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TechScore User Manual

1. liz Aye hs Be A 4 Scoring 4 1 Entering finishes os poe ica ca ek E 4 1 1 Enter sail numbers 42 22 51 4 1 2 Entering weather conditions 4 1 3 Note on conforming browsers 4 2 Viewing and deleting finishes 4 3 Penalties and breakdowns 4 3 1 Entering penalties and breakdowns 4 3 2 Entering team penalties 4 3 89 Dropping penalties and breakdowns 424 Judges TOSS ca a ky ORC e e EY 4 5 NWACWINE BCOTOSS O ed POR Ba Ta 4 5 1 Choosing scores to display Aa EE COTOS 21 EIA LI ELE 5 Record of Participation 5 1 Entering RP info e sg use 1x P pen CUR ee Hts 5 1 1 Choosing a team Balled ENDE SUE Torm a tr ate a a ble eB EOS 5 1 3 Team representative Qoo eo a Balas OSEBIDDEES mada ook Re w SR OMS Ee ex A Jda a 60h 315 4 ale Sele tester deg cetur l E es 5 1 6 Submitting the form sitas A Ged Non ICSA Salm os M o oe Nn Mam e tias Bea io A ac ahd sb Se Im dern dem desean Ss DO ttd 5 3 1 Printing the list of sailors ad 5 4 Printing ICSA RP forms eo ek et es Me BS 5 4 1 Printing ICSA form in Firefox 6 Publishing the regatta Gad Reports wed Aas mew m SONUS OE Ie ROOTED TOS 6 1 1 Changing report content 23 23 23 25 25 25 25 26 28 28 28 29 29 32 33 33 33 34 34 39 36 36 37 38 39 39 40 6 2
2. 3 3 3 Creating rotations Rotations are setup under the Setup link of the Rotations submenu in the main menu This directs to the Setup rotations page shown in Fig 3 4 Rotations are setup in two steps First the user chooses the type of rotation and the division s to affect Then the user provides the number of races per set and the starting numbers for the sail Choosing type and divisions In the first portlet of the Setup rotations page labeled 1 Create a rota tion choose the type of rotation Directly below choose the division s to affect To choose more than division hold down the Control key or drag with the left button of the mouse pressed over the divisions By default all the divisions are chosen since most rotations are created for an entire regatta at once see Sec 3 3 2 Sailing master at MIT 3 3 ROTATIONS 19 Remember to update Whenever either the rotation type or the divi sion s are changed you must click on the Update button in the same portlet to update the second portlet described below Offset rotations If you wish to create an offset rotation as described in Sec 3 3 1 first make sure that a rotation exists for a given division Then under Divisions to affect choose the divisions to which the offset rotation will be applied not the division from which to offset For example if division A s rotation is to be offset to create division B then choose B under Divisions to
3. able on the first portlet Regatta details In addition a blurb can be added The blurb is a small summary of the regatta that gets displayed in the regatta reports which is saved along with the regatta in the database see Sec 6 2 1 for more information Finalizing the regatta Finalizing a regatta is critical Once all scores and relevant information RP penalties etc have been entered the user must finalize a regatta signaling that it has been completed This step is important because TechScore uses this opportunity to clean up information about the regatta generate neces sary stationary versions of the reports and possibly send necessary e mail messages Until a regatta is finalized it will be displayed as In Progress to the general public and will appear larger than others in the My Regatta portlet of the User Home see Sec 1 2 2 2 2 Scorers In addition to editing regatta details the user can use this page to add approved scorers to the regatta In doing so the regatta owner grants access to the listed scorers to log in to TechScore with their personal account and edit information about the regatta Approved scorers can be reached by clicking on their names Feature not yet implemented Regatta Home Races Teams Delete Done TechScore eee CHAPTER 2 CREATE A REGATTA Pewter Mouse close Aug 10 2008 Personal MIT Scorer logout mplindblad hotmail com e 542F Coach at MI
4. Boat Scores The fourth type of score table ranks the boats using the information from the rotations Seldom printed but often interesting this table accounts for the different boat classes used see Sec 3 1 1 4 5 2 Printing scores Scores are printed the same way rotations are using the print facilities pro vided by the web browser Usually this option is available under the File menu TechScore arranges the information differently when it goes to the printer instead of the computer screen stripping away colors decorations and the menu and changing the font to a fixed width font All modern browsers honor the settings provided by TechScore It is always a good idea however to use Print preview to ascertain that all looks well before printing especially since most browsers add headers and footers to pages which are not controlled by TechScore Headers and footers which usually contain in formation about the regatta and a timestamp are controlled by the browser as are the margins and the zoom or scaling of the page and the page ori entation portrait or landscape Tweaking these values is system dependent and beyond the scope of this manual Chapter 5 Record of Participation RP forms are part of every college regatta and are useful in keeping track of how individual sailors perform The RP feature in TechScore connects directly to the ICSA database It creates a mirror of the active sailors and updates it twice a week
5. Results 4 Harvard Crimson 5 3 8 5 va Dartmouth College Big Green 3 7 10 6 gt Boston University Terriers 7 4 11 7 am Boston College Eagles 4 8 12 8 e Amherst College Lord Jeffs 8 6 14 TechScore v1 15 Dayan P ez 2008 9 Done en US Figure 4 6 Team results divisional by comma s such as 1 3 5 for races 1 2 3 and 5 Then click on the Hide button to hide those cells Clicking on Show all will pop the cells back to view It might be necessary to click the button more than once to cycle views Team Results Divisional Division totals is the second option of scores to display This is a summa rized version of the totals table described in the preceding section Sec 4 5 1 but ignoring the individual race finishes Sometimes this table is a better choice than the totals table but ideally both would not be chosen as they contain essentially the same information An example table is shown in Fig 4 6 Note that this feature requires Javascript 32 CHAPTER 4 SCORING Division Results For each division that has been scored TechScore allows the option of printing a table of finishes only for that division This table ranks the team only within the chosen division and displays the participation information also known as RP for each team including races sailed This is a popular table to print along side the totals table because it shows how each sailor has done within his her division
6. is the regatta type At the moment there are only three to choose from Personal Conference or Intersectional A Per sonal regatta is different from the other two in that it will not be published or made available to any one else except for the user who created it This is to allow a mechanism for users to become acquainted with the program 6 CHAPTER 2 CREATE A REGATTA Regatta T h S Jack Wood Sailing Pavilion Pewter Mouse close MIT Scorer logout Home ec c O re 6 0 16 0 mph SSE Aug 10 2008 mplindbladO hotmail com Races 541F Personal Coach at MIT Teams Thu Apr 30 2009 Delete Pewter Mouse MIT Regatta details Approved Scorers Name Pewter Mouse No scorers exist Date a Add scorers Duration 1 Conference days Ll onference NEISA v On the water 10 30 Account BC Greg Wilkinson II BU Ben Spiller Venue Jack Wood Sailing Pavilion v BU Brad Churchill DART Taylor Mcdonald Type Personal v HAR Mike O Connor MIT Eric Gibber MIT Fran Charles Edit MIT Matthew Lindblad MIT Matty Cohen MIT Susan Ostrowski MIT Toan Tran Phu RegatteiBlurb NU Mark Anderson NU Ned Jones NU Rachel French Use this section to add a blurb for the regatta Blurbs are printed as regatta comments in reports Usually the race committee TUF Meghan Pesch uses this section to provide general review of the regatta and to TUF Reeve Dunne acknowledge volunteer
7. which makes sure no other use can revisit the site by pressing the back button on the browser and altering sensitive information For security reasons users are automatically logged out by the system after 15 minutes of inactivity Chapter 2 Create a regatta This chapter describes the steps to take to create and setup a regatta up to the point of scoring the regatta which is discussed in Chapter 4 After logging in you are greeted with the Home screen Whenever you are not working with a regatta you are directed automatically to this screen Here you can open existing regattas or create a new one using the port shown in Fig 2 1 Note on accuracy It is imperative that care is taken to provide accurate information about the regatta since that information is used by the auto mated system to make decisions as to visibility accessibility etc If the wrong date is chosen for example TechScore might think the regatta is not in progress when it actually is and it will not make it available to the general public 2 1 Regatta parameters 2 1 1 Regatta name Choosing a regatta name is the first step in creating a regatta Unlike filenames users are accustomed to give a regatta name can and should contain the fully descriptive and concise name for the regatta Use correct capitalization as the regatta will be identified to the general public with exactly the name provided 4 CHAPTER 2 CREATE A REGATTA TechScore pleri AR
8. 14 CHAPTER 3 SETUP REGATTA Regatta T h S Jack Wood Sailing Pavilion Pewter Mouse close MIT Scorer logout Home ec c O re 12 0 19 0 mph SE Aug 10 2008 mplindblad hotmail com Races 54 2F Personal Coach at MIT Teams Thu Apr 30 2009 Delete Teams M Added 8 teams Edit team names Add schools School Team name 1 Amherst College Lord Jeffs Edit Delete 2 Boston College Eagles Edit Delete 3 Boston University Terriers Edit Delete 4 Brown University Bears Edit Delete 5 Dartmouth College Big Green Edit Delete 6 Harvard Crimson Edit Delete 7 Maine Maritime Acad Mariners Edit Delete 8 Mass Maritime Acad Buccaneers Edit Delete Add team from ICSA school Choose schools for which to add teams Hold down ctrl to select multiple schools Schools MFISA Done techscore mit edu 3 en US Figure 3 3 Teams page showing table of registered teams entering the name click on the Edit button directly next to the textbox to register the change Note that only one team name can be changed at a time 3 2 3 Removing a team To delete a team from the regatta use the Delete button next to their name in the Edit team names portlet Careful TechScore will not second guess the user s intentions once the Delete button is pressed the changes will take effect immediately with no warning This can be dangerous because removing a team from the database also deletes all the f
