CCC&TI Planning Handbook - Caldwell Community College and
Contents
1. Add Related ItemCompliance Assist My Dasnboard Planning Related Item Chooser 5 p IG rant Assistant Filter Academic Year 2013 2014 A Ses Improvement Objectives 7 4 c P 414a Implement Feocenyes designed to reduce 07 01 2010 06 30 2015 diinistration z costs save energy and reduce waste ze Number Name a Office of the Executive M O 4 1 4 b Update and enhance physical plants 07 01 2010 06 30 2015 Global Diversity Comi PP 5 Office of Institutional 4 2 1 a 526K opportunities to recognize formal 07 01 2010 06 30 2015 i and informal recognition for excellence Watauga Administrati i Office ofthe President O 3 422a _88e88 and improve planning and 07 01 2010 06 30 2015 evaluation procedures Business and Finance 4 Continuing Education and Wi O Se 423 a MPlement strategies for improvement 07 01 2010 06 30 2015 id i identified through the assessment Curriculum and Adult Educat process Facilities Services Identify and implement strategies to Student Services O E 423 b ensure the college exceeds externally 07 01 2010 06 30 2015 eli lity Technology and Instructiona eat eee eee Develop an office of grant activities and sponsored programs to secure funding opportunities in support institutional initiatives V V 07 01 2010 06 30 2015 W a 424a Add Cancel Under the Related tab on any form click the green Add to open2. Table Filtered By Academic Year Al l A Roles to View Responsitle Only v Director Office of Institutional Effectiveness and Research SE G amp S a X y Each role will expand to show any items within CA Planning where responsibility has been assigned Most users will only see a few types of items listed here Program Assessment Measures P AM General Education Assessment Measures GE AM or Strategies for Improvement the compass icon On the My Roles page the following information will be listed Type the type of item P AM GE AM etc Number the program priority for strategies for improvement Name description of strategy and the link to open the item Start the beginning of the planning year follows the academic year End the end of the planning year follows the academic year Progress the status of that assessment measure OO PWN P Responsibility in this context means responsibility for completion of that particular item within CA Even though there are usually multiple people responsible for the collection and analysis of data in assessment roles should only be assigned in CA based on responsibility for completing the forms within CA Planning Office of Institutional Effectiveness and Research 2015 DE CCC amp ITI Planning PY art de LLL i IK di Cay E FUD ation Mio p kepang d MEE AUS campuslahs H mg CALCWELL COMMUNITY COLLEGE amp Home Py Tas
3. 14 15 no access for duration August 1 Closing the Loop Compliance Assist Complete final two columns on document 6 Plan of Action Reports 13 14 Gallery and upload to program folder in Gallery September o september 15 INSTRUCTIONAL Program Compliance Assist Edit copied assessment measures and create p Assessment PLANS 14 15 Planning new assessment measures in CA October October 1 SUPPORT Program Compliance Assist Fill in results and use of results for existing Assessment REPORTS 13 14 Planning assessment measures in CA October 15 Program Review Due Compliance Assist Program review template credentials and Program Review documentation complete in CA November o Week of Compliance Assist Compliance Assist Copying repeat Support Assessment Nov 1 Repeat Measure Copying Planning Measures to 14 15 no access for duration Office of Institutional Effectiveness and Research 2015 CCC amp ITI Planning 77 DATE DUE WHAT S DUE LOCATION INSTRUCTIONS C oeemer O E SUPPORT Program Compliance Assist Edit copied assessment measures and create December 15 Assessment PLANS 14 15 Planning new assessment measures in CA amua a e o Program Review Committee reviews complete Program review and PRC recommendations finalized for Administrative Committee review Compliance Assist oS Program Review Program Review edits additions by Director complete February 20 Preliminary Compliance Ass
4. Check the box next to every category your strategy falls under Office of Institutional Effectiveness and Research 2015 pa 20 CCC amp IT Planning Current Planning Year Personnel Cost Computers Cost Computer Software Cost Equipment Cost Facilities Cost Other Costs Professional Development Cost Vending Cost Future Planning Years Recurring Cost 10 Current Planning Year this section gives space to enter funding requirements for the upcoming budget year for each source of funding If your strategy does not require funding you do not need to complete this section 11 Future Planning Years this section gives space to enter funding requirements for the next budget year and presumably all future budget years if recurring for each source of funding If your strategy does not require funding you do not need to complete this section a Recurring Cost check this box if your strategy will be a recurring cost if you will need this money added to your budget permanently for future budget years Closing the Loop Status of Strategy for M Improvement Status of Strategy for Ongoing Results of Strategy for Improvement improvement Completed Incomplete ES Results of Strategy fol Removed Sources can be added to this field after this new strategy for improvement has been saved YY Carry Strategy Forward i Responsibility for gt Manage Delete Selected Closing the
5. Loop EP Role Permission No Roles Selected Save amp Close Cancel 12 Closing the Loop Status of Strategy for Improvement a drop down list of possible statuses of your strategy a Ongoing you are currently working on implementing this strategy or have plans to implement it in the near future This would apply to partially completed strategies that will carry over into future years b Completed this strategy has been implemented as planned If it has been completed but not as originally planned explain what actually happened in the Results section c Incomplete this strategy was not implemented or only partially implemented however you would still like to complete this strategy in the future Any incomplete strategy should be carried forward d Removed this strategy was not completed and there are no plans to complete it This should be explained in the Results section and would not be carried forward Office of Institutional Effectiveness and Research 2015 CCC amp IT Planning 13 Closing the Loop Results of Strategy for Improvement an explanation of how the strategy was completed and any immediate results of implementation OR an explanation of why the strategy was not completed or only partially completed and what will be done about this moving forward 14 Carry Strategy Forward check this box if you would like this strategy to be carried forward to the next year s plan of action report 15 Re
6. Roles area You can repeat these steps multiple times until you have selected everyone you need then click the green Add Roles button to assign them responsibility Users have the ability to add users and roles outside of their area This is useful if you participate in general education assessment or have faculty or staff who collaborate across areas and are responsible for the completion of certain assessment measures in CA REMEMBER Responsibility in this context means responsibility for completion of that particular item within CA Even though there are usually multiple people responsible for the collection and analysis of data in assessment roles should only be assigned in CA based on responsibility for completing the forms within CA Planning Office of Institutional Effectiveness and Research 2015 Ea CCC amp IT Planning Once the Strategy for Improvement form is saved the Related tab will be available Anytime a new Strategy for Improvement is created it MUST be linked to the appropriate related Objective on the institutional strategic plan Currently we are following the 2015 2020 Strategic Plan 50 and Beyond and this full plan is available in Compliance Assist for reference see the Reports section A Strategy for Improvement is linked to the Objective it relates to under Items This Strategy for Improvement Supports See Common Fields and Buttons for the difference between supports and supporting items
