P-CAST user manual - SignIPS media portal
Contents
1. P CAST user manual Chief editors P CAST P CAST Philips cast is internal communication through digital signage within Philips It helps us to touch all our employees in an innovative and sustainable way engage them better and build brand visibility and company pride There are two different user manuals available one for chief editors and one for editors The roles will be explained in chapter one This user manual is meant for chief editors and it helps you finding your way through the system It shows you how we use P CAST within Philips If you have questions after reading this manual you can contact Rogier Guns rogier guns philips com Page 2 Index 8 9 Roles and playlists Getting started with P CAST Types of content How to upload a picture to a Photo pool How to open a playlist P CAST toolbar How to publish a template item on P CAST How to upload a media item to the media pool How to add a media item to your playlist 10 How to add an item with automatic feed to your playlist 11 How to add a Twitter template 12 How to edit or preview an item 13 How to copy paste and share content 14 Some tips Page 4 Page 5 Page 6 Page Page 9 Page 10 Page 12 Page 14 Page 16 Page 1 7 Page 20 Page 21 Page 22 Page 23 Page 3 1 Roles P CAST can be controlled any place anytime anywhere You only need an internet connection Content can be updated by 3 groups of people2. 1 Chief editors A chief editor should always be a communications officer Chief editors can prepare and publish content on P CAST They are responsible for the content on P CAST This user manual is for chief editors 2 Editors Editors can prepare content using the templates from the Corporate pool and save it in their own playlist in the Draft pool When the template is finished they can inform Rogier Guns and let him know in what playlist the template should be displayed They will take care of further steps 3 Employees It is possible to give employees the opportunity to publish short messages on P CAST The employees will be visible with their name so it will be a personal message This can be done via a special group in Connect Us The difference between chief editors and employees is that the first two publish in name of Philips The last group publishes on their own name Playlists There are three different levels of playlists in P CAST As a chief editor you can choose which playlist s you want to display on your P CAST systems Some playlists already exist and you can easily subscribe on them An example is the global playlist By subscribing to this playlist you can be sure that your P CAST TV s always has content to display 1 Global playlist This playlist consists of global Philips content with e g PNN commercial world clocks You can subscribe to this playlist and it will automatically be updated to
3. tool in the tool bar on top of HAGE ic Bec Hil your screen ntent Add PN ae 2 Inthe following screen you can REPE se ect t h e te m p ate of yo u r Select template and news feed Setup schedule Template pool Philips Corporate choice For a news item this can be the News template 3 Then select the feed You can take a look at the available feeds on the system by clicking the arrow on the right If you want a feed that is not in the Feed duration i list contact Rogier Guns Template sound Feed tite V Title visible 4 Itis not possible to preview weiter cancel RSS templates 5 You can add a schedule to your item before you save newsitem 6 Don t forget to save your playlist Add a template with Connect Us feed It is possible to give employees the opportunity to publish short messages on P CAST via Connect Us This is a nice way to make P CAST more interactive and involve employees in the system The message will be published with their own name above it so it s a personal message e The Connect Us template is always linked to one group e The Connect Us group needs to be a new group and needs to contain a description about that the first 120 characters will be directly published on P CAST e The person who posted the message will be visible with his her full name e The social media guidelines are valid on all postings Page 17 e When the syste
4. can also go through step 1 2 and 3 to edit change the template step 1 the text and of photo step 2 or the scheduling step 3 5 Don t forget to save your changes by clicking save page After saving your page don t forget to save you whole playlist before closing Page 21 13 How to copy paste and share content 1 Select the item that you want to copy in your playlist it becomes dark grey 2 Click copy item in the toolbar on top of your screen New edit program playlist SGO see O 08 TOD DACCOS 009 Thumbnail Name Content Duration Copy item arad P CAST Bumper P ye Ne ET Philips Worldtime Andover S o Paulo Eindhoven Bangalore Template Empty BG feed template D Feed Philips myshop Daily offers es ta o proren sha so ee rag opmeet gt lt Eeee ey Sivoo X Template ConnectUS D Feed ConnectUs Did you know Ae One IT Service Desk P CAST ss he Ben i n amp w amp ss amp YO amp Template Philips Shoutout D Feed Philips Shoutout n l je fe fr eee is A Warnings 7 22 73 90 MB Sg 3 Click Paste item KU to paste the item in the same playlist If you want to paste the item in another playlist click copy go to the other playlist and click paste The item will be visible in the other playlist 4 The item will be pasted above the original file Use the arrows Lells to move
