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Comprehensive User`s Manual - Michigan AMA District 14 Enduro

1. riders that are entered in the event along with their row Define Checks For each Course class and score Under the Entries group box you can Short filter your riders by class using the Class Filter pull down Extra Short box If you want to view all riders then select the lt blank gt option at the top of the list You can sort by Check CheckType Throw Cue name class or row by using the Sort pull down box You aa Secret E can view or edit a rider s scorecard by either typing in Ha iy Emergency C their row and then hitting enter or by clicking the m 7 View Edit Scorecard button You can also double click lada I n on a rider in the rider view data grid to bring up their secret B d scorecard Secret a Emergency EA d Define Check Points l Secret e d The buttons in the upper right area of the form are fairly ee se C self explanatory but let s talk about them in a little bit of i Emergency e L detail The Define Checks button brings up a form that allows you to surprise define the checks for the event Secret El d You must define the checkpoints before you can d view edit the scorecards Simply type in the check number select the check type or better yet type the Rows Cols Fill Backup Sheets first letter of the check type to select it
2. 10 15 20 102514 10 25 14 54 hit enter or select their 13 name in the rider grid in 115440 11 54 40 120745 12 07 45 the bottom half of the 13 Enduro Scoring amp Results screen and click View Edit 135630 13 56 30 140046 14 00 46 Scorecard Just like the 13 Backup Sheets and s Warnings forms you can Checks Minutes Seconds N type raw times in without Penalty o A 15 the formatting colons and MotoTally will format the time properly for you At the bottom of the screen you can also see the number of checks the rider will get credit for along with their total score in minutes and seconds 30 Scoring an ISDE ISDT Event with Check Stations Transponders Introduction ISDE ISDT events are extremely difficult to score because of the huge amount of data that is required to determine a rider s final score Scoring an ISDE ISDT event with the use of MotoTally check stations and transponders is a great way to eliminate the huge amount of data entry required to score these types of events While nearly eliminating data entry requirements and the typos that go with scoring these types of events with check stations and transponders does add to the complexity of the process Let s spend some time going over the process as a whole The better you understand the process the better you will be able to deal with exceptions and handle things when they go wrong Please make sure you have rea
3. EVENT SCORING SYSTEMS Version 1 8 9 Contents BNE OCU CUI ON AAA nn E R 4 GS TEINS Started nia lean 5 PROV CLO Starts aos 5 Database SOU smart iio triana 5 MOOT o Mal FO sane 5 BIA SC ASON SOCIO ria tivas 7 PPP IA Go PU oO PO UU PU O 7 DIVISION Sas cde cqevel oesatue E E seegetect cet oesate aie 8 Advancement Classes psoe iria sitos le ais denia calcita icons 9 a A A O 9 TSS o e E EE E E 10 overall e A o II eicnamceeteescatesacacce seteeescvecesusanezerss 11 Overall TP ONIN Sis esra e cates annccieesaaaateete tases E E E E sees E E O 11 BIE BEI O sarna esca 12 o e A A 12 RIGGE SIE NO PPPoE EE TO O EE E E EE AEE 13 Rider SI eea E E E E E PI A E IE EE 14 do NOW RIJG ora y o E EE O 15 EN tS Aa RO on ia id EEE AAE E E E EN 15 Custom Start Sequence Hare Scrambles GPs occcccccnnnnncccnnncnnnnnnnnnanaconocanonononananaconnnnnnnononanacinannns 16 Team Hare Scramble SIGMUD siii 17 o A a e o A 18 AdaIME RIGOR to te Fl ses ridad TEE 18 EGUCHI a SiN 18 DEIENE eE 18 REMOVING lt a Rider MOm a TeaM luaevaande dasradseades uaa aee TRO 18 Scoring a Hare Scramble EVEN tinc es 19 Hare Scramble RESUS eese E AAA 21 Results Reconciliation Modify Check Raw Times cccccccccccccsccsseeeeesceeeessseeeueeeeeceeeesseseeueeneness 21 Lap Tine WV AWE Sueras A tad 22 EIN ESD IMSS eee ee ean eee eee eee ee 23 Adame MI EEE or sancti ccectionneocestobsacet E ence oeasaeisesanetetoceationaencestebaasat saenees 23 RESUIES R
4. season To add an event just click Add Event and start typing EventID must be unique and is required Just number the EventID in the order you want your Events to show up chronological order Sub Events are used only for Gran makes the most sense to me Other required fields are the Event Fib eyle Cvate MNES yo Mave multiple motos Enduros and Type Event Name Event Abb and Event Date Event Abb is the Harescrambles won t use sub events event abbreviation which will be used in many places throughout 7 MotoTally and on the website Keep it as short as possible preferably 2 or 3 characters When you are done click Done Divisions Looking to the menus at the top of MotoTally s main form select Circuit Management gt Divisions to open up the Divisions form Divisio E Divisions RacesCountedPoints PercentCountedAdwance Division Events Events WOT IN the Division selected above Indian Nations Day 1 pahite Rock Indian Nations Day 2 Lead Belt National Cajun Classic Golden Eagle Cycleland Park Rock Biter Red River Tyler s Bluff Day 1 Train Robbers Tyler s Bluff Day 2 Indian Nations Hardwood Crosstimbers Save Changes amp Close Divisions are a somewhat abstract concept that introduced to handle a bunch of different scenarios Let s start simple For the vast majority of you only one Division will be required and it will need a Div D of O This is the default set
5. and do this for each check If you need to delete a row just click the row header to select the row and hit delete Like usual the 25 Check number is a unique identifier so you can t have two check 1s for example Note also that you must do this for each course length After you have defined checks for the first course then select any other course lengths you might have in the list box at the top of the form and define the checks for them as well Note that you do not want to check the ThrowOut box or those checks will not be used to calculate the riders scores This jumps us ahead to a subject that you might be interested in later If a check or checks needs to be thrown out this is where you do it If you do need to throw out a check remember that you must check the ThrowOut box on each course length that it applies to note you MUST re calc scorecards after throwing out a check Enduro Scorecard a Before we get into calculating places and results p Enduro Scorecard reports let s go over the rider s scorecard After you have entered the rider s row number or ow Rider double clicked on their name in the riders data grid 26A Brian Jahelka view the scorecard form will appear Enter the minutes and or seconds for each check into the available text boxes You may use enter or tab to move to the next field tip shift tab moves you backwards As you type in the riders check times their score for each check
6. 454 buttons to add or remove the selected class from the overall In the screen shot above you can see the classes that have selected to belong to the Overall C class Overall Points Looking to the menus at the top of MotoTally s main form select Circuit Management gt Overalls gt Points This form works exactly like the Class Points form Referencing the screen shot below you can see that have scrolled down to the bottom of CID 0 to the start of CID 1 have defined the default points structure for all overall classes where CID 0 and for CID 1 the Overall class have defined a different points structure which will override the default Points 2 1 30 Zn el esate anar 11 Bike Brands Looking to the menus at the top of MotoTally s main form select Circuit Management gt Bike Brands This form allows you to edit the bike brands BBID Bike Brands stands for Bike Brand ID and again since it BBID Bike Brand is an ID field it must be unique and is Honda required Similar to other lookup tables BikeBrands Kawasaki there is a column for the name and aT abbreviation Use the Bike Brand column for the full brand name of the bike and Yamaha the Bike Abb column as a short KTM descriptive but still unique description If Husqvarna you are setting up the database for the first time feel free to modify this lookup table to fit your needs as necessary
7. Checks Re Calc Scorecards Class Results Report Scorecards Calculate Places Results Summary Report Row Col 2D view Edit Scorecard FirstWame LastWame Checks Points EPoints Work Aimer E Alston 367 Ast 665 Atchison 716 Atchison Let s take a few moments to go over the form First off the data grid at the bottom of the form shows you all the
8. gets thrown out it reverts to an observation check This means that no penalty is assessed for early late arrival but the rider will take on the minute that they arrived Note that the rider MUST HAVE a score for a thrown out now observation check in order to be scored beyond the check 2 Remove the check all together from the Check Definitions If you have a situation where a significant percentage of the riders completely missed a check then technically you can t throw the check out according to AMA rules and have it revert to an observation check An observation check means that the rider had to go through the check in order to get credit for subsequent checks If you had a bunch of riders miss the check then technically they should not be scored for subsequent checks In this case simply delete the check from the check definitions select the row header and hit delete 27 Scoring an ISDE ISDT Event Manually Score Cards Backup Sheets Scoring an ISDE ISDT style enduro is very similar to the methodologies described above in the Scoring an Enduro Event section so make sure you have read that first There are some subtle and not so subtle differences and we cover them next Define the Check Points Traditional enduros have several different types of checkpoints known controls secret checks emergency checks Qualifier ISDE ISDT Define Checks For each Course enduros have known controls or time checks and special tes
9. have added the first rider to the team can add another team Bike FirstName LastName Class member the same way Note that the team name will BRIAN JAHELKA automatically update to contain the last names of both team Riders Find Name jahe Find Bike members Most of the other buttons on this form are fairly self Team Class Team Name explanatory or have been described in other sections but AA GARDENER lIl go ahead and explain some of them in a little detail AA LOONEY Editing a Team You can edit a team s class or name by selecting the team Selected Team s Riders then clicking the Edit button This will bring up a form eS LS SI Hs that allows you to select a different class or change the team name Note that if you add or remove a rider from 121 BRIAN JAHEKA AA 211 DAN the team your changes to the team name will be JOHNSON E overwritten with the default team name ls Deleting a Team You can delete a team AND its riders from the event by clicking the Delete button Removing a Rider from a Team If you need to remove a rider from a team just select that rider either in the Selected Team s Riders list OR in the Entries list then click the Delete Entry button The rider will be removed from the event and the team and the team name will update to reflect the deletion If the rider you deleted was the last one on the team the team name will change to Unknown You shouldn t have a
