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WLC User Manual April 2010v320100426094748

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1. B Intornal loaning L d d LU DU L n BAB Spocialirt cloaning L U LU U LU LU i a 3MAEnomaluerka eloaning L L 4 L i U L i i L i L a Tatal far 2 1 Cleaning Carty A dg 1456 140 09 131312691226 NSO S 6 we 1 u MUN Carty Mul L i LU U 4 U 4 LU U L RL Wator and drainage L L i D LU L i L i L u Tatal far 3 2 Utilitior Curr 4 LJ LJ 4 LJ 4 LJ LJ I 3 3 Adminictrativo Corte 3 3 1Praporty Manaqomont L d i U i U 4 4 L u 33 Staff onqaqodinzorvicing tho building 4 U LU 1 LU U 1 LU U LU bu 333 Warto manqimenHirpanad L L d d i L LU U L LU L u Tatal far 3 3 Adminirtrative Carts 4 L LJ 4 L LJ LJ L 4 LJ 4 LU u 3 4Qverhoade Carty L U LU U LU U LU 3 5 Taxos it applicablo LU L 4 i d U L i L 4 LU L hl 3 liom Dofinablo Curt LU L U L LU U L LU LU L DU L X Tutal far 3 0 Oporatimn Curt A dg 5 14071359 A33 AAA AE NESO 1M5 5 16 we R 3 Occupancy cartr 4 Intornal mavor churn L 4 L i L i i L i L E AM Laundey 4 4 L 4 L 4 LU L 4 L lind L i LU U 4 U LU L E 4A2Oecupior s Furniture fittings and oquipmont FFE L i L D L D i i i 413intornal plants andlandreaping L 4 LU LU L LU i i LU L E AM Stationary ond roprngraphicr t L d i LU 0 D L AlS Porton L 1 LU LU U 4 U 4 AM Car parking chargor L L 4 L i i L i L LU L 4 447 Cliont definablo carr
2. e Selecting items on the WBS CBS and dragging these whilst holding down the left mouse button into the new position e Select the items and either copy or cut select from menu toolbar or right click and paste into the new location Saving as a template The Save As Template is a standardised file type used as a pre formatted example on which to base other files To save a standard template e SelectFile from the main menu then from the drop down menu f Click Save As Template and insert the file name This option allows a template of the project to be saved 27 WLC Evaluator User Manual WLC Software Ltd 3 10 7 3 10 8 This can be particularly useful for recording specifically designed Work Breakdown Structures perhaps for similar buildings within the same scheme Example WLC Evaluator project files An example file is supplied with WLC Evaluator and can be accessed from the help menu This example examines a window example Assigning cost types It is possible to user define where costs of a particular type are stored within the cost breakdown structure To do this build the cost breakdown structure as shown in section 3 6 Then on each of the elements within the cost breakdown structure you must assign the type of cost Costs must be assigned to one of the nine cost types Construction Maintenance Operation Occupancy End of life Non construction Income Externalities Other To assign a cost right
3. WLC WLC EVALUATOR Whole Life Cost Evaluator WLC Evaluator user manual WLC Software Ltd Dundee University Incubator James Lindsay Place Dundee DD1 4HN 44 0 1382 224 304 enquiries wlcsoftware com April 2010 revision 1 0 WLC SOFTWARE LTD WLC Software Ltd is registered in Scotland as company SC354302 registered office 14 City Quay Dundee DD1 3JA Copyright Whole Life Consultants Limited 2010 WLC Evaluator User Manual WLC Software Ltd Table of Contents Page Number 1 Part 1 Introduction to WLC Evaluator cccccsccssseeeeseeeeeeeeseeeeneeeeeeeeeeseaeseseeeeeseeeseeeseseaeenseeeeeees 1 1 1 Intcoductionzs 5 re eee cate nee t cete e E recopier datu es 1 12 gt WEG Calculations cerise cete acceptae dieat ap seras tete nly eee E nee des aD Rege 1 1 2 1 Net present valuen tonnen eet Leiden en ae 2 1 2 2 Sensitivity analysis sci ave ee det eee Te ded he het Ve Dada pace e ne eaque 2 1 2 3 Use of the tool aet deceret ned te dene een ps 2 1 9 OuIComeS zen cited edt ere ato deiade Matin tena f de vend ate iet 2 2 Part 2 User Interface e ceci caeterae ere rade Ea raa ae eDei 4 2 1 Installing WEC Evaluator niise nre ee Ett Pet qo Be a ER 4 2 1 1 Operating system requirements nnns 4 2 1 2 Installations euidenter bee ER rd eg ERU ea i Lie fu ee rudn 4 2 2 Starting a new project ined ee ce e inet teet do eed Dec e See LLL eL n ee Dona 4 2 9 Menu
4. o e Wim lt av stairs _ Whole Life Cost cumulative discounted at 3 5 to 2010 12 500 UI 2E External walls 12 000 11 500 4 JI 2F Windows and External Doors Uli 2G Internal Walls and Partitions Total Cost UI 2H Internal Doors l 3 3 Finishes DW 7 Preliminaries Ji 8 contingencies 2012 2014 2016 2018 2020 2022 2024 2026 2028 2030 2032 2034 2036 2038 204 Br 9 Contractor s Design Fees Period beginning ost Breakdown Structure aluminium softwood uPvc File Edit View Insert Help PARZ 9B o He Me 18 9 Qo a tll X oS DD 20 Stairs Whole Life Cost cumulative discounted at 3 5 to 2010 Uli 2E Eternal walls 4 Ji 2F Windows and External Doors 5 LIT E c Softwood i pe lI 2G Internal Walls and Partitions BW 2H Internal Doors E Dr 3 Finishes Jii 4 Fittings Jii 5 services i 6 Eternal works Jl 7 Preliminaries i 8 Contingencies Ji 9 Contractor s Design Fees ost Breakdown Structure Aluminium 34 Softwood 33 9 UPVC 34 EX Figure 19 WLC data displayed as a table of values Include all costs on graph Include all costs on graph allows the user to view and compare multiple costs on the same graph i e multiple element costs multiple life cycle cost categories multiple project phases Cumulative view The cumulative graph illustrates the sum of all the costs to a particular point in time Step 9 Crea
5. oof Unit of measurement pes Description ternal walls Task Frequency Life Expectancy Period to first instance l indows and External Doors YEARS P Aluminium Whole Life Cost cumulative undiscounted P Softwood WP Softwood construction cost Mp Softwood major replacement cost p Softwood minor replacement cost 0 2012 2014 2016 2018 2020 2022 2024 2026 2028 Period beginning Softwood minor replacement oost Figure 16 Softwood windows minor replacement cost displayed as a line graph 2030 2032 2034 2036 2038 p Softwood unscheduled cost p Softwood operational cost The Cost Data window will appear at the top of the screen with the selected viewing option at the bottom of the screen By holding down the control key and clicking on the new item simultaneously the graph will fill the whole screen Alternatively clicking and dragging the frame around the graph will enlarge the display Comparisons of the different types of costs associated with your cost analysis can be displayed by holding down the control key and clicking on the costs to be compared The costs associated with elements can be displayed in various different formats some examples of these are illustrated in Figure 17 Figure 18 and Figure 19 NLC Eval File Edit View Insert Project Help Em 4 i gt a Be fo EUER ex B ct ES IS um dp ES mm yeu Whole Life Cost cumulative undiscounted c i operation
6. amp toolbar i5 cor deu Ede a tea eet reote tea dme 5 2 4 The work breakdown structure and cost breakdown structure esseeeees 7 2 5 Filecemanagement 4i aan ate ein ta at ge ie E S Cati ei d v 7 2 6 WEG Evaluator projectfiles ete e dade tenete ede d d ee tees 7 3 Part 3 How to Get started with WLC Evaluator eren 8 3 1 Step 1 Starting WLC Evaluator sssssssssssssseee eee 8 3 2 Step 2 Creating or opening a project file in WLC Evaluator sseeeee 8 3 3 Step 3 Setting the project information ssssssssssseeenennneneen nens 9 3 4 Step 4 Defining project settings seesssssssssssseeeeenen eene entente nnne nent 9 3 5 Step 5 Create the Work Breakdown Structure WBS sse 10 3 5 1 Adding elements and sub elements to the WBS ssssessssseenee 11 3 5 2 Creating item data for an element or sub element sssssssessses 11 3 5 8 Moving elements or sub element within the WBS sssssssseeeee 12 3 5 4 Deleting elements or sub elements from the WBS sss 12 3 5 5 Item data notes ite ooi en Oe ORO IP DR OR DRE aaa 12 3 5 6 ltem data hlstory i oie Eie RUE ED Urn E 12 3 6 Step 6 Creating the cost breakdown structure see 13 34 Step 7 Assignihg COSIS sical eh
7. All files in WLC Evaluator have properties associated with them The properties or project information comprises the specific project details for your whole life cost analysis To input project information e Select Project from the main menu then from the drop down menu e Click Information to bring up the information window with the following input options Select one of the information options and insert text relating to the analysis This will give a display as illustrated in Figure 4 The opportunities to record data are below Information Data stored Software user information User name Position Address Client information Organisation name Organisation type Organisation address and Contact name Project information Project name Project type Project phase Location Type of contract Contract period and Project capacity Building information Building type Form of construction Function of the building Number of storeys Gross internal floor area Net floor area Site information Site condition Accessibility to the site unsaved project WLC Evaluator ci ss File Edit View Insert Project Help PEEL 9 J f x go C o e WmBge USlI Work Breakdown Structure Welcome to the trial version of Whole Life Cost Evaluator a tool for calculating the whole life and life cycle costs of any built asset Cl 1 Substructure c memi poe Wie Doa TEE Software User Information User name mes 2010 andisl
8. Estimate the percentage of elements affected e g scheduled replacement of light fittings Cost This is the cost of the item Percentage of elements affected Probability of this cost applying Pricing method Contains various pricing methods to calculate the cost of a task that can WLC Software Ltd year your task will occur Input the percentage of elements affected by this task Input the percentage of likelihood or chance of this task happening Input the pricing method used for the task by selecting it from the dropdown menu i Custom Equation see section 3 10 3 be selected from a drop down menu ii Percentage of construction cost iii Labour Plant Materials iv Fixed unit rate a value which is per unit of measurement The cost of the task based on the total cost for the task No user input required Present cost 3 7 1 Cost data notes The notes tab within the Cost Data window allows the user to input notes relating to the cost data of their task For example this may be the source of the cost data This is illustrated in Figure 14 File Edit View Insert Project Help Aes ff X gu i Pla e Ey iz A suspended Floors any type Cost data Notes History Specification of roof e EL Ult 2 superstructure OI 2A Frame I 28 Upper Floors DW 2c Root ZPD aluminium bob gutter PD Concrete roof treated ADD Eaves and soffit construction cec ADD caves con
