can program your machine by using the Menu table on page 134 These pages list the menu selections and options Press Menu followed by the menu numbers to program your machine For example to set Beeper volume to Low D Press Menu 1 3 2 Press A or
66. complete ScanSoft PaperPort 11SE with OCR How to Guides can be viewed from the Help selection in the ScanSoft PaperPort 11SE with OCR application Chapter 1 Viewing documentation Macintosh ED Turn on your Macintosh Insert the Brother CD ROM labeled Macintosh into your CD ROM drive 2 The following window will appear eee lt 3 MFL Pro Suite Start Here OSX Presto PageManager _ L Utilities Documentation Brother Solutions Center On Line Registration E Double click the Documentation icon If the language selection screen appears double click your language Double click the top page file to view the User s Guide Software User s Guide and Network User s Guide in HTML format Click the documentation you want to read m User s Guide E Software User s Guide E Network User s Guide AY Note The documents are also available in PDF format 4 manuals PDF User s Guide for stand alone operations Software User s Guide Network User s Guide and Quick Setup Guide The PDF format is recommended for printing the manuals Double click Brother Solutions Center icon to go to the Brother Solutions Center where you can view or download the PDF documents Internet access and PDF Reader software are required How to find scanning instructions There are several ways you can scan documents You can find the instructions as follows Software User s Guide E
67. d See inside front cover Service centers coi sasicsaeacteiatesnieadesnuseodeasncns i Shipping the machine cccceeeee 123 Sleep time sanavisacesancasadasucsssueavandaalereaceneetant 23 OM seer ETA 26 29 T Temporary copy settings cee 27 Text entering ccceccecceceseeeeeeeeeeeeeeees 140 Toner cartridge replacing 008 101 Toner Save ou cccecceceeececceeeneeeceeeeeeseeeeaneness 23 Tray selection cccccceeeceecseeceseceeeaeees 32 Tray use setting CODI greener emer er rerr rer rere errr cert errr 22 PUA eee E E E E 22 Troubleshooting cccceeeeeeee cece eeeeeeeees 49 CGOCUMENT JAM cece eee cece eee eee eset eeeaeees 69 error messages ON LCD 008 65 if you are having difficulty COPY quality oo eee eec cece eee sening 49 NCU ONK scstictivavaseserenisavsenssauvasdevsneveatecons 51 paper handling cccecceeeaeeeeeeees 51 print quality cceeceeeeeee seen eens 51 54 DOAUNO Sesto enra 49 ScaNNING caceres 50 SOMWANE avsicsscaistedcnavssncovesuessescnieavaavesis 50 paper jam eteseciccceeventccdecicssiavnceereenocenenes 70 U User Settings List c cee ceceeeeeeeeees 23 V Volume setting DOCDOM diccissieced cvssnienstoddeweeesaandesibwesimtenownes 22 W Warranties sancsisensiehsinicoxtaesecevorduntessestentaiennes jii Canada sirere eeaeee vi Notice Disclaimer cceceeeeeeeee
68. d Put in a new drum unit See Replacing the drum unit on page 106 Make sure that the fuser unit is installed properly Make sure that the toner cartridges are installed properly See Replacing a toner cartridge on page 101 Make sure that the drum unit is installed properly See Replacing the drum unit on page 106 One of the toner cartridges may be damaged Identify the missing color and put in a new toner cartridge for the color with the white line See Replacing a toner cartridge on page 101 The drum unit may be damaged Put in a new drum unit See Replacing the drum unit on page 106 Missing image at thin line If you are using a Windows printer driver open Properties window and then click Printing Preferences Choose the Advanced tab Device Options Print Setting and then check the Improve pattern printing or Improve Thin Line boxes Wrinkle Change to the recommended type of paper See Recommended paper on page 12 Check the paper type and quality See Acceptable paper and other media on page 12 E Make sure that the back cover is closed properly m Make sure that paper is loaded properly E Make sure that you choose the proper media type in the printer driver or in the machine s Paper Type menu setting See Acceptable paper and other media on page 12 and Basic tab in the Software User s Guide on the CD ROM Turn over the stack of paper in the tray or rotate the paper 180 in the input tray
69. dirt or correction fluid on the copies glass strip or one of the corona wires for printing is dirty See Cleaning the scanner on page 82 and Cleaning the corona wires on page 87 Printing difficulties No printout E Check that the machine is plugged in and the power switch is turned on E Check that the toner cartridges and drum unit are installed properly See Replacing the drum unit on page 106 E Check the interface cable connection on both the machine and your computer See the Quick Setup Guide E Check that the correct printer driver has been installed and chosen E Check to see if the LCD is showing an error message See Error and maintenance messages on page 65 Check that the machine is online For Windows Vista Click the Start button Control Panel Hardware and Sound and then Printers Right click Brother DCP XXXX Printer Make sure that Use Printer Offline is unchecked For Windows XP and Windows Server 2003 Click the Start button and select Printers and Faxes Right click Brother DCP XXXX Printer Make sure that Use Printer Offline is unchecked For Windows 2000 Click the Start button and select Settings and then Printers Right click Brother DCP XXXX Printer Make sure that Use Printer Offline is unchecked 49 Printing difficulties Continued The machine prints unexpectedly Pull out the paper tray and wait until the machine stops printing Then turn off or it prints gar
70. e originally came in 125 ED Hold the green parts of the belt unit with both hands and lift the belt unit up then pull it out and orm co J o yf ie y Pa i de g i J yf Ag mE E m y cs Remove the waste toner box from the machine using the green handle and place it into the plastic bag included in the carton LEa BEETA JT e p UAN JA j 7 l Put the belt unit back in the machine Match the mark on the belt unit to the t mark on the machine Push down on the green area of the belt unit to lock it in A F IEA SRE J Q CAUTION We recommend that you place the belt unit on a clean flat surface with a piece of disposable paper underneath it in case you accidentally spill or scatter toner 126 place oil ax soe i sl J C f s eye Troubleshooting and routine maintenance 12 Put the drum unit back in the machine as Insert the original orange packing follows material for locking the belt unit as shown in the illustration 1 Make sure that the gray lock lever 1 is in the up position and put the drum unit in the machine Push down the gray lock lever 1 qD Put a piece of paper letter or A4 on the belt unit to prevent damage to the belt unit j 1 wrs s G A 127 AY Not 2 Push the drum unit back in until it Sues wc ea s
71. e such as e that is multipart or carbonless cockle or laid finished paper or paper that is wrinkled or puckered the paper may exhibit degraded performance If you use any of the types of paper listed above they may damage your machine This damage is not covered under any Brother warranty or service agreement e that is designed for inkjet printing 14 Envelopes Most envelopes will be suitable for your machine However some envelopes will have feed and print quality problems because of the way they have been made A suitable envelope should have edges with straight well creased folds and the leading edge should not be thicker than two pieces of paper The envelope should lie flat and not be of baggy or flimsy construction You should buy quality envelopes from a supplier who understands that you will be using the envelopes in a laser machine Envelopes can only be fed from the MP tray Before you put envelopes in the tray check the following E Envelopes should have a lengthwise sealing flap E The sealing flaps should be folded crisply and correctly irregularly cut or folded envelopes may cause paper jams E Envelopes should consist of two layers of paper in the area circled in figure below 1 1 1 Feeding direction Loading paper and documents GY Note Before you print envelopes you must fan the stack to avoid paper jams and misfeeds Before you print a lot of envelopes test one to make
72. e 2 How to read the HIML User s Guide This is a quick reference for using the HTML User s Guide For Windows Note If you have not installed the software see Viewing documentation Windows on page 3 D From the Start menu point to Brother DCP 9040CN or DCP 9042CDN from the programs group then click User s Guides in HTML format 34 Software and network features Click on the manual you want SOFTWARE USER S GUIDE NETWORK USER S GUIDE or USER S GUIDE from the top menu Click the heading you would like to view from the list at the left of the window O SOFTWARE USER S Zs gt lt gt G aS T2 a a oe Windows i EU SOFTWARE USER S 3 ControlCenter3 G U l D E 4 Network Scanning H Remote Setup MFC 9440CN only 6 Brother PC FAX MFC 9440CN only 7 Firewall settings For Macintosh T Make sure your Macintosh is turned on Insert the Brother CD ROM into your CD ROM drive 2 Double click the Documentation icon Double click your language folder and then double click the top page file amp Click on the manual you want SOFTWARE USER S GUIDE NETWORK USER S GUIDE or USER S GUIDE in the top menu and then click the heading you would like to read from the list at the left of the window To ER S GU SOFTWARE USER S GUI D SOFTWARE USERS A 7 We GUIDE LS SOFTWARE USER S GUIDE
73. e MP tray Thick Thicker Recycled Paper THin Sets the type of paper in Plain the paper tray Recycled Paper A4 Sets the size of the paper ETE in the multi purpose tray Legal Executive A5 Ao B5 Bo A4 Sets the size of the paper Letter in the paper tray Legal Executive A5 A6 B5 B6 Menu and features Adjusts the volume level of the beeper 1 General Setup continued 2 Copy 3 Beeper Off Low Med 4 Ecology 1 Toner Save 2 Sleep Time 005 5 Tray Use 1 Copy T1 gt 2 Print 6 LCD Contrast 0 Local Language Canada only 1 Quality 2 Brightness 3 Contrast Min MP gt T1 MP MP gt T1 HOU UUs OCEL OEL BELLL OOOO UUs 0O 000 240 Tray l Only MP Only Tray l Only MP Only a O O English Fran ais O E fo ao Increases the page yield of the toner cartridge Conserves power Selects the tray that will be used for Copy mode Selects the tray that will be used for PC print Adjusts the contrast of the LCD Allows you to change the LCD language for your country You can choose the Copy resolution for your type of document Adjusts the brightness for copies Adjusts the contrast for copies 135 e 2 Copy 4 Color Adjust 1 Red Oooo A Adjusts the red color for 30 copies continued OOOgO A OO H Adjusts the green color for