10. mousetrap could be built Well built that mousetrap and it worked great had four good years with that application was getting asked a lot by other circuits if they could use it Problem was never intended for it to be used by anyone else So lots of features that would need to be added or customizable to handle the way different circuits do things just weren t there Nor were those features going to be there easily Seeing the demand for a good and complete scoring package decided to build a better mousetrap MotoTally is that better mousetrap With MotoTally the slate was wiped clean Developed with Microsoft s latest application development tool Visual Studio NET 2 0 MotoTally gets the maturity of my experiences in scoring off road events It has been in development since early 2006 designed from the ground up to be very flexible Designed for maximum efficiency as few mouse clicks as possible as idiot proof as possible yet flexible enough to work with many different sets of rules believe that MotoTally is the most complete and easiest to use piece of scoring software out there for everything from signup at the first race of the year all the way to handing out your year end awards am always looking for ways to enhance and streamline MotoTally so don t be afraid to ask for new features or suggest improvements will now dispense with the blathering so we can roll up our sleeves and get down to it Getting St
11. new Number or Raw Time 3 Click the Update button Deleting a Lap Record 1 Select the lap record you want to delete in the lap records grid 2 Click the Delete button Add a new Lap Record Before or After an existing record 1 Select the lap record that is directly before or after the missing record 2 Type in the bike Number for the new record 3 Click the Before or After button to add in the missing record one second before or after the lap record you originally selected Add a new Lap Record user specified time 1 Select the lap record that is near the missing record 2 Type in the Number of the new record 3 Modify the Raw Time to match the time you want to use for the new lap record 4 Click the Add button to add in a new lap record with the bike number and time you specified Finally don t forget that after any changes made in the Modify Check Raw Times form you MUST click the Calculate Places button on the Results form in order to update the class placements before you print results 24 Scoring an Enduro Event Now that you have everyone entered in the event and you are ready to start the race let s do it On the main MotoTally form make sure the correct year and event are selected on the main form Click the Race button to bring up the race form Enduro Scoring amp Results Round 2 3 78 2007 White Rock Entries Define Calculate Reports Class Filter v sore Mame E Define
12. overall class Results Reports After you have calculated places you may then view the results reports Clicking the Class Results Report button will bring up a report that is grouped by class ordered by place and has all the check detail and total points This is the report you will want to print out and hang with the scorecards There is also a Results Summary Report button that will bring up the results grouped by class but it will not contain the check by check breakdown and will not take into account the overall placements 26 Scoring a Brand X Enduro Brand X enduros are similar to regular timekeeping enduros except that when a rider is late or early they assume a new minute based on their arrival time For example if a rider starting on row 10 arrives at the second check at minute 12 the rider would assume that new minute and would be on time if they arrived at the third check on minute 12 Scoring is fairly straight forward until a check has to be thrown out for some reason A check could be thrown out because the mileage was off or because the check clock or flipcards were off or because of a course marking problem that had a substantial percentage of riders missing the check all together Outlined below are some examples along with explanations of how to handle these cases with MotoTally in order to get your event scored properly Two Ways to Throw a Check Out 1 Throw Out per AMA Rules When a check
13. would have a very short lap time or miss one of their laps their lap time was roughly double what their median time was One final tip before we move on to resolving these errors if you click on one of the rows that shows up in this warnings list that lap will be found and selected in the lap times grid automatically to help you find it easier 22 Fixing any errors or missing lap time records is a fairly straight forward operation We will discuss this in a little more detail now Round 4 6 8 2008 Reading Hare Scramble Lap Time Warnings Start Time 06 08 2008 13 03 14 Filter by Bikes Show al Warning Type Missing Entries Short Lap 85 Long Lap Y 170 BNum RiderName Class Lap RawTime T 33 Jerod Stoner 06 08 2008 13 30 BNum Lap LapTime 3 andrew Delong 06 08 2008 13 30 305 1 EEES E E 356 Ryan Rodgers 4 06 08 2008 5 Eric Rodgers AJ 06 08 2008 13 31 Add Edit Delete Lap 9 Leonard Rehatcheck 06 08 2008 AS Number itn 44 Ben Smith l06 08 2008 DES Name Dale Sweigart 06 08 2008 32 Class Jason Sipe 06 08 2008 33 Lap 1 Frank Messina III 106 08 2008 13 33 Raw Time 06 08 2008 13 30 23 Jarred Folweiler EA 008 1133 Update Delete Michael Soudas 11 06 08 2008 S Matthew Dillon la 06 08 2008 3 lme fan faa Add Edit Delete Lap Editing Lap Times Number 3051 Orig 305 First let s deal with a mistyped bike number in the scoring lane In Name Michael La
14. 1 La o 2 4 _startRow _Work OOO OJO O OO X First lets talk about some of the inner workings of how signup works The first and most important thing you must understand is that a rider and an entry are two different things stored in two different database tables A rider must first exist in the database as a rider before they can be entered in the event The data grid view in the upper left hand area of the signup form shows all the riders that exist in your database The data grid view in the lower left hand area of the signup form shows all the riders that are entered in the event Entries Another important concept is Yearly Rider Info On the right hand side of the form the rider s info is displayed up top and below that their yearly rider info is displayed All of the data in the Rider Info group box is data that is not time dependant Of course a rider could move or change their phone number but most likely all we care about is their most up to date info Therefore a history is not needed On the other hand what class they ride or their bike number or what type of bike they ride will likely change from year to year and we might want to keep that historic information for future reference Notice in the upper right hand corner of the Yearly Rider Info group box is a year Since we can only display one year of data at a time on this form and we are most likely interested in current data on race
15. 924 Ryan Rodgers 00 46 955 Results Lap Times Report Results Summary Report Ben smith 02 36 312 Frank Messina 111 04 52 828 Leonard Rehatcheck 1105 44 383 MATTHEW DILLON 06 08 938 Christopher Rizzon 10 Jason Sipe 10 4 4 4 4 4 4 4 4 4 4 4 Ee Ee Ee Ee EaU Ee Ee Ee Ek Jarred Folweiler 19 Michael coudac En NMA FTNA 37 sd sd gt gt Irr From the Results form you can view the results for any moto class or overall just make the appropriate selections from the provided pull down boxes You can also view Lap Times Cumulative Times and Raw Times by selecting one from the Times pull down box Lap Times and Cumulative times are both corrected for the class start row offset The Raw Time is the actual time of day that they completed the lap and is NOT corrected for start row offset In the Results Manipulation group box are two buttons The first Modify Check Raw Times allows you to modify the lap times after the race is over and check for possible data entry errors You should always go here after the race is over and make sure nothing looks strange The Calculate Places button calculates or recalculates the class and overall placements You will need to click this button after you have made any changes and before you print out your results Results Reconciliation Modify Check Raw Times After the race is over it is highly likely that at least one read was misse
16. DRISKELL AA 116 JAIME DRISKELL Let s take a look at the Team Hare Scramble signup form Note that there are four separate areas on the form On the left we have Teams and Team Riders By selecting a team the selected team s riders will update in the group box below This allows you to see a little more detail about the riders entered on the team On the right we have Riders and Entries This setup is very similar to a regular signup screen for all the other event types Under Riders you have riders that already exist in the database In the Entries list you have all the riders that are entered in the event 17 Adding a new Team Teams In order to enter riders into the event you must first New Team s Class AA i create a team for the riders After you have created the edit a team you can then add riders to the team Select the class of the new team and then click the Add button A Team Class Team Name new team will show up in the team list called a New A aNewTeam ooo Team With this team selected you can now put riders P n on this team AA DRISKELL LUEDTKE Adding Riders to the Team Now that you have the new team added and selected you can add riders to the team by entering riders in the event just like you normally do Here typed in the first four letters of my last name to narrow the list then can either hit enter or click the Enter Rider button to add myself to the team After
17. FID reader on 4 Turn the display on 5 Plug PPC into the check station RFID on the bottom display on the top 6 Perform a soft reset on the PPC use stylus to press reset button on the bottom of the PPC 7 Once booted start the MotoTally CheckStation software program on the PPC 8 Check the settings in MotoTally CheckStation to ensure that everything is setup properly 9 Test your read distance with a test transponder to verify proper operation of the check station Post Race Data Import Once your checkpoint has closed it is in your best interest to get both the PPC and the backup sheets returned to scoring central as quickly as possible This will give you time to import the data do validity checks and chase down any missing data 34 Pocket PC Synchronization Just as you did during the setup of the PPC you will now again need to sync your PPC with the computer This will bring the check station data file over to the sync folders on your computer The name of the file will be built based on the MotoTally CheckStation settings Remember that you specified the following data in the Settings txt EventYear EventID Check Station and if the check was a special test the BegEnd The file is named according to the following format MTSG_YYYY_EE_CC txt MTSG will always start the file name Moto Tally Scoring Gate The YYYY will be the 4 digit EventYear The EE will be the two digit EventID And the CC will be the Check Number If th
