Daily Diary User Manual
Contents
1. nize PPC To p Codes Register Desktop Daily Diary Manual rev5 doc 5 2 Daily Production Screen 4 Mintract Daily Diary Daily Production Maintenance E File Edit Search Reports Transfer Tools Help fat Home Daily Production QQ Notes Gy Browse FFA Calendar E Contract Weather F Reports imi Export Help HA lt 7 Mintract ee NNS Previous 06 November 2005 Next El Save Contract 1027 SMEC Stewart Rd Notes Add Note i 1 0 Embankments Southbound Task iet 4 0 Drainage Northbound Add Task Production Qty Units Hrs Keyword Sched PEX22t 22 Tonne Excavator 2533 Compaction Failure Soft spot needs compaction Delays Reason Hrs Keyword 5 2 1 Choose the Date for Information to be viewed 5 2 2 Enter Task Production Information 5 2 3 Enter Delay Information 5 2 4 Add Notes amp Notes Notes Photos Attachments Contract Location Task Resource Delay Reason Date Keyword Issue Subject Notes Attach Type 1027 SMEC Stewart Rd 1 0 Southbound 1 0 Embankments PDODE Dozer DE ii E Print on Report cc 07 COMMENCING COMPLETION oc Opening Closing Extra Drainage Drainage line extended EAD aily Diary User5 Cone pave 1245 2Nov040 jpg New Save View Exit Desktop Daily Diary Manual rev5 doc Miccs 5 2 5 Attach Photo Video Voice Recording to Note2. 15 SCHEDULED PERFORMANCE 16 17 Bridge 2 H WW 18 Culvert 9 j ey 19 Culvert 6 J fy 20 Asphatt K V J TV U 7 Ss T 21 vM hf o t L Zam 22 GSB T T MB Us slesso e e elele Location e we P in EF co a5 lt he La h in Eo 5 5 3 Reports Cum Act Vs Sched This report provides graphs of actual performance against scheduled performance together with pie graph of delays broken down into various categories All the information is exported to an Excel spreadsheet where the data can be further analysed a From the Reports Menu select the Cum Act Vs Sched button Desktop Daily Diary Manual rev5 doc Daily Diary Pocket PC Quick Reference Guide 4 Mintract Daily Diary Data Export E File Edit Search Reports Transfer Tools Help i Home EE Daily Production MA Notes Dy Browse E Calendar Z Contract By Weather From Date lt Earliest gt E4 To Date 11Jan 2006 ps Contract 1027 Pakistan Test Task 1 Bridge 2 Location 0 5 Ch 0 5 E Resource Available Selected Delays CE Equipment Failure gt gt CM Contractor Materials CN Noncontormance HR CRA Contractor Rework IR Inadequate or Nil Reso INF Idle not required or Rec lt Consolidate r Daily yWweekly Monthly B Quarterly b Select the Criteria as required and as shown in the example above
3. X Microsoft Excel ExportData xls s File Edit View Insert Format Tools Chart Window Help Acrobat Dee SRY RAST amp amp al 4 Bm 2 ESTES H s 2 Cumulative Actual vs Schedule Difference 120 1 00 AA p LEE NT ho I oo lt FERS Sys SES OOS 7 FPO ANY RAAR SSS SS FHS POP MDA COG FF GF FECES DA ADHD Ope FF oP Gf Desktop Daily Diary Manual rev5 doc 11 Daily Diary Pocket PC Quick Reference Guide 5 6 Synchronise Pocket PC Desktop Database Information is uploaded from the Pocket PC to the Desktop and new information from the Desktop Diary is downloaded to the Pocket PC by selecting Transfer and then Synchronise This includes resources tasks production delays notes and photos 6 Transfer of Information to CCS Notes and Photos can be exported to CCS and automatically registered in CCS This can be done on an individual note by note basis or as a bulk export of all notes 6 1 Set up for Transfer to CCS 6 1 1 Setup the file path to the CCS Database a Select Tools Setup and place the exact file path and CCS file name into the field CCSPath db Mintract Daily Diary tbl etUp EE Eile Edit Search Reports Transfer Tools Help fat Home Daily Production EQ Motes Lj Browse Ed Calendar E Contract d Weather E l Reports fm Export Current Database G Projects Program Delven B owen 25 10K 60 62 Plain Ck Saltwat Set New