7. any text from archives into your current form Only the user who made the change can access the archived version If another user makes a change and you need to correct it however you can also see all user activity for any form under this tab F Test Qutcome Support Servite Gutcome Compliance Artit a E Test Outcome Program Office of inetiutional Plectweness and Resear L ree Suppor Service Gutcome 14 All items in CA must have at least the first three fields program number title populated and saved before ALL options for the form are available to use You will notice unlike the image above new items will not have any tabs at the top Once the item is saved it will refresh with these tabs All items regardless of the area you are under have the same tab options 1 View where you can see the final version of an item outside of edit mode 2 Edit opens edit mode on already existing items 3 Related every item type in CA Planning can be linked to other item types For example our Strategies for Improvement are linked to the Strategic Plan objectives Fach item is preset with the other items it supports or is supported by a Items This Supports any item above this one i e improvement objectives are supported by strategies for improvement b Items Supporting This any item beneath this one i e strategies for improvement are supporting improvement objectives f Office of Institutional Effect
8. position change needed to improve the program This can BUT DOES NOT NEED TO require funding Any action that will be taken during the coming year to improve the program should be included 6 Documentation of Need the reason or reasons why the strategy is needed These reasons should be backed by data and possibly external documentation showing the need This is your argument for approval as well if approval is required j Add New Strategy for Improvement Compliance Assist Add New Strategy for Improvement Program Office of Institutional Effectiveness and Research Strategy for Improvement Title Program Priority i Department Priority i Division Priority i Institutional Priority Strategy for Improvement Edit Documentation of Need Edit i Sources can be added to this field after this new strategy for improvement has been saved Save Save amp Close Cancel E Office of Institutional Effectiveness and Research 2015 CCC amp IT Planning Responsible for Completion Start Date 7 1 2013 al Choose Academic Year Dates End Date 6 30 2014 E 7 Responsible for Completion the one or more people names or titles responsible for taking this action during the coming year 8 Start and End Date automatically populated with the current academic year MAKE SURE YOUR START and or END DATES REFLECT THE CORRECT PLANNING CYCLE Since you are working on planning for
9. 2015 2016 prior to July 1 2015 you will need to change your Start and End dates The best way to do this is to select the 2015 2016 year or whichever year you are working on by clicking the blue Edit Filter button prior to entering your Strategies for Improvement see the Common Fields and Buttons section page 13 a This can also be done manually or by clicking Choose Academic Year Dates and selecting the appropriate year If you do not have accurate dates entered into your strategies your POA report will not pull properly and planning efforts for that year will not be accurately reflected MA it cee L i A Budget Worksheet la Outcom d By Funding Required trategi ter z Total Strategy Cost Expense Categories i A Personnel ive Vice Presid Current Planning Year M Computers d nal Effective L Computer Software 0 2014 Personnel Cost H Facilities 0 2014 LJ Other Costs Computers Cost C Professional Development 0 2014 a Vending 0 2014 Computer Software Cost 9 Budget Worksheet this section combines the old budget worksheet form and the plan of action form If your strategy does not require funding you do not need to complete this section a Funding Required check this box if your strategy requires funding b Total Strategy Cost the full amount required for strategy regardless of category c Expense Categories a drop down list of the various categories available
10. Century 2015 2020 STRATEGIC PLAN OUR MISSION The mission of Caldwell Community College and Technical Institute is to provide accessible quality instruction to enhance student learning support economic development through comprehensive resources to business industry and agencies and offer diverse services and opportunities which im prove the quality of life Adopted and approved by the CCC amp TI Board of Trustees 9 6 06 Amended and approved by CCC amp TI Board of Trustees 12 17 14 50 amp Beyond Foundations for the Next Half Century 2015 2020 STRATEGIC PLAN OUR VALUES Caldwell Community College and Technical Institute s core values represent our shared beliefs within the institution These values define the character or essence of the institution describe expectations set standards and drive our organization s priorities As an institution we value amp Teaching and Learning Student Success Academic Excellence Innovation Integrity Communication amp Community Adopted and approved by the CCC amp TI Board of Trustees 9 6 06 Amended and approved by CCC amp TI Board of Trustees 12 17 14 50 amp Beyond Foundations for the Next Half Century 2015 2020 STRATEGIC PLAN OUR VISION As an institution of the community and for the community Caldwell Community College and Technical Institute is com mitted to creating a supportive le
11. Seana ee ea A A GPRS 5 TATAA Na a aa ea oe Serene oe a r Sees ig a ee fate a a a a E eP a CCC amp TI Planning Institutional and Program Planning Handbook Office of Institutional Effectiveness and Research Fourth Edition J anuary 2015 CCC amp IT Planning Table of Contents Ra naL LUTER 010 EOE ent eater are tare A EE tert Anan OEE E T T COS Or N e ere er ner EE N E Rr ee ere Backo ound rnan a E E CCC amp IT Strategic Planning eeeeeeeeeeesseesseeceersesseecrerssssssseceeerssssseeeeerresssseeeee Institutional Achievement Plan ccccescescecceccsceccecceccescsscecceccescecceceeceucs The Plan of Action ccc cccccccsccscscescescesceccescescscescescscscescescesesscssesseecens Strategy for Improvement seeeeeesssessseecreresssreccreressssseeceeresssssseereresssssseeereess Documentation of Need ccccccccsssssssssssseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeceeeeeeens ROME TO PUM GING er A E E E E A domna WS COO eaen a E A AEE AE OE AANE The CCC amp TI Planning Proce s ccccccccesssseeeeccccceceeeesseeeccccceeeeeenseeess Tata le eal aE EE EEEE EE E Annual CCC amp TII Planning Budget Retreat ccccccccccsssseeccccceeeeesseeeeeeeeeees Managing the Planning Process at CCCQITT cccccccessseeecccceeeeeeeees Appendix A Using Compliance Assist Planning Module Appendix B Institutional Effec
12. a window with the items that can be linked related Because the example above is a Strategy for Improvement it can only support Objectives so these are the only options available IMPORTANT The Related Item Chooser box will always default to your program area when you click the Add In order to see the Objectives you must click on CCCTI in the organizational list to the left of the box To add the related item click the check box next to the appropriate item and click the green Add box Clicking this button is the same as clicking a Save button and automatically saves the choice View Edit Related Activity Permissions Items This Strategy for Improvement Supports a Add 3 Remove Selected Type Number Name Start Date End Date Provider improvement 424a Develop an office of grant activities and sponsored programs to 07 01 2010 06 30 2015 CCCTI Objective secure funding opportunities in support institutional initiatives Items Supporting This Strategy for Improvement This item can not be supported by any other items f Office of Institutional Effectiveness and Research 2015 CCC amp IT Planning If related items are not linked appropriately reports will not reflect all of the information completed in CA and it may seem like planning is unfinished Also as all planning from the program level up should also support institutional planning it is important all of these items are linked to show the relati