74. e front cover Troubleshooting and routine maintenance 2 Hold the green handle of the drum unit Lift the drum unit up and then pull it out until it stops 113 Release the gray lock lever 1 that is on the left side of the machine Lift the front of the drum unit and pull the drum unit completely out of the machine using the green handles on the drum unit 114 Q CAUTION Hold the handles of drum unit when you carry it DO NOT hold the sides of the drum unit We recommend that you place the drum unit on a clean flat surface with a piece of disposable paper underneath it in case you accidentally spill or scatter toner To prevent damage to the machine from static electricity DO NOT touch the electrodes shown in the illustration LF 5 LEA 3 B8 gs E moor rc OHH WALA TA a nm 1 AE dedd a TRA te Se 6 TES LSE gd Hold the green parts of the belt unit with both hands and lift the belt unit up then pull it out Q CAUTION We recommend that you place the belt unit on a clean flat surface with a piece of disposable paper underneath it in case you accidentally spill or scatter toner Troubleshooting and routine maintenance Unpack the new belt unit and remove the protective cover and paper Put the new belt unit in the machine Match the mark on the belt unit to the t mark on the machine Push down on the green area of the
75. ee eee seca eeseeeseeeeeeeaeeaeeaeeees 133 POTN Eo aencs aerate stresses E E A E A E ENE T T 134 ENON TOX sonnera r e E E E E N 140 E Specifications 142 CTE eee eee ee ee ee ee eee eee 142 MILE VO CU el a noah seen sasnuteie casinos R E 143 sce see fess see octane E de cee ences EEE nieces aceon 144 MI AEEA ct cr he once Gettin on dire E E EA A EAE AT 145 PR rea side scasmaises en gee eciseins sons adatabucedsldea ace mec mne wee E EE SE 146 PE Sa EEES O ENEE EE TEE E EE E AE A ncn seas boda mene mtiebeea 146 Computer requirements cccceccceecc eee seece cece eceecceeceeeeseeeeceeeseeeseesseeseeeneenanes 147 Consumable itemS i iccdstecet den dates crease encsnchceiae vaciealgeleuinivetseaenscsltn datcmensls sane cmmceciwalelnweremucciebniembad vink 148 Ethemet wired NetWork sicievesneat vce rencdcniiecscsmesddacsonswedeescwenscidessoudddsidesnssenctsactmmincwsenmns 149 F Glossary 150 G Index 151 General General information Loading paper and documents General setup 21 Using the documentation Thank you for buying a Brother machine Reading the documentation will help you make the most of your machine Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation Bold Italics Bold style identifies keys on the machine control panel or computer screen Italicized style emphasizes an important point or refers you to a related topic
76. eeeeeeseeeeeeeseeeeeeeeseeeeseeeaeeeaees 11 Acceptable paper and other Meia cccccccecc secs eee eec eee eeseeeeeeeeceeceecseeseeaeeaes 12 Recommended paper cccecc ccc eeceecceeceeceeeceeceeeeceeceeceeeseessesgeeseeeeeseeseesaees 12 Type and size Of paper svisicicicscsecisivssvevscivandsetuervansseveedneventossnevenseoaneesavounsowcssinns 12 Handling and using special paper cece cec cece eee eeceecceece eee eeseeeeeeseeseeeeeeeeees 14 EO ACING COCUMEONIS sesseur erener gaie EE a E E OAE EEEa 18 Using the ADF automatic document feeder n0nnnnnnnannnnnnnnnnnnnnenennrnnennne 18 Using the scanner glass smudcwie ivcvsstean wedassande ixtsoaudtalexdedvenlucscnavnwiereiecetdoncsnboudende 19 Unpnntable AN Chios 2st ct nose nod roaa na rara EAO 20 Unprintable area for copies ccc cecceccccecceeceeeeee eee ceceeeeeeeeeeeeseeeeesseeseeeeeeseeees 20 Unprintable area when printing from a computer ccceceeeeeeeee seca eeeeeees 20 General setup 21 Paper SUNG Scies ei ie e iai E ESEE AEEA 21 Papel YDE sesyen ee E EA eee eee eee 21 RAPE ZE aE E E E S T 21 Tray use IN copy mode cccec cece cece eeceeceeecuseceeceeceeseeeseeseseseecseesaseseneaeees 22 Tray USE IN print mode ccc cee ceeeceseeeeece cece eceeecuscseecauecaueceeeseeseeeseessensasenaes 22 Volume settings cccceeccececeeceeeseecseecusecuecueeceecaeeseeseeesuecssesseeauesaeeseessensaeenaes 22 Beeper VOIUME
77. eeen ees jii UGA seara a sie esanpen saan IV Waste toner DOX cc cece eec cece eee eeee eee ees 117 Windows See Software User s Guide on the CD ROM World Wide Web cccceceeeceeceeeeeeeeenenens i 153 EQUIPMENT ATTACHMENT LIMITATIONS Canada only NOTICE This product meets the applicable Industry Canada technical specifications Brother International Corporation 100 Somerset Corporate Boulevard P O Box 6911 Bridgewater NJ 08807 0911 USA Brother International Corporation Canada Ltd 1 rue Hotel de Ville Dollard des Ormeaux QC Canada H9B 3H6 orother Visit us on the World Wide Web http www brother com These machines are made for use in the USA and Canada only We cannot recommend using them overseas because the power requirements of your Digital Copier Printer may not be compatible with the power available in foreign countries Using USA or Canada models overseas is at your own risk and may void your warranty
78. eir life Make sure that the drum unit is installed properly See Replacing the drum unit on page 106 Make sure that the belt unit is installed properly See Replacing the belt unit on page 112 Perform the calibration Press Menu 3 5 See Software User s Guide on the CD ROM Adjust the color by using the custom setting in the printer driver Colors the machine can print and colors you see on a monitor are different The machine may not be able to reproduce the colors on your monitor Make sure that you use paper that meets our specifications See Acceptable paper and other media on page 12 The drum unit may be damaged Put in a new drum unit See Replacing the drum unit on page 106 Put in a new belt unit See Replacing the belt unit on page 112 All one color Clean the corona wires of the drum unit for the color causing the problem See Cleaning the corona wires on page 87 If the print quality has not improved put in a new drum unit See Replacing the drum unit on page 106 The drum unit may be damaged Put in a new drum unit See Replacing the drum unit on page 106 57 Examples of poor print Recommendation quality Color misregistration E Make sure that the drum unit is installed properly See Replacing the drum unit on page 106 E Make sure that the belt unit is installed properly See Replacing the belt unit on page 112 E Make sure that the waste toner box is installed properly
79. elow with sealing flaps that have not been folded at purchase with sealing flaps as shown in the figure below with each side folded as shown in the figure below 2D VY If you use any of the types of envelopes listed above they may damage your machine This damage Is not covered under any Brother warranty or service agreement Occasionally you may experience paper feed problems caused by the thickness size and flap shape of the envelopes you are using Labels The machine will print on most types of labels designed for use with a laser machine Labels should have an adhesive that is acrylic based since this material is more stable at the high temperatures in the fuser unit Adhesives should not come in contact with any part of the machine because the label stock may stick to the belt unit or rollers and cause jams and print quality problems No adhesive should be exposed between the labels Labels should be arranged so that they cover the entire length and width of the sheet Using labels with spaces may result in labels peeling off and causing serious jams or print problems All labels used in this machine must be able to withstand a temperature of 392 degrees Fahrenheit 200 degrees centigrade for a period of 0 1 seconds Label sheets should not exceed the paper weight specifications described in this User s Guide Labels exceeding this specification may not feed or print properly and may cau
80. er or A4 to protect the belt unit supplied by the user 6 Joints for attaching cartons 4 pieces 123 Repacking the machine D Turn off the machine s power switch and unplug all the cables from the machine Unplug the power cord from the AC power outlet amp Press the front cover release button and then open the front cover 124 amp Hold the green handle of the drum unit Lift the drum unit up and then pull it out until it stops Troubleshooting and routine maintenance 4 Release the gray lock lever 1 that is on the left side of the machine Lift the front Q CAUTION of the drum unit and pull the drum unit completely out of the machine using the green handles on the drum unit We recommend that you place the drum unit on a clean flat surface with a piece of disposable paper underneath it in case you Q CAUTION accidentally spill or scatter toner Hold the handles of the drum unit when you carry it DO NOT hold the sides of the drum Hold the handle of the toner cartridge unit and pull it out of the drum unit Repeat this for all of the toner cartridges caution We recommend that you place the toner cartridges on a clean flat surface with a piece of disposable paper underneath them in case you accidentally spill or scatter toner QO Attach the original orange protective cover to each of the toner cartridges Place each of the toner cartridges into the plastic bag that the cartridg
81. erve as confirmation of the purchase date of your product should you lose your receipt E may support an insurance claim by you in the event of product loss covered by insurance and E will help us notify you of enhancements to your product and special offers Please complete and fax the Brother Warranty Registration And Test Sheet or for your convenience and most efficient way to register your new product register on line at http www brother com registration FAQs frequently asked questions The Brother Solutions Center is our one stop resource for all your Digital Copier Printer needs You can download the latest software and utilities and read FAQs and troubleshooting tips to learn how to get the most from your Brother product http solutions brother com GY Note You can check here for Brother driver updates To keep your machine performance up to date check here for the latest firmware upgrade for Windows only For Customer Service In USA 1 877 BROTHER 1 877 276 8437 1 901 379 1215 fax In Canada 1 877 BROTHER 514 685 4898 fax Service Center Locator USA only For the location of a Brother authorized service center call 1 877 BROTHER 1 877 276 8437 Service Center Locations Canada only For the location of a Brother authorized service center call 1 877 BROTHER Ordering accessories and supplies For best quality results use only genuine Brother accessories which are available at most Brother