5. option to publish the same template twice or more Add a template with Data portal feed Imagine you want to publish vacancies on P CAST The vacancies will be delivered by HR but you don t want to update these vacancies yourself and you don t want your HR colleague to be in your P CAST system For these occasions we have a data portal Your HR colleague can log on to the data portal and fill in the information of the vacancies He she is responsible for the content You only have to publish a Page 18 template with data portal feed in your playlist and the system will automatically and randomly pick vacancies and display them on P CAST There are some concepts with data portal available e g vacancies Shout Out compliments Deal of the Day NL only These are free to use For the development of new concepts we ll have to pay This tutorial explains how to add a template with data portal feed to your playlist For more information about the use of a data portal contact Rogier Guns 1 Click on the Add news item tool in the tool bar on top of your screen Select the Empty BG feed template Choose if you want to use the feed duration or the template duration If it s a short movie select the first one because then the template will be visible as long as the movie is Select the feed you want to use You can add a schedule before you click on save mediaitem
6. question if you want to save the password to your computer It s smart to do this because the password is hard to remember 2 The screen below will show up The left button is the program button This gives you access to the program part of P CAST In the menu that will show up after clicking this button you can upload pictures videos add template items open your playlist etc The right button is the advanced button In the advanced menu you can see the location map where are your players located the machine status monitor machine overview and machine categories very technical ask Rogier for help You won t use this button very often Program What do you want to do L Create new program b View edit existing program Upload program to machine s OP View current machine s program E Upload new media e 5 View edit media pool ae Upload new photo View edit photo pool m 2 m Pee Create QR code Upload new template View edit template pool Advanced What do you want to do Location map _ Machine status monitor gt d Machine overview b Machine categories Page 5 3 Types of content With P CAST you can make two types of content you can publish a media item or a template item A media item can be a video or Photoshop template JPG file The last one is called a media item because the whole template image should be in your playlist f
7. the item up or down in your playlist 5 Don t forget to save your playlist when you re finished G Do you have something that is interesting for all the P CAST users Share it Use the copy paste buttons to copy and paste your item to the Philips Shared pool All the chief editors have access to this playlist so they can copy and paste your item to their playlist When you ve added an interesting item to the shared pool contact Rogier Guns They will inform the P CAST group about the new item via email If we all share content it will take less effort to have a great playlist Page 22 14 Some tips o If you make a mistake with your playlist you can load the playlist history This is very helpful to know as a fallback scenario Go to view edit existing program gt select your playlist gt click Load history and select the playlist you want to load Load playlist Program pool philips IT Hame philips IT global playlist Philips Local IN Bangalore Philips Local IN Bangalore test Philips Local NL Drachten Philips Local NL HTO42 43 45 Philips Local NL HT 42 43 45 Reception K l Delete S F Philips Local US AND 5 Ia M a o Use the pencil button in your toolbar to preview items o Always preview your item before you save it Sometimes the title is truncated when it s too long The system will not notify you when this happens That s why it s very important t
