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SMART Board User`s Guide

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2. SMART Keyboard Adapter PC Serial Connections iv Preface 5 Turn on your computer The Ready Light on the Pen Tray will turn red This indicates that the Pen Tray is receiving power from the keyboard port on your computer When Windows starts a Found New Hardware plug and play wizard will lead you through the process of locating the SMART Board driver which is located on your hard drive 6 Ensure that Windows searches your hard drive for the SMART Board driver Once you ve completed the plug and play wizard the Ready Light on your Pen Tray will turn from red to green This indicates that your SMART Board is now touch sensitive 7 If you added the SMART Board icon to your StartUp menu during the software installation it will automatically open when you restart your computer However you can also open SMART Board tools at any time by going to Start Programs SMART Board Software and selecting SMART Board With SMART Board tools open you can now write over top of any application with a Pen Tray stylus 8 Press the SMART Board icon in the System Tray and select Orient to perform a brief procedure that orients the computer image on the SMART Board ensuring that SMART Board Software accurately tracks your touch see page 7 for more information Manually Configuring Your Serial Port win You may need to manually configure your serial port if e the Windows operating s
3. for Windows 95 98 2000 ME XP NT 4 0 and Macintosh OS 8 5 through 9 x Technologies Inc Registration Benefits At SMART we re always improving our customer s experience by offering free software upgrades In the past we ve made new features such as handwriting recognition USB support and SMART Recorder available to all customers new and old alike Register your SMART Board to be notified of free upgrades like these in the future We also want to give you the best technical support possible Please help us by registering your SMART Board and keeping this information available Serial Number Date of Purchase Register online at www smarttech com products registration FCC Warning This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instruction may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception this can be determined by turning the equipment off and on the user is encouraged to try to correct the inte
4. D Data Import Tools for Macintosh Capture Commands 59 Insert Graphic Files 59 Data Import Tools for Windows Capturing Pen Tray Annotations 54 56 Cut Copy and Paste 58 60 Dragging and Dropping 58 Insert Clip Art 57 Insert Graphic Files 57 Print Capture 56 Scanned Pictures 57 DataBeam FarSite 67 Deleting Objects 46 Circle and Tap Erasing 47 with Delete and Clear Page Commands 47 with Pen Tray Eraser 24 47 Deleting Text in Handwriting 30 Disabling Hardware Acceleration 36 Display Colors 36 Distributing Notebook Files 53 Downloading the Microsoft Web Publishing Wizard 52 Dragging and Dropping via Task Bar 58 Drawing Rectangles Ellipses and Lines 39 E Editing Converted Handwriting 28 E mailing Notebook Files 53 Enhancing System Performance for Recording 36 Enhancing Video Quality 36 Entering Freehand Numbers 31 Erasing 24 Changing Pen Tray Eraser Settings 17 Circle and Tap Erasing 24 Clearing Annotations 25 Freehand Annotations with Pen Tray Eraser 24 Resizing the Eraser to Fingertip Size 24 Exiting SMART Board Tools for Macintosh 6 SMART Board Tools for Windows 5 F Floating Tools 3 Clearing Annotations 25 List of Tools 76 Reconfiguring 20 21 Restore Annotations Button 20 Saving Settings as a User Profile 22 Using 19 20 Font Size 40 Full Screen View Macintosh 65 Windows 64 Future Labs TALKShow 67 G Graphic Files Importing into Notebook Macintosh 59
5. Sample The configuration area to the right of the buttons will alter to let you change the settings for the selected tool 4 To change eraser settings Press the radio button and scroll to a number of pixels between 10 and 100 for the new eraser diameter NOTE 10 pixels is approximately fingertip sized or Press the radio button next to Automatically size eraser to SMART Board size to have the eraser sized to match your SMART Board SMART Board User s Guide 17 To change stylus settings To change the width the default is 2 pixels scroll up or down in the Width box to increase or decrease line width The width range is from 1 to 32 pixels To change to a highlighter select the Highlighter check box To change the color press the arrow button in the Color box A basic 16 color palette will appear For a greatly expanded color palette press the Other button at the bottom of the basic palette Sa Pre for basic 16 color palette E E Press for expanded palette A preview of the selected color and width will appear in the Sample box To change Pen Tray button settings If you re running a SMART Board with projection or a SMART Board for Plasma Displays the top right button is a keyboard button and the bottom left button turns the next contact with the Board into a right mouse click Windows or a floating mouse Macintosh NOTE If you re using your SMART Board without a projector tur
6. NOTE The smaller SMART Recorder toolbar doesn t include the Options button used to select sound and video quality video formats and target file paths For these options you must use the larger toolbar To exit SMART Recorder Press the Close button h in the title bar of the large SMART Recorder toolbar The SMART Recorder toolbar will close and the SMART Recorder icon will no longer be displayed in the System Tray Defining SMART Recorder Options The Options dialog enables you to select default settings for e sound and video quality e video formats e target file paths To change SMART Recorder options 1 Press the SMART Board icon in the System Tray and select Recorder 2 Press the Options button in the SMART Recorder toolbar The Options dialog will appear Recording Quality Video Format Target Files Higher sound quality will result ina larger file size H Standard Aecommended Sound Quality The best way to improve the responsiveness of your computer while recording ig to reduce the PT fame rate The file size is also reduced Video Quality Low 1 Frame Per Second T Custom 20 emes ke secum Restore Defaults Cancel Help SMART Board User s Guide 33 Tip To convert either AVI file format to WMV format for streaming download a conversion application from Microsoft at www microsoft com windows windowsmedia wm7 encoder asp 34 3 To change sound and video quality In
7. amp BB o XK ee Page Sorter Press and drag on any page to move it to A i o another location ae eu e e Double press on any June 08 17 10 June 08 17 10 June 08 17 10 page to open that page in Normal view Press to select and the title or the default date of creation title F ress F1 for help Full Screen screen 7 Page Sorter View Windows 2 To return to Normal view select Normal from the View menu or double press on any thumbnail page The Side Sorter The Side Sorter is a vertical strip of thumbnail versions of all pages in the current Notebook file These thumbnail pages are automatically updated as the content of the pages change SMART Board User s Guide Je dist feedback session nbk SMART Notebook File Edit View Insert Format Toole Draw Help jas R SR iS Bl oalea x A k 4 Blo w J abe m T Times New Roman Western i i i uJ 7 Side Sorter 44 i Cis elect the Rectangle tool 11 39 AM CI Full RaR lz A Side Sorter Windows Unlike the Page Sorter you can t rearrange pages with the Side Sorter You can however use it to change the visible area of the current page without scrolling move objects onto other pages Windows only or open any page by pressing on its corresponding thumbnail To change your view of the current page press outside of or press and drag the dotted red rectangle of the current thumbnail page Windows
8. Drawing Tools 39 Editing Objects 42 48 E mailing Notebook Files 53 Grouping Objects 43 Guide Boxes 44 Highlighter Tool 39 Importing Clip Art Windows 57 Importing Graphic Files Macintosh 59 Importing Graphic Files Windows 57 Importing Scanned Pictures Windows 57 Managing Notebook Files 49 53 Moving Objects 43 Navigating within a File 66 Object Attributes 46 Opening a File 49 Pen Tool 38 Print Capture for Windows 56 Printed Page Setup 53 Printing Notebook Files 52 53 Protecting Objects from Further Editing 45 Publishing Files on the Internet 52 Rearranging Stacked Objects 45 Resizing Objects 45 Saving Files 50 51 Scale to Fit Macintosh 66 Screen Capture Macintosh 59 Screen Capture Windows 55 Selecting 42 43 SMART Grouping 44 SMART Zoom Windows 65 Sorting Information 61 63 Spelling Checker 41 Text Attributes 40 Text Tool 40 Ungrouping Objects 43 SMART On Screen Keyboard 3 26 Editing Converted Handwriting 28 Entering Freehand Numbers 31 Handwriting Recognition 27 SMART Pen Tray Buttons 15 Changing Button Settings 18 Changing Color and Size of Styluses 17 Changing Eraser Settings 17 Non Projected SMART Board 74 Ready Light 15 Saving Settings as a User Profile 22 Using a Pen Tray Stylus 15 SMART Recorder Creating a Video File 34 35 File Paths 34 Playing Video Files 35 Selecting Equipment 32 Sound and Video Quality 34 Video Format 34 SMART Zoom
9. Previous Next Page 2 To return to Normal view press the Normal view button press Alt 1 or press the Esc key SMART Board User s Guide To activate Full Screen view in Macintosh Select Full Screen from the View menu or Press d6 F When the Full Screen view is activated the title menu status and scroll bars disappear Also the Notebook window appears enlarged filling the entire SMART Board You can customize the Full Screen view to display a toolbar Side Sorter and status bar Select Toolbars from the View menu to customize the Full Screen view A small toolbar enables you to navigate through your presentation return to Normal view and perform basic writing and drawing tasks Return to Normal View Previous Next Page SMART Zoom Windows and Scale to Fit Macintosh View You can alter your perspective further by using SMART Zoom Windows or Scale to Fit Macintosh which allow you to view and use the entire Notebook canvas at one time without scrolling regardless of differences in display resolutions Both perspectives contract the height and width of the workspace while maintaining the original aspect ratio Resolution differences can be especially problematic when a presentation created on a system in one resolution is shown on a system with a different display resolution For example if a presentation is created on a system with a 1024 x 768 pixel display and then shown on a system with a lower resoluti
10. SMART s resellers can readily provide you with quick advice so that you can start enjoying the benefits of the SMART Board without delay Contacting SMART Technical Support All SMART software includes free telephone fax and e mail support You may contact SMART Technical Support at Telephone toll free at 1 866 518 6791 or outside North America at 1 403 228 5940 Available 7 a m 6 p m Mountain time from Monday to Friday Fax 403 245 0366 E mail support smarttech com Web site www smarttech com Please provide us with information about when you purchased the product the resellers name the version of your operating system your SMART Board s serial number and the name of the application software causing the problem if applicable Other SMART Contacts Main Switchboard toll free at 1 888 42 SMART or outside North America 1 403 245 0333 Fax 403 228 2500 E mail info smarttech com Our Address SMART Technologies Inc Suite 600 1177 11th Avenue SW Calgary AB CANADA T2R 1K9 Product Warranty All SMART Board 500 Series models are covered by a two year limited equipment warranty All Rear Projection SMART Boards and SMART Board for Plasma Displays models are covered by a one year limited equipment warranty If you need to return defective merchandise call SMART Technical Support to receive the appropriate Return of Merchandise Authorization as well as shipping instructions so that the Board can be sent to an autho
11. Windows 65 Sorting Information in Notebook 61 63 Sound Quality 34 Spelling Checker 41 Support Customer 73 T Targa File Format 50 TIFF File Format 50 Tool Settings Saving as a User Profile 22 Toolbar Tools Bold Tool 40 Drawing Tools 39 Font Size Tool 40 Highlighter Tool 39 Italic Tool 40 Pen Tool 38 Text Tool 40 Typing into SMART Notebook 40 U Undoing Your Mistakes 47 Ungrouping Objects 43 Unresponsive Board 9 SMART Board User s Guide 83 84 USB Adapter Cable Connection Macintosh vii Windows vi vii User Profiles 22 Using the SMART Board with a Projector 7 V Video Files Improving Quality 36 Improving System Performance for Recording 36 Playing 35 Recording 34 35 Video Quality 34 W Warranty 73 Warranty Shipping Charges 73 Whiteboard Mode 74 Windows Bitmap File Format 50 Windows Media Player 35 Windows Serial Cable Setup iii vi Windows USB Adapter Cable Setup vi vii Writing with Styluses over Applications 16 Z Zooming in Notebook Macintosh 66 Zooming in SMART Notebook Windows 65 SMART Board User s Guide Suite 600 1177 11th Avenue SW Calgary AB CANADA T2R 1K9 Support 1 866 518 6791 or outside North America 1 403 228 5940 Main Switchboard 1 888 42 SMART or outside North America 1 403 245 0333 Technologies Inc Fax 24 hours 403 245 0366 support smarttech com www smarttech com Printed in Canada SBX USEG ENG 05 REV AO
12. box after you ve created it but the text inside will remain the same size The text will however rewrap according to the new text box width NOTE If you enter a URL the text will automatically be changed to blue and will function as a hyperlink To create a text object 1 If you re a Windows user simply begin typing Your text will appear enclosed by a text box which you can resize immediately if you choose OR 1 Select Text from the Draw menu or Press the Text button in the toolbar Then press anywhere in the Notebook canvas area to create a text box If you wish you can press and drag to create a larger text box As you enter text it will automatically wrap when the text reaches the right edge of the text box 4 When you ve finished inputting text press outside the text box This text is now a separate object that can be selected and modified moved deleted or resized etc To delete the object select it then select Delete from the Edit menu or press the Delete button Windows only The Pen Tray eraser will not erase this object Assigning or Changing Text Attributes How your text looks in Notebook depends entirely on the attributes you assign to it The Notebook toolbars or the commands available from the Format menu provide you with the tools to assign or change text attributes To change text attributes 1 Select the text you want to change 2 To change the font Press the Font button or select Font from
13. handles To select several objects 1 Choose Select from the Draw menu or Press the Select toolbar button 2 Press and drag the cursor across several objects SMART Board User s Guide A selection rectangle will emerge from the Selection Pointer Completely enclose the objects you want selected Release the mouse button or lift your finger from the SMART Board All objects within the selection rectangle except those that have been previously moved to the background will appear individually selected Alternatively use the Shift key and cursor to make multiple selections 1 Select the first object by moving the cursor over the object until the pointer cursor becomes a four arrow pointer cursor Then press once The object will appear enclosed by a selection rectangle with eight resize handles 2 Move the cursor to the next object you want selected until the cursor becomes a four arrow pointer cursor Then hold the Shift key and press once Both the first and subsequently selected objects will appear enclosed by individual selection rectangles To select all objects on the current page Choose Select All from the Edit menu All objects on the page will appear enclosed in individual selection rectangles Moving Objects You may need to occasionally rearrange objects on a page to suit a developing train of thought You can also move objects from the current page onto any other page in the file by dragging them onto a t
14. 4 0 or later and the Web Publishing Wizard installed on your system you can select the check box beside Publish Files to Web Server to publish the HTML files to a Web server The Web Publishing Wizard will appear after you ve completed the sequence of Save As HTML dialogs see the procedure below for information on downloading the Web Publishing Wizard Press the Next button Specify a file name that will serve as the name of the main HTML file folder This folder and an accompanying html file will be created in the directory specified in step 2 NOTE When naming an HTML file folder avoid using special characters such as amp or Spaces Press the Next button Specify the page image resolution for the HTML files then press the Finish button NOTE If you ve selected Publish Files to Web Server the Microsoft Web Publishing Wizard will appear and assist you with the process of publishing the HTML files to a Web server To view the HTML file you ve just created go to the directory specified in step 2 and open the html file Do not open the HTML folder rather double press on the html file associated with the folder The HTML version of your Notebook file will contain both the Page Sorter and Normal view of the Notebook file as well as Back and Next buttons to navigate through the file The HTML folder and its accompanying HTML file can be put on a local area network drive to be viewed with a Web browser S
15. Aware Third Party Applications 67 Bring Forward 45 Bring to Front 45 C Capturing Annotations Notebook Screen Capture Windows 55 PowerPoint 71 Save Print Toolbar Windows 54 56 Screen Capture Commands Macintosh 59 Capturing Entire Files with Print Capture Windows 56 Capturing Notes on a Non Projected Board 75 Changing Color and Size of Pen Tray Eraser 17 Color and Size of Pen Tray Styluses 17 Object Attributes 46 Pen Tray Button Settings 18 Text Attributes 40 41 Checking Your Typing for Spelling Errors 41 Circle and Tap Erasing 24 Cleaning the SMART Board ii Clear Annotations 25 Clearing and Restoring PowerPoint Annotations 72 Clip Art Importing into Notebook Windows 57 SMART Board User s Guide Configuring On Screen Display Controls Generic Projector 13 Specific Projector or Plasma Display 12 Configuring the SMART Board For Use with a Projector 9 For Use Without a Projector 74 Serial Port on Connected Computer v Connecting a SMART Board Macintosh Serial Cable viii ix Macintosh USB Adapter Cable vii Windows Serial Cable iii vi Windows USB Adapter Cable vi vii Converting Handwriting to Typed Text 28 Corel Presentations 67 CorelDRAW 67 Creating Notebook Objects Using Drawing Tools 39 Using Pen Tray Tools 38 Using the Highlighter Tool 39 Using the Pen Tool 38 Using the Text Tool 40 Customer Support 73 Cutting Copying and Pasting Objects Macintosh 60 Windows 58
16. Board and slide your finger across its surface to use a floating pointer mouse 70 SMART Board User s Guide Saving PowerPoint Annotations To save an annotation written over a PowerPoint presentation you can alter the PowerPoint slide permanently by saving into PowerPoint Windows only option preserve the original slide by saving only the annotation without the PowerPoint background into SMART Notebook To save an annotation into PowerPoint Windows only 1 Open a ppt file and press the Slide Show button i 2 Pick up a Pen Tray stylus and write on any slide Press the menu button E in the middle of the PowerPoint toolbar Select Save Annotations to PowerPoint The annotation will become part of the PowerPoint slide and be saved with the ppt file NOTE This selection is inactive if you are using the read only PowerPoint Viewer To save a PowerPoint annotation into Notebook 1 2 3 Ensure that SMART Notebook is running in the background Open a ppt file and press the Slide Show button ij Pick up a Pen Tray stylus and write on the slide Press the menu button E in the middle of the PowerPoint toolbar Select SMART Notebook Commands and then Save Annotations and Slide to Notebook Open SMART Notebook where you ll find the entire PowerPoint slide with the annotation saved on the current page or select SMART Notebook Commands and then Save Annotations to Blank Page in Notebook Only the annotations n
17. But Notebook is much more than just an electronic flip chart for displaying presentations or capturing notes from a brainstorming session It also serves as a receptacle for anything you write on the SMART Board over any application As soon as you begin writing over a Windows application with a Pen Tray stylus a toolbar appears that lets you save a bitmap image of both your annotation and the underlying application with the press of a button Macintosh users can access the same annotation capture capability from the SMART Board tools menu The captured image is automatically placed on a new page of the current Notebook file The captured annotations can now be saved for later reference as a Notebook file a PDF file a series of image files or an HTML file SMART Board Control Panel The SMART Board Control Panel is a tabbed interface that enables you to easily configure SMART Board functionality and access advanced features SMART Board Control Panel x rient Advanced Boards Fen Tray Floating Tools Aware Mode Serial Ports Projected Mouse Mode Connect Non Projected Whiteboard Mode Disconnect SMART Board Control Panel Windows SMART Board User s Guide In the Boards tab you can e connect or disconnect the SMART Board to serial ports on your computer e perform the SMART Board orientation procedure e configure projected or non projected mode of SMART Board operation
18. Dropping via the Task Bar You can drag and drop text or graphical objects from other applications into Notebook via the Windows Task Bar In the same fashion you can drag and drop any Notebook object into any active Windows application 1 To copy the object press the Ctrl key before proceeding to step 2 If you want to move the object proceed directly to step 2 Select the object Press and hold on the selected object while you move it downwards to the Task Bar Drag it to the minimized Notebook application in the Task Bar The minimized Notebook application will open 5 Continue to move the object upwards into the open Notebook file When you reach an appropriate insertion spot lift your finger from the SMART Board or release the mouse button Import Methods for Macintosh Users Notebook provides Macintosh users with a variety of import methods Your choice of import method will largely depend on the kind of information you want to bring into Notebook In this section you will learn to e capture entire screens or screen regions using the Screen Capture feature e import graphics directly into a Notebook file e cut or copy either text or graphics to the clipboard and then paste the contents into Notebook SMART Board User s Guide Capturing All or Part of a Screen The Screen Capture feature of SMART Board tools allows you to capture external Pen Tray annotations and the application background into a Notebook page By default
19. Importing into Notebook Windows 57 Grouping Objects 43 Guide Boxes 44 H Handwriting Recognition 27 HTML File Format 51 Image File Format 50 Importing Information in Macintosh Cut Copy and Paste 60 Graphic Files 59 Screen Captures 59 Importing Information in Windows Cut Copy and Paste 58 Dragging and Dropping via the Task Bar 58 Files from Other Applications 56 Pictures from Files or Clip Art 57 Scanned Pictures 57 Screen Captures 54 56 Intel ProShare 67 Internet Publishing Notebook Files 52 J JPEG File Format 50 K Keystoning Problems 8 L Laptop Image Problems 10 Laptop Serial Port Unavailable 10 Macintosh Serial Cable Setup viii ix Macintosh USB Adapter Cable Setup vii Make Background 45 Managing Notebook Files 49 Matching the Projector and Computer Resolution 9 Microsoft Explorer 4 0 52 Microsoft Paint 5 67 68 Microsoft PowerPoint Accessing Pop Up Menu 72 Advancing Your Presentation 70 Clearing Annotations 72 Printing Annotations 71 Restoring Annotations 72 Reversing Your Presentation 70 Saving Annotations 71 Touch Shortcuts 70 Moving Notebook Objects 43 Multiple SMART Boards 78 79 N Navigating within a Notebook File 66 NetMeeting on a SMART Board 67 Netscape CoolTalk 67 Non Projected Mode 74 Notebook Accessing 38 Capturing Annotations Macintosh 59 Capturing Annotations Windows 54 56 Capturing Notes on a Non Projected Board 75 Cap
