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Advanced User`s Guide

1. cee eeeseeeeeeseeeeeeeeeees 43 Telephone line converting wall outlets eee 42 roll over lines ccc ceeeceeeeceeeeceeeseeeeaeeeees 42 two line telephone system 42 43 Temporary copy settings cccceeeceees 51 TONET O VE E eee 3 Touchscreen backlight brightness ccccecseeeeeeeeeees 5 Two line telephone system 42 43 V Volume setting beeper i tinacesacccnnaonel acauniaetarnustsotnanmoncneuenen 2 FUNNY eee gee E E ceecanseeteca eee 1 speaker acansatinarch siteqmeadammmcuisateniasmanaaces 2 W Warranties ccccccceceeeeeeseeeeneeeees in the box Windows See Software User s Guide Wireless Network See Quick Setup Guide and Network User s Guide 91 Brother International Corporation 200 Crossing Boulevard P O Box 6911 Bridgewater NJ 08807 0911 USA Brother International Corporation Canada Ltd 1 rue Hotel de Ville Dollard des Ormeaux QC Canada H9B 3H6 orother Visit us on the World Wide Web http www brother com These machines are approved for use in the country of purchase only Local Brother companies or their dealers will only support machines purchased in their own countries Brother Earth www brotherearth com
2. Improving copy quality You can choose from a range of quality settings The factory setting is Auto E Auto Auto is the recommended mode for ordinary printouts Appropriate for documents that contain both text and photographs E Text Appropriate for documents containing only text E Photo Appropriate for copying photographs E Receipt Appropriate for copying receipts ep Load your document Press Copy Enter the number of copies Press Options Swipe up or down or press A or Y to display Quality Press Quality Press Auto Text Photo Or Receipt If you do not want to change additional settings press OK Press Color Start orBlack Start 51 Chapter 7 Enlarging or reducing copies o To enlarge or reduce the next copy follow 200 these steps 141 ASAA 104 EXESLTR D Load your document 97 LTR gt A4 re 94 A4 gt LTR Press Copy 91 Full Page Enter the number of copies you want 85 LIR gt EXE 83 LGL gt A4 Press Options 78 LGLOLTR Swipe up or down or press A or Y to 70 A4 gt A5 display Enlarge Reduce 50 Custom 25 4008 Press Enlarge Reduce Press 100 Enlarge Reduce or The factory setting is shown in Bold Custom 25 400 with an asterisk 1 Custom 25 400 allows you to enter a Do one of the following ratio from 25 to 400 in 1 increments 00O 869 OO E f you chose Enlarge press the enlargement or ratio you want
3. Fax Tel You can receive faxes and telephone calls Do not use this mode if you are using a telephone answering device TAD Fine resolution Resolution is 203 x 196 dpi It is used for small print and graphs Gray Scale The shades of gray available for copying and faxing photographs Group number A combination of Address Book numbers that are stored in Address Book for Broadcasting Journal Period The pre programmed time period between automatically printed Fax Journal Reports You can print the Fax Journal on demand without interrupting the cycle Manual fax When you press Hook to hear the receiving fax machine answer before you press Fax Start to begin transmission 85 OCR optical character recognition Nuance PaperPort 12SE or Presto PageManager software application converts an image of text to text you can edit Out of Paper Reception Receives faxes into the machine s memory when the machine Is out of paper Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines Paging This feature enables your machine to call your cell phone or pager when a fax is received into its memory Pause Allows you to place a 3 5 second delay in the dialing sequence while you are dialing using the dial pad or while you are storing numbers in Address Book Press Pause as many times as needed for longer pauses Polling The process of a fa
4. Press Copy Enter the number of copies Press Options display 2 sided Copy 960 8 Press 2 sided Copy Swipe up or down or press A or to D Swipe up or down or press A or to display the following layout options Ort 2 sided gt 2 sided l1 sided gt 2 sided Long Edge Flip 2 sided gt 1 sided Long Edge Flip l1 sided gt 2 sided Short Edge Flip 2 sided gt 1 sided Short Edge Flip 1 For MFC 9340CDW Press the option you want If you do not want to change additional settings press OK Press Color Start orBlack Start to scan the page If you placed the document in the ADF the machine scans the pages and starts printing If you are using the scanner glass go to step After the machine scans the page press Scan to scan the next page Place the next page on the scanner glass Press OK Repeat steps and for each page of the layout eo 8 6 After scanning all the pages press Complete in step to finish Adjusting Density and Contrast Density Adjust the copy density to make copies darker or lighter 00 8690 Load your document Press Copy Enter the number of copies Press Options Swipe up or down or press A or to display Density Press Density Press a level of density from Light to Dark If you do not want to change additional settings press OK Press Color Start OrBlack Start Making copies Cont
5. Press Setup Receive Swipe up or down or press A or to display Memory Receive Press Memory Receive Swipe up or down or press A or to display Off Press Of f NOTE The Touchscreen will give you more options if there are received faxes still in your machine s memory see Changing Memory Receive Options on page 31 Press A OO 00O OO OQO Remote retrieval You can call your machine from any touch tone telephone or fax machine and then use the remote access code and remote commands to retrieve fax messages Setting a Remote Access Code The Remote Access Code lets you access the remote retrieval features when you are away from your machine Before you can use the remote access and retrieval features you must set up your own code The factory default code is the inactive code ap Press i Press All Settings Swipe up or down or press A or to display Fax Press Fax Swipe up or down or press A or Y to display Remote Access Press Remote Access 00 O86 OO Enter a three digit code using the numbers 0 to 9 or using the keyboard on the Touchscreen Press OK The preset x cannot be changed NOTE Fax Receive Code 51 or Telephone Answer Code 51 see Basic User s Guide Using Remote Codes Press A DO NOT use the same code used for your Receiving a fax NOTE You can change your code at any time To make your code inactive
6. Swipe up or down or press A or Y to display Setup Receive Press Setup Receive Swipe up or down or press A or Y to display Fax Rx Stamp Press Fax Rx Stamp OO 00O OO OO Press On or Off Press A NOTE e Make sure you have set the current date and time on the machine see Quick Setup Guide e Ifyou downloaded Internet Fax The received time and date will not appear when using Internet Fax Receiving a fax Receiving a fax at the end of a conversation At the end of a conversation you can ask the other party to send you a fax before you both hang up Make sure the ADF is empty a Ask the other party to place the document in their machine and to press the Start or Send key When you hear the CNG tones slowly repeating beeps press Fax Start NOTE e Ifthe Touchscreen is dark for Sleep mode touch it to display Fax Start e If the machine is in Automatic Redial wait until it is finished and try again Press Receive to receive a fax D Replace the external handset 37 Chapter 4 Setting the Print Density You can adjust the Print Density setting to make your printed pages darker or lighter ely Press TH Press All Settings Swipe up or down or press A or Y to display Fax Press Fax Swipe up or down or press A or to display Setup Receive Press Setup Receive Swipe up or down or press A or to display Print Density Press Print Density Pr
7. IMPORTANT DO NOT clean the surface of the photosensitive drum with a sharp object or any liquids 19 Turn the drum unit back over 74 amp Put the toner cartridge firmly into the new drum unit until you hear it lock into place If you put the cartridge in correctly the green lock lever will lift automatically NOTE Make sure you put in the toner cartridge correctly or it may separate from the drum unit Slide each toner cartridge and drum assembly into the machine Make sure you match the toner cartridge color to the same color label on the machine BK Black C Cyan M Magenta Y Yellow Routine maintenance ED Close the top cover of the machine 23 Press O to turn on the machine and try a test print 75 Cleaning the paper pick up rollers Cleaning the paper pick up roller periodically may prevent paper jams by insuring the proper feeding of paper If you have paper feed problems clean the pick up rollers as follows ED Press and hold down O to turn off the machine Pull the paper tray completely out of the machine If paper is loaded or something is stuck inside in the paper tray remove it 76 Tightly wring out a lint free cloth soaked in lukewarm water and then wipe the separator pad 1 on the paper tray to remove dust Wipe the two pick up rollers 1 inside the machine to remove dust Reload the paper and put the paper tray back in t
8. down before you touch the internal parts of the machine Sa Soe Pa 67 IMPORTANT Clean the corona wire inside the drum unit by gently sliding the green tab from ete teecmmene Wat yeu Pacome tone left to right and right to left several times cartridge and drum unit assembly ona clean flat surface with disposable paper underneath it in case you accidentally spill A or scatter toner m 1 To prevent damage to the machine from Y Static electricity DO NOT touch the f electrodes shown in the illustration amp Ig Ij a an g w4 y A wn er NOTE Be sure to return the tab to the Home position A 1 The arrow on the tab must be aligned with the arrow on the drum unit If it is not printed pages may have a vertical stripe 68 Slide the toner cartridge and drum unit assembly into the machine Make sure you match the toner cartridge color to the same color label on the machine BK Black C Cyan M Magenta Y Yellow Routine maintenance Repeat steps to clean each of the three remaining corona wires NOTE When cleaning the corona wires you do not have to remove the toner cartridge from the drum unit 6 Close the top cover of the machine 69 Cleaning the drum unit If your printout has black or white dots or other repeating marks at 3 7 in 94 mm intervals the drum may have foreign material such as glue from a label stuck on the drum s
9. press and hold at step to restore the inactive setting and then press OK Using your Remote Access Code D Dial your fax number from a telephone or another fax machine using touch tone When your machine answers immediately enter your Remote Access Code 3 digits followed by D The machine signals if it has received messages E 1 long beep Fax messages E No beeps No messages 2 When the machine gives two short beeps enter a command see Remote fax commands on page 34 The machine will hang up if you wait longer than 30 seconds to enter a command The machine will beep three times if you enter an invalid command Press 9 0 to reset the machine when you are finished Hang up NOTE e If your machine is set to Manual mode and you want to use the remote retrieval features wait for about 100 seconds after it starts ringing and then enter the remote access code within 30 seconds This function may not be available in some countries or supported by your local telephone company 33 Chapter 4 Remote fax commands Follow the commands in the table to access features when you are away from the machine When you call the machine and enter your remote access code 3 digits followed by x the system will give two short beeps and you must enter a remote command 95 Change the Fax Forwarding Paging or Fax Storage settings 1 OFF You can choose Off after you retrieve or erase all y
10. to display Setup Send Press Setup Send Press Destination Press Hidden Or Display Press A Sending a fax 27 Chapter 3 Polling Polling lets you set up your machine so other people can receive faxes from you but they pay for the call It also lets you call somebody else s fax machine and receive a fax from it so you pay for the call The polling feature needs to be set up on both machines for this to work Not all fax machines support polling Polled transmit Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it The document will be stored and can be retrieved by any other fax machine until you delete it from the memory Setup for polled transmit D Load your document D Do one of the following m When Fax Preview is set to Off Sending Fax es Press Options Swipe up or down or press A or to display Polled TX Press Polled TX Press On or Of f Press Fax Start If you are using the ADF go to step 000 60 lf you are using the scanner glass the Touchscreen will prompt you to choose one of the following options E Press Yes to scan another page Go to step E Press No if you are finished scanning pages Go to step Place the next page on the scanner glass and press OK Repeat steps and for each additional page Your machine will automatically send the fax when it is polled
11. to turn off the machine 2 Clean the Touchscreen with a dry soft lint free cloth A RF Press to turn on the machine Clean the outside of the machine as follows D Press and hold down to turn off the machine Routine maintenance 2 Wipe the outside of the machine with a dry lint free cloth to remove dust Pull the paper tray completely out of the machine 4 If paper is loaded in the paper tray remove it Remove anything that is stuck inside the paper tray 63 6 Wipe the inside and the outside of the paper tray with a dry lint free cloth to remove dust GA Re load the paper and put the paper tray firmly back in the machine 3 Press turn on the machine 64 Cleaning the LED heads lf there is a problem with the print quality such as light or faded colors or white streaks or bands down the page clean the LED heads IMPORTANT DO NOT touch the windows of the LED heads with your fingers D Press and hold down to turn off the machine Open the top cover until it locks in the open position Routine maintenance Wipe the windows of all four LED heads Cleaning the scanner 1 with a dry lint free cloth Be careful not to touch the windows of the LED heads 1 with your fingers Press and hold down to turn off the machine For MEC 9340CDW Unfold the ADF document support 1 and then open the ADF cover 2 Clean the
