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Lesson planning

1. H WA E NA 2 E Weekly periodicity From To Factor A week B week Value Calculation AB 02 09 29 06 0 463 a Ei without Subject Factor gt pur 02 09 22 12 1 000 eu without Teacher Factor 1 Halbjahr 02 09 01 02 0 500 Fi E without Class Factor 2 Halbjahr 04 02 29060500 Wi 7 Week A 02 09 29 06 1 000 v a Value Calculation Week B 02 09 29061000 7 Yearly values Minute wise accounting Count only school days Gruppe e Assign lesson 50 to lesson group WA and lesson 51 to lesson group WB fe Hugo Lehrer a I E e fe ERA AER AA L No Hugo His 2a Hugo Gy a Hugo Gy 3b Hugo His 3h 118 As you can see the values for the two lessons are not identical The difference is due to that the lessons in week A can be held for a total of 20 weeks while those in week B can be held for only 18 weeks ita Values for Count only school days Number of days 199 Number of weeks 42 Results Number of days 103 Number of weeks 22 0 5238 Entering a factor of 0 500 for both weeks would result in both weeks being counted equally S Lesson groups Gruppe p Lees RIRE Jeee apaga Fulnane IIB SRA amp AER TT 02 09 29 06 0 463 02 09 2242 1 000 02 09 01 020 500 Y Hugo His 2 00 04 02 29 06 0 500 Y M Hauo a 02 09 29 06 0 500 Fl so E AEE a 02 09 29 06 0 500 Hugo Tle 1 00
2. Arist Teacher AR 10 00 32 LB 0 50 Weekly values It is possible to switch between Timetable Hours and Substitution plan Hours in the weekly values All values will be calculated exactly to the minute 4 2 2 Part 2 Value calculation 99 Teacher Gauss Timetable periods W Eo ndens Planned lessons without reductions biavee Week Er To Target Actual Lesson Bed Actaltar 10800 29830 2830 19030 e O a A Values from the class perspective We have so far considered values from the teacher perspective From the class perspective different values can result for coupled lessons depending on the configuration and extent of the coupling The value displayed in the grid vew corresponds to the total of the values in all coupling lines of the lesson in question 3 lhbauss ass JRE om ATRA aO The value in the form view is equivalent to the sum of the coupling lines in the grid view p Coupling Line gt Value or Factor Line value tactor Class la Gauss 34 0 Periods week 4 000 Value units week 34 500 Value units week Caution Time limitations and lesson groups Time limitations of classes or their membership in lesson groups that you can define using the multi 100 week timetable module have an effect on the values described below The values are first described without factors and the factorsare then included
3. The lesson proposal can be displayed taking into account the teaching qualification and if you use the department timetable module the departments The lessons displayed are either on a green white or red background A Lesson proposal Cune L Ho El Te Per Subje Teacl LClas ez CTe DE DS DE MU MA MU Only qualified teachers 2b Ja 29 Part 1 Lesson planning Green denotes lessons that when this teacher is allocated do not cause a new teaching team to be created This means lessons without teacher coupling or lessons with teachers who already form a teaching team with the current teacher e White denotes lessons that when allocated lead to the creation of a new teaching team but where the teacher is not active in the team for more than eight periods Red denotes lessons that when allocated lead to the creation of a new teaching team with the teacher already being active in teaching teams for nine or more periods Allocating this lesson would lead to constraints on the optimisation of the timetable The previous figure shows the lesson proposals for teacher Curie from the Demo2 gpn file All lessons are displayed with a green background except for the last one There is no coupling for the first five lessons in the list she would take the sixth L No 71 with teacher Gauss As she already takes lesson number 48 with the same teacher as you can see e g from the lis
4. 20 49 Subjects Subject RE Le a ubject group a nnmn E pal clence e mE Languages T a C Serman 7 a a mn iar Ec Geograph v and Ecol er rapes lt Biology PH Te stiles cience ojo do I it G cience science T Erpressive Arts ee ee AE mm 2 2 m z I m zE t i Bl rm af m La TD cd Mm A GA 2 Ma hJ BI Boa Mi Expressive Arts T Pi m E sjom Expressive arts kk m CERCO i Subject La 3 1 3 1 1 2 Implicit subject group An implicit subject group is one where the subject description entered in the teaching qualification contains the wildcards or The wildcard replaces an individual character while stands for any character string GE for example could stand for GER German as well as for GEO Geography but not for the subject GRK Greek In contrast G would refer to all three subjects 3 1 3 1 2 Displaying teaching qualifications You can display and print teaching qualifications for any teacher by opening the Master data Teachers and clicking on the appropriate button Select list type Teaching qualification By clicking on the lt Selection gt button you can select those teachers whose teaching qualifications interest you Part 1 Lesson planning 21 Print selec
5. You can influence the line value using the same types of input fixed value factor or summand that were described in the chapter on examples for lesson values Yearly values As already mentioned Untis can display not only the weekly values for a lesson but also yearly values In order to do this select the option Yearly Values on the value calculation tab under Settings Miscellaneous Auto save Directories f a a A AS a without Subject Factor Timetable without Teacher Factor without Class Factor Customise Warnings g Hinute wise accounting HTML V Count only school days Calculation of the yearly weeks using single days E Mail 0 Yearly value 100 The values that now appear in the Value column are calculated as follows value factors weekly periods number of weeks in the year Caution It must again be stressed that for value calculation all weeks in which lessons can theoretically take place have the same value irrespective of whether they have school free days or not There are three ways to calculate the number of weeks per year e All weeks e All weeks excluding holidays e Calculate from individual days All weeks The settings under Settings Miscellaneous on the Value calculation tab must be as follows 90 Value Calculation Y Yearly values 7 Minute wise accounting Count only school days All weeks in the school calendar will be cou
6. You can now enter a reduction by simply assigning it a negative value Elf a a vos Aub Teacher 4 000 Reduction 2941 Lessons 25 471 Total 3 1 2 3 Printing You can of course also print the list of reductions Modules Value calculation Reductions The printout or print preview is sorted either by reduction reason or by teacher depend on the settings in the reductions view Part 1 Lesson planning 13 Test school DEMO Timetable 2014 2015 Untis 2014 For demo and test onw alid from 10 October Reductions Callas Mr Tea Reason alle From Until Text Statistic Less Nr 25 Callas CTe 1910 19 39 2007 20 Callas YrBal 0 3590 19 9 2007 deficit carry prev schoolyear Gruber amp Petters Software In addition you can also make reductions visible in the printout of a teachers lessons from window Lessons Teachers Checking the Reductions option in the print selection window prints out the reductions in the report below the lessons Callas Teacher db e JP T Calas B SARA S OMe i ORT Aa P Ka L No Cl Te UnSe Per__ YrsPras Teach Subjec Class Subjec Home Double From To Value Line value Subj Factor Cla factc Page layout o mesa 2 a la BE 4 0 Bg Arial 10 P gt uE Teacher 1 10 Print only if changed after Selection 01 01 1990 Gy 01 00 00 4 Print heading on every page Test school DEMO Timetable 2014 2015 Untis 201
7. Calculation Value calculation is relevant at a time when no lesson scheduling has taken place e g when assigning subjects Calculations use the number of weeks in which lessons can generally be scheduled i e all weeks in which lessons can take place on at least one day It is of no importance how many school free days occur in such a week The following methods of putting time limits on lessons are discussed e Date time limitations e Lesson groups e Terms Note 2013 2014 school year All the following examples were calculated for the 2013 2014 school year For time limitations the turn of the year can have major consequences A time limitation that in one school year lasts from Monday to Friday can in the next school year if the from and to dates remain the same last for example from Friday to Tuesday Value calculation would calculate in the first case with one week and in the second case with two This would result in different values for different school years Date time limitation on lessons The following figure shows the school year calendar for a lesson that is limited to the period 5 May to 31 May 15 May is a public holiday marked red You can call the calendar for the school year using the appropriate toolbar icon in any lessons view Part 2 Value calculation 103 Calendar of the school year Lessons 76 y oc fata No lessons Public holiday School year Different term Legend
8. Lessons table 1010 Sclence 4 Penods week 3 2 2 2 Entering subjects in the lesson table If you have already created lessons for the classes you can use these to create a lesson table The only condition is that you have already entered the lesson tables for the individual classes in the master data 52 You can choose to enter subjects just for the currently selected lesson table or for all lesson tables Copy subjects into the lesson table Subjects and the number of weekly units are copied to the lesson tables Copy subjects into the lesson table Please press the lt OK gt button to continue Only for the current time grid 3 2 2 3 Allocating deleting classes Allocating classes Use this function to assign another class to a lesson table In the figure clicking on lt OK gt would allocate the 1010 lower level lesson table to class 2b in addition to classes 1a 1b and Za 3 2 3 3 2 3 1 Part 1 Lesson planning 53 E Class es Full name Lessons table Class la Gauss 1010 Class 1b Newton 1010 Class 2a Hugo 1010 Class 2b Andersen Class 3a Aristotle 34333 Class 3b Callas Class 4 Nobel qe Lesson table esson table Syllabus Q AEF Name Full name PE Create lesson 1010 Lower level Mi 39333 Advanced level Copy subjects into the lesson table E Subject Subj Gr Subje Per Doubl Block la
9. it is included in the value calculation otherwise it is excluded fully Note Only valid for the current window The One week setting only applies to the lessons window that is currently active If for example you activate the setting in the teacher lessons window it will have no effect on the lessons view of the classes 4 3 1 3 Fixed values factors time limitations Fixed values and factors also influence date limited lessons The section on value calculation in chapter Lesson values described how you can in general change lesson values Generally a time limitation is always included in the calculation but you can override it by entering a fixed value prefixed using an equals sign Part 2 Value calculation 107 Input value Meaning___ Effet S Overrides teacher class and subject factors but not time 4 50 fixed value limitations 4 50 absolute value Overrides all factors and time limitations Does not override other factors or time limitations additional value factor factor that may e g enhance the value of certain lessons Does not override other factors or time limitations additional 4 50 summand l summand that may e g enhance the value of certain lessons The use of values and factors with time limitations is explained in the examples below e Fixed value time limitation is to count e Fixed value time limitation should not count e Factor or summand 4 3 1 3 1 Fixed value time
10. this is where you choose the elements for which you wish to create the report e Range this option allows you to define the selection range according to several criteria Period number e g only lessons from the 1st to the 4th periods Periods week e g only We 1 to Th 9 only periods on Wednesday and Thursday will be included Date range this is where you can select one or several weeks or output the report for the entire 80 school year Range periods Range periods Fr To Period Number 19 09 2014 Friday 38 Calendar week 1 School week o Calendar week Total school year 39 Calendar week 2 School week e Details besides parameters relating to the layout of the printed report this option allows you to include an overview of the year 1a Class 1a Gauss subject AR DS MU Expressive Arts DE Languages Bl Science CTe EN GEc MA PEB PEG RE TX TX TA Total LesNr Penods Term Teacher perweek 82 Callas 2 2 Tf 2 2 2 81 Callas 2 2 Total Subj Gr 6 6 64 Rub 5 4 Total Subj Gr 5 4 85 Cer 2 1 Total Subj Gr 2 1 af Curie 2 o 60 Arist 5 4 T Hugo 2 1 79 Arist 5 4 78 Rub 3 2 Fe Arist 3 2 83 Nobel 2 2 Tr Curie 2 2 86 Curie 2 2 Total 2 2 34 26 Note Yearly overview You can display a detailed yearly overview as well Time Tu 4 Tu 3 Tus Tu Th 1 Mo 2 Web Th2 Fr4 Weed Ma 3 Tu Th 3 Fr 3 Mo 1 We Wes Th 4 Fr 1
11. 0 000 0 000 632 000 632 000 36 000 0 000 o 000 18 000 18 000 4 000 4 000 15 000 15 000 23 9 5 10 17 000 17 000 6 10 12 10 17 000 17 000 15310 19 70 17 000 17 000 20 10 26 10 17 000 17 000 17 000 17 000 ENE 17 000 17 000 O A 17 000 17 000 4 000 4 000 4 1 2 2 Weekly values for classes The class lists of weekly values have a very similar layout to those the the teacher lists If you select views with values they relate to the number of teacher value units that the class in question requires Part 2 Value calculation 17 4 1 3 Yearly average Teacher master data contain the field Yearly averages It shows the average lesson value taken over all terms You will also find the same value in the Lessons values category in the weekly values from the teacher s perspective a Teachers Teacher Gauss oS f EJ Se a 7 raran FE Target eek roman rec Yearly average ha ctual target Ander Andersen Arist Aristotle x Callas Callas ES Cer Cervantes a Curie Curie Gales GAUSS x Hugo Hugo ine Mew Newton Nobel Nobel i Rub Rubenz Teacher 4 1 4 Value calculation settings You can find various possibilities to set parameters for value calculation on the Value calculation tab under Settings Miscellaneous Miscellaneous ia o Auto save without Subject Factor 3 Decimal Places Timetable without Teacher Factor without Class Factor Customise Value
12. 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 74 1596 17 18 19 20 21 22 23 24 25 26 27 28 29 80 31 2134 5 6 7 8 9 10 naja 1415064708 19 20 21 22 23 24 25 26 27 28 23 30 31 Tip Displaying time limitations in lessons The actual time limitations used for the lesson can be viewed either in the school year calendar or in the grid view of any lessons view wa the lt Grid adjustment gt toolbar icon The source of each time limitation is indicated in parentheses I means a time limitation arising from the lessons c points to a time limitation due one of the classes and g means that a time limitation is due to a lesson group Newton Limitations os Lo ma CC HENRIAC LIA OREA _ VrsPrde Teachy Subjec Class Les groups LG E From To Efftimerange A A O O A E O A New GA 2a 2b 10 3 25 5 0 New MA 2a 30 09 02 03 309 23 h New PEB 4 Sport 4 2 296 a Limitations BE The following table indicates which time limitations Untis can use if you wish to work with more than one time limitation Cc L G All important for value calculation C if several classes are time limited or if time limitations overlap the shortest limitation will appl KK x x Shortest limitation or period of overlap KK 110 C Class L Lesson LG Lesson group The following exampleis intended to illustrate how this works 4 3 1 4 1 Example of several time limitations Lesson number
13. Eri rege sine lisi Date Is Font TAA Er Page setup Ik Period 1 11 40 12 25 Aa canes Lo inngangene EST 14 9 014 Period tic 11A a Teachers E Titr Chess Mami Hise Tiri ak Mimador lero AH Ha LH 40 Hobis Paul Ta Haia A fect Al Classes Cheeses Teacher Lom Essen TeRi Ti Hut Haia 1 Ho ti Ail Mia Hza Nm 444 You can also call the emergency list direct via Reports Emergency list 4 1 6 School data You can view the following information on the Values tab under the menu option Settings School data General Overview Values 275 54 Value totals for all teachers 14 92 Ignored lessons total 8 64 Open period values without teachers 230 00 Planned Periods for all teachers 19 04 Total Planned Actual f gt 0 for all Teachers OK Conce Value totals for all teachers This is the total of weekly and yearly values of all teachers entered in the teacher master data Ignored lessons total This is the total of all ignored lessons Open period values without teachers This is the total of all lessons that have not been assigned a teacher 86 4 2 4 2 1 Planned Periods for all teachers This figure represents the total of all planned periods for all teachers Total planned actual if gt 0 for all teachers If a teacher s planned actual value is greater O this means that he she has not yet fulfilled his her teaching commitment This is the
14. Fro Mo 5 Subject timetable Layout 34 Mi With yearly totals as well M Subject Full Name 99 Number of timetables per page 3 Number of times in a line Headings Horizontal Diagonal i Vertical Part 2 Value calculation 81 4 1 5 1 2 Teachers The functions and settings for the teachers report are the same as those for the classes report Gauss Gauss LesNr Periods Subject Term Class per week Time Targ Plan DS Tr 1b 2 Expressive Aris Total SubjGr Tu 3 Tu GA 46 3D GA 50 a GA Total 2 1 Tu 3 F GA a 3 Science Total Subj Gr 3 4 4 G Fr We 1 HA 36 3a MA Ti a MA Total Total 13 W e 4 Th 4 Fr 3 Mo 5 W e 3 Tu 5 k 4 1 5 1 3 Subjects time report The subjects time report shows you when each subject is taught in which class in which room and by which teacher RE Religious Education Day Time Cla Rm Tea Monday 8 00 6 45 2b R2b Nobel Monday 6 55 9 40 2a R2a Nobel Monday 9 50 10 35 1b Rib Nobel Tuesday 6 00 8 45 3b Ra Nobel Tuesday 5 55 9 40 3a R a Nobel Tuesday 9 50 10 35 1b Rib Nobel Tuesday 1140 1225 la Ria Nobel Wednesday 6 55 9 40 4 Ria Nobel Wednesday 9 50 10 35 3b Ra Nobel Wednesday 10 45 11 30 a Ra Nobel Friday 6 00 6 45 2b R2b Nobel Friday 6 55 9 40 1a Ria Nobel Friday 9 50 10 35 4 Rib Nobel Friday 10 45 11 30 3a R3a Nobel 4 1 5 2 Periods reports You can access the periods reports under Reports Selection Pe
15. Rows Columns Cells Subject Class es 7 Teacher GEc la Hugo Filter 2 Curie Curie 5 Rub 1 Rub 4 Rub TiCer la 1b 2a 2 Changes can be made to the subject allocation in the details window of the lesson matrix Couplings are highlighted in the lesson matrix All those cells with elements of the coupling lesson are displayed with a blue border as you can see in the figure with the example of teacher Hugo s geography lesson As in the timetable couplings may also be marked with a full stop To do this click on the lt Settings gt Part 1 Lesson planning 39 button in the matrix and check the Mark couplings option Several units forming one lesson The lesson list L no per in the upper section of the window displays the lesson number followed by the number of periods for a selected cell If there are several entries here this means that the lesson is divided into several units In the current example this would be the case for teacher Hugo s German lesson in class 4 Four of the six periods are part of lesson number 61 while the remaining two are part of lesson 72 By clicking on the relevant row in the lesson list you will see in the details window that teacher Hugo takes lesson 61 on his own while a coupling with English exists for lesson 72 with teacher Cervantes L Mos Per Teacher Subject Class es Room Home room Hugo DE 4 Ps1 a r Were 2 Nobel 2 Nobel Hugo DE
