New User Orientation
Contents
1. New User Orientation Hi Tech Software Solutions Log In to the HTS System User ID Password o You must log in before you can use any programs Security can be added to a User ID to limit program choices ly Change Password NOTE Your System Administrator SA must create a User ID for anyone who wants to log in to the System User ID 1 10 alpha numeric characters Enter your User ID Press the Enter key or click in the Password field Password Enter your Password 1 10 alpha numeric characters and press the Enter key WARNING lf you enter the wrong User ID the screen will display Invalid User ID Password error message Click OK and try again Ti o O Invalid User ID Password When you enter a valid User ID and Password e Your Home Menu will display all applications authorized for your User ID o e Within those applications if your User ID does not have access to a program that menu option will be displayed in non bold italics The Password field is a blind field As you enter your codes only bullets will be displayed Someone watching cannot see what you enter Keep your Password secret l someone uses your User ID and Password any changes they make or records viewed will be logged under your User ID IMPORTANT Once you have logged into the HTS System do not leave your computer unattended Another person could access data and this action would be logged under your User ID If y2. 01 RESIDENT ID WARNING Items will be printed on the report in the 0 LAST NAME order shown below 03 FIRST NAME 04 LEVEL OF CARE Selection Order 05 SOC SEC NO 1 MRESIDENT ID 06 GENDER 07 MS CODE 08 BIRTHDAY 09 AGE 10 RELIGION 11 PARISH 12 N A 13 IDEAL WEIGHT 14 N A 15 N A 16 N A 17 N A 18 PRIMARY DR amp 2ND 19 1ST 8 DIAGNOSES 20 1ST 2 ALLERGIES 21 PREV ADDRESS 1 22 PREV ADDRESS 2 Lal E z z a z 5 List Choices Sorted by lists sort order selected on Screen 1 Space Left indicates how much space is left on the page from left to right margin for information to be printed each time you select an item Click an item to check mark it M 01 Resident ID Selected items will be listed under SEE in the sequence selected Column headings will be printed in this same order To change the order you can uncheck an item and then check it again to add it to the end of the order GAHITECHWebinarsWebinar Docs NewUser doc Printed 1 2 13 Page 18 New User Orientation Hi Tech Software Solutions To print or display the selected records Does not save the design End To end the program without printing Reset To remove selections from Screen 2 so you can choose again List Choices To print a listing of the items on the screen To save this report design When saving a report design the program first lists the existing report designs on right Enter a Code
3. 16 CAA Resources 9 County GAHITECHWebinarsWebinar Docs NewUser doc Printed 1 2 13 Page 9 New User Orientation Hi Tech Software Solutions System Flow Charts Face Sheet Library Codes ICD9 Physicians Insurance Allergie ICD9 Diagnosis Providers a Electronic Medical Record Face sheet Edit Resident Medical Records Electronic Resident Medical Lists Records Printed Fara Face Sheets for the Cil Calendar sen Care Plans Inoculations GAHITECHWebinarsWebinar Docs NewUser doc Printed 1 2 13 Page 10 New User Orientation Hi Tech Software Solutions Attach a Photo to Resident s EMR Through Edit Medical Record you can add a photo of the resident to the Demographics screen NOTE Save photos as jpeg files JPG to the PICTURES folder on Hi Tech DATA drive or to another folder and path that you have defined through Libraries gt Clinical Profile gt Ok OK Resident Photo Storage Path 1 Click Attach Picture The screen will default to your PICTURES folder or other path that you have defined See NOTE above 2 Choose a photo from the Image list The photo will be displayed 3 Click Ok Assign Resident Pictures Resident 1132 ADAMS HANNAH 0068 jpg 1132 JPG 1200 JPG 1273 JPG 1301 JPG 1515 jpg ArthurC jpg BennyA jpg ClaraA jpg DanielJ jpg PICTURES HannahAdams jpg EdwinC jpc HannahAdams jpq HenryAkers jpg IreneA jpg JimmyD jpg LeatriceA jpg Man1 jpg Man2 jpq 4 The