20. On Screen Display Controls 1 If you haven t already done so connect an RS 232 serial cable from the projector or the plasma panel serial port to an available COM port on your computer 2 Press the SMART Board icon in the System Tray and select Control Panel In the Boards tab press the Advanced button and then select On Screen Controller Settings The On Screen Controller Installer dialog will appear S On Screen Controller Installer Piel FS Serial Port Install Unmstall ntroller otar i Projector Slap Boardi On Display Delay Time 00 01 00 m set Serial Fort Close itil Help r Display Name NoName Power On AckLen lo Power Off 4cklen lo l Tip Place x betore hexadecimal values 4 Inthe Serial Port box select the serial or COM port on your computer e g Com1 Com2 etc you want to configure with the On Screen Controller NOTE This serial port should be occupied by the RS 232 serial cable connection made previously see step 1 5 Under Display Controller press the arrow button and select your projector or plasma display model from the drop down list If your projector doesn t appear on this list select A Generic Projector and follow the procedure on the next page Tip 6 If you re displaying on more than one SMART Board press the arrow button and select If you don t want the SMART Board you want to associate with this particular set of On Screen Display YOUPORN AYO O Co
21. Page Sorter View 62 PC Paintbrush File Format 50 PDF Format 50 Pen Tray Buttons 15 Changing Button Settings 18 Changing Color and Size of Styluses 17 Changing Eraser Settings 17 Ready Light 15 Saving Settings as a User Profile 22 Styluses 15 PictureTel LiveShare 67 Playing Video Files 35 Enhancing Quality 36 PNG Portable Network Graphic File Format 50 Port Manually Configuring v SMART Board User s Guide PowerPoint Accessing Pop Up Menu 72 Advancing Your Presentation 70 Clearing Annotations 72 Printing Annotations 71 Reversing Your Presentation 70 Saving Annotations 71 Touch Shortcuts 70 Precautions Presenting Information on a SMART Board 70 72 Print Capture for Windows 56 Printing and Distributing Notebook Files 52 53 Printing Notebook Pages 52 Projected Image Adjustment 8 9 Projector Resolution 8 Protecting Objects from Further Editing 45 Publishing Notebook Files on the Internet 52 Q Quality of Recording 34 Quitting SMART Board Tools for Macintosh 6 R Ready Light 15 Rearranging Stacked Objects 45 Reconfiguring the Floating Tools 20 21 Recording Video Files 34 35 Improving System Performance 36 Redo 47 Reducing Screen Resolution and Display Colors 36 Resizing Objects 45 Restore Cleared Annotations 20 PowerPoint 72 Retrieve Background 45 S Safety Precautions i Save Print Toolbar 23 54 Saving Notebook Files HTML Format 51 Image
22. Your choice of import method will largely depend on the kind of information you want to bring into Notebook In this section you will learn to e capture application windows plus your annotations as two separate objects in Notebook or send them to your default printer e capture only your annotations as a separate object in Notebook without the application window background e capture entire screens windows or screen regions using the Screen Capture tool of Notebook e print entire multi page Windows files directly into a Notebook file with the Print Capture function e import a scanned picture directly into a Notebook file e import graphics and clip art directly into a Notebook file e cut or copy either text or graphics to the clipboard and then paste the contents into Notebook e drag and drop text or graphics from other Windows applications via the Windows Task Bar into Notebook Capturing Pen Tray Annotations for Windows Users A Board aware program recognizes writing on the Board as integral program components rather than as external annotations so you can save what you write within the program itself SMART Notebook and the Board aware third party applications listed on page o7Jare all examples of Board aware programs When you pick up a stylus to write over a program that is not Board aware you ll notice the Save Print toolbar This toolbar has been specifically designed to capture Pen Tray annotations made over such applicati
23. also recommend that you clean a frequently used SMART Board approximately once a week to maintain optimal clarity To clean the writing surface of the SMART Board use standard glass cleaner Just spray the Board with cleaning fluid and wipe with a paper towel Remove marks made with a permanent marker by completely covering them with the ink from a dry erase marker and wiping with a soft cloth while the ink is still wet Dry erase ink contains solvents that work to remove permanent ink Do not use low odor or non scented dry erase markers as these markers do not contain appropriate solvents If any trace of the original permanent ink remains spray the area with standard glass or whiteboard cleaner and wipe clean Preventing Damage to the Writing Surface While the SMART Board is very durable sharp writing instruments such as ballpoint pens or fine pointed pens can damage the surface if enough pressure is applied Keep these types of pens away from the SMART Board and avoid abrasive erasers and cleaning materials Important Information Getting Started Getting your SMART Board set up and ready to use is easy Follow the steps below and you ll find that as soon as you install SMART Board Software on your connected computer your SMART Board becomes touch sensitive in other words every touch on the Board will be interpreted by your computer as a mouse click Open minimize or close applications scroll through files open your browser
24. and convert your handwriting into typewritten text that can be further edited before being committed to the application or input directly into an active application or dialog For a complete list of all third party Windows applications supported by SMART Aware turn to page P7 a Fl F2 F3 F4 FS Fe F7 Fe ra rio ru riz fs dlelslelslelrlelelol l l iE iel slolwlelelti y o r ol er cl i i melep 7 a 9 p S RE L mba al o aale Ptr 2 cea Jaa oes ca of 0 FS Press here for handwriting recognition JENE a BET SMART On Screen Keyboard Windows SMART Recorder Windows Only With SMART Recorder you can record everything you do on a SMART Board no matter which applications you re using You can play the recording back and watch it like a movie in Windows Media Player a free video player on any computer If you have a microphone attached to your computer you can even record audio in sync with your data SMART Recorder produces standard Audio Video Interleave AVI files that can be viewed with Windows Media Player SMART Aware Making Windows Third Party Programs Board Aware SMART Aware works in the background to make 13 popular conferencing graphics and presentation programs Board aware A Board aware program is one in which whatever you write or draw with a Pen Tray stylus or Floating Tools button becomes an actual component of that program Annotations you make over a non B
25. can be printed out or sent to others as an attachment to an e mail message Windows only For example you can record all major points made during a meeting in a Notebook file on the SMART Board At the end of the meeting make hard copy printouts of these notes and distribute them to all participants to serve as minutes You can also print the pages of a presentation made on the SMART Board including all annotations added or revisions made during the presentation Distribute these copies to participants for future reference Meeting minutes and presentations can also be sent electronically to intranet or Internet addresses via the Send Mail command in Notebook s File menu Windows only Printing Notebook Pages You can print Notebook pages just as you would the pages of any other document In addition the Page Setup command lets you specify how the individual pages you ve created in the current Notebook file will appear on the printout To print all or selected pages of a Notebook file 1 Select Print from the File menu or Press the Print toolbar button The Print dialog will appear SMART Board User s Guide 2 To specify a printer other than the default printer press the scroll down button next to the printer name A list of those printers configured for your use will appear Select a printer from this list To view or alter the properties for any selected printers press the Properties button To print the entire Notebook
26. capable of displaying at 640 x 480 set both the computer and the projector to the true resolution 800 x 600 To set your Windows computer resolution to match the projector resolution 1 Click the Windows Start button and then point to Settings NOTE You may need to perform the following procedure at your computer monitor as resolution differences can distort the image on the Board to the point where visibility is impaired 2 Point to the Control Panel folder and release the mouse button The Control Panel directory will appear 3 Double click on Display The Display Properties dialog will appear Click on the Settings tab In Desktop Screen area or Screen Resolution click and drag the sliding bar to adjust the pixel setting to match the resolution of your projector 6 Click the Apply and OK buttons 7 Restart your computer if required To set your Macintosh computer resolution to match the projector resolution 1 On the Control Strip click the Monitor Resolution button 2 Click the appropriate resolution from the pop up menu The new resolution is applied to your monitor OR 1 Select Control Panels from the Apple menu 2 Select Monitors from the Control Panels menu The Monitors window opens 3 Select the appropriate resolution in the Resolution area of the window If the Board Becomes Unresponsive If you find that the Board is unresponsive to either contact or Pen Tray tool use check that the Board driver is set
27. greatly enhanced when you press this button NOTE Don t forget to press the NUM button again when youre finished as etter recognition is relatively poor when the NUM button is depressed To enhance number recognition 1 Press the NUM button in the Edit toolbar 2 Enter numbers in the Writing Recognition Area Avoid entering letters as these are not Back recognized as readily as numbers L Space 3 When you ve finished entering numbers and want to switch to letters press the NUM 4 Enter button again to return to letter recognition SMART Board User s Guide 31 Using SMART Recorder Windows Only Tip To create high quality videos practice using the microphone before you record something you want to keep Also practice speaking clearly into your microphone 32 If youre a Windows user you can use SMART Recorder to record everything you do on a SMART Board no matter which application you re using Anyone with Windows Media Player installed on their computer can play the recording back and watch it like a movie If you have a microphone attached to your computer you can even record audio in sync with your data Teachers and trainers for example can record and play back an entire lesson SMART Recorder produces standard Audio Video Interleave AVI files that can be viewed with Windows Media Player Although you can use any version of Windows Media Player to play the videos created with SMART Recorder we recom
28. is more readily recognized if you write neatly Also write large Larger handwriting is recognized more readily than small cramped handwriting 28 To use handwriting recognition 1 Press the On Screen Keyboard button in the Pen Tray or Press on the SMART Board icon in the System Tray and select Keyboard The On Screen Keyboard will appear 2 Press the Write button in the upper row of buttons on the keyboard The Handwriting Recognition window will appear Edit Toolbar Writing Recognition Area Handwriting Recognition Window 3 Write in the large Writing Recognition Area that occupies the top 2 3 area of the window where you see the words Write here When you finish writing your words will be converted into typewritten text in the area below the Editing Area 4 inthe active application position the cursor insertion point where you want the text to appear 5 Press the Commit button to transfer the text in the Editing Area to the open application at the cursor insertion point or If you prefer to have the converted text automatically transferred into the active application at the cursor insertion point press the Edit roll up button Or press on the Typewriter icon on the left edge of the title bar and select Direct Mode The Editing Area will be rolled up and text will be automatically committed into the active application as you complete your handwriting To make the Editing Area re appea
29. the Floating Tools also offer access to tools that change a left to a right mouse click Windows only create geometric shapes provide a large pointer for presentation purposes and restore cleared annotations SMART On Screen Keyboard The SMART Board used with a projector is a great tool for presenting information to others allowing you to control your applications by touch alone and write over top of those applications to make or emphasize a point Many occasions arise however when a keyboard is a necessary tool For example you may want to rename a file and type a new name into the Save As dialog The SMART On Screen Keyboard is a quick and easy way to fill in the dialog right at the Board surface without having to move to an attached keyboard The On Screen Keyboard also offers a very easy way to log in without resorting to an actual keyboard SMART Board User s Guide Tip You can press and drag the SMART Keyboard by its title bar anywhere on the Board If you want to try two handed ten fingered typing position the keyboard higher up on the Board Note If you re a Windows user who prefers not to type you can press the Write button on the keyboard and then write in the Handwriting Recognition window with your finger or a stylus You don t need to alter your handwriting so that it can be recognized by the software neither do you need to perform any handwriting training procedures The SMART Keyboard will recognize
30. the Font dialog e Press the Font Size button in the toolbar or select Font from the Format menu and select a new point size in the range of 8 to 72 points e Press the Italic or Bold button in the toolbar to change the font style The selected text will immediately appear accordingly reconfigured Deleting and Erasing Objects You can delete or erase Notebook annotations in several ways e Any freehand object created with the Notebook Pen tool button or a Pen Tray stylus can be erased with either the Pen Tray eraser or with the Delete or Clear Page commands The circle and tap erasing method see page allows you to erase entire areas of the Board that you define by drawing a circle with dge of the round eraser e Ageometric such as a rectangle line or ellipse or text object can only be deleted with the Delete or Clear Page commands or by pressing the Delete button Windows only The Pen Tray eraser will not erase these objects e You can clear all annotations with the Clear Annotations button on the Floating Tools palette These same annotations can be restored by pressing the Restore Annotations button on the same palette e You can configure one of the Pen Tray buttons to function as a Clear Page button deleting all annotations from the page at once e You can also delete the last object created or undo the last action performed on the current Notebook page with either the Undo command in the Edit menu or the Undo too
31. the captured image will appear on a new page in the current Notebook file You can change this by de selecting Snapshot to New Page in the Tools menu The newly captured image will then appear at the top of the current Notebook page Screen Capture also lets you to capture an entire screen or a selected area of a screen into Notebook If SMART Notebook isn t open when you select Capture Screen or Capture Selection from the SMART Board tools drop down menu it will automatically launch to receive the captured annotation To capture a selected area or the entire screen 1 Press on the SMART Board icon in the menu bar Orient SMART Board Control Panel Floating Tools SMART Keyboard SMART Notebook Capture Selection Capture Screen Restore Annotations 2 To capture a region select Capture Selection and press and drag to outline the exact screen area you want to capture into Notebook To capture the entire screen select Capture Screen NOTE By default the captured image will appear on a new page in the current Notebook file You can change this by de selecting the Snapshot to New Page command in the Tools menu The newly captured image will then appear at the top of the current Notebook page 3 Open SMART Notebook to view your captured annotations Importing Graphic Files Graphic files can be inserted directly into the current Notebook page via the Picture from File command in the Insert menu The imported pict
32. to run in projected mode While projected operation is the default mode for the Board driver Non Projected Whiteboard Mode may have been accidentally selected in the Control Panel To ensure the SMART Board Service has been correctly configured open the SMART Board tools select Control Panel and make sure Projected Mouse Mode has been selected for the active COM port SMART Board User s Guide Adjusting the Projected Laptop Image If No Laptop Image Appears or It s Severely Distorted If you re unable to see an image from a powered up and connected laptop computer or the image produced is severely distorted that laptop s external video port may be inactive With newer laptops you can synchronize the internal and external video ports at the software level as follows 1 From the Windows Start menu select Settings Control Panel and then Display 2 Select the Refresh or Monitor Refresh tab 3 Click the CRT Panel option to activate simultaneous monitor and external video port display This procedure may not be possible with older laptop models With some older laptop models you may need to switch back and forth between the internal and external video ports If you aren t sure which commands or keyboard combinations are required for switching back and forth between the internal and external video ports of your laptop consult your laptop owner s manual If Your Laptop s Serial Port is Unavailable for the SMART Bo
33. will appear in Notebook one printed page per Notebook page Importing Scanned Pictures If you have a scanner connected to your computer you can insert scanned pictures directly into Notebook 1 Select Picture from Scanner then Select Source from the Insert menu The Select Source dialog will appear with a list of the scanners currently connected to your computer Select a scanner from the list and press the Select button Select Picture from Scanner then Acquire from the Insert menu Scan your picture following the instructions that came with the scanner you re using ak OW N When the image appears in your scanner s Photo Editor dialog adjust the picture as you like 6 Exit the dialog and return to Notebook You can now view the scanned picture on the current Notebook page in the upper left corner Importing Graphic Files and ClipArt Graphic files and Clip Art can be inserted directly into the current Notebook page via the Picture from File and Clip Art commands in the Insert menu The imported picture will appear in the top left corner of the Notebook canvas area This picture can then be selected and dragged elsewhere on the current page or onto a thumbnail page in the Side Sorter Notebook supports graphics in the gif omp jpg pcx tga tif ong and lzw image formats as well as Windows Metafiles wmf and Enhanced Metafiles emf clip art ne import graphic files or clip art Select Picture from File o
34. you can simply write in the On Screen NOTE Windows users can also convert handwriting directly in Notebook without using the SMART Keyboard Just select the Notebook handwritten object press on the letter A that appears in the upper right corner of the selection rectangle and your writing will be automatically converted to typed text Using the SMART On Screen Keyboard to Type Text The On Screen Keyboard is a virtual keyboard that eliminates the need for a separately attached keyboard Simply activate the On Screen Keyboard and press the virtual keys right on the SMART Board itself to input text into dialogs or any active application SMART Board User s Guide To use the On Screen Keyboard 1 Press the Keyboard button in the Pen Tray Keyboard Right or Floating Mouse or Press the SMART Board icon and select Keyboard for Windows or SMART Keyboard for Macintosh The On Screen Keyboard will appear Fl F2 F3 F4 F5 Fe F7 Fe ra rio ru riz fs Jtif2tsta sfelafals al em menom bp fam s palolwleleteieteli lobed e 2 feted PLE bEE Tele Lo als z z c v B n m el La 3 lel cal oe WE m rer o M SMART Keyboard Windows Position the cursor insertion point where you want to enter text in the active application or dialog Press on the keyboard keys as you would on any other keyboard and the text will appear at the cursor insertion point TIP You can p
35. 0 points The level you choose should be based on the time you have available to perform the procedure and the degree of tracking accuracy you require e Quick orientation requires only nine presses to complete and is well suited for fast orientations If your Board is accidentally moved or jostled during a presentation use the Quick orientation to re orient quickly and with minimal interruption e Standard orientation requires 20 presses and provides a level of accuracy suitable for most systems This is the recommended orientation level If you re orienting a projected SMART Board for the first time and you re using the display surface for normal presentation purposes select the Standard orientation This orientation takes under a minute and if performed carefully will provide a high level of tracking precision e Fine orientation involves pressing on 80 individual crosses Fine orientation provides the highest level of tracking precision but is relatively time consuming to perform Adjusting the Projected Image You must make a few final adjustments to the projector to ensure a focused image that fits within the bezel of your SMART Board at the top and bottom with a margin of approximately 3 8 on both right and left sides NOTE The 3 8 margin described above is an optimal measurement Alignment can vary in some instances the image can fill the entire screen in others the margin can be greater than 3 8 but be perfectly sa
36. EE SEES _Defaults _ Sample SMART Board User s Guide 21 22 2 Select the drawing tool you want to configure from the Tool drop down list 3 To change the width of the selected tool the default is 2 pixels scroll up or down in the Width box to increase or decrease line width The width range is from 1 to 32 pixels 4 Select the annotation color you want to produce from the 16 color palette under Color Note the changes to the sample annotation in the Sample box Make sure the visual appearance of the sample annotation is suitable before proceeding Saving Pen Tray and Floating Tools Settings as User Profiles Windows Only Individual Windows users may want to save the changes they ve made to the Pen Tray tools and Floating Tools in the form of a user profile This profile can be saved and then opened whenever that user next uses the SMART Board This means that multiple users of the same SMART Board all with different tool needs and preferences can tailor the Pen Tray tools and Floating Tools for their own purposes and never have to repeat the configuration procedure Each user profile is stored as an STLS file in the SMART Board Software directory on your hard drive wherever you installed the software initially If you want to move a profile from one computer to another you can either move the STLS file to a shared network directory or copy it onto a floppy disk and transfer it physically to the floppy driv
