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Brady label maker Printer User Manual

1. To Do this Select an object Touch the object Select a different object Touch another object The new object is selected Select multiple objects Touch each object while holding down the lt Shift gt key Select no objects or Touch the label background where deselect the object there are no objects All objects will selected be deselected You can tell an object is selected when a bounding box which is a gray rectangle that encloses the object appears on the screen The bounding box has small squares called selection markers at the corners and midpoints of the sides Note Depending on the resolution of your machine and the features it contains the sides of the bounding box may be dim or may not be visible at all But the selection markers will always display to indicate that an object has been selected If you select more than one object the bounding box expands to enclose all the objects See Figure 4 3 on page 4 8 for an example that shows a bounding box Hint The click you hear when you touch the screen indicates only that you have touched the screen with enough force for the system to recognize the touch The click does not necessarily indicate that you have successfully selected an object on the screen Selecting a layered object When you have multiple layered objects on a label it can be difficult to see and select the object of your choice n some cases you may be able
2. An example of another type of entry field is the Labels from field in Figure 4 7 on page 4 13 In this field you enter the beginning and end number for the range of labels you want to print This type of entry field is activated only when you choose the attached radio 4 12 Working in Entry Screens Checkbox Radio buttons Entry fields button See Using radio buttons on page 4 15 for more information Advanced Print Print files in file group File Group Your file contains multiple labels Enter the range you Option want to print Buttons O All labels Labels from Special Print Figure 4 7 The Advanced print entry screen Using option buttons Touch an option button to implement the command or function listed on the button For instance in Figure 4 7 the File Group button is disabled but when it is active it takes you to the File Group screen where you choose a File Group to print The Cancel button cancels any entries you made on the Advanced Print screen and returns you toa previous screen Basic Procedures 4 13 Using option lists Some fields provide lists of options from which you can choose such as the Density fields on the screen shown here Closes the Bar Code screen without Size and Location Content Dimensions Fon ae Gun To see an Height option list 4 96 in _ Include check character choose the down arrow eer next to the Enz iye field Option list F
3. Hint Snap to grid helps you align objects precisely Display grid Check this to turn the grid lines ON in your display screen This option is OFF by default See Displaying the screen grid on page 5 11 for more information Hint Display the grid to help position objects precisely on your labels 5 10 Setting Other Tab Options Line Width Specifies the default line width value for HotShape objects and label frames Higher numbers indicate wider lines The sample line next to this field displays the line width as you set it Displaying the screen grid The screen grid is the pattern or structure that underlies your labels It consists of invisible horizontal and vertical lines of dots arranged like a graph paper pattern The grid is not visible to you by default but you can choose to display it Hint Displayingthe grid can help you set objects in precise locations on your labels such as when you want to line up several objects or when you must place an object in an exact location on your label This is a sample screen with the Display grid option turned on ajajaj fer z ei e aa 7 A ans To add text or graphics select Insert Object Figure 5 6 The Editor window with grid enabled Setting Preferences 5 11 Setting Text Tab Options Set the default text preferences for your system by using the options on the Text tab System Setup Units O Inches C mm Fon
4. Note WHMIS is available on North American systems only My Templates My Templates where templates that have been downloaded copied or moved to a folder using ActiveSync are stored This option appears only if you have downloaded templates new to your system See Using My Templates on page 9 12 for more information The buttons at the bottom of the screen access system features On Line On Line which you choose to connect your printer toa PC See CHAPTER 12 Connecting to a PC beginning on page 12 1 for instructions Setup which you choose to set your system preferences See CHAPTER 5 Setting Preferences beginning on page 5 1 for instructions Keyboard Basics 34 Y ou use your printing system s keyboard to enter text characters on labels you create or change and to access certain system functions available only with special function keys You ll find descriptions of all keyboard keys and common keyboard functions including the familiar PC functions the special print system functions and common operations you perform using the keyboard in the sections that follow Keyboard Basics The standard keyboard The standard PC keyboard provided with your system is divided into four sections for purposes of description in this manual System function keys unique to this printing system page 3 5 Alphabetic keys and functions page 3 9 Arrow and command keypads page 3 12 Numeric keypad and fun
5. The tape you have installed in your system determines the background color of your labels The system assumes that the tape color you install is the background color you want to use on your label Some template driven applications may require specific background colors for the template you choose If you have the wrong color tape installed for that template at print time the system prompts you to install the correct color tape About Color Applying Color to Objects Y our color choices and how you can use color for objects in your labels depend on your system and the ribbon you have installed e With the Monocolor system you can change the color of an object from the print color tothe background color and vice versa This means for example that if you have a red ribbon with a white tape supply you can Print the label with the object in red with a white background or Print the label with the object in white with a red background Hint You can also inadvertently make an object disappear if you make it the same color as the background e With the Multicolor system you can print monochrome spot color and full color e With the Color amp Cut system you can print monochrome spot color and full color With all systems to apply color to an object you select the object and use whichever of these three methods is available e Press lt Object Color gt on the keyboard e Choose Object Color on the toolbar s
6. Copyright This manual is copyrighted with all rights reserved No portion of this manual may be copied or reproduced by any means without the prior consent of Brady Worldwide Inc While every precaution has been taken in preparation of this document Brady assumes no liability to any party for any loss or damage caused by errors or omissions or by statements resulting from negligence accident or any other cause Brady further assumes no liability arising out of the application or use of any product or system described herein nor any liability for incidental or consequential damages arising from the use of this document Brady disclaims all warranties of merchantability or fitness for a particular purpose Brady reserves the right to make changes without further notice to any product or system herein to improve reliability function or design Reproduction of this material in part or whole is strictly prohibited without the written permission of Brady Worldwide Inc For more information contact Brady Worldwide Inc Signmark Division 2221 W Camden Road Milwaukee WI 53209 Disclaimer Every effort has been made to make this guide as accurate and complete as possible Brady Worldwide Inc is not responsible for labeling inaccuracies and omissions occurring during the use of this guide This manual is proprietary to Brady Worldwide Inc and may be revised from time to time without notice Brady Worldwide Inc disclaims a
7. Figure 6 12 A graphics prompt screen Complete this screen by choosing a graphic from the thumbnails displayed Y ou can also Use the scroll arrow keys to view additional thumbnails Usethe Change Category option to gotothe Graphic Categories screen for an example see Figure 7 12 on page 7 22 where you can open another category and see more graphics Responding to Pipe Marker prompts A typical Pipe Marker application template prompt sequence includes some or all of these prompt screens Pipe Marker Style where you choose the type of Pipe Marker you want to create standard rollform or symbol or arrow tape Dimensions where you select width length and height for your Pipe Marker label Pipe Contents where you choose the contents that describe the pipe you are marking Legend where you enter legend lines and supplemental data for Pipe Marker labels Working with Labels 6 19 Graphics where you choose one or more graphics from various categories to apply to your Pipe Marker labels Arrows where you may specify arrow directions for Pipe Marker labels This feature differs for North American and European standards Symbol Type where you choose symbols for Pipe Marker labels Responding to Right to Know prompts A typical Right to Know application template prompt sequence includes some or all of these prompt screens Right to Know Format where you choose the type of Right to Know label you want to create Lab
8. On the Main Menu screen select Setup On the System Setup screen choose the Hardware tab Enter the original valuein the Horizontal x field Enter the original valuein the Vertical y field Choose OK nou BF WN RA 10 14 Calibrating the Cutter CHAPTER 11 Printing This chapter tells you how to print the labels you create Topics include Ooooeceo Printing labels and sets of labels Printing label file groups Checking supplies at print time Setting default print options H ow to save supplies Using overprinting e 11 1 Printing Labels 8 Most of the time printing a label is a very simple process When you finish creating a label or have opened a saved label with the label displayed in the Editor window you press the lt Print gt key or choose the Print tool shown here at the left Y ou may print a single label or multiple copies of a single label or all labels in a label set including variable text labels You can also use Advanced print features to print partial label sets or file groups The processes described here assume that the supplies installed in your printer match the label you want to print See Checking Supplies on Page 11 11 for information about how the system prompts for supplies when it processes jobs and what you do to meet the requirements About pages You ll see references to pages in the print discussions that follow It s helpful to understand that a page i
9. When you compose a label the system uses the ribbon supply installed in your printer to determine which colors you can select for print colors and the tape supply to determine the background color The information your system needs is stored in the memory cell flag located on each ribbon and tape cartridge The system reads that information each time you e Turn on the system e Retrieve a file stored in memory e Change the tape or ribbon e Print any label When you print a label the system checks the contents and size of the label against what it knows about the ribbon that is installed If the job requires that you install different or additional ribbons or tapes the system prompts you to do so at the appropriatetimein the print process The system also checks the label background color against the installed tape color and may display a warning message if there is a discrepancy Hint Besureto see the Checking Supplies section in the Printing chapter beginning on page 11 11 for important information about how your ribbon and tape choices affect the way your label prints Ribbon color 8 2 The ribbon you install determines the color choices you have for the objects you placein your labels Depending on your system you can use several types of ribbon Q Continuous single color ribbon which contains one color throughout the length of the entire ribbon All three systems can use this type ribbon This type ribbon is
10. choose Delete File You ll see the File Groups screen Figure 9 5 on page 9 8 3 From the Group name list select the File group that contains the file you want to delete 4 Choose Next You ll see the Delete File screen Delete File File name Protective al 65 Required Saved files v Figure 9 8 The Delete File screen 5 Select a file from the Saved files list then choose OK The system deletes the file you selected then returns you to the Editor window Working with Files 9 11 Printing Files Y ou can print a single file or you can print an entire file group For instructions see Printing a single label on page 11 4 Printing labels in a label set on page 11 6 and Printing labels in a file group on page 11 7 Transferring Files Y ou can transfer templates and other kinds of files from a PC to your standalone system This is useful in instances where you need to be able to use a file that normally resides on your PC on your printer when it is not connected to a PC Important Werecommend that only experienced PC users attempt file transfers from a PC to the standalone printer The underlying file structures are complex and you risk losing data if your attempt is unsuccessful See Transferring Files from a PC on page 12 8 for information Using My Templates My Templates The My Templates option on the Main Menu screen appears only if you or someone in your organization has p
11. 05 E 0400 LO LO ft Op Ooo LO LO CO 40 LO LO CO CO LO LO Po Po Pa Pf J PA A ff TP 100 00 00 00 00 60 00 00 05 0 0 OO OS OS POS ON OS OS POS ON OS OS OS OS OS OS OS OS OS OS OS POS ON OS OS OS OO EN OS TON JON OS st Lo uo e oo fo fet o JO JO JL fu JO J JN jon fe fun uo J oo o foo JO JO fu fu fos fon uo opo oO O O O O O JOO yO yo fe or ff 3 fp IG IN ON ON Os A le la AR e ll e ee ee le e cme ee en ee bandi en band busd pang b mri pomi bandi e e ofjojo jo OPO OO OOOO O O O O O O O O O O O O O O O OO O O O O Special Characters A 4 TABLE 1 CONTINUED O je IN 05 Pp LO CO Pb 00 0 LO 0 OD 0 O 0409 00 00 e CO Ca Ed Cd OS I E O IN IC E LO LO t st LO LO LO LO LO LO 00 19 09 00 0 109 109 00 0 09 109 0 0 0 LO LD LO LO LO LO LO LO LO LO LO 00 00 00 00 00 00 00 00 00 00 00 00 ue a fio feo fro foo fon Jus fu JEN fon o le Jen er JLo eo fr eo o 3 2 w EN EN CN On EN ICN EN Os fon 105 00 00 00 100 10 10 00 00 00 10 CN JEN CN a EN EN E N A N OO yO Li Li Li Ls Y Ls in laaa a OOOO OO OO FOO O N EN EN OS EN EN TON EN TON TON EN IN Ojo PS DN 09 LO 00 e e 05 O e JN 05 3 LO LO ff 00 J 04 09 Se LO LO Pb 00 e DIO ee fo fo 9 9 ee ON O OS ON OS OS OS JON ON 09 109 09 109 109 109 109 109 109 0 LO LO LO LO JLO LO LO LO LO LO LO LO LO LO LO LO LO LO LO LO LO LO LO LO LO LO
12. LO LD LO LO LO LO LO t LO fol ojo jo e uo fun fe oo fo fet 00 O JO JU fu JO os jon uo uo J oo or o fu jul j llo loljojolojolojojoloj jolojoljojo I 04 cu ANANIA lalalala ja jejee fas fs a os oa a es es os ou a ta es os es oa olojojolojojojolojolojojojojojojojojojojolojojojojojojojojojojo jo ER 0 0 0 mm 0400 LO PR 00 04 00 Pp 04 09 LO CO re 100 LO ff 100 LO 10 00 05 E ft A 09 00 00 05 ICN 00 0 LO LO LO LO CO 10 CO LO CO CO CO 00 00 00 O DH O 0 G G 0 0 09 709 109 109 09 09 00 y psp pst pest pst pst pst pest pst pst pst et st st pst et st pst et et et st et et et ps D wolo la lu lo Lo l o st JLo co O LU LL o as fon ao fr 00 o 00 JW ju Jo le ley i olojojojojojojo ojaojojojojojojojojojojojojojojojojojojo jojojo jaja A 5 Special Characters TABLE 2 Special Characters for Brush Script for BRC font listing the symbol unicode and decimal value for each value B Special Characters A 6 TABLE 2 CONTINUED MC 109 110 111 paa pas paraa parar pre e pers parara 0079 pore fra P ore Ta MOI pep ser er ere O jej CSAR o 76 e e MOMIAS 7 DOCA 202 4 4 4 193 194 195 196 197 95 ME KALE MIE D pono 208 o EAEON a fos par Special Characters 4 A 7 TABLE 2 CONTINUED ALICE KACHEN a o e a p e a poa KAL
13. See Adding HotShapes on page 7 23 for information about the HotShapes available on your system To cut out HotShapes 1 After selecting the Cut out object option on the Insert Objects screen Figure 10 1 on page 10 4 choose HotShapes You ll see the HotShapes screen Select the H otShape object you want to add as a cut out Creating Cut Out Objects 3 Your HotShape displays on the Editor window Choose Print to process the label and cut out the HotShape Cutting Around Objects While objects may not be both print and cut out objects at the same time there is a way to cut around some print objects Y ou can apply a cut bounding box to a print object which is like adding an invisible border around the object The system then cuts around the cut bounding box that encloses your print object You can apply cut bounding boxes to all types of print objects text graphics HotShapes and even bar codes Hint You can also apply cut bounding boxes to cut out objects to make it easier to strip the waste material from around the cut out object To apply a cut bounding box to an object 1 Create your label in the normal way adding objects as described in Adding Objects on page 7 3 With your label displayed on the Editor window select the object to which you want to apply a cut bounding box If you have many layered objects on the screen use lt Tab gt to cycle through the objects tofind the one you wan
14. You may not change the length Assumes the print orientation Displays the entire label for you to print or edit Sets the label for printing only If you have the Color Cut system you may not use the Cut feature with a QuickText label If no tape or ribbon is installed assumes you are using the default supplies a white four inch tape and a black ribbon See About Objects on page 7 2 for definitions and descriptions of objects Note QuickText is designed for printing simple labels only and does not support some of the features this printing system offers If you anticipate adding objects like graphics or HotShapes to your label build it using the Custom application as described in Creating Custom Labels on page 6 2 Working with Labels 6 5 To create a QuickText label 1 Choose QuickText from the Main Menu screen Figure 6 1 on page 6 2 You ll see the Enter Text screen Enter Text Type your text press lt Enter gt for a new line Select OK when done Special Option disabled because QuickText automatically calculates type size Cancel Figure 6 4 The QuickText Enter Text screen 2 Follow the on screen instructions and type your text You can change the font or add special characters at any time on this screen but you cannot change the Type size on this screen This is because after you type your text the system automatically calculates a type size for you based on the number o
15. activate a tool using one of these methods e Touch it on the screen e Movethe cursor with the mouse then click the left mouse button Some tools are active at all times such as Zoom In and Zoom Out and others have no effect unless you have selected an object such as Increase Size or Decrease Size or unless you have already performed some action such as Undo Basic Procedures 4 3 4 4 Hint When a toolbar button is inactive it is grayed out or appears on the screen as dimmer than the others The Editor window is used for all types of labels you create but the Editor toolbars vary according to which tools are appropriate for the type of label you are working with This is a complete list of E ditor window tools Print Follow the instructions on the Print screen to print your label See Printing on page 11 1 for details Zoom In ncreases the magnification making the objects on the a label look larger Does not change the actual size of the printed label but is used as a viewing aid See Zooming in and zooming out on page 4 6 for details Zoom Out Decreases the magnification making the objects on a the label look smaller Does not change the actual size of the printed label but is used as a viewing aid See Zooming in and zooming out on page 4 6 for details Undo Reverses the last action you performed when possible When actions may not be undone the Undo button is grayed out See Undoin
16. labels on page 7 16 depending on the type of variable text Bar code object Bar Code screen described in Setting bar code dimensions on page 7 20 Graphic object Graphics screen described in Adding graphics objects on page 7 21 To edit an object Use the fields and options on the screen that displays after opening the object as shown in the table above to make changes Working with Objects 7 31 Changing object properties 7 32 Instead of manipulating the object you want to change within the Editor window as described in the preceding sections you can use the options on the Properties screens to reset the properties of the objects The Properties option let you control the physical properties of your objects such as height width location and color Important The object Properties screens tabs and options vary according to the features your system offers and the properties of the type of object you have selected All objects that you can place on a label have common properties such as height and width location and color Some objects have properties unique to their type such as text alignment text objects or bar code symbology bar code objects So while all the Properties screens have many options in common they have different titles and also offer different options for each type of object The Properties screens and tabs displayed for each type of object are Text objec
17. saving entries 4 15 external memory card 12 11 F F keys 3 5 FCC Notice i vii file extensions on PC 12 12 file groups 9 4 9 5 9 6 printing 11 7 File Groups screen 11 10 files about 9 2 copying graphic on PC 12 13 copying text list on PC 12 13 deleting 9 11 directory structure on PC 12 10 editing 9 10 managing on the PC 12 10 opening 9 7 saving labels as 9 3 storage location on PC 12 12 template 9 13 transferring 9 12 transferring from a PC 12 8 fill pattern 7 35 flash card installing 2 12 folders on the PC 12 10 Font option 7 7 7 8 7 39 Font tab 7 38 formatting text 7 5 7 7 frame adding tolabel 6 32 cutting around 10 10 resizing 6 34 setting length 6 34 Frame tab options 6 33 Free form text object option 7 41 function keys 3 5 definitions 3 6 G General tab 7 35 graphic categories 7 22 changing 7 23 graphic objects cutting out 10 8 inserting 7 21 graphics prompts 6 19 grid 5 10 H hardware device system as 12 2 Hardware tab 5 7 Height option 7 20 HotShape objects 7 23 cutting out 10 8 Human readable text option 7 19 l Include check character option 7 21 Increase Size tool 4 4 7 27 Insert Object tool 4 4 inserting objects 7 4 Installed Ribbon field 8 9 italicizing text 7 8 J justification options 7 40 K keyboard alphabetic 3 9 basics 3 4 connector 2 2 function keys 3 5 Keyboard language option 5 6 keypad arrow 3 12 navigation 3 12 numeric 3 14 L label group printing
18. to move the objects aside temporarily to find the object you want but this alternative is not always practical on a crowded display screen Working with Objects 7 25 To find and select a layered object 1 First make sure you have an object any object selected on the screen 2 Press lt Tab gt to cycle through all the objects on the screen one by one Hint Tohelp identify the object selected press lt Object Properties gt and review the object s characteristics Moving Objects 7 26 Y ou can reposition objects on the Editor window by moving them by touch or with the arrow keys Hint You can also assign a precise location for objects using the options on the Size and Location tab of the object Properties screens See Setting options on the Size and Location tab on page 7 36 for more information To move an object using the touch screen 1 Touch the object to select it 2 Move your finger on the screen to take the object to its new location To move an object by keyboard 1 Select the object 2 Press an arrow key on the keyboard 3 Repeat pressing the arrow key or hold it down until the object is where you want it Each key press moves the object by one tenth of an inch so the procedure above works well for moving objects a small amount If you hold down the arrow key the moving process goes a little faster But to move objects by a greater amount there is a speedier process Moving
19. using the numeric keypad Numbers on the top row of the alphabetic keyboard are always accessible When ON press any key to type that number When OFF pressing a key results in the secondary function of that key 3 14 Keyboard Basics TABLE 3 4 Numeric keypad keys definitions Continued slash Types slash character lt Num Lock gt does not affect this key asterisk Types asterisk character Num Lock gt does not affect this key hyphen Types hyphen or minus sign character Num Lock gt or minus does not affect this key sign Home With lt Num Lock gt OFF when entering text in an entry field returns the cursor to the beginning of the field left of the first character With lt Num Lock gt ON types the number 7 End With Num Lock gt OFF when entering text in an entry field moves the cursor to right of the last character entered With lt Num Lock gt ON types the number 1 Del With Num Lock gt OFF deletes the character at the cursor position If the cursor is at the end of a line deletes the line break With Num Lock gt ON types the period character plus Types plus sign character lt Num Lock gt does not affect sign this key Enter Indicates the end of a line when entering text in a multi line text field Moves the cursor down tothe beginning of the next line Also on screens with entry fields lt Enter gt is the same as selecting Next or OK indicating
20. 11 19 label length checking at print time 11 12 cut out maximum 11 15 maximum 11 13 supported minimum 11 13 index 3 label properties changing 6 28 changing size 6 29 label set 6 21 adding custom labels 6 22 adding labels to 6 22 adding template labels 6 22 clearing labels in 6 23 editing labels in 6 23 moving between 6 23 saving 6 24 label size changing template 9 14 labels background color 8 4 changing 6 25 changing size 6 25 creating Custom 6 2 creating QuickText 6 5 creating sets of 6 21 creating template 6 10 editing template 6 27 length checking 11 13 object color 8 5 selecting template 6 14 short sample of 11 3 Landscape option 6 32 Language option 5 6 launching the system 3 2 Line width option 7 36 Localization tab 5 5 location setting object 7 37 M Main menu 3 2 MarkWare application 12 12 memory card 9 6 installing 2 12 saving file to 9 6 memory cell flag 2 3 8 2 11 11 Microsoft Windows CE 1 3 monochrome 1 3 Monocolor system 1 3 color availability 8 5 color choices for 11 18 Index 40 mouse basic instructions 3 17 dragging objects 3 18 moving objects 7 26 multi color graphic object 7 36 Multicolor system 1 3 color availability 8 5 color choices for 11 18 multiple up printing 5 4 11 3 11 22 My Templates option 9 12 N Naming new supply colors 5 8 Nofill Solid fill option 7 35 O Object Properties tool 4 5 object properties changing 7 32 objects about 7 2 applying color to 8
21. 3 Adding and formatting text ObjectS ocococncncccn eee 75 Adding atext Object 2 cece cece cece eee eee eee eee eee 75 Formatting text ObjectS 2 cece cece cece eee eee eee 7 7 Adding special characters to text eceeee cece e eee eee eee eee 7 9 Adding variable text objectS ocococononnn eee 7 11 Choosing a data SOUrC se eee ee eee ee eee eee eee 7 12 Creating sequential labelS cc cee cece eee eee eee eee eee 7 13 Creating text list labelS oooococorocnenrn eee 7 16 Adding bar code ODjeCES occoconccoca eee eee 7 18 Setting bar code content cce cece cece cece eee eee eee 7 19 Setting bar code diMENSIONS 2 eee cece eee eee eects 7 20 Editing bar codes 21 Adding graphics ObjectS siria eee ee eee eee eee eee 7 21 Adding HotShapes eee cee ee eee cece reece ee eee eee eee 7 23 Selecting ODjectS oncococnono eee eee eee 7 24 Selecting a layered Object ssr cece eee 7 25 MOVING ObjectS cece cece cece eee eee 7 26 SIZING OESTE ew idle areca inet eles eee eee S 7 27 Using Increase Size and Decrease SiZe wee eee cece e eee eee eee eeeeneaee 7 27 Using the Scale fUNCION occ eee eee eee eee 7 28 Scaling text ObDjectS wee cece reni eee eee eee 7 29 Scaling bar codes we cece e eee cece eee eee eee 7 30 Copying and Pasting ObjectS 2 eee e cece eee eee eee 7 30 Contents 4 Changing ObjectS sek cece eee eee eee 7 31 Opening and editing an Object cece eee ee eee eee 7 31 Changing object properties cece cece eee o 7 32 Settin
22. 5 bar code 7 18 changing object properties 7 31 copying 7 30 cutting around 10 9 editing 7 31 graphics 7 21 inserting 7 4 moving 7 26 opening for editing 7 31 pasting 7 30 resizing 7 28 rotating 7 35 setting absolute size of 7 37 setting location of 7 37 sizing 7 27 text 7 5 types of 7 2 variable text 7 11 On Line options setting 12 3 On Linetab 5 14 12 3 on line placing system 12 5 operating system upgrading using PC 12 13 option buttons 4 13 option lists 4 14 Options tab 7 41 options choosing 4 12 orientation changing label 6 29 Other tab 5 10 overprint option 5 4 overprinting 11 24 P pages 11 2 paneled ribbon 8 2 11 16 Object Color screen for 8 8 PC 12 2 connecting to 12 5 printing from 12 6 setting up 12 2 transferring files from 12 8 pick list prompts 6 18 Pipe Marker application exceptions 6 11 prompts 6 19 setting preferences for 6 36 Placement tab 7 39 Portrait option 6 32 position alignment options 7 40 power cord 2 2 outside of North America 2 1 2 3 power cords international requirements i viii preferences setting On Line tab 6 37 setting Other tab 6 37 setting Pipe Marker 6 37 setting Print tab 6 37 setting Right to K now 6 38 setting Text tab 6 37 Preparing to Print screen 11 5 preview in Editor window 4 2 Print object option 7 5 print orientation landscape 6 32 portrait 6 32 Print readable check character option 7 21 Print readable start stop option 7 21 Pri
23. Changes prompt If you choose Yes you ll be prompted for File Group and File Name as described in Saving Labels as Files on page 9 3 3 After you deal with any unsaved labels you ll see the File Groups screen shown in Figure 9 5 on page 9 8 4 Choose the File Group in which the label file is stored then choose OK You ll see the Open File screen shown in Figure 9 6 on page 9 9 5 Choose the file you want to open and press OK You ll see the label from the file you opened displayed in the Editor window Hint You can also open a Saved file from the Create New Label screen that displays when you launch an option from the Main Menu screen For an example see Figure 6 2 on page 6 3 Editing files 9 10 Open the saved label file as described in Opening saved label files on page 9 7 Once the label is displayed in the Editor window you can make changes then print it or re save it See Opening and editing an object on page 7 31 and Changing Label Properties on page 6 28 for information about editing labels Managing Files Deleting files When you delete a label file the system deletes the file either from the internal storage area or from the memory card if you have one instal led Note Use caution when deleting files Once you delete a file you cannot recover it To delete a label file 1 Press lt File Options gt on the keyboard 2 On the File Options screen shown in Figure 9 1 on page 9 4
24. DPI up to 100 mm wide up to 100 inches 2540 mm e Color job printing at 300 DPI 2 inches 51 mm to 38 inches 965 mm e Tapesupplies from 5 13mm to 4 102 inches in vinyl polyester phosphorescent reflective polypropylene tamper evident tag stock brushed metallic polyester tapes custom color vinyl offered e Wide variety of monochrome ribbons panel ribbons in panel lengths of 6 to 16 inches 152 to 406 mm and CY MK ribbons that blend to make many colors e Fileor graphic transfer from PC available About This Book The three printer systems All three label printing systems use Microsoft Windows CEC as the basis for the operating system and application As the user most of the Windows CE operating system will be invisible to you You don t need to use your computer skills to operate this printing system Hint You do havethe option to connect to a desktop computer to use the system as a peripheral printer or to manage and store files See CHAPTER 12 Connecting to a PC beginning on page 12 1 for information Thethree systems are Monocolor system The base system which produces monochrome labels only Hint Thedefinition of monochrome in this context is not necessarily black white and shades of gray as you may see on a black and white television screen In this system monochrome means a single color plus shades of that color plus white In the Monocolor system the single color is determined b
25. E dit Object gt key or choose the Edit Object tool Ap The appropriate Graphics screen Enter Text screen or whichever screen is appropriate to the type of object selected appears Working with Labels 6 27 3 Make your changes and choose OK Exception lt E dit Object gt is not available in the Pipe Marker and Right to K now applications Use lt Edit Data gt which is described below instead For detailed information about editing objects see Changing Objects on page 7 31 Y ou can also make some changes to some template labels using lt Label Properties gt See Changing Label Properties on page 6 28 To re enter the application prompt sequence With the label you want to change displayed in the Editor window press lt E dit Data gt You ll see the first prompt screen in the prompt sequence you followed to create the label Follow the prompts and make the required changes Changing Label Properties The Label Properties screens describe the size orientation and framing status of your current label You can also use the Label Properties options to e Change the size of a label e Change the print orientation of a label e Adda frame toa label To change label properties 1 Display the label you want to change on the Editor window 2 Access the Label Properties screen by pressing lt Label Properties gt on the keyboard 6 28 Changing Labels 3 Choosethe appropriate tab screen for the settings you wa
26. Files and File Groups Saving Labels as Files Every time you create a Custom label or a pre designed template label you have the option to save it as a file and to put it in a file group so you can access it later Y our label file is like a paper document you put in your file cabinet and file groups are like the file folders in which you put your papers You can organize similar label files into file groups in the same way as you organize similar paper files into file folders When you have an open unsaved label displayed in the Editor window there are two ways to save labels as files e By using the lt Menu gt key and following the prompts e By using the lt File Option gt key and following the prompts There are two places you can save files as well e In your system s internal memory e Ona compact flash memory card attached to your system See Installing a compact flash memory card on page 2 12 for information Hint You can also save files to a PC if you are connected to one See See CHAPTER 12 Connecting to a PC beginning on page 12 1 for instructions Working with Files 9 3 To save a label as a file in internal memory 1 With the unsaved label displayed in the Editor window press lt File Options gt You ll see the File Options screen File Options Create New File Open Saved File Save File Delete File Cancel Figure 9 1 The File Options screen 1 Choose Sa