82. g any maintenance A There are high voltage electrodes inside the machine Before you clean the inside of the machine make sure you have unplugged the power cord from the AC power outlet A DO NOT use flammable substances any type of spray or an organic solvent liquid that contains alcohol or ammonia to clean the inside or outside of the machine Refer to Routine maintenance on page 81 for how to clean the machine A DO NOT handle the plug with wet hands Doing this might cause an electrical shock A Always make sure the plug is fully inserted A After you have just used the machine some internal parts of the machine will be extremely hot When you open the front or back cover of the machine DO NOT touch the shaded parts shown in the illustration A The fuser unit is marked with a caution label Please DO NOT remove or damage the label a 37 A To prevent injuries be careful not to put your hands on the edge of the machine under the document cover as shown in the illustration EEN A To prevent injuries be careful not to put your fingers in the area shown in the illustrations A DO NOT use a vacuum cleaner to clean up scattered toner Doing this might cause the toner dust to ignite inside the vacuum cleaner potentially starting a fire Please carefully clean the toner dust with a dry lint free cloth and dispose of it according to loca
83. he United States this warranty covers only warranty service within the United States and does not include shipping outside the United States What is the length of the Warranty Periods E Machines one year from the original purchase date m Accompanying Consumable and Accessory Items 90 days from the original purchase date or the rated life of consumable whichever comes first What is NOT covered This warranty does not cover 1 Physical damage to this Product 2 Damage caused by improper installation improper or abnormal use misuse neglect or accident including but not limited to transporting this Product without the proper preparation and or packaging 3 Damage caused by another device or software used with this Product including but not limited to damage resulting from use of non Brother brand parts and Consumable and Accessory Items 4 Consumable and Accessory Items that expired in accordance with a rated life 5 Problems arising from other than defects in materials or workmanship and 6 Normal Periodic Maintenance Items such as Paper Feeding Kit Fuser and Laser Units This limited warranty is VOID if this Product has been altered or modified in any way including but not limited to attempted warranty repair without authorization from Brother and or alteration removal of the serial number What to do if you think your Product is eligible for warranty service Report your issue to our Cus
84. her com original click Supplies Information To return to the main page click Back Or if you have finished click Exit Chapter 1 Control panel overview 1 e eee ee 8 Enlarge Options Reduce gt D a Copy Ceeeeee DCP 9040CN and DCP 9042CDN have the same control keys ee 3 0 Data O Menu a Jo Secure Cancel Gals Prin i 0 y ob lt gt a x ke FTE ELE Q TA J E E Coececoceccccd Scam eeee oe O N 2 gt neeseecececece oO Copy keys Options Lets you temporarily change multiple copy settings Enlarge Reduce Reduces or enlarges copies LCD Displays messages to help you set up and use your machine Data LED The LED will flash depending on the machine s status Menu keys Menu Lets you access the Menu to program your settings in the machine Clear Back Deletes entered data or lets you cancel the current setting OK Lets you store your settings in the machine qor gt Press to scroll backwards or forwards through menu selections AoryY Press to scroll through the menus and options Print keys Secure You can print data saved in memory when you enter your four digit password For details about using the Secure key see the Software User s Guide on the CD ROM Job Cancel Cancels a programmed print job and clears pri
85. hoose the enlargement or reduction ratio you want Press OK E Press Aor Y to choose Custom 25 4003 Press OK Use the numeric keys to enter an enlargement or reduction ratio from 25 to 400 For example press 5 3 to enter 53 Press OK Press Black Start or Color Start fi Note i Page Layout Options 2 in 1 P 2 in 1 L 4 in 1 P or 4 in 1 L are not available with Enlarge Reduce Enlarge Reduce 141 A5 gt A4 Custom 25 400 70 A4 gt A5 718 LGL LTR 83 LGL7A4 85 LTR EXE 91 Full Page 94 A4 LTR 97 LTR7A4 Custom 25 400 allows you to enter a ratio from 25 to 400 To enlarge or reduce the next copy follow the instructions below D Load your document Use the numeric keys to enter the number of copies up to 99 3 Press Enlarge Reduce 27 Chapter 4 Using the Options key Use the Options key to quickly set the following copy settings temporarily for the next copy Press 28 Options yO Press Aor Y then Press OK lt Stack Sore Stack 29 appears when the document is in Sort the ADF Brightness OOM OOE A OOE A BLUUU A OW L A Contrast OWL OOE OOOLE ELUUU UOEUUU Page Layout j in in in in Tray Select MP gt T1 T1 gt MP 1 XXX 1 MP XXX 1 XXX is the paper size Improving copy quality You can choose from a range of quality settings The default setting is Auto E A
86. icenses and Certificates of Title to motor vehicles may not be copied under certain state provincial laws 44 Safety and legal Trademarks The Brother logo is a registered trademark of Brother Industries Ltd Brother is a registered trademark of Brother Industries Ltd Multi Function Link is a registered trademark of Brother International Corporation Microsoft Windows and Windows Server are registered trademarks of Microsoft Corporation in the U S and other countries Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States and or other countries Macintosh and TrueType are registered trademarks of Apple Inc Linux is the registered trademark of Linus Torvalds in the U S and other countries PostScript and PostScript 3 are either registered trademarks or trademarks of Adobe Systems Incorporated Nuance the Nuance logo PaperPort and ScanSoft are trademarks or registered trademarks of Nuance Communications Inc or its affiliates in the United States and or other countries Presto PageManager is a registered trademark of NewSoft Technology Corporation Java and all Java based trademarks and logos are trademarks or registered trademarks of Sun Microsystems Inc in the United States and other countries Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs All other brand and product names ment
87. identally spill or scatter toner Troubleshooting and routine maintenance Put the drum unit back in the machine as To prevent damage to the machine from follows static electricity DO NOT touch the electrodes shown in the illustration 1 Make sure that the gray lock lever 1 is in the up position and put the drum unit in the machine Push down the gray lock lever 1 Wipe the scanner windows 1 with a dry lint free cloth 1 ae SP g N 85 Push the drum unit in until it stops 2 AY Note When you put the drum unit in the machine match the green guides 1 of the drum unit handle to the green arrows 2 on both sides of the machine MER oS I A Plug the machine s power cord back into the AC power outlet first and reconnect all cables Turn on the machine s power switch 86 Cleaning the corona wires If you have print quality problems clean the corona wires as follows D Turn off the machine s power switch Disconnect all cables and unplug the power cord from the AC power outlet 2 Press the front cover release button and then open the front cover Troubleshooting and routine maintenance Hold the green handle of the drum unit Lift the drum unit up and then pull it out until it stops D Hold the handle of the toner cartridge and pull it out of the drum unit Repeat this for all the toner cartridges 87 8
88. imitations for COPYING cccccsecceeeceeeeeececeeceeeecseeeeaeesseeeeeeseesseeeaeesseees 44 TST AG iE Se srzgiectieo A P A E E A A N A T E T E T 45 viii B Option 46 TOW ee E EE E E A A AE E 46 Memory HOO ANG eenieder nn eie ni i eE A A E EATER 47 Installing extra Memory ccccec cece cece eeceeeeeeceeeeeeeeeeee esse eeaeesseeseeeseeeseeeeeeagees 47 C Troubleshooting and routine maintenance 49 I rouUBIeSNOOUNG sarman a E 49 If you are having difficulty with your machine cece ceeceeeceeeeeeeeesaeeeeeeeaes 49 IMPFOVING THE print guall y secession aaa eiaeiiai 54 Error and maintenance MESSAQEG cccceceeceeeeee cee eecaeeceeeseeeeeeeseeaeeeaeeeseeeeeeeees 65 OC MINIS IE NALIN eerie aia E E E 69 ec Oo 218 eee A EEE eee ee E A eee ae eee ee 70 ROUTING MAINTENANCE cccceccececeeceeeceseeesecueeceeceeesuecseesaueeauecaeeueseeeseessensasenaes 81 Cleaning the outside of the machine cece ceccc seca cece eeeeeeeseeeeeeesaeeeaneeaes 81 Cleaning Tie SCAM GN scceoaedce ec eledecssciesinetnnnedtennsoanseesidadeedneietensunnancoaantieeeee 82 Cleaning the laser scanner WINKOWS ccccececeece ee eceeeeeeeeceeeeaeeeseeeeseeeseeees 83 Cleaning the corona Wires cccccccseeccececeeecneecesceeeeceeeeseeseeesseeeaeessseeaaeeaes 87 Cleaning the drum unit cccccccseccseeeceeceeeeceeeseeeeeeeseaseeeeessaeeeeeesaeeeseeneees 90 Replacing the consumable ItEMS
89. ing does not work See Network difficulties on page 51 Software difficulties Cannot install software or print Run the Repair MFL Pro Suite program on the CD ROM This program will repair and reinstall the software Cannot perform 2 in 1 or 4 in 1 Check that the paper size setting in the application and in the printer driver are the printing same The machine does not print from Try to reduce the print resolution See Advanced tab in the Software User s Guide Adobe Illustrator on the CD ROM 50 Troubleshooting and routine maintenance Paper handling difficulties The machine does not load paper If there is no paper load a new stack of paper into the paper tray The LCD shows No Paperora If there is paper in the paper tray make sure it is straight If the paper is curled Paper Jam message you should straighten it Sometimes it is helpful to remove the paper turn the stack over and put it back into the paper tray E Reduce the amount of paper in the paper tray and then try again E Check that the MP tray mode is not chosen in the printer driver E Ifthe LCD shows Paper Jam message and you still have a problem see Paper jams on page 70 The machine does not feed paper E Fan the paper well and put it back in the tray firmly POMS ways E Make sure that MP tray mode is chosen in the printer driver How do print on envelopes You can load envelopes from the MP tray Your application must be set up to print
90. ings Paper type Set up the machine for the type of paper you are using This will give you the best print quality ep Do one of the following E To set the paper type for the MP Tray press Menu 1 1 1 E To set the paper type for Tray 1 press Menu 1 1 2 2 Press A or to choose Thin Plain or Recycled Paper for Tray 1 Choose Thin Plain Thick Thicker or Recycled Paper for MP Tray Press OK Press Stop Exit General setup Paper size You can use nine sizes of paper for copying Letter Legal Executive A4 A5 A6 B5 B6 and Folio When you change the size of paper in the tray you will also need to change the setting for paper size at the same time so your machine can fit the document on the page D Do one of the following E To set the paper size for the MP Tray press Menu 1 2 1 m To set the paper size for Tray 1 press Menu 1 2 2 2 Press A or Y to choose A4 Letter Legal Executive A5 A6 B5 Bo Folio or Any Press OK Press Stop Exit GY Note e Any size appears only when you choose the MP tray Menu 1 2 1 e If you choose Any for the MP Tray Paper Size You must choose MP Only for the Tray Use setting e You cannot use the Any Paper Size selection for the MP tray when making N in 1 copies You must choose one of the other available Paper Size selections for the MP tray 21 Chapter 3 Tray use in copy mode You can change the priority