9. Fascia detailing insulated larch untreated over300mm grith 22 95 2 Superstructure 2CRoof Fascia detailing insulated larch untreated over 300mm grith 22 95 2 Superstructure 2C Roof Pitched roof standing seam stainless steel roof 9 50 2 Superstructure 2C Roof Plywood roof decking over 300mm grith 2 48 2 Superstructure 2C Roof Plywood roof decking over 300mm grith 12 48 2 Superstructure 2C Roof Rainwater pipes aluminium 292 Resecu 69 Eaves and soffit construction cedar fittings Eaves construction lead flashings Fascia detailing insulated larch untreated over 300mm gi Fascia detailing insulated larch untreated over 300mm gi Pitched roof standing seam stainless steel roof Plywood roof decking over 300mm grith Plywood roof decking over 300mm grith Rainwater pipes aluminium 2 Superstructure 2C Roof Rainwater pipes aluminium 292 Resecu 69 Rainwater pipes aluminium Rainwater pipes aluminium Ridge construction cedar fittings Roof 2 Superstructure 2C Roof Rainwater pipes aluminium 26 69 2 Superstructure 2C Roof Ridge construction cedar fittings B 106 2 Superstructure 2C Roof Roof 268 1 3323233333333 32322 3 2 2 2 Superstructure 2C Roof Roof edge protection fall arrest installation z a Nr Roof edge protection fall arrest installation 2 Superstructure 2C Roof Roof structure structural any size and type 5 1 Nr Roof structure structural any size and type m Roof structure structural roof area 2 Superstructure 2
10. Jan2014 Jan2015 Jan2016 J BW 2c Root Work Breakdown Structure 4 650 947 197 598 192 566 204826 181 397 180310 220 415 1 ll 2D stairs Ul 2E External walls Lll 2F Windows and External Doors Ll 2G Internal Walls and Partitions BW 2H Interna Doors DW 3 Finishes STB 4 Fittinas Figure 6 Adding elements and sub elements Creating item data for an element or sub element When a new element or sub element has been named the item data window opens as illustrated in Figure 7 below and details of the element can be inputted including the a Quantity or Amount the total quantity or amount of the element within the analysis The total quantity or amount may be typed in or adjusted with use of the lv arrow keys b Unit of Measurement this may be selected from the drop down menu of mm m m m3 number nr tonnes t item prime cost sum pc sum provisional sum prov sum hours h or overwritten as another unit of measurement These are pre defined but users can specify any units they wish 11 WLC Evaluator User Manual WLC Software Ltd 3 5 3 3 5 4 3 5 5 3 5 6 c Code this can be used as the user s own coding system a BQ Bill of Quantities reference NBS National Building Specification coding or SMM7 Standard Method of Measurement reference coding d Description the software user may insert a description of the element eg materials specification manufacturer name etc
11. at 3 5 to 2010 BW 40 Occupancy costs 3 8 Br 50 End of life costs al e T m E E i BB coiocoisiudontods 2012 204 206 208 2020 2022 2024 2026 2028 2030 2032 2034 Period beginning D 70 Income E Work Breakdown Structure DW 80 Externalities s aaa Figure 3 WLC Evaluator opening Screen Note this window may differ slightly due to your operating system Step 2 Creating or opening a project file in WLC Evaluator The second step to performing a whole life cost analysis is to create a WLC Evaluator project file The default unsaved file which opens is aligned to BS ISO 15668 5 To create a WLC Evaluator project file e Select File from the main menu then from the drop down menu e Click New for a new file Opening a WLC Project File To open a project file in WLC Evaluator e Click File from the main menu then from the drop down menu e Click Open for a previously saved version When the Open dialogue box appears select the document in the File name box and then choose the Open button or simply double click the name of the document To quickly open one of the last projects you worked on e Click File from the main menu then from the drop down menu e Click Open Recent Then double click the name of the project 8 WLC Evaluator User Manual WLC Software Ltd 3 3 3 4 Step 3 Setting the project information
12. click on the cost and select Assign Cost Types You can then select the cost type that you wish that cost to be assigned to When you insert a new cost to the work breakdown structure and select the cost type and the element you recently assigned This will put the cost into the WBS and the corresponding element of the CBS When adding costs to the CBS directly there is only the option of the nine costs above as the position in the structure is already selected Costs need only be assigned once and are stored in the project file The project can then be saved as a template for future use 28 WLC Evaluator User Manual WLC Software Ltd PART 4 WHERE TO FIND HELP 4 1 4 2 4 3 4 4 There are various sources of assistance when using WLC Evaluator In the first instance the easiest source of reference is the WLC Evaluator help file The following is a brief description of how to access the WLC Evaluator help file Online help The WLC Evaluator help file can be accessed by selecting the Help drop down menu The Whole Life Cost Evaluator User Manual can be viewed in a separate window When help is selected by selecting About WLC Evaluator from the Help menu information relating to the software version and build can be viewed Clicking on support information opens a direct link to the support pages for Whole Life Consultants Ltd For more details about searching for help refer to the section titled Using Search Get an
13. illustrating relative magnitudes or frequencies A schedule of planned maintenance actions aimed at the prevention of breakdowns and failure of equipment or components before it actually occurs Items of an organisational and general nature which affect the cost of the works but which are not restricted to any particular works section The cost of the task based on the present day value The method of pricing used for pricing this task This function allows the user to print the project This function allows the user to preview the selected option before printing The likelihood or chance of this cost applying Typically an initial budget cost analysis will be based on the functional unit e g cost per bed or total area of the asset e g in cost per square metres or on the number of persons accommodated e g in a school prison or office With more time the LCC cost model can be calculated in the form of an elemental level analysis using an integrated life cycle cost structure which will improve the accuracy of the estimating The main storage areas for all data pertaining to an analysis or project Project details e g project name project type project phase location type of contract contract period and project capacity 33 WLC Evaluator User Manual Project settings Quantity or amount Redo Rename Revenue Reverse Save Save as Save as template Services Site information Software user infor
14. in the particular phase of the cost breakdown structure e g construction Therefore it is possible to see costs aggregated together by either element or by phase It is possible to add costs to the cost breakdown structure but these will not be reflected in the work breakdown structure This may be because for example income does not appear in the physical breakdown of costs Where a cost appears in the WBS and the CBS changes to one will be reflected in the other If you are starting from a blank project not based on ISO 15686 5 it is possible to define where costs for a particular phase are recorded For more information please see section 3 6 File management Like standard windows applications the WLC Evaluator project files are managed by using the File option on the main menu The File option includes the ability to create new files open existing files save files save files as different names and save a file as a template for future projects WLC Evaluator project files Project Files in WLC Evaluator are the main storage areas for all data pertaining to analyses WLC Evaluator User Manual WLC Software Ltd PART 3 HOW TO GET STARTED WITH WLC EVALUATOR 3 1 3 2 The following step by step outline describes how a WLC analysis is performed using WLC Evaluator Step 1 Starting WLC Evaluator The first step to performing a Whole Life Cost or Life Cycle Cost analysis is to start WLC Evaluator To start WLC
15. online demonstration It is possible to arrange an online demonstration to resolve any issues you are having with the application or to introduce you to it Please email us at support wicsoftware com for more details Contacting WLC Evaluator technical support Further to the information contained in this document the WLC Evaluator Technical Support Department can be contacted at WLC Software Limited Dundee University Incubator James Lindsay Place Dundee DD1 5JJ United Kingdom Phone Fax Number 44 0 1382 224304 Our Home Page http www wicsoftware com WLCE Support E Mail support 2wlcsoftware com When contacting Technical Support please ensure that the following information is available e Product version number found by choosing Help gt About WLC Evaluator from the main menu in WLC Evaluator e The type of computer hardware you are using e The version of your operating system e Exact wording of any messages that appear on your screen References BS ISO 15686 5 2008 Building and constructed assets Service life planning Part 5 life cycle costing BSI London BSI 2008 Standardized Method of Life Cycle Costing for Construction Procurement BSI London 29 WLC Evaluator User Manual WLC Software Ltd APPENDIX A WLC EVALUATOR GLOSSARY OF TERMS ABBREVIATIONS AND DEFINITIONS About WLC evaluator Bar chart or bar graph Base year of analysis Bill of quantities BoQ Blank project Bu