18. If you already have data in the database Husaberg Gas Gas Bike 4bb HON O SL YAM KTM HUS BR fs don t go deleting or changing bike brands or abbreviations as these changes will be propagated across the entire database For example if you renamed the KTM record to BMW everyone in the database that you had listed as riding a KTM would now be listed as riding a BMW It is safest to just add to this list if you already have data in the database Summary You now have the basic setup required to perform event scoring and keep season points 12 Rider Signup Now let s get down to the good stuff scoring an event Before you can score the event you need to sign folks up On the main MotoTally form select the year of the race you want to score and then select the event Click the Signup button to bring up the signup form Round 2 17 5 2006 Loaiza Dairy Farms Riders SeriesALasthHame FirstName Bike Add New Rider Edit Rider Enter Rider Bikewt FirstName LastName Class City 562 Josh Adair E Enob Master 668 Scott ams Pro Bue lash Allen le inn Creek a Allen Nixa Rick Alling lozark Mao Lima le Walnut Shade a 7 m 7 Entries Filter se Sort Name Event Class Start Offsets m FirstName Alex Jay Dawid lash Brian Bok Josh Derek Shannan LastName Hofstetter Hanner Imhoff men anal ke Heres Heaven Kemp Reno rt Ary F 5 5 T
19. ally putting in another time after the race is over If the End Race button has been clicked and the race is now closed the button will read Re Open Race Click it and it will enable everything on the form again In the unlikely event of some catastrophic problem like loss of power or for any reason if the race form gets closed all you have to do is open the race form back up and keep going The start time is stored and you don t have to do anything just keep going like normal Obviously if you missed anyone during the down time you will have to add them in 20 LATER You can easily do this later using a different form You don t want to try to play catch up on the main race form Hare Scramble Results After your race is completed and you have closed the race form you will be returned to the main form Clicking on the Results button will bring up the form that allows you to view edit and print the results Hare Scram ble Gran Prix Results Round 4 6 8 2008 Reading Hare Scramble SubEvent and Moto Race Selection Sub Event Moto Race Afternoon Main Race Results View Selection Class AA Overall Overall No C Ride Time View Lap Times Place BNum Name Laps Tot Time Lap1 p3 Results Manipulation Michael Lafferty 4 01 53 16 928 0 27 09 0 28 29 3 Modify Check Raw Times 01 53 20 443 0 0 E E el Calailate Places Andrew Delong 01 55 04 993 Results Reports Jerod Stoner Eric Rodgers 759 08
20. and quits reading for some reason turning the reader off and then back on will reset it 19 If you are entering bike numbers manually or by using a bar code scanner then you will need to enter them in the Bike box and press the enter key as the rider passes the scoring gate If you miss some one it might be a good idea to make a note of the bike number and approximate time on a piece of paper so you can go back and add them in later always check the backup sheet 4 6 8 2008 Reading Hare Scramble Afternoon Main Race Start Date Time Race Time Results Start Date Time 06 08 2008 13 03 14 ES Ml Locked Sass 18 Senior Place Bikeg Name Current Elapsed Time 1 295 Brian Donovan Current Date Time 1 0 08 2008 00 01 52 291 Elapsed Time 1 0 58 38 Sa Manual Entry 247 Arthur Downs a 138 Norman Harris Jr F RED not enabled Display not enabled Bike 5 Bike Name Class Lap RawTime CumTime LapTime Change Bike 330 kyle Mckelvey Lite 15 41 16 02 31 156245 Number Shon woodrosky Vet 15 41 04 02 27 50 49 33 Name Dennis Fitzgerald A sen 15 37 31 02 29 1 Class Arthur Downs 15 37 27 23 0 45 Lap Matt Drury Update Es ati ps lta Import Export End Race Joseph Caruso 45 30 24 00 36 T Tyler Stevens Joseph smith E E A B Robert Bowe E EN EE 02 21 45127 Raw Time 05 08 2008 15 37 2 iS E A A As the riders are entered into the comput
21. and the total will update When you get to the last check you can hit enter or tab one last time and focus will move to the Save amp Close button where hitting enter will save the scorecard and close the form getting you ready for the next scorecard At this point circle the total number of checks on the scorecard write down the total points and emergency points and then hand the scorecard off to be hung up for viewing Check Minute Second Points EPoints Burn af Pa 1 Fi 3 4 5 G Fi 3 4 mi Oo Oo MW OA Ol O CURD oo a mul P 10 Calculating Places Checks Points E Points Once you have all the scorecards entered in we can then talk about the Re Calc Scorecards and 10 10 300 Calculate Places buttons Recalculating the scorecards is something you should only need to do Edt Epto if you throw out a check Basically what this button does is re calculates the points lost at each check and re totals the points for each rider taking into account any thrown out checks Since the rider s points lost at each check and total points are calculated on the fly as you type in their scorecard you don t need to use this button unless you have thrown out a check Now the Calculate Places button is different You will need to use it anytime after you change some riders scorecards and before you print results It will look at the riders total scores and figure placements in each class and
22. arted Application Startup After installing MotoTally you should have a shortcut on your desktop and in your Programs menu You will also need to download your database Put it somewhere that you can get too easily would recommend making a folder on your C drive and sticking it there Once you have MotoTally installed and your database saved somewhere easy to get to double click on the MotoTally icon on your desktop to get started Database Settings Starting MotoTally for the first time will most likely give you an Error Connecting to Database box Don t fret This is normal Just click OK and the Database Settings form will come up UN Database Settings Database Settings Type Hal p Path D iMotoTallyIMCRVIXCR mdb Connection String Driver Microsoft Access Driver mdb dbg Cr Moto ally ISCR ISCR mdb Remember where you saved your database Good Just click Browse and navigate to that location then click Open Click Save DB Connection and MotoTally will inform you that it will restart with the new database settings MotoTally s Main Form HS Moto Tally DEMO Circuit Management Rider Management Settings Moto Taly DEMO Database DiiMotoTall ISCRI SCR mdb Select Year A iw Event 2 1 2 2007 Second Race Sub Event Let s do a quick overview of MotoTally s main form before we get too carried away The menu bar up top has three different menus Circuit Management Rider Managemen
23. ass no displacement specified The reason for this is we only have a C class but circuits that we co sanction with have C classes split out by displacement When we go to one of their races our guys would have to enter a C displacement class but I still want them to get points in our circuit s C class By specifying a different SeriesClass D am saying that will allow folks to ride a different but equivalent class and still get points in the series class that they need them in One more clarification example You might have some of your C riders at that event and they may all enter different C classes and all take home a first place trophy but when you want to count their points you want them to all be head to head in the series class SeriesClassID solves this problem Finally SortOrder is optional You might wonder why it s needed after all you already have a Class D to order things by The first year you use MotoTally you probably won t need it But what happens next year when either you or one of the circuits you co sanction with adds or changes classes You might want to be able to just add a class but have it effectively inserted in the middle of the list somewhere in a logical place You might now say why not just This is a feature of relational change the ClassID to be in an order that you like Whatever you do A E etd a gaa don t do that MotoTally keeps nice records of what class folks rode place and have
24. bike numbers as they pass through the scoring gate After the race is over Results lets you view and modify bike numbers and or the raw lap times for each pass through the scoring gate calculate placements for the race and view and print results But before we can score any races we need to do some setup We will take just a little time to get going here early on but after that its smooth sailing like to minimize the amount of time spent before during and after a race on the computer It s easier to get all this filled out in advance at the start of the season and then be ready to run for the whole year EventID Ewent Type Location Event Info Hare Scramble First Race 1 1 2007 My Back Yard Event ID 2 Hare 50 ramble Sec ond R ace 1 2 2007 My Front Yard Event Type Hare Scramble Event Name Second Race Event 4bb 5R Event Date 11 2 2007 Location My Front Yard Description Plyer Limk into Link D Weather Link Map Link Add Save Cancel SubEvents Add Sub Edit Sub Delete Sub Sub EventID Sub Event Name SubEvent Info SubEwent Mare Add First let s get all the events for this season in there Looking to the l menus up top of MotoTally s main form select Circuit Management general any field that you will supply that ends in ID is required and gt Events Here we can add edit and delete events for the must be unique
25. cation while scoring the motos in another location In this case you will set up on computer at signup connected to one copy of your database and another computer at the scoring lane connected to another copy of your database Another example might be where you are having a two day event and you want to copy the riders from Day 1 over to Day 2 The import export entries features of MotoTally allow you to do this Here is the basic overview of how this will work Before you start signup put the copy of your latest and greatest database on both your signup and race computers Run signup until you are ready to start the first moto and everyone that is racing the first moto is signed up At this time export the entries from your signup computer This will create a new export database that contains just the riders and entries that you have signed up so far Take this database over to your race computer a USB memory stick would be handy On your race computer import the entries from your export database Your databases will now by synced up and you can run your first moto You will repeat this process before the start of each moto as the day goes on It is very important to make sure you use your signup computers ONLY to perform signup operations and use the race computer ONLY to run the races If you don t adhere to this method of operation you could have very weird and unpredictable results It is also critical that you get your entries imported pro