16. a teacher qualification has been defined for a teacher the qualification will also be deleted There are a number of buttons next to the teaching qualification table Part 1 Lesson planning 19 e Create tea qual from lessons Clicking this button results in the list of teaching qualifications being automatically created from the lessons that have so far been entered This assumes that a teacher is qualified to teach every lesson that he takes Teaching qualifications that have already been entered will not be modified e Del teach qualif Clicking on this button results in the lists of teaching qualifications for all teachers being deleted You can delete individual teaching qualifications by selecting the desired row and pressing lt DEL gt e Subject and subject group You can select colours to differentiate more easily between subjects and subject groups This is especially useful when similar names are used The setting has no effect outside the Teach qual tab 3 1 3 1 1 Subject groups You can group subjects into subject groups under Master data Subjects A distinction is made between explicit and implicitsubject groups 3 1 3 1 1 1 Explicit subject group An explicit subject group can be defined under Master data Subjects by entering a group designation for all those subjects that you wish to group together For example in the Demo2 gpn file subjects Ch and Ph have been assigned to subject group Science
17. also blocked This means that chains of conflict can arise that lead to a large number of non scheduled periods Please refer to the sections on CCC analysis and Teaching teams in the user manual for more information For this reason the suggested teachers are displayed on a coloured background Green means that the teacher already teaches in this team White means that allocating this teacher would lead to the creation of a new team of teachers but that the suggested teacher still teaches fewer than nine periods in teaching teams Red signifies those teachers who already teach nine periods or more in couplings with other teams Tip Substitute teacher With the lessons view for teachers you can easily and systematically process all open teacher entries Select the teacher under Lessons Teachers and insert suitable teachers into the lessons row by row with the help of the teacher suggestion feature The processed lessons disappear from the teacher 3 1 3 3 3 overview and are placed under the assigned teacher Lesson proposal This function can be seen as the equivalent of the teacher suggestion for lessons Untis can propose suitable lessons for teachers who do not have sufficient periods in order to meet their contractual teaching commitment Select toolbar icon lt Lesson proposal gt under Lessons Teachers A list of lessons will be displayed for which no teachers have been entered so far teachers
18. available The total number of vacant periods of all teachers with the qualification for the Subject in question Vacant here means the number of periods that are missing to make up a teacher s target contractual hours e Available This column displays the available periods of the qualified teachers distributed over the open lessons of those subjects for which they are qualified e Bottleneck Bottleneck index This column displays a number between O green tick and 999 red X with O indicating that there are no bottlenecks in the scheduling of this subject while 999 indicates that the number of available periods of the subject concerned is less than or equal to the number of vacant periods In this case the available periods in the relevant subjects are marked in red The greater the bottleneck index the tighter the situation is for this subject It might still be feasible with the available periods but it makes sense to schedule those subjects with a higher bottleneck index 26 3 1 3 3 2 e Subyject Bottlenecks Only subjects with open lessons Subject group 14 000 1 000 34 000 15 000 11 000 5 000 38 000 7 000 14 000 11 000 9 000 13 000 13 000 12 000 2 000 2 000 12 000 12 000 6 6 66 8 86 8 8 4 4 18 5 5 5 SA XX 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Checking selection box Only subjects with open lessons results in only those subjects being displayed for which teachers must still be found Check
19. dB Teachers Teacher g pe i IRES T A 5l 0O EL t Bee Surname Targetefear Targetffear Max Reductions Actual targe Pyvalue Actor GAUSS 2000 00 Newton 2000 00 Hugo Hugo 2000 00 Ander Andersen 2000 00 Arist Aristotle 2000 00 Callas Callas 2000 00 Nobel Nobel 2000 00 Rub Rubens 2000 00 Cer Cervantes 2000 00 Curie Curie 2000 00 x a 26 free teacher periods 0 112 value units Teacher 3 1 4 2 Reductions for yearly work When using the yearly work model a difference can be made between three types of reduction e Reductions resulting from lessons held e Reductions that depend on the teacher s yearly target workload e Miscellaneous reductions 3 1 4 2 1 Reductions resulting from lessons held Some additional duties depend on the extent of the lessons held e g corrections preparation follow up work etc Definitions are made as follows e Open the reductions window by selecting Modules Value calculation Reductions e Select the option Lesson planned in the of column e Specify a percentage for this reduction in the column Part 1 Lesson planning 33 de Reduction Anrechnung ENSS D GOE Gauss acher gt B39 860 Reduction Alo nae ERNIE 264 560 50 007 Lessons planned aL OL cane lan enac In this example teacher Gauss is given a lesson overhead corresponding to 50 of the scheduled teaching time 3 1 4 2 2 Reductions from yearly target worklo
20. next years class either manually with the Previous years teacher function or automatically 3 1 3 2 1 Previous year s teacher If you still have the gpn file from last year you can allocate the previous year s teachers to a class with a few clicks For this there must be a valid previous year s name entered in the master data for all classes For example in the figure below class 2a was class 1a last year g Classes Class 2 1010 0 990 1010 1 000 1010 1 000 1010 1 000 33333 1 000 33333 1 000 33333 1 000 Class If previous year s names are entered toolbar icon lt Last year s teacher gt will be active in class lessons under Lessons Classes This results in every open lesson i e every lesson where the teacher appears being allocated the teacher who taught that subject to the previous year s class Please note that it is not the lessons as a whole that are copied from one class to another It is only the previous year s teachers that are copied the other lesson data for the class remain unchanged at Teacher Suggestion a Teacher gt 7 Function lt Delete teachers gt deletes the entries in the Teacher column only for the currently displayed Part 1 Lesson planning 23 lessons and for no other lessons Ty Last year s teacher Caution When transferring teachers from the previous year the order in which you process the classes is important You must begin with the senior classe
21. s holiday within the time limitation period e g from 12 May to 18 May this possibility would no longer exist In this case the lesson could only take place three times within the time limitation period Calendar of the school year Lessons 76 Lo 5 fees No lessons Public holiday School year Different term Legend fe Y Date Mo 2 9 2013 Calendar week 36 Lessons Sa Mo Tu We Th Fr Mo Tu We Th Fr Sa Mo Tu We Th Weekend Su 8 Su 20 21 22 23 24 25 26 Fr Sa Su Mo Tu WeTh Fr Sa Su 27 28 29 30 29 30 27 28 29 30 31 September 2 3 4 5 6 7 9 10 11 12 1314 15 16 17 18 19 2019 22e 1 2 3 4 6 7 8 9 10 1112 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 November 1 E 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 December 2 3 4 5 6 7 8 9 10 11 12 1314 15 16 17 18 19 20 21 January Muelas au 9 10 1132 19 20 21 22 23 8f Cant take place en Can take place Ed Can take place Oo EEE La EA Te EEE May 1 2 aja 0 12519 14 16 a 223 24 25 28 22 29 June 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21f22 23 24 25 26 27 q General data Values for Count only school days b School year Number of days 301 Number of weeks 43 Lessons Number of days 183 Number of weeks 38 Duration Eff time range 3 You can determine for yourself whether or not holiday weeks should influence value calcu
22. school system but also sometimes on the age and training level of the teacher Usually the number of lessons to be held per week e g 24 lessons per week for a full time teacher and 12 for a teacher with a part time contract are entered There are duties that do not appear in the timetable but which are part of the weekly working hours school management subject mentoring library administration etc Such duties are taken into account in the form of reductions e A teacher must be found with the appropriate teaching qualification for every lesson that is to be held e In order to guarantee the students continuous education a teacher should if possible accompany a class over several years e The workload must be distributed among all the teachers fairly and evenly This applies both to teaching as well as to those duties that are included in the working hours in the form of reductions e When scheduling the task of calculating the workload is often complicated The value of a lesson frequently depends on the subject class level or even on the teacher s contract of employment e Screen masks and reports should give insight into the details but at the same remain as clear and comprehensible as possible 3 1 3 1 1 The Untis Lesson planning and value calculation module assists you with this task by providing the following functions Teaching qualification You can enter those groups of subjects for every teacher that he
23. summand We will again be observing lesson number 25 in the Demo2 gpn file Please set date limits for it for the period from 30 September to 2 March By entering a factor or a summand in the Value column you can upgrade or downgrade the value of the lesson Teacher subject and class factors as well as time limitations will be included in the calculation 43 Newton Lehre 4 gt eE New IAE NAAA TAREA ADO AA asl E MICA 1 050 ti EE eE A A E 4 1 105 1 000 0 5116 0 500 2 761 gt CE IN r orion OMA a General data Values for Count only school days I School year Number of days 301 Number of weeks Lessons Number of days 152 Number of weeks 22 0 5116 In this example weekly periods subject factor class factor time limitation factor summand value 4 1 105 1 000 0 5116 0 500 2 761 Part 2 Value calculation 109 4 3 1 4 Several time limitations If the individual elements of a coupling are limited to certain dates the shortest time limitations apply to the whole coupling This could be a time limitation on an individual element or if there are overlaps the average of the overlaps as shown in the figure Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu we Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th A 1 234 5 6 EENH WS 7778 19 20 21 22 23 24 25 JE 28 29 30 3 B 1 2 3 4 5 6 7 8 3 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29
24. the number of weeks in the school year calendar on the Value calculation tab This results in a value of 18 000 for the one period lesson 4 Calendar of the school year Lessons 4 Value Calculation lo amp s Y Yearly values AAA Date Mo 2 9 2013 No lessons Legend Ej 2 T Minute wise accounting ZJ CZ Calendar week 36 Public holiday Lessons de Count only school days Calculation of the yearly Weeks using single days 0 Wao oe We ST WET NS is awin Esala September 3 4 5 6 7 Bi 9 10 11 12 13 a o ee ET oe October 1 12 13 2013 1 November ES 30 py Docent E 7109 207222 23 24 25 28 27 Bala 031 January MAS 2a 24 25 26 27 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 March 3 4 5 6 7 8 10 2m4 E o A de Lolo Es 1 2 3 7 8 9 10 11 12 13 14 May 5 6 7 8 9 10 11 12 New IAEA a Pi BOMRIAS E June 2 3 4 5 e 7 el 9 e a vaes an SE New Gz 07 10 09 02 7 10 9 2 13 08 4 General data Values for Count only school days Mat 29 296 1720 School year Number of days 301 Number of weeks 43 EA 2 9 296 66 0 Lessons Number of days 126 Number of weeks 18 T m Lessons Reductions 0 109 a Count only school days active If you activate the Count only school days option the second week of the Christmas holidays will not be counted This results in the following v
25. this dialogue is identical with that of the lesson comparison between two files Please select a term for the comparison Temmi Term Term2 Tema m EEE Tema amp Foreground 5 Background Also use the colours in the print out 7 M Ony show different columns M nly show diferent rows Differences between the two terms are displayed on a row by row basis with the fields activated in the relevant view being compared Part 1 Lesson planning 57 Aristotle Teacher cg Ele p f E f 2 wt cre et a a C IC a e gt E Y COM IE CCT The figure shows a comparison of teacher Aristotle s lessons in two terms identified Green has been assigned to the first term and red to the second e The difference in lesson 63 can be found in the Subject room column In the first term you can see no entry here while in the second term the physics room has been entered e Lesson 89 appears only once This means that teacher Aristotle only takes this lesson in the second term e Lesson 80 only takes place in the first term Term overview You can also use menu item Modules Term timetable Term overview to display differences between individual lessons within various terms and also differences in master data elements classes teachers rooms Furthermore you have the possibility to limit the list to those entries where there are differences between the terms The figure shows the differences in lesson 63 be
26. two sections On the left you can see a list of your lesson tables on the right the table of subjects of the currently selected lesson table The subject table consists of the following columns Part 1 Lesson planning 49 ri Lesson table Syllabus Lesson table Syllabus qe a gt P E B Be Create lesson P 1010 Lower level a 33332 Advanced level Copy subjects into the lesson table Subj Gr Subje Per Doubl Block 1a 1b da 2b BMA EE DE 3H EN 33 e Subject This is where you can use both the subject short names as well as implicit or explicit subject groups When subjects or explicit subject groups are entered the system checks to see whether the element exists in the master data Tip Element rollup You can use element rollups to include a whole list of subjects in one go by right clicking on it and dragging it into the subject table e Per In this column enter the minimum and maximum number of periods per week separated by commas which should be taught for this subject in the classes in question The entry 3 4 in the GE row in the figure means that German should be taught to classes 1a 1b and 2b for a minimum of 3 periods per week and a maximum of 4 If the minimum and maximum values are the same you only need enter the value once entering e g 3 is the same as entering 3 3 e Doub per This is where you specify the minimum an
27. 0 29 30 E Ma 18 19 B m 1 2 31 af 5 6 7 8 9 10 11 12 13 14 15 16117118 19 20 21 22 23 E 26 27 28 29 30 3 1 2 3 4 5 e 7 8 9 10 11 12 131415 16 17 18 Tone EIDE daa q General data Values for Count only school days gt School year Number of days 301 Number of weeks 43 Results Lessons Number of days 105 Number of weeks 15 0 3488 Yearly values with time limitations If lessons are limited to a certain period the calculation of yearly values changes inasmuch as the number of weeks in which they can take place is used instead of the distribution time factor The yearly value changes irrespective of whether you have selected the Count only school days or not on the Value calculation tab under Settings Miscellaneous If you do check this option the weeks containing only holidays will not be counted 112 4 3 1 5 1 Value Calculation 7 Yearly values Minute wlse accounting J Count only school days Calculation of the yearly weeks Using single days 0 Yearly value 100 a The following exampleshows how this is calculated differently Examples of yearly values with limits Lesson number 4 is used here as an example It should take place between 1 October and 25 January Class teacher and subject factors are not to be included in the calculation Count only school days not active Not activating the Count only school days option means that the calculation is based on 18 weeks You can see
28. 0 e 9 439 7 020 5 U Ll New 1600 0 0 0 004 3 915 7 0 0 Hugo 1600 0 0 0 bag 4 1150 6 O 0 Ander 1600 0 0 0 f4b 1725 4 0 Ll Arist 1600 0 0 0 o75 5 924 5 U 0 Callas 1600 0 0 0 Pada 1060 7 O 0 Mobel 1600 0 0 0 554 7 1245 4 0 0 Rub 1800 0 0 0 404 6 095 4 0 Ll Cer 1800 0 0 0 ar b 920 4 U 0 Curie 1600 0 0 0 4496 1350 2 0 Ll f 0 0 0 0 691 6 691 5 U 0 Total 186000 0 539 9 dos 10316 65 U 0 Gruber Petters Software 3 2 Scheduling tools The Lesson planning and value calculation module provides you with a number of additional tools for workload planning e Lesson matrix e Lesson table syllabus e Lesson comparison e Automatic teacher assignment 3 2 1 Lesson matrix The lesson matrix which you access via menu item Lessons Matrix gives you a clear at a glance overview of all the lessons at your school The key lesson data are class teacher and subject The rows and columns of the matrix display two of these three master data elements while the individual cells contain the third element together with an additional item of information either the number of weekly lessons the lesson value or the lesson number that you can select yourself How this selection is made is described later Colour settings from the master data are adopted in the lesson matrix Part 1 Lesson planning 37 2 Lesson matrix Periods la we Ga Detauit El 3 Rows Columns Cells L No Per Class es Teacher Subject gt
29. 1 Lesson planning 45 PE Lesson matrix Periods o e E a te Default Rows Columns Cells Classfes 7 Subject Teacher gt Tb HI Ander Filter Filter Filter ANG E 4 G AIN Z Hugo Hugo lar LUN 4 IT ow many periods does the lesson have per week Which teacher do you want to enter for the lesson OK Cancel Deleting a lesson Selecting a cell and clicking on the lt Delete gt icon or pressing lt DEL gt removes the entry from the matrix and deletes the lesson Toolbar functions Additional functions of the lessons matrix You will find the following icons in the lessons matrix toolbar oe ar TS a p F eat deh LP President Delete lessons Use this icon to delete individual lessons from the lessons matrix Alternatively you can press lt DEL gt on your keyboard Teacher suggestion This function suggests a suitable teacher for the current lesson Please refer to chapter Teacher suggestion for a more detailed description Last year s teacher If the class is displayed in the columns rows of the matrix you can use this function to assign the previous year s teacher s to all lessons of the class that you have highlighted with the mouse Please refer to chapter Last year s teacher for a more detailed description 46 3 2 1 5 Couple Use this function to create couplings for every lesson that you have s
