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PDF Impress 2014 User Manual

1. color themes or pick the User defined theme option and define specific colors by clicking on color boxes By enabling Simple background you disable the background pattern and gradient Enable debug log Creating a debug log can provide the PDF Impress user with a great deal of information about what is happening during the PDF conversion process should the conversion process fail Step by step entries are written directly into the log file This information may become very essential when you contact our support department and ask for our assistance with your troubleshooting To create a debug log do the following Click the Start button and then click on PDF Impress 2014 Continue by clicking on Settings Click add a checkmark and the Enable debug log option in the Printing section Pick the location where you want to save your debug log A Now open the document you are having a problem with and try converting it again The debug information will be written to the DebugLogMM_DD_ YY txt the debug log file at the location you specified Note to Terminal Services Admins You must insure that the user encountering the difficulty has at least write access to the drive or folder you specified for debug log location Troubleshooting the installation process Create PDFImpressLog txt in your Documents e g C Users USER Documents where USER is an administrator who installs PDF Impress and where install will write informatio
2. destination and archive folders and folders for journal and conversion log Run watchers continuously periodically at certain times or on demand PDF Impress includes one built in Watcher with following folder structure Source Folder USERPROFILE Documents PDFImpressWatcher Save PDF to folder USERPROFILE Documents PDFImpressWatcher Output Log and Journal folder USERPROFILE Documents PDFImpressWatcher Log Move source to folder USERPROFILE Documents PDFImpressWatcher Error Any file copied into Source Folder will be automatically converted into a PDF document and saved to the Save PDF folder Upon successful conversion the original file will be deleted If conversion fails the original file will be moved into the Move source to folder If you like to keep the original files you can archive them A daily conversion log and journal is saved into the Log and Journal folder More Watchers can be created on demand When you want to create a new watcher or organize current watchers click on the Watchers icon in the PDF Impress menu A CHR Workroom Profiles Watchers Tools Settings Organize your Watchers O Edit selected watcher O Add a new watcher O Delete selected watcher O Import watcher PDF Impress 2014 User Manual Page 53 of 60 Edit Add and Delete Watchers How to edit a selected watcher 1 Click on the Edit selected watcher icon on the left side bar 2 A selected Watcher will open Now you can change
3. merge options If multiple files are converted during the same process it will open the Save As dialog for each PDF document created o Use extended Save As dialog Use extended Save As dialog to choose an output path and file name In extended Save As dialog mode you can temporarily change profile tasks e g Insert Pages Changes made in extended Save As dialog will not be permanently saved in used profile If a PDF document already exists the on demand merge dialog will show up to allow a document merge or overwrite If multiple files are converted during the same process it will open extended Save As dialog for each created PDF document o Use folder No dialog will appear during conversion and documents will be saved in a pre defined folder This is a recommended option for a batch conversion You can use environment path variables e Save PDF to folder Select the folder where you want to save PDF documents If left blank PDF Impress will use the original folder when possible If Save As dialog is on the folder will be used as a pre defined value in the dialog PDF Impress 2014 User Manual Page 30 of 60 e Default file name Create a default file name if you desire unified document naming If left blank PDF Impress will use the original file name when possible If the Save As dialog is on the default file name will be used as a pre defined value in the dialog e After conversion You can define an action after the PDF file i
4. start Page Layout allows defining the initial page display and layout zoom and page Page display Thumbnails x Page layout Two columns odd numbered pages on left A Zoom Default Z Page r e Page display There are six allowed modes that PDF can be opened in O O O O O O Page Only No left bar visible just page area Bookmarks Panel and Page Page area visible with bookmark panel Attachments Panel and Page Page area visible with attachment panel Content Group Panel and Page Page area visible with Content Group panel Thumbnails Page area visible with Thumbnail panel Full Screen Pages will be displayed in full screen mode Not all PDF Viewers support this mode e Page layout You can select how the page area will be displayed when PDF is open Select from following options O O O O Single page One column Two columns odd numbered pages on left Two columns odd numbered pages on right e Zoom Define initial zoom used for displaying the page when opening the document select from predefined options Page You can define the page number that should be showed as first when opening document PDF Impress 2014 User Manual Page 48 of 60 Security This will allow you to limit access to content in PDF document s created by PDF Impress Adding security to a PDF document provides powerful RC4 or AES encryption password protection options and permissions control E
5. to change the document passwords or document permissions must know this password Document permissions Allow printing Enable this permission to allow the document to be printed Allow changing the document Enable this permission to allow users to make changes Allow content copying or extraction Enable this permission to allow users to copy text graphics and enable the accessibility interface PDF Impress 2014 User Manual Page 49 of 60 e Allow adding or changing comments Enable this permission to allow users to change comments e Allow form field fill in not allowed with 40bit encryption Enable this permission to allow user to fill in form fields Allow content accessibility not allowed with 40bit encryption Enable this permission to allow user to enable the accessibility interface e Allow document assembly not allowed with 40bit encryption Enable this permission to allow user to extract insert pages e Allow high resolution printing not allowed with 40bit encryption Enable this permission to allow the document to be printed in high resolution Digital Signature Adding a Digital Signature will ensure the recipient that the PDF document came from you and that you will vouch for the content The Digital Signature will also provide tamper resistance so the recipient can detect unauthorized changes The Digital Signature Appearance adds a traditional hand written physical signature or corporate logo to any location
6. 60 QUICK CONVERSE RAS dea 60 Uninstall iaa A vie es rt 60 PDF Impress 2014 User Manual Page 3 of 60 Introduction PDF Impress 2014 provides intuitive interactive and impressive conversion to an Adobe PDF Portable Document Format format from any application that can print You can use PDF Impress Tools to merge split extract insert remove and rotate PDF pages add multiple watermarks and stamps digitally sign define digital signature appearance and encrypt whole document Automate PDF conversion with multiple personal watch folders Support for ISO 19005 1 PDF A and Terminal Services is provided too This User Manual aims to help you master the main features of PDF Impress from installation to using the advanced PDF creation and manipulation features To do so this manual is structured the way that a beginner will become familiar with the benefits of PDF conversion in early sections of this manual while the advanced users can use the Table of Contents to jump directly into any task or tool they need more information about The secondary function of this user manual is to offer help for PDF Impress features so for better navigation the chapters are named identically to the software features listed in the PDF Impress menu In the following chapters you will learn about How to install page 6 Creating PDF documents page 8 Using virtual printer page 11 Working in Workroom page 15 PDF Profiles page 18 Custo
7. Microsoft Internet Explorer 9 0 OpenOffice org 2 2 PDF Impress 2014 User Manual Page 5 of 60 Installation Things to know before installation e PDF Impress is installed as a print driver it will install system files inside Windows folder and support files to the user defined location Program files ProgramFiles x86 BinaryNow PDFImpress 2014 Program files on a 32 bit os ProgramFiles BinaryNow PDFImpress 2014 Common files 3ProgramFiles Common Files BinaryNow PDFImpress 2014 32 bit driver SystemRoot system32 spool drivers w32x86 3 64 bit driver 2SystemRoot system32 spool drivers x64 e After the install process is complete you will find the PDF Impress printer in the Windows Printers folder e By default PDF Impress will install as a 30 day trial When you purchase PDF Impress you are given a Product Key that unlocks the trial version e The PDF Impress installation program places the PDF Impress 2014 and PDF Impress Tools icons directly into Start menu to allow quick access into main interface and standalone PDF Tools e PDF Impress also installs the Watchers application into Windows systray Watcher by default watches userprofile Documents PDFImpressWatcher folder that is created during the installation e Installer extracts 32 bit and 64 bit MSI install files which are used during Create MSI Package procedure Normal Installation 1 If you have downloaded PDF Impress Double click the file pdfimpress20
8. Printer Microsoft XPS Document Writer Preferences Page Range All Current Page Pages Options Page Scaling Actual size Y Rotate and auto center Number of copies 1 Printer Select a printer you want to print on Page Range Choose pages you want to print Page Scaling You can scale size of printed PDF pages o Actual size Use original paper size o Fit Printed pages are changed according to the paper size o Shrink oversized pages Only pages larger than paper size get shrink Rotate and auto center If checked PDF Impress Tools will rotate pages to fit on the output medium and will places them in the center of the page Number of copies Allow printing multiple copies in one print job PDF Impress 2014 User Manual Page 52 of 60 Watchers The Watcher is a tool that provides automatic conversion of multiple files in the same folder into PDF documents Watchers will allow you to configure the PDF Impress printer to meet your specific needs using Tasks in the same way as Profiles This part of the manual will cover configuration options for the Tasks available only in Watcher Instructions for general task configuration are available in the Task section of this manual Automate PDF conversion with multiple watchers watching multiple folders preparing a simple workflow chain of watchers where one watcher would create files into a folder that would be watched by another watcher Set source
