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NACCRAWARE Statewide User Manual

1. children iland Refer Statistics Done internet 100 Client referral data End Date _ i client available in three RUN H A formats Grand Level TOTAL lw i Referrals Total Summary and m RUN with query fi Detaj Sort bv __ CLIENT ID at m x A tnaccrraicnteerulatinarcera cervlete RannrtSarvlar a Internat Bainn lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l Frequency Count The Frequency Count report tells you the Number and Percent Results for any number of selected fields You can use this report to count any responses for a client field You could run reports on the number of client records in each county or the types of care that parents are looking for for example The example below is what daily schedules parents have requested Things you can note from the results below There are currently 8806 client records that are active and those 8806 clients have checkmarks in 9749 different daily schedule options That means there are a number of clients that need care for more than 1 shift The count column tells you how many records have that option marked The of records column compares the count with the number of records The of responses compares the count with the number of responses Daily Schedule Total Records 8806 Tota
2. Note Report will be generated only for client SELECT FIELDS Film hauina ctatuc ealnctad an tha hoadar _ Client with No Referral This report contains the same fields as the Client Listing report just for those clients who received no referral options They may have received no referral options because they used your website and they are not from your region They may also have received no referral options because they entered so many criteria that there were no matches Results will appear as below lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral mz ml Ei RR id ntern plorer a X 6 lt 4 y https www naccrraware net naccrrajsp servlet naccrra servlets ReportServiet reportType client x Bl its x Az File Edi i ENACCRRAware Report Results Windows Internet Explorer oe _ https www naccrraware net naccrrajsp serviet naccrra servlets ReportServlet M We a 98 ermbox vaho Kai E Page GToos File Edit View Favorites Tools Help Links EPI Yahoo E Facebook Home W Upromise TS a J fak n a re Gr O Client cs Active Clients Report With No Referrals from 06 01 2010 to 06 02 2010 Total records 1 ID Name Address City State Zip Home Phone Work Phone Status Date Client 28364 olivia davis 14 s adams
3. F NACCRRAware Microsoft Internet Explorer Q ax 7 Q x a A pe Search Sie Favorites media 2 amp Addres oe ee ae Naccrra e My Recent Documents Mail Merge My Network gS crua se Inbox Microsoft T NACCRRAware amp http ia naccrraware net naccrrajsp servlet naccrra servlets WPUploadServlet mailMerge true Save in mailmerge My Recent Documents Desktop My Documents My Computer J 3 Floppy 4 Local Disk C O nacera B AR mailmerge 4 CD RW Drive D S amp clipart on filesrvr H S cdfonts on ilesrvr I S boardmaker on filesrvt L applications on filesrvr M pub chideare on filesrvr P SS misc on filesrvt R S amp Brenda Loop on filesrvr S S staffinder on ts1 wi My Network Places Unused Desktop Shortcuts fox a File name Provider ven 160 doc Save Save as type Microsoft Word Document 9 File Download cay Label Procedures f Cancel 5 Now you are ready to run the set of labels that you need Some things to think about when running a query for your labels What counties do need to mail to What type of providers Only child care homes only registered homes all types Will this be a bulk mailing requiring labels to be in zip code order Most labels require a limited number of counties and type of care
4. NACCRRAware Windows Internet Explorer le x l https J www naccrraware net NACCRRAware Report Results Windows Internet Explorer ol Pir File Edt View Favorites Tools Help oy Favorites 3S E CCR8R Website CCRR Admin lt Constant Contact Fd Facebook Home NACCRRAware Login t SurveyMonkey com W Upromise Yahoo M mR Tools ae Active Frequency Count Results a License Type 3 The results show that on this date there were 200 registered child development homes in Black Hawk County If the total records and total records with responses are not the same number it means that there is a record with no information entered In a field with multiple options to select from like license type it could mean that someone has more than 1 checkmark The results show you that 56 of the registered homes in Black Hawk are CDH B The licensed capacity desired capacity and total vacancies are also added for you since we checked the box labeled lt Add capacity and vacancy data gt Statistic Analysis of Contains Lowest Age Cross Tabulations A cross tabs report is used to compare 2 fields If you select county then license type it will run a report of each county listed separately and the number of each type of license type An example of this is shown below Fayette Total Records 84 Total Records with Responses 84 Value Count of Records of Responses Child Development Home A 8 9 52
5. Provider ID 9764 Date 08 24 2007 Counselor Wendy Sullivan Comments Business Name SAVE LOG Previous Actions Date Counselor Action F Index Edit Delete E AStart Ie Comments z a Internet E caendar yj my Docume M Documenti Enaccrra Ha A 1 38PM a From pull down menu entitled Action choose Added New Provider press Save Log b From pull down menu entitled Action choose Attempted to Recruit in Comments box type mailed recruitment packet if applicable press Save Log c From pull down menu entitled Action choose Newly Registered Licensed press Save Log d Send recruitment packet b If provider already has a file in NACCRAware Double check to verify all information is correct If provider is Inactive or Pending change to Active Look at Action Log to see if any changes were made recently before changing any addresses or phone numbers the provider may have updated with us more currently Document any changes made on Action Log page lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE E l 1 If any changes are made to addresses or phone numbers copy old address or phone number into the comment box on the action log c If provider is listed as Non Registered i If the provider does not have a file in NACCRRAware create a new file 1 GotoD
6. e Press Close Window No Referral Status e Check No Intake Provider Agreement and or Information meeting no attended Mailing Complete this section only if the provider s mailing address is different from their residence Fill in the following e Street Address Use abbreviations when possible no periods e Street 2 fill in apartment number if applicable e City e State abbreviated e Zip Contact Fill in the following e Primary Phone e Email Address if they have one License Info e Regulation Select Regulated Licensed from the drop down box lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l e License Type Type of License will have e Total License Cap 0 Comments e This is the section to enter any detailed information that is necessary e Information on when the center will be opening and where they are in the process of licensing Save Entered Information e Choose the Attributes option on the upper left side of the screen Attributes Screen How Heard About Us e Check the box that best applies Save Screen e Click Save Attributes Action Log Select from Action List e Added Pending Provider e Attempted to Update send survey if applicable e Technical Assistance if provided technical assistance during conversation with program director lowa CCR amp R Statewide N
7. oe Naccrra e es naccrraware Welcome to NACCRRAware Brenda Loop Please select an option from the menu Fie Edit View Favorites Tools Help ay Q ex amp x a A JO Search Sie Favorites media Se EE LJ Address amp http fia naccrraware net naccrrajsp servlet naccrra servlets WPUploadServiet mailMerge true i Go ce Naccrra d g NACCRRAware Mail Merge NACCRRA Provided Word Processing Templates Mailing Labels ProviderAvery5161 doc SampleParentLetter doc ProviderAvery51 Al dar SampleParentInvoice doc ProviderAvery4 Open CVS Open in New Window Client4very5161 StenAvervese4 Save Target As ClientAveryS160 Print Target Client4very4013 CommunityAver CommunityAvet Copy shortcut CommunityAver Add to Favorites Internet Properties lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral mz ml 4 This file needs to go in a very specific location on your computer for the labels to work If you are using NACCRRAware you should have a folder in your C drive called naccrra Click on the down arrow next to the save in and choose c naccrra mailmerge Repeat step 4 with ClientAvery5160 and CommunityAvery5160 If you don t have a folder in the C drive called naccrra click here to make a new folder
8. Child Care Resource amp Referral HCCI IA PITC IDEA IDPH IELS IFCCA lowa AEYC ISU Extension NSO QPPS QRS SWVPP 4 TEACH IOWA Healthy Child Care lowa Healthy Child Care lowa campaign is publicly funded to improve the health and safety of lowa children while they are enrolled in child care and early education settings www idph state ia us hcci lowa Program for Infant amp Toddler Caregivers PITC is a training program that focuses on helping caregivers understand the unique needs of children under the age of three In lowa it is a 4 Module training series each module consisting of 10 hours and covering the topics of Social Emotional Development Group Care Learning amp Development and Culture Family Provider with an overarching emphasis on relationships culture and inclusion www pitc org Individuals with Disabilities Education Act The IDEA is a law ensuring services to child with disabilities throughout the nation and governs how states and public agencies provide early intervention special education and related services to children lowa Department of Public Health www idph state ia us The lowa Early Learning Standards IELS identify the knowledge skills motivation and attitudes developed by birth to five year olds that lead to success as students in school and as adult citizens in democracy www iowa gov educate content view 681 805 follow links to 0 3 amp 3 5 lowa
9. Do not use the Other category on the DHS report we do not have this information in NACCRRAware Section 2 Ages of Children Served by the Child Care Programs Programs Serving Children with Special Needs To complete the number of child development homes serving children by age FTO moapop Click Report Provider Scroll down to Statistical Analysis of Child Ages Cared For by Provider Click Run with Query Put checkmarks in Type of Care AND License Type Click Next Add query of Type Of Care Equal To Family Child Care AND License Type Not Equal Non registered Home Click Add Query and Continue Use results from 3rd chart on the page Total Ages Served in Years To complete the number of child care centers serving children by age FoTo Click Report Provider Scroll down to Statistical Analysis of Child Ages Cared For by Provider Click Run with Query Put checkmark in License Type Click Next Add query of License Type Equal Licensed Center Click Add Query and Continue Use results from 3rd chart on the page Total Ages Served in Years To complete the number of other serving children by age a Leave this column blank we do not have any other types of child care listed in NACCRRAware To complete the number of child development homes serving children with special needs a b Click Custom Search Provider Put
10. First run a frequency count on County with a query of Accreditation equal to NAEYC This will list the counties where there are accredited programs Then to get the rate information under Reports Provider run the Cost Analysis by Age Group report Choose Shift Name equal Day Then for the 4 rate types choose hourly FT daily FT weekly FT and monthly FT Then run with query of Accreditation equal to NAEYC AND Rates Updated greater than or equal to example 1 29 2009 Use the date one year prior to the date that you run this report AND County equal to X or County equal to Y etc for all the counties on your list with accredited programs Do three separate runs on this for statewide all counties on your list urban counties on your list and then rural counties on your list Use the list of urban rural counties in lowa from the most recent U S Census figures Select the rate for each rate type hourly daily weekly amp monthly and age group equal Before After School Calculate the annual average cost for hourly by multiplying by 45 to get one week and then multiply by 39 for 9 month school year cost for daily by multiplying by 5 to get one week and then by 39 for weekly just multiply by 39 and for monthly multiply by 12 Enter Number of Programs from question 15 on page 3 48 SCHOOL AGE CHILD in a FAMILY CHILD CARE HOME AVERAGE annual price for before and after school care Use the average rate half day for this category
11. Formatting Revised November 2012 lowa Child Care Resource amp Referral Le A NACCRRAware Report Results Microsoft Internet Explorer File Edit View Favorites Tools Help Q ex amp x a A me Search Sie Favorites QP media amp 2 Active Providers Report Total records 89 ID Name Business Name Donna Williamson Joyce Wenzel Julie Warwick Sarah Shirk Address City 420 10th Ave NE C e for Kleins Kids Zone 427 10th St SE 2014 151 835 Jolynn Elphic 884 Angela Miller Shannon Martzahn 2145 Joy Klein lt 2057 H o H oO D e pe fas SE Dawnload Data File Open Open in New Window Save Target As Print Target Secondary Phone it Copy Shortcut Add to Favorites Properties 641 456 5120 641 456 lt 18 Save the file in the c naccrra mailmerge folder O My Recent Documents Desktop My Documents My Computer JB 3 Floppy 4 lt Local Disk C O nacerra rat 2 CD RW Drive D S clipart on filesrvr H S cdtonts on ilesrvr I boardmaker on filesrvr L amp applications on filesrvr M S pub chidcare on filesrvr P S amp misc on filesrvr R S Brenda Loop on filesrvr S S staffinder on ts1 w amp My Network Places Unused Desktop Shortcuts ile name brenda txt My
12. Mason City 1A__ 51360 515 320 1234 No Rel Basic Repor Frequi Count Cross Tabul i Done internet R10 Reque ye a a Vase afaro Special H Needs Environment H Languages Schedules and A Errar an nana a Ed tnrarnat Bainn v Basic IMM Report The Basic IMM Report gives you the Number and Percent Results of IMM Clients This report will tell you the number of unduplicated clients that have used your website This is NOT the same thing as the number of times they have had Mask Login or Mask Search This report is used when completing the statewide parent services action plan performance measure for the DHS Contract Results will appear as below NACCRRAWar indows Internet Explorer Jeg 6 SEE NACCRRAware Report Results Windows Internet Explorer cog Pie https www naccrraware net naccrrajsp serviet naccrra serviets ReportServiet e File Edt View Favorites Tools Help Links JREPI Yahoo E Facebook Home W Upromise E i Page G Tools fe k e ih Peo G Toa gt Be A B5 eorinbox vahoot mai from 06 01 2010 to 06 03 2010 JIM Basic IMM Active Client Report Total Number of Clients 8807 Total Number of IMM Clients 14 H visna rani Mask Profile Name Total IMM Clients of Total IMM Clients of Total Clients Coun CCRAR of Northeast Iowa 14 100 00 16 Internet Mask 1 Cross Tabulation Requests 4
13. Q ie gt 8 08am Staff Wages amp Benefits Under format you first need to choose if you want to look at staff wages or benefits Then you need to decide what type of care you want results for There are not wage and benefit information recorded for family child care The staff wages report looks like this Staff Wages Report Title of RecordsMin WageMax WageAvg Wage Director 86 6 00 31 69 14 15 On Site Director 162 5 15 32 00 11 26 Assistant Director 67 5 15 19 25 8 62 Lead Teacher 166 4 81 31 25 9 01 Assistant Teacher 161 3 84 11 94 7 13 Associate Teacher87 3 84 25 00 6 74 Floater Substitute 95 4 80 16 00 6 60 Cook 82 4 80 17 60 7 38 ALL TITLES 906 3 84 32 00 8 89 Staff benefits looks like this and also details the information for each staffing category lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral E a l Staff Benefits Report ALL TITLES Total Staff Records 906 Total Staff Records with Responses 736 Value Count of Records of Responses Dental 222 24 50 30 16 Disability Insurance 148 16 34 20 11 Discounted Child Care 369 40 73 50 14 Full Medical 178 19 65 24 18 Paid Holiday Leave 464 51 21 63 04 Paid Sick Leave 521 57 51 70 79 Paid Vacation Leave 521 57 51 70 79 Partial Medical 130 14 35 17 66 Retirement 274 30 24 37 23 Training amp Education Scholarships365 40
14. amp Referral EE a l get the annual cost Do this for the Urban Rural and Statewide figures Enter Number of Programs from question 16 on page 3 41 INFANT in an ACCREDITED FAMILY CHILD CARE HOME AVERAGE annual price for full time care First run a frequency count on County with a query of Accreditation equal to NAFCC This will list the counties where there are accredited programs Then to get the rate information under Reports Provider run the Cost Analysis by Age Group report Choose Shift Name equal Day Then for the 4 rate types choose hourly FT daily FT weekly FT and monthly FT Then run with query of Accreditation equal to NAFCC AND Rates Updated greater than or equal to example 1 29 2009 Use the date one year prior to the date that you run this report AND County equal to X or County equal to Y etc for all the counties on your list with accredited programs Do three separate runs on this for statewide all counties on your list urban counties on your list and then rural counties on your list Use the list of urban rural counties in lowa from the most recent U S Census figures Select the rate for each rate type hourly daily weekly amp monthly and age group equal INFANT Calculate the annual average cost for hourly by multiplying by 45 or 22 5 for B A School to get one week and then multiply by 52 or 39 for B A School for daily by multiplying by 5 to get one week and then by 52 or 39 for weekly
15. ata Entry then choose Provider 2 Inthe upper right hand corner of the screen click on Create New Provider 3 Fill in provider information a AT Tease aos 9 gt 27 3g 7T a a r o r o 4 GotoA a b First and Last Name Status Active Type of Care Family Child Care Referrals No Referrals Web Referrals No Web Referrals Print Rates No Street Address City County Press Get Lat Long Press Submit Press Save Lat Long Press Close Window Region Your Region Code If home provider check Information Meeting Not Attended and or No Intake Provider Agreement Phone number Regulation status Exempt License ID License Type Non Registered Home Total License Cap 5 ttributes page on left side Under Financial Assistance check Accepts State Subsidy Under State Use check On DHS Subsidy List 5 Go to Action Log located on left side of screen a lowa From pull down menu entitled Action choose Added New Provider type per DHS list subsidy provider press Save Log From pull down menu entitled Action choose Attempted to Recruit in Comments box type mailed recruitment packet if applicable Press Save Log CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE r l d Send CCRR Recruitment package including Child Care Assistance information if applicable ii If provider already has a file in
16. counts for DHS registered child development homes and non registered child care homes on the CCR amp R State Summary Report for the fiscal year 17 Please explain 12 includes the following types of programs as defined in your state Enter DHS Registered Child Development Homes and Non registered Child Care Homes for this question 18 Number of FCC HOMES that are NATIONALLY ACCREDITED 1 Number of PROGRAMS On Provider reports run a frequency count with the box checked to add capacity amp vacancy data on County with a query of Accreditation equal to NAFCC This will list the counties where there are accredited programs Use the Total Records count at the top of this table for the figure on the report 2 Number of total SLOTS Maximum Licensed Capacity Copy the table in 1 into Excel and sum the Licensed Capacity column 19 Optional Leave blank 20 Please explain what other types of regulated programs are counted in 16 above Leave blank 21a Maximum number of spaces or slots in all programs above that can be used for INFANTS AND TODDLERS NA or Leave blank lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l 21b Maximum number of spaces or slots in all programs above that can be used for PRESCHOOL AGE CHILDREN NA or Leave blank 21c Maximum number of spaces or slots in all programs above
17. or both mark appropriately Shift General Information i Check if they are willing to accept drop in temporary emergency rotating schedules check mark appropriately li Before and After School should be checked only if they provide care for that age gropu as discussed on the previous page iii 24 hour care should eb checked if they provide care for 24 hours and 7 days a week Rates i Check rate information IMPORTANT MUST be updated to be considered a complete update lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE E l 1 Ata minimum one rate type should be entered If they only provide care for full or part time then rates should reflect that 2 If they charge what the DHS maximum state rate is multiply the unit rate by 2 for the daily full time rate and multiply the unit rate by 10 for the weekly full time rate 3 Go to Attributes page a Environment i Ask if they have pets 1 Check appropriate box 2 lf Other Pets Inside or Outdoor Pets is selected list what the other pet is in the comment box below with the date li Ask if location is wheelchair accessible 1 If yes check mark box b Financial Assistance i Ask if they are willing to accept state child care assistance 1 If yes check mark box c Special Needs i Ask if they have any special needs training or experience 1 If they do not mark No Special Needs Train
18. where child care takes place Choose city where child care takes place from the drop down list If not on the list select other and enter the name of the city in the blank box State where child care takes place Default to IA Enter the five digit code where child care takes place Enter the last four digits of the nine digit zip code where child care takes place This field is optional if your area postal service does not require these extensions Select the county in which the provider program is located from the drop down Country where child care takes place Defaults to USA Use this method to geocode or map the provider s location After clicking on the lt Get Lat Long gt button another screen will pop up showing that address that will be searched You need to click on the lt Submit gt button which will take you to another screen that explains if the mapping process has a matching street address or if it is having to use the city or zip code to geocode The Tele Atlas Eagle Geocoding uses Google Maps and MapQuest to assign a latitude and longitude to the client s location You can click on the links that will take you to Google Maps or MapQuest to see if the geocoding has successfully mapped the correct location If everything looks fine click on the lt Submit Lat Long gt button and then the lt Close Window gt Region Configurable 1 Enter your Region s number as a single digit number 1 2 3 4
19. 11 59pm an Evening Shift must be created listing all open hours between 6 00pm and 11 59pm iv If the Program is open any hours between 12 00am and 6 00am an Overnight Shift must be creating listing all open hours between 12 00am and 6 00am b Accepts Children C i Check if they are willing to accept only full time only part time or both mark appropriately Shift General Information lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE r l i Check if they are willing to accept drop in temporary emergency rotating schedules check mark appropriately li Before and After School should be checked only if they provide care for that age gropu as discussed on the previous page iii 24 hour care should eb checked if they provide care for 24 hours and 7 days a week d Rates i Check rate information IMPORTANT MUST be updated to be considered a complete update 1 Ata minimum one rate type should be entered If they only provide care for full or part time then rates should reflect that 2 If they charge what the DHS maximum state rate is multiply the unit rate by 2 for the daily full time rate and multiply the unit rate by 10 for the weekly full time rate 3 Go to Attributes page a Environment i Ask if they have pets 1 Check appropriate box 2 lf Other Pets Inside or Outdoor Pets is selected list what the other pet is in the co
20. 29 49 59 Action Log The action log report can be run for a particular set of dates like the dates of a fiscal year or reporting period It can be run with a query and used at the city or county level or it can be run for the whole region The grand totals format will show the number of each action that happened during the specified time frame The user breakdown will show the number of actions performed by each person who has or has had in the past a user ID The detail will show the provider ID action date user ID action name and any comments recorded for every action during the specified time frame Grand Totals Format Provider Action Log Report from 12 04 2006 to 12 04 2006 ALL USERS Total Actions for this User 30 Action Name Count of User Actions of All Actions Added New Provider 2 6 67 6 67 Attempted to Recruit 0 0 00 0 00 Attempted to Update 4 13 33 13 33 CPR Expires 0 0 00 0 00 Child Abuse Check Failed 0 0 00 0 00 Child Abuse Check Passed 0 0 00 0 00 Child Abuse Reporting Expires0 0 00 0 00 ChildNet Certified 0 0 00 0 00 ChildNet Recertified 0 0 00 0 00 Complete Update 3 10 00 10 00 DECA Participant 0 0 00 0 00 lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l Data Requests 0 0 00 0 00 ECERS Visit 0 0 00 0 00 FDCRS Visit 0 0 00 0 00 First Aid Expires 0 0 00 0 00 General Update 2 6 67 6 67 User
21. 5 DO NOT ENTER Roman numbers For Region s wishing to designate sub areas neighborhoods etc enter an alpha abbreviation for the sub area directly after the Region Alpha abbreviations are designated at local level lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l State Reserved Text2 Hide Reserved for State Use Administrator Access Only Complete Update Complete update is a confirmation that the program is still providing child care If there are no check marks in any of the no referral status fields then all fields must be updated If anything is checked in no referral status verify address phone number and if they are still providing care No Referral Status Configurable 2 No Intake No intake and or provider service agreement has been done Provider Agreement Must check with provider program annually to confirm status and attempt full recruitment into database Temporary No Referrals Do not refer during this time Providers temporarily not providing care due to maternity leave medical leave etc Document the reason in comments Requested No Referrals Provider is doing child care but has requested no referrals Phone Disconnected Provider s phone has been disconnected Child Abuse Check A child abuse check has not been completed or it has been Not Completed sent to the state and we are waiting for the res
22. Breakdown Format Brenda Total Actions for this User 9 Action Name Count of User Actions of All Actions Added New Provider 0 0 00 0 00 Attempted to Recruit 0 0 00 0 00 Attempted to Update 0 0 00 0 00 CPR Expires 0 0 00 0 00 Child Abuse Check Failed 0 0 00 0 00 Child Abuse Check Passed0 0 00 0 00 Detail Format Provider Action Log Report from 12 04 2006 to 12 04 2006 Action Log Detail Total Actions for this Report 30 Provider IDAction DateUser IDAction Name Comments 123 12 04 2006 CarriB Updated Vacancies 153 12 04 2006 CarriB Attempted to Update 156 12 04 2006 CarriB Updated Vacancies 193 12 04 2006 SaraS Updated Vacancies 354 12 04 2006 Brenda Updated Vacancies 631 12 04 2006 Brenda Updated Vacancies 761 12 04 2006 Brenda Updated Vacancies 794 12 04 2006 CindyT Complete Update lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral m nlm WORD 2003 Label Procedures for Clients Providers and Community These first 4 steps only need to be done the first time you run labels on your computer 1 Open NACCRRAware 2 Click on utilities labels letters Z NACCRRAware Microsoft Internet Explorer File Edit View Favorites Tools Help Q sa Q x a py Search Je Favorites media Ar a Address amp http ia naccrraware net naccrrajsp serviet naccrra servlets LoginServlet welcome true ce
23. CCA CCDBG CCPT CDH CPA DECI Administration for Children and Families The Administration for Children and Families ACF is a federal agency funding state territory local and tribal organizations to provide family assistance welfare child support child care Head Start child welfare and other programs relating to children and families www acf hhs gov American Federation of State County amp Municipal Employee Unionizing organization working to formulate a family child care union in lowa www afscme org Child Care Assistance Funds to cover child care expenses available to families who meet income and eligibility guidelines www dhs state ia us Child Care and Development Block Grant CCDBG provides a block grant to states for child care assistance in order to help low income working families families receiving public assistance and those enrolled in training or education become and remain independent States can use these funds to help move families out of poverty and stay off welfare by enabling them to work Child Care Providers Together CCPT is an organization of family child care providers that works to achieve for its members greater respect as professionals more control over the work we do and access to benefits like health insurance CCPT is working with AFSCME to form a family child care union in lowa No website available Child Development Home A Child Development Home is registered by the lowa
24. Custom Search Microsoft Internet Explorer File Edit View Favorites Tools Help ay Q sxx Q x a w Search Jg Favorites media K A Se EE Detail the Search Family ChildCare v Type Of Care Equal To w License Type Not Equal v Non registered Home v county aa EC Search Query ADD QUERY and CONTINUE wa EE SearchName _ E Hints Every value is either text a number a date or a time The oroaram will tell vou if vou have entered an incorrect value If this occurs lt gt 13 Now we add the county information You need to always use the separator or with counties because no one can live in more than 1 county at one time After each county is entered into the value and added to the search query you erase the previous one and type a new one lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral m mlm Z NACCRRAware Custom Search Microsoft Internet Explorer CES Fie Edit View Favorites Tools Help ay Q ax Q x a KA JO search she Favorites media amp 2 E E LJ Detail the Search FieldName conditional value separator addto Query Equal To v Family ChildCare v AND v Type Of Care License Type Not Equal i v Nor registered Home J County Ewa v add Type
25. EE E l e Arabic e Serbo Croation e Other Special Needs e No Special Needs Training or Experience Mark if the client indicates that the child has no special needs e Special Needs Training or Experience Mark if the client indicates that the child has special needs regardless of whether the child care provider needs to have special needs training or experience to care for the child If this is marked mark one or more of the following e Vision Limits e Hearing Limits e Communication Limits e Ambulatory Limits e Large Small Motor Limits e Toileting Dressing Concerns e Nultrition Diet Adaptations e Respiratory Conditions e Diabetes e Seizure History e Environmental Food Medication Allergies e Behavior e Mental Health Concerns e Learning Limits e Accelerated Learning e Works with Specialized Services Put details as to the type of special needs at the bottom of the child s screen in the Comments box Daily Schedule Mark all that apply even if the time extends only 1 minute into the category e Daytime 5 am to 6 pm e Evening 6 pm to Midnight e Overnight Midnight to 5 am e Weekend Sat and or Sun Other Services Mark all that apply See the NACCRRAware manual for definitions lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral E a l e Flexible Opening Hours e Flexible Closing Hours e Advance Phone Calls e Crisis Car
26. Entry Checking to see if Client is in NACCRRAware System Prior to adding a new client check to see if the client is already in the system Click on Data Entry Client Type in a portion of the clients first and last name followed with an to see what matches are already in the system Check the list for any potential matches If a potential match exists click on View to open the record Look at the general and child screens to see if this is the same client If so use this profile and modify as needed If not click on Create New Client on the Data Entry Client Screen If you cannot locate a client by first or last name you may also search by phone number Area code is a separate field so you do not need to enter an area code to search for them Adding a New Client General Client Screen General Info Fill in the following e First Name This is parent guardian individual needing child care e Last Name e Caller First Name optional for when someone other than the client calls such as a grandmother or case manager Put details about the caller s relationship in the General Screen comments box e Caller Last Name Location Fill in the following e Street Address Use abbreviations when possible no periods e Unit Number if applicable Do not add the symbols such as NACCRRAware will add this as needed e City Select from drop down list or choose other if town is not on the drop down list When choosin
27. Equal To Dike OR City Equal to New Hartford AND License Type Equal to Non Registered Home you will need to put one left parentheses in front of the first City and one right parentheses following Hartford See next page lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral nl I NACCRRAware Windows Internet Explorer Jee 6 yy http fia naccrraware net naccrrajsp servlet naccrra servlets CustomSearchServlet iv 4 X Pir VANETZERO 7 32 search Type Search Here EEE y inbox MegaMail Hispeed EEE tris We p NACCRRAware 2 DD A GOH OG 3 a es naccrra k oa Ld Login Home Administration Data Entry Custom Search Reports 7 Utilities Help 7 Logout Provider Custom Search Query Builder Help Search Fields Instructions For Using Query Builder 1 Enter or Select the value for the field you wish to query in the Value column 2 Select the conditional and separators you wish to apply to the value 3 Press the Add to Query Button Report Fields 4 Press the Run Query button to get the standard report 5 Press the Custom Report button to select the fields you want to appear on the report Sort Fields 6 To get a report of all the information in the database leave the Search Query text box area blank Report Results Detail the Searc
28. Example A teen Mom is living with her parents and her 1 child Family size is 2 Annual household income Adults Select one from drop down list Single Adult In Household Two Or More Adults In Household State Reserved Date6 Subsidy Eligibility Eligibility Status Child Health Referred By must complete Phone Book Provider Check when client reports one adult in household Check when client reports two or more adults in household Include all adults living in the home Example A teen Mom is living with her parents and her 1 child Adults Two Or More Adults In Household Hide Reserved for State Use Administrator Access Only Not In Use Hide Reserved for State Use Administrator Access Only 50 total fields available Viewed in Client screens only Hide Reserved for State Use Administrator Access Only 50 total fields available Viewed in Client screens only Fixed Field Reserved Do not use Reserved for State Use Administrator Access Only Client heard about CCRR service by calling directory assistance or consulting the phone book Client heard about CCRR service through a child care provider lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral E a l Agency Subsidy Unit Employer Internet Site Friend Relative Targeted Advertising CCR amp R Network Previous User Client
29. Home C1 from NACCRRAware into Child Development Home C on DHS Report Also combine Department of Education Center Department of Education Preschool and Department of Education School Age from NACCRRAware into Dept of Ed program on DHS Report Do not use the Other category on the DHS report we do not have this information in NACCRRAware To complete number of providers and capacity by hours of operation for Overnight Shift hoap Prior to completing this section run data checks on Daily Schedule to confirm accurate information Click Report Provider Scroll down to Frequency Count Put a checkmark in Add Capacity and Vacancy Data Click Select Fields Put a checkmark in License Type lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE r l Click Add Query Put a checkmark in Daily Schedule Click Next Enter query of Daily Schedule Equal To Overnight Midnight to 5 am Click Add Query and Continue Enter Count and Licensed Capacity numbers in report in the Overnight column combining Child Development Home C and Child Development Home C1 from NACCRRAware into Child Development Home C on DHS Report Also combine Department of Education Center Department of Education Preschool and Department of Education School Age from NACCRRAware into Dept of Ed program on DHS Report
30. If yes check Near Public Transportation On School Bus Route i Ask if they are located on a School District Bus Route 1 If yes check On School Bus Route Languages i Check Language information is correct 1 If Bilingual is checked a second language must be checked 2 If Other language is checked list language that is spoken in comment box Flexible Opening Closing Hours i Flexible on their opening and closing hours within 1 hour of their listed times 1 If yes check appropriate box Advanced Phone Calls i Are they willing to accept phone calls in advance from parents looking for care in the future examples pregnancy or moving to the area 1 If yes check Advanced Phone Calls 2 In Comment box put of vacancies Ages willing to accept for vacancies Shift vacancies are for if multiple shifts are provided 2 Go to Shifts page a b C d Day Care Provided i Check days and hours open making sure the hours match the Daily Schedule on the General page li List ALL the hours the program is open under Day Shift including evening and overnight care iii If the program is open any hours between 6 00pm and 11 59pm an Evening Shift must be created listing all open hours between 6 00pm and 11 59pm iv If the Program is open any hours between 12 00am and 6 00am an Overnight Shift must be creating listing all open hours between 12 00am and 6 00am Accepts Children i Check if they are willing to accept only full time only part time
31. License Type Rate Age Group Full Time Hourly Rate Full Time Daily Rate Full Time Weekly Rate Full Time Monthly Rate and Shift Name Go to the bottom of the page and click on the Next button On the Custom Report Options screen under Report Name enter MRSFY10 or whatever year you re doing and select Save Report You ll get a message saying the report is saved to the database Select Return to Custom Report Options screen On the Custom Report Options screen click on the Run Custom Report button Check and minimize the results You should now be on the Provider Custom Search Report Results screen Click on the Create Multiple Files button This creates five text files with the following names lowaChild 21013 ADDRESS txt lowaChild 21013 PDRGENERAL txt lowaChild 21013 SFT txt lowaChild 21013 RTS txt and lowaChild 21013 CARE_CENTER txt One at a time right click on each of these five text files select Save Target As select the location to download these files to then click on Save The five text files will be saved to this location Import the five text files into Access Name and location to save the Access database is on DHS network share RBA 771 on Hoovr3s1 RBA_RA Child_Care ChildCareMRSYYYY NACCRRAware_MRS mdb Using the Access database and SPSS PC version Syntax file named MRS_import sps also in this network share run the analysis for the survey The output statistics
32. M Upromise Yahoo 59 Naccrraware x 4 M Tos _ https www naccrraware net EZLocate Address Geocoding Window Windows Internet Explorer CER f i a Provider 1G de Add S h General eocode ress 5earc Attributes H p Provider 1D Street Address 3911 Tami Terrace z i Cit ActionLog First Name f State Business Nag Zip Type of Cart Zip 4 Satis Country Referrals ee Vo Trusted sites fy 100 I Members Employees Only Mia D2 Os Fa Ts Fe O7 es g Done ral off Trusted sites R 100 a stat CECEREA Be mi aa Inbox Microsoft Out NACCRRAware Win After you click lt Submit gt your results will appear The address information you entered will appear at the top in the Formatted Address field There are a variety of Location Types you may get ROOFTOP indicates that the returned result is a precise geocode for which we have location information accurate down to street address precision RANGE INTERPOLATED indicates that the returned result reflects an approximation usually on a road interpolated between two precise points such as intersections Interpolated results are generally returned when rooftop geocodes are unavailable for a street address GEOMETRIC CENTER indicates that the returned result is the geometric center of a result such as a polyline for example a street or polygon region A