16. C Roof Roof structure structural roof area 6 147 4 m D Figure 23 Importing from a spreadsheet If no data exists for a particular column then this column should be left blank Repeat these steps until every task has been entered within your spreadsheet then when your spreadsheet is complete Select File from the main menu then from the drop down menu Click Import this opens the Excel Import window In the import window select the file name to import Click Open to open the Import From Spreadsheet window Click on the Import From Sheet dropdown menu and select the sheet number of the Excel spreadsheet to import as shown in Figure 23 Selecting the sheet imports the data from the Excel spreadsheet into the import from spreadsheet window Skip this many rows is an option within the import from spreadsheet window which allows rows to be excluded at the top of your spreadsheet that are not required to be transferred to the WLC analysis These rows may contain a title bar or column headings for the spreadsheet which should not be imported Clicking OK imports the whole of the data within the Excel worksheet into the WLC Evaluator file Organising the structure Use normal windows drag and drop operations to organise the WBS and CBS structures The Work Breakdown Structure and Cost Breakdown Structures can also be organised alphabetically or re ordered by reversing the structure from top to bottom or bottom to top To
17. E School 1 Examplewle WIE 5 Edit View Insert Project Help X 2B 2 oe ga iz i8 T a e W EXS Ul 50 Management of the Commissioning of Se Item data Notes History Quantity or amount 1 000 DW 5A Sanitary Appliances Unit of measurement nr A drinking fountains stainless steel Code 144 A Sanitary appliances Stailess steel sink AE sanitary fittings generally 408 Sanitary fittings any type Description 40 Showers shover tray AE Showers shower curtain e Showers shower head Whole Life Cost discounted at 3 5 to 2010 a Name Jan 2010 Jan2011 Jan2012 Jan2013 Jan2014 Jan201 eN Showers thermostatic control Drinking fountains stainless steel 0 43 42 40 39 42 ADD Sinks china wash hand basins GBD Sinks cleaners Belfast sink GD sinks stainless steel single bowl single MED we accessories low level cistern MP we pan viterous china MP we suites D Figure 7 Creating item data for elements and sub elements The items in the WBS are displayed in a hierarchical format The top level of the WBS is elements and all levels of indenture in the WBS are sub elements that are shown as branches of these elements Any item in the WBS can be expanded or collapsed When a branch is expanded items beneath it are displayed and when a branch is collapsed only that level is displayed Any portion of a WBS can be collapsed or expanded by double clicking on the element this will expa
18. Evaluator select WLC Evaluator from the Start Menu This will give you a display as illustrated in Figure 3 net pe TT TT cb et File Edit View Insert Project Help BEL 4 j f x iz i80 gt jal Irae BEZ m Aol sS T usum RSCG z 4 may not be used for commercial purposes DW Work Breakdown Structure DW 1 substructure Getting started Ul 2 Superstructure To get started and explore the features of Whole Life Cost Evaluator an example file can be accessed fromthe help menu Alternatively begin to insert elements sub elements and costs into the new file DW 3 Finishes which has opened Visit the help menu for more information DW 4 Fittings We can also arrange a free brief online introductory training session Please call 44 0 1382 224 304 Bh 5 services or email enquiriesciwlcsoftware com to make arrangements UW 6 External works Purchase information DW 7 Preliminaries Pricing and purchase information is provided on our website www wilcsoftware com products DW 8 contingencies m m VW 9 contractor s Design Fees Technical support for the trial version of this software is available by email DW Cost Breakdown Structure support wicsoftware com Uli 10 Construction Costs Canta us 1I 20 Maintenance Costs For any further information please contact us t 44 0 1382 224 304 e enquiries wlcsoftware com D 3 0 Operation Costs M Whole Life Cost cumulative discounted
19. Item data Labour plant material Life cycle cost LCC Cost category Life cycle replacement Life expectancy Line graph Maintenance costs New No graph WLC Software Ltd building A pricing method that allows the user to input a fixed unit rate for the task based on the cost per unit of the task The name of the group element to which the cost applies taken from the BCIS Standard form of Cost Analysis Gives the user access to the WLC Evaluator help files When help is selected from the drop down menu the Whole Life Cost Evaluator User Manual can be viewed by a simple search feature that allows you to find any word or phrase in all of the text in the online help system A function that allows for the importing of data from an Excel or compatible spreadsheet into the LCC or WLC analysis Allows the user to view and compare multiple costs on the same graph i e multiple element costs multiple life cycle cost categories multiple project phases Costs which may wholly or partially include money received from sales third parties taxes and client definable income Comprises the specific project details upon which the whole life cost is based Specified periods during the analysis which may be recorded as monthly quarterly bi annual or annually When this option is selected the WBS and a CBS for the project aligns with the BS ISO 15686 5 2008 Buildings and Constructed Assets Service Life Planning Lifecycle C
20. L d DU i d L a 42Rocoption and curtamor harting L d 4 U LU 0 LU Cy 43Socurity L L i L i LU L LU d L 4 4 dHolpdock L L U L LU LU L LU i L LU L 45 45 Suitchboardfteloehanor t Uu Uu i Lu i Lu i LU 4 Figure 22 The cash flow report The report can then be customised to suit the client s requirements by adding charts or graphs additional text company logos etc Copying and pasting project information All of the other information held within the analysis e g Project Information Project settings and graphical representations charts or tables displaying the costs within the analysis may be copied and pasted into your chosen report format and edited to suit the user s individual report style To copy and paste the Project Information or Project Settings data e Click Edit from the main menu then from the drop down menu e Select Copy Project Information or Copy Project Settings The selection can then be pasted into the chosen software application The Project Information or Project Settings data will then be pasted within your report to edit as required To copy and paste your graphical representations e Select View from the main menu then from the drop down menu e Click on the required viewing option e g No graph Filled line graph Line graph Bar graph Pie chart Table of values Include all costs on graph or Cumulative to display the data graphically When the viewing
21. Project settings are accessed by e Selecting Project from the main menu then from the drop down menu e Click Settings to open the Project Settings window with the following input options Start date Period of analysis years Interval Discount rate Base year of analysis Cost multiplier as illustrated in Figure 5 fi unsaved project WLC Evaluator ejt ze File Edit View Insert Project Help Tat ign cu gt B jm dp xd B amp Cost Evaluator a tool for calculating the whole life and OI work gl Start date January 2010 25 Peed o vetoes yen B1 17 05 23 BST 2010 and is licensed for evaluation only BA intereat Annual poses BW d Currency GBP United Kingdom Pound Discount rate v 3 50 a gis Base year of analysis 2010 f Whole Life Cost Evaluator an example file can be ly begin to insert elements sub elements and costs into Cost multiplier elp menu for more information AT Cancel roductory training session Please call 44 0 1382 224 enduines wlcsottwadre com to make arrangements 04 oremal BF 8 contingencies Purchase information BB 9 contractor s Design Fees Pricing and purchase information is provided on our website www wlcsoftware com products UI Cost Breakdown Structure i 10 Construction Costs Support UI 2 0 Maintenance Costs Technical support for the trial version of this software is available by email support wlcsoftw
22. acement schedules and budget costs for the facilities manager This document is divided into the following sections Part 2 User Interface Part 3 Getting Started with WLC Evaluator Part 4 Where to find help Part 5 Appendix A WLC Evaluator Glossary of terms abbreviations and definitions WLC Evaluator User Manual WLC Software Ltd PART 2 USER INTERFACE 2 1 2 1 1 2 2 Using WLC Evaluator is much like using any standard application It is first important to notice common features like standard menu and tool bars and minimise and maximise buttons but WLC Evaluator also uses common menu configurations and toolbars Users should be computer literate and familiar with the windows application Installing WLC Evaluator Operating system requirements Different version of WLC Evaluator are available for both the PC and the MAC Please ensure that you have the correct version Installation The WLC Evaluator free trial software can be downloaded from www wicsoftware com product Upon purchase of the software the full functionality will be enabled for the period of the licence with a USB dongle for use on a stand alone computer Once the free trial is complete you must have the USB dongle inserted to your computer to run the software Starting a new project When Whole Life Cost Evaluator is started a new blank document unsaved project appears on the screen as illustrated in Figure 2 This defaults to a structure based o
23. al cost iniit ipei Name Jan2010 Jan2011 Jan2012 Jan2013 Jan2014 Jan2015 Jan2016 Jan2017 Jan2018 Aluminium construction cost 1500 1500 1500 1500 1500 1500 1500 150 1500 Aluminium major replacement cost 0 o 0 o o o Aluminium unscheduled cost 75 100 125 150 175 200 Aluminium operational cost 1 560 2 08 2600 3120 3640 W Aluminium end of life cost softwood T W p Softwood construction cost e Softwood major replacement _ Softwood minor replacement 99 softwood unscheduled cost ine d Softwood operational cost C Softwood end of life cost lt UPVC construction cost imd UPVC major replacement cost gt UPVC minor replacement cosi UPVC unscheduled cost c UPVC operational cost 749p UPVC end of life cost l uns Figure 17 LCC data displ Aluminium end of life cost Softwood Softwood construction cost Softwood major replacement cost Softwood minor replacement cost Softwood unscheduled cost Softwood operational cost Softwood end of life cost upvc UPVC construction cost UPVC major replacement cost UPVC minor replacement cost UPVC unscheduled cost UPVC operational cost UPVC end of life cost 21 ayed as a cumulative line graph 0 0 1150 o 0 45 0 0 0 120 60 0 0 o 1 150 125 o o 1 150 o 125 90 0 0 0 WLC Evaluator User Manual WLC Software Ltd 3 8 1 3 8 2 3 9 3 9 1 File Edit View Insert Help PABLO x ews