9. SMTP server defined by e mail client o Send directly to SMTP server Uses the built in SMTP client to send the e mail with the PDF attachment to the designated SMTP server No default e mail client is needed This method is 100 automated From This is the address that the e mail will come from o e To This is the address that the e mail will be sent to e CC This is the address where a copy of the e mail will be sent to e Bcc This is the address where a blind carbon copy of the e mail will be sent to e Subject This is the subject of the e mail e Body This is the text that will be used for the body of the e mail e Server Enter the address of your SMTP server e g smtp gmail com smtp live com smt aol com etc e Port Enter the port of your SMTP server e Login If your SMTP server requires authentication enter the user name e Password If your SMTP server requires authentication enter the password e Security SSL or TLS depends on your SMTP server e g smtp gmail com uses SSL on port 465 and TLS on port 587 Examples of servers ports and their security o smtp gmail com 587 TLS smtp gmail com 465 SSL smtp live com 25 smtp aol com 587 O O O o plus smtp mail yahoo com 465 SSL PDF Impress 2014 User Manual Page 32 of 60 e Send all PDF documents from one conversion batch in a single e mail Check this option if you want to send a single email with multiple PDF attachments e Send Test E mail U
10. Vst2 vst XIt34 2 Xml1 xml Jpg2 jpg E Odt4 odt Y Wmf2 wmf XIw2 Tat oct Tif2 tif Ods5 ods Odg3 odg z Wmf Log1 log Csv3 csv e Htm3 html Wpd1 wpd Vody All supported file types pdf dwg dws dxf dwt dwf dwfx ani bmp brk cal cut a v 9 11 2013 How to extract multiple pages from PDF file with PDF Impress How it works There are three different ways you can process your document s in a Workroom You can select one document or a group of documents and then click on the action button on the right bar You can also drag and drop documents directly on the action icon or if you prefer you can simple right click the document s in a Workroom and perform the action you desire PDF Impress 2014 User Manual Page 15 of 60 C Users Guest Desktop Test files vi P A My Computer O a Vss1 vss Pptl0 ppt Xml5xml Wpd4 wpd Jpg5 jpg Quick convert Guest R XIsb1 xisb Dwfi dwf XIsx4 xlsx Dogs dv Mht4 mht ME Desktop Archive Wpd3 wpd We Wmf1 wmf Xlw5 xlw SS Jpg3 jpg Vsd4 vsd File name Wmf1 wmf Jpg3 jpg Jpg5 jpg Mht4 mht Xml5 xml yA F Docente Xls2 xls Pptx1 pptx Wri2 wri Dwf5 dwf XIsm1 xism Gr Vst3 vst Xls4 xls Publ pub Odt6 odt Ods3 ods gt Convert la Mht5 mht Doc6 doc Vsd3 vsd Dotx2 dotx Csv2 csv El a andar CM Png3 png XHS xlt Psdi psd Ppt4 ppt Rtfl rtf Les High Quality Print EN Smallest File Size XIsx3 xlsx Dwg5 dwg V
11. a description of the font into the PDF but does not embed the actual font These files are the smallest and will display well on any machine that has the specified fonts installed Do not use this option with double byte fonts e g Asian fonts PDF Impress 2014 User Manual Page 26 of 60 o Embed all fonts Will embed all fonts within the PDF thus increasing the file size When the fonts are embedded the PDF output will display correctly in any reader even if the machine does not have the specified fonts installed o Embed necessary subset Has the same effect as Embed all fonts except it only embeds the relevant parts of each font into the PDF output This normally results in a significant reduction in file size when compared to embedding all fonts PDF Impress 2014 User Manual Page 27 of 60 Image Compression Image compression provides control over image fidelity in the output PDF document You can choose the image format quality and if you want the image to be grayscale or negative Image compression options provide control over fidelity of the images in the PDF Image compression JPEG NA JPEG compression Medium quality y V Make image grayscale Make image negative e Image compression Compressing images will result in much smaller PDF files There are few different types of compression you can use O ZIP This method is good to use on images with large areas of single colors or repe
12. in your document Add a digital signature to a PDF document from Windows Certificate Store to ensure its authenticity Select certificate John Certificate issuer John Certificate password ss Reason for signing this document 1 am the author of this document M Location e g city Bratislava Contact informations e g e mail _impress binarynow com E Do not create a digital signature appearance Appearance image ocal BinaryNow Signature 13 bmp Size B 100 Insert on Last page ame Placement Center of the page Text Name and signing date y e Select certificate Define your digital certificate o Select Choose the certificate from the Windows Certificate store you would like to sign the output PDF document with o Create Create Self Signed Certificate You can generate the self signed key digital id and import it into the Windows Certificate store for a use with PDF Impress e Certificate password If the certificate is password protected provide password here For Self Signed Certificate leave blank PDF Impress 2014 User Manual Page 50 of 60 e Reason for signing this document You can specify a reason for signing the document by selecting a pre defined reason from the list or type your own reason in this field e Location Allows you to enter the location where the signing occurred e Contact information Allows you to enter your e mail address Check Do not create a digi
13. of 60 PDF Impress supports all path variables For a list of all variables that can be used view the following registry key HKEY_CURRENT_USER Software Microsoft Windows CurrentVersion Explorer Shell Folders These allow you to designate an output folder for your PDF documents The variables usually point to some location on your computer The most common are Desktop Temp You can define your own variables with setx command for more information please see the corresponding operating system manual If you change the variables or create a new one please don t forget to restart PDF Impress and your Watcher Note When you mouse over the Text Field with environment variable its value will show up in the bubble Watermark Watermark DATETIME YEAR Watermark 2013 09 11 _03 20 2013 Font Ari vb px K Printing Preferences The Printing Preferences task allows configuration of the PDF Impress printer driver preferences in Microsoft Windows fa Set print preferences Paper size Letter Orientation Portrait A Print resolution 72 DPI T v Allow tasks modifications in print preferences dialog v Use source image aspect ratio in image conversion PDF Impress 2014 User Manual Page 25 of 60 Paper Size Choose the paper size you want All supported paper sizes will be listed in the drop down menu This is based on the paper sizes available to your operating system and custom paper sizes a
14. package Reset preferences to default This will reset preferences to default values You can do this by clicking the Reset preferences icon in Settings Create MSI Package This feature creates a custom distribution package for your organization This installation package in MSI format can be used for distribution through GPOs Group Policy Object in the Active Directory or on the non network systems network systems via USB flash or simply anytime when you have a need for installation with custom settings and own profiles Before you create the MSI Package make sure that your PDF Impress installation is activated with a valid product key and the profiles and watchers are setup the way you want them to be setup on the clients After clicking on this button two files will be created on your desktop e pdfimpress2014_x86 msi package that you can use to install PDF Impress on 32 bit Windows e pdfimpress2014_x64 msi package that you can use to install PDF Impress on 64 bit Windows PDF Impress 2014 User Manual Page 58 of 60 Show the left menu The area on the left side of each panel is reserved for commands You can hide this area and use extra space for profiles and watchers You can hide the area in each panel by clicking on the small arrow or adjust the setting by clicking on the following checkmarks e Profiles e Watchers Themes Select your preferred color theme from the combo box You can choose from over twenty
15. the document to the reader ry e g Draft Confidential etc Watermark Watermark Font Arial v 66px A E Bold 7 Italic Inserton First page h Laver Placement Center of the page Zi Opacity H 50 Rotation B 45 e Watermark Type the text you want for the watermark You can use multiple lines You can use following environment dynamic variables DATETIME 2013 04 19 16 27 DATE 2013 04 19 TIME 16 27 YEAR 2013 MONTH 04 DAY 19 HOUR 16 MINUTE 27 SECOND 29 PAGENUM current page number TOTALPAGES number of total pages e Example You can create a watermark with page numbers as 1 5 2 5 etc by using 2 variables PAGENUM TOTALPAGES e Font Open the list of available fonts and select the font you want to use for the watermark You can specify font size and color by choosing appropriate values e Bold Italic Select the font style you want to use for the watermark text e Insert on Specify where the watermark will appear on the document You can use predefined values such as First page Last page All pages Even pages Odd pages or you can enter a list of pages separated by a comma e g 1 4 8 16 PDF Impress 2014 User Manual Page 37 of 60 e Layer Specify whether the watermark will appear above or below the document content Please note that some applications will fill the entire background with white before printing You must use the top layer
16. then pages 3 4 and 5 will be extracted from new PDF document e Resolution Choose between 72 96 144 300 600 1200 or 2400 DPI The higher the resolution the larger the file size PDF Impress 2014 User Manual Page 29 of 60 Save PDF This task will allow you to define what will happen with a created PDF document This Profile can open Save As dialog and let a user to choose a folder and document name Alternatively it can designate a default output folder and or document name and do not show Save As dialog It also allows setting up merge option for the cases when a file with the same name already exists Set output preferences Save dialog Use Save As dialog X Save PDF to folder C Users Guest Desktop Default file name impress DAY _ MONTH _ YEAR After conversion Open in default PDF Reader X C Save as PDF A 1b If file already exists Overwrite the file Add unique suffix Merge before the first page Merge after the last page Insert on page e Save dialog This allows you to disable or enable the Save As dialog window from appearing whenever you print a document to the PDF Impress printer It also eliminates the need for user intervention once the print job has been sent o Use Save As dialog Use default Windows Save As dialog to allow choosing an output path and file name All other interface features are not accessible through the Save As dialog but are defined by the task itself e g