30. 13 October November CENT NEES LEE USNS RENT NESS UREN eE ae T aa 57A 23 24 25 26 27 28 29 30 31 1011 12 13 14 15 16 17119119 20 7 8 910 11 12 13 14 15 16 17 18 19 6 ae December Ubungen 02 09 29 06 0 463 Sport Sport 02 09 22 12 1 000 7 Y S im H 1 Halbjahr 02 09 02 02 0 500 H2 2 Halbjahr 04 02 29 06 0 500 E E E January Tiez Lesson groups Gruppe oe 2014 Mah 16 43 0 372 PS 17 18 13 24 sport s s AA 1 2 3 4 0 21 22 23 May 1 2 al 4 14 15 1617 18 19 20 21 une 1 5 1112 13 14 15 16 17 18 q General data Values for Count only school days School year Number of days 301 Number of weeks 43 Number of interr Lessons Number of days 200 Number of weeks 4 Duration L Group 16 Gruppe Now open Lessons Teachers and look at lesson 2 of teacher Aristotle The lesson is assigned to the lesson group Sport and the value is the product of weekly periods and time limitation factor for the lesson group weekly periods time limitation factor for the lesson group value 3 0 372 1 116 fe Aristoteles Lehrer 4 Arist 21 S TRA O AA Let amp L No Lessons Reductions 14 268 Caution Time limited lessons If a lesson is time limited and no factor is assigned to the lesson group only the time limitation of the lesson will be includ
31. 16 17 18 19 20 21 22 23 24 25 26 27 2 4 General data Values for Count only school days gt School pear Number of days 307 Number of weeks 43 Resulta Lessons Number of days 82 Number of weeks 12 0 2791 The value for the lesson is the product of weekly periods and time limitation factor 2 0 2791 0 558 4 3 1 5 Part 2 Value calculation 111 ve Huge Lehrer ali Lo en Hugo MINSA de Er 29 5 242 23 2 c 0 558 2 9 29 6 Lehrer If you now enter a time limitation for the lesson e g 13 January to 27 April 15 weeks it will apply to the entire coupling All other time limitations will be overridden The limitation factor is now based on the new time limitation 15 43 0 3488 The new value for the lesson is the product of weekly periods and time limitation factor 2 0 3488 0 698 y Y Calendar of the school year Lessons 76 Hugo Lehrer 4 gt o e 5 E Date Mo 2 9 2013 No lessons Led Hugo S St x RAYA BORIS E 1 Calendar week 36 Public holiday Les Hugo Gw 1a 1b2a 2b 13 01 27 04 13 1 27 4 Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa September 2 2013 October 1 2 3 4S 6 7 8 9 10 1112 13 ino 76 H Lessons Reductions 21 698 ee W November 4 5 6 7 8 3 10 December 2 3 4 5 6 7 e 9 10 11 12 1314 15 16 17 18 19 20 21 22 23 24 25 a 27 28 29 30 31 January 1 6 7 l 19 fe 22 25 26 E nz aaay 2
32. 18 3 055 5 973 5 973 93 1011 46 11 2918 3055 5 973 5 973 40 Aan 2518 3055 5973 5973 24 11 30 11 2918 3055 23 2973 23972 San Ace Cae Cae 4 1 1 2 Master data Subjects You can display the main information and input options for value calculation using lt Grid adjustment gt in the Value calculation section of subject master data Part 2 Value calculation 67 g Subjects Subject Collee F IEA BIE z 39 620 17 447 1 14 1 11 550 Ea ajl asa oe a 41 244 4 4305 ES 14 679 a a a on e Factor Use subject factors to specify how different subjects have different value ratings i e some factors count more than others At Austrian high schools for example English is weighted with a value of 1 167 while sport has a value of only 0 955 e Periods week Here you can see for how many periods per week this subject is taught at the school e Value units This value indicates what the periods displayed are worth at the school Depending on whether you selected the Yearly values option in the settings for value calculation or not the value indicated here refers either to a week or to the whole school year You can find these settings on the Value calculation tab under Settings Miscellaneous please refer to chapter Value calculation settings 4 1 1 3 Master data Classes You can display the main information and input options for value calculation using lt Grid adj
33. 1b E 3 3 EXP BRE 22 2 la MA 44 Subje Per Doubl Block la 1b RE 2 MA 44 Sm ee so DE H i a 4 rel Deleting classes Lesson table Syllabus Lesson table NR Pl AR DD Use this function to remove a class whose column you have selected in the subject table from the lesson table Lesson comparison The Lesson comparison function was created to allow input data between two different Untis files or betweentwo different terms of a fileto be compared more easily For the comparison of two terms you also require the Multiple term timetable that is included in the multi week timetable and cover planning modules Lesson comparison between two files It is sometimes necessary to compare the data of two different files e g between a file that you are currently processing and a previously created backup file Lesson comparison is activated from thelesson matrix Lessons Matrix by clicking on the corresponding toolbar icon DE H Men ES os 54 A dialogue window is displayed in which you can specify which file you wish to compare with the currently open file r Lesson matrix Perio daam Lesson comparison E 4 E P a e For the lesson comparison Untis has to be started a second time Datatile gt C Users Public Documents Untis demo gpn Browse With the current file C Users Public sDocuments Untis Demo gpn E o E Do you wa
34. 2 Rub EN Class es 77 seston Selection of the week Filter Filter 159 o 12 12 Selection Note Copying to Excel You can copy the contents of the lesson matrix to other applications such as Microsoft Excel via the Windows clipboard function by selecting the desired excerpt and using the lt CTRL gt C lt CTRL gt V key combination You can read more on the lesson matrix in the following chapters Lesson matrix short description Lesson matrix settings Lesson matrix entries Further lesson matrix functions e Limiting the lesson matrix display 3 2 1 1 Lesson matrix short description Lesson matrix short description You can follow the example below yourself using the Demo2 gpn file In the upper part of the window you can set which master data element you wish to display in the rows columns and the individual cells 38 Rows Columns Calls Classes Subject Teacher RE Nobel Filter Filter Filter n the example below the rows indicate the subject the columns the classes and in the cells you can find the teacher and the weekly periods In this way it is possible to recognise at a glance that teacher Hugo has two periods of GEc with classes la 1b 2b and 2b Clicking on a cell in the matrix displays the corresponding lesson in the details window at the bottom of the screen a n matrix Periods 6 ar FR oe oF cal Default
35. 4 2 2 1 Without factors We will be looking at the Demo2 gpn file and the two relevant possibilities for coupling e Only one teacher involved class coupling e Several teachers involved In both cases allfactorsare deactivated Settings Miscellaneous Value calculation tab 4 2 2 1 1 One teacher involved Teacher Hugo takes a total of four classes for lesson number 76 This means that each class uses a quarter of the teacher For this reason the lesson with two weekly periods has a value of 0 5 from the perspective of class 1a The situation can be calculated as follows number of weekly periods number of classes value Using the example of lesson 76 this would be 2 4 0 5 Class 1a Gauss Class 4 gt la A RISA Pe Pl ew A ORE cm 5 UnSched Prds 76 4 1 E 2 GEc 1a 1b 2a 2b 3 4 2 Arist PEG Arist MA Arist allam Kat Class 4 2 2 1 2 Several teachers involved When several teachers share a coupled lesson the value for each coupling line is calculated as for one teacher and these values are then added together Caution Class not in coupling line If the class in question is not in a coupling line the value of the coupling line will be O 4 2 2 2 Part 2 Value calculation Example Value of lesson 77 for class 1a Class La Gauss Class gg e rE M ER AAA L No CI Te UnSched Prds a DS tb Curie Arist ta 1b Arist la Lessons Timeta
36. 4 Print grid Restrict to page width For demo and test only Valid from 10 October E ga i Fields Background picture KIA W L No Cl Te UnSched Prds Per YrsPrds Teacher Subject Class es Subject room lt Not Defined gt 1 5 1 1 1 Ca las CH 28 20 38 3b 4 5 2 2 2 Calas AR 28 35 MU 28 35 8 2 3 Cala AR 1b 11 1 Cala MU 1b 19 1 Cala MU 2a 20 2 Cala AR 2a 27 i 2 Cala CTe la 20 z 5 Callas DE 2 1 Page Element 30 Callas MU 20 V Balance T arget Actual 31 2 Cala AR 20 B4 2 Callas AR 4 Lessons of the element 3 2 Cc MU 2 AL a v Reductions 82 2 Calls AR la Heading Reductions Value Reason Text From Until Description 0 250 Yearly Balance deficit carry prev schoolyeer Other reductions 1 810 Class Teacher 2 260 Tots 29 162 ActusitRed 25 000 Te 92 4 162 4 mW p 3 1 2 4 Balance at year end You can have Untis automatically calculate and record the yearly balance as in the previous example We will illustrate this with a concrete example e Open the Demo2 gpn file and for the sake of clarity close all windows Windows Close all 14 windows e We now wish to create the file for a new school year and in the process automatically calculate the yearly balance values e Please ensure that the reduction reason UE Underemployment previous year already exists under Master data Reduction reasons Full name O CTe Class Teacher Cet venous
37. 4 Ps1 1 Callas Cer EN 4 Filter You can limit the entries in the matrix to those elements that interest you by marking one of the filter selection fields For example in the figure below the filter was set for the subject GE the subjects are displayed in the rows This results in only those columns being displayed where the cell for subject GE is not empty This means that only those teachers are displayed who actually teach German 40 Cells Class es E M Filter This function can of course be used in the same way for column elements When filtering cells the display is reduced to just those cells containing the relevant element 3 2 1 2 Settings By clicking on the lt Settings gt toolbar icon you open a window offering numerous display possibilities for the lesson matrix Part 1 Lesson planning 41 Hements of the matrix Subject Aaroups Group classes by No grouping Lesson Tables Departments Display lesson umbers 1 Mark coupling ee Selection of the week Lines Entries in the cell create a new M Columns lesson M Supress empty lines when filtering Consider couplings for the totals M Do not show ignored lessons 7 Show the balance of the teacher with the totals Elements of the matrix Subject groups instead of subjects If the element type Subject is in the rows or columns subject groups can be displayed instead of subjects If you have defined the element type Subject
38. 76 in the Demo2 gpn file is used here as an example This is a coupled lesson with four classes 1a 1b 2a and 2b For the sake of simplicity teacher class and subject factors are not considered in this example The following date limits are now entered for the classes under Master Data Classes for class 1a from 7 October to 23 February and for class 1b from 2 December to 30 March The overlap of the two date limits is thus between 2 December and 23 February This period of 12 weeks including school holidays is used in the calculation of lesson number 76 limitation factor 12 43 0 2791 Calendar of the school year Lessons 76 E Bl Date Mo 2 9 2013 No lessons Legend Breaks Holiday Weekend J Calendar week 36 Public holiday Lessons School year Different term September 293 4 5 6 7 8 9 10 11 12 1314 15 16 17 18 19 20 21 22 23 24 25 26 27 2 219 Lctaber 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 November 4 5 6 F 8 afro 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 2931 December a as 6 2 ej 901001112 191016 16 17 18 19 20 21 22 28 2a 2526 a0 Jara Ae 22303 24 25 26 27 28 aa Mach 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 2t 1 2 3 4 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 5 6 7 8 9 40 11 12 13 14 15 1617 18 19 20 21 22 23 24 25 26 27 28 29 30 31 23 4 5 6 7 8 9 10 11 12 1314 15
39. A 8 000 6 00 sR fa 8a a O 180001330 7 E ES el f 1 esa 18 000 13 30 o a a E q3 812 1412 18 000 13 30 a 318 8 amp d4 1512 2112 18 000 13 30 E E E y a OE j i l jefe 22 9 2014 22 9 2014 Caution Public holidays On public holidays defined as such under Master data Holidays the scheduled periods are counted as if having been held 4 1 2 1 4 Timetable values This is where the values for the scheduled periods are displayed in a similar way to Lessons values Values in columns Plan and Reduction are calculated on a proportional basis Thus the plan value for a six day week with two holidays without lessons is reduced by one third see week 4 Part 2 Value calculation 15 ae Weekly values Teacher Gauss Timetable values 833 333 492 402 255 413 0 000 78 815 145 518 odo 2175 3 173 5 348 2 000 20 000 11 606 3 520 21 206 3 294 25 000 11 606 3 520 21 206 3 494 16 667 445 Badr 10 772 5 895 25 000 11 686 3 520 21 206 3 494 25 000 11 686 3 520 21 206 3 494 Fr 19 9 30 5 e 20102610 4 1 2 1 5 Cover plan periods Wi If you work with the cover planning module this option will display the number of cancelled and substituted periods Lae Weekly values Teacher Gauss Cover plan perods Condensed view Refresh o Given lessons including cover and Eventd a EN caus 00 LJ Week Fr 1o Plann
40. Calculation Yeary values Wami si Minute wise accounting HTML Count only school days Calculation of ni pred weeks using single days E Mail 0 Yearly value 100 Multiple terms Autolnfa Internet e without Subject Factor without Teacher Factor without Class Factor You can use these options to override individual factors that you entered in the master data This means that these factors will no longer be taken into consideration during value calculation Decimal places Here you specify the number of decimal places with which the values and the various factors in the different views should be displayed Yearly values You can specify whether weekly or yearly values should be displayed e Minute calculation If you work with different period lengths you can choose to perform value calculation to the exact minute e Count only school days Use this option to determine whether all the weeks of a school year should be included in value calculation or just those with at least one day of lessons i e whether school holiday should be included or not e Calculation of the yearly weeks using single days This option is only activated if you have checked the Count only school days box The option results in the number of school weeks in a school year being calculated according to the following formula number of school days in the school year number of teaching days in the weekly grid Year
41. Cer 2iNew 2 New TX 4 Curie 3 Curie 2 Curie 3 Curie Music Art DS Design T gramm Class 3a Aristotle 3b Class 3b Callas Class 4 Nobel This selection option allows a more general view for large schools and makes it easier to work with this tool Lesson table syllabus The general description of the lesson table is followed by an explanation of the various functions e Create lessons e Add subjects to the lesson table e Allocate classes General description You can distinguish between different school types under Master data Classes by entering lesson tables 48 Classes Class gt eco Ja ent 1 care lO EE A lesson table is a list of subjects with an indication of the minimum and maximum number of periods that should be taught in the corresponding classes On the one hand it serves to check whether the classes of one school type have the desired number of lessons in the subjects and subject groups defined on the other hand you can use the lesson tables to create lessons automatically Not all subjects need to be entered in the lesson table just those that you wish to check The distribution of periods in accordance with the lesson table applies to all the classes for which you have entered this particular lesson table in the master data You can access the lesson tables via Modules Lesson planning Lesson table syllabus The lesson table window is divided into
42. GRUBER amp PETTERS E gt Untis Lesson Planning y grupet at Table of Contents Introduction 9 Il Overview 9 lll Part 1 Lesson planning 6 Y Teachers WO Kerr de dd 6 Targ t teaching SESSIONS Aa 6 Reduci ns iaa 8 Temporary reductions 1 a a a A ease ee eG cate 10 Reductions w ith negative Values cccccccccccsssseeeceeeseeeceeeececseasececseaseeecseaseeecseaseeecseseeecseaseeesseaseeesseaseeesses 11 FRING arora sheeniet sateen Hyak arouses ph eee a bes ae tus uses ovanean ueeeneueeuie aa cesaueeragene suena 12 Balance al Ye arrendar id isidro sara an 13 Lessons OF Teachers cuna a a a 15 Teaching qualification e R a OEA EN OEN E EEAO r E E aR EE oca 16 OUDECEIOUDS meae A A A 19 EXPlICIESUBDIGGU OTOU raisen id T E A A 19 pIE SUBECON TN 20 Displaying teaching qualifications v5 cuidas ii iii ias cis 20 Change 0 SCHOOK Sua sr roca 22 Previous years le aceras isis d diia 22 TAINS ter alitomaticaly a o ind 23 Manual teacher ASSIQNMENA cccccessceceeesececeeeseeeceeaeeeeceeaseeecseaseeecseaseeecseaeeeecseaseeesseseeesseaeeeesseaeeeesseaseeesies 24 SUDICE EOOWSNEC KS decrece ULLAE COLS cee eas 24 Teacher sugges hoN enian aseet E E T deter A E 26 LESSON DrOpOS alas O Aaa ree S A eae 28 Teacher s yearly Work narnia IO EE haa Ena eaa aah A Kanae EE 30 Lessons according to time tabe aeara T o Irons 31 Reductions for yearly WOR tic Roda Dial iio 32 Reductions resulting from lessons Nel
43. Weekly patiodicity Ol a sale ll estat acne eho Lessons Number of days 153 Active weeks 22 Ka Gruppe If you assign lesson 10 to lesson group H1 the value of the lesson will now be calculated as follows weekly periods time limitation factor for the lesson group value 6 05 3 rte Aristoteles Lehrer Alp Ge ERE METE FES Sparth Lehrer Caution Time limited lessons If a lesson is time limited and a factor is assigned to the lesson group only the factor will be included in the calculation and not the time limitation of the lesson Part 2 Value calculation 117 4 3 2 3 Periodicity All the time limitation examples shown so far assume that lessons take place once a week in a given period However it could be that certain subjects should be taught not on a weekly basis but e g fortnightly You can find a general description of periodicity in the multi week timetable manual in chapter Periodic lesson group The following example will illustrate why it is advisable to work with factors for lesson groups Example e Please open the Demo2 gpn file and deactivate the teacher class and subject factors e Activate Count only school days on the Value calculation tab under Settings Miscellaneous e Select a weekly periodicity of 2 under Settings School data e Then define two lesson groups WA for week A and WB for week B rii Lesson groups Gruppe l E aca
