User Guide for ASPEN 9.5 - CLIA AO Upload
Contents
1. 8 LAST UPDATE DATE FILE CREATE DATE August 13 2009 12 00 00 DATA PROCESSED MATCH ADDED TO CLIA DATABASE Y MATCH DATE 20090813 SURVEY DATE 720090813 TEST VOLUME 73500 SPEC EFF CODE DATE 110 20090813 JH 20090813 310 20090813 500 20090813 ALL SPECIALTIES MUST HAVE EXPIRATION DATE gt lt DATA NOT PROCESSED Figure 25 Viewing a Successful Upload File Note These downloaded files can be saved offline if that is what is needed 08 2009 CLIA AO File Upload User Guide Page 20 of 28 User Guide for ASPEN 9 5 CLIA AO File Upload 10 A file that was found to contain errors may be downloaded as well However these are results files and contain only the first error that was encountered A ao_result_file 1 txt Notepad File Edit Format View Help JACCRED CODECOS IS NOT EQUAL TO THE PROCESS NACCRED CODECO4 1 Figure 26 Downloaded an Unsuccessful Upload File Recall A File Once an AO File has been successfully uploaded AND has NOT yet been processed it may be recalled 1 Select the File Download button located directly under the screen header 2 The system displays a list of all the files previously uploaded The following fields will be included a The To Date field defaults to Today s date but can be modified using the date format mm dd yyyy b The Prior Days field defaults to 1 but may be modified using the dropdown list provided c The Refresh button may always be us2. 13 53 31 AO Upload 001 txt 05 File Formating Errors Download Recall File 08 14 2009 13 46 13 AO Upload 001 txt 05 File Formating Errors Download Recall File 08 13 2009 09 28 03 AO upload file 08132009 txt 05 08 13 2009 20 00 32 File Processed Successfully Download Recall File File Download 3 xj Do you want to open or save this file Name ao_result_file txt Type Text Document From testweb giesnet org Dpen Save While files from the Internet can be useful some files can potentially harm your computer If you do not trust the source do not open or save this file What s the risk Figure 24 File Download Button 9 The text file displays in its own small window CLIA AO File Submission ERS for MEDICARE amp MEDICAID SERVICES File Upload File Download Help Logout List of Files for Download To Date mm dd yyyy 08 14 2009 Prior Days E DI Refresh Submission Date File Name AO Code Process Date Status Result File Download Recall AO 08 13 2002 A A a da CH sc odo sel El AIMAIAMAMAA A S nr OM 4AM SS mMm Download Rerall File P ao_result_file 2 txt Notepad _Download_ Recall sie File Edit Format Me Help RUN DATE OF REPORT August 13 2009 08 00 24 SPECIALTY UPLOAD TRANSACTION REPORT FOR ACCREDITED ORG 05 TOTAL RECORDS WITH RECORD TYPE H 1 TOTAL RECORDS WITH RECORD TYPE D TOTAL RECORDS WITH RECORD TYPE S 3 3 TOTAL RECORDS WITH RECORD TYPE T 1 TOTAL RECORDS
3. D D Refresh Submission Date File Name AO Code Process Date Status Result File Download Recall AO 08 18 2009 14 22 14 Test_File_A txt File Recalled Download Recall File 08 18 2009 14 16 22 Test_File_A txt File Formating Errors Download Recall File 08 18 2009 14 15 14 Test File A File Formating Errors Download Recall File 08 18 2009 09 33 13 AO upload file 08182009 txt File Overridden Download Recall File Figure 29 Recalled File s Status 08 2009 CLIA AO File Upload User Guide Page 23 of 28 User Guide for ASPEN 9 5 CLIA AO File Upload Log Out 08 2009 The User uses the Logout function to leave the system CATS CLIA AO File Submission CENTERS for MEDICARE amp MEDICAID SERVICES File Upload File Download Help Figure 30 Logout Function Hyperlink 1 Select the Logout button located in the application Menu Bar CATS CLIA AO File Submission RS for MEDICARE amp MEDICAID SERVICES You are logged out You may try to login again Figure 31 Completed Logged Out with Hyperlink back to the Login 2 The system logs the User out of the AO Upload process and displays the Logout screen This screen will allow the User to log into the ASPEN Web Application anew by providing a link back to the Login screen CLIA AO File Upload User Guide Page 24 of 28 User Guide for ASPEN 9 5 CLIA AO File Upload TERMINOLOGY Description Definition Accrediting Many provider or supplie
