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Broil King 9346-54 Gas Grill User Manual

1. 51 REMOTE CONTROL ACCESS CARD eee 171 Remote Retrieval sssssss 50 Resolution 3 eee re e 23 Ring Delay AES 28 Ring Volume eee 17 Safety Instructions sse 152 Scan mage 15 eterne pene 87 Scan KEYS uisus et ee 86 Scan to E mail sess 87 Scan to File Scan to Word Processor 94 SCan OGR i t ete ttes 87 Scanning into PC sss 101 ScanSoft PaperPort OEC IEUEE 98 Scroll Acs iro aedes 12 Simultaneous Printing Faxing 66 Sleep Mode teme 19 Speaker Volume ees Special characters Specifications sese Speed Dial epo rm 21 Speed Dial Changing 22 Standard Resolution 23 Station ID 5428 hited e eee 16 Storing Telephone number SYSTEM SETUP eee 35 To change Remote Codes Tone Pulse 4 once dee Toner Cartridge Replacing TONER EMPTY eee TONER Saye oorr RU RP Trademarks siiruses dorisi Troubleshooting sees Watermark uos aor E eis ES 74 Word Processor csscccccesssscceeessseeeeees 94 XMIT REPORT eee 34 XMTITVERIBY ener e 35 Change Receive Mode Press 9 8 then for TAD press 1 F
2. iv Options Key eee 57 ORDER FORM eee 35 Order Form eee 35 OUT OF MEMORY 54 Outgoing Message of external TAD 9 Overseas Mode esses 38 P PABX sda eed eaters eeu 6 18 Paper insetti 68 PAPERJTAM ong cores 131 Paper Jam cess ttes 133 Paper Tray 3 eet deett ERE 62 Paper Lypecscice een 68 PaperPort ies dis G 98 Pause cu IERI IRU OI 25 PCSEAX L5 vei bretconn eni e 106 PC FAX Sending 114 PC FAX Setting PC FAX Sending For Macintosh 120 Photo Resolution sss 23 PLS OPEN COVER eee 132 Polling Receive sssss 46 Polling Transmit sss 48 Power Cord Power Save Print Report eros Imt 35 Print Date amp Time sss 78 gt v v m z Ex Print Density con hk dee 31 Printer Driver Settings 69 Product Description 159 Quick Print Setup sess 76 QUICK DIAL nnt 35 QUICK DIAL list eese 35 Real Time Transmission Receive Mode sees Reception into Memory 31 Remote Access Code 50 Remote Code Changing 45 Remote Commands
3. Please ensure that after making the first print of your DUPLEX PRINT JOB the printed sheet gose into the paper tray face up Please note the correct orientation as in the diagram When you use the manual duplex function it is possible that a paper jam may occur or the printer quality might not be satisfactory Manual Feed Slot The machine has a manual feed slot above the paper tray You can load envelopes and special print media one at a time into this slot You do not have to remove paper from the paper tray See Acceptable Paper page 68 v D Z E m E a o gt A r4 m E Use the manual feed slot to print or copy on labels envelopes card stock or thicker paper See Printing on Thicker Paper and Card Stock page 65 If you use labels and envelopes they must be of a type suitable for use with a laser printer If you use incorrect types it is possible to damage or contaminate the drum surface and cause printing problems 63 Loading One Sheet of Paper You do not have to choose manual feed in the Setup dialog box of your printer driver Insert the sheet of paper for Portrait vertical or Landscape horizontal with the side you wish to print on face up in the manual feed slot 1 Align the paper at the centre of the manual feed slot and be sure to insert the paper into the manual feed slot until the front edge of the paper touches the paper feed roller 2 Adjust the paper guide of the manual
4. Using the Glass Platen To use the glass platen the ADF must be empty Documents are Face Down on the Glass Platen Lift the document cover 2 Using the document guidelines on the left centre the document FACE DOWN on the glass platen 9 Close the document cover If the document is a book or is thick do not slam the cover or press on it as damage to the glass platen may result 3 Faxing from the ADF Automatic Document Feeder CD Insert the document face up in the ADF 2 Dial the fax number then press Fax Start 4 Faxing from the Glass Platen D Place the document face down on the glass platen 2 Dial the fax number then press Fax Start The machine starts scanning the first page To send a single page go to Step 5 OR To send MEMORY 001 99 multiple pages go to Step 4 NEXT PRESS SET DIAL PRESS START Place the next page on the glass platen and press Set The machine starts scanning Repeat Step 4 for each additional page Press Fax Start to begin dialling 5 Making a Single copy D Insert the document face up in the ADF or face down on the glass platen Press Copy iC a To stop the copy process and release the original press Stop Exit See E Making Copies page 53 6 Multiple Copies Using the ADF Insert the document face up in the ADF 2 Using the dial pad enter the number of copies you want up to 99
5. T Binding Offset Offset D jo 8 Cm inch uv D Z m D e o gt 4 FA m E Default Cancel Apply Help Manual Duplex Check the Manual Duplex box and there are six types of duplex directions available for each orientation In this mode the machine prints all the even numbered pages first Then the printer driver stops and shows the instructions required to re install the paper When you click OK the odd numbered pages are printed Binding Offset Check the Binding Offset option you can specify the offset value of the binding side in inches or millimetres 0 8 inches 0 203 2 mm 73 Watermark You can place a logo or text into your document as a Watermark by using a bitmap file as your source file or select one of the preset Watermarks Brother MFC9880 Properties 2 x General Details Basic Advanced Accessories Support i 3 I3 h 4 N Use Watermark Jv In beckaround 210 x 297 mm Select Watermark Custom Page Setting Page Title Print Watermark Page Title Default Cancel Apply Help Print Watermark The Print Watermark feature offers printing choices of On all pages On first page only From second page Custom In background With the In background feature checked the Watermark will print behind your document on the page If this feature is not checked then the Watermark will print on top of your document You can cha
6. Example for the U K External Extension Telephone Telephone Whenever this external phone or TAD is in use the screen displays TELEPHONE z Iz o v m m c 7 m vu E D gt D A 9 Control Panel Overview 9 00 000 0 06 0000000000000000000009 a ec CINA DEDE SM GR Se HE M T m 000000000800000000000 o Q Programming Keys o 0 One Touch Dial Keys 10 These 16 keys give you access to 32 previously stored phone numbers Reports Accesses the Reports menu so you can select a report to print Help Quick Dial Journal Xmit Verify System Setup List and Order Form Broadcast Use this key when you want to send a fax to several different locations maximum 182 locations at once Shift This key is used to access the 17 through 32 One Touch keys Liquid Crystal Display Displays messages to help you set up and operate the machine Toner Empty LED The Toner Indicator flashes on and off when toner is low so you will know to order another toner cartridge You will still be able to print until the Indicator stays on Resolution Indicator Lights These LEDs show the resolution mode you selected Resolution Sets the resolution when you send a fax Menu Lets you access the function and programming mode Left Arrow Moves the LCD cursor to the left and displays the previous menu option funct
7. Special Copy Options Using the Glass Platen You can save paper by copying either two or four pages onto one page or you can create a poster size copy of a photograph 1 Insert the document face down on the glass platen 2 Using the dial pad enter the number of copies you want up to 99 3 Press Options and or to select SPECIAL and then press Set 4 Press or to select 2 IN 1 4 IN 1 POSTER or OFF and then press Set 5 Press Copy ox If you selected 2 IN 1 or 4 IN 1 in NEXT PRESS SET Qe Step 4 place the next document on END PRESS COPY the glass platen and then press Set After all document have been scanned press Copy 2 in 1 1 1l2 58 4 in 1 Poster You can create a poster size copy of a photograph 4 Special Copy Options 2in1 4in1 or Poster are not available with p Enlarge Reduce Poster size copy can be made only by using glass platen Poster is not available for multiple copies Making Copies 59 Paper Type You can use the following types of paper for copying For the best print quality select the type of media that you are using THIN 60 69 g m For thin paper PLAIN 70 95 g m For ordinary plain paper THICK 96 120 g m For heavy weight paper or rough paper THICKER 121 161 g m For heavier weight paper rough paper or bond paper TRANSPARENCY For transparency OHP 1 Press Options and or 3 to select PAPER TYPE and then press Set 2 Press or to select
8. We emphasise that even if the drum life remaining indicates 0 you only need to replace the drum if the print quality is unacceptable By using a drum past the 0 indication no damage will be caused to the machine and whilst the print quality remains acceptable then the drum may be used beyond its designed life Replacing the Drum Unit The machine uses a drum unit to create the print images on paper If the screen displays CHANGE DRUM SOON the drum unit is nearly at the end of its life Prepare a new drum unit to replace the current one You may need to order one from your Brother dealer Even if the display shows CHANGE DRUM SOON you may be able to continue to print without replacing the drum unit for a while However if there is a noticeable deterioration in the output print quality even before CHANGE DRUM SOON is shown then the drum unit should be replaced You should clean the machine when you replace the drum unit When removing the drum unit handle carefully because it contains toner When you replace the drum unit you should clean the machine 149 JONVNALNIVIN The actual number of pages your drum will print may be significantly less than these estimates Because we have no control over the many factors that determine the actual drum life we cannot guarantee a minimum number of pages that will be printed by your drum For best performance use only genuine Brother toner and the product should be used only in a cl
9. 1 Create a file in Word Excel Paint Draw or any other application on your PC 2 From the File menu select Print The Print dialog box will appear Print L2 x p Printer Properties Name Status Ready Type Brother PC FAX Where LPT1 Comment T Print to tile Print range Copies Number of copies fi zi Al C Pages from 1 to 4 Selection tea 3 Select Brother PC FAX as your printer and then click OK The FAX Sending dialog box will appear Brother PC FAX xl PJ 24 Iv Cover page On 4l To Clear 4 Inthe To field type the fax number of the receiving party You can also use the Address Book to select destination fax numbers by clicking To button If you made a mistake entering a number click the Clear button to clear all entries 5 To send a Cover Page and note check the Cover page On check box You can also click the to create or edit an existing cover page 1 6 When you are ready to send your fax click the ly icon 7 at you wish to cancel the fax click the ke icon 114 Chapter 15 Sending a File as a PC FAX using the Facsimile Style 1 Create a file in Word Excel Paint Draw or any other application on your PC 2 From the File menu select Print The Print dialog box will appear L2 x Status Ready Type Brother PC FAX Where LPT1 Propertie T Print to file r Print range all Copi
10. Noise Operating 53 dB A or less Stand by 39 dB A or less Humidity Operating 20 to 80 without condensation Storage 20 to 80 without condensation Dimensions lt WxDxH gt 492 x 456 x 429 mm Weight 17 kg Memory 8MB Specifications are subject to change for improvement without prior notice 161 Compilation and Publication Notice Under the supervision of Brother Industries Ltd this manual has been complied and published covering the latest product s descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages including consequential caused by reliance on the materials presented including but not limited to typographical and other errors relating to the publication Trademarks Multi Function Link Pro is registered trademark of Brother Industries Ltd Brother is a registered trademark of Brother Industries Ltd The brother logo is a registered trademark of Brother Industries Ltd Windows Windows NT Microsoft MS DOS Excel Word Paint and Draw are registered trademark of Microsoft in the U S and other countries NT is a trademark of Northern Telecom Limited Macintosh is a registered trademark and iMac is a trademark of Apple Computer Inc PaperPort and TextBridge are registere
11. Ss SEES IR E Printer Function Quick Print Setu Print Date amp Time Setting m Administrator T Copy Loc C E Record your password and keep it in a safe place for future reference If you forget your password these settings can not be accessed uv D Z 2 m E e o gt A m E Print Date amp Time When enabled the Print Date and Time feature will automatically print the date and time on your document from your computers system clock Brother MFC9880 Properties 2 x General Details Basic Advanced Accessories Suppott Printer Function Quick Print Setup lz De Administrator Date amp Time x Format Date Time Font Date amp Time Position Background Left C Center Bight Darkness H x i q C Top Bottom C Opaque Transparent Cancel Default Click the Setting button to change the Date and Time Format Position and Font To include a background with the Date and Time select Opaque When Opaque is selected you can set the Darkness of the Date and Time background by changing the percentage The Date and Time indicated in the selection box represents the format that will be printed The actual Date and Time printed on your document is automatically retrieved from the settings of your computer Accessories Tab The Accessories Tab includes the settings for configuring the printer driver for what size paper is being used for
12. 3 if you choose 7 days the screen prompts you to choose a day at which to begin the 7 day countdown Press or to choose your setting and press Set 4 Enter the time to begin printing in 24 hour format for example enter 19 45 for 7 45 PM and press Set D Press Stop Exit 34 Using the Reports Key Six lists are available 1 HELP Lists basic operational steps and functions 2 QUICK DIAL Lists names and numbers stored in One Touch Dial or Speed Dial memory in numerical order 3 JOURNAL J ournal lists information about the last 200 incoming and m outgoing faxes TX means Transmit RX means Receive 2 E 4 XMIT VERIFY Prints a Transmission Verification Report for your last transmission 5 m Lists settings for GENERAL SETUP SETUP RECEIVE SETUP SEND REPORT SETTING REMOTE FAX OPT and MISCELLANEOUS 6 ORDER FORM You can print an accessories order form to your Brother dealer for service 5 SYSTEM SETUP To Print a Report 1 Press Reports 2 Press or to select the report you want and then press Set OR Enter the number of the report you want to print For example press 1 to print the Help List 35 Advanced Sending Advanced Operations Electronic Cover Page The cover page is sent to the receiving party s machine Your cover page includes the name stored in the One Touch or Speed Dial memory if you have used this feature to start the call The cove
13. 5 J K L 5 J 6 M N Oo 6 M 7 P Q R S ud 8 T U V 8 T 9 W X Y Z 9 Inserting spaces If you want to enter a blank space press twice Making corrections If you entered a letter incorrectly and want to change it press to move the cursor after the last correct letter Then press Clear all letters above and to the right of the cursor are deleted Re enter the correct text and or digits You can also back up and type over incorrect letters Repeating letters If you need to enter a character assigned to the same key as the previous character press to move the cursor to the right Special characters and symbols Press the x or 0 key repeatedly or press to move the cursor under the special character or symbol you want Then press Set to select it 0 key AEOUACEEO x key space amp 96 amp key lt gt _ 163 About Fax Machines If you are a first time fax machine user fax operation might seem a little mysterious You will soon get used to the unusual fax tones on your phone line and be able to send and receive faxes easily Fax Tones and Handshake When someone is sending a fax the fax machine sends fax calling tones CNG tones soft intermittent beeps at 4 second intervals You will hear them when you dial and press Fax Start and they continue for about 60 seconds after dialling During that time the sending machine must begin the handshake
14. Auto Upper Paper Tray Lower Paper Tray optional paper tray and Manual Feed Slot E When Automatically Select is chosen the machine automatically will choose the tray with the appropriate size of paper The paper size for each paper source must be set in the Device Settings tab for the Automatically Select feature to work properly E The Auto option is for machines that can automatically detect the size of paper that is loaded in the paper source Auto is not active for the machine 82 Chapter 12 Media For the best print quality select the type of media you are using WB Regular W Thick Paper M Thicker Paper M Transparency When using ordinary plain paper select Regular When using heavier weight paper envelopes or rough paper select Thick Paper or Thicker Paper For OHP transparencies select Transparency Advanced Options Click the Advanced button in the Paper Quality tab to access the screen below Brother MFCXXXXAdvanced Options Bix i Brother MFCXO lt Advanced Document Settings c m Graphic Print Quality 600 x 600 dots per inch fg Document t Options Advanced Printing Features Enabled Halftoning Auto Select cone Paper Output Paper Size Select the paper size of the document you are printing This size should be the same as the paper size that is set in your application software Copy Count Type the number of copies you want Graphic v E zZ E m x
15. For example press 3 8 for 38 copies Press Copy D gt av oF Ha gt rs ma co Q Z m Advice for Preparation and Simple Use Guide Choosing a Location Place the machine on a flat stable surface such as a desk Select a place that is free of vibration and shocks Locate the machine near a telephone wall socket and a standard earthed electrical socket grounded power outlet Avoid placing the machine where it may be knocked Do not place near heaters air conditioners water chemicals or refrigerators Do not expose the machine to direct sunlight excessive heat moisture or dust Do not connect the machine to electrical outlets controlled by wall switches or automatic timers as disruption of power can wipe out information in the unit s memory Do not connect the machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply Avoid interference sources such as speakers or the base units of cordless phones Ensure the airflow from the fan on the right hand side of the machine is not impeded telephone line has been disconnected at the network interface Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning Do not use the telephone to report a gas leak in the vicinity of the leak e Never touch telephone wires or terminals that are not insulated unless th
16. Letter 8 x 11 in Paper Size Letter 8 x 11 in 7 Orientati v E EZ E m E e oO P Z z m E 7 Landscape Resolution 200x200 dpi C 200100 dpi Using the Windows Based Brother Control Centre For Windows Only 97 Using ScanSoft PaperPort for Brother and ScanSoft TextBridge ScanSoft Paper Port for Brother is a document management application You will use PaperPort to view scanned documents PaperPort has a sophisticated yet easy to use filing system that will help you organize your documents It allows you to combine or stack documents of different formats for printing or filing PaperPort can be accessed through the PaperPort program group 4 PaperPort File Edit Search View Desktop Page Intemet Help eee eee c ae e amp j ScanSoft Documents w Articles Business Cards 2 Bank Statements ScanSoft Carcassonne Castle m Contacts C Investments North Coast C Photographs C3 Receipts E Saved Faxes C Saved Photocopies amp C Taxes Tips eaedbooutboMw Sx ScanSoft Documents 10 items The complete ScanSoft PaperPort User s Guide including ScanSoft TextBridge OCR is in the Manuals section on the CD ROM This chapter is only an introduction to the basic operations When you install MFC Software Suite ScanSoft PaperPort for Brother and ScanSoft TextBridge OCR are installed with it automatical
17. Printing Reports Transmission Report and Journal Setting Two reports require initial setup in the Menu table Transmission Verification Report and Journal Period For initial setup Press Menu 2 4 1 1 XMIT REPORT Press Menu 2 4 2 feine id Customizing the Transmission Verification Xmit Report You can use the Xmit Report as confirmation that you sent a fax This report lists the name or fax number of the receiving party the time and date of transmission and if the transmission was successful When the feature is OFF the report is printed automatically only if an error occurred during transmission If the report indicates ERROR send the document again If the report indicates you should check the readability of certain pages resend those pages If you typically send multiple faxes to the same destinations you may need a reminder to identify each fax transmission You can select OFF IMAGE or ON IMAGE to print a portion of the first page of the fax message on the report 1 Press Menu 2 4 1 2 Press or to select OFF OFF IMAGE ON and ON IMAGE 3 Press Set 4 Press Stop Exit Setting the Journal Period You can set the machine to print activity reports at specific intervals 1 3 6 12 24 hours 2 4 or 7 days If you set the interval to OFF you can print the report by following the steps in the next section 1 Press Menu 2 4 2 2 Press or to choose your setting and then press Set
18. application software Make sure the Windows printer driver is installed and you select it in your application software Software Difficulties MFC Connect Failure If the machine is not connected to your PC and you have loaded the Brother software the PC will show MFC Connect Failure each time you restart Windows You can ignore this message or you can turn it off by deselect the AutoLoad PopUp check box in the Brother Control Center chapter See How to Turn Off AutoLoad page 86 Paper Handling Difficulties The machine does not load paper The LCD shows CHECK PAPER or PAPER JAM Check to see if the CHECK PAPER or PAPER JAM message appears on the LCD If so the paper tray may be out of paper If it is empty load a new stack of paper into the paper tray If there is paper in the paper tray make sure it is straight If the paper is curled you should straighten it Sometimes it is helpful to remove the paper turn the stack over and put it back into the paper tray Reduce the amount of paper in the paper tray then try again Check the manual feed mode is not selected in the printer driver See Paper Source page 71 How can I clear paper jams See Document Jams and Paper Jams page 133 Copy Quality Difficulties Vertical streaks appear in copies Print Quality Difficulties Sometimes you may see vertical streaks on your copies Either the scanner or the primary corona wire for printing is
19. by holding down Shift while you press the appropriate One Touch Dial key ERIBAERIE E 1 Press Menu 2 3 1 2 Press the One Touch Dial key where you want to store a number The screen displays the location you selected 9 Enter a number up to 20 digits and press Set The screen prompts you to enter a name for this number 4 Use the dial pad to enter the name up to 15 characters See Entering Text page 163 OR Go to Step 5 to store the number without a name 5 Press Set Return to Step 2 to store another One Touch dial number OR Press Stop Exit When you dial a One Touch dial number the screen displays the name you have stored or if you have not stored a name the number you have stored Storing Speed Dial Numbers You can store Speed Dial numbers which you dial by pressing only four keys There are 100 Speed Dial locations See Speed Dialling page 24 1 Press Menu 2 3 2 The screen prompts you to enter a location 2 Use the dial pad to enter a two digit location 00 99 and press Set The screen displays your entry then prompts you to enter the number you re storing 9 Enter the number up to 20 digits and press Set The screen now prompts you to store a name with this number 4 Use the dial pad to enter the name up to 15 characters See Entering Text page 163 OR Go to Step 5 to store the number without a name 5 Press Set Return to Step 2 to store another Speed Dial numb
20. e oO P E z m E Print Quality You can change the resolution as follows 600 x 600 dots per inch 300 x 300 dots per inch Document Options Advanced Printing Features You can Enable or Disable Advanced Printing Features from this selection If you disable it Page Order Pages Per Sheet Copy and Collate will be disabled Halftoning This selection is for changing the dither pattern to achieve the best print results when printing graphics The choices are as follows Auto Select Super Cell Dither 6 x 6 Dither 8x 8 0O Or My 83 Device Settings Tab 2x General Sharing Ports Advanced Securty Device Settings Lg Brother MFO Device Settings Ei Form To Tray Assignment Ems H Upper Paper Tray Ad Lower Paper Tray N Manual Paper Feed Ad ci Si Installable Options Printer Memory 8MB Lower Paper Tray Diff Cancel Apply Form To Tray Assignment This selection assigns the paper size to each paper source For auto paper selection Automatically Select to work properly the paper size set for each source must match the actual size of paper loaded The available options are A4 AS B5 JIS Executive Legal Letter Installable Options Printer Memory lf you installed optional memory into the machine you must select the correct size of total memory in the machine for the driver to access the additional memory Lower Paper Tray If an optional lower
21. so you can access features remotely The access code is preset to 1 5 9 x but you can change this 1 Press Menu 2 5 3 2 Entera three digit number from 000 to 998 and press Set The x cannot be changed Do not use the same digits that appear in your Remote Activation or Deactivation Code 3 Press Stop Exit Remote Retrieval Using Your Remote Access Code To receive faxes at your location you must call from a fax machine using touch tone For convenience you can retrieve faxes from a touch tone phone by having them sent to a fax machine For example if your hotel room does not have a fax machine you can enter the number of the fax machine at the hotel s Front Desk 1 Dial your fax number from a touch tone phone 2 When the machine answers and beeps immediately enter your Remote Access Code the factory setting is 1 5 9 x 9 The machine signals the kinds of messages received 1 long beep Fax message s No long beep No messages 4 The machine prompts you with two short beeps to enter a command If you wait longer than 30 seconds to enter a command the machine hangs up If you enter an invalid command the machine beeps three times 5 Press 9 0 to reset the machine when you finish 6 Hang up 50 Remote Commands Follow the commands below to access features remotely When you call the machine and enter your Remote Access Code the factory setting is 1 59 x the system will signal you with two s
22. 09 06 15 25 FAX F a ie l Emu ANSWERING MACHINE Muda 100 MEN AUTO OTO e MAN MANUAL 9 Resolution S r E Current Receive Mode Setting the Ring Delay The Ring Delay setting determines the number of times the machine rings before it answers in FAX ONLY or FAX TEL mode See Operation from an External or Extension Telephone page 44 and For Fax Tel Mode Only page 44 1 Press Menu 2 1 1 2 Press or to select how many times the line rings before the machine answers 01 04 3 Press Set when the screen displays your selection 4 Press Stop Exit 28 Chapter 3 Setting the F T Fax Tel Ring Time Fax Tel Mode Only You need to determine how long the machine will notify you with its special F T pseudo ring when you have a voice call This ringing happens after the initial ringing from the phone company Only the machine rings for 20 30 40 or 70 seconds no other phones on the same line ring the special F T pseudo ring However you can answer the call on any extension phone in a separate wall socket on the same line as the machine See Operation from an External or Extension Telephone page 44 1 Press Menu 2 1 2 2 Press Or to select how long the machine will ring to alert you that you have a voice call and then press Set 3 Press Stop Exit Now when a call comes in and the machine is set to Fax Tel F T Mode all phones on this line will ring the number of times you selected in Ring D