44. Wve E E Hugo Gw Ou Hugo Hi 2 00 Gruppe PP Lehrer 4 3 3 Terms With time limitations the value of a lesson always depends on the length of the term in which it is held Caution Terms If terms are used this is no longer the case A term has the same value as a whole school year as far as value calculation is concerned This means that a lesson that is held in a term is evaluated as if it were held for the whole school year The reason for this is that frequently at the beginning of a school year a short period e g 4 weeks is planned and its values are then taken as budget values for the remainder of the school year This prevents for example a one week ski course during the school year from disrupting the value calculation Example Please open the Demo2 gpn file and deactivate the teacher class and subject factors Create a new term Term 2 under Modules Multiple terms Multiple terms lasting from 7 October to 22 December Part 2 Value calculation 119 a Terms Hame Tem melee Print Hew term from mother term Locked Term Full name Fr To School days 02 09 2013 22 12 2013 144 Full name From To Lockec Days Mother term Term 2913 23614 E Temz 7 10 13 22 1213 El 55 Teml Now create a new lesson in this term Teacher Gauss teaches 3 periods of mathematics to class 1b Since the lesson is treated in the same way as lessons during the whole school year this results in a value
45. able Entering a lesson Open the Demo2 gpn file and close all windows Now access the lesson matrix In the lesson matrix in the figure classes are displayed in the rows and subjects in the columns Class 1a is to be allocated 2 periods of science from teacher Callas 1 Click on the appropriate cell in the matrix Please note that a button appears at the right of the cell Click on the button The input dialogue window will open 2 Now select 2 periods and teacher Callas with the help of the input fields 3 A new lesson with lesson number 89 is created The L no Per field displays the number of periods entered 44 os eric ele d sson Am E RARA Default Columns Cells Subject Teacher Callas E E ee m GaP 2e 2Nobe Wlas Sales 20 ab 5 fas ancl Wales Cer Cer 2 go Digs Shogo 2b 2iNobel_1 Callas 5iCallas 2 Rub 2 Hugo Bee Pelee e a 2Nobel Callas 47 Cer 2IRub 2Hugo EEES e erent TE o mr Caution Adding a new lesson You can also create a new lessons by making an entry in a cell with an existing lesson The process is the same but the option Entries in the cell create a new lesson must be checked in the matrix settings Modifying a lesson If you wish to modify an existing lesson the option Entries in the cell create a new lesson in the matrix settings must not be checked All changes that you make relate to the current lesson No new lesson will be created 3 2 1 4 Part
46. ad Many additional duties depend on the scale of the teacher s target workload such as further training Definitions are made as follows e Open the reductions window by selecting Modules Value calculation Reductions e Select the option Yearly target in the of column e Specify a percentage for this reduction in the column de Reduction Anrechnung ENR Ss D BOE Gauss Teacher 039 860 Reduction 0 CA EEC TA ga Chiny 75 000 0 00 10 00 early Plan Periods In this example teacher Gauss is given a further training FT reduction corresponding to 10 of the yearly target 3 1 4 2 3 Miscellaneous reductions Some reductions do not depend on scheduled lessons or on the yearly target They are specified as a fixed value 34 Definitions are made as follows e Open the reductions window by selecting Modules Value calculation Reductions e Enter an absolute value for this reduction in the Value column a Reduction Anrechnung Ef EY Sela A le Be Gauss gt 39 860 Reduction J essons planned 180 000 10 00 Yearly Plan Periods In this example teacher Gauss is given a reduction for supervising chemistry equipment ChS corresponding to 75 value units 3 1 4 3 Reporting yearly work Reporting yearly work There are two reports available to output yearly work and these can be accessed via Reports Selection Yearly work e Yearly work Teachers e Ye
47. alue 1 weekly period 17 weeks 17 000 4 3 2 Part 2 Value calculation 113 Value Calculation Y Yearly values Calendar of the school year Lessons 4 a 2 Date Mo 2 9 2013 J 1 Calendar week 36 A A ae eee Mo Tu We Th Fr Sa Su Mo Tu We September October z gt 314 5 6 ce November EE 1 A December January i BEE a No lessons Legend Public holiday Lessons Minute wise accounting M Calculation of the pearly weeks using single days Y Count only school days Y early value 100 1 2 1 2 3 4 E s 6 7 8 9 10 11 12 13 14 3l 4 s5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 el siff Values for Count only school days Number of days 200 Lessons Number of days 80 4 Generaldata School year Number of weeks 42 Number of weeks 17 Lehrer Target periods year If you enter a value in the Target per yr which you can find in lessons on the Values tab this hour value will be used for value calculation and in this case time limitations will no longer be taken into account Th IB 5 E fe SORE a Lo errr em era e211 1 New Oz 2am 70 0802 7 40 92 0 a so 3 w 2 lt 7 Lessons Reductions 0 107 Lesson groups You can assign lessons to lesson groups which are limited to certain time periods and for which certain factors are valid for value calculation T
48. arly work Overvew Lae Report selection J Overviews J Loading Statistics Free Periods Subject Penods Report Periods Report Part 1 Lesson planning 35 3 1 4 3 1 Yearly work teachers The Yearly work teachers report displays the values for the yearly target plan the lessons the reductions and the resulting value showing whether teachers are working too many or too few hours The print selection dialogue allows you to select whether a detailed list of reductions and a list sorted by lessons should be output Test school DEMO Timetable 2014 2015 For demo and test only Valid from 10 October Yearly Work 2014 2015 Ander Andersen Yearly Plan Periods 1 00 000 19 9 20 12 An 5 1 306 roa Lessons planned 119630 Lessons schedule d 74 590 100 Reductions 0 000 Lessons Reductions Plan 1725 410 Lessons HI 1b 44100 OS 1b 38 300 Te 1b 40 100 Total 1 22 500 Reductions Yearly Balance 0 00 Guidance Counsellor 0 00 Class Teacher 0 00 Total 0 000 Total 4590 3 1 4 3 2 Yearly work overview The Yearly work Overvew report displays the values used to calculate the actual planned values in condensed form It also lists the number of substitutions and cancellations 36 Test school DEMO Timetable 2014 2015 For demo and test only Valid fram 10 October Yearly work Overview 2014 2015 Teacher Yearly Plan Periods Reductions Lessons scheduled Actualtarget Cancellins Subst Gauss 1600
49. ations 4 50 absolute value Overrides all factors and time limitations Does not override other factors or time limitations additional 4 50 value factor factor that may e g enhance the value of certain lessons Does not override other factors or time limitations additional 4 50 summand summand that may e g enhance the value of certain lessons Note positive and negative All values and factors can be entered as positive or negative numbers time limitations e Line value factor Whereas the first input field affects the whole lesson you can enter values here that influence a single coupling line Value units This entry shows you the current total value for the lesson Subject factor This entry displays the factor for the subject Class factor This entry displays the factor for the class Target per year You can use this field to specify how many periods of this lesson should be taught over the school year as a whole 70 4 1 1 4 1 Examples of lesson values You can influence the value of a lesson in several ways Directly by entering a fixed value This results in all other input values and factors that affect this lesson being overridden If you precede the value with an additional equals sign time limitations will also be ignored This will be illustrated later in the course of a another example Negative values are also valid e Indirectly by preceding the existing value with a or This defi
50. ble Codes Values Coupling Line Value or Factor Line value factor Class la Gauss 34 0 Periods Wweek 3 000 Value units week 33 500 Value units week e First coupling line teacher Ander Two weekly periods for a class the value is 2 000 2 1 2 e Second coupling line teacher Gauss Class 1a is not included in this coupling line the value is 0 000 e Third coupling line teacher Curie Two weekly periods for two classes the value is 1 000 2 2 2 e Total value for lesson 77 The total value for the lesson is the sum of the coupling lines i e 3 000 2 0 1 3 With factors 101 If you now wish to use teacher class and or subject factors the values mentioned above will just change by being multiplied with the relevant factors Lesson number 76 will be used as an example to illustrate how class teacher and subject factors are taken into account This results in the following value 102 4 3 4 3 1 2 weekly periods 4 number of classes 1 050 Subject factor 0 990 class factor 0 520 EME 00 A 1a CEE NRIA TIPA OREA IPS E Class es Subj Factor Cla factor Value 76 Gsi g 2 GEc 1a 1b 2a 2b 1 050 mies E Arist 1a 1b Rub PEB 1a 1b Value calculation multi week timetable The multi week timetable module enables you to put date limits on lessons in a variety of ways This has a considerable effect on value calculation as the examples on the following pages demonstrate Caution
51. blic holiday School year Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Se October November December mM January 2013 February 2014 March _ April i May June E General data b ees School wear Number of days 307 Number of weeks 43 Number of school holidays 5 Lessons Number of days 188 Number of weeks 39 Number of free days due to Number of public holidays The yearly value for Newton s one period lesson number 4 is therefore also 39 43 Newton Lehrer id g nos a MANERA MENA AS A 4 2 1 3 3 Calculating from individual days The settings under Settings Miscellaneous on the Value calculation tab must be as follows Part 2 Value calculation 93 Value Calculation v Yearly values Minute wise accounting v Count anh school days v Calculation of the yearly weeks using single days JD Yearly value 100 The number of weeks is calculated as follows number of days on which lessons are held number of teaching days per week number of weeks In this example lessons are held on 188 days of the school year and on 5 days per week resulting in the following calcu
52. ction Reduction reason 0 11 QO Ok Cancel 1 First select those teachers for whom the yearly balance should be calculated Select all teachers apart from the teacher 2 Next select the reduction reason that should be entered for the yearly balance values In our example we select the reason UE 3 Click the button lt Create yearly balance gt 4 The yearly balance list contains suggested reductions for the following school year based on the actual planned value of the current year You can edit the suggested values manually 5 Finally select those reduction reasons for which all reduction reasons should be deleted from the beginning of the new school year 6 Clicking lt OK gt closes the window and makes the modifications to the reductions 3 13 Lessons for Teachers Untis provides a number of different tools for assigning teachers to lessons Teaching qualification 16 school year change Manual teacher assignment 3 1 3 1 Teaching qualification Information on which teachers can teach which subjects is very important for the lesson planning module On the basis of the teaching qualifications Untis can for example e Propose alternative teachers in the event of teacher shortages e Automatically assign suitable teachers to any lesson before or during optimisation e Optimise teaching teams in the case of coupled lessons e propose suitable periods that a teacher with too few lessons can take You can sp
53. d 2 A A ea A ees 32 Reductions from yearly target workl02ad oooccoccccoconncononoconononenononononononnnonnonnnncnnnonnnnnnnnnnnnnnnnannrnnnnnnnnnns 33 Miscellaneous redut ions a deere A ease nee ene eee eee 33 REDORINO yea W Ol ces anar A A A A AE 34 E E lA clea peli E le 35 Yearly work ON CI VIGW so25 sores arc satus nantncencacs adercdeactonsrasiesonnis ossacnonasauase aesaaee sagehsosnded gadasadaecasmesnesantosasnanerseer 35 2 SCHEIN OO San oa 36 Lesson Mat DO ea 36 LESSON males nor GES CAPI Nardi 37 SEMA O o dl e cemir eee 40 Entries mihe lesson Mali A satbakten ever a 43 Toolbar TUNG IONS 2 a e teal acd do en da alo ll cala de 45 Limiting the display of elements ascosecnecsecc senornss as ceaaanoveavacnescecoiseasseanses oeevbautone Gee eca oe iecesaeanameenadoegueouetwedascaeoneese 46 LESSON table Sylabus huei onarena aea ans an a aea a EAA EEEn AAND Raro e ne E rea Oeni anean Ahok KAE EAOa 47 C ANGIE A E eee eee Ore eee 50 Entering s bjectsinthelesson Table a aa 51 AlloGating deleting Clas SES sucre norris 52 LESSON COMPAS ON aaa 53 Contents 3 Lesson comparison betw een two files ocooooocccocccococonocononocononnnononoconannconononononnnnnonononannranonononanenenenos 53 Lesson comparison betw een two erMS ooonnccccoconncccononncccononocnnnnnnnnnnnnnnncnnnnnnnnnnnnnnnennnnnnnnnnannnnnnnnnnnnnnnnnnnnens 55 Automatic teacher assignment ccccceeeeeeeeeeeeneeeeeeeneeeeeee
54. d maximum number of double periods that are to be formed from the previously entered periods Entering 0 1 means that double periods need not be formed minimum 0 but one may be formed maximum 1 This field is only important for the lt Create lessons gt function e The subsequent columns tell you how many periods in the respective subject have been allotted for the corresponding classes Fields with a red background indicate that the required number of periods has not been reached or has been exceeded Tip Sorting The table with the subjects for the lesson table can be sorted by each column just be clicking on the headings You can also modify the order using drag amp drop Simply click on the grey field in front of the subject name and holding the mouse button drag the row to the desired position 50 3 2 2 1 Deleting subjects Clicking on the toolbar icon lt Delete gt or pressing lt DEL gt removes a subject from the table Copying subjects You can use the clipboard STRG C STRG V to copy the table of subjects from one lesson table to a new one Click on the table that you wish to copy and select command Edit Copy from the menu or press lt CTRL gt C Use command Edit Paste or the lt CTRL gt V key combination to insert the subject table Caution If the lesson table where you wish to copy to already contains a subject table this will be overwritten C Print and print prev
55. e day Weekly values can be displayed for teachers and for classes Weekly values for teachers You can choose between the following types of weekly value e Lessons periods e Lessons values e Timetable periods Timetable values e Cover plan periods e Cover planning values e Statement Lessons periods This displays the periods defined under Lessons Teachers that are active in the given week irrespective of whether these periods have actually been scheduled or not Each week begun counts as a full week and public holidays are ignored Weeks with no school day appear with a lesson value of 0 for both Plan and Lesson Part 2 Value calculation 73 e Weekly values Teacher Ander Lessons periods Refresh Planned lessons without reduc 199 306 123 000 O AL 3000 3000 300 3000 e anan 300 27 10 4 11 3 000 4 1 2 1 2 Lessons values This is where the values for scheduled lessons are output This setting displays total value of lessons after the planned target followed by reductions and any value corrections The sum of these three columns results in the actual value The last column displays any difference between actual and planned The yearly average is displayed at the top of the screen ae Weekly values Teacher Yearly average 5 973 Ander Lessons 7 values Condensed view HH haha Refresh Planned lessons including reductions Bi weekl
56. e following semester he hands over 3 1 2 2 Part 1 Lesson planning 11 this task to another colleague The reductions must be entered for both teachers together with the corresponding from and to dates rii Reduction Anrechnung MAR AAA BBE AR Reduction reasons 1 500 Reduction 2 200 0 2 2015 Tat half of the Year 2 000 9 22015 nd half of the Year The time limitation distributes up the reduction value evenly in the comparison of the teacher s actual and target values see Value calculation chapter Caution Reductions extend over term boundaries lf you wish to limit the proposal to one timetable period you must enter the corresponding from and to dates Reductions with negative values Reductions can also have negative values Let us assume that teacher Rubens took 21 weekly periods in the previous school year but that he was paid for his full contractual commitment of 25 periods In order to compensate for this underemployment he should teach 29 periods this year but be paid for 25 periods as in the previous year First define a suitable reduction reasons e g Underemployment in prev year 12 SLAI fol _ MMM cre class Teacher THM Head Teacher ADM Yigal Yearly Balance OR lla uray A in Physics inventory Men om Chemistry ventory Man AR geRedcaion OR DE seated ROME Reset Of Working Hours HR cc Guidance Counselor SOT Supervison Or Tras P BCE Below capacty employment A pr
57. ecify which subjects the current teacher may teach on the Teach qual tab under Master data Teachers Individual subjects can also be combined into subject groups with a difference being made between implicit and explicit subject groups You can find the table with the individual teaching qualifications in the teacher master data on the left of the Teach qual tab Part 1 Lesson planning 17 g Teachers Teacher g gt E Ea E nea HE NMAA TIPS ESOO E Rub Rubens 0 1 4 7 1 000 25 00 0 00 3 52 20 52 5 Mobel Motel 0 1 4 6 1 000 15 00 16 00 0 72 14 20 0 1 4 6 1 100 25 00 20 00 9 76 34 76 0 1 4 7 1 000 25 00 28 00 2 09 22 11 General Teacher Timetable Values Teach qual ValueCorrection Subs Lreate tea qual from lessons Del Teach Qualif Subject Subject Group 26 free teacher periods 26 64 value units Teacher The table columns have the following meanings e Subject In this column enter the subjects or subject groups that that the teacher in question may teach The figure shows that an explicit subject group Science as well as two implicit subject groups PE for PEG and PEB as well as M for all subjects beginning with M have been defined The input here is case sensitive An m entered for Mathematics or Music would be interpreted by Untis as a new subject group m Tip Element rollup Element rollup allows you to enter subjects using drag amp d
58. ed ScheduledHeld Canceling Subs SY Gauss b a O Total 19 9 30 6 0 000 596 000 632 000 36 000 18 000 fe J 2010 2014 A 2510 201 q1 ES 4 000 4 000 15 000 15 000 17 000 11 000 6 000 6 2010 2610 17 000 4 000 13000 2000 EAE 17 000 17 000 8 000 3 11 3 11 17000 17 000 o 000 17 000 1000 a 1 4 1 2 1 6 Cover plan values Besides the values for normal lessons this option also displays the values for substitutions cancellations and value corrections in cover planning 76 g Weekly values e Teacher Gauss Cover plan values gt Condensed view Refresh Cover planning values as in the Cover O Gauss abl co kE Weck Fi To Plane Held Scheduled Cancela Subst JA E Set SE Total 19 9 30 5 697 000 632 000 594000 36 000 18 000 20 10 2014 25 10 201 1 199 219 17 000 4000 4 000 17 000 13 000 15 000 3 17 000 17 000 17 000 17 000 11 000 17 000 6 000 17 000 17 000 17 000 17 000 4 000 17 000 13 000 2000 17 000 17 000 17 000 8 000 17 000 17 000 17 000 8 000 17 000 17 000 17 000 m a a ol ol 153 a rn 4 5 4 1 2 1 7 Statement The statement shows all data for lessons and substitutions in value units te Weekly values Teacher Gauss Statement Condensed view Refresh Values for the pearly statement with regional differences Total 19 9 30 6
