Eastern Bank TreasuryConnect ACH Positive Pay Manual
Contents
1. Eastern Bank D Manage Payment Rules The Manage Payment Rules page is used to add edit and delete payment rules at any time Submitting maintenance forms to Eastern Bank to add edit or delete payment rules is no longer required A payment rule prevents future exceptions from being generated for an originating company Payment rules can be added edited and deleted at any time even when there is not an exception to decision Originating companies that have ACH exceptions with a Pay decision are added to your list of originator company payment rules automatically By default the payment rule is set up with No maximum for the Maximum Amount and ALL Select All for the ACH Transaction Type ACH entry class If multiple payment rules are set up for an originating company the most restrictive maximum amount and ACH transaction type settings will be applied to future ACH debit transactions For example if a payment rule is set up for Company A with a maximum amount of 50 00 for all transaction types and another rule is set up with a maximum amount of 100 00 for the CCD transaction type only CCD debit transactions with amounts of 50 00 or less will be allowed 1 Adding Payment Rules To add a new payment rule do the following 1 Click Account Services gt ACH Positive Pay gt Manage payment rules Manage Payment Rules Authorizations Dee Account Maximum Amo ACH Lransactpen Type 4612 ALL Select Ai DE WI ALL Sakact Al2. Rule Tyga Une Time Eat Ongoing Ca Dp not Abus Eat Expres Paid Hiid 1172014 LUeialngor UI Aac HID A HICE GCHIDZ Urorato Lomp Name PIP Com ABS Com AET Com Mo TLL 4611 Na mzsaman 2 Click Add Authorization Add authorization T ype Debit account Maximum amount ACH transaction type Originator Company name Originator Company ID Expiration Date Save changes r 2 No maximum ameaunt Maximum amount ALL Select AN No Expiration Date Expiration Date Puddel vy Do not save changes 10 Eastern Bank 3 Select the type of rule from the drop down menu The options are as follows One time A debit filter that is only applied once to a specified criteria After the conditions of the filter have been met the filter is removed and replaced by a block A debit filter for specified criteria that is effective until the expiration date Do not allow A debit block that blocks all transactions for a specified criteria 4 Select the debit account and enter the maximum amount if applicable 5 Select the ACH transaction type from the drop down menu The options are as follows a eet eg Accounts Receivable RoK Re presented Check Pop Pointot purchase xek Destroyed Check 6 Enter the originator company name originator company ID and the expiration date 7 Click Save Changes 2 Editing a Payment Rule The company user can edit the maximum am
3. The decisions below have been transmitted successfully Payment rules for current day paid ACH exceptions can be added and edited until 3 00 PM ET To add or edit a payment rule go to ACH Positive Pay Onginator Company Maintenance Print this confirmation for your records To approve additional decisions retum to Exceptions Manager Approved Transmitted 9 28 2011 1 22 01 PM Approved Transmitted by JKEMP ACH Approved Transmitted Decisions Decision Debit Account Originator Company Name Debit Amount Effective Date Reject Reason Approval Status 1 of 1 recewed Retum w Fs TEST COMPNY NAMB 12 00 0113 10 UNAUTH ORIG SEC 0510 Toii Bi em e pe 1 of 1 recewed Pay 7893 TEST COMPNY NAMC 310 00 01 13 10 UNAUTH ORIG COMPD520 ege Added payment rule for this orginating company Maximum Amount ACH Transaction Type No maximum ALL Select All 2 Deleting a Decision Exception decisions that have not received all approvals can be deleted during the ACH decision window that is from 8 00 a m to 3 00 p m Eastern Time Exception decisions that have received all approvals cannot be deleted changed To delete a decision 1 On the Manage Exceptions page click the appropriate link in the Debit Account column Exception Detall To appre are irae thes depon chock Aporget To delete hes decision check These decision All appas must be pecened baime thes decenan ef be inararetioed To ves cetads for 3 diee Gergen reis bo Laag Manger
