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Accordent PresenterPRO v. 6.1 User`s Manual

1. MPEG Media Windows Media aaneen Auchoved Loca Mile Source Hiean File Harme upaa p EEEE Markin Cu Degra E mer Makd Cut Erai E C z Bimi Enter the location of the local media file in the High Bandwidth Med Bandwidth and or Low Bandwidth fields See Figure 9 36 Fig 9 36 High Bandwidth Archived Local File Source Q New File Name Output archive wirny To search for a local media file click Browse and use the browse window to locate and open the local media file See Figure 9 37 e Fig 9 37 e Open Azi Laim Gee Local al aT E Em asin ode aa eorders ie yoo Mire ats Tecan ap tne or Loesch Lau Sauer SEARE ee Citat ee GH ir Testhtog wae oe rc Crt or DH APE ee Gee D Codes fiker CMS Peeves Piri a Ls Lote Lary fener Ce ration Lieut and ering Eh Denia ou LARTA Ehi Hua Ope O Fri EL a Mpp i 5 Ti para J Oe Ly Habra Piles of tee m Cea Jj sr r a Once the location of the local media file has been selected for a format and connection speed enter a new file name for the archived media See Figure 9 38 and repeat for each desired format and connection speed Fig 9 38 High Bandwidth Archived Local File Source ccharchivel TT Browse SSS New File Hame Output 104 9 5 1 Cropping A Presentation Before a presentation is posted on demand the presenter may want to delete a portion of the content at the beginning or end o
2. Fig 4 11 Genel Side atA Regiiation Advanced Genera Interface currently selected Presson Imertace Description Interface Slide Protecsenal A Wir 1012 Woh w Feathers Vrijen Shies Emal hatiera Hoge 654 Heye 46 fesis Sows 640X 400 piisi Fedea Lowe we 30X 240 Video Med gt w 120X 240 Chapiming _ Avelbie Video Ha w JOX 283 Closed Caption N A Title Bar Daid Ewert Tiie 1 Thle 2 Title 3 Speaker Date Tine Gat wori Logo URL o1 local File l Find Logo URL Link Dess The fields on the General screen are used to Add titles and sub titles to the interface Add speaker and date time information to the interface Add branded logos and links to the interface Add downloadable documents to the interface Determine whether chaptering is included in the interface Determine whether closed captioning is included in the interface If specific fields are grayed out then those fields are not supported by the selected interface 17 Titles and Sub Titles Once an interface has been selected the user may have the option of including a browser title See Figure 4 12 Fig 4 12 Accordent Presentation Microsoft Internet Explorer and up to three titles within the user interface See Figure 4 13 as indicated by whether some or all of those fields are active Fig 4 13 Presentation details noe i Not every interface is AE configured to display titles If titles are desi
3. button below will create all ef the necessary himi and graphics files fer your presentation and distiibute them Distribute Content Presentation Wirard 4 13 Distribute Content Page The Distribute Content page is used to upload a presentation to the project directories once all of the previous Presentation Wizard steps have been completed To upload the presentation click Distribute Content See Figure 4 135 Fig 4 135 Clicking on the Distribute Content button below will create all of the necessary html and graphics files for your presentation and distribute them Distribute Content If Display Slide Titles was selected a slide title message box will appear See Figure 4 136 The presenter has the option of checking the title of each slide or clicking Ok To All 57 Fig 4 136 a ery 4 14 Using Configuration Files The Presentation Wizard enables users to save configuration files which are files that contain all of the information input into the Presentation Wizard by the presenter or a third party in advance of a presentation Configuration files make it easy to prepare the presentation on behalf of a presenter that may not have access to certain information including passwords server and encoder locations 4 14 1 Saving a Configuration File The Presentation Wizard contains a workflow that requires the user to complete several fields and to select an interface type whether PowerPoint sl
4. ACCORDENT TECANOLCOGIE S Accordent PresenterPRO v 6 1 User s Manual Important Notice This User s Manual is delivered subject to the following conditions and restrictions e This documentation contains proprietary information belonging to Accordent Technologies Inc Accordent Such information is hereby supplied solely for the purpose of assisting explicitly authorized users in the proper operation of Accordent software e Without the express prior written permission of Accordent no part of the contents hereof may be used for any other purpose disclosed to any person or firm or reproduced by any means The text and drawings herein are for the purposes of illustration and reference only The specifications on which they are based are subject to change without notice Accordent invites comment on its manuals Please send us your comments and suggestions via e mail at manuals accordent com and indicate which manual you are commenting on Copyright 2009 Accordent Technologies Inc All rights reserved All other company brand and product names are trademarks of their respective owners Table of Contents 1 INTRODUCING ACCORDENT PRESENTERPRO V 6 1 ccccsccccoeeeeeeees 2 1 1 Introducing Accordent PresenterPRO Q cc cccccccccsssesseeeeeeeeeeeaaeeeseeeceeeeeeaaaeenees 2 Z SYSTEM REOUIREMENT S erc ie E EA A 3 2 1 System Requirements for Accordent PresenterPRO cccccceccsceceeecee
5. RealNetworks upload Web Content General i Modify the streaming media links and upload the files to the Webserver To automatically upload the presentation details to the web server highlight Upload Presentation Detail Files See Figure 9 61 Fig 9 61 W Modify the streaming media links and upload the files to the Webserver Upload the presentation detail files to the Webserver To upload an archived RealText closed caption file enter the file location in the RealText Closed Caption field See Figure 9 62 111 Fig 9 62 Reallext Closed Caption file New CC File Name If you would like to assign a new name to the archived RealText closed caption file enter the new name in the New CC File Name field See Figure 9 63 Fig 9 63 Reallext Closed Caption file New CC File Name To upload an archived SAMI closed caption file enter the file location in the Windows SAMI field See Figure 9 64 Fig 9 64 Windows SAMI file New SAMI File Name If you would like to assign a new name to the archived SAMI closed caption file enter the new name in the New SAMI File Name field See Figure 9 65 Fig 9 65 Windows SAMI file New SAMI File Name After completing the Web Content screen click Next Immediately after clicking Next the Distribute Content page will appear See Figure 9 66 Fig 9 66 ler Accordent PresenterPRO Archive Wizard Os X Fle Opt
6. id 3 sent false munotions Wfhat arn tha puntara roaniiirarmante 9 5 7 Using the Registration Page The Registration page enables the presenter to preview which audience members have logged into the presentation If an audience member has registered for the presentation the audience member s information and the time at which the audience member registered for the presentation will be displayed in the Value and Time Stamp fields respectively See Figure 5 69 Fig 5 69 MAME VALUE TIMES TAMP U E John Adams Thu May 1 13 58 46 POT 2008 Additional information about the audience member if it has been requested through the registration process can be accessed by double clicking on the registrant s name The Viewer s Details window will appear See Figure 5 70 Fig 5 70 Viewer s Details John Adams Accorndent Http 1270 07 rtestDemoSlinks Atm johnMaccondent com 83 6 6 Preparing To Launch A Presentation 6 1 Pre Launch Preparation Before streaming a live presentation the Presenter may want to open both the Accordent PresenterPRO Presentation Manager and the interface that will be viewed by the audience By opening the interface the developer will be able to monitor the identical presentation that the end user is viewing Additionally if the presenter has previously prepared content such as URL lists for use in a presentation that content should be imported into the Presentation Manag
7. 90 8 8 Launching A Presentation 8 1 Launching A Presentation To launch a presentation click Start on the right hand side of the Presentation Manager See Figure 8 1 Fig 8 1 Time 00 00 18 Clicking Start will automatically connect the Presentation Manager to the FTP server designated in the Presentation Wizard A proper connection to the FTP server will be indicated by a green light at the bottom left of the Presentation Manager See Figure 8 2 If multiple publishing points are being used multiple green lights should appear Note The encoder lights will turn green if the encoder connection is working In the example picture below the encoders are red and consequently the presenter can tell that encoder is not connected Fig 8 2 i i The Presentation Manager will not display connected if the presentation is being prepared for CD only as a FTP ALLELE connection is not required to publish the CrANC 6888 mese eee presentation As soon as Start is clicked the timer will begin recording for the duration of the presentation and the Event List window will begin recording each event and the time at which it occurred See Figures 8 3 and 8 4 Fig 8 3 Fig 8 4 Event List Time 00 00 05 Stop Event Slide1 Slide2 http www accordent com survey 91 8 2 Controlling Presentation Events As discussed in Chapter 5 slides can be displayed in any o
8. Archiving A Presentation 9 1 Archive Wizard Overview The Archive Wizard is used to edit the synchronization of PowerPoint slides and URLs before posting a presentation on demand or publishing the presentation to a CD The Archive Wizard is also used to bind together the streaming and non streaming media that comprise the presentation The binding process is only necessary if The presentation was distributed out of band meaning the elements of the presentation were not previously bound together or The presentation was distributed in band but the Archive Wizard was used to edit the presentation after it was initially created in the Presentation Manager Note If a presentation was previously distributed in band and no editing is necessary then it is not necessary to use the Archive Wizard The completed presentation will be available in the specified project directory 9 2 Accessing the Archive Wizard The Archive Wizard can be launched by either e Stopping a presentation while using the Presentation Manager and clicking Yes to the prompt or e Opening the Accordent PresenterPRO Start Menu and selecting the Archive Wizard field See Figure 9 1 Fig 9 1 F Accor dent Presenter PRO Pa Accordent Presenter PRO Create 6 prorign uing one of the boing Launch Prerertstion Weed Le De Open Existing Project in Presentation Manager 94 If using the Accordent PresenterPRO Start Menu to launch the Arc
9. High Stream any desired W Enable bandwidth speed Stream One Stream Two etc They can e g Stream One can be used for 100 Address 127001 Fot langg Passu kilobits 300 kilobits etc iw Use Encoder Controller Once the media type has been highlighted it is necessary to enter the stream URL and HTTP base URL for each media format and bandwidth speed e The Stream URL is the URL that an audience member would click to launch the streaming media e The HTTP base URL is the location of the web server that will be used to deliver the web content in conjunction with a particular stream For example different base URLs might be used if one stream is being delivered internally and will be used in conjunction with an internal web server while another stream will be delivered externally and use a web server designed to deliver web content externally 37 For each desired media format and bandwidth speed enter the Stream URL and HTTP Base URL in the Stream URL and HTTP Base URL fields respectively See Figure 4 75 Fig 4 75 Cari moms Awww streamingserver com wmtencaderslivel wmv HTTP Base URL for the Stream http www webserver com Presentation ka Repeat this step for each desired media platform 4 12 2 Enabling An Individual Stream After completing the Stream URL and HTTP Base URL fields select Enable See Figure 4 76 Fig 4 76 Note Prior to launching a presentation it is necessary to
10. enter the image URL in the Teer 2 400 2ccordent con mege ipo Image Source URL field To make the Image linkable enter the image Sree o e accordent com link in the Image Link URL field 5 4 2 Displaying or Hiding Answer Results Surveys and trivia are used to collect answers from the audience These answers are tabulated immediately and can either be made available to the audience in real time or hidden from the audience See Figure 5 42 Fig 5 42 at Medin Broeter dures we al Puteri ti Wireless Has your company gone wireless Pig I G Uncertain Dh g To hide either survey or trivia results check Hide Results or Hide Answer respectively See Figures 5 43 and 5 44 Fig 5 43 C Uncertain F 19 Fig 5 44 AnSWer vee handset wireless headset and phone touch screen l Hide Answer Once the interactive content has been entered the user has the option of e displaying the interactive content immediately or adding the interactive content to a list of content that will be displayed at a later time 5 4 3 Adding amp Deleting Interactive Content To add interactive content to an interactive content list click Add to List See Figure 5 45 Fig 5 45 See a Push Interactive Content to Audience The interactive content label title Gf added and content will appear in the Interactive List window See Figure 5 46 Fig 5 46 URLs amp Files Interactive Chapters amp Breaks Reg
11. CD directory file server or to a CD directory file server only Depending on which option is selected the Presentation Wizard will include only the steps required to prepare the presentation for the desired publishing point s 12 4 3 1 Creating A Project Directory To create a project directory either e Enter a directory name in the Project Directory field proceed to Section 4 3 2 Selecting A Publishing Point below or e Browse for a project directory by clicking Browse See Figure 4 3 Fig 4 3 Note If the project directory Please choose a project folder in which your presentation files will be stored If the folder does not already e exist PresenterPRO will create one for you did not formerly exist C PresenterPROE vent Demo Acc ordent PresenterPRO will automatically create it Use the Browse window to locate the directory See Figure 4 4 Fig 4 4 Browse for Folder Select a directory for the Project Desktop E My Documents y My Computer HA 3 Floppy 4 s Local Disk C H a3c60 accordent_test B 20050926 082449 1 Demo EE_Prof_Skin_Test o O Events F Interface Highlight the desired directory and click OK The directory location will appear in the File Location field in the Presentation Wizard 4 3 2 Selecting A Publishing Type The Project Info page enables the presenter to determine whether the presentation will be publis
12. Downloadable Document The presenter may want to offer audience members an opportunity to download a PDF or other document related to the presentation To include a downloadable document enter the URL or file location for the document in the Downloadable Document field See Figure 4 20 Fig 4 20 Downloadable Document eee Find Enter URL or local file location Back Next Distribute Content Interface Options Publishing Info Streaming Info Additionally the Find button can be used to search for the document on local drives 19 Chaptering amp Closed Captioning Accordent PresenterPRO includes chaptering and indexing features that enable the content author to automatically create chapters based on prescribed criteria such as each published slide or to manually create chapters based on unique criteria such as a change in subject matter or speaker Accordent PresenterPRO also enables the presenter to include closed captioning functionality using RealNetworks RealText or SAMI files Both chaptering and closed captioning are features that are managed in the Presentation Manager See Chapter 5 To access these features in the Presentation Manager however it is necessary to select an interface that supports these features If an interface that supports these features is selected Available will appear beside Chaptering and Closed Captioning on the upper right hand side of the General Screen See
13. Once out of band distribution is selected by default the content author has the option of customizing the Interface Update Interval This feature is used to prescribe the frequency with which the audience interface checks the web server for new non streaming content The default update interval setting is five seconds which means the average client interface will get an event within 2 1 2 seconds of that event being pushed To set the Interface Update Interval enter the interval in seconds in the Interface Update Interval field See Figure 4 128 Fig 4 128 Note Increasing the Interface Update Interval has the effect of reducing Out of band Interface update CG seconds the burden on the server and consequently increasing the number of simultaneous users that a server can support 4 12 10 Using Auxiliary Audio Video Sources Out of Band Only While many web based presentations will include only streaming media when out of band distribution has been selected Accordent PresenterPRO also enables a presenter to synchronize Microsoft PowerPoint slides and URLs with non streaming audio and video including phone bridges and closed circuit television Example A presentation is being produced for an audience that will include viewers that will view the presentation via computer only and viewers that will receive the slides via computer and the audio via a phone bridge By using the Auxiliary Audio Video
14. Source a presenter can create a presentation that will deliver slides and URLs that are perfectly synchronized with the online media presentation as well as with the real time audio being exchanged over the phone bridge To synchronize a presentation with non streaming media first click on the Auxiliary tab See Figure 4 129 Fig 4 129 Windows Media Real Media MPEG Media Clip Information Enabling the Auxiliary Media option will allow PresenterPRO to synchronize with almost any live media format you choose E g Audience members receiving audio in real time via a phone bridge Once the Auxiliary page is opened it is necessary to enable the auxiliary media function To do so select the Enable Auxiliary Media field See Figure 4 130 55 Fig 4 130 Enable Auxiliary Media Cr Enabling the auxiliary media function will produce two results First it will enable a link to be generated to a presentation utilizing the auxiliary media e g the phone bridge presentation link To generate a link to the auxiliary media enter the link in the HTTP Base URL field See Figure 4 131 Fig 4 131 HTTP Base URL for the Stream http Away webserver com Presentation Second it will generate an auxiliary field in the Encoding Time Offset window As explained in Chapter 6 the Encoding Time Offset window is used to account for delays that occur during the capture and encoding of video and audio the