59. ed in the calculation and not the time limitation due to the lesson group Lesson group with factor Lesson group with factor You can also define a factor for the lesson group in the Factor column in the lesson group window for example if each semester is to count the same even if they are not exactly the same length Example Please open the Demo2 gpn file and deactivate the teacher class and subject factors Lesson group H1 is time limited to the period from 2 September to 2 February This would in theory result in a factor of 0 512 However a value of 0 500 has been entered in the Factor column in the lesson group window 116 and this factor is used for subsequent calculations Lesson Group Mame L Halbjahr E E Date Mo 2 9 2013 No lessons Legend Breaks Holiday Weekend Calendar Week 36 Public holiday Lesson Group Name Interruption Different week Io vu Th Sa Su mo Tu wel Th F Say Su Mol Talwe Th Fr Se Su Mol Tu We Th Fr 50 Su mo Tu we Th S September moya Ocot MBan Es o 7 8 9 wT Novena ae CLEA December ee January Pare 24 56 7 8 af 10 11 18 Lon als 5 28 27 28 son groups Gruppe boas 2014 March 45 6 7 8 91011 1 5 26 27 28 2 8 9 10 11 12 13 14 E 6 7 8 9 10 11 12 28 29 303 June 30405 6 71 al 02 09 29 06 0 463 4 25 26 27 2 02 09 22 42 1 000 4 General data Values for Count bH pan 02 03 02040500 Cance School year Number of days 301
60. elected in the matrix Please refer to Untis User Manual for a more detailed description Extended de coupling Use this function to break couplings Please refer to Untis User Manual for a more detailed description Lesson comparison There is a Separate section dealing with this function in this manual Settings Settings have already been described earlier in this chapter Save view Save view as It is often desirable to display the lessons matrix in different ways for different tasks for example the settings or the sort order You can save several sets of settings and simply switch between the different display possibilities via a selection list AER i n matrix ela ela a Default pel LP Superstar y Save view Limiting the display of elements You can use the lt Selection gt buttons to restrict the lesson matrix to displaying certain elements The upper button always refers to row while the lower button is for columns In the example The display is limited to the first two years and also to five subjects 3 2 2 Part 1 Lesson planning 47 ges Lesson matrix Periods lt 26 Br FR 2 ER e weltwunder z Rows Columns Cells B Subject l J Subject 519 Subject Gaostesh Teachers n0 Trdrams e re fe j e A Filter o ba A 1Callas 1 Callas MA 5 Arist G Arist 4 New 5 New Bl Ner 2er 2er 2
61. encing value calculation from the teacher perspective are described e Factors You can use factors to rate different lessons in different ways e Line value You can rate different parts of a lesson in different ways e Yearly values You can calculate using absolute yearly values Part 2 Value calculation 87 e Percentage factor yearly value You can also represent the yearly values as percentages 4 2 1 1 Teacher class and subject factors For each of the three elements teacher class and subject you can define a factor that is multiplied with the value of a lesson You can also display the subject and class factors in the lessons window Please open the Demo2 gpn file and select teacher Arist under Lessons Teachers Look at lesson number 79 The lesson has 5 470 value units and is calculated using all the factors from master data Weekly periods 5 teacher factor 1 000 subject factor 1 105 class factor 0 990 5 470 Ge Aristotle Teacher 4 gt ka a __ RE SOE ES Factor Cla factor E E IS ME Arist ON 3a 5H2 0 955 En 2 865 Arist MA 1 105 1 000 6 630 Arist DH F 1 050 1 000 2 100 Arist i y 0 555 1 000 1 510 1955 0 990 7 836 If these factors are now ignored the value for the lessons changes to 5 number of weekly periods For this check the corresponding boxes on the Value calculation tab under Settings Miscellaneous 88 4 2 1 2 Miscellaneous Aut
62. for cells this option will have no effect on the way in which the lesson matrix is displayed Group classes by If you work with lesson tables or with the department timetable module you can also group classes by these criteria Cells You have the option to display weekly periods value units or lesson numbers A coupling can be marked with a full stop Total for This is where you can display a total line column either for the weekly periods or for the value units Che Lesson matrix Periods Rows Columns Celle L No Per Subject Cassis 7 Teacher RE Nobel Selection of the week Fitter 7 Gauss 7iGauss 5 Nobel 4 Ander 4 Rub Rub Hugo Hugo Hugo Hugo 2 Huge 5 Anst GAnst 5SiGauss 5iGauss 4 New amp Ander Callas 5Callas NAnder 5 Callas Curie V Cure Cure JCune Cure 3 Cunrie Curie Curie en 4 Y 633 3 m p mH e zf o 3 2 f Y Note Considering couplings in totals If you choose to display totals and also activate the selection box Consider couplings for the totals periods belonging to the same coupling will only be counted once Totals for an excerpt of the matrix If you only wish to create the totals for a certain part of the matrix mark the desired area and select the lt Print gt or lt Print prevew gt options This will output the total above the selected area 3 2 1 3 Part 1 Less
63. here can also be interruptions within the time limitation of a group of lessons You can find lesson groups under menu item Lessons Lesson groups 114 4 3 2 1 de Lesson groups Group Lo JE meza IB SRS ol E Mame Full name 19 09 19 09 Tat half of the Year 19 09 nd half of the Year 04 02 LG Lesson group L Lesson C Class You can find general information on lesson groups in the multi week timetable manual chapter Lesson group There are several ways to generate values for lesson groups e Lesson group without factor e Lesson group with factor Lesson group without factor If you do not enter any factor for the lesson group the default value will be 1 000 The time limitation factor will be calculated from the length of the time limitation and the number of school or teaching weeks in the same way as in chapter Value calculation with time limitations Example Please open the Demo2 gpn file deactivate teacher class and subject factors and enter the time period 2 September 22 December for the lesson group Sport Lessons Lesson groups The time limitation factor for this lesson group is 0 341 16 43 0 372 4 3 2 2 Part 2 Value calculation 115 E Lesson Group Name Sport Lo jes E 2 Date Mo 2 9 2013 No lessons Legend Breaks Holiday Weekend Calendar week 36 Public holiday Lesson Group Name Interruption Different week September 20
64. iew You can print both the grid on the left lesson tables as well as the one on the right Subject tables depending on where your focus lies Name Full name Per Double pers _ 1070 Lower level 33333 Advanced level Creating lessons Use this function to create lessons from the entries in the lesson table for all classes that are included in a school type provided the corresponding combination of subject and class does not already exist After the lt Create lesson gt button is pressed a window is displayed offering further two setting options Part 1 Lesson planning 51 Ignore in the timetable This function creates lessons from the lesson table for the assigned classes Please press the lt OK gt button to continue Only for the current time grid Delete the existing file Only for the current time grid Checking this option limits the function to the current lesson table otherwise lessons are created from the data in all lesson tables Delete the existing file If you have already created lessons you can delete them by checking this option When you confirm with lt OK gt Untis goes through the current lesson table or all lesson tables and creates weekly periods for all classes in the appropriate school types from the specified subjects If the program encounters a subject group a special window is displayed in which you can specify how many periods should be created for each subject
65. ing selection box Subject group results in the subject groups rather than the subjects being displayed The list of subject bottlenecks can be printed out by clicking the lt Print gt button Teacher suggestion If you are not sure which teacher is the most suitable for a certain lesson when you are entering data you can enter a as wildcard teacher instead of a normal teacher s name The lt Teacher suggestion gt function will help you to find a suitable teacher later You can of course use this function to search for alternative teachers for lessons that have already been scheduled The teacher suggestion function is invoked by clicking the corresponding icon in a lesson window e g Lessons Classes and is performed for the lesson that you click on with the mouse Part 1 Lesson planning 27 eache r Suggestion E Teacher gt 7 T Last year s teacher The suggested teachers are sorted according to the difference between actual and target periods i e according to how many periods a teacher must still be allocated in order to meet his her target Those teachers who still have the most to do to meet this target are shown at the top of the list If you use the department timetable module there is a selection list icon in the main toolbar with which you can restrict the teacher suggestions to the department that has been set All 11 Science D22 Modern Languag D333 Literature There are four also four fields availab
66. ion The only important thing is that it is basically possible for a lesson to be scheduled in a particular week Entering values and factors Each period automatically has a value of 1 unless you set a different value You have various possibilities to change this default value if you wish for example by specifying factors assigned to subjects teachers or classes The following section explains the possibilities in more detail 64 4 1 1 1 Master data Teachers The most important parameters and entries for value calculation can be found on the Values tab in the form view g Teachers Teacher g Lo E ander NENRACIPLES ORJE BO DENE 33 063 29 162 E 17 002 23 416 6 501 34 205 14 567 29 411 General Teacher Timetable Values Teach qual ValueCorrection Subs Break su P 3 0 Perlodaweek 3 1 Reductions week Factor Target week Targ week Mas la Value units 2 918 Val Les B J73 Actual target 15 4684 Free for this teacher 5 973 Yearly average a 26 free teacher periods 28 640 value units Teacher e Per This is where the number of weekly periods is displayed Reductions This is the total of reductions entered for the relevant teacher under Lessons Reductions Plan week This is where you enter the lesson value units that the teacher must take each week to fulfil his her teaching commitment Targ week max This field is important for variable teacher assignment during
67. l be avoided in the process of optimisation 3 2 4 2 1 Settings for teacher optimisation The figure below shows the settings in the optimisation dialogue Scheduling Optimisation for automatic teacher assignment Control Data for Optimisation Optirisation Aun Optimization strategy A B A fast optimisation eae Pa Optimisation series No of TTs 1 20 similarity to previous TT U nat similar 4 very similar Optimization level 1 9 Lock timetable conditionally Only requested days off hor tea F Teacher assignment during optimization Y Y Consider room capacity No optimisation of teach assign Off site buildings by the half day No swap with other subjects For strategy D Swap only less with equal periods 3 Increment percentage Swap only within one class level with pre optimisation Retain the current calendar distribution The individual settings have the following meaning 4 1 4 1 1 Part 1 Lesson planning 63 No optimisation of teacher assign Checking this box deactivates the teacher exchange All V Variable teacher codes will be ignored With this setting teachers will not be changed either e No swap with other subjects Exchanges will only be made with the same subject e Swap only less with equal periods Exchanges will only be made with lessons that have the Same number of periods e Swap only within one class le
68. las 5 New 2 Hugo Callas Gauss Hugo 2 Callas 4iGauss Hugo 2 Anst 4iNew 2 Hugo 2 Anst 4 New 2 Hugo 2 Callas As 2 Huge 2 Callas Aj Hugo 2 Ander In the lesson comparison in the figure for example you can see that some of the teachers have changed For many lessons in file B no teacher had been found teacher while in file A most teachers have now been allocated as is the case e g for class 3a and German which will now be taken by teacher Hugo Teachers who had already been assigned have been exchanged e g in the maths lesson for class 2b where teacher Newton has been replaced by teacher Gauss Unlike timetable comparison the two instances of Untis in the lesson comparison are not symmetrical The differences are only displayed in the first instance of the application and in the second the Rows Columns and Teachers selection fields are not available in the lesson matrix Lesson comparison between two terms You invoke this type of lesson comparison from a lesson window e g Lessons Teachers via the lt Lesson comparison gt toolbar icon This icon is only active when you have defined terms 56 Those fields that you have activated with the lt Grid adjustment gt function are being compared After clicking on the lt Lessons comparison gt icon a dialogue window is displayed in which you can specify which terms the current term is to be compared with Otherwise the dialogue window of
69. lation 188 5 37 6 School Holidays Date Mo 2 9 2013 Ho lessons Legend Breaks Holiday Weekend Calendar week 36 C Public holiday School ear Mol Tu Wel Th Fr Sa Su Mo Tu we Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu we Th Fr Sa Su Mo Tu We Th Fr Sa September a SSE S 6 ahah oe E a eal a 2 2 2 November December ret May d General data b mic ano School year Number of dave 307 Number of weeks 43 Number of school holidays 5 Lessons Number of days 198 Number of weeks 39 Number of free days due to Number of public holidays The yearly value for Newton s one period lesson number 4 is therefore also 37 6 94 43 Newton Lehrer 0g fo E TARA 4 2 1 4 Percentage factor yearly value Some schools are not so interested in how many periods a teacher takes but in the proportion of the planned lessons taught You can enter the value corresponding to a teacher s full teaching commitment i e 100 in the field Yearly value 100 on the Value calculation tab under Settings Miscellaneous This value is only used when the Yearly values box has also been checked The lessons window now no longer displays the current yearly value instead it displays the percentage of the current teaching compared with the yearly value You can easily see from the totals line whether a teacher is underemployed or overemployed Note Totals line You can dis
70. lation by using the Count only school days option on the Value calculation tab under Settings Miscellaneous The information on the tabs Value calculation and Values for count only school days in the school year 104 4 3 1 1 calendar is useful for understanding the individual calculations Value calculation with time limitations The following example shows how values are calculated if lessons are date limited Please look at lesson number 25 in the Demo2 gpn file The factors in the master data should not be taken into consideration and lessons should take place between 18 November and 28 February In these circumstances a value of 1 395 results Looking at the school year calendar you can recognise how this value was calculated J K ja Klasse 2a Hugo Klasse gt ole ls anne 2a IB SYRIART aR PIM IOME S S qx A A A CN New Mat 2a 18 11 28 02 1 395 Calendar of the school year Lessons 25 o exme o 2 Date Mo 2 9 2013 No lessons Legend Breaks Holiday Weekend Calendar week 36 Public holiday Lessons School year Different term Me Tu We Th Fr Sa Su Mo Ta Th FL Sau Me A we RiR Se Su Mo Tui eth Se SujMe Ta We Th F Salau September 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 October 1 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 ons ees 4 5 6 7 8 9 10 11 12 13 14 15 16 17 48 19 20 30 December 18 l CACCE Jan
71. le to make a selection Ge Teacher Suggest El mE3a Apply Only qualified teachers windo early values Auto re Actual Actual bar Ander 15 000 9 030 Cure 25 000 5 000 Gauss 25 000 1 580 Nobel 15 000 0 430 Callas 25 000 4160 Rub 25 000 4 470 Ce 25 000 7 740 Arist 25 000 8 860 New 25 000 9 210 Hugo 25 000 1 500 Only qualified teach Checking this box results in only those teachers being included in the selection who are qualified to teach the subject in question Yearly values Use this box to determine whether weekly or yearly values should be displayed in the Plan Actual and Actual planned columns Window in foreground Checking this box results in teacher suggestions always being displayed in the foreground 28 e Auto refresh les teach Ifthis box is checked you only need to click on a suggested teacher once to display the selected teacher in the lesson window as well Caution Please bear in mind that in the case of multi teacher couplings teaching teams have a direct effect on how lessons are scheduled Let us assume that teacher Curie belongs to two teams of teachers She teaches design together with teacher Gauss and sport with teacher Newton For example as soon as all sports lessons a have been scheduled this constellation results in the period for design being blocked If teacher Newton also belongs to a further team of teachers its lessons are
72. lendar for the school year explains the changed value Deducting the school holidays from the school year leaves 40 weeks There are 12 weeks available for Part 2 Value calculation 105 lesson number 25 These two values are again divided resulting in a distribution time factor of 12 400 0 300 If this time factor is now multiplied with the number of weekly periods for lesson 25 the result is 1 200 e Klasse 2a Hugo Klasse 4 gt L La eS 4 0 300 1 200 2a MA TENA RA AA OA pr a at a aa ep J New 18 411 28 02 1 200 de Calendar of the ess o a Date Mo 2 9 2013 No lessons Legend Breaks Holiday Weekend Calendar week 36 Public holiday Lessons School year Different term ape ES PERLE ELMCEUCEREEE CREOLE September 310 11 12 13 14 15 16 17 18 19 20 21 22 22 23 24 25 26 27 28 29 0 10 11 e 14 15 16 17 18 19 20 21 22 23 24 2 25 26 27 28 29 30 31 7 8 afio 11 12 13 14 15 16 17 i al 14 15116 eE QQ a 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 o Ty 8 910111 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 5 6 7 8 9 10 11 12 13 14 15 29 12 40 0 3000 2013 October November Mond into alate December 2014 r E ESE Ei B alalololo une 4 General data Values for Co