37. File Format 50 New Unnamed Notebook File 50 PDF Format 50 Saving Pen Tray and Floating Tool Settings as a User Profile 22 Saving PowerPoint Annotations 71 Saving Tools Settings 22 Scale to Fit Macintosh 66 Scanned Pictures Importing into Notebook Windows 57 Screen Capture Commands in Macintosh 59 Screen Capture for Windows 56 Screen Resolution 36 Selecting Notebook Objects All Objects on a Page 43 Multiple Objects 42 Single Object 42 Send Backward 45 Send to Back 45 Sending Notebook Files by E Mail 53 Serial Cable Connection Macintosh vili ix Manually Configuring Port v Windows iii vi Side Sorter 62 SMART Aware 4 SMART Board Cleaning ii Erasing on a SMART Board 24 Multiple SMART Boards 78 79 Orientation 7 8 Presenting on a SMART Board 70 72 Tips for Trouble Free Performance 7 Unresponsive 9 Without a Projector 74 Writing on a SMART Board 16 SMART Board Control Panel 2 SMART Board Service 1 SMART Board Software Configuring for Use with Projector 9 Configuring for Use without a Projector 74 Macintosh 6 SMART Board Control Panel 2 SMART Board Service 1 Windows 5 6 SMART Bulb Saver 13 SMART Grouping 44 SMART Notebook 2 Accessing 38 Capture PowerPoint Annotations 71 Capturing Annotations Macintosh 59 Capturing Annotations Windows 54 56 Capturing Notes on a Non Projected Board 75 Creating a New File 49 Deleting Objects 46 Distributing Notebook Files 52 53
38. Guide Press F ie Current Color button on left edge of Status Bar 41 42 Editing Notebook Objects Select Select All Notebook annotations are individual selectable objects that can be edited in a variety of ways A selected annotation object can be e moved anywhere on the workspace by pressing and dragging the object e made part of an annotation group with the Group command or removed from an annotation group with the Ungroup command e protected from further editing e reordered within an object stack e resized by pressing and dragging on any one of the eight resize handles e altered by having its visual attributes changed e deleted or erased e undone and or redone with the Undo and Redo commands Selecting Objects In order to move or edit an object that object must first be selected When an object is selected a dotted line selection rectangle and eight resize handles four handles if the object is small appear in a rectangular formation around the object Resize Handle A Selected Notebook Object The various methods for selecting one or more Notebook objects are described below To select a single object 1 Choose Select from the Draw menu or Press the Select toolbar button 2 Move the cursor over the object you want to select When the pointer cursor becomes a four arrow pointer cursor press once The object will appear enclosed by a dotted line selection rectangle with eight resize
39. If an intended recipient does not have SMART Notebook the transmitted file can t be viewed Notebook does however allow you to save a NBK file in image file PDF or HTML format so recipients without Notebook can still view your file see pages 50 and 51 To send a Notebook file as an e mail attachment 1 Select Send Mail from the File menu If you haven t yet named and saved the Notebook file a Save As dialog will appear Type a file name and select a directory Click the Save button A New Message dialog will appear The current Notebook file will automatically appear in the message body Enter the name of the intended recipient in the To box or Click the To box and select the recipient s name from the Address Book dialog 6 Select Send from the File menu or click the Send button The NBK file s will be sent as an attachment along with the message itself SMART Board User s Guide 53 54 Importing Information into Notebook D Notebook allows you to save images or text from other applications into the current Notebook file The objects you import can then be resized moved to another location on the page or cut or copied and then pasted into another page or file This section separately describes import methods for Windows and Macintosh users Macintosh users should turn to page petor details on importing information into Notebook Import Methods for Windows Users Notebook provides you with a variety of import methods
40. MART Board User s Guide 51 52 Publishing Notebook Files on the Internet Windows Only SMART Notebook allows you to publish your Notebook file on a server on the World Wide Web making it accessible to anyone with a Web browser You must however have Microsoft Internet Explorer 4 0 or later installed on your system together with an authoring component upgrade called the Microsoft Web Publishing Wizard and of course Internet access The Web Publishing Wizard itself provides all the online assistance you ll need to publish your Notebook file on a server To download the Microsoft Web Publishing Wizard 1 Open Microsoft Internet Explorer 2 For Internet Explorer 4 0 select Product Updates from the Help menu For Internet Explorer 5 x and 6 x select Windows Update from the Tools menu 3 Follow the on screen instructions to install the Microsoft Web Publishing Wizard If you re using Internet Explorer 5 x or later you ll need to select the Product Update tab to begin To publish a Notebook file on the Internet 1 Open SMART Notebook and select Save As HTML from the File menu 2 Select the Publish Files to Web Server check box 3 Complete this and the dialogs that follow Press the Finish button in the final dialog and Microsoft Web Publishing Wizard will appear and assist you with publishing your Notebook file to a Web server Printing and Distributing Notebook Files Anything you create or import into a Notebook file
41. MART Board in non projected whiteboard mode turn to Appendix A Using the SMART Board without a Projector on page 4 General Tips for Trouble Free Performance These tips apply to a SMART Board that is completely set up with SMART Board Software installed and running e Make sure all the styluses and the eraser are placed securely in the Pen Tray e Check to see that the Ready Light on the Pen Tray is illuminated green e Ensure that the SMART Board is connected to a USB or COM port that is recognized by the operating system and is not being used by another program The Importance of Being Oriented To provide an accurate and appropriate response to SMART Board touch the computer needs to know exactly where on your Board the projected image is located so as to translate Board contact to a precise point on the computer You provide the SMART Board Service with this information when you perform an orientation procedure a very simple process of touching firmly and precisely on a grid of red crosses that appear on the orientation screen With correct orientation the cursor will appear directly beneath your fingertip when you touch the SMART Board screen and closely track finger or tool contact made anywhere on the Board Orientation Tips e Press firmly in the small yellow square in the center of each red cross that appears in the orientation screen If you neglect to do this the SMART Board will not track your R finger or Pen Tr
42. RT Board is now touch sensitive Press the Orient button to perform a brief orientation procedure to more accurately map the location of each Board contact see page 7 for more information Preface About This Guide If you decide to read beyond Getting Started you ll be pleased to learn that the SMART Board lets you do a lot more than control your computer via the Board s touch sensitive surface and write over top of projected applications in electronic ink A SMART Board connected to a computer and an LCD projector allows you to e Create and edit a wide variety of annotation objects with the Pen Tray styluses the Floating Tools or SMART Notebook commands e Capture an image of that annotation into SMART Notebook with the press of a toolbar button e Use SMART Recorder Windows only to create a video file of everything you do ona SMART Board no matter which application you re using If you have a microphone you can also include audio in sync with the data e Save print or e mail a complete record of everything written drawn or typed into SMART Notebook You can even save your Notebook file as a PDF file Windows only a series of image files or HTML files that others can view via their Web browser e Use an On Screen Keyboard to enter text right at the SMART Board surface without using a conventional physical keyboard e Use the handwriting recognition feature to convert your handwritten text into typewritten text W
43. a new page in the current Notebook file Capturing Entire Files with Print Capture Print Capture allows you to print entire multi page files from other Windows applications to the end of the current Notebook file All the pages of the imported file can be immediately viewed one printed page per Notebook page During Notebook installation a print driver called the SMART Notebook Print Capture driver will be installed on your system This print driver functions like any other printer except that its output is captured in SMART Notebook rather than on paper Therefore any application that supports printing can be the file source for this function You can configure the SMART Notebook Print Capture driver output properties as you would any other printer NOTE You can only activate Print Capture from the source application Although this feature was previously available from within Notebook it is not available any longer To import files via the Notebook Print Capture driver 1 Activate SMART Notebook and open the Notebook file nbk extension that will receive the file Switch to the source application of the file you want to import Open the file you want to print to the Notebook file SMART Board User s Guide 4 From this application s Print Setup command or equivalent select the SMART Notebook Print Capture from the list of supported printers Activate the Print command Switch to the Notebook file The selected file
44. all just by touching the Board You can also press a SMART Pen Tray button to use the SMART Keyboard or make your next contact with the Board a right mouse click Windows only To activate your Pen Tray and other SMART Board tools so you can write over projected applications just open the SMART Board tools You can now pick up a stylus from the Pen Tray and write over any application displayed on the SMART Board surface For your SMART Board connection you have the option of using the provided serial cable or if you prefer to use a USB cable you can order a USB adapter cable from SMART Technologies Inc that is especially designed for connecting a SMART Board To quickly find the connection procedure that meets your needs refer to the table below NOTE The information provided in this section applies to the SMART Board 500 Series If you have a Rear Projection SMART Board or a SMART Board for Plasma Displays refer to the installation manual that came with your product for set up instructions Operating System Cable Connection E Windows Serial Cable Setup 1 Insert the SMART Board Software CD into your CD ROM drive The SMART Board Software setup program should start automatically If it doesn t select Start Run and enter x autorun exe where x is your CD ROM drive Follow the on screen instructions to install SMART Board Software During SMART Board Software installation you ll be asked if you want to put the SMART Board ic
45. ard If you ve connected a SMART Board to a COM port on your laptop computer but the SMART Board remains unresponsive you may be experiencing a COM port conflict created by software on your laptop If you use a laptop or personal digital assistant that transmits information to your computer using infrared IR light waves software resident in your StartUp directory may be telling the COM port to continually monitor the air for nearby IR devices Although you can physically connect a serial device such as a SMART Board to the laptop s COM port the software can override this connection reserving the COM port for the device specified by the software One solution is to use a different COM port If your IR device software uses COM1 but your computer has COM2 available perform the following procedure 1 Plug your SMART Board into COM2 2 Click the SMART Board icon in the System Tray and select Control Panel 3 Click the Connect button under Serial Ports in the Boards tab 4 Select COM2 from the drop down list and click the Select button If you have only one COM port you ll need to disable the detection feature of the infrared software so your SMART Board can use the COM port If you require further assistance consult your laptop owner s manual or call SMART Technical Support at 1 866 518 6791 On Screen Display Controls for Windows When you use a SMART Board with a projector you ll also want to use the On Screen Controls to enable
46. are window will not appear by default You only need to access this window if you want to disable Aware support for particular applications Board Aware Third Party Applications The extension of Board aware status to third party applications is done automatically In other words you don t need to activate anything but the third party application itself Aware works in the background to make that application a Board aware program With a projector notes written at any connected SMART Board during a data conference appear at all sites providing a fully interactive shared workspace Of course projection also gives the presenter touch control of the third party conferencing application The presenter simply presses on the Board with his finger to open meeting files He can also record notes for other sites to see by sharing the underlying application and then picking up a stylus and writing on the Board during a NetMeeting conference for example SMART Aware integrates the functionality of the SMART Board with the whiteboarding component of the following conferencing applications e Microsoft NetMeeting e DataBeam FarSite e Future Labs TALKShow e Netscape CoolTalk e PictureTel LiveShare e Intel ProShare In addition Aware supports e Microsoft PowerPoint e Microsoft Paint e Corel Presentations e CorelDRAW e AutoCAD and AutoCAD LT SMART Board User s Guide D Note To run SMART Aware we recommend you use a Penti
47. aterials use Notebook in Normal rather than Full Screen view All the tools required to create import and edit annotation objects are available from Normal view s menu commands and toolbars making it the optimal setting for creating or revising annotation objects in other words for creating presentations and taking notes To present that same material on a SMART Board however the enlarged viewing space provided in Full Screen view free of all toolbar clutter is preferable Full Screen View You can use SMART Notebook in Normal view that is from a resizable movable window with a command menu scroll tool and title bars or in Full Screen view Full Screen view maximizes available workspace on the SMART Board or computer screen it takes up the entire SMART Board or screen and neither menu toolbar s title bar scroll bars Windows Task Bar nor Status Bar are visible To activate Full Screen view in Windows 1 Select Full Screen from the View menu or Press Ctrl F or Press the Full Screen button on the right side of the Status Bar The title menu task and scroll bars will disappear and the Notebook window will appear enlarged filling the entire SMART Board In Windows a small three button toolbar enables you to navigate through your presentation return to Normal view and keep track of the time with the system clock Notebook x amp O 50316 PM Return to Normal View System Clock
48. atever you write on Erasing Tip the SMART Board is simultaneously displayed on your computer screen in SMART Vouoan else Giese Notebook with your finger in non projected mode If you don t want to keep your annotations in a Notebook file simply erase the dry ink Leaving all tools in the markings on your Board This erases the electronic ink on the computer as well Pen Tray touch the Board and you will erase the electronic ink on the monitor with the equivalent of a small sized eraser Once you ve filled the Board with notes you ll want to make sure they re safely captured in the open Notebook program before you erase them and write any more F Press the New Page button Before you erase press the New Page button in the Pen Tray Press the top New Page button in the Pen Tray or the Insert Blank Page button in SMART Notebook and your notes will be captured in the current Notebook page It s that simple Also a new page is simultaneously opened to be filled with fresh notes Don t forget to save the Notebook file when you re finished taking notes When you press the New Page button in the Pen Tray you can erase the Board confidently secure in the knowledge that e what you re erasing has been captured in Notebook e the next Board full of notes you write will be captured into a new blank page in Notebook You
49. ation at different locations in the room Setting Up Multiple Boards To display windows from one computer desktop on multiple SMART Boards option 1 you ll need either a separate video card for each Board or a single card that splits one video signal into multiple signals To set up multiple Boards that display identical computer desktops option 2 you ll need to either connect the projectors to each other in a daisy chain pattern or install a video distribution amplifier between the projectors and the computer You ll find detailed instructions for setting up multiple Boards in the SMART Board tools online Help If you require further assistance in setting up a multiple SMART Board scenario call SMART Technical Support at 1 866 518 6791 or outside North America at 1 403 228 5940 We ll be happy to help SMART Board User s Guide 19 Index A Accessing Floating Tools 19 SMART Board Tools for Macintosh 6 SMART Board Tools for Windows 5 6 SMART Notebook 38 SMART On Screen Keyboard 27 SMART Recorder 32 Adjusting the Projected Image 8 9 Annotations Capturing into Notebook Macintosh 59 Capturing into Notebook Windows 54 56 Writing over Applications 16 Assigning Text Attributes 40 41 AutoCAD and AutoCAD LT 67 Autosave 50 AVI File Format 34 Aware 67 Changing Aware Default Settings 68 Online Help 69 With Projection 67 B BMP File Format 50 Board Aware Program Definition 54 Board
50. ay tool correctly e f you re dissatisfied with the precision of a particular orientation point you don t need one yellow square in to begin the entire orientation procedure again Just press either of the two Pen Tray tie Caner Orne buttons or the left arrow key on the keyboard to retract a poorly aligned orientation cross point You won t lose any previously established orientation points and you can redo the last orientation point e f you want to redo the entire orientation procedure press the Esc key on the keyboard SMART Board User s Guide 7 Quick Orientation Standard Orientation ptt bbe H H H H H H H H bbb t Fine Orientation A Keystoned Image When Should You Perform an Orientation Procedure While orientation is the first task performed after configuring the COM port and installing the SMART Board Software the SMART Board may be accidentally jostled or deliberately moved to another location If this occurs you ll need to perform the orientation procedure again Press the SMART Board icon and select Orient for Windows or Orient SMART Board for Macintosh and follow the on screen instructions You can also access this feature by pressing the Orient button in the Boards tab of the SMART Board Control Panel Which Orientation Level Should You Choose The SMART Board Service offers three orientation levels Quick 9 points Standard 20 points and Fine 8
51. bk file extension The new Notebook file will be automatically saved in the current directory and drive unless you specify otherwise see step 3 To store the new Notebook file in a different directory and drive press the scroll arrow in the Save in box and select the directory and drive in which you want to store the new Notebook file If you selected Save As you can save the current Notebook file for use with previous versions of SMART Notebook by specifying an nbk extension and scrolling to the SMART Notebook 1 0 or SMART Notebook 1 1 selection in Save as type Windows users can also save the file as a NetMeeting Whiteboard file by selecting NetMeeting 2 0 Whiteboard 256 colors as the Save as type To activate deactivate Notebook Autosave NOTE Autosave saves the current Notebook file whenever you move to a new page after making changes By default Autosave is activated 1 4 Select Options from the Tools menu The Options dialog will appear Press the Saving tab Select or de select the Enable Autosave check box Press OK To save a Notebook file as a PDF file Windows only 1 Select Save As PDF from the File menu The Save As dialog will appear Use the current directory or press the scroll arrow in the Save in box and select a different one In the File name box type a name using the pdf file extension Press Save To save a Notebook file as Image Files 1 2 Select Save As Image Files from th
52. can of course check to make sure your notes are captured simply by moving to your computer and looking at the current open page in Notebook You ll see the notes you re about to erase have been captured and now appear as the final page in the Notebook Side Sorter and the current page will be a new blank page ready to receive fresh notes SMART Board User s Guide 75 76 Appendix B Floating Tools Options For Windows Users D You can edit the default Floating Tools palette to contain as many of the tools listed below as you like To edit the Floating Tools open the Control Panel press on the Floating Tools tab and drag individual tools from the List of Tools onto the Editable Floating Tool Bar The following table describes the effect of using each available Floating Tools button Tool Button Resulting SMART Board Behavior I vertical Inserts a vertical separator in the Floating Tools palette Separator E Horizontal Inserts a horizontal separator in the Floating Tools palette Separator Pe Enables you to write or draw freehand style over any application in the color and width you choose using the Configure tool settings dialog oe Highlighter Highlights an area of the screen for emphasis without overwriting the underlying image amp Eraser Activates an eraser cursor you can press and drag to erase annotations Ol Draw Rectangle Activates a drawing tool you can press and drag to create squares and rectangles Activates a
53. copying and pasting multiple objects onto the same page they often become stacked on top of one another You may want to rearrange them to reveal an object hidden within the stack Select the Bring Forward and Send Backward commands in the Draw Order menu Windows only to rearrange selected overlapped objects one position at a time for selective visibility The Bring to Front and Send to Back commands in the Draw Order menu Windows or the Draw menu Macintosh take selected objects to the upper and lower limits of the object stack in other words these commands move an object all the way to the front or rear of the stack Resizing Objects You can resize any Notebook object by dragging its resize handles until it s the right shape and size To resize a selected object 1 Select the object to be resized as described on page 42 2 Move the cursor over any of the eight resize handles The cursor will change to a two headed arrow 3 Press and drag the two headed arrow cursor to enlarge or contract the object To maintain the original height to width ratio of a geometric object press the Shift key and drag one of the four diagonal resize handles located in each corner of the selection rectangle as shown in the figure below NINN Diagonal Resize Handles Diagonal Resize Handles 8 NOTE You can change the size of a text box but the contents will remain unaltered Contracting or enlarging a text box will onl
54. creen Display Controller to work you ll need e anavailable COM port on your computer e anRS 232 serial cable connection from the projector or plasma display to the computer On Screen Display Controls are available for both supported and non supported projectors and for all plasma display panels that work with a SMART Board for Plasma Displays If your projector does not appear on the list of supported projectors you can select A Generic Projector from the list of Display Controllers and configure it as shown in the procedure below After you ve installed or configured the On Screen Display Controls a Display Controls icon is added to your System Tray on the right side of the Task Bar as shown below Configuring and Using On Screen Display Controls win an 226 PM On Screen Display Controls Icon in System Tray Press once on this icon to view the Controls dialog for your On Screen Display Controls and then adjust and control your display by pressing the appropriate buttons in the dialog You can also access the controls in the form of a command menu list with a right mouse press on the icon Pressing twice on the icon will cause your projector or plasma display to shut down immediately NOTE Specific on screen controls vary according to the projector and plasma display model but in general standby mode volume display mode and input source controls become touch accessible SMART Board User s Guide 11 To configure