15. To access the Event Time Shift page click the Event Time Shift tab See Figure 9 21 Fig 9 21 Accordent PresenterP Enter time shitameat 000001 C Poeward Shit events val occu sake n the presentation Backward Shit events wll coou beter in the peesertation 99 In the Enter Time Shift Amount field enter the amount of time that non streaming content should be shifted See Figure 9 22 Fig 9 22 Event Time Shift Enter time shift amount 00 00 01 f Foward Shift events will occur earlier in the presentation fe Backward Shift events will occur later in the presentation Apply Shift Once a length of time has been entered highlight either the Forward Shift or Backward Shift field See Figure 9 23 e If video content has been deleted from the beginning of the video a forward shift should be used e If video content has been added to the beginning of the video a backward shift should be used Fig 9 23 Event Time Shift Enter time shift amount 00 00 01 C Forward Shift events will occur earlier in the presentation Bagkward Shift events will occur later in the presentation Apply Shift Once the Event Time Shift and Backward Forward fields have been completed click Apply Shift See Figure 9 24 Fig 9 24 Event Time Shift Enter time shift amount 00 00 01 C Forward Shift events will occur earlier in
16. a 25 BFE 921 es E eo ET ee ca ne IE EAE NEA E EO Pe ene cere et ee 26 A711 Usednciided Chat S Olt Onlin s 20s yo haii sets acest al Dukes eta Sid nese ahaa cad iueabal ens 26 Ai Use Custom Chat Soltion ssn ccpskcaciiessacecteecis davicdiniet ae heehee histo nteetenee 27 AS Era UVE SCEE ett donee ncateniey tah ad taeseanedantubateateabed a ua AGS 27 TI IRC SIS PALI ON SOLOS aene E E T ammeanatea nla enedie 27 ATEN FO ave SEs 10161618 le Kw 0 eee cen are E oe cee E TE TA 29 Ald Publishing Init Ormal On stsiscwncsteiatiatindicnttont tent ssc atiaci vei eclnctiaiiuentcceiataatixe 31 4 11 1 Completing The Publishing Information Fields cece ceeeeeeeeeeceeeeeeeeeeeeeeeees 32 AA 1 2 Completine the BT P SETP Fields oreesa ected 32 4l o Completime The UNC Field Saccani a cuoschdansestae 34 kL Se lecim A W CD SEEVE sorin Acta cteaaadasarescessntonaaa dure Acrnattactedesnnen 34 ATIS Usmo Adyanced FIP SENE Sertac a a a a n 34 dA Medir MT OMMAMON Pade crane a a n a a an 36 AAV centering Media Locat ons sais orient alee a a incl aos el ale aie ss 37 4 12 2 Enabling An Individual Stream scrissi niae a a a e 38 4 12 3 In Band amp Out of Band Synchronization eeeesseeeeeessssssseeresssssssseresssssssseerssssssss 38 4 12 4 Selecting In Band amp Configuring the PE Controllerf ce eccccccceeceeseeeeeeeeeeeees 39 412 5 Initiating th PE Controller Service cinsiiocsnaetiieeisiea nnd udscss aaah ieee toi nd a 47 4 1
17. additional time offset can be used to account for delays of other types of media which may include audio transferred over the phone or closed circuit video transferred via satellite In both cases the offset is generally negligible 4 12 11 Inputting Clip Information In addition to enabling streaming and auxiliary media the Streaming Media Info page also enables the content author to assign clip information to the streaming media The clip information or metadata will be attached to the streaming media clips for organizational purposes Note Ifthe clip is being viewed in the player only and not in a Accordent PresenterPRO interface the clip information will be displayed in the player Click the Clip Information tab See Figure 4 132 Fig 4 132 MPEG Media Windows Media a Real Media f awi CA Clip Information I gt The Clip Information screen will appear See Figure 4 133 Fig 4 133 Session Information Title Author Copyrights 56 The Clip Information screen contains the following fields e Title e Author e Copyrights e Description e Keywords Enter the desired information in one or more of the Clip Information fields and click Next The Distribute Content page will appear See Figure 4 134 Fig 4 134 a Accordent PresenterPI0O Presentation Wizard Las E3 De teb Presentation Wizard Distribute Content Accordent PresenterPRO Clicking on the Distribute Content
18. band encoding method you can test your encoding information to ensure they are correct At the bottom of the Streaming Info page there is a Start Encoder Test See figure 4 123 53 Fig 4 123 Start Encoder Test Click the Start Encoder Test button You will have one of two pop up boxes appear If you get the message saying Encoder Started then you have proper communication with the encoder See figure 4 124 If you receive a message saying Check Encoder Settings then you are not communicating properly with your encoder See figure 4 125 Fig 4 124 Fig 4 125 Encoder Status Ho response from the encoders _ Encoders Started Check the encoder settings When finished click on Stop Encoder Test See figure 4 126 Fig 4 126 Stop Encoder Test 4 12 9 Using Out Of Band Interface Update Interval Whether using in band or out of band synchronization the Enable Stream URL Link and HTTP Base URL Link fields must be completed as described in Section 4 12 1 If Out of Band synchronization is being used for one or more streams first make sure that the Use Encoder Controller field on the Streaming Media Info page is not selected See Figure 4 127 Fig 4 127 Windows Media Real Media Note Media Streams Please enter the stt By default Accordent PresenterPRO will Ue nese synchronize out of band if Use Encoder W Enable Controller is not selected Use Encoder Controller 54
19. be performed The encoders and the presentations will launch as soon as Start is clicked in the Presentation Manager 86 6 3 Testing Presentation Settings Prior to launching a presentation the Project Information screen can be used to confirm and test a variety of presentation settings including The webcast link that the audience will click to launch the presentation An auxiliary link if one has been created The link to access moderated Q amp A if it is being created The password for the moderated Q amp A The streaming media streams To access the Project Information screen use the File drop down menu and select Project Information See Figure 6 5 Fig 6 5 e Accordent PresenterPRO Pr File Settings Help Project Information Import Slides Export d Exit The Project Information screen will appear See Figure 6 6 Fig 6 6 7 Project Information X Project Information Screen Click individual fields below to launch Project Folder C PresenterPROEvent Demo5 Webcast Link http 127 0 0 1 testDemo5 links htm AUX Link http 7 127 0 0 1 testDemo5 links htm Q amp A Link http 127 0 0 1 testD emo5 moderator asp Q amp A Password Windows Media Stream 1 roams 127 0 0 1 8080 Stream 2 Stream 3 RealMedia Stream 1 Stream 2 Stream 3 Close To test one or more settings simply click on the desired setting field 87 7 7 Using The Accordent Powe
20. content will be published Once a time is entered use the Type drop down menu to select Slide or URL depending on the type of content that will be added Depending on the type of content selected either the Slide drop down menu or a URL field will be displayed See Figures 9 10 amp 9 11 Fig 9 10 Fig 9 11 New Event Information New Event Information URL http 0ti sOSOS S S S S SSSSS Alide Side Target Frame New Window 7 New Window Slide Use the Slide drop down menu to select a slide See Figure 9 12 If a new URL is being added enter the URL and use the Target Frame drop down menu to specify where in the interface the URL will be displayed See Figure 9 13 Fig 9 12 Fig 9 13 New Event Information New Event Information Time 00 00 00 Type URL Time 00 00 00 Type Slide URL Target Frame New Window New Window Slide Add Once a slide is selected or a URL entered click Add See Figure 9 14 Fig 9 14 Cancel 4 Add D 97 The new Slide or URL will appear in the Event List window If the non streaming content is not listed in chronological order after the edit click Re Sort See Figure 9 15 00 01 07 http www hp com If no more edits are desired click Next See Figure 9 16 Fig 9 16 Cancel Add 9 3 3 Deleting Non Streaming Content To delete a slide or URL highlight the non streaming media that wi
21. exactly as intended and no edits are desired click Next See Section 9 5 95 9 3 1 Editing Publish Times On the left hand side of the Event Details page is the Event List window that lists every slide and URL that was published during the presentation as well as the time at which it was published Fig 9 5 Event List Chapter List 00 00 01 survey 00 00 17 Slide 00 00 31 Slide2 00 00 44 http www accordent com To modify the publish time of non streaming content e g slides and URLs first highlight the event in the Event List window The publish time type of content will be displayed in the Time and Type fields respectively See Figure 9 6 Fig 9 6 Time 00 0019 Note Timing must always be Type Slide input in the hh mm ss format To modify the publish time enter the new publish time in the Time field and click Update See Figure 9 7 The new publish time will be displayed in the Event List window Fig 9 7 Time 00 00 14 Type Slide pem C ee 9 3 2 Adding Slides amp URLs To add a slide or URL to a presentation click New on the Event Details page See Figure 9 8 Fig 9 8 Time 00 00 14 Type Slide ee 96 The New Event Information fields will appear See Figure 9 9 Fig 9 9 New Event Information Time f00 00 00 Type side slide glide In the Time field enter the time at which the new
22. into the CD ROM drive Open the My Computer folder amp double click the CD ROM drive icon If you are installing Accordent PresenterPRO via electronic link click Open on the File Download screen and after the application has been downloaded use the following instructions 2 When the Welcome screen appears click Next 3 On the Destination Location screen either select a location for the PE Controller using the Browse button or use the default setting and click Next 4 On the Select Components screen select PE Controller and click Next 5 On the Start Installation screen click Next 6 When complete the Successful Installation screen will appear Click Finish Once installed the PE Controller can be registered by launching the PE Controller by either 1 using the Start menu or 11 double clicking the PE Controller icon on the desktop The PE Controller Registration screen will appear See Figure 3 10 Fig 3 10 gt PresenterPRO Encoder Controller Regis vw A Encoder Controller re i Serial First Name Last Name Company Email Proxy Settings i Close Register After completing the fields on the Registration page click Register The PE Controller will appear See Figure 3 11 Fig 3 11 ma PresenterPRO Encoder Contr eau O Cc Pa Encoder Controller Accordent PresenterPRO Version 6 5 Build 6 5 0 View Contig Password
23. logos and links to the interface The ability to add downloadable documents to the interface Chaptering Closed captioning Slides Slides e The ability to import one or more PowerPoint or PDF files e The ability to convert slides to jpeg or gif format e The ability to display slide titles e The ability to enable the audience to navigate slides Q amp A D amp A e The ability to include Email the Presenter functionality e The ability to include moderated Question amp Answer Chat Chat e The ability to include the chat solution that is included in Accordent PresenterPRO 15 e The ability to include a custom chat solution Interactive Interactive e The ability to include polling e The ability to include trivia e The ability to include facts Registration Registration e The ability to include a custom registration page that can be password and ID protected e The ability to include a registration page that will log attendees Advanced Features Advanced e The ability to add e g download PowerPoint presentation 4 4 1 Selecting An Interface On the left side of the Interface Options page is the Interface Template window See Figure 4 8 that contains several interface styles Fig 4 8 Select an Interface style Professional v Select an Interface a Gives Accordent Professional Use the Interface Style drop down menu to select an interface style See Figure 4 9 F
24. portion of the presentation out 5 1 5 Moderated Q amp A To the right of the Chapters tab is the Q amp A tab that displays the Q amp A screen See Figure 5 5 Fig 5 5 L Wieteatation Waaigat as De Getting to 62 The Q amp A screen is used to review questions submitted to the presenter using the moderated Q amp A feature of Accordent PresenterPRO Moderated Q amp A will organize submitted questions and enables the presenter to answer them directly or at a later time 5 1 6 Registration To the right of the Q amp A tab is the Registration tab that displays the Registration screen See Figure 5 6 Fig 5 6 Aecordent Precenter 0 Precantation anager Jo l Sma je The Registration screen is used to preview which audience members have registered for the presentation You can save the list of viewers who registered in a cSv file by clicking on the Save csv file button on the bottom of the registration screen 5 1 7 Event Launch amp Event Record On the right hand side of the Presentation Manager are the event launch controls and the Event List window See Figure 5 7 The Event List window is used to record each event that occurs during a presentation so that presentations can be modified for on demand use or published to a network drive or CD ROM Fig 5 7 Event List 00 00 03 Slide 00 00 21 Sli
25. shown in Figure 4 84 Fig 4 84 a ef ee ee iit ee ee ee ee oS oe _ gl Dr ae Cae si jH seig mian UE I 4 Windows Media Screen The Windows Media screen is used to see which Windows Media streams have been enabled in Accordent PresenterPRO When one or more streams is enabled in Accordent PresenterPRO it will be highlighted See Figure 4 85 Fig 4 85 e PresenterPRO Encoder Contr m C RealMedia Relay Logs Display Encoder ACE on the biton bellow to display or hide encoders View Stream 1 View Steam View Stream 3 To view the stream click View Stream See Figure 4 86 Fig 4 86 I a Untitied Windows bodia Encoder Jag The Windows Media screen is also used to manage existing encoding profiles and to create new profiles To access the profile management screens click Manage Profiles See Figure 4 87 Fig 4 87 pu PresenterPRO Encoder Contr LE RealMedia Relay Logs Display Encoder Click on the buttons bellow to display or hide encoders View Stream 1 View Stream View Stream 3 Manage Profiles 42 Note While the Manage Profiles feature enables the management of profiles through the Encoder Controller the primary reason it is included is that scripts must be enabled for a profile for that profile to be accessible later in Accordent PresenterPRO This requirement only applies to Windows Media The Manage Profi
26. the Audience Slide window See Figure 5 14 Fig 5 14 tation Manager Acco Accordent Company Overview Founded 1999 Private Company Headquarters in Los Angeles Satellite Offices New York San Francisco Boston Chicago Seattice Minneapolis London Over 1 500 customers Over 125 Fortune 500 customers 5 2 3 Slide Auto Publish In addition to enabling the presenter to preview and manually display Microsoft PowerPoint slides the Presentation Manager also enables the presenter to publish the slide by highlighting the slide in the Slide Selector window To initiate the Auto Publish function check Auto Slide Display in the Settings drop down menu See Figure 5 15 Fig 5 15 gt Accordent PresenterPRO Presentati Note When the auto publish function is active slides can be displayed by either highlighting the slide or using the right and left arrows on the keyboard to navigate from Slide to slide The presenter should not use the right and left arrows if s he intends to skip certain slides during the presentation as every Slide highlighted using the right and left arrows will be displayed Auto Side Display Allow Powerpoint Add in s amp Files PowerPoint Settings v Auto Start Encoders v Auto Stop Encoders Accordent Technolor 7 Once auto publish functionality is enabled every highlighted slide will automatically be displayed 5 2 4 Last Min
27. the presentation Backward Shift events will occur later in the presentation d Apply Shift D The time shift will be applied to all non streaming content and displayed in the Event List window 9 4 Editing Chapters If chapters were created using the Presentation Manager the chapters can be edited using the Chapters List screen in the Archive Wizard To access the Chapters List screen click the Chapters List tab See Figure 9 25 100 Mark Break List Chapter Time Shift Chapter List Chapter Details Presentation iri Time 00 00 31 Title Benefits of an Accordent Presentation On the left hand side of the Chapter List screen is a list of all of the chapters that were created during the presentation This list can be modified by editing existing chapters adding chapters or deleting chapters 9 4 1 Editing Chapter Times amp Titles To edit a chapter highlight the chapter in the chapter list and enter the new time and or title in the Time and Title fields respectively and click Update See Figure 9 26 Fig 9 26 Time 00 00 17 Tite Slide 1 E oe j o To delete a chapter highlight the chapter in the chapter list and click Delete See Figure 9 27 Fig 9 27 Time 00 00 17 T Title Slide 1 TE To add a chapter enter the new chapter time and title in the Time and Title fields and click Add See Figure 9 28
28. time a new slide 1s displayed by the presenter To enable Slide Navigation check Slide Navigation See Figure 4 35 Fig 4 35 Enable audience to navigate through slides lv 4 6 Q amp A Screen Accordent PresenterPRO includes Q amp A functionality that enables audience members to submit questions to the presenter Questions can either be submitted to a prescribed email address or by using the moderated Q amp A feature submitted and reviewed directly in the Presentation Manager or at a prescribed web location 4 6 1 Email Q amp A Select the Email field to enable the presenter to receive emailed questions at a prescribed email address See Figure 4 36 Fig 4 36 sd Oka p E Mail Moderated The Email Address field will appear See Figure 4 37 Fig 4 37 E Mail E mail Address that will receive questions and or comments from viewers _ Enter the email address to which questions should be sent Note If no email address is entered the email field will still be included in the client side interface but emails will not be received by the presenter 4 6 2 Moderated Q amp A Accordent PresenterPRO also includes a moderated Q amp A feature that is configured to automatically deliver questions directly to the Presentation Manager and to organize questions in the order in which they are received and reviewed Questions also can be directed to a unique web locati
29. to select a language for chat See Figure 4 42 Fig 4 42 Language English 4 7 2 Use Custom Chat Solution The Use Custom Chat Solution function enables the presenter to use an internal or third party chat solution within an Accordent PresenterPRO presentation To use a custom chat solution enter the Server URL See Figure 4 43 Fig 4 43 Chat Server URL 4 8 Interactive Screen Accordent PresenterPRO provides the option of including surveys facts and or customized questions collectively called Interactive Questions in a presentation The Interactive screen indicates whether or not interactive functionality is included in the selected interface See Figure 4 44 Fig 4 44 General Slides Q amp A Interactive Registration Advanced The selected interface includes interactive polling trivia and facts This feature requires the use of a web server please select a different interface if the presentation is being published to a CD and or to File Server only Interactive content is created and managed in the Presentation Manager Note Interactive functionality requires a web server and will not be available if the presentation is being published to a CD or File Server only 4 9 Registration Screen The Registration screen is used to create optional and mandatory audience registration fields There are three modes of registration only one of which will be available dep