17. to specify if you want to create individual files for every page or have the page selections saved in one single file If the split option is used then the file name of each individual file will be constructed from the default file name followed by a page number PDF Impress 2014 User Manual Page 45 of 60 Optimization Advanced optimization options are available The PDF file may contain a lot of interactive elements annotations links etc The Optimization task allows you to remove unwanted elements from PDF file and therefore decrease the file size Remove JavaScript bookmarks attachments and annotations from the PDF document V Compress page content V Remove all JavaScript F Remove all bookmarks V Remove all attachments v Flatten layers V Remove annotation Y Text Y Link Y Caret Y FreeText V Ink Y Line Y Popup Y Square E FileAttachment Y Cirde Y Sound Y Polygon 4 Movie Y PolyLine Y Widget Y Highlight Text Markup Y Screen Underline Text Markup 2 PrinterMark Y Squiggly Text Markup El TrapNet Y StrikeOut Text Markup Y Watermark Y Stamp F 3D vw PEN PIN Fa ae By selecting following checkboxes you will define what elements of the PDF document will be removed e Compress page content A page description page content can be stored in plain or in compressed form Files with compressed page conte
18. your result click on Accept PINES PDF Impress 2014 User Manual Page 39 of 60 How to create social media friendly PDF document Ne OV UT So Note Stamp file has to be in one of the following formats bmp gif jpeg jpg tiff tif png mng pbm pgm ppm xbm xpm svg or tga All stamps defined in the same Stamp task are grouped into one image group Use a multiple Stamp tasks if you desire stamps which Click on Add social media Pick the theme which matches your documents style Circled Rounded Squared Sticky or White Pick the social media icon from menu Type in Hyperlink corresponding with above social media network Repeat steps 3 and 4 to add more icon into your image group Manually place stamp into any location in your document File Edit View Window Help e PP introduction P System Requirements P Installation P Creating PDF Documents are not grouped into one image group 614 y ll gt Tools http www linkedin com binarynow Introduction PDF Impress 2014 provides intuitive interactive and impressive conversion t PDF Portable Document Format format from any application that can print PDF Impress Tools to merge split extract insert remove and rotate PDF pa multiple watermarks and stamps digitally sign define digital signature appei encrypt whole document Automate PDF conversion
19. 14 exe to start the installation process Follow the Installation Wizard to complete the installation process 2 To proceed you will have to agree to a License Agreement and will enter the product key to unlock the application The product key should have been provided to you as part of your purchase If you want to try PDF Impress simply enter TRIAL 3 At the end of the installation you will be asked to restart the computer Please restart your computer at this time to ensure the program is installed correctly Note You are allowed to change the installation folder during the installation If the installation folder is change a printer driver will be installed into Windows system folder in order to function properly Terminal Services Farm Installation PDF Impress can be installed normally on a standalone Terminal Server Installation on a farm requires a one simple step PDF Impress 2014 User Manual Page 6 of 60 Create MSI Package Install PDF Impress on the first server in a farm from the EXE Configure the Profiles to your liking Create MSI Package Install from the MSI on each server in the farm RENNES MSI Package Installation Prepare MSI Package function in PDF Impress Settings will create these installation files pdfimpress2014_x86 msi package that you can use to install PDF Impress on 32 bit Windows pdfimpress2014_x64 msi package that you can use to install PDF Impress on 64 bit Windows PDF Im
20. 3 bmp L G Users Guest Desktop Test files Dxf4 dxf CUT ET LU TE sn C Users Guest Desktop Test files Dwg3 dwg the document s and then dick on _ C Users Guest Desktop Test files Dwg4 dwg a eus inn Guede Te tesa by clicking on the Modify Profile 54 C Users Guest Desktop Test files Gif3 gif icon ss C Users Guest Desktop Test files Gif4 gif DL C Users Guest Desktop Test files Mht2 mht G Users Guest Desktop Test files Jpg3 jpg G Users Guest Desktop Test files Jpg4 jpg Add Files Rs C Users Guest Desktop Test files Png3 png L C Users Guest Desktop Test files Pptx4 pptx _ C Users Guest Desktop Test files Pptx5 pptx W C Users Guest Desktop Test files Wmf3 wmf G Users Guest Desktop Test files Xml2 xml C Users Guest Desktop Test files Xml1 xml Delete Files Edit Profile Convert to PDF Add and Delete Files You can add and delete documents from the Convert to PDF list using the and icons on the top or left side bar Once you click on the Convert to PDF icon all files located in this list will be converted using the profile listed on the top left You can drag and drop documents into this list or use copy and paste CTRL C CTRL V shortcuts to add more documents from File Explorer Documents can also be removed from the list by clicking on PDF Impress 2014 User Manual Page 21 of 60 the DEL button or by right clicking the selected document s and choosing Delete Files from the menu Be advised tha
21. 4 of 60 Workroom PDF Impress Workroom is a File Explorer previously called Windows Explorer shell replacement for your documents aka Document Explorer and part a batch PDF conversion manager with a quick access to digital signing You can use this program to browse locations on your pc and mapped network drives to work with files and folders Workroom does not create its own document storage Use the Back icon to go back to the last location and the Forward icon return to the next location Use Up icon to open the location where the folder you re viewing is saved parent folder You can drag and drop copy and paste right click the files in the same manner as you are used to in File Explorer You can change the file view to be Large Medium Small Icons List or Details by clicking on the Folder icon on top right PDF Impress Workroom can process an individual document or a group of documents batch four different ways One click access is available through the icons on the right bar to Quick convert Convert with profiles Tools and Digital Signature A DS a Workroom Profiles Watchers C Users Guest Desktop Test files WA My Computer J eml mixed Dbf2 dbf Vb3 vtx Wri3wri R Guest h E Desktop i Documents font test Dbf4 dbf Csv5 csv WriSawri A Standard 72 Txt2 tt el Htm1 html e Htm2 html S ES stamps signatures Vba vtx e Htm5 html e Htmd html Odp4 p eml plain Li Wmf4 wmf XIsb3 xisb
22. DF creation by simple dragging and dropping documents into PDF Impress Convert to PDF folder This folder is accessible by launching PDF Impress Profiles alternatively user can simply drag and drop the document s into the desktop shortcut PDF Impress 2014 User Manual Page 8 of 60 Batch conversion and support for multiple conversion profiles are available You can also copy and paste using shortcuts or browse and select documents and load them into Convert to PDF PDF Profiles can be edited on the fly This conversion process also integrates third party applications shell or OLE printing on the back end see system requirements for more details Right click PDF Impress allows you to convert supported document formats or sign PDF files with 2 clicks Right click on the file s you wish to convert Select PDF Impress Quick convert if you want to convert file s using profile you have selected for Quick convert in settings The PDF document will be placed in the same folder as the original and will have the same name as the original but it will maintain the PDF file extension Select PDF Impress with profiles to convert file s with profile you select If you want to digitally sign a PDF document right click it and select Digital Signature FE c Open with ala PDF Impress Quick convert PDF Impress with profiles Standard High Quality Print Smallest File Size Digital Signature Share with Confidential Restore pre
23. Every watcher requires a source folder Once you copy a file into a source folder the watcher will start processing it s tasks PDF Impress 2014 User Manual Page 54 of 60 Select folder to watch Source Folder C Users ntb Documents PDFImpressWatcher Source Folder Click the button to choose the source folder If you need to watch more folders define more watchers You can use environment variables Input Settings You can choose interval for the watched folders as well as the allowed file types This task can be added only once in a watcher Watched folders Input Watched interval Continuous Scan once Scan every 01 09 00 Scanat 12 00 am Allowed File Types pdf dwg dws dxf dwt dwf dwfx ani bmp brk cal dp cut cur dex dib fax gif ica ico iff img jpg jpe jpeg lv msp pbm pcd pcx pct pict png pnm ppm psd ras rgb rle sai tif tiff tga wpg wmf xbm xpm xwd eml mim mime mme xls xlsx xism xisb xlw xltx xltm xit dbf csv htm html mht mhtml xml ppt pptx pub doc docx rtf dot dotx dotm wri wpd vsd vss vst vdx vsx vtx odt ods odp odt ods odp odg odf txt log fo zfo PDF Impress 2014 User Manual Page 55 of 60 e Watched interval You can define how often you want the application to check a folder and do conversions o Continuous This option will continuously scan the source folder in a s
24. PDF Impress 2014 2014 BinaryNow Inc www binarynow com Table of Contents INCFOGUGEON oea LT 4 Sy Stemi Regulament ss ner tient ner meurt ner tartes 5 Installation a ee rection ralentie a 6 Normal Installation a a 6 Terminal Services Farm Installation 6 MSI Package InstallatiON il men sn nant 7 Creating PDF Documenta 8 PRINCING TO PDF AAA AA AA 8 Converting in a Workroom sisi 8 Drag and Crop into PDFa spea di dl a date 8 Right click a A A a ad daa 9 Manipulate PDA iaa 9 Automate Conversions A A ta 10 Command line conversion sise nesnesnesnesnesnenesnes 10 CUSCOMIZE CONVERSIONS AAA AAA ET EN 10 Using the virtual printer sn wees es ene nent Ai dai 11 AnNa TAO 11 Printing Preferences iia 12 Pr f rences aida AA AAA AAA AAA AAA 14 WORKFOOM aria da 15 HOW It WORKS 1 a algerie 15 QUICK CIA PR IDE BONG Te ON BO td 16 Ek AEAEE ET TE E A E AE eer eecnrshdew deren E pededeer E E 16 TOOMS SES RM GR A A A A AAS 16 A a ent a EA E eat alee aE a a ORAE EA 17 O nn ts re 18 HOW ITIWONKS Er LEE ARE so er A ARR a ec bit AE A Cite EURE ie sae ate Seale 19 Edit Add and Delete Profiles rr nen rennet nent nats 19 Import and Export Profiles Create shortcut ooccccccconconconconcnnnannan narran nan nannannns 21 Convert caes 21 Addiand DEIS ii A 21 TS SA A Ab 23 Environment Variables ica a eta 23 Printing PrEFEFENCOS O A AAA 25 Font Embedding i A eves nn 26 Image COMPFeSSION wavered ae ee ea aa 28 CONVENE TO Serena see
25. Please note that some applications will fill the entire background with white before printing You must use the top layer when printing from these applications or the stamp will be hidden e Group stamps vertically If selected image group will be aligned vertically Default alignment of image group is horizontal e Placement Select a stamp placement on a page By using predefined values you can be sure that the Watermark will be in the exact corner or center of the page no matter what page size will be used If you require more precise placement you can use Manually place the stamp option and then adjust the position using a mouse in the preview pane e Size Drag the slider to set the size of the stamp on the page Resizing will maintain the aspect ratio of the image e Rotation Drag the slider to specify how the stamp image will appear on the page e Opacity The watermark can be transparent to allow other content to be visible through it The greater the percentage of the opacity the more transparent the stamp image How to use a webcam to create a stamp file Click on Use a webcam Write your signature on a piece of white paper and hold it in front of a webcam Click on Capture to snap a picture of your signature Press and hold the left mouse button to select the area around your signature You can apply filters such as Black and White Greyscale BW Contures or Original if you don t want to use filters 5 When you are happy with