4. Support Icons User Manual From the Login Menu view Part 1 of the Menu System Instructions d for General Users D After you login and select an application click this icon to view the instructions for that application HTS provides current User s Instructions with each application update Update Memos Each time you install an update the Memo for that Release is to ES this list Select the Memo you want to read ra E mail Support Send new support related issues to support hi techsoftware com Several support people receive at this address If you email an individual and that person is out of the office your email will not be read until he she returns IMPORTANT If you fax a support issue to HTS follow up with a phone call to provide additional information and so your support issue can be logged in the order it is received a GoloAssist Establish Live Remote Assistance with the Hi Tech Support Staff K e Wait for Hi Tech Phone Support to tell you when to click above on GoToAssist This will connect you to Live Remote Assistance e Enter your Name Facility Name and the Code that HTS will provide Phone Support will lead you through the process A GoToAssist session is available only through Phone Support during our Office Hours Monday Friday 8 am to 5 pm www hitechsoftware com Go to our website to review recent news and Webinar schedules download updates learn more about HTS history staff services and
5. to paper all or portions of the displayed report The report will remain on the screen To view other parts of the report Click Beginning of Report or End of Report to move directly to the top or bottom of the report Click PageUp to move up or down one page at a time Use Jump to Page of 002 to move to a specific page of the report Use the vertical scroll bars on the right side of the screen to scroll up and down through the report Click the up or down arrow to move one line at a time or click and hold on the movable button to scroll quickly GAHITECHWebinarsWebinar Docs NewUser doc Printed 1 2 13 Page 20 New User Orientation Hi Tech Software Solutions Condense Print MCondense Print A wide report with several columns will be condensed to fit on one screen and it might be difficult to read ARAN Ml OCCUPATIONAL THERAPY CO UNSPECIFIED ACUTE EDEMA PREVMONTA ORGANISH UNS Uncheck OCondense Print to expand the text TANTELSOM OF 8446975 F W OS 08 1918 54 3850 C BAPTISTA od L 6571756895 F wW 10211976 76 YO E ERSTWHILE E F E q TF Condense Print Beginning of Report Exit End of Report Page PageDn Print Report Print Page larg Panal Freeze Point Jump to Page 0001 of 0003 You won t see the entire report so click at the bottom of the report to display the right side of the report A vertical dashed line indicates the viewing edge of the report PRESIDENT LAST NAME FIRST MAME L
6. E SOC SEC N GEN MS BIRTHDAY AG l 1053758545 F HM 06 10 1934 6 Of 474 S544 oso s Panel Freeze Point To move this edge to see more text adjust using the up xi and down 4f arrows On the sample below we increased the Panel Freeze Point to display the age RESIDENT LAST MAME FIRST NAME LE S C SEC NO GEN MS BIRTHDAY amp 1053785545 F lyi 06 1013934 07 474 8544 We then reduced the Freeze Point to display the Physician name for the phone number that is displayed RESIDENT LAST MAME FIRST MAME LE SOC SEC NO CE BOTH PHYSICIANS 105378545 Fi 145 E ENOZx O ded Sidd GAHITECHWebinarsWebinar Docs NewUser doc Printed 1 2 13 Page 21 New User Orientation Hi Tech Software Solutions Create a File To create a file that can be imported into Excel Create File or other spread sheet application check mark Vv Create File File Path Name CREATED File Path Name after enter a file name of your choice up to 8 characters Type in the full path to save the file in a different drive and directory Click Ok The file will be given the extension HTF for Hi Tech File and be saved in the specified directory In the spreadsheet program import the file See your spreadsheet software user s manual If you can access Utilities to display or print the file Enter FILE NAME select Utilities gt Created Files gt Display or Print oO Browse At the Enter FILE NAME prompt click to E display a list of