30. viewed by the audience Consequently Accordent PresenterPRO enables the presenter to determine whether or not they want to include or exclude Internet dependent content in a version of the presentation that is being published to CD and or a file server To include Internet dependent content in a presentation being published to CD and or a file server highlight Include URLs See Figure 9 44 otherwise Accordent PresenterPRO will extract all Internet dependent synchronized content 106 and the audience will be able to view the presentation without an Internet connection Fig 9 44 General Windows Media upload W Create media for CD or File Server Create media files that will contain the commands neede sub directory of your current Project Directory We Include URLs and interactive content Note The C If the presentation is to be published to a CD or file server only click Next See Figure 9 45 Otherwise continue to Creating amp Publishing For On Demand Use See Section 9 6 2 below Fig 9 45 a 9 6 2 Creating amp Publishing Media For On Demand Use In addition to publishing to a CD and file server the Archive Wizard also can be used to prepare a presentation for on demand viewing To create the media files that will contain the commands required to run the presentation from a streaming server highlight Create Media See Figure 9 46 Fig 9 46 Create media for on demand streamin Create med
31. 2 6 Configuring Accordent PresenterPRO To Manage The PE Controller 0 48 4 12 7 Configuring Tor Closed Captonin S sssrds nnr E E rS 50 KTS Testine ME En codeine a aa a 53 4 12 9 Using Out Of Band Interface Update Interval eee ccecccceeccceeeeeeeeeeeeeeeeeeeees 54 4 12 10 Using Auxiliary Audio Video Sources Out of Band Only 0 0 0 ceeeeeeeeeeeees 55 AA2Z AT Inputs C lip Normais 56 AAD Distribute Content Pa eana E sabe eiatds 57 A sme C onne ural lO FIOS ta cast ae een tate a E geleetaann 58 AAA Savin a Conieurauom Pile x iniss cus ets rsiesn ctdinincatea sets E 58 A 42 gt ACCESSING a COMMIS UTATION PIG sisi akacderitacg tee a AE 59 5 INTRODUCTION TO AND USING THE PRESENTATION MANAGER 60 3 1 Presentation Manacer OVerview ocito ii eta cia eth oils eh ae apie etadeabe 60 Salud Side Pre Vic Wee PUBS ien N E 60 312 URE Preview amp Publis heen nen Ad a naksiae te cola domcsenel 6l 5 5 Interactive Freview amp Publis hese nanna e a delve dole 6l DMC Waters SC be E a E EN E T E E PE E 62 I Modre dT OCA a a aa a a a Tebstese 62 KERES BUIO a a E ETA 63 S217 Event Launch S Event RECO eseni an a E Wl aee siete ies 63 Jke Sarme A Practice R assan S 64 32 Manaeins amp Pubhshine SHGCS acessos i E tal dudianuaacsriesds 64 ak S Ae PV E W a 65 ILA Sude Proview A Pubis ieskos a a a 65 JA o O Nde AU o PUD Siesa tenes 66 5 2 4 Last Minute Slide amp PDF Tai pore somieres E aa E nae 66 53 Manacing amp Publ
32. 9qq0 Password Password Field Enter the password that was entered in the PE Controller to access the encoder Admin Password Field Enter the admin password that was entered in the PE Controller to provide administration rights See Figure 4 106 Fig 4 106 Stream http wai webserver com Presentation Admin Password Configure Note Unless encoder profiles are going to be changed it is often not necessary to enter an administration password Clicking the Configure button will launch the Encoder Settings window for the encoder either Real or Microsoft that 1s being configured See Figures 4 107 through 4 109 and 4 110 though 4 112 respectively Fig 4 107 RN Fig 4 108 RN RN Encoder Settings 1 RN Encoder Settings 1 Input Output Audience Input Output Audience Source Server Capture Audio JOsprey 230 Audio Device Addess F Enable J _ Capture Video Josprey 230 Video Device E Pot a00 TCP UDP E o wfo FileName Encoding UserName Video Settings Normal Motion Video Password 0 Audio Settings Voice Ony amp reese M Variable Bit rates Encoding FileName Enable Two Pass Encoding M Quality Resize amp Sampling Path Cancel Cancel 49 Fig 4 109 RN Fig 4 110 MS RN Encoder Settings 1 MS Encoder Settings 1 eccnccccecscresen Recceecebeosceeved Target Bandwidth lV Capture Audio Default_Audio_ Device x W 28k Modem Corp
33. ANTIES FOR THE SOFTWARE THE SOFTWARE is provided AS 1S and with ail fauks THE ENTIRE RISK AS TO SATISFACTORY QUALITY PERFORMANCE ACCURACY AND EFFORT INCLUDING LACK OF NEGLIGENCE IS WITH YOU ALSO THERE IS NO WARRANTY AGAINST Agree Qui After clicking I Agree the product Registration page will appear See Figure 3 3 Fig 3 3 jer Acon dani PreamaiPRO Note Cha area Required fields are indicated with a red ACCOR DENT coppagneigae goon Accordian Technologie inc asteri sk Elactrosic User Rigii alian gt Fret Mors Laj Mens Company T uid Hoe bo teen eed udla hoahoa Send a An Internet connection is required to register Accordent PresenterPRO Ifa firewall or proxy server is in place it may be necessary to use a specific server and port to register Accordent PresenterPRO To access the Proxy Settings click Proxy Settings See Figure 3 4 Fig 3 4 Serial f Proxy Settings D Register The Proxy Settings fields will appear See Figure 3 5 i Register Close fe Use system HTTP proxy Settings Server Address C Do not use HTTP proxy C Use HTTP proxy Port The Proxy Settings fields provide the following options System HTTP Proxy Settings the System HTTP proxy settings are the default system proxy settings setup by Internet Explorer No HTTP Proxy no HTTP Proxy creates a direct connection to the Internet and shou
34. Fa H aooaa hraa Pal ee ba rod be pubes par proa kala be Ee yab aecdy win ynas HIF Server IF Ubesa Pasand Sab Directory Paal F adel ue T 4 11 Publishing Information The Publishing Information page enables the presenter to select the web directory or directories that will be accessed by the presentation audience This page also enables the presenter to select the FTP information that will be used to publish the Interface Graphics Slides URLs and the Interface and Synchronization HTML to a web directory See Figure 4 56 Fig 4 56 Publish Point Please enter the web directory that the viewer s browser will point to when watching your presentation Please select the type of transfer to use f FTP C UNC or Mapped Drive Secure FTP Additionally Accordent PresenterPRO enables content authors to publish content to either a single publishing point or up to six separate publishing points Benefits of Using Multiple Publishing Points There are several reasons that you may want to leverage multiple publishing points including e Can be used to load balance the distribution of the presentation assets to reduce reliance on a single server and help scale distribution resources e Can be used to publish individual components of the presentation to different servers or clusters of servers e g interface server slide server polling server e Can be used to publish an internal behind the firewall and
35. Fig 9 28 Time 00 00 17 Title Slide 1 cate 101 9 4 2 Using Chapter Event Time Shift To Edit Chapters In addition to adding an deleting slides the Archive Wizard also enables a content author to apply an event time shift either a forwards or backwards shift to the chapters To access the chapter event shift feature click Chapter Time Shift See Figure 9 29 Fig 9 29 Mark Break Ee ae Chapter Details Chapter Time Shift Enter time shift amount 00 00 06 Chapter List C Forward Shift chapters will occur earlier in the presentation The Chapter Time Shift fields will appear In the Enter Time Shift Amount field enter the amount of time that non streaming content should be shifted See Figure 9 30 Fig 9 30 Mark Break List Chapter Time Shift Enter time shift mount 1100 00 06 C Forward Shift chapters will occur earlier in the presentation Once a length of time has been entered highlight either the Forward Shift or Backward Shift field See Figure 9 31 e If video content has been deleted from the beginning of the video a forward shift should be used e If video content has been added to the beginning of the video a backward shift should be used Fig 9 31 Enter time shift amount 00 00 06 prward Shift chapters will occur earlier in the presentation Backward Shift chapters will occur later in the presentation Apply Shift Click App
36. Figure 4 21 Fig 4 21 Interface Slide A Width F792 Width 420 Height 576 Height 314 Chaptering Available we Closed Caption M A 4 5 Slide amp PDF Import Screen Accordent PresenterPRO enables the presenter to synchronize standard Microsoft PowerPoint slides with live or recorded streaming media As an alternative to PowerPoint Accordent PresenterPRO also enables users to import PDF files either multi or single page documents and convert each PDF page into an image that can be distributed over the Internet similar to a converted PPT slide Using its proprietary conversion process Accordent PresenterPRO will automatically format imported slides and PDF files and pages for display on the Internet The Slide Import screen also enables the presenter to e Choose whether the imported slides or PDF pages will be converted into gif or jpg format to achieve optimal quality and file size e Choose whether to display slide titles to the audience e Choose whether to enable the audience to navigate through the Slide deck 20 4 5 1 Importing Slides amp PDFs To access the Slide Import screen click Slides on the Interface Options page See Figure 4 22 Fig 4 22 General Com ome Interactive Registration Advanced Sli ides Enter the location of your C New Workplace Training ppt gt PowerPoint or PDF files To import Microsoft PowerPoint slides or PDFs into Accordent PresenterPRO either enter
37. Filter Survey Result Current Question Logout Note Page lof1 MES 1 When a web based moderator page is being used this page can be customized Detail Send to Presenter id 2 sent true time to have a unique look and functionality consequently the buttons on this page ca may have different names than the P al aiad names used in this manual question Are your products currently cross platform Once a question has been filtered to the presenter it will appear on the presenter screen in the Presentation Manager and on the presenter s web based Q amp A screen if one is being used See Figure 5 66 Fig 5 66 Moderator Screen Presenter Screen ID Question Filtered questions Page 1 of 1 Questions sent to the Presenter will be reflected as sent in both the Presentation Manager and on the web based moderator screen to help avoid re sending questions that have already been forwarded See Figures 5 67 amp 5 68 Fig 5 67 Moderator Screen ID Question ID QUESTION 1 Are your products currently cross platform 2 What are the system requirements 3 How much does it cost 82 Fig 5 68 Data Filter Survey Result Current Question Logo Example Page lof 1 Refesh 1 In Figure 5 68 the first question has been Delfi WEEE iad sent true forwarded to the presenter and the Send to question Are your products currenti cross platform Presenter button has been grayed out Detail Send to Presenter
38. Please enter the wieamin HTTP Giada URE ixi Ba Diisi 1 Fatimas Shean JRL Link HTTP Dara UINL for iha Tir Siriara URL Link ATP Bane UNL kor the 3 Oul al band interhace update 3 Sarons Piese irad OJEE r METTE Hi Fating lafn pE sata coall 4 12 Media Information Page The Media Information page is used to input the locations of the streaming media that will be incorporated into the presentation as well as to specify whether 36 the synchronization of the presentation will be delivered In Band or Out of Band Note While this Chapter is focused on the Presentation Wizard discussion of the Media Information Page and In Band distribution will include discussion of the PE Controller which is a separate application that resides on the encoder and must be configured prior to using In Band synchronization 4 12 1 Entering Media Locations Accordent PresenterPRO supports live and on demand streaming media that has been encoded for Microsoft and RealNetworks media players at Low Medium and High bandwidth speeds To choose a media type highlight the tab at the top of the Streaming Media Information page that refers to the desired media type format See Figure 4 74 Fig 4 74 Presentation Wizard Streaming Info as ote The individual Streams are designated by Windows Media Real Media Media Streams Please enter the streaming M be associated with
39. QD bip Meteo Files ofl pe Preterem PSD LIAL S Car Pissar Once Open is clicked the Interactive List will appear in the Interactive List window in the Presentation Manager TI 5 4 5 Publishing Interactive Content Interactive content can be published in two ways depending upon whether the interactive content was created in advance or is being created during the presentation and published immediately e To publish interactive content that was created in advance highlight the interactive content in the Interactive List window and click Push Interactive Content See Figure 5 51 e To publish interactive content that was created on the fly select the type enter a title optional enter the interactive content in the content fields and click Push Interactive Content See Figure 5 52 Fig 5 51 Fig 5 52 Interactive List Type Survey Fact p Survey Title Wireless Survey Wireless Survey Survey Question Has your company gone wireless Answers A Ires Type Survey B No Title wireless Survey C Uncertain Question Has your company gone wireless Whether displaying previously created interactive content or content that has been created on the fly content in both situations is displayed by clicking Push Interactive Content See Figure 5 53 Fig 5 53 Push Interactive Content to Audience As soon as Display Interactive Content is clicked the interactive content type and the time at
40. See Figure 4 117 Fig 4 117 Stream URL Link itsp if Password Admin Password Configure 51 Beneath the Enable and Stream URL fields are the Address Port Password and Admin Password fields which should be completed as follows Address Field Enter the address of the encoder The default loop back address is typically 127 0 0 1 Port Field Enter the Port that the encoder is using The port number can be found in the PE Controller Configuration window Password Field Enter the password that was entered in the PE Controller to access the encoder Admin Password Field Enter the admin password that was entered in the PE Controller to provide administration rights Unless encoder profiles are going to be changed it is often not necessary to enter an administration password You can also configure the closed captioning encoder by clicking Configure See Figure 4 118 Fig 4 118 Admin Password The Closed Captioning Encoder Settings screen will appear See Figures 4 119 and 4 120 Fig 4 119 Fig 4 120 Closed Caption Encoder Settings Closed Caption Encoder Settings f Input Output Input Output Source Real Server Video Device Address f 97001 V Enable Port 4040 TCP UDP FileName fect 000000000 UserName 0 Password Real Archive File Name lec rt l Enable Path fey Cancel OK Cancel OK There are ten fields on the Encoder Settings screen that
41. a chapter based on a specific event select the event type that will be used to create a chapter It should be noted that multiple event types 79 i e Slides URLs and interactive questions can be used individually or in conjunction See Figure 5 56 Fig 5 56 Slides URLs amp Files Chapters amp Breaks Note Chapters created using displayed slides can use either the slide title or slide number Adding chapters enables audience members to jump to select times in the on demand presentation Note the chapters will not be visible until you publish the on demand presentation Automatically add chapters for each of the following V Displayed Slide Use slide titles for the chapter titles C Use slide for the chapter titles M Displayed URL Displayed Interactive Content 5 2 Creating Custom Chapters In addition to automatic chaptering the Chapters page also enables the presenter to create chapters manually based on specific criteria such as a change in speakers a time interval or a change in subject matter To create a custom chapter enter the chapter title that will be displayed in the interface in the Chapter field and click Add Chapter See Figure 5 57 Fig 5 57 Create custom chapters by entering the chapter title below Chapter title a Add Chapter Each time a chapter is created the chapter and the time at which the chapter was created will be displayed in the Chapter List windo
42. and side of the Slide Selector window The right and left arrows also can be used to navigate the thumbnails 5 2 1 Slide Preview To navigate the thumbnail slides use the scrollbar on the right hand side of the Slide Selector window The right and left arrows also can be used to navigate the thumbnails Fig 5 12 Slides URLs Larai Y Chapters amp Breaks Osa Y Regiwain Note sneer a The slide that is displayed ee in the Preview Slide window is the slide that is queued up to be displayed Before publishing a slide make certain the correct slide is displayed in the Slide Preview window 5 2 2 Slide Preview amp Publish The Presentation Manager defaults to a Preview amp Publish setting a two step process 1 the slide is highlighted and displayed in the Slide Preview window 2 before the slide is published the presenter must click Push Slide to publish the slide See Figure 5 13 Fig 5 13 tation Manager N ote If the Presenter intends to display a Microsoft PowerPoint slide as soon as the presentation is launched select the desired slide and click cae Push Slide before the presentation is gaina launched Satellite Offices New York San Francisco Boston Chicage je Minneapolis London Sesttie Over 1 500 customers Founded 1999 Over 125 Fortune 500 customers 65 99 Once a slide is displayed the displayed slide will appear in
43. are required Once the Password and Admin Password fields have been completed it is necessary to specify whether the PE Controller will run from a local system account or from a custom account See Figures 4 80 and 4 81 Fig 4 80 Fig 4 81 Local System ccount This Account C Local System Account This Account User name Password Note Itis rare that a custom account will be used unless the Local System 40 Account did not provide the user rights required to run the PE Controller as a service See Section 4 12 5 If a custom account is being used it is necessary to complete the User Name and Password fields See Figure 4 82 Fig 4 82 Aun Service As f Local System Account This Account User name Password After completing the PE Controller Configuration fields click OK At this stage the PE Controller will run as an application which means that it will have to be launched and started each time the machine is re booted As discussed in Section 4 12 5 below the PE Controller also can be run as a Service which means that it can be set to run automatically anytime the encoding machine is on The View Config button will allow you to view all of your current settings See Figure 4 83 Fig 4 83 o gt PresenterPRO Encoder Contr m Px Encoder Controller Accordent PresenterPRO Passwords amp Settings The View Config screen is