73. limitation counts We will again be observing lesson number 25 in the Demo2 gpn file Please set date limits for it for the period from 30 September to 2 March Enter the value 2 in the Value column Entering this number changes the value of lesson number 25 to 1 023 ri Newton Lehrer al Lo E E New 7 gt fl E DAA alar Jura kesre mewndow Jue Neho Fion Toh 270816 1 023 aie 1 New Gz 2a2b_ 0 953 sar 4 New Mat Za 2000 102750 09 02 03 E New Ph 2a 1 908 A gt New Ph 2b 1 908 a s New Mat 2b 4 768 sa 2 2 New Ph 3a 1 908 99 43 0 5116 E ng 3 New Ph 3h 2 860 56 o_O a a School year Number of days 301 Number of weeks 43 ES Results Lessons Number of days 152 Number of Weeks 22 0 5116 or The fixed value 2 in this example is multiplied with the time limitation factor 0 5116 You will find the data for value calculation in the yearly school calendar for the lesson 4 3 1 3 2 Fixed value time limitation not count We will again be observing lesson number 25 in the Demo2 gpn file Please set date limits for it for the period from 30 September to 2 March Enter an equals sign followed by 2 in the Value column 2 The time limitation is overridden and the entered value is se 108 a ait t New Gr mm oss 2 New Mat 2a 2000 2000 30 09 02 09 A m New ph zo ON A 2 New Phe in a AS 0 O See L No pas y Lessons Reductions 23 503 4 3 1 3 3 Factor or
74. ll frequently offer support by pointing out problems or displaying possible alternatives There are a number of such support functions for the allocation of subjects these are described below Subject bottlenecks Teacher suggestion Lesson proposal Subject bottlenecks Problems can arise if not enough qualified teachers are available to teach certain subjects Calculating subject bottlenecks makes sense when teachers are qualified to teach more than one subject which is usually the case Let us assume that teacher Gauss is qualified to teach mathematics and physics His school has quite a few maths teachers but only a few physics teachers If teacher Gauss has already been allocated so Part 1 Lesson planning 25 many maths lessons that he has met his target number of periods there could be a bottleneck in physics as there are not so many qualified teachers In this case it would make sense to allocate teacher Gauss fewer maths and more physics lessons in exchange The Subject Bottlenecks function invoked under Modules Lesson planning Subject bottlenecks is used to determine and display the following data for each subject e Name Short name of the subject e Per Number of periods that the subject should be taught for the whole school e Open Number of periods that have no teacher entered again for the whole school e Teachers Number of teachers for whom a qualification for this subject has been entered e Max
75. ly value This is where you enter the yearly value corresponding to a full year s teaching commitment for a teacher For example a value of 900 means that a teacher should teach 900 periods in a year This option allows you to view in the teacher master data the percentage of the teaching commitment that has already been assigned to the teacher You will find more information on this in chapter Percentage factor yearly values Part 2 Value calculation 79 4 1 5 Reports Untis allows you to display and print numerous reports in connection with lesson planning and value calculation The reports and views described below are associated with the possible entries that are described in this chapter You can access the reports via Reports Selection e Subject periods report e Periods reports 4 1 5 1 Subject periods reports Three reports are available in report selection Reports Selection under Subjects period reports The first two Classes and Teachers are particularly interesting in conjunction with the Target per yr option on the Values tab under lessons e Classes e Teachers e Subjects time report 4 1 5 1 1 Classes Open the list via Reports Selection Subjects periods reports Classes The three buttons in the print selection dialogue are explained below Print selection de Report selection H Loading Statistics E Classes Cover planning H Exam Schedule e Selection
76. ms nach Optimierung 5 Teams Lehrer Lehrer vorher Mewn Callas Fach Klasse n Ph 2b Callas New Mus 3a 3b Curie Ander Tw da Ander Curie Did Rub Hugo j His 2b Hugo Aub Ey 4 Arist Cer Ord 4 Cer Arist e Tausche Abbrechen Clicking on the lt OK gt button accepts the team optimisation clicking on lt Cancel gt retains the original teams Reducing the number of teaching teams results in more scheduling options being available for the optimisation process This makes for better timetables Assignment during optimisation Untis also allows teacher assignment to be changedduring optimisation This means that Untis may replace the teacher that you have entered for a lesson with another who is more suitable from the scheduling point of view Such replacements will of course only be performed for lessons where you Part 1 Lesson planning 61 expressly wish this to happen detailed explanations follow later Automatic teacher assignment during optimisation is also contained to a limited degree in the standard package However it is only with the lesson planning module and the associated possibility of entering teaching qualifications that it shows its full potential In order to be able to use the variable teacher assignment during optimisation at least one of the following conditions in addition to the entered qualifications must be met e There are less
77. n is located in the timetable and whether it can or cannot take place in a certain week for example due to a public holiday is not taken into account However the actual value units that are actually assigned to a teacher or to a class in a certain week can be important For this purpose there exists the Weekly values window that you can find under Modules Value calculation Weekly values While lesson scheduling does not play a major role in normal value calculation just the question of whether they can be scheduled in certain weeks the values that you find in this table are based on actual timetables In the table you can select for which teacher or class 1 and how 2 the weekly values should be displayed Below the two input fields you can find a brief explanation of the values displayed 3 72 4 1 2 1 4 1 2 1 1 e Weekly values tg PES mel Teacher early average 5 97 Ander Lessons values O Condensed view HH MM Refresh Planned lessons including reductions Biweekly lessons apportioned Taget Leson Aed Vicor Actual _ Achualtay 0000 119 638 125 255 2000 246 893 246 893 2918 3 055 5 973 5 973 2918 3 055 5 973 5 973 As an alternative to displaying lesson periods in the usual way weekly values can display the total of lessons scheduled or held in terms of hours and minutes This is particularly necessary when using different timetable grids or with periods of different duration during th
78. nes either a summand that is added to the total value of the lesson or a further factor that is multiplied with the value The figure below shows you teacher Newton s lessons The Value column displays the total value of the lesson in question OCs Ezka HENKI T amp a O ME E Pa rer e Teach Sue sun val vane va Non To ae oo o ol coms Ee el IO 1 New OA a8 une vanf va vane pa fio MA 2a E cos 2 New PH 2a 1 500 2 New PH 2b 4 562 5 New MA 2b 0 920 2 New PH 3a 2 000 2 3 4 3 _ amp g 3 a m 2 b Eoee FF 7 Do ml Mew CTe fa 6 076 New PH 3b 2 888 New MA 3b 2401 New E a 4 215 4 862 3 152 mI i ha E hi Fu Z T mn Aa a Via E a cn E WW bh mI FR T 4 0 M oo M th mi L Mo 4 Lessons Reductions 34 205 Lessons Reductions 34 177 Teacher e A fixed value of 1 500 has been entered in the second line lesson number 4 The original value of this lesson 1 155 has been overwritten by this new value and the individual factors thereby overridden e In the third row you will see the entry 2 000 for lesson 26 However the Value column contains the value 0 921 since the time limitation has been taken into account e Lesson 28 is very similar to lesson 26 However in this case 2 000 was entered under value Prefixing the equals sign means that the time limitation is n
79. nt to stat Untis now Select two colours for the differences Foreground Background Alzo use the colours in the print out Differences bold 4 Only show different columna Only show different rows File A File B Use these buttons to define the colours indicating different lessons in the files Foreground Background This is where you decide whether the letters foreground or background of a cell should be displayed in the set colour Also use the colours in the printout If you wish you can also use the colours defined for the differences when printing Furthermore you can also output the differences in bold type and limit the output to those rows columns of the matrix where differences occur 3 2 3 2 Part 1 Lesson planning 55 Untis is now launched a second time on your computer just like for example with the Timetable comparison function You will see that the number of rows in the lesson matrix has doubled as a row is displayed from the comparison file for each row in the current file If differences are encountered they are displayed with the attributes you specified a Lesson comparison Periods 3 Ea va FF e a T cH F fa er HAnst Ander Callas Bbi rst Hugo Callas 6 Cume 2 Ander AH Nobel Callas 6 Anst Hugo Callas 4 New 2 Ander 2 An 2 Callas New 2 Hugo 2 Ander 5 Gauss 2 Ander 2 Cal
80. nted in this example 43 Yeary value 100 Calculation of the yearly weeks using single days School Holidays Date Mo 2 9 2013 Calendar week 36 Mo lessons Legend C Public holiday School year Weekend September 2013 October November E December February March 201 ech mo mn ve General data School year Lessons Number of days 307 Number of days 188 Number of weeks 43 Number of weeks 39 A a SSIES GIS EC D O E BE 2 a a 2 Number of school holidays 5 Number of free days due to The yearly value for Newton s one period lesson number 4 is therefore also 43 b Number of public holidays Part 2 Value calculation 91 02 Et or at da 4 2 1 3 2 All weeks excluding holidays The settings under Settings Miscellaneous on the Value calculation tab must be as follows Value Calculation W Yeay values M Minute wise accounting 54 Count only school days Calculation of the yearly weeks using single days 7 0 Yearly value 100 Only those weeks are counted in which lessons are held on at least one day per week This excludes the four weeks of holiday in December January February and April meaning that 39 weeks are counted 92 School Holidays Date Mo 29 2013 Ho lessons Legend Breaks Holiday Weekend Calendar week 36 Pu
81. o E Date Mo 2 9 2013 Calendar week 36 Lessons Mo Ta We Th Fr Sa Su jia lu po ES Weekend Su Su 8 15 Sa Su Mo Tu We Th 20 21122 23 24 25 26 el September 3 4 5 e 7 9 10 11 12 1314 15 16 17 18 19 27 28 29 30 2013 October 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 November 1 2 3 4 5 6 7 8 9 10 11 12 13 14 1516 17 18 19 20 21 22 23 24 25 26 27 28 29 al December 1 2 3 4 5 6 7 8 9 10 11 12 EEE EE E 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 January 123 46 21 22 23 24 25 26 5 27 28 29 30 1 Can take place aan at four ae an take place 1 24 Can take place 31 aa Han o ceo i ial rr 28 1 2 aja This bara ori 27 2823 30 31 June 1 2 3 4 5 En 9 10 11 12 1314 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 q General data Values for Count only school days b School year Number of days 307 Number of weeks 43 Lessons Number of days 187 Number of weeks 39 Duration Eff time range 4 Despite the public holiday there is still the possibility that the four periods of this lesson could be held as they could be scheduled for one of the other days This can be seen from the entry Duration Eff time range on the General data tab This shows the number of weeks in the time period in which at least one day of lessons can be held In this case 4 in spite of the public holiday With holidays If there were a week
82. o assign as many periods to each teacher as there are in his her weekly plan The weekly plan may only be exceeded if no other teacher is available to take the lesson If no weekly plan has been entered teacher assignment is aborted with an error message Part 1 Lesson planning 59 Teacher assignment Teacher assignment forthe active view Teacher assignment for the active view L Ho Teacher i Teacher assignment The system first determines the subject that is the most difficult to assign on the basis of the number of open periods and the teaching qualifications available see also Lessons Lesson planning Subject bottlenecks for more information For this subject the system searches for the lessons with the most periods and assigns them the most suitable teacher From the teachers who are qualified to teach the subject the system assigns the one who needs most periods to fulfil his her weekly plan If you have opened a class lessons windows Lessons Classes and check option Teacher assignment for the active view the teachers will only be replaced for this one class Note Departments If departments have been entered for the classes the application will ask if these should be taken into consideration If there are multiple class couplings only the department of the first class in the coupling 3 2 4 1 2 line will count Only with department timetable module Team optimisation It is important t
83. o carefully consider how couplings and the formation of teaching teams should be modelled since the way lessons are planned can depend on this Planning becomes increasingly difficult the more teaching teams there are It is easier if a teacher appears more often in fewer teams than if he she teaches the same number of periods in a large number of different teams Every additional teaching team that a teacher belongs to limits the extent to which he she can be scheduled and conversely the extent to which a team can be scheduled For this reason team optimisation attempts to reduce the number of teams 60 3 2 4 2 In the process the following is taken into consideration e The teacher s number of hours may not change e The teacher will only be assigned to lessons which he she is qualified to teach Performing team optimisation Team optimisation is invoked via Modules Lesson planning Team optimisation A window is displayed containing the current number of teaching teams before optimisation Clicking on the lt Team optimisation gt icon causes Untis to search for teachers who can be exchanged between the individual teams in order to reduce the total number of teams When the search ends all the exchanges found are displayed as well as the new number of teaching teams Teamoptimierung 4 T eamoptimierung p J Ma E ae Lo Me vor Optimierung 7 Teams Teamoptimierung r wor Optimierung Y Tea
84. o cooccocccncccncnnncnnncnnncnoncnononononnnonnnnnnronnronncnnnnnnnnnnnnnnnnnnncnnneninons Fixed Value time MINA UA aaa ds Fixed value time limitation NOt COUNE ooccocccccccccnccnccnannncnononcnnnonacnnconannnonncnnnoncnnnn nano na rn a erenn nnan conan na nanan Factor or summand Several time limitations Example of several time limitatiONS ooooncconncococonnconococononoconnnononanaconnnononanncnnnnononnnnnnnnnnonanannnnnnnonas Yearly Values with UNES lIMMAIOMS ji iia es Ee EE eE E E E SEERE Examples of yearly values w ith liMitS cooocoooconccnnncococonnconnnononanocononononanononnnononannnnnnnnnnnannnnnnnnnonos LESSON groupS n ssssssssssssssn Lesson group WIND TAClOl as cau dios Lesson group with factor Periodicity TermS aaaaanannnnnnnnnnnnnnnnnnnn Index Introduction 5 Introduction This chapter is not just intended as an introduction but also as a reference manual for the lesson planning module and it therefore contains a description of everything required for lesson scheduling All Untis users will benefit from the first three sections of the Teachers work chapter They contain everything required by a timetable scheduler who also is responsible for planning the deployment of teachers The Teacher s yearly work feature described in the final section of this chapter is currently used mainly in the Netherlands Many planning functions
85. o save Directori Value Calculation rectores 3 Decimal Places 4 without Subject Factor W without Teacher Factor iwithout Class Facto Timetable Customise Z a A IS gt E SS GS CIS A a fo Ac O O A E T CS Moe A Pt AOD a i IC A s m E s ais 13 A ct 5S SS O E EA EE A TA Line value A lesson with a lesson number is regarded as a coupling even when several teachers are involved in it Nevertheless you can rate the lessons of the teachers involved in different ways by entering fixed values or factors in the Line value column Example Please open the Demo2 gpn file and look at lesson number 69 Teachers Newton and Curie together take class 4 for PE for three periods In this example teacher Newton is a supply teacher and for this reason his lesson may only be valued with the fixed value of 1 5 Please enter the value 1 5 into the Line value columns of the coupling row for teacher Newton You see that the lesson value for teacher Curie is 2 865 which is the product of weekly periods and subject class and teacher factors while the fixed line value of 1 5 has been accepted for teacher Newton BE CAE amp Fle a 10 CARE a 2 a 150000 1B ZA A A E O OOO O O O O O z Habs Class ros 4 2 1 3 4 2 1 3 1 Part 2 Value calculation 89 Note Input in the line value column
86. of 3 as you can see from the figure rii Gauss Lehrer 4 lh SSS ES E k EJE EN z Es F a The lesson exists only in this therm However if you wish value calculation to take the length of the term into account you must enter the from and to dates like a normal time limitation The value for the lesson is the product of weekly periods and time limitation factor 120 Date Mo 2 9 2013 C No lessons Legend Breaks Holiday Calendar week 36 _ Public holiday Lessons School year Different term NASA Su Mo Tu We Th T 5a Au Mo To We T A wae wr Sa aa Mo Tu Wel Th Ft Sa 5u ETNEA IA e a PRA A de Fores rie EE EET a p ee AL a m Number of days 301 Number of weeks 43 30 J e e Mat es Number of days 77 Number of weeks 11 ae IEEE ef 90 Lessons Reductions 23 183 N PE Endnotes 2 after index
87. on of the school library Such duties are grouped under the term Reductions Target teaching lessons Reductions Lessons for teachers Teachers yearly work Target teaching lessons Open the view Master data Teachers expand the form view and switch to the Values tab ee Teachers Teacher Ander Surname Ander Andersen Arist Aristotle ei Calla Callas E Cer Cervantes iu Gale Gauss i Mewe Mewton Al Nobel Nobel E Rub Rubens al O Q 26 free teacher periods 28 640 value units i General o 3 0 PenodsWweek 1000 Factor i 3 1 Reductions Week 15 000 20 000 Sheltie Lale 3 027 15 484 Free for this teacher 20 000 205 000 20 000 20 000 20 000 0 000 205 000 20 000 19 000 Part 1 Lesson planning g amp fel A lh e 5973 33 063 29 162 T 17 002 23 416 26 501 34 205 14 567 20 000 29 471 Teacher Timetable Values Target eek Targ week Max O Value units Wal Les Actual target O B973 Yearly average Teacher Teach qual ValueCorrection If you do not use the value calculation part of the lesson planning module that is if you have not entered any factors for subjects classes or teachers the number of periods per week and the value units are equivalent for Untis At this point only the following input elements and displayed values are important 7 The values entered and displayed in this wndow are