27. Overprint disabled areas where black is to be applied are left blank until black prints You may see a slight gap between the color areas and the black areas Important Ifyou are printing using spot color and your label has colored layers over black background objects be sure to turn Overprint OFF Otherwise black will obscure the colored layers Many users leave Overprint enabled at all times The main disadvantage to using Overprint as the default setting is that printing may be slower because the system takes the time to analyze the colors in the print job and orders them accordingly You may have to swap ribbons more frequently as well Printing 11 25 11 26 Printing Tab Options pansion Special Characters The tables that follow provide the symbol the unicode value and the decimal value for special characters you can use with your label printing system Table 1 on page A 2 lists special characters you can insert when using these fonts e Arial 65 for BRC e Arial for BRC e Times New Roman for BRC Table 2 on page A 6 lists special characters you can insert when using e Brush Script for BRC See Adding special characters to text on page 7 9 for information about inserting symbols and other special characters on your labels TABLE 1 Special Characters for Arial 65 for BRC Arial for BRC and Times New Roman for BRC fonts listing symbol unicode value and decimal value for each T Tot pas Ep 022 as EA
28. The System Setup screen has as many as six tabs with options Five tabs are visible at one time on the screen You may see fewer tabs at times depending on where you are in the system 5 2 Accessing System Setup The System Setup tabs are e Printing e Localization e Hardware e Other e Text e OnLine Ep The Tab arrows indicate the presence or absence of additional tabs In Figure 5 1 for instance the Tab arrows indicate that there are additional tabs to be seen when you choose the right Tab arrow but not if you select the left Tab arrow 2 Choose a tab to set those options You ll find information about setting the tab options in the sections that follow 3 Usethetwo buttons at the top right corner of the screen to Save the changes you made xX Return to the Main Menu screen or to the Editor window in some cases without saving changes Setting Preferences 5 3 Setting Printing Tab Options The Printing options tab is shown in Figure 5 1 You specify your system s print job defaults on this tab The options are 54 Supply saver Turns basic multiple up printing ON or OFF The default setting is OFF The Supply saver printing feature saves supplies by arranging labels of the same size together in the print queue T his saves tape because it stacks labels that are smaller than the full width of the tape so that the full width of the tapeis used and it saves ribbon because it groups labels to p
29. You can make multiple copies of each label in the set by changing this number 2 Choose OK on the Print screen to start the print job You ll see the Preparing to Print screen Figure 11 4 which tracks the system s progress as it processes each of the labels in the set To print a subset of a label set Use this procedure when you do not want to print all labels in a label set 1 When the label set is complete see Creating Sets of Labels on page 6 21 or you have opened a file containing a label set choose lt Print gt The Print screen displays as shown in Figure 11 3 11 6 Printing Labels 2 Choose the Advanced button You ll see the Advanced Print screen Advanced Print Print files in File group File Group Special Print Your file contains multiple labels Enter the range you want to print All labels O Labels From k to Figure 11 5 The Advanced Print screen for label sets 3 In the Labels from field enter the number of the first label in the set you want to print In the to field enter the number of the final label you want to print 4 Choose OK You ll see the Print screen Figure 11 3 again 5 Choose OK on the Print screen to start the print job You ll see the Preparing to Print screen Figure 11 4 which tracks the system s progress as it processes the labels in the set you chose to print Printing labels in a file group When you save labels as files the syste
30. a text object using the Custom application and when you create a QuickT ext label Some templates require that you enter specific text for example the prompt may instruct you to Enter product identifier or to Enter risk phrases Note Space limitations make us unable to document all possible responses to these prompts If you are using templates with this kind of specialized request we assume you understand the requirements Complete this screen as you would any text entry area by typing in the appropriate text See Adding and formatting text objects on page 7 5 for complete instructions Working with Labels 6 17 Responding to pick list prompts When the template you are using calls for a certain type of word or phrase you may see a pick list prompt screen from which you can choose the appropriate word or phrase Equipment Step 1 of 3 Select from list or type your own header DUE FOR INSPECTION CHECKED INSTALLED Figure 6 11 A pick list prompt screen Y ou can choose text and you can also go on to create your own word or phrase from this screen When you choose Next you have the option to enter your own text phrases 6 18 Creating Template Labels Responding to graphics prompts Figure 6 12 shows a graphics prompt For this template sequence you are being prompted to choose a HazMat graphic Safety Step 1 of 1 Select graphic Category HazMat HSID 2 color Change Category
31. directory structure to store the files you want to transfer to your label printing system For convenience we suggest you use the Download directory which is part of the main MarkWare directory at the same directory level as the Program directory Table 12 1 below provides locations for files on both your PC and your printing system and assumes you are using the Download directory on the PC to organize the files you want to transfer to your label printing system Important Your label printing system recognizes only files with the file extensions shown in Table 12 1 which are also located in the folders shown in Figure 12 6 on page 12 11 TABLE 12 1 File extensions and locations for downloading files File Type Transfer From PC Location Transfer To Printing System Template files Download My Templates Templates Templates Default category name Document files Download My Templates Documents Templates Default category name Graphic files Download Graphics bmp or wmf Graphics My Graphics Cut Out Graphics Download Graphics cog Cut Out Graphics My Cut Out Graphics Text lists Download Text Lists txt Text Lists The MarkWare application places files in the Download Templates directory when you export template files and in the Download Documents directory when you export document files 12 120 Transferring Files f
32. gt key or use the Ctrl C key combination A copy of the object is placed in the system s internal memory The original stays where it is Hint You can delete the original object while it is still selected by pressing Delete or Ctrl 4X To paste an object 1 Copy the object you want to paste 2 Press lt Paste gt or use the Ctrl V key combination The object is pasted in the center of display screen You can move it to any location on the screen Use the methods described in Moving Objects on page 7 26 Hint You can paste multiple instances of an object by repeating Paste or Ctrl V 7 30 Copying and Pasting Objects Changing Objects Y ou make changes to an object by opening and editing it or by changing its object properties Opening and editing an object You must open an object for editing before you can make changes to it To open an object 1 With your label displayed in the Editor window select the object to be edited Use any of the methods described in Selecting Objects on page 7 24 2 Choose Edit Object on the toolbar or press lt E dit Object gt on the A keyboard Depending on the type of object selected you ll see one these screens Text object Enter Text screen described in Adding and formatting text objects on page 7 5 Variable text Sequence screen described in Creating object sequential labels on page 7 13 or Text List screen described in Creating text list
33. of the cartridge in the upper slot and push gentl y until the tab clicks in place Y our ribbon is now installed SettingUp 2 5 Adjusting the ribbon cartridge If a ribbon cartridge has been stored outside the printer the ribbon between the take up spool and the wiper may have been exposed to dust The dust on the ribbon may transfer to the print head causing streaks or scratches on your labels When a ribbon cartridge has been stored outside the printer before installing it you should first advance the ribbon approximately 2 inches or 250 millimeters counterclockwise as shown in Figure 2 4 Figure 2 4 Adjusting the ribbon cartridge This will prevent any dust that may have accumulated on the ribbon from transferring to the print head and affecting how your labels print 26 Installing supplies Installing a tape cartridge There are three simple steps to installing a tape cartridge adjusting the tape cartridge receptade to accommodate the width of the tape dropping in the cartridge and feeding the tape through the advance rollers Adjusting the printer tape receptacle Since the printer accepts tape widths from 5 inches 25 mm to 4 inches 102 mm you must adjust the tape cartridge receptacle inside the printer for the cartridge you are installing Figure 2 5 shows the tape width guide inside the printer and Figure 2 6 shows you where that guide is located inside your printer Size adjusting lever Grasp be
34. or text using the plotter cutter inside your printer The cutter follows the shape of the object or text An object that is cut out cannot be printed Cut out frame The action of cutting out a label that has been framed You apply a frame to a label using the Label Properties options See Adding a label frame on page 6 32 The plotter cutter cuts around the outside edge of the frame line Also when you apply the Supply Saver option or are printing multiple copies the system performs this action automatically See Supply saver option on page 11 22 for more information Cut bounding box The action of cutting around an object that is enclosed by a cut bounding box The plotter cutter cuts the box shape not the shape of the object inside it Print To produce or to output the contents of the current file For the Color amp Cut system the labels in a file may include both printed objects and cut out objects even though print objects may only be printed and cut out objects may only be cut out Shear A straight cut through the tape and liner that separates the output label from the remaining tape supply Weeding A cut around the outside of a cut text object 10 24 About Cutting The Color amp Cut system is equipped with a plotter cutter which means the system can e Cut out objects that you have designated as a Cut out Object on the Insert Object screen The cutter cuts out the actua
35. preferences on page 6 38 Note that the Application Preferences screen Printing Other Text and On Line tabs offer the same options as the System Setup screen tabs of the same names These are provided from within applications as well for your convenience so that you can change the settings without having to close the application and return to the Main Menu to access Setup 6 360 Setting Application Preferences Hint Theoptions on the Printing Other Text and On Line tabs work exactly the same whether you choose them from Application Preferences or from System Setup The settings apply system wide and remain until you change them again Setting Print tab preferences The Print tab Preference options are fully described in Printing Tab Options on page 11 20 Setting Other tab preferences The Other tab Preference options are fully described in Setting Other Tab Options on page 5 10 Setting Text tab preferences The Text tab Preference options are fully described in Setting Text Tab Options on page 5 12 Setting On Line tab preferences The On Line tab Preference options are fully described in Setting Other Tab Options on page 5 10 Also see Placing Your System On Line on page 12 3 for instructions for using these options Setting Pipe Marker preferences The Pipe Marker Preference tabs are Printing which contains the same options as described in Printing Tab Options on page 11 20 Color Norm where you choose the ap
36. sai ne a ae a eee eee 12 6 Troubleshooting 2 2 cece cece eee eee eee eee eee 12 7 Transferring Files from aPC ecceee eee eee cece e eee eee eee 12 8 Installing ACTIVESYNC wee cece eee ees 12 8 Setting Up a PartnerShiP cece i eee 12 9 Managing files and folders on APC secu sence eee teen eee eee 12 10 Storage locations for transferring files 12 Copying graphic files 13 Copying text list files 13 Upgrading the Operating SySteM 2s seen cece eee eee eee eee eens 12 13 Appendix A Special Characters Appendix B Cutter Maintenance About the Cutting MechaniSM 2 cee eee cece eee eee eee B 2 Removing the Stylus Holder eee eee eee eee eee eee eee B 3 Adjusting the Cut Depth 2 cece cece eee eee eee eee eee B 4 Replacing the Stylus Blade 2 cece eee eee eee eee B 7 Cleaning the StylUS 2 eee eee eee eee B 10 Contents 7 Contents 8 UBIERA Welcome Thank you for purchasing our label maker which you use to create and print professional looking labels and signs for use just about anywhere All you haveto dois e Dropin a ribbon cartridge choosing from a wide range of single color ribbons paneled ribbons and CY MK ribbons for blended colors e Dropin a tape cartridge choosing tapein widths that range from 1 2 inch to 4 inches and come in many colors in many different styles and in a wide range of materials e Type your text and plugin objects or symbols of your choice or choose a pre formatted layout design
37. set appears If the label you cleared is the last onein the set when you are returned to the Editor window a blank label displays Clearing template labels When you clear template labels the next label in the set appears If the label you cleared is the last one in the set the system displays the Template Categories screen Then you can either re start the label creation process or select Back to return to the Main menu screen Saving label sets When you save labels you created as a set the set is saved as a single file You are prompted to name that file The system then prompts you to save the file in a file group File groups can contain one or many label files It s important to remember at print time that each label file can contain a single or multiple labels To save a label set Follow the instructions in Saving Labels as Files on page 9 3 6 240 Creating Sets of Labels Changing Labels With most applications you can change the size of a label you create and you can edit the objects placed on that label There are various methods for making changes and each method affects different parts of your label You can changethesize of a label from the Select Template screen during a prompt sequence A You can edit template labels either by editing an object or by re entering the prompt sequence a You can change label properties for a single label that include size orientation and framing A
38. the label To add an object to a label 1 Create a new label as described in Creating Custom Labels on page 6 2 Working with Objects 7 3 The Editor window is displayed with a blank label in the preview area alee essa El MOTERA EEE EE y m Preview area which displays your work as you create a label Status bar Figure 7 1 The Editor window 2 Choose the Insert Object button in the tool bar on the Editor e window or press lt insert Object gt on the keyboard The Insert Object screen displays Insert Object These options available only on the Color amp O Cut out object Cut system Other systems default to Print Figure 7 2 The Insert Object screen Note that the Insert Object options vary according to your system s features The Monocolor and Multicolor systems do not offer the Cut 7 4 Adding Objects out object option so Print object is assumed and does not appear on the Insert Object screen Y ou select options on this screen to choose the kind of label you are going to make and to indicate what type of object you want to add Each type is described in the sections that follow 3 If you have the Color amp Cut system choose Print object All other systems assume the object is a Print object Note Thesections that follow describe Print objects only To use the Cut out object option on the Insert Object screen you must have the Color amp Cut system See C
39. upgrade the operating system of your label printing system 1 Place your system on line for transferring files See Placing Your System On Line on page 12 3 for instructions Connecting toaPC 12 13 2 After a guest connection between your label printing system and the PC is established start the upgrade utility program on the PC 3 After the upgrade programis done you will need to restart your label printing system 12 146 Upgrading the Operating System
40. 27 ActiveSync Explore tool 12 10 Guest connection to 12 10 installing 12 8 setting up partnership 12 9 adding new supply colors 5 8 adding objects to labels 7 3 Advanced Print screen 11 7 11 9 11 10 application choosing 6 11 Application Preferences accessing 6 35 setting 6 35 Application Preferences screen 6 35 Auto size font option 7 42 B background color 8 4 bar code objects editing 7 21 setting content 7 19 setting dimensions 7 20 setting size 7 37 bolding text 7 8 Cc calibrating the plotter cutter 5 8 categories changing graphic 7 23 choosing 6 12 graphic 7 22 changing template label size 9 14 type size 7 9 Check Supply Colors option 5 7 checkboxes using 4 14 checking supplies 11 11 cleaning cutter stylus blade B 10 cleaning system 2 13 color 11 18 background 8 4 changing object 7 36 choices by system 11 18 for Color amp Cut model 11 18 for Monocolor model 11 18 for Multicolor model 11 18 naming 5 8 reverse text option 7 42 Color amp Cut system 1 4 color availability 8 5 color choices for 11 18 Index 1 Color Needed message 11 18 Color option 7 9 Color tool 4 5 compact flash memory card saving file to 9 6 connecting keyboard to printer 2 2 mouseto printer 2 2 power cord 2 2 Connection Type option 5 14 Content tab 7 18 7 43 continuous color ribbon Object Color screen for Monocolor 8 6 Object Color screen for Multicolor and Color amp Cut 8 7 continuous process color ribbon 8 3 c
41. 5 You ll seethe On Line Status screen which displays the connection type the current purpose and displays a progress box that indicates you are receiving print data fromthe PC On Line Status Connection type USB Purpose To print On line Select Cancel to quit Image refreshes to indicate transmission of print data To change connection type or purpose select Cancel and from PC then select Setup Select the On Line tab in Setup Figure 12 3 The On Line Status screen You can now print to your label printing system from MarkWare or transfer files using Microsoft ActiveSync Printing from a PC Before you can use your label printing system as a peripheral printer you must perform these tasks 1 Set up your label printing system as a hardware device Follow the instructions in Setting Up Your System as a Hardware Device on page 12 2 2 Install the MarkWare application F ollow the installation instructions found in the MarkWare User s Guide 3 Install the appropriate printer driver for your printer Follow the instructions included with the driver 12 6 Printing from a PC Hint Connect your label printer to the PC and place it on line before running the MarkWare and driver installation on the PC The print driver install function includes a utility that will help you if you are using a serial port for your printer Troubleshooting If you have ActiveSync installed and you experience probl
42. 7 Selecting in the Editor WINdOW 2 eee e cece eee eee eee 4 7 Selecting multiple Objects si cece eee eee eee 4 9 Deselecting in the Editor WiINdOW 2 cee ee cece eee eee o 4 9 Undoing in the Editor Window ece eee eee eee eee eee 4 9 Workingin Entry SCreens ecee cece eee eee eee eee 4 9 Navigating in entry SCreCNS we eee e ee eee eee eee eee 4 10 Tabbed entry SCreenS ws cece cece eee eee eee eee eee 4 10 Entering information in entry SCreenS ococncoconnenen 4 11 TYPING UPPErCASE cencccncnen eee eee 4 11 Typing special characterS ws cece eee e eee eee eee eee 4 11 CHOOSING OPtiONS es eee eee eee eee eee 4 12 Using entry fieldS s 2 cee ee cece eee eee eee 4 12 Using option buttons 2 cee ee eee eee eee eee 4 13 Using option liStS 2 cece eee 4 14 Using Scroll liStS se cece cece eee eee eee 4 14 Using checkboxes wee ee cece eee eee eee eee 4 14 Using radio DULLONS siu eee eee eee 4 15 Contents 2 Using size adjustment DUttONS ec cece eee eee eee eens 4 15 Exiting entry SCre nS sence cence cece eee eee 4 15 CHAPTER 5 Setting Preferences Accessing System Setup wee epi uruan a e eee eee eee eee eee 5 2 Setting Printing Tab OptionS ceeee eee eee eee eee 5 4 Setting Localization Tab OptionS 2 cece ee cece eee eee eee eee eee 5 5 Setting Hardware Tab Options ce cece eee eee eee eee 5 7 Naming supply COlOrS crease eee e eee eee eee eee 5 8 Setting Other Tab OptionS 2 e cece cece eee eee eee
43. 7 for instructions 3 When you are finished choose OK You ll see the Editor window with your new text object displayed in the preview area 7 6 Adding Objects Formatting text objects The Enter Text screen provides these options for formatting your text object Font Lets you choose the style of the characters See To select a font below Type size Lets you change the size of the characters buttons See To change the type size on page 7 9 Special Lets you insert special characters like accented characters foreign currency symbols mathematical symbols subscripts and superscripts and more See Adding special characters to text on page 7 9 OK Saves your settings and displays the label in the Editor window Cancel Returns you to the Editor window with a text object containing no text displayed To select a font You can choose from among several font styles depending on which fonts are provided with your system The font is the style and shape of the characters You can also use text formatting options to change the style of the fonts to bold italic and underline or any combination of the three You can change the color of your text as well depending again on how your system is equipped and the supplies you have installed Note When you apply the text formatting options the system places invisible markers to indicate where to apply format changes Normally you will not be aw
44. 7 vertical text Figure 7 20 The Text Properties Option tab The options are Free form text Choose to indicate that the selected text is a object free form text object which means that the object size is based on the amount and the size of the text inside If you change the amount of text inside the object size changes too This type of text object is the opposite of a text object with boundaries Text object with Choose to indicate that the text object has boundaries set boundaries This type of text object is the opposite of a free form text object Working with Objects 7 41 7 42 4 Auto size font Available only when a text object with boundaries is selected Choose to tell the application to automatically set the point size of the text to fit within the text object The appropriate point size is implemented for your text The limiting dimension is determined by the width or height of the text When the text meets either the horizontal or vertical boundary the sizing stops In variable text objects the text object size will bethe same for each label generated but the size of the font may vary depending on the amount of text needed to fill the text object For example if fox and elephant are items in a text list fox prints in a larger font size than elephant If you change the font size yourself for instance by using the Size option on the Font tab the system disabl
45. CE s oae x or e o AE o fone o Opa at e oaa pone ae fome pue as o 030 48 Ap arpas a maje a oae s 0038 63 e me e ms 55 MEME 67 oa 58 oe lt mco oso et A 2 Special Characters B m D o E fons oo e or 71 n o 72 Tous 73 Kk oe M0040 77 gt CN oee o or P o east at RJ 0062 fe suma es u ms v m 7 0057 87 v 0059 es z oao r ose ot pao es A mE ot rE e a orr b o e mes 99 a foa 100 e os 101 a or 103 h os 104 i o 105 i oa 105 k oe 107 ose 108 m 0060 109 n oe 110 o o 11 p oro 12 poor ma r oora 114 s oa 115 e fora e up 0078 117 v ore 118 0077 119 x oa 120 y o 121 z oa 122 CJ oe 123 Ip ore 124 070 125 IN IN ONIN y fic SY FE Ya PY OEY Ja fe Yr foc i S S S wg je fi fi fi fi fi fi fi fi fi fi fi fi elele co JON foo Lo eo fe Joo o oO J fe Lo uo e foo o O IN fon fo uo J oo o O es lo AN oo uo to uo c 00 uo 10 rR fr e e fr AE PR 65 oo 00 00 00 fog 00 foo as aa fo jo e ig ll il A ll ic cl a al ll a ll al cl ee a a ol al as a bl bol ps w rm aura eee Pred teed ood ls isis dad f lt lt 00 joo 00 00 00 109 ad 09 49 ja Jan fan ad ja ao jo jo olo l l l S lS S lS l S SiS S jojolojojolojolojojolojojojojolojo o ojojojojojojojojojojojojojojojojo
46. EN ACE 25 0 A 8 Special Characters A OOED 237 ODEE 238 ODEF 239 MON NEON MER CNE MON Alo 243 ON IE MON IE fore ae or Par m FECAL a pj Jaja a foe MAN MALAGE KALAS e Oe pee fear MI 728 e ar a ee per e aie ee far fear e e proper PELEA je TABLE 2 CONTINUED MEM EE o Jas Jae Tf rar MEMES ape Special Characters 4 A 9 A 10 Special Characters Appendix B Cutter Maintenance If you have the Color amp Cut system you may need this information The instructions in this appendix tell you e How to remove and replace your printer s cutting blade e Howto adjust the depth of the cuts on your labels e Howto clean the cutting blade About the Cutting Mechanism B 2 Y our plotter cutter consists of a stylus blade in a holder mounted on a track in your printer The stylus is moved mechanically across the tape in the design you designate Thestylus consists of the cutting blade and the apparatus that holds the blade in place It is contained in a holder that fits into the tracking mechanism in your printer Figure B 2 on page B 4 provides a close up view of the stylus holder To produce a cut out the printer moves the stylus using the tracking mechanism across the tape cutting the tape in the design you specified The printer delivers the cut out label with the backing in place All you have to dois strip the cut out from the backing
47. Each application offers a choice of categories as the first step in creating a label The categories listed on the template categories screens each offer a group of related templates 6 12 Creating Template Labels The Template Categories screen is very similar for most applications but the list of categories varies Template Categories Accident Prevention QC Figure 6 7 The Template Categories screen Tags application Exception Pipe Marker next lists styles on the Pipe Marker Style screen Right to K now next lists formats on the Right To Know Format screen Both Pipe Marker and Right to Know also provide the Preferences option on these screens See Setting Application Preferences on page 6 35 for information To choose a template category 1 On the Template Categories or similar screen choose a category from the list 2 Choose Next to proceed to the next prompt screen For most applications next you ll see the Select Template screen Working with Labels 6 13 Selecting a template Exception n Pipe Marker and Right to K now skip this step and proceed directly to prompting you for setting label dimensions Y ou select a template on a previous screen Each template listed on the Select Template screen represents a pre designed layout Label size Select Template shows the output size of A atk ihe labelwith Category with Signal Word Disabled for default ae Change Size fixed
48. HAPTER 10 Working with Cut outs for instructions Adding and formatting text objects It s important to understand that when you add a text object you are not simply typing text on your label You create a text object you type text into the text object and you add that text object to your label This concept is especially useful to understand for later when you want to change or edit the objects on your labels Adding a text object This procedure creates and adds a text object to your label To add a text object to a label 1 Choose Text from the Insert Object screen Working with Objects 7 5 Cursor blinking Background reflects color of tape installed Text color reflects current drawing color Type size selection buttons You ll see the Enter Text screen Enter Text Figure 7 3 The Enter Text screen Enter text in the text entry area by typing the characters on your Refresh Screen button Use when entered text exceeds the text entry area keyboard To start a new line press lt Enter gt Note that the size of the text you type as shown in the Enter Text screen is not the actual size it will be on your label but is displayed at a size you can easily edit Hint You can change the type size or font style of the text or add special characters to the text at any point after you open the Enter Text screen even before you type any characters See Formatting text objects on page 7
49. IBITED BY LAW MS SHALL HAVE NO LIAGNILITY FOR ANY INDIRECT SPECIAL CONSEQUENTIAL OR INCIDENTAL DAMAGES ARISING FROM OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THE SOFTWARE THIS LIMITATION SHALL APPLY EVEN IF ANY REMEDY FAILS OF ITS ESSENTIAL PURPOSE IN NO EVENT SHALL MS BE LIABLE FOR ANY AMOUNT IN EXCESS OF U S TWO HUNDRED FIFTY DOLLARS U S 250 00 Limitations on Reverse E ngineering Decompilation and Disassembly Y ou may not reverse engineer decompile or disassemble the SOFTWARE except and only to the extent that such activity is expressly permitted by applicable law not withstanding this limitation SOFTWARE TRANSFER ALLOWED BUT WITH RESTRICTIONS You may permanently transfer rights under this End User License Agreement only as part of a permanent sale or transfer of the Device and only if the recipient agrees to this End User License Agreement If the SOFTWARE is an upgrade any transfer must also include all prior versions of the SOFTWARE EXPORT RESTRICTIONS Y ou acknowledge that SOFTWARE is of US origin You agree to comply with all applicable international and national laws that apply to the SOFTWARE including the U S Export Administration Regulations as well as end user end use and country destination restrictions issued by U S and other governments F or additional information on exporting the SOFTWARE see http www mi crosoft com exporting System Warranty Please refer tothe warranty card included with y
50. OFTWARE only on the DEVICE NOT FAULT TOLERANT THE SOFTWARE IS NOT FAULT TOLERANT BRADY WORLDWIDE INC HAS INDEPENDENTLY DETERMINED HOWTO USE THE SOFTWARE IN THE DEVICE AND MS HAS RELIED UPON BRADY WORLDWIDE INC TO CONDUCT SUFFICIENT TESTING TO DETERMINE THAT THE SOFTWARE IS SUITABLE FOR SUCH USE NO WARRANTIES FOR THE SOFTWARE The SOFTWARE is provided as is and with all faults THE ENTIRE RISH AS TO SATISFACTORY QUALITY PERFORMANCE ACCURACY AND EFFORT INCLUDING LACK OF NEGLIGENCE IS WITH YOU ALSO THERE IS NO WARRANTY AGAINST INTERFERENCE WITH YOUR ENJ OYMENT OF THE SOFTWARE OR AGAINST INFRINGEMENT IF YOU HAVE RECEIVED ANY WARRANTIES REGARDING THE DEVICE OR THE SOFTWARE THOSE WARRANTIES DO NOT ORIGINATE FROM AND ARE NOT BINDING ON MS Note on J ava support The SOFTWARE may contain support for programs written in J ava J ava technology is not fault tolerant and is not designed manufactured or intended for use or resale as online control equipment in hazardous environments requiring fail safe performances such as in the operation of nuclear facilities aircraft navigation or communication systems air traffic control direct life support machines or weapons systems in which the failure of J ava technology could lead directly to death personal injury or severe physical or environmental damage Sun Microsystems Inc has contractually obligated MS to make this disclaimer No Liability for Certain Damages EXCEPT AS PROH
51. Objects To move objects faster and farther 1 Select the object 2 Hold down lt Shift gt 3 Hold down the arrow key Sizing Objects You have several options for sizing objects on the Editor window Use the Increase Size or Decrease Size tools This method is good for small changes See the Using Increase Size and Decrease Size section below for instructions Use the lt Scale gt key on the keyboard Use this method for size changes of 25 and greater See Using the Scale function on page 7 28 for instructions Use the Object Properties tool or press the lt Object Properties gt key to set the absolute size of an object Tolearn about this process see the Changing object properties on page 7 32 Using Increase Size and Decrease Size The Editor window toolbar provides these two size tools which increase or decrease the size of the selected object proportionally by 10 of its original size each time you select the tool When you select Increase Size your selected object becomes 10 larger than its original size If you repeat Increase Size your selected object becomes 10 larger than its new size When you select Decrease Size your selected object becomes 10 smaller than its original size If you repeat Decrease Size your selected object becomes 10 smaller than its new size Use the Increase Decrease Size tools when you want to make a small size change or when you need to make the change in 10 increments
52. Saved Files Quick Text PipeMarker CAUTIDOA pa Right to Know Safety Equipment Warehouse Figure 12 1 The Main Menu screen You ll see the System Setup screen Figure 5 1 on page 5 2 2 Choose the On Line tab shown here System Setup Localization Hardware Other Text OnLine O Serial To print O To transfer files Figure 12 2 The On Line tab screen 12 4 Placing Your System On Line Choose a connection type If your PC does not have a USB connector choose serial Choose a purpose option to indicate the reason you are putting the system on line You can change this option when and if you want to use the connection for the other purpose Note You ll also use the Transfer files option to upgrade the operating system for your printer See Transferring Files from a PC on page 12 8 for instructions 5 Choose OK You ll be returned to the Main Menu screen Connecting your system and a PC In this procedure you make the actual connection between the PC and your printer To place your label printing system on line 1 Connect one end of the cable to your label printing system and the other to a PC The cable you use USB or serial should be same as you used in the procedure described in Setting Up Your System as a Hardware Device on page 12 2 Turn on your printing system Choosethe On Line button on the Main Menu screen Figure 12 1 ConnectingtoaPC 12