44. ately As a result the non streaming media can be manipulated 38 during delivery to enhance scalability and to leverage a greater range of video and audio sources including phone bridges and closed circuit television The primary benefits of using out of band synchronization include e Distribution of non streaming content can be staggered so that the web server is not delivering content e g PowerPoint slides to the entire audience at the exact same moment e No additional software needs to be installed on an encoder e Out of band distribution enables a content author to deliver synchronized web content such as PowerPoint slides in tandem with non streaming audio and video such as closed circuit television 4 12 4 Selecting In Band amp Configuring the PE Controller If you are using out of band distribution only please proceed to Section 4 12 7 Using In Band distribution requires the PE Controller which is a separate install included in Accordent PresenterPRO The PE Controller is an application that resides on the encoder and enables Accordent PresenterPRO to communicate with launch and control the Microsoft and Real encoders The encoder and the PE controller can be located on a remote system or on the same system that Accordent PresenterPRO is residing Prior to completing the in band fields in the Presentation Wizard it is first necessary to configure the PE Controller Configuring The PE Controller After installing
45. ay screen is used to relay instructions to one or more additional PE controllers Once the Relay feature is configured the Presentation Wizard can be used to send instructions to multiple encoders performing different functions Click Relay See Figure 4 97 Example This feature can be used to send launch synchronization and stop information from an Origin Encoder encoding English content to a Second Encoder encoding content in Japanese so that the second encoder pulls different synchronized content consistent with the stream containing Japanese content Fig 4 97 PresenterPRO Encoder Contr o Main Windows Media RealMedia Relay Logs m Relay Settings 127 001 3000 Once Allow Relay is selected you can Add Edit or Delete relay server information that will link the PE Controller you are currently using to another PE Controller on another machine Click Add or Edit See Figure 4 99 The Add or Edit screen will appear See Figure 4 100 The fields on both screens are identical 46 Fig 4 100 Edit Relay Server Base UAL Replace URL Address 127 0 0 1 Fort 3000 Cancel Save The Add and Edit screens contain four fields that should be completed as follows Base URL The Base URL is the location of the web server that will be distributing the web content being called by the encoder receiving relayed instructions Replace URL The Replace URL is the location of the
46. d Path a server name a share name and an optional file path that are Find _GiesteNewFoidet Combined using backslashes as follows server share file_path 4 11 4 Selecting A Web Server The Publishing Info screen also is used to specify the type of web server that will be used to distribute the interface graphics images interactive questions etc Use the Web Server CGI drop down menu to specify the type of web server and platform that is being used See Figure 4 68 Select either Microsoft ASP or PHP Fig 4 68 Please select the type of Web Server CGI used for the presentation Advanced FTP Settings 4 11 5 Using Advanced FTP Settings In addition to the standard FTP settings Accordent PresenterPRO includes advanced settings that can be used to publish to an active FTP server and to a proxy server to FTP through a firewall Click Advanced Settings See Figure 4 69 34 Fig 4 69 asp Advanced FTP Settings The advanced settings fields will appear See Figure 4 70 Fig 4 70 Firewall Support Firewall Type Firewall Host Firewall Fort Firewall Logon ame Firewall Password On the Advanced Settings screen it is first necessary to specify either a Passive or Active FTP connection type See Figure 4 71 Note The Connect Type will default to the Advanced FTP Settings Passive field E tT keep All Once oe K E P wp an FTP connection has been selected the a ea Bo Fi
47. de2 00 00 39 Slides The event launch controls are used to start stop a presentation See Figure 5 8 63 Fig 5 8 Note Launching or stopping an event does not control the streaming portion of the event rather it launches the user interface and once published the non streaming content that will be synchronized with the video 5 1 8 Starting A Practice Run Accordent PresenterPRO includes a Practice Run option that enables a presenter to practice with the content and test the encoders without publishing live to the Internet Click Start A Practice Run See Figure 5 9 Start a practice run ku j h a 5 2 Managing amp Publishing Slides To access the Slide Preview amp Publish page click the Slide tab on the Presentation Manager See Figure 5 10 Fig 5 10 e Accordent PresenterPRO Presentation Manager File Settings Help Presentation Manager Private Company Headquarters in Los Angeles Satellite Offices New York San Francisco Boston Chicago Seattie Minneapolis London Over 1 500 customers Over 125 Fortune 500 customers Once the Slide Preview amp Publish page is displayed thumbnails of the imported Microsoft PowerPoint slides will be displayed in the Slide Selector window See Figure 5 11 64 ETO TEA Slide1 i Slide4 Time Ol Start a To navigate the thumbnail slides use the scrollbar on the right h
48. dit Delete Delete an 28 To import a list of previously created IDs and passwords click Import List See Figure 4 49 Note Lists typically are imported from a standard Excel spreadsheet Fig 4 49 Add Edit Delete Delete All To edit a registration list click Edit See Figure 4 50 Fig 4 50 Import List Export List Add Ca N Delete Delete all To delete a registrant or registrants click Delete See Figure 4 51 Fig 4 51 Import List Export List Add Edit oee Delete All 4 10 Advanced Screen While Accordent PresenterPRO includes many options for customizing an interface it also enables content authors to add entirely unique features that can be controlled through Accordent PresenterPRO For example while the General screen enables a presenter to include the speaker name date the Advanced screen can be used to create Speaker Bio or Today s Topics fields An advanced feature template must be designed in advance of using the Interface Options screen and the template must contain an advancedskin xml file Note This section addresses using an advanced template once it has been designed and imported into Accordent PresenterPRO The design of Advanced Templates which requires basic HTML programming and graphics skills is addressed in detail in the Creating Custom Templates manual Once the Advanced fields are created in
49. e Open is clicked the URL List will appear in the URL Selector window in the Presentation Manager 5 3 3 Targeting URLs By default a URL will be displayed in the same interface location in which PowerPoint slides are displayed URLs however may also be displayed as a pop up in a separate browser window or if the template is so defined in any number of locations throughout the template To target a URL to a pop up browser use the Target drop down menu and select New Window The selected URL will now be displayed in a pop up window See Figure 5 29 71 Fig 5 29 URL http www accotdent com Preview URL U Target Slide New Window List Label Slide Add to List Upl Poll file To target a URL to a different region of the interface use the Target drop down menu and select the desired interface location See Figure 5 30 The available target options will be determined by how the interface was defined and all available target areas will be listed in the drop down menu Fig 5 30 Note Each URL can be targeted to a unique frame URL http www accotdent com tw SSC 5 3 4 Publishing URLs The first step in publishing a URL is ensuring that the desired URL is displayed in the URL field See Figure 5 31 Fig 5 31 URL http www accordent com Preview URL i F Target Slide F _ To display a URL in the URL Selected window either Type the desired URL in the URL f
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51. ending on the selected interface 1 Optional registration that requests but does not require the audience to enter information such as name company etc See Figure 4 45 27 Fig 4 45 General slides Hea Chat Interactive Reaistration Advanced The selected interface contains the collection mode of registration No User IDs or Passwords are required for this interface 2 Mandatory registration that requires an audience member to provide a user ID See Figure 4 46 Fig 4 46 General Interactive i Advanced Registration The selected interface includes a User ID login screen One or more User IDs are required when using this interface 3 Mandatory registration that requires an audience member to provide a User ID and Login Password See Figure 4 47 Fig 4 47 General Interactive Advanced Registration The selected interface includes a User ID and Password login screen One or more User IDs and Login passwords are required when using this interface If you have selected Mandatory registration User ID and or Password fields will need to completed either individually or by group e g importing an Excel spreadsheet containing the Ds and Passwords To add individual passwords click Add and enter the individual ID and password in the designated fields See Figure 4 48 Fig 4 48 Registration List USERID PASSWORD Import List Export List Cat TY E
52. ent PresenterPRO lease choose a project folder In which your presentation tiles will be stored I the toMer does nol already exta PresentcerPRO will creute one fer you Danina Plaase choose the wpe of Presentation that ysu would Ilke to create Croato a livo or on domand Procontation that can bo publiched te tho Wob and to a Filo Sorver or CO r Create a local on demand PTesemadon that can be published to a CU and er lle Server resentatina Wizard Fiog cl Info sertare Options Pade shiny ie Liframeng mt Des Sidwte Conteat Displayed at the bottom of the Presentation Wizard is step by step guide to the tasks that should be completed See Figure 4 2 Fig 4 2 Presentation Wizard Project Info Interface Options Publishing Info Streaming nto Distribute Content Once a step is completed the next step can be accessed by clicking Next on the bottom right of the Presentation Wizard 4 3 Project Info Page The Project Info page is used to create a local project directory in which presentation assets will be stored prior to merging the presentation with live or on demand streaming media These presentation assets include among other information the Microsoft PowerPoint slides that have been converted to jpegs or gifs the interface in which the presentation will be displayed and all media locations The Project Info page also is used to specify whether a presentation will be published to the Web and to a
53. enter ine FTP moni infoomason thal 8 be usad io putdiah your presenteon to the een directory eniened The FTP and SFTP fields should be completed as follows In the FTP SFTP Server IP field enter the IP address for the FTP SFTP Server that will be used to publish the presentation See Figure 4 62 Fig 4 62 FTP Server IP CO User Field Enter the User ID for the FTP Server See Figure 4 63 Fig 4 63 User Password Field Enter the password for the FTP Server See Figure 4 64 Fig 4 64 Password Sub Directory Field The Sub Directory field gives the developer the option of putting a presentation in an FTP directory To do this enter the directory in the Sub Directory field See Figure 4 65 Fig 4 65 Sub Directory Port Field The Port field enables the presenter to transfer data through a port The default setting for the FTP Port field is 21 the default setting for the SFTP Port field is 22 Enter the desired port number in the Port field See Figure 4 66 33 Fig 4 66 Port a Default is 21 4 11 3 Completing The UNC Fields If UNC is selected it is necessary to create a UNC upload path by entering the UNC path in the Upload Path field See Figure 4 67 Fig 4 67 UNC Settings N t Please enter the FTP account information that will be used to publish your presentation to the wek INOUE above UNC names consist of three parts Uploa
54. enterPRO the PE Controller and the Accordent PowerPoint Add In to be installed on different machines it is important to select only the application s that you want installed on a particular machine An Internet connection is required to install Accordent PresenterPRO the PE Controller and the Accordent PowerPoint Add In 3 2 Installing amp Registering Accordent PresenterPRO After closing all open programs follow the steps below to install Accordent PresenterPRO 1 If you are installing Accordent PresenterPRO via disc insert the Accordent PresenterPRO installation disc into the CD ROM drive Open the My Computer folder Double click the CD ROM drive icon If you are using an electronic link to install Accordent PresenterPRO click Open on the File Download screen to begin the installation process To complete the process follow the steps below 2 When the Welcome screen appears click Next 3 On the Destination Location screen either select a location for Accordent PresenterPRO using the Browse button or use the default setting and click Next 4 On the Select Components screen select PresenterPRO and click Next You may also select Manuals if would like a digital copy of the Accordent PresenterPRO manuals on the same machine 5 On the Start Installation screen click Next Accordent PresenterPRO will begin installing 6 As soon as Accordent PresenterPRO 1s installed the Successful Installation
55. er Also as discussed below both in band and out of band synchronization require the presenter to complete steps prior to launching a presentation e Out of Band The presenter must apply encoding time offsets to account for the latency that occurs during the encoding of streaming media See Section 6 2 and e In Band The presenter must use the PE Controller to launch the encoders that will be encoding the streaming media See Section 6 2 6 2 In Band amp Out Of Band Preparation Previously the Media Info page in the Presentation Wizard was used to specify whether the presentation would be delivered in band or out of band In band distribution is selected by clicking the Use In Band Encoder field if left un checked then out of band distribution is selected by default 6 2 1 Out of Band Because the streaming and non streaming elements of a presentation are delivered separately when out of band delivery is used it is necessary to prescribe encoding time offsets prior to launching a presentation to account for delays that may occur during the encoding process Encoding time offsets enable the presenter to precisely delay the distribution of non streaming media content e g Microsoft PowerPoint slides and URLs to ensure that the non streaming content will remain the synchronized with 84 streaming video that is being produced encoded and distributed in a live environment Tip To determine the appropriate enc
56. er s laptop This User s Manual will explain how the Presentation Wizard Presentation Manager Archive Wizard PE Controller and the Acordent PowerPoint Add In will help you create and publish superior presentations with unprecedented ease and efficiency 2 2 System Requirements 2 1 System Requirements for Accordent PresenterPRO In order to successfully operate Accordent PresenterPRO the following system requirements must be met Hardware e Pentium IV or higher 512 MB or more RAM 500 MB free disk space Web Server Streaming Media Server or outsourced encoding solution Video Camera Screen Resolution of 1024 x 768 or better Presenter Software e Microsoft Windows XP Pro e Microsoft Internet Explorer 6 or higher e Microsoft PowerPoint 2003 or higher e Screen Resolution of 1024 x 768 or better Viewer Requirements e Windows Media Player version 6 or higher for viewing video encoded in Windows Media e Real Player G2 or higher for viewing video encoded in Real Media e Microsoft or Macintosh OS compatible IE Firefox 3 3 Installation amp Registration 3 1 Installation amp Registration Overview Accordent PresenterPRO the PE Controller and the Accordent PowerPoint Add In are included together on the same installation disc or electronic link As soon as the installation disc is inserted or the download link 1s clicked a prompt will ask which application s should be installed Since you may want Accordent Pres
57. eview amp Publish screen is used to draft preview and publish interactive content during a presentation Among other options this screen enables the developer to display polling questions trivia and facts All answers submitted to interactive questions are tabulated in real time and the results can be displayed to or hidden from the audience at the presenter s option 5 1 4 Chapters Screen To the right of the Interactive tab is the Chapters amp Breaks tab that displays the Chapters amp Breaks screen See Figure 5 4 Fig 5 4 alhannaninteidnesnnsstendhhnssnensinnnn sil file Settings ipe Aing Chapter enat es axhende members to aro 10 select lines in he on demand presentation Note the chapter il not be viable unti pou cublth the on demand peerdatan Caste Custer chapters by enteiro the chapter thie bekor Chapter tite The Chapters amp Breaks screen is used to generate chapters that are displayed in the presentation interface when the presentation is posted on demand Chapters can be automatically generated each time a specific event occurs such as the display of a slide or custom chapters can be created Breaks are used to insert times in your presentation that are to be cut out of the on demand presentation For example if you have a break during your live encoding where nothing is going on and you do not want the on demand presentation to show these breaks then you can cut that
58. external presentation simultaneously 31 While Accordent PresenterPRO defaults to a single publishing point See Figure 4 57 multiple publishing points can be accessed by selecting the Multiple Publishing Points field See Figure 4 58 Fig 4 57 our publishing configuration for this webcast f One Publish Point C Multiple Publish Points Fig 4 58 C One Publish Point fe Multiple Publish Points Publish Point 1 Publish Point 2 Publish Paint 3 Publish Paint 4 Publish Point 5 Publish Paint 6 The following sections describe the process for completing the publishing fields These instructions apply whether one publishing point or multiple publishing points are being used 4 11 1 Completing The Publishing Information Fields In the Web Directory field enter the URL that the audience will use to view the interface graphics See Figure 4 59 Fig 4 59 Publish Point Once the Web Directory field has been completed select the type of transfer that will be used either FTP Secure FTP or UNC See Figure 4 60 Fig 4 60 Please select th C FIP C UNC or Mapped Dive Secure FIF If FTP or SFTP is selected proceed to Section 4 11 2 If UNC or Mapped Drive is selected proceed to Section 4 11 3 4 11 2 Completing the FTP SFTP Fields If FTP SFTP is selected the FTP SFTP Server IP User Password Subdirectory and Port fields will appear See Figure 4 61 32 Fenr
59. f the presentation e g the speaker was not yet ready the first few minutes were used to test the encoder etc The Mark In and Mark Out features enable a presenter to edit the presentation by deleting the unwanted content at the beginning Mark In and end of a presentation Mark Out by marking points in the presentation that will become the new start and end time for the presentation To Mark In a presentation first select Mark In See Figure 9 39 Fig 9 39 Mark in Cut Beginning 0 00 06 Mark out Cut End iw 00 10 15 As soon as Mark In is selected the Mark In time field will become active Enter the amount of time that should be edited from the beginning of the media file in the Mark In time field See Figure 9 40 Fig 9 40 Mark in Cut Beginning Iw 00 00 06 Mark out Cut End wf 00 10 15 Beneath the Mark In fields are the Mark Out fields Use these fields in the same way to remove content from the end of a media file See Figure 9 41 Fig 9 41 MMark in Cut Beginning Mark out Cut End After completing Streaming Info page click Next The Create Media and Publish page will appear See Figure 9 42 105 Fig 9 42 e Accordent PresenterPRO Archive Wizard m G File Options Archive Wizard Publishing Info Accordent PresenterPRO General Windows Media upload RealNetworks upload Create media for CD or File Server Create media files that will contain the commands needed