23. 145 6 Reinstall the new drum unit keeping the front cover open 7 Press Clear to reset the drum life counter REPLACE DRUM 1 YES 2 NO 8 Press 1 and when the display shows ACCEPTED and close the front cover JONVNALNIVIN 151 Important Safety Information Important Safety Instructions 1 2 3 4 o o 9 Read all of these instructions Save them for later reference Follow all warnings and instructions marked on the product Unplug this product from the telephone and AC sockets in this order before cleaning Do not use liquid or aerosol cleaners Use a damp cloth for cleaning Do not place this product on an unstable surface Slots and openings in the case and the back or bottom are provided for ventilation to ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar soft surface This product should never be placed near or over a radiator or heater This product should not be placed in a built in installation unless proper ventilation is provided This product should be operated from the type of power source indicated on the label If you are not sure of the type of power available consult with your dealer or local power company This product is equipped with a 3 wire earthed plug This plug will fit into only an earthed socket This is a s
24. 4 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to Step 5 The screen prompts you to enter the fax number 5 Enter the fax number and press Fax Start The machine will wait until the time you have entered to send the fax Delayed Batch Transmission Before sending the delayed faxes your Brother machine will economize by sorting all the documents in memory by destination and scheduled time If you set Batch Transmission to ON all delayed faxes scheduled at the same time to the same fax number will be sent as one transmission 1 Press Menu 2 2 4 2 Press or to select ON or OFF and press Set 3 Press Stop Exit 38 Broadcasting Broadcasting is automatically sending the same fax message to multiple fax numbers Using the Broadcast key you can include up to 32 One Touch locations up to 100 Speed Dial locations and up to 50 manually dialled numbers maximum of 182 locations if you did not use up any locations for Groups access codes or credit card numbers However available memory will vary with the types of jobs in memory and numbers of locations used for broadcasting If you broadcast to more than the maximum locations available you will not be able to setup transmissions using dual access and the timer The easiest way to broadcast is to first combine frequently used One Touch and Speed Dial numbers as a Group w
25. Chart with JBIG cording and standard resolution ITU T Group 3 MH MR MMR JBIG 33600 2400 bps Automatic Fallback 147 mm to 216 mm ADF Max 216 Scanner 127 mm to 356 mm ADF Max 297 Scanner 208 mm Up to 50 sheets 75 g m 250 sheets 75 g m Laser Printer 64 levels Error Diffusion LCD 16 characters x2 Standard Secure Delayed Sequential Automatic Light Dark manual setting Horizontal 8 dots mm Vertical Standard 3 85 lines mm Fine Photo 7 7 lines mm Superfine Photo copy 15 4 lines mm Up to 500 pages in memory 32 stations 100 stations 4 times at 2 minute intervals Monitor 1 2 3 or 4 rings Public switched telephone network PSTN XIGN3ddV 159 Printer Specifications Emulation Interface Printer Method Resolution Print Quality Print Speed Print Media Brother Printing System for Windows emulation mode of HP LaserJet PCL level 5e Windows 95 98 98SE Me 2000 professional and Windows NT Workstation Version 4 0 driver supporting Brother Native Compression mode and bi directional capability Apple Macintosh Quick Draw Driver for OS 8 5 8 5 1 8 6 9 0 9 0 4 9 1 Bi directional parallel IEEE 1284 USB Universal Serial Bus Interface Electrophotography by semiconductor laser beam scanning 600 dots inch Normal printing mode Economy printing mode Up to 14 pages minute when loading A4 paper from the paper tray Toner cartridge
26. Fax Start For example You can store 555 on One Touch Dial key 01 and 7000 on One Touch Dial key 02 If you press One Touch 01 02 and Fax Start you can dial 555 7000 To temporarily change a number you can substitute part of the number with manual dialling using the dial pad So if you platen go to One Touch 01 and press 7001 using the dial pad you can dial 555 7001 Using access codes is easy Sometimes you may want to choose from the among several long distance carriers when you make a call rates may vary depending upon the time and destination To take advantage of low rates you can store the access codes or long distance carriers as One Touch and Speed Dial numbers 24 Manual and Automatic Fax Redial If you re sending a fax manually with external telephone and the line is busy press Redial Pause and Fax Start to try again Anytime you want to make a second call to the last number dialled press Redial Pause and Fax Start to save time If you re sending a fax automatically and the line is busy the machine will automatically redial up to 4 times at 2 minute intervals Pause Press Redial Pause to insert a pause between digits to be dialled If the machine is connected to a PABX you may need to insert an additional j p S number prefix e g 9 and a pause before each fax or telephone number to gain access to the outside line When you press Redial Pause a dash will appear
27. Life Expectancy Up to 6 000 pages high yield toner cartridges TN 6600 Up to 3 000 pages standard toner cartridges TN 6300 when printing A4 paper at 5 print coverage Toner life expectancy will vary depending on the type of average print job Drum Unit Life Expectancy Up to 20 000 pages There are many factors that determine the actual drum life such as temperature humidity type of paper and toner that you use the number of pages per print job etc TrueType Fonts on CD ROM TrueType compatible soft fonts for Windows on the supplied CD 160 ROM Computer Requirement For Windows i CPU Hard Disk Operating System Pentium RAM Space 95 98 98SE 75 MHz 24 MB 32 MB recommended 50 MB NT Workstation4 0 75 MHz 32 MB 64 MB recommended 2000 Professional 133 MHz 64 MB 128 MB recommended Me 150 MHz 32 MB 64 MB recommended m m zZ Iz For Macintosh S d Hard Disk Operating System CPU RAM Space Apple All base models meet minimum requirements 50 MB Macintosh QuickDraw G3 G4 iMac or iBook with OS 8 5 8 5 1 Only Printer OS 8 6 9 0 9 0 4 9 1 Printer amp Scanner Electrical and Environment Temperature Allowable 10 32 5 C Storage 0 40 C Warm up Approx 25 seconds at 23 C Power source 220 240V AC 50 60Hz Power consumption Operating Copying 350 W or less 25 C Peak 940 W Sleep Mode 15 W or less Stand by 75 W or less 25 C
28. Polling Sequential Polling The machine can request documents from several fax units in a single operation You just specify several destinations in Step 4 Afterward a Sequential Polling Report will be printed 1 Press Menu 2 1 8 2 Press or to choose STANDARD SECURE or TIMER and press Set when the screen displays the setting you want 3 if you selected STANDARD go to Step 4 If you selected SECURE enter a four digit number and press Set and then go to Step 4 e Ifyou selected TIMER enter the time in 24 hour format you want to begin polling and press Set and then go to Step 4 4 Specify the destination fax machines up to 182 which you wish to poll by using One Touch Speed Dial Search a Group or the dial pad You must press Broadcast between each location 5 Press Fax Start The machine polls each number or group number in turn for a document 47 S z gt 7 m iz gt lt D m Polling Transmit Polling Transmit is when you set up the machine to wait with a document so another fax machine can retrieve it d gt The document will be stored and can be retrieved from any other fax machine until pP you delete the fax in memory by using the Cancelling a Job function See Checking and Cancelling a Scheduled Job in Memory page 41 Setup for Polling Transmit Standard 1 Insert the document face up in the ADF or face down on the glass platen 2 Press Menu 2 2 6 9 Press Or
29. Press Stop Exit PABX and TRANSFER The machine is initially set to be connected with PSTN Public Switched Telephone Network lines However many offices use a central telephone system or Private Automatic Branch Exchange PABX Your fax can be connected to most types of PABX The recall facility on the machine supports timed break recall only TBR PBXS normally can work with this for gaining access to an outside line or for transferring a call to another extension The feature works when the Tel R key is pressed Press Tel R to disconnect the line Setting PABX If the machine is connected to a PABX system set PBX ON If not set OFF 1 Press Menu 1 4 2 Press or to select ON or OFF 3 Press Set when the screen displays your selection 4 Press Stop Exit Csr You can program an Tel R key press as part of a number stored in a One Touch pP or Speed Dial location When programming the One Touch or Speed Dial number Function menu 2 3 1 or 2 3 2 press Tel R first the screen displays then enter the telephone number If you do this you do not need to press Tel R each time before you dial using a One Touch or Speed Dial location See Storing Numbers for Easy Dialling page 21 However if PBX is set to OFF you can t use the One Touch or Speed Dial number that the Tel R keypress is programmed into 18 Setting the Clock Change You can easily let the machine s clock gain or lose one hour by using this feature
30. Profile O Use Photo Paper 85 Cer k f A p TM p 4 TM Using the Brother MFC with a New Power Macintosh G3 G4 or iMac iBook 125 Scanning Area Set the Size to one of the following Letter 8 5 x 11 inches A4 210 x 297 mm Legal 8 5 x 14 inches A5 148 x 210 mm BS 182 x 257 mm Executive 7 25 x 10 5 inches Business Card 90 x 60 mm Custom User adjustable from 0 35 x 0 35 inches to 8 5 x 14 inches After you choose a custom size you can adjust the scanning area Click and hold the mouse button as you drag the mouse to crop the image balh ah a a a a a Width Enter the width of the custom size Length Enter the length of the custom size Business Card Size To scan business cards select the Business Card size setting 90 x 60 mm and then place the business card at the center of the glass platen When scanning photographs or other images for use in a word processor or other graphics application it is a good idea to try different settings for the Contrast Mode and Resolution to determine which settings look best Adjust Image Brightness Adjust the brightness settings to obtain the best image The Brother TWAIN Scanner driver offers 100 brightness settings 50 to 50 The default value is 0 representing an average setting You can set the brightness level by dragging the slidebar to the right to lighten the image or to the left to darken the image You can also type a value
31. TIFF Exporting Items in Other Formats You can export or save PaperPort items in several popular file formats You can export formats BMP PCX DCX JPG TIF PDF PNG FPX HFX or self viewing For example you could create a file for an Internet Web site and export it as a JPEG file Web pages often use JPEG files for displaying images Exporting an Image File 1 Select the Export command from the File pull down menu in the PaperPort window The Export XXXXX As dialog box will be displayed 2 Select the drive and directory where you want to store the file 9 Enter the new file name and choose the file type or select a name from the File Name text box You can scroll through the Directories and File Name listing for prompting 4 Select the OK button to save your file or Cancel to return to the PaperPort without saving it 100 Chapter 14 Accessing the Scanner To choose TWAIN 32 Brother MFL Pro Colour as your scanner driver select it under the Select scanner OR Select source option in your software From the PaperPort window select Acquire from the File drop down menu or select the TWAIN or Scan button The Scanner Setup dialog box will appear Image E Resolution 200 200 dpi Scanning Area Scan Type 24bit Colour X 50 a 50 F T Brightness B p Contrast zl E Br 4 Custom i Size A4 210 x 297 mm F P width 210 pot A Length PA c ears ae
32. This uploads the data to the machine but does not exit the remote setup application Print This command prints the selected items on the machine You can not print the data until it is uploaded to the machine Click Apply to upload the new data to the machine and click Print Export This command saves the current configuration settings to a file Import This command reads the settings from a file PC FAX Sending For Windows Only The Brother PC FAX feature allows you to use your PC to send a file You can create a file in any application on your PC and then send it as a PC FAX You can even attach a cover page All you have to do is set up the receiving parties as Members or Groups in your PC FAX Address Book Then you can use the Address Book Search feature to quickly find them to address your fax Setting Up User Information 1 From the Start menu select Programs Brother MFC Software Suite and then select PC FAX Setting You can also access the Brother PC FAX Setup dialog box from the FAX Sending dialog box by clicking ka See User interface page 108 The Brother PC FAX Setup dialog box will appear Brother PC FAX Setup L2 x User Information Sending Speed Dial Facsimile style only Name cnDo SiS Company Intemational Spring Board Assoc Department U56 Phone Number pe95551202 Fax Number ps5551212 E mait DoeGspigbosmdon SSS Address 1 123 Rose Hil Diver Address 2 Potsvile
33. a 41 NK x delayed fax timer or polling job 0 MISCELLANEOUS 1 MEM Prohibits most functions SECURITY except receiving faxes 4l into memory 2 LOWER ON Turn ON if you use the TRAY OFF optional paper tray and with optional chose which tray you 20 paper tray want to use for receiving only faxes or copying 3 DRUM LIFE You can check the remaining drum life on 149 the screen 4 BT CALL ON Use with BT Call Sign 45 SIGN OFF 3 COPY 1 COPY MODE AUTO Selects the Copy TEXT resolution for your type 61 PHOTO of document 2 CONTRAST NNNDUG Adjusts the contrast 61 3 PAPER TYPE THIN Identify the type of PLAIN paper in the paper tray 6l THICK THICKER 4 PRINTER 1 PRINT 1 INTERNAL You can print resident OPTIONS FONT fonts to check and 67 confirm font types 2 CONFIGURATION Printer settings and 67 status are listed here 2 RESET You can restore factory PRINTER default settings and temporary settings for 67 the printer back to factory default settings The factory setting option is shown in bold Preparation and Simple Use Guide 15 gt 2U 2B Qe EZ E e mo co nz m Setup Initial Settings Setting the Date and Time The machine displays the date and time and prints it on every fax you send In the event of a power failure the machine maintains date and time information for several hours All other settings remain unaffected Press M
34. and selections available for Windows 2000 General Tab axi General Sharing Ports Advanced Security Device Settings d Brother MFO Location Comment Model Brother MFDOOx Features Color No Paper available Double sided No m z Staple No Speed 14 ppm Maximum resolution 600 dpi ud Printing Preferences In the General tab click the Printing Preferences button to access the Layout tab Layout Tab Brother MFCXXXX Printing Preferences 3 2x Layout Paper Quality A uv m Orientation E Potrait C Land Landscape m Page Order x Front to Back O Back to Front 2 TEIA ma Pages Per Sheet 2 v m 1 D 4 5 3 16 Advanced CREE Orientation Orientation selects the position of how your document will be printed Portrait or Landscape Landscape Portrait Printer Driver Settings For Windo ws Only 81 Pages Per Sheet You can select 1 2 4 6 9 or 16 pages to be printed on one sheet of paper The image of each page will be reduced as needed to fit on the paper 2in1 4 in 1 Paper Quality Tab f Brother MFCXXXX Printing Preferences 2 x Layout Papev Qualiy p Tray Selection Paper Source gif Automatically Select ki Media Advanced Cancel Apply Tray Selection Paper Source Possible paper sources are Automatically Select
35. apropriate One Touch Dial key 3 To hang up replace the external telephone s handset AI If you try to use a One Touch or Speed Dial location with no number stored in it g you hear a warning sound and screen displays NOT ASSIGNED The display returns to normal after 2 seconds 32 Speed Dialling 1 Pick up the external telephone s handset 2 When you hear a dial tone press Search Speed Dial then press and the two digit Speed Dial number See Storing Speed Dial Numbers page 21 3 To hang up replace the external telephone s handset Tone Pulse If you have pulse dialling service but need to send tone signals for telephone banking for example follow the directions below If you have touch tone service you do not need this feature to send tone signals ERIBAERIE I 1 Lift the external telephone s handset and dial the number 2 When you are asked to enter any number press on the control panel of the machine Any digits dialled after this sends tone signals 3 When you hang up the machine returns to pulse dialling service Fax Tel F T Mode When you share one line for your telephone and fax machine in the Fax Tel F T Mode the machine can determine whether an incoming call is a fax or a telephone call See Select Receive Mode page 27 Tel R Key This key is used to enter into a telephone conversation having picked up the handset of an external telephone in F T pseudo ringing 33
36. be connected to the terminal which is marked with the letter L or coloured red Memory Storage In the event of a power failure all settings in the menus are stored permanently except for the settings that are valid for the next fax only e g contrast overseas mode Multi Line Connections PABXs Most offices use a central telephone system or PABX The machine will work with most PABX or key systems that allow a two wire analogue connection However we recommend that you have a separate telephone line for the machine You can then leave the machine in Fax Only Mode to receive faxes any time of day or night If you are installing the machine to work with a PABX 1 itis not guaranteed that the unit will operate correctly under all circumstances with a PABX Any cases of difficulty should be reported first to the company that handles your PABX 2 fal incoming calls will be answered by a switchboard operator it is recommended that the Receive Mode be set to MANUAL All incoming calls should initially be regarded as telephone calls 9 The unit may be used with either pulse or tone dialling Using Extension Telephones It may be that your premises are already wired with parallel extension telephones or you intend to add extension telephones to your line in addition to the machine While the simplest arrangement is straightforward parallel connection there are some reasons as to why this arrangement will cause unsatisfacto
37. cause toner to scatter on the next printed pages After you have used the machine some internal parts of the machine are extremely HOT When you open the front or rear cover of the machine never touch the internal parts shown in the following picture h Do not force the jammed paper from the paper tray because you may J NVNILNIYN HOT ecc Front view Rear view 133 Paper is Jammed in the Paper Tray 1 Pul the paper tray out of the machine Remove any crinkled sheets 2 3 Adjust the guides inside the paper tray according to the paper you are using 4 Press down the paper to flatten it in the paper tray 5 Reinstall the paper tray Paper is Jammed near the Drum Unit 1 Open the front cover 2 Remove the drum unit but do not force it if it cannot be removed easily Instead pull the edge of the jammed paper from the paper tray 3 Gently pull out the jammed paper 4 Reinstall the drum unit 5 Close the front cover Paper is Jammed in the Fuser Unit 1 Open the rear cover 2 Pullout jammed paper When you have to pull paper out the back of the machine the fuser may get dirty with toner powder causing the next few printed page s to look messy Print a few copies of the test page until the pages print clearly 3 Close the rear cover 134 Cha oter 18 Difficulty with Operation If you think there is a problem with the machine make a copy first If the copy looks good the problem is pro
38. dirty Clean them both Printed pages are curled Thin Paper 60 69 g m can cause this problem Make sure you select the Paper Type that suits the paper in your paper tray See Paper Type page 60 and 61 and Media Type page 71 Printed pages are smeared Printouts are too dark or light Rough surfaces or thick media can cause smeared pages OR the toner to smear Make sure you select the correct Paper Type that suits the paper in your paper tray See Paper Type page 60 and 61 and Media Type page 71 Adjust the print conditions by setting the Print Density function it has been factory set to the middle position See Setting the Print Density page 31 Printed pages contain white stripes White Stripes or Faint Images You may fix this by wiping the scanner windows with a clean soft cloth See Regular Maintenance page 142 and Cleaning the Printer page 143 If you still see white stripes or faint images and the display shows CHANGE DRUM SOON replace the drum unit with a new one Troubleshooting and Maintenance 137 JONVNALNIVIN DIFFICULTY SUGGESTIONS Printed pages are stained with toner or have vertical stripes Dark Stripes or Toner Stains Clean the machine s interior and the primary corona wire of drum unit See Regular Maintenance page 142 and Cleaning the Drum Unit page 144 Make sure that the tab of the corona wire is at the home position If afte
39. each paper source This tab also installs any additional options into the driver settings Paper Source Setting To configure the paper size for each paper source highlight the source from the Paper Source Setting list Select the Paper Size from the pull down box and click Update The Paper Source Setting is used when selecting Auto Select in the Basic Tab Default Source The Default Source allows you to choose which paper source will be used when the paper size of the document being sent does not match the Paper Source Settings Brother MFC9880 Properties 2 x General Details Basic Advanced Accessories support Available Options Installed Add TiETTIBVE Paper Source Setting Source Paper Size Trayl undefined Manual undefined Paper Size Jundeined 0 Update Default Source Auto Select bd Default Cancel J Apply Help Available Options In order to access the optional 2nd paper tray the option must be installed in the driver Highlight the model number from the Available Options list and click Add The optional tray will then be listed in the Installed box Paper Source Setting list and the screen illustration will display the 2nd tray Brother MFC9880 Properties 2 x uv General Details Basic Advanced Accessories support 2 Egala Upton Installed m E wm oO A r4 m D Paper Source Setting Source Paper Size Trayl undefined Tray2 undefined
40. extra memory you can turn off Fax Storage OR Print fax messages in memory See Setting Fax Storage page 49 Temporary Copy Setting You can improve your copies by using the Copy keys Enlarge Reduce Contrast and Options These settings are temporary and the machine returns to its default settings 45seconds after it finishes copying If you want to use these temporary settings again place the next original in the ADF or glass platen before the 45seconds expire Copy Enlarge Reduce Contrast Copy o Options Clear Settings eo o Copying Using Multiple Settings You can try different combinations of settings for the best PRESS COPY OR results After you finish your settings using the 100 EEE AUTO Enlarge Reduce Contrast and Options keys the LCD C lt gt FOR NEXT OPT shows 100 NEN AUTO WB Press or if you want to select additional settings OR Press Copy if you are finished choosing settings p To clear your settings and start over press Clear Settings The LCD shows current copy setting status You can set multiple settings POLERET No of Copies Stack or BE Sort Copy Status Fine SFine Photo Resolution m Copy Mode Type of Original Copy Contrast Copy Ratio or Special Copy Option Making Copies 55 Making Enlarged or Reduced Copies AO NM Insert the document face up in the ADF or face down on the glass pl
41. for documents containing photographic images or graphics This mode is more exact because it uses up to 256 shades of grey It requires the most memory and longest transfer time Colours Choose either 256 Colour which scans up to 256 colours 24 Bit colour which scans up to 16 8 million colours Although using 24 Bit colour creates an image with the most accurate colours the image file will be approximately three times larger than a file created with 256 Colour Brightness Adjusting the brightness settings to obtain the best image The MFC Software Suite offers 100 brightness settings 50 to 50 The default value is 0 representing an average setting You can set the brightness level by dragging the slidebar to the right to lighten the image or to the left to darken the image You can also type a value in the box to set the settings If the scanned image is too light set a lower brightness value and scan the document again If the image is too dark set a higher brightness value and scan the document again Contrast The contrast setting is adjustable only when you have selected one of the Scan Type settings but it is not available when Black amp White is selected as the Scan Type Increasing the contrast level by dragging the slidebar to the right emphasizes dark and light areas of the Image while decreasing the contrast level by dragging the slidebar to the left reveals more detail in grey areas Instead of using the slidebar you
42. getan OUT OF MEMORY message while scanning in a subsequent page you will have the option to press Fax Start to transmit the pages scanned so far or to press Stop Exit to cancel the operation 1 Insert the document face up in the ADF or face down on the glass platen 2 Enter the fax number 9 Press Fax Start The machine starts scanning the document and the screen displays the job number XXX of the fax and how much memory is available When the machine starts dialling you can immediately repeat Steps 1 through 3 for the next fax Real Time Transmission When you are sending a fax the machine will scan documents into memory before sending Then as soon as the phone line is frec the machine will start dialling and sending the fax If memory becomes full the machine will send the document in real time even if REAL TIME TX is set to OFF Sometimes you may want to send an important document immediately without waiting for memory transmission You can set REAL TIME TX to ON 1 Insert the document face up in the ADF or face down on the glass platen 2 Press Menu 2 2 5 To change the default setting press or 3 to select ON or OFF and press Set Go to Step 6 OR For the next fax transmission only press Or to select NEXT FAX ONLY Press Set For the next fax only press Or to select ON or OFF and press Set o cR o Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR
43. in the box to set the setting Click OK If the scanned image is too light set a lower brightness value and scan the document again If the image is too dark set a higher brightness value and scan the document Brightness Contrast Rk 126 Chapter 16 Contrast The contrast setting is adjustable only when you have selected one of the grey scale or colour settings but it is not available when Black amp White is selected as the Colour Type Increasing the contrast level by dragging the slidebar to the right emphasizes dark and light areas of the Image while decreasing the contrast level by dragging the slidebar to the left reveals more detail in grey areas Instead of using the slidebar you can type a value in the box to set the contrast Click OK PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution A thumbnail version will appear in the Scanning Area This is only a preview of the image so you can see how it will look The PreScan button is used to preview an image for cropping any unwanted portions from the image When you are satisfied with the preview click Start to scan the image 1 Insert the document face up in the ADF or face down on the glass platen 2 Click PreScan The entire document will be scanned into your Macintosh will appear in the Scanning Area of the Scanner dialog box 9 Toscana portion of the prescanned Scanning Area image click and drag the mo
44. main controller board inside the machine When you add the optional memory board it increases the performance for both fax and printer operations Model Name Optional Memory recommended MFC 9880 with Standard Memory 8MB 16MB BUFFARO TECHNOLOGY 12323 0001 32MB BUFFARO TECHNOLOGY 12324 0001 In general the DIMM must have the following specifications Type 100 pin and 32 bit output CAS Lantency 20r3 Clock Frequency 66 MHz or more Capacity 16 or 32 MB Height 46 mm 1 8 inches or less Parity NONE DRAM Type SDRAM 4 Bank Some DIMMs may not work with the machine For more information consult the dealer where you purchased the machine For the latest information from Brother visit http solutions brother com Installing the Optional Memory Board 1 Disconnect the telephone line cord unplug the machine power cord from the AC mains outlet and then disconnect the interface cable Do NOT touch the surface of the main board within 15 minutes after Unplug the power cord before installing or removing the memory board unpluging the power cord 155 gt e ta m 7 eo 9 E m 77 o d E 9 z gt r 2 Remove the screws securing the rear cover and remove the cover o install the memory board align it with the memory socket on the main controller board an 5 To install th ry board align it with th ry sock h i ller board and push firmly into plac