4. displays a To recall the AO File Click the OK button b To stop the recall click the Cancel button The recall is not performed 08 2009 CLIA AO File Upload User Guide Page 22 of 28 User Guide for ASPEN 9 5 CLIA AO File Upload CLIA AO File Submission ENTERS for MEDICARE amp MEDICAID SERVICES File Upload File Download Help Logout List of Files for Download To Date mm dd yyyy 08 18 2009 Prior Days Refresh Submission Date File Name AO Code Process Date Status Result File Download Recall AO 08 18 2009 14 22 14 Test_File_A txt 05 File Processing Pending Recall File 08 18 2009 14 16 22 Test_File_A txt ns File Formatina Errar Download Recall File BS 08 16 2009 14 15 14 Test_File A Download Recall File 08 18 2009 09 33 13 AO upload file 08182009 t 2 re you sure you want to recall the file Test_File_A txt Download Recall File oe Figure 28 Recall Warning Window 5 The system displays the refreshed Download screen The message The recall operation has been successfully completed will be display across the top of body of the screen 6 The new updated Status field has been updated to File Recalled The system recalled the file It will not longer be available CLIA AO File Submission tS for MEDICARE amp MEDICAID SERVICES File Upload File Download Help Logout List of Files for Download To Date mm dd yyyy 08 18 2009 Prior Days
5. navigation panel on the left ASPEN Access Help Desk ASPEN ASPEN Access Overview CATS ep CENTERS for MEDICARE amp MEDICAID SERVICES CASPER Welcome the the ASPEN Access page Centers for Medicare amp Medicaid Services CASPER Reports InfoCenter REMINDER SYSTEM MAINTENANCE DOWNTIME ising si si allen Scheduled downtime for system maintenance will occur on the third Hanie EME ai Sunday of each month Online Training Notice on use of Internet Explorer 7 0 Posted 11 22 06 Accessibility Policy Help Privacy Policy Figure 7 ASPEN Access Web Page 08 2009 CLIA AO File Upload User Guide Page 10 of 28 User Guide for ASPEN 9 5 CLIA AO File Upload 08 2009 Note This screen shot is a representation of the ASPEN Access screen It may change in appearance as items are added replaced and removed as this page is updated However the ASPEN Web should always appear in the left hand navigation panel 3 Click the ASPEN Web hyperlink to gain access to the login screen This allows access to the ASPEN Web Application Login screen ASPEN Web CLIA 116 E ASPEN Va CUS Il Login CASPER User ID Password Login Figure 8 ASPEN Web CLIA 116 Login Screen 4 The ASPEN Web CMS 116 Login screen displays the Login window 5 Enter pre assigned CASPER User ID and Password in their respective fields 6 Click the Login butto
6. protecting the rights and property of the Department of Health and Human Services be monitored intercepted recorded read copied or captured in any manner and disclosed in any manner by authorized personnel THERE IS NO RIGHT OF PRIVACY IN THIS SYSTEM System personnel may give to law enforcement officials any potential evidence of crime found on Department of Health and Human Services computer systems USE OF THIS SYSTEM BY ANY USER AUTHORIZED OR UNAUTHORIZED CONSTITUTES CONSENT TO THIS MONITORING INTERCEPTION RECORDING READING COPYING OR CAPTURING AND DISCLOSURE Figure 4 CLIA AO Upload Help Screen Privacy Policy 08 2009 CLIA AO File Upload User Guide Page 8 of 28 User Guide for ASPEN 9 5 CLIA AO File Upload ACCESS THE AO FILE UPLOAD PROCESS Access to the Accrediting Organization Upload is accomplished through the ASPEN Web Application The ASPEN Web Application may be accessed in two ways with the proper security and access Login ID Password assignments e Direct Web Access e Access through ASPEN ACO ARO The Direct Web Access is discussed in this document Access through ASPEN ACO ARO is documented in the ASPEN product documentation The User must have access and be in the CMS network Access CMS Network using AT amp T An Outside User will apply for and be assigned an AT amp T Account to access the Medicare Data Communication Network MDCN The required AT amp T Global Network Client software a