4. Checks that hare been conned ia a ACH Hiciste payment aplay with A chech renit Exception Deta s Dec Pay e Accum 7891 eener Campi A COMP RAT Depans Cerpi L GO ZER Cheb Aug Si fi Check Mumie Efecine Die leche Dept Hegron UNALTH OS ANT 0620 ADH Entry Class PPD Dec Uses ADVE Decimi Date aia eS es L a Approval History information Aaaa Shai fof i oed iho Dote DOT 11 18 A8 AM EI 2 Click the Delete decision link 3 The Delete Exception Decision Verification page is displayed Review the exception as needed 4 Click Delete The decision is deleted and the Manage Exceptions page is redisplayed Eastern Bank C Exceptions Status The Search Exception Decision Status page allows a company user to search for exceptions for all or specific accounts for a date or date range To search for the status of a decision 1 Click Account Services gt ACH Positive Pay gt Exceptions status Search Exception Decision Status Up to 3 months of data are available a maximum of three months may be retrieved during a single search Account Description Type Account All accounts Go PRESTIGE HEALTH ACCOUNT PRESTIGE OPERATING ACCOUNT PRESTIGE PAYROLL ACCOUNT Saving 2470 081203790 Checking Checking 4511 081203790 4512 081203790 Date range Specific date 09 1 iray From as TN imed yyy To o ug imena Current business day f 2014 2014 f 2014 Exception typa Include all e
5. Eastern Bank Eastern Bank Treasury Connect ACH Positive Pay Manual This user manual provides instructions for setting up Alerts and managing services for ACH Positive Pay Those services are gt Setup Alerts gt Manage Exceptions gt Exceptions Status gt Manage Payment Rules October 2015 Eastern Bank Table of Contents I ACH POSITIVE PAY OVERVIEW ice ck acts es ch pete cee pesca cbse cated 3 A ACH POSITIVE PAY AU 0 EE 3 B MANAGING EXCEPTIONG ccccccesssssseccceeseeessnnnccceeesseeesnnnsccooeesseesnnaneeooeensesesnnneeaaes 4 UE Tue a LV OCIS Le EE 5 2 Deleting a Decision n nnnenennnnsennnornrrnsrnrrornrrrsrrrrrrnrrnsarrrrsnrrnsnrtrrnnrrrstrrrranrrrnrnrrnnnennne 7 C EXCEPTIONS STATUS ecis EE EE 8 D MANAGE PAYMENT RULEG cccccceesssssseceeeeeeeesnnesseceeeeeeessenssaceeeeseeesnanesseeeeeeeeennees 10 1 Adding a Payment Rule naannnnnnaannnennennnnnnennrnnnrennnrnrnrnressrnrrrrsrnrrrensnnrnnnsrnrerennnnrrrrnnne 10 2 Editing a Payment Rule EE 11 3 e aierteeggee geesde 12 Eastern Bank I ACH Positive Pay Overview ACH Positive Pay allows users to view ACH exceptions and make decisions to pay or return them ACH transactions are compared against conditions called payment rules that determine whether they are debited from your accounts or blocked If a transaction matches the condition criteria it processes normally and is sent to post Blocked transac
6. of J received Transmitted 1 of J cahad 1 of i received Lingwtherized Ling Compl 1 of yt reese lol moored Diol 3r c teagd Eastern Bank Exceptions appear with one of the following decisions Decision 1 Description o Pay A Pay decision made on the exception All approvals are required before the decision is applied to the exception Return A Return decision made on the exception All approvals are required before the decision is applied to the exception Pending Decision The decision window is still open and a decision has not been made Default The financial organization defined default decision was applied because a decision was not made on the exception or the decision was not fully approved during the decision window Exception details and approval information can be viewed by clicking on the Debit Account link Exception Decision Status Detail Checks that have been converted into an ACH electronic payment display with a check number Exception Details Decision Return Account 4511 Originator Company ABC Corp Originator Company ld 1555665555 Debi Amount 5005 43 Check Number Effective Date OTS 2014 Reject Reason Unauthorized Orig Comp ACH Entry Class CCD Approval Status 2 of 2 received Approval History Information Approval status 2 of 2 received Action Usenbel Date Decision request DAVID2 09 15 2014 11 18 34 AM Approval DAVID 09 15 2014 11 18 34 AM Approval ALMIN ISAAA 17 18 34 AM