26. S Adding security to a PDF document provides powerful encryption password protection options and permission control Encryption level 128 bit AES encryption requires Acrobat 7 or later Password required to open document Type password Confirm password Password required to change permissions and passwords Type password ss Confirm password 7 Allow printing Y Allow changing the document E Allow content copying or extraction 7 Allow adding or changing comments E Allow form field fill in E Allow content accessibility E Allow document assembly Y Allow high resolution printing Encryption level Select an algorithm you want to use By this you also choose the compatibility with specific versions of Adobe Acrobat o 40 bit Encryption compatible with Acrobat 3 x and above It provides the lowest level of security o 128 bit RC4 encryption compatible with Acrobat 5 0 and later It provides a fair level of security o 128 bit AES encryption compatible with Acrobat 7 0 and later It provides an AES encryption algorithm It s more secure than older RC4 o 256 bit AES encryption compatible with Acrobat 9 0 and later It offers the highest level of security known in PDF Revision 6 32000 2 aka PDF 2 0 Password required to open document Anyone that wants to open read the document must know this password Password required to change permissions and passwords Anyone who wants
27. You can add and delete tasks by clicking on the icons on the left Once a task is added to the profile you can configure it in the right window Watermark Stamp Print and E mail task can be added multiple times One of the following tasks is required Save PDF Convert to or E mail Save a profile by clicking on the Back to the main menu icon How to delete a profile Click on the profile you want to delete Click on the Delete selected profile icon A dialog box will appear asking if you really want to delete selected profile Select Yes Your profile will be now deleted PDF Impress 2014 User Manual Page 20 of 60 Import and Export Profiles Create shortcut You can Import and Export profiles by using the Import profile icon on the left side bar You can also create a shortcut on your desktop by clicking Create shortcut Once the desktop shortcut is created you can drag and drop documents to it instead of opening the PDF Impress and drag and drop file into Covert to PDF or Profile O Import profile Import profile Export profile Create shortcut Convert to PDF When you are ready to convert file s select Profile or double click the Profile and then click on Select profile for conversion The Convert to PDF folder will open and allow you to add more files or modify the Profile Any changes will be applied only to the current conversion LS O Standard Convert to PDF E C Users Guest Desktop Test files Bmp
28. anual Page 44 of 60 Extract Pages Easily extract page s from the PDF document and store them into a separate PDF file using this task It can also be used to split a new PDF document into more files and instruct PDF Impress to create multiple PDF files based on your needs with one print process A Extract pages from original file and store them into a new file Select range First page al Save to folder Files x86 BinaryNow PDFImpress 2014 Docs a Default file name extracted_ V Remove extracted pages from original file Split to multiple files based on select range e Select range Specify pages from a PDF file you want to extract You can use predefined values such as First page Last page All pages Even pages Odd pages or you can enter exact numbers to define pages For example 1 3 5 would mean that the first page and then pages 3 4 and 5 will be extracted from new PDF file e Save to folder Click the button to browse your computer and select the folder where the extracted files will be saved You can also use environment path variables e Default file name Define a prefix for a filename Task will create files with a name based on this prefix e Remove extracted pages from original file Once a page is extracted it can be removed from the original file by selecting this checkbox e Split to multiple files based on select range When more than one page will be extracted you can use this checkbox
29. ard for long term preservation archival of electronic documents e If file already exists You can define the content merge of multiple documents o Overwrite the file Will replace the original document with the new PDF document without any warning o Add unique suffix New document will be created with a unique suffix added to the name o Merge before the first page Will merge the new document before the first page in the original document o Merge after the last page Will merge the new document after the last page in the original document PDF Impress 2014 User Manual Page 13 of 60 o Insert on page Will insert the new document on the selected page in the original document e g after cover sheet Preferences This tab uses the values set in the profile s task Printing preferences and by adjusting them you can control page sizes orientation and print resolution of the PDF document Settings Preferences About Paper ae y Orientation Portrait b Print resolution 300 DPI y Paper size Choose the paper size you want from the available sizes provided All supported paper sizes will be listed in the drop down menu This list is based on what is available in your operating system Orientation Choose between portrait and landscape Print Resolution Choose between 72 96 144 300 600 1200 or 2400 DPI The higher the resolution the larger the file size will be PDF Impress 2014 User Manual Page 1
30. ark_rounded png Select Create v Hyperlink http plus google com Inserton First page y Layer Top layer e Group stamps vertically Placement Center of the page v Size 100 Rotation 0 Opacity 0 PDF Impress 2014 User Manual Page 38 of 60 e Stamp Define a location of your stamp image o Select Click the button to browse your computer and select the image file you would like to use as a stamp e g official stamp company logo o Create Select from the pull down menu to create a stamp image file using a webcam typing it in or add social media icon from a library Create v Impress Use a webcam Type my signature Add social media Circled theme Rounded theme a Facebook Squared theme gt ES Twitter Stickytheme gt E Googler Whitetheme gt EJ Linkedin E Pinterest e Hyperlink Define the destination hyperlink for an image inserted into PDF document e g http www yourcompany com or http www facebook com yourcompany e Insert on Specify where the stamp will appear on the document You can use predefined values such as First page Last page All pages Even pages Odd pages or you can enter exact numbers to define pages for example 1 3 5 would mean that the stamp will be applied on the first page and then on pages 3 4 and 5 e Layer Specify whether the stamp will appear above or below the document content
31. ating patterns The ZIP method is lossless which means it will not affect image quality JPEG This method is suitable for moderate sized grayscale and color images JPEG is lossy which means that it removes image data and may reduce image quality but it attempts to do so with minimal loss You can use the JPEG compression bellow to adjust the amount of compression used Low quality means more compression smaller file size Medium quality means good balance between quality and file size We recommend using this option unless you specifically require the smallest file size possible or preserve quality High quality means less compression larger file size CCITT3 This Lossless compression method is suitable for black and white images Group 3 encoding was designed specifically for bi level black and white image data telecommunications CCITT3 2D A more advanced CCITT3 algorithm that achieves a better compression ratio CCITT4 This is a more efficient form of bi level compression that has almost entirely replaced the use of Group 3 in many conventional document image storage systems e Make image grayscale Enable this option to convert all images in created document to grayscale This option may dramatically decrease file size if you know PDF Impress 2014 User Manual Page 28 of 60 that your images are visually grayscale but can be kept stored as color in your original document e Make image negative Sometimes your scann
32. document after the last page in the original document e Insert on page Will insert the new document on the selected page in the original document e g after cover sheet E mail Setting up this task will either launch the Microsoft Outlook email client and attach your PDF document to a new message send an e mail with PDF attachment silently using the Outlook e mail client or send e mail with PDF attachment directly through SMTP server You can choose which option you want by selecting it from the drop down menu PDF Impress 2014 User Manual Page 31 of 60 Setting these options will either launch your default e mail dient and attach your document or send it directly to an SMTP server Method Send directly to SMTP server SA From John Smith To info binarynow com Subject PDF Impress Body PDF is attached to this message Server smtp gmail com Port 465 Login john smith Password e 0 0000e Security SSL X C Send all PDF documents from one conversion batch in a single e mail Send Test E mail e Method PDF Impress supports three methods of sending via e mail o Launch Microsoft Outlook e mail client Launches the Microsoft Outlook e mail client and attaches the PDF document to a new message The user must complete the sending process o Send silently using Outlook e mail client Uses IMAP to control a default e mail client to silently send the e mail with the PDF attachment to the
33. e same location with name that corresponds with profile name For example MyNewProfile will be located at c ProgramData BinaryNow PDFImpress 2014 Profiles MyNewProfile 2pf Customize conversions Easily add PDF output capability to your application PDF Impress supports custom profiles access to task sand printer preferences through Windows registry For more information download PDF Impress Developer Guide from http download binarynow com PDF_Impress_ Developer _Guide pdf PDF Impress 2014 User Manual Page 10 of 60 Using the virtual printer Printing Select Printer h Add Printer PDF impress E Fax Microsoft XPS Document Writer gt Print to file Preferences Find Printer Number of copies 1 Collate 11 22 33 Open a document in your favorite application e g Microsoft Word Click on File and select Print from the drop down menu In the printer dialog box select PDF Impress from the list containing all of the printers installed on your PC 4 If you want to choose a profile for conversion click Preferences You can also choose Paper Size Orientation Print Resolution and you can change the output settings If you don t all the settings will be set to a Standard Profile Click Print The PDF Impress extended Save As dialog will appear In the File name field enter a name for the new PDF file You may select the folder you would like the new file to be saved to by clicking o
