Smart Access Control System Software – User Manual Version 1.0
Contents
1. 8 Figure 18 Time Zone Management Window a Time Zone List This area contains a list of time zone b Time Slot Table This table displays the time slot setting of the selected time zon2. 49 13 Managing PSeEpOFS a boc ster err 51 13 1 The Door Transaction 51 13 2 The User Information nnne 53 13 3 The User In Out Transaction Report nes 54 13 4 The Month In Out Report cite nha 56 MaCaPS Figure 1 Basic configuration of the ACS sss 5 Figure 2 Smart Event Server 6 Figure 3 Smart Access Door Controller sse 6 Figure 4 Different kinds of Card 7 Figure 5 Starting the installation program seen 8 Figure 6 Access Control Login Window sese 10 Figure 7 The ACS Software Main Window Interface sse 11 Figure 8 System User Administration Window senes 12 Figure 9 Server Management Window sese 15 Figure 10 Door Controller Management Window seen 18 Figure 11 Door Controller Management Window with Alarm Tab enabled 21 Figure 12 Door Controller Management Window with Reader Tab enabled 22 Figure 13 Door Controller Management Window with Time Zone Tab enabled 24 Figure 13 User Management
3. Delete Record 3 After modifying the user information click the Save Record icon to save the setting Save Record 8 4 Browsing Users Information To browse all user information you can click the Browse button which is located below the Smart Card Information frame The following window will appear User Infomation Sex SieCode CardID Password CH M B415 Chair Professor 3951 970 Assistant Professor 92613332 Head 5a51 96ef1 Assistant Professor 62932768 Associate Professor 11737824 BSE Associate Professor 22927516 Assciate Head 48661456 Professor 85341044 BSE Assistant Professor 7609 801 cs Associate Professor 3215e10 EN Professor 51842571 Marketing Temporary 12 21912 Lecturer 15b12a64 BSE Professor 2196827 cs Lecturer 8b3501 aa cs Lecturer 13832757 EE Chair Professor 987534 7 Chi Hang David John Grace Hong Va John KS Lai Wah Nai Kong Shu Tak Tak Shing Tam Wah On Wan Ki Wenjie Wun Fat Search Last Name Search Figure 14 User Information Window The content of User Table is displayed in the User Information Window You can search the user information by selecting the searching field and enter search text followed by clicking the Search button MaCaPS To select a user to edit double click on the required row The User Information Window will close and the user s detail will be display
4. Controller T Controller Reader Reader Reader Figure 1 Basic configuration of the ACS 2 2 Personal Computer with ACS Software The Personal Computer with ACS Software installed communicates with event server s through the Ethernet network connection Activities that occur at each reader and door are monitored displayed and stored in database Report can be generated from the database and user can control the doors s and card reader s using the ACS software 2 3 Smart Event Server Events Server Figure 2 is responsible for monitoring and controlling the door controller s through the RS 485 cable It also stores user database from and reports access record to the central PC through Ethernet network connection For more information please refer Smart Event Servers Specification 5 Figure 2 Smart Event Server 2 4 Smart Access Door Controller The Smart Access door controller Figure 3 unlocks its respective door s or gate s whenever authorized people present their access card to the card reader during their assigned time and days Besides it monitors the status of door s and alarms whenever user specified condition happens For more information please refer Smart Access Door Controllers Specification 01 2002 MaCaPS Int l Ltd Figure 3 Smart Access Door Controller 2 5 Card Reader Each Smart access door controller can
5. Month In Out Report Window sse 57 Figure 34 Month In Out sse eene enne nennen enne 58 MaCaPS 1 Introduction 1 1 Purpose of the Document The primary objective of this manual is to guide the Smart Access Control System Software users to familiar with the functions of the system software and get master of the system shortly 1 2 Target Audience The manual is intended for System Administrator security officer etc 1 3 Related Documents Smart Access Control System Software Specification Smart Event Servers Specification Smart Access Door Controllers Specification MMR 050xx Wiegand Output Mifare Reader and Card Specification Or Card Reader and Card Specifications from other vendors 1 4 Abbreviations ACS Access Control System 1 5 Characters Representation Convention The following types of character fonts are used in this document to signify the corresponding identities Courier bold indicates commands that you select from a menu File Open Courier font indicates messages prompts and program files that the system displays C Program Files AccessControl Arial bold italic indicates name of parts components or fields in each window Reset Record 1 6 Standard Notations The following standard notations are used to convey the following meaning only System user The term system user refers to the ACS software user User The term user refers to the access card
6. To exit the system press Ctrl X or select System Exit 5 5 System User Administration 5 1 Changing the Current System User To change the current system user you need to log out and then log in the system 1 Select System Logout 2 Select System Login 3 Enter User Name and Password and then click OK button in the Access Control Login window 5 2 System User Administration Window System user can add new system user and delete an existing system user through the use of User Administration window Figure 8 To open the System User Administration window select System Admin User The System User Administration Window consists of the following LH Mew Record Delete Record Save Record Reset Record Exit b User Name Password pu Confirm Password remm Access Right Admin Access Right Alan Admin Power User d Figure 8 System User Administration Window a Toolbar This area contains buttons that provide access to frequently used commands b User Setting Frame MaCaPS This frame contains fields for displaying and setting system user details c System User Table This table displays a list of system user names and their access rights d Status Bar This status bar displays the location of current selected system user in System User Table and whether any information is modified 5 3 System User Access Rights In the ACS software
7. the access rights levels in descending order are Administrator Power User and User Different access rights level can perform different set of system functions The details are summarized in the following table System Function Administrator Power User User System user Administration Yes No No Door Control Yes Yes Yes Setup the Server Database Yes No No Setup the Door Database Yes No No Setup the User Database Yes Yes No Setup the Time Zone Database Yes No No Setup the Holiday Database Yes No No Database Maintenance Yes No No Generates Reports Yes Yes Yes Table 1 Privileges of different levels of access rights 5 4 Adding System User To add a new system user 1 Click the New Record icon in the Toolbar E New Record 2 Enter the User Name Password and choose the corresponding access rights in the User Setting Frame 3 Toreset the information in the User Setting frame click the Reset Record icon in the toolbar 2 Reset Record MaCaPS 4 After entering the system user information click the Save Record icon to save the setting The new user name and its access rights are displayed in the System User Table Save Record 5 5 Modifying or Deleting a System User To modify or delete an existing system user 1 Select the user in the System User Table The user s detail will be displayed in the User Setting Frame 2 Todelete the system user click Del
8. All User by Department Export Export All User to one file Progress c m Delimiter d C Tab C Semicolon Comma Space Other Text Qualifier e C None oO E Figure 25 Export User Record Window Export User Option The area contains option buttons to select whether to export user to different files whose are separated by different door or department Export and Exit Button This area contains buttons for the export and exit command Progress Bar This area contains progress bar to monitor the progress of database export Delimiter Frame This area contains option buttons of Delimiter Delimiter is a character to separate columns of database table Text Qualifier Frame This area contains option buttons of Text Qualifier Text Qualifier is a character to determine to the start and the end of a text string Select Export User To One File to output one file or select to export users to different files by their department or each door Select the Delimiter and Text Qualifier option buttons to tell the software the format of the exporting file MaCaPS 4 Click the Export button and wait until the progress bar shows the exportation is finished Note The exporting file s will be located in the Dat aFile folder under the destination folder which is specified during installation The default path of the exporting fils s is C Program Files AccessControl DataFile 5