7. 8 of 28 User Guide for ASPEN 9 5 CLIA AO File Upload d Status i File Processing Pending li File Processed Successfully iii File Formatting Errors iv File Overridden v File In Processing vi File Validation In Process OR Terminated Abruptly vil File Recalled 7 The Download buttons can be used to download files a That have already been successfully processed or b The files that have file validation errors CLIA AO File Submission RS for MEDICARE amp MEDICAID SERVICES File Upload File Download Help Logout List of Files for Download Submission Date File Name AO Code Process Date Status Result File Download Recall AO 08 14 2009 13 53 31 AO Upload 001 txt 05 File Formating Errors Download Recall File 08 14 2009 13 46 13 AO Upload 001 txt File Formating Errors Download Recall File Figure 23 Successfully Upload File File Download Button Note The Recall buttons are used to recall files that are pending processing See Recall A File below 8 Locate the file that needs to be downloaded Click the Download button 08 2009 CLIA AO File Upload User Guide Page 19 of 28 User Guide for ASPEN 9 5 CLIA AO File Upload CLIA AO File Submission File Upload File Download Help Logout List of Files for Download To Date mm dd yyyy 08 14 2009 Prior Days E DI Refresh Submission Date File Name AO Code Process Date Status Result File Download Recall AO 08 14 2009
8. Figure 29 Recalled File s Giatus 23 Figure 30 Logout Function Hyperlink cooocccocncoccccocncocncnonocncnnncnonanonnnoss 24 Figure 31 Completed Logged Out with Hyperlink back to the Login 24 Tables Table 1 Application Shortcut Keys nannnannnannnnnnennnannnnnnnnnnnnnonrennrennernnenne 6 Table 2 Terminology Table viii dvsienencveieneedusiengeusictencveest 27 CLIA AO File Upload User Guide Page 4 of 28 User Guide for ASPEN 9 5 CLIA AO File Upload INTRODUCTION Overview and Purpose A Certification of Accreditation is issued to a laboratory once the accrediting organization AO verifies to CMS the accreditation status of the laboratory Accreditation by an AO is voluntary and is not required for Medicare certification The AO must find a provider where all the applicable conditions are met or exceeded before the AO may verify that those requirements to be met by the provider or supplier To accomplish this the laboratory must request the AO s services The AO must accept and confirm their participation for the laboratory The AO performs a survey and submits the survey data into the CLIA system The AOs use the CMS software ASPEN Web CLIA CMS 116 Application to record their participation and results The AO Upload Process is a portion of that application This document provides the step by step instructions how to utilize the AO Upload Process as an Accrediting Organization ONLY AOs
9. O File Upload User Guide Page 12 of 28 User Guide for ASPEN 9 5 CLIA AO File Upload UTILIZE THE AO FILE UPLOAD APPLICATION Once the AO Upload buiton is clicked the AO Upload CLIA AO File Submission system displays the File Upload screen CATS CLIA AO File Submission CENTERS for MEDICARE amp MEDICAID SERVICES File Upload File Download Help Logout Select the CLIA AO file to submit by pressing the Browse button and choosing a file from your computer to send Once you have selected a file press the Upload button to upload the file File Name Browse Upload Figure 12 CLIA AO File Submission File Upload Screen with Menu Bar Note If you do not have the proper AO User Role security the Upload button will be disabled There are four 4 function selections available to the AO User e File Upload e File Download e Logout e Help The following subsections describe how to perform these functions File Upload An AO may create a text file containing their AO information and then upload that file to the CLIA System The system will process the data using the same logic that is used when this information is input directly into the system via the CMS 116 application Once the file is created the upload process must be initiated lf the User is not already on the File Upload screen they can use the File Upload function hyperlink from the Menu bar to navigate to the File Upload screen 08 2009 CLIA A
10. O File Upload User Guide Page 13 of 28 User Guide for ASPEN 9 5 CLIA AO File Upload CLIA AO File Submission File SCC File Download Help Select the CLIA AO file to submit by pressing the Browse button and choosing a file from your computer to send Once you have selected a file press the Upload button to upload the file Upload Figure 13 File Upload Function Hyperlink Select the Browse button Windows opens a window to manipulate in locating the file to be uploaded Highlight the file to upload Click the Open button SR A CLIA AO File Submission File Upload File Download Help Logout Select the CLIA AO file to submit by pressing the Browse button and choosing a file from your computer to send Once you have selected a file press the Upload button to upload the file File Name Browse Upload Look in ao Upload File e E eS E My Recent Documents Desktop My Documents re oe My Computer zeg LY TS File name Test_File_A y Open Ze ES aa Files of type Jal Files Cancel A Figure 14 Choose a File for Upload 08 2009 CLIA AO File Upload User Guide Page 14 of 28 User Guide for ASPEN 9 5 CLIA AO File Upload 5 The file that was located and selected appears in the File Name field CLIA AO File Submission File Upload File Download Help Logout Select the CLIA AO file to submit by pressing the Browse button and choosing a file from your