24. al scenario Paste Percentage of construction costs Percentage of elements affected Period of analysis Period to first instance Period to last instance Pie chart Planned preventative maintenance PPM Preliminaries Present cost Pricing method Print Print preview Probability of this cost applying Project capacity Project file Project information WLC Software Ltd Costs which may wholly or partially include land and enabling works finance rental user support taxes and other user definable costs User support costs relating to the occupation of the building This function allows the user to open a saved project This function allows the user to quickly open one of the last ten documents worked upon Costs incurred in running and managing a facility administration support services including A description of an imagined sequence of events that includes the number of times a task must be administered e g days per week and weeks per year This function allows the user to insert the text that has been previously cut or copied This pricing method allocates a percentage to the total construction costs The percentage of elements to be affected by the operation of this task The time period upon which the analysis is based recorded in years The time period until the first task is carried out The overall time period over which this task applies A circular chart cut by radii into segments
25. antityoramount 0 000 Unit of measurement Description Period to first instance Time between instances Period to last instance Use operational scenario Task frequency 7 Interval type Intervals per year Total Percentage of elements affected Probability of this cost applying Pricing method Present cost Overhead door closer Overhead door closer 18 0 Nr 2H Internal Doors 2 5 Unscheduled replacement repairs and maintenance costs Essential xi veas 1 YEARS J 1 s enc z 1 DAILY 100 Fixed unit rate 0 83 Figure 13 Inputting unscheduled maintenance costs reactive Table 1 illustrates and lists all the information required for calculating the cost options that are available within the Cost Data window 17 WLC Evaluator User Manual WLC Software Ltd Table 1 Assigning costs required data Section Field Input required Cost details Task name No user input required This is automatically taken from the The cost details include the name given in the WBS task name the element to which the task is related Sub element and its criticality status No user input required Criticality Insert the criticality status from When selected the Iie Crep cowie iu cost details for the Statutory a legal requirement task regarding Criticality can be selected from the dropdown menu Essential not a legal requirement but essential
26. are com I 3 0 Operation Costs US 4 0 Occupancy costs Contactus UI 5 0 End of life costs For any further information please contact us t 44 0 1382 224 304 e enauiries wicsoftware com UII 6 0 Non construction Costs ceux nce ee a T TERN e t zx Me 3 oe Figure 5 Inputting project settings Value Purpose Default Units Start The date for the start of the cost January 2010 Years date analysis which is recorded by month and year Period of The time period upon which the 25 Years analysis analysis is based which is recorded in years Interval significant stages during the Annual Time Intervals analysis which may be recorded as monthly quarterly bi annual or annually Discount The year upon which the WLC is 3 5 Percent 96 rate carried out analysed Base Used in determining the present 2010 Year year value of future cash flows Cost A percentage 100 Percent 96 multiplier addition subtraction which can 3 5 be allocated to every cost within the analysis Step 5 Create the Work Breakdown Structure WBS Once the project file has been created the user should determine the structure of the elements in the analysis First create the Work Breakdown Structure WBS for the analysis 10 WLC Evaluator User Manual WLC Software Ltd 3 5 1 3 5 2 The WBS is a hierarchical structure of the physical elements within a project This is defined in the Work Breakdown Structure of WLC Evaluator It
27. ated with your life cycle cost category Certain sections will be disabled which do not require information to be input for this particular cost type eg no operational scenarios for construction costs The items in the CBS are displayed in a hierarchical format The top level of the CBS is displayed as the WLC category and all levels of indenture in the CBS are shown as branches of the main item 15 WLC Evaluator User Manual WLC Software Ltd 3 7 Any item in the CBS can be expanded or collapsed When a branch is expanded items beneath it are displayed When a branch is collapsed only that level is displayed Any portion of a CBS can be expanded or collapsed by double clicking on the desired element or selecting the arrow to the left of the element It is also possible to user define where costs are stored from the work breakdown structure For more information please see section 3 10 8 Step 7 Assigning costs WLC Evaluator allows cost data to be assigned to establish pricing methods for each task within the analysis To input cost data In the Cost Data window any life cycle cost data the user is required to input for the selected task is automatically enabled to allow the user to input the associated data The fields activated within the cost data window are dependent on the life cycle cost category selected If a different life cycle cost category were selected then different data fields within the cost data wind
28. cted entry to be placed elsewhere within Y the WBS or CBS depending which PAN section it has been cut from Copy Used to create a copy of the selected entry to be placed elsewhere within the WBS or CBS depending which section it has been cut from niii WLC Evaluator User Manual Menu View Insert Project WLC Software Ltd Action Description Toolbar Icon Copy Graph Table Used to copy the current graph or table to be pasted elsewhere i e a n a word processing document Copy Project Used to copy the project information Information to be pasted elsewhere i e a word n a processing document Copy Project Used to copy the project settings Settings information to be pasted elsewhere n a i e a word processing document Paste Used to paste an item that has been m cut or copied E Derete Used to delete a selected item ow Sort Used to sort data entries within the WBS or CBS Reverse Used to produce the reverse order of the current sort function n a Rename Used to change the name of the selected entry in the WBS or CBS n a Assign cost types Used to change the cost type of a selected entry in the CBS n a No graph Used to turn off the graph function n a Filled line graph Produces a filled line graph n a Line graph Produces a line graph n a Bar chart Produces a bar chart n a Pie chart Produces a pie chart n a Table of values Produces a table of values n a Include all c
29. d contact name relating to the client Used to close the current project This can be the user s own coding system a BoQ Bill of Quantities reference NBS National Building Specification coding or SMM7 Standard Method of Measurement reference coding Payable normally by the client for and in connection with the initial new building works and or refurbishment works Contact details for the software producer Whole Life Consultants Ltd who provide technical support for WLC Evaluator A function that allows the user to copy text that can be copied elsewhere with the paste function A function that allows the user to copy the viewing option selected A field that allows the user to insert a new cost within the CBS The result of a project program planning that establishes all WLC and LCC that completely define a project All cost information associated with a particular task Description of the named elements of a task and its criticality Continually updated information regarding the basis of project costs A percentage multiplier which allows all project costs to be multiplied by a pre determined factor General information about new costs Variables kept constant during the calculation 30 WLC Evaluator User Manual Criticality Cumulative frequency graph Custom equation Cut Delete Detailed LCC analysis Discount rate Discretionary Disposal costs Element End of life costs Essential E
30. d for the first time the unsaved project is replaced with the file name The main menu bar is to the top left of the screen and consists of menu options for File Edit View Insert Project and Help WLC Evaluator User Manual WLC Software Ltd 2 3 Menu amp toolbar Menu Action Description Toolbar Icon File New Creates a new project n a Open Recent Allows selection of a project that nla has been opened recently Open Allows a saved project file to be opened uj eave Used to save the current project Save As Used to save the current project for the first time or to save the project Em under a new name Save As Template Used to save the project in its current state as a pre populated n a project file Print Used to print the current view n a Print Preview Used to provide the user with a preview of what will be printed if the n a print function is used Import Used to import a project in Microsoft JL Excel or compatible formats c Export Used to export a project to a 4 gt Microsoft Excel and compatible format Reporting Used to produce a report in the form AN of a cost plan or cash flow in a Microsoft Excel and compatible format Close Used to close the current project yia open in WLC Evaluator Exit Used to close all open projects in ala WLC Evaluator Edit Ungo Used to undo the last action 4 mang Used to reverse the undo function Q Cut Used to cut a copy of the sele
31. e offs can be made between alternative types or part of construction Outcomes Whole Life Cost Evaluator aligns with BS ISO 15686 5 2008 Buildings and Constructed Assets Service Life Planning Lifecycle Costing and also The Standardised Method of Life Cycle Costing SMLCC the UK guidance to the standard which aligns elements for buildings to the BCIS Standard Form of Cost Analysis and enables buildings to be compared and to report the results to be reported in a consistent way WLC Evaluator User Manual WLC Software Ltd The flexibility of the software allows the production of different levels of analysis tailored to suit the user needs Examples include Evaluation with increased certainty of different investment scenarios of any new or existing asset at the investment planning stage design and construction and post construction especially in Public Private Partnership or Private Finance Initiative projects Producing a comparison of various options which may be at the level of individual cost headings e g energy costs cleaning costs or at a strategic level e g open plan versus cellular office accommodation Producing WLC analysis to meet the individual client requirements e g Registered Social Landlords Housing Associations Local Authority or procurement guidance eg Treasury Green Book Producing what if scenarios to decide on the most economically advantageous solution over the life of the building Providing repl