45. memory is full you can send documents in real time Reduction Reduces the size of incoming faxes Remaining Jobs You can check which jobs are waiting in memory and cancel jobs individually Remote activation allows you to transfer a fax call answered at an extension phone to the machine Remote retrieval access The ability to access the machine remotely from a touch tone phone 166 Remote retrieval access code The four digit code that allows you to call and access the machine to retrieve fax messages or change fax storage settings Resolution The number of horizontal and vertical lines per inch Ring Delay The number of telephone rings before the machine answers a call in Fax Tel F T or Fax Only Mode Ring Volume Volume setting for the machine s ring Scanning The process of sending an electronic image of an original paper document into your computer Search You can search for names you have stored in One Touch and Speed Dial memories Speaker Volume You can set the volume of the machine speaker gt v v m z Ex Speed dial A preprogrammed number for easy dialling You must press the Search Speed Dial key and then two digit code to start the dialling process Standard resolution 203 x 98 dpi It is used for regular size text and quickest transmission Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number Super fine resolution 203 x 391 d
46. on the display By storing a pause you can create a delay of 3 5 seconds ERIBAERIE E Sending Operation Automatic Transmission This is the easiest way to send a fax IMPORTANT Do not pick up the external telephone s handset 1 Insert the document face up in the ADF or face down on the glass platen 2 Enter the fax number using One Touch Speed Dial Search or the dial pad 9 Press Fax Start Manual Transmission With an External Telephone Manual transmission lets you hear the dial tone ringing and fax receiving tones before sending a fax 1 Insert the document face up in the ADF or face down on the glass platen 2 Pick up the handset of the external telephone and listen for a dial tone 9 Enter the fax number you want to call You can dial the number by using One Touch Speed Dial Search or dial pad See Dialling a Number page 24 4 When you hear the fax tone press Fax Start OR TIf you are using the glass platen go to Step 5 5 Press 1 and replace the handset of the external telephone pP Manual transmission does not use memory 25 Dual Access You can scan up to 50 messages into the fax memory even while the machine is receiving or sending another fax from the memory or prints PC data You can set temporary settings for each fax you re scanning except Timer and Polling If you get an OUT OF MEMORY message while scanning the first page of a fax press Stop Exit to cancel the scan If you
47. on the machine or on the line jack unit Do not use a line doubler on the line jack as this can cause answering problems Connections 1 You may connect an external TAD to the machine as shown below Example for the U K 2 Set your external TAD to two rings or less 3 Record the outgoing message see next page 4 Set the TAD to answer calls 5 Set the Receive Mode to TAD ANSWER MACH See Receive Mode Settings page 27 Outgoing Message OGM of External TAD Timing is important in recording this message The message sets up the ways to handle both manual and automatic fax reception 1 we recommend the outgoing message OGM is no longer than 20 seconds 2 Allow 5 seconds of silence at the beginning of your message This allows the fax to detect the calling tone prior to OGM so reception can be faster 9 We recommend that you end your OGM by giving your Remote Activation Code for people sending manual faxes For example After the beep leave a message or send a fax manually by pressing x 51 and Start Please note that some faxes that are sent manually cannot be received automatically because some fax machines do not send a fax tone if the call is manually dialled In these cases you must inform callers that they must enter the remote activation code to send a fax Connecting an External or Extension Telephone You can connect a separate telephone to the machine as shown below
48. scatters on your hands or clothes immediately wipe it off or wash them with cold water 146 Chapter 18 3 Unpack the new toner cartridge Place the used toner cartridge into the aluminium bag and discard it according to local regulations into the machine If a toner cartridge is left unpacked for a long period of time the toner life is shortened Youcan use only a genuine Brother toner cartridge TN 6300 or TN 6600 which is specially formulated to ensure top print quality Using another brand of toner cartridge may void the machine s warranty Waitto unpack the toner cartridge until immediately before you install it 4 Gently rock the toner cartridge from side to side five or six times Toner Cartridge 5 Remove the protective cover JONVNALNIVIN 147 6 install the new toner cartridge into the drum unit until it clicks into place Drum Unit Toner Cartridge T Clean the primary corona wire inside the drum unit by gently sliding the blue tab from right to left several times Return the blue tab to the home position before reinstalling the drum unit assembly Corona Wire Tab 8 Reinstall the drum unit into the machine and close the front cover 148 Chapter 18 Drum Life Considerations for Your Brother Fax Machine Your Brother fax machine uses a drum and toner assembly for document printing The toner life is directly dependent upon the amount of black printin
49. that the toner cartridge is not empty If the toner cartridge is empty replace the toner cartridge See Replacing the Toner Cartridge page 145 Printed pages are marked regular intervals Example of Regular Marking Markings may disappear by themselves Try copying at multiple pages to clear this problem Markings may occur if the machine has not been used for a long time A possible cause is that the surface of the drum is marked or damaged by excessive exposure to light In this case replace the drum unit with a new one 138 Chapter 18 DIFFICULTY SUGGESTIONS Printed pages are blurred at the centre or at either edge Blurred Page Certain environmental conditions such as humidity high temperatures etc may cause this condition to occur Make sure the machine is placed on a flat horizontal surface Remove the drum unit with the toner cartridge installed Try rocking them from side to side You may clear a blurred page by wiping the scanner window with a clean soft cloth See Regular Maintenance page 142 If a blurred page occurs after cleaning and the display shows CHANGE DRUM SOON replace the drum unit with a new one Ghost images appear on printed page Ghost Images Adjust the print conditions by changing the Print Density setting See Setting the Print Density page 31 OR Rough surfaces or thick media can cause a ghost image Make sure you select
50. the Paper Type that suits the paper in your paper type See Paper Type page 60 and 61 and Media Type page 71 The drum unit is a consumable and it is necessary to replace it periodically Troubleshooting and Maintenance 139 E EHI Packing and Shipping the Machine Whenever you transport the machine use the packing materials that came with the machine If you do not pack the machine correctly you could void your warranty 1 Unplug the machine from the telephone wall socket 2 Unplug the machine from the mains socket 3 Unplug the Parallel cable or USB cable from the machine A Do not unplug the machine until a print job is finished 4 Open the front cover D Lock the scanner lock lever The blue scanner lock lever is on the left side of the machine Press it backward to lock it Scanner Lock Lever m Lock Unlock Damage caused to the machine by failure to lock the scanner lock lever before moving and shipping will void your warranty 6 Remove the drum unit assembly Remove the drum unit and toner cartridge assembly Leave the toner cartridge installed in the drum unit Front over Drum Unit 140 T Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag completely _ Plastic Bag Cartridge 8 Close the front cover Put the front output bin extension into position 9 Wrap the machine in the plastic bag and place it in the original carton with
51. to choose STANDARD and press Set 4 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you finished choosing settings D Press Fax Start and wait for the fax to be polled Setup for Polling Transmit with Secure Code When you choose POLLING SECURE anyone who polls the machine must enter the polling secure code 1 Insert the document face up in the ADF or face down on the glass platen Press Menu 2 2 6 Press or to choose SECURE and then press Set Enter a four digit number and press Set of ND Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you finished choosing settings o Press Fax Start and wait for the fax to be polled p You can use Secure Polling only with another Brother fax machine 48 Remote Fax Options Setting Fax Storage Memory Receive must be switched to ON for Faxes to be received into memory See Reception into Memory page 31 If you set Fax Storage to ON you will be able to retrieve fax messages from another location using Fax Forwarding or Remote Retrieval functions The screen will indicate when you have a fax stored in memory 1 Press Menu 2 5 2 2 Press Or to select ON or OFF and press Set when the screen displays your selection 3 Press Stop Exit If there are faxes in memory when you turn the Fax Storage OFF the screen prompts you to eras
52. 1 4 IN I POSTER OFF OFF PAPER TYPE THIN PLAIN THICK PLAIN THICKER TRANSPARENCY Copy Mode You can select the Copy resolution for your type of the original document TEXT AUTO or PHOTO Select the right kind of image you re copying 1 Insert the document face up in the ADF or face down on the glass platen 2 Using the dial pad enter the number of copies you want up to 99 9 Press Options and or 5 to select COPY MODE and then press Set 4 Press or to select the right kind of image you re copying and press Set TEXT text only AUTO line art graphs or any combination including photograph PHOTO photograph only 5 Press Copy OR Press or 5 for additional settings Sorting Multiple Copies Using ADF 1 Insert the document face up in the ADF 2 Using the dial pad enter the number of copies you want up to 99 3 Press Options and or 5 to select STACK SORT and then press Set 4 Press or to select SORT and then press Set 5 Press Copy OR Press or for additional settings 57 Special Copy Options Using the ADF You can save paper by copying either two or four pages onto one page 1 Insert the document face up in the ADF 2 Using the dial pad enter the number of copies you want up to 99 3 Press Options and or 5 to select SPECIAL and then press Set 4 Press or to select 2 IN 1 4 IN 1 or OFF and then press Set 5 Press Copy OR Press or 3 for additional settings
53. 1 Press Menu 1 5 The screen displays TO SUMMER TIME SELECT gt amp SET 2 Press or gt to select Summer Time to gain an hour or Winter time to lose an hour and press Set 9 Press 1 to change to Winter Time or Summer Time OR Press 2 to exit without changing Toner Save You can conserve toner using this feature When you set Toner Save to ON print appears somewhat lighter The default setting is OFF 1 Press Menu 1 6 2 Press or to select ON or OFF 3 Press Set 4 Press Stop Exit ERIBAERIE E Power Save Setting Power Save Mode more reduces power consumption by turning off the CPU inside the machine If Power Save Mode is switched ON when the machine is idle it drops into power save mode automatically In the Power Save Mode you cannot use fax detect function or remote activation The machine will not display the date and time in this condition 1 Press Menu 1 7 2 Press or to select ON or OFF 3 Press Set when the screen displays your selection 4 Press Stop Exit Sleep Mode Setting the Sleep Mode reduces power consumption by turning off the fuser inside the machine while the machine is idle You can choose how long the machine is idle from 00 to 99 minutes before it drops into sleep mode The timer automatically resets when the machine receives a Fax or PC data or makes a copy The factory setting is 05 minutes While the machine is in sleep mode you will see SLEEP in the L
54. 7 Brother Control Centre Features Auto Configuration During the installation process the Control Centre checks your system to determine the default applications for E mail word processing and graphics viewer editor For example if you are using Outlook as your default E mail application the Control Centre automatically will create a link and a scanning application button for Outlook You can change a default application by right clicking on any of the scan buttons in the Control Centre and selecting a different application For example you can change a scan button from MS Word wi MN to MS Word Pad by changing the application that is listed for the Word Processor Microsoft Word 2000 Scanner Setting Text for OCR Re Modify Settings m Word Processor Word Processor Microsoft Word 2000 x Link Settings Scanning Operations Scan to File allows you to scan directly to a disk file with two mouse clicks You can change the file type destination directory and file name as needed Scan to E mail enables you with just two mouse clicks to scan a picture or text document directly into an E mail application as a standard attachment You have the option of selecting the file type and resolution for the attachment Scan to Word Processor enables you to scan a text document run ScanSoft TextBridge OCR and insert the text original not graphic image into a word processing file wit
55. Auto Select v Media Type Plain Paper v Default E Toner Save Mode Bd Gray Scale Save Settings When Facsimile is selected the top button shows Send Fax and the Address button is available To select and send only certain pages of the document enter the page numbers in the From and To boxes in the Facsimile dialog box 120 Chapter 16 4 Click Send Fax The Send Fax dialog box appears Send Fax Input Fax Number Destination Fax Numbers Stored Fax Numbers Barble 908 477 8888 Bob 908 869 8888 Frank 908 236 8888 Tony 908 569 8888 The Send Fax dialog box has two list boxes The left box shows all the previously Stored Fax Numbers the right box will show the Destination Fax Numbers as you select them 5 To address the fax type a fax number in the Input Fax Number box OR Select a name number from the Stored Fax Numbers box and then click gt gt Your recipient will appear in the Destination Fax Numbers box You can select several stored numbers at once by using the Shift and Ctrl keys 6 i you want to you can add your new recipients to the Stored Fax Numbers at this time by clicking New See Adding a New Member page 122 OR You can add a new group by clicking Group See Adding a New Group page 123 7 at you are finished addressing your fax click Send Fax If you click Send Fax without addressi
56. CD When you try to print or copy in sleep mode there will be a short delay whilst the fuser warms up to working temperature 1 Press Menu 1 8 2 Use the dial pad to enter the amount of time the machine is idle before it drops into sleep mode 00 to 99 3 Press Set 4 Press Stop Exit 19 Turning Off the Scanner Lamp The scanner lamp stays on for 16 hours before switching off to preserve the life of the lamp You can turn off the scanner lamp manually if you wish by pressing the or keys simultaneously The scanner lamp will remain turned off until the next time you use the scanning feature Turning off the scanner lamp will also reduce the power consumption fe SE Please note that turning the lamp off regularly will reduce the lamps life Some p people prefer to turn the lamp off as they leave the office or late at night at home This is not necessary during normal day to day use Setting the Dialling Mode Tone Pulse The machine is initially set to TONE If you are using a PULSE dial line you can change the setting to PULSE by following the steps below 1 Press Menu 1 9 The screen prompts you to select PULSE or TONE 2 Use or to select the dialling mode 3 Press Set when the screen displays the dialling mode you want 4 Press Stop Exit Lower Tray With Optional Paper Tray Only You can set the machine to recognize the optional lower tray When Lower Tray is set to ON you can set which tray you wan
57. Code Post Code ERU Country Region Business Phone zi Divide Character C Tab C Comma Carcel 5 Type in the name of the file and then select Save Save As 2h Save in My Documents Al e Femme O00 Save aspe Tenete A emen 7A n D Z E m E wm o gt A r4 m E Importing to the Address Book You can import ASCII text files csv or Vcards into your Address Book To import an ASCII text file 1 From the Address Book select File point to Import and then click Text OR Click Vcard and go to Step 5 Select Items x Select the fields from the Available Items list in the same order they are listed in the Import text file You must select the separator character used in the Import text file Available Items Selected Items Add gt gt Street Address City State Province Zip Code Post Code SSIES Country Region Business Phone x Select the fields from the Available Items list in the same order they are listed in the Import text file 9 Select Divide Character Tab or Comma based on what file format you are importing 4 Select the OK button to import the data 5 Type the name of the file and select Open Look in My Documents gt Al e File name PO Files of type Vcard vcf z cm Vi 112 Chapter 15 Setting Up Cover Page Access the Brother PC FAX Cover Page Setting from the FAX Sending dialog box by clicking Fi See U
58. Code x 5 1 at the external or extension telephone 1 Press Menu 2 1 3 2 Use Or to select ON or OFF and press Set 3 Press Stop Exit 29 ERIBAERIE E Receiving a Fax Printing a Reduced Incoming Document Auto Reduction If you choose ON the machine reduces an incoming document automatically so that it fits on one page of A4 recording paper regardless of the size of the original document 1 Press Menu 2 1 5 The screen displays 5 AUTO REDUCTION 2 Use or to select ON or OFF 9 Press Set when the screen displays your selection 4 Press Stop Exit i p If you receive faxes that are split on two pages change this setting to ON W When you use Auto Reduction to reduce incoming documents to fit on one page of recording paper you can do so only as long as the original document is not longer than 35 cm If the original is longer than 35 cm the data will not be reduced and will carry over to print on a second page W When you use Auto Reduction and you receive an incoming document that is smaller than your recording paper no reduction will take place and you will get the same size recorded as the original 30 Setting the Print Density If the machine is printing too light or too dark you can adjust the print density level The new setting will remain until you change it again This setting also adjusts the print density of copy function 1 Press Menu 2 1 7 2 Press or to select your setting Ea
59. ET INCOMING LINE d m J L E Ei B INADVISABLE CONNECTION OF EXTENSION SOCKETS Fig 1 DISCONNECT EXTENSION EXTENSION MASTER SOCKET SOCKET SOCKET INCOMING X LINE Fa Fa L i E F c FAX MACHINE MUST BE PLUGGED INTO MASTER SOCKET RECOMMENDED CONNECTION OF EXTENSION SOCKETS Fig 2 z s o v p m c 7 m CU zu D gt D A 9 Connecting an External Telephone Answering Device TAD Sequence You might choose to connect an additional answering machine When you have an external TAD on the same telephone line as the machine the TAD answers all calls The machine listens for fax calling CNG tones If it hears them the machine takes over the call and receives the fax If it doesn t hear the CNG tones the machine will not answer the call and messages can be left on the TAD by callers in the normal way The TAD must answer within a maximum of four rings However we recommend two rings as the TAD setting The machine cannot hear CNG tones until the TAD has answered the call and with four rings there are only 8 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow instructions in this manual for recording your outgoing message Do not use a toll saver ring setting on the TAD It is important that the TAD is connected via the EXT socket
60. From To Address Resolution 2300dpi 600 dpi PaperSource Auto Select v Media Type Plain Paper Y O Toner Save Mode d Gray Scale Save Settings If you want to change Copies Pages Resolution Paper Source and Media Type select your settings before clicking Print Option Setup allows you to change Duplex Option Setup i Duplex Duplex Cancel Use Duplex Unit Manual Duplex 2 Long Edge Binding Short Edge Binding E Binding Offset 2 inch n D Z E m E wm o gt E mm m E Using the Brother MFC with a New Power Macintosh G3 G4 or iMac iBook 119 Sending a Fax from your Macintosh Application You can send a fax directly from your Macintosh application using the following steps 1 Create a document in a Macintosh application 2 To begin the fax transmission select Print from the File menu The Printer dialog box appears Output Printer Yv M Pages amp Al Q From To Address Resolution 2300dpi 600 dpi Paper Source Auto Select v Media Type Plain Paper v Default Toner Save Mode Bd Gray Scale Save Settings When Printer is selected the top button shows Print and the Address button is greyed 9 From the Output pull down menu select Facsimile Output Copies Option Pages amp All Q From To Address Resolution 300dpi 600 dpi PaperSource
61. HECK PAPER SIZE 130 Cleaning Drum Unit 144 Cleaning Printer 143 Cleaning Scanner 142 Clock Change eene 19 COMM ERROR eene 130 Connect External Telephone Answering Machine ecran ia a res 8 Connect External Telephone Contrast sn Rqediem ein A e Aa Control Panel Overview 10 COOLING DOWN 131 Copy 2in1 4in1 Poster 59 Copy Enlarging Reducing 56 COpy SOIL Ln caeci atro eoa opt eoo 57 Copy Contrast 1 eere 56 Copy Mode 5 eiecit tees 61 168 Copy Operations eee 53 Corrections susie aed ahs 163 COVER OPEN rote 131 Cover Page Cover Page Message sss 37 Date and Time eee 16 Deactivation Code usssse Delayed Batch Transmission Delayed Transmission Timer 38 Device Options eee 76 Dialling Mode Tone Pulse 20 Difficulty zs ep Dent 135 Document Jam eee 133 Drum Unit Replacing 149 Dial ACCESS netter 26 Duplex Printing eee 73 ECM Error Correction Mode 164 Entering Text esee 163 Error Messages sss 130 Extension Tele
62. Length 297 9600x9600 dpi Unit mm inch m Colour Type Black amp White Set the Colour Type to Black amp White for text or line art For photographic images set the Colour Type to Grey Error diffusion or True Grey Grey Error Diffusion is used for documents that contain photographic images or graphics Error Diffusion is a method for creating simulated grey images by placing black dots in a specific matrix instead of true grey dots True Grey also is used for documents containing photographic images or graphics This mode is more exact because it uses up to 256 shades of grey It requires the most memory and longest transfer time Colours Choose either 8 Bit Color which scans up to 256 colours or 24 Bit Color which scans up to 16 8 million colours Although using 24 Bit Color creates an image with the most accurate colours the image file will be approximately three times larger than a file created with 8 Bit Colour Pro Scanner Black amp White i Gray Error Diffusion Image True Gray Resolution 8Bit Color v 24Bit Color Scanning rea Zo 4 v E EZ E m E e oO P E z fm E Color Type Scanning Area Letter 85x 11 in Width 85 Length 11 Unit Omm inch Adjust Custom Adjust Image ColorSync Intent Perceptual Images gt Scanner
63. MFC 9880 OWNER S MANUAL At your side orotner THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased and does not offer any warranty in the event that this product is used on public telecommunication lines in another country brother EC Declaration of Conformity under the R amp TTE Directive Manufacturer Brother Industries Ltd 15 1 Naeshiro cho Mizuho ku Nagoya 467 8561 Japan Plant Brother Corporation Asia Ltd Brother Buji Nan Ling Factory Golden Garden Ind Nan Ling Village Buji Rong Gang Shenzen China Herewith declare that Products description Facsimile Machine Type Group 3 Laser Model Name MFC 9880 Is in conformity with provisions of the R amp TTE Directive 1999 5 EC and we declare compliance with the following standards Safety EN60950 1992 A1 1993 A2 1993 A3 1995 A4 1997 A11 1997 EMC EN55022 1998 Class B EN55024 1998 EN61000 3 2 1995 A1 1998 A2 1998 EN61000 3 3 1995 Year in which CE marking was First affixed 2001 Issued by Brother Industries Ltd Date 18 July 2001 Place Nagoya Japan Signature l fie Syin Kazuhiro Dejima Manager Quality Audit Group Customer Satisfaction Dept Information amp Document Company Using Thi
64. Manual undefined Paper Size undefined iei Update Default Source Auto Select hd Default Support Tab The Support Tab provides driver version information and setting information In addition there are links to the Brother Solution Center and Driver Update Web sites Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQ s User Guides Driver updates and Tips for using the machine Web Update Web Update checks the brother web site for updated drivers and automatically downloads and updates the driver on your computer Check Setting The Check Setting selection displays a list of your current drivers settings Brother MFC9880 Properties 2 x General Details Basic Advanced Accessories Support Printer Driver brother Brother Solutions Center Connect directly to the Brother Solutions Center MECHO Web solutions brother com site for up to date information on device drivers user guides white papers and other documentation available for your Brother product Version 1 45ME for Windows 9x Me 24 Jun 2001 Brother Industries Ltd 1993 2001 All rights Reserved Check Setting Cancel Apply Help 80 Chapter 12 Features in the Printer Driver For Windows 2000 The Windows 2000 printer driver utilizes Microsoft s uni driver architecture The following section describes the driver features
65. OK Cancel Highlight the name s you want to add to your list click the User button then click OK to return to the Link Preferences window From the Link Preferences window you can remove a name from the QuickSend list by highlighting the name and clicking the Delete button Only 93 er Control Centre For Window P Scan to Word Processor Microsoft WordPad r Scanner Setting Test for OCR Modify Settings p Word Processor Word Processor Microsoft WordPad 7 Link Settings Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Word Processor Word Processor From the pull down list select the word processor you want to use Click the Link Settings button to display a screen to set up a link to the version of OCR and document format that you want to use Link Preferences x Links Category OCR Package TextBridge Classic OCR OCR Settings Document Format Word 7 0 rtf E Iv Display Link Icon Cancel Heb 94 Chapter 13 OCR Package From the pull down list select TextBridge Classic OCR if you want to use the OCR package that was installed with the Br
66. Press 2 if you have finished choosing settings and go to Step 7 7 at you switched on Real Time Transmission for the next fax only enter the fax number and press Fax Start 26 Cl Receiving a Fax Receive Mode Settings Select Receive Mode There are four different receive modes for the machine You may choose the mode that best suits your needs by pressing the Receive Mode button repeatedly until the screen displays the setting you want to use You will need to connect an external telephone to select Fax Tel F T or Manual Mode or an external TAD to select TAD Mode Receive Mode For 1 FAX ONLY 2 FAX TEL F T with an External Telephone 3 TAD ANSWER MACH with an External Answering Machine Use this function if you want to receive fax messages only no telephone calls The machine should be connected on its own line The machine automatically answers every call as a fax call You cannot receive a voice call but if you have connected an External telephone you can still dial out and make voice calls This setting is recommended if the machine is on its own dedicated line Use this function if you expect to receive many fax messages and few phone calls The machine automatically answers every call If the call is a fax it prints the fax If the call is not a fax it signals you with an F T pseudo ring different from the phone company ringing to alert you to pick up the call Lift the exter