7. Face Sheet THERES P APPLETON ME 04976 Finance Contact CHARLES APPLETON POE 150 SKOWHEGAN HUSBAND 207 474 4122 210 474 2145 Home ther nd to Notify GLORIA SANDERS 234 MADISON AWE SKOWHEGAN FRIEND 474 2465 207 295 4321 Home ther Legal Guardian NOME SPECIFIED Fea ton 107 MAIN STREET FAIRFIELD ME 0449 37 Page of 2 ME 04976 Jan hilar ME 04976 Ga mp LIFE TIME O OOUPATIC AN Will Worker To emain at Hi Tech lanor until we can no longer meet her needs To GAHITECHWebinarsWebinar Docs NewUser doc Printed 1 2 13 Hi Tech Software Solutions El Financial Contact E fetto Notify O 2nd to Motity O 3md to Motity Ol case iitanager O Cay Program O Legal Guardian El DPOA medical El DPOA Financial O medical POA LD Financial POA O Financial Contact O 1atto Notify E 2nd to Notify O d to Notify O Case ianager O Gey Program O Legal Guardian O OPO A Medical O DPOA Financial O medical POA O Financial POA O Financial Contact O detto Motify C 2nd to Mot if O 3md to Motity Ol case itanager O Cay Program COl Legal Guardian O BPO iedical O PGA Financial CO Medical POA O Financial POA 07 453 6049 125 Page 25
8. M F Female i y Suffix Marital Status Married gt Attach Picture reta i MRSA Race 5 White not of Hispanic origin Social Security No 105 37 8545 Level of Care 2 ICF Canadian IN Primary Payer 0001 MEDICAID i 06 10 1938 Date of Birth NF UNIT Unit 10 Phone 207 474 7122 Pio 102 o ROOM amp BOARD Group ids a o Room Bed 0351 a Admit Date 01 04 2009 Discharge Date Time 13 00 Time Source o1 a PRIVATE HOME OR APPT City skow a SKOWHEGAN County SOME a SOMERSET Original Admission Date 02 01 2006 GAHITECHWebinarsWebinar Docs NewUser doc Printed 1 2 13 Demographics Contacts Insurance Physicians Diagnoses Allergies Adv Dir Other Vitals Order Flowsheet Kardex Clinical Assessments Care Plans Activities Events Inoculations Calendar Notes Documents Stay Tables Patient Liability Data Balances Page 14 New User Orientation Hi Tech Software Solutions Reporting gt Custom Reporting gt Resident Clinical Custom Reporting NRPK You can design listings of information that you have entered into residents face sheets for example e Resident names and room numbers Birth dates and age Religions Medicare and Medicaid numbers Admit and discharge dates If you have already created and saved report designs the program will first display a list of these reports on right To print a report listed on this screen click the checkbo
9. MENTION OF COMPLICATO 2401 9 ESSENTIAL HYPERTENSION UNSPECIFIED ESSENTIAL HYPERTENSION 4 294 11 PERSISTENT MENTAL OBORDER DUE TO CONDITIONS C_LAJDEMEMTIA IM CONDITIONS CLASSIFIED ELS Ei 4d 733 09 OTHER DISORDERS OF BONE AND CARTILAGEOTHER OSTEOPOROSIS 5 311 DEPRESSIVE OBORDER HOT ELSEWHERE CLASSIFIED E 435 20 LATE EFFECTS OF CEREBROVASCULAR DISEASE LATE EFFECT OF CEREBROVASCULAR DISEASE HEMIPL T 414 00 OTHER FORMS OFCHRONE ISCHEMIC HEART OISEASEICORONARY ATHEROSCLEROSIS OF UNSPECIFIED 272 0 DISORDERS OF LIPOID METABOLISM FURE HYP ERC HOLESTEROLEMIA G HITECH Webinars Webinar Docs NewUser doc Printed 1 2 13 Page 24 New User Orientation Page 2 of 2 HETEGH NURSING amp REHAB Date 0607 2012 2167 Previous Addess POB 150 S KOW HE AM De nti st HONE SPECIFIED PHOME FAR OOOOOO0000 Physician GALU WE T KAREM 357 RIVER ROAD ALB hor ME 04910 PHONE 207 453 5547 FAA Gardiologtt Physician Heart Glen hain Street Burlington WT 58745 PHONE 802 456 3545 FAX 8027 456 3546 Gardiologtt Day Program or3rd to Notify WRG AIA WEST 100 FRONT ST SKOWHEGAN DAUGHTER ME 043976 474 43271 qrg Sere Home Work O Financial Gontact O Legal Guardian O tet to Motity LI POA Medical O 2nd to Notify LI DP Financial E 3rd to Notify O Medical Poa O case his nager O Financial POA O Cay Program ther PLAGE OF BIRTH Canada Discharge Fhin Discharge DateHr hi ortua my Oooo 0000 00 00 LAWAY BROTHERS Resident
10. Master Menu Request Date EAS Utilities gt HIPAA Processing gt Print Requestor Name CT Fee 0 00 Disclosure Log on right Address p City State Zip o Click User Manual icon on the Utilities Purpose Menu for more information on HIPAA OOO m What disclosed fick DETAIL REPORT j j i GAHITECHWebinarsWebinar Docs NewUser doc Printed 1 2 13 Page 16 New User Orientation Hi Tech Software Solutions Decide which residents to list Active All or Individual If Active Resident Only OYes you can select toM Include Zero Admit Dates without Admit Dates in the face sheet because not yet entered into the census Active Residents Only Yes C No C Individual Resident ID C Include Zero Admit Dates All Residents ES a Disch Residents Only 2 g Census Date If you respond ONo you can list Active and or Discharged residents and enter a Census Date to list thos in the facility on that date Active Residents Only C Yes No C Individual Resident Include Zero Admit Dates All Residents C Yes No Disch Residents Only C Yes No Census Date those residents with birthdays in a specific month Enter the birthday month i e 1 for January 12 for December The next part of the screen allows you to be more specific about which residents should be included on the report e f you do not want to exclude any residents leave the existing selections e f you do want to be more selective click the opposite radio box an