53. The default value isl Hint You can leave this field blank and instead enter the Total number of labels you want to produce and the system automatically calculates the Ending value for you Total number Enter the total number of labels you want to produce in this field The default value is 1 Hint You can leave this field blank and instead enter the Ending value for labels you want to produce and the system automatically calculates the Total number for you Before sequence Enter text that you want to print on all labels in the sequence before the sequence number or letter Note that text you enter here will be exactly the same on each label After sequence Enter text that you want to print on all labels in the sequence after the sequence number or letter Note that text you enter here will be exactly the same on each label OK Press when you are ready to save your entries and create the sequence object Y our new variable text object appears on the Editor window Cancel Choose to return to the Editor window without saving entries you made Working with Objects 7 15 Creating text list labels A classic example of variable text labels is name tags for attendees of a convention A sample label might look like this one Hello My name is Jean Martin Global Industries Ltd The top line and the bottom line are the same for all labels By listing the members names
54. Working with Objects 7 27 Hint Increase Decrease Size changes are always proportional which means that you change the width and height of the object at the exact same rate of change The shape of the object remains the same though the size changes To resize an object using the Size tools 1 Select the object 2 Select Increase Size or Decrease Size The object remains selected and the size changes by 10 3 Repeat Step 2 to continue changing the size by 10 of the original size Using the Scale function Use lt Scale gt on the keyboard when you want to resize an object by 25 or more and still maintain its original proportions When you use the Scale function you choose a percentage that will reduce or increase the current size of the selected object by that amount For example e When you choose 25 the object is reduced to 25 of its current size If you repeat the process the object is reduced to 25 of its new size e When you choose 150 the object is enlarged to 150 of its current size If you repeat the process the object is enlarged to 150 of its new size Hint Scaling is always proportional which means that it changes the width and height of the object at the exact same rate of change The shape of the object remains the same though the size changes To resize an object using lt Scale gt 1 Select the object 2 Press the lt Scale gt key on the keyboard 7 28 Sizing Objects The Sca
55. You can set preferences that apply to all labels or with some application attributes for labels are created with a specific application See Setting Application Preferences on page 6 35 for information Exception Some Pipe Marker and Right to Know application templates do not allow you to make some changes to labels you create though sometimes you can make changes using the lt E dit Data gt function which reruns the prompt sequence Changing the size of template labels When the Change Size button is enabled on the Select Template screen as shown in Figure 6 8 you may change the size of the label you are creating even though it uses a pre designed template If the button is disabled the template you chose does not allow size changes Working with Labels 6 25 To change the size of a label 1 Choose Change Size You ll see the Custom Label Size screen Custom Label Size Tape size 4 00 in Match tape size Set width 4 00 in F in O Set length Figure 6 13 The Custom Label Size screen The value shown in the Set width field matches the currently installed tape That is the maximum size label you can create for the tape currently installed but you can set lesser width values or you can set length values on this screen as well 2 Choose Match tape size or Use custom size With Match tape size enabled the system calculates the correct label margins for the tape currently installed and update
56. You may need to adjust the depth of the blade within the stylus from time to time and you may need to replace or clean the stylus holder as well The sections that follow describe these procedures About the Cutting Mechanism Removing the Stylus Holder Follow these instructions to removethe stylus for adjusting cleaning or replacing Step 1 Turn the power off then open the printer Step 2 Move the stylus holder mechanism to the center of the track to make it easier to work with Step 3 To disengagethe stylus holder turn it one half turn 180 clockwise as shown in Figure B 1 Thetab that engages the holder in the mechanism becomes visible when the holder is disengaged Tracking mechanism Figure B 1 Removing the stylus holder Step 4 Pull straight up to remove the stylus holder from the tracking mechanism Cutter Maintenance B 3 Adjusting the Cut Depth Y ou may need to adjust the stylus blade on your cutter when e Thecuts on your cut out labels are either too deep or too shallow e Youinstall tape supplies of varying thickness Thestylus holder has an adjustment dial you use to changethe depth at which the stylus blade cuts the tape Step 1 Turn the power off and open the printer Follow the instructions in the Removing the Stylus Holder section above to remove the stylus holder shown here Stylus cutter blade Stylus nose Figure B 2 The stylus holder The stylus blade
57. You see the actual set label length on your display screen and the system will not automatically truncate a label that exceeds the maximum length allowed for the supplies installed under these conditions e When you create a label with continuous color ribbon installed with single color objects unless the objects you added to the label extend beyond the 100 maximum length for this type print job e When the length is set for the label either by you when you create the label or by the template you used to create the label e When you save your label then retrieve it again with a panel ribbon installed you will see the actual set label length indicated on the screen In these cases when you attempt to print the label the system displays a Label Too Long message and you must correct the label before proceeding Cut out label length The maximum length for cut out labels is 38 or 965 mm See CHAPTER 10 Working with Cut outs beginning on page 10 1 for more information about cut out labels Printing 11 15 Checking Color When you compose a label the system uses the ribbon supply installed in your printer to determine which colors you can select See CHAPTER 8 Applying Color beginning on page 8 1for more information When you print the label after completing the length check described in the preceding section the system checks your label against what it knows about the ribbon that is installed If the job req
58. a time in the direction indicated by the arrow or use with lt Shift gt held down to move selected objects at a greater increment Moves the cursor to the right one character at a time If the cursor is at the end of a line moves it to the beginning of the line below In the Editor window and in text entry fields use to move selected objects one character space at a time in the direction indicated by the arrow or use with lt Shift gt held down to move selected objects at a greater increment StartingUp 3 13 Numeric keypad Usethe numeric keypad as an alternate way to enter numbers and to perform several other commands as well The LED displays above the numeric keypad light up to indicate the status of the functions named Num Caps Scroll Lock Lock Lock Oo Oo c lt LEDlights ON and OFF indicators Figure 3 5 The numeric keypad and LED indicators TABLE 3 4 Numeric keypad keys definitions Key or LED Description Num Lock LED The Num Lock LED indicates the current Num Lock status When the light is ON the number keys are active When the light is OFF the command and arrow functions are active Caps Lock LED When lit indicates lt Caps Lock gt on the keyboard is ON which lets you type in all uppercase or capital characters When OFF alphabetic characters are in normal lowercase form Num Lock Toggles or turns on and off the ability to type numbers
59. acters Setting the type size here makes the characters larger or smaller both on the screen and on the printed label as well Setting options on the Placement tab Use the options on the Placement tab to set justification and position for text objects Text Properties O middle Bottom Figure 7 19 The Text Properties Placement tab Working with Objects 7 39 7 40 0 J ustification determines the horizontal alignment for a text object in your label Choose e Left for traditional left to right justification with text positioned against the left side of the text object e Center to position the text in the horizontal center of the text object e Right to position the text against the right side of the text object Position determines the vertical alignment of a text object in the label Choose e Top to position the text at the top of the text object e Middle to position the text in the middle of the text object Bottom to position the text at the bottom of the text object This sample label demonstrates both justification and position Left justified text top position Centered text middle position Right justified text bottom position Changing Objects Setting options on the Options tab Usethe options on the object Text Properties screen s Options tab to set various text object properties Text Properties O Text object with boundaries Auto size font L Reverse text colors
60. alf of the length of the panel to group within a panel length when you have paneled ribbon installed See Checking Length on page 11 12 for information about paneled ribbon restrictions 11 22 Printing Tab Options Figure 11 11 and Figure 11 12 below illustrate how you can save tape with Supply saver enabled Figure 11 11 shows your output with Supply saver enabled and an 8 paneled ribbon installed In this job you want to print three copies of a single label The system first checks to see if the labels meet the size criteria If they do the system stacks the labels and prints this output CAUTIONIBCAUTION gt le System i shears here ee inches gt Figure 11 11 Sample output with Supply saver ON Printing 11 23 Figure 11 12 shows that same print job with the Supply saver option disabled The system prints three consecutive 8 long labels CAUTION E gt O BE Figure 11 12 Sample output with Supply saver OFF Overprint option Overprinting eliminates possible gaps between the color areas and the black areas on your label Hint Try your print jobs with Overprint disabled first If you are unhappy with the results enable the Overprint option 11 24 Printing Tab Options e With Overprint enabled the system arranges the order in which the colors on your label print sothat black prints last and prints over any previously printed colors on objects that overlap e With
61. ame of the category shown After you select a graphic category you ll see small versions of the graphics on your screen Y ou can look at all graphics offered in a category and you can change categories Working with Objects 7 21 To add a graphic object 1 Select Graphic on the Insert Object screen Figure 7 2 on page 7 4 You ll see the Graphic Categories screen Graphic Categories Categories HazMat HSID 1 color HazMat HSID 2 color HazMat WHMIS First Aid amp Rescue Personal Protection Equipment Sign Headers 1 color Figure 7 12 The Graphic Categories screen 2 Choose a category of graphics from the list Use the arrow scroll buttons to move up and down the list 3 Choose OK The Graphics screen displays Category Personal Protection Equip Change Category Figure 7 13 The Graphics screen 7 22 Adding Objects lt lt Ea 4 5 Use the arrow buttons to step through thumbnail versions of the graphics offered in the category shown Each time you press a scroll button you ll see six or fewer depending on how many graphics are available in the category new thumbnail graphics Select the thumbnail button that displays the graphic you want to add to your label Click OK The system adds the graphic object to your label To change graphics categories 1 Choose Change Category on the Graphics screen You ll see the Graphic Categories screen Figure 7 12 on pag
62. an item on a label Use the mouse to move the cursor to the item and click the left mouse button The item is highlighted with selection markers to indicate that it is selected Starting Up 3 17 To select multiple items on a label Hold down the lt Shift gt key then click on the first item continue to hold lt Shift gt then click on the second item and so on To move items on a label Move the mouse cursor to the item click on it to select it and hold the left mouse button down The mouse cursor changes to a four way movement cursor which indicates that you can drag or move the selected object in any direction Release the button when finished Checking System Status To check how much tape or ribbon you have left or the color of the ribbon installed in your system press the Status key The system Status screen shown here also tells you your system s version number Version 1 0 Tape color White Tape remaining 1183 in Ribbon color s Black Ribbon remaining 2400 in Figure 3 6 The Status screen 3 1806 Checking System Status Accessing Online Help Y ou can get help on tasks using either of two methods e Press the lt Help gt key Alt 10 on your keyboard at any time to display a brief description of the editing tools e Watch the Status bar at the bottom of the Editor window It displays information about the task you are currently performing StartingUp 3 19 3 20 Acces
63. applies to every label in the file group including any files in the group that generate multiple labels 11 8 Printing Labels 3 Choose Advanced You ll see the Advanced Print screen with your current File group shown named on the screen Advanced Print Sarah s Saved Files Special Print Your file contains multiple labels Enter the range you want to print All labels O Labels From fi to Figure 11 6 The Advanced Print screen with open file group 4 Choose the Print files in file group option Note that the Special Print options are now grayed out and the File Group button becomes available 5 Choose OK You ll see the Print screen Figure 11 3 6 Choose OK on the Print screen You ll see the Preparing to Print screen Figure 11 4 where you can track the printer s progress while it processes and prints the labels and pages in the file group To print a different file group Y ou can actually print any file group when you have any label displayed in the Editor window It just requires a couple more steps 1 Follow steps 1 4 in the To print a file group procedure above Printing 11 9 2 Choose the File Group button You ll see the File Groups screen File Groups Group name Figure 11 7 The File Groups screen 3 Choose the file group that contains the files you want to print then OK The Advanced Print screen displays again now with the name of the file group you selec
64. are of these markers but if you inadvertently place the cursor before a marker the lt Delete gt key will not function Working with Objects 7 7 1 With thetext you want to change displayed on the Enter Text screen select the part of the text or all of it that you want to format 2 Press Font on the Enter Text screen shown in Figure 7 3 on page 7 6 You ll see the Font screen Font list Displays varies apreview according Brush Script for BRC of the to system Tahoma selected Times New Roman for BRC Ad font Text formatting options Figure 7 4 The Font screen The options are Font Lists the fonts installed on your system As you select a font a preview displays in the Font Preview box B Bolds the selected text If no text is selected Bold is applied to the next text you type l Italicizes the selected text If no text is selected Italicis applied to the next text you type Underlines the selected text If no text is selected Underline is applied to the next text you type 7 8 Adding Objects Color Takes you to the Color screen appropriate for your system See CHAPTER 8 Applying Color for complete information about color To change the type size Changing the type size makes the characters larger or smaller not just as you see them on the screen but on the printed label as well J24 1 On the Enter Text screen select the tex
65. ate software installed you can connect it to your label printing system When you connect your label printing systemtoa PC Y ou can use your label printing system as a peripheral printer for the PC This means you can us the MarkWare application running on your PC running on your PC to make labels and then print them on your label printer Y ou can use Microsoft ActiveSync to transfer files between your label printing system and the PC For example you can transfer graphic files such as a logo to your label printing system The files you transfer can then be used to create labels when your label printing system is not connected to a PC Y ou can run a program on your PC to upgrade your label printing operating system when a new version is issued Note IfthePC does not support USB you can use a serial cable to connect your label printing system to a PC See your PC s documentation on serial port connections Setting Up Your System as a Hardware Device Before you can use a PC to print to your label printing system or to transfer files your label printing system must be set up as a new hardware device To set up your label printing system as a hardware device 1 Before turning on the power for either your label printing system or your PC connect one end of the USB cable to the printer and the other end to a USB port on the PC See Figure 2 1 on page 2 2 for an illustration Turn on your label printing syste
66. bar codes to your label See Working with Objects on page 7 1 for instructions e Edit or changethe properties of the objects you added to your label See Changing Objects on page 7 31 for instructions Print your completed label See Printing on page 11 1 Save your label as a file so you can access it later See Working with Files on page 9 1 for instructions Hint Besuretobrowsethrough the standardized label designs called templates on your system You may find a pre designed label that meets your needs See Creating Template Labels on page 6 10 for information about these easy to create labels 6 4 e Creating Custom Labels Also see Inside the E ditor window on page 4 3 for more information about working in the Editor window Creating QuickText Labels QuickText helps you create plain text labels very quickly When you choose QuickText on the Main Menu screen Figure 6 1 all you have to do to create a label is enter your text QuickT ext supports only a single text object on a single label The system automatically creates the text object when you type the text The system automatically Sizes the printable area equal to the tape you have installed Determines the text color by the installed ribbon You may not use the Reverse text color option described in Setting options on the Options tab on page 7 41 Sizes the text you type to fit the width of the label Determines the label length based on the text you enter
67. bels in the normal way one per panel one at a time See Supply saver option on page 11 22 for information and examples Checking Length The system uses the ribbon supply installed in your printer to determine the maximum printable length for a label When you start a print job the system checks the length of your label page and compares it against the information it records from your ribbon s memory cell flag Important Theview of your label on the display screen is usually a reliable representation of how it will print You should correct any size discrepancies before printing to avoid wasting supplies 11 12 Checking Length Minimum length Two inches 51 mm is the minimum supply length the system permits for reliable delivery of a label If your label is shorter the system automatically lengthens the page to meet the required minimum The content and size of your label on the page remains the same Y ou can trim off the excess tape by hand Hint If you turn the Supply Saver option on you may be able to print multiple copies of a short label that fill up the two inch minimum page length For instance if you printed two copies of the label shown in Figure 11 1 on page 11 3 Supply saver would stack them vertically using up the minimum page area See Supply saver option on page 11 22 for instructions Maximum length The page length the system supports is determined by the installed ribbon The maximu
68. card on attached Right To Know card memory card Safety Sarah s Saved Files Figure 9 5 The File Groups screen with memory card If you have a memory card attached the File Groups screen lists the file groups saved on the card also Those groups are listed with card shown after the group name If you have nofiles saved yet the Group name list is blank and the Next button is disabled 2 Choose the group in which you stored your file 3 Press Next If you change your mind press Cancel to return tothe Main Menu screen 9 8 Managing Files 4 You ll see the Open File screen PS hazardous material emergency exit emergency phone y Figure 9 6 The Open File screen 5 Select the file you want to open on the Select file list 6 Press OK to open the file You ll see the label or the first label if the file contains a series of labels from the file you opened displayed in the Editor window Alternatively you can Choose Cancel to cancel the operation and return to the Main Menu screen e Chose Back to return tothe previous screen To open a file from the Editor window 1 While in the Editor window press the lt File Options gt key You ll see the File Options screen shown in Figure 9 1 on page 9 4 Working with Files 9 9 2 Choose Open Saved File If you have an unsaved label currently displayed the system prompts you to save it or to discard it Figure 9 7 The Save
69. cial Character buttons already personalized Special Characters Enter code 232 Figure 7 5 The Special Character screen customized To personalize Special Characters buttons 1 On the Enter Text screen Figure 7 3 choose Special You ll see the Special Characters screen 2 Type a code in the Enter code field The codes available to you depend on the currently active font See Appendix A Special Characters for a list of characters and codes 3 Choose Add The system displays the special character whose code you entered on the face of the first available blank special character button 4 Repeat for as many special characters as you want to assign to buttons 5 Choose OK when complete To delete Special Character buttons assignments 1 Select one or more Special Character buttons for which you previously assigned special characters Touch each button you want to delete The system allows you to delete more than one special character assignment at one time Adding Objects 2 Press Delete The special characters previously assigned to those buttons are removed Remaining special character buttons are reordered to the top of the group To add a special character to label text 1 On the Enter Text screen position the cursor where you want to insert a special character 2 Choose Special You ll see the Special Character screen 3 Select a character from the Special Character buttons you previously customize
70. color on the Multicolor and Color amp Cut systems If you have the Multicolor or the Color amp Cut system the options offered on the Object Color screen also depend on the type of ribbon installed at the time you choose the Color option If you swap in a different ribbon during construction of the label or while editing it the Object Color screen changes according to the characteristics of the new ribbon as described in the following sections With a continuous color ribbon installed The Object Color screen looks similar to Figure 8 2 when you havea continuous color ribbon installed on your Multicolor or Color amp Cut system Object Color The color boxes show the colors available in continuous color ribbons This box shows the background color the tape installed Current Color im ereen Cancel Figure 8 2 Object Color screen continuous color ribbon on the Color amp Cut system Hint Usethis screen to set object colors at composition time without having to swap in each ribbon You won t have to swap in the different ribbons until you print the label The color boxes show the continuous color ribbons available including the currently installed ribbon The Current color field shows the color Applying Color 8 7 The background color the color of the installed tape 8 8 e of the currently selected object or if there is no object selected the current print color Importan
71. com Mexico 01 800 368 3362 525 527 5586 bradymexico bradycorp com Brazil 55 11 3686 4720 55 11 3686 4720 Unavailable Benelux and 32 52 457 396 Dutch 32 52 457 882 Dutch tsbelgium other European 32 52 457 393 French 32 52 457 882 French bradycorp com countries 32 52 457 394 English 32 52 457 882 English 32 52 457 390 German 32 52 457 882 German United Kingdom 0800 1698 420 32 52 457 882 tsbelgium bradycorp com France 33 0 4 37 24 52 34 33 0 4 72 74 02 06 tsbelgium bradycorp com Germany 0800 1861 065 49 61 03 75 98 49 tsbelgium 32 52 457 390 32 52 457 882 bradycorp com Switzerland 0800 835 438 32 52 457 882 tsbelgium 32 52 457 390 bradycorp com Austria 0800 293 698 0800 29 59 87 tsbelgium 32 52 457 390 32 52 457 882 bradycorp com New Zealand 0800 446 269 0800 446 271 brady_aust bradycorp com Australia 1800 644 834 1800 805 076 brady_aust bradycorp com Welcome 1 5 16 4 Contacting Technical Support CHAPTER 2 Setting Up This chapter tells you how to set up and maintain your label printing system Topics are a a a a Connecting peripherals Installing supplies Installing a flash card Cleaning and maintaining your printer If you plan to connect your printer to a desktop computer be sure to see Connecting to a PC on page 12 1 Note Users in countries outside of North America may need to supply the
72. ctions page 3 14 System function keys Primary functions Secondary functions The function keys or F keys along the top row of the keyboard perform specific operations The label above the F key row shows the functions available for each key Each key has one or two functions Q Primary function keys are used most often so they require a single key press to access the function Secondary function keys are used less often so they require that you hold down the Alt key along with the appropriate F key to access the function Print File Label Add Next Edit Insert Scale Copy Paste Undo Menu Opt Prop Label Label Object Object Adv amp Clear Edit Prev Object Object Help Status Pref Sheer Data Label Prop Color Fl F2 F3 F4 F5 F6 F7 F8 F9 F10 F11 F12 Figure 3 2 The system function keys Table 3 1 lists definitions of the system function keys StartingUp 3 5 TABLE 3 1 System function keys and definitions Function Key s Description Print F1 Displays the Print screen FileOptions F2 Displays the File Options screen which provides options you use to save retrieve or delete files Label Properties F3 Displays the Label Properties screen which provides options you use to change default properties settings for your labels Add Label F4 Creates a new label or begins the p
73. d Or if the buttons are still blank enter the code of the character you want in the Enter code field 4 Choose OK Hint You donot have to personalize a Special Characters button to use a special character J ust enter the code and press OK To add multiple special characters to label text 1 On the Enter Text screen position the cursor where you want to insert a special character 2 Choose Special You ll see the Special Character screen 3 Select multiple special character buttons before you choose OK 4 Choose OK You ll see the Text Entry screen displayed with all characters you selected added at the cursor position The characters are added in the order you selected them Adding variable text objects You can design labels that automatically generate multiple labels from a single label layout F or instance e You can make a set of labels that look the same but are numbered sequentially or a group of labels formatted the same but with different names on them Working with Objects 7 11 e You can create a set of labels to number packing boxes when you move or a set of alphabetic labels you can use to organize file folders e You can create a set of name labels for the members of your group The object that varies with each group of labels is called a variable text object Variable text can consist of either Sequence numerical or alphabetical characters sequentially added to a group of labels or a Text l
74. d color using CY MK ribbons paneled ribbons or continuous single color ribbons Color amp Cut model single color e multiple spot colors using paneled or continuous single color ribbons blended color using CYMK ribbons paneled ribbons or continuous single color ribbons Ribbon color needed When the system needs a different color ribbon installed to complete your print job it prompts you with a Color Needed message that asks you to install the required ribbon close the printer cover and click OK to continue the print job This process is sometimes called swapping ribbons Note For best printing results we recommend that you avoid printing entire file groups that contain labels that require ribbon swapping When printing file groups the printer takes its information from the first label in the group The system may not be able to process new ribbon information you add during the print job in time to affect the appropriate label s 11 18 e Checking Color Tape color needed The system response to tape color differs depending on the kind of label you are printing When you are printing a template label and the system needs a different color tape installed to complete the print job it prompts you with a Color Needed message Install the required tape close the printer cover and click OK to continue the print job Hint Thesystem does not re check the memory cell flag at this point to se
75. d language Engish USA y Figure 5 2 The System Setup Localization tab Note You must restart your system before Localization preferences that you set take effect After you make Localization option changes choose OK then when the Main Menu screen displays again turn your printer OFF and ON again Setting Preferences 5 5 The options are Language Sets the language the system uses for the screens prompts and messages Language options available depend on your system e North American English default French Spanish e Europel English default German French Dutch e Europel Spanish default Italian Portuguese English e Europe lll Danish default Finnish Norwegian Swedish Unit of Sets the unit of measure used in the system measure for displaying label length label width and so on Options are e Inches e Millimeters The default unit of measure varies by country Keyboard Sets the language for your system keyboard language Available languages are e English United Kingdom e English United States e French e German e Spanish e Italian e Norwegian The default language varies by country 56 e Setting Localization Tab Options Setting Hardware Tab Options Usethe Hardware options tab for settings that affect your system s hardware Speaker volume 0 5 Unavailable on fo Check Supply Colors the Monocolor system Cutter Calibration C
76. d the top edge of the tape 10 120 Calibrating the Cutter Figure 10 5 may help show how your calibrations affect your labels The intersection of the x y axes represents the center point of your label Top edge E Leading edge X x Machine y Bottom edge Figure 10 5 Cutter calibration axes To calibrate the cutter 1 On the Main Menu screen select Setup 2 On the System Setup screen choosethe Hardwaretab System Setup Hardware we Text JLL Speaker volume 0 5 j Check Supply Colors Cutter Calibration Horizontal x Vertical y P O Figure 10 6 The System Setup Hardware tab Hint Write down the values which were individually set at the factory before you change them in case you want to restore the defaults Working with Cut outs 10 13 3 Enter a value in the Horizontal x field The value must be a positive or negative whole number 4 Enter a value in the Vertical y field The value must be a positive or negative whole number 5 Choose OK Note You must close down and restart your printer for new settings to take effect Restoring default cutter calibration settings Torestore factory set calibration settings you must re enter the original values on the Hardware tab Y our system ships with a label inside the printer applied at the factory that lists those values To restore default calibration settings Locate the factory installed label on your machine
77. ductor size description typ stranding current rating voltage rating maximum length AS 3112 1981 IEC 320 3 x 1 00 mm AS 3191 32 0 2 mm 10A 250 VAC less than 3 meters viii Specifications Physical characteristics Size Height 10 Width 16 Depth 11 Weight approximately 30 pounds Environmental characteristics Operational requirements Ambient operating temperature 50 F to 105 F 10 C to 41 C Relative humidity 20 to 80 non condensing Storage requirements Ambient storage temperature 0 F to 140 F 18 C to 60 C Relative humidity 10 to 95 non condensing Electrical characteristics Input current 2 0 Amps Input voltages 100 240 VAC Input frequency 50 to 60 Hz Table of Contents CHAPTER 1 Welcome About This Book ococococcc naa a a Aaa a 1 2 Features and FUNCtiONS cece eee eee eee eee 1 2 The three printer SYStCMS 2 eee eee eee eee 1 3 Specialty applicationS 2 cece eee eee 1 4 Contacting Technical SUpport 2 eee eee eee 1 5 CHAPTER 2 Setting Up Connecting PeripheralS cc cece e eee cece eee 2 2 Installing SUPPIICS 2 eee eee eee 2 3 Opening the printer cc ccc eee eee eee eee 2 4 Installing a ribbon Cartridge 2 cece e eee eee eee eee 2 5 Adjusting the ribbon cartridge 2 2 eee cence eee eee eee eee eee eee 2 6 Installing a tape Cartridge 2 cece cece e cece eee eee eee 2 7 Adjusting the printer tape receptacle cece e cece e
78. e 7 22 again which lists all categories offered in your system Choose a category from the list and press OK The Graphics screen displays again this time displaying thumbnail versions of graphics from the new category you selected Adding HotShapes HotShapes are pre defined designs you can print on your label If you have the Color amp Cut system your printer can automatically cut out these shapes See CHAPTER 10 Working with Cut outs for more information Working with Objects 7 23 To add HotShape objects to your label select the HotShape option on the Insert Object screen Figure 7 2 on page 7 4 The HotShape screen displays HotShapes Circl Rounded E ae Rectangle Cancel Figure 7 14 The Hot Shapes screen Choose a HotShape by selecting one of the HotShape buttons The H otShape object is automatically added to your label on the Editor window Hint You can change the size color rotation and location of a H otShape object just like any other type of object but you may not open and edit a HotShape Tocancel adding a HotShape and return to the Editor window choose Cancel Selecting Objects 7 24 You must select an object in the Editor window before you can move resize copy or edit it See Selecting in the Editor window on page 4 7 for detailed information about selecting text objects using the touch screen the keyboard or the mouse Selecting Objects In brief