55. d However you will not be able to write over top of an application with a Pen Tray stylus or use any of the other SMART Board tools no open SMART Board tools for Windows Double press on the SMART Board icon in the desktop OR SMART Board 1 Press the Start button in the Task Bar select Programs SMART Board Software and then press on SMART Board The SMART Board icon will appear in the System Tray on the right side of the Task Bar 2 Press on the SMART Board icon in the System Tray and select the option you want from the menu that appears or Double press on the SMART Board icon in the System Tray and press on the button you want in the toolbar that appears You can also open the toolbar by pressing and dragging the SMART Board tools menu away from the System Tray SMART Board User s Guide Open Help Notebook 3 Keuboard Lt Notebook Eep Pe Y Floating Tools Control Panel ge i Floating Tools Orient Recorder 7 SMART Board Tools Pop Up Menu SMART Board Tools Toolbar of Buttons Exit Control Panel To minimize the toolbar double press on the title bar along the left edge Double press again to restore the toolbar To exit SMART Board tools in Windows Press the SMART Board icon in the System Tray and select Exit Accessing and Exiting SMART Board Tools for Macintosh To access SMART Board tools for Macintosh Press on the SMART Board icon in
56. d and allows you to perform a wide variety of operations With the Floating Tools open you have access to the same configurable styluses and eraser as the Pen Tray tools in virtual rather than physical form Press the Pen button for example and your next contact with the SMART Board will produce electronic ink press the Eraser button and your next contact will remove electronic ink just like the equivalent tools in the physical Pen Tray Highlighter Eraser Pen Right Mouse Tip The Rectangle x Transparent button is of ideal for highlighting large areas of data on lolly ar Tiar Left Mouse Draw Filled Rectangle Screen Pointer Restore Clear Annotations Floating Tools Windows In addition to these virtual Pen Tray tools the default Floating Tools palette offers features you won t find in your Pen Tray which you may find indispensable tools for creating a large screen pointer for presentations or a right mouse click Windows only clearing annotations and restoring cleared annotations In Windows you can edit this palette of tools to add a wide variety of tools You can also create your own customized palette in the form of a user profile you can activate each time you use the SMART Board To open and close the Floating Tools 1 Press on the SMART Board icon and select Floating Tools 2 Press on the grab handles at the left side of the Floating Tools to move the Floating Tools to another screen locat
57. d letter again to alter the case To convert handwriting to all upper case 1 Press the CAPS button in the Edit toolbar 2 Inthe Writing Recognition Area write items in either lower or mixed case Converted text will appear in the Editing Area in all upper case To add spaces or carriage returns inserting empty lines in the application 1 Inthe Editing Area move the cursor to where you want either a space or an empty line to appear SMART Board User s Guide 2 Press the Space button in the Edit toolbar to enter a space within the text es eee or 3 Press the Enter button in the Edit toolbar to enter an empty line carriage return into Beck the active application after the text has been committed Press ma Space here lt i Enter To scroll through converted text in the Editing Area caps mum When you ve converted more text than can be seen in a single line scroll buttons will appear am Edit on either side of the Editing Area line Commit This sceptred i s p Scroll buttons Press on the left scroll button to scroll towards the beginning of the converted text press on the right scroll button to scroll towards the end of the converted text Entering Freehand Numbers If you re entering a long series of numbers it s a good idea to press the NUM button in the Edit toolbar to enhance number recognition While the On Screen Keyboard will normally recognize numbers its ability to recognize numbers is
58. default printer 3 Ifyou pressed on the first or middle button open SMART Notebook to view the capture results A new page containing the captured application window plus the Pen Tray annotations as two separately selectable objects will appear Capturing All or Part of a Screen Like the Save Print toolbar described above Notebook s Screen Capture toolbar allows you to capture external Pen Tray annotations and the application background to a new page of your Notebook file By default the captured image will appear on a new page in the current Notebook file You can change this by de selecting the check box next to Save Pictures to New Page in the Screen Capture toolbar The newly captured image will then appear at the top of the current Notebook page A full range of commands is available by pressing on the camera icon on in the Screen Capture title bar Move Minimize Close Small View to reduce the size of the Screen Capture toolbar Save Pictures to New Page and About Screen Capture To activate Screen Capture 1 Select Launch Screen Capture from the Tools menu EE TE Si Ea The Screen Capture toolbar will appear i Window Screen 2 Move the Screen Capture toolbar by pressing and dragging the title bar to any screen i position W Save Pictures to New Page NOTE The Screen Capture toolbar will float over all open applications SMART Board User s Guide 55 windo Tip If you ve captured a screen or wind
59. ding 6 Press the Save button A message box will appear indicating that the recording was successful and your session has been saved This message box will also indicate the size of the AVI file and the length of time that elapsed during the recording 7 Press OK To play an AVI file Double press on the file in Windows Explorer and it will open in Windows Media Player For a presentation that most closely matches what happens on a SMART Board select Full Screen from the View menu in Windows Media Player To end the Full Screen view press the Esc key More information about using Windows Media Player is available from the online help provided with the application Although you can use any version for best results we recommend that you install the latest version of Windows Media Player This software is available free of charge from www windowsmedia com download NOTE If you send a video file in SMART Recorder Video AVI format to people who do not have SMART Board Software installed they will not be able to view the file You can remedy this by converting the SMART Recorder Video AVI file to the WMV format using the conversion application available from www microsoft com windows windowsmedia wm 7 encoder asp and then sending the video file again SMART Board User s Guide 35 36 Enhancing System Performance and Video Quality Follow these tips to improve system performance during recording 1 Reduce your screen resolut
60. dix C Using Multiple SMART Boards 78 Why limit yourself to one SMART Board Multiple Boards that show a single split desktop provide a greatly enlarged canvas dramatically enhancing a presentation made to a large audience Several Boards that show copies of the same desktop can be very useful when strategically situated throughout a large auditorium You also have the option of displaying different application windows from the same computer on multiple Boards You can operate up to eight SMART Boards or SMART Boards for Plasma Displays simultaneously from the same computer None all or some of the multiple Boards can be operated with projection When you re using more than one Board you can easily move objects from one Board to the next With one hand press on an object on one Board Now press a finger of your other hand on the adjacent Board release your finger from the first Board and that object will disappear from the first Board and reappear beneath your finger on the second Board You have the option of e displaying either a split window or different application windows from one computer desktop on multiple Boards option 1 below e displaying identical computer desktops on multiple Boards option 2 on the next page Option 1 Displaying Split or Different Application Windows from One Computer Desktop on Multiple Boards Suppose you re reviewing a spreadsheet and want to keep notes You could display Excel on one Board a
61. do so with care Quick stops excessive force and uneven surfaces may cause the SMART Board to overturn 2 If you are transporting the SMART Board over a distance we strongly urge you to completely repackage it using the original packaging If the original packaging is no longer available pack all components with as much padding as reasonably possible to ensure that they are not exposed to excessive vibration or shock 3 Avoid setting up and using the SMART Board in an area with excessive levels of dust humidity and cigarette smoke 4 Avoid leaving cables on the floor where they can be tripped over If you must run a cable over the floor lay the cable in a flat straight line and secure it to the floor with tape or a cable management strip in a contrasting color Handle cables carefully and avoid excessive bending 5 If replacement parts are required ensure the service technician has used replacement parts specified by SMART Technologies Inc or parts with the same characteristics as the original Important Information Cleaning the Writing Surface Before you clean the SMART Board you should first log off If you touch the screen when the computer is in any other state e g with a program open or at the desktop pressure applied to the screen will activate program components or scramble desktop icons We therefore recommend that you first log off and then put the projector into standby mode to more easily view dirt and streaks We
62. drawing tool you can press and drag to create lines oO Draw Circle Activates a drawing tool you can press and drag to create circles and ellipses ELE Clear This tool toggles between two states When annotations are on the Board the button is in the Clear Annotations state As soon as an k Restore annotation is deleted the button changes to Restore Annotations Annotations Captures any area of the screen you select by pressing and al Capt naa dragging to a new page in SMART Notebook Screen Region Capture the Captures the current screen and any annotations made on the Screen SMART Board to a new page in SMART Notebook amp Print Sends the annotations plus the application background to the default printer k Use Mouse Enables you to return to a left mouse click after using a pen or Cursor drawing tool F Float Mouse Produces a floating mouse with the next Board contact Use the Click floating mouse to view tool tips for buttons in programs configured to provide that feature A Middle Mouse Produces a middle mouse click with the next Board contact Click SMART Board User s Guide Tool Button Resulting SMART Board Behavior Right Mouse Produces a right mouse click with the next Board contact Click D Screen Pointer Produces a floating pointer in the shape of a large arrow Launch Opens the SMART Keyboard for on screen typing Keyboard 7 Launch Opens SMART Notebook Notebook SMART Board User s Guide cf Appen
63. e with a projector and should not be marked with dry erase ink Tip Use the Notebook SMART Zoom feature SMART Zoom accommodates the entire Board workspace without scrolling ensuring that whatever you write on the Board will be displayed on your monitor Select the SMART Zoom command from the View Zoom menu of Notebook 74 In non projected whiteboard mode you can write on the SMART Board with dry erase markers just as you would on an ordinary whiteboard Unlike an ordinary whiteboard however whatever you write in dry erase ink is simultaneously displayed on your computer screen in the pen color you selected You can save this electronic version of your writing as a Notebook file print it save it as an image file in PDF format or in HTML format and send it via e mail to others We recommend that you purchase a set of high quality dry erase markers in black blue red and green and place each pen in the matching colored slot of the Pen Tray Setting Up the SMART Pen Tray for Non Projected Use When you set up your SMART Pen Tray make sure you remove the Projection button label from the label recess revealing the Whiteboard Mode button label New Page Button Label Print This label indicates that the upper Pen Tray button is the New Page button a very important button for non projected SMART Board use Pressing this button opens a New Page in Notebook to receive fresh notes The bottom button is the Print but
64. e Draw menu Select color and line width as described in steps 2 and 3 above Press and drag with the cursor or if you re working on a SMART Board press and drag with your finger or any pointing device to create the geometric object Release the mouse button or lift your finger when you are satisfied with the size of the object The object you just created can be selected and modified moved deleted resized etc To delete the object select it then select Delete from the Edit menu or press the Delete button in the toolbar Windows only The Pen Tray eraser will not erase this object SMART Board User s Guide Current Color button on left edge of Status Bar 39 Tip Rather than using an ordinary keyboard consider using the On Screen Keyboard for the brief keyboard input required by some dialogs Just press the On Screen Keyboard button on the Pen Tray Times Mew Forman Ze Typing in Notebook Just start typing A text box will appear enlarging as you add more text and automatically wrapping when you reach the edge of the Notebook canvas area When you ve completed text input press anywhere outside of the text box to commit the text If you choose you can press and drag to create a custom sized text box You should make the box the approximate width of the text you are adding The text will automatically wrap at the right boundary so it remains within the width you ve established You can resize a text
65. e File menu The Save As Image Files wizard will appear Specify a graphic format SMART Board User s Guide O Oo N Oo 1 2 Specify a directory for the graphic files by pressing the Browse button and navigating to an appropriate directory location By default the image files are saved to the same directory as the Notebook file However we recommend that you create a new folder to hold all your image files If you enter the name of a folder that doesn t yet exist you ll be asked if you want the folder to be created Press Next Specify a base name for the image files NOTE Each page in a Notebook file is saved using this base name and a page number This base name is also applied to the folder that contains the group of files that make up the Notebook pages Press Next Specify the page image resolution for the image files Press Finish To view the images you just created go to the folder and open the desired page file To save a Notebook file in HTML format Windows only Select Save As HTML from the File menu Specify a directory for the HTML files by pressing the Browse button and navigating to an appropriate directory location The default directory is My Documents on your hard drive However we recommend that you create a new folder to hold all your HTML files If you enter the name of a folder that doesn t yet exist you ll be asked if you want the folder to be created If you have Microsoft Internet Explorer
66. e on the destination computer At this point you ll need to copy the STLS file into the destination computer s SMART Board Software directory To save your tools settings as a user profile 1 Reconfigure the Pen Tray tools or Floating Tools as described on pages 17 21 As soon as you begin editing the settings a user profile named Temporary will be assigned If you want to keep these settings we recommend that you save the user profile under a different name 2 Press the drop down arrow in the User Profiles text box Select Save As A New Profile dialog will appear The user name with which you logged on to your system will appear as the default profile name 4 Accept the default profile name or type any name you prefer in its place Press the OK button The new profile will appear as the currently selected user profile in the User Profiles text entry box 6 Press the OK button at the bottom of the SMART Board Control Panel to begin using your new user profile immediately To delete a user profile 1 Open Windows Explorer and navigate to the SMART Board Software directory on your hard drive The SMART Board Software directory is likely located in your Programs folder 2 Locate the STLS file that corresponds to the user profile you d like to delete SMART Board User s Guide NOTE This is more easily accomplished if you group the files by type First select Details from the View menu of Explorer Next press on the Type butt
67. e run a status log for diagnostic purposes and if you re a Windows user access the SMART Board Diagnostics program to test the functionality of connected SMART Boards e access advanced Board settings NOTE This should only be attempted with the assistance of SMART Technical Support e configure video card s and perform orientation for multiple SMART Board operation Windows only e install on screen display controls for your particular projector or plasma display panel Windows only In the Pen Tray tab you can e customize the Pen Tray tools to accommodate individual user preferences or revert to default values e create and save individual user profiles Windows only In the Floating Tools tab Windows only you can e customize the Floating Tools to accommodate individual user preferences NOTE Windows users can also enlarge the Floating Tools with additional buttons and create and save unique Floating Tools profiles for individual users In the Aware tab you can e disable SMART Aware the default is an active Aware application access Aware preferences and display active Aware applications Windows only e establish PowerPoint preferences Floating Tools The Floating Tools are a versatile palette of buttons that float over any open application on your SMART Board and offer you a wide variety of functionality In addition to providing software counterparts to the Pen Tray tools a virtual stylus highlighter and eraser
68. ea In this case you might want to split the window across a couple of Boards as shown on the two SMART Board for Plasma Displays below Untitled SMART Notebook i MER i sert dt Vi nsert Format Tools Draw Help puk 4 gt MEE Press Fi for help 08 33AM Gi Ful Screen 7 MStart i Untitled SMART Rsa LL Q ar 1 A Tm Tarr i 1 cc gt laa rei m Elpa i Aaa 3 You could even have separate windows open on some of the Boards and windows split over others Option 2 Displaying Identical Computer Desktops on Multiple Boards It s particularly useful to display the same desktop on multiple Boards when you re delivering a presentation in a large lecture hall or meeting room By using multiple Boards you can display the same inform
69. en Tray will turn from red to green 4 Press on the SMART Board icon and select Orient to perform a brief orientation procedure to more accurately track your touch on the SMART Board see page 7 for more information Preface vii viii Macintosh Serial Cable Setup 1 Connect the short DB9 end of the supplied serial cable to the 9 pin serial port underneath the SMART Board see the upper figure on page iv 2 Attach the supplied Macintosh serial adapter to the long DB9 end of the supplied serial cable and insert the barrel shaped end of the adapter into the modem or printer port on your Macintosh Supplied Serial Cable POTTE Socket Long DB9 Modem or Printer Port Connecter p E Macintosh Serial Adapter 3 With your Macintosh turned off unplug your keyboard connector from the keyboard port Next connect the power plug end of the supplied SMART Macintosh Keyboard Adapter to the power plug on the long DB9 connector and the other end to the vacated keyboard port Finally reconnect the keyboard connector to the SMART Macintosh Keyboard Adapter Power Plug Socket Long DB9 Connector To Serial To Keyboard Adapter Connector To Keyboard SMART Keyboard Adapter Port Connecting the SMART Keyboard Adapter NOTE If your Macintosh isn t equipped with a keyboard port connect an external power su
70. er you may want to consider using the SMART Bulb Saver instead Not only is the SMART Bulb Saver designed especially for use with a SMART Board but it s highly configurable as well it can put your projector or plasma panel into standby mode customize the screen graphic shut down the computer and log off the current user after a specified period of inactivity To activate the SMART Bulb Saver 1 Connect the appropriate cable from the projector s computer control connection to an available COM port on your computer You may have already made this serial connection between the projector and computer to activate an On Screen Display Controls see page 11 2 Press the Start button M Start point to Settings and then press on Control Panel 3 Double press on Display The Display Properties dialog will appear 4 Press the Screen Saver tab SMART Board User s Guide D Warning If you connect an external computer e g a guest laptop to the projected SMART Board turn the SMART Bulb Saver off The screen saver responds to periods of inactivity in the internal computer So the image from the external computer may be unexpectedly interrupted by its activation 13 Press the scroll down arrow EJ under Screen Saver and then select SMART Bulb Saver from the list of available screen savers Press the Settings button The SMART Bulb Saver dialog will appear If you ve previously installed an On Screen Display Cont
71. even active When the log in screen appears press the Keyboard button on the Pen Tray The On Screen Keyboard will appear and you can type your user name and password without moving to an actual keyboard SMART Board Icon we Tip Save your Notebook file as a PDF file HTML file or series of image files if you re sending the information to people who dont have SMART Board Software installed on their computers The components of SMART Board tools are briefly described below SMART Notebook SMART Notebook allows you to create organize and save notes either on a SMART Board or at your workstation and then send those notes to a printer Notebook provides many object creation tools that allow you to create a variety of annotations within Notebook files Notebook commands also enable you to import graphics text clip art and entire files from any other application into your Notebook file You can use these tools in a meeting to assist you in writing notes and capturing participant input Or use them at your workstation to help you create a multi page Notebook file for presentation at an upcoming meeting During the meeting open that file on the SMART Board Everything you prepared earlier will be displayed on the large surface of the Board and if you use Notebook in Full Screen mode your display surface will be even larger And of course you ll be able to navigate through your presentation just by touching the Board
72. everse the process and return them to their separate status by ungrouping them SMART Board User s Guide Note The Side Sorter is the vertical strip of Notebook thumbnail pages to the right of the current page See page a i more infor n 43 k Select k Select Four Guide Boxes around a Freehand Annotation 44 To group several Notebook objects 1 Choose Select from the Draw menu or Press the Select toolbar button 2 Select all the objects you want included in this group see Selecting Several Objects on page 2 3 Select Group from the Draw menu The individually selected objects will be combined into a single grouped object which can be moved without disturbing the relative positions of the individual annotations within the group The group can also be resized as a single unit by pressing on any of the eight resize handles and dragging Grouping individual objects into an integrated collection of objects may only be temporarily useful Later you may want to restore the group to its original constituent units by ungrouping them so that you can manipulate them individually To ungroup an object group 1 Choose Select from the Draw menu or Press the Select toolbar button 2 Select the object group you want to ungroup Select Ungroup from the Draw menu The object grouping disappears and the collection is broken into its original object components now appearing as individually selected objects A