11. New User Orientation Hi Tech Software Solutions New User Orientation FIT ech Ment SY e o E 2 Update MENA do 2 ESTAMOS RTS SA a A a o at 3 Create or Change a Password AAA 3 Electronic Signatures iaa 4 ASIS aN APC OA io 5 USEF SUPDOM ICONS ON MEA or eo id 5 RATS SySlem MU E sii dl ei 9 Bioleta EEA E A E E A E E E A E A E tabedannaueiete 9 SySlEMiFIOW ONASA E EA EA 10 Attacha PNOO 10 Resident S EMR os 11 cl AA A E E E A E REN 12 Guidelines for entering face sheet informati0N ccccccoonncnnccccooncnncncnnnncnnnnononnnnnnnononncnnononnnncnnonnnnns 12 Residentna yesan A E A E E E NIE 12 Edi Medical ASCO ss aE E ade e 13 VIEW Medical RECO la oe il iO Eb a 14 E Saristan anche te serciee a a R a 15 Design a New Report or Edit an Existing Report Design occccccooccncccoccnnoconcnnconanoncnnoncnnononcnncnnos 16 Reporting Options Print Display Create File ccccccccoccnnnccnnncccnonoonnccnnnncnnnnnnncnnnononononannnnnnnnnnss 20 PGi Wale REDON ia e oaniste tapmadabtussatalhe Gua siedasittruntana iamatbocunts eascauadtey ommianetommamiie 20 A A eo eee eee ene 21 A 22 o ences ane 23 LEVEL CODES eee eee ee eee eee ee eee eee 23 sample Face SNCS erso gehen banisedeb aden daanedeusanic nanos piabeseieaetasdcenedexaauteneaoaueeneseseneses 24 GAHITECHWebinarsWebinar Docs NewUser doc Printed 1 2 13 Page 1 New User Orientation Hi Tech Software Solutions Hi Tech Menu System HTS Login Menu The Login Menu is the firs
12. S ee RA lt lt Resident ID Prefix a First Name PS Middle Name Seen Last Name T_T Gender M F PSSS Allergies Adv Dir Other Suffix Marital Status Vitals s Ear A Race PS Order Flowsheet Kardex referred Name Am Clinical Assessments are Plans Canadian SIN A a pany Payer Activities Events Phone oa Inoculations Group Id s o 0 0 A ae Calendar Notes Admit Date Discharge Date Time Time S EE Stay Tables Status Patient Liability Data City q To Balances County RA RR RS es res S89 ares RR res es gt gt Contacts OOO S52 LR gt gt sd Ov 255 5 rates S805 5 res rates 25 SS SS rates rates 56 i gt S552 lt gt ERRRRR lt gt lt gt 625 gt OY d Insurance rare RS ts SS RS RO ates 5 625 E x gt gt gt gt O ate RN res res RRRR Se res Physicians Diagnoses a SS E Z LR Documents Original Admission Date Delete en for cance After you select a resident you can edit several parts of a resident s T i Demographics clinical record from the button panel on the right side of the screen The top five buttons access parts of the traditional Face Sheet Insurance i Physicians Diagnoses You might also have access to the resident s financial info
13. Toprint any library choose the print icon at the bottom right corner of the screen Resident Inquiry Resident ID Click the binoculars to display the Resident Inquiry screen Starting Last Name A ResID LastName FirstName Unit Rm Bed Level Insurance Admit Disc 1132 ADAMS HANNAH 0010 035 1 2 MEDICAID 01 04 2008 1476 AKERS HENRY 0020 022 1 3 PRIVATE 01 03 2006 1314 ALLEN IRENE 0020 024 2 3 PRIVATE 06 08 2004 VT1500 AMIDON LEATRICE 0030 021 1 3 MEDICAID 04 04 2008 e Starting Last Name Key in last name not case sensitive and press Enter key e Click Page Up and buttons to move up and down the list of names e Click column header to sort records by that topic Click again to reverse sort Uncheck Active Residents Only at bottom of screen to include discharged residents e o select a resident click the checkbox to the left of the name The selected resident will be displayed GAHITECHWebinarsWebinar Docs NewUser doc Printed 1 2 13 Page 12 New User Orientation Hi Tech Software Solutions Admission Procedures gt Edit Medical Record NRO3 Edit Medical Record accesses traditional face sheet information and parts of a resident s clinical record that can be maintained outside of the Edit Medical Record program Demographics O re 625 es 9 2 es S 65 O Demographics gt Se 505 RR 25 625 625 SS gt XS re 5 ox S