11. User Guide for ASPEN 9 5 CLIA AO Upload IFMC 1776 West Lakes Parkway West Des Moines IA 50266 User Guide for ASPEN 9 5 CLIA AO File Upload Page left blank intentionally 08 2009 CLIA AO File Upload User Guide Page 2 of 28 User Guide for ASPEN 9 5 CLIA AO File Upload Table of Contents Te 0805 E 5 OVERVIEW AND PURPOSE ee 5 SHORTGUTREVS ud ted elie hel ca laa eli 5 KLICK A O A 6 A E An 7 GONTASTUS SAE PES scsi hears elec er foe ici 7 CLIA AO UPLOAD USER MAMA 7 ACCESSIBIUTY POLICY EE 8 PRACY POLICI EE 8 AGGESS THE AG FILE UPLOAD PROCESS ut ore ee ado 9 ACCESS CMS NETWORK USING AIST 9 ACCESS THE ASPEN WEB APPLICATION 0 0cceeceececceccecceccecescescecceeeceseeseeeess 10 UTILIZE THE AO FILE UPLOAD APPIEIGAT NOI eege 13 AURA AA ee Ce ee On E ere eC ee eee ever eee 13 OVERWRITE A FILE sd aa 17 FLEDOWNEOAD a e a dl o 18 EE 21 HO GO UT EE 24 ER SHEET 25 08 2009 CLIA AO File Upload User Guide Page 3 of 28 User Guide for ASPEN 9 5 CLIA AO File Upload 08 2009 Figures Figure 1 CLIA AO Upload Menu Bar 6 Figure 2 CLIA AO Upload Help Screen Contact Us cc eceeeeeeeeeeeeees 7 Figure 3 CLIA AO Upload Help Screen Accessibility Policy 8 Figure 4 CLIA AO Upload Help Screen Privacy Polen 8 Figure 5 AT amp T Global Network Cent 9 Kieffer EEN 10 Figure 7 ASPEN Access Web Page nannonnnnnnnnnnsnnnnnnnnnnnnnennrennernrernrerenee 10 Figure 8 ASPEN We
12. are assigned access with the AO Role security Note Central Office SuperUsers may also use the AO Upload Process However they do not have the same security and the screens they see are somewhat different SHORTCUT KEYS 08 2009 To skip the header functions use the following Shortcut Keys e ALT N Skip Headers go on to first field The following table lists the shortcut keys which can be used within the AO Upload Process semen store mm File Upload Alt 2 File Name File Name field Alt 3 Upload button Upload button Alt 1 Home Upload Home Page Alt 2 To Date To Date field CLIA AO File Upload User Guide Page 5 of 28 User Guide for ASPEN 9 5 CLIA AO File Upload Ce ON Download a 3 Prior Days Prior Days field Alt S Refresh Refresh button Overwrite Alt 2 Alt 2 Overwrite the existing file the Alt 2 Overwrite the existing file file Overwrite button button screen Alt 3 Cancel this upload Do not button overwrite the existing file Help ALT 7 Accessibility Policy Accessibility Policy Screen hyperlink ALT 8 Contact Us Contact us hyperlink ALT 9 Privacy Policy Privacy Policy hyperlink Table 1 Application Shortcut Keys NAVIGATION There are four 4 functions on the CLIA AO File Submission screen e File Upload e File Download e Help e Logout Log Out These are found across the top of the body of this screen in the applicat
13. b CLIA 116 Login Green 11 Figure 9 Login Screen with Required Government Warning Window 11 Figure 10 CLIA 116 Search Scree Maissa E A 12 Figure 11 CLIA AO File Submission File Upload Gcreen 12 Figure 12 CLIA AO File Submission File Upload Screen with Menu Bar 13 Figure 13 File Upload Function Hyperlink ccccseeeeseeeeeeeeeeeeeeneeeenees 14 Figure 14 Choose a File for Upload naannannnennnannnnnnnnnnennnnnnnnnnnnnnnnnnennnenne 14 Figure 15 Upload File Located A Geleched 15 Figure 16 Uploaded File s Status Guccesefl 15 Figure 17 Error Message Gcreen oiii e 16 Figure 18 Upload File s Status Unsuccessful Errors Found 16 Figure 19 Overwrite an Existing Pending File annannnannnennnnnnnnnnnnnnennnnnne 17 Figure 20 Successful Upload Message Screen ss ssnssnsserensrresrrrerrresrrre 17 Figure 21 Overwritten File s Status 00nnn0nnnnannnennnnnnnnennnrnnnnnrnnnnrnnnnnnne 18 Figure 22 File Download Function Hvperimk 18 Figure 23 Successfully Upload File File Download Button 19 Figure 24 File Download Button 20 Figure 25 Viewing a Successful Upload File ooocccconccccooonocconcnconoo 20 Figure 26 Downloaded an Unsuccessful Upload Ee 21 Figure 27 Enabled Recall Button nannonnnnnnnennnennnnnnnnnnennnnnnnnnnnnennnennnnnenee 22 Figure 28 Recall Warning Wmmdow 23