4. Daily Diary User Manual L THE a aan hea was ese eroe ee secu oh ANN 2 2 FUNCTIONS OF DAILY DIARY cccccccccccccccoooccccooooccoooooecouosoocuuseceees 2 2 1 DAILY PRODUCTION RECORDS cscaceccse iva cassicike coanivasalescidsnadeepcazadessvsns E Era LY AAA ONEENS STENA NOEN 2 22 D LA ANAA E EA E PETE 1010 0222221022022000 1 0222000 2000 001 00227 2107000 ECE 2000 2 OEE 900 2 2 3 NOTES PHOTOS VIDEOS VOICE RECORDINGS cscccsccscceccceccceccescceccesccuseseccesccuseesccasceuscs 2 2 4 WEATHER INFORMATION csccscceccosccsccsccsccescesccsccsccsccsccescescescescessesscsscescesceecesccssesscescescescenss 2 2 5 REPORTING eee eee 2 3 DESKTOP DAILY DIARY OVERVIEW ccccccccccccecccococcccoooecccooooccces 3 4 POCKET PC DAILY DIARY OVERVIEW c ecccccococccccocccccoooscccouuoces 3 5 HOW TO USE THE DESKTOP DIARY BASIC OPERATIONS 3 5 1 THE HOME SCREEN cccccccccccccccccccccccececccceccccececcscesesossesesoesesesoesesosesesoesesosesesoesenonoesenenas 3 5 2 DAILY PRODUCTION SCREEN ccsccscccsccsccsccecceccescescesccsccescescescescesccssceccescscescescesccsccuscscuscaecs 5 5 2 1 CHOOSE THE DATE FOR INFORMATION TO BE VIEWED ccscoscecceccececcesceccecescescescecescasceseess 5 5 2772 ENTER TASK PRODUCTION INFORMATION ccccccccccccccccccccccccccsccccccccccscecoeccesesocnoeooaaeaanns 5
5. e Setup of the project information such as Tasks Resources Locations and Schedules is done in the Daily Diary and exported to the Pocket PC for data collection e Quick and easy access to all information e Reports on Daily information 4 Pocket PC Daily Diary Overview The Pocket PC s primary function is to collect data easily out on the site where work is occurring It holds a maximum of one week s information at any one time It has the following functions e Import new tasks resources schedules from the Desktop database e Record data for production e Record resources on site e Record delays e Record notes on key issues e Record photos amp videos with notes amplifying the record e Voice recording 5 How to Use the Desktop Diary Basic Operations 5 1 The Home Screen The Main Menu is located on the Home screen All functions can be accessed from the Home screen or alternatively from the two menus located at the top of each screen Each Menu item has a description of the menu contents by placing the mouse over the Menu item Desktop Daily Diary Manual rev5 doc 3 7 Mccs Home Screen Menu 1 Menu 2 E File Edit Search Reports Transfer Tools Help fn Home Daily Production BO Notes 3 Browse E Calendar Contract dh Weather E Reports m Export d Help E Main Menu Search Transfer Menu Items istings Tasks rt Proc uction Data
6. 5 2 3 ENTER DELAY INFORMATION cccccccccccccccccccccccccccccccccccccecesoescsscsoesoesoescssesoeseesenoenoaaoesenaens 5 5 2 4 94515 INO Seascape sere erste cise E snc are eee cite oe E YE oe te Sed ECE ERU 059 5 5 25 ATTACH PHOTO VIDEO VOICE RECORDING TO NOTE 0 ccscccsccesececcceccsccescesccesccusceecenss 6 5 3 FIND A RECORD FOR PRODUCTION BROWSE cccecceccecceccececceccecesccscescescscescesceseuceecescsceses 6 5 4 FIND A NOTE PHOTO VIDEO VOICE RECORDING cscccsccescceccceccesccecceuccscceccesccsecescesceuss T 5 5 245 401 L lt S ARA A E E E EA NAE E OA EEEN 7 5 5 1 REPORTS HOME SCREEN