9. Report User Information Report User In Out Transaction Report Month In Out Report The User Information Window consists of the following User Information Report List By fall E Sort By Department Staff Code Department Position LastName FirstName _ Sex AP Assistant Profes Lecturer Professor Assistant Profes Professor Associate Profe Lecturer Lecturer Associate Profe Assistant Profes Associate Profe Head Chair Professor Chair Professor Assciate Head Professor z Marketing Temporary Lam Chan Chan Wong Fong Chow Gilleard Chan Li Leong Ngai Lee Hill Chan Chan Chiang Chung Alan Chi Hang Wah On Lai Wah Nai Kong Wan Ki John Wun Fat Wenjie Hong Va Grace Shu Tak David John CH 5 Tak Shing Tam zzzzzzznunmnzzzzuzz Figure 29 User Information Report Window a Information Display Option The area contains combo boxes to list and sort users b List Report and Exit Button This area contains buttons for the list report and exit command c Preview List This area lists the user s who meet s the selected criteria in Information Display Option To generate the user information report 1 Enter the List By option to select the user record to list And choose the Sort By option to decide the display order MaCaPS 2 Click the List button A preview of report with your specified informat
10. To cancel to exportation click Exit button to exit the window 12 7 Deleting User Record To delete user record s from database 1 Click the Delete button in the User Database frame to open the Delete User Record Window The Delete User Record Window consists of the following Delete User Delete Option b Poston H Delete Data Assistant Professor Exit Card ID Position d Select All User Figure 26 Delete User Record Window a Delete User Option The area contains combo boxes to list the users who meet the selecting criteria b Delete and Exit Button This area contains buttons for the delete and exit command UserList MaCaPS This area lists the user s who meet s the selected criteria in Delete User Option d Select All User Button This button is for selecting all users in the User List 2 Select Delete Option by choosing the required group and data A list of user s satisfying the option is displayed 3 Select the user s to be deleted in the User List Click Select User button to select all users 4 Click the Delete button and enter your administrator password to confirm 5 Click Exit button to exit the window MaCaPS 13 Managing Reports The ACS software features a reporting function to generate formatted readable report of user required information 13 1 The Door Transaction Report The door transaction report generates report with respect
11. To exit the Server Management Window click the Exit icon in the toolbar A message box will appear if any modified information is not saved Click the Yes button to save the modified information D Exit 5 7 Managing Door Controller This section demonstrates how to create modify and delete door controller and how to set the alarm reader and time zone option through the use of Door Controller Management Window 7 1 Door Controller Management Window To open the Door Controller Management Window Figure 10 select Database Door or click the Setup the Door Database icon in the toolbar of the Main Window A The Door Controller Management Window consists of the following Hew Recor d X Delete Record 2 Save Record Reset Record D Exit b mL NE cmm ACCES Door Setting d e Server ServerNEW m Door Number m Continue Open 22 Door 208 1 Server208 1 208 2 Server208 2 Door 208 3 Server208 3 Door 208 4 Server208 4 Door 208 5 Server208 5 Doar 2f18 R 2 R R 4 b 9 Record 22 22 Modified New Figure 10 Door Controller Management Window MaCaPS a Toolbar This area contains buttons that provide access to frequently used commands b Door Tab This tab contains fields for displaying and setting the detail of the selected door controller c Alarm Tab This tab co
12. ces Pease Figure 5 Starting the installation program 4 Choose the destination folder to be installed You can click Next button to install to the folder MaCaPS C Program Files AccessControl or click Browse button to choose the destination folder 5 After the installation you need to restart the computer before you use the ACS software You can choose to restart now or later by selecting appropriate option button and click Finish button MaCaPS 4 Starting the ACS Software 4 1 Starting the ACS Software Start ACS software from the Start menu by selecting Start Programs gt AccessControl 4 2 Logging In To log in the system enter User Name and Password and then click OK button in the Access Control Login window Figure 6 ca Access Control Login User Name Password NI Figure 6 Access Control Login Window Note For the first log in the User Name and Password with administrator rights are admin and sa respectively This password should be changed immediately to avoid unauthorized access to the system database Please refer to section 5 System User Administration 4 3 The ACS Software Main Window The main window Figure 7 will become active after logging in The system functions can be accessed depends on the level of access rights of system user If invalid User Name and Password are provided or the system user clicks Cancel button in the
13. ke a de he ER a 1 1 3 Related Bocurments ora tv debo e vn 1 1 4 Abbreviations 1 1 5 Characters Representation eene 1 1 6 Standard Notatlons ird d eed re serta Ea eH ieee 1 DOCUMENT OVOrVIQW rione vec rv 2 1 8 Revision History ene nennen nnne nnn 3 2 Overview of Smart Access Control System 4 2 1 Access Control cc tice ene ere eet reae vete eeu dee ven denuke nnn pede cei 4 2 2 Personal Computer with ACS Software sss 5 2 3 Smart Event Server ooo cece etre nennen eren nennen nennen 5 2 4 Smart Access Door Controller sse eene 6 2 9 Card Reader scd de o E 6 2 6 Access nenne nnns 7 3 Installing Smart Access Control System 8 3 1 Minimum System requirements sse nenne 8 3 2 Installation Procedure eiecti eH ae 8 4 Starling the ACS SofbWware 10 4 1 Starting the ACS Software eene 10 4 2 LOGGING Iri ei ret eld re e edt re Rat ee 10 4 3 The ACS Software Main Window seen enm 10 4 4 Logging
14. support 1 to 2 card readers with Wiegand output format such as Mifare Octopus and Proximity The card reader retrieves the access card information and determines whether the access rights are granted to the cardholder An optionally keypad can be integrated with the card reader for password entry For more information of specific card reader please contact the sales representatives MaCofPS n d 7 25 Figure 4 Different kinds of Card Reader 2 6 Access Cards The access cards provide information to card reader to authenticate the identity of cardholder The same kind of access cards e g Mifare Octopus and Proximity should be used with respect to the kind of card readers For more information of specific access card please contact the sales representatives MaCaPS Smart Access Control System Software User Manual Version 1 0 3 Installing Smart Access Control System Software 3 1 Minimum System requirements Windows 98 NT 2000 Me XP Pentium 800 CPU 128 MB of available RAM 1 GB of disk space 800x600 Display resolution Network Interface Card 3 2 Installation Procedure 1 Close all programs before you begin installation 2 Insert the offered CD to the CD Rom drive 3 Carry out the Setup exe which is in the CD s root directory The Installation Wizard will launch Figure 5 9 AccessContol Setup is preparing the Wizard ch gude you ough et e ctp
15. 8 2 Door 209 2 Server208 3 Door 208 3 Server209 4 Door 209 4 Server209 5 Door 209 5 Server208 Door 208 6 Exit Server Name Connection Door No Door Sensor Illegal amp cces Release Passed Door Unlock Server208 1 Door 208 1 Server208 2 Door 208 2 Server208 3 Door 208 3 4 Door 208 4 Server208 5 Door 208 5 Server208 Door 208 6 Server208 7 Door 208 7 Server208 8 Door 208 8 Server208 1 Door 208 1 Server209 2 Door 209 2 Server209 3 Door 209 3 Server209 4 Door 208 4 Server208 5 Door 209 5 203 Door 208 6 Server209 7 Door 208 7 meia Server208 8 Door 209 8 ServerNEW 1 Door 1 ServerNEW 2 Door 2 Figure 17 Manual Door Control Window a Door List This area contains a list of door and event server names b Door Control Buttons This area contains command buttons to manually control the door c Door Status List This area contains a list of status of door and event servers 9 2 Unlocking door To unlock a door 1 Select the required door from the door list 2 Click the Unlock Door button The status of the selected door will show the door is unlocked MaCaPS 9 3 Stopping alarm of a door To stop the alarm of a door 1 Select the required door from the door list 2 Click the Stop Alarm button The status of the selected door will show the door s alarm is stopped 9 4 Exiting the Manual Door Control Window To exit the Manual Door Control Window cl