60. ge Sie List Labret Home Page Added URLs will be displayed in the URL Selector window in the order they were added 5 3 2 Saving amp Opening A URL List URLs added to the URL Selector can be saved and the file containing the URLs can be accessed for a future presentation To save a URL list click Save List See Figure 5 26 Fig 5 26 URLs amp Files Chapters amp Breaks O8A Y Registration Open List http www accordent com Slide Delete Item Once Save List is clicked the list will automatically be saved to the local project folder To open a save URL list click Open URL List at the bottom left of the Presentation Manager See Figure 5 27 70 Fig 5 27 URLs amp Files Chapters amp Breaks Registration URL List Home Page http www accordent com Slide Save List Delete ltem Once Open URL List is clicked the File Open window will appear Locate the desired URL List then click Open See Figure 5 28 e Fig 5 28 File Open Look in Demo e EJ cp e slidearray xml LJ Events 2 slides xml Recent Interface 23 URLS xml J Interfaced 3 Sj InterfaceoD IO Interface0D0 Desktop Pols Preview Slides IO Thumbs kej enc_id xml ke id xml El polls xml My Documents gs My Computer File name URLS xml 3 My Network Files of type PresenterPRO URLS Open as read only Onc
61. he location of your C New Workplace Training ppt PowerPoint or PDF files File C MN Presentation ppt Slide 5 Add File Clear List Delete A te eat ale pret The Browse window will appear to locate the desired Microsoft PowerPoint or PDF file Highlight the PowerPoint or PDF file and click Open A box will appear to allow you to browse through the whole PowerPoint or PDF document in order to choose the single slide or page you would like to import After you have found the slide or page you would like to add click Add Slide See Figure 4 26 Fic 4 26 1g ee o gt Select Single Slide g Mese select the Slide that pou would like to mopot Side F Preview Side i Scale Side Ta AUUURD EN I Extending the value of live meetings by archiving them as well organized searchahle str eaming presentations This will import the single slide or page and list the number of that slide or page in the slides box To delete PowerPoint files that have been included in the list click Clear List See Figure 4 27 Fig 4 27 General Slides Q amp A Interactive Registration Advanced Slides Enter the location of your C New Workplace Training ppt PowerPoint or PDF files File C MN Presentation ppt Slide 5 f Tiea Lit Delete Add File lt To change the order of any PowerPoint file single slide or pdf page in your list highlight the file you want to change and click the plus
62. hed to both the Web and a CD File Server or to a CD File Server only See Figure 4 5 Fig 4 5 Please choose the type of Presentation that you would like to create Create a live or on demand Presentation that can be published to the Web and to a File Server or CD l Create a local on demand Presentation that can be published to a CD and or File Server 13 Selecting CD and or File Server only will simplify the presentation creation process and remove several steps from the Presentation Wizard specifically the Streaming Info and Publishing Info pages that must be completed when publishing a presentation to the Web Note If it is uncertain whether a presentation will be published to the Web and or a CD File Server it is advisable to select the Web and CD field Once the publishing destination has been selected click Next The Interface Options page will appear See Figure 4 6 Fig 4 6 er Accordent PresenterPRO Presentation Wizard x Presentation Wizard Interface Options General Shdes Q amp A Interactive Advanced General interface currently selected Aoa m m E Interface Description Interface Slide Lapos Video Audon Slide Zoom Video Zoom Side Swapping Thumbevatk Chapters Closed Captions Emad Resource Files Resource Links Moderated Closed Caption Available san McGinn DateTime 416PM Thessa y 30200 o A E 4 4 Interface Opt
63. hive Wizard an Open window will appear after clicking OK See Figure 9 2 Fikes of type Frer prt Carel Fim T Fig 9 2 2 Note book nc 5 Demo gt co ii TE J Gs Be Accordent PresenterPRO will automatically i Baran default to the most recent presentation managed Dpirarscamm H aldas ari 7 Sio oara ade in the Presentation Manager irava i Gii jima Oe ajidan F 2 cae a Fim armen Frare na een J To open a previously created presentation for editing and or posting for on demand use enter the file location in the File Name field and click Open See Figure 9 3 Fig 9 3 File name Project pra z Files of type Project prs v Cancel Open as read only The Archive Wizard will appear with the Event Details page displayed See Figure 9 4 Fig 9 4 Event Details Event Time Shift Event List 00 00 20 Slides 00 07 06 http w accordent com 00 07 43 Fact Time 00 00 08 9 3 Using the Event Details Page The Events page is used to edit the non streaming elements of a presentation including e Changing the time at which an individual piece of content is published e Adding and deleting non streaming content e Shifting all non streaming content by a uniform amount of time e g all slides must be moved 30 seconds later to accommodate an added introduction If the synchronization of non streaming media is
64. ia files that will contain the commands ngeded to run the presentation from a streaming server The files will be created in the Project Director and can be transtered to a streaming serer using the fielde below i Upload media files to streaming server Highlighting Create Media will generate media files that will reside in the project directory These files can be left in the project directory or they can be published to a streaming media server automatically through Accordent PresenterPRO If you would like to leave these files in the Project Directory and publish them at a later time click Next and proceed to Section 9 7 To upload the media files immediately using Accordent PresenterPRO highlight Upload Media See Figure 9 47 107 Fig 9 47 Ww Create media for on demand streaming Create media files that will contain the commands needed to run the presentation from a streaming server The files will be created in the Project Director and can be transtered to a streaming server using the fields below If you have chosen to upload the presentation for on demand viewing complete the upload information for the specific streaming and web content that has been incorporated into the presentation 9 6 3 Streaming Media Upload Information Your archived presentation will be created using RealNetworks and or Microsoft streaming media files The upload fields for either media format are identical and the instructions provided belo
65. ide encoders Configure Video Inputs Click on the buttons bellow to configure input devices Settings have been successfully been loaded to the server Note The Use Helix Encoder check box will only be adjustable if you have the Real Producer 8 5 installed With this option unchecked you will utilizing the Real Producer 8 5 and all of its codecs and encoding methods 44 The encoder will appear See Figure 4 94 To view your input select the Live Preview check box Fig 4 94 Helix R1 port 9001 Encoder Start Reload Config M Live Previews To configure an input click Stream See Figure 4 95 Fig 4 95 e PresenterPRO Encoder Contr Display Encoder Click on the buttons bellow to display or hide encoders ten ena View Stream 4 Configure Video Inputs Zick on the bisg bellow to configure input devices Stream 4 Use Helis Encoder Service is Ready The input device configuration screen will appear See Figure 4 96 Fig 4 96 Osprey 220 ideo Capture Driver ersion 2 0 0 2 x Source Format Closed Caption Logo Configuration SimulStream Color Format Proportions Standard vuv 2 planar 1420 x CCIR601 T Enable Cropping Video Size m Custom Size C Full 240 width S l gt a ViewCast z 3 8 CORPORATION C 1 4 Tl Lock Ratio C Custom Restore Previous OK Cancel Help 45 Relay Screen The PE Controller Rel
66. ides will be converted to jpeg or gif etc Once this information is completed it can be saved in a configuration file that will repopulate the Presentation Wizard with the exact same information when the configuration file 1s accessed Once the desired information has been entered highlight the File drop down menu in the Presentation Wizard and select Save Config File See Figure 4 137 Fig 4 137 o gt Accordent PresenterPRO Note a It is possible to save the same information in multiple configuration files under different names open contat i or to create configuration files with different information without closing Accordent PresenterPRO File Help The Save File window will appear See Figure 4 138 Fig 4 138 Save Fill tle 58 Enter the name of the configuration file in the File Name field and click Save 4 14 2 Accessing a Configuration File If Presentation Wizard information has previously been saved in a configuration file the configuration file can be accessed by highlighting the File drop down menu in the Presentation Wizard and select Open Config File See Figure 4 139 Fig 4 139 e Accordent PresenterPRO File Help Open Config File Save Contig File Exit The Open File window will appear See Figure 4 140 Fig 4 140 12 eS EEEEEEEE LLEEEUHUHLHHEEEEEEEESESESSSSSSS SS ren Fite ue Lok Fr B Perene Md DE x ce Fn m ate iaria r A
67. ield or Highlight the desired URL in URL List window See Figure 5 32 Fig 5 32 Interas URLs amp Files Necccegseeeceereceeccesereesesseceececseseeseerecesceeseceeseeeeed T2 Once a URL is displayed in the URL field the presenter can choose whether the URL will target the slide window a pop up window or another region of the interface Once the desired options have been selected the URL can be displayed by clicking Push Content to Audience See Figure 5 33 Fig 5 33 URL http www accatdent com Preview URL Target Slide List Label http www accatdent com Add to List Push Content to Audience As soon as a URL 1s displayed the Event List will show that a URL has been published and the time that the URL was published See Figure 5 34 Fig 5 34 Event List 00 00 11 Slide i 00 00 39 http iwe accotdent 5 4 Creating amp Publishing Interactive Content The Interactive Content page is used to create several different types of interactive content including Surveys Trivia Question amp Answer Facts This page also is used to publish images and text e g Now Speaking and to clear interactive content that no longer should be displayed 73 5 4 1 Selecting An Interactive Content Type The first step in creating interactive content is to select the type of content that will be displayed Use the Type drop down menu and select an interact
68. ig 4 9 Select an Interface style Note Professional v My Custom Interface Professional E The Interface Style drop down menu is used to organize interface styles by functionality e g audio only interface or by use e g HR interface LE Once an interface style has been selected one or more interface thumbnails will appear in the Interface Template window To select an interface click on the interface in the Interface Template window 16 Each time an interface is highlighted a description of the interface will appear in the Interface Description field and the title of the selected interface will appear in the Interface Currently Selected field See Figure 4 10 Fig 4 10 Select an Interface style Professional x General Slides Q amp As h Interactive Select an Interface Interface currently selected kecordent Professional Interface Description Layout gt a Professional feces Features gt ideo Audio only Slide Zoom Video Zoom Slide Swapping Thumbhails hapters Closed Captions Email Resource Files Resource Links Moderated iv Accordent Professional To select a different interface simply click on a different interface in the Interface Template window 4 4 2 Completing The General Screen When the Interface Options page is opened the General screen will be the first screen displayed See Figure 4 11
69. ions Archive Wizard Distribute Content Accordent PresenterPRO Back Dore 112 9 7 Distributing A Presentation The final step in the presentation creation process is the binding of the media assets into a presentation and the publishing of the presentation to the project directory a file server and or a streaming server To merge and distribute the presentation click Distribute See Figure 9 65 Fig 9 65 Accordent PresenterPRO Archive Wizard Sw EJ Ele Options Accordent PresenterPRO Once Accordent PresenterPRO has completed distributing the content preview buttons will appear at the base of the Archive Wizard See Figure 9 66 Fig 9 66 Launch C presentation in browser Launch presentation in Browser Back Done The preview buttons enable the user to preview the CD and or On Demand versions of the presentation that was just created and published If it was not created the preview button for that type of presentation will not appear After previewing the presentation or after skipping the preview option click Done Fig 9 67 Bak C dove P 113 114
70. ions Page The Interface Options page contains all the template interfaces that are included with Accordent PresenterPRO as well as those that may have been subsequently added to the interface directory Each template may include unique functionality and have a unique look depending upon how the template has been defined When a template is selected the fields on the General screen and the buttons across the top of the Interface Options page will either be bold or grayed out See Figure 4 7 indicating the functionality and features that are included in the selected interface 14 Fig 4 7 General Slides Q amp A Registration Advanced enera Interface currently selected Professional Interface Description Interface Slide Professional Al Width 1012 Width 640 lt Features gt Video Slides Email Chaptering Height 684 Height 480 lt Slide Size gt 640 480 pixels lt Video Low gt w 320 240 fo lt Video Med gt w 320 X 240 Chaptering Available lt Video High gt w 320 x 240 v Closed Caption N A Title Bar Demo Event Title 1 Title 2 Title 3 Speaker Date Time Get Current Logo URL or local File Find Logo URL Link http 4 Find In addition to a video audio window a template interface may include General General The ability to add titles and sub titles to the interface The ability to add speaker and date time information to the interface The ability to add branded
71. ish Screen Interactive Screen Chapters Screen Q amp A Screen Registration Screen Event List Window 5 1 1 Slide Preview amp Publish On the left hand side of the Presentation Manager is the Slide tab that displays the Slide Preview amp Publish screen See Figure 5 1 Fig 5 1 F Accordent PresonterPRO Presentation Manager la x na t Accordent PresenterPRO FTPa ee eee indi 66666666 The Slide Preview amp Publish screen is used to navigate preview and publish Microsoft PowerPoint slides 60 5 1 2 URL Preview amp Publish To the right of the Slide tab is the URL tab that displays the URL Preview amp Publish screen See Figure 5 2 Fig 5 2 me Beco dent PreventiiPRO Presentation lanaged fe Sete bet Presentation Manager un fenn Parere LF Hpk a a Be irai aii Bo Lind Tagi fike iets ce a Aileen ara pee es La The URL amp Files Preview amp Publish screen is used to select preview and publish URLs and files during a presentation Among other options this screen enables the developer to choose a different target frame within the interface or publish as a separate pop up window 5 1 3 Interactive Preview amp Publish To the right of the URL table is the Interactive tab that displays the Interactive Preview amp Publish screen See Figure 5 3 61 The Interactive Pr
72. ishing URLS sites cscs tisvetesncs teertaneewid ate a a 68 AERP OUR Be cpereereene pepe a a nnn a E reenter 69 55 2 SNE oc Openine AUREL iSto a n 70 IOS Farren o URLS oas oisthddaualineeastntdeadiateneliim danas cnmeasinss 71 SA Pubis iine UR LGSren a a E naan nay aT tette mute Rnre ie ciao 72 5 4 Creating amp Publishing Interactive Content cceccseecccceeeeeeeeseeeeeeeeeseeaeeeeees 73 5 4 1 Selecting An Interactive Content Type eeneeeeeesssssssssssssscecrerererrressssssssssssseeeeeereo 74 5 4 2 Displaying or Hiding Answer Results cccccccccccccccccceeeeesssessseeeeeeeceeceeeeseeeaeaaags 75 5 4 3 Adding amp Deleting Interactive Content ccccccccccccceeceeeeeeeseeeesssseeeeeeeeeeeeeeeeeaaas 76 5 4 4 Saving amp Opening An Interactive Content List ccsssesssssseeeseeeeeeeeeeeeeeeeenaaaaas T1 544 3 P ublishins Interacave Content escossa dasamsa is realities 78 39 Creatine Gili C Naples curie a aE 79 5h Creating Chapters A tomaticall y esasi a a a aaaea 79 AVOM MIE esi iin alee bane itacanSenatnen cues iaa taal alinteadtabadnn uewead cabeds 79 CUSTODE DADOS eara E E E etter ees eTer one 79 I2 Creatine C Stom Chapters ssrcrore na 80 30 sine Modre d OK Ausen athens Oueaesiebatebincetaderieiutab ss elcaaesebanehincscun 80 3 Using the Resistraton ASC ccc ene toe anteater E E 83 6 PREPARING TO LAUNCH A PRESENTATION seeeoooeeeeccssssssssssssssoosossssesseseee 84 osl Pre Launch Pre pat ato visas cert hens ta
73. istration Interactive List Wireless Survey Open List Survey Poll Save List Delete Item To delete interactive content from the Interactive list highlight the content that will be deleted and click Delete Item See Figure 5 47 Fig 5 47 URLs amp Files Interactive Chapters amp Breaks Registration Interactive Li Neveceeeeeeeeeeted Wireless Survey Survey Open List auc Delete ltem 76 5 4 4 Saving amp Opening An Interactive Content List Interactive content added to the Interactive List window can be saved and the file containing this content can be accessed for a future presentation To save an Interactive List click Save List See Figure 5 48 Fig 5 48 URLs amp Files Interactive Chapters amp Breaks Registration Interactive List Wireless Survey Survey Pall Open List Once Save List is clicked the list will automatically be saved to the local project folder To open a saved Interactive List click Open List on the Presentation Manager See Figure 5 49 Fig 5 49 URLs amp Files Chapters amp Breaks Interactive Interactive List Wireless Survey Survey Save List Poll Delete Item Once Open List is clicked the File Open window will appear Locate the desired Interactive List and click Open See Figure 5 50 Dhenktiog j Cyn bip Dicer ti 4 Mp Conpaim r J q m fun
74. ive content type See Figure 5 35 Fig 5 35 Type Title Fact Text Once an interactive content type has been selected the interactive content can be assigned a title that will be displayed with the content in the presentation interface See Figure 5 36 Fig 5 36 ae p Note Ireiess i Including the title with the AU A dete we interactive content is optional a Yes b No e Uncertain To include a title enter the title in the Title field See Figure 5 37 Fig 5 37 Type Fact inai Title Quarterly Projectiong Once a title has been entered or if that option was skipped next enter the text that will comprise the interactive content See Figures 5 38 through 5 41 Fig 5 38 Type n Fact Title uate Poesis To complete a fact enter the fact in the Fact Text Third quarter revenue is projected to increase by 26 percent Fact Text field 74 Fig 5 39 a Survey me pas To complete a survey type the survey question CENAA vou coreey gena vec in the Question field and type up to six choices Answers o a inthe Answers field BoP c fire ff S Hide Fiscal Fig 5 40 tre we _ Trivia ae ie To complete a trivia question enter the question in the Question field and enter the answer in the ANNEYE otari haralari varske headend anel phone heh aen Answ er fi el d P Hide Arawa Fig 5 41 Type Image X ee a T O publish an image to the Content window