26. ce Class Name Class Abb StartRow Offset Calculate A E ae Fi Offsets Premier Ex Premier Expert bi Exp Seconds p Rog a e Classic Classic Expert Classic Exp Classic Intermediate Classic Init Update Comat ar 1200 Expert MECA 00 200 Exp C This form initially shows you the default start row and offset that you specified when you defined your classes for the year If you need to change the start row for any classes just change it to what it needs to be for this race When you are done setting the start rows you may enter a number of seconds between rows in the Calculate Offsets box and click the Update button to recalculate the offsets to match up with the new starting row Alternatively you can specify the offset manually in the data grid Just realize that changing the start row alone is not enough you must also change the offset 16 Team Hare Scramble Signup Team Hare Scrambles have a special signup screen that is different from all other event types MotoTally allows you to make teams and then add riders to it This has a huge advantage in that instead of having to reprogram everyone s transponder just for a team race you can use the rider s regular yearly number and leave their transponder programmed as is Signup Team Hare Scramble Teams New Team s Class AA Team Class Team Name BRYANT De Po DRISKELL LUEDTKE dh ch F ee EAA oe dh do 116 JAIME
27. d and understood the previous section on scoring an ISDE ISDT event manually as most of the process is similar eTransponders are programmed with the Rider s ID R d r Sign u p eTransponder is dumb and does not know the rider s bike number or class eDefine the checkpoints eSetup Backup Sheets P re Race Setu p e Export Rider Entry and Checkpoint Data to PPC sync folders eSyncronize PPCs this gets data from sync folders to PPCs eVerify PPC clock and checkpoint settings Ch ckpoi nt eSet up each Check Station prior to first rider s arrival DEJE Col JA 0 a After the check closes return PPC and backup sheets to scoring laptop po rt elmport rider times from the PPC sync folders to MotoTally Po ii ce Data eSyncronize PPCs this gets rider times from PPCs to the PPC sync folders esu Its eCheck Warnings for missing checkpoint data eFind missing checkpoint data and manually enter it into MotoTally Rec NCI ilation ePost results perform protest period hand out trophies The basic idea here is that we will use RFID transponders and check stations to electronically collect the departure or arrival time of the rider at each check In order for this to work reliably several things need to happen At signup you must program a transponder for each rider The rider must mount the transponder on their person properly You must then define the checkpoints for the event and get this information along with the rider information synce
28. d by the RFID reader or a bike number was typed in wrong or something You should always check your results using the Modify Check Raw Times form to make sure everything looks good To reconcile the results click the Modify Check Raw Times button 21 Modify Check Raw Times Round 4 6 8 2008 Reading Hare Scramble Lap Time Warnings Start Time 06 08 2008 13 03 14 Fiter by Bike eis ci inal ShortLap 85 Long Lap 170 BNur RiderName Class Lap RawTime Cumulative LapTime 33 Jerod Stoner AA 1 06 08 2008 13 30 2 26 57 0 26 57 r07 O127 07 o D oO 06 08 2008 aanle 0 27 0 o o o 3 Andrew Delong 06 08 2008 13 30 2 3051 Mi chael Lafferty 06 08 2008 Ryan Rodgers Eric Rodgers 06 08 2008 o Add Edit Delete Lap Mumber 3051 Orig Name Michael Lafferty 06 08 2008 32 sor JASE Class AA 06 08 2008 33 10 0 29 56 0 29 5 Lap 1 Leonard Rehatcheck 06 08 2008 Ben Smith 06 08 2008 Dale Sweigart Jason Sipe Frank Messina III 06 08 2008 13 33 30 30 Raw Time 06 08 2008 13 30 23 06 08 2008 233 0 30 0 0 30 update _ Delete 06 08 2008 Jarred Folweiler Michael Soudas Matthew Dillon 06 08 2008 33 47 0 30 0 30 lo Christopher Rizzon 06 08 2008 34 35 0 31 2 aL In the data grid on the left we have a listing of all the laps recorded in order These should be in the exact same order as your backup sheet On the top right we have a warnings list And on the bottom right we ha
29. d on to each Pocket PC PPC that goes in each check station Each check station 31 must be transported to the check location set up properly and tested for good operation After each check closes the PPCs and backup sheets are brought back to the scoring laptop where they are synced again The check point data that was logged by the PPCs then must be imported into MotoTally If you had 100 read rates all day long your job would be basically done at this point but chances are you are going to have some missed reads lost or improperly mounted transponders are the biggest culprit So you will have to identify this missed data and reclaim it off of your backup sheets Finally after missing data is supplied you can print out the results Rider Signup Riders are signed up for the event just as they normally are and must have their transponder programmed at that time MotoTally stores a RiderlD on the transponder This RiderlD is just an internal number that is associated with each rider and is unique among riders Indirectly what this means is the transponder is dumb and only knows that RiderlD It does not know or care what class the rider is entered in or what row the rider is riding on This is a GOOD thing What this means is that this transponder is married to that rider and will never need to be re programmed from event to event Information like class and bike number are stored in the MotoTally database and when MotoTally needs
30. d pull down boxes where space is of the essence Finally for hare scramble and GP type events you doce ete i lier row i l and offset You will be able to will need to specify the default StartRow and Offset in seconds for ome te sien seo enceonteace each class If you like just put in the StartRow starting with 1 and day from the Signup form if that is going up and when you are done enter a number of seconds what you require between rows in the Calculate Offsets box and click Update This will automagically calculate the start offset seconds for each class so you don t have to do the math OK now for more fancy stuff If you don t do co sanctioning with other NEOR h his migh k ith SeriesClass D must be the same as circuits then this might not make sense Lets say you co sanction wit the ClassID if you want to give season a neighboring state or circuit on a few races My bet is that they have a points for that class Leaving different class structure than you do also bet that some or most SeriesClassID blank is the same as classes that they have are basically the same as yours Let me give you o Mes Sic tsar points for that class an example Take a look at the screen shot above and note what is going on with the C 200 C 250 and C Open classes They all have different Class Ds remember Class D must be unique but the same SeriesClass D If you could scroll down to Class D 51 you would find just a plain ole C cl
31. day we always display the latest yearly info we have on the rider and this year that is displayed lets us know which year this data came from 13 Most of the fields here are self explanatory but let s talk about a few of the less obvious A few of these fields are useful if your series or circuit takes membership dues in order to receive series points or if you assign a membership series circuit number to each rider Referencing the screen shot above you will note fields labeled HBGP SNum1 and SNum2 These are dynamically labeled fields The HBGP will actually be whatever the abbreviation is for your circuit and it is intended to be the series or circuit number for that rider The SNum1 and SNum2 fields are there in the event that you co sanction races with other circuits series and need to keep a number for another circuit This can come in handy Note that you can change the names for reporting race results to the other circuit Finally the Member SNum1 and SNum2 to something checkbox allows you to specify whether the rider is a paid member of more meaningful On the main your circuit Use this to specify whether that rider should receive MotoTally form go to Settings gt E Application series points or not Rider Search Now that you ve got Riders the need to know Series LastMame FirstName Bike Enter Rider background fully understood lets go through the signup form in more detail First lets c
32. e search box and 547 Mark Sprintield MotoTally has narrowed my list to 4 riders whose last name starts with ja have a few options here for selecting the rider want to enter First off clicking the Enter Rider button will enter the selected rider the one with the blue highlight in the event Also if hit the enter key on my keyboard right now the selected rider would be entered in the event 506 Mark Rolla rog Dustin Springfield If was trying to enter Mark Janos in the event then have a few options could use the down arrow to move the selection to highlight his row then hit enter could also add a no to the search for a total of jano so 14 that Mark was the only one displayed then hit enter could also use the mouse to select him and then click Enter Rider f were trying to enter Dustin Jantz in the event have a few different options as well could use the down arrow key to select him could use the mouse to select him or could keep typing in the search box till had jantz m entered in there Since there are two Jantzs in the database need to start specifying first name in my search as well to narrow it all the way down Performing a search by Bike works exactly like the same Add New Rider Remember that the rider must first exist in the database as a rider If a duplicate rider does get entered in before you can enter them in the event If your rider does not exist i
33. early Bike Info do so you will want to click Yes or just hit enter as it is Year Make Model occ the default 2006 KTM e CH 300 Entering a Rider Entry Info Once you have found your rider in the rider database and Event Class Bike Member Work clicked the Enter Rider button or hit enter in one of the Pro a 5 d filter boxes the Rider Entry form comes up Here you will find the Yearly Rider Info and Entry Info group boxes By default everything that is in the Yearly Rider Info is placed in the Entry Info This illustrates the importance of putting as much data as possible in the Yearly Rider Info because it will save you time when entering a rider in an event Ifall of your Yearly Rider Info data is correct and nothing is changing on this particular race day then all you have to do is hit enter or tab to or click the Add Entry button and Coo the rider is entered in the event a Entry Bike Info Year Make Model ce 2006 KTM E cw 300 15 Custom Start Sequence Hare Scrambles GPs MotoTally allows you to change the starting order Hare Scramble and GP style events only for the classes on a per event basis When you set up your classes you specified a default starting row and offset time Now that we are dealing with a specific event we can change this if needed just for this event Click the Custom Start Sequence button located in the lower left hand corner of the signup form Custom Start Sequen