91. int Speed Print Speed for Duplex Printing DCP 9042CDN only First Print Out Time 1 2 3 Interfaces USB LAN cable 1 1 1 interface 2 146 PCL6 BR Script PostScript Level 3 Host Based Driver for Windows 2000 Professional XP XP Professional x64 Edition Windows Vista Windows Server 2003 print only via network BR Script PPD file for Windows 2000 Professional XP XP Professional x64 Edition Windows Vista Macintosh Printer Driver for Mac OS X 10 2 4 or greater BR Script PPD file for Mac OS X 10 2 4 or greater 600 x 600 dpi 2400 dpi 2400 x 600 dpi Up to 21 pages minute Letter size Black 1 Up to 21 pages minute Letter size Color Ve Up to 7 sides minute 3 5 pages Black 1 2 Up to 7 sides minute 3 5 pages Color 1 2 Less than 16 seconds Black 2 Less than 17 seconds Color 3 The print speed may change depending on the type of document you print From the standard paper tray First print out time may change if the machine is calibrating or registering itself Use a USB 2 0 interface cable that is no longer than 6 feet 2 0 m ta Use an Ethernet UTP cable category 5 or greater Your machine has a Hi Speed USB 2 0 interface The machine can also be connected to a computer that has a USB Third party USB ports are not supported Specifications Computer requirements Minimum System Requirements and Supported PC Software Functions Computer Platform amp
92. ioned in this User s Guide the Software User s Guide and the Network User s Guide are registered trademarks of their respective companies 45 Option Option This machine has the following optional accessory You can increase the capabilities of the machine with this item DIMM memory 46 Memory board This machine has 64 MB of standard memory and one slot for optional memory expansion You can expand the memory up to 576 MB by installing dual in line memory modules SO DIMMs When you add the optional memory it increases the performance for both copy and print operations In general the machine uses industry standard SO DIMM with the following specifications Type 144 pin and 64 bit output CAS latency 2 Clock frequency 100 MHz or more Capacity 64 MB 128 MB 256 MB or 512 MB Height 1 25 in 31 75 mm Dram Type SDRAM 2 Bank You can install the following SO DIMM SDRAM SO DIMM 144 pin Capacity 64 MB 128 MB 256 MB or 512 MB The following web sites sell memory modules http www crucial com http www kingston com http www goldenram com http www buffalo technology com FA Note e There might be some SO DIMMs that will not work with the machine For more information call Brother Customer Service Option Installing extra memory D Turn off the machine s power switch Disconnect the interface cable from the machine and then unplug the power co
93. it Make sure that you match the toner cartridge color to the same color label on the drum unit and make sure that you fold down the toner cartridge handle A once the toner cartridge is in place Repeat this for all the toner cartridges C Cyan M Magenta Y Yellow K Black kh O N 105 Replacing the drum unit Order Number DR 110CL Drum end soon message The machine uses a drum unit to create print images on paper If the LCD shows Drum End Soon the drum unit is near the end of its life and it is time to buy a new one Even if the LCD shows Drum End Soon you may be able to continue printing without having to replace the drum unit for a while However if there is a noticeable deterioration in the output print quality even before Drum End Soon appears then the drum unit should be replaced You should clean the machine when you replace the drum unit See Cleaning the laser scanner windows on page 83 caution While removing the drum unit handle it carefully because it may contain toner If toner scatters on your hands or clothes wipe or wash it off with cold water at once 106 AY Note The drum unit is a consumable item and it is necessary to replace it periodically There are many factors that determine the actual drum life such as temperature humidity type of paper and how much toner you use for the number of pages per print job The estimated drum life is approximately 17
94. l Sound pressure Operating Copying LpAm 54 5 dBA Standby LpAm 30 dBA Operating 50 F to 90 5 F 10 to 32 5 C Storage 41 F to 95 F 5 to 35 C Operating 20 to 80 without condensation Storage 10 to 90 without condensation Specifications Print media Paper Input Paper Tray E Paper Type Plain paper Thin paper or Recycled paper E Paper Size Letter A4 B5 A5 B6 A6 Executive Legal and Folio E Paper Weight 16 to 28 Ib 60 to 105 g m E Maximum paper tray capacity Up to 250 sheets of 20 Ib 80 g m plain paper Multi purpose tray MP tray E Paper Type Plain paper Thin paper Thick paper Recycled paper Bond paper Envelopes or Labels E Paper Size Width 2 75 to 8 5 in 69 9 to 215 9 mm Length 4 57 to 16 in 116 0 to 406 4 mm E Paper Weight 16 to 43 Ib 60 to 163 g m E Maximum paper tray capacity Up to 50 sheets of 20 Ib 80 g m plain paper Up to 3 envelopes Paper Output Up to 150 sheets face down print delivery to the output paper tray Duplex E Paper Size Letter Legal and Folio E Manual Duplex Yes m Automatic Duplex Yes print only DCP 9042CDN only 143 Copy Copy Speed Color Monochrome Document Size Multiple Copies Reduce Enlarge Resolution First Copy Out Time 1 2 3 144 From the standard paper tray Up to 17 pages minute Letter size Black 1 2 Up to 17 pages minute Letter size Color 1 Yes Yes ADF Width 5 8 to
95. l regulations A When you move the machine grasp the side hand holds that are located at the bottom of the machine DO NOT carry the machine by holding scanner unit To prevent injuries when moving or lifting this machine make sure to use at least two people A This product must be installed near an AC power outlet that is easily accessible In case of an emergency you must disconnect the power cord from the AC power outlet to shut off the power completely 38 Safety and legal Lightning and power surges can damage this product We recommend that you use a quality surge protection device on the AC power line or unplug the cords during a lightning storm Ce IMPORTANT SAFETY INSTRUCTIONS When using your equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to people including the following 1 DO NOT use this product near water for example near a bath tub wash bowl kitchen sink washing machine or in a wet basement or near a swimming pool 2 Avoid using this product during an electrical storm There may be a remote risk of electric shock from lightning 3 DO NOT use this product to report a gas leak in the vicinity of the leak 4 Use only the power cord provided with the machine SAVE THESE INSTRUCTIONS 39 Important information Federal Communications Commission FCC Declaration of Conformity USA only Responsible Party Brother Inte
96. ly out of the machine and check inside the machine 78 Troubleshooting and routine maintenance If paper is not caught inside the machine check underneath the paper HOT SURFACE uy After you have just used the machine some internal parts of the machine will be extremely hot When you open the front or back cover of the machine DO NOT touch the shaded parts shown in the illustration Note DO NOT put the paper tray back in at this point 3 If the paper is not caught in the paper tray open the back cover ed Push the gray lever on the left hand side 1 to the right Reset the gray lever on the left hand side 1 back to the original position 79 G Close the back cover 8 Put the paper tray firmly back in the machine 80 Troubleshooting and routine maintenance Routine maintenance Cleaning the outside of the machine Clean the outside of the machine as Use neutral detergents follows DO NOT use cleaning materials that Turn off the machine s power switch contain ammonia alcohol any type of Disconnect all cables and unplug the spray or any type of flammable substance power cord from the AC power outlet to clean the outside or inside of the machine Doing this may cause a fire or electrical shock For more information see Important safety instructions on page 42 Pull the paper tray completely out of the machine
97. nd shall not be responsible for any damages including consequential caused by reliance on the materials presented including but not limited to typographical and other errors relating to the publication Brother Color Laser One Year On Site Limited Warranty USA only Who is covered E This limited warranty warranty is given only to the original end user retail purchaser referred to in this warranty as Original Purchaser of the accompanying product consumables and accessories collectively referred to in this warranty as this Product E f you purchased a product from someone other than an authorized Brother reseller in the United States or if the product was used including but not limited to floor models or refurbished roduct rior to our purchase you are not the Original Purchaser and the product that you purchased is not covered by this warranty What is covered E This Product includes a Machine and Consumable and _ Accessory Items Consumable and Accessory Items include but are not limited to Toner Cartridges Drum Unit Belt Unit and Waste Toner Box m Except as otherwise provided herein Brother warrants that the Machine and the accompanying Consumable and Accessory Items will be free from defects in materials and workmanship when used under normal conditions E This warranty applies only to products purchased and used in the United States For products purchased in but used outside t
98. ng the problem See Replacing a toner cartridge on page 101 Clean the corona wires of the drum unit for the color causing the problem See Cleaning the corona wires on page 87 If the print quality has not improved put in a new drum unit See Replacing the drum unit on page 106 Make sure the paper or other print media is loaded properly in the paper tray and that the guides are not too tight or too loose against the paper stack Set the paper guides correctly The paper tray may be too full Make sure that you use paper that meets our specifications See Acceptable paper and other media on page 12 Troubleshooting and routine maintenance Examples of poor print Recommendation quality Ghost E Make sure that you use paper that meets our specifications Rough surfaced paper or thick paper may cause the problem See B DS Acceptable paper and other media on page 12 Make sure that you choose the proper media type in the printer driver or in the machine s Paper Type menu setting See Acceptable paper and other media on page 12 and Basic tab in the Software User s Guide on the CD ROM The drum unit may be damaged Put in a new drum unit See Replacing the drum unit on page 106 The color of your printouts are Make sure that the toner cartridges are installed properly See not what you expected Replacing a toner cartridge on page 101 Make sure that none of the toner cartridges have reached the end of th