14. can be uploaded and made to overwrite the existing file Note Only one pending file can exist in the system at one time CLIA AO File Submission File Upload File Download Help Logout There is an existing version Do you want to overwrite Overwrite Cancel Figure 19 Overwrite an Existing Pending File CAUTION Review the original download screen to find the actual file that is there before selecting OK Make sure you know exactly what file it is you are about to overwrite 1 If the current file must be overwritten click the OK button The system will process the Overwrite a The system removes the old file which was overwritten It is no longer available b The system returns the message that the new file was uploaded successfully CATS CLIA AO File Submission RS for MEDICARE amp MEDICAID SERVICES File Upload File Download Help Logout File upload has been successfully completed Figure 20 Successful Upload Message Screen 2 If an overwrite is not what is needed click the Cancel button The system returns to the File Download screen 08 2009 CLIA AO File Upload User Guide Page 17 of 28 User Guide for ASPEN 9 5 CLIA AO File Upload CLIA AO File Submission D for MEDICARE amp MEDICAID SERVICES File Upload File Download Help Logout List of Files for Download To Date mm dd yyyy 08 20 2009 Prior Days D DI Refresh Submission Date File Name AO Co
15. computer to send Once you have selected a file press the Upload button to upload the file File Name pload File Test_File_A Browse Upload Figure 15 Upload File Located amp Selected 6 Click the Upload button 7 The upload is successfully the system displays a confirmation message 8 The File Download screen displays the status of the file successfully uploaded CLIA AO File Submission File Upload File Download Help Logout List of Files for Download To Date mm dd yyyy 08 18 2009 Prior Days D D Refresh Submission Date File Name AO Code Process Date Status Result File Download Recall AO 08 18 2009 14 22 14 Test File 4 txt File Processing Pending Recall File 08 18 2009 14 16 22 Test_File_A txt File Formating Errors Download Recall File 08 16 2009 14 15 14 Test Pie A File Formating Errors Download Recall File 08 18 2009 09 33 13 AO upload file 08152009 txt File Overridden Downibac Recall File Figure 16 Uploaded File s Status Successful 08 2009 CLIA AO File Upload User Guide Page 15 of 28 User Guide for ASPEN 9 5 CLIA AO File Upload Unsuccessful Results from Your Upload The system performs pre defined verification and validation on the file being uploaded If the file does not pass an error message is displayed CLIA AO File Submission TERS for MEDICARE amp MEDICAID SERVICES File Upload File Download Help Logout File upload was denied due to the followin
16. de Process Date Result File Download Recall AO 08 20 2009 14 45 43 AO upload file 05162009 txt 05 File Processing Pending 08 20 2009 09 47 06 Test_File_A txt File Recalled 08 20 2009 09 46 43 Test_File_A txt File Formating Errors Download 08 20 2009 09 44 56 Test_File_Atxt File Formating Errors Download 08 20 2009 09 44 44 AO upload file 08182009 txt 05 File Overridden Figure 21 Overwritten File s Status File Download 08 2009 1 Select the File Download button located directly under the screen header CLIA AO File Submission ERS for MEDICARE amp MEDICAID SERVICES File Upload ge Help Logout Select the CLIA AO file to submit by pressing the Browse button and choosing a file from your computer to send Once you have selected a file press the Up oad button to upload the file File Name Browse Upload Figure 22 File Download Function Hyperlink 2 3 The system displays a list of all the files previously uploaded The following fields will be included The To Date field defaults to Today s date but can be modified using the date format mm dd yyyy The Prior Days field defaults to 1 but may be modified using the dropdown list provided The Refresh button may always be used to re populate this screen The following data columns display a Submission Date b File Name c Process Date blank if processing has not yet occurred CLIA AO File Upload User Guide Page 1