32. eeeneeeen eene nnn nnne nnn nnne nn nnmnnn nnmnnn nnn 29 4 1 Onine help ca tete fi RT ton uid a mettre e ud ened 29 4 2 Get an online demonstration eene nemen nnns en nennen 29 4 3 Contacting WLC Evaluator technical support 29 44 REECE S ic terii LET Eee e ARE s acionkes HE cr eR nahi et ado teal 29 Appendix A WLC Evaluator glossary of terms abbreviations and definitions 30 WLC Evaluator User Manual WLC Software Ltd PART 1 INTRODUCTION TO WLC EVALUATOR 1 1 1 2 Introduction This instruction manual should be used for the operation of the Whole Life Cost Evaluator WLC Evaluator The WLC Evaluator software will enable the user to estimate whole life costs WLC in accordance with a methodology for the systematic economic consideration of all whole life costs and benefits over a period of analysis as defined in the agreed scope BS ISO 15686 5 Whole life costing can be defined as a technique for examining and determining all the costs in monetary terms direct and indirect of designing constructing maintenance operation occupancy end of life disposal non construction costs income and externalities Whole life cost analysis is an economic and engineering evaluation tool for choosing among alternative building design options by comparing all of the different design build operation and maintenance cost options over a given time period in equivalent economic terms This is shown
33. em eene pipe t rodar e tib tan iit 16 3 1 Gost data notes x eto te mete tep iae eee 19 2 7 2 Gost data listory e Spleen lerne n ee n re meal 19 3 8 Step 8 Viewing the cost analysis ssssssssssssseseenennene enne 20 3 8 1 Include all costs on graph raean e aa eai a e a a nennen 22 3 8 2 Cumulative VIEW ccc cece cccccece eee ceeeseceauee ease ceseeuaeaaeeueceseeesuaueagasseeeseeauaneeeeeeeeeaes 22 WLC Evaluator User Manual WLC Software Ltd 3 9 Step 9 Creating reports cece iniii iii i iaai ia iii aa hrada iia 22 3 9 1 Create a report in Excel sssssssssssssssssseeeeee eene nennen snnt nennen 22 3 9 2 Copying and pasting project information seeeeenees 24 3 10 Special features 2 9 2 ee A ee AE seats ie aimed eels 25 3 10 1 Importing from a spreadsheet eene eene nennen nnns 25 3 10 2 Organising the structure enne 26 3 10 3 Defining a custom equation sessssseseseseeeeennenen nene nnne nnns 27 2104 USNO TOVEIS riitin ione ecrire tette e eine LH dat LP rene du 27 3 10 5 Moving costs within and between projects sse e 27 3 10 6 Saving s a template cenis niente serta tr eden E neut adea ad Reda 27 3 10 7 Example WLC Evaluator project files sssssssseeeeneeen 28 3 10 8 Assigninigi COST POS simone nro it ete e tits 28 4 Part 4 Where to find help 1eeeeeeeee
34. ems within a WBS are added as either elements or sub elements All elements reside at the topmost level of the WBS at the same indenture level Sub elements reside at the lowest level of indenture within the WBS The structure of the project may be built up by inserting elements or sub elements A default structure based on ISO 15686 5 is built into WLC Evaluator Adding elements and sub elements to the WBS To add an element to the WBS e Click on Work Breakdown Structure e Click on one of the elements The element will now be highlighted e Select Insert from the main menu then from the drop down menu click on element or sub element e Click on the element button or sub element button on the toolbar or e Right click on the element in the structure and select insert element or sub element from the menu The new element will now be highlighted this is to allow the user to enter a name which is achieved by typing a name for this Element and striking the enter key as illustrated in Figure 6 below fic School 1 Example wic WLC Evaluator 3 File Edit Vi Insert Project PESE exo X90 e a mx UI Work Breakdown Structure Notes Ll 1 Substructure Ult 1A substructure GD Substructure GD suspended concrete floors any type GD suspended Floors any type Ult 2 superstructure DIN 24 Frame Br 28 Upper Floors Whole Life Cost discounted at 3 5 to 2010 Name Jan 2010 Jan 2011 Jan 2012 Jan 2013
35. ent value of future costs Using a high rate emphasises initial costs over future costs and income it does not pay to introduce designs with lower operation and maintenance costs when the discount rate is high These conditions impact heavily on the decision to invest in more durable materials and equipment Using a discount rate that is too low does just the opposite the future costs and income will be exaggerated Sensitivity analysis WLC analysis is very sensitive to factors such as discount rate project life or period of analysis and the lives of the various components used together with their repair intervals and replacement cycles unexpected use of the project unusual events such as change of ownership and the influences of future fiscal policies Sensitivity analysis is required to be performed to help understand the uncertainty and risk associated with the selection of these factors WLC Evaluator can compare a selection of alternatives can be compared by conducting a sensitivity analysis on the WLC data After the options are selected and the project files saved reports can be generated to review the results of the calculations Use of the tool There are two principal modes in which the tool can be used e The calculation of whole life costs of the full or part of an asset in this mode the application breaks the cost down by both the item of work and also the phase within the project e The optioneering approach where trad
36. for operational efficiency Discretionary not statutory or essential but advisable This lets the user define the criticality of different tasks and therefore make adjustments based on the criticality Task frequency Life Period to first Insert the time period until the expectancy instance first task is carried out This may be selected from the dropdown menu e g once days weeks months years Defines what time intervals should be specified for the task Task Frequency the number of times the task Time between Insert the time period between must be administered instances the tasks This may be selected from the dropdown menu e g once days weeks months years Life expectancy is the average number of years of life remaining at a given age Period to last Insert the overall time period instance over which this task applies This may be selected from the dropdown menu e g once days weeks months years Operational Scenario Use operational If operational scenario is scenario tick box selected then the frequency of Fur rales He seo the operation can be specified the building or project When selected Operational Scenario is enabled Tasks frequency Insert the number of times your task will occur in a period of time Intervals per year Insert the number of intervals per year required Total No user input required The total amount of times per 18 WLC Evaluator User Manual Probability
37. he user should determine all the associated costs of the elements within the analysis The Cost Breakdown Structure CBS is broken down into various cost categories to If you have used the ISO 15686 5 file the default is taken from the BCIS Supplement to ISO 15686 5 the Standard Method of Measurement for Life Cycle Costing which costs can be applied It is however possible to adapt this structure to meet your own needs or to develop a new structure To insert a new cost into the Cost Breakdown Structure e Click on Cost Breakdown Structure or one element within the Cost Breakdown Structure e Select Insert from the main menu then from the drop down menu e Click on Cost e Select the drop down menu for Cost and the following life cycle cost categories appear as illustrated in Figure 9 below Construction Maintenance Operation Occupancy End of life Non construction Income Externalities Other 13 WLC Evaluator User Manual WLC Software Ltd Costs are also broken down to further levels These are based on the ISO 15686 supplement but can be modified to suit individual user s needs WIC Evaluator Texas oco e aumxo LE PRBS S gis 1a substructure am data Notes History Rem Old lugForbes PCiDoug Forbes Code Wed Jan 2009636 GMT2010 Dos PC Doug Forbes Quantity 0 0 E Wed Jan 20 09 46 36 GMT 2010 PC Doug Forbes Unit 10 Construction Costs Externalities Other Whole Life Cost disc
38. ic wall tiling any tile size r A Ceramic wall tiling any tile size c BP internal trim softwood stained 1 PD internal trim softwood stained 1 BP internal walls plastered blockwor m Figure 15 Cost data history 3 8 Step 8 Viewing the cost analysis After costs have been input WLC Evaluator performs calculations based on the costs that were assigned to each task in the CBS and the total cost is the sum of all the lower level calculations The WLC Evaluator default for viewing options is set not to show graphs Altering the calculations can be illustrated directly and represented in different viewing formats or charts No graph Filled line graph Line graph Bar graph Pie chart Table of values Include all costs on graph Cumulative To access the viewing options e Select View from the main menu then from the drop down menu or the toolbar button e Click on the required viewing option or chart This will give a display as illustrated in Figure 16 20 WLC Evaluator User Manual WLC Software Ltd File Edit View Insert Project Help PHBL exon Ol eo Wl mx Cost data Notes History Cost details Softwood minor replacement cost Softwood 5 0 nr 2F Windows and External Doors 2 4 Minor replacement repairs and maintenance costs Name Sub element Cost classification Criticality Discretionary Use different quantity Quantity or amount 0 000 pper Floors