34. eatsa a ATER 34 POST RACC Dala IMO OU cers lettre cee cea ct iia ecto I 34 Pocket PC SVMEMFOMIZALION sits ald atanescdiay tn ios 35 Check Data MDO anssen ats satura a osa 35 Results ReCONCIMA ON 36 Checking Warnes oseni aa EA i O a 36 Appendix A Multiple Moto Hare Scramble Entry Export Import Process oooocccoocccncoccnnnoronoaocos 37 Appendix B Importing Exporting Entries ccccccssscsssscssscsssccsssccnsseccscecessecscencsscessessssenssssuseess 38 EXPONE ENTES nt AAA 38 MOONE ENT 39 EVENT SCORING SYSTEMS Introduction After growing up racing motorcycles with my dad and taking a break to get a degree in engineering have been heavily involved in off road racing for the past 5 years Not just showing up on the weekend and racing but promoting or helping promote many races serving as the Webmaster and Scoring Chairman for the Black Jack Enduro Circuit and assisting other local hare scramble circuits in their pursuit of computerized scoring and real time dynamic web based results When first got back into the scene was appalled that my beloved Black Jack Enduro Circuit was still in the Stone Age and tallying results by hand with results not being posted on the website for weeks after the event Having been programming windows applications designing relational databases and building dynamic script based websites and applications for years of course knew that a better mousetrap or in this case A
35. ecially made backup sheets These backup sheets are setup such that the bike numbers are in order and the user simply enters a time for the rider after their number Please read the last sentence again The advantage of doing your backup sheets in this manner means that the data is already in a set order and you can then easily enter that data in a pre ordered form in MotoTally without having to enter the bike number You also need to Fill Backup Sheets which will create internal tables to allow you to enter check times off your backup sheets Enter the maximum number of rows and columns you have in this event For example if at most you have riders up through row 42 then enter in 45 or 50 in the Rows box This will allow a little buffer in case you get some late entries If you have at most 3 riders to a row then enter 3 into the Cols box Then click the Fill Backup Sheets button to create the internal backup sheets to match your paper backup sheets 28 Backup Sheet Data Entry To enter in scores times off your backup sheets click the Backup Sheets button to bring up the Backup Sheets form Select the check you wish to enter in scores times for The Select Check 2 Special Test In vs records below will update with that check s data Note that AAA the first two columns Row and Col will show the row number and column number for which time you should enter in the 10 101333 10 13 35 Raw box So if you have bike numbe
36. econciliation ROCA a 24 Ubdatinesa Lap RECO FO nina rica a toco tanos 24 Deletne a Lap Record tits 24 Add a new Lap Record Before or After an existing record ccoonccccncccnnoncnnnnacnnonaranonacanonaninonarononanoso 24 Add a new Lap Record user specified tiMe omoconocacccnooconanarocanaraconanonnnonananarananaronananoananccanaracanasa 24 Scoring an ENQuro EVENT crrr a 25 Defe CHECKPOINTS a A A AAA 25 ENAURO SCORECARD 26 Calculatine Places a 26 Resulte FO WI OCS atados 26 Scoring a Brand X ENAUT 0 aii A AA tices 27 TWO Ways TO TMOWA EN PEQUE AAA AA AAA 27 Scoring an ISDE ISDT Event Manually Score Cards amp Backup Sheets ccsssccssssssssesssscsessenssesenes 28 DETING the CHECK POMO 28 STs od py oa Bac UD gl oi Si 28 Backup Se et Data ao Geren occ 29 BACKUD Sheet Wa NINOS ii 29 The ISDE ISDT SEO caia iia 30 Scoring an ISDE ISDT Event with Check Stations amp Transponder cccsccsssccsssccsssesssscessensseseces 31 MECANICO aaa eines 31 Rider SIENU AAA Pi O E 32 di O lat iste 32 DENNE CHS CHECK OIN o o als tees 32 Setup BACKUP SINC CUS isis ie ica ir 32 Setup POCKEUPCE S corce r T bt 32 Pocket PC Configuration Files OVErVieW cccccccssssecceccessseccccseesecccsseeseecesseusseeceesaeeueceesaaasecessauaaeeeeessagnsees 32 Pocket PECONTSUratoOn Ale Chea ION A AAA A NE 33 Pocket PC SVMCMEOMIZAt OM srta A A 34 EnecrponmtData Colection eirinn Ad 34 CHECK Stato SOLU ad aa iueldeaj
37. eets Setup Pocket PCs The PPCs are the heart of an RFID Check Station The PPC accepts data from the RFID reader when a transponder is read from the antenna Remember that the transponder is programmed with a RiderlD This RiderlD is consumed by the PPC and it along with a date time stamp is logged to a file on the PPC In addition to this most basic task the PPC is also attached to a display and wishes to display the rider s bike number and time on the display In order for the PPC to do its job properly it requires some initial setup Pocket PC Configuration Files Overview All of the information that the PPC needs is contained in two separate files 32 The first is the MTRiderData txt file This file provides the PPC with the information it needs in order to translate a RiderlD into a Bike or Row It is quite simply a list of everyone entered in the event with their RiderlD and Bike The PPC uses this list as a lookup table to determine the bike number of a given RiderlD Obviously this file cannot be created in its entirety until the signup process is complete With signup generally being open till right before the race starts it might be difficult to perform this operation in time to get the first few PPCs out to their check stations Be assured that the PPC will still collect all of the data that is needed regardless of whether it has a complete MTRiderData txt file or not remember the RiderlD is on the transponder and all we a
38. er either manually or by RFID or by bar code several things happen The data grid in the lower left corner will have a new row added for each lap time recorded with the latest time at the top of the list and highlighted At the same time the Real Time Results data grid in the upper right corner will be updated with the current placements for the class of the last rider entered And last but not least the rider s info will be displayed in the Change Bike group box By using the mouse to select a rider s lap time in the lower left hand data grid everything on the right hand side of the form updates to correspond with that lap time rider class Generally while a race is going on it is unlikely that you will have time to change anything but in the event that you keyed in the wrong bike number and you have time to fix it before the next rider comes through then you can select that lap time where you put in the wrong bike number type in the new number in the Number box and click the Update button to fix it Tip If a number was accidentally entered in there is no way to delete it from this screen for safety reasons If you would like to mark that accidental read mistype change that bike number to 9999 or something like that and you can fix it later When the race is over you don t need to do anything special If you would like to you can click the End Race button to disable the form You can do this to help keep someone from accident
39. fferty the screen shot above have selected Missing Entries in the Warning Cass AA Type drop down box MotoTally lets me know that there is no entry tax for bike number 305 clicked on that warning and MotoTally found that lap in the lap times grid clicked on the lap time and now that Raw Time lap information has updated in the Add Edit Delete Lap group box By checking my backup sheet can see that bike number 305 should have been 3051 so type the correct bike number in the Number box Now instead of MotoTally not knowing who 305 is and displaying no name or class it will update to show who it has down for bike number 3051 This confirms to me that have put the right number in and now can simply click the Update button to give that lap record a new number In the event that the 305 entry was a bad entry and shouldn t have been there could have deleted this lap record simply by clicking the Delete button Adding Missed Laps Adding in a missed lap is fairly straight forward as well MotoTally provides three ways to add in a missed lap You can add in a new lap by typing in a bike number and a time and clicking the Add button Even better you can find your missing lap on your backup sheet and add in the missed lap one second before or after an existing lap Let s walk through this operation You can reference the above screen shots to help you out in this example Let s say your lap time grid shows the first f
40. he number of matching entries that exist in both databases perhaps from a previous export import operation Changed Entries is the number of entries that exist in both databases but do not match e g a rider s class or bike number was changed since 39 the last export import operation New Entries is the number of new entries that are not yet in the current MotoTally database These statistics are provided to help you make sure you are using and connected to the right databases before you commit to the import When importing entries you have some options would recommend however that you leave all of the options checked to make sure your signup and race databases are synced up properly You can update rider info add new entries and or update existing entries The Update Rider Info option is always available It will update all information specific to the rider like their name address etc The Add New Entries option is available only if you have some new entries And the Update Changed Entries option is available only if you have some entries that have changed Click the import button to perform the tasks that you have selected 40