16. 9 1 Manual Door Control Window eene nennen 35 9 2 Unlocking GOON EE 35 9 3 Stopping alarm Of cetero eet tete nude aet tea IR eR dna dees 36 9 4 Exiting the Manual Door Control Window ses m 36 10 Managing Time LOM m 37 10 1 Time Zone Management Window emm emm een 37 10 2 TIME ZONE ji 38 10 3 Exiting the Time Zone Management Window sem 38 11 Adding Holiday s s errotie 39 11 1 Holiday Management Window esee emm emen 39 11 2 Adding a holiday rii acer cito ete e ce 40 11 3 Modifying disabling and deleting 40 5 11 4 Exiting the Holiday Management Window eee emm 40 12 Maintaining Database ceo re reet deban rebn arae ERU 41 12 1 The Database Maintenance Window eme 41 12 2 Importing Transaction Database 42 12 3 Exporting Transaction Database sss emen 43 12 4 Deleting Transaction Database sssssse eem 44 12 5 Importing User nnne 45 12 6 Exporting User Record sss eene eene 47 12 7 Deleting User
17. ACS consists of following components 1 A Personal Computer with ACS software installed 2 Smart Event Server s 3 Smart Access Door controller s 4 Card Reader s with key pad 5 Access Cards Figure 1 shows the integration of these components to build the ACS 5 Workstation LAN WAN bo 7 ms amp lt 7e oP he E l MS E Event Server Server Event Server 2 2 2 B R BR a a a o Controller Controller Controller Reader Reader Reader Door 8 Door 8 Door amp BR D B a a a Controlle Controlle Reader Reader Reader T T T Door 5 Door 15 Door 15 12 lg 15 1 5 lo 18 Up to 64 Event Servers Ig 15 13 13 Ig 15 18 lo 19 18 E E Controller
18. Door Controller se 20 7 4 Configuring the Alarm 21 7 5 Configuring the Reader Options sssaaa aR AAE 22 7 6 Configuring the Time Zone Option and Door Access Scheme 24 7 7 Exiting the Door Controller Management 25 8 Managing the User 26 8 1 User Management WIndOW 4 eite 26 8 2 Adding m 27 8 3 Modifying or Deleting a 29 8 4 Browsing Users Information 29 8 5 Exiting the Door Controller Management 30 8 6 Managing Door enne nennen enne 30 8 7 Door Group Management Window sse 30 8 8 Adding Door Group 2 E 31 8 9 Modifying Deleting a Door Group sssss een 32 8 10 Exiting the Door Group Management 33 8 11 Select Door Group 33 8 12 Add Door Group to ert EG a a es 34 9 Controlling Door Manually e erae Rae xo Rin aug 35
19. NDRE CHAN Out Out 16 03 2002 12 22 Wing Yan Cherry LO In In 15 03 2002 12 26 Wing Yan Cherry LO Out Out 16 03 2002 12 53 MAN WAI LAU In In 16 03 2002 12 57 MAN WAI LAU Out Out 16 03 2002 13 05 MAN WAI LAU Out Out 16 03 2002 1347 Wing Yan Cherry LO In In 16 03 2002 13 18 Wing Yan Cherry LO In In 16 03 2002 13 20 Wing Yan Cherry LO Out Out 18 03 2002 13 34 YUNG SAN LEE In In 15 03 2002 14 40 KOK FUN KEVIN KO In In 16 03 2002 14 43 KOK FUN KEVIN KO Out Out 16 03 2002 14 43 KOK FUN KEVIN KO In In 16 03 2002 14 48 FUN KEVIN KO Out Out 16 03 2002 14 54 FUN KEVIN KO In In 16 03 2002 15 03 FUN KEVIN Out Out 16 03 2002 1515 CHRIS Lo In In 16 03 2002 16 40 KOK FUN KEVIN KO In In 16 03 2002 16 44 KOK FUN KEVIN KO Out Out 16 03 2002 17 03 KOK FUN KEVIN KO In In 16 03 2002 17 10 KOK FUN KEVIN Out Out 16 03 2002 17 16 KOK FUN KEYIN KO In In 16 03 2002 17 16 KOK FUN KEVIN Out Out 18 03 2002 09 13 Wing Yan Cherry LO In In 18 03 2002 09 14 Wing Yan Cherry LO Out Out 18 03 2002 09 30 CHUN KIT LEE In In m Pages M 4 23 211 Figure 28 Door Transaction Report MaCaPS 13 2 The User Information Report The user information report generates report of a list of user details To open the User Information Report Window Figure 29 select Report User Information Report or click User Information Report from the pull down menu beside the Generate Report icon in the toolbar of the Main Window Door Transaction
20. No Transactio 10 01 02 THU No Transactio 11 01 02 FRI No Transactio 12 01 02 SAT No Transactio 13 01 02 SUN No Transactio 14 01 02 MON No Transactio 15 01 02 TUE No Transactio 16 01 02 WED No Transactio 17 01 02 THU No Transactio 18 01 02 FRI No Transactio No Transactio w Marketing Figure 33 Month In Out Report Window a Toolbar This area contains buttons that provide access to frequently used commands b List Button This area contains button for the list command c Information Display Option The area contains combo boxes to list and sort users d Preview List This area lists the daily information with the selected criteria in Information Display Option e UserList This area lists the users f Status Bar This status bar displays the location of current selected user in User List and his her name and department To generate the User In Out report 1 Select the month and List By option in the Information Display Option The From to To dates should be the first and last days of the month respectively 5 2 Click the List button User details are displayed in user list 3 Click Next or Previous button to until the required user name is displayed in the status bar The preview of report with that user will be display on the preview list 4 Click Report button to generate a report Figure 34 Or repeat step 1 if the information of preview list is not suitable 5 Click the Print ico
21. Smart Access Control System Software User Manual Version 1 0 Copyright MaCaPS International Ltd 2002 5 This manual was produced by MaCaPS International Ltd MaCaPS International Ltd http www macaps com hk E mail info macaps com hk Disclaimer Information in this document is subject to change without notice Companies names and data used in examples herein are fictitious unless otherwise noted No part of this document may be reproduced or transmitted in any form or by any means electronic or mechanical for any purpose without the express written permission of MaCaPS International Ltd Trademarks Smart Access Control System is copyright of MaCaPS International Ltd 1997 2002 MaCaPS International Ltd All rights reserved HID is a trademark or registered trademark of HID Corporation Mifare is a registered trademark of Philips Electronics N V Octopus Card and the Octopus Card logo are registered trademark of Octopus Cards Limited Pentium is registered trademarks of Intel Inc Proximity is registered trademarks of Proximity Technology Inc Windows is a registered trademark of Microsoft Corporation All other product service or company names mentioned herein are claimed as trademarks and trade names by their respective companies 5 Table of Contents UNE Ire rr E 1 1 1 Purpose of the Document eene nennen 1 1 2 Target A dlerice een red teet eee Ld ea
22. Window sese 26 Figure 14 User Information Window seen 29 Figure 15 Door Group Management Window sse 31 Figure 16 Select Door Group Window sseseeeseeeneeneneenennnenennn ener 33 Figure 17 Manual Door Control Window sse 35 Figure 18 Time Zone Management Window sse 37 Figure 19 Holiday Management Window sss 39 Figure 20 Data Maintenance Window sse 41 Figure 21 Import Transaction Window sse 42 Figure 22 Export Transaction Window sese 43 Figure 23 Delete Transaction Window 45 Figure 24 Import User Record Window seeeeeneeenenen enne 46 Figure 25 Export User Record Window sse 48 Figure 26 Delete User Record Window essere 49 Figure 27 Door Transaction Report Window seen 51 Figure 28 Door Transaction Report sse enne 52 Figure 29 User Information Report 53 Figure 30 User Information Report sse 54 Figure 31 User In Out Transaction Report Window sees 55 Figure 32 User In Out Transaction Report sse 56 Figure 33
23. base Figure 20 Data Maintenance Window a Transaction Database Frame The area contains buttons to import export and delete the transaction database b User Database Frame The area contains buttons to import export and delete the user database 5 12 2 Importing Transaction Database To import transaction from a text file 1 Click the Import button in the Transaction Database frame to open the Import Transaction Window The Import Transaction Window consists of the following Import Transaction 4 Import File Path b Import ac P Exit Progress d Delimiter C Tab C Semicolon Comma C Space C Other m Text Qualifier e C None Figure 21 Import Transaction Window Import File Path This field is for system user to input the path of importing file Import and Exit Button This area contains buttons for the import and exit command Progress Bar This area contains progress bar to monitor the progress of database import Delimiter Frame This area contains option buttons of Delimiter Delimiter is a character to separate the columns of database table Text Qualifier Frame This area contains option buttons of Text Qualifier Text Qualifier is a character to determine the start and the end of a text string Enter the Import File Path or click the Browse icon to locate the database file 5 3 Select the D
24. ck the door until the door closes 5 Click the Save Record icon to save the setting Save Record MaCaPS 7 6 Configuring the Time Zone Option and Door Access Scheme A New Record Delete Record Save Record Reset Record Exit r Time Zone Setting Time Zone 24 Hrs Access Y Inside Time Zone Dutside Time Zone C Always Open Lock Always Open Card Always Open Card Password Card Lock Card Card Password Door No Cont Open gt Door 208 1 Server208 1 Door 208 2 Server208 2 Door 208 3 Server208 3 Door 208 4 Server208 4 Door 208 5 Server208 5 D nr 2f18 R Server fIR R Record 17 21 Figure 13 Door Controller Management Window with Time Zone Tab enabled User can specify time zone and door access scheme for a door controller To configure the time zone option and door access scheme 1 Click the Time Zone Tab 2 Select the door in the Door Controller Table The door controller s detail will be displayed 3 Select the time zone scheme from the Time Zone combo box Note Time zone is a setting of the door s valid access time There are up to 128 time zones For more information of setting up a time zone please refer to section 10 Managing Time Zone 5 4 Select door access scheme Select the option button of appropriate door access scheme for inside and outside the door s valid access time Note If the keypad feature is disabled the o