33. No Web Referrals Print Rates e Select No Location Fill in the following e Street 1 Address Use abbreviations when possible no periods e Street 2 fill in apartment number if applicable e City Select from drop down list e State abbreviated e Zip Code e County Select from drop down list Config Fields e Region Enter your local Region Example 5T e Press Get Lat Long e Press Submit e Press Save Lat Long e Press Close Window No Referral Status e Check No Intake Provider Agreement and or Check Info Meeting Not Attended Mailing Complete this section only if the provider s mailing address is different from their residence Fill in the following lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l Street Address Use abbreviations when possible no periods Street 2 fill in apartment number if applicable City State abbreviated e Zip Contact Fill in the following e Primary Phone e Email Address lf they have one License Info e Regulation Select Exempt from the drop down box e License Type non registered e Total License Cap 5 Comments e This is the section to enter any detailed information that is necessary Save Entered Information e Go to left side at the top of the screen and choose Attributes option Attributes Screen How Heard About Us e Check the box that best appli
34. Of Care Equal To Family Child Care AND License Type Not Equal Non registered Home AND ADD QUERY and CONTINUE Te Be SearchName ____ sd Mie Hints Every value is either text a number a date or a time The oroaram will tell vou if vou have entered an incorrect value If this occurs gt Z NACCRRAware Custom Search Microsoft Internet Explorer CES a File Edit View Favorites Tools Help Q x Q x a O ye Search She Favorites media A B E hm Detail the Searcn Field Name Conditional Ge Type Of Care Equal To v Family Child Care AND License Type Not Equal v Non registered ome vj AND Add County Ewa v B or Zu Type Of Care Equal To Family Child Care AND License Type Not Equal Non registered Home AND County Equal To Bremer OR ADD QUERY and CONTINUE BACK CLEAR siete oF K a lv 14 When you have entered the last county you need change the separator to done and hit add lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral mz ml Z NACCRRAware Custom Search Microsoft Internet Explorer EJEA Fie Edit view Favorites Tools Help A Q ex x 2 A ps Search Sie Favorites meda amp 2 s El ba Detail the Search sianome conden f veme f separeinr nsaprtuce
35. RETRIEVE SEARCH mas eane nner DELETE SEARCH Query Page Report Fields Include the Following Checked Fields in the Search I Country Type Of Care I Region Report Results I No Referral Status Il Elementary Schools I Languages I other Services I License Type I Daily Schedule I Regulation Status I School District I 2nd Phone I 2nd Phone Area Cd Il 2nd Phone Extension I Provider Address Typ I Area Code I Business Name I CCR amp R Membership I city County I Date Provider Added T EIN SSN M Email I Fax I Fax Area Cd I FIPS Code I First Name lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral md lh 3 This example is what you would put for child care homes in Buchanan Delaware or Fayette Counties Remember that if you are looking in multiple counties you must insert 1 set of parentheses around the names of the counties as shown below Note that the email line says contains This will bring up everyone who has an email address i NACCRRAware Microsoft Internet Explorer BAK Fie Edit View Favorites Tools Help ay Q sxx Q x a EA JO search Sie Favorites media O R amp El m 5 amp http fia naccrraware net naccrrajsp servlet naccrra servlets CustomSearchServlet he gt Go Detail the Search Type Of Car
36. The examples will use is for a 4 county area with all types of care and a 4 county area with only registered homes 6 Torun labels go to reports provider lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral mz ml NACCRRAware Windows Internet Explorer fe J gt https naccrraware net T x a Ba 9 x oI File Edit View Favorites Tools Help F Favorites SS E ccrar Website CCRR Admin J Constant Contact EG Facebook Home NACCRRAWare Login t SurveyMonkey com W Upromise Yahoo BE NACCRRAware X Inbox Yahoo Mail th gt aby Tos A oe haccrra Access e meee Community Report Report Description Report Para Run Report Begin Date Ej Contains ID Provider End Date Cc Name s 7 Provider e Address City state Sort by PROVIDER D v RUN re Zip Phone and Status Report Mode REPORT ONLY v GELIG C ate Note Report will be generated only for provider having status selected on the header eres Mubor and Porcs r Add capacity and vacancy data Count Results for any number Note Report will be generated only for provider SELECT FIELDS of selected fields pe s ii i having status selected on the header Pie and Percent Add capacity and vacancy data Cross Results for any two SELECT FIELDS Tabulations categories
37. Workplace based Public School Setting College Setting Hospital Setting Chain Center Local 8 10 Local 1 Local 2 Local 3 Staff Information Staffing Information Last Updated Wages and Benefits Staff Titles Center is located in a non residential facility fixed field Center is located in a religious facility fixed field Center is located in a business and gives priority enrollment to children of employees fixed field Center is located in a public school system Program is located in a college or university Program is affiliated with a hospital whether or not the program is located on hospital property Program is part of a national state or regional chain Reserved for State Hide Reserved for State Hide Reserved for State Hide Reserved for State Enter the date the update was completed The information needs to be included when doing a complete update lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral mf 1 ma Director On Site Director Assistant Director Lead Teacher Assistant Teacher Associate Teacher Floater Substitute Cook High Pay Low Pay Responsible for supervising the center but not located on site On site supervisor of the center Assists the Director as needed Responsible for preparing lessons supervising staff setting up the curriculum and enviro
38. a ena a o E a eee naan eeaeum anes 48 Provider TiD 5 le cease ad uae e a a a a a a a 48 O S AE E cote ee E AE 52 Provider General Data BMY necerecen a A TA e aes 52 Entering an Non Registered Child Care Home Provider Not receiving Child Care Assistance 52 Entering a Pending Child Care Home Provide cjcsciccccccczsaaeecactuctatscecsszacebiesersgancdecetautdeseecenanessatnencaniuhameneanent 54 Entering a Pending Center Preschool School Age Program scscsssecsssessessseeseseseessneeseaeseeasseeteesteneseeteneataneasaeess 55 SECIONO sks aa Sele fu cd ae ena et akc Ce dfn aad tng ce Oecd Oe andealeapeatancaes ened 58 PROVIDGPG AG Situated vteanisataara tae aeheadaaautanasaaccegtaietsiainhecmainstes nda miemiedon ies aE EE 58 PS Iransaction iSt ciacu tard odoin worse vad hansttns Anata asunanasinsatesudeh EEE dwt xlaeetsswton alah EEE EEE ER aE a 58 Compl te Update AG IN Si misten an ta nc std te a sen em ed tataneeee 64 Complete Updates Centers Preschools School Age s sscsscsssssssssssesesssssssscsssceseesessssrsnsesssacacaceseseseusacauavsnsusesacasacesesesees 67 Vacancy Updates for HOMes sac soscaudsaarssenseasstacisansaacacenasamcatenecuaaeiaaaenan OERE 70 Pending Bat 18 4 1 lt WLCl lt 1c 2 2c Sennen ener i ener re ee 70 Change of Contact 6111121 0 epee nee teeter ae ePrice ern Sey mre Sede eran rea ee eee rae 71 PU TIE Providing A tact crates Sea cece cencencecte e e wwe eee ee 71 lowa CCR amp R Statewide Network Data
39. amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE r l 3 Fill in provider information on General screen a x Ex oT MA AD OD BZ First Name Last Name Status Active Type of Care Family Child Care Referrals No Referrals Web Referrals No Web Referrals Print Rates No First and Last name Street Address Use street abbreviations and No periods City Zip County Press Get Lat Long Press Submit Press Save Lat Long there will be no confirmation that this was saved Press Close Window Region Your region code Check Information Meeting Not Attended and or No Intake Provider Agreement Phone number Regulation status Regulated Licensed License ID enter KinderTrack number Expiration Date License Type check appropriate box Total License Cap Facility Capacity lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral 4 Action Log AA NACCRRAware Microsoft Internet Explorer a la x Fie Edit View Favorites Tools Help Back A Qsearch GaFavorites lt 4 Ay GS ay 2 ge Address fa http fia naccrraware net naccrrajsp servlet nacctra servlets ProviderServlet gt Go Links Jan a oe Naccrra e ActionLog Provider Data Entry ActionLog
40. as below Ca as TDN Home Aine Za Copy Paste e J Format Painter LE https www naccrraware net naccrrajsp servlet naccrra serviets CustomSearchServlet Fie Edt View Favorites Tools Help Links EPI Yahoo E Facebook Home E Upromise kk A or EER Tools Active Client Requests by Age of Child Schedule Type Total No Age a 3 Page 4of4 Words 602 BS VECI Children and Referral Statistics The Children and Referral Statistics Report tells you the statistical analysis of the number of children per client age distribution of children under 1 2 3 4 5 6 8 9 and the number of referrals per client This report shows Statistical analysis of the Number of Children per Client Age Distribution of Children under 1 2 3 4 5 6 8 9 and the Number of Referrals per Client This report is used in the Biannual Report that the Regional Data Specialists complete twice per year Results appear as below 1 CHA o0 FB ACCRRAWare Report ROGURTT Windows Internet Explorer Jog a Ge LE l hetns fwww naccrraware net naccrrajsp servlet naccrra servlets CustomSearchServlet DE P Edt view File Edt View Favorites Tools Help Links EPI Yahoo EJ Facebook Home W Upromise k a ot k m ah E Pe G took gt E Page Gi Toos Active Client Children and Referrals la a
41. can be found in the Appendix Section at the end of this manual lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral mz nl Section 1 Opening NACCRAware 1 Open an internet browser 2 Enter the following website address www naccrraware net 3 Click on NACCRRAware laccrraware Windows Internet Explorer Welcom go E hts joer nacerramare net P Bh stented by Go Daddy Class 2 Cet amp 47 X E Welcome Naccraware x ae LE g FEA E 72 Naccrraware NACCRRA s Suite of Data Services Online User NACCRRAware Referral Module Management Training and Technical Online J Assistance Provider Services eae Management TTAM Trainee Trainer Portal OPS CCO Provider Portal NACCRRA Data Services NACCRRA s new Suite of Data Services is a variety of integrated user friendly applications and services that facilitate the work of CCR amp Rs All applications and services are available through a single point of access The applications and services include a mis 4 m ee ae as ra Peo Se lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral m nlm NACCRRA Central Authentication Service Windows Internet Explorer a https sso naccrraware net cas login s
42. counting the number of providers in each county This can also be used to calculate total capacity of providers e Cross Tabulations Report used to count compare one field to another lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral I E Total Vacancy and Capacity Analysis Report used to look at Licensed Capacity Desired Capacity and Total Vacancies from the general screen Cost Analysis by Age Group Report used to get minimum maximum and average rates Vacancy and Capacity Analysis by Age Group Report used to look at the enrollment and vacancy information from the shift screen Statistical Analysis of Child Ages Cared for by Providers Report used to look at lowest age served highest age served and total ages served Provider Referrals Report can be used to look at the number of referrals given to a particular provider or group of providers Can be shown as a grand total summary and detail Staff Wages and Benefits Report used with non home programs to show high low and average pay for all job titles and within each job classification Also shows the number of people receiving benefits as reported by the program Action Log Report shows the number of provider actions within a specified time period of all staff positions or by user Running a Provider Report Provider List Enter begin and end dates if desired Sort by wha
43. friend or family member Found CCR amp R agency through agency website Found CCR amp R through a newspaper Found CCR amp R agency in the phone book Referred to CCR amp R by a provider program From source not listed above If selected put in comments Hide Reserved for State Hide Reserved for State Local Use Local Use Provider closed due to moving out of area Provider closed due to burnout reasons Provider closed due to financial reasons Provider closed due to lack of enrollment lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral m i lm Personal Family Reasons Working Outside of Home Retiring DHS Reasons Could Not Contact Other Comments Provider closed for personal or family reasons Provider took a job outside of home Provider retired from child care career Provider closed due to revocation Agency tried to contact provider but either phone disconnected and or 2 written attempts with no response Provider closed for reasons other than stated above enter reason in comments lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l Provider Specifics Screens Centers that Charge a Fee Child Care Centers that charge a fee Care Setting Non residential Faith based
44. from the most recent Market Rate Survey Multiply by 10 to get a weekly cost then multiply by 39 to get the 9 month school year cost Do this for the Urban Rural and Statewide figures Enter Number of Programs from question 16 on page 3 49 SCHOOL AGE CHILD in an ACCREDITED FAMILY CHILD CARE HOME AVERAGE annual price for before and after school care First run a frequency count on County with a query of Accreditation equal to NAFCC This will list the counties where there are accredited programs Then to get the rate information under Reports Provider run the Cost lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral E a l Analysis by Age Group report Choose Shift Name equal Day Then for the 4 rate types choose hourly FT daily FT weekly FT and monthly FT Then run with query of Accreditation equal to NAFCC AND Rates Updated greater than or equal to example 1 29 2009 Use the date one year prior to the date that you run this report AND County equal to X or County equal to Y etc for all the counties on your list with accredited programs Do three separate runs on this for statewide all counties on your list urban counties on your list and then rural counties on your list Use the list of urban rural counties in lowa from the most recent U S Census figures Select the rate for each rate type hourly daily weekly
45. heard about CCRR services through public private agency organization Includes 211 phone services Client heard about CCRR services through the DHS Promise Jobs Client heard about service through employer or human resource department at place of employment Client heard about CCRR services from the internet and or CCRR web site Client heard about CCRR service through friend or relative Client heard about service through flyer poster or other targeted advertising paid or unpaid Client heard about service through other CCR amp R or statewide 1 800 number Client previously used CCR amp R service for referral Reason for Seeking Check all that apply New Child Training Education Relocation Work Related Parent Needs Child Needs Dissatisfied Current Care Closing Other Census Bureau Questions Client is searching for care due to new baby adoption foster care etc Client is enrolled in school or training including Promise Jobs training Client has recently moved to the area or has moved locally and needs to switch child care Client is entering the work force or needs care arrangement due to work travel change in schedule and or extended work schedule Parent needs care for personal reasons like appointments illness or funeral Child needs care for social interaction or protective care services etc Client is not satisfied with the present child care arrangement due to cost quality or location Clien
46. imports These users can also complete all functions of lower security levels Create Modify Create new modify existing and delete parts of or entire client records run a referral search print Reports amp Delete referral printouts modify or delete action log entries in client records modify or delete saved referrals Client Agency Admin Total administrative capacity including configuring fields adding new users global search and replace run client reports and conduct client custom searches Create Modify Create new modify existing and delete parts of or entire provider records modify status of provider Reports amp Delete records modify or delete action log entries in provider records run provider reports and conduct provider Provider custom searches Create Modify Create new modify existing and delete parts of or entire community records modify status of Reports amp Delete community records modify or delete action log entries in community records run community reports and Community _ conduct community custom searches Section 3 Provider Overview The Provider Screens section contains the following information Provider General Provider Shifts Provider Attributes Provider Specifics Child Care Center Family Child Care Provider Action Log Definition of a Provider A provider is defined as any entity that provides child care and meets one of the following requirements e Has a valid DHS re
47. information you entered will appear toward the bottom of the screen in the fields starting with STD_ The matching information will appear at the top of the screen in the fields starting with MAT_ MAT_TYPE 1 is the best match Then click on lt Save Lat Long gt and lt Close Window gt If you wish to view a map of the address prior to clicking on lt Close gt you can click on one of the links to GoogleMaps or MapQuest lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral Le NACCRRAware Windows Internet Explorer BAK er e https naccrraware net 4 B 8 x B A ie Favorites 9 CCRaR Website E ppp dei Cocca os BA cohol tice aeropo osc C3 CETRA 1 ETE N https www naccrraware net GEOCODING RESULTS WINDOW Windows Internet Explorer fe JEE 28 gt NACCRRAWare x ind 7 ah Tos a m Aa 2 i Tele Atlas Eagle Geocoding Technology Results Provider ID 215 Attributes Values 3911 TAMI TER General Info i WATERLOO Specifics Provider ID TA ActionLog First Name Business Name Type of Care Status A Referrals 3911 TAMI TER Location WATERLOO IA 50702 565 013 Save Lat Long Close Window Click Here To View Map Using Google Latitude Map Longitude Click Here T
48. into the Number and Percentage row on the report for parents who found care in a child development home To complete Parents who found care in a non regulated setting a Use report from above section parents who chose regulated child care b Enter count and of responses from non registered child care home AND other into the Number and Percentage row on the report for parents who found care in a non regulated setting lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l To complete number of families receiving consumer education We are only reporting number of families receiving consumer education tracked in NACCRRAware families receiving consumer education at parenting fairs or other community events will be reported in the business community section a b c d e f g Client ID 77 125 1518 h i j k Go to Reports Click Client Scroll down to Action Log Using dates of the quarter you are completing enter Begin Date and End Date In the drop down box for Report Format click Detail Click Run When the results window opens copy and paste all data from the Client ID row down you do not need the info above the Client ID row into blank Excel spreadsheet It should look like the chart below with all data from all counselors and all clients served in tha
49. just multiply by 52 or 39 and for monthly multiply by 12 or 9 for B A School Enter Number of Programs from question 18 on page 3 42 FOUR YEAR OLD in a CENTER AVERAGE annual price for full time care Use the average rate half day for this category from the most recent Market Rate Survey Multiply by 10 to get a weekly cost then multiply by 52 to get the annual cost Do this for the Urban Rural and Statewide figures Enter all center programs from question 8 on page 2 do not include School age only programs 43 FOUR YEAR OLD in an ACCREDITED CENTER AVERAGE annual price for full time care First run a frequency count on County with a query of Accreditation equal to NAEYC This will list the counties where there are accredited programs Then to get the rate information under Reports Provider run the Cost Analysis by Age Group report Choose Shift Name equal Day Then for the 4 rate types choose hourly FT daily FT weekly FT and monthly FT Then run with query of Accreditation equal to NAEYC AND Rates Updated greater than or equal to example 1 29 2009 Use the date one year prior to the date that you run this report AND County equal to X or County equal to Y etc for all the counties on your list with accredited programs Do a separate run on this for statewide all counties on your list urban counties on your list and then rural counties on your list Use the list of urban rural counties in lowa from the most re
50. l Country M Type Of Care I Region I No Referral Status l Elementary Schools I Languages M License Type I Daily Schedule I Other Services I Regulation Status I School District I 2nd Phone Il 2nd Phone Area Cd I 2nd Phone Extension I Provider Address Typ l Area Code I Business Name I CCR amp R Membership l Fax Area Cd I FIPS Cade First Name Mi j lt 9 Hit next at the bottom of the screen after selecting the 3 fields 10 You will be brought to the query builder page Z NACCRRAware Custom Search Microsoft Internet Explorer File Edit Yiew Favorites Tools Help ay Q sack Q x a A JO search Sie Favorites A media 2 A 7 as E Lad 1 1 Provider Custom Search Query Builder Lj Instructions For Using Query Builder Enter or Select the value for the field you wish to query in the Value column Select the conditional and separators you wish to apply to the value Press the Add to Query Button Press the Run Query button to get the standard report Press the Custom Report button to select the fields you want to appear on the report To get a report of all the information in the database leave the Search Query text box area blank Detail the Search FieldName conditional vawe OO Add to Query county kot 7 mw A lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Reso
51. lowa Child Care Resource amp Referral E a l Hit Save In the Action Log select Follow Up Completed from the drop down list Enter any specific information in the Comment box Hit Save Offer to do another referral for the Parent When you receive Client Follow Up Forms back go into their Client record Click on Data Entry Client Enter their name Hit Search Click on the View button for their record Click on the Follow Up screen Enter today s date in the Follow Up Date box Check the same boxes that are on the Follow Up Form If parent writes that they chose a preschool mark licensed center under type chosen If the parent writes that they chose grandma mark non registered under type chosen If the parent gave comments enter those in the comment box Hit Save Follow Up In the Action Log select Follow Up Completed from the drop down list Enter any specific information in the Comment box Hit Save lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral Client Reports All these reports can be run on active inactive pending or all clients Client Listing The Client Listing Report contains the following fields ID Parent Name Address City State Zip Home and Work Phone Numbers and Status Date Enter begin and end dates if desired Choose a sort method if desired Default sort is client ID Report may be used
52. mask filter field lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral mz fn ll NACCRRAware Windows Internet Explorer BAX 6 D N http jfia naccrramare netnaccrrajsp servet naccrra servlets ReportServiet reportT ype provider x 4 x TIS VANETZERO 5 33001 search Type Search Here EED inbox MogoMail HiSpeed D w k es N NACCRRAware X Microsoft Outlook Web Access R D a RGGOOUIJA3 a Provider 10 __ Begin date L Provider referral data Provider available in three Endoate C Referrals formats Grand Total Summary and Detail Format GRAND TOTAL Sort by PROVIDERID v RUN with query Mask Filter Include All Mask Clients Two report formats are available Staff Wages Report contains high wage low Staff Wages center based child d gare Presa Staff Wages a Beans Staff Benefits Format stall Wages wi RUN with query Report contains number and percent of benefit options provided offered for each staff title in center based child care programs Begin Date End Date Action Le r select report format and userrn L can filter by date User PE e ID and or Custom Search criteria Grand Totals M iral Internet 100 ca I NACCRRAWare Searc JA NetZero CNACCRRAWATE win
53. one listed on the general screen remove the checkmark next to city and do a custom search for those cities Print Referrals There are several options to print referrals e Referral Date If Referral Date box is used type in the Referral Date MM DD YYYY and click on List Referrals It will give only referral results for date specified and put the date in the header of the final printout If you leave the date box blank it will insert the words All Referrals at the top of the final referral printout By clicking in the Show referrals for Current User Only the software will only give referral results for the parent counselor This is particularly useful when a counselor is using an online created profile and client has called for additional options This will filter out the options that the client got in web search Printing referrals Provider Profile prints one program per page with details on all shifts listed This option is necessary if the client has requested preschools Provider Summary prints only daytime schedule and should be chosen to reduce paper and postage expense as it prints two program profiles per page You can add details in the Attributes box by selecting the appropriate choices in the drop down boxes Commonly chosen attributes are financial assistance environment transportation Before printing to paper look at the print preview and size accordingly To email referrals from Provider Profile or Provider
54. or language Diagnosed Reasoning Disorder Hypersensitive to outside stimulus noise light touch movements foods textures Uses adaptive learning devices etc Communication Limits Limited language for age Difficulty with enunciation Speech delays History Current Speech Therapy Services Stuttering Oral health dysfunction Difficulty with writing skills for age Uses adaptive devices for writing Communicates through computer devices etc Accelerated Learning Skills Bored with age appropriate activities Advanced memory skills Language development beyond expectations for age Math Science Music skills advanced for age expectations Attends classes with accelerated curriculum etc Works with Specialized Services lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE E l Speech Therapy Physical Therapy Occupational Therapy Developmental Clinic Services Evaluations Pediatric Specialty Clinic Services ChildServe Incorporated Services AEA Services Early Access Services School Special Education Services Water Therapy Music Therapy Art Therapy Cancer Therapy Daily Schedule When doing a referral search for evening care you may not get many results you can change the end time to 6 pm and instead mark other services flexible closing hours Check all that apply Local 1 Daytime 5 am to 6 pm Evening 6 pm
55. provider offers care 24 hours a day Open Holidays Provider program is willing provides care during legal holidays No Fee Charged Do Not Use Reserved for State Rates Table Age Group Age Range Infant 1 Age Group Birth up to and including 12 months of age Infant 2 Age Group 13 months up to and including 23 months of age Toddler 1 Age Group 2 year olds Preschool 1 Age Group 3 year olds Preschool 2 Age Group 4 5 and 2 Day Kindergartners School Age 1 Group Before and After School School Age 2 Group Full Time School age lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE E l Rate Unit Hourly PT Part time rate defined by provider program Also use this option for providers programs that have an hourly before and after school rate Hourly FT Full time rate defined by provider program Daily PT Part time daily rate for 5 hours or less Daily FT Full time daily rate for more then 5 hours per day Weekly PT Part time rate less then 28 hours per week Weekly FT Full time rate more then 28 hours per week Also use this option for providers programs that have a weekly before and after school rate Monthly PT Part time monthly rate as defined by provider Monthly FT Full time monthly rate as defined by provider Other PT Optional by Region Other FT Session rate for preschool needs to be entered as a monthly r
56. search Tips Click the red box Find Providers Based off of the results you can refine or expand your search options You will need to do a Custom Search the red button for these situations If you want to find a registered home add query If you want to find a program that takes financial assistance payments state subsidy add query If you are requesting specific pet environments add query If you are looking for specific type of child care for one child out of a family with multiple children One child needs a preschool program but the others need family and or center care If you want to filter programs whose files have been updated within the last three months When you click on find providers or utilize the custom report option a screen of Quick Search results pops up with potential results A chart is included showing why some programs didn t meet your search filter criteria Go to the bottom and remove checks To view a provider click on the view button Provider details are shown in a new window If you still don t get any results or very few it may be necessary to try some other options Consider splitting a larger group of children into two or more programs by doing individual searches or searching for two children instead of three Try taking out the specific hours of day in the search and search by Daily Schedule Try changing the hours slightly and add a checkmark in the flexible openi
57. sharing this list of email addresses with other agencies or individuals because the providers have given CCR amp R permission to contact them in this matter not anyone else The addresses change frequently sometimes so you can expect to get some back as undeliverable 1 Open NACCRRAware and go to custom search provider lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral mz ml 4 NACCRRAware Microsoft Internet Explorer File Edit View Favorites Tools Help ae Q sxx Q x a JO search She Favorites QP media 2 a Lang 7enaccrra OT oh e Login Time 5 14 Provider Search Provider Create New Provider Help Provider Provider ID Cd First Name Last Name C7 Business Name Lti CSC sSCOYT Phone Number CLIC 2 Depending on what group of providers you want to email you may need to select multiple fields for your query Common ones will be type of care and county and email After you choose the fields hit next at the bottom of the screen NACCRRAware Microsoft Internet Explorer File Edit View Favorites Tools Help ay Q sak Q a EA P Search She Favortes media A S E LJ Address Eil http Jia naccrraware net naccrrajsp servlet naccrra servlets CustomSearchServlet v Ed Go Fot FPIUVIUCE GUSLUIN Std UITICIUS DCICLL A View An Existing Search vi
58. special needs daily schedule other services elementary school and transportation Tips if second child has needs that are different from the Child 1 be sure to correct any applicable categories For instance lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l if Child 1 has special needs Child 2 s profile will list special needs as well Tips Be certain to change the date that the care is needed to be the accurate date Add Child Save Child Delete Child Find Provider After all child screen information has been entered click on Save Child or click on the Statistics navigation bar on the left Clicking on Find Provider would skip the Statistics screen and should not be done Statistics General Choose from the drop down boxes See the lowa NACCRRAware Manual for definitions e Client Age If a parent is unwilling or unable to answer any of the statistical questions put Unknown e Relation to Children e Employment Status e Income Category See the lowa Parent Income Chart which is based on Federal Poverty Guidelines If a parent is unwilling or unable to answer any of the statistical questions put Unknown e Family Size e IMM Family Income If the client completed the online referral process they will have filled this information out Otherwise it should remain blank e Adults Child He
59. that can be used for SCHOOL AGE CHILDREN NA or Leave blank 22 Does your state have a quality rating and improvement system QRIS Answer Yes Section 3 QRIS in your State 23 What is the name of the QRIS system in your state Answer QRS Quality Rating System 24 Which ONE of the following describes how widely implemented the QRIS is in your state Answer Implemented statewide 25 Who MAY participate in the QRIS system in your state Answer Check all three choices Center based programs Family child care homes and Other school based amp operated programs 26 Who MUST participate in the QRIS system in your state Answer Other The QRS program in lowa is voluntary but encouraged No one is required to participate 27 How many programs are currently participating in the QRIS Get QRS numbers from DHS Lead QRS person Jody Caswell For a amp c count the number of centers and FCC homes on these lists For b amp d this is NA for 2013 but should be available from KT by 2014 For e amp f answers are 0 Include a footnote in question 53 to explain b amp d 28 How many programs are rated at the top level of your state s QRIS Get QRS numbers from DHS Lead QRS person Jody Caswell For a amp c sort the QRS lists by Level Awarded and count the number of centers and FCC homes on these lists at QRS Level 5 For b amp d this is NA for 2013 but should be available from KT by
60. to Midnight Overnight Midnight to 5 am Weekend Sat and or Sun Other Services Local 2 Flexible Opening Hours Flexible Closing Hours Advance Phone Calls Crisis Care Sick Care Configurable title and fields viewed in both provider client screens Parents need a program open during the daytime hours Parent needs a program open during the evening hours Parent needs a program open during the overnight hours Parent needs a program open Saturday and or Sunday Check all that apply Configurable title and fields viewed in both provider client screens Client needs a provider to be flexible one half hour to 1 hour before regular scheduled opening hours Client needs a provider to be flexible one half hour to 1 hour after regular closing hours Client needs a provider program willing to accept advance arrangements from expectant parents parents moving into the area etc Client needs crisis care Crisis child care is care that is provided to children at risk of abuse or neglect during a family crisis It provides a temporary safe environment for children whose parents are unable to meet their needs due to overwhelming circumstances or an emergency in their lives Crisis care is for up to 72 hours per episode Crisis caregivers must be licensed or registered and be able to provider 24 care when needed Client needs care for a sick child lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 For
61. uses as their main phone e Work Phone opt e Cell Phone opt e Fax opt e Email collect if possible Client Info Fill in the following e Employer Optional but can be beneficial to collect an address when a client wants to look for child care near work e Other Employer Opt e Client Status DO NOT USE e Client Type DO NOT USE e Number of Children Auto fills based on the children s screens filled out e Financial Assistance Use the drop down box to select yes if the client is receiving child care assistance or qualifies for assistance according to the poverty chart Quality Requests Fill in if the client requests child care that is e Accredited e ChildNet Certified e QRS Rated e Registered Licensed Mask Info This is automatically filled in when the client uses the Internet Mask Module Comments Fill in any details that would be of assistance for future additional referral searches and to indicate the relationship of the caller to the client if applicable lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral I E Save General Delete General Click on Save General when adding or modifying information on the General Screen Children Child General Information Child 1 Name For unborn babies type in or Unborn If the name of the child is not known enter unknown Gender Use drop down menu Birth D
62. 012 HAY lowa Child Care Resource amp Referral I E Bi Annual DHS Market Rate Survey Instructions The due date for this report is usually in December of each even numbered year The regional data specialist must have the data checks and rate information updated before October 15 of each even numbered year The State Data Team Coordinator uses the steps below to complete the report Data source for this report is the lowa CCR amp R NACCRRAware database 1 2 3 10 Log into N ware using the State Super User ID account Go to Custom Search for Providers Select Type of Care Shift Name and Rates Updated fields go to the bottom of the page and click on the Next button On Provider Custom Search Query Builder screen under Detail the Search for Type of Care select Not Equal on Conditional drop down and Pre school Program on Value drop down then click on Add For Shift Name select Day For Rates Updated select Greater or Equal on Conditional drop down and enter the start date for the survey usually one year prior to the date of this selection process on Value drop down be sure to enter date in this format MM DD YYYY select Done on Separator drop down then click on Add Then click on Custom Report button at the bottom of the screen On Provider Custom Search Custom Report Fields Select screen select these fields Provider Unique ID County Zip Total Licensed Capacity Region
63. 10 Formatting Revised November 2012 lowa Child Care Resource amp Referral Le Finding a Provider Record 1 Once you are logged into NACCRAware click on Data Entry Provider E NACCRRAware Windows Internet Explorer aax P A E httpijfianaccrraware netjnacerrajspiservlet naccrra servlets LoginServlet mles J NETZERO 453321 search Type Search Here inbox MegoMail HiSpeed CED tn we amp le NACCRRAWare amp B o OOK 903 Provider Welcome to NACCRRAware Brenda Loop Please select an option from the menu Copyright 1999 2006 NACCRRA All rights reserved NACCRRavare Version 3 5 0 Please contact us at helpdesk naccrra org if you encounter any difficulties Date June 7 2006 Release Notes Internet mrem me CE f Microsoft Outlook We 4 NACCRRAware Searc Z netzero R100 QSA 9 28 AM 2 Enter something you know about the provider Provider ID First Name Last Name Business Name or phone number If you do not know the complete spelling you may enter a few letters followed by an asterisk E NACCRRAware Windows Internet Explorer Bax J http ia naccrraware netjnaccrrajsp servlet naccrra servlets SearchDataServlet fromMenu true amp searchType 38dataTyp 4 X Qi PANETZERO reco search Type Search Here CED inbox Mog
64. 10 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l DHS Quarterly Report Instructions Prior to completing the Quarterly Report run client data checks 4 5 and 26 1 Also run Provider Data Checks 2 1 2 2 2 3 2 4 6 1 7 15 1 15 2 15 3 15 4 15 5 34 41 1 41 2 and 41 3 Section 1 Parent Services To complete number of Walk in Phone Web referrals and All Follow ups Completed a gt a j ooo o Go to Reports Click Client Scroll down to Action Log Enter begin date and end date of quarter you are completing with 4 digit year Click Run Enter Count number from Referral Walk in Referral Telephone Mask Login Follow Up Telephone Follow up Walk In and Follow Up Web into report DO NOT use s from NACCRRAware report In report add numbers from walk in phone and web and enter into total number box Also add numbers from 3 follow up categories into Total line Please round to nearest whole percentage For percentage column divide walk in number by total number and enter in walk in box Then divide phone number by total number and enter in phone box Then divide web number by total number and enter in web box The 3 percentages should total 100 Leave action log report on screen you will use the same report for the next section To complete number of parent surveys sent a b C d e Locate number of Follow up Attem
65. 1066 Active 281 Jennifer Kindercare Learning Center Waterloo 219 235 0936 Inactive 610 Teri Orr ert Child Care Edgewood 563 928 6639 Active Showing All Records Copyright 1999 2006 NACCRRA All rights reserved NACCRRavere Version 3 5 0 Please contact us at helpdesk nacerrs org if you encounter any difficulties Date June 7 2006 Release Notes Done Internet 100 f Microsoft Outlook We W NACCRRAware Searc J Netzero m ORA 9 50 AM lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral Finding a Client Record 1 Once you are logged into NACCRAware click on Data Entry Client E NACCRRAware Windows Internet Explorer BAX 6 D E https www naccrraware net naccrrajsp servlet naccrra servlets SearchDataServlet fromMenu true amp searchType 38dataType client x B x cad File Edit View Favorites Tools Help Links EPI Yahoo EF Facebook Home W Upromise hoy mb i Pag G Tools We Be aa eprinbox yahoo mail naccrraware ee eenaccrra e Create New Client Help client 10 First Name gt C Home Phone Number _ ___ Records Per Page 50 SEARCH Copyright 1999 2010 NACCRRA All rights reserved NACCRRAv re Version 4 4 2 contact us at helpdesk naccrra org if you e