9. 6 1 2 Viewing reports oa rk Ua OR ere RP eee hy 46 Elements of a report 4 4 ge bo 4 R RIS AUR a OE Ete ES 46 6 2 1 General elements sn 47 6 2 2 Score elements 0000000084 47 6 2 3 Sailor elements 48 6 2 4 Races elements 0 00008 49 6 2 5 Miscellaneous elements 49 vi List of Figures 1 1 2 1 2 2 2 3 3 1 3 2 3 3 3 4 3 9 4 1 4 2 4 3 4 4 4 5 4 6 5 1 5 2 5 3 5 4 5 9 5 6 6 1 6 2 User s Home screen showing existing regattas Port to create a regatta highlight box added Page layout for regattas showing the regatta home New approved scorers stum re are ee eS Racesetuppage att la A Sra Ee Rund Caw TRO E ds Teams setup page aro o ate ce ox de Hee GT ee eS Teams page showing table of registered teams Setup rotations page mao or ee Se Ree Print rotations Padel AA liuish s page you Eder a EA ei polo SRY Current finish showing wind conditions and delete option Entering breakdowns showing average scoring or manual score A PES er Rad tns i os ne Current penalties and breakdowns portlet Default results page aa Team results divisional wich ee cs RP page with empty form na Aa Table of crews per race per division Highlight added Page to add unresitered sailors l l Table of temporary stude
10. Massachusetts Institute of Technology Massachusetts Maritime Academy Register teams Done techscore mit edu 3 en US Figure 3 2 Teams setup page start over click on the Reset boats button or simply navigate away from the page 3 1 4 Unsailed races As noted earlier in Sec 3 1 2 races cannot be usually deleted Specify only as many races as you think practical remembering that more can always be added later if needed Once the regatta is finalized see Sec 2 2 1 all the races that were not sailed are automatically removed from the database 3 2 Teams The next step after creating the races is to add teams to the regatta This is done on the Teams page which can be accessed via the main menu under Teams The page for a new regatta with no teams yet added is shown in Fig 3 2 This page is also used to edit team names 3 2 TEAMS 13 3 2 1 Adding teams To add teams use the Add team from ICSA school portlet As the title suggests only registered ICSA schools can participate in a TechScore regatta The list of schools is sorted alphabetically by complete school name and grouped by conference As in other similar selection boxes multiple schools are chosen by holding down the Control key while clicking on the school name It is not necessary to hold down Control all the time only when clicking In some browsers for instance holding down Control while trying to scroll will zoom the page in and out instead A
11. May 8 2009 Notes E Delete Rotations Rotations Setup Tweak View Print 11221232 ee Che Gy AO OA RP Forms 7 Amherst College Lord Jeffs 1 1 3 3 S 5 7 1 1 RP Forms Boston College ranges 2 2 4 4 6 6 B 8 2 2 i Sailors Unregistered Boston University Terriers 3 3 5 5 7 7 1 1 3 3 Ao ide Brown University Bears 4 4 6 6 8 8 2 9 4 erates Dartmouth College BigGreen 5 5 7 7 1 1 3 3 5 5 Finishes Harvard i 6 6 8 B 2 2 4 4 6 6 Maine Maritime Acad Mariners 7 7 1 1 3 3 5 5 7 7 Mass Maritime Acad Buccaneers 8 8 2 2 4 4 6 6 8 8 B n ANZ nOn BI S 19 310 Amherst College Lord Jeffs 2 2 4 4 6 6 8 8 2 2 Boston College Eagles 3 3 5 5 7 2 al al x 3 Boston University Terriers 4 4 6 6 8 8 2 2 4 4 Brown University Bears 5 5 7 7 1 a 3 3 5 5 Done Es en US Figure 3 5 Print rotations page Chapter 4 Scoring Scoring a regatta includes entering and editing finishes penalties both indi vidual and team wide and breakdowns In addition this chapter explains how to print the results either by race by division or by boat The perti nent pages are found in the last section of the main menu under Scores These pages become available as soon as the regatta has been completely setup This includes rotations 4 1 Entering finishes Enter finishes by using the Finishes link in the main menu The first step is to choose the race Any race will do If the finish for that race has already been entered TechScore allows you to re
12. about the infraction If there are errors in the form TechScore will disable the Submit form button until all errors have been cleared 5 1 5 Crews Entering crews is similar to entering skippers with the additional provisions mentioned in Sec 5 1 2 If a specific race does not have room for a crew in the boat such as single handed Techs Laser s etc TechScore will not provide space for a crew or will complain if one is entered for that race disallowing submission of the form To increase the number of crews and for information on entering races see Sec 5 1 4 and Sec 5 1 4 respectively 5 1 6 Submitting the form Once a form is ready to be submitted click on the Submit form button at the bottom of the portlet This will save the changes To start over use the Reset button to the left After the form is submitted TechScore 5 2 NON ICSA SAILORS 37 Regatta T h S Jack Wood Sailing Pavilion Pewter Mouse close Dayan Paez logout Home ec c O re 4 0 12 0 mph WNW Aug 10 2008 paez mit edu Parr 57 0F Personal Student at MIT Teams Sun May 17 2009 Notes Delete Unregistered sailors Rotations Add sailor to temporary list Setup _ Tweak Choose the school from the list below and enter the sailors on one View Print line each as first name last name and year Notice that only these three will be accepted Follow the example below RP Forms RP Forms John Doe 2011 Sailors Jane Dean 2009 U
13. affect Style races sets and sail numbers Once the rotation style and divisions have been chosen and the Update button on the first portlet clicked the second portlet in the Setup rotations page will change accordingly to provide the necessary options Note that the rotation type and the divisions appear in the title of the portlet Make sure that the title matches the desired parameters before proceeding If multiple divisions have been chosen TechScore will provide the Style option see Sec 3 3 2 Next choose the race numbers across all the chosen divisions for which to create the rotation Almost always the default value all the races is correct Note however that if finishes have been entered TechScore will not allow rotations to be entered or altered for those races The table next to the Races textbox shows all the possible race numbers for the given parameters If the rotations are created at the beginning of the regatta as they should this restriction should pose no concern If the chosen rotation type is not No rotation then the user will be given the opportunity to enter the number of races per set By default this value is two This means that teams sail two races in the same boat before rotating A value of one would mean changing boats after each race Sail numbers Lastly choose the sail numbers in the first race of the chosen range for the first division as instructed By default TechScore 3I
14. conditions and delete option 4 3 1 Entering penalties and breakdowns Choosing race and penalty type Penalties and breakdowns are entered in the first portlet of the Penalties page The first step as indicated is to choose the race Only scored races can be chosen and a table of such races for each division is shown next to Possible races The next step is to choose the penalty or breakdown from the Penalty type dropdown box The choices are retire after finish RAF disqual ification DSQ on course side at start OCS for the penalties and breakdown BKD or yacht given redress RDG for the breakdowns After the appropriate option is chosen click on the Pick team s button to update the second part of the portlet where teams are chosen Penalties After the race and penalty have been chosen the second half of the portlet updates to reflect these choices with the title saying something like 2 DSQ 4 3 PENALTIES AND BREAKDOWNS 27 Regatta Ti h S Jack Wood Sailing Pavilion Pewter Mouse close Dayan Paez logout Home ec c O re 10 0 25 0 mph SSW Aug 10 2008 paez mit edu Races 691F Personal Student at MIT Teams Sat May 9 2009 Notes Delete Penalties and breakdowns Rotations Individual penalties and breakdowns Team penalties per division Setup Tweak 1 Choose race These penalties will be added to the final team z p View Prin
15. enter finishes After entering the sail numbers and weather information use the Enter finishes button to enter the finishes TechScore chooses the lowest numbered unscored race as the default value 4 1 1 Enter sail numbers The next step is in the next portlet As mentioned in Sec 3 3 finishes can only be entered via sail numbers and rotations at the present time TechScore provides a list of the sail numbers participating in the chosen race in a table next to a list of textboxes Enter the sail numbers either manually in the textboxes or by clicking on the sail number in the table When entering lrequires Javascript to be enabled 23 24 CHAPTER 4 SCORING aj Regatta T h gt Jack Wood Sailing Pavilion Pewter Mouse close Dayan Paez logout Home ec c O re 18 0 20 0 mph SSW Aug 10 2008 paez mitedu Races 703F Personal Student at MIT Teams Sat May 9 2009 Notes S Delete Finishes Retations Choose race Setup Tweak Race 1A View Print A B RP Forms 10 10 RP Forms Sailors Unregistered Change race Scores Finish TE ET ganes Add edit finish for 1A Enter sail 3 a Humbera Possible sails 1 y 1 2 3 2 v 4 5 6 3 mi f 7 4 5 v 6 uj 25 EZ v 8 Weather conditions The default values shown were obtained from the weather station on file for this location Done techscore mit edu 3 en US Figure 4 1 Finishes page the numbers