79. e Height option on the Bar Code Size and Location tab Density Set the density in mils by choosing from this list The density is the thickness of the bars and how far apart they are Hint This setting determines the width of the bar code Adding Objects Ratio Set the width ratio by choosing from this list Ratio determines the relative width of the wide bars to the narrow bars in the bar code Include check character Check this box if you want to print a check character on the label Print readable check character Check this box if you want to print a check character on the label in a format people can read This option is unavailable and therefore grayed out on your screen unless you have already checked Include check character Print readable start stop Check this box to indicate whether the start and stop characters which are asterisks should appear in human readable text Editing bar codes Of the remaining tabs General Size and Location and Font only Location has options that apply to bar codes The options on the remaining tabs correspond to the options on the same tabs in the Bar Code Properties screen See Changing object properties on page 7 32 for information about these options Adding graphics objects Y ou choose graphics from groups of pre defined graphics supplied with your printing system The graphics are organized in categories with the n
80. e Insert Object screen See Adding Objects on page 7 3 To enter text in a text entry area type the characters on your keyboard To start a new line press lt Enter gt Typing uppercase To type text in UPPERCASE or capital letters press the lt Caps Lock gt key To turn off uppercase press lt Cap Locks gt again To capitalize a single character hold down lt Shift gt and press the key Typing special characters You can insert accented characters subscripts and other special characters that do not appear on your keyboard on your labels by choosing the Special button on the Enter Text screen The Special Characters screen lets you enter codes that automatically place the special character at the insertion point in your text entry area See Basic Procedures 44 11 Adding special characters to text on page 7 9 for detailed information Choosing options Y ou enter your option choices on entry screens via entry fields option buttons checkboxes and other devices described below Using entry fields Y ou type information directly into entry fields Some entry fields are ready for your entry as soon as you navigate to them while others are associated with other screen elements The File name field on the Save File screen is an example of an entry field ready to accept your typed text Save File File name PO Entry field Saved files Scroll list Scroll buttons Cancel Figure 4 6 The Save File entry screen
81. e boundaries See Cutting Around Label Frames on page 10 10 for instructions 6 32 Changing Labels Hint For best results create and finish your label before applying a frame Use the options on the Label Properties Frame tab to frame a label Label Properties Graphic O Rounded rectangle representation of the line width you set Visible only on Cut system Other systems automatically Print _ Print Frame Figure 6 16 The Label Properties screen Frame tab The Frame tab options are Frame shape Set to select the shape of the label frame Choices are e Rectangle default e Rounded rectangle Cut out frame If you havethe Color amp Cut system check this option to cut the label along the frame boundary This option is not available on the other systems Working with Labels 6 33 Print frame Choose to print the label frame If you have the Color amp Cut system you can check both Cut out frame and Print frame to have the system automatically size your label to fit within the cut out boundary This option is not available on the M onocolor and Multicolor systems where Print frameis the only choice Line width Use to set a width for the line that composes the frame The default is 0 which means no line appears on the label If Cut out frame is enabled the system ignores the Line width value Line color Use to access the Object Color screen which lets you s
82. e design and functions of QuickT ext labels Available key functions are Advance amp Shear Edit Data edits text object Help Status Clear Undo Edit Object edits text object Object Color Menu File Options Print not including Advanced features See System function keys on page 3 5 for more information about the key functions Working with Labels 6 9 Creating Template Labels Step 1 Step 2 Step 3 Step 4 Step 5 Y our label printing system provides many templates you ll find useful for creating standardized labels Templates are pre designed specialty layouts you use to set up and format a standard label Creating labels using these layouts is particularly easy Once you have chosen a label group which is called an application shown in Choosing a label application on page 6 11 and the template category shown in Choosing a category on page 6 12 for the label you want to create you simply respond to the on screen prompts the system displays as it takes you through choosing graphics adding text setting dimensions or a combination of all of these processes The basic process for creating labels using templates is very similar for all applications and templates You choose a label application You choose a category You choose a template from the category You respond to prompts that add text or graphic objects to the label as the template requires The prompts are numbered so you can track
83. e eee eee 6 23 Editing labels in a label Set cc cece ee eee eee eee eee eee 6 23 Clearing labels in a label Set cece cece eee eee eee eee 6 23 Clearing Custom labelS cc cece cece eee eee eee eee 6 24 Clearing template labelS cece eee eee eee eee eee 6 24 Saving label SES 2 ccc cece e eee eee eee eee 6 24 Changing Labels cui ele aie wee aod acide arene Se RE ad a eee ade 6 25 Contents 3 Changing the size of template labelS 0 cece cece eee eee eee eee eens 6 25 Editing template labelS cc cece e cece eee eee eee eee 6 27 Changing Label PropertieS 2 cece cece eee eee eee eee eee eee eee 6 28 Changing label size and orientation eeeeee eee eee eee eee eee 6 29 Adding a laba frame cece cece eee eee eee eee eee 6 32 Setting frame length coconccoronnene 6 34 Setting Application Preferences 2 eee cece cece cece eee e eee eee eee eee 635 Accessing Application Preferences SCreenS wseeeeeeeeeeeeeeeeeeeeeee 635 Setting Print tab preferences cece cece cece e eee eee eee 6 37 Setting Other tab preferences cece cece cece eee eee eee 6 37 Setting Text tab preferences 2 eee ee cece cece eee eee eee eee 6 37 Setting On Line tab preferences cece cece ee eee eee eee eee eee 6 37 Setting Pipe Marker preferences cnoncnononenaranan eee 6 37 Setting Right to Know preferences ococococoncencnrnanan eee 6 38 CHAPTER 7 Working with Objects ADOUTOD elias aro a d as 7 2 Adding Objects ad re deo eee eee eee es 7
84. e if you installed the correct tape but continues the print job with whatever tape is now installed You may find this useful at times when you want to override the color choice dictated by the template or indicated on the label When you are printing a custom label the system always assumes you want to print using the installed tape and does not check tape color When you are printing groups of labels for best results make sure all labels in a group have the same tape supply requirements including the color requirement You should address this issue before print time when creating the label group See About Files and File Groups on page 9 2 for more information Checking for cut out labels Only 4 102 mm wide tapes are appropriate for use with the plotter cutter feature in the Color amp Cut system If the cut out extends beyond the maximum allowed length or the width of the tape supply the printer ignores the cut out area of your label Your display screen shows a reliable representation of the cut out on your label so you should correct the size problems before proceeding If the cut out is narrower than the tape supply the printer proceeds with the job Note Not all 4 102mm tape supplies are appropriate for cut outs for instance magnetic tape may not be cut Check with your supplier for more information Printing 11 19 Printing Tab Options The Printing tab provides two additional print opt
85. e labels as a set Sets of labels can save you time such as when you don t want to supervise a long print job or when you need to print a number of labels with similar characteristics that won t require changing supplies Hint For best results before you compose the labels in the set install the supplies you plan to use to print the label set As you add labels to the set the system records the number of each label in sequence calculates the total number of labels in the set and notes it all in the status bar at the bottom of the display screen You can view all the labels in the set by using the Next Label and Previous Label keys For best results before you create a set of labels make sure the labels meet these assumptions and requirements When you create a set of labels the system e Assumes you intend to print all labels in the set at the same time e Assumes you intend to create all labels in the set using the same method and color settings e Prompts you at print time for ribbon changes if you changed colors during the label creation process Note You may not create sets of labels with labels containing variable text objects F or more information see Adding variable text objects on page 7 11 Working with Labels 6 21 Adding labels to a label set Y ou create labels individually when you are making a set but after the initial label you use the Add Label function to create the next label The syste
86. e text graphics bar codes and HotShapes This chapter describes how to add objects to your labels and how to format them Topics in this chapter include a Ooocoo Inserting objects Selecting objects Moving objects Sizing objects Copying and pasting objects Changing objects About Objects 7 2 Before you begin this chapter t s important to understand the term objects When you create a label you build it by creating or adding objects to it The objects can be made either for printing or for cutting out if you have the Color amp Cut system It may be useful to think of objects as containers that can hold various types of content or data You decide where to put an object and what to put in the container when you create your labels Once you have filled an object it is named for its contents so it is called a text object a graphic object a bar code object and so on The object types you can add to labels in this system are Text objects Variable text objects Graphic objects Bar code objects HotShape objects A single label can include multiple objects such as graphics and variable text or text and bar codes For an example of a label that contains multiple objects see Figure 4 1 on page 4 2 The label pictured contains a graphic and a block of text The system displays the objects on the Editor window within the preview area The Editor window is ready to display the label as
87. ea change to Application Preferences or System Setup options that changeis in effect for all labels you create from that point on until you change the settings again Some templates particularly those in the Pipe Marker and Right to Know applications contain instructions telling them to override preferences you may try to set This is to maintain the integrity of the templates some of which are designed to comply with federal regulations Accessing Application Preferences screens Press the lt Preference gt key while inside a label you are creating or one you have previously created You ll see the Application Preferences screen appropriate for the application in which you are working This Working with Labels 6 35 screen can have many tabs but the most common configuration is shown here Application Preferences Printing other Text On Line Overprint Figure 6 17 The Application Preferences screen Exception The Pipe Marker Preference screen offers two tabs Printing and Color Norm The options on the Printing tab apply system wide The options on the Color Norm tab apply only to Pipe Marker labels See Setting Pipe Marker preferences on page 6 37 The Right to Know Preference screen offers five tabs Printing Format Size Hazards List and Organs list The options on the Printing tab apply system wide The options on the other tabs apply only to Right to K now labels See Setting Right to Know
88. ee e eee e eens 2 7 Inserting the tape Cartridge ws eee ee cece eee eee eee eee eee 2 8 Advancing the tape 2 ecece eee eee eee eee eee eee eee eee 2 9 Closing the printer COVE si eee eee eee eee eee eee eee 2 10 Installing a flash Card cocccnoncncr eee 2 12 Cleaning your SYStOM a cece eee eee eee 2 13 Contents 1 CHAPTER 3 Starting Up Launching Y our System A O O O E E E 3 2 TheMain Menu cece cece cece e eee eee eee eee 3 2 Keyboard BaSiCS sc cece ioe e eee eee eee eee 3 4 The standard keyboard ooccoconoronar eee 3 5 System function KEYS ee eee eee eee 3 5 Alphabetic and command keyS 2 eee ee cece cece eee eee eee eee 3 9 Arrow and navigation keypadS 2 cee ee cece cece eee eee 3 12 Numeric keypad wasia ei aaia a eee eee eee eee 3 14 Shortt KEYS Lado a AS ia 3 16 Mouse BASICS wae cece eee cece eee a 3 17 Using a Mouse on labelS ce cece cece eee eee eee eee 3 17 Checking System StatuS ws cece eee eee ee eee eee 3 18 Accessing Online HEP wee eee e cece eee eee eee ees 3 19 CHAPTER 4 Basic Procedures Working in the Editor WiINdOW cece cece eee eee eee eee eee 4 2 Inside the Editor WINdOW sses sacar rantana eee eee 4 3 The PrevieW area cece cece e eee eee eee eee eee 4 3 The Editor window toolbar eceeee eee eee e eee ee eee eee 4 3 Scrolling FUNCtIONS wc cece eee eee 4 5 Ruler fUNCtIONS oncococconcnca nea E a a E aa 4 6 Thestatus bar oocconcocncnonc eee A 4 7 Editing procedures simenn nnn n a E a E a 4
89. eee 5 10 Displaying the Screen Qrid cece cece cece eee eee eee 5 11 Setting Text Tab Options s issus cece eee eee eee eee eee 5 12 Setting On Line Tab Options 2 cece cece e eee eee 5 14 CHAPTER 6 Working with Labels Creating Custom LabelS ec cece ee eee eee eee cece eee 6 2 Creating QuickText LabelS ccc ce cece tence eee eee eee eee eee eee eens 6 5 QuickText toolbar FUNCTIONS eee eee eee eee 6 7 QuickText key FUNCLIONS a eee eee eee eee eee 6 9 Creating Template LabelS cece ce eee eee ee eee eee eee 6 10 Pipe Marker and Right to Know exceptiONS sss ssssssssunsnssnnnnnnnnnnu 6 11 Choosing a label application ocooconcrcorannnn eee eee 6 11 CHOOSINY A CAOQOY a eccocncn eee 6 12 Selecting a template cece eee eee eee erence eee eee 6 14 Following prompt Sequences eee eee eee eee eee eee eee 6 16 Responding to text prompts 2 cee ee cece eee e eee eee eee 6 17 Responding to pick list promptS cee cece eee e eee eee eee eee 6 18 Responding to graphics prompts ceeeeee eee ee eee o 6 19 Responding to Pipe Marker promptS eeeeeeee eee e cece o 6 19 Responding to Right to Know prompts 2 2 eee ee eee eee eee 6 20 Creating Sets of LabelS cece cece eee eee cece eee eee eee 621 Adding labels toa label Set 2 cece eee eee eee eee eee eee 6 22 Adding custom labelS 2 cece cece eee eee eee eee eee 6 22 Adding template labelS occooncnccoran eee eee 6 22 Moving between labels in a label Set 2 cee e cece eee ee
90. el 2 cece eee eee eee eee 11 5 Printing labels in a label Set cee ee cece e eee eee eee 11 6 Printing labels in a file QrOUD 2 ee eee ee eee eee eee eee 11 7 Checking SUPpli8S ococoncncrcr eee 11 11 CHECKING SIZE cima ai a a A ae a ere 11 11 Checking Length si sini a eee eee 11 12 Minimum length ccccncnc eee eee eee 11 13 Maximum length cece cece eee 11 13 When the printer truncates labelS 2 eee e eee eee eee eee 11 14 Non truncating CONdItIONS 2 eee eee eee eee 11 15 Cut out label length cece cece eee 11 15 Checking CA Oia a a ad See ek Saas a ee ite ae Se 11 16 Ribbon and color ChoiCeS eee ee eee cece eee eee eee eee 11 16 Ribbon color needed cece cence eee eee eee eee eee eee 11 18 Tape color needed osecas ne eee eee eee eee eee 11 19 Checking for cut out labelS 2 cece eee eee eee 11 19 Printing Tab Options cece eee cece eee eee eee 11 20 Accessing the Printing tab OptionS eeeeeeee cece e eee eee eee eee 11 20 Supply Saver Option ee cece cece e eee eee ee eee eee 11 22 Overprint option Contents 6 CHAPTER 12 Connecting to a PC Working with APC occcocccncnrarncn E E a ERGa OG oaa a aE a E Sids 12 2 Setting Up Your System as a Hardware DeviCe we eee cence eee eee eens 12 2 Placing Your System On Line s s ssssssssssssssnnsnnsnnnnunuunnnnnnnnunnn 12 3 Setting On Line OptionS cece cece eee eee eee eee 12 3 Connecting your system and a PC se ee cece eee e eee eee eee 12 5 Printing froma PC
91. el Size where you select from label sizes available for the format you chose Chemical Name where you enter information about the chemical you are labelling Health Hazards where you select a health hazard rating if applicable Signal Word where you select an OSHA signal word for the label if applicable Fire Hazard where you select a fire hazard rating if applicable Reactivity where you select a reactivity rating if applicable Specific Hazard where you select a hazard rating if applicable Physical and Health Hazards where you choose the appropriate hazards for the chemical you are labelling if applicable Temperature when a temperature must be indicated on the label Target Organs which lists the available target organs for the chemical where you select appropriate target organs Statement of Hazards where you type text stating hazards when applicable Precautionary Statements where you type text specifying precautions when applicable Effects of Overexposure where you type text describing the condition when applicable First Aid Procedures where you type text providing first aid information when applicable Color Bar and NFPA Manufacturer where you designate protective equipment codes and manufacturers Comments where you can add relevant comments to your label 6 200 Creating Template Labels Creating Sets of Labels When you know in advance that you want to print a group of labels all at the same time you can create th
92. eleting fileS 2 cee ap na ee eee 9 11 Printing Files sets ches aena ie aha ee ele a Gee ee ae ae eee ete ee 9 12 Transfering Fles omic a Adie ed dl a ets 9 12 Using My TemplateS cocococococn eee eee eee eee 9 12 Accessing template fileS s cece cece eee eee eens 9 13 Changing My Template label SiZ eee eee eee eee eee 9 14 4 Contents 5 CHAPTER 10 Working with Cut outs ADOUE CUA a a aa A ai 10 2 Creating Cut Out ObjeCtS ooococconcncann 10 4 Adding cut Out ODJECES ococccncn eee eee 10 4 Cutting out text ObjectS 2 ce eee eee 10 6 Weeding cut out text ObDjectS 22 cece eee eee eee eee 10 6 Cutting out variable text objectS ce eee eee eee eee eee 10 7 Cutting out graphic ObjectS wc eee e ee eee eee eee 10 8 Cutting out HotShape objectS ee eee eee 10 8 Cutting Around ObjectS 2 cece cece eee eee eee 10 9 Cutting Around Label FrameS cece e cece cece eee e eee eee eee eee 10 10 Calibrating the Cutter 2 cece cece eee eee 10 12 Setting cutter calibration Values 2 cece eects 10 12 Restoring default cutter calibration SettinQS eeeeee eee e eee eee eee 10 14 CHAPTER 11 Printing Printing Labels ssc asc chs ovate Oo eee Ped Seite wee Be arene aot 11 2 About Pages icc tnt tee ee eee te tet a ele eee 11 2 Single label On apage wee eee cece eee e eee eee eee 11 2 Multiple labels On a page wee ee eee cece eee eee eee eee 11 3 Printing asingle label cece cece eee eee eee 11 4 Printing multiple copies of a single lab
93. ells you how to change system settings Topics include The way your system prints The language your system uses The unit of measure your system applies The grid display and behavior and line width settings The default font type size and justification layout for your labels The volume of your system sounds Ooouooovoovodo The calibration values for the cutter if you have the Color amp Cut system O The settings for connecting to a PC e 5 1 Accessing System Setup When you change the pre set system settings your system shipped with you change the default values your system uses to determine how your printer works The changes you make in the System Setup screens apply to your entire system Note Becautious about changing system settings Remember that changes you make will apply to your entire printing system Xx To cancel changes and return to the default settings touch or click the Cancel button shown at the left while displaying any of the system preference option tabs Or press lt Cancel gt on your keyboard To access the System Setup settings options 1 Choose the Setup button on the Main Menu screen shown in Figure 3 1 on page 3 2 You ll see the System Setup screen shown here System Setup Use Tab Printing Localization Hardware Other Text L_ arrows to see additional tabs unless grayed out Overprint Figure 5 1 The System Setup screen
94. ems printing to your label printing system from your PC using MarkWare or GalaRio try this procedure 1 Open ActiveSync You can choose the icon in the Windows tray or open the Start Menu choose Programs then choose Microsoft ActiveSync 2 Choose the Connection Settings option from the File menu 3 Uncheck the Allow USB connection with this desktop computer option 4 Choose OK to close the Connection Settings screen 5 Close ActiveSync Note Before you can transfer files or upgrade your label system you must repeat the steps 1 2 above then re enable the ActiveSync Allow USB connection with this desktop computer option and complete the procedure Connecting toaPC 12 7 Transferring Files from a PC Before you can transfer files to your label printing system you must install Microsoft ActiveSync Installing ActiveSync 1 Placethe ActiveSync CD in the CD ROM drive ofthe PC 2 Follow the instructions and prompts that display on your PC screen for copying the driver files to your PC 3 After ActiveSync copies the driver files tothe hard drive of your PC the installation program prompts you to connect the device the device in this case is your label printing system to the PC Connect the USB cable between your PC and your label printing system Important For ActiveSync to automatically detect your label printer you must havethePC and the printer connected by USB cab
95. er the margins are taken into account Margins vary according to the size of the tape supply Hint The view of your label on the display screen is a good representation of how it will print Correct any size discrepancies before printing to avoid wasting supplies When an object on a label size extends beyond the printable area of the installed tape there are two possible results e fthelabel is one you just created the system prints the label anyway Objects or portions of objects beyond the printable area of the tape can be truncated Printing 11 11 e fthelabel is a saved label you have opened to print the system displays a message prompting you to change the tape supply When the label size is smaller than the printable area of the tape the system proceeds to print your label without displaying messages but how it prints varies according to how many labels the job contains and the system settings e If thejob has just a singlelabel the system prints the label as is e If thejob contains multiple labels the system checks the Supply saver system setting With Supply saver ON thesystem saves tape and ribbon by arranging labels of the same size together in the print queue With the Monocolor system and the Multicolor system the printer adds dashed lines to show you where to cut the labels apart On the Color amp Cut system the printer cuts the labels apart for you With Supply saver OFF thesystem prints the la
96. es the Auto size font option Note This option is disabled for free form text objects Reverse text colors Choose to reverse the text and background colors on your label The text assumes the background color and the background assumes the text color e Reverse text colors option OFF e Reverse text colors option ON Changing Objects Vertical text Choose to format the text vertically instead of horizontally on your label The system automatically center justifies vertical text sothe characters are aligned down the center of the text box as shown here Hint F ree form text works best with this option but you are not restricted from applying it to text with boundaries mouoouUu gt Setting options on the Content tab Please refer to Adding bar code objects on page 7 18 for information about the Content tab Setting options on the Dimensions tab Please refer to Adding bar code objects on page 7 18 for information about the Dimensions tab Working with Objects 7 43 7 44 Changing Objects CHAPTER 8 Applying Color You apply color to your labels in several ways depending on your system and the supplies you have installed The topics that follow in this chapter tell you how to compose color labels A Using color ribbon and tape supplies a Applying color to objects 8 1 About Color You determine the color choices for your labels by the supplies you install
97. et a line color appropriate for the installed ribbon See Applying Color to Objects on page 8 5 OK Choose to signal that your settings are complete The completed label displays in the Editor window If you have set a Line width value greater than 0 a frame of the shape you selected appears around the outer edge of the label X Cancel Choose to return to the Editor window where the label displays unchanged Setting frame length The system uses the length of the label you set in the Label Properties Size screen to set the length of a frame When you do not set a length leaving it to be automatically calculated by the system it sets the frame length according to the data it finds 6 340 Changing Labels If you add or remove objects from the label the system does not automatically resize a frame To resize the frame you must remove the existing frame and add a new one Setting Application Preferences Application Preferences settings are very similar to System Setup settings described in CHAPTER 5 Setting Preferences beginning on page 5 1 In some applications the Application Preferences screens allow you to set application specific preferences that apply to the application only In most cases however the Application Preferences tabs provide system wide settings In fact several Application Preferences tabs are identical to those that appear on the System Setup screen Important When you mak
98. f lines you typed and the width of the installed tape 3 When the text is complete select OK If you select Cancel at this point the text you entered is erased and you ll be returned to the Main Menu screen 6 6 e Creating QuickText Labels Quick Text formats your label and displays it on the QuickText version of the Editor window QuickText ba OIE ESE OEE fa 2 3 4 5 6 7 8 9 10 11 12 13 14 1 uick Text Figure 6 5 The QuickText Editor window Once the label shows in the Editor window you can either print it as is or edit the text See Opening and editing an object on page 7 31 for instructions for editing text objects Note You may not use lt Object Properties gt to change the text object in QuickText labels You can save QuickText labels as files and you can retrieve them just as you save and retrieve other labels in this system See Saving Labels as Files on page 9 3 for more information QuickText toolbar functions QuickText offers a subset of the tools you normally see on the Editor window toolbar shown in Figure 6 5 Use the QuickText tools to perform these functions 3 Print Prints the label Choose and then follow the instructions on the Print screen Advanced functions are not available in QuickText See Printing on page 11 1 for details Working with Labels 6 7 Q Zoom In Increases the magnification making the objects on the label look larger Does not change the actual s
99. from the Saved files list instead of typing a new name but be careful not to overwrite an Working with Files 9 5 existing label you want to keep If you respond Yes when the system asks you if you really want to replace the old file the system discards the old saved label and puts the new saved label in its place You cannot recover the discarded file 5 Choose OK when you have named your file The system saves the new file and filename e If you choose Cancel no file is created and you ll see the unsaved file on the Editor window e f you choose Back you ll see the Save in Group screen again where you can change the Group name or choose a different group To save a file to a memory card If your system has a compact flash memory card installed you can save the file and its file group to the memory card See Installing a compact flash memory card on page 2 12 for information about memory cards 1 With the unsaved label displayed in the Editor window press lt File Options gt You ll see the File Options screen Figure 9 1 2 Choose Save File You ll see the Save in Group screen Save in Group New File group Safety Enabled when memory card is attached to your system Sarah s Saved Files v Figure 9 4 The Save in Group screen with memory card 96 e Saving Labels as Files 3 Enablethe Save group on card option When you complete the file saving procedure the system will save the entire file gro
100. g and pasting See Shortcut keys on page 3 16 for specific details Disabled Disabled Alt Used in combination with the system function keys to access secondary functions Keyboard Basics TABLE 3 2 Keyboard keys definitions Continued Space Also called Spacebar Enters a space character or blank space the size of a single character in text entry fields Also with a radio button or checkbox you can use the lt Space gt key as a toggle if the radio button is active or the checkbox is checked pressing lt Space gt inactivates the button or removes the check and vice versa _ Deletes the character to the left of the cursor When the cursor is at the beginning of a line other than the first Backspace line of a text entry or edit field on a dialog pressing lt Backspace gt removes the line break J Indicates the end of a line when entering text in a Enter multi line text field Moves the cursor down tothe beginning of the next line On screens with entry fields in most cases lt Enter gt is the same as selecting Next or OK indicating that you have completed entries on the screen Starting Up 3 11 Arrow and navigation keypads Usethe arrow and navigation keypads to move around on the screen or to delete an item Note Keys shown grayed out are inactive in this system Figure 3 4 Arrow and navigation keypads TABLE 3 3 Keypad keys de
101. g in the Editor window on page 4 9 for details to insert in the label such as text graphic bar code and so on See Adding Objects on page 7 3 for details Edit Object Allows you to edit the object selected depending on the type of object For example for text you ll see the text editing screen For graphics you ll see the graphics selection prompt See Opening and editing an object on page 7 31 for details E CA Insert Object Allows you to select the type of object you want Increase Size ncreases the size of the selected text or graphic The text or graphic remains in its original proportions but displays and will print 10 larger for each time you press the Increase Size button See Using Increase Size and Decrease Size on page 7 27 for details Working in the Editor window Decrease Size Decreases the size of the selected text or graphic The text or graphic remains in its original proportions but displays and will print 10 smaller for each time you press the Increase Size button See Using Increase Size and Decrease Size on page 7 27 for details Color Lets you choose color for the selected object or change the default color the system uses for drawing new objects See See CHAPTER 8 Applying Color beginning on page 8 1 for details Object Properties Lists information about the object selected which can be either text or graphic including height width rotation and so on This button is valid onl
102. g options on the General tab 2 2 cee ee eee eee eee eee 7 34 Setting options on the Size and Location tab eeeee cece cece eee 7 36 Setting options on the Font tab cece e ee eee eee eee eee 7 38 Setting options on the Placement tab 2 cc cee cece ee ee eee eee 7 39 Setting options on the Options tab se eee eee eee eee eee 7 41 Setting options on the Content tab 2 2 cece eee eee eee eee 7 43 Setting options on the Dimensions tab cee cece ee ee eee eee eee 7 43 CHAPTER 8 Applying Color NDOUTICOlOM si deat nce os A as aware o ae et a 8 2 RID ON CO Oca ic laicas Da 8 2 TADC COON Seid a es ears ware A ds 8 4 Applying Color toObjedS ooocccccncncnc eee eee 8 5 About the Object Color SCreen cococccn eee eee eee 8 5 Choosing color on the Monocolor SysteM eee e eee eee ee eee eee eee 8 6 Choosing color on the Multicolor and Color amp Cut SysteMS oocoomommmoz 8 7 With a continuous color ribbon installed cece ee eee eee eee 8 7 With a paneled ribbon installed cece eee eee eee 8 8 With a CYMK ribbon installed cc cece eee 8 9 Printing Ol Ori a due ee areca chen are perce ee ee eee 8 10 CHAPTER 9 Working with Files About Files and File GroupS 2 eee cece eee eee eee eee eee eee 9 2 Saving Labels aS FileS iesim cece e eee nnti ini eee eee 9 3 Managing FileS cece cece eee eee eee eee eee 9 7 Opening saved label fil8S oococcooconccac eee 9 7 Editing files siaa aae a e a e a a a E a a a a a eaa E AE 9 10 D
103. he Stylus Blade At some point especially after prolonged use with specialty tapes you may have to replace the stylus blade Step 1 Turn the power off and open the printer Follow the instructions in Removing the Stylus Holder on page B 3 Step 2 Holding the stylus holder in both hands as shown below keep the nose end of the mechanism stable and turn the other end counter clockwise loosening it until the two parts separate Figure B 5 Detaching the stylus Cutter Maintenance B 7 Step 3 Carefully pull on the blade to remove it as shown here Figure B 6 Removing the blade CAUTION Becareful to grasp the blade on the shank and not on the cutting edge If the blade does not remove easily you may need to remove the screw that holds the blade stylus in place as shown here Use screw driver to remove screw to release stylus blade if necessary Figure B 7 Stylus screw adjustment If the blade still does not remove easily insert the screwdriver or other appropriate implement into the screw hole and push the blade out Step 4 Insert the new blade If you removed the screw tighten it or replace it B 8 e Replacing the Stylus Blade Step 5 Reconnect the the two parts of the stylus hol der Push the blade holder as far down as possible then turn it clockwise until you feel the threads engage Turn until the stylus protrudes from the opening as shown in Figure B 2 on page B 4 Step 6 Ad
104. he same size regardless of other operations you perform Note If you previously rotated an object the Size options are not available on the Size and Location tab 1 Select an object 2 Press lt Object Properties gt to get to the object s Properties screen 3 Choose the Size and Location tab Note Toset height and width for bar code objects we recommend that you use the options on the Bar Code screen Dimensions tab instead of the Size and Location tab See Adding bar code objects on page 7 18 for more information 4 Enter a height in inches or millimeters in the Height field 5 Enter a width in inches or millimeters in the Width field 6 When you complete all settings changes on the Size and Location tab click OK The size you set becomes the default size for the object To set the location of an object The advantage to using the options on the Size and Location tab to set the location for an object is that you can choose a precise location This is useful for laying out complex labels or when you want to line up multiple objects on a label Toset location think of the screen as a grid with the origin of 0 0 at the upper left corner of the printable area of the label For example if you set the Left field to two inches and the Top field to one inch the object prints two inches from the left of the label and one inch from the top of the label Note Ifyou previously rotated an object the Location opt