66. 2 HAY lowa Child Care Resource amp Referral mf l Meals Food Program Local 2 6 Local 7 10 Philosophy Local 1 5 Local 6 10 Provider program is a member of the Child and Adult Care Food Program Reserved for State Local Use Hide cannot change title of category Reserved for State Local Use Financial Assistance Check all that apply Accepts State Subsidy Local 2 6 Local 7 10 Policies Local 1 5 Local 6 10 Special Skills Local 1 5 Local 6 10 Safety Provider program accepts state subsidy Reserved for State Local Use Hide cannot change title of category Reserved for State Local Use Hide cannot change title of category Reserved for State Local Use Do Not Use Hide lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l Special Needs No Special Needs Training or Experience Provider is not credentialed in specialized care has not received specialty training to care for children with diagnosed health conditions disabilities behavioral or learning concerns has not previously cared for children with these concerns Special Needs Training or Experience Provider is credentialed in care of special needs children or has received specialty training to care for children with diagnosed health conditions disabilities behavioral or learning concerns has experienc
67. 2014 For e amp f answers are 0 Include a footnote in question 53 to explain b amp d Section 4 Requests for Referrals in 2012 29a Total number of all REQUESTS for child care referrals From the fiscal year cumulative annual CCR amp R report add up all Parent referrals Walk in Phone and Web ORM Then run the Client Action Log Report for the FY and add in all actions equal to 1st Search 2nd Search 3rd Search and More than 3 Searches to the previous total 29b Total number of ONLINE REQUESTS for child care referrals From the counts in 29a enter just the total number of Web ORM Parent referrals 29c Total number of PHONE REQUESTS for child care referrals From the counts in 29a enter just the total number of Phone Parent referrals 29d Total number of IN PERSON or other types of REQUESTS for child care referrals From the counts in 29a enter just the total number of Walk in Parent referrals lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE E l 30a Total number of REQUESTS for referral for child care CENTERS In N ware select active Client Report of Requests by Age Add Run with query Select Action Date Click Next Make Action Date Greater than or Equal to beginning date of FY xx xx xxxx AND Less than or Equal to end date of FY x
68. 4 Section 2 Ages of Children Served by the Child Care Programs Programs Serving Children with Special Needs 126 section 3 Range of Cost tor Child Care in the Region csciccsctaeannianmieseiltniebcenan aan 127 NACGRRA State Fact Sheet Instructions sicsesidaycacsvacuxsnancddecvasieraietatiennntatdnaansatddeannasdesdecdbssassdeutansudesdeavadhberdensbheanedebavands 127 Section 1 About CCR amp R in your State sccimeinciancssucienaadieciameindsmiaciumidnialem amet dasnniusiannmieiwmsdnteaniel 127 Section 2 Child Care Capacity coast cosasmsscrncnenstendedststonsend btensiseastiasdhind adapiianataas ieeosotnsenaiesaienteiliacaned dondadeasmeasaetends 127 Section 3 QRIS in your State cc a Sica ivevn isteach taeda ease dad eras ddl nied ad eel tans id cardi sleans va dleauadetinaesidebeaigs 129 Section 4 Requests for Referrals iN 212 ssc scscacccnssapsstessceexcescestaaanesbestacain assieqaseediatseatzandesnceeeasictbacantoiadaseennecs 129 Section 5 Training and On Site Technical Assistance by CCR amp RS in 2012 ccseceseseseeeseeeeeeeeeeeseseetetstetetetetetess 131 SCHON Co stof Child Care inire onan dete aoa eee kE aaa EESE Ninad 132 Section 7 Source of Data asics sic ianat ti tasise cst Dncvaahuse aed ann aged out iacu alan vai suai dal cinch asses vnest 135 Bi Annual DHS Market Rate Survey Instructions ccccccccscscscscccescsesesesesesescsessscssscssssseeeeseseceeeseesseanasaraearasanacasaracarenes 136 SCHON Bia erpaerc
69. 9 52 Child Development Home B 10 11 90 11 90 Child Development Home C 1 1 19 1 19 Department of Education Center 0 0 00 0 00 Department of Education Preschool 4 4 76 4 76 Department of Education School Age0 0 00 0 00 lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l Licensed Center 6 7 14 7 14 Licensed Preschool 3 3 57 3 57 Non registered Home 52 61 90 61 90 Other 0 0 00 0 00 Please note that in this example if your of records and of responses are not the same number that you have a record that is either missing a checkbox in license type or you have someone who has more than 1 checkbox This only applies for fields that you can only have 1 checkbox total For a field like special needs you can have multiple checkboxes and the two percent columns will never be the same Total Capacity and Capacity Analysis You can run this report for your entire database or for a specific set of providers like all the providers in one county or one ECI area Results appear as seen below Total Vacancy and Capacity Analysis Field Name Providers Total Min Max Aw Licensed Capacity2176 31349 5 334 14 41 Field Name Providers Total Min Max Avg Desired Capacity1103 21241 1 263 19 26 FieldName Providers Total Min Max Avg Total Vacancies1393 4985 0 90 3 58 Cost Analysis by Age Group To run high low and average rates you first
70. A is a professional trade organization focused exclusively on the needs of licensed private childhood care and education programs Offers National Administrator Credential see NAC www nccanet org National Reporting System NRS is a mandatory assessment for all 4 year olds in Head Start nationwide that is administered in Fall and Spring It assesses growth in the areas of vocabulary letter naming and early math skills Results are reported only at the program level it cannot be used for individuals or classrooms No website available Office of Family Assistance OFA is located in the United States Department of Health and Human Services Administration for Children and Families and oversees the Temporary Assistance for Needy Families TANF www acf dhhs gov programs ofa Request for Proposal A request for a proposal is an invitation to submit an application to use grant money for a specific purpose Temporary Assistance to Needy Families TANF provides assistance and work opportunities to needy families by granting states the federal funds and wide flexibility to develop and implement their own welfare programs www acf dhhs gov programs ofa State Child Care Advisory Council Service Employee International Union Unionizing organization working to formulate a family child care union in lowa under Local 199 www seiu org Sudden Infant Death Syndrome Sudden infant death syndrome SIDS is the sudden and unexplained death o
71. AND Follow Up Date Less or Equal XX XX XXXX DONE Click Add Query and Continue In Number column on report enter total of responses of EITHER Strongly Agree or Somewhat Agree Example Strongly Agree 56 and Somewhat Agree 21 enter 77 on report For Percentage column on report add total of Strongly Agree Somewhat Agree Somewhat Disagree and Disagree Divide number of satisfied 77 in example above by total of all 4 categorical responses Example Strongly Agree 56 Somewhat Agree 21 Somewhat Disagree 6 Disagree 4 Grand Total 87 Divide 77 87 89 To complete Parents Who Found Care from the Referrals Provided e200 Go to Reports Click Client Scroll down to Frequency Count Click on Select Fields Scroll down to Follow Up and put a checkmark in How Found Child Care lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l f Click Add Query at bottom of screen Check Folllow Up Date and click next Using dates of the quarter you are completing enter query of Follow Up Date Greater or Equal XX XX XXXX AND Follow Up Date Less or Equal XX XX XXXX DONE i Click Add Query and Continue j In Number column on report enter number of responses for I found care from the referral list k In Percentage column on report enter of Responses number not of
72. About Us I organization A gency I cacrp M pHs I Internet Then enter in the action log under action General Update what rating they received and enter expiration date in the comments and hit save Section 9 Provider Data Control Checks The data check directions are written to show where the query is being pulled from but the queries can be easily saved to NACCRRAware To utilize a saved query Select Provider Go to Custom Search Select the Data Check from the drop down list in the View An Existing Search Box Click on Retrieve Search The individual data check directions will indicate if it is necessary to utilize the Custom Report option or if the basic Run Query option can be used When the results appear on the screen the corrections can be made immediately from there The list can also be copied and pasted into Excel or printed for distribution to other staff members that are working on corrections to NACCRRAware NOTE The queries that have a combination of a number and a x are optional by region lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l Client Services Section 10 Client Definition Manual Client Overview The Client Screens section contains the following information Client General Client Children Client Statistics Client Referrals Client Follow up C
73. Bse Bie Sidewia SP check al Translate E AutoFill 4 amp amp Osgn x convert ii select Uy Favorites ES suggested Sites Free Hotmail Customize Links Windows 8 Windows Marketplace Windows Media Web Slice Gallery f NACCRRAware M D ho Page Safety Toos Home Administration Data Entry Custom Search Reports Utilities Help 7 NDS Apps 7 Logout Client Data Entry Action Log Help il Client ID 4472 Name Unidentifed Caller New Action Date 0670972010 Counselor Kamin Boeve Action Comments SAVE LOG Previous Actions oe ee Index Comments Follow Up If a Parent contacts you saying they did not find care from the list they received go into their Client record Click on Data Entry Client Enter their name Hit Search Click on the View button for their record Click on the Follow Up screen Enter today s date in the Follow Up Date box Check Did Not Find Care in the Decision Made section If you ve gotten information from the Parent about the following sections check the appropriate boxes Factors Considered Problems Encountered Referral Accurate e Referral Specialist Overall Quality List and Materials Experience and Use Again lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY
74. CR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l Child General Information Name Gender Male Female Unknown Birth Date Current Age Date Care Needed Age Care Needed Care Needed Full Time Part Time Both Year Schedule Full Year School Year Summer Only State Reserved Text4 State Reserved Date2 Days Care Needed Start Time Name of child If no name is available enter Unknown If doing a search for an unborn child enter Unborn as the name of the child Optional Child is male Child is female Child not born yet expectant parents Birth date of child needing care or due date of unborn child Age of child No data entry required Calculated field Date care is needed to begin Age of child when care is needed No data entry required Calculated field You may get limited results if the child is younger than 6 weeks or older than 12 years Select one from drop down list 28 hours or more per week Less than 28 hours per week Child needs both full time and part time care Select one from drop down list Client needs care year round less scheduled vacations holidays Client needs care during the school year only Typically late August through May Client needs care during the summer only Typically June through August Hide Reserved for State Use Administrator Access Only Hid
75. Can choose Note Report will be generated only for provider SELECT FIELDS from all categories having status selected on the header Total Statistical analysis of p eae Licensed Capacity Note Report will be generated only for provider RUN Capacity Desired Capacity and having status selected on the header RUN with query pacity Total Vacancies Analysis Shift Name v Statistical analysis of Rata Type L z Cost by Age Group Rate Type 2 v ae by user can select Shift RUN Name and up to 4 Rate Type 3 Mi with query Age Group different Rate Types to include in this report Rate Type 4 x Note Report will be generated only for provider having status selected on the header Vacancy Statistical analysis of F r and Shift population data Shift Name S RUN Capacity including Vacancies Note Re 7 i A Report will be generated only for provider RUN with query Analysis by Capacity Enrollment having status selected on the header Age Group by Age Group Statistical Analysis of Contains Lowest Age ae Se PA iaaa v javascript ira sf Trusted sites f 100 g Start Sc ebaa amp Inbox Microsoft Out NACCRRAware Win 4a deery episervice org 7 Under Provider List sort by zip and select Report Mode lt Report and Create Text File gt If at this point you need all providers in all counties just hit run If you need a specific group of providers hit run with query lowa CCR amp R Statewide Network Dat
76. Department of Human Services to do childcare The three categories A B or C are based on the number of children in care the space available for child care and the provider s education and experience Non registered homes are called child care homes Certified Public Accountant Devereux Early Childhood Initiative DCI s mission is to create working partnerships among early childhood educators mental health professionals and families to promote young children s social and emotional development foster resilience and build the skills for school success DECI is the initiative responsible DECI is the foundation organization for the DECA Devereux Early Childhood Assessment and is currently working to develop the DESSA Devereux Elementary Student Strength Assessment www devereuxearlychildhood org lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral E i HHS HSB IEP NE amp LRE NCCA NRS OFA RFP TANF SCCAC SEIU SIDS Health and Human Services House Study Bill Individualized Education Plan Both Natural Environments NE and Least Restrictive Environments LRE are the places and opportunities where the child learns play and interacts with others on a routine basis e g the kitchen backyard front steps pool community early care and education programs etc National Child Care Association NCC
77. Development Home A Child Development Home B Child Development Home C and Child Development Home C1 and enter in report For Total Licensed Centers and Preschools in the region add Licensed Center and Licensed Preschool and enter in report lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral m1 me i j For Total School based and Operated Programs add Department of Education Center Department of Education Preschool and Department of Education School Age and enter in report In last row of report add together the number of Child Development Homes Licensed Child Care Centers and Preschools and School based and Operated Programs from above for a grand total of all programs eligible for a QRS rating To complete column Number of QRS Level 2 ae TD Go to Reports Click Provider Scroll down to Cross Tabulations Click on Select Fields Scroll down to Attributes and select the radio button for Quality Indicators Click Select Second Field Select the radio button for License Type Click Run Results will open in a second window Scroll down to section for QRS Level 2 For number of child development homes at level 2 add number of Child Development Home A Child Development Home B Child Develo
78. Employees of agency name Press Save Log When You Cannot Contact a Registered Provider or Any Provider Appearing on the DHS List A Make 3 attempts to contact the provider by phone over a 2 week period documenting each attempt in the action log Select Attempted to Update B If there is no response send a letter giving them 2 more weeks to respond C Inform the provider if we don t hear from them their name will no longer go out for referrals D If there is no response to the letter enter the following in NACCRRAware General Screen General Info S T Comments U V Referrals Select No Referrals and No Web Referrals No Referral Status Select Unable to Contact Enter Cannot contact Save Entered Information Click Save General Action Log lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l W Action Date Enter the date the letter was sent X Action Select Attempted to Update Y Comments Enter Sent letter Save Entered Information Z Click Save Log If the Action log contains a record stating Web Referrals Yes delete that record and create a new record stating Web Referrals No Notes AA Contact DHS to see if they have any new information on the status of the provider What to Do When You Cannot Contact a Non Registered Provider A provide
79. Equal To Child Development Home C OR License Type Equal To Child Development Home C1 AND Quality Indicators Equal To QRS Level 3 OR Quality Indicators Equal To QRS Level 4 OR Quality Indicators Equal To QRS Level 5 Click Add Query and Continue Enter results from Frequency Count into Column 3 of the survey There may not be results for every county so make sure to enter the appropriate results by county lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 AMS lowa Child Care Resource amp Referral Le Page 5 ChildNet Certification amp Child Care Program Survey To complete B ChildNet Certification Click Next Click Run Query sa oaogro Enter number of child development homes from Page 4 Column 4 in the Total row Click on Custom Search Provider Scroll down to Attributes and put a checkmark in Quality Indicators Enter query of Quality Indicators Equal To ChildNet Certified Enter Number of Total Records in Number of CDH providers that are ChildNet Certified Divide of ChildNet Certified by of CDH in the Region Example 161 ChildNet Certified and 722 Child Development Homes 161 722 22 To complete C Child Care Program Survey hoap Email SurveyMonkey link quarterly to all child care programs with email Annually send hard copy survey in mail to those programs without email Make note of how many providers ar
80. Family Child Care Association The IFCCA is now recognized as a professional state level organization that offers support and education to local associations as well as individual providers www iowafamilychildcare org lowa Association for the Education of Young Children lowa affiliate of the National Association for the Education of Young Children NAEYC www iowaaeyc org lowa State University Extension SU Extension builds partnerships and provides research based learning opportunities to improve quality of life in lowa ISU Extension is a major partner in the lowa s efforts to bring Environmental Rating Scales to the state www iowachildnetwork org New Staff Orientation The New Staff Orientation curriculum provides new child care center staff with a full center based orientation that can be initiated immediately on site and with director supervision and input The 30 unit curriculum includes brief 15 minute video observations and lessons Each lesson is designed to be easily completed by staff during nap time or other small blocks of time as staff child ratios permit Quality Preschool Program Standards The Department of Education DE designated Early Childhood Consultants Early Learning Work Team to develop a set of state standards This work team reviewed other state s early childhood program standards and national research regarding program standards and criteria Based on the research and comprehensive information of the NAEYC p
81. IA 52166 Mary Kappes Cresco Head Start PO Box 487 Decorah IA 52101 itary Jackson Waukon Head Start PO Box 487 Decorah IA 52101 To personalize your labels click Edit Individual Labels This will open a new document with your merged labels To make changes to all the labels switch back to the Karen Olson original document 406 E Broadway Decorah IA 52101 Brenda Tmmenran PO Box 244 Waukon IA 52172 244 Shery Daring 2585 Scenic Wew Rd Decorah IA 52101 Merge Bg Print Pam Sullivan 608 E Broadway Fy Edit individual labels Decorah IA 52101 Barb etecka PO Box 42 Fort Akinson IA 52144 Phyllis Bsbemd PO Box 204 Camar IA 52132 Debbie Mahr Note Dame Preschool 221 2nd Ave E Cresco IA 52136 Bemice Kipp PO Box 71 Fort Akinson IA 52144 Maggie Detalle 116 amp th Ave S Waukon IA 52172 g t 220 2nd Ave E o Linda Lienhard Rainbow Daycare 531 th Are 325 amp h Are Ww Cresco IA 52136 Cresco IA 52136 ski wos ini Coll Gy Angie tt Intyre Kessel Kids Child Care Certer Bey Fitzgerald Step 6 of 6 Cresco IA 2136 Previous Preview your labels 24 PRINT lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral i ml WORD 2007 Label Procedures for Clients Providers and Community When you are ready to run the set of labels that you need Some
82. Mill 2 Range of Preschool Tuition Rates per Preschool classes range from 1 5 days a week Free preschool programs are not included in the rate ranges above Requests for Child Care by Type Daytime Care Evening Care 7 3 304 Overnight Care 687 Weekend Care Ey 2 343 13 130 Families may request more than one type of care for their child ren Requests for Child Care data is from July 1 2011 June 30 2012 Data provided by Child Care Resource amp Referral using NACCRRAware as of July 1 2012 unless otherwise noted State of lowa lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE E l DHS Quarterly Report Instructions s sssssssseseieststerttseertsrertstetttattnttrtbatbrEAEEEAEENEEAEENEEAEASEEEEAEEENEENEEAEENEEAEA EENES EEEE EEE 116 Section 1 Parent SOIVICES vipa carson ecdcetaceledncdaacsaueienaaacecuameinieeianiug a mnelemamebnduacdaue nn nmicnwmicnieasena 116 Section 2 Provider Services cece acieraoncxorcmnseivnsysh sanded daca buns uta stata dba dalanasatstainnsesaaitetasindiiiaslates tdendadeasaacin Enna 119 DHS Regional Assessment Instructions icine cen Sesaciiereniieecenacneoa sien neuiadetiee eases roca ies 124 Section 1 Types of Child Care Currently Available in the Region ccsssssssssssseceseseseseesseseeeeeeeeceeeeeteseteseteeess 12
83. NACCRRAware 1 2 3 4 B D Providers Double check provider information If provider is Inactive or Pending change to Active Regulation Status Exempt Add KinderTrack number in License ID a Enter expiration date Go to Attributes page on left side a Under Financial Assistance check Accepts State Subsidy b Under State Use check On DHS Subsidy List Go to Action Log page a If changed from inactive to active choose Inactive to Active b If changed from Pending to Active choose Pending to Active c lf changed anything else choose General Update from Action List i Type a description of the change a Non Registered Providers i If referral status is Give Referrals contact provider to see if they are still providing care 1 ney Soe Sa o 1 k 12 13 Give Referrals No Give Web Referrals No Check Child Abuse Check Not Complete Delete license or registration number in License ID and Expiration Date Under Comments box write DATE Not eligible for referrals until child abuse check is returned Go to Attributes page Uncheck On DHS Subsidy List Go to Action Log page Choose General Update from Action menu In Comments box type subsidy to non subsidy not eligible for referrals until child abuse check complete Check for the form with background check information to submit child abuse check if no form mail form and list in action log Ask regional director for correct form If you
84. NotEqual W Non registered Home Search Query ADD QUERY and CONTINUE wa EE SearchNname _ ENE Hints Every value is either text a number a date or a time The oroaram will tell vou if vou have entered an incorrect value If this occurs gt 8 Now we add the county information You need to always use the separator or with counties because no one can live in more than 1 county at one time After each county is entered into the value and added to the search query you erase the previous one and type a new one Z NACCRRAware Custom Search Microsoft Internet Explorer ae File Edit View Favorites Tools Help Q ax Q x 2 EA is Search she Favorites media A 2 Be E an Detail the Search Field Name Conditional Value Separator Add to Query Equal To v Family Child Care i v ae gt Type Of Care License Type Not Equal v I Non registered Home x County Type Of Care Equal To Family Child Care AND License Type Not Equal Non registered Home AND ADD QUERY and CONTINUE BACK CLEAR Searchname _ E Hints Every value is either text a number a date or a time The oroaram will tell vou if vou have entered an incorrect value If this occurs gt l none AB Internet lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Refer
85. PPROXIMATE indicates that the returned result is approximate Then click on lt Save Lat Long gt and lt Close Window gt If you wish to view a map of the address prior to clicking on lt Close gt you can click on one of the links to GoogleMaps or MapQuest lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral Servet leer tied by Go Daddy Class 2 Certification ath E al Note The address is being processed and Latitude Longitude and Other Values are returned by Google Geocoding Technology mja a Aeee E lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 Google Geocoding Technology Results Values 5341 Park Pl Dubuque IA 52002 USA 5341 Park PI Dubuque IA 52002 z ROOFTOP false IA061 _Close Window _ Ri e cb yi Ml HAY lowa Child Care Resource amp Referral EE a l Section 5 Provider General Data Entry To add new Registered Child Development Homes Non Registered Providers approved by DHS for Subsidy Care or Licensed Programs please see Section 10 of this manual Entering an Non Registered Child Care Home Provider Not receiving Child Care Assistance General Screen General Info Fill in the following e First Name e Last Name e Busin
86. REN EEEE 84 Vacancy and Capacity Analysis by Age Group ccccccecccecesesesescecseseecececececscscacacseaeacacsssansnsnensnensnecenenenesanesenesesesesetes 86 Statistical Analysis of Child Ages Cared for by Providers c cscccsssssssssssssesesescscsescesceeeseseeeseeeececeseteseessesesesetenetess 86 Provider Referrals ancse ee coer eins chee dete eeese 86 Staff Wages amp BeneiiS a ee er ere eee eet eer er ey een ee eer re eee ee 87 PRM LOJ ec aces ca tae paced S casas cate com eee ceeh EESE 88 WORD 2003 Label Procedures for Clients Providers and Community cccccccccecceseseseeeseeeeeeeeseeeeeeeeeeseeetenetsnenseeenes 90 WORD 2007 Label Procedures for Clients Providers and Community cccccccccccesesesesteeeeeeeeeceeeceeseeeaeenetseeteeseeeenes 101 Group MeN SS ess eicets nace ceive esicet a a ew foc e E Ea a E e E E EG 106 County Data Sheet Instructions Scare sscsesd adic carers teaaletatcetotoxasae ade cecen snkcastadeneedee coatacd edecenteu ss iccadesanentetesensetcdansnteeutncatelads 111 Population amp INCOME saaa i CoN NaN tenn Sey een Un ecle neya en A 111 Percent of Program Spaces Total Spaces and Programs ssceseeseseseeceseseeecescessceeeeeseseeeseseseseeeeeseeeeteteteteteeess 111 Quality Programs for Providers sacs ascctscsasetstzahccesnaco i aA EE E 111 Family Median INCOME han incendie E E e E O e t 112 Rates Tabler a a ene enact adea saudi lata Dleascleal tseaatbtahaloat 112 Percent of Re
87. Recent Documents E Desktop My Documents Name ID 884 My Computer My Network Save as type Text Document econdary hone Save 2057 Shannon Martz 2145 Joy Klein Kleins Kids Zone 427 10th St SE lt f Hampton Cancel 2i 19 Change the file name to provider_address_data doc Itis not an underline it is an underscore hit shift and the key between 0 and the sign on your keyboard After the first time you have done this it will tell you that the file already exists and do you want to replace it say YES lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral mz ml iY Label Procedures for NACCRRAware doc Microsoft Word Eile Edit View Insert Format Tools Table Window Help Type a question for help X Daehesa ARAY EPRORE A12 q 10 B amp TimesNewRoman ESFY ae oe mailmerge he O ea all prov and advs comm txt E Fe reg and lic doc april 2004 newsletter txt B jan 04 newsletter txt bh health dept doc july 2003 newsletter labels txt bh health dept txt labels for nrh w id 10 24 03 doc bh mgmt 5 29 03 txt name address phone of centers pres bheity txt nrh subsidy txt Brenda txt nrh w id 10 10 03 txt cf sex offender list txt orh wid 10 10 03 xls childnet labels spring 04 txt oct 2003 newsletter txt ClientAv
88. Records gt a To complete Parents who chose regulated child care Go to Reports Click Client Scroll down to Frequency Count Click on Select Fields Scroll down to Follow Up and put a checkmark in Type of Care Selected Click Add Query at bottom of screen Using dates of the quarter you are completing enter query of Follow Up Date Greater or Equal XX XX XXXX AND Follow Up Date Less or Equal XX XX XXXX DONE Click Add Query and Continue i Add responses of Licensed Child Care Center and Registered Child Development Home Put total of these 2 responses in Number column on report j Add of Responses NOT of Records for Licensed Child Care Center and Registered Child Development Home Add the total and enter in Percentage column on report Do not close NACCRRAware Report we will use the same report in the next 3 questions ar oao7 a To complete Parents who found care in a licensed center preschool a Use report from above section parents who chose regulated child care b Enter count and of responses from licensed child care center into the Number and Percentage row on the report for parents who found care in a licensed center preschool To complete Parents who found care in a child development home a Use report from above section parents who chose regulated child care b Enter count and of responses from registered child development home
89. Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral mz a l No Referral Stat S iisesii iniiae ee Sane anemia aaraa aeaa rere nt a a aeaa men nies mR eras anaia ee 72 When You Cannot Contact a Registered Provider or Any Provider Appearing on the DHS List cesses 75 What to Do When You Cannot Contact a Non Registered Providelr cccsesseeeeeeeetetseseeeseneneeeeerereeteeeistneteneneneees 76 Requested No Mailings amp No Referrals or When Mail is Returned ceecceeeeteteesesteteeeeeeeeeeceeeeeeeetsneeaseseseteteneeeaeenenes if SEGUON T ee E Ea a a uate E E SS 78 Provider REPONS ceeste E E A E E E E 78 Provider Custom Searhces iiien iaae Pena aaaea Tre ean nn ANE E EERE nC Koena TTT Kean aaan erent 78 Description of All Reports sa ast atc aca asec aca va es cana heatsink ducal ans as liveenaedad eatashaneddetcoaea pects 80 R nning a Provider TRG DON seeno annene E E E oes 81 Provider VL sic ascer tcc ats staat e p e os leads kasd E E EE EE a E EE aaniidsasaeaeeienaut 81 Frequency GOUN sericese a a Caer CS er 81 Gross Tea DUAN GUS ssicccacsadssnaaccessevasenceteurcxussiaenarmanaseniwasenasagatwetantatagt E E E E S 83 Total Capacity and Capacity Analysis ic ccteicscsnssacucasurendeontecucsdeusesesandadhaxhasaadylanaadhendnalacaSansscbexicntaleliedidbauatetacoriatecnsaens 84 Cost Analysis by Age Group acerca eie eee enunciation heute aden acuta agree ENAREN EE EES EEE
90. Summary Click on the button Email Profile which is located at the bottom left of the page A pop up screen appears with the client s email and the counselor s email automatically inserted The referral is attached as a pdf file The statewide cover letter would need to be copied and pasted into the box Enter Your Message Text Here Also lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral E a l the Choosing Child Care booklet Daily Parent and any other pertinent documents would need to be added as attachments with the link Attach another File Once that is done click on Send Email The preferred method is to email referrals Click on the Print Referrals Go to file print select printer as Adobe PDF which will change the file into a pdf format PDF files are not able to be changed and won t distort in printing Save the file on the computer This file will be need to be attached along with the Choosing Child Care booklet and Daily Parent and any other pertinent documents The statewide cover letter would need to be pasted into the body of the email Add Referral e Provider ID If you want to manually add a program you can type in a provider number directly to add them to the referral list Previous Referrals The software will list all referrals whether from this session previous sessions e
91. TE Check Family Child Care for all family child care homes whether registered or non registered For centers choose ONE center type of care that most closely matches the center s primary function or specialty Refer to the programs schedule as opposed to what is found on the DHS listing Child Care Center Full day program designated to care for children outside of someone s home operating 28 or more hours per week Family Child Care Program that is located in provider s home Preschool Program Part day program that children are enrolled less than 28 hours per week Preschool programs are typically open only during the school year School Age Program serving kindergarten and or older children Program only May be licensed or license exempt program in a public or non public school or a licensed community based program Program may or may not provide teacher in service days First Provided Care Enter the date on which the provider program began care lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l Status Select active or inactive from drop down list Active Inactive Pending As of Date Added Give Referral Status Provider is actively providing care or recruiting families Includes providers temporarily not accepting referrals due to extended vacation maternity leave etc See referral status f
92. a Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral mz ml NACCRRAware Windows Internet Explorer i X ET J https naccrraware net T x a Ba 9 x lo P Fie Edit View Favorites Tools Help F Favorites SS E ccrar Website CCRR Admin J Constant Contact R Facebook Home NACCRRAware Login t SurveyMonkey com W Upromise Yahoo B9 Naccrraware X Inbox Yahoo Mail fit gt Tois a Report Parameters Run Repo Provider Begin Date E___ Communit ny Contains ID Provider End Date Cc Name Business Name RUN Provider address City State Sort by zp si RURAR Zip Phone and Status Report Mode REPORT AND CREATE TEXT FILE M Ai ate Note Report will be generated only for provider having status selected on the header eres Mubor and Percenk r Add capacity and vacancy data Count sores sab lk haa Note Report will be generated only for provider SELECT FIELDS ii i having status selected on the header Pie and Percent Add capacity and vacancy data Cross Results for any two SELECT FIELDS Tabulations categories Can choose Note Report will be generated only for provider SELECT FIELDS from all categories having status selected on the header Total Statistical analysis of p eae Licensed Capacity Note Report will be generated only for provider RUN Capacity Desired Capacity and
93. ailings Enter the last four digits of the nine digit zip code where the client is to receive mailings This field is optional if your area postal service does not require these extensions Use if the client is looking for care in an area near work or school etc At minimum include the city and zip code Try to get at least one phone number If you only get 1 phone number enter under home phone If they call back or return a parent follow up you can only search from the main menu on home phone lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral mf 1 ma Home Phone Work Phone and Ext Cell Phone Fax Email Address IMM User Name Client Info Employer Untitled field Employee ID Other Employer Untitled field Other Employee ID Case Type Referral Publication Consultation Technical Assistance Home phone number of client or primary number Work phone number of client Cell phone number of client Fax number of client E mail address of client IMM User Name is automatically filled in when a client initiates a website referral search and cannot be removed but it can be edited if their email address changes Local Use Name of client s employer Drop down list Enhanced Corporate Only Local Use Name of client s employer Type in if not on Employer drop down list Community Local Use can be hi
94. alth Do Not Use Referred By 4 See the lowa NACCRRAware Manual for definitions Click on as many as apply Reason for Seeking See the lowa NACCRRAware Manual for definitions Click on as many as apply Census Bureau Questions Do Not Use Save Statistics Referrals Quick Search Children NACCRRAware automatically puts check marks next to all children If not searching for all children deselect the children for which you are not looking for care Distance from selected address or addresses Search by location will not work if geocoding mapping has not been completed on the general screen lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l If you want to search by an address click in this box and put a whole number in the miles box Then select one of the address fields in the Standard Search Criteria List If you forget the program will give you an error message reminder The software will do a search within the radius of actual miles not by driving directions The results screen will indicate distance to the program within a tenth of a mile Tip If a client needs child care within walking distance put in 1 mile and then analyze the results for the closest programs Select Standard Search Criteria Consider adding screen shots to this section Each region has selected standard search criteria for ease in doing a quick referral
95. ame query generated for 30a Include the sum of the counts for Before School and After School from the Extra Care Services chart lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE E l 32d Total number of REQUESTS for referral with amount of time not specified Use the same query generated for 30a Include only missing amount of time from the chart Usually equals 0 33a Total number of REQUESTS for referral for SPECIAL NEEDS care Use the same query generated for 30a Include the total count from the Special Needs chart 33b Total number of REQUESTS for referral for NON TRADITIONAL HOURS care Use the same query generated for 30a Include the sum of the counts for Evening Overnight and Weekend care from the Daily Schedule chart 34a Total FAMILIES served by all types of referrals Use unduplicated count from the Annual CCR amp R State Summary Report also in the CCR amp R Annual Report for this figure 34b Total FAMILIES served by phone referrals In N ware run a Client Action Log report for the fiscal year Go to Reports Client Action Log Enter beginning and ending dates and set Report format to Detail Then click Run This will bring up a detailed table of all actions for the FY Select the table and copy the contents into an Excel spreadsheet Delete the User Id and Comments columns Sort the remainin
96. amp monthly and age group equal Before After School Calculate the annual average cost for hourly by multiplying by 45 or 22 5 for B A School to get one week and then multiply by 52 or 39 for B A School for daily by multiplying by 5 to get one week and then by 52 or 39 for weekly just multiply by 52 or 39 and for monthly multiply by 12 or 9 for B A School Enter Number of Programs from question 18 on page 3 Section 7 Source of Data 50 Please tell us the source s of the price data that you have reported above Mark CCR amp R database for all accredited costs and mark either State market rate survey conducted in most recent year or State market rate survey conducted earlier and not adjusted to reflect current prices depending on which year you are in 51 If a market rate survey was used as the source for market prices from any year prior to 2012 what year s survey was used Leave blank 52 Please explain how you dealt with license exempt unlicensed care in the price data submitted Answer Licensed exempt care is included with Licensed Center care and Non registered care is included with FCC home care in our responses 53 Additional comments on the data you have provided Include any footnotes to help explain the data you are providing on the State Fact Sheet to help make the information clearer lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2
97. arb Merrill Barb Merrill teachiow teach Barbara Olson bolson aeal k12 ia us bolsor Brenda J Loop Becky Elson Becky Elson becky el becky Regional Data Services Coordi Beth Hanisch beth hanisch episer beth Child Care Resource and Refef gt brenda loop episerwice or Message Recipients www neiowachildare org TAEA 319 233 0804 or 1 800 475 0804 Are Ko 2 5 4 s S Mery a lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 AMS lowa Child Care Resource amp Referral mz ml County Data Sheet Instructions Complete one for each county and then 1 for the entire Region Update footnotes to reflect current information is used i e Woods and Poole from current year Change the County Name at the top of the page A1 AND at the very bottom A80 On the Regional Report be sure to change A1 to say your region Example Region 1 Northwest lowa July 2012 A80 should say Region 1 Northwest lowa ALSO with the Regional Report change the A2 Box to say Total Region Population Population amp Income Numbers from Tammi Christ Take the s from the Woods amp Poole Population Estimates and fill in the first 4 blanks Take the from the Employment Status of Parents of Children Under 6 Years and fill in the next blank Take the Median Family Income year 20__ d
98. are on each page lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l If the parent is also considering preschools use the Provider Profile to generate the referral list The Profile option is needed so that more than one shift can be printed on each provider This will print details including all shift information with one provider per page to the computer screen The counselor can then choose to print the referrals onto paper or copy and paste the referral list into an email Non Web Referrals Must include minimum required fields on the referral list Full Name Full Address Phone 1 Ages Served License Type Quality Indicators Days amp Hours Open Care Available Follow Up Screens Enter everything on this screen as the parent has answered the questions on either the parent follow up form or on the phone with the exception of type of care selected If they say no decision made do not mark a type of care chosen General Follow Up State Reserved Text 7 Hide Reserved for State State Reserved Date8 Hide Reserved for State Follow Up Date Enter date follow up was completed Time Spent in mins Section Hidden Regional Data Specialist Use Only Initial call Prepare Referral Check In Call Additional Call Follow Up Call Time Saved Client Quality of Options Not In Use Hide Reserved for State Qua