88. on planning 43 Cer Cer Cer Cer A Rub New New New BWNew 2Z Anst qe cae acire ace AR 7 3 Calas 2ICale OS 5 sander 277 27 Other settings Selection of the week Lesson display will be limited to one week i e only those lessons will be displayed that take place in the selected week This option is only available with the multi week timetable module Entries in the cell create a new lesson If this box is not activated you can revise existing entries in the lesson matrix and your changes will have an immediate effect on the lesson in question However if the box is checked your entries in a matrix cell will lead to the creation of a new lesson Existing entries will be retained unchanged Suppress empty lines when filtering In certain cases e g when columns and lines display teachers and subjects filtering can lead to a large number of empty columns and lines Checking this selection box results in only those columns and lines being displayed that actually contain data This function is especially useful for large schools with a high number of master data elements in order to ensure clarity Hide ignored lessons This option ensures that ignored lessons in the matrix are not displayed Entries in the lesson matrix The lesson matrix is not just for display purposes you can enter values into the individual cells When entering values there is a special dialogue avail
89. ons where the teacher is assigned e There are lessons where the V Variable teacher code has been set Caution Couplings The V code relates to all teachers of a particular lesson If you do not wish to replace individual teachers in a coupled lesson you must mark the relevant coupling line using the Fixed teacher assign box This has the effect of suspending the V code for this teacher e Class la Gauss Class 4 gt ii la JERNE at IESALA Hugo GEc 1a 1b2a 2b DS ta WS Arist PEG 1a 1b Rub Jag 1a 1b Arist MA da Arist EN la Callas Mo la Callas AR la Nobel RE la Class Whereas the standard package only allows those teachers to be exchanged who have the same subject with the same number of periods the lesson planning module allows Untis to choose from all teachers who have an appropriate qualification and whose Targ week max value to be found on the Values tab under Master data Teachers would not be exceeded in the event of an exchange 62 48 Teachers Teacher O Lola ni a EN AA N inn Surname Targeted arate Hex gt Ander Andersen 15 000 Arist Aristotle 25 0008 Callas Callas 25 000 io Cer Cervantes 25 000 Curie Curie 25 000 5 als Gauss 23 000 Mi Hugo Hugo 25 000 New Newton 25 000 Nobel Nobel 45 000 i Rub Rubens 25 000 Ea 26 free teacher periods 28 640 value units Teacher Bottlenecks due to an unfavourable assignment of teachers to lessons wil
90. optimisation When the optimisation process assigns this teacher lessons from another teacher the system will check to 4 1 1 1 1 Part 2 Value calculation 65 ensure that his her total value units do not exceed this value e Value units Here you can see how much the teacher s lessons are worth The next few pages describe how this value is calculated e Percent of target This field indicates how much of the teacher s target has been met in percentage terms i e you can see immediately whether the teacher is working below or above capacity e Actual planned This value is the difference between the teacher s contractually agreed workload and the currently assigned value units A positive value therefore signifies overemployment while a negative value means that this teacher must take additional lessons in order to fulfil his her teaching commitment e Factor Depending on the teacher s seniority the periods that he she teaches are weighted The value that you enter here will be multiplied with the number of periods per week e Yearly average The yearly average is the average lesson value taken over all terms Value correction Value correction enables you to increase or reduce the value units of a teacher at a certain date To do this open Master data Teachers and activate the Value correction tab or Modules Value calculation Value corrections Enter the desired date and for the type select for an inc
91. ot taken into account The modifications and entries described always have an effect on lessons as a whole For example entering a fixed value for a coupled lesson that is held by two teachers can have an effect on both of them Note Line values Use the Line value input field if the entry should only apply to one teacher This field does not apply to 4 1 1 5 4 1 2 Part 2 Value calculation 71 the whole lesson lt only affects the coupling row in question As with the Value field you can enter additional factors summands or fixed values in the Line value field The Examples of value calculation chapter contains an example dealing with the line value You can find a more detailed description of how values are calculated in chapter Examples of value calculation Factors for lesson groups If you have the multi week timetable module lesson groups give you a further possibility to influence the value of a lesson de Lesson groups Group Lo E Jaca Pa E Se le Name Full name From To ff Facto 19 09 30 0 19 09 30 0 A group factor that you define for lesson groups overrides a value reduction caused by lesson or group time limitations Please refer to the Lesson groups chapter for more information as well as an example Weekly values It has already been mentioned that the number of weeks in which lessons can generally be scheduled is important for value calculation Where a lesso
92. play the totals line by right clicking on the table heading in the lessons window Example Percentage factor yearly value Teacher Newton achieves a yearly value of 1066 0 with the lessons he takes Part 2 Value calculation 95 Value Calculation VW Yearly values D Minute wise accounting D Count only school days Calculation of the pearly weeks Using single days 0 Yearly value 1 00 AC IC O PE osa ESO If you now specify a yearly value of e g 930 you will see that the total number of lessons for Newton is now 114 4 This would mean that he would be teaching 14 4 more than called for by his full teaching commitment 96 Value Calculation v Yearly values Minute lze accounting Count only school days Calculation of the pearly j 930 Yearly value 100 A DE 0 M fm FR ra Part time teachers If you now enter the teaching commitment as a percentage in the Target year field under Master data Teachers a full time teacher commitment corresponds to 100 the Actual plan entry the difference between the actual and the desired value will be updated In some Scandinavian countries it is usual to employ part time teachers on the basis of a percentage of a full teaching commitment The figure on the following page shows teacher Andersen defined as a part time teacher with 20 commitment and teachers Gauss and Nobel with 50 commitments The yearly percentage facto
93. principally concerned with value calculation and are described again in detail in the corresponding chapter Periods week Here you can see how many lesson periods have been scheduled for the teacher Reductions The actual weekly value does not just include lessons held This will be explained in 3 1 2 more detail in the Reductions chapter 3 Plan week Enter the desired workload for the teacher in periods per week e g 25 periods per week 4 Plan week max This value only plays a role if you intend using automatic teacher assignment 5 Value units The scheduled weekly periods for a teacher can differ from the actual weekly periods as a result of factors or reductions 6 Actual planned This indicates the difference between the teacher s target weekly periods and the actual scheduled workload A negative value means that the teacher has not yet been allocated his her target 7 Free for teacher This field displays the number of periods which have not yet been allocated a teacher and which the current teacher is qualified to take You will find a more detailed description of the topic teacher qualification in the corresponding section 8 Factor You can use this factor to adjust the values of a teacher The value that you enter here will be multiplied with the number of periods per week 9 Yearly average The yearly average is the average lesson value taken over all terms Reductions A teacher s workload is not
94. r makes it possible to see at a glance what percentage of the target workload has been assigned Part 2 Value calculation 48 Teachers Teacher P lo fee LEERTE Actual targel 26 free teacher periods 118 817 value unit 4 2 1 5 Minute calculation Value calculation can be performed in Untis 2013 to the exact minute To do this check the option Minute calculation under Settings Miscellaneous Value calculation r Value Calculation Yeary values Minute wise accounting Count only school days 70 Yeary value 100 The Target week Value and Actual planned fields in the teacher master data will not be filled with hours and minutes Caution Unscheduled periods 97 Unscheduled periods will not be included in the calculation of minutes since they cannot be assigned a duration since the time grid allows each lesson to have a different duration 98 rii Lehrer Lehrer P co aE gt Gauss A S E ee ee Ea 24 offene Lehrerst 0 01 Werteinh Note Any entries previously made in the Target week field will not be lost The entries will be active once more when you uncheck the option Minute calculation Reductions Reductions will also be displayed exactly to the minute The figure shows that teacher Gauss is given 10 fewer hours owing to his age He also spends 50 minutes a week looking after the library de Reduction Anrechnung ENR Sa 6 40
95. rease in the value or for a reduction in the value You will see the changed values in the weekly values 66 Teachers Teacher o olal zz A ES a xx E J Ander E A O Jb 0 Man Surname Targetvveek Targ Yeek Max of targ Actual tar Ander Andersen 3 0 3 055 5 973 1 000 100 5 Arist Aristotle 29 0 3 410 25 000 25 000 33 663 1 000 135 a E Callas Callaz 27 0 2 260 25 000 28 000 29 162 1 000 116 4 Mi Cer Cervantes 25 0 1310 25 000 23 000 32 437 1 000 130 JE Curie Curie 19 0 0 009 25 000 28 000 17 002 1 000 Ba F MM Gaus Gauss 13 0 9 520 25 000 23 000 23 416 1 000 33 1 Hugo Huga 22 0 2310 25 000 28 000 26 501 1 000 106 1 ia Mew Nesvton 25 0 1 601 25 000 25 000 34 205 1 100 136 En Nobel Mobel 14 0 0 112 15 000 18 000 14 567 1 000 oF 0 e mI r a 4 General Teacher Timetable Values Teach qual ValueCorrection Subs ha P RE Hel 10 2014 5 000 Advance 28 11 2014 3 000 Abatement Month All e Weekly values Teacher early average 5 973 Ander Lessons values Condensed view Refresh Planned lessons including reductions Bi weekly lesson Lesson Red vecon actual Actuator 0 000 119 638 125255 2 000 246 893 246 993 2918 3 055 5 973 5973 2518 3 055 5 973 5 973 2918 3 055 5 973 5 973 26 free teacher periods 28 6 2918 3055 5000 10 973 10 973 2918 3 055 5973 5 973 6 20 10 2610 2518 3 055 5 973 5973 2918 3 055 5973 5 973 8 311 911 25
96. restricted just to teaching it includes other duties e g school management supervision of teaching materials subject mentoring library administration etc Such duties can be taken into account by creating reductions Reduction reasons You must first enter reasons for reductions under Modules Value calculation Reduction reasons The figure below shows the reduction reasons from file Demo2 gpn Reduction reasons Anrechnungsqruned 46 SS Ea HT SEMI Description Class Teacher Head Teacher ADM Yearly Balance OR Library ADM Physics Inventory Man Chemistry Inventory han qe Reducation GOR Delegated Reduct Of Yorking Hours HF Guidance Counsellor Supervision Of Trainees Part 1 Lesson planning 9 Reductions themselves are entered in the Modules Value calculation Reductions window po Reduction Anrechnung EA IEA A Hugo 9 Teacher 3 000 Reduction 30 827 Lessons 33 827 Total 5 000 T arget 8 827 Actual target The figure shows you the reductions for teacher Hugo For his mentoring duty as class teacher CTe he is credited with 2 000 value units if you work without value calculation the number of periods for the week are used He is also credited with 1 000 value units for supervision of the physics collection reduction reason PhS If you wish to display the reductions for individual teachers as is the case in the figure using the corresponding selection list
97. riods reports The periods reports offer you three options e Teachers subjects report 82 e Subjects teachers report e Emergency list 4 1 5 2 1 Teachers subjects report This report will display a list for each teacher showing how many subjects and the number of periods taught per week The value units for the lessons are displayed in a separate column You can determine the following settings in the print selection dialogue Teachers ie ee Teacher 11 11 Selection 4 Dont print elements without data 4 With ignored lessons Page setup With classes e Selection Clicking on this button allows you to select which elements should be displayed e Don t print elements without data If you check this box only those elements will be displayed that are actually included in lessons For example if teacher Newton has not been assigned any lessons he will not be output in the teachers subjects report If on the other hand the box is unchecked the teacher will appear in the report with O periods and O value units e With ignored lessons On the Codes tab under lessons you have the option of ignoring lessons Ignored lessons are counted in the calculation but are not scheduled e With classes Checking this option results in the report being extended to include classes The teachers subjects report will then additionally list for each subject the number of periods the teachers
98. rop 18 Subject 2 8 ha 4 General Teacher Timetable Values Teach qual ValueCorredtion Subs B so Name Full name ES RE Religious Education Subject Level Per Create tea qual from lessons 2 Science 10 00 German PE 3 00 El EN 13 00 Del Teach Qualif HI History m ice J J GEc peer and Economics a T l Subject gt ag ne o Subject Group S Drag amp Drop _ E a 26 free teacher periods 28 64 value units Teacher yo Cookery Boys PE Girls PE CTe Class Teacher e Per This field shows how many periods per week the teacher already takes in this subject or in subjects in the subject group This column is purely informational for this reason you cannot enter anything in it e Level Use this column to define the school levels in which the teacher may teach the subject concerned For example entering 1 2 would limit the teacher qualification for this subject for classes at school levels 1 to 2 You can enter the school level in the Class level field on the Class tab under Master data Classes of Prev yrs name vrs name 2 10 oseo 24010 1000 1a ao veo LU E un L ali ao of A a hI mn o on Pi DJ mi Al DJ E 1 oof Level i i l mw Y i I 1 i iy ce aS BH Lu oa If you delete a subject under Master data Subjects for which
99. rs TODO ii A A A A ds 83 Emergency NSE ii lt dpleceecdvesaeeadaadguccenens EEO Ear iE 84 SCHOON Cala eaaa E E E E E E A E A EN 85 2 Examples of value calculatiOn ococococcccccnncccccnnccnccancnnanancnnncannnrnrannnrnrnnnnrnrnnanrnrnnannnnnnanens 86 Values from the teacher perspective sii Triton lata teca 86 Teacher class and Subject factor Sarai diia 87 Me AUG S i a a ven aera N E a a a 88 AAEE iV AICS E E AAE E OE EA E E A EEA E E T A 89 o A 89 All w eeks excluding holidays cosita dla 91 Calculating from ey iG eal day Saree OS alada 92 Percentage factor yearly VAlUe ccccccsssssececccecesseceeccceceuseceeccssaeussceeecseeuusueeeeesssausdeeeeessaeaaeeesessseaseeesessaes 94 Minute Calcule weandeageeaauenan 97 Valu s from the class Perspectiva o ETES 99 MHo FC OS ec ewe cae see ns sas eo rae 100 One teacher involved Several teachers IVONNE ii NL lL a a Se lala Ns Sina shee o yt With factors 3 Value calculation multi week timetable ccccccccceceseseeseeeeeeeeeeeeeeeeanaeaaeaaaaaaaaaaaaaaaaaaas Date time limitation ON lessons cccccccecececeececececececcecececueeeneceneauaucueeeneneaeeasaenesaeaueesueaseenenuaueaeaececeauaueaseeneceaeeess Value calculation w ith time limitations ccccccecececececcccececececeececececuceeaucenececueaeauaesucucaeceaeaeseneeeeueauaueeneeeeeans The One w eek option Fixed values factors time liMitatiONS oo
100. s and work your way back Click first in the most senior class on lt Delete teachers gt and then on lt Last years teacher gt Then repeat this step for the next class down and so on 3 1 3 2 2 Transfer automatically The prerequisite for transferring a teacher accompanying a class over several years is an entry in field Previous year s name in the master data for classes in order to determine which class forms the basis for the transfer This transfer can be performed automatically at the change of the school year Access File New school year and check option Transfer teacher automatically 24 3 1 3 3 3 1 3 3 1 New school year Y S School pear EL To 01 09 2014 20 06 2015 Heading for all reports Timetable 2074 2015 Delete school holidays Renumber lessons J Transfer the teacher automatically ta the next Te Delete the lessons time requests Transfer the yearly total to the value correction 0K Cancel Manual teacher assignment Allocating teaching tasks subject allocation teaching load i e who should teach what subjects to which classes is the most fundamental requirement of a timetable Entering the lessons is the basis that determines whether the schedule puzzle can be solved or whether difficult or insurmountable scheduling problems will occur You can modify and process all the data that you enter in Untis at any time The application wi
101. seeeeeeasaeeeeeessaeeseessaeeeeasseeaseessesessessaeeseaseeeseaseeessonseaeass 58 ASSIGNMment berore optimis MN eet A ee eee te aaa eee 58 Teacher assi Metric det otitis ccoo 58 TERMOS da eee 59 ASSIghment GUNG opimis ALON senal dde 60 Settings for teacher optimis alonso lo o dar call da 62 IV Part 2 Value calculation 63 A e A eanna E 63 Entering Valles ANO TACOS dudaba id 63 Master data Teachers marae aie ee ated ane erties oo ti ass 64 valle CORPO CTION a A io 65 Master data SUBIO NA AAA AN A ESA 66 Master data ClAS SCS teca casita dei 67 Lesson AAA aera Meas ate carpet od eundedeh sepnectau deesned E A E cape orca eee 68 EXAIMDIES OF lesson VANE Senone ee ia diia 70 Factors 10r les SON IU Sd Ames 11 Week AAA O ENES ra Oaa EAEaren aa 71 Weekly Values TOG aC Nhl S carka oia 12 LOSSONS DEMOS sr it ia 72 LESSONS VAS A algal tent A Gace titers adapter saz 73 lilas 15 10 9 e Ene o S oss cct ery Soe Uno E eeceg dicen ts ticesee geld E A EN A E 74 a le A AAA ne eo ee nee ene ee 74 Cover lal Pensa ai dolida 75 Cover pany Valles o ta 75 Statement ictericia Dado cian 76 VWWeEeKIy Values TO ASS as 76 Yearly IG ges Lo PROA SO uo A O 77 Value calculation settings ii iia 77 Reports a a A A a A aa it ada uae eed 79 SUDC t Prods TES a 79 Classes o ran Ea E E a E E N EEE a 79 Teachers dpon e A A A doo 81 Ac Sn o A 81 As AA ee ee eee 81 Teachers SUDJSCIS MODO asta tl a nerd cintedeeaedacarmedbes eet 82 Subjects nte acne
102. she is allowed to teach Teacher suggestion For each lesson you can have Untis propose teachers who are eligible to teach it Teacher assignment You can also have Untis automatically perform the assignment of teachers Subject bottlenecks Subjects for which there are too few qualified teachers cause problems when planning lessons The subject bottleneck function determines possible bottlenecks in lesson planning Lesson matrix Allows an overview of how lessons are distributed in the form of a matrix Lesson table syllabus By defining the school type this view helps you to check whether each class of a certain school type has been allocated the prescribed number of weekly lessons in each subject Value calculation Lesson planning is always particularly difficult when lessons for different subjects are weighted differently e g when a maths lesson is worth more than a music lesson Untis lesson planning allows you to enter the information you require for value calculation for the subjects classes teachers and lesson You can find the total values for the whole school that are important for statistical purposes on their own index card Part 1 Lesson planning Teachers work This chapter describes how you can use Untis to manage a teacher s workload This involves not just the lessons to be held but also the various additional duties that a teacher performs e g supervision of teaching material or administrati