12. A Adjusting the Color Saturation You can change the default setting for color saturation D Load your document Press Copy Enter the number of copies Press Options Swipe up or down or press A or to display Color Adjust Press Color Adjust Press Red Green Or Blue Press a level of color saturation OOOO 869 O Repeat steps and if you want to adjust the next color After adjusting the color settings press l If you do not want to change additional settings press OK Press Color Start Making copies Making 2 sided N in 1 copies MFC 9340CDW When you make 2 sided N in 1 copies from a 2 sided document you must choose a layout option in 2 sided Copy Page Layout You will be able to access 2 sided Copy Page Layout after selecting 2 sided gt 2 sided for 2 sided Copy and any N in 1 layout for Page Layout You must select an appropriate option in the table Bound Edge ofthe Option you Edge ofthe copies to must choose Document be bound Long Edge Long Edge LongEdge gt LongEdge Short Edge Long Edge ShortEdge gt LongEdge Short Edge ShortEdge gt ShortEdge IMPORTANT e Load your document in the ADF to use the 2 sided Copy Page Layout feature Short Edge LongEdge gt ShortEdge e The 2 sided Copy Page Layout feature does not work when you choose 2inl ID forPage Layout D Load your document in the ADF Press Copy Enter the num
13. Overseas Mode Press Overseas Mode Press On Press OK Enter the fax number O00000 69 Press Fax Start 21 Chapter 3 Delayed Fax Delayed batch transmission You can store up to 50 faxes in the memory Before sending the delayed faxes your to be sent within a twenty four hour period machine will help you economize by sorting all the faxes in the memory by destination and scheduled time Do one of the following All delayed faxes that are scheduled to be E When Fax Preview is set to Off sent at the same time to the same fax number will be sent as one fax to save transmission time Press THT Press All Settings amp Load your document Sending Fax es Swipe up or down or press A or to display Fax Press Options Swipe up or down or press A or to display Delayed Fax Press Fax Swipe up or down or press A or to display Setup Send Press Delayed Fax Press Delayed Fax Press Setup Send Press On Press Batch TX Press Set Time Press On or Off Press A oooe 69 To enter the time you want the fax to be sent do one of the following E f you set 12h Clock as the format inthe Clock Type setting enter the time in 12 hour format using the keyboard on the Touchscreen and then press AM or PM Press OK E f you set 24h Clock inthe Clock Type setting enter the time in 24 hour format using the keyboard on the Touchscreen Press OK 9000 OO 60
14. See Software User s Guide Q Quality COPYING eee ee ne ne eee a 51 90 R Redial Pause a eee ee 44 Reducing CODIGS areseeisaietssscttichessaniucimontametoncsinananins 52 INCOMING faxes oo ceseeeeeeeeeeseeeeeeeeeeeeees 36 Remote retrieval ccceceeeeeeseeeeeeeeeeeeeeeees 33 ACCESS code aesssssisssssssnerensnererrrnrnrrrnen 33 COMMMANGS serens a E 34 getting your faxes ssseesseesesrreerrreenn 35 Remote setup See Software User s Guide RODOS ssir 48 49 Drum Dot Print sesecrersrrreieiniiinses 49 ecb Ge 0 0 date aeran 48 49 journal period ou cece eececeeeeceeeeceeeeeeees 48 NOW TO DNT oaii 50 Network Configuration cc cceece 49 TOL lndex USI ssGcsccrtstcvnessateseneameieeeionass 49 Transmission Verification 0000 48 User SENGS sescceicieecest aces sacetedieeoeccs 49 WLAN Report cccccececseseceeseseeeeeeees 49 Resolution fax standard fine superfine photo 17 Setting for next fax eceeeceeeeceeeeeeeees 17 S Scanning See Software User s Guide Security restricting dialing eeenoenennneeeeeeenenennn 14 Secure function lock administrator password ccceeeee eee 8 Setting HOCK aonnnannnnnnnnonnnnnnnnnnnnnnnnnneennne 12 Sleep MOE 20 cecccceesecececeeeeeeeeeeeeeeeeaneeeeeens 4 SO eere O A 56 7 TAD telephone answering device SGXICKIG cicssctweancdetnsnencuietausctestaechsepncntbacpess 43 with two line JACK
15. came with your machine and two for your external two line TAD You will need a fourth line cord if you add a two line telephone Dialing and storing numbers Place the two line TAD and the two line telephone next to your machine Plug one end of the telephone line cord for your machine into the L2 jack of the triplex adapter Plug the other end into the LINE jack on the back of the machine Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter Plug the other end into the L1 or L1 L2 jack of the two line TAD D Plug one end of the second telephone line cord for your TAD into the L2 jack of the two line TAD Plug the other end into the EXT jack on the left side of the machine Triplex Adapter Two Line Telephone External Two Line TAD Machine A N a You can keep two line telephones on other wall outlets as always There are two ways to add a two line telephone to the machine s wall outlet You can plug the telephone line cord from the two line telephone into the L1 L2 jack of the triplex adapter Or you can plug the two line telephone into the TEL jack of the two line TAD 43 Chapter 5 Additional dialing operations Dialing access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you send a fax Rates may vary depending on the time and destination To take advantage of low
16. lift the machine One person should hold the front of the machine and one person should hold the back as shown in the illustration Be careful not to trap your fingers when you put the machine down NOTE e If for any reason you must ship your machine carefully repack the machine in the original packaging to avoid any damage during transit The machine should be adequately insured with the carrier Unless you are returning the machine as part of the Brother Exchange Service leave the toner cartridges and drum units inside the machine when you pack and ship it 82 a Press and hold down O to turn off the machine Leave the machine turned off for at least 10 minutes to cool down 2 Disconnect all the cables and then unplug the power cord from the AC power outlet Place the packing material 1 into the carton Routine maintenance gd Wrap the machine in a plastic bag then Place the packing material 2 marked place it on the bottom packing material R on the right of the machine Place the packing material 3 marked L on the left of the machine Place the AC power cord and printed materials in the Original carton as shown in the illustration NOTE If you are returning your machine to Brother as part of the Exchange Service pack only the machine Keep all separate parts including the drum unit toner cartridge and printed materials to use with your Exchange machine
17. provides information about how to configure your Brother machine to a Google account and use Google Cloud Print services for printing over the Internet This Guide provides useful information about printing from your mobile device and scanning from your Brother machine to your mobile device when connected on a Wi Fi network Printed In the Box Printed In the Box Printed In the Box For USA PDF file Brother Solutions Center For Other Countries PDF file CD ROM In the Box For USA HTML file Brother Solutions Center For Other Countries HTML file CD ROM In the Box For USA PDF file Brother Solutions Center For Other Countries PDF file CD ROM In the Box PDF file Brother Solutions Center PDF file Brother Solutions Center PDF file Brother Solutions Center 1 Which Guide What s in it Where is it Web Connect Guide This Guide provides information about how PDF file Brother Solutions to configure and use your Brother machine Center to scan load and view images and files on certain Web sites that provide these services AirPrint Guide This Guide provides information for using PDF file Brother Solutions AirPrint to print from OS X v10 7 x 10 8 x Center and your iPhone iPod touch iPad or other IOS device to your Brother machine without installing a printer driver Visit us at http solutions brother com Table of Contents 1 G
18. then press your new option Repeat steps and for each setting you want When you have finished changing settings press OK Press Color Start orBlack Start 61 Cleaning and checking the machine Clean the outside and inside of the machine regularly with a dry lint free cloth When you replace the toner cartridge or the drum unit make sure you clean the inside of the machine If printed pages are stained with toner clean the inside of the machine with a dry lint free cloth WARNING A A e DO NOT put a toner cartridge or a toner cartridge and drum unit assembly into a fire It could explode resulting in injuries DO NOT use flammable substances any type of spray or an organic solvent liquid containing alcohol or ammonia to clean the inside or outside of the product Doing so could cause a fire or electrical shock Instead use only a dry lint free cloth See Product Safety Guide To use the product safely Routine maintenance IMPORTANT e Use neutral detergents Cleaning with volatile liquids such as thinner or benzine will damage the surface of the machine e DO NOT use cleaning materials that contain ammonia e DO NOT use isopropyl alcohol to remove dirt from the control panel It may crack the panel Cleaning the outside of the machine IMPORTANT DO NOT use any type of liquid cleaners including ethanol Clean the Touchscreen as follows ED Press and hold down
19. white bar 3 and the scanner glass strip 4 underneath it with a soft lint free cloth moistened with water Close the ADF cover 2 and fold the ADF document support 1 iii SS Close the top cover of the machine Press O to turn on the machine 65 Lift the document cover 1 Clean the white plastic surface 2 and scanner glass 3 underneath it with a soft lint free cloth moistened with water In the ADF unit clean the white bar 1 and the scanner glass strip 2 underneath it with a soft lint free cloth moistened with water NOTE 66 In addition to cleaning the scanner glass and glass strip with a soft lint free cloth moistened with water run your finger tip over the glass to see if you can feel anything on it If you feel dirt or debris clean the glass again concentrating on that area You may have to repeat the cleaning process three or four times To test make a copy after each cleaning Close the document cover 6 Press to turn on the machine Cleaning the corona wires If you have print quality problems or the Touchscreen shows Drum clean the corona wires as follows Open the top cover until it locks in the open position 2 Remove the toner cartridge and drum unit assembly Routine maintenance WARNING ZX HOT SURFACE After you have just used the machine some internal parts of the machine will be extremely hot Wait for the machine to cool
20. 5 Chapter 5 Do one of the following Deleting a Group To store another Group for broadcasting repeat steps E To finish storing Groups for broadcasting press A Press Address Book NOTE You can print a list of all the Address Book numbers see Reports on page 49 Press Edit Press Delete Swipe up or down or press A or Y to Changing a Group name display the Group you want Press the Group name Press OK When the Touchscreen asks Erase this data press Yes Press A Press Address Book Press Edit 8688 Press Change Swipe up or down or press A or to display the Group you want Press the Group name Press the Name Enter the new Group name up to 15 characters using the keyboard on the Touchscreen Press OK NOTE How to change the stored name ooo 86090 To change a character press lt 4 or gt to position the cursor to highlight the incorrect character and then press K Enter the new character see Basic User s Guide Entering Text Press OK Press A 46 Adding or deleting Group members Press Address Book Press Edit Press Change Swipe up or down or press A or to display the Group you want Press the Group name Swipe up or down or press A or to display Add Delete Press Add Delete Swipe up or down or press A or Y to display the number you want to add or delete OO OO 600 Do t
21. 9086 For example enter 19 45 for 7 45 PM NOTE The number of pages you can scan into the memory depends on the amount of data printed on each page 22 Checking and canceling waiting jobs Check which jobs are still waiting in the memory to be sent If there are no jobs the Touchscreen willshow No Jobs Waiting You can cancel a fax job that is stored and waiting in the memory Press THT Press All Settings Swipe up or down or press A or Y to display Fax Press Fax Swipe up or down or press A or to display Remaining Jobs Press Remaining Jobs Jobs that are waiting will appear on the Touchscreen Swipe up or down or press A or to scroll through the waiting jobs and press the job you want to cancel Press Cancel OO O OG O96 Do one of the following E To cancel press Yes If you want to cancel another job repeat step E To exit without canceling press No When you have finished canceling jobs press A Sending a fax Setting your changes as the new default You can save the fax settings for Fax Resolution Contrast Glass Scan Size Real Time TX and Coverpage Setup you use most often by setting them as the default These settings will stay until you change them again D Do one of the following m When Fax Preview is set to Off Sending Fax es Press Options Swipe up or down or press A or Y to choose the setting you want to change and the
22. Afterwards POLLED REPORT will be printed NOTE To delete the fax from memory press i All Settings Fax Remaining Jobs see Checking and canceling waiting jobs on page 23 Memory Receive Options Memory Receive lets you receive faxes while you are away from the machine You can use only one Memory Receive option at a time E Fax Forwarding E Paging E Fax Storage E PC Fax Receive See Basic User s Guide PC Fax Receive E Off Fax Forwarding The Fax Forwarding feature lets you automatically forward your received faxes to another machine If you choose Backup Print On the machine will also print the fax Press TH Press All Settings Swipe up or down or press A or Y to display Fax Press Fax Swipe up or down or press A or Y to display Setup Receive Press Setup Receive Swipe up or down or press A or Y to display Memory Receive 00O OO O00 Press Memory Receive Receiving a fax Swipe up or down or press A or to display Fax Forward Press Fax Forward Do one of the following E Press Manual to enter the forwarding fax number up to 20 characters using the keyboard on the Touchscreen see Basic User s Guide Entering Text Press OK E Press Address Book Swipe up or down or press A or Y to display to scroll until you find the fax number you want your faxes to be forwarded to Press the fax number or E mail address you want NOTE e Yo