99. are or recruiting families care Prospective provider has decided not to provider child care For documenting QRS technical assistance Optional by Region Provider did not renew their registration Provider renewed their registration license Provider renewed their child care assistance agreement Sent Request for Child Abuse Information to the state of lowa Department of Human Services Consultation or technical assistance to provider Optional by Region Received Toolkit binder Region 1 only Enter training information for a provider program Change action date to the date training was taken Optional by Region Updated vacancies lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l Web Referrals No Web Referrals Yes Local 34 50 Comments The provider has requested that their program not be included on internet referrals Optional by Region The provider has given permission for their program to be included on internet referrals Optional by Region Reserved for State lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l Section 4 Provider Tips Use NACCRRA Definitions Manual for questions regarding what a term means or how it is used Regulation Status field The defi
100. arents who would use CCR amp R services again a 57e mopo Go to Reports Click Client Scroll down to Frequency Count Click on Select Fields Scroll down to Follow Up and put a checkmark in Exp and Use Again Click Add Query at bottom of screen Scroll down to Follow Up and put a checkmark in Follow Up Date Click Next Using dates of the quarter you are completing enter query of Follow Up Date Greater or Equal XX XX XXXX AND Follow Up Date Less or Equal XX XX XXXX DONE Click Add Query and Continue In Number column on report enter number of Use Again Yes For Percentage column add number of Use Again Yes and Use Again No Divide number of Use Again Yes by total of Use Again Yes and Use Again No Logic you cannot use percentages from report generated in NACCRRAware because more than 1 question is recorded in this field Example 36 families said Use Again Yes Four families said Use Again No 36 4 40 36 40 90 To complete Parents Satisfied with referral services a sa moaos Go to Reports Click Client Scroll down to Frequency Count Click on Select Fields Scroll down to Follow Up and put a checkmark in Overall Quality Click Add Query at bottom of screen Put a checkmark in Follow Up Date Using dates of the quarter you are completing enter query of Follow Up Date Greater or Equal XX XX XXXX
101. articipating in a job training program Client calling is employed and attending school or participating in a job training program Hide Reserved for State Use Administrator Access Only Income Category Select one from drop down list A Up to 100 B 101 145 C 146 185 D 186 225 E 226 250 F 251 275 G 276 and above Client s income falls under column A of the sliding scale Client s income falls under column B of the sliding scale Client s income falls under column C of the sliding scale Client s income falls under column D of the sliding scale Client s income falls under column E of the sliding scale Client s income falls under column F of the sliding scale Client s income falls under column G of the sliding scale lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l H Unknown Family Size IMM Family Income State Reserved Text5 Clients income is unknown Enter the number of people in the client s family Family means the applicant child s biological step adoptive parent s and the biological or adoptive minor children living in the same household Other persons related by blood or law may be counted in the family size if more than 50 of their support is dependent upon applicant Include any unborn children for whom their pregnant or adopting parents are seeking care
102. ate Additional Fees Hide Reserved for State Capacity Vacancy Table Refer to DHS Outline The information in the following table will be updated once a year during the annual complete update for all Centers Preschools etc No Homes need the Capacity Vacancy Table filled in on the Shifts Screen Age Group Age Range Infant 1 Age Group Birth up to and including 12 months of age Infant 2 Age Group 13 months up to and including 23 months of age Toddler 1 Age Group 2 Year Olds Preschool 1 Age Group 3 Year Olds Preschool 2 Age Group 4 5 and 2 Day Kindergartners School Age 1 Group Before and After School School Age 2 Group Full Time School age Desired Capacity Capacity the program would prefer to have The total will not add up to the total licensed capacity lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral mm l Licensed Capacity Capacity according to provider regulations or program s license Adding the total of this column might not equal the Total License Cap on the General Screen due to the two school age groups DO NOT split up the school age capacity to have it equal the total license capacity Subsidized Capacity Do Not Use not accurate Group Size Do Not Use not accurate State Reserved Txt3 Hide Reserved for State State Reserved Dt4 Hide Reserved for State Comments lo
103. ate For unborn babies use expected due date Current Age NACCRRAware will automatically complete based off the birth date entered Date Care Needed NACCRRAware automatically puts in the current date Put in the date that the client is expecting to use child care For instance six weeks after the delivery date of their baby Age Care Needed NACCRRAware will automatically complete based off of the birth date and care needed date entered Year Schedule Use drop down menu Start Time End Time After entering times on one day you can select all remaining days and the times entered will auto fill Days of Care Click on the box in front of the first day that care is needed Type in the Start Time and End Time NACCRRAware will assume that all times are AM unless you tell it otherwise Click on the next day of care that is needed The time will be copied from the first day that was entered Change as needed The times will automatically be formatted as 5 00 AM so you can enter 5 or 5a or 5am and after the child is saved if you return to that child screen it will be automatically formatted Extra Care Services Type of Optional Mark any of the following as applies to each child Refer to NACCRRAware manual for definitions Drop In 24 Hour Before School After School Rotating Temp Emergency Care Select a minimum of one choice e Child Care Center Family Child Care lowa CCR amp R Statewide Network Data Services U
104. box in the appropriate QRS rating field lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral Le E NACCRRAWare Windows Internet Explorer Bex G amp El httpsiyfwww naccrraware netjnaccrrajsp serviet naccrra serviets ProviderServlet x B r x pj Fie Edt View Favorites Tools Help mks JAEPI Yahoo E Facebook Home W Upromise We d naccrraware gt deb gt i Page G Toos I Large Small Motor Limits I Toileting Dressing Concern s TN Diet Adaptations A I Respiratory Conditions I Diabetes I Environmental Food Medication D Gehavior E Mental Health Conc Allergies TF Learin g Limits T accel d Learning Education I Less than High School I High School Diploma GED 7 Child Development Associat Diploma GED Credential Div al Child Related 7 1 Year Vocational Other F 2 Year Associate Degree Child Related r 2y te Degree Other Bachelor s Degree Child A EEE ER Grier Related 7 Master s Degree or Higher Accreditation T National Association for Family I National Assoc for the Education of I National AfterSchool Child Ca Young Children Association Quality Indicators I Accredited I ChildNet Certified I QRS Level 1 T QRS Level 2 T QRS Level 3 I QRS Level 4 QRS Level 5 State Use IT On DHS Subsidy List How Heard
105. by adding a checkmark next to the Distance from selected address or addresses box Put a whole number in the miles box You will also need to select which address that you are using location mailing address 3 or address 4 This will produce a list of options with a column that tells the distance that the provider is from the address you have selected Realize that if a provider s record wasn t properly geocoded you may get some inaccurate results Quick Search Results Once you have looked at each of the provider records to see if their vacancies could match the age of the children needing care leave check marks next to the providers that match Then click on Save Referrals If you need additional options you can run another query but make certain that you don t list a provider s program twice on the same referral list Print Referral To print today s referrals type 2 digits for the month 2 digits for date 4 digits for the year i e 07 01 2006 Click on the lt List Referral gt button which lists a summary of the referrals selected If the parent is considering only centers homes or school age programs use the Provider Summary Report to prepare the list for the parent You can add additional information by selecting one of the fields such as Environment in the Attributes box This will print to the computer screen two referrals per page with details about the Daily Schedule hours all hours that a provider offers c
106. censed or Registered Problems Encountered Outcome 2 None Too expensive No openings No transportation provided Too far away Hours of operation Clean and Safe Environment Quality Did Not Take Subsidy Other Referral Accurate Strongly Agree Somewhat Agree Somewhat Disagree Disagree Referral Specialist Strongly Agree Somewhat Agree Somewhat Disagree Overall Quality Strongly Agree Somewhat Agree Somewhat Disagree Disagree lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral E a l List and Materials Referral List Helpful Yes Referral List Helpful No Written Materials Helpful Yes Written Materials Helpful No Experience and Use Again Parent seeking child care for the first time Parent who has experience with child care homes Parent who has experience with child care center Parent who has experience with both Use Again Yes Use Again No Comments Action Log Screens Action List Date Counselor Action Mask Login Mask Search Consultation Data Requests Follow up Attempted Follow up Telephone Follow up Walk In Date of action Defaults to today s date Automatically inserts counselor who is logged into N ware NACCRRAware automatically documents that the clienthas logged into the Internet Mask system NACCRRAware automatically documents each time the client click
107. cent U S Census figures Select the rate for each rate type hourly daily weekly amp monthly and age group equal CHILD AGE 4 Calculate the annual average cost for hourly by multiplying by 45 or 22 5 for B A School to get one week and then multiply by 52 for daily by multiplying by 5 to get one week and then by 52 for weekly just multiply by 52 and for monthly multiply by 12 Enter Number of Programs from question 15 on page 3 44 FOUR YEAR OLD in a FAMILY CHILD CARE HOME AVERAGE annual price for full time care Use the average rate half day for this category from the most recent Market Rate Survey Multiply by 10 to get a weekly cost then multiply by 52 to get the annual cost Do this for the Urban Rural and Statewide figures Enter Number of Programs from question 16 on page 3 lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral E a l 45 FOUR YEAR OLD in an ACCREDITED FAMILY CHILD CARE HOME AVERAGE annual price for full time care First run a frequency count on County with a query of Accreditation equal to NAFCC This will list the counties where there are accredited programs Then to get the rate information under Reports Provider run the Cost Analysis by Age Group report Choose Shift Name equal Day Then for the 4 rate types choose hourly FT daily FT weekly FT and monthly FT Then run with qu
108. checkmarks in Type of Care License Type AND Special Needs lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE r l c Click Next d Enter query of Type Of Care Equal To Family Child Care AND License Type Not Equal Non registered Home AND Special Needs Equal To Special Needs Training or Experience To complete the number of child care centers serving children with special needs a Click Custom Search Provider b Puta checkmark in License Type AND Special Needs c Click Next d Enter query of License Type Equal Licensed Center AND Special Needs Equal To Special Needs Training or Experience Section 3 Range of Cost for Child Care in the Region To complete this entire section Refer to your regional data sheet and use same numbers NACCRRA State Fact Sheet Instructions The due date for this report is usually the end of January of each year Use the most recent complete fiscal year s data for this report If fiscal year data is not available use the most recent complete 12 month period Section 1 About CCR amp R in your State Fill out State information in questions 1 7 Section 2 Child Care Capacity 8 Child Care CENTERS 1 Number of PROGRAMS Sum the Total Programs Listed with CCR amp R counts for DHS Licensed preschools and centers and D
109. cility that is wheelchair accessible Regional Data Specialist Use Only Local use Child parent has need or preference for a setting where caregiver s speak the following languages Check all that apply Client needs a provider program staff that speaks English Client needs a provider program staff to speak sign multiple languages If you mark bilingual also mark 2 or more languages If you mark other please also put the other language in the comments field No Special Needs Training or Experience Child has no special needs or health care issues Special Needs Training or Experience lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l Needs provider credentialed in care of special needs children or needs provider with specialty training to care for children with diagnosed health conditions disabilities behavioral or learning concerns has experience in working with children on special health or learning care plans and or who receive specialized services for a condition or disability Vision Limits Children experiencing conditions of the eye or vision acuity such as Cataracts Optic nerve damage Eye orbit muscle dysfunction Legal blindness Eye prosthetic Visual defects Loss of visual acuity partial to total Glasses Contacts etc Hearing Limits Limited hearing one or both ears Hearing aids Cochl
110. county There may not be results for every county so make sure to enter the appropriate results by county To complete Column 3 Number of centers etc at QRS Level 3 5 Forog Go to Reports Click Provider Scroll down to Frequency Count Click Select Fields Put a checkmark in County Click Add Query Put checkmarks in License Type and Quality Indicators Enter query of License Type Equal To Department of Education Center OR License Type Equal To Department of Education Preschool OR License Type Equal To Department of Education School Age OR License Type Equal To Licensed Center OR License Type Equal To Licensed Preschool AND Quality Indicators Equal To QRS Level 3 OR Quality Indicators Equal To QRS Level 4 OR Quality Indicators Equal To QRS Level 5 Click Add Query and Continue Enter results from Frequency Count into Column 3 of the survey There may not be results for every county so make sure to enter the appropriate results by county To complete Column 5 Number of CDH at QRS Level 3 5 Fo oaoo Go to Reports Click Provider Scroll down to Frequency Count Click Select Fields Put a checkmark in County Click Add Query Put checkmarks in License Type and Quality Indicators Enter query of License Type Equal To Child Development Home A OR License Type Equal To Child Development Home B OR License Type
111. d paste the next 25 email addresses into the BCC line We put the addresses in the BCC line so providers can t reply all and can t see the other provider email addresses which are confidential Tjlamail nenredurae for nareermuare dar Micrnenft Ward A Custom Search Custom Report Results Microsoft Internet Explorer File Edit View Favorites Tools Help P gt x a CA JO search she Favorites QP media E B A Total Records for this Custom Report Results 7 This is what the paste step looks like lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral E Untitled Message BAR 3 ew Insert f i Type a question for help X Brenda J Loop Regional Data Services Coordinator Child Care Resource and Referral of Northeast Iowa brenda loop episervice or www neiowachildare org 319 233 0804 or 1 800 475 0804 care S fay a at Type a question for help X Select Names Type Name or Select from List Show Names From the Contacts Name Display Name E mail Alice E Taylor lice E Ta a alicet ZN Alison Bell abell aea7 k12 ia us abell Amy Erickson Amy Erickson amy er o Fit Andrew Loop Andrew Loop Loop Loop Angie Huntington Angie Huntington ah ahunt Angie McGhee Angie McGhee angie angie Arend Miller Arend Miller amiller B
112. d into 5 regional areas each with a regional office and numerous area offices www iowachildnetwork org or www naccrra com ChildNet Upon completion of the ChildNet training series child development home providers have the option lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral Le Certification ChildNet Training Series NACCRRA QA WCC WIELS Training Series WSAC Training Series to pursue ChildNet Certification which involves a home visit assessing understaning amp implementation of the Best Practices covered in the series ChildNet Training Series One of lowa Child Care Resource amp Referral foundational training series focusing on child care offered in child development homes Central lowa Child Care Resource and Referral was previously known as ChildNet National Association of Child Care Resource amp Referral Agencies NACCRRA is the national network of more than 850 child care resource and referral centers CCR amp Rs located in every state and most communities across the US CCR amp R centers help families child care providers and communities find provide and plan for affordable quality child care Parent organization for Child Care Aware www naccrra com Child Care Aware Consumer Education Quality Assurance Program A national quality assurance system for community child care resource a
113. d providers txt Bl sandysauerlabels txt fme labels 10 3 03 doc ED sauer zip lt File name CEK Page 1 Sec 1 il Be 1 Ini Coli REC TRK EXT OVR 21 The screen will look like this with all the fields blank lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral mz ml ig ProviderAvery5160 doc Microsoft Word Eile Edit view Insert kpdrFullName pdrBusinessNames pdrStreetAddress pdrCitys lt pdrState pdrZips Next Records lt pdrFullNames pdrBusinessName pdrStreetAddresss pdrCitys lt pdrStates pdrZips Next Records pdrFullNames pdrBusinessName pdrStreetAddresss pdrCitys pdrState pdrZips Next Records lt pdrFullNames lt pdrBusinessNames pdrStreetAddress Format Tools Table Window Help Next Records lt pdrFullNames pdrBusinessNames pdrStreetAddress pdrCitys lt pdrState pdrZip eNet Records lt pdrFullNames pdrBusinessNames pdrStreetAddress pdrCitys lt pdrStates pdrZip Next Records lt pdrFullNames pdrBusinessNames pdrStreetAddress epdrCitys pdrState pdrZips Next Records pdrFullNames lt pdrBusinessNames pdrStreetAddress DER Next Records lt pdrFullName pdrBusinessName pdrStreetAddress pdrCitys pdrStates pdrZ
114. dden Employee ID for client s employer Enhanced only Local Use Name of spouse partners or other parent or adult in home employer Drop down list that matches Employer field Enhanced Corporate Only Local Use Name of spouses partner employer Type in if not on Other Employer drop down list Community Hide Employee ID for client s other employer Reserved for State Use Administrator Access Only Hide Reserved for State Use Administrator Access Only Select one from drop down list First four are fixed fields Did search and provided referral Check for all community referrals Sent publications info non referral i e brochures Provided consultation only Did not complete the referral search OR you did a referral for another Region Provided technical assistance only lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l Local 6 10 Client Status Client Type Fee Amount Payment Method Payment Received Number of Children Financial Assistance Client State Reserved Text3 State Reserved Date4 Quality Requests Reserved for State Use Administrator Access Only Leave BLANK lowa does not track this Leave BLANK lowa does not charge for parent referrals Hide Reserved for State Use Administrator Access Only Hide Reserved for State Use Administrator Access Only Hide Reserved for State Use Adm
115. e EqualTo M _ Famiy Chid Care __ ano _ m Aoa County Ewa v ee mwa Aa Email oas A ee oone E Type Of Care Equal To Family Child Care AND County Equal To Buchanan OR County Equal To Delaware OR County Equal To Fayette AND Email Contains RUN QUERY CUSTOM REPORT re EEE Searchname ____ se x gi lw 4 After you have entered your search criteria hit custom report not run query and select email and hit next at the bottom of the screen NACCRRAware Microsoft Internet Explorer E gt 4 File Edit View Favorites Tools Help Q ax Q x 2 f JO search Ip Favorites media Ka B e E Ld amp http fia naccrraware net naccrrajsp servlet naccrra servlets CustomSearchServlet x Go a Address gt I Country I Type Of Care I Region Report Results I No Referral Status I Elementary Schools I Languages I License Type I7 Daily Schedule I Other Services I Regulation Status I School District I 2nd Phone I 2nd Phone Area Cd J 2nd Phone Extension I Prov Address Typ I Area Code I Business Name CCR amp R Membership I Date Provider Added I County I city T EIN SSN Email I Fax I Fax Area Cd I FIPS Code I First Name I First Provided Care Date I Funding I General Comments I General Vacancy Date I Give Referrals I Last Name I Latitude I License Exp
116. e Reserved for State Use Administrator Access Only Days care needed Check all that apply Earliest time a child will need to start care lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE E l End Time Extra Care Services Drop In 24 Hour Before School After School Rotating Temporary Emergency Type of Care Child Care Center Family Child Care Preschool Program School Age Program Quality Rating Latest time a child will need to end care Check all that apply A predetermined relationship between a provider program and a family for occasional consistent use Client needs a program or provider who offers care 24 hours a day Client needs care before school hours Client needs care after school hours Client needs varying schedules Example Mon Thurs one week Tues Thurs Fri next week Client needs short term care space permitting back up for other providers etc Choose the type of child care setting preferred for child Check all that apply Client seeking facility designated to care for children outside of someone s home operating more 28 or more hours per week Client seeking care that is located in provider s home Client seeking care in a part day program that children are enrolled in less than 28 hours per week Client seeking care for a school age program only May be licensed o
117. e e Sick Care e Preschool Program e Voluntary Preschool Elementary School If the client needs to find care within the elementary school boundaries zone mark the school that the child attends Transportation Hold down the Control key to select each of the appropriate options requested by the client Mark all that apply See the NACCRRAware manual for definitions e Transportation Provided e Walking Distance to School e Near Public Transportation e On School Bus Route Tip If you mark more than one option in the transportation field and check transportation in the Standard Search Criteria you will only get provider options that meet all of the criteria If this is not what you want do not check transportation under Standard Search Criteria and use a Custom Search Comments Fill in any details that would be of assistance for future additional referral searches and to indicate the special needs of the child if applicable Add Child Save Child Delete Child Find Provider If the client has only one child click on Save Child If the client has another child click on Add Child If a child screen was created in error it is necessary to leave that screen by saving or going to another screen Then return to the undesired screen and click on delete child Child General Information Child 2 and additional children NACCRRAware copies the days care needed and hours of care needed type of care needed language transportation
118. e License ID Enter the provider s Registration License ID number e Expiration Date Enter the Registration License Expiration Date if applicable License Type e Check only one of the boxes Capacity e Total Licensed Capacity Enter the provider s legal capacity Languages e Check language if known Comments e This is the section to enter any detailed information that is necessary Save Entered Information e Go to Action Log button on left side of screen and choose that option Action Log The action log needs to include the following records e Added New Provider e Attempted to Recruit document if applicable e Technical Assistance document if provided technical assistance during conversation with provider lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE r l Entering a Pending Child Care Home Provider Pending Provider A prospective provider who has requested information but is not currently providing care and is not actively recruiting children General Screen General Info Fill in the following e First Name e Last Name The computer will fill in the Provider ID Number Type of Care e Select Family Child Care from drop down box Status e Select Pending The computer will set the status date and the date the provider was added Referrals e Select No Referrals Web Referrals e Select
119. e Or eG INS Set Status to Inactive Under License Info use the pull down menu entitled Regulation and change it to Exempt Delete license or registration number in License ID and Expiration Date Under License Type click Non Registered Home and unclick previous registration status Change Total License Capacity to 5 Go to Action Log page Choose Registered to Non Registered from Action pull down menu a In Comments box type deleted per DHS list Choose Active to Inactive from Action pull down menu a In Comments box type per DHS list C M Providers You will have to compare the DHS list with what we have in our file to see what the change is Hint Sometimes we have already gotten the updated information from the provider so just go to the next entry a Name Address Phone Change i Check action log to see recent changes DHS information is often more outdated than our database because we usually talk to the providers more often lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral I b ii Always document the old address or phone in the Action Log iii Update name address phone information as needed iv lf any address changes click on Get Lat Long then Submit then Save Lat Long then Close Window v Document any changes in the Action Log under General Update Registration License Renewal i Verify License ID and change the E
120. e available comment box enter full information in comment box below Walking Distance to School i Ask if they are within 4 blocks of an Elementary School 1 If yes check Walking Distance to School 2 Enter any schools preschools they transport to in the School Transportation comment box if it does not all fit in the available comment box enter full information in comment box below Near Public Transportation i Ask if they are within 1 block of a city bus stop 1 If yes check Near Public Transportation On School Bus Route i Ask if they are located on a School District Bus Route 1 If yes check On School Bus Route Languages i Check Language information is correct 1 If Bilingual is checked a second language must be checked 2 If Other language is checked list language that is spoken in comment box Flexible Opening Closing Hours i Flexible on their opening and closing hours within 1 hour of their listed times 1 If yes check appropriate box Advanced Phone Calls i Are they willing to accept phone calls in advance from parents looking for care in the future examples pregnancy or moving to the area 1 If yes check Advanced Phone Calls 2 Goto Shifts page a Day Care Provided i Check days and hours open making sure the hours match the Daily Schedule on the General page li List ALL the hours the program is open under Day Shift including evening and overnight care iii If the program is open any hours between 6 00pm and
121. e emailed and mailed the survey For responses received programs are considered satisfied by answering either Satisfied or Very Satisfied Calculate of satisfied only on those answering the question do not include those that mark N A Satisfaction is reported separately for the categories of Training and TA Consultation services Use the appropriate set of responses in Survey Monkey when calculating these 2 columns g The results in SurveyMonkey will look something like this 5 In regard to technical assistance and or consultation received from Child Care Resource and Referral in the last three months what is your level of satisfaction 1 Very Dissatisfied 2 Dissatisfied answered question skipped question Response Percent 2 5 0 0 lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 129 46 Response Count HAY lowa Child Care Resource amp Referral EE a l 5 In regard to technical assistance and or consultation received from Child Care Resource and Referral in the last three months what is your level of satisfaction 3 Neither Satisfied nor Dissatisfied 6 2 8 4 Satisfied 20 9 Pi 5 Very Satisfied 47 3 61 NA have not used this service in the 13 3 30 past three months The percentage of satisfaction for technical assistance and or consultation in this example would be 89 those satisfied or very satisfied 88 divided by those answeri
122. e g 215 W 118 St However East and West are spelled out when its part of the street name e g West Side Hwy th or rd or st contiguous with the street number when appropriate e g 215 W 118 St St without a period for Street and for Saint even when Saint is the first word in the street name PI without a period for Place Ave without a period for Avenue when the street name does not begin with the word avenue If the street name begins with the word avenue such as Avenue A then avenue is spelled out Ste without a period for Suite Street Address Street address of client If there is a separate mailing address or client is relocating enter that information in Mailing Address Unit Enter unit number such as apartment number suite number townhouse trailer lot number etc of client if any You do not need to enter the sign it is automatically generated for any labels that are produced for persons with a unit number City City in which client lives This list is a drop down If you find a city in your region that is not in the drop down please let your regional data specialist know If client lives in another region but it looking for care in your region enter their physical address in mailing address If you must enter a city that is not in the drop down list select Other the first option and enter the city in the unlabeled box just to the right of the drop do
123. e in working with children on special health or learning care plans and or who receive specialized services for a condition or disability Vision Limits Children experiencing conditions of the eye or vision acuity such as Cataracts Optic nerve damage Eye orbit muscle dysfunction Legal blindness Eye prosthetic Visual defects Loss of visual acuity partial to total Glasses Contacts etc Hearing Limits Limited hearing one or both ears Hearing aids Cochlear implants with limits and care plan Ear tubes History of multiple ear infections Defects of outer ear Dysfunction of middle inner ear structures etc Ambulatory Limits Altered walking gait for age Poor balance Inability to walk wheel chair bound Leg ankle braces Crutches or canes Lower limb amputation Diagnosed Cerebral palsy Diagnosed Muscular Dystrophy Casts etc Large Small Motor Limits History of muscle damage Diagnosed functional disability with care plan History Risk of Aspiration Pneumonia Adaptive equipment needed for daily functioning Limb prosthetics Braces Casts Special seating standing support device etc Toileting Dressing Concerns Delayed in performing self personal cares Limited or no urinary control No bowel control Colostomy Urinary catheter Unable to dress self due to disability or limits for age expectations Needs toileting assistance due to disability Uses adaptive equipment for toileting Uses adaptive equipment for dressin
124. e instructions from health care provider Insulin Pump Blood glucose testing Special diabetic diet for age with documented health care provider instructions etc Respiratory Conditions Diagnosed obstructive airway disease Oxygen dependent Chronic Bronchitis Diagnosed Asthma with daily medication therapy and emergency care plan Reduced lung capacity due to disease or tissue damage Risk of Aspiration Pneumonia Breathing treatments with medication etc Mental Health Concerns History Current Mental health diagnosis by health care professional Receiving mental health counseling therapy Medication therapy for mental health diagnosis taking at home or during child care hours Stammering Tics Difficulty forming emotional attachments with caregivers Family member experiencing mental health dysfunction etc Behavioral Concerns Behavior dysfunction diagnosed by health care professional History Current behavioral counseling therapy History Current medication therapy for behavior support Withdraws from group activities and contact with people Lack of self control for age Defiance Impulsive with lack of control Disruptive outbursts Risk of fleeing or escape from caregiver etc Learning Limitations Diagnosed Developmental Dyslexia Diagnosed Mentally Challenged by health care professional Limited Attention span for age Hyperactivity Diagnosed Intellectual Disability Dysphasia difficulty with swallowing speech Aphasia no speech
125. e working on County Equal To Sioux Hit Add Query and Continue Enter the correct s on the Quality Measures tab these will fill themselves in on the report If any of your counties have less than 5 in the Quality Programs for Providers section the Y axis left hand side might put your numbers in 5 order To fix this double click directly on those numbers Change the Major Unit to Fixed and 1 0 Then the numbers along the side will be whole numbers instead of 5 numbers Family Median Income Numbers from Tammi Christ Put the year 20__ Median Family Income dollar amount in the bold paragraph NOTE You ll need to complete the Rates Table BEFORE doing this section 1st Bullet Multiply the Reg Child Dev Homes Infant Average Weekly Rate by 52 Take that and divide by the year 20__ s Median Family Income dollar amount You ll have the for the st bullet 2nd Bullet Do the same multiplication and division for Licensed Center Infant Average Weekly Rate Subsidy Red box Get the Total of Programs from above we ve already ran that NACCRRAware Custom Search Provider Check County Financial Assistance and State Use boxes Hit Next Enter the County you re working on and Financial Assistance Equal To Accepts State Subsidy Or State Use Equal To On DHS Subsidy List include Hit Run Query to get how many programs accept subsidy Rates Table NACCRRAware Reports Provider Status Active Cost Anal
126. ear implants with limits and care plan Ear tubes History of multiple ear infections Defects of outer ear Dysfunction of middle inner ear structures etc Ambulatory Limits Altered walking gait for age Poor balance Inability to walk wheel chair bound Leg ankle braces Crutches or canes Lower limb amputation Diagnosed Cerebral palsy Diagnosed Muscular Dystrophy Casts etc Large Small Motor Limits History of muscle damage Diagnosed functional disability with care plan History Risk of Aspiration Pneumonia Adaptive equipment needed for daily functioning Limb prosthetics Braces Casts Special seating standing support device etc Toileting Dressing Concerns Delayed in performing self personal cares Limited or no urinary control No bowel control Colostomy Urinary catheter Unable to dress self due to disability or limits for age expectations Needs toileting assistance due to disability Uses adaptive equipment for toileting Uses adaptive equipment for dressing etc Environmental Food Medication Allergies Diagnosed allergy by health care provider with documented daily and emergency care plans common triggers peanuts tree nuts cow s milk wheat shellfish fish eggs soy etc Diagnosed allergies with daily and emergency care plans common triggers latex insects dust mites pollens grass medications animal dander etc History of severe allergic reaction with medical care required Takes medications to reduce risk
127. ective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral 4 NACCRRAware Custom Search Microsoft Internet Explorer File Edit View Favorites Tools Help a Q sak Q x 2 EA Search Se Favorites meda amp 2 ga A Detail the Search Type Of Care Family ChildCare v AND License Type Not Equal v Non registered Home v AND v County Equal To Type Of Care Equal To Family Child Care AND License Type Not Equal Non regis END County Equal To Bremer OR County Equal To Butler OR County Equal To Franklin OR County Equal To Grundy ADD QUERY and CONTINUE Te Bet SearchNname ____ i Hints Every value is either text a number a date or a time The oroaram will tell vou if vou have entered an incorrect value If this occurs lt gt 11 Hit add query and continue 12 With a NACCRRAware upgrade after you hit continue a second window will open and you can just print right from there on 5160 3 column 10 row labels Group Email Lists To send an email to a group of providers from NACCRRAweare follow these instructions Keep in mind that many providers may have a limited size capacity so if you are attaching any documents they should be small in size Also keep in mind that we are not using this as a means to sell or solicit anything This is to promote new child care resources or training opportunities We should not be
128. edential FCC has completed an Early Childhood Education 2 year degree in Early Care and Education FCC has completed a 2 year degree in a non child field FCC has completed a BA BS degree in an ECE field FCC has completed a BA BS degree in a field other than Early Care and Education FCC provider has completed an MA or post graduate education in related field Accreditation Data Specialist will update this information bi annually National Association for Family Child Care National Assoc for the Education of Young Children National AfterSchool Association Provider is accredited by the National Association for Family Child Care Program is accredited by the National Association for the Education of Young Children Provider is accredited by the National AfterSchool Association lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE nl l Affiliation Local 1 5 Local 6 10 Advocacy Local 1 5 Local 6 10 Quality Indicators Accredited ChildNet Certified QRS Level 1 QRS Level 2 QRS Level 3 QRS Level 4 QRS Level 5 State Reserved 3 Hide cannot change title of category Reserved for State Local Use Hide Reserved for State Local Use Provider has achieved NAFCC NAEYC or NAA accreditation Regional Data Specialist will update this information bi annually Provider has achieved Ch
129. ent by RUN with query Age Group Age Group Statistical Analysis of Contains Lowest Age Child Ages Served Highest Age RUN Cared for Served Total Ages RUN with query by Served Providers Provider ID L Begin Date Provider referral data Provider available in three End Date C RUN Referrals formats Grand Total f i Srenany ert Dots Format GRAND TOTAL x BUN leathguesy Sortby PROVIDERID w Mask Filter Include All Mask Clients w Your results will appear in a second window and detail the minimum maximum and average rates in each age group and the number of records using that rate type e m w u w Se ar Provider Cost Analysis by Age Group Day Shift Monthly FT Rates Day Shift Daily FT Rates loonotuse SSCS 3 dT Byrs SCS 4 5 and 1 2 day Kindergartners Full Time School age Day Shift Hourly FT Rates lage croup Total in g ax avg s Nana Ed Tnrarnat A inno v lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l Vacancy and Capacity Analysis by Age Grou Please note that this report should only be run on non home programs because we do not collect licensed and desired capacity for child care homes There will be no information listed for subsidized capacity FT vacancy PT vacancy enrollment C A ratio and group size beca
130. ept of Ed operated preschools and centers on the CCR amp R State Summary Report for the fiscal year 2 Number of total SLOTS Maximum Licensed Capacity Sum the Total Spaces Listed with CCR amp R counts for DHS Licensed preschools and centers and Dept of Ed operated preschools and centers on the CCR amp R State Summary Report for the fiscal year Include a footnote in question 53 that some duplication can occur if facility is more than one type 9 Does 8 include all Head Start School age and or state Pre K programs Yes or No Answer No and include a footnote in the box provided saying This information is pulled from N ware and does not necessarily include all of the school and pre K programs 10 Duplicate question reported in Question 12 lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE E l 11 Add information on why we re not able to report all center based programs in the questions above such as N ware is just one of several child care databases housed in several State agencies in lowa that contain center based program information Due to updating and timing issues it would never have all of this information But it is relatively close 12 School age only programs 1 Number of PROGRAMS Sum the Total Programs Listed with CCR amp R counts for Dept of Ed Before After program