8. the selected item or preview it You can edit the title body text picture template background and scheduling Don t forget to click Save item after editing And after saving your item you have to save your playlist too Set item to normal priority When you click this button after clicking medium high priority you go back to normal priority Set item to medium priority Set item to high priority When you first select the P CAST item you want to edit and then click this button the crown before the item becomes gold This means that this will be the only item displayed The other items in your playlist will be ignored You can use this for example when Frans van Houten is visiting and you want to publish a welcome message between 3 00 and 4 00 pm Edit link for this item When you click this button you can make a link in your virtual player This link will only be visible for the viewers of the virtual player your team not on the TV s Save playlist This is the most important button After everything you changed in you playlist you have to save it If you forget it and close it without saving your work will be gone Load playlist When you are in your playlist and you want to open another playlist you can click load Print playlist With this button you can print your playlist It gives you an overview of the thumbnails info and duration of the items in your playlist Page 11 7 How to publish a t
9. the tweets that contain the r L User Ignore messages to other users J Hashtag Preview feed kn Feed preview Author hie hashtag of your choice E g Sonicare 6 Feed preview will show you the available feeds at that moment 7 Select 3 tweets per page for the best view 8 If you click preview page it will not show the template the same way as it s published on P CAST Your TV s will show the content in the right way 9 In Step 3 you can add a schedule if you want 10 Click save page when it s finished You can copy and paste the Twitter template in your playlist to show 6 or more Twitter feeds Page 20 12 How to edit or preview an item If you made a template item or added a media item to your playlist and saved it you can still edit it It is also possible to preview your items 1 First select the item that you want to edit or preview by clicking on it When it is selected it is darker grey colored 2 Then click on the pencil in your toolbar Newredit program playlist f H fa m i _ 2 i oad joa a os LAL a a DeSShr Z a Le L Ly a H ti Thumbnail Name Content sr2012 teaserva Template Cannectls Title Share ideas for Serious Request Template Connects E Title Special prizes for Serious Request 20111201 kroontjes 3 Inthe next screen you can choose to preview page if you want You
10. your P CAST system Chief editors will always be informed via email when something is added to the global playlist When a new P CAST system will be rolled out it s a good idea to subscribe to this playlist so that the system already has items to display and won t show a black screen 2 Country city sector playlists This playlist consists of content that is country city sector based E g news project information success stories etc Some of these playlists already exist like a Philips IT playlist You can inform via Rogier Guns if there is a playlist available that may be relevant for you It s also possible to make your own playlist for your country city or sector 3 Local playlists i Research shows that people like to see information on P CAST that is close to them waeeeeee That s why a local playlist really adds value to your P CAST system In your local playlist you can publish items about e g local events local project information building related information did you know Connect Us local HR information etc You can manage this playlist yourself e_onneteererent rts ere nf 2 Getting started with P CAST When you want to publish templates video s pictures etc you can use the P CAST CMS Content Management System 1 Goto www philips signips com and login with your username and password It s not possible to change the password After typing it once most likely you will get a popup with the
11. 20 seconds time to read your message Two reasons to keep it short e Title will be truncated when it s too long without a notification e So always preview your item before you save it 5 You have the possibility to add a schedule to your template If you do this the template will automatically be removed from your playlist after the selected time For scheduling go to step 3 Add page to playlist The standard setting is no Step 1 Select template Step 2 Enter content Step 3 Schedule schedule If you click the No schedule Scheduled right tab scheduled you can Current schedule select your date time Start In the bottom of the screen click Add from now to date time or Add from date time to date time Cet Fill in time and date and Add from now to date time PEE aaa then click Add to schedule Add semi daily from time to time You can add more then one Previous step schedule Preview page Save page Cancel J J Pi 6 Click Save page 7 Your template is visible in the playlist 8 Don t forget to save your playlist before closing Page 13 8 How to upload a media item to the media pool A media item can be a video or Photoshop template JPG file that you want to display for 20 seconds Before you can publish a media item in your playlist you have to add it to a media pool 1 2 3 JPG files shoul