14. d enter a selection range at From and Thru All Units Thru 9999 All Physicians o Thru Admit Date Range No Thru Discharge Date Range No Thru All Groups O Thru 999 Access to these items might depend on previous selections For example if you have selected Active residents only it makes no sense to ask for a discharge date range because Active residents should have no discharge date in their face sheet GAHITECHWebinarsWebinar Docs NewUser doc Printed 1 2 13 Page 17 New User Orientation Hi Tech Software Solutions Page Break on Resident Page Break on This part of the screen depends on previous selections For example the text at the right will be displayed if you are sorting by Resident ID or Last Name If you select Page Break it will print a separate page for each resident Report Date 06 07 2012 which is not a good idea Double Space Number of Copies If you selected another sort order for example Unit Room Bed the screen will display the options to the right Clicking Page Break and Break Total on Unit is a good idea because it will print each Unit on its own page making the report easier to read Number of Copies Report Date 06 07 2012 Page Break on Unit Break Total on Unit Double Space Click Ok to display Screen 2 On Screen 2 select the columns of information that will be listed on the report Sorted by Last Name Space Left 122 Select up to 10 items for Detail Line
15. files that you have spooled Ok Exit Select the file and click OK The report will be displayed or printed G HITECH Webinars Webinar Docs NewUser doc Printed 1 2 13 Page 22 New User Orientation Hi Tech Software Solutions Libraries gt Face Sheet Statistics RB18 The Resident Billing System uses these codes to maintain statistics on the census changes processed through the Census programs Clinical can use these same codes to identify residents through Edit Medical Record If your Clinical and Billing Systems are integrated please consult with your billing office before accessing these programs Each type of census record has its own Edit Statistics Records input screen where you can describe the code O Record Code Day Statistics Level Codes 10 DAY STATISTICS should only be accessed by your billing office Admit Source Discharge to County Codes City Town Codes Admission Stats Discharge Stats ese e e eeeeo 11 LEVEL CODES Purpose of stat Defines the Level of Care codes used in eeomkode 11 LEVEL CODES Census so you can track number of residents in each ckikiccol Dm level of care The following are already defined Do not delete or change these codes 1 SNF skilled Description EE 2 ICF 3 RCF Residential Care BC or BCF 4 MR 5 Other GAHITECHWebinarsWebinar Docs NewUser doc Printed 1 2 13 Page 23 New User Orientation Hi Tech Software Solution
16. not yet in use and the description of the report for example Code 20 20 Character Description HI Save End Click Save The program will ask if you want to print the report now The next time you run this program the saved report will be available for selection Resident by ID numbe Residents Last Name Residents religions All birthdays December birthdays PAYMENT NUMBERS GAHITECHWebinarsWebinar Docs NewUser doc Printed 1 2 13 Page 19 New User Orientation Hi Tech Software Solutions Reporting Options Print Display Create File Most Reporting programs will display in the following format and provide options to print a paper copy DILLINGHAM LORRAINE J DRAPER DELILAH J GENTRY ARIANNA G GILESPIE LILLIAN F GUNDERSON JEREMIAH M JAMES HANNAH P KETCHUM VERNETTA G LANCASTER YVETTE CONSTANCE L y y Condense Print Beginning of Report Exit End of Report PageUp Se Print Report Print Page Jump to Page 0001 of 0003 Top Margin _ PageDn Create File Left Margin Print the Report Make your selections on the program screen Click Ok or Print The report will be displayed For example ALBERTA F RITA M z Condense Print Beginning of Report Exit End of Report PageUp a a Print Repot Print Page Jump to Page 0001 of 0003 Top Margin PageDn Create File Left Margin File Path Name Click the Print Report or Print Page buttons on left to print