16. portlet of the Tweak page Then choose the division to affect under Divisions It is possible to affect more than division at a time As usual holding down Control key allows selection of multiple divisions When ready click on the Update button and move on to the second part of the portlet which is labeled 2 Add or subtract for Division along with the division s chosen in the first part In this second section choose the races to affect As is the case when creating rotations only races for which no scores have been entered are valid for rotation edits The possible races are shown on the table next to the textbox The default value is all the possible races that have yet to be scored in all chosen divisions Finally enter the amount in Add subtract keeping in mind that Tech Score will not allow negative value for sail numbers When ready click on the Edit sails button for the changes to take effect 3 3 ROTATIONS 21 Replacing sails If there s a breakdown and one of the boats in the rotation needs to be replaced with a different number then the option to choose is the Replace sail with different one under Action in the first part of the Edit sail numbers portlet As with the other option choose the division or divisions to affect and click on Update The second half of the portlet will then change to reflect the new selec tions with a title like 2 Replace sail for Division followed by the divi si
17. s K FULL NAME YR RACES SAILED FULL NAME YR RACES SAILED E Done Figure 5 6 Section of ICSA RP form for Easterm Semifinals ticipation forms which can then be printed This feature reduces errors due to illegible handwriting and strikethroughs during manual editing A sample page for the ICSA Easterm Semifinals hosted by MIT is shown in Fig 5 6 5 4 1 Printing ICSA form in Firefox Printing these forms can be tricky The following is quick set of instructions for doing so in Firefox Similar parameters are available in other browsers although possibly under slightly different names and locations A quick Print preview of the page with default page parameters reveals several problems with printing the page as is The first is that Firefox and most web browsers are set by default to not print background images and colors since these are usually just eye candy that belongs only on a screen and not on a sheet of paper This is one of the few instances where the background image is actually necessary The second problem is that most browsers will print information about the print job and the website in headers and footers on the page This infor mation cannot be controlled by TechScore and must be overridden directly 5 4 PRINTING ICSA RP FORMS 41 by the user To solve these issues in Firefox 1 Go to File Page setup 2 Check the box titled Print background Images 3 Uncheck box Ignore Scaling and Shrink To Fit
18. tion type standard swap none is applied to the first chosen division This rotation is then offset Sec 3 3 1 to create the rotations for the remaining divisions The offset amount is the number of teams divided by the number of chosen divisions For example suppose there are three divisions and eighteen teams racing The offset amount in this case is 18 3 6 which means that if Team A sails in boat 3 in race 5A then it sails in boat 34 6 9 in race 5B and 3 6 6 15 in race 5C 18 CHAPTER 3 SETUP REGATTA Regatta Ti h S Jack Wood Salling Pavilion Pewter Mouse dose MIT Scorer logout Home ec c O re 6 0 21 0 mph South Aug 10 2008 mplindblad hotmail com Races 54 1 F Personal Coach at MIT Teams Thu Apr 30 2009 Notes E Delete Setup rotations Rotations 1 Create a rotation 2 Standard for Div A B J Setup Type of Standard 1 each set v Style Default v What s this n parme rotation orms aces 1 10 7 Sella Divisions to A Possible Unregistered affect Bl y 1 10 BARES Races in set 2 Enter sail numbers in Amherst College Lord Jeffs first race of div A Boston College Eagles 3 Boston University Terriers Brown University Bears 4 Dartmouth College Big Green a v Harvard Crimson Maine Maritime Acad Mariners 7 Mass Maritime Acad Buccaneers 8 Reset Create rotation zj Done techscore mit edu 3 en US Figure 3 4 Setup rotations page
19. 1 Image of web report for ICSA Eastern Semifinals 2009 6 1 REPORTS 45 Regatta Ti h 3 Jack Wood Sailing Pavilion Pewter Mouse close Dayan Paez logout Home ec c O re 17 0 20 0 mph NE Aug 10 2008 paez mit edu Races 49 5 F Conference Student at MIT Teams Mon May 18 2009 Notes Reports Reports Rotations Edit Standard report Setup _ Tweak Re order the elements using the textboxes provided Lower View Print numbered elements will appear before larger numbers The order is RPF relative not absolute To remove an item leave the textbox ae blank Note that entering a non number is equivalent to leaving RP Forms the field blank Sailors Unregistered Element View Print Scores l General information about regatta Finishes 2 f d Penalties List of approved scorers race committee Results 3 Regatta observations 4 Information about the winning team sailors shown 5 Total scores for each race and division 6 RP information for each team Re order Add elements to report Choose the elements you want to include in your report from the list below A quick description follows each element After that Done en US Figure 6 2 Reports page 6 1 1 Changing report content Report content is edited using the Reports page under the Regatta head ing of the main menu This page is shown in Fig 6 2 It contains two portlets one for restructuring the content and the other t
20. 2 2 2 Regatta observations This element prints the comments or blurb about the regatta This usu ally includes summary about the regatta and acknowledgments as well as comments on weather patterns race course and extraordinary circumstances and observations See Sec 2 2 1 for details on how to edit the regatta blurb This element in included by default 6 2 2 Score elements These are perhaps the most important elements of the regatta They list in one form of another the results of the regatta Except for the first one all these elements are copies of tables available to the scorer on the Results page Sec 4 5 Information about the winning team This particular element is only shown on the report after a regatta is finalized Sec 2 2 1 It displays a table of the winning team with the school burgee the team name and the participating sailors as shown in Fig 6 1 48 CHAPTER 6 PUBLISHING THE REGATTA Total scores per race and division This element is the same as the scores table discussed in Sec 4 5 1 and shows how each team did in each race and in each division ranking the team by total points among all divisions This table is included by default Total team scores This element represents the same information in the total scores table dis cussed above but does not show the individual race finishes It is the same table displayed in the Results page as discussed in Sec 4 5 1 Usually this table i
21. 5 49 3 ENIM G 6 18 22 41 50 58 65 77 77 rad F a gt Catamounts 2 Twftsuniversity A 5 2 6 3 4 6 4 nl ETT Abs B 303 sawan 4 m um 9 15 a4 29 3 S7 067 94 Tai Umami ss 3 StMary sCollege A 8 1 5 9 1 4 4 9 51 Hurts sexes E 1 JEN 3 Ea Tulane University 20 B i 13 32 40 s2 se 70 s TaS d 4 Etherdcollage A 3 Ho 1 6 7 8 8 1 4 mos e 4 dg 1 3 3 3 2 7o s ne ae geo 50x oe mom moo Uo Northwestern U 113 S Regerwmsunv A 2 4 715 3 46 1 5 53 pee Hawks B 6 1 7 12 133 4 id pe csrcsenss M U Minnesota 115 gt Gophers o Stanford A 7 D Ww 11s a E carina B 9 4 Hos 4 gs moo 05 U Michigan 328 D 16 37 sa 73 70 106 23 100 128 s Wolverines 7 U S Naval Academy A 12 3 13 2 5 5 5 6 si Texas ARM Galveston 125 Midshipmen B 7 10 15 16 ii 4 33 1 78 S ages E Beo os on m osiwinim aa 8 gesenUnvedy A 4 07 9 Ho 7 3 Hoo s Tees 8 l1 205 8 sgios gno oos s 5 35 38 eo 75 s amp dos iso 190 MCT SL Mary s collage 34 9 CIA Dominion Univers A 16 10 3 12 12 6 11 11 at X 1 seahawis Monarhs B 12 7 8 445 9 1 4 on Roger Wms Univ 40 28 as ss 72 wo te n dai TAT 2 Hawks 10 U Vermont A lL sosa 8 9 310 10 79 EN T E camas B 8 5 so 6 5 M5 IP Da dior Be sse mmm e Eckerd College 45 Pe Tees m UMemi A 7 e 9 7 oo 2 s Georgetown Universit 49 Hunicenes B o 9 i9 1 8 tt 3 17 78 s Horas Bp mom eoi edes dg Old Dominion Univers 60 12 UC Santa Barbara A 10 12 9 1 6 2 13 8 51 se Monarchs Garhos B 10 14 12 d 30 8 35 15 o8 Stanford co U vermont 63 13 U Washingto
22. Coach at MIT Thu Apr 30 2009 Welcome My Regattas Create a new regatta e 80th Boston DinghyCup MIT Regatta Name e Oberg Trophy Northeastern Univ e Fall Invite MIT 7 e Hatch Brown Boston University Report Time 10 00 AM Date 05 02 2009 for 1 day s 1 day minimum Venue Type Personal Figure 2 1 Port to create a regatta highlight box added In particular users should avoid names like invite regatta or oberg08 and use proper names instead such as Oberg Trophy or Schell Trophy General guidelines for choosing names When choosing a name include only the name do not include qualifiers such as the year the host school or the regatta type since these are separately determined by TechScore from other regatta parameters discussed below For example the following is a list of poor name choices e 2009 St Francis e St Francis Intersectional e St Francis Regatta Stanford U The name should just be St Francis or possibly Saint Francis Fol lowing these guidelines is useful in maintaining a consitent look across Tech Score 2 1 2 Date To enter the date enter the value in the textbox or choose the date from the pop up menu The format for the date should be as provided by Tech 1 Assumes javascript is available enabled on your browser 2 1 REGATTA PARAMETERS 5 Score automatically that is MM DD YYYY although other values work
23. Page Width 4 Change each header and footer to blank Finally use Print preview to make sure everything looks as desired 42 CHAPTER 5 RECORD OF PARTICIPATION Chapter 6 Publishing the regatta This chapter describes the options available and the steps to take to publish reports about the regatta These reports are made available publicly in real time on the web at TechScore partner sites such as http regatta mit edu A sample report from the ICSA Easterm Semifinals 2009 is shown in Fig 6 1 6 1 Reports Regatta reports contain concise information about the regatta and are usually sent out to e mail lists when a regatta is completed Usually these reports contain e Information about the regatta e General observations or blurb e Total results by race Sec 4 5 1 and e Results by division Sec 4 5 1 the last of which contains the information about the sailors Whenever a non personal regatta is setup TechScore automatically cre ates a skeleton report with those four items plus a winning team section once the regatta is finalized Sec 2 2 1 Note that only public regattas have reports created for them as these reports are used for communication with third parties and personal regattas are never published 43 44 CHAPTER 6 PUBLISHING THE REGATTA Techscore A Division Scores ICSA EASTERN SEMIFINALS Team Total MIT May 2 3 2009 Championship Regatta Boat FJ Georgetown Uni