39. icensedfor evaluation only Client Information Project Information Building Information Site Information Position Address Evaluator an example file can be ert elements sub elements and costs into fore information fing session Please call 44 0 1382 224 ements 8 Contingencies Purchase information Br 9 contractor s Design Fees 3 EN cost Breaka Pricing and purchase information is provided on our website www wicsoftware com products ost Breakdown Structure GBP 10 Construction Costs Support D 2 0 Maintenance Costs Technical support forthe trial version of this software is available by email support wicsoftware com DW 3 0 Operation Costs BW 40 Occupancy costs Contactus GB 5 0 End of life costs For any further information please contact us t 44 0 1382 224 304 e enauiries wicsoftware com DW 6 0 Nen construction Costs Zussi cu MERE A ava e somes ees Figure 4 Inputting project information All the information input within the Project gt Information window will be automatically included as an Executive Summary within your WLC Evaluator reporting option or can be copied and pasted into the chosen report analysis style see Section 3 9 Step 9 Creating Reports Step 4 Defining project settings WLC Evaluator allows the user to define the project settings for determining the whole life cost analysis WLC Evaluator User Manual WLC Software Ltd
40. ilding information Capital costs Client definable costs Client information Close Code Construction costs Contact Copy Copy graph table Cost Cost breakdown structure CBS Cost data Cost details Cost history Cost multiplier Cost notes Cost parameters Information relating to the software version and build can be accessed from the Help menu Clicking on support information opens a direct link to the support pages for Whole Life Consultants Ltd Charts with rectangular bars with lengths proportional to the values that they represent Bar charts are used for comparing two or more values The bars can be horizontally or vertically oriented The year upon which the LCC WLC is carried out analysed A document item listing the data required to construct maintain or repair a structure or device The main storage area for all data pertaining to your analysis The blank project does not contain either a WBS or a CBS and therefore is suitable for the users own structured input Specific building details e g building type form of construction function of the building number of storeys gross floor area and net floor area Costs incurred in the purchase of land buildings construction and equipment to be used in the production of goods or the rendering of services Maintenance related costs that the client wants to include in the Life Cycle Cost Analysis Details such as the organisation name address an
41. in Figure 1 Whole Life Cost WLC Life Cycle Cost LCC Figure 1 Element of whole life cost source ISO 15686 5 WLC Evaluator is a powerful software tool used to evaluate investment options by considering all the relevant costs of ownership over a defined time span not just construction costs but also maintenance costs operation costs occupancy costs end of life costs non construction costs income and externalities It has the capability to build models of WLC of any project or product eg schools hospitals housing petrochemical plant heat pumps generation etc WLC Evaluator will also enable the user to estimate life cycle costs LCC defined as the cost of an asset or its parts throughout its life cycle while fulfilling the performance requirements BS ISO 15686 5 Life cycle costing can be defined as a technique for examining and determining all the costs in money terms direct and indirect of designing constructing maintenance operation occupancy and end of life disposal costs The purpose of the LCC analysis is to provide the ability to compute the cost of a construction investment over its entire life span WLC calculations A typical WLC cost calculation would be the calculation of the total costs at specified periods of a building over its entire life span However a life cycle cost analysis can also be used to perform other calculations such as the calculation of net present value NPV a un
42. itary charge or a sensitivity analysis WLC Evaluator User Manual WLC Software Ltd 1 2 1 1 2 2 1 2 3 1 3 Net present value NPV is defined as the sum of money that needs to be invested today to meet all future financial requirements as they arise throughout the life of the investment It represents a single figure which takes account of all relevant future incomes and expenditure over the period of analysis NPV is an appropriate technique especially in situations where minimum WLC is sought The discount rate is one of the critical variables in WLC analysis the decision to proceed with a project will be crucially affected by which discount rate is chosen The discount rate selected for a WLC analysis has therefore a large effect on the final results The discount rate has two functions e it enables future costs over a time horizon to be converted to their present value e by converting future costs which occur at both regular and irregular intervals to today s equivalent it is possible to directly compare different alternative design options The discount rate is generally taken to be the difference between the cost of borrowing interest rate and the rate of inflation The choice of interest rate depends on financial circumstances such as whether the client is financing the project through borrowed money or from capital assets and on the objectives of the client The higher the discount rate selected the lower the pres
43. mation Sort Start date Statutory Sub element Substructure Superstructure Table of values Task frequency Task Time between instances Undo Unit of measurement Use operational scenario tick box to activate Whole life cost WLC Whole life cost evaluator WLC Evaluator user WLC Software Ltd Specific project circumstances for the current WLC analysis comprising Project Timing Financial and Cost Multiplying Factors The total number of units quantity of the item Erases the last change done to the project reverting it to an older state A function that allows the user to rename an element or cost The amount of money that a company actually receives during a specific period including discounts and deductions Reverses the order of your Work Breakdown Structure or Cost Breakdown Structure items A function that allows the user to save changes to the project periodically whilst continuing to work on an active project A function that allows the user to insert a project name before saving the document A standardised pre formatted example on which to base other files The mechanical and electrical works and components to the structure Site details e g site condition and accessibility Specific user details such as name position and address Allows the user to organise the WBS or CBS alphabetically The base date for the start of the WLC analysis Required by rules and regulations The
44. mns if necessary Reference Item Description Quantity Unit Cost Category Cost Name Cost Type Cost description Criticality First instance First instance unit Time between Interval unit Last instance Last instance unit Task frequency per interval Type of interval Intervals per year 96 of element affected Probability 96 96 of construction cost Cost per unit 25 WLC Evaluator User Manual WLC Software Ltd 3 10 2 Import from sheet sheet Skip this many rows 2 Hierarchy levels 3 Level 1 Level 2 Level 3 Ref ItemD Qu Unit Cost Category S 1 Substructure 1A substructure Substructure 265 1 nr Substructure E 1 Substructure 1A substructure Suspended concrete floors any type 2 1417 m Suspended concrete floors any type 1 Substructure 1A substructure Suspended Floors any type 1 1 Nr Suspended Floors any type 2 Superstructure 2A Frame Concrete frame structure 4 1 Concrete frame structure 2 Superstructure 2A Frame Concrete frame structure 4 146 Concrete frame structure 2 Superstructure 2A Frame Frame 266 1 Frame Upper Floors Aluminium bob gutter Concrete roof treated 2 Superstructure 2B Upper Floors Upper Floors 267 1 2 Superstructure 2C Roof Aluminium bob gutter 25 184 2 Superstructure 2C Roof Concrete roof treated 10 56 2 Superstructure 2C Roof Eaves and soffit construction cedar fittings 19 126 2 Superstructure 2C Roof Eaves construction lead flashings 24 2 2 Superstructure 2CRoof
45. n ISO 15686 5 It is also possible to start new blank cost and work breakdown structures Select File gt New blank to access this He fot View ircen Propxt Hep 289026 49x4 BE S i uw LL 2 Won TOSSUN ruris ve te ral version of Whole Lfe Cos Evabuator a tool for calculating the whole bfe and life cycle coss of any built asser WD i howtrscue This tial version well expire on Mon May 31173523 BST 2019 and amp licensed for evaluation arty D itermtucs and may not be used for commercial purposes EF festes Getting started OE a Fatings To get samed and esplore the features of Whole Life Cos Evaluates an example file can be Ol berce accessed from the help menu Alternatively begin to msert elements sub elements and costs inte the new file which has opened Visit the help menu for more information OB titeni marts We can also arrange free brief ordne mtsoductory tainting sesdon Please call 44 0 1282 224 WD 1 mns DM or emei enquiries ow lcoofwarecom to make anangernert Purchase information Pricing and purchase information Is provided an our webste v Suppert WD 20 Materonce Coss Technical support for the trial version of this software ip available by email gt 30 Operation Costs Contact us Ui io Occupy com upport Icsofrwar Ui 50 Ena cf Ve cots For any further inf ommati n please conta WD 00 Nen conctnation Coss a i neis Figure 2 WLC Evaluator The blank document unsaved project When the file is save
46. nagement of the Commissioning of Services DW 5A Sanitary Appliances DP drinking fountains stainless steel DD sanitary appliances DD sanitary fittings generally MDD Sanitary fittings any type MD showers shover tray A showers shower curtain A showers shower head AE showers thermostatic control e Sinks china wash hand basins A Sinks cleaners Betfast sink A sinis stainless steel single bowl single drainer MGB wc accessories low level cistern DD wc pan viterous china 489 wc suites Figure 8 Item data history Time Wed Jan 20 09 46 36 GMT 2010 Wed Jan 20 09 46 36 GMT 2010 Wed Jan 20 09 46 36 GMT 2010 Wed Jan 20 09 46 36 GMT 2010 Fri Apr 16 13 27 33 BST 2010 Fri Apr 16 13 27 43 BST 2010 Fri Apr 16 13 28 11 BST 2010 User DougForbes PC Doug Forbes DougForbes PC Doug Forbes DougForbes PC Doug Forbes DougForbes PC Doug Forbes DougForbes PC Doug Forbes DougForbes PC Doug Forbes DougForbes PC Doug Forbes HE tem Old Code Quantity 0 0 Unit Code 143 Unit Nr Description Description Stailess steeel New 143 10 Nr 144 nr Stailess steeel Stailess steel sink Name Whole Life Cost discounted at 3 5 to 2010 Jan 2010 Jam 2011 Jan 2012 Jan 2013 Jan 2014 Jan 2015 Jan 2016 Jan 2017 Drinking fountains stainless steel 0 43 Step 6 Creating the cost breakdown structure 40 39 42 36 35 Once the Work Breakdown Structure for the project has been created t