105. hetext object you define is large enough to accommodate all possibilities in your sequence For instance in the example above if J ean Martin creates 100 numbered labels when the system prints the label with the number 100 the text area may no longer be large enough for the entire text string The text will be cut off on the printed label The Sequence options are Starting value Enter the starting value for the sequence in this field You can enter any number or a single letter of the alphabet but you may not mix both letters and numbers in a single sequence You may however enter alphabetic or symbol characters if the first character entered is a number for example 1A 2 3 The default value is 1 Change by Enter the amount by which you want the sequence to change on each label A positive number increases the number or letter of the alphabet on the label a negative number decreases the number or letter of the alphabet on the label The default value is 1 but you can use larger increments with numeric sequences Note When you use the letters of the alphabet as the sequence the only valid values for this field are 1 and 1 Adding Objects Ending value Enter the ending value for the sequence Using the Starting value the Change by value and the Ending value the system calculates the total number of labels to be generated for the sequence and enters it in the Total number field
106. hoosing a label application The templates are organized in groups of similar designs called applications which are listed on the system s Main Menu screen as seen in Figure 6 1 on page 6 2 With the exception of the Custom application and the QuickText application each application contains one or more categories of pre designed templates and are referred to as templ ate based applications All template based applications use pre designed layouts supplied with your system See The Main Menu on page 3 2 for full descriptions of all applications Hint You can set default application preferences similar to system settings for each application though the settings you may change vary according to the application See Setting Application Preferences on page 6 35 Working with Labels 6 11 To choose an application 1 On the Main Menu screen Figure 6 1 select the application for the label you want to create You ll see a version of the Create or Open screen such as the Safety application version shown here Open Saved File lt Back to Launcher Figure 6 6 The Create or Open screen Safety application You ll encounter a version of this screen every time you start an application The screen title varies according to the application chosen but the options are the same each time you create a new label 2 Choose Create New Label Next you ll be prompted to choose a template category Choosing a category
107. hown here 3 e Select the Color option which appears on the Font screen that is displayed when you press the Font button on the Enter Text screen In all three cases you ll see Object Color screen About the Object Color screen When you compose a label the drawing color defaults to black regardless of the color or type of ribbon you currently have installed You can select a color for the object on the Object Color screen which provides different options depending on your system and the ribbon supplies you have installed Applying Color 8 5 Note You may not change the colors of a multi color graphic object supplied by the system Y ou may however change the entire color of a single color graphic The Object Color screen differs according to your system and the ribbon you have installed Choosing color on the Monocolor system When you have the Monocolor system if you select an object and choose the Color option the Object Color screen displays similar tothe one shown here Dbject Color Color boxes Current color a Print Cancel Figure 8 1 The Object Color screen for the Monocolor system In Figure 8 1 the installed ribbon is a continuous color ribbon and the installed tape is white When you click on one of the color boxes the Current color field displays a sample of that color and tells you what part of your label will print in that color 8 6 e Applying Color to Objects Choosing
108. igure 4 8 The Bar Code screen Dimensions Tab H To select from an option list touch the down arrow next to the field to see the list of options Then select an item on the list Using scroll lists Figure 4 6 on page 4 12 shows an example of a scroll list Scroll lists contain lists of items for you to choose from To make your choice you can move up and down the list using the scroll buttons which are also shown in Figure 4 6 When you find the item you want touch or select it to choose it Hint Thescroll buttons duplicate the function of the up and down arrow keys Using checkboxes Checkboxes with checkmarks inside indicate that an option is enabled Empty checkboxes indicate the option is not enabled Figure 4 7 shows an example of a checkbox 4 14 Working in Entry Screens To indicate your choice in a checkbox touch the checkbox or click on it with the mouse For example in Figure 4 7 check the Print Files in Group option checkbox to indicate that you want to print a group of files all at once Leaving it unchecked indicates that you accept the default status which is printing a single file Using radio buttons Radio buttons are empty circles when not in use and circles with dots inside when activated Figure 4 7 shows examples of radio buttons If there are one or more radio button options on a screen you can activate only one option at a time To choose a radio button option touch the circle or move
109. in the ribbon and tape cartridges and updates the supply attributes the color choices available the size parameters and label lengths allowed that will be applied tothe labels you compose 2 10 Installing supplies Y ou re ready to print Figure 2 9 The complete label printing system with optional mouse Setting Up 2 11 Installing a compact flash memory card Y our label printing system has a card slot you can use to attach a compact flash memory card to your system Memory cards provide additional storage besides your printing system s internal storage You can save labels as files in folders to this external memory then open them and edit or print them and save them again The compact flash memory card slot is shown here Insert flash card in slot Figure 2 10 Compact flash memory card slot Hold the card so that the edge with the two rows of small holes is facing the card slot with the card logo facing the front of the printer and gently insert the card into the slot 2 12 Installing a compact flash memory card Cleaning your system Step 1 Step 2 Step 1 Step 2 Step 3 Step 4 Over time the print head of your printer may need to be cleaned If you notice streaks or scratches in your labels it may be time to clean the print head You can purchase a cleaning kit which includes e A plastic bottle to contain Isopropyl alcohol minimum 90 alcohol You must purchase the alcoho
110. intenance production and quality labels you can print on tag label stock e Right to Know with pre designed layouts for creating U S Occupational Safety and Health OSHA compliant chemical warning labels including the entire OSHA database of chemical names and hazard information with all relevant safety data e Safety with pre designed layouts for creating Caution Notice Danger and other warning labels e Equipment with pre designed layouts for creating equipment placards panel and switch labels bin and shelf labels and property or asset identification labels e Warehouse with pre designed layouts for creating warehouse facility labels such as shelf rack and bin labels or production quality control labels e WHMIS with predesigned layouts for creating Workplace Hazardous Materials Information System compliant chemical warning labels which communicate safe handling procedures for hazardous products in the workplace Note WHMIS is available only in North American markets 1 4 e Features and Functions Contacting Technical Support Please contact Brady Worldwide Inc with your questions or concerns The contact support numbers for each region are listed below Region Phone Number Fax Number E mail Address United States 800 368 3362 414 228 5799 technical_support and other C S bradycorp com countries Canada 888 262 7576 905 764 5557 techsuppcanada bradycorp
111. ions Supply saver which saves tape and ribbon by arranging labels on pages Overprinting which eliminates the possibility of gaps between colors in some types of print jobs Accessing the Printing tab options Y ou can set the Supply saver option and the Overprint option from the Main Menu or for convenience from within most applications Usethe System Setup screen to set the defaults for your entire system These settings you choose on the tab screens apply to every label you compose with the exception of Pipe Marker and Right to Know labels See CHAPTER 5 Setting Preferences beginning on page 5 1 for more information Usethe Application Preferences screen to set the defaults for the system from within most applications This saves you having to close an application to go back tothe Main Menu See Setting Application Preferences on page 6 35 for more information Note You can set Printing options for Pipe Marker and Right to K now only from within those applications QuickT ext does not allow you to set preferences from within the application 11 20 Printing Tab Options To set print options from the Main Menu 1 On the Main Menu screen Figure 3 1 on page 3 2 choose Setup You ll see the System Setup screen with the Printing tab displayed System Setup Printing Localization Hardware Other Text LEl 7 Overprint Figure 11 10 The System Setup screen Printing tab 2 Set the options a
112. ions are not available Working with Objects 7 37 1 Press lt Object Properties gt to get to the object s Properties screen 2 Choosethe Size and Location tab 3 In the Left field enter the number of inches or millimeters from the left side of the printable area where you want to locate the object 4 Inthe Top field enter the number of inches or millimeters from the top of the printable area where you want to locate the object 5 If you have completed all settings changes click OK The location you set becomes the default location for the object Setting options on the Font tab Use the Font tab to change the font options for the selected text object The Font tab is included on the Text Properties screen and on the Bar Code Properties screen Note Changes you make using the Font tab options apply to the entire text object and may override formatting changes you previously made to the text characters Text Properties General Size and Location Font Font Brush Script For BRC Tahoma Times New Roman for BRC Ad Figure 7 18 The Text Properties Font tab 7 38 Changing Objects The options are Font Lists the fonts installed on your system As you select a font a preview displays in the Font Preview box B Bolds all the text in the entire object Italicizes the text in the object U Underlines the text in the object Size or Determines the size of the char
113. ions is possible in some cases depending on system memory Redoing actions is not supported Menu F12 Closes the current application and displays the system s Main Menu screen allowing the user to select a different application without restarting the system Advance amp Alt F2 Advances the supply such that any printing Shear currently under the print head clears the cutter and shears it from the tape Shear should not be confused with the cut operation performed by the plotter cutter cutting out shapes label borders etc Clear Alt F3 Displays the Clear screen providing options for the user to clear the current label or all labels in the current set StartingUp 3 7 TABLE 3 1 System function keys and definitions Continued Edit Data Alt F4 Active in the Pipe Marker and Right to Know specialty applications only Provides access tothe prompt screens so you can edit objects Note Substitutes for the lt E dit Object gt key which is unavailable in Pipe Marker and Right to Know Previous Label Alt F5 Displays the previous label in the file If there is no label prior to the current one the system beeps Object Properties Alt F6 Displays the property screen for the selected object Use the Properties screens to set attributes such as absolute position rotation special text attributes and so on If no object is selected the system beeps Objec
114. ir own power cord to meet the specifications required in individual countries For information on power cord requirements refer to International Power Cords on page viii in this guide Connecting Peripherals This section describes how to get your system connected and powered up You should have already unpacked your printer using the instruction sheet included in the shipping box Y ou connect your keyboard and your mouse if you have one and then the power cord to begin setting up your system The USB connection is discussed in Placing Your System On Line on page 12 3 Display H screen Compact memory flashcard port p ON OFF switch Power cord connector USB port Serial port gt Mouse connector E Keyboard connector _ pe ee Figure 2 1 The label printer side view Step 1 Plug the keyboard cable into the keyboard connector shown in Figure 2 2 Step 2 If you havea mouse plug the mouse cable into the mouse connector as shown inFigure 2 1 Step 3 Plug the power cord into the printer as shown in Figure 2 1 Plug the other end of the cord into an AC power outlet Important BesuretheAC power outlet is located near the printer and is easily accessible 2 2 Connecting Peripherals Users in countries outside North America may need to supply their own power cord to meet the specifications required in individual countries For information on power cord requirements
115. ist such as names of items data Thefirst step in creating labels with variable text is to choose a data source for the labels Choosing a data source From the Insert Object screen Figure 7 2 select the Variable Text button The Data Source screen displays Sequence Text List Cancel Figure 7 6 The Data Source screen The options are Sequence Data consisting of increasing or decreasing numbers or alphabetic letters Text list Data consisting of a list of items you create 7 12 Adding Objects Creating sequential labels To create sequential labels choose Sequence on the Data Source screen Usethe options on the Sequence screen to define a Sequence variable text object for your labels Starting value ft O Ending value fio Change by ft O Total number fio Include text Before sequence E After sequence ean Martin Figure 7 7 The Sequence screen For example the screen shown above defines a set of ten labels that user J ean Martin plans to use to identify packing boxes The labels are set to be numbered from 1 to 10 with the text before the sequence and the text J ean Martin after the sequence With the information entered as shown in Figure 7 7 the system would produce ten labels similar to this one numbered 1 through 10 consecutively 1Jean Martin Figure 7 8 A sample Sequence label Working with Objects 7 13 71 140 Hint Makesuret
116. ize of the printed label but is used as a viewing aid See Zooming in and zooming out on page 4 6 for details Zoom Out Decreases the magnification making the objects on the label look smaller Does not change the actual size of the printed label but is used as a viewing aid See Zooming in and zooming out on page 4 6 for details El Edit Object Allows you to make changes to the text object See Opening and editing an object on page 7 31 for details Color Lets you choose color for the text See Applying Color on page 8 1 for details Decrease type size Makes type smaller by a percentage The text remains in its original proportions but displays and prints 10 smaller for each time you choose Decrease Size This is useful when you don t know the precise type size but want to make the type size smaller EEG Increase type size Makes type larger by a percentage The text remains in its original proportions but displays and will print 10 larger for each time you choose Increase type size This is useful when you don t know the precise type size but you want to make the type larger E Hint Press lt Shift gt along with Decrease type size or Increase type size to change the type size in larger increments 6 8 e Creating QuickText Labels QuickText key functions Not all system function keys are operativein the QuickText application either because the functions are irrelevant or because of limitations on th
117. jojojojojojojojojojojojojojojojo TABLE 1 CONTINUED A 3 Special Characters TABLE 1 CONTINUED Oje ICN o uo uo e foo o O es fon uo uo fr ey on fe Lo foo JE foo o JO os en fun uo mS fost st fost fst fst st fost 005 fio Lo JLo Lo Lo JLo Lo foo to fro fos Jas uo J J lr e e e e E PACA fas o fas e fa e fo fa e fa e fa e fa e fa e a e 0 Ja e fa e fon en on en jon fon on t in jao fe foo Jo fl o JO JO pu lu JO es jo e fio oo JO JO Jul fo JO fos fon fu uo fr fon LO LO JLo JLo LO JLo fu JLo fu fo uo fu foo foo foo foo foo fro fos foo fro foo fro uo fr Je e e e e e e mp rm rm pm rm fm fm rm om fm rm rm rm om rm o fr o o o o o o o ojojojojojojojojojojojojojojojojojojojojojojojojojojojojojojojojo o lo lH ian uo oo o fo fo fun eo fe oo cu on uo fun J fo Jy fon Lo uo J oo ololololololo lolo l l Jf04 fe iA os de pes IN 19 9 0 fe 0 Jos o MA A AO aaa a o o fo fo fon fon on en fe fo o o en fe fo jo o o fe fa fo o jeo e co OJO JW ju o e fot o foo e fo 0 O JA JW os jon e uo foo Jr foo JO JO JW ju oO fer on ajos fos jes jes mo fo fo aaa ala fala jajajajajajaja a e a feo feo fun uo p a A e A A A e A pa a o o o ra A A A o A A fr A A EE A A a olojojojojojojojojolojojojojojojojojojojolojojojojojojojojojojojo Oje 04 00 Pp LO CO Pb 100 JOD O 04 00 LO 10 Pa 100
118. just the blade depth Follow the instructions in Adjusting the Cut Depth on page B 4 Step 7 Reinstall the stylus holder Seat it in the mechanism then turn it counter clockwise You ll feel the holder click into place when it is in position Cutter Maintenance B 9 Cleaning the Stylus Clean the stylus with Isopropyl alcohol and a cotton tip swab These are the same materials you use to clean the print head on your printer described in Cleaning your system on page 2 13 You may already have purchased a cleaning kit with your printer Step 1 Turn the power off and open the printer Remove the stylus as described in Steps 1 amp 2 in Removing the Stylus Holder on page B 3 Step 2 Apply alcohol to the cotton swab and wipe the stylus blade as shown here Figure B 8 Cleaning the stylus blade Step 3 Reconnect the the two parts of the stylus holder B 10 Cleaning the Stylus Push the blade holder as far down as possible then turn it clockwise until you feel the threads engage Turn until the stylus protrudes from the opening as shown in Figure B 2 on page B 4 Step 4 Adjust the blade depth Follow the instructions in Adjusting the Cut Depth on page B 4 Step 5 Reinstall the stylus holder Seat it in the mechanism then turn it counter clockwise You ll feel the holder click into place when it is in position Cutter Maintenance B 11 B 12 Cleaning the Stylus Index A absolute size 7 37 setting 7
119. l label The status bar displays the message Label 2 of 2 5 Repeat the process for as many labels as you need in the set 6 When the set is complete choose Print See Printing labels in a label set on page 11 6 for further instructions Moving between labels in a label set Y ou can view all labels in a label set sequentially To move between labels in a set press the Next Label gt or lt Previous Label gt keys Each label is displayed in turn in the preview area of the Editor window Thestatus bar updates with the label s number in the sequence and the total number of labels in the group Editing labels in a label set Y ou can edit a label that is part of a set when it is displayed in the Editor window Any editing changes you make will affect the current label only Clearing labels in a label set To dear or remove a single label or all labels in the current label set press the lt Clear gt key You ll see the Clear screen which provides these options Working with Labels 6 23 Clear Current Label The system removes the current label in the set and updates the data in the status bar The labels in the set are renumbered and the next label in the set displays with its new number Clear All Labels The system removes all labels in the set Cancel The last label constructed displays in the Editor window Clearing Custom labels When you clear a Custom label the next label in the
120. l separately e Two cotton tip swabs To clean the print head Turn the printer power off Remove the ribbon cartridge Pour Isopropyl alcohol into the plastic squeeze bottle provided in the cleaning kit Apply the Isopropyl alcohol to one of the swabs Clean the print head with the wet swab using a swiping motion across the print head The print head is behind the ribbon cartridge identifiable by the green horizontal line The area to clean is the upper edge of the print head above the green line Repeat with a clean swab to ensure that the print head is clean Note Only use a swab once per cleaning To keep new swabs free of dust store them in the plastic bag provided Replacement cleaning kits are available If you have the Color amp Cut system you may occasionally want to clean the cutter stylus as well For instructions for cleaning the stylus and for replacing it as well see Appendix B Cutter Maintenance SettingUp 2 13 2 14 Cleaning your system CHAPTER 3 Starting Up This chapter provides basic reference information about your system components how to use those components and how to set your preferences for the system Topics include How your system launches What s on the Main Menu screen Learning to use the keyboard Using a mouse along with the keyboard Checking system status Ooooeceo Accessing help information Launching Your System When you turn on the power for your sys
121. l shape of the object Important Objects cannot be both print objects and cut out objects at the same time See Adding cut out objects on page 10 4 for details e Cut out around a cut bounding box you can create for some print objects A cut bounding box is a border you can set around objects that you want to print AND cut See To apply a cut bounding box to an object on page 10 9 for instructions e Cut out around a frame you add to a label See To cut around a label frame on page 10 10 for instructions e Perform weeding on cut out objects See To perform text weeding on page 10 6 Table 10 1 shows your cutting options listed by item TABLE 10 1 Cut options Can be cut out not Can be printed and Item printed cut around Text object Yes Yes Graphic object e Most Adobe Yes Yes Illustrator vector graphics e Bitmapandvector No Yes graphics Bar code object No Yes H otShape object Yes Yes Label frame No Yes For additional information about these object types see About Objects on page 7 2 Working with Cut outs 10 3 Creating Cut Out Objects Y ou create cut out objects by adding them to a label the same way you create and add print objects Once you choose the Cut out object option your other choices are limited however to objects that may be cut out See Table 10 1 for a list of those objects Also not all tape supplies are appropriate for cutting If the cutter canno
122. label in the preview area the numeric values shown on the rulers are increased or decreased accordingly Note Zooming does not change the actual size of your label or the size of your label objects It only affects your view Q As the view zooms in the magnification level increases which means that less of the label is visible and the tick marks on the rulers appear to be farther apart Hint Zoom in to make your label display appear less cluttered and easier to work with 4 6 Working in the Editor window a As the view zooms out the magnification level decreases which means that more of the label is visible and the tick marks on the rulers appear closer together Pike IP O PA E PT 123456 Hint Here s a quick way to zoom in or out by 100 Hold down lt Shift gt then press Zoom in or Zoom out The status bar The status bar displays a system message related to the task you are performing Sometimes the messages are instructive asin Figure 4 1 which tells you how to proceed to create your label In some instances such as when you are working with sequence labels the number of the label displayed is shown for instance Label 1 of 3 Label 2 of 3 and so on Editing procedures Selecting in the Editor window Before you can use many of the tools and features shown on the Editor window to format a label you must select the part of the label shown in the preview area of the Edi
123. le 4 Put your system on line by following the instructions in Placing Your System On Line on page 12 3 12 8 e Transferring Files from a PC Setting up a partnership When ActiveSync detects your label printing system your PC will display a screen similar to this Set Up a Partnership Ely t E Before you can synchronize mformation between your mobile device and Ihis computer you must sel up a partnershp between them x Would you tke lo set up a partnership Yes Set up a paitnership so that can synchronize informabon belween my device and this computer Na don t want to synchronize information Set up my device as a quest so that can copy or move informabon between my dewee and this computer Figure 12 4 The Set Up a Partnership screen This prompt screen asks if you want to set up a partnership between your printing system and the PC for the purpose of synchronizing information between the two systems Always choose No Only a guest connection is required for your label printing system purposes The guest connection allows you to copy or move files between the PC where ActiveSync is installed and your label printing system Important Everytime you place your system on line for transferring files using ActiveSync to connect the PC to your label printing system you will be asked if you want to set up a partnership between your label printing system and the PC Each time choo
124. le screen displays 150 200 Percent 0 Cancel Figure 7 15 The Scale screen 3 Choose one of the percent buttons or Enter a percentage in the Percent field e Percent field minimum 10 e Percent field maximum 500 Hint Usethe Percent field for percentage amounts not provided on the percent buttons If you enter a percentage outside the range a system message directs you to re enter a valid value Scaling text objects Using lt Scale gt on text objects is not recommended as it may result in the text wrapping to more or fewer lines on the label Resizing using the Increase Decrease Size tools may have the same result If the Auto Size Font option on the Options tab of the Text Properties screen is turned on the text size changes as the object is scaled See Adding and formatting text objects on page 7 5 for information on Text objects Working with Objects 7 29 Scaling bar codes The size of the human readable text does not change when you use lt Scale gt to resize a bar code See Adding bar code objects on page 7 18 for information Copying and Pasting Objects When you copy an object the system leaves the object in its original location and places a copy of the object in the system s internal memory This lets you paste the object into another location To copy an object 1 Select the object using any of the methods described in Selecting Objects on page 7 24 2 Press the lt Copy
125. lors when composing your label e With the Monocolor system the system prints the entire label with the installed monochrome ribbon e With the Multicolor and Color amp Cut systems the system prompts you for the correct color ribbons Note If all objects on the label are the same color the system prints with the installed ribbon even if the color of the ribbon does not match the color of the objects A Spot color uses solid color ribbons either paneled ribbons or continuous single color ribbons that you swap in when required Spot colors print without blending with other colors to achieve the desired output color QU Blended color uses the cyan magenta yellow and black CYMK ribbons either paneled or continuous that print in combination with each other to achieve pre defined blended colors This is sometimes referred to as full color printing Hint When a CYMK ribbon is installed the system assumes that you want to print in blended color even if all the objects on your label are the same color For more efficient use of supplies you may want to install a continuous color ribbon when you are printing a single color Printing 11 17 In summary your system and the installed ribbon together determine what kind of color you can produce System Produces Monocolor model e single color Multicolor model e single color e multiple spot colors using paneled or continuous single color ribbons blende
126. m 12 2 Working with a PC 3 When you see the Main Menu screen turn on the PC 4 The operating system on the PC automatically detects your label printing system Follow the PC prompts and instructions for setting up your printer as a new hardware device Note If your PC is not Plug Play and does not automatically detect the label printing system try adding the printer through the PC Control Panel On the Control Panel choose Add Remove Hardware and follow the PC prompts for Add a New Device 5 When the PC procedure prompts you for the location of the device driver files insert the disk labeled USB Driver for BRC Printer in the floppy drive of the PC and enter the address for the floppy drive when prompted 6 Follow the prompts on your PC The PC reads and installs the correct drivers Note You may need torestart both systems after installation is complete Your PC is now set up to communicate with your label printing system Placing Your System On Line Before you place your label printing system on line you must reset some system settings Setting On Line options Use the System Setup screen On Line tab options to e Set up the type of connection you want to use USB or serial e Specify the purpose for putting the system on line for printing or for transferring files Connecting toaPC 12 3 To set On line options 1 On the Main Menu screen choose Setup Er au
127. m or symbol and arrow labels for marking pipes See Creating Template Labels on page 6 10 for more information Tags with pre designed layouts for creating hazard prevention maintenance production and quality labels you can print on tag stock or adhesive backed stock See Creating Template Labels on page 6 10 for more information Right to Know with predesigned layouts for creating U S Occupational Safety and Health Administration OSHA compliant chemical warning labels See Creating Template Labels on page 6 10 for more information Safety with predesigned layouts for creating Caution Notice Danger and other warning labels See Creating Template Labels on page 6 10 for more information Equipment with predesigned layouts for creating equipment placards panel and switch labels bin and shelf labels and property or asset identification labels See Creating Template Labels on page 6 10 for more information Warehouse with pre designed layouts for creating warehouse facility labels such as shelf rack and bin labels or production quality control labels See Creating Template Labels on page 6 10 for more information StartingUp 3 3 WHMIS WHMIS with pre designed layouts for creating Workplace Hazardous Materials Information System compliant chemical warning labels with safe handling procedures for hazardous products in the workplace See Creating Template Labels on page 6 10 for more information
128. m automatically prompts you to classify them into file groups One of the advantages of saving similar files into the same file group is that you can save time by printing all label files in the group at the same time You print file groups using the Advanced features available from the Print screen Hint Ifyou plan to print all the files in a file group in the same print job for best results set the labels in the files in the same orientation and use the same ribbon and tape supplies Printing 11 7 Note that some restrictions apply when you print file groups e You may not choose a range of files to print when printing a file group You must print all files in a file group or only a single file from the group e Donot mix label application types within file groups Labels created using the QuickText Pipe Marker and Right to K now applications will not print with the file group if labels from other applications are included in that group You may still print those labels individually of course e For best results do not plan to swap paneled and continuous color ribbons within the same print job To print labels in a file group 1 With any file from the group you want to print open in the Editor window press lt Print gt You ll see the Print screen Figure 11 3 2 On the Print screen enter the number of copies you want for each label in the file group Hint The printer assumes the number of copies you enter
129. m supported lengths are e For single color label printing using continuous color monochrome ribbons 100 inches or 2540 mm e For multi color label printing using continuous color monochrome ribbons 38 inches or 965 mm e For printing using paneled ribbons both spot color paneled ribbons and CYMK paneled ribbons the panel length Panels are 8 inches 203 mm or 16 inches 406 mm When you create a label with the supply installed that you intend to print with if the label length is longer than the supported print length of the installed ribbon you ll be able to see it on your display screen as shown in Figure 11 9 Hint Keepin mind that other changes besides color can affect the length of the label For example changing the font size or adding an object may increase the length of the text Also keep in mind that in some cases the printer shows your label as truncated on the screen as in Figure 11 9 and when you choose Print it prints the label truncated as shown Printing 11 13 In other cases the printer displays your label at the length you set it or as set by the template you used to create the label but when you choose Print displays a message and does NOT print the label until you correct the length condition For example if you open a file with a label with a set length the label is displayed with the correct length on the screen If the label is too long to print on the current supply you ll see a
130. m then assumes you are making a set of labels and adjusts the process accordingly with some differences for custom created labels and those you create using pre designed templates Adding custom labels To create a set of custom labels 1 Create the first label in the set 2 When it is complete and displayed in the Editor window press lt Add Label gt Y ou do not have to close the initial label first or do anything to save it The system automatically stores it ina temporary location Note The label is saved only temporarily If you don t save it as a file at the end of the editing session it will be discarded when you close the Editor window You ll see a new blank label in the Editor window and the status bar displays the message Label 2 of 2 3 Repeat the process for as many labels as you need in the set 4 When the set is complete choose Print See Printing labels in a label set on page 11 6 for further instructions Adding template labels To create a set of standardized template labels 1 Create the first label in the set 2 When it is complete and displayed in the Editor window press lt Add Label gt 3 You ll see the Template Categories screen where you can begin the process again by selecting a template again Select the same template or a different on 6 220 Creating Sets of Labels 4 Fromthis point you ll be prompted for the same kind of information the system prompted you for with the origina