75. ld be used when no proxy is in place HTTP Proxy the HTTP proxy is a custom proxy and the server location must be specified If the custom proxy will not be using Port 8080 it is also necessary to include the port that will be used On the Proxy Settings screen highlight the desired proxy setting See Figure 3 6 Fig 3 6 Register Close fe Use system HTTP proxy Settings Server Address f Do not use HTTP proxy f Use HTTP proxy Fort If Use HTTP Proxy was highlighted enter the server location for the custom proxy server in the Server Address field See Figure 3 7 Fig 3 7 f Use system HTTP proxy Settings Server Address C Do not use HTTP proxy C Use HTTP proxy Fort e020 If the HTTP proxy server will not be using Port 8080 enter the desired port in the Port field See Figure 3 8 Fig 3 8 f Use system HTTP proxy Settings Server Address C Do not use HTTP proxy Use HTTP proxy After completing the fields on the Registration page click Register and the Accordent PresenterPRO menu will appear See Figure 3 9 Fig 3 9 Accordent PresenterPRO Open Existing Project in Archive Wizard Cancel 3 3 Installing the PE Controller Important The PE Controller should be installed on the encoder machine which may be different from the workstation on which Accordent PresenterPRO is installed 1 Insert the Accordent PresenterPRO installation disc
76. led Gel Cidist Sy actin Fasiri mT ga ml a kdelied be p Ei Sh aeFichop o rent dates Dikiy yee E here ord pee Elg SHI orien c Lo TDH hg E deiat ob i kip Doueen eit k z evita s Han _jog Spin E ex npirp My Computer tech rt ors p s alex s EULA be 3 a EN bip Nee Fisna j Preaeici g Dgan Places a oes Files ol bree wieed Cort Files coed j Once the desired configuration file is located double click on the configuration file All of the settings and information saved in the configuration file will re populate the Presentation Wizard Depending on what information was saved in the configuration file it may still be necessary to enter certain information or to complete certain fields Additionally information provided by a configuration file can be changed once accessed e g a different interface or PowerPoint slide deck can be selected etc 59 5 5 Introduction To And Using The Presentation Manager 5 1 Presentation Manager Overview The Accordent PresenterPRO Presentation Manager is used to preview and publish synchronized content including slides URLs and interactive content with live and on demand streaming media The Presentation Manager also is used to manage moderated Q amp A and review which audience members have registered for and logged into the presentation The primary components of the Presentation Manager are the Slide Preview amp Publish Screen URL Preview amp Publ
77. les screen will appear See Figure 4 88 Fig 4 88 Manage Profiles Fa CaptureStation Audio Only Fo CaptureStation High Quality A CaptureStation Medium Quality A Screen Capture Fa Screen Video CBR We Screen Video High CBR All available encoding profiles are listed here Click New to create a profile When modifying a profile click Copy to rename it i and then click Edit e Name Media leg A New Audio Script audo Vid Lest Audio Vid av e Video Vid 1 gt m Details On the Manage Profiles screen you can either select and edit an existing profile by selecting the profile and clicking Edit or you can create a new profile by clicking New See Figures 4 89 amp 4 90 respectively e 4 e 4 Fig 4 89 Fig 4 90 PrevemterP RX High Quality Edin Profile EJ Tanini Hew Prolil EJ General 300 Khe Hare Thecerted IN Hagh Gusi legaat Hane eet Dieppen Bocodent Dresens Ti ciks at JCC bps ipa Oeseppten Epai a al Drit irie Sitar jaram rure Erk aiet er Pidhi h Bleck nyel ji Misia Cocke Mote Cowie ipa BR Wreker Mika hares 2 ot rm tims Yoon BF Father Micha Vice 5 Yei igp op T paced bet rate Targ tel jaiei ES bee A bee Add Wika irra ATSC ea SPD iij PAL 5 ipa thes bored Alles iebesed aeeceidmg Aie irio peel ojad o E Them o e pie ia be t biara A Ae heima of eet ore mathe oe vehen mee rat w oF Cancel Hein oF Carne Hei
78. lide deck s have been selected they can be imported into the Presentation Manager in one of two ways The slides can be appended to the end of the slides already imported in the Presentation Manager See Figure 5 19 67 The slides can overwrite the slides already imported into the Presentation Manager Fig 5 19 Communication Collaboration Toots Example A slide deck has been imported and appended to a slide presentation already in Accordent PresenterPRO The first set of slides ends at Slide 3 and the newly imported presentation commences at Slide 4 To import a slide deck and have it appended to the end of previously imported slides select Append Slides then click Import See Figure 5 20 To import a slide deck and have it overwrite slides already imported into the Presentation Manager click Overwrite then click Import Fig 5 20 pE G Slide placement options f Append slides to the end of existing slides f Overwrite all existing slides Image Compression Quality 20 40 60 80 100 Low High Cancel The imported slides will simultaneously be e Converted into HTML content for distribution over the Web e Imported into the Presentation Manager e Published to the prescribed web server s The imported slides will now be visible in the Presentation Manager 5 3 Managing amp Publishing URLs On the left hand side of the URL Preview amp Publish page is the URL List wind
79. ll be deleted in the Event List window The publish time and content type will appear in the Time and Type fields respectively See Figure 9 17 Fig 9 17 Time 00 0019 Type Slide Update Delete Mew Once the highlighted content is displayed in the Time and Type fields click Delete See Figure 9 18 Fig 9 18 Time 00 0019 Type Slide pise Repeat these steps to delete additional non streaming content If no more edits are desired click Next See Figure 9 19 Fig 9 19 9 3 4 Using The Event Time Shift To Edit Events During the video editing process content may be added to or deleted from the beginning of video e g an introduction or streaming ad may be included Adding or deleting content will have the effect of skewing the synchronization of non streaming content by a uniform length of time Non streaming content can be re synchronized with the streaming content by using the Event Time Shift page See Figure 9 20 Fig 9 20 Deron ee nT _ Ba z T A A Leal CUE Note Archive Wizard Edit Events e Tf edits are made to the middle of the video after the synchronization process then each piece E E nna of content must be re E achinar SN marty yl ocen lta the rovers synchronized individually using the Editing Publishing Times feature Eriet lerer dhi amari 0 0 Ejk Shall Sireimag nla Pubeiang laia Distribute Contenl
80. lly After selecting a Startup type click Start to start the PE Controller or OK to save the PE Controller Properties settings Next return to the Streaming Media Info page in Accordent PresenterPRO to configure Accordent PresenterPRO to communicate with the PE Controller See Section 4 12 6 below 4 12 6 Configuring Accordent PresenterPRO To Manage The PE Controller On the Streaming Media Info page the Stream URL Link field and HTTP Base URL fields should have already been completed See Section 4 12 1 If the PE Controller is going to be used select Use Encoder Controller for each desired stream See Figure 4 103 Fig 4 103 acai Stream URL Link roms wiww streamingserver com wmtencoder livel wmy WW Use Encoder Controller HTTP Base URL for the Stream http www webserver com Presentation The Address Port Password and Admin Password fields will appear as well as the Configure button See Figure 4 104 Fig 4 104 j Use Encoder Controller HTTP Base URL for the Stream http www webserver com Presentation v Address 1 7 0 01 Port 9000 Password Admin Password Configure 48 These fields should be completed as follows Address Field Enter the address of the encoder The default loop back address is typically 127 0 0 1 Port Field Enter the Port that the encoder is using The port number can be found in the PE Controller Configuration window See Figure 4 105 Fig 4 105 Port
81. ly Shift See Figure 9 32 102 Fig 9 32 Enter time shift amount 00 00 06 Forward Shift chapters will occur earlier in the presentation f Backward Shift chapters will occur later in the presentatigg Apply Shift gt Once all edits have been completed click Next See Figure 9 33 Fig 9 33 Distribute Content The Media Locations page will appear See Figure 9 34 Fig 9 34 e a M Accordent PresentaPRO Archive Wizard Archive Wizard Streaming Info Accordent PresenterPRO Enter the locations of the local media files that have boon encoded Windows Media High Bandesdth Sochived Local File Source irwan Mews File Marras uipa E __aee klk on fad Agere Eo oii Makout Cut Erd E Sion Hed Banco ached Feo OOOO m MewFicNam tied Markan put Begawan Bw ford Mak Cut Erdi Makin Eu Begirrung Bliska Cul Ered Archie Wizard a Lit Crena a Sireaming Iii Publestung Into Misiba Content ow 9 5 Inputting Media Locations The Media Locations page is used to publish the streaming media that has been encoded for Microsoft and Real platforms To choose a media type highlight the appropriate tab at the top of the Media Locations page See Figure 9 35 103 Fig 9 35 it Accor deni Presenie RO Arr hive Wizard De Options Archive Wizard Streaming Info Accordent PresenterPRO Enter the locadan af ihe local media Mes that have been encoded
82. make sure that each stream that will be incorporated into the presentation is enabled Windows Media Media Streams High Stream lf Enable After enabling a stream it must be decided whether the stream will be delivered in band or out of band A detailed discussion of these delivery options is provided in Section 4 12 3 and 4 12 4 4 12 3 In Band amp Out of Band Synchronization Before completing the Media Information page it 1s important to decide whether the presentation will be distributed in band or out of band In band synchronization is a process that binds the streaming media audio and or video with the synchronized non streaming content PowerPoint slides etc at the encoder prior to delivery Once the content is bound together at the encoder it is delivered as a single output The primary benefits of using in band synchronization are e Because the media is embedded together before it is delivered the non streaming content will be perfectly synchronized with the streaming media as the media is delivered to the audience e No encoding time offsets are required because the streaming and non streaming media are bound at the encoding stage and therefore all elements of the presentation will share the same latencies during delivery Out of band synchronization does not bind the streaming media and the non streaming content at the encoder but rather delivers each component of the presentation separ
83. n interface in which the presentation will be displayed that determines both the look and feel as well as the functionality such as polling and closed captioning that will be included in a presentation Provide server locations for the streaming and non streaming assets that will be distributed during the presentation if the presentation is being published to the Web Many of the functions included in the Presentation Wizard are optional and affect the layout and aesthetics of the presentation interface The Example Interface below can be used as a reference when deciding what functionality to include Example Interface Logo URL EVAccordent Presentation Microsoft Internet Explorer E3 An optional branded logo m Slides ideas A RAEE cafa ACCORDENT The slide window also can the interface contain URLs Audio Video Slide Navigation Slide navigation can be included at Titles amp Text the Presenter s discretion Customize the interface with titles and sub titles text e g Era earar re speaker title amp bios EX Email Presenter eama or Enable the audience to email Please e ACCORDENT questions and comments to the presenter 4 2 Using the Presentation Wizard When the Presentation Wizard is first launched the General Information page will be displayed See Figure 4 1 11 Fig 4 1 ot Accerdent PreseaterPKX Presentation Ward ee x Ida lan Presentation Wizard Project Info Accord
84. nd complete the log in information See Figure 5 60 Fig 5 60 A PresenterPRO a DAA Moderator password as refrech interval for current question U aecend e Oe disable namber of questions ta ist per page 20 0 bet all on the same page As soon as a question is submitted the question will be posted in the Presentation Manager and at the web location entered above See Figures 5 61 amp 5 62 Fig 5 61 Moderator Screen IO Question ID QUESTION 2 Are pour products currently cross plathorm Fig 5 62 ee PresenterPRO jo CMA Hadirna Page iati Eeh B o hobeen pri reb ov 24 05 02 PST 2000 1 81 If the registration feature is being used in conjunction with Moderated Q amp A additional information about the person that submitted the question can be accessed by double clicking on the submitted question See Figure 5 63 Fig 5 63 EJ Data Fitter Microsoft Internet Explorer Tog Question 1 crosa plactorcm mama Brian Miti Seve Changes undo close hai Once a question has been reviewed that question can be filtered and 1f appropriate forwarded to the presenter To forward a question to the presenter either click Filter in the Presentation Manager See Figure 5 64 or click Send To Presenter on the web based moderator screen See Figure 5 65 Fig 5 64 Refresh Save csv file Filter this question to the presenter Fig 5 65 Data
85. nta etter aniee its aad ama edeaee 84 6 2 In Band amp Out Of Band Preparation cece ccccccccccssssseeeeceeceeeeaeeseeeeeeseeeaeaeeeees 84 3 pp igs Wi o 6 Ban pemeemeeee cer neee Or maae Uoreu One aT Merri timer herr Nene nnn rEn entre etter Sentra n ey 84 6 2 2 Setting Encodin amp Time OSES enaa ea dousccdanue osnds E A a 85 62 5 Auxa Medid Time Ose aria e 86 6 2 4 Tir Band Di DUO esi E E 86 6 3 Tesine Presentan SOULS Sar nnaleeuectwullesaecenct Den toaeeteunienlncedlies 87 USING THE ACCORDENT POWERPOINT ADD IN csssssssecccccseeeees 88 7 1 Using The Accordent PowerPoint Add In eccccsecccceccceeeeeseeeceeeseeeeeeeeeees 88 LAUNCHING A PRESENTATION cissessstssssscetersessstsastacesenccesstaessasctercesssssestuccessceess 91 Sl AAMC MS A Presenta OM wi sit senses a A 91 8 2 Controlling Presentation Events sariin a ati eee edeess 92 So SOPIN A PECS SMTA MON esinen OR a SEE EOAR 92 ARCHIVING A PRESENTATION siscsciiesssccciceecesivecsscesceesnacsuessecesncestoadvesasceseeententaes 94 oT Archive Wizard OV CIVIC W ooreen EE ds taatedi esauabelusetsateeneces 94 D2 ACs nS Me Arc hye Wizard desore durein sconsinemase Maceardsunminseoeecnesceuiee 94 9 S Usma the Eyen Details Page ceccar aa a a a a 95 O 3d Egune PaO Si TNES esee n ge hubarasexrtese esos 96 DOS AGG SIG SS A URD a chics tieahaaleaduhissaistdsohaalin ae S 96 03 5 Deleting NonsStreamine Content 5 is5 cscosaachoebilis toshsanee nedccndoando
86. o or during a live presentation MS Medium Bandwidth Real Medium Bandwidth 9 Once the desired offsets have been entered click Apply to apply the time offset and to keep the Time Offset window open or OK to apply the time offset and to return to the Presentation Manager 6 2 3 Auxiliary Media Time Offset Accordent PresenterPRO enables a presentation to be synchronized with non streaming media including phone bridges and closed circuit television Since encoding is not required to disseminate this media the delay between the creation and receipt of the media by the audience is generally much smaller Consequently an additional link can be created for the audience members that will be receiving the audio or video portion of the presentation via a non streaming media format To set an auxiliary media type encoding offset enter the desired offset in the Auxiliary field See Figure 6 4 Fig 6 4 Auxiliary T Once an offset has been entered into the Auxiliary field click Apply or OK 6 2 4 In Band Distribution If Use Encoder Control was highlighted on the Media Info page the streaming and non streaming content will be bound at the encoder and delivered as a single piece of content If the PE Controller was previously configured See Section 4 12 4 and the Use Encoder Control and related fields were completed in the Presentation Wizard See Section 4 12 6 then no additional preparation needs to
87. oding time offset stream sample audio video through the same encoders that will be used during the presentation to measure the delay each format experiences between initiating and viewing a streamed video feed 6 2 2 Setting Encoding Time Offsets The default setting for the Encoding Time Offsets is zero seconds If custom offsets are desired individual offsets can be applied for each media type and connection speed To access the Encoding Time Offset window open the Settings drop down menu and select Out Of Band Offsets See Figure 6 1 Fig 6 1 e1 Accordent PresenterPRO Presentation Manager Auto Slide Display Allow Powerpoint Add in PowerPoint Settings w Auto Start Encoders w Auto Stop Encoders Audience members that have logged in After selecting Options the Live Encoding Time Offset window will appear See Figure 6 2 Fig 6 2 Out Of Band Sync Options Live Encoding Time Offset MS High Bandwidth p Real High Bandwidth 0 MS Medium Bandwidth 0 Real Medium Bandwidth 0 MS Low Bandwidth 0 Real Low Bandwidth 0 Ausiliary 0 OK Cancel Apply To customize one or more individual offsets enter a unique encoding time offset in the Time Offset fields for each desired media type and connection speed See Figure 6 3 85 Fig 6 3 MS High Bandwidth Real High Bandwidth 10 Note Encoding time offsets can be MS Low Bandwidth Real Low Bandwidth 4 altered prior t
88. on where a moderator can review questions before forwarding questions directly to the presenter 25 Note This section discusses only how to include moderated Q amp A in the presentation and how to provide a moderator password to access submitted questions For additional information on the management of moderated Q amp A during a presentation please see Section 5 6 To include moderated Q amp A feature select Moderated See Figure 4 38 Fig 4 38 Oka Enter a password in the Access Password field See Figure 4 39 Note Jt is important to remember this password as it is required to access the administrator screen that receives and displays submitted questions Fig 4 39 Moderated Enter a password that will be used to access the Moderator Administration screens _ 4 7 Chat Screen Accordent PresenterPRO includes a built in hosted chat solution that utilizes Volano s proprietary VolanoChat software and also supports the use of custom third party chat solutions 4 7 1 Use Included Chat Solution To Use Included Chat Solution enter the server location provided by Accordent in the Server URL field See Figure 4 40 If a server location has not been provided call Accordent Support at 310 374 7491 and one will be provided Fig 4 40 Chat Server URL Next enter the group name that has been provided by Accordent See Figure 4 41 Fig 4 41 Group Chat Room 1 26 Use the drop down menu