131. ept of Education Operated Preschools 10 480 Dept of Education Before After Programs 75 893 DHS Licensed Centers 15 393 DHS Licensed Preschools 19 079 Non Reqgistered Child Care Homes School District Dept of Education programs are not licensed by OHS but meet Standards for Child Care adopted by the State Board of Education Quality Programs for Providers Non Registered Child Care Homes aes COREA May not have ail DOE programs listed since they are not regulated by DHS 800 700 600 500 400 300 200 100 of Providers Dept of DHS Licensed DHS Licensed Education Centers Preschools Operated Centers Dept of Dept of Education Education Operated Before After Preschools Programs 0 DHS Registered Child Dev Homes imchiaNetCerifeaton e 0 oo o masw 365 2 y 2 4 masiwsss a m y a y o y a l 1 E National Accreditation Programs may choose to participate in more than one quality measure The number of GAS Providers changes monthly Go te http wwu dhs stateia us igrs for up to date information Centers Preschools and Before After school programs do not qualify for ChildNet Certification lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral mz nl For a family earning the median income of 58 233 with an infant in child care they would pay 11 of their i
132. eries www teachingstrategies com WIC Women Infant and Children is a nutrition program that helps pregnant women new mothers and young children eat well and stay healthy Strategies lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 VAM lowa Child Care Resource amp Referral mz nl lowa CCR amp R Statewide Network Network Structure and Contact Information Mitchell S Allamakee Appendix B ae Eea L as a Carroll i eet ae int fic el Om ia eae Ee fee a ed ing liseli Region 1 Region 2 Region 3 Mid Sioux Opportunity Inc Exceptional Persons Inc West Central Community Action 712 786 2001 319 233 0804 712 755 7381 800 859 2025 800 475 0804 800 945 9778 855 299 0499 Region 4 Region 5 Orchard Place Child Guidance Center Community Action of Eastern lowa 515 246 3560 563 324 3236 866 324 3236 800 722 7619 lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l Notes for Additions and Corrections Appendix C Page Paragraph Correction to be made Rationale lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral Le Pa
133. ers and Preschools and School based and Operated Programs In last row of report divide total number of program with QRS rating of 3 5 and divide by total number of programs in region Page 4 Number of Programs and QRS Participation by County Enter counties for your region alphabetically with bottom row being labeled Total To complete column 2 Total no of licensed child care centers preschools school based programs mo gt Temoaosp Go to Reports Click Provider Scroll down to Frequency Count Click on Select Fields Put a checkmark in County Click Add Query Put checkmarks in Type of Care and License Type Enter query of Type of Care Not Equal to Family Child Care We ll use license type in the next search Click Add Query and Continue Enter Count field in report for each county There may not be results for every county so make sure to enter the appropriate results by county lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l To complete column 4 Total no of Child Development Homes a b C d Right click on the report used in the previous section and select Back Click Clear Enter new query of Type of Care Equal Family Child Care and License Type Not Equal Non Registered Home Enter Count field in report for each
134. ervice https 3A 2F 2Fwww naccrraware net 2Fnaccrrajsp 2Fj_spring_cas_security_check va t X Google P jz File Edit View Favorites Tools Help Links Geri Yahoo Ej Facebook Home Di Upromise gt By Page G Tools we Fe NACCRRA Central authentication Service l NACCRRA Data Services Single Sign On Login Page Release Version 1 0 0 Build Date April 27 2009 Welcome to NACCRRA Data Services NDS Single Sign On SSO Login Page SSO provides a single point of entry to our applications using a single user ID and password This elimi nates the need to maintain separate credentials for each NDS application Enter Login Information User ID Brenda 21003 Password I Remember Me LOGIN CLEAR HELP 5 5 or higher Microsoft Internet Ex ht 1999 2009 NACCRRA All rig helpdesk naccrraware ora if YO f Microsoft Corp All rights reserved NACCRRA requires the use of Microsoft Internet Explorer g i Please contact us a encounter any difficulties internet 100 A Error on page deua SSO Gm deery episervice org Nee ete ee 2 Document Microsof Qvae 11 18 AM 4 Enter your user ID 5 Enter your password If you don t know your password contact your Regional Data Specialist 6 Once you have logged in bookmark or add that address to your favorites lowa CCR amp R Statewide Network Data Services User Manual Effective 20
135. ervices User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral mz nlm and create a text file from the report results The example below is the Grand Total format This report can also be run for an individual parent counselor Please note that if you run the report for a specific user you must enter the User ID as username agencyID NACCRRAWare Windows Internet Explorer x 6 le https iv NACCRRAware Report Results Windows Internet Explorer Jog A F Favol https www naccrraware netnaccrrajspservlet naccrra servlets ReportServlet k k fsf rinbo M e Edt View Favorites Tools Hep Links al EPI Yahoo j Facebook Home Ej upromise p By Page Toos A A BR Pa G Took e Active Client Action Log Report from 06 01 2010 to 06 03 2010 Total Actions for this User 81 Action Name count of User Actions of All Actions Enhanced Referral bo oo O foo Follow up Completed 20 99 Less than 3 Options Given fo oo O foo More than 3 Searches fooo O ooo Publication Sent fo foo foo Technical Assistance 1 23 Web Referral 0 0 00 0 00 Internet 100 Copyright 1999 2010 NACCRRA All rights reserved NACCRRAvare Version 4 4 2 x Please contact us at helodesk naccrra org if you encounter any difficulties Date May 29th 2010 Release Notes
136. ery of Accreditation equal to NAFCC AND Rates Updated greater than or equal to example 1 29 2009 Use the date one year prior to the date that you run this report AND County equal to X or County equal to Y etc for all the counties on your list with accredited programs Do three separate runs on this for statewide all counties on your list urban counties on your list and then rural counties on your list Use the list of urban rural counties in lowa from the most recent U S Census figures Select the rate for each rate type hourly daily weekly amp monthly and age group equal CHILD AGE 4 Calculate the annual average cost for hourly by multiplying by 45 or 22 5 for B A School to get one week and then multiply by 52 for daily by multiplying by 5 to get one week and then by 52 for weekly just multiply by 52 and for monthly multiply by 12 Enter Number of Programs from question 18 on page 3 46 SCHOOL AGE CHILD ina CENTER AVERAGE annual price for before and after school care Use the average rate half day for this category from the most recent Market Rate Survey Multiply by 10 to get a weekly cost then multiply by 39 to get the 9 month school year cost Do this for the Urban Rural and Statewide figures Enter all center programs from question 8 on page 2 plus all School age only programs from Question 10 on page 2 47 SCHOOL AGE CHILD in an ACCREDITED CENTER AVERAGE annual price for before and after school care
137. eryS160 doc H paige phone list xls community newsletter txt at e Elg community doc ProviderAvery5160 doc E CommunityAvery5160 doc providers quit in last 2 years txt B dubuque registered providers txt sandysauerlabels txt Efm labels 10 3 03 doc D sauer zip lt m My Recent Sarah Shirk Documents Jolynn Elphic m ata ERsBaanansan El File name provider_address_data doc My Network Save as type All Files 20 Now you are done with NACCRRAware You now need to open word Open the file from c naccrra mailmerge called ProviderAvery5160 iY Document4 Microsoft Word File Edit View Insert Format Tools Table Window Help Type a question for help X a sa skoy emnon AA T 0 A mailmerge yi e e x C gt Tools all prov and advs comm txt i Fme reg and lic doc april 2004 newsletter txt B jan 04 newsletter txt bh health dept doc Bl july 2003 newsletter labels txt bh health dept txt BA labels For nrh w id 10 24 03 doc bh mgmt 5 29 03 txt B name address phone of centers preschools t hcity txt Bl nrh subsidy txt Brenda txt E nrh w id 10 10 03 txt cf sex offender list txt S orh wid 10 10 03 xls hildnet labels spring 04 txt B oct 2003 newsletter txt ClientAvery5160 doc S paige phone list xls community newsletter txt M provider_address_data doc community doc Pi c CommunityAvery5S160 doc E providers quit in last 2 years txt dubuque registere
138. es Save Screen e Click Save Attributes Action Log Select from Action List e Added Pending Provider e Attempted to Recruit if applicable e Technical Assistance if provided technical assistance during conversation with provide Entering a Pending Center Preschool School Age Program Pending Provider A prospective provider who has requested information but is not currently providing care and is not actively recruiting children General Screen General Info Fill in the following e First Name e Last Name e Business Name lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE E l The computer will fill in the Provider ID Number Type of Care e Select Child Care Center Preschool School Age Program from drop down box Status e Select Pending The computer will set the status date and the date the provider was added Referrals e Select No Referrals Web Referrals e Select No Web Referrals Print Rates e Select No Location Fill in the following e Street 1 Address Use abbreviations when possible no periods e Street 2 fill in apartment number if applicable e City Select from drop down list e State abbreviated e Zip Code e County Select from drop down list Config Fields e Region Enter your local Region Example 5T e Press Get Lat Long e Press Submit e Press Save Lat Long
139. esigned to support early childhood teachers mental health professionals and parents in their goal of helping children develop healthy social emotional skills and reduce challenging behaviors www devereuxearlychildhood org DESSA Devereux Elementary Student Strength Assessment DESSA is an assessment tool being developed by DECI to promote children s social and emotional development foster resilience and build skills for school success www dessa devereuxictr org ECERS Early Childhood Environmental Rating Scale Designed to assess group programs for children of preschool through kindergarten age 2 through 5 www fog unc edu ecers FCCERS R Family Child Care Environment Rating Scale Revised Designed to assess family child care programs conducted in a provider s home www fpg unc edu ecers ITERS Infant Toddler Environmental Rating Scale Designed to assess group programs for children from birth to 21 2 years of age www fog unc edu ecers SACERS School Age Environmental Rating Scale Designed to assess group care programs for children of school age 5 to 12 www fpg unc edu ecers IOWA Child Care Resource amp Referral CCR amp R Child Care Resource amp Referral CCR amp R s mission is to actively respond to community needs for affordable and accessible quality child care by providing resources education and advocacy for children parents child care providers and employers The lowa CCR amp R system is divide
140. ess Name The computer will fill in the Provider ID Number Type of Care e Select appropriate type from drop down box Status e Select Active The computer will set the status date and the date the provider was added Referrals e Select No Referrals Web Referrals e Select No Web Referrals Print Rates e Select No Location Fill in the following e Street Address Use abbreviations when possible no periods Unit Number if applicable City Select from drop down list State abbreviated Zip Code County Select from drop down list Geo Coding e Press Get Lat Long e Press Submit e Press Save Lat Long e Press Close Window Config Fields e Region Enter your local Region Example 5T e Complete Update Leave Blank No Referral Status lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE nm l e Check No Intake Provider Agreement and or Check Info Meeting Not Attended Mailing Complete this section only if the provider s mailing address is different from their residence Fill in the following e Street Address Use abbreviations when possible no periods e Unit Number e City e State abbreviated e Zip Contact Fill in the following e Primary Phone e Email Address get information if they have it License Info e Regulation Select Regulated Licensed if registered or Exempt if non registered from the drop down box
141. etwork Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral Le Section 6 Provider Updates DHS Transaction List Directions pertain to the information received from the State Data Coordinator We receive this on a monthly basis Per the DHS Transaction list A Add M Modify amp D Delete A A Providers a Ifa provider is listed as registered i If the provider does not have a file in NACCRRAware create a new file 1 Go to Data Entry then choose Provider 2 Inthe upper right hand corner of the screen click on Create New Provider yj NACCRRAware Microsoft Internet Explorer lgixi Fie Edit view Favorites Tools Help e Bak gt amp A Qsearch Gyravortes D SS EG Address http ia naccrraware net naccrrajsp servlet naccrra servlets SearchDataServlet fromMenu true amp searchType 3 amp dataType pro Y Go Links oe User Id gt e Naccrra d Login Time Home Data Entry Custom Search Reports utilities Help gt Logout Data Entry Search Create New Provider Help ca y Provider Search provider C First Name C Last Name Business Name rti C C S S C C C C CCCCCSY Phone Number L Records Per Page 50 z SEARCH a Done gg Internet PAstart dea Ol Inbox Mic 4My Docum is Microsoft E f Document1 JNACCRRA gam 1 09 PM lowa CCR
142. ewide voluntary preschool funds Check for programs eligible and participating in the Infant Toddler ARRA funding through lowa Empowerment Optional by Region Not in use Reserved for State Use Administrator Access Only Specific details about vacancy and age group need to be listed here Please put vacancy information in chronologically with most recent first Use this area to record any detailed information that is necessary lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l Provider Shifts Screens Shift Name Centers SA Programs and Homes use the daytime evening and overnight options Preschools will be the only ones using Sessions 1 2 3 and 4 Do not use the following shift choices School Year Summer Holiday Weekend or Other Hours of Operation Day 5 am to 6 pm List hours site is open including evening and overnight care If a provider is open 24 hours enter the time as 12 00 AM to 11 59 PM Evening 6 pm to Midnight List evening hours Overnight Midnight to 5 am List overnight hours Day Start Time End Time Table Day Check days regularly open Start Time Time the provider program starts care in this shift End Time Time the provider program ends care in this shift State Reserved Text1 Hide Reserved for State Use Administrator Access Only State Reserved Date2 Hide Reserved for State Use Adm
143. f an infant under the age of one Additional Related Information Child Care Aware Creative Curriculum Federal Web Locator lowa Empowerment lowa Legislature Teaching Child Care Aware is a non profit initiative under the direction of NACCRRA committed to helping parents find the best information on locating quality child care and child care resources in their community www childcareaware org See Teaching Strategies The Federal Web Locator is a service provided by the Center for Information Law and Policy and is intended to be the one stop shopping point for federal government information on the World Wide Web www infoctr edu fwl Community Empowerment s efforts unite agencies organizations and community partners to speak with a shared voice to support strengthen and meet the needs of all young children and families through distribution of state funds www empowerment state ia us www legis state ia us Teaching Strategies is a publishing and training company whose mission is to enhance the quality of lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral ma nl early childhood programs by offering practical innovative and developmentally appropriate curriculum materials training services training materials and parenting resources Teaching Strategies is most known for Creative Curriculum Training S
144. f or through the internet referral process If you inadvertently added a provider and want to remove them prior to printing the referral you can click in the Edit Delete column and click on Delete Referrals If you don t have delete option you can unclick the box in front of the provider ID After you click list referrals before printing emailing or saving the referral list to exclude the provider Unidentified Caller If a Parent calls wanting general information you need to track that in the Client Action Log Each Region has a Client record named Unidentified Caller Click on Data Entry Client In the First Name box enter Unid Hit Search Click the View button for the Unidentified Caller record Click on the Action Log Select one of the following from the drop down list Consultation Data Request Publication Sent e Subsidy Technical Assistance Enter specific information about what the Client wanted in the Comment box lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral NACCRRAware Windows Internet Explorer E 18 xj go le https naccrraware net naccrrajsp servietinaccrra serviets ClentServiet z 8 a fe sn Pi File Edit View Favorites Tools Help Xx BY windows Live E whatsnew profe mal Photos Calendar msN share ify Ely a Z son x Google JAn D gt dhe
145. fective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l Click Select Second Field Select the radio button for License Type Click Run Results will open in a second window Print Report and keep pages for QRS Level 3 QRS Level 4 and QRS Level 5 For number of child development homes at level 3 5 add number of Child Development Home A Child Development Home B Child Development Home C and Child Development Home C1 at Level 3 repeat for Level 4 and Level 5 then add total of all child development homes at Level 3 4 and 5 together and enter in report Repeat same process as step k for licensed centers and licensed preschools Repeat same process as steps k and for department of education centers department of education preschools and department of education school age In last row of report add together the number of Child Development Homes Licensed Child Care Centers and Preschools and School based and Operated Programs from above for a grand total of all programs with a QRS rating of 3 4 or 5 To complete column Percentage at QRS Level 3 5 a b Divide number at levels 3 5 by number in the region for each of the 3 types and enter the percentages in the Percentage at QRS Level 3 5 column Example Total Child Development Homes in the Region 722 Total Child Development Homes at Level 3 5 82 82 722 11 Repeat for Licensed Cent
146. for both statewide and urban rural figures are created when the SPSS syntax is run Copy the output statistics from the output screen in SPSS into two Word documents Name the statewide statistics document Statewide YYYY CCMRS Statistics PTiles 4 doc Name the urban rural statistics document lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 VAM lowa Child Care Resource amp Referral fz nll Urban Rural YYYY CCMRS Statistics PTiles 4 doc Note YYYY stands for the year that you re creating Ex 2010 and PTiles stands for Percentiles This analysis breaks the data into 4 Percentiles 25th 50th 75th and 85th lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral mz nl Section 8 Provider Consultant Functions ChildNet Certification When a provider becomes ChildNet Certified for the first time you will need to enter their expiration date on the Provider Attributes page Date should be entered in this format MM DD YYYY NACCRRAware Windows Internet Explorer Wek GO E hetositimm naccrranare netinaccrajp servltinaccra servlets ProviderServt vB x Pl File Edit View Favorites Tools Help Links EPI Yahoo E Facebook Home W U
147. g other type in the town name in the following box e State abbreviated IA is set as default e Zip Code e County select from drop down list If they live outside of your region but are looking for care in your region select the county where they are looking for care e Country Default setting is US but if not entered select that from the drop down list e Get Lat long Submit Save Lat Long and Close Window Geo Coding To geo code street address city state zip and country must be filled in even if the information is lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral incorrect It won t geocode without something in each field lf under MAT TYPE it lists 1 the mapping was successful Any other number indicates that the mapping was not accurate You can click on the link to Google Maps or Mapquest to look at the street map Search by location will not work if geocoding mapping has not been completed To map a client s address you must fill in Street 1 Street 2 if they have a unit apartment or lot number City State Zip Code and Country The mapping of a client s address is what enables us to be able to find providers that are close to their home or work address There are 2 ways to map a client address as shown below NACCRRAware Windows Internet Explorer fel 6 3 gt E https naccrraware net
148. g etc Environmental Food Medication Allergies Diagnosed allergy by health care provider with documented daily and emergency care plans common triggers peanuts tree nuts cow s milk wheat shellfish fish eggs soy etc Diagnosed allergies with daily and emergency care plans common triggers latex insects dust mites pollens grass medications animal dander etc History of severe allergic reaction with medical care required Takes medications to reduce risks of allergic reactions Activity limits due to triggers for lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l allergic reactions Restrictions by physician due to defined allergic reaction triggers History of allergic reactions with no reactions in 1 year or more etc Nutrition Diet Adaptations Alteration in diet for age supported by written diagnosis of health concern from health care provider Diagnosed food allergies with daily and emergency care plans common peanuts tree nuts cow s milk wheat shellfish fish eggs soy etc Choking risk factors Dysphasia risks due to difficulty with swallowing function Gastro intestinal absorption dysfunction Diagnosed colon dysfunction with diet medication therapy Encopresis Gastro intestinal button Feeding tube with care plan Adaptive equipment used for liquid intake or feedings etc Seizure H
149. g data by Action Name Client Id and Action Date Copy the rows with an Action Name of Referral Telephone into a separate tab Remove duplicate Client Ids This will give you the unduplicated count of families served by phone referrals for the fiscal year 34c Total FAMILIES served by online referrals In N ware run a Client Action Log report for the fiscal year Use the same spreadsheet in 34b Copy the rows with an Action Name of Mask Login into a separate tab Remove duplicate Client Ids This will give you the unduplicated count of families served by online referrals for the fiscal year 34d Total FAMILIES served by in person other types of referrals In N ware run a Client Action Log report for the FY Use the same spreadsheet in 34b Copy the rows with an Action Name of Referral Walk in into a separate tab Remove duplicate Client Ids This will give you the unduplicated count of families served by in person referrals for the fiscal year 34e Total FAMILIES provided consumer education information Sum the regional totals from page 2 of the Final Cumulative Program Report July June for the fiscal year Section 5 Training and On Site Technical Assistance by CCR amp Rs in 2012 35a Number of TRAINING SESSIONS held for child care providers or early childhood educators by all CCR amp Rs in the state and by the State Network if applicable Sum the regional totals for the number of Training Sessions on the Provider Se
150. ge Paragraph Correction to be made Rationale lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral Paragraph Correction to be made Rationale lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral Paragraph Correction to be made Rationale lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012
151. gistration license lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral mz fn ll e ls under Department of Education regulations e ls exempt from licensing registration a non registered family child care home e Has a subsidy agreement which means they have a contract to accept child care assistance funds from the lowa Department of Human Services Before ANY additions to screen layout are made they must be brought to the Data Committee for review lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l Provider General Screens General Info Provider ID Unique computer generated number and assigned by the system First Name Enter the first name s as it appears on license for a family child care provider For Centers and Preschools enter the director or contact person s first name Example Suzie Jane for Child Development Home C Last Name Enter last name s as it appears on license for family child care provider For Centers and Preschools enter the director or contact person s last name Example Johnson Doe for Child Development Home C Business Name Enter business name both for center and FCC Type of Care Select ONE type of care that is the program s PRIMARY function The field names are fixed PLEASE NO
152. h FieldName conditional Value Add to Query License Type Equal To iv Non tegistered Home AND x Add City EqualTo w New Hanfod Done x Add License Type Equal To Non registered Home AND City Equal To Dike OR City E E Se RUN QUERY CUSTOM REPORT BACK CLEAR v Internet 100 ici j E i NACCRRAware Win Microsoft Outlook We w NACCRRAware Searc Z NetZero Qk 10 28 AM A S ee T 5 You can enter multiple sets of search statements to further narrow your search In our above example if you wanted to find the registered providers in Dike and New Hartford you would enter the following License Type Equal to Child Development Home A OR License Type Equal to Child Development Home B OR License Type Equal to Child Development Home C AND City Equal to Dike OR City Equal to New Hartford This tells NACCRRAweare first that only want to look at CDH A B or C and then narrow that just to providers who are registered ABC in Dike or New Hartford Description of All Reports Below is a short description of each of the provider reports All these reports can be run on active inactive pending or all providers e Provider List Can be used to run a report text file or labels Instructions on how to run labels can be found later in this document e Frequency Count Report to count the responses in a particular field or fields For instance
153. h to apply to the value Press the Add to Query Button Press the Run Query button to get the standard report Press the Custom Report button to select the fields you want to appear on the report oakene To get a report of all the information in the database leave the Search Query text box area blank Detail the Search CS E a Eea N Type Of Care Equal To v AND License Type Equal To w Child Care Center SS AND Family Child Care County Equal To w Preschool Program AND Ada School Age Program Vv lt gt 7 Hit add at the end of the type of care row and the information will move down into the search query box In the not equal to We use this to weed out the non registered since there are 7 different choices for registered Then choose non registered in the value field and hit add at the end of the license type row change the conditional to row lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral i nl Z NACCRRAware Custom Search Microsoft Internet Explorer File Edit View Favorites Tools Help Q sxx Q x a A Search Je Favorites media amp 2 ee a Leal Detail the Search Fiia name conditional vawe separator addtoguery Type Of Care Equal To Family Child Care x License Type Not
154. have the form then submit child abuse check to Department of Human Services change on other sections Choose Sent Child Abuse Check to State and save ii If referral status is No Referrals 1 Set Status to Inactive lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE r l oar GaN 7 Delete License ID and Expiration Date Go to Attributes page Uncheck On DHS Subsidy List Go to Action Log page Choose Active to Inactive from Action menu In Comments box type per DHS list sub to non sub b Registered Providers i If referral status is Give Referrals 1 oar wn 9 Change to No Referrals Change to No Web Referrals if needed Under No Referral Status check the box Child Abuse Check Not Completed Under License Info use the pull down menu entitled Regulation and change it to Exempt Delete license or registration number in License ID and Expiration Date Under License Type check Non Registered Home and uncheck previous registration status Change Total License Capacity to 5 Go to Attributes page a If provider is ChildNet certified send information to person responsible for updating ChildNet certification Go to Action Log 10 In Action pull down menu choose Registered to Non Registered a In Comments box type deleted per DHS list ii If referral status is No Referrals 1 Pe
155. having status selected on the header RUN with query A pacity Total Vacancies nalysis Shift Name v Statistical analysis of Raretyne t x Cost by Age Group Rate Type 2 v ae by user can select Shift RUN Name and up to 4 Rate Type 3 Mi with query Age Group different Rate Types to include in this report Rate Type 4 x Note Report will be generated only for provider having status selected on the header Vacancy Statistical analysis of F r and Shift population data Shift Name L S RUN Capacity including Vacancies Note Re 7 i A Report will be generated only for provider RUN with query Analysis by Capacity Enrollment having status selected on the header Age Group by Age Group Statistical Anal y is of Contains Lowest Age ae Se KA iaaa v ira off Trusted sites X PE ScC ebaa G inbox Microsoft 8 For multiple counties with all types of registration check the following fields on the provider custom search screen Type of Care License Type and County lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral nl a NACCRRAware Micrnenft Internet Fyninrer C reife Z NACCRRAware Custom Search Microsoft Internet Explorer DER Fie Edit View Favorites Tools Help A 7 x a A JO Search Sie Favorites media Include the Following Checked Fields in the Search
156. he Action Log screen located on the left side of screen Choose General Update from Action menu In Comments box type requests no mailings and no referrals reason Press Save Log Respite Crisis Foster Care Only Provider reports they only provide care for relatives friends or neighbors Change to No Referrals lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l vii viii IX Change to No Web Referrals Under No Referral Status check the box called Respite Crisis Foster Care Only Change Vacancies to 0 In Comment box put Respite Crisis Foster Care Only Go to the Action Log screen located on the left side of screen Choose General Update from Action menu In Comments box type Respite Crisis Foster Care Only Press Save Log Members Employees Only Provider only cares for children of parents who are members or employed with the agency i ii ill iV V vi vii viii IX Change to No Referrals Change to No Web Referrals Under No Referral Status check the box called Members Employees Only Change Vacancies to 0 In Comment box put Date Only give referrals for Members Employees of agency name Go to the Action Log screen located on the left side of screen Choose General Update from Action menu In Comments box type no referrals unless parent is a Members
157. he Ages of Children in Years table take the Client Count column and enter those numbers on the Request by Age tab in Row 4 these percentages will fill themselves in on the report Use the Number of Children table take the 2 numbers given at the top to enter the Families and Children referred in the red box Preschool Tuition NACCRRAware Reports Provider Status Active Cost Analysis by Age Group Report Shift Name is Session 1 Rate Type is Other FT Hit Run with Query Check County and Complete Update boxes Hit Next Enter the County you re working on and Complete Update Greater or Equal 7 1 YYYY Hit Add Query and Continue Take the Minimum and Maximum rates for 3 and 4 yr olds and enter them on the Data Report If no rates are available put NA on the Data Sheet Requests for Child Care by Type NACCRRAware Reports Client Status Active Requests by Age Report Run with Query Check County Action List and Action Date boxes Hit Next Enter the County you re working on and Action Date Greater or Equal To 7 1 YYYY and Action Date Less or Equal To 6 30 YYYY and Action List Equal To Mask Login or Telephone Referral or Walk In Referral include Hit Add Query and Continue Use the Daily Schedule Chart the Total column will give you the number of Daytime Evening Overnight and Weekend requests Put these numbers on the Request for Child Care By Type tab and this will create the bar graph on the report After co
158. he Final Cumulative Program Reports July June for the three columns of Center preschool school based CD Homes and Other Regions For FCC homes and Centers do Custom Search on Type of Care Action List Action Date and check with a Frequency count on Provider ID add query on Type of Care Action List amp Action Date 37a TOTAL Number of PARENT training sessions Sum the regional totals for the number of Training Sessions on the Provider Services tab of the Final Cumulative Program Reports July June for the fiscal year 37b TOTAL Number of UNDUPLICATED PARENTS receiving training Sum the regional totals for the number of Training Sessions on the Provider Services tab of the Final Cumulative Program Reports July June for the fiscal year Section 6 Cost of Child Care 38 INFANT in a CENTER AVERAGE annual cost for full time care Use the average rate half day for this category from the most recent Market Rate Survey Multiply by 10 to get a weekly cost then multiply by 52 to get the annual cost Do this for the Urban Rural and Statewide figures Enter all center programs from question 8 on page 2 do not include School age only programs 39 INFANT in an ACCREDITED CENTER AVERAGE annual price for full time care First run a frequency count on County with a query of Accreditation equal to NAEYC This will list the counties where there are accredited programs Then to get the rate information under Reports Pro
159. hild amp Adult Care Food Program CACFP provides nutritious meals to 2 9 million children and 86 000 adults who receive day care outside of their home USDA s Food and Nutrition Service FNS administers CACFP through grants to States www fns usda gov cnd care Consumer Products Safety Commission The Consumer Product Safety Commission is an independent agency of the U S federal government created to protect against unreasonable risks of injuries associated with consumer products They recall products that do not meet their health and safety guidelines www cpsc gov National Afterschool Association NAA s mission is to be the leading voice of the afterschool profession dedicated to the development education and care of youth during out of school hours www naaweb org National Family Child Care Association NAFCC is dedicated to advocating for the family child care profession by collaborating with other local state and national organizations who contribute to the family child care field to increase awareness about and improve the quality of family child care www nafcc org National Child Care Information Exchange The National Child Care Information Center NCCIC a service of the Child Care Bureau is a national clearinghouse and technical assistance center that links parents providers policy makers researchers and the public to early care and education information www nccic org Additional Related Acronyms ACF AFSCME
160. ield Provider is no longer in business Providers can be made inactive as soon as you become aware that they are no longer providing care you do not need to wait until the end of the month or end of fiscal year Prospective provider has requested information but is not currently providing care and is not actively recruiting children Date of active inactive status Date defaults to the date the program was made active or inactive Date provider is added to referral database Defaults to the date the program was added to the database The Referrals field defaults to Give Referrals which means that this provider program will be included in the lt Find Provider gt search routine If the provider does not want referrals for any reason clicking the No Referrals and No Web Referrals radio button will remove the provider program from the lt Find Provider gt search routine Give Referrals No Referrals Web Referrals No Web Referrals Print Rates Location Select Give Referrals if provider wants to be a part of referral service regardless of Openings Select No Referrals if provider does not want to be a part of referral service Make sure you mark the reason why they are not referable in the No Referral Status Select Give Web Referrals if provider is willing to be listed on the web referral service Select No Web Referrals if provider is not willing to be listed on the web referral service Alwa
161. ildNet certification Action date in Action Log should be date received In comments of Action Log enter the expiration date Expiration date is also entered at top of Attributes Screen in ChildNet Expiration Field Provider has achieved Quality Rating System Level 1 Provider has achieved Quality Rating System Level 2 Provider has achieved Quality Rating System Level 3 Provider has achieved Quality Rating System Level 4 Provider has achieved Quality Rating System Level 5 Hide Reserved for State Can be viewed on both Provider and Client Screens State Use Local 4 On DHS Subsidy List Received name from the DHS Child Care Assistance Program subsidy list with a license ID lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE i l How Heard About Us Local 5 Organization Agency Brochures Posters CACFP DHS Friend Family Internet Newspaper Phone Book Provider Other State Reserved 6 State Reserved 7 Local 8 Local 9 Inactive Reasons Local 10 Moved Burnout Financial Reasons Insufficient Enrollment Only ask at the FIRST initial intake Check all that apply Referred to CCR amp R by a community organization agency Found CCR amp R from brochures and posters Referred to CCR amp R by the Child and Adult Care Food Program Referred to CCR amp R by the Department of Human Services Referred to CCR amp R by
162. in Add Capacity and Vacancy Data Click Select Fields Put a checkmark in License Type Click Add Query Put a checkmark in Daily Schedule Click Next Enter query of Daily Schedule Equal To Daytime 5 am to 6 pm Click Add Query and Continue Enter Count and Licensed Capacity numbers in report in the Day column combining Child Development Home C and Child Development Home C1 from NACCRRAware into Child Development Home C on DHS Report Also combine Department of Education Center Department of Education Preschool and Department of Education School Age from NACCRRAware into Dept of Ed program on DHS Report Do not use the Other category on the DHS report we do not have this information in NACCRRAware To complete number of providers and capacity by hours of operation for Evening Shift e n E S Prior to completing this section run data checks on Daily Schedule to confirm accurate information Click Report Provider Scroll down to Frequency Count Put a checkmark in Add Capacity and Vacancy Data Click Select Fields Put a checkmark in License Type Click Add Query Put a checkmark in Daily Schedule Click Next Enter query of Daily Schedule Equal To Evening 6 pm to Midnight Click Add Query and Continue Enter Count and Licensed Capacity numbers in report in the Evening column combining Child Development Home C and Child Development
163. ing or Experience 2 If they have training or experience check Special Needs Training or Experience then appropriate boxes should be checked 4 Go to Specifics page this must be filled out for centers preschools and school age a CC Center Setting should have a choice listed from the drop down box b Staff Information i Enter date information was obtained under Staff Information Last Updated ii Enter as many job positions staff wages high amp low and benefits as able to fit in the spaces 5 Go to Action Log page a Choose Complete Update i In comment box list enter how complete update was obtained 1 Email survey update 2 Mailed in survey 3 Phone call with provider 4 On site consultation visit b Choose Web Referral Yes or Web Referral No lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE r l Vacancy Updates for Homes A Go to General page a Give Web Referrals i Ask if they would like to continue discontinue to receive web referrals b Address i Ask if this is still correct c Phone Number i Ask if this is still correct 1 If no secondary number is listed ask for one to be provided let them know it will just be for Our agency use and will not be shared with parents d E mail Address i If the provider does not have an email address stress the importance of email in receiving timely info