99. nt data in machine s memory Scan Puts the machine in Scan mode For details about scanning see the Software User s Guide on the CD ROM Clear Back 7 Numeric keys Use to enter text 8 Stop Exit Stops an operation or exits from a menu 9 Start Color Lets you start making copies in full color Black Lets you start making copies in black amp white Ww O NO co O1 z Z Geaeaeaeeeeee o 8 8 eeee ee Stop Exit f f Sard eas General information DCP 9040CN Chapter 1 Data LED indications The Data LED light emitting diode will flash and turn on or off depending on the machine s status Data Menu C Nee lt gt LED is off Ready Mode The power switch is off or there is no print data in the machine LED is on Data Remaining in Memory Print data remains in the machine memory LED is blinking Receiving Data The machine is either receiving data from the computer processing data in memory or print data Loading paper and envelopes The machine can feed paper from the standard paper tray or multi purpose tray When printing on plain paper 16 to 28 Ib 60 to 105 g m use the paper tray For printing on envelopes and other types of print media use the MP tray multi purpose tray When you put paper into the paper tray note the following E f your application software supports pa
100. o Static RARP BOOTP DHCP 2 IP Address 000 255 000 255 000 255 000 255 3 Subnet Mask 000 255 000 255 000 255 000 255 4 Gateway 000 255 000 255 000 255 000 255 6 WINS Config Auto Static Chooses the BOOT See method that best suits Network your needs User s Guide on the CD ROM If you choose Auto RARP BOOTP or DHCP you will be asked to enter how many times the machine tries to obtain the IP address Enter the IP address Enter the Subnet mask Enter the Gateway address Chooses the WINS configuration mode 137 1 TCP IP 7 WINS Server Primary continued continued 000 000 000 000 Secondary 000 000 000 000 8 DNS Server Primary 000 000 000 000 Secondary 000 000 000 000 9 APIPA 2 Ethernet Auto 100B FD 100B HD 10B FD 10B HD B z Color 300 dpi Color 600 dpi B amp W 200 dpi B amp W 200x100 dpi 138 Specifies the IP address of the primary or ne secondary WINS server User s Guide on the CD ROM Specifies the IP address of the primary or secondary DNS server Automatically allocates the IP address from the link local address range Sets the IPv6 protocol On Chooses the Ethernet link mode Sets the resolution to send the scanned data via the FTP server Restores the network settings to the factory default Menu and features 5 Machine 1 Serial No You can check the serial 130 Info numbe
101. oblem by replacing a toner cartridge with a new one when the LCD shows the Toner Life End message Examples of poor print Recommendation quality White lines or bands or ribbing Make sure that the machine is on a solid level surface AOSE NE page E Make sure that the toner cartridges are installed properly See Replacing a toner cartridge on page 101 E Shake the toner cartridges gently E Make sure that the drum unit is installed properly See Replacing the drum unit on page 106 Make sure that you use paper that meets our specifications A rough surfaced paper or thick print media can cause the problem See Acceptable paper and other media on page 12 Clean the laser scanner windows with a soft cloth See Cleaning the laser scanner windows on page 83 The drum unit may be damaged Putin a new drum unit See Replacing the drum unit on page 106 Colors are light or unclear on Make sure that the recommended paper was used me Whole page Change the paper to freshly unpacked paper Make sure that the front cover is closed properly Shake the toner cartridges gently Clean the laser scanner windows with a soft cloth See Cleaning the laser scanner windows on page 83 Turn off Toner Save See Toner save on page 23 White streaks or bands down E Shake the toner cartridges gently the page E Clean the laser scanner windows with a soft cloth See Cleaning the laser scanner windows on page 83 54 E
102. of the envelopes to make them as flat as possible Put up to 3 envelopes thick paper labels or post cards in the MP tray with J SA R the top edge first and the print side face up D Unfold the output paper tray support flap 1 11 Chapter 2 Acceptable paper and other media Recommended paper To get the best print quality we suggest using the following paper Plain paper Xerox 4200DP 20 Ib Hammermill Laser Paper 24 Ib 90 g m Xerox Premier 80 g m Xerox Business 80 g m Xerox Recycled Supreme Labels Avery laser label 5160 hal Avery laser label L7163 Print quality may vary according to the type of paper you are using You can use the following types of media plain paper labels or envelopes For best results follow the steps below m Use paper made for plain paper copying E Use paper that is 20 to 24 Ib 75 to 90 g m E Use labels which are designed for use in laser printers E Avoid touching the printed surface of the paper immediately after printing E Use long grain paper with a neutral Ph value and a moisture content of approx 5 caution DO NOT load envelopes labels or thick paper more than 28 Ib or 105 g m into the paper tray It may cause paper jams 12 Type and size of paper The machine loads paper from the installed standard paper tray or multi purpose tray Standard paper tray Since the standard paper tray is a universal type you
103. oner box is almost full Be ready to replace the waste toner box See Replacing the waste toner box on page 117 Wrong Paper Size The paper in the tray is not the Load the correct size of paper in the tray correct size or the tray is empty 68 Document jams If the document is jammed follow the steps below Document is jammed in the top of the ADF unit The document may get jammed if it is not inserted or fed properly or if it is too long Follow the steps below to clear a document jam Take out any paper from the ADF that is not jammed Open the ADF cover Pull the jammed document out to the left nra 5 SSS i Ss Ae d Close the ADF cover Press Stop Exit Troubleshooting and routine maintenance Document is jammed under the document cover D Take out any paper from the ADF that is not jammed Lift the document cover Pull the jammed document out to the right 4 Close the document cover Press Stop Exit Document is jammed at the output tray amp Take out any paper from the ADF that is not jammed D Pull the jammed document out to the right Press Stop Exit 69 Paper jams To clear paper jams please follow the steps in this section AX HOT SURFACE After you have just used the machine some internal parts of the machine will be extremely hot When you open the front or back cover of the machine DO NOT touch the shaded pa
104. orona wires Troubleshooting and routine maintenance Hold the handle of the toner cartridge and slide the toner cartridge into the drum unit Make sure that you match the toner cartridge color to the same color label on the drum unit and make sure that you fold down the toner cartridge handle A once the toner cartridge is in place Repeat this for all the toner cartridges Cyan Magenta Yellow Black kh O N 89 Push the drum unit in until it stops 2 Plug the machine s power cord back into the AC power outlet first and reconnect all cables Turn on the machine s power switch 90 Cleaning the drum unit If you have the following print quality problems clean the drum unit as follows ABCDEFGHIJKLMNOPQRSTUVWXYZ 0123456789 abode ghijkim mye ABCDEFGHIJKLMNOPQRSTUVWXYZ 0123456789 abcdafghijkimnopqrstuvwnyz ABCDEFGHIJKLMNOPQRSTUVWXYZ 0123456789 abcdafghikimnopqrstuvwxyz 2 95 in 75 mm 2 95 in 75 mm amp Press the front cover release button and then open the front cover Close the front cover of the machine The machine starts warming up wait until it finishes warming up before going on to step Pull out the MP tray 1 and unfold the MP tray support flap 2 Put a blank sheet of A4 or Letter sized paper in the MP tray While pressing and holding down Clear Back press lt until DRUM CLEANING Is displayed on the LCD Stop Exit
105. our product against power surges we recommend the use of a power protection device Surge Protector 17 To reduce the risk of fire electric shock and injury to people note the following E DO NOT use this product near appliances that use water a swimming pool or in a wet basement E DO NOT use the machine during an electrical storm there is the remote possibility of an electrical shock 43 Legal limitations for copying Color reproductions of certain documents are illegal and many result in either criminal or civil liability This memorandum is intended to be a guide rather than a complete listing of every possible prohibition In case of doubt we suggest that you check with counsel as to any particular questionable documents The following documents issued by the United States Canadian Government or any of its Agencies may not be copied E Money E Bonds or other certificates of indebtedness E Certificates of Deposit E Internal Revenue Stamps canceled or uncanceled E Selective Service or draft papers m Passports E United States Canadian Postage Stamps canceled or uncanceled E Food Stamps E Immigration Papers E Checks or drafts drawn by Governmental agencies E Identifying badges or insignias Copyrighted works cannot be copied Sections of a copyrighted work can be copied for fair use Multiple copies would indicate improper use Works of art should be considered the equivalent of copyrighted works L
106. p your machine carefully re pack the machine in the Original packing material to avoid any damage during transport If you do not pack the machine properly you could void your warranty The machine should be adequately insured with the carrier If the machine must be shipped please read the instructions in this section which explains how to properly prepare your machine for transport Once your machine has been set up and used we do not recommend that it be moved or shipped unless absolutely necessary Color laser printers are complex printing devices Moving the machine or shipping it without properly removing the installed supplies can result in SEVERE damage to the machine As a result your machine may not operate properly afterwards Failure to properly prepare the machine for shipping according to the instructions in this section may VOID YOUR WARRANTY To prevent injuries when moving or lifting this machine make sure at least two people lift the machine together Be careful not to pinch your fingers when you put the machine down Troubleshooting and routine maintenance Make sure that you have the following parts for repacking 1 Insertion sheet for repacking Plastic bag for the waste toner box Orange protective cover and plastic bag that the toner cartridge originally came in 4 pieces of each 4 Orange packing material for locking the drum unit and the belt unit 4 pieces 5 Apiece of paper Lett