13. able you may not have permussion for that action Add Report Type Name Description Assessment Results Completion of assessment report based on entry of results Init Strategies for Improvement By Progress Init Strategies for Improvement Personnel Costs Greater than 0 CA Planning can also pull gap reports to determine where and when information is complete or incomplete Few users will have access to run gap analysis but gap reports can be created if necessary Contact OIER for assistance with any gap analysis Additional Features While there are multiple other features in CA Planning CCC amp I is currently focusing on the implementation of basic assessment and planning for the institution If there are any questions regarding anything not addressed in this manual please contact OIER Office of Institutional Effectiveness and Research 2015 pa 25 CCC amp ITI Planning INSTITUTIONAL EFFECTIVENESS REPORT CALENDAR 2014 2015 DATE DUE WHAT S DUE LOCATION INSTRUCTIONS June 2014 S G l Compliance Assist Directors notified in May CA training June 1 Program Review begins Program Review materials sent out a DD July 15 INSTRUCTIONAL Program Compliance Assist Fill in results and use of results for existing y Assessment REPORTS 13 14 Planning assessment measures in CA Week of Compliance Assist Compliance Assist Copying repeat Instructional Assessment July 25 Repeat Measure Copying Planning Measures to
14. aculty and staff to maintain proficiency in the field Initiative 1 3 Encourage a culture of excellence by providing opportunities in employee training and development Objective 1 3 a Support the continual growth of instruc tional and organizational technology with training opportunities for faculty and staff Objective 1 3 b Encourage professionalism through employee development opportunities and resources for Support 50 amp Beyond Foundations for the Next Half Century VISION STATEMENT 2 Offer progressive and flexible programs and services responsive to student and community needs Initiative 2 1 Explore innovative program options Objective 2 1 a Develop flexible offerings to accommodate a diverse and changing population Objective 2 1 b Enhance alternative formats for instruction Initiative 2 2 Strengthen support services to reach a diverse student population Objective 2 2 a Develop and implement a strategic enrollment management plan Objective 2 2 0 Enhance support services based on student need Objective 2 2 c Enhance student success initiatives 50 amp Beyond Foundations for the Next Half Century VISION STATEMENT 3 Promote educational personal social and economic growth and development Initiative 3 1 Promote student engagement Objective 3 1 a Encourage ulitilization of college services Objective 3 1 b Encourage student participation in campus organizations and ac
15. arning centered environment that encourages innovation and creativity and acts as a cata lyst for growth in the intellectual cultural and economic life of the community We are responsive to the educational needs of a diverse population and are dedicated to student success by opening doors to educational potential As we look to the future Caldwell Community College and Technical Institute will continue to build and maintain academic excellence and economic vitality in the region it serves Caldwell Community College and Technical Institute will continue to be a state national and global community college model for student centered higher learning Adopted and approved by the CCC amp TI Board of Trustees 9 6 06 Amended and approved by CCC amp TI Board of Trustees 12 17 14 50 amp Beyond Foundations for the Next Half Century VISION STATEMENT 1 Provide diverse educational opportunities that broaden Knowledge and enhance skills Initiative 1 1 Promote opportunities for experiential learning Objective 1 1 a Enhance work based learning opportunities Objective 1 1 0 Enhance service learning opportunities Objective 1 1 c Enhance domestic and international study opportunities Initiative 1 2 Promote a culture of excellence in teaching and learning Objective 1 2 a Provide professional develooment on best practices for instruction and student en gagement and success Objective 1 2 b Provide resources for f
16. b All other items are informational All users will be able to run a Strategic Plan report that will pull a complete strategic plan for reference see section on Reports Program Planning Home My Dashboand Institution Courses Reports Admini tration My Dashboard Planning Items Ade Rolis COC Strate Plan Dioon ASSAMESE Program Planning Budget Flies Tabie Filtered Gy Academic Year 12014 E Siralegees for bnprovemenl b CCCil d Adminestration i tce of te Executive Vice Humber Hame Start End Global Diversity Commi tutional i 1 PT Grant Assistant MT miata 4 ae Soe 3 Tableau TIRNI GWM a cf the Fresidant J Businnes and Financa D sj Continuing Education and Wor si Curriculum and Adult Educatio Facilites Sorices k Nehem Academic Yaar 1013 2014 3 Impdement CA Panning Modde M2013 HS Suppor Services Sunay review reviskon TANGO Bais o gt Budent Services 5 Canned Surreys with Process nani Emana ao Techndlogy and inestnactional E e PA Coordinate and Assh Tees Brand a 7 PA Asail with Training Pama arsana l Under the Program Planning tab users will create and edit Strategies for Improvement for the program department or division Like the other areas in My Dashboard users will be taken directly to their program area and see any items for the current academic year Office of Institutional Effectiveness and Research 2015 pa i CCC amp IT Planning Home My Dashboard Instit
17. bute to the building of a new strate gic plan The goals initiatives and objectives outlined by the plan guide annual planning through 2020 in an effort to meet the institutional mission and respond to the needs of the community 50 amp Beyond Foundations for the Next Half Century 2015 2020 STRATEGIC PLAN OUR PURPOSE Caldwell Community College and Technical Institute is a public comprehensive post secondary institution whose primary service area is Caldwell and Watauga counties Operating under the legal framework of the State of North Carolina and in partnership with the North Carolina Community College System we are an open door institution that values the diversity of its con stituencies and offers equal opportunities 50 amp Beyond Foundations for the Next Half Century 2015 2020 STRATEGIC PLAN OUR PHILOSOPHY The faculty and staff of Caldwell Community College and Technical Institute are committed to providing an environment conducive to student success through in stitutional integrity ethical practices and an expectation of excellence The institution provides leadership during social economic and cultural transitions through teaching promoting lifelong learning improving the quality of life and fostering academic and civic enrich ment We are dedicated to educating a workforce pre pared for a rapidly changing global economy 50 amp Beyond Foundations for the Next Half
18. d other documents attached More gt Assessment Resources by Kate Bonot Wf you have questions about the assessment process are looking for resources to help improve your assessment or have questions about completing assessment in Compliance Assist please see the attached Assessment at CCCTI document This handbook is pretty comprahensive and should at least Qet you Started on the right track After moving assesament to Compliance Assist we no longer have any documents or fois outside of this Planning module EVERYTHING for assesament is housed and completed More Welcome to the CCC amp TI Planning and Assessment Site After logging in all users should be directed to the CA Planning Home which shows all current announcements Any resources for completing planning and assessment will be located here as well as any announcements regarding future training or changes in CA My Dashboard My Dashboard is where most users will be working This section holds all planning and assessment items and all permissions are based on a user s role or roles This means that you will only see the areas and items that you have access to view create or edit Also by default you will be taken directly to your area program department or division making it easy to find your information My Roles campuslabs i Heme My Dashboard Inshkution Reports My Dashboard My Roles My Roles CCT Siategc Plan Outcomes Asseroment Piopan Planning o