67. SSWD XXXX ERE amp SET KEY 4 Enter the current password 9 Press Set NEW PASSWD XXXX ENTER amp SET KEY 6 Entera 4 digit number as a new password T Press Set The screen prompts you to re enter the new password VERIFY XXXX ENTER amp SET KEY 8 Enter the new password again and press Set 9 Press Stop Exit Switching Memory Security ON 1 Press Menu 2 0 1 2 Press or to choose SET SECURITY 3 Press Set The screen prompts you to enter the password PASSWORD XXXX ENTER amp SET KEY 4 Enter a 4 digit password followed by Set This is the same as the security password of the machine already stored The screen displays ACCEPTED for 2 seconds followed by SECURE MODE Memory Security is now switched ON AVI Ifthe password you enter at Step 4 is incorrect the screen would display WRONG PASSWORD After 2 seconds the display will then return to normal displaying the date amp time You must then start from Step 1 to set Memory Security 42 Switching OFF Memory Security 1 when Memory Security is switched ON press Menu PASSWORD XXXX ENTER amp SET KEY 2 Entera 4 digit password and press Set The screen displays ACCEPTED then after 2 seconds the display reverts to normal Memory Security is now switched OFF Then all the data saved in the memory will be printed out AVI Ifthe password you enter at Step 2 is incorrect the screen would display WRONG PASSWORD After 2 seconds the display w
68. T FAX TEL press 2 FAX press 3 Exit Remote Operation Press 9 0 Change Remote Access Code 1 Press Menu 2 5 3 2 Enter the 3 digit number The cannot be changed 3 Press Set 4 Press Stop Exit REMOTE CONTROL ACCESS CARD Using Remote Access Code 1 Dial the machine phone number from a touch tone phone 2 Enter your Remote Access Code 159 after the beep 3 The machine signals the kinds of messages received 1 long beep Fax message s No beeps no messages 4 After 2 short beeps enter a command 5 Press 9 0 to reset the machine when you finish 6 Hang up o 171 gt vu v m z Ex Remote Commands Change Fax Forwarding Setting Press 9 5 then to Turn Fax Forwarding off press 1 Turn Fax Forwarding on press 2 Program Fax Forward Number press 4 Enter the new number of the remote fax machine where you want your fax message forwarded and then press Turn Fax Storage on press 6 Turn Fax Storage off press 7 172 Retrieve Fax Press 9 6 then to Retrieve all faxes press 2 then enter the number of remote fax machine and then After the beep hang up and wait Erase all fax messages press 3 Check the Receiving Status Press 9 7 1 1 long beep Fax message s 3 short beeps no messages At your side brother This machine is approved for use in the country of purchase only local Brother companies or their dealers will only s
69. YLLE ALA KATSO SATEESEEN LUOKAN 3B LASERLAITE ADVARSEL USYNLIG LASERSTRALING UNNGA DIREKTE KONTAKT MED LASERENHETEN NAR TOPPDEKSELET ER APENT KLASSE 3B LASERPRODUKT ATTENTI 0 N RADIATIONS LASER INVISIBLES OUAND OUVERT ET VERROUILLAGE ENLEVE EVITER EXPOSITIONS DIRECTES AU FAISCEAU PRODUIT LASER CLASSE 3B vo R 9 C HT UNSICHTBARE LASERSTRAHLUNG WENN ABDECKUNG GEOFFNET UND SICHERHEITSVERRIEGELUNG BERBR CKT NICHT DEM STRAHL AUSSETZEN SICHERHEITSKLASSE 3B F ATENCI N RADIACI N LASER INVISIBLE CUANDO SE ABRE LA TAPA Y EL INTERRUPTOR INTERNO ESTA ATASCADO EVITE LA EXPOSICI N DIRECTA DE LOS OJOS PRODUCTO LASER CLASE 3B as SS E o 153 For Your Safety To ensure safe operation the three pin plug supplied must be inserted only into a standard three pin power point which is effectively grounded through the normal household wiring The fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe For your safety if in any doubt about the effective grounding of the power consult a qualified electrician Disconnect device This product must be installed near a socket outlet that is easily accessible In case of emergencies you must disconnect the power cord from the socket outlet in order to shut off power completely Optional Accessories Memory Board The memory board is installed on the
70. ac with Mac OS 8 5 8 5 1 8 6 9 0 9 0 4 9 1 C gt Before you can connect the machine to your Macintosh you must purchase a USB cable that is no longer than 6 feet 1 8 meters To work with the machine your USB Equipped Apple Macintosh must be set up with Mac OS 8 5 8 5 1 8 6 9 0 9 0 4 9 1 The Brother Scanner Driver works only with Mac OS 8 6 9 0 9 0 4 9 1 Using Brother Printer Driver with your Apple Macintosh To select the Printer 1 From the Apple menu open the Chooser H Chooser E Connect to MFC XXXX AppleShare HL 1200 MFL Pro LaserWriter 8 Background Printing amp On Off Active Q Inactive 7 6 2 AppleTalk 2 Click the HL 1200 MFL Pro icon On the right side of the Chooser click the printer to which you want to print Close the Chooser 118 To print the document 3 From your Macintosh application software click File menu and select Page Setup You can change the settings for Paper Size Orientation and Scaling then click OK brother MFC XXXx 1 6 4 Cox Paper Size Letter amp A4 Q Legal Q Executive Ocmm Os v Boom eg C99 1 Orientation 4 From application software click File menu and select Print Click Print to start printing brother MFC XXXX 164 Output Printer v Copies M Pages amp All Q
71. ae eee tr men 210 Business Card Size Help Default Cancel PreScan Set the scanning area by dragging the image box with the mouse Scanning a Document into your PC 1 Insert the document face up in the ADF or face down on the glass platen 2 Adjust the following settings if needed in the Scanner Setup window Resolution Scan Type Black amp White Gray Error Diffusion True Gray 256 Colour 24 bit Colour 24 bit Colour fast Brightness Contrast Size v E EZ E m x e oO P E z m E 3 Select the Start button from the Scanner window When scanning is completed close the scanner window The PaperPort screen will appear showing the image you scanned highlighted in red Using ScanSoft PaperPort for Brother and ScanSoft TextBridge 101 Settings in the Scanner Window Image Resolution Select the scanning resolution from the Resolution drop down list Higher resolutions take more memory and transfer time but can achieve a finer scanned image Scan Type Black amp White Set the Scan Type to Black amp White for text or line art For photographic images set the Scan Type to Grey Error Diffusion or True Grey Grey Error Diffusion is used for documents that contain photographic images or graphics Error Diffusion is a method for creating simulated grey images by placing black dots in a specific matrix instead of true grey dots True Grey also is used
72. afety feature If you are unable to insert the plug into the outlet contact your electrician to replace your obsolete socket Do not defeat the purpose of an earthed plug Do not allow anything to rest on the power cord Do not locate this product where people can walk on the cord 10 po not place anything in front of the machine that will block received faxes Do not place anything in the path of received faxes 11 Do not touch a document during printing 12 Never push objects of any kind into this product through cabinet slots since they may touch dangerous voltage points or short out parts resulting in a risk of fire or electric shock Never spill liquid of any kind on the product 13 Do not attempt to service this product yourself because opening or removing covers may expose you to dangerous voltage points and or other risks Refer all servicing to service personnel 14 Unplug this product from the mains power and telephone line sockets and refer servicing to qualified service personnel under the following conditions When the power cord is damaged or frayed If liquid has been spilled into the product If the product has been exposed to rain or water If the product does not operate normally when the operating instructions are followed Adjust only those controls that are covered by the operating instructions Improper adjustment of other controls may result in damage and will often require extensive work by a qualified te
73. aten Using the dial pad enter the number of copies you want up to 99 Press Enlarge Reduce Press or to choose an enlargement or reduction ratio You can reduce to 71 50 or 25 of the original size by pressing key OR You can enlarge to 141 150 200 or 400 by pressing key OR You can press Or to select MANUAL and use the dial pad to enter an enlargement or reduction ratio between 25 and 400 For example press 5 3 to enter 53 Press Set Press Copy OR Press or for additional settings P Special Copy Options 2 in 1 4 in 1 or Poster are not available with Enlarge Reduce Copy Contrast You can adjust copy contrast to make copies darker or lighter 1 2 3 56 Insert the document face up in the ADF or face down on the glass platen Using the dial pad enter the number of copies you want up to 99 Press Contrast ENN3 SELECT gt amp SET Press to make a copy lighter or to make a copy darker and then press Set Press Copy OR Press or for additional settings Using the Options Key The Options key changes the settings for number of copies stack sort and special copy options for the next copy only See the explanation below the table Press Options Menu Selections Options Factory Setting TUN NO OF COPIES NO OF COPIES XX 01 COPY MODE AUTO TEXT PHOTO AUTO STACK SORT STACK SORT STACK SPECIAL 2 IN
74. bably not the machine Check the table below and follow the troubleshooting tips DIFFICULTY SUGGESTIONS Printing and Receiving Faxes Condensed print and horizontal streaks top and bottom of sentences are cut off This can be caused by static or interference on the telephone line You can make a copy using the Copy function and see if the same problem occurs If the copy is also bad call your Brother dealer for service Vertical streaks black lines appear on the fax you receive Sometimes you may see vertical streaks black lines on the faxes you receive Either the machine s primary corona wire for printing may be dirty or the sending party s fax scanner may be dirty Clean your primary corona wire or ask the sender to make a copy to see if the problem is with the sending machine Try receiving from another fax machine If the problem continues call Brother dealer for service Machine hears voice as CNG tone If the machine is set to Fax Detect with an External Telephone ON it is more sensitive to sounds The machine may mistakenly interpret certain voices or music on the line as a calling fax machine and respond with fax receiving tones Deactivate the fax by pressing Stop Exit Try avoiding this problem by turning Fax Detect with an External Telephone to OFF See Fax Detect with an External or Extension Telephone page 29 Horizontal streaks You may get a fax with horizontal streaks or with miss
75. ber that is not connected to a fax machine NOT ASSIGNED You tried to access a One Touch or Set up the One Touch or Speed Speed Dial number that is not Dial number See Storing One programmed Touch Dial Numbers page 21 and Storing Speed Dial Numbers page 21 OUT OF MEMORY The machine memory capacity has Press Reset to delete data When the machine is used as a printer been exceeded remaining in the memory of the machine If you have installed the Windows driver try again after setting the True Type mode to Print as Graphics in the PRINT menu of your application software Reduce the print resolution or reduce the complexity of your document Expand the printer memory with the optional memory board OUT OF MEMORY When the machine is used as a copier The machine memory capacity has been exceeded See Out of Memory Message page 54 PAPER JAM The recording paper is jammed in the machine See Printer Jam or Paper Jam page 133 131 39NVN3LNIVIN ERROR MESSAGE PLS CLEAN DRUM CAUSE The primary corona wire of drum unit is dirty ACTION Clean the primary corona wire of drum unit See Cleaning the Drum Unit page 144 PLS OPEN COVER A page piece of paper or paper clip etc may be jammed inside the machine Open the front cover and remove the drum unit If you see any jammed paper or other item gently pull it out Reinstall th
76. box you can add edit and delete stored information for members and groups 1 In the Address Book dialog box click the 8 icon to add a member The Brother Address Book Member Setup dialog box will appear Brother Address Book Member Setup Name fJ foe Smith Title Mr Company Borther Intemationl Corp 3 Z Department Sales Job Title Sales Rep E E Street Address 100 SomeStreet 77 m m S City State Province N J 2 _ 1 m Zip Code Post Code 08807 Country Region USA be Business Phone 308 555 1234 Home Phone Fax 908 555 1234 Mobile Phone E Mail joe smith com MFC E mail Address es 2 In the Brother Address Book Member Setup dialog box type the member s information Name and Fax are required fields Click the OK button to save the member s information Setting Up a Group for Broadcasting If you repeatedly send the same PC FAX to multiple recipients you can combine members into a Group 1 In the Brother Address Book dialog box click the icon to create a group The Brother Address Book Group Setup dialog box appears Brother Address Book Group Setup Group Name 2 Sales Available Names Group Members Joe Smith John Roller Add gt gt lt lt Remove OK Cancel 2 Type the name of the new group in the Group Name field 3 In the Available Names box select each member to be included in the Group and then click Add gt gt Members you add to the group will be liste
77. cal regulations If you are not sure of them consult with Brother dealer for service Be sure to seal the toner cartridge tightly so toner powder does not spill out of the cartridge When discarding used toner cartridges keep them separate from domestic garbage It is recommended that you clean the machine when you replace the toner Toner Empty Indicator When the toner cartridge is running low the display shows CHANGE TONER and the Toner Empty LED on the control panel flashes on and off to indicate the toner is low Toner Empty LED Display The Toner Empty LED light stays on and the display shows TONER EMPTY to indicate that the toner is empty Once this indication appears the machine will not resume printing until you have installed a new toner cartridge Steps for Replacing Toner Cartridge will be extremely HOT So never touch the shaded parts shown in the h After you have just used the machine some internal parts of the machine illustration below J NVNILNIYN Front view Troubleshooting and Maintenance 145 1 Open the front cover and pull out the drum unit Front Cover Drum Unit Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner 2 Hold down the lock lever on the right and pull the toner cartridge out of the drum unit assembly Handle the toner cartridge carefully If toner
78. can type a value in the box to set the contrast Custom Size Set the Size to one of the following Letter 8 1 2 x 11 inches A4 210 x 297 mm Legal 8 1 2 x 14 inches A5 148 x 210 mm B5 182 x 257 mm Executive 7 1 4 x 10 1 2 inches Business Card 60 x 90 mm Custom User adjustable from 0 35 x 0 35 inches to 8 5 x 14 inches After you select a custom size you can adjust the scanning area further by using the left mouse button to drag the dotted outline of the scanning area This is required when you want to crop an image when scanning 99 999 Business Card Size To scan business cards select the Business Card 60 x 90 mm size setting and place the business card at the centre of the glass platen When scanning photographs or other images for use in a word processor or other graphics application you should try different settings for the contrast mode and resolution to see which settings best suit your needs uv D Z m D e o gt A FA m E PaperPorf for Brother and ScanSoft TextBridge 103 PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution A thumbnail version of the image will appear in the Scanning Area This is only a preview of the image so you can see how it will look The PreScan button is used to preview an image for cropping any unwanted portions from the image When you are satisfied with the preview select the Start button to scan the
79. ce down on the glass platen 2 Press the One Touch key of the location you want to call 9 Press Fax Start If you try to use a One Touch or Speed Dial location with no number stored in it you hear a warning sound and screen displays NOT ASSIGNED The display returns to normal after 2 seconds Speed Dialling 1 Insert the document face up in the ADF or face down on the glass platen 2 Press Search Speed Dial then press and the two digit Speed Dial number 9 Press Fax Start Search You can search for names you have stored in One Touch and Speed Dial memories See Storing One Touch Dial Numbers page 21 and Storing Speed Dial Numbers page 21 1 insert the document face up in the ADF or face down on the glass platen by using the dial pad 2 Press Search Speed Dial o search for numbers alphabetica name enter the first letter of the name by using the dia Ber hf bers alphabetically by he first 1 f th by using the dial pad and then press or 9 4 When the screen displays the name you want to call press Fax Start Chain Dialling You can store very long dialling sequences by dividing them and setting them up as One Touch and Speed Dial numbers Then while dialling you can combine two or more One Touch and or Speed Dial numbers and even include manual dialling using the dial pad You can use these numbers in any combination The combined number will be dialled in the order you entered it as soon as you press
80. ch key press changes the print density to the next setting 9 When the screen shows the setting you want press Set 4 Press Stop Exit Reception into Memory As soon as the paper tray becomes empty during fax reception the screen will display CHECK PAPER please put some paper in the paper tray If the MEMORY RECEPTION switch is ON at this time The current fax reception will continue with the remaining page s being stored in memory subject to available memory Subsequent incoming faxes will also be stored into memory until the memory is full following with no further incoming fax calls will be automatically answered To print all data put fresh paper in the paper tray If the MEMORY RECEPTION switch is OFF at this time The current fax reception will continue with the remaining page s being stored in memory subject to available memory Subsequent incoming fax calls will not be automatically answered until fresh paper is put in the paper tray To print the last fax received put paper in the paper tray ERIBAERIE E 1 Press Menu 2 1 6 2 Use Or to select ON or OFF and press Set when the screen displays your selection 3 Press Stop Exit Printing a Fax from Memory If you have fax storage ON for remote retrieval or fax forwarding you can still print a fax from the machine s memory when you are at the machine See Setting Fax Storage page 49 1 Press Menu 2 5 4 2 Press Fax Start 9 After all the da
81. chine The machine has a BT Call Sign compatible distinctive ringing function allowing you to dedicate a second phone number on the same phone line just for receiving faxes You can switch it off temporarily then turn it back on When you get a new fax number make sure you reset this function To have your external TAD answer only the main number the machine must be in Manual Mode n FAX TEL F T or FAX ONLY mode the machine will answer all numbers on the phone line To enable the machine to work with BT Call Sign 1 Set the machine to MANUAL mode by pressing Receive Mode 2 Press Menu 2 0 4 The screen displays the current setting of this feature 3 Press or to select ON or OFF 4 Press Set D Press Stop Exit 45 Polling D Polling is the process of retrieving faxes from another machine You can use the machine to poll other machines or you can have someone poll the machine All parties involved in polling need to set up their machines to accommodate polling When someone polls the machine to receive a fax they pay for the call if you poll someone s fax machine to receive a fax you pay for the call See Polling Transmit page 48 Some machines do not respond to the polling function Secure Polling Secure Polling is a way to keep your documents and others from falling into the wrong hands while the fax machines are set up for polling You can use Secure Polling only wit
82. chnician to restore the product to normal operation Ifthe product has been dropped or the cabinet has been damaged Ifthe product exhibits a distinct change in performance indicating a need for service oo 15 We do not advise the use of an extension lead 152 IEC 60825 Specification This machine is a Class 1 laser product as defined in IEC 60825 specifications The label shown below is attached in countries where required CLASS 1 LASER PRODUCT APPAREIL LASER DE CLASSE 1 LASER KLASSE 1 PRODUKT This machine has a Class 3B Laser Diode which emits invisible laser radiation in the Scanner Unit The Scanner Unit should not be opened under any circumstances Laser Diode Wave length 760 810 nm Output 5 mW max Laser Class Class 3B Caution Use of controls adjustments or performance of procedures other than those specified in this manual may result in hazardous radiation exposure The following caution label is attached near the scanner unit CAUTIO N INVISIBLE LASER RADIATION WHEN OPEN AND INTERLOCK OEFEATED UN AVOID DIRECT EXPOSURE TO BEAM CLASS 3B LASER PRODUCT ADV ARSEL USYNLIG LASER STRALING NAR KABINETLAGET STAR ABENT UNGDA DIREKTE UDSATTELSE FOR STRALING KLASSE 3B LASER V AR N NG OSYNLIG LASERSTRALNING NAR DEN HAR DELEN AR PPNAD OCH SPARRAR AR URKOPPLADE STRALEN AR FARLIG KLASS 3B LASER APPARAT V AR 0 AVATTAESSA JA SUOJALUKITUS OHITETTAESSA OLET ALTTIINA LI NAKYMATTOMALLE LASERSATEIL
83. d Receiving Operation from an External or Extension Telephones aet POUR REGE 44 Telephone Seryices it a a ra to De RR 45 Chapter8 Polling Polling RECOV Es itte rt ta orte ner EEN EEA 46 Polling Transmit vet iet rtt entere e HERR HRS 48 Chapter 9 Remote Fax Options Setting Pax StOFage a us oti aeree ner AAR 49 Bax Forwarding nr Sr ai o mee e tetas 49 Remote Retrieval ves cct e mre pertes 50 COPIER Chapter 10 Making Copies Basic Copy Operations essere 53 Temporary Copy Setting ssssssseeeeee 55 Changing Default Settings sese 60 PRINTER SCANNER Chapter 11 Using the machine as a Printer Special Printing Features err teen trente tene rhe ENIRO 62 Printing From Your PC eerie erred ek ER REIR d 62 Simultaneous Printing Faxing sees 66 Printer Menu Functions ener rrr entere E EEA 67 Acceptable Papeterie UR EEA 68 Chapter 12 Printer Driver Settings For Windows Only Using the Brother MFC 9880 Printer Driver sss 69 BASIC EC 69 Advanced Tab ctt ote t te Erde 72 ACCESSOLIES Tab 52 cto et OR ERE ERU ERES 78 SUpport Fab ater toro Cp ARE en IO REED 80 General Tabs hA ee a d e ar PE ten 81 Layout Tab stet eo ere eee 81 Paper Quality Tab sesenta 82 Advanced Options sssssssssseeeeeneeeeennennen tete 83 Device Settings Tab dire e derer erg 84 vi Chapter 13 Using the Windows Based B
84. d in the Group Members box 4 After all the members have been added click OK Editing Member Information To edit a Member or Group 1 1n the Brother Address Book dialog box select the Member or Group you want to edit 2 Click the A icon 9 Edit the Member or Group information 4 Click OK to save your changes Deleting a Member or Group To delete a Member or Group 1 In the Brother Address Book dialog box select the Member of Group you want to delete 2 Click the frg icon 9 Click OK when the Delete OK dialog appears 110 Chapter 15 Exporting the Address Book You can export the address book to an ASCII text file csv To export the current telephone book If you are creating a Vcard you must first select the member 1 From the Address Book select File point to Export and then click Text OR Click Vcard and go to Step 5 2 Select the data fields you wish to Export from the Available Items column and then click Add gt gt Select items in the order you want them listed 3 if you are exporting to an ASCII file Text select Divide Character Tab or Comma This selection inserts a Tab or Comma between each data field when it is exported 4 Select the OK button to save the data Select items in the order you want to list You can select the separator character to be inserted between items Available Items Selected Items Add gt gt Ci State Province B Zip
85. d not be made for some other reasons while broadcasting the machine will redial the number automatically E Ifthe memory is full press Stop Exit to abort the job or press Fax Start to send the portion that is in the memory if more than one page has been scanned 39 S z gt 7 m iz Pad D m Setting Up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch key This is called Broadcasting First you will need to store each fax number as a One Touch or Speed Dial number See Storing One Touch Dial Numbers page 21 Also see Storing Speed Dial Numbers page 21 Then you can combine them into a Group Each Group uses up a One Touch or Speed Dial key Finally you can have up to 6 small Groups or you can assign up to 131 numbers to one large Group 1 Press Menu 2 3 3 PRESS SPEED DIAL OR ONE TOUCH KEY 2 Select a One Touch or Speed Dial key where you wish SETUP GROUP GO to store the number For example press One Touch ENTER amp SET KEY key 02 to use as a Group 9 Use the dial pad to enter the Group Number for example press 1 for Group 1 4 To include One Touch or Speed Dial numbers in the GO1 05 09 Group enter them as if you were dialling For example ENTER amp SET KEY for One Touch Dial key 05 press One Touch Dial key 05 For Speed Dial location 09 press Search Speed Dial then press 0 9 on the dial pad The LCD
86. d then press Set 9 Press Stop Exit OR Press for additional settings Paper Type You can use the following types of paper for copying For the best print quality select the type of media that you use most often THIN 60 69 g m For thin paper or transparency PLAIN 70 95 g m For ordinary plain paper THICK 96 120 g m For heavy weight paper or rough paper THICKER 121 161 g m For heavier weight paper rough paper or bond paper 1 Press Menu 3 3 2 Press or to select your type of paper and then press Set 3 Press Stop Exit 61 Using the machine as a Printer Special Printing Features Windows Printing The dedicated printer driver for Microsoft Windows 95 98 98SE Me 2000 Professional and Windows NT Workstation Version 4 0 are available on the CD ROM supplied with the MFC You can easily install them into your Windows system using our installer program see Quick Setup Guide The driver supports our unique compression mode to enhance printing speed in Windows applications and allows you to set various printer settings including economy printing mode and custom paper size Enhanced Memory Management The machine has its own Data Compression Technology which automatically compresses graphic data and downloads font data efficiently into the MFC s memory You can avoid memory errors and print most full page 600 dpi graphic and text data including larger fonts with the machine
87. d trademarks of ScanSoft Inc Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs IBM and IBM PC are registered trademarks of International Business Machines Corporation Hewlett Packard is a registered trademark and HP LaserJet is trademark of Hewlett Packard Company All other brand and product names mentioned in this User s Guide are registered trademarks of their respective companies Ordering Accessories and Supplies For the best quality results use only genuine Brother accessories These are available from most Brother dealers or alternatively you can contact our mail order department on telephone number 0161 931 2258 or fax number 0161 931 2218 For UK only Model Name Description Laser Fax Toner TN 6300 Able to print up to 3 000 pages TN 6600 Able to print up to 6 000 pages Laser Fax Drum DR 6000 162 Entering Text When you are setting certain functions such as the Station ID you may need to enter text into the machine Most keys on the dial pad have three or four letters printed above them The keys for 0 st and x don t have printed letters because they are used for special characters By pressing the appropriate number on the dial pad the correct number of times you can access the character you want Press Key one time two times three times four times five times 2 A B C 2 A gt 3 D E F 3 D a m 4 G H I 4 G 5 Ex
88. e Connecting the Power Cord This machine must be fitted with an earthed plug Sincethe machine is earthed via the mains plug you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to the machine on when you connect it to a telephone line Similarly you can protect yourself when you want to move the machine by disconnecting the telephone line first and then the power cord CU z D gt D A z Iz o v un m c 7 m IMPORTANT A If you need to remove the moulded mains plug in order to fit an appropriate type you must discard the moulded plug immediately having cut it off in order that it is not inadvertently inserted into a live socket thus presenting a shock hazard The wires in the mains lead of this appliance are coloured in accordance with the following code e Green and yellow Earth Blue Neutral Brown Live As the wires in the mains lead of this apparatus may not correspond with the coloured markings identifying the terminals in your plug proceed as follows The wire which is coloured green and yellow must be connected to the terminal in the plug which is marked by the letter E or by the safety earth symbol or coloured green or green and yellow The wire which is coloured blue must be connected to the terminal which is marked with the letter N or coloured black The wire which is coloured brown must