107. per and load it again The paper tray is not completely Close the paper tray properly closed The waste toner box is not Install the waste toner box See Replacing the installed waste toner box on page 117 The machine s memory is full Copy operation in progress Do one of the following E Press Black Start or Color Start to copy the scanned pages E Press Stop Exit and wait until the other operations in progress finish and then try again E Clear the data from the memory See Out of memory message on page 32 Print operation in process Reduce print resolution See Advanced tab in the Software User s Guide on the CD ROM The machine has a mechanical Turn off the machine s power switch and then problem turn it on again If the error message continues leave the machine for several minutes and then try to print copy or scan again 67 Error Message Registration Scan Unable XX Toner Lite End Replace Black K Toner Cartridge 1 The toner cartridge color which is used up is shown in the message Toner Low Prepare New Black Kk Toner Cartridge 1 The toner cartridge color which is near the end of life is shown in the message Registration failed Press Black Start or Color Start and try again Do one of the following E Try Manual Registration Menu 3 7 See Manual Registration on the Software User s Guide on the CD ROM E Putin anew belt unit
108. per size selection on the print menu you can select it through the software If your application software does not support it you can set the paper size in the printer driver or by using the control panel buttons E Before using paper that has holes in it such as organizer sheets you must fan the stack to avoid paper jams and misfeeds Loading paper and documents Loading plain paper in the paper tray ED Unfold the output paper tray support flap 1 D Pull the paper tray completely out of the machine Chapter 2 While pressing the green paper guide release lever 1 slide the paper guides to fit the paper size Make sure that the guides are firmly in the slots D Fan the stack of paper well to avoid paper feeding problems fA Put the paper into the paper tray with the top edge of the paper in first and the print side face down Make sure that the paper is flat in the tray and below the maximum paper mark 1 10 Push the paper tray firmly back into the machine Loading paper and documents Loading envelopes labels Pull out the MP tray support flap 1 post cards or other print media in the multi purpose tray MP tray You can load up to 3 envelopes or special print media in the MP tray or up to 50 sheets of plain paper Use this tray to print or copy on thick paper envelopes labels or post cards Before loading press the corners and sides
109. ping it separate from domestic waste Be sure to seal up the drum unit tightly so that toner powder does not spill out of the unit If you have questions call your local waste disposal office Q CAUTION To prevent damage to the machine from static electricity DO NOT touch the electrodes shown in the illustration AA a Lf Ae f YAO LE ZIINEN A 9 P Hold the handles of drum unit when you carry it DO NOT hold the sides of the drum unit Troubleshooting and routine maintenance To avoid print quality problems DO NOT touch the shaded parts shown in the illustrations D Hold the handle of the toner cartridge and pull it out of the drum unit Repeat this for all the toner cartridges 109 Q CAUTION We recommend that you place the toner cartridges on a clean flat surface with a piece of disposable paper underneath them in case you accidentally spill or scatter toner Handle the toner cartridge carefully If toner scatters on your hands or clothes wipe or wash it off with cold water at once Unpack the new drum unit and remove the protective cover 110 Hold the handle of the toner cartridge and slide the toner cartridge into the drum unit Make sure that you match the toner cartridge color to the same color label on the drum unit and make sure that you fold down the toner cartridge handle A once the toner cartridge is in place Repeat this for all the toner
110. press a key or make a mistake You can choose a range of volume levels from High to Off D Press Menu 1 3 2 Press A or Y to choose Off Low Med or High Press OK Press Stop Exit Ecology features Toner save You can save toner using this feature When you set toner save to On print appears lighter The default setting is Off D Press Menu 1 4 1 Press A or Y to choose On or Off Press OK E Press Stop Exit FA Note We do not recommend Toner Save for printing Photo or Gray Scale images Sleep time Setting the sleep time reduces power consumption by turning off the fuser while the machine is idle You can choose how long the machine must be idle from 000 to 240 minutes before it goes into sleep mode When the machine receives computer data or makes a copy the timer will be reset The default setting is 005 minutes While the machine is in sleep mode the LCD will display Sleep When printing or copying in sleep mode there will be a short delay while the fuser warms up D Press Menu 1 4 2 E Enter the length of time the machine is idle before entering sleep mode 000 to 240 Press OK 3 Press Stop Exit General setup LCD contrast You can change the contrast to make the LCD look lighter or darker a Press Menu 1 6 D Press A to make the LCD darker Or press Y to make the LCD lighter Press OK Press Stop Exit User Settings List You can
111. r of your machine 130 2 Page Counter You can check the number of total pages the machine has printed during its life 3 User Settings You can print a list of your 23 settings including the network configuration 4 Parts Life Drum You can check the 131 l percentage of a machine Belt Unit e i part s life that remains PF Kit MP available PF Kit 1 Fuser Laser 5 Reset Menu Drum Resets the machine part s life counter Appears Belt Unit when you replace the PF Kit MP machine part PF Kit 1 139 Entering text When setting certain menu selections you will need to type text characters The numeric keys have letters printed on them The keys and do not have printed letters because they are used for special characters Press the appropriate numeric key the required number of times to access the characters below E For setting Scan to FTP menu options Press one two three four five Six seven eight nine Key time times times times times times times times times ey O ON Oa BP WO NY N Ho M UO YF Ss C UZ AIMO lt owoDnn fk ODD E For setting other menu selections Press one two three four five Key time times times times times O AN OO a fF W ND Inserting spaces To enter a space in a name press gt twice between characters Making corrections If you entered a letter incorrectly and want to change it press 4 to move the cursor to the incorrect character and then press
112. rd from the AC power outlet Remove the DIMM covers 1 and 2 Unpack the DIMM and hold it by its edges caution To prevent damage to the machine from static electricity DO NOT touch the memory chips or the board surface 47 Hold the DIMM by the edges and align the notches in the DIMM with the protrusions in the slot Insert the DIMM diagonally 1 then tilt it toward the interface board until it clicks into place 2 Plug the machine s power cord back into the AC power outlet first and then connect the interface cable 3 Turn on the machine s power switch KA Note To make sure that you have installed the SO DIMM properly you can print the User Settings List that shows the current memory size See User Settings List on page 23 48 Troubleshooting and routine maintenance Troubleshooting IMPORTANT For technical help you must call the country where you bought the machine Calls must be made from within that country If you are having difficulty with your machine If you think there is a problem check the chart below and follow the troubleshooting tips You can solve most problems by yourself If you need additional help the Brother Solutions Center offers the latest FAQs and troubleshooting tips Visit us at http solutions brother com Copy quality difficulties Vertical black lines appears in Black vertical lines on copies are typically caused by
113. re reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface This product should never be placed near or over a radiator or heater This product should never be placed in a built in installation unless proper ventilation is provided This product should be connected to an AC power source within the range indicated on the rating label DO NOT connect it to a DC power source If you are not sure contact a qualified electrician Safety and legal 8 This product is equipped with a 3 wire grounded plug This plug will only fit into a grounded power outlet This is a safety feature If you are unable to insert the plug into the outlet call your electrician to replace your obsolete outlet DO NOT defeat the purpose of the grounded plug 9 Use only the power cord supplied with this machine 10 DO NOT allow anything to rest on the power cord DO NOT place this product where people can walk on the cord 11 If an extension cord is used with this product make sure that the total ampere ratings on the products plugged into the extension cord do not exceed the extension cord ampere rating Also make sure that the total of all products plugged into the AC power outlet does not exceed 15 amperes US only 12 DO NOT place anything in front of the machine that will block printed pages 13
114. ress OK D Press A to make a lighter copy or press Y to make a darker copy Press OK Press Black Start or Color Start To change the default setting follow the steps below D Press Menu 2 2 2 Press A to make a lighter copy or press Y to make a darker copy Press OK D Press Stop Exit Contrast Adjust the contrast to help an image look sharper and more vivid To temporarily change the contrast setting follow the steps below a Load your document 2 Use the numeric keys to enter the number of copies up to 99 30 amp Press Options Press A or to choose Contrast Press OK 4 Press A or Y to increase or decrease the contrast Press OK Press Black Start or Color Start To change the default setting follow the steps below ED Press Menu 2 3 2 Press A or Y to increase or decrease the contrast Press OK Press Stop Exit Color saturation You can change the default setting for color saturation To change the default setting follow the steps below ap Press Menu 2 4 Press Aor to choose 1 Red 2 Green or 3 Blue Press OK Press A or to increase or decrease the color saturation Press OK a Return to to choose the next color Or press Stop Exit Making N in 1 copies page layout You can reduce the amount of paper used when copying by using the N in 1 copy feature This allows you to copy two or four pages onto one page which le
115. rnational Corporation 100 Somerset Corporate Boulevard Bridgewater NJ 08807 0911 USA TEL 908 704 1700 declares that the products Product Name DCP 9040CN and DCP 9042CDN comply with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures E Reorient or relocate the receiving antenna E Increase the separation between the equipment and receiver E Connect the equipment into an outlet on a circuit different from that to which the receiver is connected E Call the dealer or an e