41. heck out the Riders group box Use this box to filter or search for a rider In the first box you can enter in the rider s series number to find the rider in the database with that number Alternatively you could type in the riders last name first then follow it with a space or a comma and enter their first name in If you want to search by the bike number then use the second box and enter a bike number to search for As you type in your search the rider list below will filter out all riders not matching the criteria you specified This is helpful in that you will know when you can stop typing as soon as you see your match For example you may be able to find the rider John Quinton simply by putting a q in the first box On the other hand a search for a more common name like John Smith may require you to type nearly their entire name in the box if you have lots of riders in your database and remember last name first In the event that no rider was found matching your criteria the rider data grid view will be blank and you will receive a None Found message like the one in the Bike 98 None Found Enter Rider screen shot here There are lots of Riders other little things Series LastName FirstName ljal Bike Enter Rider going on at this point that are not evident HBGP Bike FirstName LastName Class City by looking soletme ECC Lawrence get into some more detail Here have typed in ja into th
42. ings for Referencing the screen shot above the two gentlemen shown have a time in for special test 2 but as you can see they have no out time You could either re check your backup sheets to see if you missed it or wait till the scorecards come in and type in the time off of them You can fix these warnings just like on the backup sheet simply by typing in the Raw time not formatted with colons and MotoTally will automatically format the time for you In addition to checking for missing special test times MotoTally can also check for missing known control times If you get a warning on a known control that means that there is scoring data for the rider after the known control selected and it is expecting that since the rider has a score for later on there should be a time at this check Again the Backup Sheet Warnings screen basically warns you when it finds missing data Backup 5heet Warnings Select Check 2 Special Test Cut a Row Col Raw Time Mame Class Fi Andrew Brundrett His Op Mow 29 The ISDE ISDT Scorecard In addition to the ability to enter data in on the Qualifier Scorecard backup sheets and Poo Rider Class warning screens you can also look enter data in on a 313 Teddy Landers per rider basis straight off Check Raw In Time In Raw Dut Time Out Min Sec their scorecard Either 13 type in their row number PER gt TEE in the Row Col box and 101520
43. is was a special test then the file name format will also have a Beg or End added on to the end of the filename So as an example a file with the name MTSG_2008 02 03 Beg txt would be the check point data for EventYear 2008 EventID 2 Check 3 with the Beg specifying that this is the data for the start of the special test The file is named this way to help you make sure you import the correct file into the correct check Pay close attention to these numbers and the file name format Check Data Import Once you have synced up one or more PPCs with your computer you should have check data files in the PPC sync folders that are ready to be imported into MotoTally From the menu bar select Pocket PC Check Stations gt Post Race Import CheckStation Import Input File bxct C Wsers Brian Documents Documents on NEPGOS MotoTally MTSG_2008 02 02 Beg txt Browse Event Check Info Verification Year OIE Round PE check E Specaltest HE Check CheckAbb ChedkType KeyTime Known Control Spedal Test Special Test Known Control Spedal Test Special Test Special Test Click Browse to select the file you wish to import Again the base folder for all of these PPC sync folders is in your My Documents folder From there you have a folder for each PPC that is set up to sync with your computer In the directory for each PPC you will find a directory named MotoTally and within that direc
44. long as their watch is synced with the computer clock and the scoring personnel could enter this in later as long as it s before the first rider comes through the gate Of course this is much more tedious as you will have to enter a full date and time that is formatted properly mm dd yyyy hh mm ss Once you click the Set Start Time to NOW button the Locked checkbox becomes checked This will help prevent one from accidentally changing the start date time If you hit the button too soon don t worry Just uncheck the Locked checkbox and click the Set Start Time to NOW button again and the new time will be used Once there is a valid start time entered the elapsed time will start counting up in real time You can go off this time to know when you need to stop the race or at least stop folks from going out for another loop The RFID Reader and External Display boxes allow you to manually turn those items on or off In reality you don t need to even touch these buttons The RFID Reader and External Display are NOT enabled unless you have set them up previously Otherwise they will go on automatically after the race has started This will keep folks from accidentally being read if they are wandering around with their RFID tag on them or ride somewhere near the scoring gate to get to the start line You may turn the RFID reader OFF when the race is done if you aren t going to close the race form right away Also if the RFID reader gets hung up
45. n the database you can fix it by going to the database then you first need to add them recommend a Rider Management gt Fix Duplicate Riders on MotoTally s main form thoroughly exhaustive search for that rider before adding a new one If you didn t find them by bike number search for their name or vice versa A rider s number could be wrong in the database and in some cases their name may be spelled wrong if you don t know already you will realize that poor handwriting on entry forms is common Adding a duplicate rider to the database is a very bad thing especially if you are trying to keep track of points You would end up with two riders with the potentially same name in your standings and neither of their point totals would be correct Adding a new rider is a simple process Either tab over to the Add New Rider button or hit enter or click it This will enable the Rider Info and Yearly Rider Info group boxes Sesto Mean Les Mere allowing you to enter in the new rider s information Ata minimum you want to supply a first name last name and the class they will be riding Use tab and shift tab to move to the next or previous field Use the enter key or click on the Add button to add this rider to your database Brian Jahelka Yearly Rider Info Year Class Bike HBGPX Member Pro M z 5 After you have added the new rider MotoTally will ask you if you want to enter this rider in the event Most likely you Y
46. nts folder Finally you need to let MotoTally know what prefix you used when you named all of your PPCs Each of your PPCs should have the same name followed by a two digit number specifying the PPCs ID e g NEPGO1 NEPGO2 NEPGO3 etc Enter the PPC Name Prefix in the field and then the Current PPC Settings data grid will update with any existing settings it was able to find Base Folder for PocketPC Sync Folders C Users Brian Documents Browse PocketPC Name Prefix NEPG Current PPC Settings PPCName PPCID PPCPath Er EID ElType Checksta BegEnd DisplayPort KeyTime TagPrefix b Maze 11 C users Brian Documents Documents on NEPGO1 2008 2 ISDE 1 COM6 8 00 WEC NEPGO Z C Users Brian Documents Documents on NEPGO 2008 2 ISDE Z COM4 8 00 WEC MEPGO3 3 C Wsers Brian Documents Documents on NEPGO3 2008 2 ISDE 3 COM 8 00 WEC Export Entries RiderData Export Check Definitions As you can see in the screen shot above MotoTally found settings in three PPC sync folders Each line on the grid shows you what information it found in the Settings txt file At this point clicking on the Export Entries Rider Data will create the MTRiderData txt file and put it in each of the PPCs sync directories Then you need to click on the Export Check Definitions button and the Settings txt file for each PPC will be updated with the data for this race Let me take a moment to explain why each of these pieces of data are stored in
47. ons as needed As you can see in the screen shot above have three divisions defined a Championship a North and a South division have added certain events from the list to each of these Divisions and now can keep track of points separately for each of these mini series Advancement Classes For now am going to skip this advanced topic Classes Looking to the menus at the top of MotoTally s main form select Circuit Management gt Classes to open up the Classes form ce Classes Classes for 2006 Season Class SeriesClasslb SortOrder Class Mame Class Abb StartRow Offset Calculate ek ek a Offsets Seconds 2 A Between Fi A veteran E A senior pr p 15 B Weteran 29 E 200 30 E 250 olol ulea uana al u l mu mn 31 L Open E a Ra o flo fl o Fem o Rel o 35 Co veteran Save Changes amp Close Cancel Again let s start simple and get more esoteric as we go Here you can set up your class structure Class D must be unique Just use the next available number and you will be fine SeriesClass D and SortOrder address more advanced issues For now let s just make them the same as your Class D and l Il explain more shortly ClassName is a longer or more descriptive name for a class used mostly on report headers and such and the ClassAbb is the class s abbreviation Try to keep it as short as possible but still unique and descriptive It will be used in lots of column headers an
48. ou like Overall Classes Looking to the menus at the top of MotoTally s main form select Circuit Management gt Overalls to open up the Overall Classes form Use this form to define any overall classes you wish to calculate placements or points for First you need to define the Overall classes and then you can specify which classes belong to that overall Like all ID classes in a lookup table the OACID Overall Class ID is required and must be unique Start with 1 and go up all sorting will be done on OACID OACName and OACAbb are the Overall Class Name and Overall Class Abbreviation respectively Similar to other situations use a longer more descriptive title for the Overall Class Name and use a short but still descriptive and unique abbreviation On the bottom half of the form are two list boxes The one on the left initially shows all classes and the one on the right shows which classes belong to the overall class that is selected above To add or remove classes from the overall use the Add and Remove Overalls Overall Classes for 2006 Season OACTID Oat Marne Overall Overall A Overall B Overall E Overall Senior Short Classes NOT IN the Overall Class selected above as 4 200 4 250 4 Open A 4 Stroke 4 veteran 4 Senior 4 Sup Sen TSCEL E B 200 Oa Abb CA Classes IN the Overall Class selected above C 200 C 250 CL Open C 4 Stroke C Yeteran C 40 C