19. e It is easy to become caught up in the terminology involved in the institutional effectiveness process Instead it is helpful to focus on the purpose behind the planning and assessment processes Assessment Assessment is outcome oriented Assessment should answer questions like How well are our students learning and How well are our administrative and academic support services functioning The process of assessment should be continuous 1 Identify the desired outcomes goals objectives for your students or for other members of the institution 2 Determine clear and accurate ways to measure achievement of these outcomes 3 Determine your expectations for successful achievement of these outcomes 4 Gather data to show how successful or unsuccessful you were in achieving these outcomes Planning Planning is process oriented Planning should focus on actions to improve student success services offered efficiency etc and should always result from formal or informal assessment At CCC amp I we formally through documentation plan in two ways 1 As they become available assessment results are reviewed and plans for program improvement are made We call this the use of results for improvement and these improvement plans are documented in the final column of our Assessment Report 2 Each spring programs complete a Plan of Action POA indicating the actions they will take during the upcoming year to ma
20. e of CCC amp I and the needs of the surrounding community The office of institutional effectiveness and research and college planning council compiled all results and developed a new strategic plan The final plan was approved by the Board of Trustees December 2014 and in place February 2015 to direct planning for 2015 2020 Institutional Achievement Plan Using the completed strategic plan faculty and staff from across the institution determine improvement objectives relating to appropriate strategic initiatives and specific to their division These objectives are refined by the office of institutional effectiveness and research and approved by college planning council to create the institutional achievement plan These objectives will be the main focus of institutional planning and ensure that all plans of action are guided by the current strategic plan The institutional achievement plan is reviewed annually in conjunction with divisional closing the loop plan of action reports and updated to document how CCC amp I is achieving its strategic goals f Office of Institutional Effectiveness and Research 2015 CCC amp IT Planning As mentioned previously planning focuses on the actions a program department division or institution will take in order to meet goals or outcomes or improve current processes or services At CCC amp TI we document and track these actions with the plan of action The Plan of Action A plan of action has six
21. ed by academic year and each item type within that tab outcomes strategies etc can be selected or unselected GD Compliance assut Windows intemet Bpo h iia ati BB hipa recti eeenplace nasi ene pinn g ma De EEY campuslahs i FALWELL COMMUNITY COLLEGE AHD TECHNSCAL INSTITUTE TEST ACCOUNT HELP Home My Dashboard Instituton Reports a Mv Dashhnard Mv Roles If you need help with Compliance Assist at any time you can click the Help button in the upper right corner of any page This will open the CA user manual and take you directly to the section applicable to the page you are on If you still need assistance you can always contact OIER for help Office of Institutional Effectiveness and Research 2015 pa CCC amp ITI Planning Home Announcements campuslabs e Home My Dashboard Institution Courses Reports Administration Home CCCI s d A Manna Gnd ASSesSSmerm Announcements Se Planning Resources by Kate Benat N you have questions about the planning process ot have quesGens about completing planning your POA in Compliance Assist please see he attached CCCATI Planning document This handbook is pretty comprehensive and should at least get you started on the right track After moving planning to Compliance Assist we no longer have any documents or forms outside of this Planning module EVERYTHING for planning is housed and completed here Therefore you wil not fin
22. ents for the Plan of Action POA and POA report including the Budget Worksheet Professional Development and Vending forms has been replaced by reports pulled directly from Compliance Assist Reports have been created for all users that will pull documents for assessment and planning Office of Institutional Effectiveness and Research 2015 pa CCC amp IT Planning campusiabs 4 Reports Department Reports Department Individual Gap Analysis Settings aececcrmant All users will have access to the following planning reports in CA Planning Program Reports reports pulled from the program level 1 Program Plan of Action Report will pull a full list of the program s Strategies for Improvement in order of program priority Report will note whether funding is required the total cost and where the source of the funds should come from It will not include any categorized budget cost information The report should be run as a PDF document and can be filtered by academic year 2 Program Plan of Action Report w budget will pull a list of the program s Strategies for Improvement that require funding in order of program priority Report will include all budget source fields whether they are complete or not for the current and future planning years The report can be run as a PDF or Excel document but only the PDF can be filtered by academic year 3 Program Planning Budget Priorities will pull a list of t
23. g things are found across the CA Planning module and are important to know You will see these in most of the tabs and forms you are working in so they will be explained here and not repeatedly throughout this handbook Progress al Office of Institutional Effectiveness and Research 2015 CCC amp IT Planning SAVE FREQUENTLY In CA there are two save options Save and Save amp Close Clicking the Save button will save any new information you have entered and keep you in editing mode so you can continue working Clicking Save amp Close will save any changes and exit the form 5 ommunication from OIER faculty and stafi Support Service Outcoene Compliance Assist G My Dashboard Planning lt E Through communication from OIER faculty and staff will show awareness of the i A Table Fitered By i il Test Account 44072013 7 34 30 PM Support Service Outcome Number changed from 1 2 to tf Test Account 4102013 7 34 25 PM Support Service Outcome Number ch Kate Benoit 11 1 2012 12 25 37 PM Added the program assessment measure Support Every time you save a change an archive is created If you want to go back to previous versions of your form or if you accidently make a change or delete text and need to restore a previous version you can go to the Activity tab on any form and View Archived Version You cannot actually restore previous versions but you can copy and paste
24. h Treasurer Mr Ronald R Beane Mr Alvin W Daughtridge Mr Jimmy D Hemphill Mr Brent B Kincaid Mr James E Sponenberg Mrs Marilyn C Starnes Mr William S Stone Mr William R Winkler II Mr Samuel Yearick Mr Lowell Younce Dr Kenneth A Boham President Mr Joel Pitman SGA President 50 amp Beyond Foundations for the Next Half Century ao AND BEYOND Foundations for the Next Half Century Caldwell Community College amp Technical Institute
25. he program s Strategies for Improvement that require funding in order of program priority Report will include all budget source fields whether they are complete or not for the current and future planning years This report only includes the strategy s title without the full text of the Strategy for Improvement and Documentation of Need and should be run as an Excel document Institutional Reports reports pulled from the CCCT level 4 Institutional Strategic Plan will pull the current strategic plan for reference Users involved in departmental divisional and institutional planning will have additional reports available Users may have access to certain departmental and divisional reports but will not have the ability to run these at any level above their program level f Office of Institutional Effectiveness and Research 2015 CCC amp IT Planning When pulling reports users will have three options of how to pull the document in PDF Word or Excel format PDF is best for set reports such as a POA report without budget information Related items the linked outcomes will pull in PDF format Word is best when the user needs the information from a report to use in other documentation or for other reasons The Word formatting is not as clear as PDF but the information can be copied and pasted if needed Excel is best for looking at a large amount of information or sorting through information Excel reports will not pu