23. Book numbers from Outgoing Calls You can store Address Book numbers from the Outgoing Call history Press Call History Press Outgoing Call Press the number Press Edit Press Add to Address Book Press Name Enter the name up to 15 characters using the keyboard on the Touchscreen To help you enter letters see Basic User s Guide Entering Text Press OK Press OK to confirm the fax or telephone number Press A Dialing and storing numbers Setting up Groups for Broadcasting A Group which can be stored in the Address Book allows you to send the same fax message to many fax numbers by pressing Fax Address Book Group name Apply and Fax Start First you must store each fax number in Address Book see Basic User s Guide Storing Address Book numbers Then you can include them as numbers in the Group Each Group uses up an Address Book number You can store up to 20 Groups or you can assign up to 199 numbers to a large Group See Broadcasting on page 19 Press Address Book Press Edit Press Setup Groups Press Name oO00090 Enter the Group name up to 15 characters using the keyboard on the Touchscreen Press OK Press Add Delete Add Address Book numbers to the Group by pressing them to display a red checkmark Press OK Read and confirm the displayed list of names and numbers you have chosen and then press OK to save your Group 4
24. Close the carton and tape it shut 83 Glossary This is a comprehensive list of features and terms that appear in Brother manuals Availability of these features depends on the model you purchased 3 7 in Touchscreen LCD and Touchpanel The Touchscreen LCD Liquid Crystal Display on the machine shows interactive messages and prompts for using the machine You can operate the Touchscreen by pressing or swiping on the screen The Touchpanel on the right side of the Touchscreen LCD illuminates its LEDs when they are available for the current operation Address Book Names and numbers you have stored for easy dialing Address Book List A listing of names and numbers stored in the Address Book memory in alphabetical order ADF automatic document feeder The document can be placed in the ADF and scanned one page at atime automatically Auto Reduction Reduces the size of incoming faxes Automatic fax transmission Sending a fax without picking up the handset of the external telephone or pressing Hook Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy Backup Print Your machine prints a copy of every fax that is received and stored in memory This is a safety feature so you will not lose messages during a power failure 84 Batch Transmission As acost saving feature all delayed faxes to the same
25. E To exit without canceling press No Real Time Transmission When you are sending a fax the machine will scan the document into the memory before sending it As soon as the telephone line is free the machine will start dialing and sending Sometimes you may want to send an important document immediately without waiting for memory transmission You can turn on Real Time TX NOTE e Ifthe memory is full and you are sending a fax from the ADF the machine will send the document in real time even if Real Time TX is set to Off If the memory is full faxes from the scanner glass cannot be sent until you clear some of the memory e In Real Time Transmission the automatic redial feature does not work when using the scanner glass Load your document eS Do one of the following E When Fax Preview is set to Off Sending Fax es Press Options 4 Swipe up or down or press A or Y to display Real Time TX Press Real Time TX Press On or Off Press OK Enter the fax number 9 Press Fax Start Sending a fax Overseas Mode If you are having difficulty sending a fax overseas due to a bad connection then turning on Overseas Mode may help This is a temporary setting and will only be active for your next fax Load your document 2 Do one of the following m When Fax Preview is set to Off Sending Fax es Press Options Swipe up or down or press A or to display
26. If you do not want to change additional settings press OK E f you chose Reduce Swipe up or down or press A or Y to display the Press Color Start oOrBlack Start reduction ratio you want and press it NOTE E 400 If you chose ae ioe ee Page Layout Is not available with press x to erase the displayed Pl aoe Reduce percentage or press lt 4 to move the cursor and then enter an enlargement or reduction ratio from 25 to 400 in 1 increments Press OK E f you chose 100 go to step 2 sided Copying MFC 9330CDW and MFC 9340CDW You must choose a 2 sided copy layout from the following options before you can start 2 sided copying The layout of your document determines which 2 sided copy layout you should choose MFC 9330CDW Portrait E 1 sided 2 sided Long Edge Flip Landscape E 1 sided 2 sided Long Edge Flip Making copies MFC 9340CDW If you want to use the automatic 2 sided copy feature load your document in the ADF Portrait E 2 sided 2 sided J 2 2 m 1 sided 2 sided Long Edge Flip A m 2 sided 1 sided Long Edge Flip gt 2 m 1 sided 2 sided Short Edge Flip A m 2 sided 1 sided Short Edge Flip ee 53 Chapter 7 Landscape E 2 sided 2 sided E 1 sided 2 sided Long Edge Flip E 2 sided 1 sided Long Edge Flip a a m 1 sided 2 sided Short Edge Flip a oH m 2 sided 1 sided Short Edge Flip E s Load your document
27. Max field Secure Function Lock Funcion Lock Administrator Patiword click Submit Chapter 2 Turning Secure Function Lock on off NOTE Make a careful note of the administrator password If you enter the wrong password the Touchscreen will show Wrong Password Enter the correct password If you forget it call Brother Customer Service Turning Secure Function Lock on D Press TH Press All Settings Swipe up or down or press A or to display General Setup Press General Setup Swipe up or down or press A or to display Security Press Security Press Function Lock Press Lock Off gt 0On OOOO OO OQO Enter the registered four digit administrator password using the keyboard on the Touchscreen Press OK NOTE The Secure Function Lock icon is displayed beneath the time and date 12 00 gt 01 01 2013 _ ee Turning Secure Function Lock off revo Where xxxxx is the user s name Press Lock On gt 0ff 3 Enter the registered four digit administrator password using the keyboard on the Touchscreen Press OK Switching Users This setting allows you to switch between registered restricted users or Public mode when Secure Function Lock is turned on Changing to the restricted user mode Press Ya Put or a Where xxxxx is the user s name Press Change User Swipe up or down or press A or to display your user name Press your user
28. Network Configuration List see Network User s Guide Printing the Network Configuration Report Type a password in the Login box This is a password to log on to the machine s web page not the administrator password for Secure Function Lock Click NOTE If you are using a web browser to configure the machine s settings for the first time set a password 1 Click Please configure the password 2 Type a password up to 32 characters 3 Retype the password in the Confirm New Password field 4 Click Submit Setting and changing the Administrator Password You can configure these settings using a web browser To set up the web page see Before you begin to use Secure Function Lock 2 0 on page 8 Then set up the administrator Setting the administrator password The administrator password is used to set up users and to turn Secure Function Lock on or off see Setting up restricted users on page 9 and Turning Secure Function Lock on off on page 10 Click Administrator D Click Secure Function Lock Type a four digit number for the password in the New Password field Secure Function Lock Function Lock Adminisirsier Password 4 Retype the password in the Retype Password field Click Submit Changing the administrator password Click Administrator Click Secure Function Lock Type a four digit number for the password in the New Password field Retype the passwo
29. aceises 67 drum unit soasoanoennnnnnonnnunnnennnnnrnnennnrnnnnne 70 EE DROI ae A yexeseeerees 64 Scla E E 65 Connecting two line external TAD or telephone 43 ControlCenter2 for Macintosh See Software User s Guide ControlCenter4 for Windows See Software User s Guide 88 Copy 2 IM PAD CODY sierceniien sine 58 2 SIGS eiei 53 DUON sree ceccteee ends Gece nannedeetmaracmensedense ess 51 CORIA S rernca cones E ES 55 DONSIY ctoctacecbas in EE an 55 enlarge reduce ccseececsneeeeeeeeeeeeeeeees 52 N in 1 page layout cceeeeeeeeeeeeees 56 OUY ar E E E 51 SAVING PIPOT sereni iera 61 SON aea E 56 temporary settings ccscecsseeceseeeeeees 51 USMO ADE serrera ee EEn 57 using scanner glass 00 54 56 57 Cover page sereni 25 custom COMMENTS ccsscceeeeeeeeerseeees 25 printed FOP soansaannonnsonnnnnnnnnnnennnnnnneennne 26 D Daylight Saving Time cceeeeeseeeeeeeeees 3 Deep Sleep mode cceceeeeeeceeeeesseeeeneeees 4 Delayed batch transmission 006 22 Destination Display cccccccsseeeeseeeeeees 27 Dialing access codes and credit card NUMOS dessonar 44 dial prefix sstunamecencninauentsienainittontnioucsmetncanasan 6 Groups broadcasting cccceeeeeeeee 19 restricting dialing ccceeeeeseeeeeeeeeeeeees 14 Drum unit checking remaining life ee 80 GICAMING srce nenns a 67 70 Dual access sicnasiec
30. ad eerca EE 64 Cleaning the SCANNEL cccccccceeeeceeceeeeeeeeeeeeeeeseeeeeeeeseaeeeeesueaeeessaaeeeeeseenseeees 65 Cleaning the corona WIES cccccceeeeeececeseeeeeceeeeeeceaeeeeeeauaeeeeseaeeeessaneeeeeagens 67 Cleaning the drum unit 2 0 eecccecseeeececeeeeeeesseeeeeeeaeeeeseseeeeeeesaeeeessaeeeeeeaaees 70 Cleaning the paper pick up rOllers cccccecsecececeeeeeeeaeeeeeeseaaeeeeeseeeseeeesaeeeees 76 CAD UI ON ce arse ae an ce cerca E enreen geeeueesecee 7I AUO Reo IANO ane E E eee eer 78 Frequency Color Correction c ccccsscsecsccecaecececceaesesceseceeseceeeeeeeeeeseeees 78 PUIG TNS eSt PN ee ston EE E EEE 79 Checking the Page COunters ccccscccccceeseeeeeseeeeeeeeseeeeeeseeeeeeesseeeeeeeaaeeeeeees 79 Checking the remaining life of toner cartridges ccceceeeeeeeeeeeeeeeeeeeeeeeees 80 Checking the remaining life Of Darts cceccccceeeeceeeseeeeeeeaeeeeeeeeaaeeeeeaaeeeeeees 80 Replacing periodic MAINTENANCE PaITS ccececeeeecseeeeeeeeeeeeeeseeeeseeeesseeesneeeeseeees 81 Packing and Shipping the MACHING ccccceeceeeseeeceeeeeeeeeeeeseeeeeeseeeeeeeeeeeseeeeees 82 B Glossary 84 C Index 88 vi vi NOTE Most of the illustrations in this User s Guide show the MFC 9340CDW Memory storage Your menu settings are stored permanently and in the event of a power failure will not be lost Temporary settings for example Contrast and Ov
31. ame and press OK Press the name and then press the number you want to add After you enter all the fax numbers by repeating steps and press OK Press Fax Start After the broadcast is finished the machine will print a broadcast report to let you know the results 20 NOTE e If you did not use up any of the numbers for Groups you can broadcast faxes to as many as 250 different numbers The machine s available memory will vary depending on the types of jobs in the memory and the numbers used for broadcasting If you broadcast to the maximum number available you will not be able to use dual access and delayed fax Ifthe Out of Memory message appears press Pd to stop the job If more than one page has been scanned press Send Now to send the portion that is in the machine s memory Canceling a Broadcast in progress While broadcasting you can cancel the fax currently being sent or the whole broadcast job D Press x lt 2 Do one of the following E Tocancel the entire broadcast press Entire Broadcast Goto step E To cancel the current job press the button that displays the number or name being dialed Go to step E To exit without canceling press x When the Touchscreen asks if you want to cancel the entire broadcast do one of the following E Press Yes to confirm E To exit without canceling press No 4 Do one of the following E To cancel the current job press Yes
32. atietarsametataneantoiaanscxesseadans 19 E Enlarge Reduce ccccceseeeeseseeeeeeeeesees 52 F Fax codes CHANGING satinriictsnamncciorecmcaciiientimeniutyeaunes 33 remote ACCESS COE ee eeeeeeeeeeeeeees 33 Fax forwarding changing remotely cceseeeee 34 35 programming a number eeeeeeeeeees 29 FAX SIOraQO anwiidamoiiienndiareccennanuninena 31 Printing from Memory ccseeeceeeeee eens 38 WMO OI serra 32 UMIDO ON sirtisstcutestngan encima hontai r 31 Fax stand alone receiving at end of conversation s es 37 fax forwarding cccseeeeseeeeeeeeees 29 34 fax receive stamp ccceecceseeeeeeeeees 37 into memory fax storage e s 31 DAOG sessen 30 polling receive ssossnsssssenssneosnneenenne 40 reducing to fit ON paper essensen 36 retrieving from a remote site 34 35 SONGING soar 15 at end of conversation s 18 DIOAACASUNG sisisi 19 canceling from memory 08eeee 23 COMMAS creen 17 delayed batch ccccceeceeseeeeeseeeeenees 22 delayed TAX ccstissideiesinaceuaciiaiamnagem 22 destination display ccccesseeeeees 27 from memory dual access 19 Manudl sesane n 18 OVET A ra 21 polled transmit cceceeeeeesseeeeeeeeeees 28 real time transmission s es 21 resolution ossssssssessesnoorsesrrrrrrnrrrnrreen 17 Fax Tel mode receiving FAXES ccecccsececseeeeeeeeessseeeeees 42 G Gro
33. be equal in size and appearance and both may contain four wires black red green yellow To test the type of jack plug in a two line telephone and see if it can access both lines If itcan you must separate the line for your machine Converting telephone wall outlets There are three ways to convert to an RJ11 jack The first two ways may require assistance from the telephone company You can change the wall outlets from one RJ14 jack to two RJ11 jacks Or you can have an RJ11 wall outlet installed and slave or jump one of the telephone numbers to it The third way is the easiest Buy a triplex adapter You can plug a triplex adapter into an RJ14 outlet It separates the wires into two separate RJ11 jacks Line 1 Line 2 anda third RJ14 jack Lines 1 and 2 If your machine is on Line 1 plug the machine into L1 of the triplex adapter If your machine is on Line 2 plug it into L2 of the triplex adapter Installing machine external two line TAD and two line telephone When you are installing an external two line telephone answering device TAD and a two line telephone your machine must be isolated on one line at both the wall jack and at the TAD The most common connection is to place the machine on Line 2 which is explained in the following steps The back of the two line TAD must have two telephone jacks one labeled L1 or L1 L2 and the other labeled L2 You will need at least three telephone line cords the one that