12. Add news feed to vill playlist Select template and news feed Setup schedule Template pool Philips Corporate Select a template Empty BG feed template Feed duration Template sound Feed Feed title Philips myshop Daily offers V Title visible Add news item ntent It is not possible to review items with feed Don t forget to save your playlist after saving the template Save newsitem Cancel hs 7 7 Page 19 11 How to add a Twitter template You can show Twitter feeds on your P CAST systems 1 Click on Add twitter item in the toolbar z Fe FIle DE ka Add Twitter item 2 Select the Twitter template in the P h i i DS CO rpo ra te poo Step 1 Select template Step 2 Select content Step 3 Schedule Template pool Philips Corporate 3 Go to Step 2 Select content Nextstep a Preview page Savepage Cancel Y i Y A Y d 4 Title this is the title that will be displayed ina ie eaues Step 1 Select template Step 2 Select content Step 3 Sched above the Twitter tweets Title m Philipsdl on Twitter Twitter 5 Select what you want to be displayed In this example we use PhilipsNL Search type Search for String PhiliosNL and reactions from people to oe ialis PhilipsNL User Postings by PhilipsNL Hashtag When you select this one P CAST will show all
13. a item in the toolbar on top of your screen BPOW COW DZ Select the media pool and category of the media item You can subscribe to the P CAST usergroup update emails via Rogier Guns You will receive emails when a useful media item is uploaded to the media pool This email says in what media pool and category the media item is you will also be informed when a media item of template item is added to the Philips Global playlist when you re subscribed to this playlist Add media to playlist Select media file Setup schedule Media pool Philips Corporate i Previews List Search Category Events v 20111104152704_Philips GL KI Media info Media name 20111104152704_Philips GLOW met ondertiteling Wution 720x576 Duration 114 08s 14 59 MB Sound on Yes 2011 11 07 13 51 30 By Philips IT Linda van Gorp Preview media Save mediaitem Cancel Y 7 d Y d For a preview click Preview media to save Save media item You can choose to add a schedule on top of your screen This is explained in How to publish a template item on P CAST Page 16 10 How to add an item with automatic feed to your playlist It is possible to make an item for P CAST that automatically displays the information that is in a feed These can be 1 RSS feed 2 a Connect Us feed or 3 a data portal feed Add a template with RSS feed 1 Click on the Add news item
14. ate pool Philips Draft Zaj add and the template pool to which you Enter photo name Wa nt to upload it Enter a photo name of The images will be resized to fit the templates your choice Then click upload picture 5 Your picture is uploaded and you can use it in your template Progrent Wheel 36 yt wirt te dp W i Create new program as Upload new photo View edit existing program A 6 View edit Aa mel Upload program to machines ast Creabe QR code op View current machine s program Jas Upload new template 6 Toview or edit the pictures in the photo pool go to the menu and click on View edit photo pool a Fi View edit template pool t ui Upload new media amp a View edit media pool Page 8 5 How to open a playlist 1 Goto www philips signips com and login 2 Click the program button Program Program What do you want to do gh Create new program ae Upload new photo 3 Click View edit existing program i View edit existing omg yo View edit photo pool msm Upload program to machine s a ie Create QR code OP View current machine s program Ay Upload new template s VA View edit template pool H Upload new media View edit media pool Load playlist Program pool Philips Corporate Hame 4 Select your program pool and IT Event playlist playlist and then Load Philips Global pl
15. aylist Philips test playlist Rogier i Cancel The numbers behind your playlist tell you the amount of machines this playlist is on in this case 70 and the amount of media items in this playlist in this case 6 Page 9 6 P CAST toolbar The toolbar can be found on top of your screen after opening your playlist The tools help you to edit your playlist and the items in the playlist TOA DOG DABee M I7 18 6 7 amp F 9 TE L 3 14 15 J6 1 LS LS L i L ko 2 3 Ill kg e Mii 1 Move selected item up Click on the item you want to move up It becomes darker grey Then click this button and the item moves up 2 Move selected item down Click on the item you want to move down It becomes darker grey Then click this button and the item moves down 3 Delete selected item Click on the item you want to delete It becomes darker grey Then click on the delete button and the item will be deleted 4 Delete all items By clicking this button all the items in you playlist will be deleted 5 Delete all but selected item Select the item you don t want to delete by clicking them They will be darker grey Then click this button and all the items will be deleted except the selected item 6 Add media item With this button you can add a media item A media item can be a video or Photoshop template JPG file The last one is called a media item because the whole template should be in your playl