131. message telling you so and you ll be returned to the Editor window You won t see the label length truncated on the screen as shown in Sample of label too long for installed ribbon on page 11 14 You then have the option to e Install a longer panel ribbon e Install a continuous color ribbon e Shorten the label length In this case you must make one of these changes or you will not be able to print this label When the printer truncates labels Figure 11 9 is an example of a label with an object placed beyond the label length acceptable to the installed ribbon where the printer will truncate the label when you print it Maximum label length This object extends beyond the length limit so will be truncated as shown Figure 11 9 Sample of label too long for installed ribbon For the label shown in Figure 11 9 the installed ribbon is a continuous color monochrome ribbon and the circles shown are to be printed in various colors as labeled This combination carries a maximum 11 14 e Checking Length supported length restriction of 38 The label shown on the screen is over 38 long Note that the display indicates the cutoff point at 38 If you attempt to print this label as it is the printer truncates the job at the maximum length of 38 without displaying a warning message The part of the circle that extends beyond 38 does not print just as shown on the display screen Non truncating conditions
132. nstructions Working with Labels 6 3 At this point the system operates with these defaults e Theblank label displayed reflects the size and color of the tape installed If no supply is installed when you launch Custom the system assumes you are using a white 4 inch 102 mm wide tape e Theribbon installed in your printer determines your color choices for the objects you insert on your labels If no ribbon is installed the system assumes a black continuous ribbon See About Color on page 8 2 for more information Hint For best print results and greatest ease of use before you create a label install the supplies you want to use to print it The system then automatically adjusts label length and offers you the appropriate color choices e Theblank label displays with landscape print orientation assumed e The magnification or zoom level is set to display 12 inches of label length but this does not reflect the actual printable length of the label The objects you add to the label determine the final length of the label or if you have a paneled ribbon installed the length of the panel determines the maximum length of the label See Checking Length on page 11 12 for more information Hint Tocontrol the length of your label set the length before adding objects Usethe Set Length option on the Size tab of the Label Properties screen From inside the Editor window you can e Addtext graphics HotShapes or
133. nt screen 11 4 Print Setup options 11 20 Print tool 4 4 Print Cut out option 7 35 printable area 6 30 11 11 printer cleaning and maintaining 2 13 driver 12 2 installing supplies 2 3 opening 2 4 setting up 2 1 USB driver for 12 3 printing 11 2 and tape color 11 19 file groups 11 7 label sets 11 6 multiple copies of label 11 5 multiple labels 11 3 multiple up 5 4 11 3 11 22 orientation options 6 32 pages 11 2 range of labelsin a set 11 6 single color 8 3 single label 11 4 spot color 8 3 supply saver 5 4 with blended color ribbon 8 3 with CYMK ribbon 8 3 with Overprint option 5 4 11 24 with Supply saver option 11 3 11 22 Printing tab 5 4 accessing 11 20 System Setup 11 21 prompt sequences 6 16 Properties screens 7 32 Purpose option 5 14 Q QuickText application creating labels 6 5 key functions 6 9 toolbar functions 6 7 R radio buttons using 4 15 lindex 5 Ratio option 7 21 repositioning objects 7 26 resizing objects using Scale key 7 28 using Size tools 7 28 ribbon cartridge adjusting 2 6 installing 2 5 ribbons color 8 2 color needed message 11 18 memory cell flag 2 3 8 2 11 11 naming new colors 5 8 on Color amp Cut system 8 4 11 18 on Monocolor system 8 4 11 18 on Multicolor system 8 4 11 18 types of 8 2 Right to K now application exceptions 6 11 prompts 6 20 setting preferences 6 36 rotating objects 7 35 Rotation option 7 35 rulers 4 6 S saving files 9 3 labels 9 3 labels as file
134. nt to change The Label Properties screen has twotabs e Size for controlling the dimensions of your labels Figure 6 14 e Frame for adding frames to your labels Figure 6 16 Changing label size and orientation Usethe options on the Size tab shown in Figure 6 14 to changethe size of a label and to set print orientation Label Properties 3 79667 in Auto calculate lenath Set lenath 5 44857 in Print Orientation Landscape Portrait Figure 6 14 The Label Properties screen Size tab The options are Match tape Check to set the label size to the maximum width that can be printed on the currently installed tape When this option is checked the Set custom width field is unavailable grayed out Working with Labels 6 29 6 300 Changing Labels Set custom width Check this option to set a custom label width Enter the new width in the entry field The value entered must be less than the maximum printable width appropriate for the installed tape because unlike the default width this value indicates the total output width with no margins applied This means that the printable area will equal the amount you specify here See Checking Size on page 11 11 for more discussion on this topic With the Monocolor and the Multicolor systems the label prints with dashed lines that indicate the label s dimensions With the Color amp Cut system the label is cut around its ou
135. numeric characters as text and to all other objects as graphics When we discuss processes designed for specific objects we ll specifically name those objects for instance Adding bar code objects on page 7 18 or Formatting text objects on page 7 7 The sections that follow describe the elements of the Editor window how to navigate inside it and how to use its tools to perform basic editing procedures 4 2 6 Working in the Editor window Inside the Editor window Usethese editing and navigation tools within the Editor window shown in Figure 4 1 to create and to edit labels The preview area Thetoolbar The rulers The scroll buttons The status bar The preview area When you create a label you build it by adding objects to it You view the objects on the Editor window in the Preview area The system displays the objects in the Preview area shown in Figure 4 1 as you work The Preview area also reflects the size of the tape supply you have installed and color if you have a color display of the tape you have in the machine After you add an object or change an object the system returns you to the Editor window The Editor window toolbar Slalal o a sfzlr e Figure 4 2 The standard Editor window toolbar The standard Editor window toolbar appears at the top of the Editor window shown in Figure 4 1 and contains icons or buttons that represent the tools you use to view format and print labels Y ou
136. ny understanding to provide you with revisions if any ActiveSync and Windows CE are trademarks of the Microsoft Corporation Adobe Illustrator is a trademark of the Adobe Corporation All brand or product names referenced in this manual are trademarks or registered trademarks of their respective companies or organizations MarkWare and GalaRio are registered trademarks of Brady Worldwide Inc 2002 Brady Worldwide Inc All rights reserved www bradycorp com End User License Agreement for Microsoft Windows CE You have acquired a device that includes software licensed by Brady Worldwide Inc from Microsoft Licensing or its affiliates MS Those installed software products of Microsoft origin as well as associated media printed materials and online or electronic documentation SOFTWARE are protected by international intellectual property laws and treaties The SOFTWARE is licensed not sold All rights reserved IF YOU DO NOT AGREE TO THIS END USER LICENSE AGREEMENT DO NOT USE THE DEVICE OR COPY THE SOFTWARE INSTEAD PROMPTLY CONTACT BRADY WORLDWIDE INC FOR INSTRUCTIONS ON RETURN OF THE UNUSED DEVICE FOR A REFUND ANY USE OF THE SOFTWARE INCLUDING BUT NOT LIMITED TO USE ON THE DEVICE WILL CONSTITUTE YOUR AGREEMENT TO THIS END USER LICENSE AGREEMENT OR RATIFICATION OF ANY PREVIOUS CONSENT GRANT OF SOFTWARE LICENSE This End User License Agreement grants you the following license You may use the S
137. olor The Object Color screen looks like this when you have a CY MK ribbon installed Object Color Installed Ribbon 16 00 N The 23 color boxes show the blended colors this ribbon can produce The current media tape color Current Color E rea Cancel Figure 8 4 The Object Color screen with CYMK ribbon on the Color amp Cut systems Y ou can choose any of the colors on this screen for your selected object except the final box in the series which is the background or tape supply color The Current color field shows you the color and the name of the color you select unless you choose the background color In that case the text indicates Background The Installed ribbon field shows the panel length for the ribbon installed your machine See Checking Length on page 11 12 for information about how panel length affects your label length Applying Color 8 9 Printing Color See CHAPTER 11 Printing beginning on page 11 1 for complete information on printing your labels 8 100 Printing Color CHAPTER 9 Working with Files This chapter explains how to store labels you create on your system so you can access them another time Y ou store them as files and you organize the files in file groups Topics in this chapter include a a a a a About files and file groups How to create files How to save files and how to open saved files How to delete files How to use the My Template
138. on a Text list every label produced will contain a different name The next label will print with the next name on your Text list and so on Hint Makesurethetext object you define is large enough to accommodate all possibilities in your sequence For instance in the example above make sure the object is large enough to accommodate the longest name on your list To create a Text list 1 Choose Text List on the Data Source screen Figure 7 6 7 16 Adding Objects You ll see the Text List screen which you use to enter the list of words you want to use on your labels Text List A Open List Press lt Enter gt to add list items Figure 7 9 Text List screen with example Type the first item you want to appear on a label Press Enter Repeat Steps 2 and 3 for each label you want to print U A W N You can choose to save text lists you create for future use or you can just use the list once e Tousethelist once then discard it press OK e Tosave your list press Save List when thelist is complete You ll see the Save Text List screen Name your new list in the Enter list name field then press OK The Editor window displays with the first item on your Text list shown on the label To use saved Text lists You can usea Text list you saved previously to create a new set of labels with the same variable text For instance if you have a list of club members saved you can use that same list
139. on the numeric keypad and use the numeric keypad numbers See Numeric keypad on page 3 14 for information Note This procedure may differ outside North America StartingUp 3 9 TABLE 3 2 3 10 Keyboard keys definitions Continued Esc Same as choosing Cancel on a system screen Tab e Advances to the next option on a screen e Inthe Enter Text screen adds a tab indent in the text entry area e Cycles through multiple objects layered on the display screen Caps Lock Locks on the uppercase for each alphabetic key This function is a toggle If lt Caps Lock gt is off pressing the lt Caps Lock gt key turns caps lock on Pressing it again turns it off The Caps Lock LED indicates the current caps lock status f lt Caps Lock gt is on pressing lt Shift gt and an alphabetic key prints a lower case letter just like on a computer keyboard Shift Makes the next key pressed uppercase when lt Shift gt key is held down With lt Caps Lock gt is on lt Shift gt makes the next key pressed lowercase When an object is selected press lt Shift gt and an arrow key to move the object by greater increments than if you use the arrow keys alone In text entry fields press lt Shift gt in combination with the arrow keys to select characters Ctrl Used in combination with specific alphanumeric keys provides keyboard shortcuts to certain standard Windows functions such as copyin
140. ontinuous single color ribbon 8 2 11 16 copying objects 7 30 creating bar code labels 7 18 Custom labels 6 2 files 9 3 label files 9 3 QuickText labels 6 5 sequential labels 7 13 template labels 6 10 Custom application creating labels 6 2 printing labels 11 19 cut bounding box 10 9 Cut bounding box option 7 35 10 10 cut depth adjusting B 4 Cut out object option 7 4 cut out supplies 11 19 cutter about B 2 adjusting cut depth B 4 cleaning stylus B 10 removing stylus holder B 3 replacing stylus blade B 7 Cutter Calibration options 5 8 cutter calibration settings 10 14 cutting around label frames 10 10 Index 20 objects 10 9 cutting out graphic objects 10 8 HotShape objects 10 8 text objects 10 6 variable text objects 10 7 CY MK ribbon 8 3 11 16 11 17 continuous process 8 3 Object Color screen for 8 9 D Data value option 7 19 Decrease Size tool 4 5 7 27 default supply 6 5 defaults changing system 5 2 Density option 7 20 deselecting 4 9 Dimensions tab 7 20 7 43 Display grid option 5 10 E Edit Object tool 4 4 editing objects 7 31 selecting 4 7 undoing 4 9 Editor window 4 2 4 3 default view 7 2 deselecting in 4 9 magnification in 4 6 rulersin 4 6 selecting in 4 7 selecting objects in 4 8 toolbar in 4 3 undoing an action in 4 9 zooming in or out in 4 6 entering text 7 6 entry fields 4 12 entry screens 4 9 entering data in 4 11 navigating in 4 10 tab screens in 4 10 exiting discarding entries 4 16
141. or 8 4 sequence 7 12 color needed 11 19 setting font size 7 42 for cut out labels 11 19 text list 7 12 naming new colors 5 8 vertical alignment of text objects 7 40 tape cartridge Vertical text option 7 43 installing 2 7 tape width guide 2 7 Ww Technical support 1 5 warranties i vi Template Categories screen 6 13 waste stripping 10 6 template labels weeding 10 6 creating 6 10 Weeding option 7 35 following prompts 6 16 printing 11 19 Z templates Zoom In tool 4 4 4 6 choosing categories 6 13 Zoom Out tool 4 6 My Templates option 9 12 selecting 6 14 text list 7 12 creating on PC 12 13 Text list option 7 12 text object 7 5 cutting out 10 6 vertical aligning 7 40 with boundaries 7 42 Text object with boundaries option 7 41 text prompts 6 17 text size 7 9 thumbnail 6 15 toolbar 4 3 transferring files 9 12 Type size buttons 7 7 U underlining text 7 8 Undo tool 4 4 4 9 Unit of measure option 5 6 upgrading the operating system 12 13 uppercase typing 4 11 Index 7 CHAPTER 12 Comnecting to a PC This chapter provides instructions and tells you how connecting to a PC can be useful Topics include a a a a a Setting up your label printing system as a hardware device Placing your label printing system on line Printing from a PC Transferring files from a PC Upgrading your label printing system 12 1 Working with a PC If you have a PC that meets the system requirements and has the appropri
142. or more information When Set Length is selected the Auto calculate length option is unavailable grayed out If you have a paneled ribbon installed you can set the label length to less than the panel length but you may not increase the label length to beyond the limits of the panel If you do the label length defaults to the panel length Working with Labels 6 31 Landscape Setsthe label to print in Landscape mode where the height of the label is the width of the tape supply This is the default Portrait Sets the label to print in Portrait mode where the width of the label is the width of the tape supply Choose OK when your settings are complete If your label width is larger than the printable area of your tape supply the system displays a message that provides the maximum size you can use Choose Cancel to return tothe Editor window without making changes to the label Adding a label frame Y ou can add a frame around the edge of a label in the shape of a rectangle or a rectangle with rounded corners This is a sample label with a rounded rectangle frame added Framed label To add text or graphics select Insert Object Figure 6 15 A sample label with a frame You can make the frame line thick or thin and if you have the Multicolor or Color amp Cut system you can set a color for the line If you have the Color amp Cut system you can also cut out the label around the fram
143. ou are operating Navigating in entry screens Y ou can move around inside entry screens by touch keyboard or mouse By touch Simply touch the part of the screen you want to activate By keyboard Press Tab to move between options or fields By mouse Use the mouse to move the cursor to an option or field Click the left mouse button to choose the option or field Tabbed entry screens Some entry screens contain additional tabbed screens with related options Select the tab to get to its options Touch the scroll arrows to scroll to any additional tab screens Text Properties Size and Location Font Placement Scroll arrows Roka SA E Print Cut out options Al Print object 45 ps v O Cut out object Tabs O No Fill Cut bounding box sok fa Weeding Line width fo Select Color Figure 4 4 The Text Properties screen with tabs 4 100 Working in Entry Screens Entering information in entry screens Cursor Y ou construct your label text in a text entry area on the Enter Text screen as shown here blinking Enter Text Sel button Refresh Screen Text button Use when entry entered text arga exceeds the text entry area Scroll button Size 24 Font Special Size et a DE _Special eae ok Cancel Figure 4 5 The Enter Text screen Y ou can get to the Enter Text screen by pressing lt insert Object gt on the keyboard then selecting Text from th
144. our system for warranty details This warranty applies to the original purchaser only This warranty is void if the system has been tampered with in any way without the express written consent of Brady Worldwide Inc If the machine requires repair during the warranty period call 1 800 368 3362 to receive a return authorization number then ship the machine back to us in the original container along with a copy of the sales invoice to Brady Worldwide Inc Signmark Division 2221 W Camden Road Milwaukee WI 53209 Attention Repair The machine will be returned to you after repair freight prepaid by Brady Worldwide Inc IN CANADA call 1 800 263 6179 to receive a return authorization number then ship the machine tous in the original container along with a copy of the sales invoice to W H Brady Inc Signmark Division 56 Leek Cr Richmond Hill ON L4B 1H1 Attention Repair The machine will be returned to you after repair freight prepaid by W H Brady Inc Brady Warranty vi Our products are sold with the understanding that the buyer will test them in actual use and determine for him or herself their adaptability to his her intended uses Brady warrants to the buyer that its products are free from defects in material and workmanship but limits its obligation under this warranty to replacement of the product shown to Brady s satisfaction to have been defective at the time Brady sold it This warranty does not extend to any per
145. ply names for new ribbons or tapes 1 Install the new tape or ribbon in your system 2 Choosethe Check Supply Colors button on the Hardware options tab Setting Hardware Tab Options The Check Supply Colors screen displays Check Supply Colors Sample of color to be named is shown in the Multicolor and Color amp Cut systems only Figure 5 4 The Check Supply Colors screen 3 Enter a namefor the color up to 32 characters in length Besurethe name is not already in use in your system 4 If you change your mind or make a mistake press Cancel To save the name you typed choose OK 5 If the system detects additional missing color names it prompts you again with the Check Supply Color screen and repeats the process until you have supplied names for all new colors When all colors are named the system displays a message Setting Preferences 5 9 Setting Other Tab Options Set default grid preferences and line width using the Other tab shown here System Setup Printing Localization Hardware Other Text Behavior 7 Snap to grid Display grid Sample display of Line width fi T the Line Width you choose Figure 5 5 The System Setup Other tab The Other tab options are Snap to grid Check this option to make new objects or objects that you are re positioning automatically move to vertical and horizontal alignment on the grid This option is OFF by default
146. ports these symbol ogies e Code 128 Auto Code 39 e Interleaved 2 of 5 Data value Specify a data value for the bar code here The symbology codes limit the data toa specific number of characters Symbology Max Characters Code 128 Auto 2 50 Code 39 2 50 Interleaved 2 of 5 2 50 If you enter an incorrect number of characters in the Data value field a message prompts you for a corrected value e If you enter invalid characters in the Data value field you ll see a message telling you SO Human readable text Select the placement of the text that people can read as opposed to machine readable code You can choose e Notext e Text above bar code e Text below bar code the default Working with Objects 7 19 7 20 0 Setting bar code dimensions Choose the Dimension tab on the Bar Code screen to set bar code measurements Size and Location Content Dimensions Height 4 87 in E Include check character Density 20 ina mils O Print readable check character Ratio Print readable start stop Figure 7 11 The Bar Code screen Dimensions tab Use the Dimension tab to set these bar code options Height Set the bar code height in the unit of measure specified on the System Setup screen Localization tab by entering a height or choosing from the options list Hint Ifyou want to make a bar code taller setting the height here is preferable to using th
147. propriate color norm setting for your country and language Your choices vary according to your location and your organization For example your choices in North America are e ANSI ASME USA e CAN CGSB CANADA e AS1345 1995 Australia NZ Working with Labels 6 37 Setting Right to Know preferences The Right to Know Preference tabs are Printing which contains the same options as described in Printing Tab Options on page 11 20 Format where you set the default format for subsequent Right to Know label files you create Size where you select the default size for the default format chosen Hazards List which lists possible physical and health hazards Y ou add hazards or delete them from the list The resulting list displays on the Physical and Health Hazards screen for all subsequent Right to Know labels Organs List which lists possible target organs Y ou add organs or delete them from the list The resulting list displays on the Target Organs screen for all subsequent Right to K now labels Note n the Hazards List tab and in the Organs List tab changes you make in one language do not affect the listed hazards when viewed in a different language Y ou must edit these lists in each language you intend to use on your Right to Know labels 6 38 Setting Application Preferences CHAPTER 7 Working with Objects When you create a label you build it by adding objects to it Objects can include text variabl
148. protrudes very slightly from the nylon nose The nose glides across the tape when cutting your label B4 Adjusting the Cut Depth Step 2 Hold the stylus holder as shown here to make the adjustment Figure B 3 Adjusting the stylus depth Step 3 Note the dots beneath the adjustment dial Each dot represents an adjustment of approximately 001 inch 0025 mm Start by turning the adjustment dial past one dot e Turn thedial clockwise to increase the cutting depth e Turn thedial counter clockwise to decrease the cutting depth Step 4 Test the stylus before reinstalling it 1 Take a sample piece of the installed tape and place it flat on a hard surface Cutter Maintenance B 5 2 Holding the stylus holder perpendicular to the surface glide the stylus nose lightly across the tape Figure B 4 Testing cutting depth Note Donot apply pressure Make surethe stylus holder is positioned straight vertically 3 Check the tape to see if the cut is correct The cut should go through the tape but leave the backing paper unscored Step 5 Make any adjustments required to the stylus depth then test again Step 6 Reinstall the stylus holder Seat it in the mechanism then turn it counter clockwise You ll feel the holder click into place when it isin position Note If you pass the click you can reverse direction back to it without harming the mechanism B6 e Adjusting the Cut Depth Replacing t
149. reater increment Shortcut keys In addition to the key functions listed above the system provides some shortcut key combinations for frequently used system function keys or key combinations You may prefer to use these shortcut keys instead of the system function keys especially if you are an experienced Microsoft Windows user Table 3 5 lists the shortcut keys and their definitions 3 16 Keyboard Basics TABLE 3 5 Shortcut keys definitions Ctrl C The standard Windows Copy function which copies the selected text or object so you can paste it in another location Ctrl V The standard Windows Paste function which pastes the previously copied text or object Ctrl X The standard Windows Cut function which deletes the the selected object Ctrl Z Undoes the previous action when possible Shift Used to select text in a text entry field Use also to Arrow reduce or add to the text already selected Mouse Basics Attaching a mouse is not necessary for using this printer but if your system is equipped with a mouse you can use it to select items on labels to move items on labels to click buttons on screens and to navigate on screens Using a mouse on labels Y ou can use any of several methods to select a text object or graphic on a label you are previewing in the Editor window depending on your preference and the equipment your system offers To select
150. refer to International Power Cords on page viii in this guide Installing supplies The next step in setting up your printer is installing a ribbon cartridge and a tape cartridge Y our system reads information stored in the memory cell flag located on each ribbon and tape cartridge and uses that information when you compose a label and when you print a label Hint Before composing a label install the supplies you want to use for printing the label You may change supplies during the label composition process but you then may have to make length or color adjustments to your label before you can print it The system reads the memory cells on the cartridges every time you open and closethe printer whether you install new supplies or not and when you print a label SettingUp 2 3 Opening the printer Step 1 Toopen the printer squeeze the release bar Step 2 Raise the printer cover up and away to the right The cover release bar Figure 2 2 Opening the printer Make sure all internal packing materials have been removed before you proceed 2 4 e Installing supplies Installing a ribbon cartridge The ribbon cartridge tab Figure 2 3 Installing a ribbon cartridge Step 1 Hold the ribbon cartridge with the open part of the tab on top and facing you Step 2 Placethe lower cylinder of the cartridge with the unused ribbon in the lower slot in the cover as shown Step 3 Position the upper cylinder
151. reviously downloaded copied or moved a file to your system using Microsoft ActiveSync ActiveSync is software your system uses to communicate with your PC when you have one connected Otherwise you will not see it on the Main Menu See CHAPTER 12 Connecting to a PC beginning on page 12 1 for information about ActiveSync 9120 Printing Files Accessing template files Y ou can access template files you created or that you or someone in your organization has downloaded to your system through My Templates Y ou may not access the template files supplied with the applications on your system Note When you download template files to your system for the first time you must re start your system before you can usethe My Templates feature See Managing files and folders on a PC on page 12 10 for instructions To access My Template files 1 Choose My Templates from the Main Menu screen The Select Template screen displays Select Template Category Maintenance Enabled only if template is Label size 4 00 x 5 70 scalable The preview Maintenance 2 Maintenance 1 area displays thumb nails of the templates as you scroll through the list Figure 9 9 The Select Template screen 2 Choose a template from the list of template files Note that the preview area displays thumbnails of the selected file 3 Choose Next to begin the template prompt sequence Complete the prompts as instructed
152. rint within a set of ribbon panels The sample in Figure 11 11 on page 11 23 illustrates a print job with five separate labels that have been stacked by supply saver In addition if you have the Color amp Cut system when Supply saver is ON your system cuts out each label individually See Checking Supplies on page 11 11 Overprint Turns overprinting ON and OFF OFF is the default Overprint controls the order in which colors are printed on the label so that black prints last e With Overprint ON black prints over on top of any previously printed colors This ensures that there will be no gaps between colors and black print areas However with Overprint ON printing may be slower because the system must analyze the colors in the print job and order them accordingly You may have to swap ribbons more often as well e With Overprint OFF areas of colors that will print behind black are removed before black is printed However you may see a slight gap between the color areas and the black areas For more information about printing options see Printing Tab Options on page 11 20 Setting Printing Tab Options Setting Localization Tab Options Usethe options on the Localization tab to set your system s text language keyboard language and the unit of measure used in determining the size of your labels Localization Hardware Other Text _ gt Language English O Milimeters Keyboar
153. rints with the installed monocolor ribbon even if the color of the ribbon does not match the color of the objects A Spot color uses solid color ribbons either paneled ribbons or continuous single color ribbons that you must swap in when required Spot colors print without blending with other colors to achieve the desired output color QU Blended color uses the cyan magenta yellow and black CYMK ribbons either paneled or continuous that print in combination with each other to achieve 23 pre defined blended colors including black This is sometimes referred to as full color printing Applying Color 8 3 In summary your system and the installed ribbon together determine what kind of color you can apply to objects when composing a label System Produces Monocolor model e single color using continuous color ribbons or one of the colors in a paneled ribbon Multicolor model e single color using continuous color ribbons or one of the colors in a paneled ribbon e multiple spot colors using paneled or continuous single color ribbons e blended color using CYMK paneled ribbons or continuous process color ribbons Color amp Cut model e single color using continuous color ribbons or one of the colors in a paneled ribbon e multiple spot colors using paneled or continuous single color ribbons e blended color using CYMK paneled ribbons or continuous process color ribbons Tape color 8 4
154. rom a PC Copying graphic files Y ou can copy graphic files to their respective directories within the MarkWare Download folder or you can copy them from any other location on the PC to your standalone label printing system Use the Copy function in the ActiveSync Explore window See the ActiveSync Help topic Copying and Moving Files for instructions Note Ifa graphic file contains colors that your label printing system does not recognize the label printing system displays and prints the graphic using the colors it determines are the closest match Copying text list files Y ou can copy text list files to their respective directories within the MarkWare Download folder or you can copy them from any other location on the PC to your standalone label printing system Use the Copy function in the ActiveSync Explore window See the ActiveSync Help topic Copying and Moving Files for instructions To create a text list on the PC Create a standard PC text ASCII file Each separate entry in the text list should be on a different line in the file Save and name the file and store it in the MarkWare Text lists folder Upgrading the Operating System When new operating systems for your label printing system are available it s a simple operation to upgrade when you can connect toa PC Note If you donot have access toa PC instructions for upgrading will be shipped to you with your upgrade card To
155. rompt sequence for creating a new label Next Label F5 Displays the next label in the set If thereis no label beyond the current one the system beeps Edit Object Opens the selected object for editing displaying the screen used to create the object text prompt graphic selection bar code attributes and so on If you have not selected an object the system beeps Insert Object F7 Displays the Insert Object screen which you use to select the type of object to insert text variable text bar code graphic HotShape and soon Scale F8 Displays the Scale screen allowing you to specify a scale percentage for the select object If no object is selected the system beeps 3 6 Keyboard Basics TABLE 3 1 System function keys and definitions Continued Copy F9 Copies the selected object and makes it available for pasting into a new location leaving the original in its current location the standard Microsoft Windows Copy function If no object is selected the system beeps Paste F10 Pastes the object in memory into a new location on the label the standard Microsoft Windows Paste function If nothing has been copied into memory previously the system beeps Undo F11 Reverses the previous action U ndo affects the most recent set of editing changes to an object If the previous action cannot be undone the system beeps U ndoing the last several act