34. e your document as JPEG TIFF PNG or HTML5 formats using the Save As option CIO ER Ctri S Save As Save As PDF Save As JPEG Save As TIFF Save As PNG Save As HTML5 Apply Tasks You will need to apply any changes made in the task before you can see them on the left side preview pane by clicking on the Apply task icon on bottom right bar Applied changes are not automatically saved to the PDF document unless you use the Apply task and save document icon on the bottom right bar Separate Apply task and Save Document action icons allow testing a few changes before the final document is saved Note If you do not apply the changes and move to the next task your changes will be lost If you apply multiple changes to the document but do not save your document your changes will be lost if you close PDF Tools or load a new document You can prevent this by using Apply task and save document S Apply task and save document PDF Impress 2014 User Manual Page 36 of 60 Watermark The watermark task allows you to add a watermark to all or selected pages of your document It will identify the content of the document to the reader e g Draft Confidential etc It can be added multiple times with different characteristics You can choose the text you want to apply select a font text orientation visibility and specify where the watermark will appear in the document Add a Watermark to identify the content of
35. eparate thread It may noticeably lower your computer performance o Scan once This option will only scan the source folder one time o Scan every This option will scan the source folder every hours minutes seconds Scan at This option will scan the source folder at the specified time Allowed File Types Contains a list of file types that will be allowed to be converted by the watcher Delimit extensions with a semicolon File types not listed here will be ignored by the server Note A Watcher integrates as shell printing through third party applications Your operating system has to be able to print any of the file formats added into Allowed File Types in watcher If you are not sure if the format is supported simply right click the file and look for the print option Archiving and Error Handling You can choose what to do with a source document once the conversion process successfully creates a PDF document or there is an error and a PDF document is not created This task can be added only once in a watcher Set preferences for archivation and error handling Archive source files Move sourceto folder O Delete source Conversion errors Move source to folder C Users ntb Documents PDFImpressWatcher Error 6 e Archive source files Define what to do with a source file if no error occurred o Move source to folder Move the source document to this folder after conversion Click the button to choose the archive fo
36. er or other input device can produce images that are negative By enabling this option you can control conversion back into normal mode Note If you are not sure which CCITT compression to use for black and white images use CCITT4 Convert To The Convert To task allows exporting selected pages into an image file Choose a default file name the format of your image which pages you want to export and a resolution Export certain pages from the selected document to an image file Convert to folder C Program Files x86 BinaryNow PDFImpress 2014 Docs ss Default file name out_ Output format mer x v multi page TIFF Page range First page gt Resolution 1200 DPI x e Convert to folder Click the button to browse your computer and select the folder where the image files will be saved e Default file name Define a prefix for the filename This task will create files with a name based on this prefix e Output format Select a preferred output format Every selected page will be converted into a single image file e Multi page TIFF If the output format is TIFF you can create a single output file which will include multiple exported pages e Page range Specify the pages from PDF document you want to convert You can use predefined values such as First page Last page All pages Even pages Odd pages or you can enter exact numbers to define pages For example 1 3 5 would mean that the first page and
37. ess Tools Tools allows previewing e mailing and printing the content of the PDF files It also allows adding watermarks stamps attachments document information metadata and apply security encryption and permissions Users can insert remove rotate and extract pages PDF Impress 2014 User Manual Page 16 of 60 optimize PDF and setup page layout PDF documents can also be exported to JPEG TIFF PNG or HTML5 Signature Use the Signature option if you want to digitally sign documents s to ensure the recipient that the PDF document came from you and that you will vouch for the content The PDF document s will be placed in the same folder as the original and the name will added with _signed For example document pdf and document_signed pdf Digital Signature will be loaded from Windows Certificate store and the user can add a digital signature appearance to it Multiple digital signature support is available Digital Signature is described in detail on page 48 PDF Impress 2014 User Manual Page 17 of 60 Profiles This part of the manual will cover configuration options for the conversion Profile selection process and conversion in Convert to PDF folder Profiles allow you to configure PDF Impress to meet your specific needs PDF Impress includes five built in profiles to make PDF creation as simple as possible E Watchers Tools Settings Abou High Quality Print Smallest File Size Confidential Select p
38. file name After conversion open in default PDF Reader y TT Save as PDF A 1b Tf file already exists Overwrite the file Add unique suffix Merge before the first page Merge after the last page Insert on page E PDF Impress 2014 User Manual Page 12 of 60 Select profile From the pull down menu select the profile you want to use for PDF conversion All values in this tab as well as in Preferences tab will be automatically set up based on the selected Profile Any changes in this tab will apply only to the current conversion process Output Define the PDF document location its name and the other options e Save dialog This allows you to disable or enable the Save As dialog window o Use Save As dialog Use the default Windows Save As dialog to allow selection of the output path and file name All other interface features are not accessible through the Save As dialog but are defined by the task itself e g merge options Use extended Save As dialog Use the extended Save As dialog to allow selection of the output path and file name In extended Save As dialog mode you can temporarily change add or delete profile tasks e g Insert Pages All changes made in extended Save As dialog will not be permanently saved into profile preferences If the PDF document already exists on demand merge dialog will show up to allow you to merge the document or overwrite it o Use folder No dialog
39. h profile followed by the list of documents or images to start a conversion When using command line always use s as first parameter It indicates that PDF Impress will operate in silent mode without showing main user interface Here is syntax for a Quick convert qc command line switch pdfimpress exe s qc c test first doc c test second xls Upon the execution of this command listed documents first doc and second xls will be converted using profile set for Quick convert in Settings The conversion will run silently and PDF document will be placed in the same folder as the original and will have the same name as the original but it will maintain the PDF file extension Here is syntax for a conversion with profile pf command line switch pdfimpress exe s pf c ProgramData BinaryNow PDFImpress 2014 Profiles Profiles 2pf c test first txt c test second xls Upon the execution of this command listed documents first doc and second xls will be converted using defined profile Profile5 2pf Warning Do not add space after pf to define profile properly All conversion profiles are stored at this location c ProgramData BinaryNow PDFImpress 2014 Profiles Profile extension is 2pf PDF Impress 2014 comes with five predefined profiles Smallest File Size Profile1 2pf Archive Profile2 2pf Confidential Profile3 2pf High Quality Print Profile4 2pf Standard Profile5 2pf Any custom profiles will be also stored in th
40. inition of the PDF creation process PDF Impress comes with predefined profiles that allow you to create or manipulate PDFs in many ways These profiles can be changed and new profiles can be added for a user with specific requirements System administrator can define own profiles and distribute them to users with a custom created MSI install Printing to PDF Easily create an Adobe PDF from any application that can print using the intuitive PDF Impress virtual printer No other third party application is required to create PDF files with this virtual printer Use a pre defined Profile or edit the Profile when using Extended Save as Dialog and change any of the PDF Impress printer properties to create the PDF document you desire Converting in a Workroom Designed with the familiar File Explorer user interface and functionality Workroom provides easy way to access organize and batch convert documents It allows one click conversion Quick convert or a conversion Convert with profile which allows users to define the conversion process on a fly Users can apply any conversion task Tools directly to single document or to a group of documents PDF document digital signing Signature using digital signature from Windows Certificate store is just a click away This conversion process integrates third party applications shell or OLE printing on the back end see system requirements for more details Drag and drop into PDF PDF Impress supports P
41. lder You can use environment variables o Delete source Delete the source document after a successful conversion PDF Impress 2014 User Manual Page 56 of 60 e Conversion errors Copy the source documents that encounter an error during conversion to this folder Click the button to choose the folder for non converted documents Systray application When you run the Watcher from PDF Impress it will delegate the responsibility to the PDF Impress Watcher Systray application If this application is running you will always be able to access it through Windows Systray It you close it it will disappear from systray and will stop watching folders al a A Watcher waiting Aq III My Invoices waiting All active watchers are listed in the dialog box If you misconfigured your watcher it will not show up e g input folder does not exist You can pause and restart the watcher by clicking on the watcher icon The icons on the right of the progress bar allow direct access to the most recent log file or allow you to open the folder with all of the log files PDF Impress Watcher Systray application is controlled as a Startup Item in system configuration msconfig After restart Watcher will start automatically if it was running when system was shut down PDF Impress 2014 User Manual Page 57 of 60 Settings Settings pane allows you to set global preferences Reset preferences to default Create MSI