7. n eastembank com Change Delete Reverse Positve Pay Alen ve off Add Reverse Positwe Pay Exception Reminder Alert is off Add ACH Positive Pay Exception Reminder e jacohson leastembank com Change Delets Eastern Bank The Account Alerts tab shows the alert subscriptions available to you based on your entitled services and accounts We recommend that you enable the ACH Positive Pay and the ACH Positive Pay Exception Reminder alert There are 2 types of Alerts you can setup for ACH Positive Pay We strongly suggest that you activate both The address on the alert is businessservicesteam easternbank com e ACH Positive Pay This alert will be sent by 8 00AM ET the alert will inform you of any items that have been detected and blocked e ACH Positive Pay Exception Reminder This alert will remind you at 2 00 ET if there are items that have not been decisioned The deadline for decisioning is 3 00 ET Note The default for items that have not been decisioned by 3 00 ET is Return B Managing Exceptions The Manage Exceptions page displays rejected ACH transactions exceptions A transaction can be rejected for one of three reasons 1 Unauthorized originating company 2 Unauthorized SEC standard entry class code 3 Unauthorized dollar amount Note Users can only view exceptions for each account they are entitled to To access the Manage Exceptions page Click Account Services gt ACH Positive Pay gt Manage Excepti
8. ons Eastern Bank Manage Exceptions Te make g dation on an exception choose an appkcable decision check the appropriate exceptions and then click Contras We ha cen anka Sr k Ged foes zech of the pape s CH Escep uns Amaira eeraa om LM cet ACH Exceptions Awaiting Approval andlor Decision Decgsng can be made fom TOD AM to 3409 FPM ET ACH ee Seer eth a Py Gece ane teh added Bo yin bat of peed Hant Checks coneeted go ACH eecienie pameta apie wh ACH Bede ihe check number Select al Deselect wl Cecio Debi Accoun Orgnaime Company Name Debat mg Loch Mumbar E ioceg Dab Rejec Asim fia Sous Genus 4514 ABC Corp 765 49 124569 TOWED Linauthorized Orig Gomp Pawan es oman el 2 read Pay 9542 IP Corp San Ap aod Unauihonned Sec Ready io transmit d Add payment rule for thet creer company Hasimum Graat ACH Traptactteen Typa Ale misean ALL SZeiecg All a nae Ai De 1 of 2 recereed Pay EAR ABG Corp Ready Io transmit Hao paymant rule added for thes erung ve company 1 of 2 recente Py AR ABC Corp TEURIA Uriauihonted Sec Ready to transmit Addad paymanmi tude for fhe Cen re Dorp Maximum Anicant ACH Transaction Type Ho maxsemsen ALL Select AN Manage Exceptions Field Descriptions ma L eeeme OOO Effective Date The date the payment is effective Reject Reason The reason why the payment was rejected Approval Status The number of approvals received out of the total approvals required The maximum allowed for fut
9. ount originator company name and expiration date of payment rules within the system If any of the other payment rule values need modification the existing payment rule must be deleted and a new rule added instead To edit a payment rule 1 On the Manage Payment Rules screen click the Edit link associated with the payment rule being edited 11 eEastern Bank Edit Authorization Type Do not allow Debit account 4511 Maximum amount No maximum amount Maximum amount ACH transaction type ALL Select All Originator Company name ABC Corp Originator Company ID ACHID3 Expiration Date No Expiration Date e Expiration Date 10 113 204 mmidd yyyy Save changes Do not save changes 2 Change the payment settings based on the required update 3 Click Save Changes 3 Deleting a Payment Rule To delete a payment rule 1 On the Manage Payment Rules screen click the Delete link associated with the payment rule being removed 2 Click OK to the popup confirmation message 12
10. ple payment rules are set up for an originating company the most restrictive maximum amount and ACH transaction type settings will be applied to future ACH debit transactions For example if a payment rule is set up for Company A with a maximum amount of 50 00 for all transaction types and another rule is set up with a maximum amount of 100 00 for the CCD transaction type only CCD debit transactions with amounts of 50 00 or less will be allowed Optional For Pay decisions modify the Maximum Amount and or the ACH Transaction Type by clicking the Edit payment rule link If you do not add an amount all transactions will be allowed for this company 3 Click Continue Verify Decisions Checks ihai Fave been comened indo an ALH electronic payment display wath a check nummer ACH Decisions Selected for Approval Transmit i Originator Debia Decision Debit Account Company Hame ncaa Fatum 4511 ABC Corp SIE A1 124555 Pay A512 ZIP Corp 2255 46 Add payment rule for this onginating company Maximum Amount ACH Transaction Type ho magemum GL Zse sc Al Approve Transmit Reject Reason Unauthorized Ong Comp Unauthonzed Sec Change Selectors Approval Status 1 of 2 reaceteed Ready bo transmit of 2 recanved Ready to Iransimil 4 Review and verify the exceptions To change your selections click the Change Selections link 5 Click Approve Transmit Eastern Bank Exceptions Manager Confirmation ei Print this page