49. our riders coming through as 33 3 356 and 5 But our backup sheet shows that bike number 3051 should have come in after 3 and before 356 Select the lap record for bike number 3 His information will show up in the Add Edit Delete Lap group box Now change 23 the bike number to 3051 and click the After button A new lap will be added in for rider number 3051 that is one second after the recorded time for rider number 3 The one second after probably isn t the exact time that the rider came through but it won t really make much difference for laps in the middle of the race One final note before a re cap note the Filter by Bike box at the top of the form You can use this to filter the list of lap records to certain bike numbers If you wanted to see just the laps by bike number 3051 then type 3051 in this box and the lap records grid will automatically update to show only laps with that bike number If you want to see the lap records by more than one rider simply put additional bike numbers in that box separated by spaces This can be VERY useful when tracking down a missed lap If you know that bike number 3051 is missing a lap and came in right after bike number 3 then put both of those bike numbers in the filter box and it will be very easy to find the spot where you need to add in that missed lap Results Reconciliation Re Cap Updating a Lap Record 1 Select the lap record you want to update in the lap records grid 2 Type in a
50. over to your race computer a USB memory stick would work great To import entries to your race computer from the export database go to your race computer s signup screen and click the Import button or right click on the Entries grid selecting the Import Entries from another MotoTally database The Import Entries form will pop up Import Entries import Entries Import To D MotoTally AWRCS AWRCS mdb Import From F AWRCS EntryExport_Year 2010 Event 003 mdb Import Database EventID 3 V Update Rider Info V Add New Entries Entries in this Event 0 Entries to Import Matching Entries Changed Entries New Entries By default MotoTally will look in the same directory that your database is stored in for the entry export database If it can t find it there it will prompt you to browse to the location that it is stored If you are importing entries for a Hare Scramble type event that has multiple motos races you MUST SELECT the moto race that you want to import entries for Once you have selected the export database that you want to import from and selected a moto MotoTally will analyze both databases and determine some statistics for you These statistics show up on the Import Entries form Entries in this Event is the number of entries that already exist in the current MotoTally database that you are connected to Entries to Import is the number of entries that exist in the entry export database Matching Entries is t
51. perly before running a hare scramble race Exporting Entries Entries Class eses Sort Name EditEntry Print Entries ES Import Bikes FirstName LastName Class StartRow Work 2 Orr AITOR Earn tf To export the entries from your signup computer go to the signup screen and click the Export button or right click on the Entries grid and select jf Export Entries to Another MotoTally Database Select the export directory This will bring up a context sensitive menu Select the Export Entries to another MotoTally Browse For Folder database option MotoTally will then export all iis Scratch D Entries for the current event and all of the i 3 DVD RW Drive E associated Rider data to a new Access database a MTSTICK Ex By default the new export database will be 8 Carbonite din Drive placed in the same directory as the MotoTally E Network database you are currently connected to or you a E Control Panel can select the location where you want the export L database stored like on your memory stick The name of the database will be the same as your current MotoTally database but will have the event year and event ID added on to the end See the screen shot below as an example Recycle Bin 38 Export Successful Importing Entries Entries Moto Class Po y Sort Bait Entry peter Bikes FirstName LastName Class StartRow Work Move the entry export database
52. r 210 row 10 column 10 2 100020 10 0020 2 you would enter that data on the same line that has 10 in the Row box and 2 in the Col box Of course the order on this form is the same as on your backup sheet so all you should need to do is go down the list and punch numbers in gt 10 05 30 For the known controls you need only time in the minute of the rider s arrival For the special tests you need to type in a time In order to expedite the data entry you need not type 1130 10 01 50 any colons in your times Just type the numbers in the Raw l box and MotoTally will figure out what the hours minutes and seconds are and place the properly formatted time in the Time box When you are done with your first backup sheet just select the proper check and start typing in data off the next backup sheet If the Time box is blank after you type in a time then your time is not formatted correctly and MotoTally doesn t know what to do Backup 5heets Row Col Time 10 03 35 Backup Sheet Warnings After you have entered in all of the backup sheets or even after you have entered in times for an in and an out you can check for missing times by clicking the Warnings button This form will 9 12 Greg Holder Sp 200 Exp warn you of anything that MotoTally finds peculiar First off much like the Backup Sheet form you must select the check you want to get warn
53. r you read in any check point data you must click on the Re Calc Scorecards button This will recalculate everyone s scorecard based on the new data that you have imported Finally to calculate class placements based on this new check data you must also click on the Calculate Places button Results Reconciliation Yet to come Checking Warnings Yet to come 36 Appendix A Multiple Moto Hare Scramble Entry Export Import Process Signup Race Computer Computer Start with latest greatest database on Signup Computer Do Signup for first Moto Race then Export Entries Do Signup for second Moto Race then Export Entries Repeat signup export process for additional Motos When signup is closed and entries have been exported the database on this computer can be disposed of Start with latest greatest database on Race Computer When done with Signup for first Moto import Entries for first Moto then score race When done with Signup for second Moto import Entries for second Moto then score race Repeat import scoring process for additional Motos When all motos races are complete THIS is your good database that you post to the web Appendix B Importing Exporting Entries There may be certain situations where you need move or copy entries from one location to another For example you may be running a hare scramble event with multiple motos and need to keep signup open in one lo
54. rammed One final and very important note MotoTally is not smart enough to set the Check Station numbers properly yet for an ISDE ISDT type event It can set up everything else but you will be required to for now go into the settings on each PPC and manually set the Check Station number along with a Beg or End in the BegEnd field if you are running a Special Test Pocket PC Synchronization After you have exported the MTRiderData txt and Settings txt files to the PPC sync folders you are most of the way there This data has been exported and exists on your computer but all this setup won t do you any good unless you get this data on each PPC You must now sync up each of your PPCs with your computer This should put these new configuration files on the PPC For whatever reason syncing files between your computer and your PPCs does not always work the first time I blame Bill Gates like to check the dates of these two files on my PPC before take it out to the checks just to make sure that everything has synced properly Checkpoint Data Collection Once you have all of your PPCs synced up with your computer you are ready to take them out to their respective checkpoints and get them hooked up and ready to start reading transponders Check Station Setup Here is the startup process for getting a check station ready to go 1 Plug antenna into the check station 2 Plug display into the check station 3 Turn the R
55. re storing in the check data file is the RiderlD and a date time stamp What will suffer is the ability for the PPC to display the Bike on the display So if the PPC can t find a matching RiderlD in the MTRiderData txt file it will display the RiderlD instead of the Bike The second is the Settings txt file This file is read by the PPC on startup It gives the PPC some check definitions information that it requires in order to know what it is you want to do Some of the pieces of information that are stored in the Settings txt file are things like the EventYear the EventID what the number of the check is what type of check it is collecting data for and what the transponder s tag prefix or password iS Pocket PC Configuration File Creation MotoTally will create these files for you and place them in the PPC sync folders with the click of a few buttons First open up the PPC configuration screen by going to the Enduro Race Results screen Up top on the menu bar select Pocket PC Check Stations gt Pre Race Configuration You will be presented with a form that looks a little bit like the one below The first thing you need to do is select the base folder where the PPC Sync folders are This is by default your My Documents folder On Windows XP machines this is by default the C Documents and Settings lt user name gt My Documents folder On Windows Vista machines the default directory is the C Users lt user name gt Docume
56. t and Settings We will get into these in detail shortly but for now let s just say that in general stuff in these menus are not needed on race day You can probably safely tell your race day help that they don t need to mess with anything up there or they might mess something up Down on the main form we see the path to the database Handy Yau mitehiuse mulficla daaloaass for those of you that will be using multiple databases Then you you have a peewee series that you have a Select Year pull down box an Event pull down box and a Sub want to keep riders points bike Event pull down box These should be fairly intuitive Just select the year of the season you want to deal with the event you want to deal with and if necessary the sub event you want to deal with When you first open MotoTally it will find the race that is closest to today s current date and automatically select that year and event Remember when said don t like mouse clicks was serious numbers separate from the big kids adults for example Below the pull down boxes are three more buttons Signup Race and Results You can probably deduce what each of these buttons do Signup opens a form that lets you search for riders to enter in the race add new riders to the database and enter folks in the race along with a few other things After signup Race opens a form that allows you to set the start time for the event and start collecting riders