ccccsccsccsccecceccescescescesccsccescescescescescesscsscnscescescescescessesscescesceecencs 8 3 5 2 REPORTS PROGRESS STATUS NOT AVAILABLE TO ALL USERS i cici ccc ec ecce iaeaiis 9 3 5 3 REPORTS CUM ACT VS SCHED ceeccccccc c ccccccccccccccccccccccicccccccsccccccscccrscccsoscsocooeocseooeocsoaonaes 10 5 6 SYNCHRONISE POCKET PC DESKTOP DATABASE cccscceccescescesccecceccescescescescesscescuscesceseess 12 6 TRANSFER OF INFORMATION TO CCS u 0 cccccccccccccccccccccccccccccccccccccccccscccccccccccsccccees 12 6 1 SET UP FOR TRANSFER TO CCS osc asa recisasossic or O E OEO R 12 6 1 1 SETUP THE FILE PATH TO THE CCS DATABASE ccsccecceccescccccecceccescscescescencctscuscuscesceseens 12 6 1 2 SETUP WHERE THE NOTES amp PHOTOS ARE TO BE EXPORTED IN CCS
7. Type oooO H Relay Reason Ei ShowAll Clearall Display Est Date Contract Location FileName 6 11 2005 1027 Southbounc Compaction Failure CAD ail Dian Userni 6 11 2005 1027 Southbounc Extra Drainage C Daily D iaryg4User54N 07 COMMENCIN Opening Closing 14 11 2005 1027 Southbourc 4 11 2005 1027 Southbounc Plant shifted 13 PLANT MOVE 4 10 2005 1027 Southbounc Soft Spor CAD aly Dian sern 4 10 2005 1027 Southbounc Compaction CAD aly Dian Useras 3 10 2005 1027 Southbounc Soft Spot CAD aly Dian Usern 3 10 2005 1027 Southbounc Wet Spot C Daily Diary User5 16 09 200 1027 Southbournc Sofi Spot CAD ail Dian serbs 14097200 1027 Southbournc EMB154 NCR Poor Compact C D aily Dian Users 157037200 1027 Southbounc Batters Daily Diary Uszer544 14 WORE IN PR 14 03 200 1027 Southbounc Embankment S B Daily Dian User 545 14 WORE IN PR P 227117200 1027 Southbounc Southbound D aly Diar Uzer5 lt gt 5 5 Reports On the Home screen select Reports Reports exported to MS Excel The Progress Actual and Cum Act Vs Sched reports export directly to an Excel spreadsheet The other reports can be printed and can separately be exported to an MS Word file or an MS Excel spreadsheet through the Office Links button on Menu 2 Desktop Daily Diary Manual rev5 doc 7 7 VICCS 5 5 1 Reports Home Screen db Mintract Daily Diary Mintract Daily Diary File Edit Search Reports Transfer Tools Help fat Home Daily
8. 1027 Earthworks Excave 13 16 0 0 17 12 2004 PEX22t P1 1027 Earthworks Excave 13 18 0 250 16 12 2004 PEX22t 1027 Earthworks Excave 13 9 0 0 3 12 2004 PEX22tP1 1027 Miscellaneous 28 18 0 250 2 12 2004 PEX22t 1027 Miscellaneous 29 9 0 1 12 2004 PEX22tP1 1027 Miscellaneous 28 18 250 30 11 2004 PEX22tP1 1027 Miscellaneous 28 18 0 0 29 11 2004 PEX22t PE 1027 Earthworks Excave 13 30 0 0 26 11 2004 PEX22tP1 1027 Miscellaneous 25 18 0 25 11 2004 PEX22tP1 1027 Miscellaneous 25 18 0 0 24 11 2004 PEX22tP1 1027 Miscellaneous 25 18 0 23 11 2004 PEX22tP1 1027 Miscellaneous 25 18 0 0 19 11 2004 PFX r 1n F mhank mente 78 4 n 2RN v lt gt Desktop Daily Diary Manual rev5 doc 5 4 Finda Note Photo Video Voice Recording Click Search and Notes Search and select the desired filters categories and press Display The results can then be sorted by any of the headings Double click on the desired Note to go to the Note details and attached photo video voice recording db Mintract Daily Diary Notes Search E File Edit Search Reports Transfer Tools Help fai Home Daily Production BO Notes ty Browse Ed Calendar Contract gh Weather FE Reports m Export Help 4 Notes Search From Date Earliest gt 142170 Date lt Latestr gt U LA Keyword O Contract fioe SMECStewatAd gt Issue i tc Location 1 0 Southbound Y Subject M Task 1 0 Embankments cehii C Resource O