26. higi Inetitution Courses Reports Administration My Dashboard My Roles call Ineprove Duta to the bnstibation Strategy far Improvement Compliance Assist Bo Improve Data to the Institution ree Edi Arinia Stina Pirma My Roles CCCT Siebie Pan Guicomi Aa Fria Totila Filtered By Academic Yaar Ad i Public for ths Doparimseni and bower Institutional Mision an Ditectires Program Mi Program Office of instinstional Effectveness and Research Program Cutcomes Pt Strdagy tor improvement Improve Data to the Institution Rolis b Wie Responsable iby Thie Program Priority 1 Director 5 Department Priority ypu Mumber Mansa Division Priority A 3 Tabdem Mi Institutional Priority a 1 imprawe Dy Strategy for Improvement Review and improve deta ond reiauta provided fo faculty and staff al the institution including review of data reports and other frequent HA Rovia Sup daia requests al d Canain Documantailon of Naad l i gem 1 p eC fu Manage Im Changes and ingnremants in tho office as well as changes in personnel hawe necessitated a change in focus Ad hoe requests are x rere freon oe sari ose ern kenni ank Ehan ru CUED been ernal rraren Clicking on the title of any item in the list will open it As long as a user has been assigned responsibility to an item all editing can be done from the My Roles tab CCCTI Strategic Plan Comphance ce r s qo F helpita ginny calegeres as
27. ist Complete closing the loop on Strategies y Plan of Action Reports 14 15 Planning for Improvement in CA Week of Compliance Assist Compliance Assist Copying all program carry over Strategies to Feb 23 Repeat Strategy Copying Planning 15 16 no access for duration Final memo reviewed by College Planning Council programs and PRC members discussed for the coming year Compliance Assist All Strategies for Improvement entered and Div PI fA 15 1 oo omy o May 5 Executive Budget Retreat a Institutional Planning for the coming year Office of Institutional Effectiveness and Research 2015 E Compliance Assist April 1 rogram Review complete Program Review UN Des od OID Foundations for the Next Half Century 2015 2020 Strategic Plan Caldwell Community College amp Technical Institute 2015 2020 STRATEGIC PLAN THE PROCESS Strategic planning at Caldwell Community College and Technical Institute is an in depth all encompassing process culminating in a five year strategic plan The strategic planning process is completed over two years beginning with a comprehensive review of the current institutional mission core values and planning trends and assumptions developed through discussion with college stakeholders Analysis of this data provides the base for CCC amp TI Future Search which invites Board of Trustees members faculty staff students and commu nity partners to contri
28. iveness and Research 2015 CCC amp ITI Planning campuslabs 44e My Dashboard My Roles My Roles CCCTI Strategic Pian Outcomes Assessment Program Planning R Academic Year f 20 no es Program Missions General Education Competencies General Education Student Jutcomes Program Assessment Measures General Education Assessment Measures Strategies for Improvement z A M Strategic Goal Roles to View Responsible Only iv Vi Strategic Dire MI Strategic Initid 5 2 MI improvement Objecti Director net Frogen Masionis Office of Institutional Effectiveness and Research M General Education Competencies j MI General Education Student Leaming Outcomes Type Number Nome MI Program Outcomes End Progress M Program Student Learning Outcomes EA 2012FA Institutional Plan Report Docs Time MI Support Service Outcomes 1 2012 6 30 2013 gt M Administrative Outcomes i Program Assessment Measures Fi 2013SP Disclosure Requirements M General Education Assessment Measures ee 2012 6 30 2013 lad M Strategies for Improvement 2013SP External Reporting To 72012 6 30 2013 re OK Cance A 2013SP Program Review Satisfaction 7 11 2012 6 30 2013 re Bi 2013SP Support Services Survey OIER Contact 7 1 2012 6 30 2013 re ea 2 Create Revise IE Documentation 71172012 6 30 2013 nw R10 The items that appear in each tab can be filtered by clicking on the blue Edit Filter button Items can be filter
29. ke improvements to their program or service We call these strategies for improvement and they are reviewed up the organizational line to determine departmental divisional and institutional planning priorities Ideally the use of results for improvement and the strategies for improvement should be the same since planning should always result from assessment We separate the documentation of these plans for improvement however because there are instances when formal assessment and planning do not overlap There may be external changes or broad program changes that will affect student success but do not need to be included on a Plan of Action More likely there may be internal funding requests office equipment for example that need to be included on a Plan of Action but are not necessarily supported by assessment results In general however assessment results should support planning Office of Institutional Effectiveness and Research 2015 pa ES CCC amp IT Planning Strategic Planning CCC amp II Strategic Planning Strategic planning at Caldwell Community College and Technical Institute is an in depth all encompassing process culminating in a five year long range plan and strategic plan The goals directives and initiatives outlined by the plan guide annual planning through five years in an effort to meet the institutional missions and respond to the needs of the community The first strategic plan Beyond 2000 A St
30. ll in related items Most users will not have access to create or edit reports within the main report list If there are program departmental or institutional reports that are needed regularly contact OIER for assistance campuslabs Home My Dashboard Institution Reports Reports Individual Reports Department Individual D To Edit an Individual Report click on the report s name To Run an Individual Report select one of the three export options PDF Word or Excel To Delete an Individual Report select the report s row and select Delete Selected Report from the top of the chart Note if these options are not available you may not have permission for that action Name Description PDF Word Excel You have not created or been assigned to any individual reports Users have the option of creating their own reports under the Individual tab in the Reports section If a user is interested in learning how to create reports or needs specific information not currently pulled in existing reports contact OIER for assistance campuslabs ge a CALDWELL COMMUNITY COLLEGE AND TECHNICAL INSTITUTE KATE BENOIT HELP Home My Dashboard Institution Courses Reports Administration Reports Gap Reports Department Individual Gap Analysis Settings D To Edit Run or Delete a Gap Analysis Report click that report s row in the chart and choose the desired action from the Command Row at the top of the chart Note If these options are not avail
31. ll planning and assessment is located in this module CA only uses Planning because ideally the assessment and planning processes should feed into each other and should be one continuous cycle Getting Started in Compliance Assist User Login and Permissions Every coordinator director department chair and vice president has a username and permissions in Compliance Assist If any other faculty or staff member also needs access to any part of CA please contact OIER to set up a user account r Authentication j oa _ A Paarl User Name your email address without the cccti edu ex kbenoit Password password 1 all lowercase You will be prompted to change your password upon your first login You can choose any password you want If you forget your password or need login assistance contact OIER Your password will be reset to password again OIER does not have access to any password you create a Office of Institutional Effectiveness and Research 2015 CCC amp IT Planning campuslabs 4 Home My Dashboard Institution Reports User Settings Reset Password Log Out Home SERN OO I NO Or TT To log out or reset your password you can access your account by clicking on your name at the top of any page Home My Dashboard Institution Courses Reports Administration Administration Manage Roles Manac Master Items lsta Types at Users Co u Manage Roles b