24. Sec 5 2 5 3 1 Printing the list of sailors This page can be readily printed by using the browser s Print command usually found under the File menu This table can also be included in reports see Sec 6 2 3 5 4 Printing ICSA RP forms This feature is currently under development and only available for two division regattas It inserts the current RP into official ICSA record of par 40 CHAPTER 5 RECORD OF PARTICIPATION IM RECORD OF PARTICIPATION A B Division PAGE OF event ICSA Eastern Semifinals mos MIT DATE 2009 05 02 cortese Boston University Terriers TEAM REP NAME Print Required TEAM REP SIGNATURE REQUIRED or 20 Pt Penalty per division A DIVISION B DIVISION K FULL NAME ra RACES SAILED FULL NAME YR RACES SAILED Benjamin Spiller 109 1 4 William Martin 40 1 8 amp Maxwell Bent 10 5 8 x s e Sarah Donahue 109 1 8 Alie Bittl 40 1 8 c R R cortese Eckerd College Tritons TEAM REP NAME Print Required TEAM REP SIGNATURE REQUIRED or 20 Pt Penalty per division A DIVISION B DIVISION si e x FULL NAME vn RACES sarien FULL NAME YR RACES SATLED Arthur Blodgett 109 1 8 Andrew Keane 09 1 8 e Nicole Laliberte Nicole Butchart R COLLEGE Georgetown Universit Hoyas TEAM REP NAME Print Required TEAM REP SIGNATURE REQUIRED or 20 Pt Penalty per division A DIVISION B DIVISION B
25. T Thu Apr 30 2009 Pewter Mouse MIT Regatta details Approved Scorers Name Date Duration days On the water Venue Type Edit Regatta Blurb Use this section to as regatta comments in reports Usually the race committee uses this section to provide general review of the regatta and to acknowledge volunteers Blurb Pewter Mouse Delete Matthew Lindblad 08 10 2008 Add scorers 1 Conference NEISA v 10 30 Account BC Greg Wilkinson BU Ben Spiller BU Brad Churchill Jack Wood Sailing Pavilion v DART Taylor Mcdonald HAR Mike O Connor MIT Eric Gibber MIT Fran Charles MIT Matty Cohen MIT Susan Ostrowski MIT Toan Tran Phu NU Mark Anderson NU Ned Jones NU Rachel French Personal v add a blurb for the regatta Blurbs are printed TUF Meghan Pesch TUF Reeve Dunne TUF Robert Moore WEL Derek MEss YAL Zach Leonard Add scorers techscore mit edu 3 en US Figure 2 3 New approved scorers Adding scorers To add approved scorers choose from the accounts listed next to Account Only those individuals with valid TechScore accounts are displayed Choose more than one person by holding down the Control key on the keyboard Filter which accounts to show by changing the Conference directly above Finally commit the changes by clicking on the Add scorers button The page should then refresh and di
26. TechScore User Manual Dayan P ez April 21 2009 i Contents 1 Logging In 1 1 1 Getting an account 2 A A A 1 1 1 1 Username and password 1 pu Whe some Screen Dn a fe aye eon oe Mike eek ens 2 2 Create a regatta 3 2 1 Regatta parameters 3 AND Reg tt ham ze etes a Iw aid eek recs 3 2 122 Mie Lata bs Whe wi cele Wes eot eee Eta Beals 4 2 39 DU PA PON As 2g o thew teks a tee ede a Yero Y 5 2 1 4 Reporttime 5 Dir MEDIO ue ic Ente ee A r 5 2 1405 SC sk me 1 boa eG par rare Mee 5 2 2 Regatta homes e 244 4 aba eb eae Se ble eA 6 2 2 1 Editing regatta details oe T 2 22 corer a x a oath AAA T 3 Setup regatta 9 SNMEE c cC dh Vi a aah Gos a A an aa 9 Dulslo Ael races it ze 2 4 eean a ard dr Me an wd 9 3 1 2 Removing a division de ore a ge oe ia fa 11 Gold Edine DOS S az 4 mn atf g s m adv Due b edad tits 11 3 1 4 Unsailed races 2G i poa AAA 12 m LES sies Sede gong eS od ge Ob eS ge eei gie s 12 3 2 1 Adding teams A eee ak ree OR oe 13 9 2 2 Team MAME orco E ek A ee ee A 13 3 2 9 Removing ateam xe vos n A 14 dor Rotations Deba Bode had Bt baie E S Ito 36 AG bk S eic 14 ill 3 3 1 Rotation types poe ae bd ee ee Se d 3 3 2 Rotation style oth di tell ds oec fe il 3 3 3 Creating rotations uode 949 3 009 4 2 4 X bom des SO Tweak TOLOSA bees Pee SEGUE 3 3 5 Printing rotations
27. as well September 22 2009 for instance TechScore automatically chooses the next Saturday as the start date for the regatta since most college regattas happen or start on Saturdays 2 1 3 Duration Many regattas are multi day affairs To account for this type the number of days in the Duration box to the right of Date The minimum and default value is 1 If the regatta is a two day regatta enter 2 Always choose the Date to be the first day of the regatta 2 1 4 Report time It is useful to know the report time also known as the on the water time for the regatta Typically this value is 9 30 AM or 10 00 AM default but can technically be any time of day TechScore uses this value in conjunction with the Date to determine if a regatta is currently in progress and thus make it publicly available At the moment the report time is not adjusted for school location so report time must be entered as in the Eastern timezone 2 1 5 Venue The venue indicates where a regatta is taking place If the venue is not in the dropdown menu the user is encouraged to leave it blank rather than entering a false value Requests for venues should be made to TechScore administration directly Venues are useful because TechScore will attempt to look weather information at the site of the regatta to be included with the races so as to keep data on performance relative to wind and weather conditions 2 1 6 Type Most important of all perhaps
28. cation between the server and the user Please add the appropriate exceptions 1 1 1 Username and password The username for the account is the e mail address used to create an account This is the full e mail address including domain i e regattas techscore mit edu The password is the one chosen when the account was created If the password is lost it must be manually reset to a new password a process which requires the user to contact the administrator directly If there are any requests please send them to paez at mit dot edu Done TechScore Thu Apr 30 2009 CHAPTER 1 LOGGING IN MIT Scorer logout mplindblad hotmail com Coach at MIT Welcome _ My Regattas Create a new regatta e 80th Boston DinghyCup MIT e Oberg Trophy Northeastern Univ e Fall Invite MIT e Hatch Brown Boston University Regatta Name Date 05 02 2009 Report Time 10 00 AM Venue Type Personal Create 1 2 The Home screen v for 1i day s 1 day minimum TechScore v1 34 Dayan P ez 2008 9 techscore mit edu 3 en US Figure 1 1 User s Home screen showing existing regattas One you log in you will be greeted with your Home screen This screen shown in Fig 1 1 In the top right of the screen is a small box with in formation about the user such as their name e mail address ICSA school affiliation and role There is also a link to logout of TechScore
29. d a special score such as a penalty or a breakdown the three letter code is used DSQ BKD etc Hovering over the table cell of the score with the mouse will reveal a tooltip describing the numerical score in that race For instance if the score was a DSQ the tooltip will show Fleet 1 If the score was a breakdown the tooltip will provide the average score or the actual score depending on which is better according to the ICSA scoring rules In addition team penalties are also shown whenever present in the second to last column just before the totals TOT column of the table At times the user may want to collapse the table showing only a fraction of the total races in order to save real estate or for printing purposes This particular portlet has a filter form labled Filter races at the top of the portlet which can be used to hide or show any number of races Enter the race numbers to hide as a range separated by hypens or a list separated 4 5 VIEWING SCORES 31 Ranana Mouse TS X 6 Untitled x 2 Home Races Update Teams Notes i s Delete To view as plain text in Mozilla Firefox go to View gt Page Style gt Plain Text Rotations L Team Results Divisional Setup Tweak View Print School Team A B TOT RP Forms pie RP Forms 104 Brown University Bears 2 1 3 Sailors Unregistered 2 Mass Maritime Acad Buccaneers 1 5 6 View Print Scores 3 B Maine Maritime Acad Mariners 5 2 7 Finishes Penalties
30. dent at MIT Teams Sun May 17 2009 Notes Reports Sailors Rotations Registrations View Print RP Forms Team Div Skipper Crew 2 Forms Katy Nastro 11 1 10 Sailors A Evan Cooke 10 Laura Ann Keller 11 11 17 Unregistered B Emily Maxwell 11 Carrie Amarante 09 Scores i Finishes Boston College Eagles E Emily Massa 07 Penalties A Ben Greenfield 11 Roxanne Gross 10 Results Tripp Cashel 11 1 10 Elizabeth Santovasi 11 1 10 17 B Daniel Perkins 11 11 17 Meredith Varr 09 11 16 Boston University Terriers Cc Gordon Mack 10 Veronica White 09 A Viktor Bolmgren 11 Phoebe Sprague 11 B Peter Wadden 09 Meredith Steck 09 Bowdoin College Polar Bears c Alex Takata 12 Audrey Hatch 10 A Samuel Ingham 11 Kirstin Haas 10 Jennifer Hom 09 1 7 B Jonathan Duffett 11 Cezar Gomez 10 8 17 Coast Guard Acad Bears c Ian Oviatt 10 Tanya Cuprak 11 A Bernie Roesler 12 Courtney Gerwin 11 B Matthew Cohen 10 Christina Clark 10 Dartmouth Collene Ria Green C Beniamin Rier 10 Therese Karndorf 11 Done techscore mit edu 3 EZ en US Figure 5 5 Section of the Sailors page the case of the Oberg Trophy Note that this table indicates which races a sailor participated next to their name In the case of non ambiguity i e only one skipper or crew in that division this list is omitted The table also shows the sailor s year as determined from the ICSA database or the value entered by the scorer for the unregistered user see
31. downs are scored as a team s average in the other races for the same division TechScore allows this option by providing the Use average textbox as shown in Fig 4 3 28 CHAPTER 4 SCORING Finally click the Enter breakdown button to make the breakdown offi cial 4 3 2 Entering team penalties Team penalties are added to the final team score in the penalized division and are worth 20 points There are four types of team penalties illegal lifejacket PFD missing pinnie LOP missing RP info MRP or general disqualification GDQ To enter a team penalty choose the team to penalize next to Team Next choose the division under Division s More that one division can be chosen Choose the Penalty type and add the optional Comments Finally enter the team penalty by clicking the so labeled button 4 3 3 Dropping penalties and breakdowns Dropping a penalty or breakdown is also done in the Penalties page using the bottom portlet shown in Fig 4 4 Each existing penalty is shown within its category in a table summarizing the race the team and the penalty In addition a Drop Reinstate button is provided for each penalty or breakdown Clicking this button removes the penalty or breakdown from the database and recalculates the score using the original finish entered see Sec 4 1 4 4 Judges notes TechScore does not currently have a mechanism for keeping track of protests Instead it has a