116. rts shown in the illustration FA Note The LCD names for the paper trays are as follows e Standard paper tray Tray 1 e Multi purpose tray MP Tray Paper is jammed in the MP tray If the LCD shows Jam MP Tray follow these steps D Remove the paper from the MP Tray 70 Remove any jammed paper from in and around the MP tray D Close the MP tray Then open the front cover and close it to reset the machine Open the MP tray again 4 Fan the paper stack and then put it back in the MP tray D When loading paper in the MP tray make sure that the paper stays under the maximum paper height guides on both sides of the tray Paper is jammed in Paper Tray 1 lf the LCD shows Jam Tray 1 follow these steps Pull the paper tray completely out of the machine Troubleshooting and routine maintenance Paper is jammed inside the machine Ifthe LCD shows Jam Inside follow these steps amp Pull the paper tray completely out of the machine 2 Use both hands to slowly pull out the jammed paper 2 Use both hands to slowly pull out the jammed paper Make sure the paper is below the maximum paper mark of the paper tray While pressing the green paper guide release lever slide the paper guides to fit the paper size Make sure that the guides are firmly in the slots 4 Put the paper tray firmly back in the m
117. s you specific legal rights and you may also have other rights which vary from Province to Province Warranty Service is available at Brother Authorized Service Centres throughout Canada a For Technical Assistance or for the name and location of your nearest Authorized Service Centre call 1 877 Brother Internet support support brother ca or browse Brother s Web Site www brother ca Table of Contents Section General General information 2 USING the GOCUMENTALION seisicincs ccoustsonscdsinnenutcieivvetwhededaubasead ea a a 2 Symbols and conventions used in the documentation ccecceeee eee eeeeees 2 Accessing the User s GuIde S ccccccccseeceseeceeceeseceeeceaeeceeesageeseesssueseeessaesaneeees 2 VIEWING documentation 0 cccceccceecceeceseceeecueeceeseeesueeeaecusecassaseeaeeceeesesssensas 3 Accessing Brother support for Windows OE E E a eee oes ech dene seen teem A E EE 5 Control panel OVEFVIEW ccccc cece eeceece cess eeceeceeesseceeeteueeaeeeseeseeeeeeseeeseeteueneeteeeeaes 6 Pata LE D IG aNG esip ae ar E a EEE EE Ea 8 Loading paper and documents 9 Loading paper and envelopes cccc cece eee eecceeceeceeceeeseceeeeeeasetaeceeesesseeseeseeeseees 9 Loading plain paper in the paper tray ccccccccc cc ceeeeeceeceeeeeceeeeeeeeeseeseeeeeees 9 Loading envelopes labels post cards or other print media in the multi purpose tray MP tray ccccccceecceeeesee
118. se damage to your machine Labels can be fed from the MP tray only Types of labels to avoid Do not use labels that are damaged curled wrinkled or an unusual shape Avoid feeding labels with the carrier sheet caution exposed because your machine will be damaged Loading paper and documents 17 Chapter 2 Loading documents You can make copies and scan from the ADF automatic document feeder and from the scanner glass Using the ADF automatic document feeder The ADF can hold up to 35 pages and feeds each sheet individually Use standard 20 Ib 80 g m paper and always fan the pages before putting them in the ADF Make sure documents written with ink are completely dry caution DO NOT leave thick documents on the scanner glass If you do this the ADF may jam DO NOT use paper that is curled wrinkled folded ripped stapled paper clipped pasted or taped DO NOT use cardboard newspaper or fabric D Unfold the ADF document output support flap 1 and the ADF support flap 2 Fan the pages well 18 amp Place your document face up top edge first in the ADF until you feel it touch the feed roller The LCD will show ADF Ready E Adjust the paper guides to fit the width of your document caution To avoid damaging your machine while using the ADF DO NOT pull on the document while it is feeding To scan non standard documents see Using the scanner glass
119. spots to appear on printed documents Make five copies of a blank white sheet of paper See Making multiple copies on page 26 If you still see the spots down the printed documents at 2 95 in 75 mm intervals after you made five copies clean the drum unit See Cleaning the drum unit on page 90 If the print quality still has not improved you need to install a new drum See Replacing the drum unit on page 106 Check the machine s environment Conditions such as high humidity and high temperatures may cause this print quality problem See Choosing a location on page 36 Make sure that you use paper that meets our specifications Rough surfaced paper may cause the problem See Acceptable paper and other media on page 12 Install a new toner cartridge for the color causing the problem See Replacing a toner cartridge on page 101 Clean the corona wires and the drum unit for the color causing the problem See Cleaning the corona wires on page 87 and Cleaning the drum unit on page 90 If the print quality has not improved put in a new drum unit See Replacing the drum unit on page 106 Make sure that you use paper that meets our specifications See Acceptable paper and other media on page 12 Check the machine s environment Conditions such as high temperatures and high humidity can increase the amount of background shading See Choosing a location on page 36 Install a new toner cartridge for the color causi
120. t copy Load your document Use the numeric keys to enter the number of copies up to 99 Press Options Press Aor Y to choose Tray Select Press OK Press A or to choose MP gt T1 T1 gt MP 1 xxx 1 and MP xxx 1 Press OK Press Black Start or Color Start Choose Tray Select 1 XXX is the paper size you set in Menu 1 2 KA Note To change the default setting for Tray Select see Tray use in copy mode on page 22 32 Out of memory message If the memory becomes full while you are making copies the LCD message will guide you through the next step If you get an Out of Memory message while scanning a subsequent page you will have the option to press Black Start or Color Start to copy the pages scanned so far or to press Stop Exit to cancel the operation If you run out of memory you can add it See Memory board on page 47 Software Software and network features 34 The User s Guide on the CD ROM includes the Software User s Guide and Network User s Guide for features available when connected to a computer for example printing and scanning These guides have easy to use links that when clicked will take you directly to a particular section You can find information on these features E Printing E Scanning E ControlCenter3 for Windows ControlCenter2 for Macintosh E Network Printing E Network Scanning FA Note See Accessing the User s Guides on pag
121. t is a good idea to keep a new toner cartridge ready for use when you see the Toner Low warning Troubleshooting and routine maintenance Toner life end message When the following message appears on the LCD you need to replace the toner cartridge The second line of the LCD indicates which color you need to replace Discard the used toner cartridge according to local regulations keeping it separate from domestic waste Be sure to seal up the toner cartridge tightly so that toner powder does not spill out of the cartridge If you have questions call your local waste disposal office FA Note We recommend that you clean the machine and corona wires of the drum unit when you replace a toner cartridge See Cleaning the laser scanner windows on page 83 and Cleaning the corona wires on page 87 Replacing the toner cartridges A HOT SURFACE After you have just used the machine some internal parts of the machine will be extremely hot When you open the front or back cover of the machine DO NOT touch the shaded parts shown in the illustration i m Th W W OS Y 101 ED Press the front cover release button and 2 Hold the green handle of the drum unit then open the front cover Lift the drum unit up and then pull it out until it stops Hold the handle of the toner cartridge and pull it out of the drum unit Repeat this for all the toner cartridges
122. this service Enter 54925 4 In Internal Port number for this service Enter 54925 5 Make sure UDP is selected 6 Click OK If you still have trouble with your network connection click the Add button To add port 137 for both network scanning and network printing enter the information below 1 In Description of service Enter any description for example Brother network scanning 2 In Name or IP address for example 192 168 0 12 of the computer hosting this service on your network Enter Localhost 3 In External Port number for this service Enter 137 4 In Internal Port number for this service Enter 137 5 Make sure UDP is selected 6 Click OK ED Make sure if the new setting is added and is checked and then click OK Troubleshooting and routine maintenance Network difficulties Continued The network scanning feature For Windows Vista users does not work The network printing feature does aD Click the Start button Control Panel Network and Internet Windows not work Firewall and click Change settings continued I When the User Account Control screen appears do the following E Users who have administrator rights Click Continue E For users who do not have administrator rights Enter the administrator password and click OK Make sure that Windows Firewall on the General tab is set to On Click the Exceptions tab Click the Add port button To
123. tness Opacity 6 13 Chapter 2 Handling and using special Types of paper to avoid aper PEE caution The machine is designed to work well with most types of xerographic and bond paper However some paper variables may have an effect on print quality or handling reliability DO NOT use paper Always test samples of paper before purchasing to ensure desirable performance Store paper in its original packaging and keep it sealed Keep the paper flat and away from moisture direct sunlight and heat Some types of paper may not perform well or may cause damage to your machine that is highly textured that is extremely smooth or shiny that is curled or warped Some important guidelines when selecting 1 paper are E Do not use inkjet paper because it may Cause a paper jam or damage your 1 machine l l 1 0 08 in 2 mm or greater E Your supplier should be informed that the paper or envelopes will be used in a color laser machine e that is damaged creased or folded that is coated or has a chemical finish E Preprinted paper must use inks that can that exceeds the recommended weight withstand the temperature of the specification in this guide machine s fusing process 392 degrees Fahrenheit or 200 degrees centigrade for a period of 0 1 seconds e with tabs and staples with letterheads using low temperature E f you have selected a cotton bond paper eyes Or inermograpny paper having a rough surfac