156. s for more information To change object properties 1 With your label displayed in the Editor window select the object you want to change using any of the methods described in Selecting Objects on page 7 24 2 Choose Object Properties from the toolbar or press lt Object e Properties gt Working with Objects 7 33 You ll see the a Properties screen with tabs and options appropriate to the object selected This is a sample Text Properties screen Text Properties General Size and Location Font Placement Print object is assumed on Available on Rotation Print Cut out options Monocolor all systems and Multicolor for all objects 45 Al Print object systems For bar 90 A codes limited 45 v O Cut out object Available on to 0 and 90 Color amp Cut j system onl O no fil il C Solid Fill Wead anana Line width Available on vailable on a all systems systems for all fp Select Color torallobjects objects Figure 7 16 A generic Properties General tab The values shown on the screen are the current values of the selected text object Note Object Properties screens are not accessible from the Pipe Marker or Right To Know applications Y ou must use the lt P references gt key to change properties for those specialty applications Setting options on the General tab The General tab appears on the Properties screens for every type of object Use the options on the General
157. s 9 3 scalable label template 6 14 Scale function 7 27 7 28 scaling bar codes 7 30 objects 7 28 text objects 7 29 scroll lists 4 14 scrolling 4 5 Select color button 7 36 selecting an object 4 8 deselecting 4 9 in the Editor window 4 7 multiple items 3 18 selection markers 4 7 Index 6 sequence list 7 12 Sequence option 7 12 setting bar code content 7 19 object absolute size 7 27 7 37 object location 7 37 system preferences 5 2 Setting up printer 2 1 shear cut 11 2 single color printing 8 3 size checking at print time 11 11 size adjustment button 4 15 Size and Location tab 7 36 sizing objects 7 27 Snap to grid option 5 10 Speaker volume option 5 7 special characters inserting 4 11 7 9 list of A 1 Special characters option 7 7 Specifications i ix status bar 4 2 4 7 Status key 3 18 stripping cut out waste 10 6 stylus blade adjusting cut depth B 4 cleaning B 10 removing B 3 replacing B 7 stylus holder B 4 supplies checking at print time 11 11 installing 2 3 Supply saver option 5 4 11 3 example when enabled 11 4 printing 11 22 sample OFF 11 24 sample ON 11 23 swapping ribbons 11 18 Symbology option 7 19 system function keys 3 5 function keys table of 3 6 setting as hardware device 12 2 status 3 18 USB connection 2 2 12 3 System Setup screen 5 2 driver for 12 3 USB Driver for BRC Printer 12 3 7 Tab key 3 10 V and selecting layered objects 7 26 variable text objects tape cutting out 10 7 col
158. s described in the sections that follow To set print options from within an application From within the Editor window of any application other than QuickText press the lt Preferences gt key Exception Access the Pipe Marker Preference screen also fromthe Pipe Marker Style screen See Setting Pipe Marker preferences on page 6 37 Access the Right to Know Preferences screen also from the Right to Know Format screen See Setting Right to Know preferences on page 6 38 Printing 11 21 Supply saver option Supply saver printing which is sometimes called multiple up printing saves tape and ribbon by arranging labels together in the print queue and printing multiple labels on the same page This option saves tape because it vertically stacks labels that are smaller than the full width of the tape so that the full width of the tape is used see Figure 11 11 It also saves ribbon because it groups labels to print within a set of ribbon panels On the Monocolor and Multicolor systems the printer adds dashed lines to show you where to cut the labels apart On the Color amp Cut system the system cuts out the individual labels Supply saver applies only when e Youareprinting multiple labels They do not have to be multiple copies of the same label as long as they meet the size criteria and e Thelabels are smaller than one half of the printable area to stack vertically or The labels are shorter than one h
159. s not the same as a label especially if you print multiple small labels or entire file groups Information about both those cases follow in the sections in this chapter For the majority of print jobs one page contains one label A page is the area between the leading edge of the tape where the label starts and the shear cut A page can contain one or more than one label and the minimum size for a page is two inches or 51 mm See Figure 11 1 and Figure 11 2 for illustrations of pages Hint The shear cut is the straight cut your system makes through the tape and liner This cut separates the output label from the remaining tape supply Single label on a page For most print jobs one page contains one label A label may or may not use up an entire page For example if the label you create is shorter 11 2 Printing Labels than the two inch 51mm minimum page length the label and page print like this Your actual label length System shears here X To add text or graphics select Insert Object A single page Figure 11 1 Sample short label Note The label length and shear lines in Figure 11 1 are shown to illustrate the concepts discussed here Those lines will not display on your screen Since two inches 51 mm is the minimum supply length the system permits for reliable delivery of a label the shear cut is at two inches although your label is only one inch long You will need to trim
160. s on a label hold down the Shift key then use either of the methods described above Deselecting in the Editor window Y ou can deselect an object after you perform an action on a selected object or if you change your mind before you make changes to the selected tem To remove the selection markers touch any non highlighted area of the screen If you are using a mouse move the cursor to a non highlighted area and click the left mouse button to deselect Undoing in the Editor window a Y ou can use this tool to reverse or undo your most recent action in the Editor window The Undo icon is not valid at all times however as some formatting actions cannot be undone When Undo is not possible this icon will be grayed out or appear to be dimmer on the toolbar Working in Entry Screens Entry screens are screens upon which you enter the parts that make up your label and in which you enter information about the design of your label You enter label text and information about your label by using Text entry areas Entry fields Buttons Checkboxes Radio buttons Size adjustment buttons Screens usually contain one or more of these information entry devices as shown in Figure 4 6 on page 4 12 and Figure 4 7 on page 4 13 Basic Procedures 4 9 Some screens may show options or areas as dimmed or grayed out This indicates that particular option is disabled or not available on your system or in the context in which y
161. s option Working with Files 9 1 About Files and File Groups 92 When you store a label you name it and save it and it becomes a file on which you can then perform several operations Y ou can also save multiple labels in a single file such as when you create a label set or when you create labels with variable text Refer to Creating Sets of Labels on page 6 21 for information on label sets and to Adding variable text objects on page 7 11 for information on variable text labels When you save a file the system prompts you to put it into a file group Ideally your file groups contain labels with similar characteristics such as subject orientation or size but you can group any files together in a file group Hint Ifyou plan to print all the files in the file group in the same print job it s best if the files are set in the same orientation and use the same supplies See Printing labels in a file group on page 11 7 for more specific information The system saves the files in file groups in an internal storage area or on a memory card attached to your system You can also save file groups toa PC See CHAPTER 12 Connecting to a PC beginning on page 12 1 for more information Once you save a label as a file in a file group you can Open it Add objects to it or remove objects from it Print it by itself or print its entire file group at the same time Create a new file of the same type Delete it About
162. s the Set width and Set length fields to contain those values You may not make changes in those fields with Match tape size selected 6 26 Changing Labels With Use custom size enabled you can Set a custom width When you choose Set width the Set length field becomes unavailable grayed out or Set the label length f you choose Set length the Set width field is unavailable grayed out 3 Once you make changes choose OK Note the changed label size e Cancel to restore the default label size In both cases you ll go back to the Select Template screen Figure 6 8 4 When you have completed the Select Template screen choose Next Even if you pick a different template than the one selected when you changed size you still set a new size Editing template labels Most templates allow you to make changes to the objects placed on a label by the template Those templates that do not allow changes will not allow you to perform the following procedure Y ou can edit an object on a template label or when you want to make multiple changes you can go back through the prompt sequence used to createthe label To edit an object on a template label 1 After the prompt sequence for creating the label is complete and the label is displayed in the Editor window select the object you want to change Hint Ifthe object may not be changed the system will not allow you to select the object 2 Press the lt
163. scriptions Key Description Home Used within a text entry field to return the cursor tothe left of the first character Delete Within an edit field on a dialog box deletes the character at the cursor position If the cursor is positioned at the end of a line in a multi line text entry field pressing the lt Delete gt key removes the line break End Used within a text entry field to return the cursor to the end of the text that is in a multi line text entry field the cursor is placed to the right of the last character not at the end of a line 3 120 Keyboard Basics TABLE 3 3 Keypad keys descriptions Continued T Moves the cursor up one line at a time in the Enter Text screen In the Editor window use to move selected objects one character space at a time in the direction indicated by the arrow or use with lt Shift gt held down to move selected objects at a greater increment Moves the cursor down one line at a time In the Editor window and in text entry fields use to move selected objects one character space at a time in the direction indicated by the arrow or use with lt Shift gt held down to move selected objects at a greater increment Moves the cursor to the left one character at a time If the cursor is at the beginning of a line moves it to the end of the line above In the Editor window and in text entry fields use to move selected objects one character space at
164. se fonts for cut out text objects e Arial 65 for BRC e Arial for BRC e Times New Roman for BRC Only normal text is supported Cut out text may not be bolded italicized or underlined Variable Text object The Data Source screen shown in Figure 7 6 on page 7 12 and described in Choosing a data source on page 7 12 Graphic object The Graphics screen shown in Figure 7 13 on page 7 22 with special options for cut out graphics listed HotShape object The HotShapes screen shown in Figure 7 14 on page 7 24 Working with Cut outs 10 5 10 6 Cutting out text objects The cutter cuts out each individual character in a Text cut out object Hint See Weeding cut out text objects on page 10 6 to learn how to make an additional cut around the cut out text for ease of use when removing the cut out characters To cut out text objects 1 After selecting the Cut out object option on the Insert Objects screen choose Text 2 On the Enter Text screen shown in Figure 7 3 on page 7 6 enter the characters you want to cut out 3 Press OK when you re finished You ll see the cut out new text object on the Editor window 4 Choose Print to cut out the object Weeding cut out text objects Y our Color amp Cut system can perform weeding on cut out text objects Weeding makes it easier for you to strip out waste from around cut text characters In the weeding process the cutter c
165. se No so that you set up your printing system only as a guest Connecting toaPC 12 9 Press Next The Guest connection to ActiveSync is established and you ll see the ActiveSync screen on your PC showing that you are connected gt Microsoft ActiveSync q x File View Tools Help o s a Sos Details Explore Options Guest Connected Information Type Status Figure 12 5 The Microsoft ActiveSync window Managing files and folders on a PC Once you have connected your printer to your PC using ActiveSync you can use ActiveSync s Explore feature to explore the directory structure on the your label making system The Explore tool on the ActiveSync toolbar is shown in Figure 12 5 above Hint If you are an experienced PC user you will see that using ActiveSync to explore the directory structure on the standalone system is similar to using the Windows Explorer application for basic file management When you have a memory card attached to your label printing system you can usethe ActiveSync E xplore tool to see its contents in a folder named External The directory structure under the E xternal folder is 12 100 Transferring Files from a PC Some sample downloaded files My_XXX XXX the same as the directory structure under the1 Internal fol der shown in Figure 12 5 When an external memory card is attached to your label printing system you ll see the directory structure shown in Fig
166. sing Online Help OPEN Basic Procedures This chapter describes the basic functions of your system and how to use them Y our familiarity with these concepts and processes will simplify your work when you create labels Topics include A Working in the Editor window including using the toolbar using the rulers scrolling and editing procedures like selecting and undoing A Working in entry screens including entering information navigating in screens using buttons option lists checkboxes and more Working in the Editor window The Editor window is displayed at the beginning of the label creation process for some labels during the process and at the end of the process for all labels and it is displayed again when you open a saved label file for editing You might think of it as the palette upon which your labels are created and displayed Preview area Protective Equipment Required Y Status bar gt To add text or graphics select Insert Object Figure 4 1 The Editor window with label When you create a label you build it by creating or adding objects to it The system displays the objects in the Editor window in the Preview area When objects are displayed in the Preview area you can move them around and make changes to them Objects can be text graphics bar codes and a variety of supplied designs called HotShape In this manual when we describe basic processes we ll refer to alphabetic and
167. size settings Label size 4 00 x 5 47 templates Signal Word 5 Thumbnail List of apa ord representation templates dd Figure 6 8 The Select Template screen The content of the Select Template screen depends on the type of label you are creating e The Category field reflects the category chosen in the previous screen e The Label size field displays the default size for the template currently highlighted This reflects the total output size of the final label with no changes applied The label size is determined by the template you select however For instance for a scalable label template the Label size field is determined in part by the installed tape size the template sets the label to be sized as large as will fit on the installed tape Some templates call for preset sizelabels and some templates produce a fixed sizelabd only In both cases you may not change the label size In those cases the Change Size button is grayed out on the Select Template screen 6 140 Creating Template Labels Hint Some preset labels may also be set to turn on the Supply saver option for printing See Supply saver option on page 11 22 for information e The Change Size button may or may not be enabled according to the template chosen e Thelist of templates provides a miniature graphic representation called a thumbnail for the highlighted template This feature may help you choose the appropriate template for
168. sometimes referred to as monochrome because it contains a single color Q Paneled ribbon which has two or four colors and always includes black The panels are arranged sequentially in 8 inch 203 mm or About Color 16 inch 406 mm lengths on each ribbon The printer makes multiple passes over the tape to print those colors on the label Only the Multicolor and the Color amp Cut systems can use paneled ribbons Q CYMK paneled ribbon which has cyan yellow magenta and black panels of 8 inches 203 mm or 16 inches 406 mm The printer uses all four color panels to produce 23 blended colors on your labels Only the Multicolor and the Color amp Cut systems can use CY MK ribbons Q Continuous process color ribbon which contains cyan yellow magenta and black in a continuous ribbon and produces blended colors Only the Multicolor and the Color amp Cut systems can use Continuous process color ribbons Depending on the ribbon installed you can produce several types of color on your printed labels a Single color uses a continuous single color ribbon or one of the colors in a paneled ribbon e With the Monocolor system the system prints the entire label with the installed monochrome ribbon e WiththeMulticolor and Color amp Cut systems the system prompts you for the correct color ribbons if you applied multiple colors when composing your label Note If all objects on the label are the same color the system p
169. sons obtaining the product from the buyer THIS WARRANTY ISIN LIEU OF ANY OTHER WARRANTY EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE AND OF ANY OTHER OBLIGATIONS OR LIABILITY ON BRADY S PART UNDER NO CIRCUMSTANCES WILL BRADY BE LIABLE FOR ANY LOSS DAMAGE EXPENSE OR CONSEQUENTIAL DAMAGES OF ANY KIND ARISINGIN CONNECTION WITH THE USE OR INABILITY TO USE BRADY S PRODUCTS FCC Notice US Only Canada Europe Warning This equipment generates uses and can radiate radio frequency energy If not installed and used in accordance with the manufacturer s instructions it may cause interference to radio communications It has been tested and found to comply with the limits for a Class A computing device pursuant to Subpart B of Part 15 of the FCC rules which are designed to provide reasonable protection against interference when operating in a commercial environment Operation of this equipment in a residential area is likely to cause interference in which case required corrective measures will be at the owner s expense The user is cautioned that any changes or modifications not expressly approved by Brady Worldwide Inc could void the user s authority to use the equipment This Class A digital apparatus meets all requirements of the Canadian I nterference Causing Equipment Regulations Cet appareil numerique de la classe A respecte toutes les e
170. t arial for BRC x Type size z4 lustification Left center Right Figure 5 7 The System Setup screen Text tab Note Text tab option changes affect only new text objects you create These settings do not affect objects provided by templates or QuickText labels The options are Units Sets the unit of measure used for the type on your labels as e Points e Inches e mm Millimeters The default setting varies by country 5 120 Setting Text Tab Options Font Sets the default font style Pull down the list and select a font style The factory installed fonts are e Arial 65 for BRC e Arial for BRC default e Brush Script for BRC e Tahoma e Times New Roman for BRC Your system may offer additional fonts installed by your organization Type Size Sets the default type size Enter the size you want to use as the default Note that the system default size of 24 points is based on the largest type size that will fit on the smallest tape width 5 inch Hint If you are working exclusively with a certain tape supply you may find it useful to set the Type Size default setting to one appropriate for that tape width J ustification Sets the alignment that will be the default for labels with a single line or with multiple lines within a single text object e Left aligns thetext so that each line starts on the left side of the text object e Center aligns
171. t Color Alt F8 Displays the Object Color screen same effect as selecting the Color toolbar button If no object is selected the system beeps Help Alt F 10 Displays the online help screen for the system Status Alt F11 Displays information about the current machine status such as the OS version number and the installed supply width Preferences Alt F12 Displays the preferences screen for the application you are using when you press the lt Preferences gt key 3 8 Keyboard Basics Alphabetic and command keys The standard key section of the PC keyboard provided with your printing system has both alphabetic character keys and command keys Note Blank keys in Figure 3 3 are not operational in this system Grayed out keys are system function keys described in System function keys on page 3 5 Figure 3 3 Alphabetic character and command keys TABLE 3 2 Keyboard keys definitions Key Description Alphabetic Enters lowercase character text for labels and to enter characters information in entry screens Press alphabetic character keys in combination with the lt Shift gt key to produce uppercase characters Numeric Enters numbers Press numeric character keys in characters combination with the lt Shift gt key to produce symbols shown on the key face Alternatively you can type numbers by pressing lt Num Lock gt
172. t Ifyou are using a new supply color that you have not yet named it will not show on this screen See Naming supply colors on page 5 8 for instructions on how to make your system recognize new colors Thefinal box in the series in Figure 8 2 shows the background color When you choose that box the Current Color text changes to Background See Ribbon and color choices on page 11 16 for more information With a paneled ribbon installed The Object Color screen looks similar to this when you have a paneled ribbon installed The color boxes show the panel colors of the installed paneled ribbon Current Color al fue Cancel Figure 8 3 The Object Color screen with paneled ribbon on the Color amp Cut systems This screen shows you the colors available on the paneled ribbon you have installed Choose a box to select a color for the object you have selected The Current color field shows the color of the currently selected object or if no object is selected the print color Applying Color to Objects Thefinal box in the series shows the color of the currently installed tape If you choose that box the Current Color text changes to Background The panel length of the currently installed ribbon is shown at the top of the screen in the Installed Ribbon field See Checking Length on page 11 12 for information about how panel length affects your label length With a CYMK ribbon installed The background c
173. t to K now applications During the prompt sequence you may have these options Back to go back to the previous screen Back to Launcher to return to the Main Menu screen Cancel to interrupt the prompt sequence You ll see the label in the Editor window None of your prompt responses are saved Next to proceed to the next prompt Finish on the final prompt screen in the sequence When you choose Finish the label you created is displayed in its final form in the Editor window Hint If you want to go back and rerun an entire prompt sequence to edit the data you entered use the lt Edit Data gt key See Changing Labels on page 6 25 for complete information Since you will be prompted for information each step of the way we re confident that you ll find each process simple and straightforward To 6 16 Creating Template Labels help accustom you to the process however the sections that follow take you through some generic prompt sequences Responding to text prompts Figure 6 10 shows a generic version of a text prompt screen Safety Step 2 of 5 Enter text on top Refresh Screen button Use if the size of the text entered exceeds the text entry window a m 72 Font Special Figure 6 10 A text prompt screen You ll seea similar text entry prompt screen when you are working with a template that requires you to enter your own text You see a similar text entry screen when you create
174. t to use For more information see Selecting a layered object on page 7 25 Select the Object Properties tool or press the lt Object Properties gt key You ll see the Properties screen appropriate for the type of object you selected The values in the fields on the Properties screen reflect the current properties of the object selected Working with Cut outs 10 9 Check the Cut bounding box option on the General tab and choose OK Your label displays again in the Editor window with the cut bounding box indicated around the chosen object Oda ed esl ea Ee lt lt 2 3 4 5 7 8 9 10 11 12 p gt 2 q 5 z lt To add text or graphics select Insert Object Figure 10 3 A sample Editor window with cut bounding box displayed When you print your label the cutter cuts around the borders of the cut boundary box Cutting Around Label Frames You can add a frame around the edge of a label in the shape of a rectangle or a rectangle with rounded corners If you have the Color amp Cut system you can also choose to cut the label around the frame boundaries To cut around a label frame 1 After you have created your label and it is displayed in the Editor window press the Label Properties key You ll see the Label Properties screen which has a Size tab and a Frame tab 10 100 Cutting Around Label Frames 2 Choosethe Frametab Label Properties The Line po width and the Line Color op
175. t use the tape installed in your printer the Cut out option on the Insert Object screen will be grayed out Adding cut out objects When you add objects to your label the Insert Object screen gives you the choice to insert a Print object or a Cut out object as shown here Insert Object O Print object Text Variable Text HotShape Bar Code Figure 10 1 The Insert Object screen on the Color amp Cut system e f you choose Print object you may only print the object although in some cases the object may be cut around See Cutting Around Objects on page 10 9 to learn how to cut around a print object e f you choose Cut out object the object may only be cut out and not printed 10 40 Creating Cut Out Objects Hint You can change some existing print objects to cut out objects and vice versa by going to the General tab on the object s Properties screen and choosing the appropriate option See Changing object properties on page 7 32 for instructions To create a cut out object 1 From the Editor window shown in A sample Editor window RA with cut bounding box displayed on page 10 10 choose Insert Object 2 On the Insert Object screen Figure 10 1 choose Cut out object 3 Select the type of object you want to cut out The type you choose determines the screen you will see next If you choose You ll see Text object The Enter Text screen Figure 7 3 on page 7 6 You can choose from the
176. t you want to change 2 Usethe or button to increase or decrease the size of the text The text changes size on the Enter Text screen Note Theunit of measurement e g points inches millimeters used here is determined by the defaults set in the System Setup screen See Setting Text Tab Options on page 5 12 for details 3 When you are satisfied with the type size press OK The system takes you back to the Editor window where you will see changes you made to the label displayed in the preview area Hint On sometypes of labels the system automatically sizes the font See Creating QuickText Labels on page 6 5 for information Adding special characters to text You can insert accented characters subscript numerals some superscript numerals and characters characters in other languages and other special characters that do not appear on your keyboard on your labels For a complete list of special characters you can add see Appendix A Special Characters You can also customize your system with Special Characters buttons that display the special characters you use most frequently The first time you use the Special Characters screen the Special Character buttons are blank You personalize the buttons on this screen with your own choice of frequently used special characters so you can access them easily in the future Working with Objects 7 9 Special Character buttons 71 100 This example shows some Spe
177. tab to set the rotation the fill the cut options the line width and to begin the select color process Note As noted below options offered on the General tab vary according to your system features 7 340 Changing Objects The General tab options are Rotation For all systems Use the scroll arrows to choose from the list of rotation angles F or example to rotate an object 45 degrees choose 45 Note For bar code objects the only valid values are O and 90 degrees After rotating an object you may not set an absolute size for that object You may however use the Increase Size and Decrease Size tools to change the size See Using Increase Size and Decrease Size on page 7 27 No fill Solid fill These options appear on the HotShape Properties General tab only Select to set the default fill for the HotShape object The fill is the background pattern inside the object Choose e Nofill to leave objects transparent Solid fill to make the background inside the object a solid color Print Cut out For the Color amp Cut system only Set to indicate that the object is for printing or to be cut out In the Monocolor and Multicolor systems print object is the only option See Creating Cut Out Objects on page 10 4 for complete information Cut bounding For the Color amp Cut system only Use to box apply a bounding box to a print object sothe object can be cut out See Cu
178. ted displayed on the screen Advanced Print Print Files in file group Sarah s Saved Files File Group Special Print File Group name you selected Your file contains multiple labels Enter the range you want to print all labels O Labels from fi to fi Figure 11 8 The Advanced Print screen for File Group printing 11 10 e Printing Labels 4 Choose OK Y ou are returned to the Print screen Figure 11 3 5 Choose OK on the Print screen to start the print job You ll see the Preparing to Print screen Figure 11 4 which tracks the system s progress as it processes and prints each file in the file group Checking Supplies When you choose OK to start a print job the system checks the current label for size length and color against the supplies installed The information your system needs is stored in the memory cell flag located on each ribbon and tape cartridge The system reads that information every time you print any label If the installed supplies are not adequate or appropriate for the print job in most cases you ll see a system message describing the problem and prompts for the required supplies But keep in mind that it s always a good idea to install the supplies you want to print with before you compose a label Checking Size First the system checks the size of the printable area of the label in the print job against the tape you have installed The printable area is what is left aft
179. tem a decorative screen also called a splash screen displays briefly while your system powers up When the system is ready to use the Main Menu screen displays providing you with a choice of buttons you use to access system functions files you may have created sets of pre designed template labels and applications designed for producing specialty labels The Main Menu This is a sample Main Menu screen Freer erea Custom Saved Files Quick Text PipeMarker EJE Right to Know Equipment a Figure 3 1 The Main Menu screen Your Main Menu screen may not contain all choices this one shows or it may contain additional choices not shown in Figure 3 1 depending on the applications that have been installed in your system Custom for creating and designing your own labels without using pre designed layouts or templates See Creating Custom Labels on page 6 2 for more Custom information 3 2 Launching Your System Saved Files nec Quick Text PipeMarker Tags jali Right to Know CAUTION Safety Equipment T warehouse Saved Files for accessing stored label files you previously saved See CHAPTER 9 Working with Files beginning on page 9 1 for more information QuickText for creating text only labels quickly and easily See Creating QuickText Labels on page 6 5 for more information Pipe Marker with pre designed layouts for creating standard roll for
180. that you have completed entries on the screen lt Num Lock gt does not affect this key 1 Moves the cursor up one line at a timein the Enter Text screen In the Editor window use to move selected objects one character space at a time in the direction indicated by the arrow or use with lt Shift gt held down to move selected objects at a greater increment StartingUp 3 15 TABLE 3 4 Numeric keypad keys definitions Continued i Moves the cursor down one line at a time n the Editor window and in text entry fields use to move selected objects one character space at a time in the direction indicated by the arrow or use with lt Shift gt held down to move selected objects at a greater increment Moves the cursor to the left one character at a time If the cursor is at the beginning of a line moves it to the end of the line above In the Editor window and in text entry fields use to move selected objects one character space at a timein the direction indicated by the arrow or use with lt Shift gt held down to move selected objects at a greater increment Moves the cursor to the right one character at a time If oa the cursor is at the end of a line moves it to the beginning of the line below In the Editor window and in text entry fields use to move selected objects one character space at a time in the direction indicated by the arrow or use with lt Shift gt held down to move selected objects at a g
181. the excess supply by hand See Checking Length on page 11 12 for more information Multiple labels on a page You may print multiple labels on a single page when the Supply saver option on the Printing tab of either the System Setup screen or the Preferences screen is enabled See Supply saver option on page 11 22 for more information Printing 11 3 For example if you submitted a print job for five copies of this label and the Supply saver option is ON the output looks like this CAUTION B CAUTION CAUTION A do gt o First page of print job Final page of print job Figure 11 2 Sample labels with Supply saver option enabled Printing a single label 8 Printing a single label is a simple two step process 1 With the label you want to print displayed in the Editor window press lt Print gt or choose the Print tool on the toolbar You ll see the Print screen Copies a To set the print range or to print multiple files select Advanced Figure 11 3 The Print screen 11 4 Printing Labels 2 Choose OK You ll see the Preparing to Print screen while the printer processes your label Preparing to Print Label 1 of 1 Current label 100 Figure 11 4 The Preparing to Print screen The printer prints shears and delivers your label Printing multiple copies of a single label This process requires a single additional step 1 With the label you want to print displayed in