32. e 5 0 14 0 mph NNW Aug 10 2008 mplindblad hotmail com Races 54 2F Personal Coach at MIT Teams Thu Apr 30 2009 Delete Edit races Add races Divisions A B c D Amount 18 Boat Fl FA Add races Done techscore mit edu 9 EZ en US Figure 3 1 Race setup page boat has associated with it the number of sailors in the boat e g 2 for FJ s 1 for Laser s etc This information is then used when entering the RP data to make sure that the right number of sailors are specified for each race Because of this if the user enters Laser for boat when the race is actually sailed in 4207 s there will be no space in the RP page to enter a crew Regattas with multiple boat classes Sometimes as in the Oberg Trophy a regatta is sailed in more than one type of boat TechScore facilitates this by allowing the user to enter and as discussed later edit the boats on a per race basis For instance suppose that division A is sailed in FJ s and division B in Tech s for 18 races in each To enter these values in the Add Races portlet select A for Division 18 for Amount and FJ for Boat and add the races by clicking on Add races Repeat the process for B division this time choosing Tech for Boat and add those The user can add more races to any division at any time Suppose now that A division from the example above is to sail 9 races in FJ s and the 3 1 RACES 11 last 9 in Tech s The easiest way to do t
33. e Dean 2009 School Amherst College v Students Lord Jeff 2010 Lord Jeff 2010 Lady Genovieve 2012 Lady Genovieve 2012 Add sailors Figure 5 4 Table of temporary students as interpreted by TechScore which to add sailors since each sailor must be associated with a particular ICSA school Only those schools current in the regatta are shown After the list of sailors has been entered click outside the text area next to Students This will prompt TechScore to parse the contents of the text area and display a quick table with the input as it will be interpreted next to it as shown in Fig 5 4 Once done click on Add sailors to add these sailors to the list of tem porary sailors for that school Note that TechScore does not attempt to make sure that the sailor being entered does not already exist in either the ICSA or the temporary list of sailors so choose this feature wisely as sailors cannot be removed once entered The temporary list of sailors is updated by the TechScore administration after merging with the ICSA s database 5 3 List of sailors A compact table of sailors in a regatta is available under the Sailors link in the RP Forms submenu A section of this table is shown in Fig 5 5 for Assumes Javascript is enabled 5 4 PRINTING ICSA RP FORMS 39 Regatta T h S Oberg Trophy close Dayan Paez logout Home ec c O re Oct 25 2008 paez mit edu Races Conference Stu
34. e values 4 1 3 Note on conforming browsers TechScore uses Javascript to validate the sail numbers It has been noted that non compliant browsers such as Microsoft s Internet Explorer are unable to interpret the script correctly and will refuse to enable the Enter finishes button It is strongly recommended that scorers use a compliant browser such as Netscape Mozilla Firefox Opera Safari or Chrome 4 2 Viewing and deleting finishes All the entered finishes can be viewed in the same Finishes page in the bottom portlet These lists show the sail numbers as entered by the scorer In addition the weather conditions for that race are also shown To remove the finish use the Remove button for that race A typical finish is shown in Fig 4 2 4 3 Penalties and breakdowns To enter penalties use the Penalties link on the main menu The penalties page which is where breakdowns are also entered is the busiest page in TechScore Here scorers can enter and delete individual and team penalties 26 CHAPTER 4 SCORING Regatta I m gt Home SEG A Division Teams Notes Delete Race 1 Rotations 1 8 Setup 2 4 Tweak View Print 3 5 RP Forms o 2 RP Forms 5 2 Sailors Unregistered 6 6 Scores 7 3 Finishes 8 1 Penalties Results Stats ws 18 WG 20 WD SSE T 70 3 Remove No race finishes for B division TechScore v1 34 Dayan P ez 2008 9 Done techscore mit edu f en US Figure 4 2 Current finish showing wind
35. ect swap because the teams swap their boats with another team s after every set Direct swap requires an even number of teams If there is an odd number of teams TechScore will not offer this option under Type of rotation In addition direct swap requires that the boats be numbered sequentially though technically it is not necessary for the lowest number to be 1 Offset rotation A rotation can mimic an existing rotation using the same boat numbers in similar order but offset by a certain amount For example consider the rotation shown in Tab 3 1 a standard rotation Sec 3 3 1 in just one division Division B s rotation can be obtained by offsetting A s by 2 to obtain the rotation shown in Tab 3 2 16 CHAPTER 3 SETUP REGATTA Race 1 2 3 4 5 6 7 8 TeamA 1 12 2 3 3 A 4 Team B 2 2 3 3 1 1 2 2 deam C 3 3 1 1 2 2 3 3 Team Di4 4 1 1 2 2 3 3 Table 3 1 Standard rotation for division A two races per set Race 1 2 3 4 5 6 7 8 Team A 3 3 4 4 1 1 2 2 Team B 4 4 1 12 2 3 3 Team C 1 1 2 2 3 3 4 4 Team D2 2 3 3 4 4 1 1 Table 3 2 2 offset rotation for division B based on rotation in Tab 3 1 Note that offset amounts can be negative or zero no change No rotation If each team is sailing in the same boat for all races choose No rotation for the rotation type 3 3 2 Rotation style To facilitate the process of creating rotations and accomodate the most common situations Tech Score provides a way
36. f however the user did not create enough races for the regatta and decides to add some halfway then the new races will not have rotations and the user will have to create a rotation for only those races heeding the aforementioned restrictions 20 CHAPTER 3 SETUP REGATTA arranges the teams in alphabetical order by school nick name and numbers them sequentially If the user needs to change these values pressing Tab to advance from field to field is a quick way to do so Submit rotation Do not forget to submit the parameters described above by pressing the button labeled Create rotation If you make an error while entering the sail numbers and would like to reset them to their default values press the Reset button 3 3 4 Tweak rotations It is sometimes necessary to edit a particular sail in a rotation The Tweak link in the main menu permits fine tuning of the rotations In particular this page is useful if you need to add or subtract a value from multiple sails or replace a sail due to a breakdown perhaps Adding fixed amount to all sails Suppose that two divisions sail the same rotations except that B division s sail numbers are some number higher than A division s For example division A sails boats 1 10 while division B sails the same rotation in boats 11 20 Rather than creating two distinct rotations under Setup Sec 3 3 3 you can use the Add or subtract value to sails option under Action in the first
37. fter the schools have been chosen click on the Register button Note that schools need not be entered all at once or in any specific order Tech Score will order the teams by school nick name automatically Multiple teams per school To enter more than one team per school just register the school more than once Every time a school is registered i e by clicking on the Register button a new team for that school is added to the regatta Note the nomen clature distinction a school is an ICSA registered institution like MIT a team is a competing squad from a school MIT can have multiple teams in one regatta 3 2 2 Team names When a school is registered TechScore provides a default name for the team based on the most frequently used name for that school in the database When a second team is registered TechScore chooses the next most popular name from the database and so on If there are no names for a given school in the database TechScore will use the school s nick name as the default name and append a number 2 3 etc if there are multiple teams Team names cannot be longer than 20 characters including spaces Changing team names After a team is registered a new portlet appears on the Teams page labeled Edit team names as shown in Fig 3 3 To change the name of a team use the provided textbox next to the school name As mentioned above the maximum length for a team name is 20 characters including spaces After
38. his is to choose A for Division 9 for Amount FJ for Boat and add those races Repeat this last step but choose Tech instead and add 9 more races to A division In this fashion the user should be able to enter any number of races in any combination of boats for any division The boat choices can always be tweaked as discussed in Sec 3 1 3 3 1 2 Removing a division Generally the user cannot delete races just add more This is to avoid inadvertently deleting a race for which a finish has already been entered thereby losing all the information about the finish However if the user enters a division by mistake or decides to drop one of the divisions TechScore allows it so long as no finishes have yet been entered If any division s can be dropped TechScore will display them underneath the form to add races under the heading Remove a division Click on the Drop button directly to the left of the division to drop If TechScore does not allow the division to be dropped i e there is no such option described above in the portlet it means that scores have been entered for that division Try deleting the finishes for all the races in that division first 3 1 3 Editing boats By specifying the boats used for each race TechScore can compare how sailors do in a specific boat vs another This is part of the reason why accuracy in seemingly mundane parameters like this one is important Often regattas change during the course of competi