32. main components Priority The priority indicates the level of importance this action or strategy holds to the program department division or institution If the strategies were to be ranked in order of importance for completion where would this strategy fall Strategy for Improvement The strategy for improvement is the specific action an individual program department or division plans to take for improvement in the coming year Many of these strategies will reflect changes needed based on assessment results and may or may not require funding Documentation of Need The documentation of need should include assessment results additional data and any other information that explains why the strategy is necessary for improvement If the strategy requires funding this is where an argument can be made for the importance of the personnel equipment etc Request for Funding This is a simple indication of whether the strategy requires funding and if so requires the completion of the Budget Worksheet section Closing the Loop At the end of the planning year program directors should close the loop by completing the status of strategy and results of the strategy Closing the loop brings planning full circle by reviewing the intended strategy the actual results was the strategy completed as planned and what actions will be taken in the future if the strategy was not implemented as planned Rela
33. n and strategic plan and provides documentation of need Program directors are encouraged to include all planned strategies including those that do not require funding Program plans of action are then reviewed at the department level by program directors and department chairs and prioritized department strategies for improvement are identified on a department plan of action Department plans of action are reviewed by department chairs and the divisional vice president to develop a final divisional plan of action which will be presented at the annual CCC amp TI planning budget retreat held each May Annual CCC amp II Planning Budget Retreat The annual planning budget retreat is a full day meeting facilitated by the office of institutional effectiveness and research and held each May during which executive council members determine by vote the institutional priorities for the next planning year In addition to the presentation of institutional priorities and divisional plan of action strategies for approval executive council members review the current planning cycle institutional accomplishments budget expectations and concerns for the upcoming year After the conclusion of the retreat the executive vice president and vice president of finance and administration produce a summary of the retreat including a list of institutional priorities for the next planning cycle The office of institutional effectiveness and research develops the insti
34. nate president SGA student representative and director of institutional effectiveness and research ex officio Any questions related to planning at CCC amp I or institutional effectiveness in general should be directed to the office of institutional effectiveness and research at 828 726 2375 or kbenoit cccti edu Please remember our office exists to facilitate and support the process of institutional effectiveness and this includes supporting faculty staff and administration in understanding and utilizing assessment planning program review and other available data effectively for decision making and program and institutional improvement Do not hesitate to contact our office with any questions or concerns Office of Institutional Effectiveness and Research 2015 pa CCC amp IT Planning Appendix A Using Compliance Assist Planning Module Introduction to Compliance Assist Beginning in the fall of 2011 Caldwell Community College and Technical Institute began implementing the use of Compliance Assist CA online software to manage its institutional effectiveness process Since then the college has implemented the use of CA Accreditation to complete its SACS Fifth Year Interim Report CA Program Review to complete the program review process and CA Planning to complete assessment and planning processes Compliance Assist only has ONE module for planning and assessment It is called Planning Don t be confused by this A
35. onship between the program and strategic plan and provide a complete documentation of planning efforts Institution The Institution section holds all of the information entered into CA Planning by all users While the My Dashboard section gives users access only to their area and those items they have permission to create and edit the Institution section allows users to view all items under all tabs CALDWELL DOMMUAGTY OCLLEGE AMI TECHHICAL IHSTITITE KATE BEHGIT HELF Home My Dashboard Tasttuthen Courses Reports Administration Institution Planning Items CECI Sratege Pls Culmemneas Aatmenl Program Panning Marie lena Table Filtered By Acadamie Yaar 2013 2014 Shrahegies for improveninnt CEET de Heu he Academic Year 7014 704 A Humber Haas Sia Ered PT Grant Assiviant Faia SaLi PAROS B01 imploneent 24 Panning Modak THEO emiza 4 Suppest Services Surrey revianinevigien Tr EHH aiddi PA Coodinain and Asshi THO EANTA PA Astal wih nen r E BO 14 Taal The Institution section allows users to view institutional items such as Strategies for Improvement from other areas to use as reference or examples Users will still have the same access to create and edit items for their area from the Institution section It is recommended users do this under My Dashboard however because they will only see and be taken directly to their area The Institution section also does not have a My Role tab Reports The standard template docum
36. pelebelit S82 citadel L Bhdd L ma campuslabs hi pie My Dashboard meua Reports My Dashboard Planning Items Wy Roles COCTI Strategic Pan Ouizomas Aamecemest Program Piaming Rotar Tabie Filtered By omdemic Year 2012 2013 Ea Institutional Mission and Vision Core Values Strategic Goih Strategic Directives Strategic Initiatives Improvement Objectives Program Missions cccn Academic Year 2012 2013 A Adninigteation J Office of lhe Execulive View Preaident Humber Hania start End Giog af institutional iecthaness and esearch oy ieuna Mission and Viste THA BGS a Academic Excellance Niaods siiis x Commer zalian Aru009 EFONTS i 4 Commanty TAS BS i innovation Tua sanis 4 Inkagrety TiS BOS EA Student Sacra HaTi Lonteg 4 Teaching ane Laaming Tis aing T 11 Te arhan dorjan lanii Matri gir BSS i M i o ee a chn that anmi mindanao in inahin and bari SLA RANGT r E D Rink The CCCII Strategic Plan tab holds the institutional mission vision and core values the current strategic plan and any future strategic plans and all program missions Table Filtered By Academic Year 2012 2013 EED institutional Mission and Vision Core Valves Strategic Goats Strategic Directives Strategic Intiatives lmproverment Objectives Program Missions cect New hem Academic Year 2012 2013 Administ ation ES Program Mimon Office of the Executive Vice President mnm a Name Stan End Office of Institutlomal Efloc
37. rategic Plan was released in 1999 for 2000 2005 and marked the beginning of a strong inclusive process CCC amp IT planning is currently steered by 50 and Beyond Foundations for the Next Half Century 2015 2020 Strategic Plan The strategic planning process is completed over two years and is directed by the office of institutional effectiveness and research and supported by the college planning council Beginning with a review of the current institutional mission vision core values and strategic plan an initial environmental scan and data collection is conducted and faculty staff and students are surveyed to determine future critical issues in education and the community Analysis of this data provides the base for CCC amp II Future Search which invites Board of Trustee members faculty staff students and community partners to contribute to the building of a new strategic plan In 2012 2013 CCC amp IT began the strategic planning process for the fourth time to develop the 2012 2017 long range plan and 2015 2020 strategic plan During spring 2013 after a thorough collection and analysis of internal and external data Future Search IV focus groups with faculty staff and students were conducted internally In November 2013 after review of internal discussion the Future Search IV Conference was held at the J E Broyhill Civic Center gathering community members from Caldwell and Watauga counties to discuss critical issues impacting the futur