89. e as shown below Bo 9 mJ nou ano oz Jr La wn Hold the memory board by its edges Do not touch the surface of the board Make sure the memory board is securely seated in the main controller board 6 Reconnect the connector of the back up battery T Reinstall Refit the access plate and the rear cover using the removed screws 8 Reconnect the interface cable and then plug the power cord into the AC mains outlet 157 Optional Paper Tray You can purchase the Paper Tray accessory LT400 to use as a third paper source The paper tray holds up to 250 sheets of 20 Ib 75 n g paper Network LAN Board When you add the NC 8100h Print Fax Server you can connect the machine into your network LAN and use the machine for Internet Fax Network PC FAX Network Scanner Network Printer To manage these network features Brother supplies Network Management tools in the form of BRAdmin software and an embedded web server 158 Specifications Fax Specifications Compatibility Coding system Modem speed Document input width Document input length Scanning Printing width Automatic Document Feeder ADF Paper tray Printer type Grey scale Display Polling types Contrast control Resolution Out of paper Reception One Touch Dial Speed Dial Automatic redial Speaker type Auto answer Communication source Pages refers to the ITU T No 1
90. e Brother Control Centre Screen If you see this screen it means you left clicked a button in the Brother Control Centre screen without first placing an document in the ADF Brother MFL Pro Control Center A Please insert paper in the scanner before pressing Brother MFL Pro Control Center uttons OK Place the document in the Brother machine s ADF then click OK to return to the Brother Control Centre screen If you want to scan the document from the glass platen please use the Scan keys on the control panel See Using the Control Panel Keys page 87 90 Chapter 13 Scan to File m Scanner Setting Text for OCR hd Modify Settings Destination Folder PaperPort Folder C Other Folder Scanner Setting From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Destination Folder PaperPort Folder Select this checkbox to scan the document into your PaperPort folder Other Folder Select this checkbox to scan the document as another file type and or into another directory folder File If you selected Other Folder from the pull down list select the type of file PaperPort Files MAX Self Viewing Files EXE PaperPort 5 0 File
91. e any faxes in memory If you press 1 all fax data is erased and Fax Storage is turned OFF If the fax data in memory has not been printed before it will be printed first and then erased If you press 2 data is not erased and Fax Storage remains ON E Z P O m i gt x lt c 77 m Backup Print If you ve set FAX STORAGE to ON the machine automatically prints fax messages as they are received into memory This is a safety feature in case the power goes out for several days so you won t lose the messages Fax Forwarding p You cannot use Fax Forwarding when Fax Storage is set to OFF Programming a Fax Forwarding Number When Fax Forwarding and Fax Storage are set to ON the machine stores the received fax in memory then dials the fax machine phone number you ve programmed and forwards the fax message You can change a Fax Forwarding number remotely See Changing the Fax Forwarding Number page 52 1 Press Menu 2 5 1 2 Press or to select ON or OFF and press Set The screen prompts you to enter the number of the fax machine where faxes will be forwarded 3 Enter the forwarding number up to 20 digits and press Set 4 Press Stop Exit You can also dial into the machine from a remote location to switch this feature on or to change the number you want your faxes forwarding to 49 Changing the Remote Access Code Enter your Remote Access Code when the machine picks up your call
92. e drum unit then close the front cover If the error message remains open and close the front cover again If the machine cannot reset itself and return to the date and time prompt it will display MACHINE ERROR XX Then contact your Brother dealer for service TONER EMPTY 132 Toner is used up and printing is not possible or toner cartridge is not installed into the drum unit Replace the toner cartridge with a new one or install the toner cartridge into the drum unit See Replacing the Toner Cartridge page 145 Document Jams and Paper Jams Based upon where the original document or printed sheet is jammed follow the appropriate set of instructions to remove it Document Jam in the Top of the ADF Unit 1 Remove any paper from the document feeder that is not jammed Lift the ADF cover Pull the jammed document out to the left Close the ADF cover Press Stop Exit of ND ADF Cover Document Jam inside the ADF Unit 1 Remove any paper from the document feeder that is not jammed ADF Unit Open the document cover Lift the ADF unit Pull the jammed document out to the right Close the ADF unit Close the document cover Press Stop Exit N Oo BR CQ NN Printer Jam or Paper Jam Before you can clear a paper jam error you must find out where the paper is stuck Review the following two types of printer jams and follow the instructions damage the machine and
93. e fax message to more than one location CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that they are from a fax machine COMM ERROR Communication error An error during fax sending or receiving usually caused by line noise or static Coding Method Method of coding the information contained in a document All fax machines must use a minimum standard of Modified Huffman MH The machine is capable of greater compression method Modified Read MR Modified Modified Read MMR and JBIG if the receiving machine has the same capability Compatibility Group The ability of one fax unit to communicate with another Compatibility is assured between ITU T Group Contrast Setting to compensate for dark or light documents by lightening dark documents or darkening light documents Cover Page Prints a page at the other party s machine that contains the sender and recipient s name and fax number number of pages and comment You can generate an electronic cover page at the other end with pre programmed information from memory or you can print a sample cover page to fax with your document Cover Page Message The comment that is on the Cover Page This is a programmable feature Delayed Transmission Sends your fax at a later time that day Drum unit A printing device for the machine Dual Access The machine can scan outgoing faxes or scheduled jobs into memory at the same time
94. ea 4 mm Making a Single Copy 1 Insert the document face up in the ADF or face down on the glass platen 2 Press Copy l p T To stop the copy process and release the original press Stop Exit es 53 Making Multiple Copies Using the ADF 1 Insert the document face up in the ADF 2 Using the dial pad enter the number of copies you want up to 99 For example press 3 8 for 38 copies 9 Press Copy p d To sort the copies use Options key See Sorting Multiple Copies Using ADF page 57 Making Multiple Copies Using the Glass Platen 1 Liftthe Document Cover Document Cover s Documents are Face Down Glass Platen 2 Using the document guidelines on the left centre the document face down on the glass platen 9 Close the Document Cover 4 Using the dial pad enter the number of copies you want up to 99 For example press 3 8 for 38 copies 5 Press Copy Out of Memory Message If the memory becomes full while you re making copies the screen displays OUT OF MEMORY QUIT PRESS STOP If you were scanning the first page to be copied press Stop Exit to cancel the operation and restart to make a single copy If you were scanning a subsequent page you will have the option to press Copy to copy the pages scanned so far OR Press Stop Exit to cancel You will need to clear some fax messages to make some additional memory available before you can continue iC a To gain
95. ean dust free environment with adequate ventilation After you have just used the machine some internal parts of the machine will be extremely HOT So please be careful Front view Follow these steps to replace the drum unit 1 Open the front cover 2 Remove the old drum unit Place the drum unit on an old cloth or large piece of disposable paper to avoid spilling and scattering the toner Front t over ph e Drum Unit 150 Ch ipier 16 9 Pull the toner cartridge out of the drum unit assembly while holding down the lock lever with 8 y g your right hand See Replacing the Toner Cartridge page 145 Discard the used drum unit according to local regulations Be sure to seal the drum unit tightly so toner powder does not spill out of the unit When discarding used drum units keep them separate from domestic rubbish 4 Wait to unpack the new drum unit until immediately before installing it Place the old drum unit into the aluminium bag and discard it according to local regulations light the unit may be damaged Handle the toner cartridge and the drum unit carefully because they contain toner If toner scatters and your hands or clothes get dirty immediately wipe or wash with cold water Do not touch the scanner window with your finger h Ifan unpacked drum unit is subjected to excessive direct sunlight or room e D Reinstall the toner cartridge into the new drum unit See Replacing the Toner Cartridge page
96. ecification for the Paper Tray Cut Sheet Basis Weight 16 to 28 Ib 60 to 105 g m Caliper 0 08 to 0 13 mm 0 003 to 0 005 inches Moisture Content 4 to 6 by weight Smoothness 100 to 250 Sheffield Manual Feed Slot Cut Sheet Envelope Basis Weight 16 to 43 Ib 20 to 24 Ib 60 to 161 g m 75 to 90 g m Caliper 0 08 to 0 2 mm 0 084 to 0 14 mm 0 003 to 0 008 inches 0 003 to 0 005 inches Moisture Content 4 to 6 by weight 4 to 6 by weight Smoothness 100 to 250 Sheffield 100 to 250 Sheffield Recommended paper types Plain Paper Xerox Premire 80 Transparency 3M CG3300 for laser printers or equivalent Label Avery laser label L7163 68 Printer Driver Settings tor winaows oniy Using the Brother MFC 9880 Printer Driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer using a printer command language or page description language The printer drivers are on the supplied CD ROM The latest printer driver can also be downloaded from the Brother Solutions Centre at http solutions brother com Features in the Printer Driver For Windows 95 98 Me and Windows NT 4 0 Users p gt The screens shown in this section are from Windows 98 The screens on your PC may vary depending on your Windows Operating System For more detailed information please see the on line Help in the
97. eck Fit to Paper Size if your document has an unusual size or if you have only the standard size paper 3 Check the Free box if you want to reduce or enlarge the output You can also use the Mirror Print or Reverse Print feature for your page setting Device Options Set one of the following Printer Functions Quick Print Setup e Administrator For Windows 95 98 98SE Me Users Only Print Date amp Time Brother MFC9880 Properties 21x General Details Basic Advanced Accessories Suppott iss Jos Printer Function Quick Print Setup Administrator Print Date amp Time r Quick Print Setup C On oft Setting Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings To view settings simply click your mouse button on the task tray icon This feature can be set to ON or OFF from the Device Options section v Normal Multiple Page Nomab 2inl Manual Duplex OFF gt 4in1 Toner Save Mode lt OFF gt Sint Media Type Plain Paper gt us Default Tin 22 Printer Property 1 in 3x3 Display Toolbar Tin 4x4 About Tin 5x5 Exit 76 Chapter 12 Administrator For Windows 95 98 98SE Me Users Only The administrator selection permits the Copy Scaling and Watermark features to be locked and Password protected Brother MFC9880 Properties 2 x General Details Basic Advanced Accessories Support
98. ee PaperPort Help for more information about creating new links Using ScanSoft PaperPort for Brother and ScanSoft TextBridge 99 v E EZ E m E e oO P E z m E Using ScanSoft TextBridge OCR Converting Image Text to Text You Can Edit A Software by ScanSoft ScanSoft ScanSoft TextBridge OCR is automatically installed when you install PaperPort on your computer PaperPort can quickly convert the text on a PaperPort item which is really just a picture of the text into text that you can edit with a word processing application PaperPort uses the optical character recognition application ScanSoft TextBridge which comes with PaperPort OR PaperPort uses your application if it is already on your computer You can convert the entire item or by using the Copy As Text command you can select only a portion of the text to convert Dragging an item onto a word processing link icon starts PaperPort s built in OCR application or you can use your own OCR application e amp vdg mOosyssoNiu m 58 Importing Items from Other Applications In addition to scanning items you can bring items into PaperPort in a variety of ways and convert them to PaperPort MAX files in several different ways WB Print to the Desktop View from another application such as Microsoft Excel W Import files saved in other file formats such as Windows Bitmap BMP or Tag Image File Format
99. elay You can let the machine pick up and detect if it s a fax or voice call If it s a fax call the machine prints the fax If it s a voice call the machine signals you with an F T pseudo ring for the length of time you selected in F T Ring Time Lift the external telephone s handset and then press Tel R to answer Even if the caller hangs up during the F T pseudo ringing the machine continues the F T pseudo ringing for the set time Fax Detect with an External or Extension Telephone When you use this feature you don t have to press Fax Start or x 5 1 when you answer a fax call with an external or extension telephone and hear calling beeps Just hold the handset of an external or extension telephone and wait for several seconds When you see RECEIVING on the fax screen or when you hear chirps through the handset of an extension phone connected to another wall socket just replace the handset and the machine does the rest Selecting ON allows the machine to receive fax calls automatically even if you lift the handset of an external or extension telephone Selecting OFF means you will have to activate the machine yourself by pressing Fax Start or x 5 1 at the external or extension telephone You have to set Remote Activation to ON in Menu 2 1 4 to use x 5 1 See Operation from an External or Extension Telephone page 44 In case Fax Detect does not work because of a poor phone line connection just press the Activation
100. end faxes in 26 OFF real time 6 POLLED TX STANDARD Set Polled Transmission SECURE for someone to poll the 48 machine to receive a fax from you 7 COVERPG NEXT FAX ONLY Automatically sends a SETUP ON programmable cover 36 OFF page or prints a sample PRINT SAMPLE coverpage 8 COVERPAGE Program a customized NOTE message for fax cover 37 page 9 OVERSEAS ON Special setting for MODE OFF international 38 transmissions 3 SET 1 ONE TOUCH Stores dial numbers in QUICK DIAL DIAL memory so as to dial 2 them by pressing only one key 2 SPEED DIAL Stores dial numbers in memory so as to dial 21 them by pressing only four keys 3 SETUP Set up a Group for 40 GROUPS broadcasting 4 REPORT 1 XMIT ON Initial setup for SETTING REPORT ON IMAGE Transmission 34 OFF Verification Report and OFF IMAGE Journal period 2 JOURNAL 2 4 1 Days PERIOD 1 3 6 12 24 Hours 34 OFF 14 The factory setting option is shown in bold Main Menu Submenu Menu Selections Options Descriptions 2 FAX 5 REMOTE 1 FAX FWD ON Set the machine to 49 Continued FAX OPT OFF forward faxes 2 FAX ON Store incoming faxes in STORAGE OFF memory for fax 49 forwarding and remote retrieval 3 REMOTE 159 Set code for retrieving 50 ACCESS faxes 4 PRINT EN Print incoming faxes 3l DOCUMENT stored in the memory 6 REMAINING Check which jobs are in JOBS memory or cancel
101. enu 1 1 Enter the two digits of the year and press Set 02 is registered as 2002 in the machine Enter two digits for the month and press Set Enter two digits for the day and press Set Enter the time in 24 hour format and press Set our whN Press Stop Exit Setting the Station ID You can store your name fax number and telephone number in this setting The name and fax number will be printed on the fax cover pages and all fax pages that you send The telephone number will be printed only on your cover pages See Electronic Cover Page page 36 It is important that you enter the fax and telephone numbers in the internationally standardized format i e in accordance with the following strict sequence The plus character press key Your Country Code e g 44 for the United Kingdom 41 for Switzerland Your local area code minus any leading 0 9 in Spain A space Your number on the local exchange using spaces to aid readability as appropriate As an example the machine is installed in the United Kingdom is to be used for both fax and voice calls and your national telephone number is 0161 444 5555 then you must set the fax and telephone number parts of your station ID as 44 161 444 5555 1 Press Menu 1 2 2 Enter your fax number up to 20 digits and press Set 3 Enter your telephone number up to 20 digits and press Set 4 Enter your name up to 20 character
102. enu select Programs PaperPort and then double click Brother SmartUI PopUp Using the Windows Based Brother Control Centre For Windows Only 85 How to Turn Off AutoLoad 1 Left click the Control Centre ie icon and click Show 2 When the Control Centre main screen appears left click on the Configuration Control Centre button A dialog box with a check box labelled AutoLoad Pop up will Conii CONTROL CENTRE appear Pop Up Setting M AutoLoad Pop Up r Global Scanner Settings Resolution foo Color Mode hcktw e ScanSize flegal85x14in O yl AG e NT T en MEETS Save Settings Restore Defaults 4 3 Uncheck the AutoLoad Pop Up option Using the Scan Keys with Windows PC If you have connected a Macintosh the Scan keys will not work with your computer See Using the Brother MFC with a New Power Macintosh G3 G4 or iMac iBook page 118 Scan Scanto E mail C3 You can use the Scan keys on the control panel to scan documents into your word processing graphics or E mail applications The advantage of using the Scan keys is that you avoid the mouse clicks required to scan O from your PC Scan to Image Scan to OCR Using the Control Panel Keys Before you can use the Scan keys on the control panel you must have connected the machine to your Windows based PC and loaded the appropriate Brother Drivers for your version of Windows When y
103. er OR Press Stop Exit When you dial a Speed dial number the screen displays the name you have stored or if you have not stored a name the number you have stored 21 Changing One Touch and Speed Dial Numbers If you try to store a One Touch or Speed Dial number in a location where a number is already stored the screen displays the current name stored there then prompts you to either change it or exit 1 Press Menu 2 3 1 and press the One Touch Dial key where you want to change the number OR Press Menu 2 3 2 and use the dial pad to enter a two digit location 00 99 and press Set 2 Press 1 to change the number stored or press 2 to exit without making a change 3 Enter a new number If you want to erase the number press Clear when the cursor is below the first digit of the number Ifyou want to change a digit use or to position the cursor under the digit you want to change then enter the new digit OR Press Clear to delete all characters above and to the right of the cursor 4 Follow the directions in Storing One Touch Dial or Speed Dial Numbers You can print a list of all stored numbers See Using the Reports Key page 35 22 Sending a Fax Scanning Adjustment Contrast If your document is very light or very dark you might want to set the contrast accordingly Use LIGHT to senda light document Use DARK to send a dark document After sending the document the contrast se
104. er Jams sse 133 Packing and Shipping the Machine sess 140 Regular Maintenance eese nennen 142 IMPORTANT INFORMATION Chapter 19 Important Safety Information vii Important Safety Instructions esses 152 OPTIONAL ACCESSORIES Chapter 20 APPENDIX Chapter 21 Optional Accessories Memory Board ettet ete ere oit tee in 155 Optional Paper Tray tete tes erit 158 Network EAN Board ente ve epe meat 158 Specifications Fax Specifications eee ete e et epis 159 Printer Specifications ssa edoi rea a eee an edens 160 Computer Requirement sess 161 Electrical and Environment esee 161 Compilation and Publication Notice seseseese 162 Tradematks oreet te te Tete 162 Entering Text eate erii n ert a ein bee 163 About Fax Machines eee tres eei drea 164 GlOSSary seas sacra ARR A e IR ties 165 Index eec RR PUB OPIDO ERU ep REIS 168 viii Preparation and Simple Use Guide Steps to prepare and use the machine simply Follow the steps below to prepare and use the machine simply However before you perform these steps see Important Safety Information page 152 and Advice for Preparation and Simple Use Guide page 4 If you need further information refer to BASIC FAX USE or ADVANCED FAX USE D gt Uu cL Hay gt rs ma co Q Z m 1 Read the Quick Setup Guide Follow the in
105. er page 4 Press Stop Exit Composing Your Own Comments 1 Press Menu 2 2 8 The screen displays COVERPAGE NOTE 2 Use or to choose position 5 or 6 for your customized comment and press Set Use the dial pad to enter your customized comment up to 27 characters See Entering Text page 163 3 4 Press Set The screen prompts you to continue 5 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 to exit 37 Overseas Mode Sometimes when sending a fax to overseas numbers problems can be experienced This mode makes the machine work better for such calls After you send a fax using this feature the feature turns itself off 1 Insert the document face up in the ADF or face down on the glass platen Press Menu 2 2 9 2 3 Press or to select ON or OFF and press Set when the screen displays your selection 4 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to Step 5 5 Enter the fax number you re calling and press Fax Start Delayed Transmission Timer You can use this function to send a fax up to 24 hours later 1 Insert the document face up in the ADF or face down on the glass platen 2 Press Menu 2 2 3 9 Enter the time you want the fax to be sent in 24 hour format for example enter 19 45 for 7 45 PM and press Set
106. es Number of copies hos Cc o Koen dl mE E Micase Selection mes 9 Select Brother PC FAX as your printer and then click OK The FAX Sending dialog box will appear bother i S Cover Page On P Ly 1 2 s io20s040s0 n Pause i Redial R 8 9 cear LIED OB ap per uv 2 m Pej 47 1 I 4 m E 4 Enter a telephone number by using any of the following methods A Enter the number using the numeric keypad B Click any of the 10 Speed Dial buttons C Clickthe Address Book button and then select a Member or Group from the Address Book 5 ir you make a mistake you can use the Clear button to clear all the entries 6 To include a cover page click the Cover Page On You can also click the icon to create or edit an existing cover page T Click Start to send the fax 8 if you wish to cancel the fax click Stop Redial If you wish to redial a number press Redial to scroll through the last five fax numbers Setting Up and Using PC FAX For Windows Only 115 PC FAX Receiving You can receive incoming faxes into your PC Running PC FAX Receiving Form the Start menu select Program File Brother MFC Software Suite and then select PC FAX Receiving The PC FAX s kA 10 40 icon will appear on your PC Task tray for this Windows session Setting Up Your PC 1 Right click the PC FAX Se k 10 40 icon on yo
107. fax line your TAD will determine the number of rings before the call is answered Pay special attention to the directions in the Preparation and Simple Use Guide for connecting a TAD or answering machine to the machine ECM Error Correction Mode The Error Correction Mode ECM is a way for the fax machine to check the integrity of a fax transmission while it is in progress ECM transmissions are possible only between machines that both have the ECM feature If they do you may send and receive fax messages that are continuously checked for their integrity Sufficient memory must be available in the machine for this feature to work 164 Chapter 21 Glossary ADF Automatic Document Feeder Capacity Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically Automatic Fax Transmission Sending a fax without picking up the handset of an external telephone Automatic Redial A feature that enables the machine to redial the fax number if the original fax did not go through because the line was busy or there was no answer Backup Print Sets the machine to print a copy of faxes that are received and stored in memory Beeper The sound the keys make when they are pressed an error occurs or a document has been received or transmitted gt v v m z Ex Beeper Volume Volume setting for the beep when you press a key or make an error Broadcasting The ability to send the sam
108. feed slot to the width of the paper you re using Loading more than One Sheet of Paper en the Setup dialog box of the Windows printer driver and select Manual Feed in the Paper 1 op he Setup dialog box of the Windows printer dri d select M Feed in the Pap Source section Follow Steps 1 and 2 above to load the first page The machine starts printing automatically 2 After the first page is printed the screen displays MANUAL FEED Insert the next sheet of paper to resume printing INSERT PAPER 3 Repeat Steps 1 and 2 until you have finished printing If you do not select manual paper feed and insert a page in the manual feed slot the machine will load the first page from the manual feed slot and subsequent pages from the paper tray 64 Printing on Thicker Paper and Card Stock When the rear cover is lifted up the machine has a straight paper path from the manual feed slot to the rear of the printer Use this paper feed and output method when you want to print on envelopes thicker paper or card stock 1 Select manual feed mode in the printer driver 2 Send the print data as usual 3 Lift up the rear cover of the machine nt 4 Adjust the manual feed paper guides to the width of the paper you are using 5 Inserta single sheet of paper into the manual feed slot until the front edge touches the paper feed rollers Let go of the paper as the machine pulls it into position 6 After the machine ejects the prin
109. for the temporary settings to clear automatically Copy Makes a copy Fax and Telephone Keys Search Speed Dial Lets you look up numbers stored in the dialling memory Also lets you dial stored phone numbers by pressing and two digit number Receive Mode Select how the machine will handle incoming calls Redial Pause Redials the last number called Also inserts a pause in autodial numbers Tel R Telephone Recall This key is used to have a telephone conversation having picked up the external handset in F T pseudo ringing etc Also use this key to gain access to an outside line and or to recall the operator or transfer a call to another extension when it is connected to a PABX Stop Exit Stops a fax cancels an operation or exits from function mode Fax Start Starts an operation such as Sending a fax 11 z s o v m m c 7 m CU zu D P D A 9 zZ Menu Mode After pressing Menu key the following options are available Then press 1 for General Setup Menu OR Press 2 for Fax Menu OR Press 3 for Copy Menu OR Press 4 for Printer Menu When you enter the Menu Mode the machine displays a list of Level One Menus from which you can choose These menu options appear one after the other on the display Select an option by pressing Set when the option appears on the LCD You can scroll more quickly through options by pressing When the screen displays you
110. g on the printed pages The estimated drum life is up to 20 000 A4 sized pages Maintaining quality print during this period will depend on factors such as the number of pages printed per day time between print jobs and or fax receptions the quality of the printing paper and the environment in which the machine is used The drum unit DR 6000 is a consumable and to maintain an acceptable printing quality it should be replaced at the end of it s 20 000 A4 page life Printing quality is a subjective issue and the drum should be replaced at a time when the printing quality becomes unacceptable to the user in relation to the documents being printed The print quality will deteriorate over time and replacing the drum will return the printing quality to its optimum level In order to maintain optimum print quality we also recommend that the drum is replaced after 18 months service To assist you the machine will advise when approximately 5 15 of the drum life remains by showing the message CHANGE DRUM SOON on the display This indication takes the number of pages printed and the total printing time into consideration When the message appears we advise that a new drum be obtained for replacement at a convenient future time 1 To check the remaining drum life press Menu 2 0 3 2 The following indication appears on the LCD for 5 sec DRUM LIFE and the display returns automatically to REMAINING MISCELLANEOUS menu 3 Press Stop Exit