124. tomer Service Hotline at 1 877 BROTHER 1 877 276 8437 or to a Brother Authorized Service Center within the applicable warranty period Supply Brother or the Brother Authorized Service Center with a copy of your dated bill of sale showing that this Product was purchased within the U S For the name of local Brother Authorized Service Center s call 1 877 BROTHER 1 877 276 8437 or visit www brother usa com What Brother will ask you to do After contacting Brother or a Brother Authorized Service Center you may be required to provide information pertaining to the defect or malfunction of this Product Brother Color Laser One Year On Site Limited Warranty USA only What Brother will do lf the problem reported concerning your Machine and or accompanying Consumable and Accessory Items is covered by this warranty and if you first reported the problem to Brother or an Authorized Service Center within the applicable warranty period Brother or its Authorized Service Center will evaluate your report of a possible defect to determine whether a defect exists and if it does exist Brother or an Authorized Service Center will provide On site Warranty Service during Normal Working Hours and will repair the Machine and or accompanying Consumable and Accessory Items at no charge to you for parts or labor On site Warranty Service shall consist of the remedial service as necessitated by normal usage to restore this prod
125. tops When you put the drum unit in the machine match the green guides 1 of the drum unit handle to the green arrows 2 on both sides of the machine 13 Insert the original orange packing material for the drum unit until as shown in the illustration and then close the front cover 128 Two people should place the machine into the plastic bag and put the machine on the styrofoam pieces 1 in the lower carton 2 Put the upper carton 3 over the machine and the lower carton Match the joint holes 4 of the upper carton to the joint holes 5 of the lower carton Troubleshooting and routine maintenance Put the two styrofoam pieces for the toner cartridges on the top of the machine Match the right side of the machine to the R mark on one of the styrofoam pieces 1 and the left side of the machine to the L mark on the other styrofoam piece 2 Put the toner cartridges in the styrofoam 16 Put the carton tray 1 on the top Match the front side of the machine to the A marks on the carton tray Place the waste toner box in the right side of the carton tray 129 17 Put the four joints 1 into the holes of the carton using steps A and B as shown below 18 Close the carton and tape it shut 130 Machine information Checking the serial number You can see the machine s serial number on the LCD D Press Menu 5 1 Press Stop Exit Che
126. ts you save paper Important m Please make sure the paper size is set to Letter A4 Legal or Folio E P means Portrait and L means Landscape E You cannot use the Enlarge Reduce setting with the N in 1 feature D Load your document 2 Use the numeric keys to enter the number of copies up to 99 Press Options Press Aor Y to choose Page Layout Press OK 4 Press A or Y to choose 2 in 1 P 2 an l L 4 in 1 P 4 in 1 L oroff 1 in 1 Press OK Press Black Start or Color Start to scan the page If you placed the document in the ADF the machine scans the pages and starts printing If you are using the scanner glass go to After the machine scans the page press 1 to scan the next page amp Place the next page on the scanner glass Press OK Repeat and for each page of the layout After all the pages have been scanned press 2 in to finish Making copies If you are copying from the ADF Insert your document face up in the direction shown below E 2 in 1 P TSINGI E 2in1 L Ld 2 E 4in 1 P l2 AA E 4in 1 L dall jis Ila ei If you are copying from the scanner glass Insert your document face down in the direction shown below E 2in1 P oa es E 2in 1 L ale E 4 in 1 P 1V2 AAA E 4in 1 L a T x dleel e el e 31 Chapter 4 Tray selection You can change the tray use only for the nex
127. uct to good operating condition at your location and does not guarantee uninterrupted operation of this Product Normal Working Hours shall mean 9 00am to 5 00pm local time Monday through Friday excluding legal and local holidays observed by Brother or the Authorized Service Center lf the Machine and or accompanying Consumable and Accessory Items are not covered by this warranty you will be charged for any service and or replacement parts products at Brother s or the Authorized service Center s then current published rates The foregoing are your sole i e only and exclusive remedies under this warranty What you must provide Reasonable cooperation with the Brother Representative in troubleshooting as they diagnose the problem provide access to this Product at reasonable times and provide adequate working space including heat light ventilation electric current and outlets for the use of the Brother representative Limitations Brother is not responsible for damage to or loss of any equipment media programs or data related to the use of this Product Except for the repair as described above Brother shall not be liable for any direct indirect incidental or consequential damages or specific relief Because some states do not allow the exclusion or limitation of consequential or incidental damages the above limitation may not apply to you THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES WRITTEN
128. ull it out oD co J o yf ie A pa i ds j yf K S ey P amp 4 paa IEA SRE J Q CAUTION We recommend that you place the belt unit on a clean flat surface with a piece of disposable paper underneath it in case you accidentally spill or scatter toner 120 Remove the waste toner box from the machine using the green handle SS BEeEEan J C Ta FA Note Discard the used waste toner box according to local regulations keeping it separate from domestic waste If you have questions call your local waste disposable office Unpack the new waste toner box and put the new one in the machine using the green handle Troubleshooting and routine maintenance Put the belt unit back in the machine 3 Put the drum unit back in the machine as Match the mark on the belt unit to the follows t mark on the machine Push down on the green area of the belt unit to lock it in 1 Make sure that the gray lock place lever 1 is in the up position and put the drum unit in the machine Push down the gray lock lever 1 a ae ar Beer auaa A y 121 Push the drum unit in until it stops 2 When you put the drum unit in the AY Note machine match the green guides 1 of the drum unit handle to the green arrows 2 on both sides of the machine 122 Packing and shipping the machine If for any reason you must move or shi
129. uto Auto is the recommended mode for ordinary printouts Suitable for documents that contain both text and photographs E Text Suitable for documents containing only text E Photo Suitable for copying photographs To temporarily change the quality setting follow the steps below Load your document Use the numeric keys to enter the number of copies up to 99 Press Options Press A or to choose Quality Press OK Press Aor to choose Auto Text or Photo Press OK Press Black Start or Color Start To change the default setting follow the steps below ap Press Menu 2 1 Press A or to choose the copy quality Press OK Press Stop Exit Making copies Sorting copies using the ADF You can sort multiple copies Pages will be stacked in the order 123 123 123 and so Load your document in the ADF Use the numeric keys to enter the number of copies up to 99 Press Options Press A or Y to choose Stack Sort Press OK Press Aor to choose Sort Press OK 6 00 Press Black Start or Color Start 29 Chapter 4 Adjusting brightness contrast and color Brightness Adjust the copy brightness to make copies darker or lighter To temporarily change the copy brightness setting follow the steps below amp Load your document 2 Use the numeric keys to enter the number of copies up to 99 Press Options Press A or Y to choose Brightness P
130. xamples of poor print quality Colored streaks or bands down Completely blank or some colors are missing Troubleshooting and routine maintenance Recommendation One of the toner cartridges may be damaged Replace the toner cartridge that matches the color of the streak or band See Replacing a toner cartridge on page 101 Clean all four corona wires one for each color of the drum unit by sliding the green tab See Cleaning the corona wires on page 87 Make sure each corona wire s green tab is at the home position The drum unit may be damaged Put in a new drum unit See Replacing the drum unit on page 106 The fuser unit may have a smudge mark Call Brother Customer Service at 1 877 BROTHER 1 877 276 8437 in USA or 1 877 BROTHER in Canada One of the toner cartridges may be damaged Replace the toner cartridge that matches the color of the line See Replacing a toner cartridge on page 101 The drum unit may be damaged Put in a new drum unit See Replacing the drum unit on page 106 Clean all four corona wires one for each color of the drum unit by sliding the green tab See Cleaning the corona wires on page 87 Clean the laser scanner windows with a soft cloth See Cleaning the laser scanner windows on page 83 Make sure that you use paper that meets our specifications See Acceptable paper and other media on page 12 m Make sure that the recommended paper was used E Choose Thi
131. xperienced radio TV technician for help Important Changes or modifications not expressly approved by Brother Industries Ltd could void the user s authority to operate the equipment Important about the interface cable A shielded interface cable should be used to ensure compliance with the limits for a Class B digital device 40 Safety and legal Industry Canada Compliance Statement Canada only This Class B digital apparatus complies with Canadian ICES 003 Cet appareil num rique de la classe B est conforme a la norme NMB 003 du Canada Disconnect device This product must be installed near an electrical jack that is easily accessible In case of emergencies you must disconnect the power cord from the electrical jack to shut off power completely LAN connection CAUTION DO NOT connect this product to a LAN connection that is subject to over voltages Laser safety This equipment is certified as a Class 1 laser product as defined in IEC 60825 1 A2 2001 specifications under the U S Department of Health and Human Services DHHS Radiation Performance Standard according to the Radiation Control for Health and Safety Act of 1968 This means that the equipment does not produce hazardous laser radiation Since radiation emitted inside the equipment is completely confined within protective housings and external covers the laser beam cannot escape from the machine during any phase of user operation 41

Brother 9040CN All in One Printer User Manual

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