9. Diary database on a PC or Notebook computer e The Pocket PC Daily Diary on a pda Pocket PC 2 Functions of Daily Diary The Daily Diary performs the following 2 1 Daily Production Records e What was produced by Task amp Location e What was scheduled to be produced by Task amp Location e What plant and resources worked what tasks they performed amp their productivity 2 2 Delays e What delays occurred to a resource by Task amp Location e Delays are categorised by a predetermined type 2 3 Notes Photos Videos Voice Recordings e Notes on key work items and occurrences by Task amp Location e Photos and videos with explanatory additional notes recorded e Voice recordings with explanatory written notes 2 4 Weather Information e Recording key weather information for the day 2 5 Reporting e Information is exported in a spreadsheet format including graph of Scheduled versus Actual performance of resources on tasks e A schematic progress chart showing each task by its location and its status against scheduled production e A user defined report on daily activities e A listing of all notes and photos videos voice recordings Desktop Daily Diary Manual rev5 doc 2 3 Desktop Daily Diary Overview The Desktop Daily Diary is the central database to which data collected by Pocket PCs is uploaded It has the following functions e Entry of daily data separate to that imported from the Pocket PC
10. cccecceccecceceecescess 13 6 2 TRANSFER AN INDIVIDUAL NOTE TO CCS 0 0 cece ccccecccsccsccsccesccscosccsccsccsccsccescscoscessessensenscnscs 13 6 2 BULK TRANSFER OF NOTES amp PHOTOS TO CCS 2 0 ccc c ccc ceccscceccescccccecceccecceccescescessceccescscuscesces 14 POCKET PC DAILY DIARY ccccecccccccccccocsccccoooecccoooeeccooeeocouoeoccoeseoccousscccuseseceuuss 15 1 OPEN POCKET PC DAILY DIARY cccccccccoccccccoooccccoooeccoooooccouooccues 15 2 ENTER DATA LOCATION ccccccccocccccccoccccoooecccoooecccoooecccoseeccuaueses 15 3 ENTER DATA TASKS cccccccccccccccccoocccoooeooco0oeoeco0oeeccu0oeecou0eeocousseccuaueses 15 4 ENTER DATA PRODUCTION ccccccccccccccccooooccco0ooooco00oecou0ooocouues 15 5 ENTER DATA NOTES AND PHOTOS ccccccccccccccccccooooccoo000es 15 6 ENTER DATA DELAYS cccccecccccccccccooocccooooooco0oeoeco0oeoccu0seoccaoseoeauoseceuesseseues 16 FLOW CHART BASIC STEPS FOR POCKET PC USE ccccccccccccocccccooes 17 Desktop Daily Diary Manual rev5 doc 1 1 The System The Daily Diary software is a database replacement for the hardcopy record of daily information on a project Daily Diary captures the daily events on a project It has two components e The Desktop Daily
11. Datebase nn Et _ t Company Mame Mintract Pty Ltd ReqistrationCode 4B 5F712C15C0 34544441 4277 Linked Database G Projects Program Deliven Bower 245 106 6062 Plain Pocket PC Database CAD ally Dian Daily pk mdb Save ExcelPath C Program Files Microsoft Office Officehexcel exe E wit CCSPath 3 44 ain Roads Townsville Offline 125 10K 60 4725 70kK 60C2 Desktop Daily Diary Manual rev5 doc 12 Daily Diary Pocket PC Quick Reference Guide 6 1 2 Setup where the Notes amp Photos are to be exported in CCS a Select Transfer SetUp Export amp choose the Category amp Type db Mintract Daily Diary Mintract Daily Diary E File Edit Search Reports Transfer Tools Help tat Home Daily Production To PocketPC H Calendar Ei Syncronize E From PocketPC wan JN M n t r el setUp Export Export T ots Transfer Category Type From Pocket PC Syncronize PPC To Pocket PC Export To CCS 6 2 Transfer an Individual Note to CCS a Select the Note to be exported amp Select Send to CCS b Select the Category and Type in CCS for the exported Note C Press Export to CCS db Mintract Daily Diary Notes File Edit Search Reports Transfer Tools Help fat Home Daily Production BO Notes C4 Browse E Calendar Ei Contract T Weather FFs Reports fm Export Help BE Contract Location Task R