47. name of the sub element to which the cost applies taken from BCIS Standard form of Cost Analysis in the default CBS All the structure below ground level but including the ground floor slab All the structure above the substructure and above the ground level Shows the relationship between x and y given by the equation We can pick any value for x and use the equation to solve for y The number of times the task must be administered Refers to a specific task or operation to which the cost applies An amount of time once days weeks months years between the tasks Erases the last change done to the project reverting it to an older state In WLC Evaluator undo relates to text alterations only and does not operate on Elements or Costs The unit on which the cost is based this may be m m m nr or some other unit If selected then an operational scenario maybe activated for the task All significant and relevant initial and future costs and benefits of an asset throughout its life cycle while fulfilling the performance requirements The reference document for novice users that explains how to use or operate the WLC Evaluator software program 34 WLC Evaluator User Manual WLC Software Ltd manual Work breakdown structure Is the result of a project program plan that establishes the physical WBS work packages or elements and the activities within those packages that completely define a project It organises the ph
48. nd or collapse it Single clicking on the arrow to the left of the element or sub elements will perform the same action The WBS can then be built until every element is included within the hierarchical structure Moving elements or sub element within the WBS Elements can be moved within the WBS by dragging and dropping To do this click and drag the selected element to reposition as required Deleting elements or sub elements from the WBS Elements and sub elements in a WBS can be deleted e Select the element to be deleted then click edit gt delete from the main menu or e Right click on an element or sub element and select delete e Select the item to be deleted and press the delete key on the keyboard Item data notes The notes tab within the Item Data window allows the user to input notes relating to the sub element Item data history The history tab within the Item Data window allows the user to view a log of all the user inputs relating to the sub element The history tab records the time and date of 12 WLC Evaluator User Manual 3 6 WLC Software Ltd the user input user identification the item name along with the old and new changes The associated memo field allows the user to annotate against each change made as illustrated in Figure 8 below This creates an audit trail of all the changes which have been made to the project File Edit View Insert Project Help PERL 25 8 XBR vo e ume DW 50 Ma
49. option is displayed Select Edit then from the dropdown menu e Click Copy Graph Table then paste into the report Alternatively the viewing option can be right clicked and 24 WLC Evaluator User Manual 3 10 3 10 1 e Select Save as and enter the file name for the graph e Click Save Clicking save saves the graph as a png file WLC Software Ltd The png file can then be opened and saved within the user s chosen software application For editing the graph please refer to section 3 8 3 Editing Graphs and Charts Special features Importing from a spreadsheet This feature allows for the importing of data from a Microsoft Excel or compatible spreadsheet into WLC Evaluator This may take the form of a Bill of Quantities a Life Cycle replacement schedule Maintenance schedule or any other LCC or WLC data held within a spreadsheet To import from Excel e Find and open the data in Excel e In the spreadsheet edit the bill into its simplest format i e Unhide columns normal view cell formatting auto fit column selection etc all of which may adversely affect the import e From the description allocate headings to the appropriate headings shown in Table 2 e You can import as many levels of the WBS as required but you must specified these the first consecutive columns of the sheet Table 2 Import columns Import fields Level 1 of WBS Level 2 of WBS Level 3 of WBS and further colu
50. organise the structures alphabetically e Highlight the heading of the structure that requires sorting e Select Edit from the main menu then from the drop down menu e Click Sort This sorts the structure into alphabetical order 26 WLC Evaluator User Manual WLC Software Ltd 3 10 3 3 10 4 3 10 5 3 10 6 Defining a custom equation Users can define custom equations to define costs To do this select custom equation from the cost parameters This opens a box which allows the variables to be defined Fixed Variables can be given any name without spaces and then assigned a value using the equal symbol The total cost can then be calculated using the following notation Add Subtract Multiply Divide To the power An example is shown in Figure 24 ul fic Custom Equation rat W 2 A e F Ec DJ Consumption 4000 kgCO2perKW 0 19 CostperTonneCO2 110 CarbonCost kgCO2perKW Consumption CostperTonneCO2 1000 Cancel Figure 24 Entering costs as a custom equation Using reverse To reverse the order of your structure e Highlight the heading of the structure that requires re ordering e Select Edit from the main menu then from the drop down menu e Click Reverse This reverses the order of your structure Moving costs within and between projects It is possible to move costs both within projects and between projects This can be done by either
51. osting and The Standardised Method of Lifecycle Costing SMLCC This is the UK practise guidance to the standard which aligns elements for buildings in the BCIS Standard Form of Cost Analysis and enables buildings to be compared and to report the results in a consistent manner All information associated with a particular element excluding cost data e g quantity or amount unit of measurement or code referencing This pricing method allows the user to build up a unit rate by inputting separate labour plant and material costs for the task The cost of an asset or its parts throughout its life cycle while fulfilling the performance requirements The cost category to which the cost applies Provision for the replacement and renewal of the building and its components over its life cycle The average number of years of life remaining at a given age This shows the relationship between two variables or sets of numbers by plotting points in relation to two axes drawn at right angles The total labour material and other related costs incurred to retain a building or its parts in a state in which it can perform its required function A function that allows the user to create a new file project When this option is selected no graph is displayed on screen this is the default setting for WLC Evaluator 32 WLC Evaluator User Manual Non construction costs Occupancy costs Open Open recent Operational costs Operation
52. osts on Allows all costs to be included in the graph graph function n a Cumulative Changes figures in the graph to be either cumulative or non cumulative n a Refresh Forces the graph to update following any changes to the data n a Element Used to insert a new element n a Sub element Used to insert a new sub element n a Cost Used to insert a cost for an element or sub element n a Settings Provides details of the current AR settings for the project that is open ua Information Provides the project information for ris the project that is open WLC Evaluator User Manual WLC Software Ltd 2 4 2 5 2 6 Menu Action Description Toolbar Icon Help Help Used to access the help file for WLC GP Evaluator TT About WLC Provides information about the nia Evaluator installed version of WLC Evaluator The work breakdown structure and cost breakdown structure On the left hand side a work breakdown structure WBS and a cost breakdown structure CBS are shown for the project The default structures are aligned with ISO 15686 5 In the WBS are elements and sub elements Sub elements are the lowest group within the structure therefore it is possible to have elements containing other elements and sub elements Only sub elements can contain costs Costs can be inserted by selecting Insert gt Cost and selecting the appropriate type of cost When a cost is inserted into a sub element on the work breakdown structure it is automatically reflected
53. ounted at 3 5 to 2010 Jan 2010 Jan 2011 Jan 202 Jan 2013 Jan 2014 Jan 2015 Jan 2016 Jan 2017 Jang Suspended Floors any type 0 o o o o m o o o Figure 9 The life cycle cost categories The new cost will now be highlighted this is to allow the user to enter a task name for the new cost e Type a name for this cost and hit the enter key This will give a display as illustrated in Figure 10 14 WLC Evaluator User Manual WLC Software Ltd Cost data Notes History Cost details Name Sub element Cost classification Criticality Use different quantity Quantity or amount Unit of measurement Description Task Frequency Life Expectancy Period to first instance Time between instances Period to last instance Operational Scenario Use operational scenario Task frequency Interval type Intervals per year Total Probability Percentage of elements affected Probability of this cost applying Cost parameters Pricing method Present cost B 1 Major replacement costs New Sub Element 0 0 7A Preliminaries 2 1 Major replacement costs Discretionary X A 0 000 ONCE X 1 VEARS 2 Y ONCE X 1 1 DAILY 365 365 times per year 100 Ls 100 EN Fixed unit rate X 0 00 a 0 00 Figure 10 Creating new costs within the CBS Selecting one of the life cycle cost categories opens the Cost Data window and enables the user to assign costs associ