89. or minus button on the right to position the file where you would like it See Figure 4 28 22 Fig 4 28 p Advanced a 4 5 2 Converting Slides to JPG or GIF The JPG and GIP fields on the Slide Import screen enable the presenter to select whether the Microsoft PowerPoint slides will be converted into jpg or gif format See Figure 4 29 JPG is the preferred format for image intensive slides while GIF is the preferred format for text intensive slides Fig 4 29 Pick the graphic type that IPG Defaul Image Compression Quality the slides will be converted into C GIF 20 40 60 80 100 Lows High After selecting a conversion format use the Image Compression Quality feature to specify the slide conversion quality See Figure 4 30 The primary considerations are audience connection speed audience size and slide content Using a lower compression quality will reduce the file size using high quality compression will preserve image integrity while resulting in a larger file size Fig 4 30 Image Compression Quality Note Accordent PresenterPRO will default to 80 image compression quality Ue 40 602 a0 100 Low High 4 5 3 Display Slide Titles Depending on how the interface is defined the presenter can display the PowerPoint slide titles to the audience See Figure 4 31 23 Fig 4 31 Note When naming slides keep in mind that the titles will be visible
90. orate LAN Capture Video W SEK Modem J 256k DSL Cable Modem ja x Single ISOM J 364k DSL Cable Modem Dual ISON 12k DSL Cable Modem jf Sure Stream Job Enable Note Enabling the Job Option will dizable all input output and target bandwidth settings Cancel OF e e Fig 4 111 MS Fig 4 112 MS MS Encoder Settings 1 MS Encoder Settings 1 Input Output Audience Input Output Audience Profile Port 8080 iv Enable PresenterPRO High Quality v Server Push Note Only profiles with scripting enabled are listed Profiles with an astrisk at the end contain no video source Address ie a nn Sessi Publish Point f Auto remove scr l Ermen ethan Enable Copy settings optional Bp UserName Note Enabling session will disable all profile input and output settings except for push broadcast server s user name amp Password password Multicast File Note Optional Multicast File is the full Path File of the nsc that will be automatically generated File Name srchivel wmv Enable Path cA Cancel Cancel The Microsoft and RealNetworks encoders should be completed in the same way that they would if Accordent PresenterPRO was not being used with one exception Script commands must be enabled for Microsoft The in band encoding fields should be repeated for each stream for which in band synchronization will be used Note It is possible that some of the s
91. ow See Figure 5 21 68 A selected URL will be displayed in the URL Options fields See Figure 5 22 Fig 5 22 URL http www accordent com Preview URL Target Slide E List Label Home Page Add to List 5 3 1 Preparing URLs URLs can be prepared either prior to or during a presentation To prepare a URL enter the URL in the URL Selected window The URL can be published from the URL window by clicking Push URL or the URL can be added to the URL Selector window and displayed later To add a URL to the URL Selector window type the URL in the URL window and click Add to List See Figure 5 23 Repeat this process to add as many URLs as desired Fig 5 23 Note URL http www accor dent com Preview URL When a d ding URLs Target Slide E make sure to include the List Label Home Page p refix http The URL page also enables the presenter to create a URL list by using the Slide Preview function To create a URL list type a URL and click Preview URL See Figure 5 24 Fig 5 24 i Preview URL Target Slide List Label Home Page Add to List 69 Once Slide Preview is clicked the URL and web page will be displayed in the URL Preview window Fig 5 25 To add URLs to the URL Selector window navigate the web page to access new URLs and click Add to List Hews amp Evata Dustim Gaay Applic ati ne 1 ET Fi P SR ee r LA Hic wane eonodderk con ho ta
92. p While the Edit Profile and New Profile screens can be used to create and edit profiles the most important task is to enable scripts for each profile that you want to be able to access in Accordent PresenterPRO If scripts are not enabled for the profile it will not be accessible in Accordent PresenterPRO To enable a script in either the Create Profile or Manage Profile screens select Script See Figure 4 91 Fig 4 91 W Audio CBR h W Video CBR h 43 After selecting Script either make additional edits if desired or return to the PE Controller RealProducer Screen The RealProducer Screen is used to view which RealMedia streams have been enabled in the Presentation Wizard and to configure the inputs for each of the enabled streams Note It is not necessary to enable scripts for RealMedia To access the Helix Producer screen click Real Media See Figure 4 92 Fig 4 92 gt PresenterPRO Encoder Contra Display Encoder Click on the buttons bellow to display or hide encoders The RealProducer screen is used to view streams that have been enabled in Accordent PresenterPRO and to configure the inputs that are being used to capture each enabled stream To view an enabled stream click View Stream See Figure 4 93 Fig 4 93 gt PresenterPRO Encoder Contr m O Main Windows Media Real Media Relay Logs Display Encoder k on the buosse bellow to display or h
93. pload type it is necessary to complete the Upload Path To create a UNC upload path enter the UNC path in the Upload Path field See Figure 9 58 Fig 9 58 Please select the type of transfer to use Note C FTP UNC or Mapped Drive W Secure FTP UNC names consist of three UNC Settings parts a Server name a share Please enter the FTP account information that will be used to publish your name and an optional file path above that are combined using E S ooo Server sharelfile_path 110 After completing the Media Upload screen s click the Web Content tab The Web Content screen will appear See Figure 9 59 Fig 9 59 Modify the streaming media links and upload the files to the Webserver lv Upload the presentation detail files to the Webserver RealText Closed Caption file Browse New CC File Name Windows SAMI file Browse New SAMI File Name 9 6 4 Completing the Web Content Page The Web Content page is used to Automatically modify the streaming media links that are posted to the web server to link to the archived on demand media files Automatically upload the presentation detail files to the web server Upload an archived RealNetworks closed caption file rt to the web server To automatically modify the streaming media links and upload the modified links to the web server highlight Modify Links See Figure 9 60 Fig 9 60 Windows Media upload
94. rPoint Add In 7 1 Using The Accordent PowerPoint Add In Accordent PresenterPRO includes an Accordent PowerPoint Add In that enables a presenter to synchronize PowerPoint slides from a remote computer By communicating directly with Accordent PresenterPRO a computer with only PowerPoint and the Accordent PowerPoint Add In installed can be used to create slide synchronization files that become part of a synchronized streaming presentation Note Because the Accordent PowerPoint Add In works in conjunction with Accordent PresenterPRO it is necessary to configure Accordent PresenterPRO prior to using the Accordent PowerPoint plug i The Accordent PowerPoint Add In should already be installed on the system that will be used to present the PowerPoint slides Once installed the Add In is enabled by first highlighting the Settings drop down menu in the Presentation Manager and enabling Allow PowerPoint Add in See Figure 7 1 Fig 7 1 e Accordent PresenterPRO Presentati File Settings Help Dut OF Band Offsets Auta Slide Display C Allow Powerpoint Add in PowerPoint Settings is amp Files w Auto Start Encoders w Auto Stop Encoders Audience members that have logged in Once enabled open Microsoft PowerPoint on the computer on which the Accordent PowerPoint Add In has been installed the system that will be used to synchronize PowerPoint slides In Microsoft PowerPoint highlight the Tools drop down menu in Micro
95. rder during the presentation by either double clicking the desired slide or using the right left arrow keys on the keyboard Similarly URLs and interactive content can be displayed by selecting the desired URL Interactive content and clicking Push URL or Push Interactive Although it is suggested that URLs and interactive content be created before the presentation the same processes can be used to create and display new content during the presentation 8 3 Stopping A Presentation At any time during or after a presentation the presentation can be stopped by clicking Stop on the right hand side of the Presentation Manager See Figure 8 5 Fig 8 5 Time 00 00 05 A prompt will ask you to confirm To stop the presentation click OK See Figure 8 6 Fig 8 6 Stop Presentation Are you sure you want to stop your Presentation Cancel A prompt will ask if you want to open the Archive Wizard Click Yes See Figure 8 7 Fig 8 7 Exit Presentation Manager Would you like to start the Archive Wizard 92 A prompt will ask if you want to open the Archive Wizard Click Yes See Figure 8 7 File Options Archive Wizard Edit Events Accordent PresenterPRO Event List Mark Break List Event Details Event Time Shift 00 00 31 Slide2 Time 00 00 01 00 00 44 http www accordent com Type URL cate __ tov _ Re Sort Edit Events streaming Info Publishing Info 93 9 9
96. red be certain to choose an interface type that includes a space for titles To include a title in the browser header enter the title in the Title Bar field See Figure 4 14 Fig 4 14 Accordent Human Resource Pres To include title lines in the user interface enter the title s in the Title fields See Figure 4 15 Fig 4 15 Note Speaker Laura Miranda The titles are displayed in the Title 2 Apil2 200j User interface in descending order from Title 1 Consequently Titles 2 and 3 are generally used as sub titles Speaker Name and Date amp Time In addition to titles and sub titles the interface can be further customized with the presentation speaker s name and the date time of the presentation 18 If desired enter the name of the speaker in the speaker field See Figure 4 16 Fig 4 16 Speaker If desired enter the date and time or click Get Current See Figure 4 17 Fig 4 17 Date Time _ Get Current Logos amp URLs The interface can be further customized with branded logos displayed in a designated location in the Interface and URL links To include a logo image enter the logo URL in the Logo Image URL field See Figure 4 18 Fig 4 18 eal To generate a link from the logo image to a web page enter the URL to where the image will link in the Logo Link URL field See Figure 4 19 Find Fig 4 19 5 p C Logo URL Link D
97. rewall Support fields can be used to designate a proxy server that will be used to FTP through the firewall See Figure 4 72 Fig 4 72 Firewall Support i Off C On Firewall T ype None Firewall Host FP Firewall Fort oc Firewall Logan ame Firewall Password The Firewall Support fields should be completed as follows Off On Fields The On and Off fields are used to enable and disable firewall support If firewall support is required select On 35 Firewall Type Fields To select a firewall type use the Firewall Type drop down menu and highlight the desired firewall type Firewall Host Field The Firewall Host field is used to specify the IP address for the firewall Firewall Port Field The Firewall Port field is used to specify the port address for the firewall Firewall Logon Name Field The Firewall Logon Name is used to input the user logon Depending on the configuration and firewall being used it may not be necessary to complete this field Firewall Password Field The Firewall Password is used to input the user password Depending on the configuration and firewall being used it may not be necessary to complete this field After completing the Publishing Information screen click Next The Streaming Info page will appear See Figure 4 73 Fig 4 73 pete lecar dint Presenti PRO Presentation Wizard E Ed Accordent PresenterPRO
98. rs or others Accordent PresenterPRO provides all of the tools needed to create and publish interactive presentations to the Web a CD ROM or to a file server Accordent PresenterPRO includes five components The application itself comprises the Presentation Wizard the Presentation Manager and the Archive Wizard The Accordent PresenterPRO Encoder Controller and Accordent PowerPoint Add In are separate applications and are typically installed on a different machine than Accordent PresenterPRO The Presentation Wizard is an easy to use authoring tool that is used to prepare a presentation including importing slides choosing the functionality that will be included in the presentation and choosing and customizing an interface The Presentation Manager is used to manage a live presentation including the publishing of slides and URLs as well as interactive elements such as polling and moderated Q amp A The Archive Wizard is used to edit a presentation and publish the presentation for on demand use The Accordent Accordent PresenterPRO Encoder Controller PE Controller is used to launch one or more encoders when the presentation is going to be delivered in band i e streaming and synchronized content are bound at the encoder prior to delivery The Accordent PowerPoint Add In is used in conjunction with Accordent PresenterPRO and enables a presenter to control the synchronization of slides from a remote computer e g From a present
99. s amp Settings Service i Ready 3 4 Installing the Accordent PowerPoint Add In Important The Accordent PowerPoint Add In should be installed on a different computer than the machine on which Accordent PresenterPRO is installed as the Add In is designed to enable a remote machine to synchronize slides without having Accordent PresenterPRO installed 1 Insert the Accordent PresenterPRO installation disc into the CD ROM drive Open the My Computer folder amp double click the CD ROM drive icon If you are installing Accordent PresenterPRO via electronic link click Open on the File Download screen and after the application has been downloaded use the following instructions 2 When the Welcome screen appears click Next 3 On the Destination Location screen either select a location for the Accordent PowerPoint Add In using the Browse button or use the default setting and click Next 4 On the Select Components screen select PowerPoint Add In and click Next 5 On the Start Installation screen click Next The Accordent PowerPoint Add In will begin installing 6 When complete the Successful Installation screen will appear Click Finish Once installed the Accordent PowerPoint Add In can be registered and activated by launching Microsoft PowerPoint PowerPoint In PowerPoint highlight the Tools drop down menu and select Add Ins The Add Ins menu will appear See Figure 3 12 Fig 3 12 Add In
100. s Important iano EN l Macro security must be set to medium or low or F PowerPointAddiny 60 i Load In the Add Ins screen select Accordentv6 0 and click Close Next highlight the Tools drop down menu and select Add Ins Options The Accordent PowerPoint Add Ins Registration screen will appear See Figure 3 13 Fig 3 13 Accordent Powerpoint Add in Ta Microsoft PowerPoint Plugin versionsa __Accordent PresenterPRO_ Register Serial Number pee o oo First Name Last Name Company ee Email Register Cancel After completing the fields on the Registration page click Register and the Accordent PowerPoint Add In will appear See Figure 3 14 Fig 3 14 Accordent Powerpoint Add In Che Microsoft PowerPoint Plugin ee Accordent PresenterPRO Presentation Settings IV Live Broadcast PresenterPRO Manager IP 127 0 0 1 Port 8089 Optional Backup PresenterPRO Manager IP Port Syne From Normal Slide View I Create local event file I Enable Auto Start Presentation Controls Start 10 4 4 Using The Presentation Wizard 4 1 Presentation Wizard Overview The Presentation Wizard is used to prepare a presentation and to configure the presentation for live or on demand distribution Among other tasks the Presentation Wizard is used to Import Microsoft PowerPoint slides and convert the slides for distribution over the Internet Choose a
101. screen will appear Click Finish Once Accordent PresenterPRO has been installed the Presentation Wizard Presentation Manager and the Archive Wizard can each be launched from the Accordent PresenterPRO menu To access the Accordent PresenterPRO menu first click the desktop Start menu Next click Programs Accordent Accordent PresenterPRO See Figure 3 1 Fig 3 1 m Accessories at Accordent P Accordent PresenterPRO TA Documents p ER Adobe j ES Microsoft PowerPoint If Accordent PresenterPRO is being launched for the first time the Accordent End User License Agreement will appear See Figure 3 2 Once you have read the agreement click I Agree Fig 3 2 i o gt Accordent PresenterPRO Accodernt PiesenteiPRO 6 1 11 AS ACCORDENT Copyright 1999 2008 Accordert Technologies nc ECHNO G Allrights reser End User License Agreement EULA End User License Agreement P EULA a Lired PresentesPROD software PresenterPRO icensed by Accordent 3 PRO associated coppi N erty laws and treaties JANY USE OF THE S WARE WILL CONSTITUTE YOUR AGREEMENT TO THIS EULA GRANT OF LICENSE PreserterPRO is licensed not sold This EULA grants pou the tollowang nghis to use PreserterPAO may use PreserterPAO only on the single un of hardware workstation encoder othemise PresenterPAD is not for resale NOT FAULT TOLERANT THE SOFTWARE IS NOT FAULT TOLERANT NO WARR
102. seecoalicaasasncaneseledeaseeieass 98 0354 Using The Event Time Shitt To Edit By ents rinsa ada 99 A TOUS CRAD eene sal tesa alee tantceta btn ted oeantertantestie eaten 100 94 0 Edine Chapter Pines Titles eea E E 101 9 4 2 Using Chapter Event Time Shift To Edit Chapters essssesssssoeeesssssssseeesssssssseeee 102 9 5 Inputting Media Locations wes cercinsiscasiar ccazecesisesseandvendaneas vaatendsatecnsiseaddendsmedastisiedalis 103 9 DA Croppiiie A Presentati n eisrean a aNueencide 105 9 6 Creating amp Publishing Archived Media cccccccsssseeeccecceceeeeeseeeeceeeeeeeaeeeeees 106 9 6 1 Publicatronm to CD Or Pile SEVE erd T idenaunalaveaswsactentets 106 9 6 2 Creating amp Publishing Media For On Demand Use ss oooessssoennsssssssseersssssssssseeeees 107 9 6 3 Streaming Media Upload Information cc ccceccccccccssseseeeeceecceeeeeseeeceeeeeeaaaeeeeeeess 108 9 6 4 Completing the Web Content Page ensssssssoenesessssseeerssssssseeeressssssseeresssssseeeeees 111 9 7 Distributing A Presentationen era n a sheet ass 113 1 1 Introducing Accordent PresenterPRO v 6 1 1 1 Introducing Accordent PresenterPRO Accordent PresenterPRO v6 1 is an enterprise grade software based authoring tool that enables organizations to create professional multimedia presentations around live or on demand streaming media Whether your goal is to communicate with co workers clients students shareholde