12. Production QQ Notes EN Browse E Calendar E Contract i Weather Fi Reports mi Export Help WE 7 Mintract Reports Menu Plant Listings Codes Listings Tasks Schedule Items Locations Daily Report Production Data Progress Status Cum Act Ys Sched Home Export to Excel or MS Word Office Links Button Mintract Daily Diary Plant Listing File Window Help File Edit Search Reports Transfer Tools Help fa Home EE Daily Production MA Notes Sj Browse El calendar Bf Contract Weather Ei Reports m Export Help e Code Resource Type _ Description Units PEX22t 22 Tonne Excavator Cubic Meters PEx20t 20 Tonne Excavator Cubic Meters PEX 1 2t 12 Tonne Excavator Cubic Meters PEXBH Backhoe Cubic Meters PDOD6 Dozer D6 Cubic Meters PDOD4 Dozer D4 Cubic Meters PESJD Scraper John Deere Cubic Meters PESCAT Scraper CAT G15 Cubic Meters PGR12G Grader 12G Square Meters PGR140G Grader 140G Square Meters PGR140H Grader 140H Square Meters PWC4K Watercart 4000 litres No of Loads PWC8K Water Cart 8000 litres No of Loads PWC12K Water Cart 12000 litres No of Loads PRO Ot Rollers 10t Padfoot Square Meters PROI 2t Roller 12t Padfoot Square Meters Page Jaj gt r al Desktop Daily Diary Manual rev5 doc 8 Daily Diary Pocket PC Quick Reference Guide 5 5 2 Reports Progress Status not available to all Users a Choose the required date fo
13. Use the Attach button to find and attach the photo file to the Note 5 3 Find a Record for Production Browse Click Search and then Browse Select the desired filters criteria Then press Display The results can then be sorted by any of the headings ie by clicking on the Date once it will sort from earliest date to latest and by pressing Date again it will sort the results from latest to earliest Double click on the required item to go to the Daily production BROWSER Screen Mintract Daily Diary Browse Daily Production File Edit Search Reports Transfer Tools Help fai Home EE Daily Production BQ Notes By Browse EZ Calendar Contract Weather FE Reports imi Export Help E 7 Mintract From Date lt Earliest gt 44 To Date 06 N ov 2005 tl Keyword Sort by Contract 1 027 SMEC Stewart Rd bd User Z Headers Resource PEX22t 22 Tonne Excavator Location x Task Moe Reference Delay Report Show All Clear All Display Exit Date Resource Cntret Tasks Ref Loc Act Hrs Delays Reason Keyword 6 11 2005 PEX22t 1027 Embankments 11 5 2 EE CC DC 5 11 2005 PEX22t 1027 Surfacing Seals 13 5 3 CE EL 4 11 2005 PEX22t 1027 Embankments 11 0 0 3 EC 4 11 2005 PEX22t 1027 Surfacing Seals 12 7 i 3 11 2005 PEX22t PE 1027 Earthworks Excave 13 8 3 NW PM 4 10 2005 PEX22tPE 1027 Plant Listing 25 0 0 20 12 2004 PEX22t P1
14. box for the Resource to which the Delay is assigned Next select the type of Delay from the Reason drop down box Enter the extent in time of the Delay by placing the cursor in Time and using the keyboard or transcriber Then choose the unit of time for the Delay by selecting from the drop down box on the right hand side Press Save on the lower part of the screen to save the Delay details The Daily Tasks Screen the Main Screen Move to the next day s date En Daily Tasks 4 07 ok Thursday January 08 2004 Mext 99 Adminstration 1 0 North Pit A Tasks for