42. lete icon or use right click and choose Delete Multi selection is allowed You can also use the Select All command to clean the whole list PDF Impress 2014 User Manual Page 41 of 60 Insert Pages Choose any page s from a PDF document and insert them into newly created PDF You can use this feature to insert standard cover sheet or signature pages to every PDF document you create Insert pages from another PDF file Source file C Users ntb Desktop C_U pdf la Source range First page Insert on Before the first page gt After the last page _ Insert on page e Source file Click the button to browse your computer and select existing PDF file you want to insert into newly created PDF e Source range Select pages from source file you want to insert You can use predefined values such as First page Last page All pages Even pages Odd pages or you can enter exact numbers to define pages For example 1 3 5 would mean that the first page and then pages 3 4 and 5 will be extracted from source file and inserted into new PDF file e Insert on Define where in the new document you want the selected source pages insert to o Before the first page Selected pages from the source document will be inserted before the first page o After the last page Selected pages from the source document will be inserted after the last page o Insert on page Specify the page number where you want to insert selected pages from sou
43. ll be automatically saved PDF Impress 2014 User Manual Page 19 of 60 OL Profile Follow these steps to create a new profile ck on the Add Task icon to add 1 Type name O Add task Icon from file to profile or edit current y dicking on a Taks icon Name will show up under the profile icon 2 Choose icon Pick the icon from provided library or use own design 3 Add tasks You can add or delete tasks by clicking on Add task and Delete task icons on added to profile you can edit it in the right window by clicking on the task icon E mail tasks can be added multiple times One of the following destination tasks Convert To or E mail Background color P Icon EditProfiles png Icon_EditWatcher png Icon from library Profile_Confidential png Profile_Filesize png Profile_PDFA png Profile_Standard png sk_Attachment png Task_DeletePages png Task_DigitalSignature png Task_Email png ractPages png pomper moras gt _Font png sk_InfoDict png sk_InputEmail png sk_InputFolder png sk_InputSettings png ertPages png png timalizer png Task_PageLayout png Task_Palette png A MO MANS Task PrintingPreferences png How to add a profile E DA 5 Right click on the background area in Profiles and select Add a new profile Type name of your new profile This name will show up under the profile icon Choose a background color and icon from the provided library or use your own file
44. mizing Preferences and Tasks page 12 23 Manipulate with PDF Tools page 34 Automate with Watchers page 53 Debug log and default Settings page 58 While this User Manual tries to be as complete and thorough as possible you may want to browse other materials for more information about features of the Portable Document Format PDF At your disposal you have the following additional sources of help PDF Impress online http www binarynow com products pdf impress Tips and trick for PDF conversion http www binarynow com category pdf conversion BinaryNow Technical Support Email support binarynow com Online http www binarynow com PDF Impress 2014 User Manual Page 4 of 60 System Requirements Below are the minimum system requirements for PDF Impress 2014 Operating Systems Windows 8 x86 and x64 Windows 7 x86 and x64 Windows Vista x86 and x64 Windows XP x86 Windows Server 2003 x86 and x64 Windows Server 2008 x86 and x64 Windows Server 2012 x64 Windows Terminal Services Memory and Hard Drive Space 512 MB of RAM 250 MB for installation Workroom Convert to PDF and Watcher Requirements Autodesk AutoCAD 2007 or higher Microsoft Word 2002 2003 2007 2010 or 2013 Microsoft Excel 2002 2003 2007 2010 or 2013 Microsoft PowerPoint 2002 2007 2010 or 2013 Microsoft Visio 2002 2003 2007 2010 or 2013 Microsoft Publisher 2002 2003 2007 2010 or 2013
45. n into it Note When debug log is turned on temporary files will not be deleted after conversions Temporary files are saved in System TEMP folder default C Windows Temp in a format imp tmp Content of these files include a content of the documents you tried to convert and may be required when you contact BinaryNow support department and need conversion troubleshooting assistance PDF Impress 2014 User Manual Page 59 of 60 Languages Select language This pull down menu allows changing language of PDF Impress and PDF Impress Tools user interface In some cases restart of computer is recommended If you do not see your language in pull down menu contact BinaryNow support department Quick Convert You can choose which profile is used for PDF Impress Quick convert PDF Impress Quick convert is used to convert files via windows shell context menu item right click over the supported files in file manager See right click conversions Uninstalling To uninstall PDF Impress do the following Go to Control Panel Then Programs and Uninstall a program Double Click PDF Impress 2014 If asked if you are sure that you want to uninstall PDF Impress 2014 click YES Restart your computer when prompted OT AO al PDF Impress 2014 User Manual Page 60 of 60
46. n you want to create a new profile just right click on background area in Profiles and select Add a new profile PDF Impress 2014 User Manual Page 18 of 60 How it works 1 2 3 4 Double click the Profile you want to use Click on the Add Files icon select the document s you would like to convert and click Open Drag and drop or copy and paste are also supported Click Convert to PDF The extended Save as dialog will appear Depending on the profile the PDF documents may be saved into a pre defined location Click the Save button to save your PDF document Select a profile for conversion PDF Impress supports multiple ways of selecting a Profile Pick the profile which is the most suitable to your personal preference Double click the profile icon Click on the profile icon and then click Select profile for conversion on the left bar Click on the profile icon and then right click and choose Select profile for conversion Drag and drop documents into the profile icon Drag and drop documents into the profile shortcut on the desktop Edit Add and Delete Profiles How to edit a selected profile 1 2 Click on the Edit selected profile icon on the left side bar A selected Profile will open Now you can change the name of the profile its icon and background color You can also add edit and delete tasks here Once you are done click on the Back to the main menu icon The changes you have made wi
47. ne of the predefined locations on the left e g Desktop My Computer or choose the folder by clicking on it 9 Add or delete tasks in the right pane to your liking 10 To create your new PDF document click the Save button A do PDF Impress 2014 User Manual Page 11 of 60 Lookin C Users GuestDesktop test fies i LU My Computer de emi mixed Le fonttest R Guest di Standard 72 4 Desktop stamps signatures eml plain 2 Pdf5 pdf 2 Pdfi pdf E Docx pdf 2 Pdf3 pdf T2 Pdf4 pdf T2 Pdf2 pdf E Documents Filename Tif2 pdf Files of type PDF Files pdf Printing Preferences Font Embedding Image Compression Watermark Stamp Attachments Insert Pages Remove Pages Rotate Pages Extract Pages Optimization Document Information Page Layout Convert To Security Save PDF Digital Signature E mail Print O Save as PDF A ib Open in default PDF Reader Printing Preferences By using Printer Properties Settings you can change the profile used for the PDF conversion process You can also override values defined by the profile and do last minute changes in your conversion process This tab uses values set in profile s task Save PDF Selec profe z Save dialog fuse extended Save As dialog y Save PDF to folder see Default
48. nt are smaller in size but might be a little slower to process e Remove all JavaScript The PDF may contain interactive elements that require JavaScript Don t remove JavaScript if you want such interactivity JavaScript can also be a potential security threat e Remove all bookmarks Bookmarks are used for easier navigation through a PDF file e Remove all attachments Attachments will usually significantly increase the size of your PDF document and can also be a potential security threat e Remove annotations Select all or only specific types of annotations you want to remove from a PDF document PDF Impress 2014 User Manual Page 46 of 60 Document Information PDF document information is metadata that can be used to effectively search and organize PDF documents Search engines commonly use metadata to effectively index a document PDF document information is metadata that can be used to effectively search and organize PDF documents Tite PDF Document Author John Smith Subject PDF Impress Keywords PDF BinaryNow Documents Tools Title Enter the title of this document Author Enter the author s name Subject Enter the subject this document is about Keywords Enter the keywords for this document PDF Impress 2014 User Manual Page 47 of 60 Page Layout This task determines which panes and tabs are displayed in the Adobe Reader application when the PDF document is opened pS
49. pen the PDF document from specific website Write the URL of the PDF document to the address field and press Enter On the right side you can choose a task change its settings and then Apply task to the PDF document A preview of the document will be shown in the left pane Use the Zoom buttons Next page Previous page buttons or hand tool to navigate the document Once you are satisfied with a document changes select Save document If you need help with PDF Impress Tools you can access this PDF Impress 2014 User Manual by pressing F1 key or clicking on the question mark icon in the top right corner Open User Manual in default PDF reader PDF Manipulation PDF Impress Tools can manipulate a single PDF document at a time If you need to manipulate multiple PDF documents use Workroom Convert to PDF or Watcher The following tasks are currently supported by PDF Tools Stamp Watermark Attachment PDF Impress 2014 User Manual Page 35 of 60 Insert pages Remove Pages Rotate Pages Extract Pages Optimize Document Information Page Layout Security Digital Signature and Print Open and Save Documents You can open a PDF document into PDF Impress Tools by clicking on the Load document icon on the top or you can drag and drop the PDF document directly into it E You can save a PDF document by clicking Save Document or by clicking on the Apply task and save document icon In addition to the PDF format you can also sav
50. press can be installed from these MSI packages same way as from EXE by double clicking the file Benefit of using MSI is a custom profile and setting distribution with each install more information is available in Setting Create MSI Package section of this manual PDF Impress 2014 User Manual Page 7 of 60 Creating PDF Documents The Adobe Portable Document Format PDF is regarded as the industry standard for secure and reliable document distribution Organizations from around the world use PDF files to streamline their business processes create a paperless working environment and secure archives of various records PDF Impress can create fully compatible and secure PDF documents viewable by anyone Multiple ways of creating such PDF documents are available PDF Impress installs virtual print driver which allows PDF creation from any application which can print PDF Impress can be also used as a standalone application which allows users to simply access documents through Workroom to create PDF files You can automate your conversion with the built in Watcher or you can integrate PDF Impress into your application using an API described in the PDF Impress Developer Guide Standalone as well as the built in PDF Impress Tools allow extended PDF manipulation more details in the PDF Impress Tools section of this manual When PDF Impress creates PDF documents it uses the settings determined in the Profile The Profile includes a complete def