73. file select All from the page range section or To print a range of pages select Pages from the page range section and enter the specific pages that constitute the lower and upper limits of the desired range To specify the format of Notebook images with Page Setup 1 Select Page Setup from the File menu Ti The Printer Page Setup dialog will appear This dialog enables you to specify how the fon Notebook individual pages you ve created in the current Notebook file will appear on the printout pages are packed with You specify how many Notebook pages will appear per printed page to a maximum of information we 12 You can also specify portrait or landscape orientation recommend a n maximum of six 2 Under Formatting Options specify framing page name and margin options for the Notebook pages per Notebook pages printed page If you re a Windows user select landscape or portrait under Orientation Specify the number of Notebook pages you want to appear on each printed page in Number of Document Pages per Printed Page Sending Notebook Files Windows Only win You can send a Notebook file as an attachment in an e mail message The recipients can be either intranet or Internet addresses via the Internet mail program that may be associated with your version of e mail The Notebook file will be displayed as an icon in the body of the message NOTE The recipient of the message must have SMART Notebook to open a NBK file
74. g in the owner s manual for your projector Look in the specifications section of the manual for the following communication protocol information bits per second data bits parity stop bits and flow control 4 Enter the name of your projector in the Display Name text entry box Enter the binary PC command codes for Power On and Power Off in their respective text entry boxes NOTE You ll find this information in the PC Command or Control Code section of the owner s manual for your projector 6 If necessary enter the single digit values that represent the byte length of the projector s acknowledgement response to the computer s control commands in the AckLen text entry boxes NOTE If you set up the On Screen Projector Controls for your projector and they fail to work it may be necessary to enter the AckLen values in AckLen If this information can t be found in the owner s manual for your projector you may need to contact the projector manufacturer for this information 7 Press the Install button and then the Start button The On Screen Display Controls for your projector will immediately appear together with the On Screen Display Controls icon in the System Tray Using the SMART Bulb Saver Windows Only If you want to take advantage of the On Screen Display Controls feature but have no screen saver installed we ve provided one that s especially tailored for SMART Board use Even if you re already using another screen sav
75. humbnail page in the Side Sorter If the number of objects on the Board or current page becomes distracting you can stack them by moving them on top of one another For information on rearranging the objects you ve stacked see Rearranging Stacked Objects on page 75 To move a single object or several objects 1 Select the object s to be moved as described above 2 Press hold and drag to any other position on the page or onto a thumbnail page in the Side Sorter If you select several objects moving any one of them will cause the entire group to move as a single unit Grouping and Ungrouping Objects You may want to group several Notebook objects into a single graphical object When you select one object in such an object group the entire group is automatically selected The object group can then be moved edited and sized as a single object When selected the original multiple selection boxes within the group will be replaced by a single selection box When you cut or copy a single grouped selection the grouping is retained in the pasted result In addition the grouping is preserved across any number of file Saves The grouping feature is especially useful if you want to move a group of objects without disturbing their relative positions It s also faster than moving the objects individually However once you ve created a group from a collection of objects they can no longer be edited resized or moved individually until you r
76. ile menu or send it to a printer in the same way You ll find you ve created a bitmap with much greater ease than normal you have the extra large canvas of the SMART Board surface to work on and the artistic control that can only be achieved with a pen in your hand You ll also find that Aware offers the same advantages when you re running CorelDRAW version 8 0 or AutoCAD Two Popular Board Aware Programs NetMeeting and PowerPoint SMART Aware is especially useful for SMART Board users running NetMeeting and PowerPoint two very popular applications for conferencing and presentation purposes respectively Although Aware operates very much in the background it greatly enhances the effectiveness of both these applications Turn to Using PowerPoint on a SMART Board on page U and Working with Board Aware Third Party Applications on page efor more information Accessing and Exiting SMART Board Tools for Windows win We recommend that you put SMART Board tools in your Windows StartUp folder During the SMART Board Software installation you ll be asked if you wish to do this If you reply affirmatively whenever you activate Windows SMART Board tools will automatically be available to you in the form of the SMART Board icon residing in your System Tray If you close down SMART Board tools your SMART Board will remain touch sensitive and you can still use the Pen Tray buttons to create a right mouse click and access the SMART Keyboar
77. indows only e Import information from almost any electronic source into SMART Notebook e Use touch shortcuts to breeze through your PowerPoint presentation at the SMART Board The SMART Board User s Guide tells you how to accomplish all of these tasks and more While the SMART Board is an easy natural tool that requires no special expertise to use this guide covers the complete range of SMART Board functionality so you can take full advantage of all of the SMART Board s features The pages that follow are organized around the typical tasks performed before during and after a SMART Board presentation You ll learn how to create both Notebook files and annotation objects within those files import information from other sources and then sort and edit file contents You ll also learn how to print and send Notebook files and the most effective ways of using your SMART Board during a presentation Instructions for using several third party conferencing presentation and graphics applications as Board aware programs on the SMART Board are also provided The guide concludes with customer support information and details on using the SMART Board without a projector The information in this guide also relates to the two other members of the SMART family of interactive whiteboard products the Rear Projection SMART Board both cabinet and in wall models and the SMART Board for Plasma Displays For setup information read the installation guide
78. instructions to install SMART Board Software Immediately following the SMART Board Software installation you ll notice the Ready Light on the Pen Tray turns from red to green This indicates that the SMART Board is now fully touch sensitive 5 If the SMART Board tools do not automatically open press on Start and go to Programs SMART Board Software SMART Board The SMART Board icon will appear in the System Tray You can now pick up a stylus from the Pen Tray and write over any projected application 6 While not strictly necessary we recommend that you press the SMART Board icon and select Orient to perform a brief orientation procedure to more accurately map the location of each Board contact see page 7 for more information Macintosh USB Adapter Cable Setup 1 Connect the DB9 end of the optional USB adapter cable to the 9 pin serial port underneath the SMART Board see the upper figure on page Iv E 2 Connect the USB connector at the other end of this cable to the USB port on your computer see the figure on previous page The Ready Light on your Pen Tray will turn red indicating that the SMART Board is receiving power from the USB port 3 Insert the SMART Board Software CD into your computer s CD ROM drive The CD will automatically launch the installation program Follow the on screen instructions When installation is complete the SMART Board icon will appear in the menu bar and the Ready Light on the P
79. ion 3 Press the Close button in the upper left corner of the Floating Tools to close them Highlighter Pen Configure Tools Tip You can quickly reconfigure the drawing tools in the Circle Floating Tools by double pressing on the pen highlighter or drawing tool buttons Restore Clear Annotations Floating Tools Macintosh SMART Board User s Guide 19 Clear Annotations Restore Annotations 20 Two Buttons to Note The Restore Clear Annotations and Screen Capture Buttons One Floating Tools button that deserves special mention is the Restore Clear Annotations button This very useful dual button may in itself justify keeping the Floating Tools constantly open on your SMART Board Whenever you write something on the Board the button is in its Clear Annotations state as soon as you delete any of your annotations the button changes to Restore Annotations Let s say you ve written an important note on the Board but your elbow grazes the Board as you turn towards your audience the annotation you just made will disappear If you press the Restore Annotations button your note will be restored If you haven t activated the Floating Tools don t panic Press on the SMART Board icon select Floating Tools and then press the Restore Annotations button The last cleared annotation in this case the one you accidentally lost will be restored NOTE To access this feature in Macintosh press the SMART Boa
80. ion and the colors setting on your display as explained below Smaller screens and fewer colors result in smaller files Select a local hard drive for the target files in the SMART Recorder options See page B4 Network drives are slower and hurt performance Disable hardware acceleration as explained below Try a different video card Some video cards perform better than others Accelerated Graphics Port AGP video cards generally provide faster performance than Peripheral Component Interconnect PCI cards Select a lower video quality setting see page 34 You ll need to balance your expectations for video quality against the limitations of your computer system The higher the video quality the larger the files and the demands placed upon your computer system Follow these tips to improve playback quality of videos 1 Select the SMART Recorder Video format with 16 million colors rather than the Microsoft Video format that uses 256 colors see page 34 Select a higher video quality setting in the SMART Recorder options see entl You ll need to balance your expectations for video quality against the limitations Of your computer system The higher the video quality the larger the files and the demands placed upon your computer system Disable hardware acceleration as explained below To reduce screen resolution and display colors 1 Press the Start button and select Control Panel from the Settings menu The Control Panel
81. l automatically launch when you use any of the screen capture tools available in either the Windows or Macintosh version of SMART Board tools However you may also want to open Notebook to prepare a presentation before a meeting or to write notes during the course of a meeting To open SMART Notebook For Macintosh press the SMART Board icon in the menu bar and select SMART Notebook For Windows press on the SMART Board icon and select Notebook NOTE In Macintosh Notebook will automatically launch when you select Capture Screen or Capture Selection from the SMART Board tools drop down menu In Windows Notebook will automatically launch when you press the Screen Capture button in the Floating Tools or in the Save Print toolbar Writing with the Notebook Pen Tool To write with the Notebook Pen tool 1 Press the Pen toolbar button or Select Pen from the Draw menu When moved over the Notebook canvas the cursor becomes a pen icon SMART Board User s Guide Select an appropriate color by pressing the Color button and then pressing on a color from the 16 color palette Alternatively if you re a Windows user you can select from a 48 color palette by selecting Current Color from the Format menu or by pressing on the Current Color button on the extreme left edge of the Status Bar You can also select a line width for your freehand annotation by pressing the Line Width button in the toolbar or choosing Line Width from the Format me
82. lained on page 2 These objects may have been created with either Notebook or Pen Tray tools 2 Select Delete from the Edit menu or Press the Delete button in the toolbar Windows only x The selected object s will disappear 3 To delete all objects on the page select Clear Page from the Edit menu All objects on the current page will disappear Undoing Your Mistakes In the event that you make a mistake or simply change your mind select Undo from the Edit menu or press the Undo toolbar button to reverse the effect of the last command invoked or action committed You can undo many previous actions by selecting Undo repeatedly Once you ve undone a previously issued command or object you can also change your mind again and reinstate the original object by selecting Redo from the Edit menu or pressing the Redo button The Undo command in the Edit menu changes to show the most recent command or action affected Undo applies to single annotations multiple selected annotations and annotation groups SMART Board User s Guide 47 48 To Undo the last object created or command issued Press the Undo toolbar button or Select Undo from the Edit menu The effect of the immediately previous command will be revoked You can continue to activate the Undo command to rescind any number of previously issued commands for the current page To Redo the last object or command revoked with Undo Press the Redo toolbar button o
83. lbar button See Undoing Your Mistakes on page 47 SMART Board User s Guide To erase freehand annotations with the Pen Tray eraser 1 Pick up the eraser from the Pen Tray The cursor will immediately change to an eraser icon 2 Press on the SMART Board with the physical eraser your finger or with any other object The electronic ink will disappear wherever Board contact is made NOTE This method of erasing only works with annotations created with the Pen Tray styluses or the Notebook Pen tool button You cannot erase geometric objects or text objects with the Pen Tray eraser Circle and tap erasing method Encircle any area of the Board you want erased with an edge of the round Pen Tray eraser Then tap once inside that circle to erase all the annotations inside that area at the same time Once you ve removed the eraser from its Pen Tray slot any subsequent contact with the Board has the effect of erasing annotations Therefore while holding the eraser in one hand you can use a finger of the other hand to completely encircle the area of the Board you want erased and then tap once inside that circle All traces of electronic ink contained within that circle will immediately disappear NOTE This method of erasing only works with freehand objects You can t use the Pen Tray eraser to erase geometric objects or Text Boxes To delete an object with Delete and Clear Page commands 1 Select the object s to be deleted as exp
84. listed above automatically become Board aware programs when activated You may however want to annotate over rather than write into one of these programs preserving rather than altering the displayed file You have the option of totally disabling Aware for all supported applications or selectively disabling Aware for specific applications as described below To disable SMART Aware for all supported applications 1 Press the SMART Board icon in the System Tray and select Control Panel 2 Press the Aware tab 3 De select the check box beside Enable SMART Aware All Aware supported third party applications running on your computer will lose their Board aware status To selectively disable any of the supported third party applications 1 Press the SMART Board icon in the System Tray and select Control Panel 2 Press the Aware tab 3 Press the Aware Preferences button The Aware Preferences dialog will appear 4 Scroll to the application you want changed and double press on the application name or icon This will toggle the indicator to enable or disable the application 5 Press the Apply and OK buttons SMART Board User s Guide Aware Preferences EJ state Icon Application Name P Indicates the application will be SMART y Proshare Board amware i e enabled Indicates the application will NOT be SMART rd pS TALKShow Board aware i e disabled Double click on the application name or icon to switch between e
85. ly capture their annotations or capture the entire screen as follows 1 Press on the SMART Board icon in the menu bar Orient SMART Board Control Panel Floating Tools SMART Keyboard SMART Notebook Capture Selection Capture Screen Restore Annotations 2 To capture a region select Capture Selection and press and drag across the screen area you want to capture into Notebook To capture the entire screen select Capture Screen SMART Board User s Guide 23 NOTE By default the captured image will appear on a new page in the current Notebook file You can change this by de selecting the Snapshot to New Page command in the Tools menu The newly captured image will then appear at the top of the current Notebook page 3 Open SMART Notebook to view your captured annotations Erasing What You ve Written What could be easier or more natural than picking up the round eraser in the Pen Tray brushing it against the SMART Board and erasing what you ve written But did you know you can resize the eraser to the size of your fingertip 10 pixels pick up the eraser with one hand and erase a very small precise area of the Board with your finger And did you also realize you can inscribe a circle on the Board with the eraser and then tap once inside that circle to erase all annotations inside the circle lf you d prefer to remove all annotations at once you can configure o
86. me you start up your operating system the SMART Board automatically becomes touch sensitive SMART Board Tools The remaining program components of SMART Board Software the SMART Board tools provide all the functionality of the SMART Board beyond basic touch control and Pen Tray button use Specifically the SMART Board tools provide you with SMART Board annotation and tool configuration capabilities The SMART Board tools are accessed by pressing on the SMART Board icon It s important to note that the SMART Board tools must be running to use the Pen Tray Styluses and eraser n other words if you want to write on your SMART Board with a Pen Tray stylus make sure the SMART Board icon appears in the System Tray Windows or in the menu bar Macintosh In Macintosh these tools are available as a drop down menu of commands accessed by pressing once on the SMART Board icon that appears in the menu bar Orient SMART Board Control Panel Floating Tools SMART Keyboard SMART Notebook Capture Selection Capture Screen Restore Annotations In Windows the SMART Board tools are available as a pop up menu that appears when the SMART Board icon in the System Tray is pressed Open Notebook Feyboard Floating Tools Control Panel Orient Recorder Help Exit SMART Board User s Guide Tip Use the On Screen Keyboard to log in before SMART Board tools are
87. mend that you install the latest version of Windows Media Player This software is available free of charge from www windowsmedia com download As long as your computer meets the requirements for SMART Board Software you can use SMART Recorder However for best performance we recommend you use a computer that meets the following requirements e 400 MHz processor e 64 MB RAM e Windows compatible sound card and a microphone if you plan to include audio To improve the quality of your recordings follow these tips when selecting computer and recording equipment e Use the fastest computer you can Screen recording and audio compression take a lot of computing power Faster machines do a better job e Invest in a high quality microphone The most common problem is poor quality audio which is almost always due to an inadequate microphone Audio playback can only be as good as the audio input Accessing and Exiting SMART Recorder To open SMART Recorder Press the SMART Board icon and select Recorder The SMART Recorder toolbar will open and the SMART Recorder icon will appear in the System Tray Record SMART Recorder Toolbar SMART Recorder Icon in System Tray Small SMART Recorder Toolbar SMART Board User s Guide If the default toolbar is too large for your purposes you can switch to a smaller one simply by pressing the Restore button Eh in the title bar To return to the larger toolbar press the Maximize button Eh
88. n clear all annotations made over the current PowerPoint slide and then if you choose restore the annotations previously cleared 1 Press the menu button E in the middle of the PowerPoint toolbar 2 Select Clear Annotations All annotations made over the current PowerPoint slide will disappear 3 To restore the last annotation s deleted select Restore Annotations The last annotation s that was cleared from the slide will be restored Accessing the PowerPoint Pop Up Menu You can access the PowerPoint Pop up Menu to quit Slide Show mode access the Meeting Minder or Slide Meter navigate etc by selecting PowerPoint Menu from the command menu NOTE The PowerPoint Menu option will always be inactive if you deactivate both the Pop up menu on right mouse press and the Show pop up menu button options in the Options dialog of PowerPoint 1 Press once on the Board The PowerPoint Pop up Menu button will appear 2 Double press on the Pop up Menu button The PowerPoint Pop up Menu will appear OR 1 Press the menu button E in the middle of the PowerPoint toolbar A list of commands will appear 2 Select PowerPoint Menu The PowerPoint Pop up Menu will appear 3 Press on the Board to make the PowerPoint Pop up Menu disappear SMART Board User s Guide Customer Support SMART s Technical Support team welcomes your call However you may want to contact your local reseller first if you experience problems with any SMART product
89. n to Appendix A Using the SMART Board without a Projector on page A for information on changing your Pen Tray button settings A Button 1 E Button 2 To alter these default behaviors press the scroll down button next to the button you want to alter and select one of the available options Button Setting Resulting SMART Board Behavior Keyboard Opens the SMART On Screen Keyboard for on screen typing Right Mouse Turns the next SMART Board contact into a right mouse click Windows only Print Page Sends the current page to the default printer Board aware application only Next Page Moves ahead one page in the current application Board aware application only Previous Page Moves back one page in the current application Board aware application only Clear Screen Clears all annotations from the current screen Float Mouse Produces a floating mouse rather than a right or left mouse click with the next Board contact Middle Mouse Produces a middle mouse click with the next Board contact Windows only 5 If you want to retain these settings follow the procedure Saving Pen Tray and Floating Tools Settings as User Profiles on page Otherwise press the OK button and your settings will be retained only until you log off or shut down on your computer 18 SMART Board User s Guide Using the Floating Tools The Floating Tools offer a portable customizable palette of tools that floats over all applications on your SMART Boar