Today d Ai lining Ci fe D Irl aste Delaw Open Calendar Choose Location Today s date or the selected date Move to the Day before Enter Weather Enter Production Enter Delays Motes Enter Notes amp Photos Photos Add Task Her Task Add a Task to the list for Today Resource Enter a New Task not in the Desktop list Enter a New Resource not in the Desktop list Desktop Daily Diary Manual rev5 doc 16 Daily Diary Pocket PC Quick Reference Guide 7 Flow Chart Basic Steps for Pocket PC Use Open Daily Diary from Programs Choose Location Enter Production Add a Task for Task Enter Delays for Task amp Resource Enter Data for Task Synchronise data with Desktop PC at least once per day Enter Notes amp Photos by Locatio
15. esource Delay Reason Date Keyword lZSU6 Subject Motes Send to CCS Attach Notes Photos Attachments 1015 Plain Creek to Saltwater Creek L5 Abutment A 3107 Clearing amp Grubbing j Yaroo tmh och g maulang fi 7 Mar 2006 E Print on Report E CCS Export marine couch at pe Photo sent to DPI f Tae Category SRDS Type Diay Recods Export To CCS Cancel G Projects Progra P Photo Desktop Daily Diary Manual rev5 doc 13 Daily Diary Pocket PC Quick Reference Guide 6 2 Bulk Transfer of Notes amp Photos to CCS a Select Transfer Export to CCS b This will export all the Notes and attached files photos videos voice recording etc to CCS C All Notes without an Attachment will be registered in CCS as the Type nominated in the SetUp Export field d All Notes with an Attachment will be registered in CCS as a Type Photo Video ry Mintract Daily Diary Mintract Daily Diary IE File Edit Search Reports Transfer Tools Help fai Home Daily Production E Notes 4 Browse EES Calendar Contract dh Weather F Reports m Export Help La le _ __ _ r Mintract Transter Menu From Pocket PC Mintract Daily Diary Syncronize PPC P Export To CCS e To Pocket PC Export To CCS cancel _ Home Desktop Daily Diary Manual rev5 doc 14 Daily Diary Pocket PC Quick Reference Guide Pocket PC Daily Diary Thi
16. n amp Task Ensure Daily Diary on the Pocket PC is closed prior to transfer and that you are on the correct Desktop PC Place Pocket PC in the cradle Open Daily Diary on the Desktop PC and select Transfer and Synchronise This will automatically upload information from the Pocket PC and download the latest information from the Desktop Daily Diary Desktop Daily Diary Manual rev5 doc Pocket PC Daily Diary Ensure Location and Task are selected amp click on Prodn Tab In Production screen select Resource fill in Hours worked Quantity Units Complete if reqd amp press Save to save the record Ensure Location and Task are selected amp click on Delay Tab In Delay screen select Resource Reason and fill in extent of time Time choose unit of Time Press Save to save the record Ensure Location and Task are selected amp click on Notes Photo Tab In Notes Photo screen fill in Subject amp then further amplify in Notes section I photo is to be associated click Attach and choose photo Press Save to save the record 17