111. h another Brother fax machine Anyone who polls to receive a fax must enter the polling secure code Polling Receive Polling Receive is when you call another fax machine to receive a fax from it Setup for Polling Receive Standard 1 Press Menu 2 1 8 2 Press or to choose STANDARD and press Set 3 Enter the fax number you are polling and press ENTER FAX NO Fax Start PRESS FAX START The screen displays DIALING XXX Setup for Polling Receive with Secure Code You need to make sure you are using the same secure code as the other party 1 Press Menu 2 1 8 2 Press or to choose SECURE and press Set 3 Enter a four digit secure code This is the same as the security code of the fax machine you are polling 4 Press Set 5 Enter the fax number you are polling ENTER FAX NO ERE FAX START 6 Press Fax Start 46 Setup Delayed Polling Receive You can set the machine to begin Polling Receive at a later time 1 Press Menu 2 1 8 2 Press or to choose TIMER and press Set 9 The screen prompts you to enter the time you want to begin polling 4 Enter the time in 24 hour format you want to begin polling For example enter 21 45 for 9 45 PM 5 Press Set The screen prompts you to enter the fax number you are polling 6 Enter the fax number and press Fax Start ENTER FAX NO The machine makes the polling call at the time you PRESS FAX START entered You can set up only one Delayed
112. h just two mouse clicks You have the option of selecting the destination word processing program such as Word Pad MS Word Word Perfect etc Scan to Graphic Application allows you to scan an image directly into any graphic viewer editor application You can select the destination application such as MS Paint or Corel PhotoPaint Copy Operations Copy allows you to use the PC and any Windows printer driver for enhanced copy functions You can scan the page on the Brother MFC and print the copies using any of the features of the Brother MFC printer driver OR Y ou can direct the copy output to any standard Windows printer driver installed on the PC PC FAX Operation Send a Fax allows you to scan a picture or text original and automatically send the image as a fax from the PC using the Brother PC FAX software Scanner Settings When the Pop Up screen is displayed you can access the Scanner Settings window Conijuraiteon Click the Configuration SUMI icon at the top right of the Brother Control Centre screen OR Click the Modify Settings button on any of the Configuration screens Pop Up Setting v AutoLoad Pop Up r Global Scanner Settings Faxing Filing and Copying 7 Resolution foo Color Mode Backswie Scan Size legal 8 5 14 in Brightness ya cae ae Concer ear ata Tan eT Save Settings Restore Defaults Global Settings AutoLoad Pop Up Click t
113. hich uses up a One Touch key or a Speed Dial Remember you can have up to six Groups and Quick Dial numbers can be included in more than one Group Then by pressing Broadcast between each location you can include One Touch Speed Dial Groups and manual dialling using the dial pad in the same broadcast Use the Search Speed Dial to help you choose the numbers easily After the broadcast is completed a Broadcast Report will be printed automatically to let you know the results 1 Insert the document face up in the ADF or face down on the glass platen 2 Enter a number using One Touch Speed Dial Search Group number or the dial pad See Setting Up Groups for Broadcasting page 40 Example Group number 9 Press Broadcast You will be prompted to enter the next number 4 Enter the next number Example Speed Dial 5 Press Broadcast 6 Enter the next fax number Example Manual dialling using the dial pad T Press Fax Start The machine will read the documents into memory and then start sending faxes to all the numbers you entered W To stop the broadcasting in progress press Stop Exit The display asks if you want to cancel all locations or just the location that is being sent to W Enter the long dialling sequence numbers as you normally would but keep in mind that each One Touch key or Speed Dial counts as one location so the number of locations you can call becomes limited W Ifthe line is busy or a connection coul
114. his checkbox if you want Brother Control Centre to load when you boot your computer v D Z E m E wm o gt A FA m E e For Windows Only 89 Setting Up the Scanner Configurations The Pop Up application stores eight different scanning modes Each time you scan an original you will choose the most appropriate scanning mode from the following Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy Fine Copy Each mode has its own set of stored settings You can keep the factory default settings or change them at any time Resolution Select the scanning resolution you most frequently use Colour Mode From the pull down list Scan Size From the pull down list Brightness Slide the adjuster from 0 to 100 Contrast Slide the adjuster from 0 to 100 Click OK to save your changes If you make a mistake or later decide to return to the original default setting just click the Restore Defaults button when the scanning mode is displayed To access the Scanner Configurations screen 1 Insert the document face up in the ADF 2 Right click the appropriate Control Centre button to display Configurations then click it The configuration screen for that Control Centre button will appear 3 To save your settings press the OK button OR To return to the factory default settings press the Restore Defaults button Perform an Operation from th
115. hort beeps to enter a remote control command Change Fax Forwarding Setting Press 9 5 then to Turn Fax Forwarding OFF Press 1 Turn Fax Forwarding ON Press 2 Program Fax Forward Number Press 4 Automatically turns Fax Forwarding ON Turn Fax Storage ON Press 6 Turn Fax Storage OFF Press 7 This is only possible if there are no faxes stored in the memory or if all faxes have been erased using Remote Control 9 6 3 gt i Retrieve or Erase a Fax O Press 9 6 D m then to wm m Retrieve all faxes Press 2 then enter the number of remote fax machine and then press After the beep hang up and wait Erase all fax messages Press 3 If the data stored in the memory has not been printed before it will be printed first and then erased Check the Receiving Status Press 9 7 then Press 1 1 long beep Received fax messages 3 short beeps No messages Change Receive Mode Press 9 8 then for TAD Press 1 F T FAX TEL Press 2 FAX Press 3 Exit Remote Operation Press 9 0 51 Retrieving Fax Messages 1 Dial the machine s number 2 When you hear the beep immediately enter your Remote Access Code the factory setting is 1 5 9 x 9 As soon as you hear two short beeps use the dial pad to press 9 6 2 4 Using the dial ad enter the number up to 20 digits of the remote fax machine where you want 8 P P 8 y your fax messages forwarded and then press You ca
116. ication must be running for you to use the machine with your Windows computer MFC Software Suite and the Printer Driver automatically load the Resource Manager as needed The Resource Manager allows the single bi directional Parallel port on the machine to simulate a Communications port for faxing and scanning and to simulate a Parallel port for Windows GDI printing MFC Remote Setup The MFC Remote Setup application allows you to quickly set up the machine by taking advantage of the ease and speed of programming on your PC When you access this application the settings on the machine will be downloaded automatically to your PC and displayed on your computer screen If you change the settings you can upload them directly to the machine Brother MFC Remote Setup Program x mMroox GENERAL SETUP EL DATE TIME I from PC Clock SETUP RECEIVE Santis SETUP SEND SET QUICK DIAL FAX REPORT SETTING REMOTE FAX OPT TEL me COPY NAME E 2 VOLUME m RING low gt BEEPER low D 47 SPEAKER Low 9 PBX fel c ON OFF TONER SAVE OFF z D SLEEP MODE 5 a TONE PULSE TONE z Export Import Print Ok Cancel Apply OK This starts the process of uploading the data to the machine and exiting the remote setup program If an error message is displayed enter the correct data again then click OK Cancel This exits the remote setup application without uploading the data to the machine 105 Apply
117. ill then return to displaying SECURE MODE You must then start from Step 1 to switch OFF Memory Security If you forget the Memory Security password please contact your Brother dealer for service or the help number given with the warranty documentation S z gt 7 m iz gt lt D m 43 Advanced Receiving Operation from an External or Extension Telephone An external phone is a telephone that is plugged into the machine either into the machine s EXT socket or into the back of the connector that plugs into the telephone wall socket An extension phone is another phone on the same phone number as the machine but plugged into a different telephone wall socket For example the machine may be connected to a phone line in your study and you may have another phone on the same line and same phone number in your kitchen This feature enables you to answer the phone in the kitchen if it rings while you are making a coffee knowing that you can transfer the call to the machine if the incoming call is a fax If you answer a fax call on an external or extension phone you can make the machine take over by using the Activation Code When you press the Activation Code x 5 1 the machine starts to receive a fax If you set FAX DETECT to ON you don t have to press x 5 1 just hold the handset and wait for several seconds See Fax Detect with an External or Extension Telephone page 29 If the machine answers a voice ca
118. image 1 Insert the document face up in the ADF or face down on the glass platen 2 Select the PreScan button The entire document will be scanned into the PC and will appear in the Scanning Area of the Scanner window Scenning Ares 1 1 You can crop the prescanned image 3 To crop a portion of the document to be scanned drag any side or corner of the dotted outline in the Scanning Area with the left mouse button Adjust the dotted outline until it surrounds only the portion of the document you wish to scan 4 Insert the document face up in the ADF again if you use the ADF in Step 1 5 Adjust the settings for Resolution Scan Type Brightness Contrast and Size in the Scanner Setup window as needed 6 select the Start button This time only the selected area of the document will appear in the PaperPort window T In the PaperPort window use the options available in the Markups pull down menu and the Crop option in the Options pull down menu to refine the image 104 Chapter 14 Setting Up and Using PC FAX For Windows Only Introduction This chapter outlines the basics of the Brother software so you can get started using the MFC Software Suite MFC Software Suite for the machine includes ScanSoft PaperPort for Brother and ScanSoft TextBridge See Using ScanSoft PaperPort for Brother and ScanSoft TextBridge page 98 Brother Resource Manager The Brother Resource Manager appl
119. ing lines Usually this is caused by a poor telephone connection Ask the other party to send the fax again Phone Line or Connections Dialling does not work Check for a dial tone Change TONE PULSE setting See Setting the Dialling Mode Tone Pulse page 20 Check all line cord connections Check power cord connection Send a manual fax by lifting the external telephone s handset and dialling the number Wait to hear fax receiving tones before pressing Fax Start The machine does not answer when called Make sure the machine is in the correct receiving mode for your setup either Fax Fax Tel F T or TAD Check for dial tone If possible call the machine to hear it answer If there is still no answer check the telephone line cord connection If there is no ringing when you call the machine call your Telephone Company to check the line No dial tone on the external telephone s handset Lifting the external phone s handset If you hear no dial tone check telephone line cord connections at the machine and wall socket Check that the external telephone is connected to the machine correctly Test the wall socket with another single line telephone If no dial tone on the wall outlet call your Telephone Company Troubleshooting and Maintenance 135 JONVNALNIVIN DIFFICULTY SUGGESTIONS Sending Faxes Poor transmitting quality Try changing your resolution to FINE or SUPERFINE See Fax Resolut
120. ion Set Stores a function setting into the machine Right Arrow Moves the LCD cursor to the right and displays the next menu option function Clear Deletes entered data or moves back one step in function menu Print Key Reset Clears data from the printer memory Scan Keys Scan to E mail Press this key to start scanning an original into your E mail application setting it up automatically as an attachment Scan to Image Press this key to scan a picture into your graphics application for viewing and editing Scan to OCR Press this key to start scanning a text document ScanSoft TextBridge will convert it to editable text and display it in your word processor application for further editing Dial Pad Dials phone and fax numbers and can be used as a keyboard for entering information into the machine key lets you switch the dialling type during a telephone call from PULSE to TONE Copy Keys For the Next Copy Only Enlarge Reduce Lets you select an enlargement or reduction ratio 25 50 71 100 141 150 200 400 For more choices select MANUAL and use dial pad to type any percentage 25 and 400 Contrast Press this key to temporarily change the contrast Options You can quickly and easily select temporary settings Clear Settings Resets your temporary copy settings back to the user default settings Use this key when you do not want to wait 45 seconds
121. ion page 23 Make a copy to verify the machine s scanner operation Transmission verification prints Results NG There is probably temporary noise or static on the phone line Try sending the fax again If the problem continues call the Telephone Company to check your phone line When the receiving party says the picture is not clear Sometimes the resolution mode you chose when you sent your fax may not have been appropriate Send the fax again but try using the FINE or S FINE mode Also the machine s scanner may be dirty so try cleaning it When the receiving party says vertical streaks appear on the faxes they receive The machine s scanner may be dirty or the receiving party s print head may be dirty Clean your scanner and make a copy to check if the problem was caused by the machine Handling Incoming Calls with external telephone F T pseudo ring in Fax Tel F T Mode The machine knows the incoming call is not a fax so it is signalling you to answer the telephone call Pick up the external telephone s handset and press Tel R or answer from an extension phone and press the machine s Deactivation Code default setting is 51 Transferring a fax call to the machine If you answered at the machine press Fax Start and hang up immediately If you answered at an extension phone press your Remote Activation Code default setting is x 51 When the machine answers hang up Ge
122. it is sending a fax or receiving or printing an incoming fax ECM Error Correction Mode Detects errors during fax transmission and resends the parts of the document that had errors Electronic Cover Page A preprogrammed cover page that is transmitted from the machine s memory eliminating the need for making up cover pages manually Extension Phone A telephone on the fax number that is plugged into a separate wall jack External Phone A TAD telephone answering device or telephone that is plugged into the Ext socket of the machine 165 F T Ring Time The length of time the machine rings when the receive mode setting is Fax Tel to notify you to pick up a voice call that has been automatically answered Fax Tel mode You can receive faxes and telephone calls Do not use Fax Tel if you are using an external answering machine With external telephone only Fax Forwarding Sends a fax received in memory to another preprogrammed fax number Fax Storage You can store faxes in memory for remote retrieval Fax tones The signals sent by sending and receiving fax machines while communicating information Fine Mode Resolution is 203 x 196 dpi It is used for small print and graphs Grey scale The shades of grey available for copying and faxing photographs Group number A combination of One Touch and or Speed Dial numbers that are stored on a One Touch Dial key or Speed Dial for Broadcasting Journal Lists information about the last 200 i
123. ity is switched ON Receiving faxes into memory limited by Memory Capacity Scheduled Delayed Transmission Polling Fax Forwarding Remote Retrieval ENMNEN Provided it was set before Memory Security was switched ON Using Memory Security You need use a password to switch Memory Security ON and OFF Setting Up Memory Security for the First Time T Press Menu 2 0 1 NEW PASSWD XXXX ENTER amp SET KEY 2 Entera 4 digit number as a password 9 Press Set The screen prompts you to re enter the password VERIFY XXXX ENTER amp SET KEY 4 Re enter the password and press Set Press or to choose SET SECURITY 6 Press Set The screen prompts you to enter the password PASSWORD XXXX ENTER amp SET KEY 41 c1 T Entera 4 digit password followed by Set This is the same as the security password of the machine already stored The screen displays ACCEPTED for 2 seconds followed by SECURE MODE Memory Security is now switched ON COE Ifthe password you enter at Step 7 is incorrect the screen would display WRONG 7 p T PASSWORD After 2 seconds the display will then return to normal displaying the date amp time You must then switch ON Memory Security again See Switching Memory Security ON page 42 Changing the Memory Security Password 1 Press Menu 2 0 1 2 Press Or to choose SET PASSWORD 9 Press Set The screen prompts you to enter the old password OLD PA
124. lever and press Stop Exit CHECK PAPER The machine is out of paper or paper Refill the paper or remove the CHECK PAPER 71 is not properly loaded in the paper _ paper and load it again CHECK PAPER 22 tray With optional paper tray CHECK PAPER SIZE Paper Size is improper for fax Load A4 paper in the paper tray receiving COMM ERROR A poor quality phone line caused Try the call again communications error CONNECTION FAIL You tried to poll a fax machine that is Verify the other party s polling not in Polled Waiting mode setup 130 ERROR MESSAGE CAUSE ACTION COOLING DOWN The temperature of the drum unit or You must wait and allow the toner cartridge is too hot The machine to resume printing when machine will pause its current print itis ready job and go into cooling down mode During the cooling down mode you will hear the cooling fan running while the display on the machine shows COOLING DOWN COVER OPEN The front cover was not completely Open then close the front cover closed DISCONNECTED The other party or other party s fax Try to re transmit or call the other machine terminated the call party to see what happened MACHINE ERROR XX Machine has a mechanical problem Turn off the power Then contact your Brother dealer for service NO RESPONSE BUSY The number you called does not Check the number and try again answer or is busy Or you may have reached num
125. lication Copy r Scanner Setting Draft Copy Modify Settings r Copy Settings Brother MFOOOX Copies i Copy Options Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Copy Settings Brother MFC9880 Copies Enter the number of copies you want to print To change the copy options click the Copy Options button Click the OK button to save your Copy settings 96 Chapter 13 Send a Fax Send a FAX Scanner Setting Faxing Filing and Copying b Modify Settings FAX Settings Brother PC FAX FAX Resolution Fine 200200 FAX Options Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button FAX Settings Brother PC FAX FAX Resolution Fine 200 x 200 1 To change the fax options click the FAX Options button The Brother PC FAX Properties screen appears Brother PC FAX on BRMFC Properties 2 x Device Options
126. ll and F T pseudo rings for you to take over use the Deactivation Code 5 1 to take the call at an extension phone You have to set Remote Activation to ON in Menu 2 1 4 touse x 510rft 5 1 If you answer a call and no one is on the line assume you re receiving a fax At an extension phone press x 5 1 wait for fax receiving tones chirps then hang up At an external phone press x 5 1 and wait for the phone to be disconnected the screen displays RECEIVING before you hang up Your caller will have to press Start to send the fax If you accidentally pick up an extension phone when a fax message is being received you may disrupt the transmission or render some portions unreadable x 5 1 From an extension phone or an external phone x 5 1 will set the machine in receive mode 5 1 From an extension phone 5 1 can stop the machine receiving This is effective in F T and Fax Detect modes The Remote Activation Code can also be used by your callers When you are using an external TAD your outgoing message OGM should end with the statement to send a fax press 5 1 See Outgoing Message OGM of External TAD page 9 For Fax Tel Mode Only When the machine is in Fax Tel F T Mode it will use the F T Ring Time F T pseudo ringing to alert you to a voice call If you re at the machine you can lift the external telephone s handset and press Tel R to answer If you re at an extension phone you will need
127. ly To Uninstall PaperPort and ScanSoft TextBridge Select Start Settings Control Panel Add Remove Programs and the Install Uninstall tab Select PaperPort from the list and click the Add Remove button Viewing Items in ScanSoft PaperPort for Brother PaperPort provides several ways to view items Desktop View displays a thumbnail a small graphic that represents each item in a Desktop or folder Items in the selected folder appear on the PaperPort Desktop You can see PaperPort items MAX files and non PaperPort items files created using other applications N on PaperPort items include an icon that indicates the application that was used to create the item a non PaperPort item is represented by a small rectangular thumbnail and not an actual image Page View displays a close up of a single page and you can open a PaperPort item by double clicking on it As long as you have the appropriate application on your computer to display it you can also double click a non PaperPort item to open it 98 z ET Bases m 5 E 9 k e a 5 Z2 ADVENTURE E 3 E 2 TRAVEL 3 Dg e 2 Enjoy the freedom of a car a A EAST 3m Z oo ES e ded ES eSB RFHOYOQORH ORL B gt MM ScarSoti Documents 10 hers Newsletters Spring Val 42 mai 300 DPI 248i Color li Ted 100 Desktop View displays items Page Vie
128. machine answers in 28 02 Fax Tel F T or Fax 01 Mode 2 F T RING 70 Sets the time for F T TIME 40 pseudo ring in Fax Tel 29 30 F T Mode 20 3 FAX ON Receive fax messages DETECT OFF without pressing the 29 Fax Start key 4 REMOTE ON Activate or deactivate CODE 51 51 the machine from a OFF remote location You 45 can also personalize these codes 5 AUTO ON Reduces size of image 30 REDUCTION OFF 6 MEM ON Automatically stores RECEIVE OFF any incoming faxes in 31 its memory if it runs out of paper 7 PRINT emmoot Adjusts printing to be 31 DENSITY lighter or darker 8 POLLING RX STANDARD You call another fax SECURE machine to receive a fax 46 TIMER from it 2 SETUP 1 CONTRAST AUTO Change the lightness or SEND LIGHT darkness of a fax you are 23 DARK sending 2 FAX STANDARD Changes the default RESOLUTION FINE setting of fax resolution 23 S FINE PHOTO 3 TIMER Set the machine to send 38 your documents later The factory setting option is shown in bold Preparation and Simple Use Guide 13 D gt av Om Ha gt EE ma co naz m Main Menu Menu 2 FAX Continued Submenu Selections Options Descriptions Page 2 SETUP 4 BATCH TX ON Sends all delayed faxes SEND OFF that are to the same fax Continued number and at the same 38 time as one transmission 5 REAL TIME NEXTFAXONLY When memory is full TX ON you can s
129. menu selections programming options and settings Additionally you can program settings more quickly by pressing Menu and the menu number using the dial pad For complete list of the function selections options and settings see Menu Mode page 12 iv Table of Contents Using This Manual User Friendly Programming Table of Contents aenean eee e e RR v PREPARATION AND SIMPLE USE Preparation and Simple Use Guide Advice for Preparation and Simple Use Guide 4 Control Panel Overview essere 10 BASIC FAX USE Chapter 1 Setup Initial Set ngs emere etin eti een 16 CuStom SettnBs cine prenne bite e epe 17 Storing Numbers for Easy Dialling sese 21 Chapter2 Sending a Fax Scanning Adjustment sess 23 Dialling a N mber adeo die ae PH ee IRR SEU nas 24 Sending Operation essssssssseseeeeeeeeeennen neret 25 Chapter3 Receiving a Fax Receive Mode Settings eene creer iere uiro rin 27 Receiving a Fax oes tu cans e ER HEE RRE RR EP FERRE HEETR REB HERE 30 Chapter 4 Telephone Voice Operation Making Voice Calls with an External Telephone 32 Chapter 5 Printing Reports Transmission Report and Journal Setting sess 34 Using the Reports Key edsn h en R iaa R TE 35 ADVANCED FAX USE Chapter6 Advanced Sending Advanced Operations ss ecd rre ree EEA RR EE E 36 Chapter 7 Advance
130. nal telephone s handset and then press Tel R to answer If you select this setting you will need to set the Ring Delay and F T Ring Time features on the following pages This is the only setting in which you can use an external answering machine Your telephone answering device answers every call Once the external telephone answering device TAD answers the machine listens for fax tones If it detects fax tones fax messages are printed The TAD setting works only with an external telephone answering device TAD Ring Delay and F T Ring Time do not work in this setting 4 MANUAL with an External Telephone Use this function if you receive many telephone calls and few fax messages You must answer all calls yourself If you hear fax tones wait until the machine takes over the call automatically then hang up see Fax Detect function 27 ASN Xv OISVa To select or change your Receive Mode 1 Press Receive Mode The screen displays your FAX ONLY current selection 100 EEE AUTO 2 Press the key again and the next selection appears FAX TEL After 2 seconds the screen returns to the date and time 100 mmm AUTO display along with your new Receive Mode setting TAD ANSWER MACH 1002 mmELUU AUTO MANUAL 100 mmmOu AUTO If you are changing the Receive Mode while in another operation the screen returns to that operation brother 9880 FAX FAX ONLY iiid
131. ncoming and outgoing faxes TX means Transmit RX means Receive Journal Period The preprogrammed time period between automatically printed Journal Reports You can print Journal on demand without interrupting this cycle LCD Liquid crystal display The display screen on the machine that shows interactive messages during On Screen Programming and defaults to the date and time when the machine is idle Manual fax When you lift the external telephone s handset so you can hear the receiving fax machine answer before you press Fax Start to begin transmission Menu Mode The programming mode for changing the setting of the machine One Touch Dial Keys on the machine control panel where you can store numbers for easy dialling You must use a separate key for each number Out of Paper Reception Receives faxes into the machine s memory when the machine is out of paper Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines Pause Allows you to place a 3 5 second delay in the dialling sequence stored Photo Mode A resolution setting that uses varying shades of grey for the best representation of photographs Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages Pulse A form of dialling on a telephone line Quick Dial List A listing of names and numbers stored in One Touch and Speed Dial memory in numerical order Real Time transmission When
132. neral Printing Difficulties The machine does not print Make sure the machine is turned on The toner cartridge and drum unit are installed properly The interface cable is securely connected between the machine and computer Check to see if LCD is showing an error message The machine prints unexpectedly or it prints garbage Unplug the machine Make sure your application software is correctly set up to use the machine by checking the primary settings in your application software The machine prints the first couple of pages correctly then some pages have text missing Your computer is not recognizing the printer s input buffer full signal Please make sure you connect the printer cable correctly The machine cannot print full pages of a document A OUT OF MEMORY error message occurs Reduce the printer resolution Reduce the complexity of your document and try again Reduce the graphic quality or the number of font sizes within your application software My headers or footers appear when I view my document on the screen but do not show up when I print them Most laser printers have a restricted area that will not accept print Usually these are the first two lines and last two lines leaves 62 printable lines Adjust the top and bottom margins in your document to allow for this 136 Chapter 18 DIFFICULTY SUGGESTIONS Windows Setup Printing Difficulties I cannot print from my