90. nabled and disabled AutoCAD is no longer a Board aware application Its Aware status has been disabled by double pressing here Aware Online Help Aware runs as a background application while the SMART Board tools are active Therefore online Help specific to the third party applications is available as a major topic in the SMART Board tools online Help If you choose to make the Aware window visible select the Aware tab in the Control Panel and then press the Show Active Aware Applications button you can also access online Help from the Aware window itself SMART Board User s Guide 69 Using PowerPoint on a SMART Board SMART Board tools have been optimized for PowerPoint use in both Windows and Macintosh stylus writes over top of your PowerPoint presentation If you like you can just move on to the next slide and the annotations you made over the first slide will disappear You have the option though of saving the slide with your annotations either in PowerPoint itself or in SMART Notebook Macintosh users only have the option of saving their annotations into SMART Notebook When you open PowerPoint in Slide Show view on a SMART Board you ll notice a three button toolbar appears win In Windows you can write into PowerPoint slides with any Pen Tray stylus By default the Previous Page lt 1 l p Next Page Menu of Commands The two arrow buttons allow you to navigate backward and forward th
91. nd SMART Notebook on another both programs resident on the same computer as shown on the two SMART Board for Plasma Displays below File Edit View Insert Format Tools Chart Window Hel ole s Help lh a ee a A Deusy s rasete o t2 X gt Char Fie EG Yew jan Famat Tods Dien Heh rs F Cost Flralysie Bevis Suppliers Stream line Production Redes orkaga 3 Product 5 Calibration Magic 6 Sensorama aTesting m Materials 1 2 3 4 G SMART Board User s Guide Or perhaps you re presenting complicated information that would benefit from a larger display ar
92. nd write on the active SMART Board To write in a different color place the stylus back in its slot and select another Since the color recognition comes from the slots in the Pen Tray rather than the styluses themselves you must ensure that each stylus is returned to its proper slot the slot with the corresponding color when you finish using it Red Stylus Green Stylus Pen Tray Buttons Ready Light You also have the option of changing any or all of these styluses to highlighters assigning any one of an array of colors to them or altering their width The size of the area erased with the Pen Tray eraser can also be easily changed Turn to page 17 for information on configuring the styluses and eraser Using the Pen Tray Buttons Press the top Pen Tray button to make the SMART On Screen Keyboard appear Press the bottom button to make the next contact with the Board a right mouse click Windows or a floating mouse Macintosh Keyboard Right or Floating Mouse These default behaviors can be reconfigured see page 18 so that either button can e Send the current page to the printer e Create a new Notebook page Windows or move to the preceding or the following Notebook page Clear all annotations from the current page Produce a floating or a middle mouse Windows SMART Board User s Guide 15 Writing Capturing and Erasing Tip You can write and erase on the SMART Board with your finger J
93. ne of your Pen Tray buttons so that it functions to clear all annotations Alternatively you can use the Clear Annotations button in the Floating Tools to perform this function To resize the eraser to fingertip size 1 Press the SMART Board icon and select Control Panel Press the Pen Tray tab Press the Eraser button 2 3 4 Press the Specify Size radio button 5 Press the scroll down button until you reach 10 pixels This is approximately the size of your fingertip Press the OK button Pick up the Pen Tray eraser in one hand and use a fingertip of your other hand to erase a small area of the Board To erase freehand annotations with the Pen Tray eraser 1 Pick up the eraser from the Pen Tray The cursor will change to an eraser icon 2 Press on the SMART Board with the physical eraser your finger or with any other object The electronic ink will disappear wherever Board contact is made NOTE This method of erasing only works with freehand annotations created with the Pen Tray styluses You can t use the Pen Tray eraser to erase geometric objects you create with the Floating Tools or typed text Circle and tap erasing method Encircle any area of the Board you want erased with an edge of the round Pen Tray eraser Then tap once inside that circle to erase all the annotations inside that area 24 SMART Board User s Guide Once you ve removed the eraser from its Pen Tray slot any subsequent con
94. network drives are slower and may hurt performance To change the file path under which temporary video processing files will be stored press the Browse button next to the Temporary Files Directory and select the directory and folder you want We recommend that you store temporary files in the same drive as the saved video files because this dramatically reduces the amount of time needed to save a recording To change free disk space warnings type file size limits in the text boxes provided for the warnings that appear at the beginning of a new session and during the recording You can also de select the Warn me if free disk space is below check box if you do not want to receive low disk space warnings at the beginning of recording sessions NOTE If you change your mind and want to return to the system default settings press the Restore Defaults button 6 Press OK Creating and Playing Video Files To improve the quality of your videos follow these tips while recording 1 Use your SMART Board to be interactive Electronic ink shows up very well in the screen videos produced by SMART Recorder and it gives people something to watch Write often on the SMART Board to keep the attention of your audience Repeat questions from the floor Just because you heard a question doesn t mean the microphone was close enough to clearly record what was said Don t use animations Animations and other special effects dramatically increase file
95. nologies Inc at 1 888 42 SMART Connect the USB connector at the other end of this cable to the USB port on your computer USB Port If you already have the appropriate USB driver installed on your system the Ready Light on the Pen Tray will turn red and you can proceed to install SMART Board Software step 4 on the next page If you dont have the appropriate driver installed a Found New Hardware wizard will appear to assist you in locating the driver for the newly connected USB Human Interface Device the SMART Board e Direct Windows to search for an appropriate driver by clicking the Next button e Click Next again to direct Windows to search the driver database on your hard drive for the appropriate driver NOTE If Windows fails to find the correct driver insert the Windows 98 2000 ME XP CD in your CD ROM to install a USB HID Human Interface Device driver USB HID drivers are typically not included in a default installation HID is a subclass of USB devices These drivers are needed for the SMART Board to work using a USB cable e Click the Finish button after the driver search or driver installation is complete Preface The Ready Light on the SMART Pen Tray will turn red This indicates that the Pen Tray is receiving power from the USB port M 4 Insert the SMART Board CD into your CD ROM and follow the on screen
96. notations All annotations on the SMART Board will disappear and the Clear Annotations button will change to the Restore Annotations button 3 If you choose you can restore the cleared annotations by pressing the Restore Annotations button Press to restore last cleared annotation SMART Board User s Guide 25 Using the SMART Keyboard The SMART Board is a great tool for presenting projected information allowing you to both control your applications by touch and write over top of those applications with a Pen Tray stylus However many occasions can arise when a keyboard is a necessary tool For example if you make changes to a file during a presentation and want to rename it you ll need to type a new name in the Save As dialog The SMART On Screen Keyboard is a quick and easy way to type into a dialog or into any application right at the SMART Board surface without moving to a physical keyboard SMART Keyboard Macintosh Keyboard s Handwriting Recognition window with a Pen Tray stylus or Floating Tools pen The On Screen Keyboard will recognize and convert your normal handwriting into typewritten text that can either be further edited before its committed to the application or input directly into an active application or dialog You don t need to alter your handwriting to make it recognizable to the software or perform any special handwriting training procedures win If you re a Windows user who prefers not to type
97. ntrols under Associated Board into standby mode when your screen 7 Select the amount of time to elapse between screen saver activation and the initiation saver is activated of standby mode by pressing the up or down arrow button in Delay Time set the Delay Time to 24 Hours NOTE Position your cursor in the time field you want to adjust seconds minutes or hours and then press on the up or down arrow to increase or decrease the time value 8 Press the Install button The selected projector or plasma display model will appear next to the selected serial port 9 Press the Start button The On Screen Display Controls for your projector or plasma display panel will immediately appear together with the On Screen Display Controls icon in the System Tray 12 SMART Board User s Guide To configure a generic projector not in list of supported projectors 1 Select A Generic Projector from the drop down list under Display Controller 2 Select the amount of time to elapse between screen saver activation and the initiation of standby mode by pressing the up or down arrow button in Delay Time NOTE Position your cursor in the time field you want to adjust seconds minutes or hours and then press on the up or down arrow to increase or decrease the time value 3 Press the Set Serial Port button and configure the communication protocol for this projector NOTE You can locate the information you need to complete this dialo
98. nu and then selecting one of the six displayed widths Press and drag with the pen cursor or if you are working on a projected SMART Board touch the Board and drag with your finger or any pointing device to create a freehand annotation object Each continuous stroke created with the pen cursor is treated as a separate object that can be individually selected and modified moved deleted resized etc You can convert what you ve written by hand into typed text by selecting the object and pressing on the letter A that appears in the upper right corner of the selection box no highlight a Notebook object In Notebook press the Highlighter button in the toolbar or Select Highlighter from the Draw menu When moved over the Notebook workspace the cursor becomes a highlighter icon Select color and line width for the highlighter as described in steps 2 and 3 above Press and drag with the highlighter cursor or if you re working on a projected SMART Board touch the Board and drag with your finger or any pointing device to create a freehand annotation object Each continuous stroke created with the highlighter cursor is treated as a separate object that can be individually selected and modified moved deleted resized etc Drawing Rectangles Ellipses and Lines in Notebook To create a geometric object 1 In Notebook press the Rectangle Ellipse or Line button in the toolbar or Select Rectangle Ellipse or Line from th
99. o facilitate quick review of material you can also configure the other Pen Tray button to function as a Previous Page button For detailed instructions see Reconfiguring the Pen Tray Tools on page 17 Press the Next Page or Previous Page buttons located on any of the available Notebook toolbars Press the Right or Left arrow keys on the keyboard When in Normal view press on any thumbnail page in the Side Sorter and that page will automatically be displayed as the current Notebook page SMART Board User s Guide Working with Board Aware Third Party Applications Windows Only SMART Aware is an application that runs in the background whenever SMART Board Software is active With SMART Aware many popular third party conferencing and graphics applications can be run as Board aware programs This means that whatever you write or draw with the Pen Tray styluses becomes a component of the program rather than an external annotation created over top of the program This feature is especially useful when you re conferencing because other sites can view and in some cases save and print what you write with a Pen Tray stylus on any SMART Board in the conference Aware s support also extends to Microsoft PowerPoint Microsoft Paint and Corel Presentations enhancing the SMART Board s usefulness as a medium for both information display and creation Since it functions solely to extend Board aware status to third party applications the Aw
100. oard aware program such as Word or Excel can still be captured using our screen capture tools but you can t make actual changes to the program itself In other words you can t save your annotation into the program While Aware functions transparently you may want to deactivate it for certain applications if you prefer them not to be Board aware In other words if you d rather not save the annotations you ve created as a part of the program you don t need to You may prefer to save screen captures of only your annotations in a Notebook file or keep no record whatsoever Macintosh users have access to one third party Board aware program Microsoft PowerPoint for Macintosh The unique touch shortcuts annotation capture and printing capabilities available when running PowerPoint on a Macintosh connected SMART Board are described in detail in Using PowerPoint on a SMART Board on page 70 SMART Board User s Guide Using Microsoft Paint on a SMART Board Microsoft Paint is one of the graphics programs supported by SMART Aware When you open Paint on a SMART Board you can use the Pen Tray stylus to draw a picture instead of using your mouse to select and then manipulate a tool from the Paint toolbox as you would normally Similarly pick up the Pen Tray eraser and erase part of the picture Or use the Paint toolbox to further enhance the object you re creating Now save or print the picture by selecting Save or Print from the Paint F
101. on such as a 640 x 480 pixel display some of the presentation may be lost in Normal view SMART Zoom or Scale to Fit shrinks the display to accommodate the entire workspace effectively eliminating the potential problems that can arise with display differences SMART Zoom is especially valuable when you are using the SMART Board without a projector Because SMART Zoom accommodates the entire Notebook canvas without scrolling everything you write on the Board will appear on the computer monitor 1 Select SMART Zoom from the View Zoom menu To activate deactivate SMART Zoom Windows only win The Notebook canvas will contract to provide a comprehensive view without scrolling To maintain the correct aspect ratio canvas width will appear to be diminished 2 To return to the original canvas perspective select 100 from the View Zoom menu SMART Board User s Guide 65 66 To activate deactivate Scale to Fit view Macintosh only 1 Select Scale to Fit from the View menu The Notebook canvas contracts to provide a comprehensive view without scrolling To maintain the correct aspect ratio canvas width appears to be diminished To return to the original canvas perspective select Scale to Fit again from the View menu Navigating through a Notebook Presentation Several options are available for moving forward or backward through a presentation in SMART Notebook You can Press the Next Page button on the Pen Tray T
102. on in the bar of buttons at the top of the file list The file types will now be listed alphabetically so you can easily scroll to the group of STLS files in the directory 3 Select the STLS file you want to delete and press the Delete key on your keyboard Capturing What You Write In Windows After writing over a projected Windows application that is not Board aware you may want to capture your annotations This is easily accomplished with the Save Print toolbar that appears automatically when you lift a Pen Tray stylus while running such a Windows application Press to capture current screen including annotations to Notebook Press to send annotations plus background to a default printer salsa Press to capture an area of your annotations into Notebook Save Print Toolbar Windows NOTE If the Floating Tools are active the Save Print toolbar will appear in the bottom row of the Floating Tools palette The Save Print tooloar has been specifically designed to capture annotations written over non Board aware programs in other words applications that do not allow you to save what you write on the Board into SMART Notebook without actually switching to the program And if you don t have SMART Notebook open it will be launched for you automatically Refer to pages for detailed instructions on using the Save Print toolbar to save annotations created wi e Pen Tray styluses In Macintosh Macintosh users can selective
103. on in your StartUp Folder We recommend you reply affirmatively Then whenever you activate Windows SMART Board tools will always be open and your SMART Board will be fully functional without any further action Without removing the SMART Board Software CD shut off your computer Connect the short DB9 end of the supplied serial cable to the 9 p in serial port underneath the SMART Board see the figure on the next page Preface iii 9 pin Serial Port Underneath Board Short DB9 Connector 4 Connect the other end of the serial cable long DB9 connector to a COM serial port on your computer Unplug your keyboard connector and reconnect it to the supplied SMART Keyboard Adapter Insert the male end of the keyboard adapter into the keyboard port on your computer Finally insert the keyboard adapter s power plug into the power plug socket on the back of the long DB9 connector NOTE If you re connecting to a laptop computer you ll need to connect an external power supply rather than a keyboard adapter to the long DBY connector a CR EO JSON h LLLI LUIT LLLI LILL ZR L LLL ool a E amp Ha To Keyboard s ea 4 Connector Ha To nee Pat To Power Plug on DBY lt Keyboard Connector J lt 4 Keyboard Adapter Power Plug Socket Serial Cable al
104. only To move annotation objects from one page to another select an object on the current page then press and drag it to any of the scrollable series of thumbnail pages in the Side Sorter Windows only Press here to minimize the Page Sorter to a portable title bar Press here or press anywhere inside the red rectangle and drag Roll up the Side Sorter to a Change the visible area of the minimized title bar current page lf of 2 Side Sorter view of current page Side Sorter view of another page Move an object from the current page onto any other page by pressing and dragging it onto another thumbnail SMART Board User s Guide 63 Presenting on the SMART Board Tip Use SMART Notebook to create a presentation at your desktop computer Store the presentation on a floppy disk insert it in the computer attached to the Board and display the file at your meeting in Full Screen view Alternatively make the file accessible on your local area network we O Full Screen 64 The SMART Board was designed to maximize the power of presentations A variety of features both hardware and software based make the job of presenting information in an interactive fashion easy for the presenter and stimulating for the audience Customizing the SMART Board Interface The SMART Board interface can be easily customized to suit your changing needs For example when developing presentation m
105. ons into SMART Notebook NOTE If the Floating Tools are open when you pick up a stylus to write over a program that is not Board aware the buttons in the Save Print toolbar will be added to the bottom row of the Floating Tools palette The first button in the Save Print toolbar allows you to save what you ve written as well as the application background image into Notebook without actually switching to the program The middle button lets you capture an area of the screen into Notebook The last button sends the annotations together with the application background to the default printer SMART Board User s Guide To capture or print your current annotation 1 Pick up a Pen Tray stylus The Save Print toolbar will appear on the screen Press to capture current screen x nn Press to send annotations plus including annotations to Notebook u background to a default printer Press to capture an area of your annotations into Notebook NOTE If the Floating Tools are active the Save Print toolbar will appear in the bottom row of the Floating Tools palette 2 Press the first button on the toolbar to save both the application window background and the external Pen Tray annotations as two separate objects on a new page in Notebook or Press the middle button to select an area of your annotations and application background to be captured into Notebook as or Press the last button to send the annotations plus background to the
106. or Sample Transparent Jw Fallen e wan a Press the arrow button under Tool color to select another color Select the Filled check box if you re configuring a drawing tool for a geometric shape and you want the object to be filled in Select the Transparent check box to create a highlighter effect This effect can be used for geometric objects such as circles lines and squares as well as for pens Press the Width arrow buttons to select a width from 1 to 32 pixels To customize the Windows Floating Tools 1 2 3 1 Press on the SMART Board icon in the System Tray and select Control Panel win Press on the Floating Tools tab Press and drag any of the tools in the List of Tools section of the tab onto the Editable Floating Toolbar NOTE You can also rearrange the buttons within the toolbar Just press and drag the button to its new location To remove tools press and drag any of the tool buttons in the Editable Floating Y Toolbar to the trash can at the bottom of the tab x If you want to retain this setting follow the procedure Saving Pen Tray and Floating Tools Settings as User Profiles on page 22 Otherwise your settings will be retained only until you log off or shut down your computer To reconfigure the Macintosh Floating Tools Press on the Configure Tools button in the Floating Tools EJ The Configure Floating Tools dialog will appear Configure Floating Tools Color ED EEE
107. osition in the current Notebook file A new untitled miniature page will appear immediately after the currently selected page e Delete pages Press once on the page you want to delete You can also select multiple pages for deletion by pressing the Ctrl or Shift keys between page selections Then select Delete Page from the Edit menu or press the Delete button in the toolbar Windows only Delete e Rearrange the order of pages within the Notebook Press and drag the miniature page to the preferred position The cursor will change its appearance to a page icon during this procedure You can move a page between two existing pages and then lift your finger or the mouse button to insert the page e Enter new or change existing page titles Press once on the Page Title box directly beneath the miniature page to select it Press again to convert it to a text entry box then enter new or edit existing text NOTE The default label for unlabelled pages is the date and time at which the page was created SMART Board User s Guide 61 62 To activate Page Sorter view 1 Select Page Sorter from the View menu Miniature versions of all pages in the Notebook file will appear with editable page titles directly beneath Select a page and then press this button Select a page and then press this button to add a new page at the insertion point to delete it Je SHART Board Tutorial nbk SHART Notebook File Edit View Insert Help jas S