34. ber of copies Press Options Select 2 sided gt 2 sided in 2 sided Copy see 2 sided Copying MFC 9330CDW and MFC 9340CDW on page 53 59 cl 60 Chapter 7 Select 2in1 P 2in1 L 4in1 P or 4in1 L inPage Layout see Making N in 1 copies page layout on page 56 Swipe up or down or press A or to display 2 sided Copy Page Layout Press 2 sided Copy Page Layout Press LongEdge gt LongEdge LongEdge gt ShortEdge ShortEdge gt LongEdge or ShortEdge gt ShortkEdge If you do not want to change additional settings press OK Press Color StartorBlack Start Removing Background Color Remove Background Color removes the background color of the document when copying Using this function will make the copy clearer to read and may save toner NOTE This function is for use only when making color copies 6000 690 Load your document Press Copy Enter the number of copies Press Options Swipe up or down or press A or to display Advanced Settings Press Advanced Settings Press Remove Background Color Press Low Medium Or High If you do not want to change additional settings press OK Press Color Start Saving copy options as a Shortcut You can store the copy options you use most often by saving them as a Shortcut Press Copy 2 Press Options Swipe up or down or press A or Y to display Quality Enlarge Reduce 2
35. cast You can broadcast up to 250 different numbers Before you begin the broadcast Address Book numbers must be stored in the machine s memory before they can be used in a broadcast see Basic User s Guide Storing Address Book numbers Group numbers must also be stored in the machine s memory before they can be used in a broadcast Group numbers include many stored Address Book numbers for easier dialing see Setting up Groups for Broadcasting on page 45 How to broadcast a fax ED Load your document 2 Do one of the following m When Fax Preview is set to Off Sending Fax es Press Options Swipe up or down or press A or Y to display Broadcasting Press Broadcasting 19 Chapter 3 Press Add Number NOTE If you downloaded Internet Fax If you want to broadcast using an E mail address see Basic User s Guide Entering Text and press OK address press ca enter the E mail You can add numbers to the broadcast in the following ways E Press Add Number and enter a number using the keyboard on the Touchscreen see Basic User s Guide How to dial Press OK E Press Add from Address book Swipe up or down or press A or Y to display the number you want to add to the broadcast Select the check boxes of the numbers you want to add to the broadcast After you select all the numbers you want press OK E Press Search in Address book Press the first letter of the n
36. ceeeeeeeeeeeeeeeeeeees 16 GO A ee oe en ee ee eee eee ee eee 17 Changing Fax Resolution cccccccceeeeeeeeeeeceeseeeeeeeeseeeeeesaueeeeeseaaeeeeesaeeeeeees 17 Additional sending OPELAatiONS cccccceececeseeeeceeeeeeseseeeeeeeeeaeeeeeeseeeeeeaeeeesneeessaes 18 Sending d tax manually sessresceras n Eiai 18 Sending a fax at the end of a conversation s ssssseserrsrsrrrrererrrrsrrrrrrrrrrrene 18 pua GCS ne E E pauteeseennceetbtes 19 Broadcasting 19 Real Time Transmission nnannnnnanoonnnnnnenrenrrnrnnrenrnrrnrrrnrrnnrenrrnrrnrrerenrenenne 21 Overseas ModE icen E taeeeyecen 21 CNA SC A S EN EE A E E EE AE E A 22 Delayed batch transmission ccccccseccsseeceeeeeeeeeeeeeeseeseeeeeeeeesseeeaaeseeseeeeees 22 Checking and canceling waiting JODS ccccccccccsseeeceeesaeeeeeseeeeeeesseeeeeeeanees 23 Setting your changes as the new defaullt cccccecceeeeeeceeeeeeeeeeeeeeeeeseeeees 23 Restoring all fax settings to the factory settings ccceccceeceseeeeeeeseeeeeeeeees 24 Saving fax options AS a SNOSTCUL cece cceceeeeeeeeseeeeeeeaueeeeeeeaaeeeeeseeeseeees 24 EICCIFONIC COVE DAC 6 isco tusersenccstawesesiestiswacsaesndevandovanvvunar sanedadtevuxtedeadesuabevbawrs 25 Destination LOIS VAY sictjuriamesssnoscrs aires tenencia nn aaa Ra Aaina seen 27 FON cere E E esas semenesd 28 Poll d transmit iceiscirneninirsineniinn nenian EAE EAER niia 28 4 Receiving a fax 29 Memory Re
37. ceive Options cceeccecsseeeceeeaeeceeeceeeecessueeeeeeeeeseeeesseeeeeeseeeeeeesaeees 29 FPA FONAN oe E a A ES 29 E A E E E E A E E E E E E EE 30 POSO a E ee eee eee eee 31 Changing Memory Receive Options ccccccceeeeeeeseeeeeeeaueeeeeeeaneeeeeseeeeeeees 31 Turning off Remote Fax Options ccccccccccssseeceeeeeeeeeeseeeeeeseaeseeessaeeseeeaaees 32 Remote retrieval sicsnswstscusssvesensassvientactaaeiGtensislanidlabanadnidedmadanataaaddewnnsieimssmernuebeesactuens 33 Setting a Remote Access COdeC ccccccceeeeceeceeeeeeeeseeeeeesaueeeeeeeaaeeeeseeneeeees 33 Using your Remote Access COde ccccccessececeeeeeeeeeseeeeeeeeaneeeeeseaeseeeesaeeeees 33 Remote fax COMMM ANG S ones cencincustsennsaretssnuanacuncianiaasceauauaneiteuasedietrnedani sacs 34 Retrieving fax messages cccceccsesccceeeeceeeececesseeesssesseseesseeessaeeseeeeseeeseeeess 35 Changing the Fax Forwarding NUMDETL ccccccesseeeceseeeeeeeeseeeeeeeaaeeeeseees 35 Additional receiving OPErAatiONS ccccsecceceseececeeeeeeseeeeeeeeeeesaeeeeeegeeesueeesaaeeesnaes 36 Printing a reduced INCOMING FAX cececceeececeeeeeceeeeeeeeeeeeseeeeeesseeeaaeeeeseeeeees 36 2 sided printing for Fax mode MFC 9330CDW and MFC 9340CDW 36 Setting the Fax Receive Stamp cccccceeseecceceeeeeeeeseeeeeeseeeseeesseaeeeseaaeeeeeees 37 Receiving a fax at the end of a CONVErSATION ccccceeeeesseeeeeeeeeeeeee
38. cess Code 3 digits followed by x If you hear one long beep you have messages When you hear two short beeps press 9 6 2 a Wait for a long beep and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent followed by up to 20 digits NOTE You cannot use and as dial numbers However press if you want to create a pause Hang up after you hear your machine beep Your machine will call the other fax machine which will then print your fax messages Receiving a fax Changing the Fax Forwarding number You can change your fax forwarding number from another touch tone telephone or fax machine amp p Dial your fax number When your machine answers enter your Remote Access Code 3 digits followed by x If you hear one long beep you have messages When you hear two short beeps press 9 5 4 D Wait for the long beep enter the new number up to 20 digits of the remote fax machine you want your fax messages forwarded to using the dial pad then enter NOTE You cannot use and as dial numbers However press if you want to create a pause Press 9 0 to stop Remote Access when you have finished Hang up after you hear your machine beep 35 Chapter 4 Additional receiving operations Printing a reduced incoming fax If you choose On the machine reduces each page of an incoming fax to fit on one page of L
39. ck up at an extension telephone by pressing this code 51 Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings Tone A form of dialing on the telephone line used for Touch Tone telephones Transmission The process of sending faxes over the telephone lines from your machine to the receiving fax machine Transmission Verification Report A report for each transmission that shows its date time and number User Settings List A printed report that shows the current settings of the machine Glossary 87 Index Numerics 2 sided CODY srcisstaieeeieasatscens ciandeeenmnecvsieinn 53 A Address Book access codes and credit card NUMDEIS sirarna a 44 broadcasting cceeececeeeeceseeeeeeeeeeeaneeeens 19 using Groups cisissweciiniscecasaansevevecaniaansinls 19 Group dial setting up Groups for broadcasting 45 Apple Macintosh See Software User s Guide B Broadcasling sersenteaneniiismiianni nn 19 canceling saeresersacnce stoi ai ii 20 setting up Groups for aeeessssssesseeerereen 45 C Canceling broadcast IN PrOCeSS cscceeeeeeeeeeees 20 fax jobs IN Memory cecceeseeeeeeeeeeeeees 23 TAX storage ssssceuncitaativvnssavcenyvenayaccetucndecdens 31 jobs awaiting redial ccecceceeeeeeeeeees 23 remote fax Options csseeeseeeeeeeeees 32 Cleaning COLO MG WINES erescestyicioensanyitecasaaiscuesiodes
40. drum unit e Handle the toner cartridge carefully If toner scatters on your hands or clothes immediately wipe or wash it off with cold water e To avoid print quality problems DO NOT touch the shaded parts shown in the illustrations lt Toner cartridge gt lt Drum unit gt e We recommend that you place the toner cartridge on a clean flat level stable surface with disposable paper or cloth underneath it in case you accidentally spill or scatter toner Routine maintenance 14 Turn the drum unit as shown in the 16 Use the numbered markers next to the illustration Make sure the drum unit drum roller to find the mark For gear 1 is on the left side example a dot in column 2 on the Drum Dot Check Sheet would mean that there is a mark in the 2 region of the drum 15 Read the following information from the Drum Dot Check Sheet E Dot location The sheet has eight numbered columns The number of the column with the printed dot in it is used to find Te Ss the dot position on the drum X gy 73 W Turn the edge of the drum unit toward you by hand while looking atthe surface of the suspected area NOTE DO NOT touch the drum s surface To avoid print quality problems hold the edges of the drum unit 18 When you find the mark on the drum that matches the Drum Dot Check Sheet wipe the surface of the drum gently with a dry cotton swab until the mark on the surface comes off
41. ect Light to make the faxed document darker amp Do one of the following E When Fax Preview is set to Off Sending Fax es 2 Press Options Swipe up or down or press A or Y to display Contrast 4 Press Contrast Press Auto Light or Dark NOTE Even if you choose Light or Dark the machine will send the fax using the Auto setting if you choose Photo as the Fax Resolution Sending a fax Changing Fax Resolution The quality of a fax can be improved by changing the Fax Resolution Resolution can be changed for the next fax ED Do one of the following m When Fax Preview is set to Off Sending Fax es Press Options Swipe up or down or press A or to display Fax Resolution 4 Press Fax Resolution Press Standard Fine S Fineor Photo NOTE You can choose four different resolution settings Black amp white Standard Appropriate for most typed documents Good for small print and transmits a little slower than Standard resolution Good for small print or artwork and transmits slower than Fine resolution Use when the document has varying shades of grey or is a photograph This has the slowest transmission time 17 Chapter 3 Additional sending operations Sending a fax manually Manual transmission Manual transmission lets you hear the dialing ringing and fax receiving tones while sending a fax Load your document Do one of the follo
42. eeeeeseeeesaees 48 Fax Jourmal Activity EDOM sersssccuidatevsssaxtcisiniienesenccenaivnandaammenanancniiaan ocala 48 PS OOS ei E E E atnaiend 49 ROW 10 Pnn aA FODO UU sasasi se EEEE EAEE NE EEEE 50 7 Making copies 51 COV CENIO masin EEE E E E E 51 OP CODY I ernea EE EER E EE eee 51 IMPFOVING CODY QUAIINY scssi a 51 Enlarging or reducing copies cccseececeeeecesseeeeeaeeeeceeeeeesuaeeeeeaeeeeeageeesaeeeees 52 2 sided Copying MFC 9330CDW and MFC 9340CDW ccccccsseeeeeees 53 Adjusting Density And Contrast ccccccecceesseeeeseeeeeeeeseeeeeseeeeeeseaeeeeessaneees 55 SO EE S CS ste cee vate E sancti ure tena E E EE E T 56 Making N in 1 Copies page layout cceececseeececeeeeeeeeeeesseeeeeeeeeeseaeeesaeeeees 56 ZARE DI OY EE E E E A EEE E an 58 Adjusting the Color Saturation ccccccccceccesseeeceaeeeeeeeeaeseeeeseeseeeesseeeeseaneees 59 Making 2 sided N in 1 copies MFC 9340CDW sssssssssssssssssrssesrrrssrrreresrrren 59 Removing Background COlOr cccccccceseececceesesecceeeceeesseeeeeeeaeseeeeseaeeeeesseneees 60 Saving copy options as a Shortcut nneennnnneennnsennnenrennnennnnnnsnreerernrennnnee 61 DAVING DADEM E E 61 A Routine maintenance 62 Cleaning and checking the MA CHNING ccccceseecceceeeeeeeeseeeeeeeaeeeeeeeeaaeeeseaaeeeeeees 62 Cleaning the outside of the machine ccccececceceeeeeeeeseeeeeeeeseeeeeeeaueeeeeanees 63 Cleaning the LED Ne
43. eeessanees 37 Setting the Print Density ecsce vececeee te teamed econ teense ateueuacetisneaeciusoutosntatenedecseneas 38 Printing a fax from the Memory c ccceseeceeeeeeeeeeeeeeeseeeeeeeeeeseeeseeeesaeeeeaeeeeaes 38 Receiving faxes into memory when the paper tray is emply 0ceeee 39 POM Clieaiedeenanvunaev ers suntt seven N E E E E A 40 FOUNO MECCIV srera e ee a E sacked 40 5 Dialing and storing numbers 42 Telephone line services cccccccsecccsescceeeeceeeeeceseeceaeessaeesseeessesesaeeessaeeesgeessneesaes 42 Tone or Pulse Canada ONy cccccccecceesseececeaeeeeeeseeeeeeseaeeeeseeeseeeeseaeeeeeeaees 42 For ax Tel mode Only esstctacudatniadetangesaceeen gad inet an E ERO raae iida 42 Special line considerations cece eeeeececeeeeeeeeceeeeeeseeeeeeesseeeeeeesueaeeeeeaeeeeeaees 42 Additional dialing operations cccsseccssseccceeseceeeeeeceenececeeeceeeueeeeuaeeesseeeesnaseesees 44 Dialing access codes and credit Card NUMDbeTrS cccccsseeeeeeeeeeeeeeeesneeeees 44 Additional ways to store NUMDEYSS ccccececesseeeceseeeeeeeeeeeaeeeeeeeeeeesueneeeaaeeeseaeeess 45 Storing Address Book numbers from Outgoing Calls ccceceesseeeeeeeeeeees 45 Setting up Groups for Broadcasting ccccccessececeeeneeeeeseeeeeeeeeeeeeeeseaeeeeeeaees 45 6 Printing reports 48 FCO ON a E 48 Transmission Verification REPOrt ccccccccsseecsseeeeneeeeeeeeeseeeseee
44. eneral Setup 1 Memory SlOra gE creer er eet EEE o oop EEr E 1 VOMO ENING erra E ost 1 PUM Cl OUTING eere a E E E E E E teemrnct ute 1 BEGDOr VOMO oreore E 2 Speaker VOLUME ccccecccccceseececceeeeeeeeseeesceeeseeeeeeeseeeeeseeeeeeeeseaeeeeeeseeeeeesaaeeeenees 2 Automatic Daylight Saving TiIMe cccccccseseeceeseeeeeeeeseeeeeeseeeeeeesseeeeseaaeeeessaneees 3 ECOIOGY TEATUIGS sisciccssiatscsessatececcnsnsvdetsnsenivedasadaiaecndacnnaimnnandncadvasthiensiavwecieensdvbbeeeenses 3 TO AVC circa be cea E E 3 ICC TING encasieeacsesivcesedaztdotedtaentenbeedsieeuseeceecbiteenatvecbstoasvaedisoandasteceestosnacezacscears 4 Deep Sleep MOJE ice sainea saints cxecg pinni itan sai NAR ikar E VEAN NENEA K NENAS RA E inais 4 TOUCH G O seig nia ar ERE E E aa EAE a TEN 5 Setting the backlight DrightN Ss ccccceececesseeeeeseeseeeeeeeeeeseeaeeeeseeeseeeeaeaees 5 Setting the Dim Timer for the backlight ccceceeeeceeeeeeeeeeeeeeeeeeaeeeeeeeeaaees 5 PAN FP SN cnet E a se tie dea see save manne none cevectean EE A T et 6 Setting up the prefix NUMDEL cccccceseeeececeaeeeeeeseeeeeeseeeeeeeseeaeeeeessaesesesaeeees 6 Changing the prefix NUMDED cccceccececeeeeeeeeseeeeeeaeeeeeeseeeeeeeessaeseesaaeeeeesaens 6 2 Security features 7 SoeF Unn LOCK i eter caceentece anes waacacsmcsss sewasuusnsacaassusoseaseunsonesacceceeuncs 7 Before you begin to use Secure Function LOCK 2 0 ccecceceeeeeseeeeeeaeeeee