133. ng your fax the following error message appears No fax number is selected A Click OK to continue and then select the Destination Fax Numbers Click OK to return to the Send Fax dialog box E EA F Lum 4 ES TM n j TM Using the Brother MFC with a New Power Macintosh G3 G4 or iMac iBook 121 uv D Z E m E wm o gt A r4 m E Setting Up Your Address Book You can add new members and groups to your Address Book even while you are addressing a fax Adding a New Member 1 To add a new member to the Address Book in the Facsimile dialog box click Address The Address Book dialog box appears Address Book Cx Stored Fax Numbers M Barbie 908 477 8888 Bob 908 869 8888 Frank 908 236 8888 Tony 908 569 8888 New Group Edit Delete 2 Click New The following dialog box appears 3 Type the name and fax number 4 ir you want to you can store a comment in the Memo field up to 15 characters 5 Click OK to return to the Address Book dialog box 122 Chapter 16 Adding a New Group You can set up a group of multiple recipients 1 Click Group The Group Setting dialog box appears Group Setting Group Name Stored Fax Numbers Team Barbie 908 477 8888 lt a Bob 908 869 8888 Frank 908 236 8888 C Tony 908 569 8888 z 2 Inthe Grou
134. nge the size and the position of the Watermark on the page by selecting the Watermark and clicking the Edit button If you want to add a new Watermark click the New button and select Text or Bitmap from the Watermark Style Watermark Text Enter your Watermark Text into the Text Box and select the Font Size Darkness and Style 74 Chapter 12 Watermark Bitmap Enter the file name and location of your bitmap image in the File box or Browse for the file location You can also set the scaling size of the image Preview Title Letter 8 x11in zi Watermark Style C Text Watermark Text 3 Text Font Arial Y Sie 7 Darkness 7 pES Style Regular Y Automatically centered Watermark Bitmap Aore CU EL Ange 45 Scaling 100 E x Browse Cancel Help i Position The position settings offer controls on where the Watermark can be positioned on the page Page Setting You can change the print size of your document with the Scaling feature Brother MFC9880 Properties x General Details Basic Advanced Accessories Support v x E Tip z SONE 3 m E A4 Scaling C off 8 210x 237 mm C Fitto Paper Size 2 f Free a m Dutput Paper Size Letter E Free 25 100 2 100 T Mirror Print Reverse Print Default Cancel Apply Help 1 Check Off if you want to print the document as it appears on your screen 2 Ch
135. nnot use x and as dial numbers However if you want to store a pause press st D After you hear the machine beep hang up and wait The machine calls the remote fax machine and sends the stored documents The remote fax machine prints your fax messages Changing the Fax Forwarding Number You can change the default setting of your fax forwarding number from a remote telephone fax machine using touch tone 1 Dial the machine s number 2 When you hear the beep immediately enter your Remote Access Code the factory setting is 1 5 9 x 3 When you hear two short beeps use the dial pad to press 9 5 4 4 Enter the new number up to 20 digits of the remote fax machine where you want your fax messages forwarded and then press You cannot use x and as dial numbers However if you want to store a pause press Also if the machine is connected to a PABX you can press first before the fax machine s number The works as well as Tel R key D After you hear the machine beep hang up 52 Making Copies Basic Copy Operations Using the Machine as a Copier You can use the machine as a copy machine making up to 99 copies at a time Copy Enlarge Reduce Contrast Copy o o Options Clear Settings o o Do NOT pull on the paper while copying is in progress The scannable area of the machine begins at approximately 4mm from the edge of the paper amm Non scannable ar
136. nu 08888 2 Enter the required User information This information is required to create the Fax Header and Cover Page 9 To save the User Information click OK 106 Chapter 15 Setting Up Sending To access the Sending tab from the Brother PC FAX Setup dialog box click the Sending tab User Information Sending Speed Dial Facsimile style only Dial Setting Outside line access Header Network PC FAX IV Include header v Enable Addressbook file U GUEST shonda address ba2 Browse User interface C Simple style pem L Facsimile style Outside line access Enter the number needed to access an outside line This is sometimes required by the local PBX telephone system Include header To add header information to the top of the fax pages being sent check the Header box Addressbook file You can select different database files for use with the address book You must enter the path and file name of the database file or use the Browse button to view the file system to select the file Network PC FAX You can use the Network PC FAX if you have the optional NC 8100h network board When you use it check the Enable box See Chapter 14 in NC 8100h User s Guide v E EZ E m x eo oO P E z fm E Setting Up and Using PC FAX For Windows Only 107 User interface To select User Interface for the sending dialog box You have a choice of the Simple Style or the Facsimile St
137. nvironment This program allows you to change various printer settings such as emulation print quality fonts page setup etc from your computer screen Since most DOS applications have a Printer Settings menu that overrides the settings made by the RPC you may not have to use this utility program This utility program is useful for application software that does not control the printer s settings and features Installing the Remote Printer Console Before you install the program make sure you have the following hardware and software to install the program DOS Version 3 3 or later Monitor EGA VGA or compatible Option Mouse the mouse driver must be installed You can also operate the program with the keyboard Follow these steps to install the remote printer console program 1 Make sure the machine is connected to your computer 2 Start your computer and go to the DOS prompt If you are in Windows exit and return to the DOS prompt 9 Insert the Brother CD ROM into your CD ROM drive substitute your appropriate drive letter for X 4 At the DOS prompt C gt type X X is the letter of your CD ROM drive and press Enter C gt X 128 5 Type CD RPCX and press Enter X gt CD RPCX 6 Type RPCSETUP and press Enter X RPCX gt RPCSETUP T Follow the instructions from the installer Running the Remote Printer Console Main Program Type C RPCX gt RPCX and press the Enter key to start
138. other MFC Software Suite Click the OCR Settings button to choose how the OCR application will read the pages you scan into your word processor application The Preferences window will appear TextBridge Preferences Auto Orientation M Decolumnized Output Cancel Select your setting and click OK Auto Orientation Check this checkbox if you want your word processor application to read the page as it is set up Decolumnized Output cCheck this checkbox if you want your word processor application to read across the entire page from left to right Document Format From the pull down list select the file format you want to use for your word processor or text documents User Defined Button Scanner Setting Photos High Quality Modify Settings Target Application Application Microsoft Paint m Custom Link Settings v E EZ E m x e oO P E z m E Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Target Application Application From the pull down list select the application you want to add to this Pop Up screen Click the Custom Link Settings button to set up links for your user defined app
139. ou are ready to use the Scan keys make sure the Brother Control Centre application is running on your PC Scan to E mail You can scan either black and white or colour documents into your E mail application as a file attachment The default setting is black and white but this can easily be changed through the Brother Control Centre See Scan to E mail page 92 1 Insert the document face up in the ADF or face down on the glass platen 2 Press Scan to E mail 3 The machine will scan the document create a file attachment and launch your E mail application displaying the new message waiting to be addressed Scan to Image You can scan a black and white or a colour picture into your graphics application for viewing and editing 1 Insert the document face up in the ADF or face down on the glass platen 2 Press Scan to Image 9 The machine will scan the document and send a image to your graphics application Scan to OCR If your document is text you can have it automatically converted by ScanSoft TextBridge to an editable text file and then displayed in your word processing application for further editing 1 Insert the document face up in the ADF or face down on the glass platen 2 Press Scan to OCR 9 The machine will scan the document perform OCR in ScanSoft TextBridge and then display the result in your word processing application for viewing and editing v D E m E e o gt 4 Z m E 8
140. p Name field type a name for your Group 9 From the Stored Fax Numbers box select the recipients for your Group and then click gt gt Your selection will appear in the box under the Group Name field 4 Click OK The Address Book dialog box reappears Address Book Cx Stored Fax Numbers ek Barbie 908 477 8888 Bob 908 869 8888 Frank 908 236 8888 Tony 908 569 8888 n E Z E m E wn re gt A 2 m New Group tet Delete D 5 Click OK The Print Facsimile dialog box reappears brother MFC XXXx 1 6 4 Output Copies Option Pages amp All Q From To Resolution 300 dpi 600 dpi Paper Source Media Type E Toner Save Mode M Gray Scale Save Settings 6 If you are ready to send your fax click Send Fax Follow the steps on page 120 for sending a fax Using the Brother MFC with a New Power Macintosh G3 G4 or iMac iBook 123 Using Brother TWAIN Scanner Driver with Your Apple Macintosh The Brother MFC Software Suite includes a TWAIN Scanner driver for Macintosh This Macintosh TWAIN Scanner driver can be used with applications that support the TWAIN specification Accessing the Scanner Run your Macintosh TW AIN compliant application software The first time you use the Brother Twain driver set it as default by choosing the Select Source Afterwards for each document you scan choose Acqui
141. phone 7 44 External Telephone 9 44 External Telephone Answering Device TAD tene etes norte cui 8 F T Fax Tel Ring Time 29 F T Ring Time Fax Detect ae eaaa aao eee ais Fax Forwarding eee 49 Fax stOrdge eee eoe niens 49 Fax Tones and Handshake 164 Fine Resolution ssssss 23 Glossa M ese Grey Scale H HELP inven mbna tetas 35 Help reet ee REN SPRES SE RET iii l Important Safety Instructions 152 Importi g sasni oidi hat 100 Inserting Spaces sss 163 International Calls 38 J JOD Cancel 4 ie ebbe 41 JOURNAL vices ndi eet 35 JOURNAL PERIOD 34 Journal Period sss 34 L Lower Tray eee 20 M Macintosh G3 G4 or iMac 118 Maintenance see 130 Manual Dialling sss 32 Memory Security sess 41 Memory Storage sse 6 MFC Software Suite 105 Multi Line Connections 6 N NO RESPONSE BUSY 131 NOT ASSIGNED eee 131 O One Touch Dial Changing 22 One Touch Dial Storing One Touch Dialling On Screen Programming
142. pi Best for very small print and line art System Setup List A printed report that shows the current setting of the machine Temporary Setting You can select certain options for each fax transmission or copy without changing the default settings Timer A feature that lets you program a fax to go out at a certain time such as Delayed Fax or Delayed Polling Receive Tone A form of dialling on the telephone line used for Touch Tone telephones Toner cartridge An accessory that holds toner for the drum unit on Brother laser models Toner Save A process that causes less toner to be affixed to the page to extend the life of the toner assembly This will make the receiving document significantly lighter Transmission The process of sending documents over the phone lines from the machine to the receiving fax machine Xmit Report Transmission Report A listing of each transmission showing date time and number of pages 167 Index A CCESSOTIES ia eere eee eds 162 Activation Code sss 44 Administrator eene TI Answering Machine sss 8 Auto Reduction Automatic Transmission 25 Beeper Volume 17 Broadcasting orte 39 Brother Control Center 85 86 BT Call Sign toe Roe 45 C Chain Dialling eese 24 CHANGE DRUM SOON 130 149 CHANGE TONER 130 145 CHECK PAPER C
143. printer driver You can also change settings by clicking the illustration on the left side of the tab screen Basic Tab Brother MFC9880 Properties General Details Basic Advanced Accessories Support Ad Paper Size hd 210 x 297 mm 1 Multiple Page Normal bd Border Line v 1 Orientation Portrait C Landscape Copies D Sr 2 Media Type PiinPaper Paper Source First Page JautoSelect j Other Pages Same as Fist page z Default About Cancel Apply 1 Select the Paper Size Multiple Page and Orientation 2 Select number of Copies and Media Type 3 Select Paper Source First Page and Other Pages 69 uv D Z E D e o gt A r4 m E Paper Size From the drop down box select the Paper Size you are using Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing one page on multiple sheets of paper HA 3 4 Ex 4 in 1 Ex 1 in 2x2 pages Border Line When printing multiple pages on one sheet with the Multiple Page feature you can select to have a solid border dash border or no border around each page on the sheet Orientation Orientation selects the position of how your document will be printed Portrait or Landscape u Portrait Landscape Copies The Copies selection set
144. r selection press Set Use to scroll backward if you passed your choice or to save key strokes Both arrow keys show all options in the opposite order When you finish selection the screen displays ACCEPTED If you want to exit the Menu Mode press Stop Exit A Menu ae Main Menu Submenu Seleciona Options Descriptions 1 GENERAL 1 DATE TIME Enter date and time for SETUP LCD display and to print 16 on transmissions 2 STATION ID Program the name and fax number to appear on 16 each transmitted page 3 VOLUME 1 RING HIGH Adjusts ring volume MED 17 LOW OFF 2 BEEPER HIGH Adjusts beeper volume LOW 17 OFF 3 SPEAKER HIGH Adjusts speaker volume MED 18 LOW OFF 4 PBX ON Turn on this function if OFF the machine is connected to PABX 18 private automatic Branch Exchange 5 CLOCK Adjust the machine s CHANGE clock by one hour for 19 summer winter time 6 TONER ON Increase life of toner 19 SAVE _ OFF cartridge 7 POWER ON Power save mode 19 SAVE OFF The factory setting option is shown in bold 12 Menu Main Menu Submenu Selections Options Descriptions Page 1 GENERAL 8 SLEEP Set the time before the SETUP MODE machine drops into sleep 19 Continued mode 9 TONE PULSE TONE Select the dialling mode 20 m PULSE 2 FAX 1 SETUP 1 RING 04 Number of rings before RECEIVE DELAY 03 the
145. r cleaning you still see dark stripes or toner stains and the display shows CHANGE DRUM SOON replace the drum unit with a new one Printed pages have white spots in black text and graphic areas B White Spots Make sure that you use paper that meets the specifications See Acceptable Paper page 68 Rough surface or thick media can cause the problem If you still see white spots and the display shows CHANGE DRUM SOON replace the drum unit with a new one Toner scatters and stains the printed page Scattering Toner Adjust the print conditions by setting the Print Density function See Setting the Print Density page 31 Clean the machine s interior See Regular Maintenance page 142 and Cleaning the Drum Unit page 144 Make sure that you use paper that meets specifications See Acceptable Paper page 68 If you still have scattered toner and the display shows CHANGE DRUM SOON replace the drum unit with a new one The whole page is printed black Black Page Clean the machine s interior and the primary corona wire of the drum unit See Regular Maintenance page 142 and Cleaning the Drum Unit page 144 Also do not use heat sensitive paper as it will cause this problem After cleaning if the printed pages are still black or the display shows CHANGE DRUM SOON replace the drum unit with a new one The drum unit may be damaged Nothing is printed on the page White page Make sure
146. r of pages Press Set The screen prompts you to continue Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to Step 10 10 Enter the fax number and then press Fax Start 36 Always Send Cover Page Make sure Station ID is set up See Setting the Station ID page 16 This feature does not work without the Station ID You can set the machine to send a cover page whenever you send a fax The number of pages in your fax is not included when you use this setting 1 Press Menu 2 2 7 2 Press or to select COVERPAGE ON or OFF 3 Press Set If you select ON a coverpage is always sent when you send a fax 4 if you selected ON the screen displays the cover page comment options Press or to view comment selections 5 Press Set when the screen displays your selection The screen prompts you to continue 6 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 to exit if you are finished choosing settings Using a Printed Cover Page If you prefer using a printed cover page that you can write on you can print the sample page and attach it to your fax 1 Press Menu 2 2 7 2 Press or to select PRINT SAMPLE and press Set when the screen displays your selection S z gt 7 m iz gt lt D m 9 Press Fax Start The machine prints a copy of your cov
147. r page indicates the fax is from your Station ID and the number of pages you re sending If youhave COVERPG SETUP set to ON Function menu 2 2 7 the number of pages on the cover page remains blank You can select a comment to include on your cover page or 1 NOTE OFF you can select 1 NOTE OFF if you do not wish to include SELECT gt amp SET a comment As well as using one of the comments shown on the right you can also enter up to two customized messages each 27 characters long See Composing Your Own Comments 3 URGENT page 37 SELECT gt amp SET 2 PLEASE CALL SELECT gt amp SET 4 CONFIDENTIAL SELECT gt amp SET Cover Page for Next Fax Only Make sure Station ID is set up See Setting the Station ID page 16 This feature does not work without the Station ID You can set the machine to send a cover page with a particular document This cover page will include the number of pages in your document 1 oci Insert the document face up in the ADF or face down on the glass platen Press Menu 2 2 7 Press Set when the screen displays NEXT FAX ONLY Press or to select ON or OFF and press Set Press or to view the comment selections Press Set when the screen displays your selection Enter two digits to indicate the number of pages you are sending Enter 00 to leave the number of pages blank If you make a mistake press to back up and re enter the numbe
148. re Image or select Scan The scanner setup dialog box will appear Brother MFLPro Scanner Image 2 0 5 Scanning Area Resolution 200x 200 dpi Color Type Black amp White t Scanning Area A4 210 x 297 mm Width 210 Length 297 i 1 i i 1 i Unit mm O inch Adjust Custom Adjust Image ColorSync Intent Perceptual Images gt Scanner Profile O Use Photo Paper 210 Ger Scanning a Document into Your Macintosh G3 G4 or iMac 1 Insert the document face up in the ADF or face down on the glass platen again 2 Adjust the following settings if needed in the scanner setup dialog box Resolution Colour Type Brightness Contrast Scanning Area 3 Click Start When scanning is finished the image will appear in your graphics application 124 Settings in the Scanner Window Image Resolution Choose the scanning resolution from the Resolution pop up menu Higher resolutions take more memory and transfer time but can achieve a finer scanned image Brother MFLPro Scanner 100 x 100 dpi Image 150x 150 dpi 204 Scanning Area Resolution 200x 200 dpi f PELIS SED 300 x 300 dpi l Color Type 100 x 400 dpi t Scanning Are 600 x 600 dpi 1 d 1200 x 1200 dpi width 210 2400x2400 dpi foes 4800x 4800 dpi
149. rother Control Centre For Windows Only Brother Control Centre iis eee ere eren 85 Using the Scan Keys with Windows PC sse 86 Using the Control Panel Keys sess 87 Brother Control Centre Features sese 88 Sc mto Bilezu iret eo E ME beers 91 Scanito Esmall ect doe yea en PERDE UIS 92 Scan to Word Processor esses 94 User Defined Button tee rere tete ener 95 COPY secun rere bi EE RE Or e deren 96 Send AFAR es ott ete eot xs 97 Chapter 14 Using ScanSoft PaperPort for Brother and ScanSoft TextBridge Chapter 15 Setting Up and Using PC FAX For Windows Only Introduction rre nro e de ree eerte er eig 105 MEC Remote Sep aie ertet reete A ode ert engo rens 105 PC FAX Sending For Windows OMY sii itasse itte cedente 106 PC BAX Recetyvifig aee eerte teet deer ai 116 Chapter 16 Using the Brother MFC with a New Power Macintosh G3 G4 or iMac iBook Set up Your USB Equipped Apple Macintosh G3 G4 or iMac with Mac OS 8 5 8 5 1 8 6 9 0 9 0 4 9 1 c sss 118 Using Brother Printer Driver with your Apple Macintosh 118 Sending a Fax from your Macintosh Application 120 Using Brother TWAIN Scanner Driver with Your Apple Macintosli zs costescnttetlili ee e E Lied 124 Chapter 17 For DOS User MAINTENANCE Chapter 18 Troubleshooting and Maintenance Error Messages aire E SEU ENNIO R E EEE 130 Document Jams and Pap
150. ry service the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order to make an outgoing call Additionally remote activation may not operate reliably in such a simple configuration This machine may also be set to make a delayed transmission i e a transmission at a pre set time This pre set job may coincide with someone picking up an extension handset Such problems can easily be eliminated however if you arrange modification of your extension wiring circuit such that extension devices are connected downstream of the machine in a master slave configuration In such a configuration this machine can always detect whether a telephone is in use thus it will not attempt to seize the line during that time This is known as telephone off hook detection The inadvisable configuration is shown in figure 1 below and the recommended master slave configuration is shown in figure 2 This new connection configuration can be arranged by your contacting BT Kingston upon Hull Telecommunications your PABX maintainer or a qualified telephone installation company as appropriate Simply explained the extension telephone circuit should be terminated on a normal modular plug BT 431A style which in turn should be inserted into the modular socket of the white T shaped connector provided as part of the line cord assembly EXTENSION EXTENSION MASTER SOCKET SOCKET SOCK
151. s MAX PaperPort 4 0 Files MAX PaperPort 3 0 Files MAX Windows Bitmap BMP PC Paintbrush PCX Multi page PCX DCX JPEG Image Files JPG TIFF Uncompressed TIF TIFF Group 4 TIF TIFF Class F TIF Multi Page TIFF Uncompressed TIF Multi Page TIFF Group 4 TIF Multi Page TIFF Class F TIF PDF Files PDF Portable Network Graphics PNG FlashPix FPX HFX Fax Files HFX To Search your system for the directory and folder you want click the Browse button Click OK to save your settings Using the Windows Based Brother Control Centre For Windows Only 91 v E EZ E m x e oO P Z z m E Scan to E mail Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button E mail Application EMail Application From the pull down list select your E mail application E mail Settings Click the E mail Settings button to set up links The Link Preferences window will appear Link Preferences eskovic Dave Parets Linda 92 Chapter 13 File Attachments Do not convert files Click this checkbox if you do not want to change the file type of attachments The Conversion Options will no
152. s standard memory Printing From Your PC Paper Tray The machine s paper tray can feed plain paper and transparencies When the machine receives data from your computer it begins the print process by loading paper from the paper tray E Select the print command from your PC Your PC sends a print command and data to the machine The screen displays the date and time and RECEIVING DATA If there are more pages the machine begins to print the next page automatically iC You may select the proper paper source paper size and orientation in your application software If your application software does not support your custom paper size select the next larger paper size Then adjust the print area by changing the right and left margins in your application software See Acceptable Paper page 68 When you use labels envelopes card stock or thicker paper be sure to use the manual feed slot 62 Two Sided Printing Manual Duplexing The supplied printer driver for Windows 95 98 98SE Me and for Windows NT Workstation Version 4 0 enables manual duplex printing For more information see the Help screen for the printer driver The machine prints all the even numbered pages on one side of the paper first Then the Windows driver instructs you with a pop up message to reinsert the paper Before reinserting the paper straighten it well or you may get a paper jam Very thin or very thick paper is not recommended
153. s using the dial pad and the chart To enter a space press twice Press Set 6 Press Stop Exit c 16 When you enter your name see Entering Text page 163 The telephone number you enter is used only for the Cover Page features If you do not enter a fax number no additional information can be entered To enter a space press once between numbers and twice between characters If your Station ID has already been programmed the screen prompts 1 to make a change or 2 to exit without changing Custom Settings Volume Settings ERIBAERIE E Ring Volume You can select how loud the machine rings The ring volume can be turned off for silent reception if required 1 Press Menu 1 3 1 2 Press Or to select OFF LOW MED or HIGH 9 Press Set when the screen displays your selection 4 Press Stop Exit Beeper Volume You can set the beeper to LOW HIGH or OFF The machine comes with this volume set to LOW When the beeper is set to LOW or HIGH the machine beeps every time you press a key or make an error and at the end of sending or receiving a fax 1 Press Menu 1 3 2 2 Press or to select your setting 9 When the screen displays the setting you want press Set 4 Press Stop Exit 17 Speaker Volume You can set the volume of the machine speaker 1 Press Menu 1 3 3 2 Press Or to select your volume setting OFF LOW MED or HIGH 9 Press Set when the screen displays your selection 4
154. s Manual Thank you for purchasing a Brother machine This machine has been designed to be simple to use with LCD screen prompts to guide you through functions However you can use the machine to its fullest potential by taking a few minutes to read this manual Additionally the machine has a Reports key Press Reports and 1 to print a help list of basic operational steps and functions Finding Information All chapter headings and subheadings are listed in the Table of Contents You will also be able to find information about a specific feature or function by checking the Index at the back of this manual Also throughout this manual you will see special symbols alerting you to important information cross references and warnings Illustrations of some screen displays also help you choose the correct key presses Symbols Used In This Manual Note or additional information The machine may be damaged or may not work correctly if this is not observed Warnings detail precautions you must take to avoid possible personal A injury iii User Friendly Programming We have designed the machine with on screen programming User friendly programming helps you take full advantage of all the functions the machine has to offer Since your programming is done on the LCD we have created step by step on screen prompts to help you program the machine All you need to do is follow the prompts as they guide you through the function
155. s the number of copies that will be printed Collate The collate selection is active if more than one copy is selected With the collate check box selected one complete copy of your document will be printed and then repeated for the number of copies you selected If the collate check box is not selected then each page will be printed for all the copies selected before the next page in the document is printed K 1 chi ch Collate box checked Collate box not checked Media Type You can use the following types of media in your printer For the best print quality select the type of media that you wish to use Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Transparencies When using ordinary plain paper select Plain Paper When using heavier weight paper envelopes or rough paper select Thick Paper or Thicker Paper For bond paper select Bond Paper and for OHP transparencies select Transparencies Paper Source First Page The First Page selection sets the source of where the Ist page of your document will feed paper Auto Select Will feed the 1st page from the first tray available that has the paper size set to match your document setting See Accessories Tab page 78 Trayl Feeds the 1st page from Trayl Tray2 Option Feeds the 1st page from the optional Tray2 Manual Feeds the 1st page from the Manual Feed Slot If you choose Trayl Tray2 or Manual the tra