108. ot the slot with the corresponding color when you finish using it WARNING If you touch the Board after writing over an application that is not Board aware and replacing the stylus in the Pen Tray the annotations you just made will disappear While this is an easy way to clear the screen of all external annotations it also means you must be careful not to inadvertently delete annotations by accidentally touching the Board However if you ve accidentally lost annotations by touching the Board don t panic you can easily restore the lost annotations Open the Floating Tools and press the Restore Annotations button in the Floating Tools palette The last cleared annotation will be restored to view Press to restore last cleared annotation SMART Board User s Guide Reconfiguring the Pen Tray Tools The Pen Tray styluses can be reconfigured to alter line thickness color or opacity to create a transparent highlighter effect The size of the Pen Tray eraser can also be changed to suit individual needs as can the function of the Pen Tray buttons To reconfigure the Pen Tray Tools 1 Press the SMART Board icon and select Control Panel 2 Press on the Pen Tray tab 3 Press any of the large tool buttons SHART Board Control Panel E4 Boards Fen Trap Floating Toots Aware width 2 er l Select this to make the pen Highlighter T appear transparent kai Press on any gt of the tool buttons
109. ot the underlying PowerPoint slide image will be saved on a new blank page in Notebook Printing PowerPoint Annotations PowerPoint printing options are very similar to those available for saving annotations You can either print the annotated slide in Notebook preserving the original PowerPoint slide This is a good option if you just want a hard copy of the annotations and don t want to change your existing PowerPoint slide or print in PowerPoint Windows only which first requires that you save the annotation with the slide permanently altering the PowerPoint slide in the process To print a PowerPoint slide 1 Open a ppt file and press the Slide Show button ij 2 Pick up a Pen Tray stylus and write on the slide 3 Press the menu button in the middle of the PowerPoint toolbar SMART Board User s Guide 71 DN 72 4 Select SMART Notebook Commands and then Print Annotations and Slide with Notebook The annotations together with an image of the underlying PowerPoint slide will be sent to the default printer or Select Print This Slide With PowerPoint Windows only NOTE This selection is inactive if you are using the read only PowerPoint Viewer A SMART Aware dialog will appear asking if you want to save the annotation to PowerPoint prior to printing If you do not save the unsaved annotation it will not be printed as a part of the current slide Clearing and Restoring PowerPoint Annotations You ca
110. ow into Notebook you can make it a selectable object by selecting Retrieve Background from the Tools menu Then press the Select tool and press once on the screen or window to select it Hs creen 56 To capture a selected screen area 1 Press the Area Selection button in the Screen Capture toolbar The cursor changes to a camera icon Move the camera cursor to the area of the screen you want to capture 3 Press and drag to outline the exact area you want captured The captured portion of the screen will appear in the top left corner of a new Notebook page To capture a window 1 Goto the window you want to capture 2 Press the Window button in the center of the Screen Capture toolbar 3 Move the camera cursor to the window you want to capture The window will appear as a hatched area 4 Press once to select the window The window will appear on a new page in the current Notebook file NOTE If you accidentally capture a window or screen over existing material on the current page you can easily restore the original material Select the newly captured image by pressing once on it activate the Cut command create a new page and then select the Paste command The captured image will appear on the new page and the previous page will be restored to its original state To capture a screen 1 Goto the screen you want to capture 2 Press the Screen button in the Screen Capture toolbar The entire captured screen will appear on
111. pply to the power plug socket on the long DB9 connector This external power supply must have the following characteristics e 2 1mm inner diameter positive center post e 5 5mm outer diameter negative outer barrel e 6V DC to 12V DC output e minimum 200 mA output Preface Turn on your Macintosh NOTE The Ready Light on the Pen Tray will turn red when you turn on your Macintosh This indicates it is receiving power from your keyboard port or external power supply Insert the SMART Board Software CD into your CD ROM drive The CD will automatically launch the installation program Follow the on screen instructions Immediately following SMART Board Software installation you ll notice the Ready Light on the Pen Tray turns from red to green This indicates that the SMART Board is now fully touch sensitive Press on the SMART Board icon in the menu bar and select Control Panel from the drop down menu In the Boards tab press the Select button under Serial Ports The Pick a Port dialog will appear If you know the port to which the SMART Board is connected select it from the Port List and press the OK button or If you re unsure of the correct port press the Auto Detect button to initiate SMART Board detection Your ports will be searched for the presence of an attached SMART Board until the correct port is located The Ready Light in the Pen Tray will change from red to green indicating the SMA
112. r Select Redo from the Edit menu The effect of the Undo command will be reinstated SMART Board User s Guide Managing Notebook Files The SMART Notebook program allows you to create edit save present and distribute information on the SMART Board in the form of Notebook files Managing Notebook files is very much like managing files in any other application You can create new Notebook files save files in which you are currently working for later viewing and revision or print all or part of these files PDF file a series of image files a NetMeeting Whiteboard file or an HTML file You can save a Notebook file as a PDF file that can be viewed using Adobe Acrobat Reader You can also save Notebook pages as a series of image files each Notebook page being allocated to its own file which enables you to selectively send specific pages If you save a Notebook file in HTML format it can be viewed with a Web browser If you have Microsoft Internet Explorer 4 0 or later installed on your system as well as the Web Publishing Wizard this feature also allows you to directly publish Notebook files onto a Web server If you re a Windows user you have the additional option of saving your Notebook file as a win This section describes the procedures for saving Notebook files in these formats and for printing and e mailing these files to others Opening Creating and Saving Notebook Files To open an existing Notebook file 1 For Windo
113. r press the Edit roll down button Editing Converted Handwriting If you re satisfied with the results of the handwriting conversion process press the Commit button in the Edit toolbar to transfer converted text into an active application or dialog at the cursor insertion point You may however see the occasional question mark appearing where you expect to see a letter number or punctuation mark This occurs if the program is unsure of precisely what your handwriting indicates Other anomalies may also result from the conversion process For example extra or insufficient spaces or an erroneous conversion may appear in the Editing Area In any of these instances you ll want to edit the converted text before committing it into the active application Or you may simply want to change text after you ve written it adding or removing extra words SMART Board User s Guide These tasks are easily accomplished in the Editing Area In this area you can position the cursor where you want to make a change replace any highlighted item with a handwritten substitute change text case and add extra or delete excess text or spaces The Edit toolbar located on the right side of the Handwriting Recognition window helps you perform these and many other tasks Return to Keyboard qs Back Backspace Spacel Insert a Space A Enter Carriage Return All Caps tars nomi Number Recognition a Edit Roll up Roll do
114. r Clip Art from the Insert menu An Open dialog will appear Under Look In select the directory in which the image file you want to import is stored 3 Type or select the file name of the image file you want to import to the current Notebook file in File name 4 Press the Open button The image file will be directly imported into the current Notebook file in the top left corner of the workspace NOTE You can select multiple image files use the Shift or Control keys in the Open dialog Notebook adds the images to new blank pages at the end of the document one image per new blank page SMART Board User s Guide 57 58 Cutting Copying and Pasting An easy and familiar way to import information into Notebook is to cut or copy selected material from other sources and then paste it into a Notebook file To cut or copy and paste into a Notebook file 1 Select either the text or graphic but not both to be imported from another Windows application or from another Notebook file 2 Select Cut or Copy from the Edit or right mouse menu or Press the Cut or Copy buttons in the Standard Windows Toolbars Switch to the SMART Notebook window Select Paste from the Edit menu or Press the Paste button in the Standard Windows Toolbars The selection will appear within a selection rectangle in the upper left corner of the current page You can easily reposition the pasted selection by pressing on it and dragging it elsewhere Dragging and
115. rd icon and select Restore Annotations The Screen Capture button Windows only is another valuable tool that is added to the Floating Tools whenever you write on a non Board Aware application Use it when you want to capture your annotations plus an image of the underlying application When you press this button SMART Notebook is automatically launched and the current annotations plus the application background are saved as separate objects in the current Notebook file NOTE The Notebook screen capture feature in Macintosh is accessible from the drop down SMART Board tools menu not from the Floating Tools When you select either Capture Screen or Capture Selection SMART Notebook is automatically launched and the current annotations plus the application background are saved into the current Notebook file Reconfiguring the Floating Tools You can configure the Floating Tools for your own purposes changing the individual properties of each tool in the palette of Floating Tools In Windows you can customize the tool palette adding any of a wide range of tool buttons And if many people use a single SMART Board you can make and save your own customized Floating Tools in a user profile see page 22 To reconfigure the Windows Floating Tools 1 Double press on any of the drawing tools in the Floating Tools palette A Configure tool settings dialog will appear SMART Board User s Guide 5 Configure tool settings Tool cal
116. ress and drag the keyboard by its title bar anywhere on the SMART Board screen If you want to try ten fingered typing position the keyboard towards the top of the Board Handwriting Recognition Windows Only If you d rather not type just press on the On Screen Keyboard s Write button and the Handwriting Recognition window will appear Next pick up a stylus or just use your finger and write in the Writing Recognition Area You ll find that your cursive or printed letters numbers and punctuation are quickly and automatically converted into typed text in the Editing Area A number of editing tools are available to let you alter the converted text before you commit it to the active application TIPS If the Handwriting Recognition window seems too large you can select a small sized version of the Handwriting Recognition window Just press on the Typewriter icon on the left edge of the title bar and select Small View If you re writing mainly numbers we suggest you first press the NUM key in the Edit toolbar not the Num Lock key on a connected physical keyboard for more accurate number recognition You must press the NUM key again when you return to writing letters SMART Board User s Guide Press here for handwriting recognition D Note The Handwriting Recognition window is driven by CalliGrapher a software engine created by ParaGraph a business unit of Vadem mum 27 Tip Your writing
117. rference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help Any changes or modifications to this Class B digital device that have not been expressly approved by SMART Technologies Inc could void the user s authority to operate the equipment Trademark Notice SMART Recorder SMART Board Rear Projection SMART Board SMART Board for Plasma Displays SMART Pen Tray SMART Notebook SMART Aware and SMART Grouping are trademarks of SMART Technologies Inc ParaGraph and CalliGrapher are registered trademarks and the ParaGraph logo and Write Naturally are trademarks of ParaGraph a business unit of Vadem Third party product and company names are mentioned for identification purposes only and may be trademarks of their respective companies U S Patent Nos 5 448 263 and 6 141 000 Other U S and foreign patents pending Copyright Notice The use and copying of this product is subject to a license agreement Any other use is prohibited No part of this publication may be reproduced transmitted transcribed stored in a retrieval system or translated into any language in any form by any means without the prior written consent of SMART Technologies Inc Information in this manual i
118. rized service center Warranty Shipping Charges Shipping charges incurred from warranty service are paid as follows The customer is responsible for shipping the system to the service center SMART pays return shipping via ground service on any product returned for service within the warranty period Any charges associated with a customer requested rush order are billed to the customer Following the warranty period the customer is responsible for shipping the product to and from the service center Read the warranty shipped with your SMART Board for details Registration A User Registration Card has been shipped with your SMART Board To facilitate user support and to receive news and updates fill in and mail the card to SMART Technologies Inc You can also register online via the SMART Web site at www smarttech com products registration either when you initially install SMART Board Software or later By registering you provide us with the information we need to serve you better If you ve indicated that you would like to receive information on product upgrades we will e mail you so that you always have the most recent information on the newest software and tools developed for use with your SMART Board SMART Board User s Guide 73 Appendix A Using the SMART Board without a Projector Warning If you own a SMART Board with OptiPro disregard this section on non projected SMART Board use The OptiPro surface is optimized for us
119. rols for your projector or plasma display the serial port will be selected and associated with your display You will likely have already specified the delay time These values will be displayed in this tab You can proceed to step 8 If you haven t configured the On Screen Display Controls press the Display Installer button and configure your display with the serial port on your computer Also select the delay time To use your own custom bitmap or company logo as the SMART Bulb Saver graphic press the Custom tab and browse to the graphic file you want to use To shut down the computer and log off the current user press the Shut Down tab and follow the instructions in that dialog 10 Press the Apply and OK buttons SMART Board User s Guide Eraser Getting to Know Your SMART Pen Tray Black Stylus Blue Stylus The Ready Light When illuminated this LED indicates the current state of your SMART Board When the Ready Light flashes between red and green the Pen Tray is in the process of powering up Steady red indicates the Pen Tray is receiving power Steady green occurs when SMART Board Software is installed and active on the connected computer It indicates your Pen Tray is fully operational power is being received and the hardware and installed software are fully integrated Using a Pen Tray Stylus To write over top of the computer image just pick up one of the four colored styluses from the Pen Tray a
120. rough a PowerPoint presentation the middle button provides access to a menu of commands Alternatively you can use the navigational touch shortcuts described below Touch Shortcuts for PowerPoint Users When you re running a PowerPoint slide show on a SMART Board you can either use the arrow buttons on the PowerPoint toolbar to navigate through your presentation or use one of several touch shortcuts e To advance your presentation by one slide double press anywhere on the Board Note that you don t need to press in the same spot twice as long as your double press is right oriented Press once on the Board and then press again anywhere to the right of the first press NOTE If you prefer to advance the slide with a single press Navigate with Your Finger In Windows press the SMART Board icon and select Control Panel press the Aware tab press on the Aware Preferences button and de select this default behavior In Macintosh press the SMART Board icon select Control Panel press the Aware tab and de select the Double press to advance to the next slide check box e Toreverse your presentation by one slide use a left oriented double press press once move your finger slightly to the left and then press again i Al e To make the PowerPoint Pop up Menu appear press the Board once to make the Pop Up Menu Button Pop up Menu button appear and then double press on the button Double press again to make the menu disappear e Touch the
121. s subject to change without notice and does not represent a commitment on the part of the vendor Portions of this software are copyrighted by Intel Corporation Portions of this software are copyrighted by ParaGraph a business unit of Vadem CalliGrapher Copyright 1997 2001 ParaGraph a business unit of Vadem 1995 2001 SMART Technologies Inc Printed in Canada 10 2001 All rights reserved Important Information Please read this manual carefully before setting up and using the SMART Board With proper care your SMART Board should provide years of trouble free service WARNING If you use a projector with your SMART Board do not view directly or stare into the beam of light created by the projector Be especially careful to instruct children not to look in the direction of or stare at the beam of light created by the projector WARNING To reduce the risk of fire or electric shock do not expose this product to rain or moisture NOTE The information provided in this section applies to the SMART Board 500 Series If you have a Rear Projection SMART Board or a SMART Board for Plasma Displays refer to the installation manual that came with your product for warnings precautions and maintenance instructions Other Precautions For operating safety and to avoid damage to the unit read carefully and observe the following instructions 1 If you decide to move a SMART Board that has been mounted on a Floor Stand
122. s in the current Notebook file This panoramic perspective allows you to see more clearly how your pages can be optimally arranged and labeled just as though you physically spread the pages out on a desk to view them all at once A Side Sorter is also optionally available in Normal view This vertical strip contains thumbnail views of all pages in the current file These thumbnails are automatically updated as the content of the pages themselves change Use the Side Sorter to press and drag objects from the current page onto the thumbnails open any page by pressing on the thumbnail or change the visible area of the current page without scrolling Page Sorter View Page Sorter view allows you to conveniently perform a variety of sorting and management tasks on the entire Notebook file In Page Sorter view you can e Select and access an individual page for viewing or editing by double pressing on it e Send selected pages to the default printer Select pages to be printed with a single press on the miniature page To select more than one page select a page press the Ctrl key and select another page and so on Finally select Print from the File menu or press the Print button in the toolbar ATID e Insert new pages For Windows select Blank Page from the Insert menu or press the Blank Page button For Macintosh select New Page from the Insert menu You can add as many Blank new pages as you like Select and move them to any other p
123. shipped with your product NOTE This guide assumes that you ve already completed the SMART Board setup You ve mounted the SMART Board to a wall or to a Floor Stand and installed SMART Board Software as described in the SMART Board setup instructions Preface This manual is for both Windows and Macintosh users Almost all of the procedures and descriptions apply to either system However any information that relates solely to Macintosh is accompanied by a Mac icon in the margin and information specific to Windows systems is indicated by a similarly placed Win icon Preface xi xii Preface Contents Contents Contents Contents Contents SMART Board Software SMART Board Service The SMART Board Service is the driver component of SMART Board Software It runs in the background translating SMART Board contact into mouse behavior As soon as you install SMART Board Software on a computer connected to a SMART Board the SMART Board Service goes into action to enable immediate touch control of your projected computer application You can activate programs open and scroll through files even surf the Internet all without doing anything more than installing SMART Board Software on your connected and projected computer At this point you can also use the Pen Tray buttons either to produce a right mouse click Windows only or to activate the SMART Keyboard After initial software installation each ti
124. size SMART Board User s Guide 4 Don t use complex graphics in your presentations SMART Recorder is optimized for such applications as Microsoft PowerPoint Word and Excel Full screen photos and other complex graphics dramatically increase file size Be especially wary of Web sites with lots of complex graphics and animations To create a video file 1 Ifthe SMART Recorder toolbar is not already open press the SMART Board icon in the System Tray and select Recorder TIP If you don t want the SMART Recorder toolbar to appear in your recording press the icon in the left corner of the title bar and select Hide To start the recording press the SMART Recorder icon in the System Tray and select Record To stop the recording press the SMART Recorder icon and select Stop 2 Press the Record button in the SMART Recorder toolbar The time elapsed since you began recording will be displayed below the Record button If you run out of free disk space during a recording a warning message will appear Press the Pause button to temporarily stop the recording free up disk space and then press the Record button to resume recording 3 To end the recording press the Stop button The Save As dialog will appear 4 Use the default directory or press the down arrow beside Save in to select a new one Use the File name already assigned or type a new one By default the file will be assigned a name based on the date and time of the recor
125. tact with the Board has the effect of erasing annotations Therefore while holding the eraser in one hand you can use a finger of the other hand to completely encircle the area of the Board you want erased and then tap once inside that circle All traces of electronic ink contained within that circle will immediately disappear NOTE This method of erasing only works with freehand annotations created with the Pen Tray styluses or pen buttons in the Floating Tools You can t use the Pen Tray eraser to erase geometric objects you create with the Floating Tools or typed text To clear all annotations with the Clear Screen button on the Pen Tray 1 Press the SMART Board icon and select Control Panel Press the Pen Tray tab and press on the Buttons button Button 1 Under Projected Mode select Clear Screen from the drop down list for either button s gg Button 2 Press the OK button to activate the new selection a A W N Press the Pen Tray button you ve just configured as a Clear Screen button All annotations will disappear from the SMART Board To clear all annotations with the Clear Annotations button on the Floating Tools palette 1 Press the SMART Board icon and select Floating Tools The Floating Tools will appear If any annotations are on your SMART Board the Clear Annotations button will appear in the default Floating Tools 2 Press the Clear Annotations button in the Floating Tools Press to clear all an