39. ing schools can be gleaned from any of the scores table 6 2 4 Races elements These elements have to do with the individual races including judges ob servations and rotations Judge notes Also known as Race and on the water notes from committee this element includes all the notes saved with the regatta as discussed in Sec 4 4 as a list of observations organized by race This item is not included by default Rotations This element prints the rotation for the chosen division as shown in the View Print page of the Rotations heading see Sec 3 3 5 Rotations are almost never included in final reports but TechScore will include them automatically if no scores yet exist This is to allow interested competitors and spectators to see the rotations as soon as the regatta is created and before it has officially begun 6 2 5 Miscellaneous elements These elements are mostly under testing or development They may not make it to future releases of TechScore Comments for each penalty As discussed in Sec 4 3 2 each recorded penalty can have an optional com ment section These comments can be included in the regatta particularly if a regatta has multiple penalties It is left to the scorer s discretion to publish these or not as some sailors might not like to have this information disseminated 50 CHAPTER 6 PUBLISHING THE REGATTA Comments for each breakdown As with penalties this element prints the c
40. inishes for that team in the database as well 3 3 Rotations The last step in setting up a newly created regatta is creating the rotations Presently TechScore requires rotations in order to enter scores The steps 3 3 ROTATIONS 15 are described in Sec 3 3 3 Below the different options are described along with jargon all about rotations For clarification a set refers to the number of races sailed in the same boat usually 2 for a college regatta 3 3 1 Rotation types There are really just two types of rotations standard and direct swap In addition there is a third option which is no rotation at all In the latter case each team sails in the same boat for the entire regatta and the user need only supply the sail numbers for the first race Standard rotation In a standard rotation each team rotates to the next boat in numerical order after each set with the highest numbered boat competing the cycle by switching into the lowest numbered one This is often referred to as 1 Note that the sail numbers need not be in order for standard rotation to work For example you can use sails 1 3 4 and 5 and the team that sails in boat 1 will rotation into sail 3 for the next set This is the most common type of rotation as it does not require any specific number of boats Direct swap rotation In a direct swap rotation odd numbered boats rotate up 1 and even numbered boats rotate down 1 It is called dir
41. is is the same list of sailors as for the rest of the RP 5 1 ENTERING RP INFO 35 Scores Fill out form for Amherst College Lord Jeffs Finishes Penalties Representative Results A Division Races Crews Skippers Races sailed Crews Races sailed 1 10 1 7 A pa B Division Races Crews Skippers Races sailed Crews Races sailed 1 10 X v v 2 Done en US Figure 5 2 Table of crews per race per division Highlight added form There are plans to include coaches in this list but as of the current TechScore version only sailors can act as team representatives 5 1 4 Skippers For each division TechScore provides a table to enter the involved skippers and the races sailed Note that in order for an RP entry to be valid a sailor must have at least one race sailed This means that if the races sailed textbox is left empty TechScore will delete that sailor from the RP entry for that team likewise a blank sailor name produces no RP entry either To reiterate the only way that an RP entry exists in the database is if a sailor is associated with both a team and at least one race It is not possible to have a sailor registered for a regatta without having a race entered Since RP forms can be edited at any point this restriction should pose minor concern Choosing skipper Choose a sailor from the dropdown list provided If a name does not appear in the list that sailor must be manually added to a temporary li
42. manually pressing Tab advances from one textbox to the next When using the table of sails TechScore will add the chosen sail number to the first empty textbox in the list DNS DNF and BYE s Did not finish DNF did not start DNS and byes are entered with other finishes Select the appropriate modifier from the drop down box next to the corresponding sail number The order in which these special finishes are entered has no effect on the outcome so they may be entered anywhere in the list of finishes Checking sails The sails table indicates the remaining sail numbers left to enter as an aid to the scorer Regardless of how sails numberes are entered TechScore provides feedback in the form of a check if correct or a cross X if an error has ocurred such as a non existing sail or a repeated sail number In the latter 4 2 VIEWING AND DELETING FINISHES 25 case all the repeated sails are marked as incorrect In addition TechScore will disable the Enter finishes button until all errors have been fixed 4 1 2 Entering weather conditions TechScore allows the user to keep track of weather conditions at each race although it currently does not require them If the venue has been chosen for the regatta Sec 2 1 5 then TechScore will use the weather station saved with that venue to identify the current weather information and autofill the weather conditions below the race finishes The scorer has the option of overriding thes
43. n A 15 14 15 4 8 0o 14 92 ti B comunes Mushy B 15 8 35 17 G2 18 o 9 108 em Boston University 68 30 sz 82 109223 151 177 200 200 i o gt Tenis 14 Tulane university A 9 soi 5 18 9 us Uo 3X U Miami 7 Green Wave B 17 42 33 dir d 13 32 de o sua 10 gt Huricanes z be d come us 141 165 204 204 US Naval Academy 78 a Le Midshipman Wis mos d 3 7516710 wo Uc santa Marhara cn E r B 1 Minnesota a 1305 n HO 17 a5 de 18 aa Gophers B 16 17 18 10 14 5 18 16 114 si x et U Washington 100 Wheres B 18 11 14 m 13 17 01146 gt Gophers 15 Tulane University 114 Welvarines Figure 6 1 Sailors Michael Menninger 11 Kelly Wilbur 10 Cy Thompsen 11 Kaytin Hall 09 John Potts 09 Christina Kelly 09 Andrew Keane 09 Nicole Butchart 10 Evan Aras 11 Cala Johnson 10 Stephanie Roble 11 Alissa Ayras 109 Taylor Grimes 09 Carolyn Prioleau 12 Clinton Hayes 10 Laura Walsh Rogalski 12 wiliam Martin 10 Alia sitio David Hernandez 12 ni le Popp 12 Robert Vann 12 Jaquina Soland 32 John Heineken 110 1 6 Ryan Sullivan 12 7 a Christina Nagatani 12 1 e Keely Seates 12 7 0 James Costelis 109 106 Tod Reynolds 11 7 5 Nina Licet 12 i Maija Milla 20 7 0 David Valentine 99 Merari Dorringuez 09 Glen Stelimacher 11 Haley Lane 12 Matthaw Thompson o7 Emma Gantzer 11 1 6 Eric Tobias 12 7 0 Chris Burd 10 Schuyler Hemmerdinger 12 1 4 Jessie vaste 11 50 Daniel Mame 10 Britt Wedanoja 1
44. n official notices section where on the water observations by the race committee can be entered Each note is associated with a particular race and judge and there can be any number of distinct notes for each race These are especially useful for documenting special circumstances during the regatta The list of judges notes can later be included in the regatta reports see Sec 6 2 4 4 5 VIEWING SCORES 29 TES a nega wns Pew 2 19 LaTeX Labels and Cross referen 3 4 3Pe alties and breakdowns x Races Penalty type DSQ Disqualification A Penalty type vi Teams a ite Notes Pick team s ii Delete Rotations 2 DSQ in race 1B Setul Enter t h e Team Mass Maritime Acad Buccaneers 1 v Dt ntsaminenall View Print Comments RP Forms RP Forms Sailors Unregistered Enter penalty View Print Scores Se Penalties Finishes Penalties There are no penalties currently Results Breakdowns Race Team Bkd Action 1A Harvard Crimson BKD Drop Reinstate Team penalties There are no team penalties Tech v1 15 6 D P Done en US Figure 4 4 Current penalties and breakdowns portlet 4 5 Viewing scores The last link under the Scores section of the main menu is the Results page which can be used to print scores in a number of formats The default page is shown in Fig 4 5 4 5 1 Choosing scores to display At the top of the page in the first portlet titled Filter Settings are four kinds of
45. nregistered View Print Scores School Amherst College vj Finishes Students Penalties Results Add sailors Teck 1 15 D P Done en US Figure 5 3 Page to add unresitered sailors reloads the page with the information entered and a brief message saying RP info updated is shown on the main menu indicating a successful RP form submission 5 2 Non ICSA sailors At times a team signs up sailors that are yet registered or activated by ICSA and are thus not found in the database Rather than ignore these entries TechScore provides a mechanism for adding these sailors to a temporary list Until these sailors are cleared they will appear with an asterisk next to their name in every report to indicate that they are not official ICSA sailors In the RP form lists these sailors appear towards the bottom in the subgroup titled Non ICSA sailors To add sailors to this temporary list use the Unregistered link under the RP Forms heading of the main menu This page is shown in Fig 5 3 As shown this is a fairly simple page with one portlet and instructions on how to use it Follow the template shown First choose the school for 38 CHAPTER 5 RECORD OF PARTICIPATION Add sailor to temporary list Choose the school from the list below and enter the sailors on one line each as first name last name and year Notice that only these three will be accepted Follow the example below John Doe 2011 Jan
46. nts as interpreted by TechScore Section of the Sailors page o Section of ICSA RP form for Easterm Semifinals Image of web report for ICSA Eastern Semifinals 2009 REPO Page os los 2096 le Uus Ra A ee vil viii List of Tables 3 1 3 2 3 3 6 1 Standard rotation for division A two races per set 16 2 offset rotation for division B based on rotation in Tab 3 1 16 Navy Special direct swap for three divisions with two races perset ae un nies Go Ske oo dede uere Idae a 17 Only relative order of report elements matter 46 ix Chapter 1 Logging In 1 1 Getting an account In order to get an account you need to go to https techscore mit edu register There you can request an account Because TechScore is deeply integrated with ICSA it is important to verify that all accounts have a valid relation to ICSA This step must be done manually by the TechScore administration Upon review of the request the account is either accepted or rejected and a notification e mail is sent to the user at the e mail specified Once the account is approved you can begin to use TechScore online via the secure connection setup at https techscore mit edu mind the s in https Depending on which browser you are using you may be warned about certificate security TechScore is a safe site and the encryption is merely used to guarantee confidentiality in the communi