156. ser interface page 108 The Brother PC FAX Cover Page Setup dialog box will appear 3 Brother PC FAX Cover Page Setup xl M Cover page On To Comment Clear Name Joe Smith Department Sales Company Borther Internation Corp From m Fom Name Taro Nagoya o IEL 0123 456 7890 EAX 0123 456 7890 IV Import BMP file Browse E Mail abed efad co ip File name CVRPAGE BMP Department Sales Alignment Left C Center Company Borther Internation Corp C Right Address Kawagisi 9 9 9 C Wallpaper Address MIZUHO NAGOYA Iv Count cover page Preview Default Cancel To You can enter information in each box If you are sending a fax to multiple recipients the recipient information will not be printed on the Cover Page From You can enter information in each box Comment Type the comment you want to add to the cover page Select Cover Page Form Select the cover page form you want Import BMP file You can insert a bitmap file such as your company logo in the cover page Select the BMP file by using the Browse button and then select the alignment style Count Cover Page When this box is checked the Cover Page will be included in the page numbering When this box is not checked the Cover Page will not be included ind Using PC FAX For Windows Only 113 v D E m E e o gt A r4 m E Sending a File as a PC FAX Using the Simple Style
157. shows x 05 09 5 Press Set The screen prompts you to enter a name 6 Use the dial pad to enter a name for the group up to 15 characters for example NEW CLIENTS and press Set See Entering Text page 163 T Press Stop Exit C You can print a list of all One Touch and Speed Dial numbers Group numbers will be marked in the column of GROUP See Printing Reports page 34 Cancelling a Job While Scanning the Document You can cancel a job while you are scanning it into memory by pressing Stop Exit 40 Checking and Cancelling a Scheduled Job in Memory You can check or cancel a job that is waiting in memory If the machine is idle 1 Press Menu 2 6 Any waiting jobs appear on the display If nothing is waiting the screen displays NO JOB WAITING 2 If you have more than one job waiting use or to select the job you want to cancel Press Set when the screen displays your selection OR If you have only one job waiting go to Step 3 3 Press 1 to cancel OR Press 2 to exit without cancelling To cancel another job return to Step 2 4 Press Stop Exit 3 You can check which jobs are remaining in memory by following Steps 1 and 2 above Memory Security S z gt 7 m iz Pad c D m This feature allows you to prevent unauthorised access to the machine When switched ON Memory Security prohibits most functions The following functions listed are available while Memory Secur
158. structions on the Brother Quick Setup Guide to set up the machine 2 Setting the Document You can scan the document for faxing and copying from either the ADF Automatic Document Feeder or from the glass platen Using the ADF Automatic Document Feeder The automatic document feeder ADF can hold up to 50 pages feeding each one individually through the machine Use standard 75 g m paper when using the ADF Always fan the pages well before placing them in the feeder Recommended Environment Temperature 20 30 C 68 86 F Humidity 50 70 DO NOT use curled wrinkled folded or ripped paper or paper with staples paper clips paste or tape attached DO NOT use cardboard newspaper or fabric To copy or scan this kind of document see Using the Glass Platen page 2 Wi Make sure documents written with ink are completely dry WB Documents must be from 14 7 to 21 6 cm wide and from 12 7 to 35 6 cm long CD Insert documents face up top edge first 2 Adjust the paper guides to fit the width of your pages Stagger the pages Then place them in the ADF until you feel the first page lightly touch the feed roller See c Q Documents are Face Up in the ADF lt AS i Document Stopper Pull up the document stopper f Document Stopper If the original double feeds try to straighten the paper or try again by inserting a simple sheet of original in the ADF or use glass platen
159. t 3 Press Stop Exit Printing the Print Configuration List You can print a list of current settings for the printer 1 Press Menu 4 1 2 2 Press Fax Start The machine prints the settings 3 Press Stop Exit Restoring Factory Default Settings You can return the machine to original factory settings Permanent fonts are restored macros in the temporary settings are cleared You can change user settings using the Remote Printer Console program 1 Press Menu 4 2 The screen displays T RESET 2 QUIT 2 Please choose 1 to restore the factory setting OR Press 2 to exit without making a change 3 Press Stop Exit 67 v D Z E D e o gt A r4 m E Acceptable Paper To achieve high quality printing using the machine it s very important to select the right kind of paper Paper Type Paper Size Upper Tray amp Lower Cut sheet A4 Letter Legal B5 ISO A5 A6 for Upper Tray Tray Only Executive Manual Feed Slot Cut sheet A4 Letter Legal B5 ISO A5 A6 Executive Custom size 770 216 x 116 356 mm 2 75 8 5 x 4 57 14 inches Envelopes DL C5 COM 10 Monarch Post Card Labels and A4 Letter Transparencies Paper Capacity Paper Tray Up to 27 mm 1 06 inches in height up to the mark Approx 250 sheets of 75 g m 20 Ib or 10 transparencies Output Tray in front of the Approx 150 sheets of 75 g m 20 lb A4 Letter paper machine Paper Sp
160. t be available greyed Convert MAX files only Click this checkbox if you want to convert only attachments that are PaperPort files Convert all files when possible Click this checkbox if you want to change the file type of all attachments Conversion Options Format Combine all files into one file when possible Click this checkbox to combine all files of the same type into one file For Brother Models with colour scanner only Convert non image files to colour Click this checkbox to convert all files that have been processed through OCR to colour Show QuickSend Menu Click this checkbox if you want the Select QuickSend Recipient window to be displayed when you choose Scan to E mail This feature works only with MAPI type E mail applications such as Microsoft Exchange Microsoft Outlook and Eudora QuickSend List You can create a list of E mail names and addresses for quick selection Click the New button to add a name s to your QuickSend list Your E mail phone book listing is displayed so you can select stored names or create new ones Select One User 2 x Type name or select from list Find poss o m Message Recipients 4 User gt Ipare erez Regina ipere tess Ruth ipres euben Brecher reubt euben Brecher brect oger Nakagawa make ogowsky Jean irogo acco Henry Legal hsac gt New Contact Properties 4 gt uv D Z E m E wm o gt A r4 m E
161. t to use for faxes or for copies For Printer setting see Paper Source page 71 1 After setting up the optional paper tray press Menu 2 0 2 2 Press or 3 to turn ON or OFF the optional paper tray 9 Press Set When the optional LOWER TRAY is set to ON you can set the tray usage The default setting of AUTO allows the machine to choose the lower tray if paper is out in the upper tray Choose UPPER or LOWER if you want to keep special paper in the other tray and control when it is used 4 To set tray usage for faxes press or to select FOR FAX and then press Set OR To set tray usage for copies press or to select FOR COPY and then press Set 5 Press or to select AUTO UPPER or LOWER and press Set 6 Press Stop Exit 20 Storing Numbers for Easy Dialling You can set up the machine to do three types of easy dialling One Touch Speed Dial and Groups for Broadcasting of faxes See Broadcasting page 39 Even if you lose electrical power numbers stored in memory will not be lost Storing One Touch Dial Numbers You can store 32 fax phone numbers that you can dial by pressing one key You can also store names with these numbers When you press a One Touch key the screen displays the name or number as the call is dialled See One Touch Dialling page 24 One Touch Dial keys are not the dial pad keys They are the 16 keys numbers 1 32 on the left side of the panel One Touch Dial Numbers 17 32 are accessed
162. ta saved in the memory is printed out press Stop Exit 31 Telephone Voice Operation Making Voice Calls with an External Telephone If you connect an external telephone to the machine the machine can be used to make normal telephone calls You can dial numbers by using One Touch or Speed Dial memory Search function or using the dial pad p You can also use Pause function See Pause page 25 Manual Dialling with an External Telephone Manual dialling is simply pressing all of the digits of the phone number 1 Pick up the external telephone s handset 2 When you hear a dial tone dial the number using the dial pad 3 To hang up replace the external telephone s handset Search You can search for names you have stored in One Touch and Speed Dial memories See Storing One Touch Dial Numbers page 21 and Storing Speed Dial Numbers page 21 1 Pick up the external telephone s handset 2 Press Search Speed Dial then enter the first letter of the name you re looking for by using the dial pad 9 Press Or to search the names that are displayed alphabetically 4 When the screen displays the name you want to call press Fax Start to begin dialling D When the call is over hang up One Touch Dialling 1 Pick up the external telephone s handset 2 When you hear a dial tone press the One Touch Dial key of the location you want to call To use One Touch Dial numbers 17 32 hold down Shift and press the
163. ted page return to Step 5 to insert the next sheet of paper The machine will wait until you insert the next sheet of paper Repeat Steps 5 and 6 for each page to be printed T When you have finished printing close the rear cover of the machine To prevent the possibility of transparencies smudging as they stack in the output bin remove each transparency after it exits n D Z E m E D o gt A r4 m E 65 Face Down Output Bin The machine ejects paper with printed surfaces face down into the output bin in the front of the machine Pull out the output bin extension to support the printed pages To prevent the possibility of transparencies smudging as they stack in the output bin remove each transparency after it exits a Reset Key Press this key to clear data from the memory Simultaneous Printing Faxing Your machine can print data from your computer while sending or receiving a fax in the memory or while scanning information into the computer However when the machine is copying or receiving a fax on paper it pauses the PC printing operation and resumes when copying or fax receiving is complete Fax sending continues during PC printing 66 Printer Menu Functions Printing the Internal Font List You can print a list of the machine s internal or resident fonts to see how each font looks before you select it 1 Press Menu 4 1 1 2 Press Fax Start The machine prints the lis
164. the Remote Printer Console main program The Main Screen will appear on your computer screen E Do not use this program from a DOS window running under Windows uv D Z E D e o gt A r4 m E 129 Troubleshooting and Maintenance Error Messages You may occasionally encounter a difficulty with the machine or telephone line If this happens the machine often identifies the problem and displays an error message The list below explains the most common error messages in alphabetical order ERROR MESSAGE CAUSE ACTION CHANGE DRUM SOON The drum unit is near the end of its life If you have a print quality problem replace the drum unit with a new one The drum counter was not reset after a new drum was fitted 1 Open the front cover and press Clear 2 Press 1 to reset CHANGE TONER If the display shows CHANGE Order a new toner cartridge now TONER and at the same time the Toner Empty LED on the control panel flashes on and off you can still print But the toner is depleted and the machine is telling you that the toner will soon run out CHECK DOCUMENT Documents were not inserted or fed Do not pull paper out until you see properly or document was too long Document Jams and Paper Jams page 133 CHECK CASSETTE MFC cassette is not installed Install cassette properly properly CHECK SCAN LOCK The scanner lock is locked Release the scanner lock
165. the original packing material 10 Place documents manual printed material and CD ROM document tray and document support drum unit and toner cartridge assembly the telephone line cord and power cord into the carton as shown below JONVNALNIVIN 11 Close the carton and tape it shut Regular Maintenance You can keep the machine in optimum condition by cleaning it on a regular basis It is a good idea to clean the drum unit during this routine Avoid using thinners or other organic solvents to clean the machine and do not use water Cleaning the Scanner Unplug the machine and lift the document cover Clean the glass platen and white film with methylated sprit on a lint free cloth White Film Document Cover Lift the ADF unit Clean the white roller and the glass strip under the roller with methylated sprit on a lint free cloth 142 Cleaning the Printer cause a crack on the panel Do not use isopropyl alcohol to clean the scanner window or the toner sensor Do not touch the scanner window with your finger Handle the drum unit carefully as it contains toner If toner scatters and your hands or clothes get dirty immediately wipe or wash it off with cold water Do not use isopropyl alcohol to remove dirt from the control panel It may 1 Open the front cover 2 Remove the drum unit assembly extremely HOT When you open the front cover of the machine never to
166. to lift the handset during the F T Ring Time and press 5 1 between the F T pseudo rings If no one is on the line or if someone wants to send you a fax send the call back to the machine by pressing x 5 1 44 Switching ON Remote Activation and Changing Remote Codes Remote Codes might not work with some telephone systems The preset Activation Code is 5 1 The preset Deactivation Code is 5 1 gt If you are always disconnected when accessing your external TAD remotely try p T changing the Activation Code from x 5 1 to and the Deactivation Code from 5 1 to 1 1 1 You cannot use the same number for the Activation Code the Deactivation Code and the Remote Access Code To switch Remote Activation ON and change Remote Codes 1 Press Menu 2 1 4 2 Press Or to select ON or OFF and press Set when the screen displays the setting you want 3 if you want to enter a new Remote Activation Code then press Set A If you want to enter a new Remote Deactivation Code then press Set 5 Press Stop Exit S z gt 7 m iz gt lt D m Telephone Services BT Call Sign For U K Only This machine feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one phone line Each phone number has its own distinctive ringing pattern so you know which phone number is ringing This is one way you can have a separate phone number for the ma
167. tray is installed this selection must be set to ON to enable access to the lower tray 84 Chapter 12 Using the Windows Based Brother Control Centre o vain ony Brother Control Centre The Brother Control Centre is a software utility that pops up on the PC screen whenever paper is placed in the ADF This allows you to access the most frequently used scanning applications only with a few mouse clicks Using the Control Centre eliminates the need to manually launch the specific applications If you want to scan the document from the glass platen please use Scan keys on the control panel see Using the Control Panel Keys page 87 or TWAIN driver see Scanning a Document into your PC page 101 The Brother Control Centre provides three categories of functions 1 Scan directly to a file E mail word processor or graphic application of choice 2 Copy functions 3 PC Faxing using the Brother PC FAX Software Brother MFL Pro Control Center uv 2 m Pej 47 1 gt 4 m E AutoLoad the Brother Control Centre The Control Centre is initially configured to automatically load each time Windows is started When the Control Centre is loaded the Control Centre icon will appear in the task bar If you don t want the Control Centre to load automatically you can turn off AutoLoad If the Control Centre he icon does not appear in your taskbar you will have to launch this software From the Start m
168. tting is set to AUTO suitable for most documents automatically 1 Insert the document face up in the ADF or face down on the glass platen See Setting the Document page 1 Press Menu 2 2 1 Use or to select AUTO LIGHT or DARK dSn Xv OISvVa When the screen displays your selection press Set of ND Press 2 if you are finished choosing settings and go to Step 6 OR Press 1 if you want to select additional settings The display returns to Setup Send menu 6 Enter a fax number and press Fax Start Fax Resolution When you have a document in the ADF or on the glass platen you can use the Resolution key to temporarily change the setting Press Resolution repeatedly until the LEDs show the setting you want OR You can change the default setting 1 Press Menu 2 2 2 2 Press or to select the resolution you want and then press Set 3 Press Stop Exit STANDARD Suitable for most typed documents Fine and S Fine lights are OFF FINE Good for small print transmits a little slower than Standard resolution Only the Fine light is ON S FINE Good for small print or artwork transmits slower than Fine resolution Only the S Fine light is ON PHOTO Use when document has varying shades of grey slow transmission time Both Fine and S Fine lights are ON Fine S Fine Photo Resolution C 23 Dialling a Number One Touch Dialling 1 Insert the document face up in the ADF or fa
169. uch h After you have used the machine some internal parts of the machine are the shaded parts shown in the diagram below Front view 3 Gently clean the scanner window with a clean soft dry cloth Do not use isopropyl alcohol Scanner Window JONVNALNIVIN 143 Cleaning the Drum Unit We recommend you place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering toner 1 Clean the primary corona wire inside the drum unit by gently sliding the tab from right to left several times 2 Return the tab to the home position W mark position before reinstalling the drum unit Tab Home Position V If you do not position the tab at the home position printed pages may have vertical stripes 9 Install the drum unit into the machine See Replacing the Drum Unit page 149 4 Close the front cover 144 Chapter 18 Replacing the Toner Cartridge The machine can print up to 6 000 pages using a high yield toner cartridge TN 6600 When the toner cartridge is running low the display shows CHANGE TONER The machine is supplied with a standard toner cartridge TN 6300 that must be replaced after approximately 3 000 pages Actual page count will vary depending on your average document type Itis a good idea to keep a new toner cartridge ready for use when you see the toner low warning Discard the used toner cartridge according to lo
170. upport machines purchased in their own countries UK
171. ur PC Task Bar and then click PC Fax RX Setup 2 The PC Fax RX Setup dialog box will appear IPC Fax RX Setup X RingDelay xi Savefileto tXScanSoft Documents Fax Receiv Browse File Format maw Default Required for use with PaperPort C ai I Play wave file when receiving FAX Wave File C WIN2K Media windows Logon Browse Addto Startup folder 3 m Ring Delay select the number of rings before your PC answers incoming calls 4 In Save file to use the Browse button if you want to change the path where PC FAX files will be saved D Make sure File Format is checked for max Default Required to use with PaperPort 6 If you want to you can check the Play wave file when receiving FAX check box and then enter the path T To load PC FAX receiving automatically when you statup Windows select the Add to Startup folder check box 116 Chapter 15 Viewing New PC FAX Messages Each time you start to receive a PC FAX the Blue and Red Bar The Red icon will remain zu icons will blink on the PC Task 1 Run PaperPort 2 Open the Fax Received folder 9 Double click any of the new faxes to open and view them ic I The title example of your unread PC message Fax 2 20 2002 16 40 21 max uv D Z E m E e Iz gt A r4 m E 117 Using the Brother MFC with a New Power Macintost 63 G4 or iMac iBook Set up Your USB Equipped Apple Macintosh G3 G4 or iM
172. use to crop it uv D 52 m a e o gt A m E 4 Insert document face up in the ADF again if you use the ADF in Step 1 5 Adjust the settings for Resolution Colour Type Brightness Contrast and Size in the Scanner Setup dialog box as needed 6 Click Start This time only the selected area of the document will appear in the Scanning Area T Use your application software for editing and refining the image as usual 127 For DOS User How to Use the machine with Your DOS Application Software Before working with your application software that runs on DOS check that the machine s name appears in the printer selection of your application software If the machine is not listed you must install the printer driver that corresponds to HP LaserJet s emulations The following table shows the combination of printer driver and emulation mode To get the most out of this machine you should install an HP printer drivers in your application software Printer driver supported in your application Emulation mode to be selected with the remote software printer console program HP LaserJet HP LaserJet emulation mode e Be sure to choose the proper printer driver in your application software e Be sure the printing resolution is set to 600 dpi in your DOS application software What Does the Remote Printer Console Do The Remote Printer Console RPC is a utility program that can run in the DOS e
173. w displays each item as thumbnails as a full page Organizing Your Items in Folders PaperPort has an easy to use filing system for organizing your items The filing system consists of folders and items that you select to view in Desktop View An item can be a PaperPort item or a non PaperPort item Folders are arranged in a tree structure in the Folder View You use this pane to select folders and view their items in Desktop View You can simply drag and drop an item onto a folder When the folder is highlighted release the mouse button and the item is stored in that folder Folders can be nested that is stored in other folders When you double click a folder its items both PaperPort MAX files and other files appear on the Desktop You can also use Windows Explorer to manage the folders and items shown in Desktop View Links to Many Other Applications PaperPort automatically recognizes many other applications on your computer and creates a working link to them The Link Bar at the bottom of Desktop view shows icons of those linked applications To use a link drag an item onto one of the icons to start the application represented by the icon This sample Link Bar shows several applications with links to PaperPort c de X me 2 dpi m Me If PaperPort does not automatically recognize one of the applications on your computer you can manually create a link using the Create New Link command S
174. with the receiving machine Each time you use automatic procedures to send a fax you are sending CNG tones over the phone line You will soon learn to listen for these soft beeps each time you answer a phone on your fax line so you can know if you are receiving a fax message The receiving fax responds with fax receiving tones loud chirping sounds A receiving fax chirps for about 60 seconds over the phone line and the screen displays RECEIVING If the machine is set to the Fax Only Mode it will answer every call automatically with fax receiving tones Even if the other party hangs up the machine continues to send the chirps for about 60 seconds and the screen continues to display RECEIVING To cancel the receiving mode press Stop Exit When the machine is in Fax Tel F T Mode it answers with a short beep After this beep the fax machine listens for CNG tones and then responds with receiving tones The fax handshake is the time in which the sending machine s CNG tones and the receiving machines chirps overlap This must be for at least 2 to 4 seconds so the fax machines can understand how each is sending and receiving the fax The handshake cannot begin until the call is answered and the CNG tones only last for about 60 seconds after the number is dialled Therefore it s important for the receiving machine to answer the call in as few rings as possible When you have an external telephone answering device TAD on your
175. y you select will be highlighted on the driver screen n E E m E E Ie gt A r4 m E Other Pages Feeds the remaining pages of your document from the selected source Same as First page Trayl Tray2 Option Manual Advanced Tab Change the tab settings by selecting one of the following icons Print Quality Duplex Printing Watermark Page Setting Device Option n pu pas m 72 Chapter 12 Print Quality Resolution You can change the resolution as follows 300 dpi 600 dpi Toner Save You can save running costs by turning on the Toner Save Mode which reduces the print density Print Setting For Windows 95 98 98SE Me Users Only Print Setting is used for optimizing your print quality for the type of document being printed Photos Graphics or Scanned Images When you choose Auto Recommended the printer automatically prints with the most suitable print settings With the Print Setting set to Manual you can change the Brightness Contrast and Graphics Quality options manually Duplex Printing Choosing the Duplex Printing icon displays the Manual Duplex features available Brother MFC9880 Properties x General Details Basic Advanced Accessories Suppott 5 af at ES AR E Duplex Type Flip on Left Edge C Flip on Right Edge Flip on Top Edge C Flip on Bottom Edge C Flip on Top Edge No Reverse C Flip on Bottom Edge No Reverse
176. yle Simple Style Facsimile Style Brother PC FAX J Cover Page On P 000E 2e oaan 60 LJ 4 B B pause redial 2 L7 8 9 clear w Ll BOE G0 o Setting Up Speed Dial Access the Speed Dial tab from the Brother PC FAX Setup dialog box by clicking the Speed Dial tab To use the feature you must select the Facsimile Style user interface Brother PC FAX Setup BEI User Information Sending Speed Dial Facsimile style only Address Book Speed Dial Fax Fax 31 Joe Smith 908 555 908 555 123 F 2 John Roller 908 704 908 704 231 You can register any address or group on one of the ten Speed Dial buttons To register an address on a Speed Dial location 1 Click the Speed Dial location you want to program 2 Click the address or group you wish to assign to the Speed Dial location 3 Click the Add button to program the Speed Dial location To clear a Speed Dial location 1 Click the Speed Dial location you want to clear 2 Click the Clear button 108 Chapter 15 The Address Book From the Start menu select Programs Brother MFC Software Suite and then click Address Book The Brother Address Book dialog box will appear r Brother Address Book Of x File Edit Help el el e f Name Fax E mail 2 Sales fixe 908 555 1234 kit 2312 Setting Up a Member in the Address Book In the Brother Address Book dialog
177. your type of paper and then press Set 9 Press Copy OR Press or for additional settings Changing Default Settings Press Menu 3 to change default settings for Copy mode These settings will remain until you change them again by pressing Menu Adjust the Copy Mode and Contrast and Paper Type settings By pressing a number you can adjust copy settings as shown in the following chart Press or to move through the selections for each setting Press Set to save your selection Press Stop Exit OR Press to select the next setting you want to change Press Menu and 3 F 11 COPY MODE AUTO TEXT PHOTO F32 CONTRAST L ENBB OCO 13 PAPER TYPE THIN I PLAIN THICK THICKER is default 60 Copy Mode Type of Original You can select the Copy resolution for your type of original The default setting is AUTO which is used for originals that contain both text and photographs TEXT is used for originals containing only text PHOTO is used for copying photographs 1 Press Menu 3 1 2 Press Q or S to choose the type of original AUTO TEXT or PHOTO and then press Set 9 Press Stop Exit OR Press for additional settings Copy Contrast You can adjust copy contrast to make copies darker or lighter 1 Press Menu 3 2 2 Press to make a copy lighter OR Press to make a copy darker an

Broil King 9346-54 Gas Grill User Manual

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