17. ed to re populate this screen d The data columns displayed will be i Submission Date li File Name ili Process Date blank if processing has not yet occurred 08 2009 CLIA AO File Upload User Guide Page 21 of 28 User Guide for ASPEN 9 5 CLIA AO File Upload iv Status 1 Waiting to be Processed 2 File processing completed 3 File Formatting Errors 4 File Override 5 File in processing 6 File validation in process of terminated Abruptly Note The Download butions are used to download files that have already been successfully processed or files that have file validation errors See Downloading a File 3 The Recall buttons are used to recall files that are pending processing Locate the file that needs to be downloaded Click the Recall File button CATS CLIA AO File Submission CENTERS for MEDICARE amp MEDICAID SERVICES File Upload File Download Help Logout List of Files for Download To Date mm dd yyyy 08 18 2009 Prior Days D DI Refresh Submission Date File Name AO Code Process Date Status Result File Download Recall AO 08 18 2009 14 22 14 est File Ais File Processing Pending Download Recall File 08 16 2009 14 16 22 Test_File_A txt File Formating Errors Download Recall File 08 18 2009 14 15 14 Test Pie A File Formating Errors Download 08 18 2009 09 33 13 AO upload file 08182009 txt 05 File Overridden Download Figure 27 Enabled Recall Button 4 A confirmation window
18. g reason The submitted AO file does not contain header record Figure 17 Error Message Screen 1 If an error is encountered then a Error messages displays File upload was denied due to the following reason followed by the actual reasons and the record of the first record found to be in error b If a duplicate file is uploaded an option message to overwrite the previously submitted file displays There is an existing version Do you want to overwrite See Overwrite A File below 2 You can view the unsuccessful file on the Download Screen a You may download and open the text file to see the error that was found CLIA AO File Submission CENTERS for MEDICARE amp MEDICAID SERVICES File Upload File Download Help Logout List of Files for Download To Date mm dd yyyy 08 14 2009 Prior Days E DI Refresh Submission Date File Name Process Date Status Result File Download Recall AO 08 14 2009 13 46 13 AO Upload 001 txt 05 File Formating Errors Download 08 13 2009 09 26 05 AO upload file 05132009 txt 05 08 13 2009 20 00 32 File Processed Successfully Download Figure 18 Upload File s Status Unsuccessful Errors Found 08 2009 CLIA AO File Upload User Guide Page 16 of 28 User Guide for ASPEN 9 5 CLIA AO File Upload Overwrite A File The system will allow overwrites of file That is if there is a file in a pending state waiting to be processed a new file
19. ion Menu Bar CATS CLIA AO File Submission CENTERS for MEDICARE amp MEDICAID SERVICES File Upload File Download Help Logout Figure 1 CLIA AO Upload Menu Bar 08 2009 CLIA AO File Upload User Guide Page 6 of 28 User Guide for ASPEN 9 5 CLIA AO File Upload HELP Contact Us Help Desk The Help screen contains a hyperlink labeled Contact Us which will put the User in contact with the QTSO Help Desk via e mail or telephone CATS CLIA AO File Submission File Upload File Download a Accessibility Policy Contactus Privacy Policy CENTERS for MEDICARE amp MEDICAID SERVICES Contact Us If you should find that you are unable to or have difficulty accessing information via this Web site please contact the help desk Figure 2 CLIA AO Upload Help Screen Contact Us If you have any questions concerning this information please contact the QTSO Help Desk at helo aqtso com or call 1 888 477 7876 CLIA AO Upload User Manual Not available as yet 08 2009 CLIA AO File Upload User Guide Page 7 of 28 User Guide for ASPEN 9 5 CLIA AO File Upload Accessibility Policy The Help screen contains a hyperlink labeled Accessibility Policy which explains the 508 Compliant status of the AO Upload process and web pages lt also contains the QTSO Help Desk e mail address and telephone number CLIA AO File Submission File Upload File Download Logout Accessibility Policy ContactUs Privacy Polic