103. such as Lesson comparison or functions for the automatic assignment of teachers are certainly very useful but have been skipped in the initial section covering familiarisation with the system and are described later in the Planning tools chapter Lesson planning becomes really challenging when lessons are evaluated and weekly periods are not just counted If you have so far managed without value calculations you are in the fortunate position that you can omit the second part of this manual which is concerned with value calculation If on the other hand you require value calculation you are also in a lucky position as you now have the valuable assistance that Untis provides You will not require everything described here yearly percentage calculation is for example something very special but reading through the appropriate chapters will be extremely worthwhile The final chapter Value calculation with the multi week timetable module deals above all with those problems created by time limited or other non yearlong lessons when planning teacher deployment These types of problem are likely to become increasingly important in the future Overview One of the biggest administrative tasks when planning the new school year is the allocation of all the work among the teaching staff The following must be considered e The teachers must accomplish a certain workload This target value depends on the type of school and the national
104. t of teaching teams lower down there would be no new teaching team created for this reason the lesson has a green background The last lesson in the list No 5 has a red background One of the two coupling teachers is teacher Callas with whom teacher Curie does not take any common lessons Selecting this lesson would lead to the creation of a new team You can print or display the teaching teams from the open teacher master data window by selecting lt Print gt or lt Print preview gt list type Teaching teams This list also contains the time requests of the teachers concerned 30 E a a Print selection ii m Teacher 1 70 3 Teacher team Selection Mia Tu We Th Fr Name 12345678191 12S S67 69 12S 45 6789 213456 718 91 121415 TUTTE T Tabs J9p313 Co Teacher team Print only if changed after Name 1lolslalsleizjalol 1foIslalsl lzial blslalslentelol 1lelslabslelvlelel 1 elalals PT TTT gt AAN 48 1 GA TA 3 1 4 Teacher s yearly work With the teacher s yearly work model as the name suggests the teacher s workload applies to the year as a whole and not as usual to one week The following values can contribute to the yearly workload Lessons according to the timetable Reductions which can be classified as follows e Reductions resulting from lessons held such as preparation follow up work corrections etc e Reductions that depend on the teacher s
105. take and the relevant classes The same applies to the subjects teachers report Part 2 Value calculation 83 Teachers Subjects Per Value units Gauss Carl Friedrich 13 0 13 896 Mathematics 8 0 69270 Graphics 3 0 3 150 Design 20 1 626 New Isaac 28 0 32 604 Mathematics 13 0 15 802 Graphics 10 1 155 Physics 90 10 395 Boys PE 30 3 152 Class Teacher 20 2 101 4 1 5 2 2 Subjects teachers report This report displays each subject together with the teachers and the number of periods taught The value units for the lessons are displayed in a separate column The settings are similar to those of the teachers subjects list This is what the subjects teachers list with classes looks like 84 subjects Teachers Par Value units German 34 0 39 620 Rubens Paul 110 12 779 Class 1b Newton 6 0 7 002 Class 1a Gauss 5 0 5 777 Cervantes Miguel 40 4 660 Class 2a Hugo 40 4 668 Callas Maria 5 0 5 035 Class 2b Andersen 5 0 5 635 6 0 9 336 Class 3a Aristotle 40 4 660 Class 3b Callas 40 4 668 Hugo Victor 6 0 7 002 Class 4 Nobel 6 0 7 002 English 15 0 17 447 Cervantes Miguel 10 0 11 670 Class 2a Hugo 40 4 668 Class 3a Aristotle 3 0 3 501 Class 4 Nobel 3 0 3 501 Aristotle 5 0 arr Class 1a Gauss 5 0 5 777 4 1 5 2 3 Emergency list The emergency list creates a list of all classes and teachers present at the system time and date Part 2 Value calculation 85 Friday 74 4 4 y m A kj H 7 m
106. tion Teacher 1 10 For demo and test ariy Valid from 10 October Gauss Teaching qualification pra Subj Subj Grp From level Tolevel Per i mT Science 1 2 30 Teaching qualification E os i gt 20 Print only if changed after New Teachi nq qualification 7 Subj Sub Grp From level Tolevel Per 01 01 1970 le 01 00 00 science 10 0 PE 3 0 Mi 13 0 The figure above shows a list of teaching qualifications sorted by teacher In a similar manner it is also possible to display and print teaching qualifications sorted by subjects va Master data Subjects Teacher qualifications in cover planning Teacher qualification definitions also affect the cover planning module A substitution suggestion contains information on whether a proposed teacher who is to cover for a colleague may teach the colleague s subject DEF 19 9 Fr 2 Gauss GA 4 2 Cover teacher suggestion 3 Supervisions 5 the period block permanent substitution Cover teacher suggestion 3 Supervisions 5 22 3 1 3 2 Change of school year You can use the lesson planning module to perform lesson allocation when a new school year begins Usually a teacher will accompany a class in a certain subject over several years If teacher Newton gave mathematics to class 2b in the previous year he will probably teach this subject to those students again this time in class 3b You can transfer the teacher into
107. total of the planned actual values of all teachers where this is the case If this value is 0 then none of your teachers has a workload below his her contractual target Examples of value calculation Examples of value calculation The preceding chapters described the input possibilities associated with value calculation The following chapters are intended to now use examples to explain how Untis actually calculates the values and how the factors you enter influence the calculation e Values from the teacher perspective e Values from the class perspective Totals row lf you right click the column header in the grid display you will see a small menu giving you the option to display a total line Sort Settings for the field Total Adjust coin width Adjust all colurnns Strg E Adjust all colurnns to their content Strg F Lessons teachers In the Lessons Teachers window the total of the Value column results from adding the numbers in the coupling rows of the selected teacher Lessons classes In the Lessons Classes window the total of the Value column results from adding the numbers of all coupling rows Values from the teacher perspective Lesson values may be interpreted in different ways depending on the perspective For example a period with one teacher and two classes counts as 1 value unit for the teacher but for each class only 0 5 value units are required for the lesson The following ways of influ
108. tween in terms 1 and 2 58 3 2 4 3 2 4 1 3 2 4 1 1 Attributes in different terms Overview 4 PH 63 Y Only differences Coupling Line Term Tema 63 PL Rea Line value 1 800 2 000 R E Codes R Different rooms have been allocated the physics lab in term 1 and room R2a in term 2 different row values have been defined and the R code has been set for the lesson in term 2 Automatic teacher assignment In some cases new classes certain subjects at vocational schools etc assigning teachers to lessons can be effected automatically in accordance with pre defined rules of course Assignment can be performed either before or during optimisation e Teacher assignment before optimisation e Teacher assignment during optimisation Assignment before optimisation There are two ways of influencing teacher assignment before optimisation e Automatic teacher assignment e Team optimisation Teacher assignment Teacher assignment With automatic teacher assignment Modules Lesson planning Teacher assignment lessons with a entry as teacher are automatically assigned a suitable teacher Teacher Suitability is determined on the basis of several factors e Teaching qualification The teacher must be qualified to take the lesson entry in teacher master data If no qualifications have been entered teacher assignment is aborted e Teacher s weekly plan Automatic teacher assignment attempts t
109. uO te Physis Inventory Men chin Chemistry ventory Man LAR geRedeaion OR Mew school year School pear Fr To 01 09 2014 28062015 Heading for all reports Timetable 2014 2015 T Delete school holidays Mi BAUM Oe je vE Carry the excess to the yearly balance FP Delete the teachers time requests M Delete the lessons time requests Transfer the pearly total to the value correction e Select suitable start and end dates for the new school year with the help of the from and to date fields Part 1 Lesson planning 15 e Now check the option Carry the excess to the yearly balance and confirm with lt OK gt The window with the yearly balance will open A Yearly balance x Teacher for pearly balance Selection Teacher 1011 Yearly balance Teacher for pearly balance Selection Teacher 10 11 TB al Carry the access to reductions with the reason Calculate access Bal Number of weeks in the NEW school year E For the calculation of the yearly excess Teacher Yearly value Target Yearly balance Teacher early value Target rear Weeks Reduction Gauss 048 2 1000 0 Hew 1002 1 1000 0 Hugo 811 3 1000 0 Ander 200 7 600 0 Arist 1067 9 1000 0 Callas araa 1000 0 Nobel BSZ E 600 0 Aub 963 2 1000 0 1009 4 1000 0 1 3 Additionally delete reductions with the folla Selection Reduction reason DE Sele
110. uary ARA 12 2 E 4 February 5 6 7 8 91011 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 A 4 5 6 7 8 9 10 11 12 1314 18 Y 23 24 25 26 27 28 29 March 2014 ay 1 N O1 a won wo gt une mb Pa a Fe 15 43 0 3488 4 General data Values for Count only school days School year Number of days 301 Number of weeks 43 Results Lessons Number of days 103 Number of weeks 15 0 3488 The school year extends over a period of 43 weeks including holidays However there are only 15 weeks available for lessons Dividing one value by the other total weeks lesson weeks gives a distribution time factor that is used to multiply the value of the lesson The following calculation is performed 4 15 43 1 395 School days only As already mentioned this calculation included weeks with school holidays If you wish to exclude this you can also activate the Count only school days option on the Value calculation tab under Settings Miscellaneous Doing this means that only those weeks are included in the calculation in which lessons occur on at least one day If the Count only school days option is activated the value in this example will change from 1 395 to 1 200 The Values for count only schooldays tab in the ca
111. unt only school days School year Number of days 194 Number of weeks 40 Results Lessons Number of days 59 Number of weeks 12 0 3000 4 3 1 2 The One week option The lewssons windows allow you to display how lessons and subjects are distributed for a certain week For this select the lt Settings gt toolbox icon and then the One week option Settings 4 Show tnhented codes M Show total e Activating this option makes an field available in the centre of the lower section of the lessons view where you can select the week of the lessons to be displayed 106 Class la Gauss Class 15 10 a P Sm SAA E A ess x DAR AA O DO 7 Ander 2 000 Hugo lath 2a 2b 0 500 Arist MA 1a 5 000 Arist EN ta 0140 01 11 Callas MU la 2 000 calas AR la 2 O00 Nobel G 2 000 Rub DE 5 000 Cer 2 000 Arist 1 500 a Di BI n Fa a Po A th PP Lesson number 33 is to be held in the period from 1 October 1 November The lesson will now only be displayed if a week is specified in which it actually occurs The value displayed only relates to the week set i e time limitations are not included in this view When using the One week setting it is not important for values referring to the week whether the Count only school days option is activated or not If the lesson can in principle be held in a certain week according to the time limitation period or because the week is not in the school holidays
112. ustment gt in the Value calculation section of class master data 68 4 1 1 4 ri Classes g Eni aE la j Mame Factor ta 0990 1 000 1 000 1 000 1 000 1 000 1 000 Class e Factor Here you can specify how a lesson in this class should be weighted e g lessons in the sixth form could be valued higher than in the lower grades The class factors are often used to enhance the value of evening school lessons e Value units The total value of the lessons taught in this class e Periods week The number of periods per week that this class is taught Lesson values As with the master data you will find several columns referring to value calculation in all the individual lesson views e g Lessons Teachers Part 2 Value calculation 69 ri Class 4 Mobel Class alh l E ea I B STRIATE CIM O 1 r E Callas Te be 210 1 050 1 050 1 050 1 050 1 167 0 955 1 050 0 955 1 050 1 050 0 915 1 167 0 955 0 913 1 105 1 167 0 955 GAUSS Hugo Huga Huga T Arist Callas Nobel Rub Ruk Cer Curie Er 7 Er hb E ik 1 bW ee BE M M M 7 E amp E E amp E E E bE E EA E Ef EA Ef E Ef EA E E Er Class e Value You can enter an absolute value in this field or a factor that overrides all other factors Input value Meaning Effect S Overrides teacher class and subject factors but not time 4 50 fixed value limit
113. vel Exchanges will only be made with lessons that belong to the same Class level year The class level year is defined with the corresponding entry under Master data Classes e Re assign original teachers Clicking on this button results in all teacher exchanges performed in earlier optimisations being deleted This means that every subject will be taught by the teacher entered for that lesson Part 2 Value calculation Values Values It is often the case that lessons do not all contribute equally to a teacher s full complement of hours For example the subject or the class level year taught actually determines how much a lesson is worth If you have the multi week timetable module you can also take interruptions and time restrictions of the lessons into consideration which also play an important role in value calculation As value calculation is relevant at a point in time when lessons have not yet been scheduled e g when subjects are being allocated it is not possible to know in advance whether the lessons will be scheduled for a day when there is no school e g because of a public holiday Therefore the calculation of yearly values or for example when periods are limited in the multi week timetable module it is assumed when counting the weeks that all or none are included A week in which lessons are held on only one day e g before or after holidays counts the same as a week with five school days Caut
114. y lessons apportioned 0 000 119 638 125 255 2000 246 993 246 993 2918 3 055 5 973 5 973 2918 3 055 5 973 5 973 2918 3 055 5 973 5 973 2918 3055 5 000 10973 10 973 2918 3 055 5 973 5 973 6 2010 26 10 2918 3205 5 973 5973 e 2918 3 055 5 973 5 973 3 11 3 11 2 318 3 055 5 973 aara 74 4 1 2 1 3 Timetable periods With this setting you can see in the Lesson column how many periods this teacher has actually taught in the week in question Holidays are taken into consideration The HH MM column shows the duration of the lessons held in hours and minutes g Weekly values g Hugo Huge Victor TAi e Teacher gt Hugo gt sr E Hugo Timetable periods Condensed view HH haha a 22 11 2014 a Refresh Scheduled lessons Bi weekly lessons correct by the week 8 Perodsewee f Time range 1 Unscheduled prds Permanent Teacher 17 11 2014 22 11 2074 Lesson 19 9 30 6 HH MM Tu 78 11 Week 10 47 e Hugo Huga Victor Timetab 4 i Es m A m 1 199 219 5000 345 Hugo E DE fa a T alta I a zal EEE it a 4 610 1210 18 000 13 30 ee een HO Agianent Teacher 243 2014 27 3 Hi 1310 1910 18 000 13 30 Enem USI Da e 6 2010 268 10 18 000 13 30 Fo 2710 211 18 000 13 30 2 GE ENEE 18 000 13 30 7 3 10 11 16 11 18 000 13 30 Fr ifef 10
115. yearly target workload such as further training e Miscellaneous reductions such as timetable scheduling theatre group supervision etc Option Yearly values on the Value calculation tab under Settings Miscellaneous must be checked This causes the tab Yearly work to be displayed in the teacher master data Part 1 Lesson planning 31 Miscellaneous Auto save Value Calculation Directories l without Subject Factor 3 Decimal Places Timetable without Teacher Factor Customise without Class Factor WV fear values Warnings PE E Minute wize accounting HTMIL Count only school days Calculation of the yearly weeks using single days E Mail 0 Yearly value 100 2 Multiple terms Autolnfo Internet In addition a value should be entered for every teacher in the Plan year field on the Values tab in their master data dB Teachers Teacher P Loa fee Curie ll Fasa TIP 32 10 M A le G 0L L a Gauss Gauss 583 6 1 000 NM 2000 00 1 100 Hugo Hugo l 2000 00 990 8 1 000 Nobel f 2000 00 11835 616 5 1 000 2000 00 3 12947 1 000 j gt o e i L ga 26 free teacher periods 0 112 value units Teacher 3 1 4 1 Lessons according to timetable The yearly lessons according to timetable are calculated automatically and displayed in the Value field of the Lessons Teacher window 32
116. you will see how many value units have already been allocated to the teacher For teacher Hugo 3 000 value units in the form of reductions and 30 827 value units of lessons have been assigned This results in a total of 33 872 value units He is thus 8 827 value units over his weekly target of 25 000 Using drag amp drop with teachers and reduction reasons You can use drag amp drop to assign one reduction reason e g mentoring to several teachers in the element window Master data Element rollup To do this use lt CTRL gt click to mark the teachers concerned and drag them into the reduction reasons window In the example several teachers are assigned a reduction for mentoring as class teachers CTe 10 Teacher a 83 Full name Gauss Hugo e al Andersen Reduction Anrechnung Aristotle Callas B We HER TACA OE a Nobel Nobel LIE Reduction reasons Le a Rubens aa F 0 000 Reduction Curie You will now find all the marked teachers under CTe and you can enter values for them Pi Reduction Anrechnung PS lt Mla amp h BOE LIE Reduction reasons 0 000 Reduction Conversely several reduction reasons can be assigned to one teacher 3 1 2 1 Temporary reductions You can also limit the time for which reductions are valid Let us assume that a teacher looks after the library for a semester and benefits from an appropriate reduction In th

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