38. s Initiative 5 2 Improve exchange between institution and community by engaging local resources and opportunities Objective 5 2 a Engage advisory committees to elicit input into programs and services Objective 5 2 b Leverage local resources to enhance opportunities for students Objective 5 2 c Invite community participation in institutional processes and initiatives 50 amp Beyond Foundations for the Next Half Century VISION STATEMENT 6 Model exemplary standards for higher education integrity and academic and administrative excellence Initiative 6 1 Promote institutional cohesion through increased communication and collaboration Objective 6 1 a Encourage active involvement and collaboration in institutional processes Objective 6 1 6 Promote the development and utilization of strong channels of communication Initiative 6 2 Enhance college infrastructure to create an environment conducive to student success Objective 6 2 a Provide state of the art technological infrastructure and resources needed to enhance student learning Objective 6 2 b Provide a safe and productive environment conducive to student learning 50 amp Beyond Foundations for the Next Half Century 2015 2020 STRATEGIC PLAN Caldwell Community College and Technical Institute Board of Trustees Mr Larry W Taylor Chair Mr Jerry T Church Vice Chair Mr Thomas L Thuss Secretary Ms Ann E Smit
39. s provided through effective planning and assessment processes North Carolina Community College System NCCCS Guidelines In addition to SACS accreditation requirements NCCCS mandates that all community college in North Carolina have an annual planning process resulting in an institutional effectiveness plan which supports the mission of the college In its 1989 session the North Carolina General Assembly adopted a provision S L 1989 C 752 S 80 which mandated that Fach college shall develop an institutional effectiveness plan tailored to the specific mission of the college This plan shall be consistent with the Southern Association of Colleges and Schools criteria and provide for collection of data as required by the Critical Success Factors list In order to allow community colleges the flexibility they need to develop an effective plan while meeting the mandates of the General Assembly and the State Board of Community Colleges the following guidelines should be followed 1 All colleges must develop and implement an annual planning process that results in an institutional effectiveness plan Colleges have the flexibility to develop biennial plans as long as a process of annual review and revision is in place It is expected that each college will follow the principles of good planning f Office of Institutional Effectiveness and Research 2015 CCC amp IT Planning a Planning and Assessment What is the differenc
40. sponsibility for Closing the Loop if you have one or more people who are responsible for entering the closing the loop information into this Strategy for Improvement form you may assign that responsibility here This would ONLY be responsibility for entering information within Compliance Assist and not include everyone participating in the actual implementation of the strategy To assign responsibility click on Manage to open the roles available in CA Planning I BrOWSe AVallapDle MOLES View All Institution Roles You can search for roles to find those who need to be given responsibility Clicking on each box will give a drop down of every role name and department and typing in the box will search the list You will need to make sure All Institution Roles is selected under View when you search or you will only be searching within your assigned roles Click the green Search button when you find the user you would like to add Available Roles Selected Roles Add Delete Selected Delete All v Role Department j Mimic lam O Name Department Assigned User Office of Institutional No Roles to display Director Effectiveness and Benoit Kate Research Add Roles Cancel When you find the user you are looking for check the box next the appropriate role select Selected under the Add drop down and it will move the person into the Selected
41. ted Strategic Plan Objective The final component the related strategic plan objective links the strategy to the strategic plan Since the strategic plan represents the planning priorities for the institution the goals and objectives the institution has decided to be most important over a five year period planning from the program level up should reflect a commitment to these priorities Office of Institutional Effectiveness and Research 2015 pa ES CCC amp IT Planning The CCC amp II Planning Process Annual Planning The annual planning process at CCC amp IT begins at the program level with faculty staff and directors identifying program specific priorities to facilitate improvement Early in the spring semester individual faculty and staff indicate position objectives and accompanying needs for the coming academic year and meet with the program coordinator and or director to discuss program strategies for improvement After review of the institutional achievement plan the current plan of action and any available assessment results faculty staff and the program director develop a plan of action to be implemented beginning that fall The plan of action is a compilation of strategies for improvement based on current program assessment prioritized by need that will direct planning and implementation for the next year Each strategy for improvement links directly to an improvement objective on the institutional achievement pla
42. tes Table Filtered By Acad mic Year Al Institutional Mission and Viskon Core Values Strategic Goals Stratege Directhes Strategic Inillatives Improvement Objectives Program Missions Genaral Edecation Competencies General Education Seden Leaming Guicomes Program Quicomes Program Student Leaning Outcomes Suppert Service Qutcomes Administrative Qutcomes Program Assessment Measures General Edocation Assesament Measures Siralegios ter improwecnent Roles to View Response nby boll Director Office of Institutional Effectiveness and Research RE Director OCCT E Office of Institutional Effectiveness and Research 2015 CCC amp II Planning 5 Upon entering My Dashboard you will always see the My Roles tab first Every role you have been assigned will be listed here Most users will only have one role based on their position at the institution coordinator director etc Users responsible for multiple areas or information in a variety of areas may have multiple roles Faculty or staff can also be added as users and assigned certain roles and permissions to assist with the completion of planning or assessment Administrative assistants or faculty may need to have roles in certain areas with very specific permissions and responsibilities Please contact OIER to discuss any need to have additional users in your area Home My Dashboard Institution Reports My Dashboard My Roles My Roles CCOCTI Strategic Plan
43. tiveness Calendars 0000 Appendix C 50 and Beyond 2015 2020 Strategic Plan a Office of Institutional Effectiveness and Research 2015 CCC amp IT Planning The Caldwell Community College and Technical Institute CCC amp IT planning process is a ground up approach to planning focusing on the needs of individuals and programs within the institution while still supporting the institutional mission and five year strategic plan Introduction Goals of planning 1 Utilize assessment results and other supporting data to a identify needs for program departmental divisional and institutional improvement b support funding requests at the program departmental divisional and institutional level 2 Develop a process for encouraging and maintaining a culture of data based decision making 3 Establish an ongoing system to demonstrate institutional effectiveness of the type required by programmatic and regional accrediting bodies Background SACS The Southern Association of Colleges and Schools SACS is the regional accrediting agency for CCC amp IT SACS has been using the accreditation process to introduce and foster a culture of institutional effectiveness within its member institutions Below are portions of the SACS publication Principles of Accreditation Foundations for Quality Enhancement Fifth Edition that speak most directly about SACS expectations regarding the insti