126. the Format menu and then select a font from those available from the Font dialog To change the font size Press the Font Size button or select Font from the Format menu and then select the font size from the sizes displayed in the Font dialog To change the font style bold or italic Press the Italic or Bold buttons or select Italic or Bold from the Format menu SMART Board User s Guide To change the text color Press the Color button in the toolbar and select one of the 16 colors from the color palette or If you re a Windows user press the Current Color button on the left edge of the Status Bar or select Current Color from the Format menu Then select one of the 48 colors from the color palette Checking Your Typing for Spelling Errors If youre a Windows user Notebook s Spelling Checker will examine each word in all the pages of the current Notebook file alert you to any words that are repeated or misspelled and offer suggestions for change To activate and use the Spelling Checker 1 select Spelling Checker from the Tools menu If the spelling checker encounters a repeated or misspelled word in the current Notebook file a Check Spelling dialog will appear Press the Ignore button to skip the cited word or Select one of the words listed in the Suggestions list and press the Change or Change All button 3 To add a word to the Spelling Checker dictionary press the Add button SMART Board User s
127. the Recording Quality tab press the down arrow beside Sound Quality and select the one you want You ll need to find a balance between sound quality and the limitations of your computer system Although higher sound quality produces better audio playback it also results in larger files and puts more demand on your computer system Use the default Automatic Selection Recommended setting for Video Quality before you try other choices When this setting is selected the program automatically evaluates your system limitations and selects the best capture rate for your computer system To change video format Press the Video Format tab and then select a video format e Use the Microsoft Video avi format to create a file that can be viewed with any version of Windows Media Player This format uses 256 colors e Use the SMART Recorder Video avi format to create a more compressed file that can be viewed with Windows Media Player only if SMART Board Software is also installed on the computer This format uses 16 million colors Because it has more colors this format produces videos that look better when played back than those produced by the Microsoft Video format To change target file paths Press the Target Files tab To change the file path under which videos will be saved press the Browse button next to the Default Save Directory and select the directory and file folder you want We recommend that you use a local hard drive because
128. the menu bar The SMART Board tools drop down menu will appear To exit SMART Board tools for Macintosh 1 Press on the Application menu on the right side of the menu bar 2 Select SMART Board from the drop down Application menu The SMART Board menu will appear on the left side of the menu bar 3 Press on SMART Board and select Quit SMART Board User s Guide Using the SMART Board with a Projector When you use a projector with your SMART Board finger contact on the Board can control any application projected onto it as effectively as a mouse You can touch on the SMART Board to start the program then pick up a stylus from the Pen Tray and write in virtual electronic ink over it SMART Board contact can be configured to produce a left or right mouse click draw a circle rectangle or straight line write or draw in an array of colors highlight anything on the Board or selectively erase annotations How does it work The SMART Board Service running in projected mode on the connected computer translates Board contact into mouse functionality and Pen Tray tool use into the appearance writing or disappearance erasing of electronic ink In non projected mode the computer automatically scales the entire surface of the SMART Board into an image the size of the writing area of the application in which you re working Since this scaling is automatic you don t need to perform an orientation procedure For information on running the S
129. tisfactory as long as it s even on all sides Many projector related problems can be fixed right at the projector itself by shifting the projector to the right or left tilting it or using the zoom lens to sharpen the focus or expand and contract the image Keystoning problems can also be solved by raising or lowering the front or back of the projector until the sides of the image are parallel to the SMART Board bezel A few special problems need to be fixed at the software level by adjusting computer or projector settings These image problems are discussed below If the Projected Image Is the Wrong Size or Distorted If after orienting you find that the image cast on the SMART Board does not properly fill the screen the resolution settings of your projector and your computer may not match It s very important that computer and projector resolutions correspond exactly If they don t match the on screen image will not properly fill the SMART Board screen or may suffer from distortion or shimmering SMART Board User s Guide First ensure that the projector is set to its optimal image resolution Refer to your projector s manual for the true resolution of your projector and reset it if necessary While these instructions may indicate that resolutions other than the optimal one are permitted you should not set the resolution to any of these other settings For example if the projector s true resolution is 800 x 600 but it s also
130. ton which sends your current page of notes to the default printer Configuring SMART Board Software for Non Projected Use If you re using the SMART Board without a projector you should ensure that the Control Panel in the SMART Board tools has been set for non projected whiteboard use Otherwise when you write anywhere outside a Board aware application workspace such as SMART Notebook with dry erase ink you may accidentally activate menu commands or other system elements with mouse clicks It s important to note that when you initially install SMART Board Software the default setting is projected mode Therefore you must change this setting as described below To set the SMART Board Service for non projected operation 1 Click the SMART Board icon and select Control Panel 2 Click the radio button beside Non Projected Whiteboard Mode 3 Click the OK button The SMART Board Service is now ready to function without a projector and will effectively capture your dry erase ink in electronic form NOTE You do not need to perform an orientation in non projected mode the computer automatically scales the entire surface of the SMART Board to an image the size of the writing area of the application in which you re working SMART Board User s Guide Capturing Your Notes Take the cap of the pen off and write in the color you selected As soon as you begin writing on a SMART Board in non projected mode SMART Notebook opens Wh
131. tools to create or erase annotation objects This is the simplest easiest and most natural method of creating annotations on the SMART Board You can also use the Pen Tray buttons to move to the next page or perform right mouse clicks Windows only However you also have the option of using various object creation tools available from Notebook command menus and toolbars These tools are especially useful if you re creating a presentation in Notebook at your computer Either way whatever you create becomes an individual annotation object that can be subsequently selected and changed In Windows you can even convert what you ve written into typed text Notebook has built in handwriting recognition so that you can easily convert your freehand writing into typed text All you need to do is select the handwritten object then press on the letter A button that appears in the top right corner of the selection box Your writing will immediately be transformed into typed text format The first step in creating an object in Notebook is to either press on a toolbar button or select the tool from the Draw menu The second step is to select visual attributes for that tool such as color line width font and font characteristics with toolbar buttons or commands in the Format menu For information on changing color line width size and placement of these annotation objects see Editing Notebook Objects on page F2 Opening SMART Notebook Notebook wil
132. touch control of your display These On Screen Display Controls are also available for the SMART Board for Plasma Displays SMART Board User s Guide To help you economize on expensive projector lamps or simply to prevent image burn in in your plasma display SMART s On Screen Display Controls have been designed to detect the presence of any screen saver you may have installed The On Screen Display Controls respond when the screen saver becomes active by automatically turning off the Tip If you dont have a screen saver installed consider installing the projector lamp or putting the plasma display into sleep mode after a specified period of SMART Bulb Saver time has elapsed which is especially designed for use with a As soon as activity resumes on the SMART Board i e after the SMART Board is SMART Board See touched or the mouse is moved the On Screen Display Controls will turn the projector page 13 for details lamp back on or reactivate your plasma display To summarize the On Screen Display Controls e allow you to control such aspects of the projector or plasma display as volume power and input source right at the SMART Board surface e work with your screen saver to put your display into standby mode turning off your projector lamp or putting your plasma display into sleep mode after a period of Inactivity The next time you touch the Board the projector lamp or plasma display is reactivated In order for an On S
133. turing PowerPoint Annotations 71 Creating New Notebook Files 49 Deleting Objects 46 Distributing Notebook Files 52 53 Drawing Tool 39 Editing Objects 42 48 Grouping Objects 43 Guide Boxes 44 Highlighter Tool 39 Importing Clip Art Windows 57 Importing Graphic Files Macintosh 59 Importing Graphic Files Windows 57 SMART Board User s Guide 81 Importing Scanned Pictures Windows 57 Managing Notebook Files 49 53 Moving Objects 43 Navigating within a File 66 Object Attributes 46 Opening a File 49 Pen Tool 38 Print Capture for Windows 56 Printed Page Setup 53 Printing Notebook Files 52 53 Protecting Objects from Further Editing 45 Publishing Files on the Internet 52 Rearranging Stacked Objects 45 Resizing Objects 45 Saving Files 50 51 Scale to Fit 66 Screen Capture Macintosh 59 Screen Capture Windows 55 Selecting 42 43 SMART Grouping 44 SMART Zoom 65 Sorting Information 61 63 Spelling Checker 41 Text Attributes 40 Text Tool 40 Ungrouping Objects 43 O On Screen Display Controls 11 Generic Projector 13 Specific Projector or Plasma Display 12 Using the SMART Bulb Saver 13 On Screen Keyboard 26 Deleting Text 30 Editing Converted Handwriting 28 Entering Freehand Numbers 31 Handwriting Recognition 27 Optional Extras for Projector Users 10 Orientation Levels 8 Orienting a SMART Board 7 8 p Page Setup 53 Page Sorter View 61 Activating
134. um 75 with 16 MB of memory SMART Aware requires a 486 computer with at least 8 MB of memory Tip You can also save Notebook files as Microsoft NetMeeting Whiteboard wht files Select Save As and then scroll to NetMeeting 2 0 256 Colors in the Save as type box 67 The Board aware functionality of Microsoft PowerPoint is different from that of the other programs to provide greater flexibility of use on the SMART Board The use of PowerPoint on the SMART Board is described in detail in the next section of this manual Using Microsoft Paint on a SMART Board Microsoft Paint is one of the graphics programs supported by SMART Aware When you open Paint on a SMART Board you can use the Pen Tray stylus to draw a picture instead of using your mouse to select and then manipulate a tool from the Paint toolbox as you would normally Similarly pick up the Pen Tray eraser and erase part of the picture Or use the Paint toolbox to further enhance the object you re creating Now save or print the picture by selecting Save or Print from the Paint File menu You ll find you ve created a bitmap with much greater ease than normal you have the extra large canvas of the SMART Board surface to work on and the artistic control that can only be achieved with a pen in your hand You ll also find that Aware offers the same advantages when you re running CorelDRAW or AutoCAD Disabling SMART Aware By default all the third party applications
135. ure will appear in the top left corner of the current Notebook page Notebook supports bmp pict tga and SimpleText image formats To import graphic files 1 Select Picture from File from the Insert menu 2 Select the directory in which the image file you want to import is stored 3 Select the file name of the image file you want to import to the current Notebook file SMART Board User s Guide 59 60 4 Press the Open button The image file will be directly imported into the current Notebook file in the top left corner of the workspace Cutting Copying and Pasting An easy and familiar way to import information into Notebook is to cut or copy selected material from other sources and then paste it into a Notebook file To cut or copy and paste into a Notebook file 1 Select either the text or graphic but not both to be imported from another Macintosh application or from another Notebook file Select Cut or Copy from the Edit menu or Press the Cut or Copy buttons Switch to SMART Notebook Select Paste from the Edit menu or Press the Paste button The selection will appear within a selection rectangle in the upper left corner of the current page You can easily reposition the pasted selection by pressing on it and dragging it elsewhere SMART Board User s Guide Sorting Information in Notebook Notebook s Page Sorter view provides a comprehensive scrollable view of miniature versions of all page
136. ust pick up a stylus or the eraser from the Pen Tray and touch the Board with your other hand Any pressure applied to the Board after a tool has been lifted is interpreted by the SMART Board Service as the behavior of the lifted tool You can create or erase annotation objects using the styluses and eraser in the Pen Tray the various tools available from Notebook or a combination of both This section describes how to e create annotations by writing over top of Windows applications projected on your SMART Board using the Pen Tray tools or their software counterpart the Floating Tools e configure the Pen Tray tools e create a user profile to save your reconfigured Pen Tray and Floating Tools settings Windows only e capture an image of your annotations into SMART Notebook e erase what you ve written on the SMART Board Writing with Pen Tray Styluses over Applications Start up an application on your projected SMART Board select one of the four colored styluses from the Pen Tray and then write in the color you selected If you re using regular dry erase markers be sure to leave the caps securely on as you re writing in virtual electronic ink rather than physical ink To write in a different color place the stylus you first used back in its slot and select another Since the color recognition comes from the slots in the Pen Tray rather than the styluses themselves ensure that each stylus is returned to its proper sl
137. utomatic Object Grouping SMART Grouping automatically places objects created within the same area in the same object group You can subsequently rearrange automatically grouped objects into customized groups with the Group and Ungroup commands in the Draw menu To create objects within a different group just start writing or drawing on a different area of the SMART Board If you prefer you can enable guide boxes that will appear automatically when you begin to write or draw on the SMART Board with either a Pen Tray stylus or the Notebook Pen tool These guide boxes delineate the boundaries of the current group and automatically expand to accommodate any increase in the size or number of pen strokes within the current group To enable disable guide boxes 1 Select Options from the Tools menu 2 Press the SMART Grouping tab in the Options dialog 3 Select or de select the Enable Guide Boxes check box SMART Board User s Guide Protecting Objects from Further Editing Windows Only Select Make Background from the Draw Order menu to protect a single object or a group of objects from subsequent editing This command has the effect of moving selected objects into the virtual background out of reach of the selection tool and any further change If you decide you want to restore all protected objects to the foreground for further revision select Retrieve Background from the Draw Order menu Rearranging Stacked Objects When you re
138. will appear Double press on Display The Display Properties dialog will appear Press the Settings tab Press the down arrow in the Colors or Color Quality box and select a lower setting True Color 32 bit is the highest setting and 16 Colors is the lowest The lower the setting you choose the better the performance you re likely to get when using SMART Recorder Drag the slider in the Screen Area or Screen Resolution to a lower setting than the one currently selected Press the Apply and OK buttons To disable hardware acceleration 1 Press the Start button and select Control Panel from the Settings menu The Control Panel will appear Double press on Display The Display Properties dialog will appear Press the Settings tab SMART Board User s Guide O N O OO A Press the Advanced button Press the Performance or Troubleshoot tab in the dialog that appears Drag the slider under Hardware Acceleration to the None setting Press the Apply and OK buttons Restart your computer SMART Board User s Guide 37 Using Notebook Tools for Object Creation Press here For this result Courage Tip You can create multi page files with Notebook If you reach the bottom of the current page start writing on a new page For Windows select Blank Page from the Insert menu For Macintosh select New Page from the Insert menu 38 If you re running Notebook on a SMART Board use the Pen Tray
139. wn Edit Box Commit Commit to Application Edit Toolbar To change text 1 Press on the item s you want to change in the Editing Area The item s will appear highlighted 2 Write an alternative in the Writing Recognition Area SMART Keyboard me i Back Lp ace Enter ApS mur Edit ms s y writing mm t ais D b The highlighted item s will be replaced by a converted version of the handwritten correction in the Editing Area Messy writing To insert additional text 1 Inthe Editing Area move the cursor to the space where you want to add text t o D or no b e TIP To make the cursor appear where you want it press your finger on any of the bottom notches that separate individual items SMART Board User s Guide 29 Press Back b Press cars NUMA 2 Inthe Writing Recognition Area enter the writing you want to add to the text in the Editing Area O a a O mj O O a ai To delete text in the Editing Area 1 Press on the text you want to delete TIP You can press and slide to highlight consecutive items 2 Press the Back button in the Edit toolbar The highlighted items will disappear To change lower to upper case and vice versa 1 Press on the letter you want to change to upper or lower case The letter will appear highlighted with an up or down arrow depending on its case to one side of it ae t who a m not 2 Press on the highlighte
140. ws select Open from the File menu For Macintosh select Open Notebook from the File menu or Press the Open Document button An Open dialog will appear 2 To change the directory from the default folder press the scroll down button beside the default directory name and select the directory in which the file is stored 3 Type or select the file name of the Notebook file you want to open in File name NOTE All files with nbk extensions located in the default or selected directory are listed 4 Press the Open button or Double press on the Notebook file you want to open The selected Notebook file will appear To create a new Notebook file 1 For Windows select New from the File menu For Macintosh select New Notebook from the File menu or Press the New Document button The blank workspace represents the first page of the newly created Notebook file SMART Board User s Guide 49 50 D 2 After completing your entries for the current session name the new Notebook file with a nbk extension and specify a drive and directory for storage in the Save dialog To save a new unnamed Notebook file 1 Select Save from the File menu or If you want to save the file for use with a previous version of SMART Notebook version 1 0 or 1 1 select Save As from the File menu The Save or Save As dialog will appear In the Save As Macintosh or File name Windows box type a name using the default n
141. y change the dimensions of the box and the way in which the text wraps within that box To change text size press the Font Size button or select Font from the Format menu then select a different point size from the Font dialog SMART Board User s Guide D 45 Press F1 ie Current Color button on left edge of Status Bar Times Mew Forman 46 Changing Object Attributes You can change the color font style and size of any text object You can also change the color and line width of any graphical object you create After selecting the object you can use the Notebook toolbar buttons right mouse commands Windows only or the Pen Tray tools to effect an attribute change To change the visual attributes of an object from Notebook 1 Select the object s you want to change 2 To change the color or line width of the object e Press the Color button in the toolbar Alternatively if you re a Windows user select Current Color from the Format menu or press the Current Color button on the Status Bar e Press the Line Width button in the toolbar or select Line Width from the Format menu e Selecta color from the displayed color palette or a line width from the line width palette The selected object s will immediately appear in that color or line width 3 To change the font font size or font style of a text object e Press the Font button on the toolbar or select Font from the Format menu and select a font from
142. ystem you re running does not perform plug and play e g Windows NT 4 0 or ME e the Found New Hardware wizard fails to appear e you plugged in your SMART Board after you started your computer e the Ready Light simply remains red rather than turning green To manually configure your serial COM port 1 Click the SMART Board icon in the System Tray and select Control Panel The SMART Board Control Panel will appear 2 In the Boards tab click the Connect button under Serial Ports The Select COM Port dialog will appear 3 If you Know the COM port to which the SMART Board is connected you can type it or select it from the COM port drop down list and click the Select button under Manual or Preface If you re unsure of the correct COM port click the Detect SMART Hardware button under Automatic to initiate SMART Board detection Your COM ports will be searched for the presence of an attached SMART Board until the correct COM port is located The Ready Light on the Pen Tray will change from red to green indicating the SMART Board is now touch sensitive Open the SMART Board tools to use any Pen Tray stylus to write over projected applications wn Windows USB Adapter Cable Setup EIA Z g yi 3 Connect the short DB9 end of the optional USB adapter cable to the 9 pin serial port underneath the SMART Board see the upper figure on page iv NOTE To order a SMART USB adapter cable part USB FRU call SMART Tech

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