45. erseas Mode will be lost Also during a power failure the machine will retain the date and time and programed fax timer jobs for example Delayed Fax for approximately 60 hours Other fax jobs in the machine s memory will not be lost General Setup Volume settings Ring volume You can choose from a range of ring volume levels from High to Off ED Press TH Press All Settings Swipe up or down or press A or Y to display General Setup Press General Setup Swipe up or down or press A or to display Volume Press Volume Press Ring Press Off Low Med or High Press A 6900090 O96 OO Chapter 1 Beeper volume When the beeper is on the machine will make a sound when you press the Touchscreen or Touchpanel make a mistake or after you send or receive a fax You can choose from a range of sound levels from High to Off D Press TH Press All Settings display General Setup Press General Setup display Volume Press Volume Press Beep Press Off Low Med Or High Press A 6900090 O00 OO Swipe up or down or press A or to Swipe up or down or press A or to Speaker volume You can choose from a range of speaker volume levels from High to Off 6900090 OO 606 Press THT Press All Settings Swipe up or down or press A or to display General Setup Press General Setup Swipe up or down or press A or to display Volume Press V
46. es 8 Setting and changing the Administrator Password ccccececesseeeceeeeeesneeeees 8 Setting UP restricted USEWS cccccecceesecececeeeeeeceseeeeeceeeeeeeseeeeeeeesuaeeeeeaaneeesaees 9 Setting up and changing the Public user mode cccceceeeeeeseeeeeeeeeeeeeeeeees 9 Turning Secure Function LOCK ON Off cccccceeeececeeeeeeseeeeeaeseeeeaeeeeaeseesnaees 10 SILC IM IS OU E tee caiea cae ease one setae adc eke gans E E ease ane caaseaee 11 RS EN LOC rerna Erea EE E S AEE E TEE E 12 Setting up the administrator password cccccececeeeeeeeeeeeeeeeeeseaeeeeeeaeeeeeeaees 12 Changing the Setting Lock administrator password cccsseeeeeeeeeeeeeeeeeees 13 TUMING SEUNG LOCK ON OM vicctitesss 0cts cianvecsntaainesseunenienmsceniummnceiauaacriunebainsas 13 Resiricing dialing scscesietiveseesxvine execuwithessandiuanaainntdunnminindsennndndutimaddsunitaiscasvuvbieene ds 14 Dial pad VSS CMO ssrin NEEESE EEEE EEEa 14 Address Book restriction ccccccsececeeeeeeceeeeceeeeeeseeeeeeeeeeeeeeeeeeseeeeeesaeeesseeeees 14 SHONCUIS Fe SUN CNO asad sete es screeds caine anaana EPEE E r ELE 14 3 Sending a fax 15 Additional sending ODMONS sv cinicus cwarircestincicinnaruies de wore uicuictoreaniantics wiutniaaiiuehnesbissaninacactiniees 15 Sending faxes USING multiple settings cee ccceceeeeceeseeeeeeeeaeeeeeeseeeseeeesaeesees 15 Changing a 2 sided fax layout MFC 93840CDW ccccese
47. ess a density level on the Touchscreen Press A OO 09 OG OO 38 Printing a fax from the memory If you choose PagingorFax Storage you can still print a fax from the memory when you are at your machine see Fax Storage on page 31 amp Press THT Press All Settings Swipe up or down or press A or to display Fax Press Fax Press A or Y to display Print Fax Press Print Fax Press OK Press Al 900060 OO Receiving a fax Receiving faxes into memory when the paper tray is empty As soon as the paper tray becomes empty during fax reception the Touchscreen shows No Paper and begins receiving faxes into the machine s memory Load paper in the paper tray see Basic User s Guide Loading paper and print media Incoming faxes will continue to be stored in the memory until the memory becomes full or paper is loaded in the paper tray When the memory is full the machine will stop automatically answering calls To print the faxes load fresh paper in the tray 39 Chapter 4 Polling Polling lets you set up your machine so other people can receive faxes from you but they pay for the call It also lets you call somebody else s fax machine and receive a fax from it so you pay for the call The polling feature needs to be set up on both machines for this to work Not all fax machines support polling Polling receive Polling receive lets you call another fax machine to receive a fa
48. etter A4 Legal or Folio sized paper The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting see Basic User s Guide Paper settings amp Press TH Press All Settings Swipe up or down or press A or to display Fax Press Fax Swipe up or down or press A or to display Setup Receive Press Setup Receive Swipe up or down or press A or to display Auto Reduction Press Auto Reduction Press On or off Press A 69090 00 OS OO 36 2 sided printing for Fax mode MFC 9330CDW and MFC 9340CDW Your machine prints received faxes on both sides of the paper when 2 sided Is set to On Use Letter Legal or Folio 8 5 in x 13 in sized paper for this function 16 to 28 Ib 60 to 105 g m Press TH Press All Settings Swipe up or down or press A or to display Fax Press Fax Swipe up or down or press A or to display Setup Receive Press Setup Receive Swipe up or down or press A or to display 2 sided Press 2 sided Press On or Off 69090 00 OS O89 When 2 sided is turned on incoming faxes will automatically be reduced to fit the size of paper in the paper tray Setting the Fax Receive Stamp You can set the machine to print the received date and time at the top center of each received fax page D Press THT Press All Settings Swipe up or down or press A or Y to display Fax Press Fax
49. fax number will be sent as one transmission Beeper Volume Volume setting for the sound when you press a key or make an error Broadcasting The ability to send the same fax message to more than one location Cancel Job Cancels a programmed print job and clears it from the machine s memory CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling Caller ID A service purchased from the telephone company that lets you see the number or name of the party calling you Coding method Method of coding the information contained in the document All fax machines must use a minimum standard of Modified Huffman MH Your machine is capable of greater compression methods Modified Read MR Modified Modified Read MMR and JBIG if the receiving machine has the same capability Communication error or Comm Error An error during fax sending or receiving usually caused by line noise or static Compatibility group The ability of one fax unit to communicate with another Compatibility is assured between ITU T Groups Contrast Setting to compensate for dark or light documents by making faxes or copies of dark documents lighter and light documents darker Delayed Fax Sends your fax at a specified later time that day Density Changing the Density makes the whole image lighter or darker Distinctive Ring A subscr
50. g the remaining life of parts You can see the machine s parts life on the Touchscreen D Press THT Press All Settings Swipe up or down or press A or to display Machine Info Press Machine Info Press Parts Life OOO 0O Press A or Y to see the approximate remaining parts life of the Drum Black BK Drum Cyan C Drum Magenta M Drum Yellow Y Belt Unit Fuser PF Kit E Press A NOTE e The life check will be accurate only if you reset the part counter when you install a new part It will not be accurate if that part s life counter is reset during the life of the used part e The remaining life of the toner cartridge is listed on the User Settings report see How to print a report on page 50 Replacing periodic maintenance parts The periodic maintenance parts will need to be replaced regularly to maintain the print quality The Fuser Unit and PF Kit parts listed in the table must be replaced after printing approximately 50 000 pages Call Brother Customer Service when these messages appear on the Touchscreen Touchscreen Description message Replace Fuser Replace the fuser unit Replace PF kit Replace the paper feeding kit for the paper tray Letter or A4 size single sided pages Routine maintenance 81 Packing and shipping the machine This machine is heavy and weighs more than 44 1 Ib 20 0 kg To prevent possible injuries at least two people should
51. he following for each number you want to change E To add a number to the Group press the check box of the number to add a check mark E To delete a number from the Group press the check box of the number to remove the check mark Press OK Press OK Press A 09 Dialing and storing numbers 47 Fax reports Press on the Touchscreen to set up the Transmission Verification Report and the Journal Period Transmission Verification Report You can use the Transmission Verification Report as proof that you sent a fax see Basic User s Guide Transmission Verification Report Fax Journal Activity Report You can set the machine to print a journal at specific intervals every 50 faxes 6 12 or 24 hours 2 or 7 days The factory setting is Every 50 Faxes If you set the interval to Of you can still print the report by following the steps in How to print a report on page 50 D Press TH Press All Settings Swipe up or down or press A or to display Fax Press Fax Swipe up or down or press A or to display Report Setting Press Report Setting Press Journal Period Press Journal Period ooo 80 OO Printing reports Swipe up or down or press A or Y to choose an interval If you choose Every 50 Faxes goto step E 6 12 24 hours 2 or 7 days The machine will print the report at the chosen time and then erase all jobs from its memory If the machine s memo
52. he machine TD Press to turn on the machine Calibration The output density for each color may vary depending on the machine s environment such as temperature and humidity Calibration helps you to improve the color density o9O600 Press E Press Calibration Press Calibrate Press Yes to confirm Touchscreen will show Completed Press A You can reset the calibration parameters back to those set at the factory oOo600 Press E Press Calibration Press Reset Press Yes to confirm Touchscreen will show Completed Press A Routine maintenance NOTE e If an error message appears press OK and try again For more information see Basic User s Guide Error and maintenance messages e If you are using the Windows printer driver the driver will get the calibration data automatically if both Use Calibration Data and Get Device Data Automatically are selected The factory settings are on see Software User s Guide e If you are using the Macintosh printer driver the printer driver will get the calibration data automatically If you want to get calibration data manually you must perform the calibration using the Status Monitor see Software User s Guide 77 Auto Registration If solid areas of color or images have cyan magenta or yellow fringes you can use the auto registration feature to correct the problem D Press E Press Auto Regist amp Press Yes to c
53. iber service purchased from the telephone company that gives you another telephone number on an existing telephone line The Brother machine uses the new number to simulate a dedicated fax line Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax Easy Receive Enables your machine to respond to CNG tones if you interrupt a fax call by answering it ECM Error Correction Mode Detects errors during fax transmission and resends the pages of the fax that had an error Extension telephone A telephone on the fax number that is plugged into a separate telephone wall jack External telephone A telephone that is plugged into the EXT jack of your machine F T Ring Time The length of time that the Brother machine pseudo double rings when the Receive Mode setting is Fax Tel to notify you to pick up a voice call that it answered Glossary Fax Forwarding Sends a fax received into the memory to another pre programmed fax number Fax Journal Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Fax Receive Code Fax Tel mode only Press this code 51 when you answer a fax call on an extension or external telephone Fax Storage You can store faxes in the memory Fax tones The signals sent by sending and receiving fax machines while communicating information
54. ine settings cannot be changed through the Remote Setup utility while Setting Lock IS On Setting up the administrator password ooo OO OO Press i Press A11 Settings Swipe up or down or press A or to display General Setup Press General Setup Swipe up or down or press A or to display Security Press Security Press Setting Lock Enter a four digit number for the new password using the keyboard on the Touchscreen Press OK Re enter the new password when the Touchscreen shows Verify Press OK Press A Changing the Setting Lock administrator password amp Press TH Press All Settings Swipe up or down or press A or Y to display General Setup Press General Setup Swipe up or down or press A or Y to display Security Press Security Press Setting Lock Press Set Password Enter the old four digit password using the keyboard on the Touchscreen Press OK 99000 OOGO OQO Enter a four digit number for the new password using the keyboard on the Touchscreen Press OK Re enter the new password when the Touchscreen shows Verify Press OK Press A Security features Turning Setting Lock on off If you enter the wrong password the Touchscreen will show Wrong Password Enter the correct password Turning Setting Lock on Press TH Press All Settings Swipe up or down or press A or to display General Setup Press General Setu
55. ings Swipe up or down or press A or Y to display Fax Press Fax Swipe up or down or press A or to display Dial Restriction Press Dial Restriction Press Address Book Press Enter Twice Onor Off Press A Shortcuts restriction 6900090 OO O00 Press TH Press All Settings Swipe up or down or press A or to display Fax Press Fax Swipe up or down or press A or to display Dial Restriction Press Dial Restriction Press Shortcuts Press Enter Twice Onor Off Press A Additional sending options Sending faxes using multiple settings Before you send a fax you can change any combination of these settings E 2 sided Fax E Contrast Fax Resolution Real Time TX Overseas Mode Delayed Fax Paten Ix Coverpage Message Coverpage Setup Broadcasting 1 For MFC 9340CDW b Do one of the following m When Fax Preview is set to Of f Sending Fax es The Touchscreen shows Save as __ Shortcut __ Enter Number Hook Redial Fax Resolution Standard Address Book Options Fax Start Call History Sending a fax Press Options Swipe up or down or press A or Y to display the setting you want and then press the setting Press the option you want Do one of the following E Repeat steps and to change more settings E f you are finished choosing settings press OK Go to the next step for sending your fax NOTE e Most se