25. d with an importing user record if their card IDs are the same Update Items Frame This area contains check boxes to select which kind s of information is are included when updating Record With Different Card ID Frame option button This area contains option buttons to determine whether to create a new record for an importing record which card ID is different with those of existing records Log File Path This field is for system user to input the path of database importation logging file Enter the Import File Path or click the Browse icon to locate the database file Select to add any door group to the importing users Select the Delimiter and Text Qualifier option buttons to tell the software the format of the importing file Select the required option button in the Card ID Match frame and select the required check box es in the Update Items frame Select the required option button in the Records With Different Card ID frame Enter the Log File Path by typing or click the Browse icon to locate the file Click the Import button and wait until the progress bar shows the importation is finished Click Exit button to exit the window 12 6 Exporting User Record To export user record to a text file 1 Click the Export button in the User Database frame to open the Export User Record Window The Export User Record Window consists of the following 5 Export Record F Export All User by Door b Export
26. ded Door List Server208 Door List d 8 1 Server208 Door 208 2 24 Hrs Access Server208 Door 208 3 24 Hrs Access ea Server208 Door 208 4 24 Hrs Access Server208 Door 208 5 24 Hrs Access Server208 Door 208 6 24 Hrs Access Server208 Door 208 7 24 Hrs Access Server208 Door 208 8 24 Hrs Access Server209 Door 209 1 24 His Access Server209 Door 209 2 24 Hrs Access 4 Figure 16 Select Door Group Window a Door Group Table This table displays a list door group names to add for each user b Door Group Setting Frame This frame contains a Server combo box Door List and Added Door List Table to allow user to view the door s of each group MaCaPS 8 12 Add Door Group to User To add a group of door to user double click the door group name in the door group table The Select Door Group Window will close and the door group is added MaCaPS 9 Controlling Door Manually The ACS software can monitor the status of each door and control it when special condition happens System user can control the lock and alarm of each door through the use of Manual Door Control Window 9 1 Manual Door Control Window The Manual Door Control Window consists of the following Manual Door Control pese a Se 2 Door 208 2 Unlock Door S 3 Door 208 3 Server208 4 Door 208 4 Stop Alarm Server208 5 Door 208 5 b Server208 6 Door 208 6 Server208 7 Door 208 7 Server208 8 Door 208 8 Server208 1 Door 208 1 Server20
27. e Each cell in the table MaCaPS represents a 15 minutes time slot Time Zone Name This field is for system user to input the specific Time Zone Name Time Zone Setting Buttons This area contains buttons for the save reset and exit command Status Bar This status bar displays the location of current selected Time zone in Time Zone List and whether any information is modified 10 2 Modifying a Time Zone To modify a time zone 1 5 Select the required time zone from the time zone list The saved setting will be displayed in the Time Slot Table Modify the Time Zone Name Modify the Time Slot Table by selecting deselecting the appropriate cell s A cross mark X in the cell means the cell is selected and the door user for the time zone to be added is accessible in that time slot Highlight the appropriate cell s and right click to choose Select Deselect the cell s from the pull down menu To reset the information click the Reset button Click the Save button to save the change s 10 3 Exiting the Time Zone Management Window To exit the Time Zone Management Window click the Exit button 5 11 Adding Holiday System user can specify holiday s for his her organization using the Holiday Management Window Then he she can configure the holiday time slots in the Time Zone Management Window 11 1 Holiday Management Window To open the Holiday Management Window Figure 19 select Database Ho
28. e Check Boxes This area contains check boxes of different kinds of transaction record Remove and Exit Buttons This area contains buttons for the remove and exit command Enter the starting and ending date Select the required type the transaction record Click the Remove button and click Yes button to confirm Click Exit button to exit the window 12 5 Importing User Record To import user record from a text file 1 Click the Import button in the User Database frame to open the Import User Record Window The Import User Record Window consists of the following 5 Smart Access Control System Software User Manual Version 1 0 Import User Record i ream Files AccessControl Da 4 2 Figure 24 Import User Record Window a Import File Path This field is for system user to input the path of importing file b Import and Exit Button This area contains buttons for the import and exit command c Door Groups This area contains chosen door groups to be added to the importing user d Delimiter Frame This area contains option buttons of Delimiter Delimiter is a character to separate columns of database table e Text Qualifier Frame This area contains option buttons of Text Qualifier Text Qualifier is a character to determine to the start and the end of a text string f Card ID Match Frame MaCaPS m 9 This area contains option buttons to determine whether an existing user record is update
29. ed in the Door Controller Management Window 8 5 Exiting the Door Controller Management Window To exit the Door Controller Management Window click the Exit icon in the toolbar A message box will appear if any modified information is not saved Click the Yes button to save the modified information D Exit 8 6 Managing Door Group This section demonstrates how to create modify and delete door group add accessible door group s to each user and how to manage door group through the use of Door Group Management Window and Select Door Group Window 8 7 Door Group Management Window We can create modify and delete door group in Door Group Management Window To enter this window click the Preset Group button in the User Management Window The Door Group Management Window consists of the following MaCaPS Door Group Setting 2 New Record SaveRecord Reset Record Record b mm Door Group Name Hong Kong Office Door Setting C 2 Added Door List E 4 5 208 Door 208 1 24HisAccess Server208 Door 208 2 24 Hrs Access Server208 Door 208 3 24 Hrs Access Server208 Door 208 4 24 Hrs Access Server208 Door 208 5 24 Hrs Access Server208 Door 208 6 24 His Access Server208 Door 208 7 24 Hrs Access Server208 Door 208 8 24 Hrs Access Server209 Door 209 1 24 Hrs Access Server209 Door 203 2 24 Hrs Access Door List Hong Kon
30. eee nennen nee rennen nennen 11 4 5 Exiting the ACS Software 2 aiiis bndit trant deat 11 5 System User 12 5 1 Changing the Current System USE ssssssssseeeeeeeeenen enn 12 5 2 System User Administration Window sse 12 2 3 System User Access Rights eene tire ee t 13 5 4 Adding System USEF eee ede A e ea abet ieee 13 5 5 Modifying or Deleting a System eee 14 5 6 Exiting the User Administration Window seem 14 6 Managing the Server 15 6 1 Server Management WindOoWw eec nha Ra a i RAE 15 6 2 Enabling All Event Server Connection ssssssssseee eene 16 6 3 Adding Event eene nemen nennen nnn 16 MaCofPS 6 4 Modifying or Deleting a Event Server eene 17 6 5 Downloading Data to Server eene 17 6 6 Setting Transaction Log Interval sssesssee meme 17 6 7 Exiting the Server Management Window ssessse eee 17 7 Managing Door Coniroller 18 7 1 Door Controller Management Window sssssee eene 18 7 2 Adding Door Controller eene 19 7 3 Modifying or Deleting a
31. egal Access 18 03 2002 08 42 Landale Street Door In In Out Illegal Access 18 03 2002 08 42 Landale Street 1 F Door In In Out Illegal Access m Pages M 4 4 Figure 32 User In Out Transaction Report 13 4 The Month In Out Report The Month In Out report generates monthly report of a user s transactions To open the User Information Report Window Figure 33 select Report Month In Out Report or click Month In Out Report from the pull down menu beside the Generate Report icon in the toolbar of the Main Window D Door Transaction Report User Information Report User In Out Transaction Report Month In Out Report MaCaPS The Month In Out Window consists of the following Month In Out Report xi e x 4 Date Fom Dorm gt 1079917202 S Listy Fi 21 12 01 FRI No Transactio D 22 12 01 SAT No Transactio 3 Chiang 241201 Teac Transactio 25 12 01 No Transactio 5 Den 26 12 01 WED No Transactio cung 27 2 00 THU No Transactio W 28 12 01 FRI No Transactio 8 Lee 5 29 12 01 SAT No Transactio 8 Leong H 30 12 01 SUN No Transactio G 31 12 01 MON No Transactio 01 01 02 TUE No Transactio m 02 01 02 WED No Transactio Jc 03 01 02 THU No Transactio 04 01 02 FRI No Transactio N 05 01 02 SAT No Transactio C d E SUN No Transactio L 07 01 02 MON No Transactio MW 08 01 02 TUE No Transactio 03 01 02 WED