54. ow would be enabled to allow the user to input the associated data as illustrated in Figure 12 and Figure 13 Cost data Notes History Cost details Cost classification 1 1 Construction works costs Task Frequency Life Expectancy Operational Scenario Probability Percentage of elements affected 100 Probability of this cost applying 100 Cost parameters Pricing method Fixed unit rate 44669200 Present co st 446 692 00 Figure 11 Inputting construction costs 16 WLC Evaluator User Manual WLC Software Ltd Cost data Notes History Cost details Task Frequency Life Expectancy Operational Scenario Probability Cost parameters e 24 Major replacement costs t Roof 250 0 m2 2C Roof Period to first instance Time between instances Period to last instance Inter Intervals per year 36 Total 365 times per year Percentage of elements affected Probability of this e applying Pricing method Precent cost ty 3 e 9j 0 000 wears j 35 wears 35 once DAILY ss 100 100 tee z 500 00 500 06 Figure 12 Inputting major replacement costs LCR Cast data Notes History Cost details Task Frequency Life Expectancy Operational Scenario Probability Cost parameters Name Sub element Cost classification Criticality Use different quantity Qu
55. percentage rate used to determine the present value of future cash flows A task for which the user decides the level of necessity Costs payable and credits accruing at the end of the period of analysis The item to which the cost applies term taken from the BCIS Standard form of Cost Analysis Costs payable and credits accruing at the end of the period of analysis Where a point of criticality has been reached when a task must be carried out A function that allows the user to close all active project s and then exit WLC Evaluator A function that allows for the exporting of data from the LCC or WLC analysis into the format of a Microsoft Excel or compatible spreadsheet All works to the site excluding the structure Costs associated with the asset which are not necessarily reflected in the transaction costs between provider and consumer and other client defined externalities A simple line graph one data series with the area between the line and the axis filled with a colour pattern or shading The final finish applied to walls floors and ceilings Preparatory work and finishes to surfaces of walls to floor surfaces and ceilings Furniture appliances and other movable and non moveable components accessories that are not related to the structure of the 31 WLC Evaluator User Manual Fixed unit rate Element Help Import Include all costs on graph Income Information Interval IS015686
56. port 23 WLC Evaluator User Manual WLC Software Ltd 3 9 2 The cash flow report illustrates the total expenditure of all costs per year in a table of results as illustrated in Figure 22 B D E F G H J K L M N 0 a i CASHFLOWANALYSIS for H an 2010 Jan 20H Jan 2042 Jan 2043 Jan 201d Jan 2015 Jantie Jan 204 Jan 2048 Jan 2018 Jan 2020 Jan 2024 Jan 2022 d Ah Construction Carte Construction uorks cartr 2 Suporrtructure 3100 4 d d LU L i L LU LU L 5 12 0thor construction related car 4 d d D L D 6 A3 Clion dofinablo carte L U LU U LU U LU 9 1 Total fur 1 0 Cuartraction Carts m L LI LJ L LI 4 L LU 4 L L 2 0Maintonanco Curr Major roplacomont cartr 2Suporrtructure L 4 U L LU LU L LU LU L LU L 4 2 2Subroquent rofurbishmont and adaptation cartr L U LU U 4 U LU L i 2 3 Rodoceration L L i L d U L i L 4 L ul 2 4 Minor roplacemont rptitr andmaintonance curte 2 Suporrtructure 5 0 9 3 n m oW t 2 5Unecheduledroplacomont ropaite andmaintonanco carr 2 Suporrtructure 5 5 5 5 58 80 LU 4 u amp 4 4 n 2b Ground maintonanco L D L D L D L D L M 2 7 Oliont definable carte i L i L 4 U 4 LU U L 4 U i 15 Tutal fur 2 0 Maintenance Corte 987 9 9 gy m 70 T UH OU ww K A 2 00poration Carte 3 1Cloaning Carte 2Suporrtructure OT 1456 wo 08 O Q9 e MSO As e qw 182 n BAA Windows and oxtornalrurFagor L 4 L LU LU L LU L LU i L
57. s 40 182 18 4 Fittings 5 227 19 6 External works 5 883 20 Total for 2 3 Redecorations 242 679 21 2 4 Minor replacement repairs and maintenance costs 1 Substructure 3 343 2 2 Superstructure 131 301 2 3 Finishes 93 214 24 4 Fittings 3 603 25 5 Services 116 200 26 6 External works 93 778 a Total for 2 4 Minor replacement repairs and maintenance costs 441 439 28 2 5 Unscheduled replacement repairs and maintenance costs 2 Superstructure 9 339 29 3 Finishes 28 657 30 4 Fittings 639 31 5 Services 1 881 32 6 External works 21 596 33 Total for 2 5 Unscheduled replacement repairs and maintenance costs 62 112 E 2 6 Grounds maintenance 6 External works 110 975 35 2 7 Clent definable costs 0 36 Total for 2 0 Maintenance Costs 827 205 37 30 Operation Costs 3 1 Cleaning Costs 3 1 1 Windows and external surfaces 160 157 38 3 12 internal cleaning 666 740 38 3 1 3 Specialist cleaning 74 564 40 3 1 4 External works cleaning 293 464 E Total for 3 1 Cleaning Costs 1 195 325 2 32 Utities Costs 4 Fuel 70 110 43 322 Water and drainage 22739 4 Total for 3 2 Utilities Costs 92 849 45 3 3 Administrative Costs 3 3 1 Property Management 497 812 6 332 Staff engaged in servicing the buiding 736 998 a 3 3 3 Waste managementiGisposal 33 448 48 Total for 3 3 Administrative Costs 1 268 258 M 4 M Front cover Executive summary Scope of works Cost plan J JU a is Figure 21 The cost plan re
58. struction lead flashing ADD Fascia detailing insulated larch t ADD Pitched roof standing seam stain MED Piywood roof decking over 300 MDD Rainwater pipes aluminium MDD Rainwater pipes aluminium MDD Ridge construction cedar fittings 489 noct Figure 14 Cost data notes 3 7 2 Cost data history The history tab within the Cost Data window allows the user to view a log of all the user inputs relating to the cost data of a task The history tab records the time and date of the user input user identification the item name and both the old and new 19 WLC Evaluator User Manual WLC Software Ltd changes The associated memo column allows the user to annotate against each change made This is illustrated in Figure 15 for plaster cladding to walls js r3 es rens File Edit View Insert Project Help PEIESS f x EN ais 9 vo od B XI Uil 2 External walls 1tem data Notes History Time User Item Old New Memo Uli 2F Windows and External Doors Wed Jan 20 09 46 41 GMT 2010 DougForbes PC Doug Forbes Code 274 GBP 2G Internal Walls and Partitions Wed Jan 20 09 46 41 GMT 2010 DougForbes PC Doug Forbes Quantity 0 0 10 Wed Jan 20 09 46 41 GMT 2010 DougForbes PC Doug Forbes Unit nr OD 2H Interna Doors DW 3 Finishes BD 3A Wall Finishes A ceramic tiles to walls 400 plaster cladding to walls MDD Piasterwork to walls A wall finishes A Expansion joints in internal walls 7 AE Ceram
59. ting reports All of the project information and cost data which have been included in the LCC or WLC project file can be used to create a customisable spreadsheet report or used to create the report in the user s chosen software application Create a report in Excel To create a report in Excel e Click File from the main menu then from the drop down menu e Select Reporting and then in the report settings window 22 WLC Evaluator User Manual WLC Software Ltd Select the report type required this may be as a Cash flow or Cost plan as illustrated in Figure 20 below and click OK Larm 2 File Edit Vie PREBE nsert Project Help 22 8 XO HI Casu D 20 stairs VW 2 External walls 4 WY 2F Windows and External Door PD Aluminium DD softwood Whole Life Cost cumulative discounted at 3 5 to 2010 fi Report setti Report type Cash flow Cost plan MGR ovc LI 2G Internal Walls and Partitions 7 Open spreadsheet after saving E DW 2H Internal Doors JI 3 Finishes JI 4 Fittings WW 5 senices Jil 6 External works I 7 Preliminaries DW 8 contingencies 2012 2014 2016 2018 2020 2022 2024 2026 Period beginning 2028 2030 2032 2034 2036 DD 9 contractor s Design Fees E Aluminium 8 Softwood B UPVC ost Breakdown Structure m Figure 20 Reporting options The Excel report comprises four sheets i Front cover ii Executive summar
60. xit Export External works Externalities Filled line graph Finishes Fittings fixtures and furniture loose fixed WLC Software Ltd The severity urgency of the task which may be defined as discretionary statutory or essential A graph plotted from a cumulative frequency table The cumulative frequency is the frequency of a random variable below a particular level It tells how often the value of the random variable is less than or equal to a particular reference value This pricing method allows users to insert their own equation to evaluate the cost of the task A function that allows the user to remove text that can be placed elsewhere with the paste function A function that allows the user to permanently erase text A detailed life cycle costing analysis will normally be based on the proposed design detailing and quantum of individual elements or components of the constructed assets These are then summed to produce a life cycle cost estimate based on first principles As the design evolves the impact of the specific options will be tested to assess the impact on the overall cost and other project performance requirements such as time to complete the work The level of analysis will include specific consideration of service life planning of the proposed design of composite items More detailed service lives for particular assets will be considered to evaluate and inform specification choices The interest
61. y iii Scope of works and iv either the cash flow or cost plan as selected from the report settings window The front cover displays the project name as the title of the report the location of the project and the software user position and address The executive summary contains all the project Information inputted within the WLC Evaluator project files e g software user information client information project information building information site information and the project settings The scope of works provides prompts for the user to input information regarding the scope of the works e g objectives assumptions materials constraints alternatives and interpretation of the results The cost plan illustrates the total WLC of the analysis per unit the unit could be per m or per functional unit as illustrated in Figure 21 A 8 c D E F G J K L u 3 GBP 4 11 0 Construction Costs 1 1 Construction works costs 6 External works 893 498 5 5 Services 1 874 754 g 4 Fittings 37 820 7 3 Finishes 126179 8 2 Superstructure 142 655 842 9 1 Substructure 446 692 10 Total for 1 1 Construction works costs 145 970 399 12 Other construction related costs 0 12 1 3 Clent definable costs 0 13 Total for 1 0 Construction Costs 145 970 399 14 2 0 Maintenance Costs 2 1 Major replacement costs 2 Superstructure 0 15 22 Subsequent refurbishment and adaptation costs 0 16 2 3 Redecorations 2 Superstructure 161 387 17 3 Finishe
62. ysical work packages into levels that can be developed into a summary showing the relationship of all elements of a project 35

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