103. should be completed as follows 52 Enable Highlight the Enable field to enable the closed captioning encoder to be started and stopped using Accordent PresenterPRO Address Enter the address of the encoder The default loop back address is typically 127 0 0 1 Port Enter the Port that the encoder is using Password Field Enter the password that was entered in the PE Controller to access the encoder Video Source Use the Video Source drop down menu to select the device that will be used to create the closed captioning content Enable Archive Highlight the Enable Archive field to instruct the encoder to create an archived closed captioning file Archive File Name Enter a name for the archived closed captioning file The file suffix should be rt for RealText Archive Folder Path Enter a location where the archived file will be stored after it is created After completing the CC Encoder Settings screen click OK See Figures 4 121 and 4 122 Fig 4 121 Fig 4 122 Closed Caption Encoder Settings Closed Caption Encoder Settings a art Source Video Device o100vc dll Osprey Capture Card Real Server Addess 127001 M Enable Port 4040 f TCP UDP FileName fect 000000 UserName Password 0 Real Archive File Name Jec tt Enable Path E Cancel OK Cancel OK 4 12 8 Testing the Encoder If using the in
104. soft PowerPoint On the tools drop down menu select the Accordent Add In Options See Figure 7 2 88 Fig 7 2 es process ppt He Macro Add Ins Options The Accordent PowerPoint Add In will appear See Figure 7 3 Fig 7 3 Accordent Powerpoint Add In Tea Microsoft PowerPoint Plugin Accordent PresenterPRO ersion 6 1 Presentation Settings IV Live Broadcast PresenterPRO Manager IP 127 0 0 1 Port 8089 Optional Backup PresenterPRO Manager IP Port F Sync From Normal Slide view Enable Auto Start Presentation Controls Start In the PresenterPRO Manager IP and Port fields enter the IP address and Port number that will be used to link to Accordent PresenterPRO See Figure 7 4 Fig 7 4 Accordent Powerpoint Add In a Pa Microsoft PowerPoint Plugin Accordent Presenter PRO ersion 6 1 Presentation Settings i Live Broadcast PresenterPRO Manager IP 127 0 0 1 Port S089 To initiate a PowerPoint presentation that will work in tandem with Accordent PresenterPRO click Start See Figure 7 5 89 Fig 7 5 Fort Syne From Normal Slide view M iCreate local event File Enable Auto Start To stop using the Accordent PowerPoint Add In during a presentation click Stop See Figure 7 6 Fig 7 6 u ae Syne From Normal Slide view W Create local event File Enable 4uto Start
105. the PE Controller on the encoding system launch the PE Controller The Accordent PresenterPRO Encoder Controller will appear See Figure 4 77 Fig 4 77 PresenterPRO Encoder Contr m Main Windows Media Real Media Relay Logs Tea Encoder Controller Accordent PresenterPRO Passwords amp Settings The PE Controller contains four screens that enable you to configure and manage encoding jobs as follows 39 Main Screen The Main screen is used to set presenter and administrator passwords and if necessary to view an error log Click Passwords amp Settings See Figure 4 78 Fig 4 78 View Contig Passwords amp Settings A The PE Controller Configuration window will appear See Figure 4 79 Fig 4 79 PEComtrotter Configuration Contsoles Settings The PE Controller Configuration screen is used to enable Accordent PresenterPRO to configure and control the encoders remotely The PE Controller Configuration screen includes the following fields e Password The Password field is used to set the Presenter password which gives a presenter the ability to start stop and synchronize with the encoder through Accordent PresenterPRO e Admin Password The Admin Password field is used to configure specific encoding sessions This password is required if Accordent PresenterPRO will be used to configure encoding sessions remotely Note Both passwords
106. the PowerPoint or PDF file location in the File Location field or click Add File to search for the file See Figure 4 23 Fig 4 23 General Slides DAA Interactive Registration Note foe Accordent PresenterPRO will automatically size the images to fit within the interface that is selected using the Presentation Wizard Enter the location of your C New Workplace Training ppt PowerPoint or PDF files File C MN Presentation ppt Slide 5 Clear List Delete After clicking Add the Browse window will appear See Figure 4 24 Locate the desired file highlight the PowerPoint or PDF file and click Open ig 4 24 Fig File Open Ka Look in Lab Derktep cy EB 3 My Occuments CDSE Fives LJ i My Compter Shirley Recent Sd my Network Places ara COBsdbosd instal images 3 VeonFG8 6 06 eed Capture Station 1 5 extras Owe destop_9 28 05 LD Zinhor Desktop 5 E Mad Backups PHM opt kad Michele Michelle Mso My D ts Me y Documents Omi tad New Fodder 9 My Computer Fie name pot pal z gt i My Network Fies of hype PowerPoint Fies x aiia Open as resdordy This process may be repeated to add as many PowerPoint slide or PDF files as required To add a single slide or PDF page click on the Add Single Slide button See Figure 4 25 21 Fig 4 25 General Slides Q amp A Interactive Registration Advanced Slides Enter t
107. the template the fields will be displayed on the Advanced screen See Figure 4 52 29 Fig 4 52 General Slides Q amp A Interactive Registration Advanced Advanced Please edit the values of the advanced options for your presentation below Name Value Description Additional Info Title Additional Information Title Additional Information Additional Information Search Portal date 02 19 2008 Search Portal Date Search Portal time custom time Search Portal Group Automated Group for Search Portal Search Portal Make Live o If enabled will set the presentation enabled on content popula Search Portal Date to disat Automated date used to disable presentation 12 31 2004 24 Search Portal Registratior 0 On open always force user to register video length video length xtraD ownload_title http www accordent cor quoted csv value for download title xtraD ownload_url http www accordent cor quoted csv value for absolute download url Capt Carnihe Nilardans Cant C senili vl T gt Edit Option Name Additional Info Title Description Additional Information Title Value Save The Advanced screen contains the Name Value and Description fields See Figure 4 53 Fig 4 53 Advanced Please edit the values of the advanced options for your presentation below Additional Info Title Additional Information Additional Information Title Additional Information The Name and Descrip
108. tion fields are determined by the person that has designed the interface The Value field is dynamic and is used to customize the advanced feature s in the interface Example The name field might contain HR PowerPoint and the description field might contain PowerPoint download for New Hires The advanced feature Value field is then used to import the relevant PowerPoint slide file into the interface for download by an audience member This feature also can be used to modify the interface to display e g a call in phone number that changes weekly To incorporate a value in an advanced template enter the value in the Value field and click Save See Figure 4 54 Fig 4 54 Value Save This feature can be used to include as many advanced features as are available in the interface Once the Interface Options page has been completed click Next The Publishing Information page will appear See Figure 4 55 30 Fig 4 55 F Eeeeaden Pimms p Paswntalen Word iS Ey es Presentation Wizard Publishing Info Accordent PresenterPRO Mess elec yem publishing confiquealicn fea thir webcam Ce ira Sue ant C7 hiipi hive rari Pullth Frin Please schol Gee ype of Web ereer GGI to be used tor the presemishos Vero Pa vib inodor hu Bo ceo s buat i pa be ete ete ee pero Flew died the esol bunnies be Pa 1 OM 4 ae Vil LAI r biyyat ee D mar l il nA FTP Saira Marb
109. to run the presentation from a CD The entire presentation will be created inside of the CD sub directory of your current Project Directory JV Include URLs and interactive content Note The CD viewer will need an active Internet connection Create media for on demand streaming Create media files that will contain the commands needed to run the presentation from a streaming server The files will be created in the Project Directory and can be transferred to a streaming server using the fields below M Upload media files to streaming server Back Next Archive Wizard Edit Events Streaming Info Publishing Info Distribute Content peas pas 9 6 Creating amp Publishing Archived Media The Create and Publish Media page is used to embed the synchronization events in the new media file s and to prepare the completed presentations for on demand distribution or publication to a CD ROM or file server 9 6 1 Publication to CD or File Server Select the CD or File Server field See Figure 9 43 Fig 9 43 General Windows Media upload Note If CD is selected Accordent Create media for CD or File Server PresenterPRO will create a Create media files that will contain the commands neede sub directory of your current Project Directory presentation file that will be located in the CD sub directory in the Project Directory Content such as URLs and interactive elements require an Internet connection to be
110. to the end user if Display Slide Titles is enabled Scalable communications technology Accordent Technologies Inc rate com To display slide titles to the audience check the Display Slide Titles field See Figure 4 32 Fig 4 32 Display Slide Titles Cr D gt 4 5 4 Display Slide Notes PowerPoint allows a content creator to include notes with each PowerPoint Slide To display slide notes to the presentation audience check Display Slide Notes See Figure 4 33 Fig 4 33 m hecendeat Prsata PRN Prevestation Woraed Pe He Note Just as slides are slide notes are separated and displayed on a slide by slide basis This ensures that no notes are displayed before the appropriate slide is displayed 4 5 5 Enable Slide Navigation Depending on how the interface is defined the interface may include Slide Navigation functionality that enables the audience to navigate through the Microsoft PowerPoint slides during the presentation See Figure 4 34 IMPORTANT The Slide Navigation feature enables the audience to navigate the entire slide deck consequently this feature should not be used if there are slides in the slide deck that will not be displayed during the actual presentation Fig 4 34 Note While the Slide Navigation function fk Leet FEL OAS wE enables the audience to navigate slides j Back _ Next 24 the audience will be returned to the current slide each
111. treams will use in band while other streams will leverage out of band synchronization See Section 4 12 4 on Using Out of Band 4 12 7 Configuring for Closed Captioning Accordent PresenterPRO includes closed captioning support for RealNetworks encoded text To include closed captioning it is first necessary to select an interface in which closed captioning is available marked Available beside 50 Closed Caption on the General interface screen in the Presentation Wizard See Figure 4 113 Fig 4 113 Interface Slide Width 92 Width 420 Height 576 Height 314 Chaptering Available w Closed Caption N A To include closed captioning click Real Media on the Streaming Info page See Figure 4 114 Fig 4 114 e Accordent PresenterPRO Presentation Wizard File Help Presentation Wizard Streaming Info Windows Media a Real Media a MPEG Media Media Streams Riease enter the geming media informatio Enable Stream URL Link Use Encoder Controller HTTP Base URL At the bottom of the RealNetworks screen are the Closed Captioning fields See Figure 4 115 Fig 4 115 Closed Caption Enable Stream URL Link In the Closed Captioning section first click Enable See Figure 4 116 Fig 4 116 Closed Caption m Enable Stream URL Link tsp Address Fort Password Then enter the closed captioning stream URL link in the Stream URL Link field
112. ute Slide amp PDF Import In previous versions of Accordent PresenterPRO PowerPoint slides and PDF documents could only be imported using the Presentation Wizard In Accordent PresenterPRO v6 0 the Presentation Manager has been equipped with a slide import feature that enables a presenter to import and upload slides and PDFs minutes before or even during a presentation To access the slide import feature select Import Slides in the File drop down menu See Figure 5 16 66 Fig 5 16 gt Accordent Presente File Settings Bee rapt Informate C Export Pii The Import Slides window will appear See Figure 5 17 Fig 5 17 Import Slides Slides Enter the location of your PowerPoint or PDF files Clear List i Add Add Single Slide Slide placement options Append slides to the end of existing slides C Overwrite all existing slides Image Compression Quality 1 i 1 20 40 60 80 100 Low High Cancel Import The Import Slides window is used to import one or more slide presentations into Presentation Manager To add slides click Add and use the Browse window to locate the desired PowerPoint slide deck s See Figure 5 18 Fig 5 18 Note C New_Workplace_Training ppt The Delete and Clear List buttons can be used to delete a single PowerPoint slide deck or an entire list of slide decks respectively Add Single Slide Clear List Delete Once the s
113. w See Figure 5 58 Fig 5 58 reaks O amp A Registration Chapters Breaks 00 00 12 Slide 1 00 00 25 Benefits of an Aaccordent Presentation 00 00 50 http www accordent com 00 00 07 survey 5 6 Using Moderated Q amp A The Moderated Q amp A screen enables a presenter or a moderator to receive questions and review questions submitted by the audience The moderated Q amp A feature is designed to work directly through the Presentation Manager or to send questions to a prescribed web location where a moderator can review questions 80 and forward them to the presenter s screen in the Presentation Manager or to a separate web location being reviewed by the presenter Note Moderated Q amp A enables the moderator and presenter to review questions from a web location for two reasons 1 it enables the presenter to enlist the help of a moderator located at any Internet enabled location without requiring the moderator to have a copy of Accordent PresenterPRO and 2 it enables the presenter to review questions without leaving other screens in the Presentation Manager such as the Slide screen that are used during a live presentation To access the Moderated Q amp A screen click Q amp A See Figure 5 59 Fig 5 59 Slides URIs amp Files Chapters 8 Brean osa J Registration If questions are being moderated at a web location as opposed to through the Presentation Manager enter the URL a
114. w should be used regardless of the format s used To access the Upload Information page click on the Tab for the relevant media format See Figure 9 48 Fig 9 48 RealNetworks URL link to the on demand video server directory Option URL parameters iitsp A At the top of the Upload Information screen is the URL Link field used to enter the link that the viewer would click to watch the on demand video that is being incorporated into the presentation Note Audience members will not click on this link directly rather Accordent PresenterPRO will use this link to call the video once the presentation interface is launched To specify the on demand media links that will be incorporated into the presentation enter the links into the Microsoft and or RealNetworks fields as applicable See Figure 9 49 Fig 9 49 RealNetwor ideo server directory Option URL parameters RealNetworks upload To the right of the URL Link field is the Option URL field which can be used to apply special URL parameters to organize and track specific media files 108 Optional URL parameters can be applied to the links by entering those parameters in the Optional URL Parameters field See Figure 9 50 Fig 9 50 RealNetworks URL link to the on demand video server directory Option URL parameters After completing the URL fields next select either FTP or UNC depending on how the streaming media content
115. web server that the origin encoder is using but that is being replaced by the Base URL so that the second encoder can receive different web content Address The IP Address of the relayed encoder Port The Port that will be used to communicate with the relayed encoder Click Save See Figure 4 101 Fig 4 101 Edit Relay Server Base URL fo Replace UAL Address WOO O Fort 3000 4 12 5 Initiating the PE Controller Service Once the PE Controller fields have been completed the service must be initiated on the encoder To initiate the service 1 Launch the Control Panel on the encoder and click Administrative Tools 2 After clicking Administrative Tools click Services Within the Services directory click PEController 3 The PE Controller Local Properties window will appear See Figure 4 102 47 Fig 4 102 pecontroller Properties Local Computer a General Log On Recovery Dependencies Service name pecontroller Display name pecontroller Description Path to executable C PROGRA 1 4CCORD 1 PRESEN 2 6B 1 pecontroller exe Startup type Manual Service status Stopped You can specify the start parameters that apply when you start the service from here Start parameters On the PE Controller Properties window use the Start Up type drop down menu to select whether the PE Controller will start automatically whenever the encoding machine is on or manua
116. which it was displayed will be displayed in the Event List See Figure 5 54 78 Fig 5 54 Event List 00 00 17 Slide 00 giia 00 00 46 http www accorde 20 00 51 survey 5 5 Creating amp Editing Chapters The Chapters page is used to create presentation sections that are displayed in the interface and enable an audience member to jump to a specific point in a presentation that has been published on demand or to a CD ROM In addition to enabling a presenter to manually create custom chapters the Chapters page can be used to automatically create chapters for each displayed slide displayed URL or displayed interactive question See Figure 5 55 Fig 5 55 Automatic Automatically add chapters for each of the following e By Slide A Displayed Slide e By URL Use slide titles for the chapter titles e By Interactiv e C Use slide for the chapter titles V Displayed URL l Displayed Interactive Content Create custom chapters by entering the chapter title below Chapter title Add Chapter Custom chapters gt 5 5 1 Creating Chapters Automatically Often slide URL and interactive content transitions that occur during a presentation represent significant markers within that presentation Consequently the Chapters page enables the presenter to automatically create a chapter or presentation segment each time a slide URL and or interactive question is displayed To automatically create
117. will be transferred to the streaming server s See Figure 9 51 Fig 9 51 Please select the type of transter to use e FTF CO UNC or Mapped Drive C Secure FTP FTP SFTP Transfer Information After selecting FTP SFTP the FTP SFTP Settings fields will appear See Figure 9 52 next page Fig 9 52 Prespe select the hga of brarufer bo ita FIP UNC te Higgrad Deere eoune FTP FIP Seinge Ten FTP Connection The FTP SFTP Settings fields should be completed as follows FTP SFTP Server IP Field Enter the IP address for the FTP SFTP Server that will be used to publish the presentation See Figure 9 53 Fig 9 53 FTP Server IP CO User Field Enter the User ID for the FTP Server See Figure 9 54 109 Fig 9 54 User Password Field Enter the password for the FTP Server See Figure 9 55 Fig 9 55 Password Sub Directory Field The Sub Directory field gives the developer the option of putting a presentation in a FTP directory by entering the directory in the Sub Directory field See Figure 9 56 Fig 9 56 oub Directory Port Field The Port field enables the presenter to transfer data through a port The default setting for the Port field is 21 To provide a port number enter the port number in the Port field See Figure 9 57 Fig 9 57 Port 2 Default is 21 Completing The UNC Fields If UNC is the selected u

Accordent PresenterPRO v. 6.1 User`s Manual

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