32. elimiter and Text Qualifier option buttons to tell the software the format of the importing file Note The Delimiter is a character to separate columns of database table while the Text Qualifier is a character to determine to the start and the end of a text string System User should be aware of the format of importing text file 4 Click the Import button and wait until the progress bar shows the importation is finished 5 Click Exit button to exit the window 12 3 Exporting Transaction Database To export transaction to a text file 1 Click the Export button in the Transaction Database frame to open the Export Transaction Window The Export Transaction Window consists of the following i a 72002 v To 11 23 2002 gt Dutput File Path pm Progress d C Semicolon Comma Other m Delimiter e C Tab C Space m Text Qualifier f None Figure 22 Export Transaction Window a Date The area contains fields for system user to specific the starting and ending days of the transaction record to be exported b Export File Path MaCaPS 6 This field is for system user to input the path of exporting file Export and Exit Button This area contains buttons for the export and exit command Progress Bar This area contains progress bar to monitor the progress of database export Delimiter Frame This area contains option but
33. ete Record icon in the toolbar Then click the Yes button of the message box to confirm X Delete Record 3 After modifying the system user information click the Save Record icon to save the setting b Save Record 5 6 Exiting the User Administration Window To exit the User Administration Window click the Exit icon in the toolbar A message box will appear if any modified information is not saved Click the Yes button to save the modified information R Exit MaCcaPS 6 Managing the Server Database This section demonstrates how to create modify delete event server download data to event server and set the transaction log interval through the use of the Server Management Window 6 1 Server Management Window To open the Server Management Window Figure 9 select Database Server or click the Setup the Server Database icon in the toolbar of the Main Window E The Server Management Window consists of the following x hH New Record Delete Record Save Record Reset Record Exit Server Connection b Adam Enable All Event Server Connection c Server Setting d Name Download Updated Data IP 92 1684 208 User Name admin Download All Data Set Transaction Log Interval Password 192 168 4 208 Server210 Server211 ServerNEW Figure 9 Server Management Window a Toolbar This area contains buttons that provide access to frequently u
34. g Office e d Figure 15 Door Group Management Window a Toolbar This area contains buttons that provide access to frequently used commands b Door Group Name This field is system user provided door group name c Door Group Setting Frame This frame contains a Server combo box Door List Added Door List Table and few buttons to allow system user to add delete door s to from group d Door Group Table This table displays a list door group names e Status Bar This status bar displays the location of current door group in Door Group Table and whether any information is modified 8 8 Adding Door Group To add a new door group 1 Click the New Record icon in the Toolbar New Record MaCaPS 2 Enter the Door Group Name 3 Select an event server from the server combo box A list of door s is displayed in the Door List of the Door Group Setting frame To add a door into the group Double click on the specific door in Door List or select the door from the Door List and click button To add all door s of the selected server into the group click gt gt button If door s of another event server is are needed to add select another event server from the server combo box and repeat this step 4 To remove door s from the added door list select a door from the Added Door List Table and click button to remove the added door or click button to remove all added door s 5 The time zone settin
35. g of each door can be changed Double click on the required door in the Added Door List Table to select the time zone and click OK button 6 Toreset the information click the Reset Record icon in the toolbar 2 Reset Record 7 After entering the door group information click the Save Record icon to save the setting The new door group name is displayed in the Door Group Table Save Record 8 9 Modifying or Deleting a Door Group To modify or delete an existing door group 1 Select the group in the Door Group Table The door group s detail will be displayed 2 Todelete the door group click Delete Record icon in the toolbar Then click the Yes button of the message box to confirm X Delete Record 3 After modifying the door group information click the Save Record icon to save the setting 5 Save Record 8 10 Exiting the Door Group Management Window To exit the Door Group Management Window click the Exit icon in the toolbar A message box will appear if any modified information is not saved Click the Yes button to save the modified information D Exit 8 11 Select Door Group Window In Select Door Group Window we can add a group of door s to each user To enter this window click the Select Group button in the User Management Window The Select Door Group Window consists of the following Door Group Setting Hong Kong Office Kowloon Office b E Door Setting Server Ad
36. holder who is added to the user database in of ACS software MaCaPS Button Combo Box Check Box Option Button The term button refers to a button on a toolbar or a command button which is clicked to perform some specific individual action Command Button New Record The term combo box refers to a box which is made up of a text box and a drop down list The system user can enter text in the text box in addition to selecting from the items inside Combo Box M The term check box refers to a box which indicates its state selected or not by either displaying or not displaying a tick If you see a tick it is selected else it is not selected Any number of check boxes in a group can be selected at any given time v CheckBox The term option button refers to a button which indicates its state selected or not by either displaying or not displaying a dot If you see a dot it is selected else it is not selected Only one option button in a group can be selected at any given time ption Button 1 7 Document Overview This document is divided in to 6 chapters as mentioned below in detail Chapter 1 provides a brief overview about this document Chapter 2 provides a general description about the ACS Chapter 3 provides an installation guide of the ACS software on Windows Platform Chapter 4 provides a guide of starting up the ACS software Chapter 5 provide
37. ick the Exit button MaCaPS 10 Managing Time Zone Time zone is a setting of the door s valid access time A time zone can apply to both user and door setting There are up to 128 time zones Each time zone has 8 days including Sunday to Saturday and holidays And each day is divided into 96 time slots with 15 minutes a slot System user can configure each time slot of each time zone through the use of Time Zone Management Window 10 1 Time Zone Management Window To open the User Management Window Figure 18 select Database Time Zone or click the Setup the Time Zone Database icon in the toolbar of the Main Window The Time Zone Management Window consists of the following Time Zone 24 Hrs Access No Access Student a eacher Time Zone 3 Time Zone 4 Time Zone 5 Time Zone 6 Time Zone 7 Time Zone 8 Time Zone 3 Time Zone 10 Time Zone 11 Time Zone 12 Time Zone 13 Time Zone 14 Time Zone 15 Time Zone 16 Time Zone 17 Time Zone 18 Time Zone 18 Time Zone 20 Time Zone 21 Time Zone 22 Time Zone 23 Time Zone 24 Time Zone 25 w TimeZone Name e pma e x 5 E c exc mm zm gt ola Er E 8
38. ion will be displayed on the preview list 3 Click Report button to generate a report Figure 30 Or repeat step 1 if the information of preview list is not suitable 4 Click the Print icon to print out the report or click the Export icon to export to an html file User Report zp s COMPANY NAME Employee Information REPORT DATE Tuesday 16 April 2002 STAFF CODE 07 FIRST NAME LAST NAME Vincent Wong SEX M DEPARTMENT Accounts POSITION Accounting Officer SITE CODE 00110 CARD ID 01014 STAFF CODE 4 08 FIRST NAME LAST NAME Irene Lee SEX F DEPARTMENT Accounts POSITION Proj Administrato SITE CODE 00110 CARD ID 01015 STAFF CODE 10 FIRST NAME LAST NAME Cap Chan SEX M DEPARTMENT D amp E POSITION Design Co ordinator SITE CODE 00110 CARD ID 01024 STAFF CODE 12 FIRST NAME LAST NAME Benny Mak SEX M DEPARTMENT D amp E POSITION Design Co ordinator SITE CODE 00110 CARD ID 01026 STAFF CODE 13 FIRST NAME LAST NAME Eric Kwok SEX M DEPARTMENT D amp E POSITION Design Co ordinator SITE CODE 00110 CARD ID 01027 Pages 4 1 Figure 30 User Information Report 13 3 The User In Out Transaction Report The user in out transaction report generates report with respect to user name To open the User Information Report Window Figure 31 select Report User In Out Transaction Report or click User In Out Transaction Report from the pull down men