57. team in there with no one entered on it so you can simply delete the team to get rid of it 18 Scoring a Hare Scramble Event Now that you have everyone entered in the event and you are ready to start the race let s do it On the main MotoTally form make sure the correct Year Event and Moto are selected on the main form Click the Race button to bring up the race form F 5 N Go ado Ti amp la MM i ie th Ta D 11 11 23 2008 Meteor Hare Scramble Morning C Race Start Date Time Race Time Results Start Date Time Set Start Time to NOW F Locked Ps Place Bikeg Name Current Elapsed Time Current Date Time 10 07 2008 23 55 28 957 Flapsed Time 00 00 00 Manual Entry RFID notenabled Display not enabled Bike Bike Name Class Lap RawTime CumTime LapTime Change Bike Mumber Mame Class Lap Raw Time Import Export End Race Close ls When you first open the race form this is what it will look like We have the date time that the event started which is now blank because the race hasn t started yet The Set Start Time to NOW button will put the current date time in the start date time box Use this button when the first row starts If the start is near enough to the scoring gate then you can go off the sound of the bikes otherwise a start official radioing back to the scoring personnel will work as well You could also have a start official write down a start time as
58. the PPC s Settings txt file First EY EventYear EID EventID CheckSta Check and BegEnd are used to name the file that the check data is written to This makes it easy for you to determine which file contains the data for which event and 33 check The EType EventType tells the PPC what type of event you are scoring For all event types MotoTally stores the check data the exact same way with a RiderlD and a date time stamp The EventType is however needed so that the PPC knows what type of information to put on the display after a transponder read For example at a traditional enduro check point Secret Emergency or Known Control we want to show a flip card time For a Time Check or Special Test we want to show the time of day The DisplayPort field tells the PPC which com port it should use to send information to the display This should be set once on the PPC and not change but it is shown here regardless The KeyTime tells the PPC what the due time for a rider on row zero is This is only used for secret emergency or known control type checks otherwise it is ignored Finally the TagPrefix shows you what password the PPC will look for on the transponder to verify that it was programmed by you If the TagPrefix doesn t match when a transponder is read it will still record a data time stamp but it will place an x in front of whatever was read off the transponder so that it won t get confused with a valid RiderlD that you prog
59. those changes each year When you get to next year and want them to default to reflected on each rider automatically the same class they rode last year you don t want to be changing fee ne ee on ClassID on an existing class or else you will have folks defaulting to potentially bad changes all over the some very weird classes All sorts on classes will go first by SortOrder place then by ClassID Note There are also Course Length and Adv Class columns on this screen You can safely leave those blank for now will describe their purpose at a later time Class Points Looking to the menus at the top of MotoTally s main form select Circuit Management gt Classes gt Points to open up the Class Points form Use this form to edit your point structure The nitty gritty is this Enter 0 in for the ClassID then a Place and a corresponding point amount Now you might be thinking Why do have to put a zero in for the ClassiD Because a zero specifies that this is the default point structure for all classes i 4 im a N 10 I m going to get fancy on you again Lets say you have different point structures for different classes or maybe just different for one class Specify the default point structure by using zero for the Class D then add additional point definitions for that one class by putting the ClassID of that class in there instead of zero You could do this for as many different classes as y
60. ting If you specify or leave as the default a single Division with a Div D of 0 then ALL events you define will count for season points If this is what you require then you need to do nothing more on this form except specify the number of races that will count for points If you have 13 races for the season and you only want 10 to count effectively allowing three drops then put a 10 in the RacesCountedPoints column Alternatively if you want ALL of your races to count with no drops then you would put the total number of races for the season in this column 13 in our example here The PercentCountedAdvance column is used to specify the minimum percentage of races counted for Advancement Percentiles an advanced topic which will be covered later Now let s get fancy Let s say you have a few other events on your schedule that you wish to score but you don t want to have counted for season points In this case change the DivID to 1 You will now be able to add and remove races from this division or more specifically specify which races you want to count for points All of the events will show up in the left hand list Just select each one you want to have counted for points and click the Add gt button Those events will be moved to the right hand column which means they will be counted for points Now let s get even fancier Let s say you have regional divisions that you wish to keep separate points for Now define extra Divisi
61. to know what the class or bike number of the rider is it can simply look that up in the entry info This method is also great in that if the rider changes classes or bike numbers that information can be changed in MotoTally with no need to re program the rider s transponder Pre Race Setup Before you can do checkpoint data collection several things need to happen You will need to set up your backup sheets define your checkpoints export rider entry data and checkpoint data to the PPC sync folders and then sync your PPCs with your computer will go over these tasks in more detail now Define the Check Points MotoTally needs to know how the check points will be laid out on the course in order to score the event You will need to define these checks before you can set up your PPC check stations Most of the information you need to know to do this has been covered in both the Enduro and ISDE ISDT sections Please check those sections if you need more detail on how to do this Setup Backup Sheets Scoring an ISDE ISDT event with Check Stations and Transponders means you won t have to enter in all of your check point data manually but it does not change the fact that you still need to define your backup sheets MotoTally uses the same method to calculate the results whether you are using transponders or not so it still needs to be set up the same way Again please reference the previous section for information on how to setup your backup sh
62. tory you will find your check data file 35 Once you have selected the check data file you wish to import MotoTally will do some verification on the file name to make sure it matches up with the current EventYear EventID and the currently selected check in the data grid If everything matches up you should have all green boxes like you see in the screen shot If something is out of whack MotoTally will let you know by making the background of any one of those boxes red So if you see a red background you might want to double check everything before you go importing stuff After clicking on the Import button MotoTally will read in all of the data in that file and present you with the following screen Check Station Impag Check Station import RID Row Cal RiderName RawTime CheckTime 62 MATTHEW SPIGELMYER JAIME KARL 114050 11 40 50 ALLAN LACHAPELLA 111737 11 1 37 ALEX CONTI 111752 11 17 52 7 PETER CONTI 112347 11 23 47 PATRICK BEAULE 1158 25 11 58 25 GUIDO KNIELING 113 34 113034 This is a preview to let you know what data was read in and matched with the entry data You should have a time recorded for everyone that made this check You can review this data and then click the Import to Scorecards button to finally bring this data into MotoTally If you have more check station data to import you can repeat the process until all of your data has been imported One final and very important point afte
63. ts Known Controls and Time Checks are scored the same way The only difference is whether or not you are going to use flip cards at these checks If you are using flip cards then you known Control want to use a Known Control CheckType If you Special Test are recording time of day then you want to use the Timed Check CheckType Special tests are well a little special in that they are actually two physical checkpoints an IN and an OUT or Known Control begin and end if you prefer In order to Known Control determine the elapsed time for the special test you must record an IN time and an OUT time The difference between the in and out time will be the elapsed time for the special test When Configure Palms you have a special test you will define this as a single check in MotoTally Rows al Cols Define Checkpoints Check CheckType KeyTime Throwut Known Control Special Test Special Test POO OOOO oO 44 A A A A AJA Just like scoring a traditional enduro you must i i define checkpoints before you can start entering scorecards For all CheckTypes you must fill in the check number and the CheckType For Timed Checks you must also fill in the KeyTime The KeyTime is the time of day that a rider on row zero is due and should be entered in the format hh mm Setup the Backup Sheets MotoTally is set up to allow you to enter check data directly off sp
64. ve a section that allows you to add edit or delete a lap Looking at the recorded laps grid on the left note a few things Each record will tell you the bike number name and class of the rider The lap tells you how many times the rider came through the scoring gate at this point Raw time is the time of day that the lap was recorded Cumulative time is the elapsed time for the race that the rider came through with the adjustment for their start row This is the actual amount of time they had been out on the course since their row started Lap time is simply the amount of time it took them to complete that lap Lap Time Warnings Warning Type Ea A Lap Time Warnings Looking at the Lap Time Warnings list you will see that there are three options in the Warning Type pull down box Missing Entries Short Laps and Long Laps Selecting the Missing Entries option will show you all bike numbers that were recorded that don t have a matching entry A warning will show up in this list if there isn t a rider entered with that bike number or if you have mistyped a number in the scoring gate The other two options let you know a rider has any especially long or short laps The median lap time for each rider is calculated and if one or more of their laps falls outside the specified percentage of the rider s median lap then this will be reported here Most of the time you can use this to make sure you didn t accidentally enter someone twice they

Comprehensive User`s Manual - Michigan AMA District 14 Enduro

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