51. rce file PDF Impress 2014 User Manual Page 42 of 60 Remove Pages Remove Pages task allows automatic page removal from newly created PDF file Remove pages from the file Selectrange First page e Select range Specify pages from the PDF file you want to remove You can use predefined values such as First page Last page All pages Even pages Odd pages or you can enter exact numbers to define pages For example 1 3 5 would mean that the first page and then pages 3 4 and 5 will be removed from the new PDF file PDF Impress 2014 User Manual Page 43 of 60 Rotate Pages Easily rotate individual pages in the PDF document with this task You can select the page range and page orientation type to pick only the pages you want to rotate ES Rotate pages in the PDF document Select range Even pages X Page type Al pages Rotate dockwise 02 x e Select range Select pages from the PDF file you want to rotate You can use predefined values such as First page Last page All pages Even pages Odd pages or you can enter exact numbers to define pages For example 1 3 5 would mean that the first page and then pages 3 4 and 5 will be rotated e Page type Select All pages if you want to apply rotation to every page By selecting Only portrait or Only landscape you define only specific pages to be rotated e Rotate clockwise Choose the angle the pages will be rotated PDF Impress 2014 User M
52. re supported Orientation Choose between portrait and landscape Portrait is the default Print resolution Choose between 72 96 144 300 600 1200 or 2400 DPI The higher the resolution the larger the file size Allow tasks modification in print preferences dialog When this checkmark is selected users will be able to change printing preferences during the print process If the checkmarks is unchecked the user will NOT be able to modify the profile and all PDF output created with such a profile will be created with identical preferences Use source image aspect ratio in image conversion When this checkmark is checked paper size and orientation is ignored during converting image files and the output pdf paper size will use the original image aspect ratio When checkmark is not selected image will be placed into output pdf with defined paper size and orientation Note Maximum 129x129 inches and minimum 0 04x0 04 inches custom paper size is supported Font Embedding Font embedding provides you with complete control over how fonts will be included in the output PDF document Font embedding provides you with complete control over how fonts will be induded in the PDF Font embedding Embed necessary subset Don t embed fonts Al Embed necessary subset A Embed all fonts Font embedding Embedding fonts will result in a larger but more portable PDF file There are three possible options o Don t embed fonts Places
53. rofile for conversion Edit selected profile Create shortcut Import profile e Standard Use this profile to create Adobe PDF documents suitable for reliable viewing and printing of business documents The default settings are Use extended Save As Dialog Open in default PDF Reader 300 DPI ZIP image compression and Embed necessary subset e High Quality Print Use this profile to create very large Adobe PDF documents best suited for high quality printing The following options are different from the Standard profile 2400 DPI and Embed all fonts e Smallest File Size Use this profile to create very small Adobe PDF documents best suited for on screen display e mail and the Internet The following options are different from the Standard profile 96 DPI JPEG image compression Low quality Page content is compressed and any Annotations are removed e Confidential Use this profile to create Adobe PDF documents that contain the text Confidential watermarked on all pages The following options are different from the Standard profile Add Watermark to all pages watermark text Confidential with watermark font size 100px e Archive Use this profile to create Adobe PDF documents that must conform to the PDF A 1b ISO standard for long term preservation archival of electronic documents The following options are different from the Standard profile Adobe PDF A 1b and Embed all fonts More profiles can be created on demand Whe
54. s A nei dene he een ee AA AS A 29 SAVE PD A A AAA 30 EM ii di A diia 31 A RE 33 PDF Impress 2014 User Manual Page 2 of 60 PDF IMPreESS TO Si Rs ea 34 Standalone vS Billie na es 34 PDF Manipulationiic s2sei a Sea Ay eae A ek A aaa aac asa A Vaca 35 Open and Save Documents scene eee eee iniia AENA rn ease nS HSH SHES HESS REESE EES 36 ADDIY Task Sa ia 36 Watermark Sas 37 e CR ct E A E T E E E denn 38 Attachment S nia AAA ORLAN OREN 41 sert ele AAPP parena NN 42 Remove PIES A A OREN 43 Rotate Pages cia A A A A 44 Extract PAG GS ds 45 OPEIMIZALION cd 46 Document Information cceecece cece eee e eee ne rencor rn nn nr EDS rr nr rr rr NANEN AE ANRA 47 Page La Ut se wage ARR A anata ead aaa heats 48 S CCUPILY aiii A La De Se La le D ee data 49 Digital SiQmature sv isa cit e A id 50 PUM NAG RS nes rente da een em den nettes lie 52 Weathers ss en vais ate RS EE os 53 Edit Add and Delete Watchers sssssssserrssssrrrrnresnserrnnnnesnerrennnensrrrennaeserrnan 54 Import Export and Run Watchers tnt nts 54 Watch Fold erin A OSTA 54 TA PUL Settings tas 55 Archiving and Error Handling 56 Systray application nee A Ne nn nn 57 SEMINI ER ida 58 Reset preferences to default iii siisiineenesnesnese 58 Create MSI Package entente iii 58 Show the left MEA Re On a a eee aS ele Sr 59 THEMES ses rihanna en prit Lever eased here emmener hier 59 Enable debugilog nisi eck A die nee Ves men da ent 59 EAN QU AG CS ts ESS as
55. s created o Don t open file Check this option if your do not want to automatically launch a PDF Reader upon completion of the conversion This option is recommended for batch conversion since it will not automatically open your PDF reader with each created PDF document o Open in default PDF reader Check this option to automatically launch the default PDF Reader upon completion of the conversion This allows you to view the converted document right away without having to manually open a PDF reader Adobe Reader or another PDF reader must be installed o Open in PDF Impress Tools Check this option to automatically launch the standalone PDF Impress Tools upon completion of the conversion This also allows you to view the converted document right away without having to manually open PDF reader e Save as PDF A 1b Check this option to make sure that the result will be compliant with PDF A 1b ISO standard for long term preservation archival of electronic documents e 6If file already exists Define the content merge of multiple documents into a single PDF file o Overwrite the file Will replace the original document with the new PDF document without any warning o Add unique suffix A new document will be created with the same name but suffix _1 or higher number will be used e Merge before the first page Will merge the new document before the first page in the original document e Merge after the last page Will merge the new
56. sd2 vsd Psd3 psd Psd2 psd Confidential Files of type All supported file types pdf dwg dws dxf dwt dwf dwfx ani bmp brk cal cut o Signature Quick convert Use Quick convert if you want to convert documents s using profile you have selected for Quick convert in settings The PDF document s will be placed in the same folder as the original and will have the same name as the original but will maintain the PDF file extension This is the fastest one click PDF conversion Convert Use Convert if you want to convert document s with a profile you pick from the profile list Each profile uses the Extended Save As dialog where you will be allowed to edit tasks during the process and choose a location for the converted PDF document s This is the most flexible PDF conversion method Tools Use Tools if you want to manipulate edit PDF document s The PDF document s will be placed in the same folder as the original and the name will include _1 at the end For example document pdf and document_1 pdf If you use Tools on non pdf document s conversion will use a profile you have selected for Quick convert in the settings and add the actual Task you click on The PDF document s will be placed in the same folder as the original and will have the same name as the original but they will maintain the PDF file extension This method allows you to apply any task to any document s without opening them in PDF Impr
57. se this option to test your SMTP server or Outlook client settings Log This task will activate the logging or recording of actions for basic troubleshooting and archiving It is recommended for PDF Impress Watcher use to provide additional journal logging for conversion tracking ES Set a destination folder for log file Log file Log folder C Program Files x86 BinaryNow PDFImpress 20 14 Log Log filename Log Journal Journal folder C Program Files x86 BinaryNow PDFImpress 20 14 Journal Journal filename Journal e Log file Create user friendly HTML format file that records all the actions o Log folder Click the button to browse your computer and select the folder where the log file will be saved You can use environment variables o Log filename Define a prefix for a log file To avoid creating big files log files are created with a date in a name It means that one log file will be created per day e Journal Creates a plain text file that s suitable for automated processing o Journal folder Click the button to browse your computer and select the folder where the journal file will be saved You can use environment variables o Journal filename Define the prefix for a journal file To avoid creating big files journal files are created with a date and a name This means that one journal file will be created per day Note The detailed debug log for use by BinaryNow technical departmen
58. t troubleshooting can be activated in Settings PDF Impress 2014 User Manual Page 33 of 60 PDF Impress Tools Standalone vs Built in Standalone PDF Impress Tools will not only replace Adobe Reader by previewing and printing the content of the PDF files but it also allows adding watermarks stamps attachments document information metadata security encryption and permissions and digital signature Users can insert remove rotate and extract pages optimize PDF and setup page layout PDF documents can also be exported to JPEG TIFF PNG or HTML5 PDF Impress Tools can work as your default PDF reader or it can be started on right click through start up icon or from a PDF Impress Workroom CONDON T OL rs PDF Impress 2013 User Manual PDF Impress 2014 User Manual Page 34 of 60 PDF Impress 2014 also includes built in PDF Tools for quick PDF manipulation without need of running standalone application The look of these PDF Tools is different than the main application but identical functionality is provided for PDF manipulation Add a Watermark to identify the content of the document to the O O E POR Impress_2014 User Manual pdf reader e g Draft Confidential etc Watermark PDF Impress 2013 When you want to manipulate a PDF document click on the Tools icon in the PDF Impress menu Open the PDF document by clicking on the Load icon on the top left bar You can also o