39. liday or click the Setup the Holiday Database icon in the toolbar of the Main Window The Holiday Management Window consists of the following Holiday E Remark From Date To Date a Holiday 1 Christmas 12 25 2002 v 12 26 2002 v 7 1 1 2003 1 1 2003 b v Holiday uner New Year 27172003 v 2 3 2003 v 7Hoidg4 4 18 2003 v 4 21 2003 gt teh s s THddye 11 29 2002 1729 2002 d eg gt Hady8 1729 2002 now 1729 2002 11 29 2002 Hody10 117292002 ow 1172972002 vw Hddy12 11 29 2002 11 29 2002 11 29 2002 117297200 1172972002 vw 17292002 7 1172972002 x 117297200 Reset Exit Figure 19 Holiday Management Window a Holiday Check Box This area contains check boxes to enable a holiday 5 b Holiday Name Remark This field is for system user to input the holiday name or remark of holiday c From Date This area contains the starting day of holiday d To Date This area contains the ending day of holiday e Holiday Setting Buttons This area contains buttons for the save reset and exit command 11 2 Adding a holiday To add a holiday record 1 Select the Holiday X check box to enable specific holiday where X is the holiday number 2 Enter the H
40. log in window the system functions will be disabled For the information of access rights please refer to section 5 System User Administration The main window interface is described as follows 5 ACS Server 101 xl Database Report Language About b 4 6 s OE D Transaction Date MM DD Server Name Door Name Name Access Type Access Log C 2002 11 27 02 20 07 pm Server208 Door 208 1 Warning Illegal Access Door Sensor 2002 11 27 02 20 02 pm Server208 Door 208 1 Warning Illegal Access Door Sensor mag 11 27 02 20 02 pm Server208 Door 208 1 Alan Tam Out 200 02 19 59 Server208 Door 208 1 Alan Tam Dut 2002 11 27 9 56 pm Server208 Door 208 1 Alan Tam Dut 2002 11 27 02 19 9p 208 Door 208 1 Alan Tam Out Name 1 2002 11 27 02 19 55 Server208 Door 208 1 Warning Illegal amp ccess Alarm 2002 11 27 02 19 51 pm Server208 Door 208 1 Alan Tam Dut jal 2002 11 27 02 19 50 pm Server208 Door 208 1 Warning Illegal Access Alarm 2002 11 27 02 19 47 pm Server208 Door 208 1 Warning Illegal Access Door Sensor 2002 11 27 02 19 46 pm Server208 Door 208 1 Invalid Card ID Card ID 12E282A2 2002 11 27 02 19 45 pm Server208 Door 208 1 Waring Illegal Access Alarm 2002 11 27 02 19 45 pm Server208 Door 208 1 Warming Illegal Access Door Sensor 2002 11 27 02 19 43 pm Server208 Door 208 1 Invalid Card ID Card ID 12E 28242 Na
41. m Log lt lt Expiration 28 zi Date ni m Select Group Preset Group Browse rm z am Marketing Temporary 12 21 Figure 13 User Management Window a Toolbar This area contains buttons that provide access to frequently used commands b Personal Information Frame This frame contains fields for displaying and setting user s personal information c Staff Information Frame 5 This frame contains fields for displaying and setting user s staff information Smart Card Information Frame This frame contains fields for displaying and setting user s access card information Personal Picture Frame This frame contains fields for displaying and setting user s photo Door Setting Frame This frame contains fields for displaying and setting user s accessible door information Added Door List Table This table displays a list of servers and doors added for the selected user Door Group Command Buttons This area contains buttons that adds a door group for the selected user and manage door group For more information please refer to section 8 6 Managing Door Group User Table This table displays a list of user names and their saved setting Status Bar This status bar displays the location of current selected user in User Table and whether any information is modified 8 2 Adding User Adding a user involves entering user information and assigning appropriate door s to him her To add a ne
42. me2 2002 11 27 02 19 42 pm Server208 Door 208 1 Warning Illegal amp ccess Alarm 2002 11 27 02 19 28 pm Server208 Door 208 1 Waming Illegal Access Door Sensor 2002 11 27 02 19 17 pm System Status START UP e 2002 11 27 02 19 17 pm System Status 2002 11 27 02 19 17 pm System Status Login admin Admin 2002 11 27 02 05 04 pm System Status SHUT DOWN 02 11 27 02 05 04 pm System Status Logout admin Admin f Name3 Server etus 3 4 7112287002 3 10 56 Connecting to Server209 11 0 51 Timeout INEW Figure 7 The ACS Software Main Window Interface a Menu Bar This area contains the menus that control the operation of the ACS Software b Toolbar This area contains buttons that provide access to frequently used commands c System Transcript Window The Transcript Window displays system message and transaction log d User Photo Window This Window displays photos of recently accessed users e Server Status Window This Window displays the status of registered event server s Green box and red box represents an available and unavailable event server respectively f Server Transcript Window This Transcript Window displays message of activities of the event server s g Status Bar This status bar displays the current system users system status date and time 4 4 Logging Out To log out the system select System Logout 4 5 Exiting the ACS Software
43. n to print out the report or click the Export icon to export to an html file lt DataReport1 B Zoom 100 Month In Out Report REPORT DATE Tuesday 16 April 2002 NAME Dennis Chiu MONTH 3 DEPARTMENT IT REGION IT Officer Date Weekday In Time 1 Out Time 1 Break In Time 2 Out Time 2 Total Remarks 01 03 2002 FRI 08 21 54 18 03 07 09 41 02 03 2002 SAT 08 20 59 13 04 52 04 43 03 03 2002 SUN No Transactions 04 03 2002 08 14 15 14 47 41 01 31 16 18 45 16 38 06 06 52 05 03 2002 TUE 08 20 47 12 01 54 01 18 13 20 31 19 53 18 1013 06 03 2002 WED 11 28 58 18 58 50 07 29 07 03 2002 THU 08 17 20 12 59 47 00 01 13 00 50 20 14 11 11 55 08 03 2002 FRI 08 22 34 14 43 47 05 06 19 50 31 19 59 35 06 30 09 03 2002 SAT 08 17 20 10 41 32 01 14 11 55 34 13 16 19 03 44 10 03 2002 SUN No Transactions 11 03 2002 08 15 56 13 34 22 04 16 17 50 22 18 37 52 06 05 12 03 2002 08 23 15 13 05 04 37 17 43 28 20 02 02 07 01 13 03 2002 WED 08 23 04 15 52 05 00 59 16 51 52 19 10 00 09 47 14 03 2002 08 14 00 10 57 28 03 29 14 27 27 23 17 01 11 33 15 03 2002 FRI 08 28 23 19 44 40 11 18 16 03 2002 SAT 08 31 36 14 34 14 06 02 17 03 2002 SUN No Transactions 18 03 2002 08 18 15 08 25 10 00 05 19 03 2002 TUE No Transactions 20 03 2002 WED No Transactions 21 03 2002 THU No Transactions 22 03 2002 FRI No Transactions 23 03 2002 SAT No Transactions 24 03 2002 SUN No Transactions 25 03 2002 No Transacti
44. ntains options for setting the alarm of the selected door controller d Reader Tab This tab contains options for setting the card reader s of the selected door controller e Time Zone Tab This tab contains options for setting the time zone and door access scheme of the selected door controller f Door Controller Table This table displays a list of door controller s and its their current setting g Status Bar This status bar displays the location of current selected door in Door Controller Table and whether any information is modified 7 2 Adding Door Controller There are several fields to enter for adding a door controller a Door Name User specified door name which is easy to remember b Server Name It is the name of server which is connected to the door controller c DoorNumber This is the unique door number to locate each door controller from the event server There are up to 8 door controllers for each event server d Continue Open Time It is the time for the door to unlock The time can be ranged from 1 to 63 seconds To add a new door controller 1 In the Door Controller Management Window click the Door Tab 2 Click the New Record icon in the Toolbar L New Record 3 Enter the Door Name Server Name Door Number and Continue Open Seconds MaCofPS 4 Toreset the information click the Reset Record icon in the toolbar 2 Reset Record 5 After entering the door controller information click the Save Rec
45. oliday name starting day and ending day From Date and To Date 3 To reset the information click the Reset button 4 Click the Save button to save the setting 11 3 Modifying disabling and deleting record To modify disable and delete a holiday record 1 Modify the Holiday name starting day and ending day From Date and To Date 2 To disable deselect the Holiday X check box where X is the holiday number 3 Toreset the information click the Reset button 4 Click the Save button to save the change s 11 4 Exiting the Holiday Management Window To exit the Holiday Management Window click the Exit button 5 12 Maintaining Database The transaction record and user information are stored in database To allow the data to be exchangeable the ACS software offers database migration tools through the use of Database Maintenance Window Also it is a good practice for the system administrator to monitor the database size to ensure the effectiveness of software and backup the database periodically to reduce the chance of data loss 12 1 The Database Maintenance Window To open the Database Maintenance Window Figure 20 select Database Database Modification in the Main Window The Database Maintenance Window consists of the following Database Maintenance Transactions Database Import Export Delete User Database Import Database Export User Database Delete User Data