47. o add content to the report skeleton Restructuring reports Restructuring a report is done in the first portlet of the Reports page The instructions on the page guide you through the table underneath Next to each element Sec 6 2 in the list is a textbox whose default value is the current order of that element in the report To re order the current elements type the new order in the textboxes The order is relative meaning that the numbers need not follow natural order 1 2 3 For example Table 6 1 shows a possible order to choose for the elements and the actual order that TechScore will use This should make shuffling report elements relatively easy 46 CHAPTER 6 PUBLISHING THE REGATTA Requested Order Element Actual Order 4 Regatta observations 2 7 Total scores 3 2 Scores for A division sailors shown 1 122 Boat sail number scores 4 Table 6 1 Only relative order of report elements matter To delete an element from the list leave its textbox blank Once done click on the Re order button for the changes to take effect When the page reloads brief announcement saying Report edited will appear on the main menu upon success Adding elements Adding elements to a report is done using the second portlet of the Reports page From the drop down list select the item or items to add Hold down Control to select multiple choices from the list Note that TechScore will not allow the same element t
48. o appear twice in the same report To add the chosen elements to the report click on the Append button As the name suggests elements are appended to the current report list In order to shuffle the order use the first portlet as described in Sec 6 1 1 6 1 2 Viewing reports Reports cannot be viewed withing TechScore Instead they are used to communicate with third party sites This feature was implemented to direct traffic away from the scoring program and onto other public servers thus preserving the integrity of the scoring site Presently the third party site is located at http regatta mit edu Look there for information about each public regatta The site is organized by season and regatta name 6 2 Elements of a report This section describes the different items or elements that can appear in reports Please bear in mind that some of the elements are not yet fully 6 2 ELEMENTS OF A REPORT 47 active A brief description is provided for each one and in the case where they are yet to be implemented the appear with an asterisk in their name The elements are organized into categories 6 2 1 General elements These elements contain general information about the regatta and are usu ally placed near the top of the report List of approved scorers Also known as the race committee this element prints a bulleted list of the approved scorers for the regatta with school affiliation shown in parenthesis see Sec
49. omments annotated for each breakdown Note that the scorer can not choose which breakdowns or penal ties to print and which to omit This element prints all the comments for all the breakdowns It can be useful if a regatta has multiple breakdowns or if non average scoring is awarded for a specific breakdown Wind conditions When entering finishes scorers are encouraged to enter weather conditions along with the particular race as discussed in Sec 4 1 2 Because this infor mation is currently optional printing the weather conditions for each race is at best not reliable and at worst inaccurate For these reasons it remains currently unimplemented unless sufficient user request is made in its favor When implemented this element will print a chart showing the wind speed gusts and temperature for each race Index blurb 7 47 feedback 7 portlets 6 regatta menu 6 report adding 46 delete 46 elements 46 reorder 45 viewing 46 51
50. on Saturday and Sunday at 5 00 AM EST This way it is almost certain to always have the most up to date information regarding registered sailors for each school 5 1 Entering RP info RP info can be entered at any time during the regatta even after it has been finalized see Sec 2 2 1 under the RP Forms link of the submenu by the same title in the main menu This page is shown in Fig 5 1 It is organized into two portlets The first titled Choose a team is used to retrieve the current RP form for each specific team in the regatta The second portlet is where the actual form is filled out For each role representative skipper crew TechScore provides a drop down list of the current sailors for that team that TechScore knows about from the ICSA database Below that sailors that are not yet registered with ICSA are displayed To add students to this temporary list see Sec 5 2 5 1 1 Choosing a team For simplicity and speed only one team s RP form can be filled out at a time Choose which team to regiter by using the first portlet in the Record 33 34 CHAPTER 5 RECORD OF PARTICIPATION aj Regatta Ti h a Jack Wood Sailing Pavilion Pewter Mouse close Dayan Paez logout Home ec c O re 11 0 25 0 mph WNW Aug 10 2008 paez mit edu Races 563F Personal Student at MIT Teams Sun May 17 2009 Notes Pup P Delete Record of Participation Rotations Choose a team J Setup T
51. on s chosen Choose the races to affect as discussed in Sec 3 3 4 Finally choose the sail to replace from the dropdown box Enter the new value in the textbox directly to the right and click on Replace for the edits to take effect Boat by boat editing For the finest level of detail the portlet titled Tweak current rotation allows you to edit each individual boat per race If all else fails this portlet will allow manual entry of the rotations although of course the methods discussed in Sec 3 3 3 are preferred A note of caution TechScore does not allow the same sail to appear twice in the same race instead it will keep only the last of the repeated sail for that race Make sure that no teams are left without a boat for a given race 3 3 5 Printing rotations To print rotations click on the View Print link under the Rotations heading of the main menu This will load a printer ready page as shown in Fig 3 5 To print the page use the Print command in the web browser usually under File in the menubar It is always a good idea to check how the page will print by using Print preview Most browser will enable the user to scale the page change the margins etc 22 CHAPTER 3 SETUP REGATTA Regatta Ti h S Jack Wood Sailing Pavilion Pewter Mouse close Dayan Paez logout T Home e c C O re 3 0 14 0 mph SSW Aug 10 2008 paez mit edu Races 64 7F Personal Student at MIT Teams Fri
52. results to display The first is Totals followed by Division totals one for each division individually and Boats You may choose to display all or just some on the page which TechScore remembers the next time you visit during the same web session Keep in mind however that the more is displayed the longer the page might take to load After choosing what to display click on the Update button to refresh the page with the requested content 30 CHAPTER 4 SCORING Regatta Ti h S Jack Wood Sailing Pavilion Pewter Mouse close Dayan Paez logout Home ec c O re 6 0 26 0 mph SW Aug 10 2008 paez mit edu Races 68 4 F Personal Student at MIT Teams Sat May 9 2009 Notes Delete Race results Rotations Filter Settings Setup Tweak Show a 1 Totals View Print Division totals RP Forms RP Forms Sailors Unregistered View Print Update To view as plain text in Mozilla Firefox go to View gt Page Style gt Plain Text Scores Finishes Penalties Results Team Results Filter races Hide Show all Team Div 1 TOT 1 Mass Maritime Acad A 1 1 Buccaneers B m al Brown University A 2 2 Bears B Y 2 2 ye Done en US Figure 4 5 Default results page Team Results Totals is the default choice and it displays the score for each time in each race as shown partially in Fig 4 5 This is the most commonly printed set of results as it shows all the information If a team ha
53. s TUF Robert Moore WEL Derek MEss Blurb YAL Zach Leonard Add scorers y Done techscore mit edu 3 en US Figure 2 2 Page layout for regattas showing the regatta home After all the options have been filled in except for venue perhaps create the regatta by pressing Create This will take you to the regatta home page 2 2 Regatta home The regatta home is at the heart of the program The layout is shown in Fig 2 2 It consists of three different regions 1 A stationary menu on the left hand pane 2 A header at the top with the TechScore logo and information about the user the regatta and the venue if available 3 A main body section with discrete windows or portlets each of which contains a title Regatta menu Virtually all navigation around the program happens with the regatta menu This is a dynamic menu which only displays the options 2 2 REGATTA HOME T available at a given time The logic for the menu follows two basic principles similar items are grouped together with workflow proceeding generally from top to bottom This menu area also displays feedback to the user whenever an operation is made Look to here if you suspect an error happened or to make sure that an action was completed successfully 2 2 1 Editing regatta details On the regatta home page the user can edit details about the regatta specif icaly those entered when the regatta was created These operations are avail