16. d have a resolution of 1360x768 Video should not be longer than one minute and can be either WMV or MPEG Ideal resolution is 1360x768 but it can be converted by the system which will result in black frames Click upload new media Click Browse and select the media item you want to add Select the media pool and media category to which you want to upload the media item to Frogren Whe 2 Create new program i View edit existing program Upload program to machine s View current machine s program a Upload new template a as Upload new photo e View edit photo pool e aE Create OR code oe j View edit template pool r d J3 Upload new sia Se e 3 View edit media pool Upload media to mediapool Select a file to upload Browse jos Enter media name Select media pool Philips Corporate Enter media category Existing categories bumpers Events Internalcampaigns Internalvideo local events Enter new category Always check the output of the mediaconverter before uploading it to your machines Resolution Background color When the file doesn t fit the screen Please select a file to upload Select a file to upload Y Browse Enter media name Select media pool Philips Corporate Enter media category Existing categories bumpers Eve InternaMempaigns Internalvid o local events Enter new category Always check the output
17. e s Create QR code OP View current machine s program Upload new template View edit MO a T Upload new media e a Page 6 i View edit media Pool 4 How to upload a picture to a photo pool If you want to make a template item for P CAST you have the choice to use the template as it is or you can add your own picture To make a template with a picture like you see in the below picture you have to upload the picture to the system first before you can use it in your template item If you want to use a standard template item without your own picture go to the next chapter PHILIPS Circus Renz Saturday 19th November 201 1 20 00 hrs Circus Renz at Aqua Best Special Philips pnce 7 50 incl popcorn chips To order tickets please mail ticketoffice philips com 1 Goto www philips signips com and login 2 Click the program button Program Sirah Pregraen What da yaa wart to dor x Er Create new progranm aan Upload ko i View edit existing program View edit photo pool f m f Upload program to machines 7 at Create OR code Ob View current machine s program fa Upload new template 4 View edit template pool 3 Click upload new photo 2 al Upload new media ing View edit media pool Page 7 Upload picture to the pool x elect a file to upload r Prowse 4 Click Browse select the photo you want to a aaa oe N Select templ
18. emplate item on P CAST 1 Click Add template item in the toolbar on top of your screen Add page to playlist Step 1 Select template Step 2 Enter content Step 3 Schedule Template pool philips Corporate Select a template 2 Select a template pool and pick the template you want to use Accelerate I l Select page duration Enable template sound e 15 seconds v Nextstep j Preview page Save page Cancel T J J J 4 Select page duration 3 Media duration should be 20 seconds x Template Preview page Y 4 Goto step 2 You see some tabs The ones you will use most are Add page to playlist Step 1 Select template Step 2 Enter content Step 3 Schedule Text whe n you wa nt to use the Title template with only text Type your title here Select content type Photo Photo and text Gallery Text size Medium v Center text Body add your own picture to the Type your bodytext here Photo and text when you want to template and your own text Text size is Medium It is very important to check if the screens will display your template nana item properly Use the preview Previous step Preview page Save page Cancel y page button for this Page 12 e There is no spelling check on P CAST e The more text you type the smaller the text will get And people have only
19. ist for 20 seconds And in that way it s kind of a short video Before you can publish a media item in your playlist you have to add it to the media pool For explanation see chapter 9 7 Add template item A template item is an easy way to make a P CAST item that is in line with the Philips guidelines A template is a background and you can add your own text and picture The system contains different templates with themes like news sustainability NPS calamities Connect us and more There are also empty templates that you can use For explanation see chapter 12 8 Add news item Use this button to add an item with automatic feed This can be an RSS feed RSS is a way to easily distribute a list of headlines news or content to P CAST or it can be a Connect Us feed or a Data portal feed for explanation see chapter 10 9 Add Twitter item 10 Copy item Select the item you want to copy in your playlist It becomes darker grey Then click this button and the item is copied for explanation see chapter 22 11 Paste item Page 10 12 13 14 15 16 17 18 19 To paste the copied item click the paste button After pasting it you can change the location by clicking the arrows button 1 and 2 for explanation see chapter 22 Edit item also for previewing items Select an item that you want to edit by clicking on it It will become darker grey Click the edit button to edit