182. the Editor window press lt Print gt You ll see the Print screen Figure 11 3 Enter the number of copies of the label you want to print in the Copies field Choose OK You ll see the Preparing to Print screen Figure 11 4 which tracks the system s progress as it processes each of the copies Note f the Supply saver option is set to ON in the Printing tab screen the total number of labels shown in the Label field may look incorrect This is because the printer is counting the total number of pages in the job instead of the number of labels and it may be possible to fit more than one label on a page See About Pages on page 11 2 and Supply saver option on page 11 22 for more information Printing 11 5 Printing labels in a label set When you know in advance that you want to print a group of labels all at the same time you can create a label set The section Creating Sets of Labels on page 6 21 tells you how to create label sets Be sure to note the guidelines to follow when creating the set to assurethe print job will go smoothly The following procedures describe how to print a set of labels or part of a set of labels To print a label set 1 When the label set is complete see Creating Sets of Labels on page 6 21 choose lt Print gt The Print screen displays as shown in Figure 11 3 The default setting of 1 in the Copies field means that the printer will print one copy of each label in the set
183. the cursor to it and press Enter or use the mouse to move the cursor to it and click the left mouse button Using size adjustment buttons These adjustment devices appear in various places in jes F the system for example on the Font screen shown in Figure 7 4 on page 7 8 where you need to increase or decrease dimension or magnitude Touch to increase the dimension or magnitude Touch to decrease the dimension or magnitude Exiting entry screens You can always choose to save or to cancel your entries on an entry screen To exit an entry screen and save your entries Press or choose OK or Next e TheOK button may beat the top right of the entry screen as shown in Figure 4 8 or it may bea full sized button near the bottom of the screen as shown in Figure 4 7 e Next takes you tothe next screen you need to complete in the process Basic Procedures 44 15 To exit an entry screen without saving your entries Use one of these methods e Press or choose the X button as shown in Figure 4 8 e Press or choose Cancel as shown in Figure 4 7 e Press lt Esc gt You can also use the Back button when present to return tothe previous screen Back does not save your information 4 16 Working in Entry Screens CHAPTER 5 Setting Preferences Your label printing system ships with pre set settings called default system settings You can customize your system settings to reflect your own preferences This chapter t
184. the text so that each line is centered on the text object default e Right aligns the text so that each line ends against the right side of the text object Setting Preferences e 5 13 Setting On Line Tab Options Set the default PC connection type settings for your system by using the On Line tab options System Setup Localization Hardware Other Text OnLine O Serial To print O To transfer files Figure 5 8 The System Setup screen On Line tab The options are Connection Sets the port type to be used when Type connecting to a PC Choose USB or Serial Purpose Indicates your reasons for putting your system on line Choose To print to use the system as a peripheral printer for your PC Choose To transfer files to use the connection for transferring files or to update your printing system using the PC upgrade utility See CHAPTER 12 Connecting to a PC beginning on page 12 1 for complete information 5 14 Setting On Line Tab Options CHAPTER 6 Working with Labels Working with labels is what your printing system and this manual is really all about This chapter describes the most important part of that process how to create labels You ll learn how to use the applications this system offers on the Main Menu to create all kinds of labels You ll also learn how to change the physical properties of your labels and how to create and use sets of multiple labels
185. tions are not available if Cut out frame is enabled Figure 10 4 The Label Properties screen Frame tab on the Color amp Cut system 3 Select a Frame shape option Rectangle or Rounded rectangle 4 Check the Cut out frame option 5 When you finish setting Label Properties options click OK See Adding a label frame on page 6 32 for detailed information about the Label Properties options Working with Cut outs 4 10 11 Calibrating the Cutter If your cuts are not aligned correctly you can adjust the plotter cutter calibration values previously set at the factory You begin by using the Setup option on the Main Menu screen to calibrate the cutter Setting cutter calibration values When you enter values in the Cutter Calibration fields the values must be positive or negative whole numbers Each increment of the number adjusts the cut made by 001 inch For instance 1 sets a positive change of 001 inch 0025 mm 1 sets a negative change of 001 inch 0025 mm 2 sets a positive change of 002 inch 005 mm 2 sets a negative change of 002 inches 005 mm Where the change occurs depends upon the field you set In the Horizontal x field e Positive values adjust the cutter toward the machine e Negative values adjust the cutter toward the leading edge of the tape In the Vertical y field e Positive values adjust the cutter toward the bottom edge of the tape e Negative values adjust the cutter towar
186. to create name tag labels mailing labels and so on Working with Objects 7 17 Hint If your system is connected to a PC you can also download list files from files stored on the PC See CHAPTER 12 Connecting to a PC beginning on page 12 1 for instructions 1 Choose Text List on the Data Source screen Figure 7 6 on page 7 12 You ll see the Text List screen Figure 7 9 on page 7 17 2 Choose Open List The Select Text List screen displays 3 Select a list from the Select list box and press OK The Text List box appears with the entries from the list you previously saved displayed 4 Choose OK to return to the Editor window Adding bar code objects Select Bar Code on the Insert Object screen Figure 7 2 on page 7 4 to add bar code objects to your labels You ll see the Bar Code screen with the Content tab options displayed Human readable text mm 123 O ii e Data value Figure 7 10 The Bar Code screen Content Tab 7 1806 Adding Objects The Bar Code screen has five tabs When you add a bar code you ll use the Content and Dimension tabs The remaining tabs General Size and Location and Font are mainly used to change default settings for bar codes see Editing bar codes on page 7 21 Setting bar code content Use the Content tab to set these options Symbology Select a symbology code from this list box Symbologies are universal bar code formats This system sup
187. to make the label Working with Files 9 13 Changing My Template label size Usethe Change Size button on the Select Template screen Figure 9 9 to customize the size of the label you are creating Note This option is applicable only if the template is scalable Follow the instructions in the section Changing Labels on page 6 25 9 140 Using My Templates CHAPTER 10 Working with Cut outs If you have the Color amp Cut system read this chapter for information about the cut out functions If you have the Monocolor system or the Multicolor system the information in this chapter is not applicable to your system This chapter defines and describes the capabilities of the plotter cutter included in your system Topics include A About cutting Creating cut out objects Cutting print objects Cutting frames DOLO Calibrating the cutter Important See Appendix B Cutter Maintenance for information about adjusting and replacing the plotter cutter stylus and for cleaning the plotter cutter stylus About Cutting The term cut is used in multiple ways in the Color amp Cut system To help you avoid confusion the terms as used are defined here Cut The standard Microsoft Windows Cut command which means removing an object from its current location and temporarily storing it for later retrieval This termis not used in this chapter Cut out The action of cutting out objects
188. to use This chapter introduces you to your printing system Topics include A How touse this book QA Introduction to features and functions a How to get Technical Support About This Book This manual documents the basic Monocolor printing system all of whose features are common to all three systems described in The three printer systems on page 1 3 You ll also find complete information about the Multicolor system and the Color amp Cut system features and special applications in specially designated sections and chapters This book also provides an appendix listing all special characters you can use on your labels and instructions for those of you with the Color amp Cut system about how to maintain your system s cutter mechanisms Features and Functions 12 Listed below are just some of the features that make this system so easy to use and ready to meet your label making requirements e Small lightweight approximately 30 pounds ready for your desktop e Touch screen LCD display plus keyboard input for ease of use with optional mouse capabilities provided Pre designed layouts for many standard use labels included Hundreds of graphics provided for inclusion on your labels QuickT ext special application for speedy print of text only labels HotShapes feature for printing non standard labels of various shapes Cut out capability comes with Color amp Cut system e Single color job printing at 300
189. to your advantage Thetopics in this chapter are A How to create custom labels that you design A How to use the QuickT ext application to create text only labels quickly A How to create labels using pre designed layouts called templates supplied with this system How to create sets of labels and how to use label sets O H ow to set preferences for application and custom labels A How to change label size or add a label frame Creating Custom Labels This procedure shows you how to use the Custom application to create labels that you design without using pre designed layouts Y ou will find information about using pre designed layouts called templates in Creating Template Labels on page 6 10 To create a Custom label 1 From the Main Menu screen as shown here choose Custom tra Custom Tags Right to Know Warehouse WHMIS Figure 6 1 The Main Menu screen 6 2 e Creating Custom Labels 2 On the Custom screen shown here choose Create New Label lt Back to Launcher Figure 6 2 The Custom screen You ll see the Editor window Preview area which displays your work as you create a label id To add text or graphics select Insert Object EN l Status bar Figure 6 3 The Editor window The Editor window is ready to display the label as you create it Hint The most typical next step in creating a label would beto add an object See Working with Objects on page 7 1 for i
190. tor window that you want to work on When you select an object small squares or selection markers appear at the corners and midpoints of the sides of a dotted line box around the Basic Procedures 4 7 object The dotted lines disappear but the markers always indicate that you have successfully selected the object as shown here Increase Size tool Selected object Selection markers To add text or graphics select Insert Object Figure 4 3 The Editor window with a graphic selected For instance if you want to enlarge the coffee cup graphic in the label in Figure 4 3 you first select the graphic on the label using one of the methods described below then choose the Increase Size tool Y ou can use either of the methods below to select an object in the Preview area on the Editor window depending on your preference and the equipment your system offers e Touch the object you want to select Selection markers appear around the object indicating that it is selected e Using the mouse move the cursor to the object and click the left mouse button The object is highlighted to indicate that it is selected The changes you make will apply only to the object you have selected Hint When your label contains multiple objects if any object is selected you can press lt Tab gt to cycle through the objects on the screen 4 8 Working in the Editor window Selecting multiple objects To select multiple object
191. ts Text Properties screen with tabs General Size and Location Font Placement Options Variable text Text Properties screen with tabs objects General Size and Location Font Placement Options Bar Code objects Bar Code Properties screen with tabs General Size and Location Font Placement Options Changing Objects Graphic objects Graphic Properties screen with tabs General Size and Location Hot Shape objects HotShape Properties screen labelled according to the HotShape selected with tabs General Size and Location Thetype of system you have also determines the options offered on each tab For instance the Cut out object option does not appear at all on the Properties screens of the Monocolor or Multicolor systems Only Color amp Cut systems contain the Cut out object option Also some options may be shown on the screen but appear to be grayed out which means they are unavailable for your system or for that object type Hint For text objects and HotShape objects you can change a print object to a cut out object and vice versa Gotothe General tab on the object s Properties screen and choose the appropriate option Remember however that no object can be both a print object and a cut out object at the same time soif you change a print object to a cut out you need to change it back again before you can print it again See CHAPTER 10 Working with Cut out
192. tside dimensions Note Objects previously placed on the label keep their original size when you resize a label using this feature You must manually resize any objects that no longer fit within the new label size For information on resizing objects see Sizing Objects on page 7 27 This option is not available when Match tape width is enabled When Match tape width is enabled the value in this field shows the current width of the label for display only Auto Check this option to accept the length the calculate system automatically sets based on the length contents of the label If you have a paneled ribbon installed the maximum label length is set to the panel length Hint When this option is enabled your label automatically prints with the objects centered on the length dimension of the label The system achieves this by calculating the space between the leading edge of the label and the first object on the label then adding that same amount of space after the last object on the label When this option is selected the Set length option is unavailable grayed out Set length Choose to set your own length for a label and to enter the new length in the entry field Note The minimum length label you should print is 2 inches or 51 mm If you set a shorter label length the printer still delivers a two inch long label unless you are printing in Supply Saver mode See Minimum length on page 11 13 f
193. tting Around Objects on page 10 9 Weeding For the Color amp Cut system only Use to apply a cut around the outside of a cut text object You can then strip the waste from around the text See Weeding cut out text objects on page 10 6 Working with Objects 7 35 7 36 Line width field For all systems Use to set and to view a line width for a frame for a text object The default is 0 which indicates that the object is not framed A sample of the line width you select is shown next to the field See Figure 7 16 on page 7 34 Select color button For all systens Select to change colors for the object See Applying Color to Objects on page 8 5 Note You may not change the colors of a multi color graphic object supplied by the system You may however change the entire color of a single color graphic Setting options on the Size and Location tab The Size and Location tab appears on Properties screens of all object types Use its options to set the height width and location of an object The following is an example of a HotShape Circle Properties Size and Location tab screen Circle Properties Figure 7 17 The Circle Properties Size and Location tab Changing Objects To set the size of an object Y ou can set the absolute size of most objects by setting the height and width on the Size and Location tab When you set an absolute size for an object that object remains t
194. tween thumb and finger Move arrow to width code Match these width codes to the code on the tape cartridge Figure 2 5 Tape width guide Step 1 Note the width code shown on the tape cartridge to be installed Step 2 Grasp the size adjusting lever between thumb and finger and move the arrow to the appropriate width code on the tape width guide SettingUp 2 7 Inserting the tape cartridge The tape width guide See close up in Figure 2 5 Figure 2 6 Installing a tape cartridge Step 3 Hold the tape cartridge by the handle with the feet pointed downward and parallel with the surface the printer is sitting on as shown in Figure 2 6 M ake sure the tape extends through the slot in the cartridge Step 4 Slowly lower the tape cartridge until the tape roller cylinder ends nest in the circular slots 28 Installing supplies Advancing the tape Step 5 Advancethetape over the first roller with your hand as shown in Figure 2 7 Figure 2 7 Advancing the tape Step 6 Place the end of the tape between the tape guides as shown above in Figure 2 7 SettingUp 2 9 Step 7 Advance the tape only halfway through the guides as shown in the close up in Figure 2 8 below Figure 2 8 Advancing tape into guides Y our tape is now installed Closing the printer cover Close the printer cover when you are finished installing the supplies When the cover closes your printer reads the memory cells
195. uires that you install different or additional ribbons the system prompts you to do so at the appropriate time in the print process Note For best results we recommend that you do not plan to swap paneled and continuous color ribbons within the same print job The system also checks the label background color against the installed tape color and displays a warning message if there is a discrepancy Ribbon and color choices Depending on your system you can use several types of ribbon Q Continuous single color ribbon which is one color throughout the length of the entire ribbon All three systems can use this type ribbon U Paneled ribbon for spot color which has two three or four colors in panels of 8 inches 203 mm or 16 inches 406 mm long on each ribbon The printer makes multiple passes over the ribbon to print those colors on the label Both the Multicolor and the Color amp Cut systems use paneled ribbons UA CYMK ribbon which has cyan yellow magenta and black panels of 8 inches 203 mm or 16 inches 406 mm The printer uses all four color panels to produce a range of blended colors on your labels The Multicolor and the Color amp Cut systems can use CYMK ribbons 11 16 e Checking Color Depending on the ribbon installed you can produce several types of color on your printed labels a Single color uses a continuous single color ribbon or one of the colors in a paneled ribbon If you apply multiple co
196. up tothe memory card Note that existing file groups you previously saved on memory cards are designated with card after their names 4 Choose OK You ll see the Save File screen Figure 9 3 5 Enter a name for the file in the File name field 6 Choose OK The system saves the file and the file group to the memory card Managing Files Y ou can open edit delete or save the files you create to new groups Hint You can also print all or some of the files in a file group at the same time See Printing labels in a file group on page 11 7 Opening saved label files Y ou can open files from the Main Menu screen or from within the Editor window Once the file is open and the label is displayed in the Editor window you can edit it print it add new labels and do anything else you can do to a newly created file Working with Files 9 7 Note When you open a saved file you should be aware that the label in the file may not match the size and color of currently installed tape When that is the case the system displays the label with the characteristics of the current tape You may still proceed to make changes print or perform any operations you can perform in the Editor window To open a file from the Main Menu screen 1 Choose the Saved Files option You ll see the File Groups screen which lists all file groups you have previously saved File Groups Group name New Test Groups saved PipeMarkers
197. ure 12 6 The directory structure with sample downloaded files is shown here Mobile Device My Computer External Applications My Templates Templates Default category name lt ___ my_downloaded_template tpl my_downloadedlabel Ibl Graphics My Graphics my_graphic_filel bmp my_graphic_file2 bmp Cut Out Graphics My Cut Out Graphics my_cut_out_graphic_filel bmp my_cut_out_graphic_file2 bmp Text Lists my_ text_list1 txt text _list2 txt l na VApplications My Templates Templates Default category name lt my_downloaded_template tpl my_downloaded_label Ibl Graphics My Graphics my_graphic_filel bmp my_graphic_file2 bmp Cut Out Graphics My Cut Out Graphics my_cut_out_graphic_filel bmp my_cut_out_graphic_file2 bmp Text Lists my_text_list1 txt my_text_list2 txt Hint You can change the names of the default category name folders plus you can create other folders at this level as well to organize the templates and files you copy to your label printing system Figure 12 6 Directory structure for label printing system files on the PC ConnectingtoaPC 12 11 Storage locations for transferring files The MarkWare application provides an export feature that prepares document and template files for use on your label printing system See the MarkWare User s Guidefor more information It s a good idea to use a centralized area in the MarkWare
198. ut outs 10 7 10 8 3 e Sequence to create Sequential labels with variable text objects consisting of increasing or decreasing numbers or alphabetic letters Refer to Creating sequential labels on page 7 13 e Text list to create Text list labels with variable text objects consisting of a list of items you create Refer to Creating text list labels on page 7 16 When the creation sequence is complete and you are back in the Editor window choose Print to process the labels and cut out the variable text objects Cutting out graphic objects Not all graphic objects may be specified as cut out objects The system offers only graphics suitable for cutting out when you choose the Graphics button on the Insert Object screen and does not allow you to specify a graphic object as a cut out object if it is not suitable for cutting out To cut out graphic objects 1 After selecting the Cut out object option on the Insert Objects screen choose Graphic You ll seethe Graphics Categories screen shown in Figure 7 12 on page 7 22 Select a category and choose OK You ll see the Graphics screen shown in Figure 7 13 on page 7 22 Select a graphic and choose OK When the creation sequence is complete choose lt Print gt which processes the labels and cuts out the graphic objects Cutting out HotShape objects HotShapes are especially suited for cutting out You can cut out stars circles arrows and other shapes
199. uts a border around a cut out text object In a text object with multiple lines of text each line gets its own cut out border To perform text weeding 1 Create a cut out text object as described in the Cutting out text objects section above 2 With the cut out text object displayed in the Editor window select the object ey 3 Press lt Object Properties gt or select the Object Properties tool Creating Cut Out Objects 4 You ll seethe Text Properties screen General tab Text Properties OK E General Size and Location Font Placement 1010 Rotation Print Cut out options Al O Print object 45 90 180 No Fill i Cut bounding box O Solid fill Line width i Select Color Weeding Figure 10 2 The Text Properties screen for a cut out object Check the Cut bounding box option Check the Weeding option Choose OK Choose Print to cut out your label oN DU Cutting out variable text objects You might use variable text cut out objects to create and cut out the labels you create for names in a list of names or to cut out a series of numbers you want to use for marking items See Adding variable text objects on page 7 11 for more information To cut out variable text objects 1 After selecting the Cut out object option on the Insert Objects screen choose Variable text 2 You ll see the Data Source screen shown in Figure 7 6 on page 7 12 Choose Working with C
200. utter Calibration a F options appear Horizontal x Vertical y only on Color amp fo fo Cut system Figure 5 3 The System Setup Hardware tab The options are Speaker Controls the volume of your system sounds volume 0 5 Enter a value from 0 5 where O turns your sound off completely Check Supply When enabled tells your system to read the Colors current supply cell If there are any missing color names the system prompts you to supply them See Naming supply colors on page 5 8 for instructions Setting Preferences 5 7 Cutter Calibration Horizontal x Vertical y Color amp Cut system only Resets the factory set calibration values for the plotter cutter in your system Enter positive or negative whole numbers to adjust the horizontal or vertical values by one one thousandth of an inch for each increment Note Use caution when calibrating your plotter cutter To return to the factory set values see the calibration label placed inside your printer at the factory and reinstate the values shown on that label See Calibrating the Cutter on page 10 12 for more information Naming supply colors 5 8 e When new tape or ribbon supplies become available after your print system is shipped to you your system will not have internal information about those new supplies The Check Supply Colors button lets you supply the names of new supplies and store them in your system To sup
201. ve File You ll see the Save in Group screen Save in Group New file group Safety O Save group on card Disabled unless memory card is Existing groups attached to your system Sarah s Saved Files Test Variable text labels Figure 9 2 The Save in Group screen 9 4 Saving Labels as Files 2 The default group displayed in the New file group field is the name of the application you used to createthefile You have several choices for the New file group field e Accept the default as the name for the group Enter a new name e Choose a name from the list of existing groups Hint If your label doesn t fit into any particular category you may find it useful to create a general group like My Saved Files 3 Select Next when you have completed the Save in Group screen If you choose Cancel the Save process is interrupted and you are returned to the Editor window You ll see the Save File screen File name Headgear required Saved files The preview area displays thumb nails of the group s saved files as you scroll through the Saved files list Cancel Figure 9 3 The Save File screen If you have previously saved files in that File group you ll see them listed in the Saved files box The system displays a thumbnail view of the label highlighted on the Saved files list 4 Typea name for your new file in the File name field Hint You can select a name for your new file
202. xigences du Reglement sur le material broilleur du Canada This is a Class A product In a domestic environment this product may cause radio interference in which case the user may be required totake adequate measures 4 vii International Power Cords Users in countries outside of North America may be required to supply their own power cord for connecting the system to an AC electrical outlet Choose an AC power cord and plug that is suitable for the country in which the equipment is to be installed The AC power cord and plug must meet all national regulations and requirements for that intended country The table below shows the specifications for the power cord to be used in various countries In this country Use this power cord Sweden Denmark Norway Finland Holland Switzerland Austria Germany Italy Belgium France Spain Portugal Hungary Specifications plug connector conductor size description typ stranding current rating voltage rating maximum length CEE 7 IEC 320 3 x 1 00 mm HOSVVF3G1 0 32 0 2 mm 10A 250 VAC less than 3 meters United Kingdom Ireland South Africa Specifications plug connector conductor size description typ stranding current rating voltage rating maximum length BS 1363A TEC 320 3 x 1 00 mm HO5VVF3G1 0 32 0 2 mm 10A 250 VAC less than 3 meters Australia New Zealand Specifications plug connector con
203. y the color of the ribbon you have installed The Monocolor system automatically shears labels to the correct length after printing but does not have the ability to produce cut outs and cut arounds The system is designed to run as a standalone system without support from a PC but you can attach a PC to access special file management features The M onocolor system LCD screen displays in grayscale only like a black and white television Multicolor system The base system plus color printing capability The Multicolor system is provided with a color LCD display and can take full advantage of spot and process color printing supplies available See CHAPTER 8 Applying Color beginning on page 8 1 for information about using color Welcome 1 3 Color amp Cut system The base system plus color printing capability and a color LCD display plus cut out capability which means the system can not only print your labels but can cut labels into shapes See CHAPTER 10 Working with Cut outs beginning on page 10 1 for information about using the cutter Specialty applications Y our system provides these specialty label applications Custom for creating labels you design yourself QuickText for creating text only labels quickly and easily Pipe Marker with pre designed layouts for creating standard roll form or symbol and arrow labels for marking pipes e Tags with pre designed layouts for creating hazard prevention ma
204. y when a single object is selected See Changing object properties on page 7 32 for details Scrolling functions Use the scroll buttons shown in Figure 4 1 to move the view shown on the screen tothe left or right and up or down If the entire label is already visible in the viewing area of your screen scrolling has no effect But if you have chosen a zoom level that results in your label exceeding the size of the preview window you ll find the scroll buttons useful lt e Vv A Press the left scroll button to shift the view toward the right edge of the label Press the right scroll button to shift the view toward the left edge of the label Press the down scroll button to shift the view toward the bottom edge of the label Press the up scroll button to shift the view toward the top edge of the label To continue scrolling in the direction indicated e Press and hold the scroll button e With the mouse click on the appropriate scroll button and hold down the left mouse button to continue to scroll Basic Procedures 4 4 5 Ruler functions The horizontal and vertical rulers in the Editor window preview area shown in Figure 4 1 usethe same scale This means that each increment on the horizontal ruler equals the same increment on the vertical ruler Zooming in and zooming out Magnification changes by 25 each time you use a Zoom tool As you use the Zoom In or Zoom Out tools to change the view of your
205. you create it At this point the system operates with these defaults e Theblank label displayed reflects the size and color of the tape installed e Theblank label displays with landscape print orientation assumed e The magnification or zoom level is set to display 12 inches of label length but this does not reflect the actual printable length of the label The objects you insert determine the final length of the label or if you have a paneled ribbon installed the length of the panel determines the maximum length of the label See Checking Length on page 11 12 for more information About Objects Hint You can set the length of your label before adding objects Use the Set Length option on the Size tab of the Label Properties screen e Thecolor of the objects you insert is determined by the ribbon you have installed If no ribbon is installed the system assumes a black continuous ribbon See About Color on page 8 2 for more information After you have added an object toa label you can move it around and make changes to it After the label is complete you can print it or if you have the Color amp Cut system you can cut out some object types Adding Objects You can create objects for a label such as when you write your own text for a label and you can insert existing objects on a label such as when you choose a graphic from the graphics categories to put on your label In either case you are adding an object to
206. your progress as you go through the process You print or save your label Some label types require more steps and involve more prompt screens than others but the general process is comparable The following sections take you through a generic example to give you a basic understanding of the process Note You ll be able to edit some of the objects on some of the templates to meet your own label requirements Some objects and some templates are designed to meet established stock or regulatory requirements however and may not be edited 6 100 Creating Template Labels Pipe Marker and Right to Know exceptions The Pipe Marker and Right to K now applications contain highly specialized templates created for special situations Most of you who use these applications are already familiar with the standards and requirements for these types of labels When you create Pipe Marker and Right to K now labels you follow the general steps listed above but you will encounter more exceptions to the generic examples with these applications than with other applications For the most part you will be able to create Pipe Marker and Right to Know labels easily by simply following the prompts on the display screen When the exceptions to this process are significant we ll provide special instructions Watch for this designation Exception This note contains special information about the Pipe Marker or Right to Know applications C
207. your purpose In the template shown in Figure 6 8 for instance you ll be prompted to add a graphic sign header or signal word tothetop part of the label and a text object to the bottom part Using the template shown in Figure 6 8 above you could create a label that looks like this To add text or graphics select Insert Object Figure 6 9 Sample Signal Word label To select a template 1 Choose a template from the template list by highlighting it 2 Next you have two choices e Click Next for the next prompt in the sequence and goto the Following prompt sequences section below for further instructions or Working with Labels 6 15 e Choose Change Size to change the label size as described in the Changing Labels on page 6 25 Following prompt sequences Each label type that uses pre designed layouts has prompt sequences unique to its type These prompts are designed specifically to help you create the content of your label Depending on the application and template you are using and the label you are creating you may be prompted for one or more of the items listed below You may even be prompted for multiple instances of the same one of these items Text entries Text list entries Graphic objects Bar codes Exception See Responding to Pipe Marker prompts on page 6 19 and Responding to Right to Know prompts on page 6 20 for other prompt screens you may encounter when working with the Pipe Marker and Righ

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