11. tions are displayed on the Manage Exceptions page where you can make decisions to pay or return them Users can also create new payment rules based on exceptions they have decided to pay which prevents future exceptions from being generated for the originating companies A ACH Positive Pay Alerts Use Manage Alerts to manage your account and non account alert subscriptions Alerts are always sent to your online banking mailbox located on the Welcome page within Positive Pay Alerts can also be delivered to your e mail address you must set up this delivery option on the Personal Preferences page To access the Manage Alerts page Click Administration gt Manage alerts The Manage Alerts page is displayed The Manage Alerts page always opens to the Account Alerts tab Manage Alerts Use this page to manage the alens you receive and how you receive them You can add new alerts change existing alerts or delete non mandatory alerts Enabled alerts are always delrvered to your online banking mailbox Available destinations depend upon the contact information you enter in Personal na ccount Alerts Hen account Alerte Custom Alerts COU l Select the account for which you wouid like to manage alerts and click Go To add or delete an alert f r multiple accounts at once go to Set Up Account Alerts demo 2 4691 sl Go Alerts for demo 2 4691 Alert Send To Account Reconciliation amp Positive Pay Alerts vw ACH Positive Pay e jacobso
12. ure ACH debit transactions for the company ACH Transaction Type The ACH entry classes allowed for future ACH debit transactions for the company 1 Making a Decision Decisions can be made on ACH exceptions during the ACH exception decision window which is from 8 00 a m to 3 00 p m Eastern Time If a decision is not made on an exception during the decision window then the default decision of Return will be applied To make a decision do the following 1 Click the check box associated with the exception 2 Click the Decision dropdown arrow and select Pay or Return lf a Pay decision is applied a payment rule is automatically added to your list of originator company payment rules Eastern Bank Note If you do not want to add the company de select the Add payment rule for this originating company check box Checks that have Geen Gomeatied into an ACH electron payment display wih a check numer Saksial Decalect af Pay 4083 EAS TERNBAAK Add payment naa for this onginating company Maximum ACH Transaction mount Type Pita ecco ALL Salect Al Check Exceptions Awaiting Approval VE AIS 24 UNALTH ORAIG COP Your window for appeowing a decision on an caption is fram 10 0000 AM to 270000 Phi ET There ero no decmions mwang epoca Check Exceptions Awaiting Decision Tour window for Gentsicning checks is from ODT AM io 2 Oto PH ET Thera are roeerattvee eweg a GCecrakm Ratum to bop If multi
13. xceptions Decishoned Mot yat dacisioned Search 2 Click the check box next to accounts that will be searched 3 Enter a specific date or choose a range of dates to search A maximum of three months can be retrieved during a single search 4 Select an exception type 5 Click Search The Exceptions Decisions Status Summary page displays the results of the selected criteria Exception Decisions Status Summary Earetiure wth A Daiki decisien have been Ges ng by the ban Please contact pour Bask Super fro the dechasnn Checks that have been coneerted into a ACH ewer payment diay eth a bech mrb Uer ane mop oe origini Hi euch Cr ee a OS AM ET WADE 2 ML PRESTE PAA AAT Cobia 61203790 Hi e PRESTIGE OPERATING ACOOUNT Checking Pc 2018 po ed krije all enrerdtong Depari Create Account ste range Eaception type Total wes 5 Io ver dli iih ve fe bz dng aai Decke Debt Accoun Crins Company Debit Amount Check Wambo ESecties Tote Hopi Aeon Hein A ARE Lamp KM DZ6 A7 Pare 14 La tortzpd Liew Comp Dalin GC Eres Ai 123587 m6014 DS719 2014 D kigz2014 tea 2014 De 14 Cee 14 er 9014 Dear 014 ZIP Cep Liswutheeriz ded Ber AP CHp D A iP Cap ABT CHE ZIP Comp Pay af ABC Comp ABC CHp ZIP Comp Rytmi Laaah ig Cp Fay i Linautharir ed Sier HK DEJE Se 708 dy B65 Ai G30 43 Dulau Daah Ca C reng Dali bait eer Be Ls gtortzgd be Lsagbortzgi Ca C reng fuppeomal Matos T
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