17. oom Bed Include Zero Admit Dates Religion Physician Birth Date Disch Residents Only Yes No Census Date Primary Payor All Residents Yes No Print Birthday List Birthday Month HIPAA Privacy Disclosure All Units From 1 Thru 9999 Log Non Care Purpose Use All Physicians From 9999 Admit Date Range From Thru Page Break on Resident Discharge Date Range Yes No From Thru All Groups From 1 Thru 999 Skip Residents without Authorization Double Space Number of Copies 1 Report Date f 1 24 2009 Select the Sort Order that you want You will Select Sort Order Resident ID usually sort in alphabetic order by Last Name of in numeric order by resident ID Choose the E 0 ETE other options depending on the type of L f Room Bed information you are printing Please note that Religion selecting Birth Date sorts by the year born so Physician oldest residents are listed first Birth Date Primary Payor If this is a list that will include protected health EL Rea as Lh information PHI and it will be disclosed to persons Log Non Care Purpose Use outside the facility for reasons other than treatment x l l ae payment or other health care operations TPO click Skip Residents without Authorization M Log Non Care Purpose Use and complete the HIPAA Disclosure Information This record will be added to the HIPAA HIPAA Disclosure Information Disclosure Log which can be printed by selecting from the
18. ou leave your system exit the program Create or Change a Password Edit User ID Records Password From the Log In or Home screens enter j EEO your User ID then click the Change l User ID Passwo rd icon Full Name SALLY O MALLEY Job Title SAO CLERK Edit User ID Records screen will be displayed with your User ID Location WEST WING Old Password If you are setting up the first password leave this Extension field blank Press the Enter key Modem No Enter New Password 1 10 alpha numeric characters Did Password MOS New Password Verify Password Enter the same new password hi m lt must match the New Password entry or when you click Ok the Date Last Changed T2200 screen will display New Passwords do not Match Bhange Password Ok Cancel GAHITECHWebinarsWebinar Docs NewUser doc Printed 1 2 13 Page 3 New User Orientation Hi Tech Software Solutions Electronic Signatures As you move towards more electronic documentation and signature in Hi Tech be sure that each staff person s User ID record also includes credentials that should be included with the electronic signature Your System Administrator can access to these records through Utilities gt System Structure gt Maintenance User ID ISTONE gt User Security 3 In the Full Name field add the credentials after the last Full Name SMART aed name as shown on the right ION Job Title RN In the IMAR S
19. photo will be added to the residents Demographics screen Bie ae Demographics Resident ID 1132 HIPAA Prefix M Consent First Name Hannah Authorization Middle Name y Last Name Adams Gender M F Female pas Suffix Marital Status Married Attach Picture GAHITECHWebinarsWebinar Docs NewUser doc Printed 1 2 13 Page 11 New User Orientation Hi Tech Software Solutions Face Sheet Screens Guidelines for entering face sheet information e Enter dates phone numbers and social security numbers without spaces slashes or dashes The program will format the entry e Do not use the letter O for the number zero or the number zero for the letter O e Libraries You can click the binoculars to select a response from one of the system libraries HTS provides some of these libraries such as the ICD9 Diagnosis library You must build other libraries of information that is specific to your facility such as the Physician library You can add some new library items from the Edit Medical Record program For example on the Physicians Diagnosis screen at Primary Physician enter a Physician code not yet on file The program will ask Do you wish to add this Doctor Click Yes The program will allow you to create a new physician s record Create codes and access existing code records through Libraries gt Face Sheet and the edit program for that type of code Follow state and federal regulations when creating codes e
20. products t Exit Click to exit Hi Tech GAHITECHWebinarsWebinar Docs NewUser doc Printed 1 2 13 Page 8 New User Orientation Hi Tech Software Solutions HTS System Structure Information in the Hi Tech Systems flows from one process to another eliminating duplicate data entry For example 1 You will first build the resident s face sheet information in Edit Medical Record 2 You will then enter Physician Orders including the diet order and med orders 3 When you enter an MDS or an MDS RCA these programs pull in existing face sheet information from Edit Medical Record 4 For Residential care the MDS RCA will pull in medications from Physician Orders into service Plan Part 1 will pull in the diet order from Physician Orders The System Flow Charts on the next page show how Library Codes and Face Sheet information is shared among other parts of the Hi Tech Clinical Records System Libraries HTS provides several libraries that you can edit to fit your facility s needs Select frequently used text from libraries rather than re enter this information This will make your use of HTS much more efficient Libraries include 1 Physician Library Name and address 10 Problems Goal Approaches 2 Med Treatment Frequency for care plans 3 Routine Diet Standard Order 11 Resident Notes 4 Allergy 12 Resident Inoculations 5 Insurance 13 Activities 6 Hospital 14 Events 7 Mortuary 15 Flow Sheet 8 City Town