17. r the report by selecting the date from the calendar Calendar b From the Reports Menu select Progress Status c On the Proforma Reports Selection screen leave the From location To location fields blank and click the Report button This will give a report across all the entire project Note If a specific location or from one location to another is required fill in these fields 4 Mintract Daily Diary Proforma Report Ez File Edit Search Reports Transfer Tools Help fit Home EE Daily Production AA Notes a Browse E Calendar Ei Contract Proforma Report Selections From Location l To Location H HO Selections are Made ali locations will De displayed Report Desktop Daily Diary Manual rev5 doc Daily Diary Pocket PC Quick Reference Guide d Progress Status Report X Microsoft Excel Proforma xls gt File Edit wiew Insert Format Tools Data Window Help Acrobat DEH Ga RES gt gt O f sia O Bm 1o E Arial 10 B 7 U BH g s th 4 8 lt A l 2 CONTRACT Pakistan Test 3 From Location Ch 0 5 to Ch 9 1 4 a ACTUAL PERFORMANCE 6 DATE 29 Feb 7004 H 7 Bridge TMM MBB 8 Culvert 9 T V Y f WE J 9 Culvert 6 Te 10 Asphalt VH E J V V WW T T 1 11 M E l bk o t L I BRE L 12 css E L a Location he x P a EE gt w 13 iE Pe L Ja in nm b J s w 14
18. s Quick Reference Guide provides quick easy steps to start using Daily Diary on your Pocket PC to record data out in the field and to transfer that data to the Daily Diary software located on your desktop PC 1 Open Pocket PC Daily Diary From Programs click on Daily Diary to open The current date should be shown at the top of the screen when open If the date is incorrect or you need to change the date click on Cal tab and choose the date from the Calendar 2 Enter Data Location The Location of the work activity must be chosen from the drop down Location box prior to entering any data The Location specifies where the actual work to be statused is located on the project 3 Enter Data Tasks There may be tasks listed for the chosen Location on the Daily Diary screen If the required Task isn t listed click the Tab Add Task From the Task screen select the required Task and the Start and Finish times Click the Save tab at the bottom of the screen to add the Task to the main today s screen 4 Enter Data Production Production is the amount of work a resource or combined resources performed on a task For example an excavator may have dug 2500 cubic metres for the 8 hour period and this maybe 50 of the excavation to be performed Highlight the Task that you are going to input Production on and click on the Prodn tab loca
19. ted on the side of the screen When the Production Screen opens select the Resource from the drop down box second field on the screen Then fill in the number of hours worked the Quantity the measurement units and the percent complete if required Click on the Save tab located at the bottom of the screen to save the Production 5 Enter Data Notes and Photos Choose the Location associated with the Wote Photo If you want the Note associated with a Task then highlight the applicable Task Click on the tab Votes Photos On the Notes screen type a Subject by placing Desktop Daily Diary Manual rev5 doc 15 Daily Diary Pocket PC Quick Reference Guide the cursor in this field and using the keyboard or transcriber enter a subject description which should be a brief precis of the Note Then place the cursor in the Notes field and enter further details using the keyboard or transcriber If you want to attach a photo to the Note click on the Attach button and use the explore function to find the required file Once located click on the required file which will then attach the photo file to the Note Press Save on the lower part of the screen to save the Note and its photo if attached 6 Enter Data Delays Choose the Location and then highlight the Task by clicking on the Task to which the Delay applies When the Delay screen opens choose the Resource second drop down
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