20. m is abused the communications officer can delete the message e The Connect Us name needs to be published in the title of the template For example You on TV HTC ConnectUs VB etc e You have to realize that you need to launch this new service to make it work Tell employees how it works and ask them to use it e f you made the new Connect Us group contact Rogier Guns to add the feed to the P CAST system e On request you can do other interacting things via Connect Us like votings and polls etc There are costs associated with these things 1 Before you can add the template you have to make your own group in Connect Us When you did that contact Rogier Guns so he can help you with the feed in P CAST When this is done go to step 2 2 Click on the Add news item tool in the tool bar on top of your screen Add news feed to playlist 3 Select the Connect Us template in the Select template and news feed Setup schedule te m p ate poo Template pool Philips Corporate 4 Select your Feed 5 Adda schedule if you want ConnectUS 6 Itis not possible to review items with g feed Feed duration fiseconds v Template sound Feed 3 tUS Philips Nederland Group i itle visible 7 Save newsitem Save newsitem Cancel Y A ks i oe Save playlist The system will automatically display the first 120 characters of the last 6 messages posted on Connect Us It s an
21. o review all the items before you save them o You can make screenshot Print Screen for review Nice way to show people how their message will look like o It is possible to see your playlist on your laptop the same way it looks like on your TV s This is for review purposes only There is one virtual playlist per location available Ask Rogier Guns Page 23
22. of the mediaconverter before uploading it to your machines Resolution Background color aspect rati Please select a file to upload Page 14 Always check the output of the mediaconverter before uploading it to your machines 4 Resolution is standard 1360 x 768 Select Resolution 1360 x 768 background color and media duration 20 rane a When the file doesr INQ aspect ratio this colo i El sec And then click upload media file Image settings Media duration A 5 Your media item is added to the queue The files go through the media converter Especially with big files like movies it can take some time When a file is processed in the media converter you can see it at the upper right corner The green dot will be a grey rectangle When you click on it you can see the status of your media item 2 Create new program ane Upload new photo 6 When the media item is uploaded you can View edit existing program ye View edit photo pool re Pom gt find it in your media pool Click on View edit EO aoe Create OR code media pool to see it 2 View current machine s program fa Upload new ternplate v View edit template pool e psa Upload new media h 5 View edit media ae Page 15 9 How to add a media item to your playlist 1 2 4 5 To add a media item open your playlist Click Add medi
23. or 20 seconds In that way it s like a short video of 20 seconds Before you can publish a media item in your playlist you have to add it to the media pool You learn this is next chapters A template items is an easy way to make a P CAST item that is in line with the Philips guidelines A template is a background and you can add your own text and picture The system contains different templates with themes like news sustainability NPS calamities Connect us and more There are also empty templates that you can use The template items are always regarding guidelines with the right font and colors and the Philips logo is included Here is an example of a template item without a picture and with a picture It s your choice if you want to use a picture in your template PHILIPS PHILIPS Circus Renz ecial Philips pnce 7 50 it If you go to the program menu you can have a look at the available media items via view edit media pool If you click on view edit template pool you get an overview of the available templates And when you go to view edit photo pool you see the available photos that you can add to template items It s possible to add your own media item or photo This is explained in the next chapters Program What do you want to do L Create new program A Upload new photo i View edit existing program View edit M T mm Upload program to machin
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