21. program Resident Clinical see below Click the check box under View to display the Location Path of this program within the current application menu Select those menu items to launch the program Enter Search Description INRPK Find No results Search again using a shorter phrase o fewer letters View Location ID Description If you know the program number enter the last 4 characters iv 109 06 02 01 Resident Clinical Location Path gt O Clinical Res Care Asstd Lvg Reporting Custom Reporting SS NA SS Resident Clinical Make those selections on the menus Resident Clinical Resident Accounting Continued on next page GAHITECHWebinarsWebinar Docs NewUser doc Printed 1 2 13 Page 6 New User Orientation Hi Tech Software Solutions Example 2 To edit a Physician s record at Enter Search Description enter PHYSICIAN not Edit Physicians Click Find button Enter Search Description PHYSICIANS Find No results Search again t fewer letters View Location ID Description If you know the program ni characters Vv 109 07 01 01 Physicians Location Path Clinical Res Care Asstd Lvg Libraries Face Sheet O al ES Physicians Check the view check box to display the Location Path Make those menu selections GAHITECHWebinarsWebinar Docs NewUser doc Printed 1 2 13 Page 7 New User Orientation Hi Tech Software Solutions More
22. rmation OS when you click the button at the bottom of the button panel Other buttons access information that you can also maintain outside of Edit Medical Record by selecting an edit option on a menu for Order Flowsheet Kardex example Documentation gt Vitals Clinical Assessments If you select the button from the Edit Medical Record when you Care Plans complete processing in that record the program will return you to the Activities Events residents Demographics screen Inoculations Your System Administrator can limit which users can access certain information Call HTS for assistance Calendar Notes Documents Stay Tables Patient Liability Data GAHITECHWebinarsWebinar Docs NewUser doc Printed 1 2 13 Page 13 New User Orientation Hi Tech Software Solutions View Medical Record Use this method to provide view only access to Surveyors and users who can view and not change the Medical Record From the Clinical Menu select View Medical Record This will display Edit Medical Record gt Demographics Select the resident and then select the type of information in the button panel on the right side of the screen You will be able to view but not change the information on that screen ala Ale Demographics Resident ID 1132 HIPAA Prefix MV Consent First Name Hanan st lt i C i its X Authorization Middle Name J Last Name Adams Gender
23. s Sample Face Sheet Page 1 of 2 HI TECH NURSING amp REHAB Date DENOP 2013 Resident Face Sheet Page 1 of 2 2187 THERES P APPLETON Nickname Admi Cater 04 21 2011 15 35 Birth Date 04 23 1930 di TET ACUTE GARE HOSPITAL Gender F Original Admit 0112 2004 Race White Unit Rm Bed RGF UNIT 026 2 Marital Status Widowed Religion Gat ha lic Langa qe French English wWerbel Parish St Anns Hospital Choice IMLAND HOSPITAL Fhamna cy GS Resident Phone 2074747423 Primary Payor MORA MGR C Plan Lee SHnF Medica re D Glaim D0 G H 55H 001 00 2043 Merl Carrier moup he dicare A 24562709A Wero Ef Date OO 00 0000 Oth Insurance BLUE GROSS i Glaim HW B12343455 Medicare BH A34562709A Wed Rev Date 07 01 2003 nu he dicaid 262951544 Group Firstto Notify Eme rgen cy Primary Physician CHARLES APPLETON ADEGGa DAVID POB 150 SKOWHEGAN ME 04976 PHONE 207 489 5452 FAM 207 477 5454 HUSBAND Allergies Home 207 474 4122 AMOXIGILLIN DEMORAL PENICILLIN Other 210474 2145 Jan hiar SULFA FET HAIR Advanced Cimcthyes E Financial Contact O Legal Guardian 6 ONR Do not msuscitate O Full Gade E 1st to Notify E DRO A Medical O DNI Do not intubate O Mo Gode LI 2nd to Notify Ex CPOA Financial O DNT Do not transport El Living will O 3rd to Hotitw O Medical POA O Do not hospitalize O Grgan Conor O cas Manager O Financial POA O Day Program Diagnoses O20 Hosp Adm DX 1 250 01 DIABETES MELLITUS DIABETES MELLITUS WITHOUT