46. ons 26 03 2002 TUE No Transactions 27 03 2002 WED No Transactions 28 03 2002 THU No Transactions 29 03 2002 FRI No Transactions 30 03 2002 SAT No Transactions 31 03 2002 SUN No Transactions Pages Figure 34 Month In Out Report MaCaPS
47. or 208 1 Marketing 11 8 2002 4 07 Server208 Door 208 1 Marketing Figure 27 Door Transaction Report Window a Information Display Option The area contains combo boxes to list the sorted transaction records which meet the selecting criteria in specified period b List Report and Exit Button This area contains buttons for the list report and exit command c Preview List MaCaPS This area contains preview of specified transaction records To generate the door transaction report 1 Select the Period Sort By and List By option in the Information Display Option Note The Sort By option control the order of displaying record while the List By option limits which record to be displayed 2 Click the List button A preview of report with your specified information will be displayed on the preview list 3 Click Report button to generate a report Figure 28 Or repeat step 1 if the information of preview list is not suitable 4 Click the Print icon to print out the report or click the Export icon to export to an html file DataReport1 E Zoom 100 Door Transaction Report REPORT DATE Tuesday 16 April 2002 SERVER 2008 DOOR 207 Data Centre Date Time First Name Last Name Access Type Access Log 16 03 2002 08 32 HO KIT KITSON NG In In 16 03 2002 10 18 ANDRE CHAN In In 18 03 2002 10 18 ANDREW CHAN Out Out 16 03 2002 10 19 ANDREW CHAN In In 16 03 2002 10 20 A
48. ord icon to save the setting The door controller setting is displayed in the Door Controller Table b Save Record 7 3 Modifying or Deleting a Door Controller To modify or delete an existing door controller 1 Select the door in the Door Controller Table The door controller s detail will be displayed 2 Todelete the door controller click Delete Record icon in the toolbar Then click the Yes button of the message box to confirm X Delete Record 3 After modifying the door controller information click the Save Record icon to save the setting Save Record 5 7 4 Configuring the Alarm Option New Record X Delete Record 2 Save Record Reset Record D Exit Alarm Setting Max Open Second C Alarm 5 Sec Alarm if exceeding Max Open Second Door 208 1 Door 208 2 Door 208 3 Door 208 4 Door 208 5 D nr 2f18 R Server208 Server208 Server208 Server208 Server208 Server fIR Record 17 21 Door No Cont Open gt 7 Figure 11 Door Controller Management Window with Alarm Tab enabled User can configure the door controller to make the card reader alarm if unauthorized condition happens To configure the alarm o 1 Click the Alarm Tab ption 2 Select the door in the Door Controller Table The door controller s detail will be displayed 3 To enable the alarm function selec
49. ption with a password label will be disabled 5 Click the Save Record icon to save the setting Save Record 7 7 Exiting the Door Controller Management Window To exit the Door Controller Management Window click the Exit icon in the toolbar A message box will appear if any modified information is not saved Click the Yes button to save the modified information D Exit MaCaPS 8 Managing the User Database This section demonstrates how to create modify delete user and add accessible door s through the use of User Management Window 8 1 User Management Window To open the User Management Window Figure 14 select Database User or click the Setup the User Database icon in the toolbar of the Main Window The User Management Window consists of the following New Record as Record SaveRecord Reset Personal Information p Personal Picture b ra lan First Name am Sex Male C Female Hai m Staff Information Door Setting C 738 ServerNEW E Department Marketing 1 Server208 Door 208 1 Door List Server208 Door 208 2 Position v Server208 Door 208 3 24 His Server208 Door 208 4 Server208 Door 208 5 2 Server208 Door 208 6 Server208 Door 208 7 24 Hrs d r Smart Card Information CadiD 12 21912 Bon nese lt Server208 Door 208 8 24 Hrs Server209 Door 208 1 24 His v Password 0000 Fro
50. s a description of system user administration Chapter 6 provides a description of managing server database Chapter 7 provides a description of managing door controller Chapter 8 provides a description of managing user database e Chapter 9 provides a guide of controlling the door manually MaCofPS e Chapter 10 provides a description of managing time zone Chapter 11 provides a description of adding holiday Chapter 12 provides a description of maintaining database Chapter 13 provides a description of managing reports 1 8 Revision History 1 0 On Initial release MaCaPS 2 Overview of Smart Access Control System 2 1 Access Control Access control is the management of WHO goes WHERE and WHEN Persons are uniquely identified through an access card or token and will be able to enter only at assigned doors in assigned time and days Beside this it also provides Time Attendance System to enhance the company human resource management via local area network LAN The ACS software provides a simple graphic user interface for the following functions a System User Administration b Door Control Setup the Server Database Setup the Door Database Setup the User Database 2 Setup the Time Zone Database Setup the Holiday Database Database Maintenance i Door Transaction Report j User Information Report User In Out Transaction Report Month In Out Report Basically The
51. s combo boxes to list and sort users b List Report and Exit Button This area contains buttons for the list report and exit command c Preview List This area contains preview of specified transaction records To generate the User In Out report 1 Select the Period Sort By and List By option in the Information Display Option Note The Sort By option control the order of displaying record while the List By option limits which record to be displayed 2 Click the List button A preview of report with your specified information will be displayed on the preview list MaCaPS 3 Click Report button to generate a report Figure 32 Or repeat step 1 if the information of preview list is not suitable 4 Click the Print icon to print out the report or click the Export icon to export to an html file 50 Transaction Report 2 zomp COMPANY NAME User In Out Transaction Report REPORT DATE Tuesday 16 April 2002 Oi Kwan AU YEUNG DEPARTMENT Vibro HK Ltd POSITION Vibro Date Time Server Door Access Type Access Type 16 03 2002 08 41 Landale Street Door In In 16 03 2002 08 41 Landale Street 1 F Door In In Out Illegal Access 16 03 2002 13 04 Landale Street 1 F Door In Out Illegal Access 16 03 2002 13 04 Landale Street Door Out Out 15 03 2002 14 30 Landale Street 1 F Door In In Out Illegal Access 16 03 2002 16 48 Landale Street 1 F Door In In Out Ill
52. sed commands b Server Connection Frame This area provides system user to select whether to enable all event server connection c Server Setting Frame MaCaPS This frame contains fields for displaying and setting event server details Server Setting Command Buttons This area contains buttons that send command to the event server Event Server Table This table displays a list of event server name s and their address es Status Bar This status bar displays the location of current selected server in Event Server Table and whether any information is modified 6 2 Enabling Event Server Connection To make connection with the server s the Enable All Event Server Connection check box should be selected Otherwise no transaction record is received even there is server added 6 3 Adding Event Server To add a new event server 1 Click the New Record icon in the Toolbar New Record Enter the Server Name IP address User Name and Password to the Server Setting frame If you want to enable the connection with the new server select the Enable Get Transaction check box Note To enable individual connection with specific server both the Enable All Event Server Connection check box and Enable Get Transaction check box of the specific server should be selected To reset the information in the Server Setting frame click the Reset Record icon in the toolbar 2 Reset Record After entering the even