20. n E AAN Va CU 5 Login CASPER User ID CASPERUSER Password leccceccces Login Microsoft Internet Explorer A A ARMING WARNING WARNING You have accessed a U S Government information system There is no right of privacy on this system All data contained within this system is owned by the Centers for Medicare amp Medicaid Services of the U S Department of Health and Human Services For the purpose of protecting the rights and property of the Department and to monitor compliance with all applicable statutes regulations agreements and policies data access entry and utilization may be monitored intercepted recorded copied audited inspected or otherwise captured and or analyzed in any manner Use of this system by any user authorized or unauthorized constitutes consent to this monitoring interception recording copying auditing inspecting or otherwise capturing and or analyzing of data access entry and or utilization through this system Unauthorized access is prohibited by Title 18 of the United States Code Section 1030 Unauthorized access or use of this computer system may subject violators to criminal civil and or administrative action System personnel may give any potential evidence of crime found on Department computer systems to law enforcement officials System users are required to adhere to all applicable statutes regulations agreements and policies governing their access to and use of the data contained
21. pplication must be installed on the User Personal Computer Laptop The user can then connect into the CMS network AT amp T Global Network Client ha atat Tasks settings Show the setup wizard Snow the login properties window Help Not connected Figure 5 AT amp T Global Network Client 08 2009 CLIA AO File Upload User Guide Page 9 of 28 User Guide for ASPEN 9 5 CLIA AO File Upload Use the following URL to access a QTSO web site htips www qtso com This web site has all the information about the AT amp T MDCN account required Access the ASPEN Web Application Once the User is inside the CMS Network they must follow the follow steps to access the AO Upload Process 1 The User will access QIES for Success https web giesnet org aspen QIES to Success Home Suggestions Help Desk a NA H ASPEN ASPEN Web Access I Bi a S amp C PDQ QIES State Applications HHA Reports Public OBQI Reports WebEx Recordings MDS Reports Public Ql RUGS amp Frequen Recorded Session Information CASPER os CASPER Reports HHA training Worksheet MDS training Worksheet QualityNet e University QIES Workbench GON Ad Hoc Extracts Release 12 05 07 OLAP Pathiore LMS Pathlore LMS 6 5 LMS Web Reports QIES Infocenter QIES User Maintenance MDS Account Maintenance Figure 6 QIES to Success 2 Locate the ASPEN Web selection from the
22. r types Such as Organization hospitals ambulatory surgery centers hospices and home health agencies have the option of becoming Medicare certified on the basis of accreditation by a CMS approved Accrediting Organization instead of a survey by CMS or States In such cases the applicants may receive Medicare certification via CMS acceptance of the AO s accreditation The following are CMS Approved Accrediting Organizations used for CLIA labs Joint Commission JC American Osteopathic Association AOA American Society of Histocompatibility and Immunogenetics ASHI College of American Pathologists CAP Commission on Laboratory Accreditation COLA American Association of Blood Banks AABB Accredited A laboratory that has voluntarily applied for and Laboratory been accredited by a private nonprofit Accrediting Organization approved by CMS Automated The ASPEN Automated Survey Processing Survey Environment system developed by Alpine Processing Technology Group provides state level secure Environment data collection of healthcare provider demographic surveillance and certification information with timely replication of required information into the national repository 08 2009 CLIA AO File Upload User Guide Page 25 of 28 User Guide for ASPEN 9 5 CLIA AO File Upload Description Definition A A ASPEN O This is one of the modules provided in the Central Office ASPEN suite of products ASPEN O Thi