24. t screen that displays when you click the HTS icon on your desktop This menu displays all HTS applications After you log in you can access the applications used at your facility based on menu security HiTech SOFTWARE SOLUTIONS Hi Tech Manor User ID Release 12 06 il a ER _ Resident Accounting Therapy System 14 lr Change Password Ses General Ledger Resident Trust Accounting Accounts Payable Sy Interfaces gt 26 Human Resources Condensed GL dll S Payroll K Utilities dl User Manual Update Memos T Fred Assets E Exception Billing mal E Mail Support amp Outstanding Check List 26 Resident Referral System a Go To Assist cla Clinical Nursing Care gt Clinical Census igo a HTS Only pia Clinical Res Care Asstd Lvg www Hi TechSoftware com Update Memo Alert After an update is installed when you log in Review Program Update Changes the Master Menu will display the Review Program Update Changes message on Application Clinical Nursing Care right Click the following Date Installed 06 15 2012 to display print the memo e Remind Me Later to display the Alert again __ RemindMeLater in 24 hours for this User ID Don t Remind Me Again e Dont Remind Me Again to stop the display of this Alert for this User ID The Alert will be displayed for up to 30 days until the user clicks or Don t Remind Me Again GAHITECHWebinarsWebinar Docs NewUser doc Printed 1 2 13 Page 2
25. x in front of the report name to check mark it m 1 Resident by ID numbe You can select more than one Click at bottom of the screen To design and print a new report click New Report See the next page 1 Resident by ID numbe 2 Residents Last Name 3 Residents religions 4 All birthdays 5 December birthdays 2 IS x 7 A z 2 7 A A f E z 2 E a 7 Date to use on Reports 06 07 2012 Select Reports from the above list to print Build a New Report Select Reports from the above list to Delete or End Select ONE Report from the above list to Edit To delete an existing report design select report title and click Delete NRPK Pick Detail Screen e m New Report EJE To change an existing report design select that report and click Edit The report will display the existing report design screens for you to change and record See the next page Click to end the program without printing GAHITECHWebinarsWebinar Docs NewUser doc Printed 1 2 13 Page 15 New User Orientation Hi Tech Software Solutions Design a New Report or Edit an Existing Report Design You must complete two screens when designing a report Screen 1 below allows you to select which residents will be included on the report and in what order Resident Reporting Pick Detail Report Select Sort Order Resident ID Active Residents Only o Yes No Individual Resident ID o Last Name Unit R
26. ystem enter the credentials in the Title field as shown below Login don Last Name DON First Name Ima Initials DON Title RN GAHITECHWebinarsWebinar Docs NewUser doc Printed 1 2 13 Page 4 New User Orientation Hi Tech Software Solutions Inside an Application Once you have selected an application that application name displays at the top of your screen and the additional Home and Search icons will display on the left User ID HTS ARA Clinical Res Care 7 Asstd Lvg Date 06 07 2012 RIN User Manual l Update Memos E Mail Support Hi TechSoftware com User Support Icons on Menu Home Click to return to your home menu Search Menus Use to locate a menu option or specific report within the selected application Example 1 You want to print the report shown below 1476 AKERS HENRY H 02718 1917 001112451 111245654 0154585724 1500 AMIDON LEATRICE K 05 12 1031 212 14 5875 1254528764 1517 APPLEBEE CLARA T 06271919 521256632 1212121214 1255067454 Continued on next page GAHITECHWebinarsWebinar Docs NewUser doc Printed 1 2 13 Page 5 New User Orientation Hi Tech Software Solutions Click the Search Menus icon to display the Search box You can search using the program name at top of the report i e HTW NRPK Enter the information after HTW i e NRPK Click button Note you can also search on common names for the program such as PICK This will display the menu name for
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