164. ing the day mark the parent s age relation employment status etc not the caller If grandma is the guardian you can enter her statistics instead Client s Age Under 20 Years of Age 20 29 Years of Age 30 and above Unknown Local Use Select one from drop down list Client is 19 years of age or younger Client is between 20 and 29 years of age Client is age 30 or above Client s age is unknown Reserved for State Use Administrator Access Only lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE i 1 lm Relation to Child Father Mother Grandparent Guardian Foster Parent Other Local Use Employment Status Employed Seeking Employment At Home Student Employed amp Student Local Use Select one from drop down list The client calling is the father of the child ren The client calling is the mother of the child ren The client calling is a grandparent of the child ren The client calling is the guardian of the child ren The client calling is foster parent of the child The client is family advocate interpreter social worker or other caller Hide Reserved for State Use Administrator Access Only Select one from drop down list Client calling is employed Client calling is seeking employment Client calling is not employed and not attending school Client calling is attending school or p
165. inic Services Evaluations Pediatric Specialty Clinic Services ChildServe Incorporated Services AEA Services Early Access Services School Special Education Services Water Therapy Music Therapy Art Therapy Cancer Therapy Training Hide Not in use Experience Hide cannot change title of category Local 1 5 Reserved for State Local 6 10 Local Use Education Family Child Care Only Check the highest level completed Do not check if the provider is in the process of completing coursework for any items listed below ONLY check if the educational program has been completed lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE i 1 lm Less than High School Diploma GED High School Diploma GED 1 Year Vocational Degree Child Related 1Year Vocational Degree Other Child Development Associate Credential 2 Year Associate Degree Child Related 2 Year Associate Degree Other related Bachelor Degree Child Related Bachelor Degree Other Master Degree or Higher FCC provider has not completed a high school diploma or GED FCC provider has completed high school diploma or GED FCC Provider has completed a one year vocational degree in a child related field FCC Provider has completed a one year vocational degree in a non child related field FCC provider has completed a Child Development Associate cr
166. inistrator Access Only Accepts Children Select one from drop down list Full Time 28 hours or more per week Part Time Less than 28 hours per week Both Provider accepts children for full time or part time care Duration Select one from drop down list Full Year Provider program is willing to provide care year round less scheduled vacations holidays School Year Only Provider program is willing to provide care during the school year only Typically late August through May lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l Summer Care Only Provider program is willing to provide care during the summer only Typically June through August Check all that apply Drop In A predetermined relationship between a provider program and a family for occasional use Temp Emergency Short term care space permitting back up for other providers etc Before School Offers child care to school age children before school hours Kindergarten and up This information needs to be documented on the Day Shift only After School Offers child care to school age children after school hours Kindergarten and up This information needs to be documented on the Day Shift only Rotating A provider who is willing to negotiate with a family that needs care during shifts and or days that change 24 Hour Program
167. inistrator Access Only Number of children in family needing care System enters number based on number of times you click Add Child button Select yes or no depending on if the client is receiving assistance or qualifies for assistance to help them pay for child care Hide Reserved for State Use Administrator Access Only Hide Reserved for State Use Administrator Access Only Check any of the following quality indicators that a parent is looking for Accredited ChildNet Certified QRS Rated Registered Licensed Mask Info This section pertains to clients that do an online search for childcare No data entry required You may delete the expiration date if there is one When we began using internet mask searches we put a one year expiration date We have since eliminated the expiration date You may also reset their password on their behalf if they don t remember their password Available Profiles Selected Profiles IMM Account Created Date IMM Account Expiration Date Maximum IMM Searches Allowed IMM Password Comments May input cities to be searched Also list information related to phone number and caller ie hours to call identity of caller if not parent Unlimited field use scroll bar to view Children Screens Note All checkmarks from the first child s screen go to the second child s screen Be sure to make necessary changes to the second and each succeeding child s records Child lowa C
168. ip Next Records lt pdrFullName pdrBusinessName pdrStreetAddress gt pdrCitys pdrStates pdrZip Next Records lt pdrFullNames pdrBusinessNames lt pdrStreetAddress pdrCitys pdrStates pdrZip Next Records lt pdrFullNames lt pdrBusinessNames pdrStreetAddress epdrCitys pdrState pdrZips epdrCitys pdrState pdrZip epdrCitys pdrState pdrZip 1 1 At 0 5 tn 1 Coli 22 Depending on what version of Windows you have things from here on out may look a little bit different These instructions are what is needed for Windows XP Go to tools letters and mailings mail merge wizard Follow steps 3 6 of the mail merge wizard Arrange your labels preview your labels complete the merge 23 After completing step 6 hit edit individual labels to make sure you get all the pages of labels and not just page 1 i ProviderAvery5160 doc Microsoft Word File Edit Deheaan amp Arial Format Table ay H0 B z u E ZEU TC ry Ware rarer 4 gt Mail Merge Tools Window Help 44 G 10 J 66 View Insert 10 Jill Sebastian NICC Child Care Certer PO Box 400 Camar IA 52132 Mary Casterton Sunflower Child Care Center 300 Highway 9 Ww Decorah IA 52101 CFS Catholic Preschool Complete the merge PO Box 815 Camar IA 52132 Mail Merge is ready to produce your mailing labels Janet De ties Spring Ahead Preschool PO Box 72 Lime Springs
169. iration Date I License ID I Longitude I Maximum Age Range I Minimum Age Range v lt i PE 5 The sort options screen will come up If you want the email addresses in some sort of order you can designate that here or just hit run custom report lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral Z NACCRRAware Microsoft Internet Explorer File Edit View Favorites Tools Help ay Q a Q x a EA JO search She Favorites A media amp B e GA Addres S 8 http fia naccrraware net naccrrajsp servlet naccrra servlets CustomSearchServlet existingreport NONE amp search 22e amp customReportO Y Go ce es naccrra e A g ReportName Ls E 6 Now alist of email addresses will come up Depending on how large the list is makes a difference in how you proceed Each email service provider sets limits on the number of people you can email before a message is considered spam It is recommended that we not email more than 25 people in one message ata time This means you should highlight 25 addresses and right click and select copy Then paste into the BCC line of your email You may need to click on To which brings up your address book and paste into the BCC line at the bottom of the screen After you send one message you should go into your sent items and forward the message an
170. istory Diagnosed Seizures by health care provider with written daily and emergency treatment care plans guided by professional History of seizures with last episode 1 year ago or more Wears protective helmet Requires fall precautions Medication therapy to prevent seizure breakthrough activity Activity limits due to seizures etc Diabetes Diagnosed with chronic diabetes by health care provider Current diabetic daily care plan with medication diet control and emergency care instructions from health care provider Insulin Pump Blood glucose testing Special diabetic diet for age with documented health care provider instructions etc Respiratory Conditions Diagnosed obstructive airway disease Oxygen dependent Chronic Bronchitis Diagnosed Asthma with daily medication therapy and emergency care plan Reduced lung capacity due to disease or tissue damage Risk of Aspiration Pneumonia Breathing treatments with medication etc Mental Health Concerns History Current Mental health diagnosis by health care professional Receiving mental health counseling therapy Medication therapy for mental health diagnosis taking at home or during child care hours Stammering Tics Difficulty forming emotional attachments with caregivers Family member experiencing mental health dysfunction etc Behavioral Concerns Behavior dysfunction diagnosed by health care professional History Current behavioral counseling therapy History Current medication the
171. l Records with Responses 9749 Value Count of Records of Responses Daytime 6 am to 6 pm 8314 94 41 85 28 Evening 6 pm to Midnight 2585 29 35 26 52 Overnight Midnight to 6 am 549 6 23 5 63 Weekend Sat and or Sun 1681 19 09 17 24 Cross Tabulations The Cross Tabulations report tells you the number and percent results for any two categories You can choose from all categories but you are limited to 2 fields at a time A cross tabs report is used to compare 2 fields If you select county then city it will run a report of each county listed separately and the number of each clients that listed each city An example of this is shown below Cross Tab Report for County and City Howard Total Records 38 Total Records with Responses 38 Value Count of Records of Responses Cresco 26 68 42 68 42 Decorah 1 2 63 2 63 Elma 3 7 89 7 89 Lime Springs4 10 53 10 53 Protivin 1 2 63 2 63 Riceville 3 7 89 7 89 Requests by Age The Requests by Age Report tells you the statistical analysis of several data elements based on Age of Child on Date Care Needed Summaries will be provided for these fields Schedule Type Year Schedule Extra Care Services Languages lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral Environment Special Needs Daily Schedule Other Services State Reserved 3 and Type of Care Results will appear
172. lient Action Log Before ANY additions to screen layout are made they must be brought to the Data Committee to review Client General Screens General Info Client ID Unique computer generated number assigned by system Create Date NACCRRAware automatically inserts the date the record was added to the database This date is not able to be changed Status Active New client or client who was inactive and has called back in another fiscal year Inactive Optional by Region there is a cost to make all clients globally inactive As of Date of active inactive status Defaults to Date Added or you can manually change the date First Name Enter the first name of client Last Name Enter the last name of client Caller First Name First name of caller if different than that of client Caller Last Name Last name of caller if different than that of client State Reserved Text2 Hide Reserved for State Use Administrator Access Only State Reserved Date3 Hide Reserved for State Use Administrator Access Only lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral I E Location Please use the following guidelines in entering address information Periods are ALMOST NEVER used except when it is part of the street name which is very unusual Street numbers are not spelled out e g 14 St NOT Fourteenth St W for West and E for East
173. lity of Care Chosen Not In Use Hide Reserved for State None Too Expensive lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral E E l No Openings No Transportation Provided Too Far Away Cleanliness Hours of Operation Safety of Caregivers Home Professionalism of Caregiver Other Quality of CCR amp R Not In Use Referral List Helpful Yes Referral List Helpful No Staff Person Helpful Yes Staff Person Helpful No Written Materials Helpful Yes Written Materials Helpful No Decision Made Found Care No Decision Made Kept Former Care Did Not Find Care Decided Not to Use Child Care Type of Care Selected Licensed Child Care Center Registered Child Development Home Non Registered Child Care Home Other How Found Care found care from the referral list From a friend relative or co worker From another child care provider From a newspaper ad Other Factors Considered Outcome 1 Safe and Caring Environment Small Group Size Experienced Provider Hide Reserved for State Check all that apply lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l Convenient Location Activities for Children Extended Hours Affordable Child Care Educational Environment Education Level of Provider Provider is Li
174. ll doing care is considered a complete update Provider program requested child care data For example Rates supply and demand etc Optional by Region An update was made to a provider program s file Health and safety technical assistance has been provided by phone or visit Optional by Region lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE E l Inactive Inactive to Active Inactive to Pending Infant Toddler Specialist Listed with R amp R Do Not Use Provider is Active again Provider is already in database but not currently providing care or recruiting families Infant Toddler use only Optional by Region Provider has signed the CCR amp R Service Agreement Optional by Region Newly Registered Licensed CCR amp R heard about the provider from the registration list Only 1 Entry Non Registered to Registered On Site Consultation Visit Pending to Active Pending to Inactive Quality Rating System Registered to Non Registered Renewed Registration License Renewed Subsidy Sent Request for Child Abuse to State Technical Assistance Toolkit Received Training Received Updated Vacancies Provider began in the system as a non registered provider and has just become registered Consultant has made an official site visit Optional by Region Prospective provider is actively providing c
175. lowa Child Care Resource amp Referral EE a l Statisties ea Shinn e iaaa dene E de seal aah e cnc ea rE a eaaa r ae e aaa 152 Referrals SGED serranon ninae a a E E E E ai 156 Follow Up Seres neinar ieena toe eE Eea aee rA nda anntatdt aie RE a p eeii Ea aaaea 157 Action Log SCreens cererea arne a e cena 160 Clent Data ENUY icoane E E E 162 Addi ga New MN accent acc eect share Cne nb e AE ape ap nse ena EELEE EAE EE 162 Childress ne tre re ma Tene oe re cer nee enc erm ne Pere on se ene eee te er 167 Print FeO ped Ssnin ia aiee aaa aco aar EE depend e aeaa aeaea eae et EE aae 173 Add Referral Se ee a nana En E E ee ee 174 Unidentified Caler 5 css czas tendencies ena eisein apia eE aiaa KA eio eaan ia anae EEEa ses Eain eiae aeai aaea tnd 174 Folow Upraene re eater ar oe eee re etry een ene ne ae ney en eens ere ery ee eee Te nee 175 Client RGD ONS sescars iecssaane cesses soniannceraactiaarsiseceuh tana E iemseusitss patwatandia E O On 177 PMH OS Noe caer tance coh eaSacse sie ch E E A 177 Client with No Referral chice st aacant cesses ener iecie ia panenn iene conlenntdenieae Nadeem eeaeeauemsenteNs 177 Basic IMM Report nc inccticse cag accap aati cc aeceu sas tonal deecs ak dean aslade anid as a eaceh te atnnenasd cain tiataeaaitaleeen 178 PPRSITNG YS UUM re tnt steno eee wn dn cla co xls cra nse Ea aeaa ett ne ahaa araea aapa elon d 179 Cross tabulations a seine rena te tent vee ot PERE Oe MEE DU TIRE Sn Teer ver een oe tere sey tern arene ta
176. lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l Section 11 Client Data Control Checks The data check directions are written to show where the query is being pulled from but the queries can be easily saved to NACCRRAware To utilize a saved query Go to Custom Search Select Client Select the Data Check from the drop down list in the View An Existing Search Box Click on Retrieve Search The individual data check directions will indicate if it is necessary to utilize the Custom Report option or if the basic Run Query option can be used When the results appear on the screen the corrections can be made immediately from there The list can also be copied and pasted into Excel or printed for distribution to other staff members that are working on corrections to NACCRRAware NOTE The queries that have a combination of a number and a x are optional by region lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral mz nll Acronyms Relating to Early Childhood in lowa Appendix A Accreditation amp Certification Systems CDA Child Development Associate A CDA is an individual who has successfully completed a CDA assessment and has been awarded the CDA credential S he is able to meet the specific
177. lowa Child Care Resource amp Referral CCR amp R Statewide Network lowa Child Care Resource amp Referral E d NACCRAWARE Statewide User Manual This manual is designed for CCR amp R staff who are responsible for or involved with providing CCR amp R Parent Referral Services to families www iowaccrr org 877 216 8481 HAY lowa Child Care Resource amp Referral EE a l Disclaimers aere ial tp E a E a ticles has ashe cas 8 SECON reene E E E E E E A EE E 9 Opening NACCGRAWATE sta casero ceczenaver ni eaaa eeina ton E a ae Eiee aeaea eE AEEA ls EAn edn eataa iaa dE EER ucenaibeas 9 Findi g a Provider FRO CONC senceremonie cesiastc nis eka seen a sen ce acd osgom ci eee 11 Finding a Client RECONd sinine eE G E E EEEE 13 SECUI 2 ae E E E E E E taal handnalalasocabceccoietie 15 Statewide Referrals ssonicoriere iiaeia E een EE ea E Aa Kaare E Ea iaa a a 15 SECUN a a e a a a e ne mrer ey rem Teeny 16 Provider OVe Mie Warencu seora E E E EEEE ET 16 Provider General Screens iiszasctsnstncctnaqxavecdcunssctracza naan tasendtsienasae dewhdsieasve dioica ctueawssen beensutensess aon lnntutitaeatand baendGeaceoicbaesendess 18 Provider Shifts Ol CONS tc avissieleetcitaad aviantertahstiden een udlnnisestileidiia dane ena utadieaiariden ds 28 Provide Attributes Sferen O E EOE 32 Provider Specifics Screens Centers that Charge a Fee 2 s sccccccssessesssssssecssseneseeseessesnsesesecasecsseeesenseeeensnenaneeats 41 SECUN
178. matting Revised November 2012 HAY lowa Child Care Resource amp Referral E fl lm Preschool Program Voluntary Preschool Local Four Local Five Elementary School Transportation Transportation Provided Walking Distance To School Near Public On School Bus Route Comments Statistics Screens Client requests a preschool program located in a licensed child care center This field is visible on the client side as well as provider but is only used on the provider side to indicate when a program is participating in the Department of Education Statewide Voluntary Preschool Programming Not In Use Hide Reserved for State Use Administrator Access Only Not In Use Hide Reserved for State Use Administrator Access Only Select name s of school s to be included in search Drop down lists shows all elementary schools in region To select more than one school hold the lt control gt button down and left click on school name Select all that apply Hold down the Control Key if you choose more than one Client needs child to be transported Child needs provider within 4 blocks of school Client relies on public transportation needs a provider that is Transportation within one block of public bus stop Client needs a Provider program located on a school bus route Local use The statistics should be filled out based on who the client is If grandma is calling for her own child that works nights and cannot call dur
179. me provider is not registered with DHS but may be approved to provide care through Child Care Assistance If no check is marked program is not licensed by DHS or managed by Department of Education Could be a rec program Child Care Centers Preschools and Head Starts enter the total licensed capacity given by DHS Non Registered homes total capacity is 5 The maximum number of children for Child Development Home A is 8 B is 12 and C is 16 Enter desired capacity at any one time For Preschools and Head Starts Only take the number of children per shift x the number of shifts For example a preschool has 3 shifts They can take 10 children each shift Their total desired capacity would be 30 This field will be updated once a year through complete updates Enter total vacancies at any one time Enter detail of ages of openings and shifts information in general comments Enter date the vacancy update was completed Default to date of entry Enter youngest age of child the provider will take at any time Enter oldest age of child the provider will take at any time NACCRRAware automatically generates this number based off of data entered on the Shift screens Options are One Two Three or Four lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l School District Elementary Schools Catchemen
180. mment box below with the date li Ask if location is wheelchair accessible 1 If yes check mark box b Financial Assistance i Ask if they are willing to accept state child care assistance 1 If yes check mark box c Special Needs i Ask if they have any special needs training or experience 1 If they do not mark No Special Needs Training or Experience 2 If they have training or experience check Special Needs Training or Experience then appropriate boxes should be checked d Education i Highest completed level of Education 1 Choose correct box 4 Go to Action Log page a Choose Complete Update i In comment box list enter how complete update was obtained 1 Email survey update 2 Mailed in survey 3 Phone call with provider 4 On site consultation visit ii Choose Web Referral Yes or Web Referral No lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE r l Complete Updates Centers Preschools School Age 1 Go to General page a Status i They should be Active status if they are currently providing care b Give Web Referrals i Ask if they would like to continue discontinue to receive web referrals c Address i Ask if this is still correct d Phone Number i Ask if this is still correct 1 If no secondary number is listed ask for one to be provided let them know it will just be for Our agency
181. mpts to contact the provider with no success or person answering phone says no one lives there by that name i ii ill iV V vi vii Change to No Referrals Change to No Web Referrals Under No Referral Status check the box called Relative Friend Care Only Change Vacancies to 0 Go to the Action Log screen located on the left side of screen Choose Attempt to Update from Action menu In Comments box type unable to contact way you attempted to contact press Save Log Request No Referral Provider has attended information meeting but has requested that their name not go out on referrals a ii ill iV V vi vii viii iX Change to No Referrals Change to No Web Referrals Under No Referral Status check the box called Requests No Referrals Change Vacancies to 0 In Comment box put Date Requests no referrals reason Go to the Action Log screen located on the left side of screen Choose General Update from Action menu In Comments box type requests no referrals reason Press Save Log Requests No Mailings amp No Referrals Provider has requested to be removed from referrals and mailings i ii ill iV V vi vii viii IX Change to No Referrals Change to No Web Referrals Under No Referral Status check the box called Requests No Mailings amp No Referrals Change Vacancies to 0 In Comment box put Date Requests no mailings and no referrals reason Go to t
182. n TiN Ty mere 179 Requests Dy AQE sacs nai ll tic cad av deta eed el ag Nagas tee aphid ai 179 Childr n and Referral Statistics EE ainai 180 Client Retea S ecin ERA E Ee ENE EEEE E A Eea Ae E EAEE 181 ACtION LOJ Ree rem nea n a a E e a E eee 181 SECUN Tece oa E E E a 183 IEDER O Iio KO 1 10 CP 183 Acronyms Relating to Early Childhood in lowa Appendix A s sssssssssssesressesrrsrssresrsnresnsntsrtnnesrtnenttnrennnntnnnnrnnnnnrnnnen nenne 184 Network Structure and Contact Information Appendix B ccscecsceeseeeesescsescsesescecsescsesessnssscsnsnensnenecenecanananesenasesaseeeeeees 190 Notes for Additions and Corrections Appendix Ce icasnnsersansntatseaatanianamstauiemeeianmumutadamuemeeanceses 191 lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE r l Disclaimers The lowa Child Care Resource amp Referral Network uses the DHS Scope of Service to establish statewide policies lowa CCR amp R Network policies take precedence over any regional CCR amp R approved policies The references to sections of the DHS Scope of Service are included as clarification only The current fiscal year Scope of Service is in the Appendix section These policies and procedures are in addition to employing agencies personnel policies and not intended to replace or conflict with agency policies Lists of commonly used definitions and acronyms
183. n comments Example 4 12 2010 Old phone number 324 1234 Save Entered Information C Click Save General Action Log D Action Date Enter date of change E Action Select General Update F Comments Enter comment if necessary Save Entered Information G Click Save Log No Longer Providing Care General Screen General Info H Status Select Inactive l Referrals Select No Referrals and No Web Referrals No Referral Status J Mark the box No Longer Providing Care Capacity K Total Vacancies Enter 0 Save Entered Information L Click Save General Attributes Screen Inactive Reasons M Select the option that best defines why the provider is no longer providing care If you select Other please explain in comments Save Entered Information N Click Save Attributes Action Log O Action Date Enter the date that you contacted the provider lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE mii P Q Action Select Active to Inactive Comments Enter a comment if necessary Save Entered Information R Click Save Log No Referral Status Active Non Referable Providers and Programs a No Intake Provider Agreement Provider has attended information meeting or first on site consultation and had not returned a complete update survey i Change
184. n field on the provider attributes screen The date needs to be entered as YYYY MM This field is really a text field not a date field so the date is entered differently than the ChildNet Expiration V NACCRRAware Windows Internet Explorer BAX 6 3 v https www naccrraware netjnaccrrajsp servlet naccrra servlets ProviderServlet x amp x 2 File Edit View Favorites Tools Help Links Wert Yahoo j Facebook Home Di upromise ve naccrraware hoy deh i Pag G Tools A ce eenaccrra e Login Home Administration v Data Entry gt Custom Search Reports gt Utilities Help 7 NDS Apps Provider ID 920 Business Name gt General B print An Pages E Print Page Attributes Config Field QRS Expiration C7 SIACHONEDE ChildNet Expiration Profit I Not For Profit Environment I No Pets Cats Inside W Dogs Inside T Other Pets Inside I Outdoor Pets I7 Wheelchair Accessible Meals Food Program Financial Assistance iW Accepts State Subsidy Special Needs T No Special Needs Training or I Special Needs Training or T Vision Limits Experience Experience T Hearing Limits IT Communication Limits I Ambulatory Limits i T Larae Small Motor Limits I Toiletina Dressina Concerns _Nutrition Diet Adaptations ha as Then scroll down under quality indicators and put a check
185. n select Shift Analysis by Name and up to 4 Rate Type 3 x ge GrouP different Rate Types to include in this repont Rate Type CL Note Report will be generated only for provider having status selected on the header Vacancy Statistical analysis of and Shift population data Shift Name i Capacity including Vacancies note Report will b te Report will be generated only for provider Analysis by Capacity Enrollment Py eig Peng ea having status selected on the header Sorta mtae l a a iici es rm x i v Trusted stes fa Rio 3 For multiple counties with all types of registration check the following fields on the provider custom search screen Type of Care License Type and County e NACCRRAware Micrnenft Internet Fynlarer Z mS Z NACCRRAware Custom Search Microsoft Internet Explorer DEAR Fie Edit View Favorites Tools Help E gt x a A Search Sie Favorites media amp 2 ee Include the Following Checked Fields in the Search F Country M Type Of Care I No Referral Status I Elementary Schools License Type Il Daily Schedule I Languages I Other Services I Regulation Status I School District I 2nd Phone I 2nd Phone Area Cd I 2nd Phone Extension 7 EIN SSN I Email I Provider Address Typ I CCR amp R Membership I Date Provider Added I Fax Fax Area Cd FIPS Cade First Name lowa CCR amp R Statewide Network Data Ser
186. n tf SurveyMonkey com W Upromise Yahoo BE NACCRRAWare x Inbox Yahoo Mai f Play Farm Town on Facebook M e Toos a e naccrra Home Administration 7 Data Entry 7 Custom Search Utilities Help NDS Apps 7 Logout a Provider Standard Reports Select Status Help Report Report Description Report Parameters Run Report Begin Date E Contains 10 Provider End bate J Provider aaaresn ciy sme Sotby ze n muen ren Zip Phone and Status Report Mode REPORT AND CREATE TEXTFLE A ate ze xr w Note Report will be generated only for provider having status selected on the header Number and Percent T Add capacity and vacancy data Count Results for any number Count Results for any number Note Report will be generated only for provider ELECT FIELD k having status selected on the header Number and Percent m Add capacity and vacancy data Cross Results for any two f i SELECT FIELDS Tabulations categories Can choose Note Report will be generated only for provider B from all categories having status selected on the header ba Statistical anal Vacancy nsed Capa Note Report will be generated only for provider 2nd city Desired Capa having status selected on the header pacity Total Vacancies Analysis Shift Name Statistical analysis of TYPE l gt eas Cost by Age Group Rate Type 2 Psiysis by User ca
187. ncome before taxes if their child was in a registered home 13 of their income before taxes if their child was in a licensed center Data source State Library of lowa www iowadatacenter org Infant Toddler Child Care Rates 0 12 13 23 Two Year Three Year Five Year Before amp Average Per Week Months Months Olds Olds After School Full Time School Age SR stered Providers may charge by the month week day or hour Percent of Requests for Child Care by Age Infant 0 12 Months H 37 Toddler 13 23 Months MEME 13 Two Year Olds 13 Three amp Four Year Olds LE 18 month by age Five Year Olds mm 6 flowest Highest Six to Eight Year Olds m 10 Three vroias_ 15 00 462 00 Nine Year Olds mmm 5 Fouryrolds 15 00 462 00 Unknown i 2 Range of Preschool Tuition Rates per Preschool classes range from 1 5 days a week Free preschool programs are not included in the rate ranges above Requests for Child Care by Type Daytime Care Evening Care E 3 304 Overnight Care b A 687 Weekend Care y 2 343 13 130 Families may request more than one type of care for their child ren Requests for Child Care data is from July 1 2011 June 30 2012 Data provided by Child Care Resource amp Referral using NACCRRAware as of July 1 2012 unless otherwise noted State of lowa lowa CCR amp R Statewide Network Data Services User Manual Effective 20
188. ncounter any difficulties Date May 29th 2010 Release Notes https www naccrraware net naccrrajsp servlet naccrra servlets SearchDataServlet fromMenu true amp searchType 3 amp dataType client internet R10 Q GP 10 38 am Erem Weoo T lt x deery episervice org Gi finding a client Comp 2 Enter something you know about the client Client ID First Name Last Name or Home Phone Number Because of the wide variety of spellings for names we recommend that you enter a few letters followed by an asterisk For example if the client tells you they have gotten referrals from you before and her name is Sara Smith it could be Sarah or Sara Smith or Smyth or Smithe You could enter Sar in the first name and Sm in the last name to narrow the number of results that are displayed lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 Child Care amp Referral Zz nl ll 3 You will get a list of results meeting the criteria you entered If the client you are looking for is listed click on View If you do not find the client you can ask if they may have called using a different name in the past or if they have moved from another part of the state G NACCRRAware Windows Internet Explorer max E L https www naccrraware net naccrrajsp servlet naccrra servlets SearchDataServlet File Edt View Favorites Tools Help Link
189. nd referral programs designed to ensure that families across the country have access to consistent high quality consumer education and referral services www naccrra org programs qap Welcome to Child Care One of lowa Child Care Resource amp Referral foundational training series focusing on care provided in child care centers Welcome to the lowa Early Learning Standards This is a twenty hour training series focusing on observation assessment child growth and development and how to implement this knowledge into daily curriculum Welcome to School Age Care One of lowa Child Care Resource amp Referral foundational training series focusing on care offered to school age children in child development homes and child care centers lowa Organizations amp Initiatives AEA CD DIAL DHS DE Early ACCESS lowa ECC lowa ECI Hawk i Area Education Agency lowa s 12 AEA s function as an intermediate service unit and assist the Department of Education in providing services and support to school districts and schools See DE s website for links to AEAs Community Development Data Information and Analysis Laboratory CD DIAL works with communities organizations and state and local agencies to assist and build decision making capacity in these groups especially as they collect and use information about their local population members or the constituents they serve www extension iastate edu cd dial lowa Depa
190. need to determine if you want all types of care and all counties If the answer is yes you will choose your shift usually day and choose what rate type you want You can choose up to four rate types usually use hourly FT daily FT weekly FT and monthly FT Then hit run If you want a specific type of care or group of counties hit run with query and proceed just like a custom provider search lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral 2 OH e R OOI we amp fE N NACCRRAware x microsoft Outlook Web Access Number and Percent la Cross Results for any two SELECT FIELDS Tabulations categories Can choose I Add capacity and vacancy data SELECT FIELDS from all categories Total ce Statistical analysis of a Licensed Capacity RUN Capacity Desired Capacity and RUN with query Total Vacancies Analysis Shift Name Day w Statistical analysis of Tr Cost by Age Group user Rate Type 1 Hourly FT Cost f p RUN Analysis by can select Shift Name Rate Type 2 Daily FT Ade Group and up to 4 different Rate LA RUN with query eee jiypss fo include in this Rate Type 3 Weekly report Rate Type 4 Monthly FT Vacancy Statistical analysis of and Shift population data _ Capacity including Vacancies Shift Name ix Analysis by Capacity Enrollm
191. needs of children and works with parents and other adults to nurture children s physical social emotional and intellectual growth in a child development framework The credential is award in three child care settings Center based Family Child Care and Home Visitor www cdacouncil org NAA National Afterschool Association NAA s mission is to be the leading voice of the afterschool profession dedicated to the development education and care of youth during out of school hours www naaweb org NAC National Administrator Credential NAC is a prestigious award for directors who successfully complete a five day comprehensive course focusing on administrative responsibilities Credential is through NCCA National Child Care Association www nccanet org NAEYC National Association for the Education of Young Children NAEYC offers early childhood educators professional development opportunities designed to improve the quality of services for children from birth through age eight the critical years of development www naeyc org NAFCC National Association for Family Child Care NAFCC is a non profit organization dedicated to promoting quality child care by strengthening the profession of family child care www nafcc org Assessment Processes DECA Devereux Early Childhood Assessment A strength based assessment and planning system for children ages 2 5 Based on resilience theory this comprehensive system is made up of a 5 step system d
192. ng or closing hours under Other Services Then search by Other Services on the referral screen After completing the search be sure to go back and enter original hours and remove the check marks in flexible hours under Other Services on the child s screen Consider two providers for weekends versus weekdays Ask if family members can provide partial coverage for days or hours that are challenging If transportation is requested and is available try looking for programs nearby Possibly carpooling will be an option Look at each provider record for details about the provider age group vacancies and shift vacancies and evaluate if this lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral mm a l provider is a match that should be given to the client Close the window If you want the program name to go out click in the Refer column next to that provider Continue to check each program until you have a minimum of three options Quality Assurance standards indicate a maximum of sixteen referrals sent per referral search If you click on Refine Search it will take you back to the Quick Search Screen where you can start over with your search It will NOT refine your search To save a referral select the appropriate check boxes and click on the Save Referral button If you want to consider other towns than the
193. ng this question 99 88 99 89 DHS Regional Assessment Instructions Due Annually on 4 30 Section 1 Types of Child Care Currently Available in the Region To complete number of active and legal capacity by provider type sa moaoo Prior to completing this section run data checks on Daily Schedule to confirm accurate information Click Report Provider Scroll down to Frequency Count Put a checkmark in Add Capacity and Vacancy Data Click Select Fields Put a checkmark in License Type Click Run Enter Count and Licensed Capacity numbers in report combining Child Development Home C and Child Development Home C1 from NACCRRAweare into Child Development Home C on DHS Report Also combine Department of Education Center Department of Education Preschool and Department of Education School Age from NACCRRAware into Dept of Ed program on DHS Report Do not use the Other category on the DHS report we do not have this information in NACCRRAware To complete number of providers and capacity by hours of operation for Day Shift a Prior to completing this section run data checks on Daily Schedule to confirm accurate information b Click Report Provider C Scroll down to Frequency Count lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE r l TAT Ta mo o Put a checkmark
194. nitions for this field do not align with NACCRRA s definitions so in lowa we do not use the choice labeled Registered All programs that are licensed or registered should be marked as Regulated Licensed All non registered providers should be marked as Exempt There are 2 fields that distinguish the type of program The Type of Care field uses the nationwide categories of Child Care Center Preschool Family Child Care and School age The License Type field is lowa specific categories of Child Development Home A B and C Licensed Center and Licensed Preschool Dept of Education Center Dept of Education Preschool and Dept of Education School Age When performing any custom searches including date fields make sure you enter MM DD YYYY Address Fields Location and Mailing e Periods are ALMOST NEVER used except when it is part of the street name which is very unusual e Street numbers are not spelled out e g 14 St NOT Fourteenth St W for West and E for East e g 215 W 118 St However East and West are spelled out when its part of the street name e g West Side Hwy th rd or st contiguous with the street number when appropriate e g 215 W 118 St St without a period for Street and for Saint even when Saint is the first word in the street name PI without a period for Place Ave without a period for Avenue when the street name does not begin with the word aven
195. nment Assists the Lead Teacher as needed Follows the lead of the Assistant and Lead Teacher Flexible person responsible for working on call with varying age levels Responsible for preparing meals clean up shopping and ordering food supplies Highest hourly wage currently paid for each full time staff position Do not include temporary staff Lowest hourly wage currently paid for each full time staff position Do not include temporary staff Benefits Benefits provided through child care center for full time staff in each position Partial Medical Full Medical Dental Paid Sick Leave Paid Vacation Leave Paid Holiday Leave Retirement Training amp Education Scholarships Discounted Child Care Center provides partial medical coverage for this full time position Center provides full medical coverage for this full time position Center makes dental insurance available for this full time position Center provides paid sick leave for this full time position Center provides paid vacation leave for this full time position Center provides paid holiday leave for this full time position Center makes retirement contributions for this full time position Center provides training and education scholarships for this full time position Center provides child care discount for full time employees with children lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lo