23. s is one of the modules provided in the Regional ASPEN suite of products Office A S ASPEN Web None The is a web based on line CLIA system It is Application used for inputting and tracking CLIA 116 and Survey data It can be referred to as ASPEN Web ASPEN Web App or ASPEN Web CLIA 116 C R CO CO Certificate of A Certification of Accreditation is issued to a Accreditation laboratory once the accrediting organization AO verifies to CMS the accreditation status of the laboratory The Certificate Accreditation will reflect the effective date for each specialty subspecialty CMS Central Office Central Office approved by the accreditation organization Certification CASPER This is a database for storing current and and Survey historical Medicare data for CMS It uses this Provider data to provide pre defined and ad hoc Enhanced reporting per CMS direction Reporting Center for CM CMS provides direction and technical guidance Medicare and for the administration of the Federal effort to Medicaid plan develop manage and evaluate health Services care financing programs and policies 08 2009 CLIA AO File Upload User Guide Page 26 of 28 User Guide for ASPEN 9 5 CLIA AO File Upload Description Definition Medicare Data Medicare fiscal intermediaries and carriers shall Communicatio use the Government furnished Medicare Data n Network Communications Network to support all Medicare operational data connectivit
24. within this system including but not limited to PCMS Information Security Policies Standards and Procedures AEA AR NING WARNING PEW ARMNING ES Figure 9 Login Screen with Required Government Warning Window 7 The government required Warning window displays CLIA AO File Upload User Guide Page 11 of 28 User Guide for ASPEN 9 5 CLIA AO File Upload 8 Click the OK button 9 The ASPEN Web CMS 116 Search Screen displays opm At II 4 A E A NEN usa CIA IS Main Search Criteria CLIA Find Now New Search Exit Name Physical Address Other Address Phone City Director Last Name State Director First Name County Code Federal Tax ID Zip l Mailing Address Address Exclude Terminated Laboratories City Multiple Sites Search State Zip Figure 10 CLIA 116 Search Screen 10 Locate and click the AO Upload button in the Header upper right This is the means of accessing the AO Upload process CATS CLIA AO File Submission CENTERS for MEDICARE amp MEDICAID SERVICES File Upload File Download Help Logout Select the CLIA AO file to submit by pressing the Browse button and choosing a file from your computer to send Once you have selected a file press the Upload button to upload the file File Name Browse Upload Figure 11 CLIA AO File Submission File Upload Screen 11 The File Upload screen is the first screen displayed 08 2009 CLIA A
25. y Accessibility Policy The QIES Technical Support Office makes every effort to ensure our Web site is accessible for people with disabilities and meets current accessibility standards including those defined by Section 508 website of the U S Rehabilitation Act and the W3C s Web Content Accessibility Guidelines We are actively engaged in the ongoing process of testing our Web site for compliance with current accessibility Standards We are committed to addressing issues that prevent people with disabilities from accessing our site and its content in a timely manner If you should find that you are unable to or have difficulty accessing information via our Web site please contact our help desk E mail help qtso com Phone 800 339 9313 Figure 3 CLIA AO Upload Help Screen Accessibility Policy Privacy Policy The Help screen contains a hyperlink labeled Privacy Policy which explains the government policy concerning privacy CLIA AO File Submission File Upload File Download Logout Accessibility Policy ContactUs Privacy Policy Privacy Policy WARNING This is a Department of Health and Human Services computer system Department of Health and Human Services computer systems are provided for the processing of Official U S Government information only All data contained on Department of Health and Human Services computer systems is owned by the Department of Health and Human Services and may for the purpose of
26. y requirements Such uses include Common Working File communications shared processing remote operations remote printing shared system maintenance support testing release fix distribution remote diagnostics and functional subcontracting arrangements necessitating the transfer of data to remote sites AT amp T Global Networking Services is the vendor for MDCN managed network services SuperUser SU CMS Central Office SuperUser is a ASPEN CLIA role that allows the Central Office CLIA users administrative type security in order to maintain unusually circumstances that arise in the system Table 2 Terminology Table 08 2009 CLIA AO File Upload User Guide Page 27 of 28 User Guide for ASPEN 9 5 CLIA AO File Upload 08 2009 CLIA AO File Upload User Guide Page 28 of 28
Download Pdf Manuals
Related Search