53. select a door from the Door List and click button To add all door s of the selected server for the user click gt gt button If door s of another event server is are needed to add select another event server from the server combo box and repeat this step Note For a large organization you can add group of doors to the users having the same department or position to minimize the management time For more information please refer to section 8 6 Managing Door Group To remove door s from the added door list select a door from the Added Door List Table and click button to remove the added door or click button to remove all added door s The time zone setting of each door can be changed here instead of using the Door Controller Management Window Double click on the required door in the Added Door List Table to select the time zone and click OK button To reset the information click the Reset Record icon in the toolbar Z Reset Record 10 After entering the door controller information click the Save Record icon to save the setting The door controller setting is displayed in the Door Controller Table Save Record 5 8 3 Modifying or Deleting a User To modify or delete an existing user 1 Select the user in the User Table The user s detail will be displayed 2 To delete the user click Delete Record icon in the toolbar Then click the Yes button of the message box to confirm X
54. t server information click the Save Record icon to save the setting The new server name and its IP address are displayed in the Event Server Table b Save Record MaCaPS 6 4 Modifying or Deleting a Event Server To modify or delete an existing event server 1 Select the server in the Event Server Table The server s detail will be displayed in the Server Setting frame 2 Todelete the event server click Delete Record icon in the toolbar Then click the Yes button of the message box to confirm X Delete Record 3 After modifying the event server information click the Save Record icon to save the setting Save Record 6 5 Downloading Data to Server User access list of specific door and door controller information is downloaded to the corresponding event server To download updated data to the server click the Download Updated Data button and wait until the operation finish The data which differs from that inside the server will be downloaded To download all data into the server click the Download Data button and wait until the operation finish 6 6 Setting Transaction Log Interval The transaction log interval is the time between two consecutive communications between PC and server The default interval is 5 seconds To set the transaction log interval click the Set Transaction Log Interval button and enter the time in terms of seconds then click Save button 6 7 Exiting the Server Management Window
55. t the Alarm if exceeding Maximum Open Second option button and choose the Max Open Second Note If the No Alarm option button is selected the alarm function is disabled If the Alarm if exceeding Maximum Open Second option button is selected the card reader will alarm if the door opening time is more than the Max Open Second field Max Open MaCaPS Smart Access Control System Software User Manual Version 1 0 Second refers to the maximum door opening time without alarm if the alarm is enabled 4 To disable the alarm function select the No Alarm option button 5 Click the Save Record icon to save the setting 7 5 Configuring the Reader Option Dow2082 Server208 2 Dow2083 Server208 3 2085 Server208 5 Figure 12 Door Controller Management Window with Reader Tab enabled To configure the reader option 1 Click the Reader Tab MaCaPS N NO 2 Select the door in the Door Controller Table The door controller s detail will be displayed 3 Ifthe card reader has the keypad feature select Yes or No button of the Keypad option button group to control this feature Else select No button for the Keypad option button 4 Select Single Door or Double Box option button Note If the door controller controls a single door select the Single Door option button to lock once the door has been opened If the door controller controls a double door select the Double Door option button to lo
56. to the door name To open the Door Transaction Report Window Figure 27 select Report Door Transaction Report or click Door Transaction Report from the pull down menu beside the Generate Report icon in the toolbar of the Main Window D Door Transaction Report User Information Report User In Out Transaction Report Month In Out Report The Door Transaction Report Window consists of the following Door Transaction Report Period jz 2001 x To 12 1 42002 Sort By Last Name List By fan 11 8 2002 4 06 Al Server208 Door 208 1 Marketing 11 8 2002 4 06 Al Server208 Door 208 1 Marketing 11 8 2002 4 06 Al Server208 Door 208 1 Marketing 11 8 2002 4 06 Al Server208 Door 208 1 Marketing 11 8 2002 4 06 Al Server208 Door 208 1 Marketing 11 8 2002 4 06 Al Server208 Door 208 1 Marketing 11 8 2002 4 06 Server208 Door 208 1 Marketing 11 8 2002 4 06 Al Server208 Door 208 1 Marketing 11 8 2002 4 06 Al Server208 Door 208 1 Marketing 11 8 2002 4 06 Server208 Door 208 1 Marketing Server208 Door 208 1 Marketing 5 3 Server208 Door 208 1 Marketing 208 Door 208 1 Marketing 11 8 2002 4 06 Server208 Door 208 8 11 8 2002 4 06 Server208 Door 208 8 Eas Server208 Door 208 8 11 8 2002 4 07 Server208 Door 208 1 Marketing 11 8 2002 4 07 Server208 Door 208 1 Marketing 11 8 2002 4 07 Server208 Door 208 1 Marketing 11 8 2002 4 07 Server208 Do
57. tons of Delimiter Delimiter is a character to separate columns of database table Text Qualifier Frame This area contains option buttons of Text Qualifier Text Qualifier is a character to determine to the start and the end of a text string Enter the starting and ending date for database export Enter the Export File Path or click the Browse icon to locate the database file p Select the Delimiter and Text Qualifier option buttons to tell the software the format of the exporting file Click the Export button and wait until the progress bar shows the exportation is finished To cancel to exportation click Exit button to exit the window 12 4 Deleting Transaction Database System administrator can delete different kinds of transaction record of a period from database To delete transaction record from database 1 Click the Delete button in the Transaction Database frame to open the Delete Transaction Window The Delete Transaction Window consists of the following 5 5 Delete Transaction From 1 29 2001 1172972002 7 System Status Warning Resume Timeout DC Timeout Invalid Time Zone Invalid Card ID Dut In Remove Exit Figure 23 Delete Transaction Window Date The area contains fields for system user to specific the starting and ending days of the transaction record to be deleted Transaction Typ
58. u beside the Generate Report icon in the toolbar of the Main Window MaCaPS G Door Transaction Report User Information Report User In Out Transac tion Report Month In Out Report The User In Out Transaction Window consists of the following User In Out Transaction Report E Period E 29 2001 11 29 2002 Sort By Last Name List By fal Event Time UserName ServerName DoorName Department 11 13 2002 3 4 Server208 Door 208 1 11 13 2002 3 4 Server208 Door 208 1 11 13 2002 3 4 Server208 Door 208 1 11 13 2002 3 4 Server208 Door 208 1 11 13 2002 3 4 Server208 Door 208 1 b 11 13 2002 3 4 Server208 Door 208 1 11 13 2002 3 4 Server208 Door 208 1 11 13 2002 3 5 Server208 Door 208 1 11 13 2002 3 5 Server208 Door 208 1 11 13 2002 3 5 Server208 Door 208 1 11 13 2002 3 5 Server208 Door 208 1 11 13 2002 3 5 Server208 Door 208 1 11 13 2002 3 5 Server208 Door 208 1 002 3 5 Server208 Door 208 1 La 11 13 2002 3 5 Server208 Door 208 1 11 13 2002 3 5 Server208 Door 208 1 11 13 2002 3 5 Server208 Door 208 1 Report 11 13 2002 3 5 Server208 Door 208 1 11 13 2002 3 5 Server208 Door 208 1 11 13 2002 3 5 Server208 Door 208 1 11 13 2002 3 5 Server208 Door 208 1 Exit Figure 31 User In Out Transaction Report Window a Information Display Option The area contain
59. w user 1 Click the New Record icon in the Toolbar New Record Enter the First Name Last Name and Sex of the user in the Personal Information frame Enter the Staff Code Department and Position of the user in the Staff Information frame If a user with the department name or position is added before you can choose these fields from the combo boxes Enter the Card ID Password and optional Expiration Date in the Smart Card Information frame The password is necessary if the keypad feature is enabled If the check box in Expiration Date field is selected the function of user s card will be disabled after that date Note The card ID can be retrieve from card by placing the card on the card reader after clicking the From Reader button or by clicking the From Log the card ID will be retrieved from the latest invalid door transaction In other words system user can click the From MaCaPS Reader button and then present the card to the card reader of the PC or placing the card to card reader of any door and then click the From Log button to retrieve the card ID User s photo can be added optionally In the Personal Picture frame click Browse button to insert the photo To remove the photo click the Remove button Select an event server from the server combo box A list of door s is displayed in the Door List in the Door Setting frame To add a door for the user Double click on the specific door in the Door List or
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