54. s omitted in favor of the total scores table Scores for a division For each division participating in the regatta TechScore includes by default an element in the report which ranks the teams only within that division These tables are discussed in Sec 4 5 1 This table prints the total score for each team in that division and the participating sailors for each team according to the RP information Chapter 5 Boat sail number scores This element ranks the different boat numbers It is equivalent to the table discussed in Sec 4 5 1 It is seldom present in official regatta reports 6 2 3 Sailor elements RP information for each team This element is the table discussed in Sec 5 3 It prints the RP information for each team in the regatta including races sailed where there is ambiguity Scorers are encouraged not to use this table when also using the default elements Scores for a division as dicussed in Sec 6 2 2 above since both of these tables print the same information Instead this table should only be included for single division regattas in which case the report should include this table and the total scores table but not the division results table 6 2 ELEMENTS OF A REPORT 49 Participating schools This element prints a list of the participating schools in alphabetical order with the number of teams for that school in parentheses if more than one are present This table is usually unnecessary since the participat
55. splay the new approved scorers in the same portlet as shown in Fig 2 3 Removing scorers To remove scorers click on the Delete button directly next to their name Chapter 3 Setup regatta Once a regatta has been created it is time to set up races and teams After this is done the option to create rotations will be enabled This is the last step in setting up the regatta 3 1 Races To set up the races click on the menu item labeled Races The page is as shown in Fig 3 1 3 1 1 Add races The first thing to do is to add some races which is the only available option by default in the Races page Select the division or divisions you would like to add Select multiple divisions by either pressing down the Control key on the keyboard while selecting with the left hand button of the mouse or holding down the left hand button of the mouse and dragging over the requested divisions Change the number of races to add if necessary default is 18 Next select the boat to be used in the race Important Accuracy here is of the essence Select exactly the boat to be used If the boat is not on the list select temporarily a different boat which has as many occupants as the missing boat and send a request to TechScore administration to update the database In the database each 9 10 CHAPTER 3 SETUP REGATTA Regatta Ti h S Jack Wood Sailing Pavilion Pewter Mouse close MIT Scorer logout Home ec co r
56. st of sailors for that school before being chosen see Sec 5 2 Sailors that are in such a temporary list appear with an asterisk next to their name in all reports 36 CHAPTER 5 RECORD OF PARTICIPATION Number of skippers To save space on the screen TechScore displays two empty lines in the skipper table in addition to the already existing skippers This means that at first when no RP s exist TechScore will show only two spaces for skippers This does not mean that there is only room for two skippers on a team in a division To enter more submit the form as is and when the page reloads TechScore will provide two additional fields Entering races sailed As discussed above each skipper must be associated with at least one race Enter the race or races for the skipper on the textbox next to their name Races are entered as ranges separated by hyphens lists separated by commas or a combination of both For instance to enter races 1 through 4 8 through 10 and 12 enter 1 4 8 10 12 Note that whitespace is unimportant and ignored If Javascript is enabled TechScore will interpret the input and parse it before submission If correct a check will be displayed next to that entry If an error occurred such as a skipper entered for the same race in more than one division TechScore will display a brief error message Hovering over the error with the mouse should display a tooltip revealing more information
57. t score after all race finishes have been totaled Possible races ATA The penalty is 420 points per division RP Forms 1 Team Amherst College Lord Jeffs v Sailors Unregistered Division s a b Race 1A Hold down Ctrl to Br Scores select multiple Finishes Penalty type BKD Breakdown y Penalty type _ EE Penalties fa Results Pickteam s ommenits 2 BKD in race 1A Team Amherst College Lord Jeffs 1 v Engana Comments New score O use average Enter breakdown Existing penalties and breakdowns vj Done techscore mit edu 4 en US Figure 4 3 Entering breakdowns showing average scoring or manual score adjustment in race 1A if a DSQ is being entered in the aforementioned race If a penalty is being entered then TechScore will prompt for the Team to penalize The dropdown box contains the team names and the sail number for that team in that race in parentheses Note that only teams which had regular finishes i e no DNS DNF or byes can be penalized In addition there is Comments box for simple messages regarding the penalty This information can be later published as part of the official regatta report When done click the Enter penalty button for the penalty to take effect Breakdowns If a breakdown is to be entered TechScore prompts for the team and com ments from the scorer as when entering penalties but also prompts for a New score as shown in Fig 4 3 Usually break
58. tion Consider again the example regatta described in Sec 3 1 1 with multiple boats in multiple divisions Suppose that the race committee intended the first 9 races of A division to be sailed in FJ s before switching to Tech s for the last 9 but weather conditions pushed the switch to happen after 7 races It is important to notify TechScore of that change To edit the boat associated with each race use the Current races portlet also on the Races page Note that this portlet is only shown after races have been added to the regatta Use the drop down boxes to change the boat for each individual race and then click on the Edit boat button to update the database If a mistake is made during the editing process and you want to 12 CHAPTER 3 SETUP REGATTA Regatta Ti h E Jack Wood Sailing Pavilion Pewter Mouse close MIT Scorer logout Home ec c O re 3 0 19 0 mph SE Aug 10 2008 mplindblad hotmail com CE 542F Personal Coach at MIT Teams Thu Apr 30 2009 pi Teams Add team from ICSA school Choose schools for which to add teams Hold down ctrl to select multiple schools Schools NEISA Amherst College Babson College Bates College Bentley College Boston College Boston University Bowdoin College Brandeis University Brown University Colby College Connecticut College Dartmouth College Endicott College Harvard University Holy Cross College Johnson and Wales University Maine Maritime Academy
59. to create rotations for multiple divisions at a time To do so TechScore needs to know what style to use Note that you will not be given the option to choose a style if only one division is chosen Navy special The default behavior when creating rotations for multiple divisions is to have whatever rotation type is chosen whether standard or swap apply to the first set of races in each division in order then to the second set and so on through the remaining sets of races This is the default style also known as Indeed this is the default behavior 3 9 ROTATIONS 17 Div Races A 1 2 B 1 2 C 1 2 A Team A Team B Team C Team D Team E Team F 6 UA Qo ND ra O O Co We NN B e o CO Qo VUD am OU Pik ow ol Table 3 3 Navy Special direct swap for three divisions with two races per set a Navy special in the Navy Scoring program For example a direct swap in three divisions with two races per set is shown in Tab 3 3 Copy cat style Copy cat style is the simplest style the specified rotation type standard swap none is applied only to the first chosen division and the resulting rotation is copied exactly as is onto the remaining divisions This implies that each team sails in the same boat for the same race number in each division Franny special The Franny special is named in honor of Fran Charles who frequently used it especially for the Oberg Trophy In this rotation style the specified rota
60. versit 28 1 Hoyas Tufts University 41 G r G Be gt gt gt ambos Winning Team Eckerd college 45 Titons St Mary s College 51 saahawks U S Naval Academy 51 Midshipmen Georgetown Universit Hoyas Calla Johnson 10 Roger Wms Univ 53 alexandra Taylor 10 Evan Aras LL charlie Buckingham 111 Hawks Uc santa Barbara 81 Gauchos Scores by Race Boston University 62 Da Sailors Charlie Bueling Alexandra Taylor 46 Tomas Hornos 10 Lara Hwa 06 Arthur Blodgett Nicole Lalberte 10 Jesse kirkland 10 Madeline jadison 11 Andrew Vann D8 Christina Chance 10 Matthew Duggan 09 Maria eel John sieh 11 Morgane Renoir 13 Benjamin spilar ce gt Maxwell Bent 10 Sarah Donahue 08 Cola Hatton 11 ely Mexenna 09 Tyler Basder 09 Christina alatzor 09 kyle Rogachenka 10 Jadyn Finney 09 Nicholas Voss 12 Hannah Marshbum 10 2 2 5 e Wilk Bruno 12 2 Shawn Ryan 11 Mary Duncan 11 Felipe Lopez Hannah Darrin 10 karte sehmidt 11 Enc Dern 12 i6 Geoff Pedrick 12 Amanda Leigh Snyder 10 3 6 Tyler Lorenzi os Niek Hovland 10 Kate Hoclin 10 3 a 7 5 Natalie sim 1256 Blake Geffi 11 Kelsey Dubois 11 Christine Barbour 113 5 Jonathan Atwood 12 Afred Robbins 12 Team Div 1 2 3 4 5 6 7 8 TOT Tena 1 Georgetown Universit A 1 6 2 7 2 1 2 7 28 5 Sod 68 Hoyas B 5 6 212 7 7 5
61. weak Use the form below to enter RP information If a sailor does not appear View Print in the selection box it means they are not in the ICSA database and RP Forms may have to be manually added to a temporary list in the Unregistered RP Forms Sailors Team Amherst College Lord Jeffs v Unregistered View Print Scores Fill out form for Amherst College Lord Jeffs Finishes Penalties Representative B E Results A Division Races Crews Skippers Races sailed Crews Races sailed 1 10 1 E wj Y uw B Division Races Crews Skippers Races sailed Crews Races sailed 1 10 1 v Y f 8 Done en US Figure 5 1 RP page with empty form of Participation page next to Team If one school has multiple teams each one will be listed separately and identified by its name see Sec 3 2 2 5 1 2 Filling out form After a team has been chosen the second portlet updates with the name of the chosen team and a list of the sailors from that school that TechScore knows about In addition TechScore decides ahead of time how many crews are allowed for each race in each division by looking at the boats used for that race see Sec 3 1 3 For each division a table specifying the number of crews allowed for each race is shown to the left of the form entry for that division as highlighted in Fig 5 2 5 1 3 Team representative The first item in the form is the Representative Choose any from the drop down list Note that th

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