56. n press the new option Repeat this step for each setting you want to change D After changing the last setting swipe up or down or press A or Y to display Set New Default Press Set New Default O The Touchscreen asks you to confirm the change to the new default settings Press Yes to confirm ED Press Al 23 Chapter 3 Restoring all fax settings to the factory settings You can restore all the fax settings you have changed to the factory settings These settings will stay until you change them again D Do one of the following m When Fax Preview is set to Off Sending Fax es Press Options After changing the last setting swipe up or down or press A or Y to display Factory Reset Press Factory Reset The Touchscreen asks you to confirm to change back to the factory settings Press Yes to confirm Press A OO 80 24 Saving fax options as a Shortcut You can store all the new fax options you use frequently by saving them as a Shortcut D Do one of the following m When Fax Preview is set to of f Sending Fax es 2 Enter the fax number Press Options 4 Swipe up or down or press A or to display Fax Resolution 2 sided Fax Contrast Real Time TX Overseas Mode or Glass Scan Size andthenpress the setting you want to change Then press the new option you want Repeat this step for each setting you want to change When you have finished choosing new o
57. name Enter your four digit user password using the keyboard on the Touchscreen Press OK NOTE e If the current ID is restricted for the function you want Access Denied will appear on the Touchscreen e If your ID has page limit restrictions and has already reached the maximum number of pages the Touchscreen will show Limit Exceeded or Access Denied when you try to print Call your administrator to check your Secure Function Lock Settings Security features Changing to the Public mode Press ta Where xxxxx is the user s name 2 Press Go to Public NOTE After a restricted user has finished using the machine it will return to Public mode after one minute If the function you want is restricted for all users Access Denied will appear on the Touchscreen and Change User screen will appear You cannot access the function Call your administrator to check your Secure Function Lock Settings If your ID has Color Print restrictions to Disable the Touchscreen will show No Permission when you try to print colored data 11 Chapter 2 Setting Lock Setting Lock lets you set a password to stop other people from accidentally changing your machine settings Make a careful note of your password If you forget it you will have to reset the passwords stored in the machine Call your administrator or Brother Customer Service While Setting Lock is On you cannot access the machine settings Mach
58. nd the setting will be unchanged If unprinted faxes are in the memory E Print all faxes e If you press Yes faxes in the memory will be printed before the setting changes If a backup copy has already been printed it will not be printed again e If you press No faxes in the memory will not be printed and the setting will be unchanged If received faxes are left in the machine s memory when you change to PC Fax Receive from another option Fax Forward Paging OrFax Storage press USB or the name of the computer if you are on a network Press OK 31 Chapter 4 The Touchscreen will ask you this question Send Fax to PC e If you press Yes faxes in the memory will be sent to your computer before the setting changes You will be asked if you want to turn on Backup Print For more information see Basic User s Guide PC Fax Receive If you press No faxes in the memory will not be erased or transferred to your computer and the setting will be unchanged IMPORTANT 32 If you choose Backup Print On the machine will also print received faxes at your machine so you will have a copy This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine Turning off Remote Fax Options ED Press TH Press All Settings Swipe up or down or press A or Y to display Fax Press Fax Swipe up or down or press A or to display Setup Receive
59. ng and outgoing faxes TX transmit RX receive User Settings Prints a list of your current settings Network Configuration Prints a list of your current network settings Drum Dot Print Prints the Drum Dot Check Sheet to troubleshoot a dotted print problem WLAN Report Prints the result of wireless LAN connectivity diagnosis 49 Chapter 6 How to print a report Press TH Press All Settings Swipe up or down or press A or to display Print Reports Press Print Reports Swipe up or down or press A or to display the report you want Press the report name 00O 00O 698 Do one of the following E f you chose Transmission go to step E For other reports go to step Do one of the following E To view the Transmission Verification Report press View on LCD E To print the Transmission Verification Report press Print Report Press OK 50 Copy settings You can change the copy settings for the next copy These settings are temporary The machine returns to its default settings one minute after copying Press Copy and then press Options Swipe up or down or press A or to scroll through the copy settings When the setting you want is displayed press it and choose your preferred option When you have finished changing settings presS Color Start orBlack Start Stop copying To stop copying press x lt Making copies 600 6690
60. olume Press Speaker Press Off Low Med Or High Press A Automatic Daylight Saving Time You can set the machine to change automatically for Daylight Saving Time It will set itself forward one hour in the spring and back one hour in the fall aD Press TH Press Date amp Time Swipe up or down or press A or Y to display Auto Daylight Press Auto Daylight Press On or Off 4 O Press A General Setup Ecology features Toner Save You can save toner using this feature When you set Toner Save to On print appears lighter The factory setting is Off Press TH Press All Settings Swipe up or down or press A or Y to display General Setup Press General Setup Swipe up or down or press A or to display Ecology Press Ecology Press Toner Save Press On or Of f 6000 OO 60986 We do not recommend Toner Save for printing Photo or Gray Scale images Chapter 1 Sleep Time The Sleep Time setting can reduce power consumption When the machine is in Sleep mode Power Save mode it acts as though it is turned off The machine will wake up and start printing when it receives a print job You can choose how long the machine must be idle before it goes into Sleep mode The timer will restart if any operation is carried out on the machine such as receiving a fax or a print job The factory setting is three minutes When the machine goes into Sleep mode the Touch
61. one number press OK E f your pager needs a PIN enter the PIN press press Pause enter your fax number followed by Press OK For example press 12345 Pausel8005556 7 8 9 E f you do not need a PIN press OK 13 Press A NOTE You cannot change a pager number cell phone number or PIN remotely Fax Storage The Fax Storage feature lets you store your received faxes in the machine s memory You can retrieve stored fax messages from a fax machine at another location using the remote retrieval commands see Retrieving fax messages on page 35 Your machine will print a backup copy of each stored fax Press THT Press All Settings Swipe up or down or press A or to display Fax Press Fax Swipe up or down or press A or Y to display Setup Receive Press Setup Receive Swipe up or down or press A or Y to display Memory Receive Press Memory Receive Swipe up or down or press A or Y to display Fax Storage Press Fax Storage Press A 6e 00 00O OO 00 Receiving a fax Changing Memory Receive Options If received faxes are in your machine s memory when you change the Memory Receive operations the Touchscreen will ask you one of the following questions If received faxes have already been printed E krase all faxes e If you press Yes faxes in the memory will be erased before the setting changes e If you press No faxes in the memory will not be erased a
62. onfirm a Touchscreen will show Completed Press A 78 Frequency Color Correction You can set how often the color correction Color Calibration and Auto Registration occurs The factory setting is Normal The color correction process consumes some of the toner Press TH Press All Settings Swipe up or down or press A or to display Printer Press Printer Swipe up or down or press A or to display Frequency Press Frequency Press Normal Low or Off Press A O 0O 06 606 Printing the test print You can print a Test Print page to check your print quality D Press m 2 Press Test Print The Touchsceen will show Press OK Press OK The machine will print the Test Print page ED Press A Routine maintenance Checking the Page Counters You can see the machine s Page Counters for copies printed pages reports and lists faxes or a summary total Press TH Press All Settings Swipe up or down or press A or Y to display Machine Info Press Machine Info Press Page Counter The Touchscreen shows number of pages for Total Fax List Copy and Print Press fel 79 Checking the remaining life of toner cartridges You can see the approximate remaining life of the toner cartridges D Press m 2 Press Toner Life The Touchscreen will show the approximate remaining life of the toner cartridges in a bar chart Press A 80 Checkin
63. orother Advanced User s Guide MFC 91300CW MFC 9330CDW MFC 9340CDW User s Guides and where do find them Product Safety Guide Quick Setup Guide Basic User s Guide Advanced User s Guide Software User s Guide Network User s Guide Wi Fi Direct Guide Google Cloud Print Guide Mobile Print Scan Guide for Brother iPrint amp Scan Read this Guide first Read the Safety Instructions before you set up your machine See this Guide for trademarks and legal limitations Follow the instructions for setting up your machine and installing the drivers and software for the operating system and connection type you are using Learn the basic Fax Copy Scan and Direct Print operations and how to replace consumables See troubleshooting tips Learn more advanced operations Fax Copy security features printing reports and performing routine maintenance Follow these instructions for Printing Scanning Network Scanning Remote Setup PC Fax and using the Brother ControlCenter utility This Guide provides useful information about wired and wireless network settings and security settings using the Brother machine You can also find supported protocol information for your machine and detailed troubleshooting tips This Guide provides information about how to configure and use your Brother machine for wireless printing directly from a mobile device supporting the Wi Fi Direct standard This Guide
64. ose numbers letters or special characters see Basic User s Guide Entering Text Press Al 25 Chapter 3 Send a cover page for the next fax If you want to send a cover page for the next fax eooe0odo OO 00 26 you can add the cover page Do one of the following m When Fax Preview is set to Of f Sending Fax es Press Options Swipe up or down or press A or to display Coverpage Setup Press Coverpage Setup Press Coverpage Setup Press On Press Coverpage Message Swipe up or down or press A or to choose the comment you want to use and then press the comment Press lt gt Press OK Enter the fax number Press Fax Start Using a printed cover page If you want a printed cover page you can write on print the sample page and attach it to your fax OOOO OO 6090 Press THT Press All Settings Swipe up or down or press A or Y to display Fax Press Fax Swipe up or down or press A or to display Setup Send Press Setup Send Press Coverpage Setting Press Print Sample Press OK Destination Display When you send a fax the machine displays the information from the Address Book or the number you dialed You can set the machine to hide the destination information on the Touchscreen 6900090 OO 606 Press TH Press All Settings Swipe up or down or press A or to display Fax Press Fax Swipe up or down or press A or
65. our messages 2 Fax Forwarding One long beep means the change is accepted If you hear three short beeps you cannot make a change because something 3 Paging l has not been set up for example a Fax Forwarding or Paging 4 Fax Forwarding number number has not been registered You can register your Fax 6 Fax Storage Forwarding number by entering 4 see Changing the Fax Forwarding number on page 35 After you register the number Fax Forwarding will work 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax messages see Retrieving fax messages on page 35 3 Erase faxes from the memory If you hear one long beep fax messages have been erased from the memory 97 Check the receiving status 1 Fax You can check whether your machine has received any faxes If yes you will hear one long beep If no you will hear three short beeps Change the Receive Mode If you hear one long beep your change has been accepted Press 9 0 to stop remote retrieval Wait for the long beep then replace the handset 34 Retrieving fax messages You can call your machine from any touch tone telephone or fax machine and have your fax messages sent to another machine Before you use this feature you have to turn on Fax Storage or Fax Preview see Fax Storage on page 31 or Basic User s Guide Fax Preview Black amp White only Dial your fax number When your machine answers enter your Remote Ac