44. tivercss and Research VIER Mission 712912 e013 Office of Institutional Effectiveness and Research 2015 CCC amp IT Planning 7 campusiahs He Home My Deshbaand Institution Reports My Dashboard Planning Ite OIER Mission Mylieke CCETI Siege Phm Ouncermen expat A Table Filtered By Acadie Title CEA Mission Inaltutinnia E Mission Susteren aceon z aed Seige The Office of Instlutional Effectiveness and esearch be bo supptst and full the mission of Caldwell Community College and Academie Year 2127 7011 d Adminssion Technical insitiuia try directing and escedinating insifuficnal planning eealuallsn palsy amd procedures analysis and inaifutional Cites of the Execulive View President Peer End Dice of inaiiteionadl Eech Primary functions of the Office tchia BN i iiiaio the insltiudiional sllecivensss process incline iiae planning and peoqram re VEN piei 2 providing suppor in the development of program assessment pans and plans of ection 3 providing dala about COCATI and hs students facuby and staff for extemal agencies govering boards acorediaions te federal piovere and intemal constiuencies 4 cormdecting analytical studies that provide information to support planning and decisionmaking facilitating tha CCCATI stralagic planning preeass Sian Fo Emi BOTS et here hi Directors will have access to create and edit program missions under this ta
45. tivities Objective 3 1 c Actively engage students in their own learning Initiative 3 2 Encourage community and business relation ships to better serve workforce development and employer needs Objective 3 2 a Enhance collaboration with employers within the service area Objective 3 2 b Enhance collaboration with workforce development partners Objective 3 2 c Enhance collaboration with community organizations 50 amp Beyond Foundations for the Next Half Century VISION STATEMENT 4 Provide student centered lifelong learning experiences Initiative 4 1 Provide for and encourage lifelong learning opportunities in professional and personal development Objective 4 1 a Develop and implement strategies to enhance students critical thinking skills Objective 4 1 0 Develop and implement strategies to enhance students soft skills oral and writ ten communication professionalism lead ership teamwork etc Objective 4 1 c Provide opportunities to utilize and embrace changing technologies 50 amp Beyond Foundations for the Next Half Century VISION STATEMENT 5 Partner with the broader community to enhance the quality of life through education Initiative 5 1 Enhance partnerships with other educational institutions Objective 5 1 a Enhance partnerships with secondary insti tutions within the service area Objective 5 1 0 Enhance partnerships with other post secondary institution
46. tutional planning process section 2 Core Requirements CR 2 5 The institution engages in ongoing integrated and institution wide research based planning and evaluation processes that 1 incorporate a systematic review of institutional mission goals and outcomes 2 result in continuing improvement in institutional quality and 3 demonstrate the institution is effectively accomplishing its mission CR 2 11 1 The institution has a sound financial base and demonstrated financial stability to support the mission of the institution and the scope of its programs and services The member institution provides the following financial statements 3 an annual budget that is preceded by sound planning Office of Institutional Effectiveness and Research 2015 pa CCC amp IT Planning Section 3 Comprehensive Standards ops he at The institution identifies expected outcomes assesses the extent to which it achieves these outcomes and provides evidence of improvement based on analysis of the results in each of the following areas 3 3 1 1 educational programs to include student learning outcomes 3 3 1 2 administrative support services 3 3 1 3 academic and student support services 3 3 1 4 community public service within its mission if appropriate Additional standards Regardless of the requirement standard policy or guideline SACS expects assertions to be backed up with supporting evidence Much of this evidence i
47. tutional plan of action identifying these same institutional priorities and both documents are combined and disseminated to all faculty and staff The institutional effectiveness plan is updated in J une and posted on the CCC amp TI website to begin the new planning year f Office of Institutional Effectiveness and Research 2015 CCC amp IT Planning a Managing the Planning Process at CCC amp IT Office of institutional effectiveness and research All planning efforts begin at the program level with needs and strategies for improvement identified by faculty and staff Strategies should reflect the needs and plans of each program area regardless of funding and only those items requiring institutional funding and or approval continue through the institutional process The office of institutional effectiveness and research OIER provides direction and support in the planning process at CCC amp I1 and facilitates process improvement OIER is also responsible for facilitating the institutional and strategic planning processes and producing the institutional achievement plan and institutional effectiveness plan each year These documents are available on the college website and under the Institutional Effectiveness and Research section in Portal College planning council also monitors and facilitates institutional effectiveness at CCC amp IT Membership includes the president executive vice president divisional vice presidents faculty se
48. ution Courses Reports Administration My Dashboard Planning Items My Roles SCT Strategic Phin Culion Ansis Program Planning Bauchgit Rolie Table Filtered By Academic Year 2012 2014 Shahocies bor Improvisrient eak 4 New Item Academic Year 2013 2014 A l Adralnistrathon Sirabegy bor Imipravenrent Ofe af the Executive Vice wy Start Ed Global Diversity Commi F ES i 1 PT Grant Assistant Faas E0014 To create a new Strategy for Improvement hover the mouse over the New Item button and select the Strategy for Improvement form with the compass icon The Strategy for Improvement form will have the following fields available 1 Program automatically completed based on the program you are currently under 2 Strategy for Improvement Title a brief title to describe your strategy This is what will show in your list of strategies under the Program Planning tab and distinguishes one strategy from another It can be whatever you want but needs to clearly identify the strategy so you can tell them apart 3 Program Priority the priority number the program wants to assign to this strategy based on importance 1 would be the most important 4 Department Division and Institutional Priority after going through the departmental divisional and institutional voting process this strategy may or may not be assigned additional priority numbers at each level 5 Strategy for Improvement the particular item
49. y selecting a Department from the Departments tee Save Changes e frome Departments shown in Laws Go not eet m Be curent faecal year Aen Add New Role to Office of Institutional C fectveness and Researct XE Delete Selected Role Adminis aon s Rote Name Ass User Office of the Executive Vict igned Global Diversity Commi Actrinistrative Assistant Castleman Pauia Office of institutional EN Acbrenmtt ative Asuntart Prichard Susan Wateuga Aaninetative X Benok Kate u Office of the Presidect Aduk Conpocate and Continui notitisional Resor cher Moench Ginny Gusiness and Finance I 5 r a En a b rogram Assistant ogie Nicole College Transfer and Technica F acties Services Studeni Services y Technology and instructional lt gt Permissions in CA Planning are granular and are managed by assigning roles to each user Any user can have as many roles in as many areas as necessary Because permissions can be specific and can vary by area OIER will handle assigning roles in CA If you need your permissions or the permissions for someone in your area changed please contact OIER By default users will have permission to create and edit items at their level and below for example if you are a program director you will only have access to your program and any documents pertaining to it If you are a department chair you will have access to all programs within your department Common Fields and Buttons The followin
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