59. t you can add only documents not folders to the list and if you add unsupported files they will not be converted PDF Impress will only convert the documents that can be printed by your operating system If you right click your document in File Explorer and do not see the print option do not copy them into Convert to PDF Such documents can still be converted to PDF when you print them using the PDF Impress printer from the application which created them PDF Impress 2014 User Manual Page 22 of 60 Tasks All configuration options and various printer and conversion engine actions stored in each profile are organized as tasks Some task can be used multiple times e g Watermark Stamp E mail Print others can be used only once and some are mandatory e g Save PDF Convert to or E mail All tasks will be executed during the conversion process Set print preferences Paper size Letter Orientation Portrait ing cki Print resolution 300 DPI on the right Allow tasks modifications in print pi Add task Printing Preferences Font Embedding Image Compression Watermark Stamp Attachments Insert Pages Remove Pages Rotate Pages Extract Pages Optimization Document Information Page Layout Convert To Security Save PDF Digital Signature E mail Print DOBOORBDOSBROSOOSEa amp Log Environment Variables Environment variables are a set of dynamic named
60. tal signature appearance option if you don t want to use digital signature visualization If you want to make your signature more visible do not check this option e Appearance image Define a location of your signature image o Select Click the button to browse your computer and select the signature image file you would like to use as an appearance image o Create Select from pull down to create signature image file using the webcam or typing it in e Size Drag the slider to set the size of the signature image on the page Resizing will maintain the aspect ratio of the signature image e Insert on Specify where the signature image will appear on the document You can use predefined values such as First page Last page or type in the page number e Placement The signature image can be manually placed on the page by dragging it with the mouse or use a predefined page position by selecting an option from the pull down menu e Text You can add text appearance to your signature You can choose from pre defined options or you can create your custom text PDF Impress 2014 User Manual Page 51 of 60 Print PDF Impress Tools allows direct printing of single PDF document You can choose printer set printer preferences select pages you want to print and more This task also allows automated PDF documents printing after the conversion when added to the Profile or Watcher Print to either a physical or a virtual printer
61. the name of the watcher its icon and background color You can also add edit and delete tasks associated with that watcher here 3 Once you are done click on the Back to the main menu icon The changes you made will be automatically saved How to add a watcher Click on the Add a new watcher icon Type the name of your new watcher This name will show up under the watcher icon Choose a background color and icon from the provided library or use your own file You can add and delete tasks by clicking on the icons on the left Once a task is added to the watcher you can configure it in the right window Watermark Stamp and E mail task can be added multiple times One of the following tasks is required Save PDF Convert to or E mail Save a watcher by clicking the back button to go to the main menu SDE How to delete a watcher 1 Click on the watcher you want to delete 2 Click on the Delete selected watcher icon A dialog box will appear asking if you really want to delete the selected watcher 3 Select Yes Your watcher will be deleted Import Export and Run Watchers You can Import and Export watchers by using the Import watcher con in the left side bar Export and Import are used for exchanging watcher definitions across different PDF Impress instances or for backing it up The Run Watchers option will execute the PDF Impress Watcher Systray application which controls the Watchers conversion process Watch Folder
62. values that can be used in almost any task in input fields Environment variables are keywords enclosed between two signs e g VARIABLENAME and are replaced with a true value during a conversion PDF Impress 2014 User Manual Page 23 of 60 PDF Impress supports the following dynamic variables oDATETIME 2007 12 31 23 59 DATE 2007 12 31 TIME 12 00 YEAR 2007 MONTHS 12 DAY 31 HOUR 23 MINUTE 59 SECOND 59 PAGENUM store a current page number in Watermark task TOTALPAGES store a total page number in Watermark task ORIGINALFOLDER store original document path ORIGINALFILENAME store original document name EMAILFROM store e mail sender EMAILTO store e mail recipient EMAILCC store e mail carbon copy recipient EMAILBCC store e mail blind carbon copy recipient EMAILSUBJECT store e mail subject Note The fastest way to use environment variables is to load them from right click context menu Watermark Watermark Undo Ctrl Z Font Redo Ctri Y Cut Ctrl X Insert on Copy Ctrl C Layer Paste Ctrl V Delete Placement Opacity Select All Ctri A Rotation DATETIME ADATE TIME YEAR MONTH DAYA HOUR MINUTE SECOND PAGENUM TOTALPAGES ORIGINALFOLDER ORIGINALFILENAMES EMAILFROM EMAILTO EMAILCC EMAILBCC EMAILSUBJECT Environment Variables gt PDF Impress 2014 User Manual Page 24
63. vious versions Archive Send to gt Cut Copy Create shortcut Delete Rename Properties Manipulate PDF Use PDF Impress Tools to merge split extract insert remove and rotate PDF pages Easily enhance your PDF documents with multiple stamps and or watermarks or even extract the content of the PDF document into graphics files or automatically print it All PDF Impress Tools tasks can be also applied to the conversion profile so user can create the PDF file as desired or later edit it in PDF Impress Tools PDF Impress Tools supports following tasks Stamp Watermark Attachment Insert pages Remove Pages Rotate Pages Extract Pages Optimize Document Information Page Layout Security Digital Signature and Print It can be used as a standalone application aka Adobe Reader style or can be used directly within PDF Impress PDF Impress 2014 User Manual Page 9 of 60 Automate conversions Automate PDF conversion with multiple personal watchers Run watchers continuously periodically at certain times or on demand using the control icon in Windows System Tray Watcher does not use Profiles but allows to create own configuration from individual tasks You can use a pre defined Watcher add your own tasks to it or create a completely new Watcher Multiple Watchers can run simultaneously Command line conversion PDF Impress can be also automated from a command line Just use switches qe Quick convert or pf Conversion wit
64. when printing from these applications or the watermark will be hidden e Placement Select a watermark placement on a page By using predefined values you can be sure that the Watermark will be in the exact corner or center of the page no matter what page size will be used If you require more precise placement you can use the Manually place option and then adjust the position using a mouse in the preview pane e Opacity The watermark can be transparent to allow other content to be visible through it The greater the percentage of the opacity means the more transparent the text e Rotation Drag the slider to specify how the rotated text will appear on the page Stamp Inserting a stamp provides a great way to brand documents with a company logo official stamp or any other image This task can be added multiple times You can select an image from your computer or create it set its layer placement size rotation opacity and a place you want to insert it on Using this task you can use more than one image to make an image group that can be aligned vertically or horizontally Each image can be represented with own hyperlink Using image group with individual hyperlinks will allow inserting social media icons into your PDF documents and each icon will point to its own web site A Inserting a stamp provides a great opportunity to brand documents with a company logo official stamp or any other image O Gi stamps stamps Stamp j00glep_d
65. will appear during conversion and documents will be saved in predefined folder e Save PDF to folder Select the folder where you want to save PDF documents If Save As dialog is on the folder will be used as predefined value in the dialog e Default file name Create a default file name if you desire unified document naming If left blank PDF Impress will use the original file name when possible If Save As dialog is on the default file name will be used as predefined value in the dialog e After conversion You can define action after PDF file is created o Don t open file Check this option if your do not want to automatically launch a PDF reader upon completion of the conversion This option is recommended for batch conversion since it will not automatically open your PDF reader with each created PDF document o Open in default PDF reader Check this option to automatically launch the default PDF reader upon completion of the conversion This allows you to view the converted document right away without having to manually open PDF reader Adobe Reader or another PDF reader must be installed o Open in PDF Impress Tools Check this option to automatically launch the standalone PDF Impress Tools upon completion of the conversion This also allows you to view the converted document right away without having to manually open PDF reader e Save as PDF A 1b Check this option to make sure that result will be compliant with PDF A 1b ISO stand
66. with multiple personal wi Support for ISO 19005 1 PDF A and Terminal Services is provided too This User Manual aims to help you master the main features of PDF Impress installation to using the advanced PDF creation and manipulation features Te manual is structured the wav that a heninner will herame familiar with the he PDF Impress 2014 User Manual Page 40 of 60 Attachments The attachments task provides you with the opportunity to attach other files as PDF page level attachments so the reader can open them while viewing the PDF document A Attach other files as PDF attachments so the reader can open them while viewing the PDF document C Users ntb Desktop test IMAGES CCITT_1 TIF C Users ntb Desktop test IMAGES ExampleGIF gif C Users ntb Desktop test Maximus report 2013 report xlsx C Users ntb Desktop testdocs 00001 gif C Users ntb Desktop testdocs 12324 bmp C Users ntb Desktop testdocs pdf15 pdf C Users ntb Desktop testdocs png5 png C Users ntb Desktop testdocs ppt12 ppt C Users ntb Desktop testdocs rtf7 rtf C Users ntb Desktop testdocs bt bt C Users ntb Desktop testdocs xlsx xlsx C Users ntb Desktop testdocs xml4 xml Use the following options to prepare attachments e Add Click the Add icon or use right click and select Add from menu to select files from your computer you want to attach to PDF document You can select multiple files in one step e Delete To remove files from a prepared list click the De

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