66. p Swipe up or down or press A or Y to display Security Press Security Press Setting Lock Press Lock Off gt 0On OOOO OO 6090 Enter the registered four digit administrator password using the keyboard on the Touchscreen Press OK Turning Setting Lock off D Press Setting on the Touchscreen D Enter the registered four digit administrator password using the keyboard on the Touchscreen Press OK 13 Chapter 2 Restricting dialing This feature is to prevent users from sending a fax or call to a wrong number by mistake You can set the machine to restrict dialing when you use the dial pad Address Book and Shortcuts If you choose off the machine does not restrict the dialing method If you choose Enter Twice the machine will prompt you to re enter the number and then if you re enter the same number correctly the machine will start dialing If you re enter the wrong number the Touchscreen will show an error message If you choose On the machine will restrict all fax sending and outbound calls for that dialing method Dial pad restriction ED Press i Press All Settings Swipe up or down or press A or to display Fax Press Fax Swipe up or down or press A or to display Dial Restriction Press Dial Restriction Press Dial pad Press Enter Twice Onor Off Press A 6900090 O00 OO Address Book restriction 6900090 O06 O98 Press i Press All Sett
67. pages onto one page If you want to copy both sides of an ID card onto one page see 2 in 1 ID Copy on page 58 IMPORTANT e Make sure the paper size Is set to Letter A4 Legal Of Folio e You cannot use the Enlarge Reduce setting with the N in 1 feature e P means Portrait and L means Landscape D Load your document Press Copy Enter the number of copies 4 Press Options E Swipe up or down or press A or Y to display Page Layout Press Page Layout Swipe up or down or press A or Y to display Off 1in1 2in1 P 2in1 L 2in1 ID 4in1 P or 4inl L For information about 2in1 ID see2in1 D Copy on page 58 Press the option you want If you do not want to change additional settings press OK Press Color StartorBlack Start to scan the page If you placed the document in the ADF the machine scans the pages and starts printing Making copies If you are using the scanner glass go If you are copying from the scanner to step glass After the machine scans the page press Place your document face down in the Scan to scan the next page direction shown in the illustration E 2inl Place the next page on the scanner Gao Press OK Repeat steps and for each page of E 2in1 L the layout JES 14 After scanning all the pages press Complete in step to finish E 4in1 P If you are copying from the ADF Place your doc
68. press A or to display Dial Prefix PresS Dial Prefix 00O 00 OO Press On or Off You can turn off the prefix number by pressing off The prefix number will remain off until you press On Press Dial Prefix Do one of the following using the keyboard on the Touchscreen E To change the prefix number press lt or gt to position the cursor under the digit to be deleted and press the Back Space button K Then press the correct digit Repeat until the prefix number is correct and then press OK To exit without making a change press OK NOTE e You can use the numbers and symbols 0 to 9 and You cannot use with any other numbers or symbols e If your telephone system requires a time break recall hookflash press on the Touchscreen e Canada only If pulse dialing mode is on and are not available to use Press A Secure Function Lock 2 0 Secure Function Lock lets you restrict Public access to the following machine functions E Fax Tx Fax Sending m Fax Rx Fax Receiving mE Copy Scan USB Direct Print E Print Web Connect Upload E Web Connect Download Color Print 4 E Page Limit Scan includes scan jobs via Brother iPrint amp Scan Print and Color Print include print jobs via AirPrint Google Cloud Print and Brother iPrint amp Scan 3 For MFC 9330CDW and MFC 9340CDW 4 Available for Print USB Direct Print Copy and Web Connect Do
69. ptions press OK Press Save as Shortcut Confirm the displayed list of options you chose for the Shortcut and then press OK 89 Enter a name for the Shortcut using the keyboard on the Touchscreen To help you enter letters see Basic User s Guide Entering Text Press OK Press OK to confirm 1 For MFC 9340CDW Electronic cover page This feature will not work unless you have programmed your Station ID see Quick Setup Guide You can automatically send a cover page with every fax Your cover page includes your Station ID acomment and the name stored in the Address Book You can choose one of the following preset comments 1 Comment Off 2 Please Call 3 Urgent 4 Confidential Instead of using one of the preset comments you can enter two personal messages of your own up to 27 characters long see Basic User s Guide Entering Text See Composing your own comments on page 25 5 User Defined 6 User Defined Sending a fax Composing your own comments You can set up two comments of your own 96000 OO OO Press i Press All Settings Swipe up or down or press A or Y to display Fax Press Fax Swipe up or down or press A or to display Setup Send Press Setup Send Press Coverpage Setting Press Coverpage Message Press 5 or 6 to store your own comment Enter your own comment using the keyboard on the Touchscreen Press OK Press 1 1 to cho
70. rast Adjust the contrast to help an image look sharper and more vivid 900 8690 O Load your document Press Copy Enter the number of copies Press Options Swipe up or down or press A or to display Contrast Press Contrast Press a level of contrast If you do not want to change additional settings press OK Press Color StartorBlack Start 55 Chapter 7 Sorting copies You can sort multiple copies Pages will be sorted in the order 123 123 123 andso on D Load your document 2 Press Copy Enter the number of copies 4 Press Options oy Swipe up or down or press A or Y to display Stack Sort Press Stack Sort ED Press Sort Read and confirm the displayed list of settings you have chosen If you do not want to change additional settings press OK Press Color StartorBlack Start to scan the page If you placed the document in the ADF the machine scans the pages and starts printing If you are using the scanner glass go to step After the machine scans the page press Scan to scan the next page Place the next page on the scanner glass Press OK Repeat steps and for each page of the layout 8 amp After scanning all the pages press Complete in step to finish Making N in 1 copies page layout You can reduce the amount of paper used when copying by using the N in 1 copy feature This allows you to copy two or four
71. rates you can store the access codes of long distance carriers and credit card numbers as Address Book numbers You can store these long dialing sequences by dividing them and setting them up as separate Address Book numbers in any combination You can even include manual dialing using the dial pad see Basic User s Guide Storing Numbers For example you might have stored 555 on Address Book Brother 1 and 7000 on Address Book Brother 2 You can use them both to dial 555 7000 if you press the following D Press Press Address Book Swipe up or down or press A or Y to display the number of Brother 1 Press the number Press Apply Press Address Book Swipe up or down or press A or Y to display the number of Brother 2 Press the number Press Apply OOO 0000 OO Press Fax Start You will dial 555 7000 To temporarily change a number you can substitute part of the number by pressing it on the dial pad For example to change the number to 555 7001 you could enter the number Brother 1 555 using Address Book press Apply and then press 7001 on the dial pad NOTE If you must wait for another dial tone or signal at any point in the dialing sequence create a pause in the number by pressing Pause Each key press adds a 3 5 second delay You can press Pause as many times as needed to increase the length of the pause Additional ways to store numbers Storing Address
72. rd in the Retype Password field Click Submit Setting up restricted users You can set up users with restrictions and a password You can set up to 25 restricted users You can configure these settings using a web browser To set up the web page see Before you begin to use Secure Function Lock 2 0 on page 8 Then follow these steps Click Administrator Click Secure Function Lock Type an alphanumeric Group name or User name up to 15 characters in the ID Number Name field and then type a four digit password in the PIN field Secure Function Lock Function Lock Administrator Password a Clear the functions that you want to restrict in the Print check box and Others check box To configure the maximum page count select the On check box in Page Limit and then type the number in the Max field Click Submit Security features Setting up and changing the Public user mode Public user mode restricts the functions that are available for all users who do not have a password When you set up restrictions for Public users you must do it through Web Based Management or BRAdmin Professional 3 Windows only see Network User s Guide Click Administrator Click Secure Function Lock Clear the functions that you want to restrict in the Print check box and Others check box To configure the maximum page count select the On check box in Page Limit and then type the number in the
73. ry becomes full with 200 jobs before the time you chose has passed the machine will print the Journal early and then erase all jobs from the memory If you want an extra report before it is due to print you can print it without erasing the jobs from the memory E Every 50 Faxes The machine will print the Journal when the machine has stored 50 jobs To enter the time to start printing do one of the following E f you have set 12h in the Date amp Time setting press Time and enter the time in 12 hour format using the keyboard on the Touchscreen and then press AM or PM Press OK E f you have set 24h in the Date amp Time setting press Time and enter the time in 24 hour format using the keyboard on the Touchscreen Press OK For example enter 19 45 for 7 45 PM If you chose Every 7 Days press Day 12 Swipe up or down or press A or Y display Every Monday Every Tuesday Every Wednesday Every Thursday Every Friday Every Saturday Or Every Sunday and then press the first day of the 7 day countdown 13 Press A Printing reports Reports The following reports are available Transmission Displays the Transmission Verification Report for your last outgoing 200 faxes and prints the last report Address Book Prints a list of names and numbers stored in the Address Book memory in alphabetical order Fax Journal Prints a list of information about your last 200 incomi
74. screen Press TH Press All Settings Swipe up or down or press A or to display General Setup Press General Setup Swipe up or down or press A or to display LCD Settings Press LCD Settings Press Dim Timer Press Off 10Secs 20Secs or 30Secs Press A 600 OO O0 Chapter 1 Dial Prefix The Dial Prefix setting will automatically dial a predefined number before every fax number you dial For example If your telephone system requires a 9 to dial an outside number use this setting to automatically dial 9 for every fax you send Setting up the prefix number Gp Press THT Press All Settings Swipe up or down or press A or to display Initial Setup Press Initial Setup Swipe up or down or press A or to display Dial Prefix PresS Dial Prefix Press On or Off Press Dial Prefix OOOO OO OQO Enter the prefix number up to 5 digits using the keyboard on the Touchscreen Press OK NOTE e You can use the numbers and symbols 0 to 9 and You cannot use with any other numbers or symbols e If your telephone system requires a time break recall hookflash press on the Touchscreen e Canada only If pulse dialing mode is on and are not available to use Press A Changing the prefix number amp gt Press THT Press All Settings Swipe up or down or press A or to display Initial Setup Press Initial Setup Swipe up or down or
75. screen backlight turns off D Press THT Press All Settings Swipe up or down or press A or to display General Setup Press General Setup Swipe up or down or press A or to display Ecology Press Ecology Press Sleep Time ooo OO OO Using the keyboard on the Touchscreen enter the length of time 0 50 minutes the machine will remain idle before entering Sleep mode Press OK Press A Deep Sleep mode If the machine is in Sleep mode and does not receive any jobs for a certain length of time the machine will go into Deep Sleep mode automatically Deep Sleep mode uses less power than Sleep mode The machine will wake up when it receives a job or if you press the Touchscreen When the machine is in Deep Sleep mode the Touchscreen backlight turns off and A blinks Touchscreen Setting the backlight brightness You can adjust the brightness of the Touchscreen LCD backlight If you are having difficulty reading the Touchscreen try changing the brightness setting D Press TH Press All Settings Swipe up or down or press A or Y to display General Setup Press General Setup Swipe up or down or press A or Y to display LCD Settings Press LCD Settings Press Backlight Press Light Med or Dark Press A 9000 O96 OO General Setup Setting the Dim Timer for the backlight You can set how long the Touchscreen LCD backlight stays on after you go back to your Home
76. sided Copy Density Contrast Stacks Sort Page Layout Color Adjust 2 sided Copy Page Layout or Remove Background Color and then press the setting you want 4 Swipe up or down or press A or Y to display the available options and then press your new option Repeat steps and for each setting you want to change When you have finished choosing new options press Save as Shortcut Read and confirm the displayed list of options you have chosen for the Shortcut and then press OK amp Enter a name for the Shortcut using the keyboard on the Touchscreen To help you enter letters see Basic User s Guide Entering Text Press OK 3 Press OK to save your Shortcut Press A For MFC 9330CDW and MFC 9340CDW Making copies Saving paper You can use the Paper Save preset to reduce the amount of paper consumed for copies Paper Save uses the 4 in 1 layout and 2 sided copy options For MFC 9330CDW and MFC 9340CDW D Load your document Press Copy Swipe left or right to display Paper save Press Paper Save Enter the number of copies Do one of the following OOGO 6 m To change more settings go to step E When you have finished changing settings go to step Press Options Swipe up or down or press A or Y to display the available settings and then press the setting you want Swipe up or down or press A or Y to display the available options and