196. nverting all Excel datasheets into PDF s please email to tchrist dhs state ia us lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral Le State of lowa July 2012 Total State Population 3 058 009 Children ages 0 through 5 244 213 Children ages 6 through 9 162 255 lowa Children ages 10 through 12 122 841 Child Care Data source Woods amp Poole Population Estimates as of Dee 31 2011 Resou rce a a i Ses Families with all parents working amp amp Referral children under age 6 75 mz ma il CU Median Family Income 58 233 www iowaccrr org Average Weekly Income 1 120 1 877 216 8481 Data source State Library of toa www iowadatacenterorg 9 963 Total PROGRAMS listed with CCR amp R 4 123 DHS Registered Child Development Homes 42 Dept of Education Operated Centers Percent of Program Spaces DHS Registered Child 397 Dept of Education Operated Preschools Development Homes 23 136 Dept of Education Before After Programs Dept of Education Operated 4 44 963 DHS Licensed Centers centers 486 DHS Licensed Preschools Dept of Education Operated Preschools 7 3 816 Non Registered Child Care Homes ee cone 6 178 885 Total SPACES listed with CCR amp R Before After Programs y 44 402 DHS Registered Chifd Development Homes DHS Li Cent EEEE aai 1 921 Dept of Education Operated Centers DHS Licensed Preschools g 11 717 D
197. o Referrals Web Referrals No Web Referrals Print Rates No Location Street 1 5341 Park Place T a Zip ai Bewe ane A E code E 4 C Country Fo county E uty 0S Latitude 42397568 00 Longitude 91117120 00 Region Complete Update No Referral Status No Intake Provider Agreement I Temporary No Referrals Requested No Referrals 7 chi e T Phone Disconnected Child Abuse Check Not Requested No Mailings amp No Completed Referrals I Information Meeting Not Respite Crisis Foster Care Attended nly I Relative Friend Care Only on nM 5 r caren LOnser Providing Child Unable to Contact Members Employees Only I Vacancies Not Updated T No Web Ref No Vac Ri gt Se 3M amp Pree atm The lt Get Lat Long gt button can be used by anyone with access to the internet After clicking on the lt Get Lat Long gt button a second window will open showing the address that will be searched Click on the lt Submit gt button as shown below lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral ml NACCRRAware Windows Internet Explorer B le x B https naccrraware net let naccrra se rchDatas Si 4 83 2 x bl lle _ Help amp Favorites BS CCRAR Website CCRR Admin Constant Contact Facebook Home NACCRRAware Login t SurveyMonkey com
198. o View Map Using MapQuest Config Fields x A Note The address is being processed and Latitude Longitude and Other Values are No Referral returned by Tele Atlas Eagle Geocoding Technology Done vf Trusted sites fy x 100 Information Meeting Not I pelative Friend Care Only I Respite Crisis Foster Care Attended j Only h No Longer Providing Child Unable to Contact I Members Employees Only are Di a2 M3 4 ls 6 07 rs v Done iral sf Trusted sites fa o Region Enter your local Region Example 5T If they live outside of your region but are looking for care in your region enter the region where they are looking for care Mailing Complete this section only if the client s mailing address is different from their residence Fill in the following e Street Address Use abbreviations when possible no periods e Unit Number e City e State abbreviated e Zip Address 3 and 4 Complete this section if you are searching by another location such as workplace college grandma s house etc Click on Get Lat Long as instructed above lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l Fill in the following e Street Address Use abbreviations when possible no periods e Unit Number e City e State abbreviated e Zip Contact Fill in the following e Home Phone Use whatever the client
199. oMail HiSpeed CD ins We de p naccrraware 2 D e ROOIJ A oe Naccrra e Q Data Entry Search Provider Search provider CM Firstname J Lastname 7 Business Name Phone number JC Records Per Page 50 v SEARCH Copyright 1999 2006 NACCRRA All rights reserved NACCRReware Version 3 5 0 Please contact us st helpdesk nacerrs org if you encounter any difficulties Date June 7 2006 Release Notes Done Internet 100 ice E K ETT E Microsoft Outlook We W NACCRRAware Searc FAnetzero QRH 9 35 AM lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral mz nl 3 You will get a list of results meeting the criteria you entered If the provider you are looking for is listed click on View e NACCRRAware Windows Internet Explorer BAX ey j v http fia naccrraware net naccrrajsp serviet naccrra servlets SearchDataServlet v 4t X 5 Pe VANETZERO Pe search Type Search Here p co search inbox MegaMail Hispeed pome Links Be de p ynaccrraware 2 D A R FOUI Login Time Q Data Entry Search Create New Provider Help Provider Listing Showing All Records Records 1 3 of 3 Page 1 of 1 ID First Name Last Name Business Name City Phone Status View 280 Kari Gronoski Kindercare Learning Center Waterloo 319 234
200. ollar amount and put it in the next blank For Regional Report total all counties and divide by number of counties OR select all counties while hitting control and Excel will calculate the average for you The last blank fills itself in after you enter the Median Family Income Percent of Program Spaces Total Spaces and Programs Run the report below and enter the Count column numbers in the appropriate boxes on the Data Sheet Take the LicCap column and put the numbers in the appropriate box column C on the of Program Spaces tab the chart is switched so enter from bottom to top This will automatically fill in the Percentage of Program Spaces AND the Total Spaces LISTED with CCR amp R NACCRRAware Reports Provider Status Active Cross Tabulations Report check the Add capacity and vacancy data box Hit Select Fields Check County then Select Second Field Check License Type then Run The Total Records and Total Records with Responses at the top of each county chart should have the name number Quality Programs for Providers NACCRRAware Reports Provider Status Active Cross Tabulations Report Hit Select Fields Check Quality Indicators then Select Second Field Check License Type then Add Query Check County then Next lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 AMS lowa Child Care Resource amp Referral mz nlm Enter the County you r
201. on registered non subsidy providers Take the date stamped on the returned background check and add two years to that date Provider program provides transportation Provider program is less than 4 blocks to school lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l Near Public Transportation Provider program is within 1 block of a public bus stop On School Bus Route Provider program is located on a school bus route Languages Check all that apply Provider is fluent in the languages below in order to communicate on a daily basis with child and parent English Bilingual Provider program is able to speak sign multiple languages American Sign Language Cambodian Hmong Latin Spanish Vietnamese Neur Somali French German Russian Japanese Chinese Arabic Serbo Croation Other If other is selected write the language in comments Daily Schedule If the provider is open past 6 pm even if they are only open until 6 15 pm mark evening in addition to daytime Also when the provider is open anytime past midnight even it s only 12 15 AM mark overnight care If the provider opens before 5 00 am also mark overnight Make sure the shift screen reflects this information Local 1 Configurable title and fields viewed in both provider client screens Daytime 5 am to 6 pm Provider program is open during
202. open for business CCR amp R has been unable to contact the provider program and they are no longer eligible for referrals until we hear from them Provider has not updated their vacancies for more than 90 days Reserved for State Use Administrator Access Only Local Use Mailing Defaults to location address Street Address Street 2 City State Prov Zip Postal Code 4 Contact Primary Phone Ext Enter mailing address PO Box for child care if different than the location address Please note If you enter a mailing address you must enter the entire address For example city state and zip code Enter unit number such as apartment number suite number townhouse trailer lot number etc in which the providers program business is to receive mailings Enter unit number such as apartment number suite number townhouse trailer lot number etc of client if any You do not need to enter the sign it is automatically generated for any labels that are produced for persons with a unit number Choose city where child care takes place from the drop down list If not on the list select other and enter the name of the city in the blank box State where child care takes place Default to IA Enter the five digit code in which the provider program business is to receive mailings Enter the last four digits of the nine digit zip code in which the provider program is to receive mailings This field is optional if your area p
203. ort Title Report Description egin Date r endoate C Sort by PROVIDER ID mj H Report Mode REPORT ONLY x Note Report will be generated only for provider having status selected on the header Add capacity and vacancy data SELECT FIELDS e Note Report will be generated only for provi having status selected on the header Vacant Note Report will be generated only for provider RUN having status selected on the header RUN with query Shift Name m Rate Type 1 x Rate Type 2 iv Rate Type 3 x mia x internet R10 isc TOS OM a serv coser oro ee provider standardre QVPEKE soam For our example you would select Total Licensed Capacity then scroll to the bottom If you want to count the capacity for all types of providers in all counties you would select Run For our example of one type of provider in one county you would select Add Query For our query we will select license type and county for the search of County Equal to Black Hawk AND License Type Equal to Child Development Home A OR License Type Equal to Child Development Home B or License Type Equal to Child Development Home C and select Add Query and Continue 2 Your results will open in a second window lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral
204. ostal service does not require these extensions Telephone Number where provider program can be reached Area code in the first box This may be set up to default remainder of the phone number in the second box You need to enter the hyphen after the first three digits of the phone number lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE r l Secondary Phone Ext Fax E mail Address Website Enter the extension associated with primary number of provider program contact number if applicable Alternate telephone number Enter the extension associated with secondary number of provider program contact number if applicable Fax number where provider program can be reached Fax number area code will default to area code if set in the General Administration You will need to manually delete the area code if provider program does not have a fax number E mail address where provider program can be reached if applicable Website of provider or program if applicable License Regulation Select one from drop down list Fixed Fields Regulated licensed Registered Exempt EIN SSN License ID Expiration Date Provider program is registered licensed by DHS or the Dept of Education or other agencies Do not use Non registered child care home Federal Employer Identification Number or Social Security N
205. ou encounter any difficulties Date June 7 2006 Release Notes Done e Internet R100 Erenn E p NACCRRAware Win Microsoft Outlook We W NACCRRAWare Searc J etzero QRA 10 07 AM 5 i 2 The fields are organized in the order of the screen that they appear on starting with the general screen shift screen attributes family child care not currently used child care center and action log 3 will do a sample search to bring up a list of all non registered providers in the city of Dike or New Hartford Mark the checkboxes for license type and city then scroll to the bottom of the screen and click next lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral mz ml I NACCRRAware Windows Internet Explorer Jes 6 j v http ia naccrraware net naccrrajsp serviet naccrra serviets CustomSearchServlet searchType provider amp from 0 x 44 X Pr VANETZERO P3 35t y search Type Search Here EED GB inbox MegoMail HiSpeed CEED tits We p NACCRRAware a A e RPR GOOG 3 A A mo ee a7 Naccrra e Provider Custom Search Fields Select Help View An Existing Search iv RETRIEVE SEARCH gt SPODELI EPONES DELETE SEARCH Query Page Report Fields Include the Follo
206. pment Home C and Child Development Home C1 and enter in report For number of licensed centers and preschools at level 2 add number of Licensed Center and Licensed Preschool and enter in report For number of School Based and Operated Programs at level 2 add number of Department of Education Center Department of Education Preschool and Department of Education School Age In last row of report add together the number of Child Development Homes Licensed Child Care Centers and Preschools and School based and Operated Programs from above for a grand total of all programs with a level 2 QRS rating To complete column Percentage at QRS Level 2 a b C Divide number at level 2 by number in the region for each of the 3 types and enter the percentages in the Percentage at QRS Level 2 column Example Total Child Development Homes in the Region 722 Total Child Development Homes at Level 2 82 82 722 11 Repeat for Licensed Centers and Preschools and School based and Operated Programs In last row of report divide total number of programs at level 2 by total programs in the region To complete column Number at QRS Level 3 5 oao7rm Go to Reports Click Provider Scroll down to Cross Tabulations Click on Select Fields Scroll down to Attributes and select the radio button for Quality Indicators lowa CCR amp R Statewide Network Data Services User Manual Ef
207. promise We de naccrrsware fh gt teh E Page G tools arene a OR naccrra 01 45 58 Administration 7 Data Entry 7 Custom Search Reports 7 Utilities Help NDS Apps 7 Logout N Provider Data Entry Attributes Help g provider 1D 920 Business Name ES gt shifts Print All Pages Print Page Attributes Config Field EEE 08S Expiration C7 gt ActionLog childNet Expiration D Profit I Not For Profit Environment IT No Pets cats Inside T Dogs Inside TT other Pets Inside I Outdoor Pets I Wheelchair Accessible Meals F Food Program Financial Assistance MW Accepts State Subsidy Special Needs Bea Needs Training or me Needs Training or Gi Vision limis T Hearing Limits T Communication Limits I ambulatory Limits io Larae Small Motor Limits I Toiletina Dressina Concerns _Nutrition Diet Adaptations x Done internet R10 Then you will need to scroll down to the Quality Indicators field and put a checkbox in ChildNet Certified NACCRRAWare Windows Internet Explorer MAXI 6 ED e https www naccrraware net naccrrajsp servlet naccrra serviets ProviderServiet wl EJ 41 X pe File Edit View favors Tools Help Links JZJEPI Yahoo FJ Facebook Home W Upromise We de naccrraware Eh gt deh E Page G Tools I Large Small Motor Limits I Toileting Dressing Concerns I Nutrition Diet Adaptations io IT Respiratory Conditions I Diabetes T Seizure History i olatis iA I Behavio
208. pted on Action Log report and enter into Total parent surveys sent Take total number of parent surveys sent and multiply times the percentage of walk in referrals completed and enter in walk in surveys sent Take total number of parent surveys sent and multiply times the percentage of phone referrals completed and enter in phone surveys sent Take total number of parent surveys sent and multiply times the percentage of web referrals completed and enter in web surveys sent Check your math and add walk in phone and web surveys sent and confirm it matches the total surveys sent you entered previously To complete percentage of surveys returned a For percentage of walk in surveys returned divide number of walk in surveys returned by number of walk in referrals Do not divide by number of surveys sent Logic we are not penalized by making multiple attempts to the same family when dividing by walk ins completed versus number of walk in surveys sent For percentage of phone surveys returned divide number of phone surveys returned by number of phone referrals For percentage of web surveys returned divide number of web surveys returned by number of web referrals For overall percentage divide number of follow ups completed by number of total referrals lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l To complete P
209. quests for Child Care by Age AND Families Children Referred Red Box n 113 lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral Le PRESCHOOL TUMOR seers cher E EE E agent dade atid A E cise ieie ela Requests for Child Cane Oy Ype serercsscresnecnassscncn uneei E eeicteee EAE R lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral Le For a family earning the median income of 58 233 with an infant in child care they would pay 11 of their income before taxes if their child was in a registered home 13 of their income before taxes if their child was in a licensed center Data source State Library of lowa www iowadatacenter org Infant Toddler Child Care Rates 0 12 13 23 Two Year Three Year Five Year Before amp Average Per Week Months Months Olds Olds After School Full Time School Age Providers may charge by the month week day or hour Percent of Requests for Child Care by Age Infant 0 12 Months i 32 Toddler 13 23 Months i 13 Two Year Olds 13 Three amp Four Year Olds DE 13 month by age Five Year Olds mmm 6 Jlowest Highest Six to Eight Year Olds m 10 Three vroids_ 15 00 462 00 Nine Year Olds mmm 5 Fouryrolds 15 00 462 00 Unknown
210. quires that you have software installed on your computer The lt Get Lat Long gt button can be used by anyone with access to the internet The lt Get Lat Long gt method is the preferred method After clicking on the lt Get Lat Long gt button a second window will open showing the address that will be searched Click on the lt Submit gt button as shown below lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral NACCRRAware Windows Internet Explorer go le https naccrraware net SADAR B IB 2 ol Favorites E ccraR Website CCRR Admin lt Constant Contact I Facebook Home NACCRRAware Login tH SurveyMonkey com W Upromise Yahoo 98 GNaccRRAware x fy ay Tos J https www naccrraware net EZLocate Address Geocoding Window Windows Internet Explorer DEK roue GeQcode Address Search i Specifics Provider 10 fj Street Address 9911 Tami Terrace H ity ActionLog First Name City H State Business Nag __ Zip Type of Car je Zip 4 Status Country Referrals Exentont i ee Jv Trusted sites y 100 T No Longer Providing Child F Unable to Contact I Members Employees Only Care Ci O2 Gs r4 rs re oF Ts a Rane ial aff Trusted sitae fne Rinna v After you click lt Submit gt your results will appear The address
211. r I Mental Health Concerns I Learning Limits I Accelerated Learning eli walt podsie lm Les than High school T High School ciplomayceo 7_ Child Development associate 1 Year Vocational Child Related T 1 Year Vocational Other Leda Associate Depres Chit i I 2 Year Associate Degree Other I Bachelor s Degree Child W Bachelor s Degree Other Related I Master s Degree or Higher Accreditation f I National Association for Family I National Assoc for the Education of I National AfterSchool Child Care Young Children Association Quality Indicators I Accredited I childNet Certified I QRS Level 1 I QRS Level 2 I QRS Level 3 T QRS Level 4 IT QRS Level 5 State Use F On DHS Subsidy List How Heard About Us I Organization Agency I Brochures Posters I cacre F pas I Friend Family T Internet E Then go to the action log and choose ChildNet Certified and manually change the date to the date certified Region 1 amp 4 lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral mz ml ChildNet Recertification Proceed the same as with initial certification just manually change the expiration date or certification date to the new date and use ChildNet Recertified in the action log instead of ChildNet Certified QRS Rating When a provider receives a QRS rating you need to enter the expiration in the QRS expiratio
212. r license exempt program in a public or non public school or a licensed community based program Program may or may not provide teacher in service days Do not include home providers that only offer school age care Hide Reserved for State Use Administrator Access Only Environment Child parent has need or preference for any of the following Check all that apply When doing searches on this field keep in mind that if you mark cats inside meaning that a cat inside is ok with the parent you will only bring up providers who have a cat inside No Pets Cats Inside Dogs Inside No animals in or outside of the home facility Client requests no pets however they are comfortable with a cat being inside the home Client requests no pets however they are comfortable with a dog being inside the home lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral mf l Other Pets Inside Outdoor Pets Wheelchair Accessible Local 8 11 Local 12 20 Languages English Bilingual American Sign Language Cambodian Hmong Latin Spanish Vietnamese Neur Somali French German Russian Japanese Chinese Arabic Serbo Croation Other Special Needs Client requests no pets however they are comfortable with other pets being inside Client requests no pets however they are comfortable with pets outside the home Client needs a home fa
213. r that does not appear on the DHS List Make 3 attempts to contact the provider by phone over a 2 week period documenting each attempt in the action log Select Attempted to Update 2 If there is no response send a letter giving them 2 more weeks to respond e Inform the provider if we don t hear from them we will assume they are no longer providing child care and will no longer be listed with CCR amp R e If there is no response to the letter enter the following in NACCRRAware General Screen General Info BB Status Select Inactive CC Referrals Select No Referrals and No web referrals No Referral Status A Select Unable to Contact Comments B Enter Cannot contact Save Entered Information DD Click Save General Attributes Screen Inactive Reasons EE Select Could Not Contact Save Entered Information FF Click Save Attributes Action Log GG Action Date Enter date lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE E l HH Action Inactive ll Comments Enter comment if necessary Save Entered Information JJ Click Save Log If the Action log contains a record stating Web Referrals Yes delete that record and create a new record stating Web Referrals No Requested No Mailings amp No Referrals or When Mail is Returned Gene
214. ral mz ml Z NACCRRAware Custom Search Microsoft Internet Explorer File Edit View Favorites Tools Help ay Q ax Q x a A Search she Favorites A media amp 2 a E LJ Detail the Search Type Of Care a To v License Type Not Equal xv County Equal To Mi on E Add Type Of Care Equal To Family Child Care AND License Type Not Equal Non registered Home AND County Equal To Bremer OR ADD QUERY and CONTINUE BACK CLEAR a N oa oac v A v NACCRRAware Custom Search Microsoft Internet Explorer File Edit View Favorites Tools Help ay Q sax Q x a ts A Search Jg Favorites meda amp 2 eS E Detail the Search FieldName conditional vale separator ada tyduery Family Child Care v AND Equal To Type Of Care License Type Not Equal v Non registered Home v AND v Search Query Type of Care Equal To Family Child Care AND License Type Not Equal Non registered Home AND County Equal To Bremer OR County Equal To Butler OR County Equal To Franklin OR County Equal To Grundy ADD QUERY and CONTINUE BACK CLEAR E se a lt gt 10 Lastly since we have both and and or in our search query we need to add 1 set of parentheses around the county information lowa CCR amp R Statewide Network Data Services User Manual Eff
215. ral Screen General Info KK Referrals Select No Referrals and No Web Referrals No Referral Status LL Mark the box Requested No Mailings amp No Referrals MM If mail returned also check Can Not Contact Capacity NN Total Vacancies Enter 0 Comments OO Enter a comment if necessary PP If mail was returned make notation here Mail returned Save Entered Information QQ Click Save General Action Log RR Action Date Enter the date SS Action Select General Update TT Comments Enter a comment if necessary Save Entered Information UU Click Save Log lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral mz nl Section 7 Provider Reports Provider Custom Search 1 Log into NACCRRAweare and click on Custom Search Provider I NACCRRAware Windows Internet Explorer BAX 6 S v http fia naccrraware net naccrrajsp servlet naccrra servlets LoginServiet welcome true la 9 X Per VANETZERO 234261 search Type Search Here EED nbox MegaMail HiSpeed Q i tiris We de B waccrraware A D a ROUJ ee es naccrra e 70sgre e Naccrraware fe eo e Welcome to NACCRRAware Brenda Loop Please select an option from the menu Copyright 1999 2006 NACCRRA All rights reserved NACCRRavere Version 3 5 0 Please contact us st helodesk nscerrs org if y
216. rapy for behavior support Withdraws from group activities and contact with people Lack of self control for age Defiance Impulsive with lack of control Disruptive outbursts Risk of fleeing or escape from caregiver etc lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l Learning Limitations Diagnosed Developmental Dyslexia Diagnosed Mentally Challenged by health care professional Limited Attention span for age Hyperactivity Diagnosed Intellectual Disability Dysphasia difficulty with swallowing speech Aphasia no speech or language Diagnosed Reasoning Disorder Hypersensitive to outside stimulus noise light touch movements foods textures Uses adaptive learning devices etc Communication Limits Limited language for age Difficulty with enunciation Speech delays History Current Speech Therapy Services Stuttering Oral health dysfunction Difficulty with writing skills for age Uses adaptive devices for writing Communicates through computer devices etc Accelerated Learning Skills Bored with age appropriate activities Advanced memory skills Language development beyond expectations for age Math Science Music skills advanced for age expectations Attends classes with accelerated curriculum etc Works with Specialized Services Speech Therapy Physical Therapy Occupational Therapy Developmental Cl
217. re Child care provider has contacted you that they are no longer providing care i Change to Inactive li Change to No Referrals li Change to No Web Referrals lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral I iv Under No Referral Status check the box called No Longer Providing Care v Change Vacancies to 0 vi Go to Attributes page under Inactive Reason mark reason for no longer providing care vii Go to Action Log page located on left side of screen vii Choose Inactive from Action menu ix In Comments box type No Longer Providing Care press Save Log x Contact registration worker at DHS if provider is a non registered or a registered provider also encourage provider to contact DHS to let them know they have stopped providing care e Temporary No Referrals Provider has attended information meeting but has requested that no referrals be given during a specified period of time i Change to No Referrals li Change to No Web Referrals li Under No Referral Status check the box called Temporary No Referral iv Change Vacancies to 0 v In Comment box put Today s Date Provider requested no referrals until date they think they will want referrals again reason request made vi Go to Action Log page located on left side of screen vii Choose General Update from Action menu viii In Comment
218. rmation and that email addresses are confidential and not shared with parents li If provider has an e mail verify current e mail address e Total Vacancies i Ask for current number of vacancies be sure the general vacancy date is updated f Accepted Age Range g In Comment box enter i vacancies ages willing to accept for vacancies shift vacancies are for if multiple shifts provided ii Ask if provider would like web referrals In Comment box enter Web Referrals B Go to Shifts page a Days Care Provided i Check days and hours open making sure the hours match the Daily Schedule on the General page C Go to Action Log page a Choose Updated Vacancies b In comment box list how vacancy update was obtained i Email update ii Mailed in update card iii Phone call with provider iv On site consultation visit Pending Provider Updates Bi annually move any pending provider who have not had contact with your office in 6 or more months to inactive lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE r l Change of Contact Information Phone Number Address Name General Screen A Enter the information in the appropriate field If it is a change of address remember to click get lat long to update the provider s latitude longitude B Comments Enter the old address phone number name i
219. ro Gordo Chickasaw Clayton Delaware Dubuque Fayette Floyd Franklin Grundy Hancock Howard Mitchell Winneshiek Worth Region 3 Adams Audubon Carroll Cass Fremont Greene Guthrie Harrison Millis Monona Montgomery Page Pottawattamie Ringgold Shelby Taylor Union Region 4 Adair Appanoose Boone Clarke Dallas Davis Decatur Hardin Jasper Lucas Madison Mahaska Marion Marshall Monroe Polk Poweshiek Story Wapello Warren Wayne Region 5 Benton Cedar Clinton Des Moines Henry lowa Jackson Jefferson Johnson Jones Keokuk Lee Linn Louisa Muscatine Scott Tama Van Buren Washington lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 URN lowa Child Care Resource amp Referral EE a l Different User Levels within NACCRAware ACCRRAware User Roles Read Only Read records only Searels Run a search for a referral only Referral Create amp Modify Create new records modify existing records and run a referral search Create Modify amp Perform all previous actions Read Search amp Referral Create amp Modify plus run reports and print Reports referral printouts Create Modify Perform all previous actions Read Search amp Referral Create Modify amp Reports plus delete records or Reports amp Delete parts of records modify status and modify or delete action log entries and saved referrals and full exports and
220. rogram standards and criteria the work team developed state standards for programs with 3 4 yr olds based on all 10 of the NAEYC program standards and 45 of the NAEYC program criteria See Department of Education DE website for links to QPPS Quality Rating System lowa s voluntary child care provider rating system to assist parents in choosing child care and encourage providers to strive to provide high quality child care services Set to begin in February of 2006 hitp www dhs state ia us policyanalysis RulesPages dockets htm Statewide Voluntary Preschool Program for 4 Year Olds The purpose of lowa s Statewide Voluntary Preschool Program for Four Year Old Children is to provide an opportunity for all young children in the State of lowa to enter school ready to learn by expanding voluntary access to quality preschool curricula for all four year old children http www iowa gov educate content view 940 1 103 T E A C H Early Childhood is a nationally licensed child care workforce scholarship program with the purpose of increasing education and compensation to early care and education teachers and providers and reducing turnover in child care programs www iowaaaeyc org lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral mz mlm National Organizations amp Information Centers CACFP CPSC NAA NAFCC NCCI C
221. rtment of Human Services www dhs state ia us lowa Department of Education Oversees all aspects of education for the state including Pre K thru 12 AEA s community colleges colleges amp universities www state ia us educate Early ACCESS Early ACCESS is a partnership between families with young children birth to age three and providers from the Departments of Education Public Health Human Services the Child Health Specialty Clinics The purpose of this program is for families and staff to work together in identifying coordinating and providing needed services and resources that will help the family assist their infant or toddler to grow and develop www state ia us earlyaccess Every Child Counts lowa Child advocacy network for the State of lowa www everychildcountsiowa org Early Childhood lowa is a systems development effort to better coordinate and integrate the system of systems that serves young children birth to five years of age and their families www state ia us earlychildhood or www iowa gov educate ecpd Healthy And Well Kids in lowa Pronounced Hawkeye this is a program that provides health care coverage for lowa children in families with limited incomes Many families who work hard to make ends meet can get low cost or free health care coverage for their children up to age 19 lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa
222. rvices tab of the Final Cumulative Program Reports July June for the fiscal year 35b AVERAGE number of child care PROVIDERS EARLY CHILDHOOD EDUCATORS who attended individual training session Divide the sum of the regional totals of duplicated providers on Provider Services tab of the Final Cumulative Program Reports for the fiscal year by the total number of training sessions in 35a for this figure 35c Number of UN DUPLICATED child care PROVIDERS trained Sum the regional totals for the unduplicated providers on the Provider Services tab of the Final Cumulative Program Reports July June for the fiscal year lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l 36a Number of on site technical assistance visits made to FCC PROVIDERS AND CENTERS Sum the regional totals on Provider Services tab Section F Question 3 of the Final Cumulative Program Reports July June for the three columns of Center preschool school based CD Homes and Other Regions For FCC homes and Centers do Custom Search on Type of Care Action List Action Date and check with a Frequency count on Provider ID add query on Type of Care Action List amp Action Date 36b Number of UNDUPLICATED FCC PROVIDERS AND CENTERS receiving on site technical assistance Sum the regional totals on Provider Services tab Section F Question 2 of t
223. s WJ EPI Yahoo E Facebook Home W Upromise we amp e r tnbox Yahoo Mail naccrraware x al Bi 2 coook Pj gt eb i Pag O Tools a oe naccrra e Home Administration 7 Data Entry 7 Custom Search 7 Reports 7 Utilities Help 7 NDS Apps Q Data E Search Create New Client Help cient isting Stepha Charles City Inactive jew s31 shelly Smith Evansdale 319 232 6662 Inactive 2455 Shannon Small Dubuque 563 584 0820 Inactive View 2805 Sandy Small Dubuque 563 582 0813 Inactive 2911 Savannah Smith Waterloo Inactive l 3587 Shannon Small Dubuque 563 557 4443 Inactive View 4552 Shannon Small Dubuque 563 495 1731 Inactive EZ 6027 Stephanie Smith Cedar Falls 319 951 6332 Inactive View 6522 Sabrina Smit Ventura 641 829 3977 Inactive 9433 Steffanie Smith Waterloo 319 233 7525 Inactive 9888 Sara Smith Waterloo Inactive BEZ 10516 Shelly Smith Charles City 641 228 2994 Active view 10734 Shatoya Smith Cedar Falls 319 266 3437 Active View 10864 Stacey SMITH Dubuque 563 583 5012 Active 11711 Sherica Smith Waterloo 319 232 2902 Active l 11927 Sherica Smith Waterloo 319 232 2902 Active View Internet R100 Ga deery episervice org i finding a client Comp Q GP 10 43am lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Forma
224. s box type Provider requested no referrals until date reason request made press Save Log f Child Abuse Check Not Complete Provider is non registered and does not have a current child abuse check on file i Change to No Referrals li Change to No Web Referrals iii Under No Referral Status check the box called Child Abuse Check Not Complete iv Change Vacancies to 0 v Delete date in Background Check Exp if date has expired vi In Comments box type No referrals until child abuse check is passed press Save Log i If providing care 1 Submit a child abuse check to DHS 2 Go to Action Log 3 Choose Sent Child Abuse Check to State li If no longer providing care follow directions for no longer providing care g Relative Friend Care Only Provider reports they only provide care for relatives friends or neighbors i Change to No Referrals li Change to No Web Referrals ii Under No Referral Status check the box called Relative Friend Care Only Change Vacancies to 0 lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral I V vi vii viii IX In Comment box put Relative Friend Care Only Go to the Action Log screen located on the left side of screen Choose General Update from Action menu In Comments box type Relative Friend Care Only Press Save Log Unable to Contact Multiple atte
225. s of allergic reactions Activity limits due to triggers for allergic reactions Restrictions by physician due to defined allergic reaction triggers History of allergic reactions with no reactions in 1 year or more etc Nutrition Diet Adaptations Alteration in diet for age supported by written diagnosis of health concern from health care provider Diagnosed food allergies with daily and emergency care plans common peanuts tree nuts cow s milk wheat shellfish fish eggs soy etc Choking risk factors Dysphasia risks due to difficulty with swallowing function Gastro intestinal absorption dysfunction Diagnosed colon dysfunction with diet medication therapy Encopresis Gastro intestinal button Feeding tube with care plan Adaptive equipment used for liquid intake or feedings etc lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l Seizure History Diagnosed Seizures by health care provider with written daily and emergency treatment care plans guided by professional History of seizures with last episode 1 year ago or more Wears protective helmet Requires fall precautions Medication therapy to prevent seizure breakthrough activity Activity limits due to seizures etc Diabetes Diagnosed with chronic diabetes by health care provider Current diabetic daily care plan with medication diet control and emergency car
226. s on the CCR amp R State Summary Report for the fiscal year 2 Number of total SLOTS Maximum Licensed Capacity Sum the Total Spaces Listed with CCR amp R counts for Dept of Ed Before After programs on the CCR amp R State Summary Report for the fiscal year 13 Are faith based programs required to be licensed or regulated in your state Answer is Yes they must meet all of the same licensing requirements as any other center 14 Leave blank Add footnote explaining that we do not track faith based programs as a separate category 15 Number of child care CENTERS in 8 that are NATIONALLY ACCREDITED 1 Number of PROGRAMS On Provider reports run a frequency count with the box checked to add capacity amp vacancy data on County with a query of Accreditation equal to NAEYC This will list the counties where there are accredited programs Use the Total Records count at the top of this table for the figure on the report 2 Number of total SLOTS Maximum Licensed Capacity Copy the table in 1 into Excel and sum the Licensed Capacity column 16 Number of licensed regulated FAMILY CHILD CARE HOMES 1 Number of PROGRAMS Sum the Total Programs Listed with CCR amp R counts for DHS registered child development homes and non registered child care homes on the CCR amp R State Summary Report for the fiscal year 2 Number of total SLOTS Maximum Licensed Capacity Sum the Total Spaces Listed with CCR amp R
227. s the search button while doing an online referral search Client called with questions about child care child development etc Also chosen if Parent Counselor is doing an out of Region referral Client called requesting data on child care An unsuccessful attempt to get the follow up information was done Follow up survey was completed for a client who called for referrals Follow up survey was completed for a client who walked in for referrals lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE fl lm Follow Up Web Publications Sent Referral Telephone Referral Walk In Subsidy Technical Assistance Options 30 50 Comments Follow up survey was completed for a client who received referrals via the internet mask Client is mailed any brochures or information beyond the standard referral packet contents may also include when a parent is mailed a brochure but is not in need of referral information Client called for a referral list Client came into the office for a referral list Client called to inquire about subsidy Client called to inquire about other programs and services we offer Hide Reserved for State Local Use lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l Client Data
228. ser Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral E a l e Preschool Program e School Age Program Environment e No Pets If a client requires or requests that the child care program have no pets mark accordingly e Cats Inside e Dogs Inside e Other Pets Inside e Outdoor Pets Clients that will consider some pets mark which situations are acceptable Referral search tip If the client can t have cats inside the child care facility do a custom search and mark environment In the query choose Environment Not Equal Cats Inside to exclude programs with cats inside The counselor should inform the client that this will limit the number of options available e Wheelchair Accessible Languages Mark a minimum of one choice If a client speaks more than one language Bilingual must be marked in addition to the languages spoken Referral tip When searching for matches the quick search function will match only those providers that are exactly the same languages listed as the client You may need to do custom searches for individual languages spoken e English e Bilingual e American Sign Language e Cambodian e Hmong e Latin e Spanish e Vietamese e Neur e Somali e French e German e Russian e Japanese e Chinese lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral
229. t School Transportation Other Info Funding Head Start Funding State Pre K Funding Membership Total Center Staff Background Check Exp Transportation Transportation Provided Walking Distance to School Drop down list shows all school districts in the Region An AEA might follow the School District name Optional by Region Up to each Region on usage Drop down list shows all elementary schools in the Region Limit 1000 Select the elementary school that is closest to the provider program To select additional elementary schools convenient to the provider do so by pressing lt Ctrl gt key on the keyboard while left clicking the mouse on each additional elementary you wish to select If the provider lives equal distance from more than 1 elementary school please mark all Text box Up to each Region on usage Enter information concerning available transportation For example school busing available private school own transportation etc Check if applicable Check for all programs funded with Head Start money Check if applicable Check for Pre K programs funded by the Department of Education HIDE Reserved for State Use Administrator Access Only Enter the total number of staff at a center preschool before and after school age program or Department of Education program Enter as a 2 digit number for example if there are 7 staff enter as 07 Date the background check needs to be rerun on n
230. t quarter Action Date User ID Action Name Comments 08 31 2011 MelissaE 21003 Referral Telephone 07 13 2011 StephanieV 21003 Referral Telephone 07 28 2011 Brenda 21003 Referral Telephone Sort by action name and remove all rows containing follow up attempted follow up telephone follow up walk in and follow up web Click on Column letter A highlighting only the column with Client ID Click Data Click Remove Duplicates You may receive an error regarding data being next to the data you have selected If you receive this error click on Continue with the Current Selection and Remove Duplicates After duplicates are removed scroll down to the last entry Look at the row number and subtract 1 from this number for the header row This is the number of unduplicated clients served in the quarter Enter this number in the report for Number of Families Receiving Consumer Education Section 2 Provider Services To complete QRS Participation Before beginning this section run a report for expired QRS ratings and remove those that are expired After removing expired ratings follow instructions below To complete column Number in the Region a aroaoo m Go to Reports Click Provider Scroll down to Frequency Count Click on Select Fields Scroll down to General and put a checkmark in License Type Click Run at bottom of screen For Total Child Development Homes in the region add Child
231. t s current arrangement is no longer available ie caregiver moved or quit provider disenrolled child etc Client seeking care other those reasons listed above Fixed Fields Can t Hide Optional by Region Is this person Spanish Hispanic Latino lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l What is this person s race What is this person s ancestry or ethnic origin i e Italian Jamaican African American Cambodian Norwegian Haitian Does this person speak a language other than English at home What languages How well does this person speak English Referrals Screen Quick Search NACCRRAware automatically puts check marks next to all of the children s identifiers i e Child 1 Child 2 or if you entered the children s names If you only want to search for care for one child remove the other check marks Select Search Criteria The standard search criteria options will be automatically checked next to the options You can add or remove as many check marks as you wish to general a list of choices Then click on the lt Find Providers button Some options will need to be added by clicking on the lt Custom Search gt button Then you can add on the custom search criteria in addition to the basic information that is filtering child care providers for you The mapping capabilities can be used
232. t will take you to Google Maps or MapQuest to see if the geocoding has successfully mapped the correct location If everything looks fine click on the lt Save gt button and then the lt Close Window gt Region Configurable 1 State Reserved Enter your Region s numbers as a single digit number 1 2 3 4 5 DO NOT ENTER Roman numerals For Region s wishing to designate sub areas neighborhoods etc enter an Alpha abbreviation for the sub area directly after the Region Alpha abbreviations are designated at local level Hide Reserved for State Use Administrator Access Only Mailing Defaults to location address Please use same guidelines as listed above in entering address information If the client is relocating enter the address of where the client is living at prior to moving Street Address Unit City State Prov Zip Postal Code 4 Address 3 amp 4 Get Lat Long Contact Enter only if mailing address is different than the address in which the client resident address however if you enter a mailing address or P O Box you must enter the entire address i e city state and zip code not just the street address Enter unit number such as apartment number suite number townhouse trailer lot number etc where the client is to receive mailings Enter city where the client is to receive mailings State where client lives Default set to IA Enter the five digit code where client is to receive m
233. te of FY xx xx xxxx Click Add Query and Continue There will be a chart for Age of Child For Infant Toddlers combine the Under One amp One counts for this number 31b Total number of REQUESTS for referral including at least one PRE SCHOOL AGE child Use the same query chart generated for 31a For Preschool age combine the Two amp Three to Four counts for this number 31c Total number of REQUESTS for referral including at least one SCHOOL AGE child Use the same query chart generated for 31a For School age combine the Five amp Six to Eight amp Nine and over counts for this number 31d Total number of REQUESTS for referral with no age group specified Use the same query chart generated for 31a Use No Age count for this number 32a Total number of REQUESTS for referral for FULL TIME care Use the same query generated for 30a Include the total count from the Schedule Type chart Be sure to include the Both category total in both the Full Time and Part Time totals on the State Fact Sheet report 32b Total number of REQUESTS for referral for PART TIME care Use the same query generated for 30a Include the total count from the Schedule Type chart Be sure to include the Both category total in both the Full Time and Part Time totals on the State Fact Sheet report 32c Total number of REQUESTS for referral for BEFORE AFTER SCHOOL care Use the s
234. tever is desired The default sort is Provider ID Enter report mode report only will run just a list report and create text file will run the report as well as providing a download link for saving a text file to your desktop or my documents create labels only will generate labels in the standard Avery format of 3 columns and 10 rows Please note that not all computers and or printers will print the labels on the label sheets correctly Frequency Count use this report to look for data entry errors most often Something that may be of use to you is to run a frequency count to determine the total capacity of a particular city or county or type of care This example will be for the total capacity of registered providers in Black Hawk County 1 Click on Reports Provider Scroll down to frequency count check the box labeled lt Add capacity and vacancy data gt and click on select fields lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral Le NACCRRAware Windows Internet Explorer ele Go gt E hosum jare net naccrrajsp servietjnaccrra servlets ReportSer viet reportType provider x alx Pi E Facebook Home W Upromise Fie Edt View Favorites Tools Help Links EPI Yahoo gt We de B8 gt naccrramare X FW manual Inbox Yahoo eh gt i Page G Tools eenaccrra A Rep
235. the daytime hours Evening 6 pm to Midnight Provider program is open during the evening hours Overnight Midnight to 5 am Provider program is open during the overnight hours Weekend Sat and or Sun Provider program is open Saturday and or Sunday lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l Other Services_ Local 2 Configurable title and fields viewed in both provider client screens Flexible Opening Hours Flexible Closing Hours Advance Phone Calls Crisis Care Sick Care Preschool Program Voluntary Preschool Infant Toddler Scholarship State Reserved 3 Comments Provider program is willing to be flexible up to 1 hour before regular scheduled opening hours Provider program is willing to be flexible up to 1 hour after regular closing hours Provider program is willing to accept advance arrangements from expectant parents parents moving into area etc Optional by Region Your CCR amp R administers a crisis care program and this provider meets the eligibility criteria This is specific funding and providers must meet local criteria to participate Provider program offers child care to sick children Child Care Center that offers a preschool program in addition to their full time schedule no home or preschool should have this box checked Check for all programs receiving stat
236. things to think about when running a query for your labels What counties do need to mail to What type of providers Only child care homes only registered homes all types Will this be a bulk mailing requiring labels to be in zip code order Most labels require a limited number of counties and type of care The examples will use is for a 4 county area with all types of care and a 4 county area with only registered homes 1 Torun labels go to reports provider Joma svt SearhebaSer vet renMerustrusisearcht ype dataType prodor Bl 4 x key com iB Staffinder Login WP Yahoo E Upromise jp CORAR Admn ye CPER Admin Provider Search Providerto C First Name Phone Number __ Records Per Page 50 biterret Kine https enw necorrawere net neccrrajsp servistinaccrra serviets ReportServist repartTypespravider 2 Under Provider List sort by zip and under report mode select Create Labels Only If at this point you need all providers in all counties just hit run If you need a specific group of providers hit run with query lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral mz mlm NACCRRAware indows Internet Explorer CE TWAA 5 Pk Fie Edt View Favorites Tools Help ie Favorites q CCRER Website CCRR Admin lt Constant Contact R Facebook Home NACCRRAware Logi
237. to No Referrals li Change to No Web Referrals iii Under No Referral Status check the box called No Intake Provider Agreement iv In Comment box put date No Referrals until complete update returned v Go to Action Log page located on the left side of screen vi Choose Attempted to Update from Action List menu vii In Comments box type No Referrals until complete update returned press Save Log b Phone Number Disconnected Phone number is no longer a working number i Change to No Referrals li Change to No Web Referrals ii Under No Referral Status check the box called Phone Number Disconnected iv Go to Action Log page located on the left side of screen v Choose Attempted to Update from Action List menu vi In Comments box type phone disconnected mailed letter and contacted DHS press Save Log Contact DHS only if provider is working with them vii Contact registration worker at DHS if provider is a non registered or registered provider c Information Meeting Not Attended Provider has not attended an information meeting Not used in all regions i Change to No Referrals li Change to No Web Referrals iii Under No Referral Status check the box called Information Meeting Not Attended iv If provider is on the DHS List mail a recruit packet registered provider or a subsidy packet non registered This will have an information meeting handout about the upcoming class d No Longer Providing Ca
238. to run the following ways Report which is a list of standard fields report and create text file which is a list of standard fields as well as a link that you can download a text file and create labels If you create labels only it will generate labels in the standard Avery format of 3 columns and 10 rows Please note that not all computers and or printers will print the labels on the label sheets correctly Results will appear as below e X 6 De le https NACCRRAware Report Results Windows Internet Explorer Lee pr https www naccrraware net naccrrajsp serviet naccrra servlets ReportServiet RA a We k eaj lenny File Edit View Favorites Tools Help Links EPI Yahoo EF Facebook Home W Upromise i Page Tools We de Ey mh Pae G To a A Active Clients Report from 06 01 2010 to 06 02 2010 Total records 16 ID Name Address City State Zip Home Phone Work Phone Status Date 18364 Mason city ta 51360 _ 2602 2020 3049 Arbor Oaks Dr Dubuque 1a 52001 563 51 6 01 2010 7 E 12255 erence creernood 25s cour ene Wwateloo fra a Saina Soetmer 1415 rur naton ra waters 2nd St SE Independence 1 Ave SW ve ara Spece 608 afany Hunseiman 07 have sw waver fe sPpessicswilamson ize se cedar Fale fe A A 7 a Done Internet 100 Number and Percent H Results for any Frequency
239. tt ined E i erence aon dees cee eee 138 Provider Consultant Functions ecsaincaae Sie vavedusiriyas asl eanpsikdvand sadlearaiieseinaatiniladands dt dtaslanandia tines in shalianduodb eapdeatinasiodbvanys 138 ChildNet Certificato cxcczeacscscccocoszsn used ebbaceeisci coscaaiecaapatinncadacesbenshcaboncensed saedeaa aie wcoaseel sab E EESE OT Eii 138 CHIANG TTRECSTUN CANON ci caschacscacaiiehanaachasstatndcCacasutsasnstadetandudacsdns nstntneiiathcasuendeaudeiac a sdstansushdsiisaaieladduthacdnalalacaraschaxsens 139 ORS FIN k nc cee tec n eaee 139 SECON Qcca a E R nana cies Ponsuds him waded E 140 Provider Data Control Checks oleic sns vaidansscins eal asunsnasiasnnasanudhaedraint seu xlanudstssason alos iwisu tolnesdedainutatanterileiedmmsiontetsnds 140 Cent oerviceS erare se tases eet sre ee ee eden 141 SECON 0 pee eee ete ane ene re enn eer ny veer a en eer nt ee ene et neat ae ee eee mre mer Neer eee 141 Clent Definitton Weal Wall isassssancasaraactiaariescenaestaa tacsantonaanaeuciytstassteliavacateigtananidetetaptalanaanuntaataanaaeimmentenensens 141 Client NI pact ti cesta act stone la arte E a a nel asec sean lhe las eect E laa 141 Client General Screens catenin ca fa Sali el dab oct andh saa AEAEE AENEENEENEER ENAERE AENEAN Enna 141 Children SOrES NS scscciasis sacacepiciessass2sendendeanmsnandmacnadesdndunsaceamanmtannn E E E 145 lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY
240. tting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l Section 2 Statewide Referrals THE USER ID AND PASSWORD IS CONFIDENTIAL INFORMATION If an office receives a parent request from another region we will not be referring the parent onto another R amp R for another list of parent referrals The parent referral counselor in which the call came into will generate the search and provide the names to the parent Upon completion of the referral enter the information into your Region s database as a consultation Some other occasions when you need to access another region of the state is to invite providers in bordering counties to a training event or to look up a provider s information if they have relocated into your region If you distribute information to another region s providers please inform the Region Data Specialist of that region so they can respond to questions received from providers For this reason you will need access to the database of the other 4 Region s in lowa The security level is Create and Modify and Reports PASSWORD INFORMATION REMOVED PLEASE SEE PRINTED MANUAL FOR PASSWORDS Counties broken down by Region Region 1 Buena Vista Calhoun Cherokee Clay Crawford Dickinson Emmet Hamilton Humboldt Ida Kossuth Lyon Osceola O Brien Palo Alto Plymouth Pocahontas Sac Sioux Webster Winnebago Wright Woodbury Region 2 Allamakee Black Hawk Bremer Buchanan Butler Cer
241. ue If the street name begins with the word avenue such as Avenue A then avenue is spelled out e Street 2 use for apartment lot or building number Do not use the number symbol in this section as one will print automatically Accreditation do not take the provider s word that they are accredited confirm either by visually looking at their certification in the home or center or go to the national websites to check www nafcc org www naeyc org or www naaweb org Registration Do not take the provider s word that they are registered confirm either by visually looking at their registration certification or confirmed by DHS worker or DHS transaction list lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral To map a provider s address you must fill in Street 1 Street 2 if they have a unit apartment or lot number City State Zip Code and Country The mapping of a provider s address is what enables us to be able to find providers that are close to a client s home or work address Ge E reps ror norrena noaaraa sis Sowa Sais Dz wenttedsy Go Deddy Cass 2certt 3 trl X 5 yaccrRamare x zi al OO ceneni Provider 1D First Name Last Name Business Name Deb s Day Care Type of Care Family Child Care bd First Provided Care 08 01 2000 Status Active Z as of 05 18 2004 Date Added 05 18 2004 Referrals N
242. ults Requested No Mailings Provider program does not want to receive mailings and amp No Referrals referrals from the CCR amp R agency Information Meeting Provider has not attended an information meeting with Not Attended the CCR amp R agency Optional by Region Relative Friend Care Only Provider only cares for relatives friends Respite Crisis Foster Only provides respite crisis or foster care Respite care Care Only services provide temporary relief to parents caregivers of individuals with a disability special need or chronic illness Crisis care is a temporary child care arrangement for up to 72 continuous hours per placement due to an emergency situation which may result in a child being abused or neglected Foster families provide 24 hour temporary care for children who are unable to remain in their homes due to abuse neglect or other serious family problems Foster parents should be willing to work towards reunification with the birth family or assist with the child s transition into a permanent placement Respite and crisis and foster care providers must be licensed or registered with the lowa Department of Human Services lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l No Longer Providing Child Care Unable to Contact Vacancies Not Updated Local 14 15 Local 16 20 Provider program is no longer
243. umber Optional by Region Use dashes License registration number assigned by DHS Don t use dashes Date that current license registration expires If exempt leave blank License Types Check only one This field appears on Internet Mask Module Child Development Home A Child Development Home B Child Development Home C Child Development Home C1 Department of Education Center The provider is registered by DHS as Child Development Home A The provider is registered by DHS as Child Development Home B Two providers registered by DHS as Child Development Home C with a capacity of 16 One provider registered by DHS as Child Development Home C with a capacity of 8 Center is located in a school building and is not licensed by DHS lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l Department of Education Preschool is located in a school building and is not licensed Preschool by DHS Department of Education DHS Licensed Center Licensed Preschool Non Registered Home No Check Capacity Total Licensed Capacity Total Desired Capacity Total Vacancies as of Accepted Age Range From To Number of Shifts Sessions School age program is located in a school building and is School Agenot licensed by Program is licensed by DHS as a center Program is licensed by DHS as a preschool The ho
244. urce amp Referral mz ml 11 Click on the down arrow in the value column of type of care and select family child care Z NACCRRAware Custom Search Microsoft Internet Explorer ESX Fie Edit View Favorites Tools Help Q Q x a A gt Search Sie Favorites media amp 2 a Provider Custom Search Query Builder Instructions For Using Query Builder Enter or Select the value for the field you wish to query in the Value column Select the conditional and separators you wish to apply to the value Press the Add to Query Button Press the Run Query button to get the standard report Press the Custom Report button to select the fields you want to appear on the report To get a report of all the information in the database leave the Search Query text box area blank oakene Detail the Search Type Of Care Equal To v v AND License Type Equal To v Chid Care Center i i AND County Equal To Preschool Program AND ix Add School Age Program lt gt 12 Hit add at the end of the type of care row and the information will move down into the search query box In the license type row change the conditional to not equal to We use this to weed out the non registered since there are 3 different choices for registered Then choose non registered in the value field and hit add at the end of the row NACCRRAware
245. use and will not be shared with parents e Complete Update i Change date to Today s date f E mail Address i If the provider does not have an email address stress the importance of email in receiving timely information and that email addresses are confidential and not shared with parents li If provider has an e mail verify current e mail address g Total Vacancies i Ask for current number of vacancies be sure the general vacancy date is updated h Accepted Age Range i School District j Elementary Schools i Enter closest school s to provider k School Transportation i Ask if they transport to any Elementary Schools or Preschools 1 If yes check School Transportation box 2 Enter any schools preschools they transport to in the School Transportation comment box if it does not all fit in the available comment box enter full information in comment box below Walking Distance to School i Ask if they are within 4 blocks of an Elementary School 1 If yes check Walking Distance to School 2 Enter any schools preschools they transport to in the School Transportation comment box if it does not all fit in the available comment box enter full information in comment box below lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE nl lm m Near Public Transportation i Ask if they are within 1 block of a city bus stop 1
246. use we do not collect this information in lowa Age Group Birth up to and including 12 months of age Field Name Providers Total Min Max Avg Desired Capacity 93 886 0 36 9 53 Licensed Capacity 95 1043 3 40 10 98 Subsidized Capacity 0 0 0 0 FT Vacancy 0 0 0 0 PT Vacancy 0 0 0 0 Enrollment 0 0 0 0 C A Ratio 0 0 0 0 Group Size 0 0 0 0 Statistical Analysis of Child Ages Cared for by Providers This report will tell you of the providers who have minimum and maximum ages entered what percentage will take children of various ages Lowest Age Served in Years Total Number of Providers 2205 Total Number of Responses 1401 Age Count of Total of Responses Under One Year1041 47 21 74 30 One 68 3 08 4 85 Two 44 2 00 3 14 Three to Four 206 9 34 14 70 Five 35 1 59 2 50 Six to Eight 3 0 14 0 21 Nine and over 4 0 18 0 29 Provider Referrals The provider referrals report has some options You can search on a specific provider ID if a provider calls and wants to know how many times their name has gone out You can also specify a specific time frame if desired Grand total format shows you a single number The summary shows the provider ID provider name business name and number of referrals Detail shows the same results as summary plus the date their name was referred the client they were referred to and the client ID You can also narrow the search to look only at internet mask clients only telephone clients or both under the
247. v lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l Client Referrals The Client Referrals Report tells you the client referral data available in three formats Grand Total Summary and Detail Client Referrals Grand Total Report Date Range from 06 01 2010 to 06 08 2010 Total Referrals 871 Total Clients 75 Client Referrals Summary Report Date Range from 06 01 2010 to 06 08 2010 Total Referrals 871 Total Clients 75 Client ID Client Name Number of Referrals 2018 Stephanie Hubert 11 3831 Ana Fix 6 5300 Karen Hannam 4 Client Referrals Detail Report Date Range from 06 01 2010 to 06 08 2010 Total Referrals 871 Total Clients 75 Client IDClient Name Date Referred Provider Name Business Name Provider ID 2018 Stephanie Hubert2010 06 08 11 27 49Kelly Millett Kelly s Kiddiekare 1991 2018 Stephanie Hubert2010 06 08 11 27 49Ana Ramirez 4445 2018 Stephanie Hubert2010 06 08 11 27 49Sunshine Berdecia Clubb 7827 2018 Stephanie Hubert2010 06 08 11 27 49Sandra Harmon Granny s Daycare464 Action Log The Action Log Report tells you a statistical analysis of action log data User can select report format and can filter by date User ID and or Custom Search criteria For the Detail format only users can also filter by Action Name sort report output lowa CCR amp R Statewide Network Data S
248. vices User Manual Effective 2010 Formatting Revised November 2012 lt lowa Child Care Resource amp Referral mz ml 4 Hit next at the bottom of the screen after selecting the 3 fields 5 You will be brought to the query builder page NACCRRAware Custom Search Microsoft Internet Explorer File Edit View Favorites Tools Help Q sex Q x a Search sie Favorites meda amp B da a apn Provider Custom Search Query Builder Instructions For Using Query Builder Enter or Select the value for the field you wish to query in the Value column Select the conditional and separators you wish to apply to the value Press the Add to Query Button Press the Run Query button to get the standard report Press the Custom Report button to select the fields you want to appear on the report To get a report of all the information in the database leave the Search Query text box area Sasun blank Detail the Search Type Of Care Equal To meee License Type Equal To v v Z NACCRRAware Custom Search Microsoft Internet Explorer File Edit View Favorites Tools Help Q x Q x a JO search she Favortes media A 1 1 Provider Custom Search Query Builder O Instructions For Using Query Builder Enter or Select the value for the field you wish to query in the Value column Select the conditional and separators you wis
249. vider run the Cost Analysis by Age Group report Choose Shift Name equal Day Then for the 4 rate types choose hourly FT daily FT weekly FT and monthly FT Then run with query of Accreditation equal to NAEYC AND Rates Updated greater than or equal to example 1 29 2009 Use the date one year prior to the date that you run this report AND County equal to X or County equal to Y etc for all the counties on your list with accredited programs Do a separate run on this for statewide all counties on your list urban counties on your list and then rural counties on your list Use the list of urban rural counties in lowa from the most recent U S Census figures Select the rate for each rate type hourly daily weekly amp monthly and age group equal INFANT Calculate the annual average cost for hourly by multiplying by 45 or 22 5 for B A School to get one week and then multiply by 52 for daily by multiplying by 5 to get one week and then by 52 for weekly just multiply by 52 and for monthly multiply by 12 Enter Number of Programs from question 15 on page 3 40 INFANT in a FAMILY CHILD CARE HOME AVERAGE annual price for full time care Use the average rate half day for this category from the most recent Market Rate Survey Multiply by 10 to get a weekly cost then multiply by 52 to lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource
250. wa Child Care Resource amp Referral EE E l Disability Insurance Center provides disability insurance for this full time position Census Bureau Questions Do Not Use Cannot be hidden Number of Persons on staff who are Spanish Hispanic Latino Mexican Mexican American Chicano Puerto Rican Cuban Other Spanish Hispanic Latino print group Number of persons on staff whose race is White Black African American or Negro American Indian or Alaska Native print tribe Asian Indian Native Hawaiian Chinese Filipino Japanese Vietnamese Other Asian print race Guamanian or Chamorro Samoan Other Pacific Islander print race Other Race print race Number of persons on staff who speak a language other than English at home What Languages How well do the persons speak English Very Well Well Not Well Not at All Comments lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 lowa Child Care Resource amp Referral Le NACCRRAware Provider Specifics Homes This page has been turned off by your system administration The state may configure this page in the future lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE E l Provider Action Log Screen New Action Date Counselor Automatically displays update This date can be manuall
251. wa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE A l QRS Expiration ChildNet Expiration Attributes Config Field Respite Care Offers Respite Care Profit Not for Profit Quality Rating Environment No Pets Cats Inside Dogs Inside Other Pets Inside Outdoor Pets Wheelchair Accessible Local 8 11 Local 12 20 Provider Attributes Screen Date QRS certification expires This is a text field so the expiration date is entered as YYYY MM so reports can be run and find expired ratings more easily Date ChildNet certification expires Do Not Use It can be hidden if you choose to Provider program works with another agency to provide respite care for parents Respite care is temporary short term care of a child with special needs Child care provider program is organized as a 501 c 3 Do not use Quality Ratings information is documented in the Quality Indicators field on the Attributes screen No animals in or outside of the home facility Provider program has a cat inside Provider program has a dog inside Provider program has other pets inside Document the type of pet in Attributes comments Provider program has outdoor pets Home facility is wheelchair accessible Reserved for State Local use lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 201
252. wing Checked Fields in the Search Sort Fields O Country D Type Of Care m Region Report Results I No Referral Status r Elementary Schools r Languages M License y 5 Daily Schedule I Other Services I Regulation Status J School District 2nd Phone I 2nd Phone Area Cd Provider Address Typ I Area Code I Business Name W city I County I Date Provider Added IT EIN SSN I Email I Fax Fax Area Cd I FIPS Code I First Name I First Provided Care Date Ci Funding I General Comments 7 General Vacancy Date I Give Referrals I Last Name I Latitude I License Expiration Date I License ID r Longitude internet R100 remm j i NACCRRAware Win Microsoft Outlook We W MACCRRAWare Searc w NetZero Qa WZ 10 16 am 4 eH cin 4 When you are using a custom search you need to be aware of the separator that you are using AND and OR do different things in a search For example if you enter a search saying City Equal To Dike OR City Equal to New Hartford you would get a result of all providers who live in either city If you enter City Equal To Dike AND City Equal to New Hartford you will get no results because a provider can t live in two cities at one time Anytime you use AND and OR in the same search you need to surround your OR statement with a set of parentheses This is just like your algebra class in school You are telling NACCRRAware to do one thing before doing another In our previous example if you enter City
253. wn city list State Prov State in which client lives Default set to IA Zip Postal Code Enter the five digit code in which the client is located 4 Enter the last four digits of the nine digit zip code in which the client is located This field is optional if your area postal service does not require these extensions If a client is relocating but doesn t have a new street address use the city and zip they are moving to so a search can be done on location County Enter the county in which the client resides in or is relocating to unless they are from out of your region or state then enter the county in which they are looking for care It is important to spell out the county correctly and do not abbreviate in order to map correctly Country Country of client Defaults to USA lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l Get Lat Long After clicking on the lt Get Lat Long gt button another screen will pop up showing that address that will be searched You need to click on the lt Submit gt button which will take you to another screen that explains if the mapping process has a matching street address or if it is having to use the city or zip code to geocode The Tele Atlas Eagle Geocoding uses Google Maps and MapQuest to assign a latitude and longitude to the client s location You can click on the links tha
254. x xx xxxx Click Add Query and Continue There will be a chart for Type of Care with Age Groups Special Needs FT PT BA amp Non Trad Hour care For Centers include both Child Care Center and Preschool Program counts from the chart Insert a footnote comment to explain that this total will include some duplication due to the fact that parents often request referrals for more than one type of child care 30b Total number of REQUESTS for referral for family child care HOMES Use the same query generated for 30a Include only Family Child Care count from the chart Insert a footnote comment to explain that this total will include some duplication due to the fact that parents often request referrals for more than one type of child care 30c Total number of REQUESTS for referral with type of setting unspecified Use the same query generated for 30a Include only missing Type of Care count from the chart Usually equals 0 Insert a footnote comment to explain that this total will include some duplication due to the fact that parents often request referrals for more than one type of child care 31a Total number of REQUESTS for referral including at least one INFANT TODDLER In N ware select active Client Report of Children and Referral Statistics Add Run with query Select Action Date Click Next Make Action Date Greater than or Equal to beginning date of FY xx xx xxxx AND Less than or Equal to end da
255. xpiration Date li Go to Action Log page and choose Registration License Renewal Complete Update Homes 1 Goto General page a b Status i They should be Active status if they are currently providing care Give Web Referrals i Ask if they would like to continue discontinue to receive web referrals Address i Ask if this is still correct Phone Number i Ask if this is still correct 1 If no secondary number is listed ask for one to be provided let them know it will just be for our agency use and will not be shared with parents Complete Update i Change date to Today s date E mail Address i If the provider does not have an email address stress the importance of email in receiving timely information and that email addresses are confidential and not shared with parents li If provider has an e mail verify current e mail address Total Vacancies i Ask for current number of vacancies be sure the general vacancy date is updated Accepted Age Range School District Elementary Schools i Enter closest school s to provider School Transportation i Ask if they transport to any Elementary Schools or Preschools 1 If yes check School Transportation box lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral I 2 Enter any schools preschools they transport to in the School Transportation comment box if it does not all fit in th
256. y Non registered Home License Type Not Equal Equal To County Type Of Care Equal To Family Child Care AND License Type Not Equal Non registered Home AND County Equal To Bremer OR County Equal To Butler OR County Equal To Franklin OR County Equal To Grundy ADD QUERY and CONTINUE BACK CLEAR eae mmm A 15 Lastly since we have both and and or in our search query we need to add 1 set of parentheses around the county information A NACCRRAware Custom Search Microsoft Internet Explorer File Edit View Favorites Tools Help ay Q sak Q x 2 JO Search Jg Favorites QD Meda amp 2 eS E Lad Detail the Search FieldName conditional vale Separator addto query Type Of Care Equal To Family Child Care AND w Add License Type Not Equal v I Non teaistered Home x AND Add County Evao v E d pocev A 4 County Equal To Franklin OR County el To e nln oe ADD QUERY and CONTINUE BACK CLEAR SearchName ___ E Hints Every value is either text a number a date or a time The oroaram will tell vou if vou have entered an incorrect value If this occurs ji aA m 16 Hit add query and continue 17 Right click on download data file and choose save target as lowa CCR amp R Statewide Network Data Services User Manual Effective 2010
257. y changed so that past actions can be recorded such as program visits were made earlier but the data entry is just now being entered and so that expiration dates can be accurately recorded training expirations Automatically inserts counselor who is logged into N ware Action Select one action from drop down list Active to Inactive Added New Provider Added Pending Provider Attempted to Recruit Attempted to Update Active provider is no longer providing child care Added a new provider that is actively providing care or recruiting families Only 1 Entry Prospective provider has requested information but is not currently providing care and is not actively recruiting children Only 1 Entry Attempted to recruit provider program to R amp R CCR amp R made an effort to call provider for an update Child Abuse Check Failed Provider program has failed the child abuse history check Child Abuse Check Passed Provider program has passed a child abuse history check ChildNet Certified ChildNet Recertified Complete Update Data Requests General Update Health and Safety Change the system date to the date they were certified Only 1 Entry Change the system date to the date they were recertified CCR amp R completed a full update of the provider program s file Went through all fields with referable providers In the case of providers that only do relative crisis respite or foster care verifying that they are sti
258. yaj Bj fo wali File Edit View Favorites Tools Help avorites Website imin onstant Contact acebook Home ware LogIn urveyMonkey com promise Yahoo Favorit CCRER Web CCRR Admin Sc C E Facebook Hi NACCRRAware Login ti SurveyMonke Upromise Yahoo B8 7 ENACCRRAWare X inbox 1 Yahoo Mail Constant Contact Home M ah Tos Specifics Provider ID A a First Name Last Name Type of Care Family Child Care M First Provided Care 10 12 1998 Status inactive M as of 08 13 2007 Date Added 0970271999 Referrals No Referrals Vi Web Referrals NoWebReferrals Print Rates No Location I Bout City zip 5o73 4 C_ State 1A Code Country county ME uty us E EE Ratress Geocoded Press Validate to Change Get Lat Long Latitude 42527603 00 Longitude 92711954 00 i Region Complete Update Config Fields 0671472006 No Referral Status No Intake Provider I Temporary No Referrals 7 Requested No Referrals Agreement CI Phone Biscannackad I Child Abuse Check Not I Requested No Mailings amp No Completed Referrals T Information Meeting Not petative Friend Care Only Respite Crisis Foster Care Attended Only Aiia Longer Providing Child F Unable to Contact I Members Employees Only Dg D2 F3 4 ls 6 7 Ts Mailing City x State IA Zip Code 50673 4 0277 Contact A A Done Wf Trusted sites f 100 The lt Validate gt button re
259. ys select No These fields will be used for geocoding the provider s address Please use the following Guidelines in entering address information Note however if the geocoding program does not successfully geocode you can alter the address and try again lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE a l e Periods are ALMOST NEVER used except when it is part of the street name which is very unusual Street numbers are not spelled out e g 14 St NOT Fourteenth St W for West and E for East e g 215 W 118 St However East and West are spelled out when its part of the street name e g West Side Hwy th rd or st contiguous with the street number when appropriate e g 215 W 118th St St without a period for Street and for Saint even when Saint is the first word in the street name Pl without a period for Place Ave without a period for Avenue when the street name does not begin with the word avenue If the street name begins with the word avenue such as Avenue A then avenue is spelled out Street Address Street 2 City State Prov Zip Postal Code 4 County Country Get Lat Long Enter address where child care takes place Enter unit number such as apartment number suite number townhouse and trailer lot number etc
260. ysis Report Shift Name is Day Rate Types are Hourly FT Daily FT Weekly FT and Monthly FT Hit Run with Query Check County Complete Update and Licensed Type boxes Hit Next Enter the County you re working on and Complete Update Greater or Equal To 7 1 20XX and License Type Licensed Center Hit Add Query and Continue Use the chart with the most Providers Total column and convert all Average rates to weekly Hourly x 45 Daily x 5 Monthly 4 3 For the Before amp After School Average Rate Column take Hourly rates x 20 instead of 45 lowa CCR amp R Statewide Network Data Services User Manual Effective 2010 Formatting Revised November 2012 HAY lowa Child Care Resource amp Referral EE E l Enter those rates in the appropriate box on the Data Sheet Do the same thing for Registered Homes by changing the License Type to equal Child Development Home A or B or C Include If no rates are available put NA on the Data Sheet Percent of Requests for Child Care by Age AND Families Children Referred Red Box NACCRRAware Reports Client Status Active Children amp Referral Statistics Run with Query Check County Action List and Action Date boxes Hit Next Enter the County you re working on and Action Date Greater or Equal To 7 1 YYYY and Action Date Less or Equal To 6 30 YYYY and Action List Equal To Mask Login or Referral Telephone or Referral Walk In or Enhanced Referral include Hit Add Query and Continue Use t

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