77. ttings are temporary and the machine returns to its default settings after you send a fax e You can save some of the settings you use most often by setting them as the default settings These settings will stay until you change them again see Setting your changes as the new default on page 23 e You can also save some of the settings you use most often by setting them as a Shortcut see Saving fax options as a Shortcut on page 24 15 Chapter 3 Changing a 2 sided fax layout MFC 9340CDW You must choose the 2 sided scanning format before you send a 2 sided fax The format you choose will depend on the layout of your 2 sided document D Load your document in the ADF 2 Do one of the following m When Fax Preview is set to Off Sending Fax es Press Options Swipe up or down or press A or Y to display 2 sided Fax Press 2 sided Fax Do one of the following E f your document is flipped on the Long edge press 2 sided Scan Long Edge Long edge iY Eag E f your document is flipped on the Short edge press 2 sided Scan Short Edge Short edge Contrast For most documents the default setting of Auto will give the best results Auto automatically chooses the appropriate contrast for your document If your document is very light or very dark changing the contrast may improve the quality of the fax Select Dark to make the faxed document lighter Sel
78. u can enter an E mail address by pressing on the Touchscreen e If you choose a Group number from the Address Book the faxes will be forwarded to multiple fax numbers 4 If Fax Preview Is set to Off press Backup Print Onor Backup Print Off IMPORTANT e If you choose Backup Print On the machine will also print received faxes at your machine so you will have a copy e When Fax Preview Is set to On the backup print feature does not work 13 Press A 29 Chapter 4 Paging When Paging is chosen the machine dials the cell phone or pager number you programmed This activates your cell phone or pager so you will Know there is a fax message in the machine s memory If you turn on Paging a backup copy will automatically be printed at the machine D Press TH Press All Settings Swipe up or down or press A or Y to display Fax Press Fax Swipe up or down or press A or to display Setup Receive Press Setup Receive Swipe up or down or press A or to display Memory Receive Press Memory Receive Swipe up or down or press A or to display Paging Press Paging OO OO 00O 886 Enter your cell phone or pager number followed by up to 20 digits using the keyboard on the Touchscreen Press OK Do not include the area code if it is the same as that of your machine For example press 18005551234 30 4d Do one of the following E f you are programming a cell ph
79. ument face up in the direction lt I shown in the illustration E 2inl E 4in1 mE a OOeo e E 2in1 L I 1 2 E 4in1 P a2 ee E 4inl 57 Chapter 7 2 in 11D Copy You can copy both sides of your identification card onto one page keeping the original card size NOTE You can copy an identification card to the extent permitted under applicable laws see Product Safety Guide Legal limitations for copying MFC and DCP only ED Place your identification card face down near the left corner of the scanner glass 1 0 16 in 4 mm or greater top left E Even if a document is placed on the ADF the machine scans the data from the scanner glass when in this mode Press Copy Enter the number of copies Press Options Swipe up or down or press A or to display Page Layout Press Page Layout Swipe up or down or press A or to display 2in1 ID O00 869 O Press 2in1 ID Read and confirm the displayed list of settings you have chosen and then press OK Press Color StartoOrBlack Start The machine starts scanning one side of the identification card After the machine has scanned one side press Scan Turn over the identification card and place it near the left corner of the scanner glass then press OK to scan the other side NOTE When 2 in 1 ID Copy is chosen the machine sets the quality to Photo andthe contrast to 2 B Press
80. ups for broadcasting ccseeeeees 45 H FOOR creaire a O 18 J Jacks convert to RJ11 jack triplex adapter cccceeeeeeeseeeees 42 43 Machine information checking remaining life of parts 80 page COUNNS wcckccicaciincuccacenGasseunesantaciendant 79 Macintosh See Software User s Guide Maintenance routine a 62 checking the remaining life of parts 80 Manual transmission cccc eee eseee cece eeeeeeeeeeeeees 18 Memory SON AGS ee 1 N N in 1 page layout ee eeeeeeeeeeees 56 Network faxing See Software User s Guide printing See Network User s Guide scanning See Software User s Guide Nuance PaperPort 12SE See Software User s Guide and Help in the PaperPort 12SE application to access How to Guides O Outgoing Calls Add to Address Book c cccceeeececeees 45 89 P Page layout N in 1 aaaeansannonnnnnnnnonnnnennenne 56 ES a E E E A E 30 programming your cell number 30 programming your pager number 30 PC Fax See Software User s Guide Polling polled transmit ccceceeeeceeeeeceeeeeeeeeees 28 polling receive 0 ceceececseeeceeseeceeeeseeeeees 40 Power failure cccccccecccseeceseeceeceeeeeaeeseees 1 Presto PageManager See Software User s Guide See also Help in the Presto PageManager application Print fax from MEMOTY cccececeeeeeeeeeeeeeeeeees 38 ODOT eE E E E E E 49 Printing
81. urface Follow these steps to solve the problem OO OQO 68680 70 Make sure the machine is in the Ready mode Press u Press All Settings Swipe up or down or press A or to display Print Reports Press Print Reports Swipe up or down or press A or to display Drum Dot Print Press Drum Dot Print The Touchsceen will show Press OK Press OK The machine will print the Drum Dot Check Sheet Then press A Press and hold down O to turn off the machine Open the top cover until it locks in the open position dD The color of printed dots is the color of the drum you should clean Remove the toner cartridge and drum unit assembly of the color causing the problem Routine maintenance WARNING IMPORTANT e We recommend that you place the toner BL HOT SURFACE cartridge and drum unit assembly on a clean flat surface with disposable paper After you have just used the machine some underneath it in case you accidentally spill internal parts of the machine will be or scatter toner extremely hot Wait for the machine to cool down before you touch the internal parts of the machine To prevent damage to the machine from Static electricity DO NOT touch the electrodes shown in the illustration A NZ an al lo J e o 9 SINN 71 13 Push down the green lock lever and take IMPORTANT 72 he toner ri f the drum unit the toner cartridge out of the
82. urn for a document Receiving a fax Stop Polling To cancel the polling process press x lt while the machine is dialing To cancel all sequential polling receive jobs see Canceling a Sequential Polling Job on page 41 Canceling a Sequential Polling Job D Press xi Do one of the following E To cancel the entire sequential polling job press Entire Seq Poll Gotostep E To cancel the current job press the button that displays the number or name being dialed Go to step To exit without canceling press x When the Touchscreen asks if you want to cancel the entire sequential polling job do one of the following E Press Yes to confirm E To exit without canceling press No D Do one of the following E To cancel the current job press Yes E To exit without canceling press No 41 Telephone line services Tone or Pulse Canada only If you have a Pulse dialing service but must send Tone signals for example for telephone banking follow these steps If you have Touch Tone service you will not need this feature to send tone signals ep Do one of the following E When Fax Preview is set to Off Sending Fax es Press Hook Press on the machine s Touchpanel Any digits dialed after this will send tone signals When you are finished with the call the machine will return to the Pulse dialing service For Fax Tel mode only When the machine is in Fax Tel mode it
83. will use the F T Ring Time pseudo double ringing to alert you to pick up a voice call If you are at the machine lift the external telephone s handset and then press Pickup to answer If you are at an extension telephone lift the handset during the F T Ring Time and then press 51 between the pseudo double rings If no one is on the line or if Someone wants to send you a fax send the call back to the machine by pressing 51 42 Dialing and storing numbers Special line considerations Roll over telephone lines A roll over telephone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy The calls are usually passed down or rolled over to the next available telephone line ina preset order Your machine can work in a roll over system as long as it is the last number in the sequence so the call cannot roll away Do not place the machine on any of the other numbers when the other lines are busy and a second fax call is received the fax call would be transferred to a line that does not have a fax machine Your machine will work best on a dedicated line Two line telephone system A two line telephone system is nothing more than two separate telephone numbers on the same wall outlet The two telephone numbers can be on separate jacks RJ11 or combined into one jack RJ14 Your machine must be plugged into an RJ11 jack RJ11 and RJ14 jacks may
84. wing E When Fax Preview is set to Off Sending Fax es Press Hook and listen for a dial tone 4 Dial the fax number When you hear the fax tones press Bax OLATL E f you are using the scanner glass press Send Sending a fax at the end of a conversation At the end of a conversation you can send a fax to the other party before you both hang Ask the other party to wait for fax tones beeps and then to press the Start or Send key before hanging up Load your document Press Fax Start E f you are using the scanner glass press Send OO es Replace the handset of an external telephone Dual access You can dial a number and start scanning the fax into memory even when the machine is sending from memory receiving faxes or printing computer data The Touchscreen will show the new job number The number of pages you can scan into the memory will vary depending on the data that is printed on them NOTE If you getan Out of Memory message while scanning the first page of a fax press x to cancel scanning If you get an Out of Memory message while scanning a subsequent page you can press Send Now to send the pages scanned so far or press x lt to cancel the operation Sending a fax Broadcasting Broadcasting lets you send the same fax message to more than one fax number You can include Groups Address Book numbers and up to 50 manually dialed numbers in the same broad
85. wnload This feature also prevents users from changing the default settings of the machine by limiting access to the Menu settings Before using the security features you must first enter an administrator password The administrator can set up restrictions for individual users along with a user password Make a careful note of your password If you forget it you will have to reset the password stored in the machine For information about how to reset the password call Brother Customer Service Security features NOTE e Secure Function Lock can be set manually from the Touchscreen or by using Web Based Management or BRAdmin Professional 3 Windows only We recommend using Web Based Management or BRAdmin Professional 3 Windows only to configure this feature see Network User s Guide e Only administrators can set limitations and make changes for each user e Polling Receive is enabled only when both Fax Tx and Fax Rx are enabled Chapter 2 Before you begin to use Secure Function Lock 2 0 You can configure the Secure Function Lock 2 0 settings using a web browser Before configuration the following preparations are needed D Start your web browser Type http machine s IP address into your browser s address bar where machine s IP address is the IP address of the Brother machine E For example http 192 168 1 2 NOTE You can find the machine s IP address in the
86. x D Do one of the following m When Fax Preview is set to Of f Sending Fax es Press Options Swipe up or down or press A or to display Polling RX Press Polling RX Press On Enter the fax number you are polling using Address Book or the dial pad on the Touchpanel 9906 OO Press Fax Start 40 Sequential polling Sequential polling lets you request documents from several fax machines in one operation Afterwards a Sequential Polling Report will be printed D Do one of the following m When Fax Preview is set to Off Sending Fax es Press Options Swipe up or down or press A or to display Polling RX Press Polling RX Press On Press Options Swipe up or down or press A or to display Broadcasting Press Broadcasting Press Add Number 6800 000G OD You can add numbers to the broadcast in the following ways E Press Add Number and enter a number using the keyboard on the Touchscreen Press OK E Press Add from Address book Swipe up or down or press A or Y to display the numbers you want to add to the broadcast Press the check boxes to add a check mark beside all the numbers you want and then press OK E Press Search in Address book Enter the name and press OK Press the name and then number you want to add D Repeat steps and for each number you want Press OK Press Fax Start The machine polls each number or Group number in t
87. x machine calling another fax machine to retrieve waiting fax messages Pulse Canada only A form of rotary dialing on a telephone line Real Time Transmission When memory is full you can send faxes in real time Remaining Jobs You can check which programmed fax jobs are waiting in the memory and cancel the jobs individually Remote Access Code Your own four digit code that allows you to call and access your machine from a remote location Remote Retrieval Access The ability to access your machine remotely from a touch tone telephone 86 Resolution The number of vertical and horizontal lines per inch Ring Delay The number of rings before the machine answers in Fax and Fax Tel modes Ring Volume Volume setting for the machine s ring Scanning The process of sending an electronic image of a paper document into your computer Search An alphabetical electronic listing of stored Address Book and Group numbers Settings Tables At a glance instructions that show all the settings and options that are available for setting up your machine Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number TAD telephone answering device You can connect an external device or answering machine to the EXT jack of your machine Telephone Answer Code Fax Tel mode only When the machine answers a voice call it pseudo double rings You can pi

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