Login :: EDOCS & Electronic Document Control System
Contents
1. Document incoming but has not been proceed yet Document that will be incoming Document that will not be incoming Status Click this icon to download the data into a certain file type gt Refresh al pa E Plan Plan j a e Start Emel Status Appraver Name Start i End Date late Date Dat i this shows the status code for every task F Document Control L3 Jam L3 Jam RH fol 287 12 0 LT F Project Manager L Jam L Jan fol 20 Oe Lida Project LI Jam LI Jam nginsenmgy maL ni F Manage 1g LT 241 l 6 My Tasks My Tasks Menu is to view the status of Work Order The following are the steps Work Order Tasks ikii l E i l 1G Refresh E D E Title Due Date Work Order ID bal Order Taak rs Assigned Group Document Control RH Status Forthcoming Click this icon to view detail of the task DCO Comments check if eny comments work order selection if not 13 Jan 2012 ID WO TEFZ13 Fe comments PEM signature amp PIW 3 signature and send document te client 17 20 E C L10112 001 DCO Work Order Selection L Jan 2012 ID WO TFFDL3 F 00 F C 100 117 001 Receive Document 04 Feb 20127 ID WO TOCOS F 17 20 O C 310112 00L DCO LPE s signature 2t PRE s signature Document distibution l Feb 2012 ID WO TIEE 16 F 17 00 FL 0602 12 001 DCO Work Order Selection J5 Jan 2012 ID WO TIFF i F 17 20 I C 180112 001 DCO LPE s signature 4 PRE signature Document distribution 24 Jan 2012 ID WO TIF2. ID WF F P 0L ID WF 1 0 0 ID WF 01 ID WF E 0L ID WF 0 C 02 ID WF 0 0 0L ID WF 0 C 0 ID WF O M OL Figure 11 Dacument Na D EC CW PDSYM PO 1008 D BU RH CSPDS 00 0007 D EC RH SPZZE C0 000 DD EX RH SPZZZ C0 008L D BC RH ECCAL 00 0007 ID BC RH SPZ77 Co a001 RH PETE ick this i D BU RH CSPDS 00 000 1 D BU RH CCCAL 00 0001 D BC RH CCCAL i 0008 ID BC RH CCCAL 0 00 LO ID BC CW PDPID NR 00 1 4 3 rr FP PP PH con Bm P P P P elteren Ng Submitter Mot Submitted Sasbmitbed Sasbmitted Submitter to delete Work Ord Mot Submuetted asbmithed Sasbmitted asbmitbed Sasbmitbed Pe Re RSH eRe View Delete X xX Here is the view of making work order Create Work Order Title WO TO CN en Flow Ternplate External Dicipline Civil Description DATA SHEET Document h Bo OW PoSvi Ppo o009 Schedule Date 15 Feb 20L7 ma Calculation Method Forwards Adyt Planned End Date K Complete the data and click this button to Save the data Spay Figure 4 4 Calculation Method explanation If FORWARDS is selected selected time is START time of Work Order execution and FINISH time is automatically counted by the system If BACKWARDS selected selected time is FINISH time of Work Order execution and START time is automatically counted by the system 12 3 Document Monitoring Document Monitoring Menu is to view the status of Work Order Here are de
3. MITRATE INDONESIA PT PA LO 1314 PLTU RIAU x LLISLI EPC 5 MOL CEPU 111603 EPCI BANU URIP x 111709 SAMUR FA Luar SS PLANT PA Figure 2 1 2 2 Project Team Project Team Menu is to view to create to edit and to delete user data The following are the steps USER GROUP Add Group A Refresh a 5 ana Click this icon to create New User Group Description User i Ce Administrator Click this icon to view the users in this group gt l F ig LPE PIP Click this icon to edit Group A gt ii PE PIPI Click this icon to deleteGrop hy jg PRE PIP a i DEO P i LPE PRO P w PE PROL a T Figure 2 2 Here is the figure of the User menu ap Click this icon to add New User Ai 7 Add User S Refresh 8f lb Type User ID User Name Email Click this icon to edit User data gt W internal 021684 Untung Waluyo untung w rekayasa coid ig internal 345602 Wintoka ck ihis icon to delete User daia a il internal 351703 Elsye Seti Sundan elsye rekayasa co id i internal 367207 Wion Gomeri emon rekayasa co bd F il internal 368107 Adhi Rusbiantoro adh rusdiantoro rekayasa co 1d Fd O internal 370307 Syarif Hiclayat s_hidayat rekayasa co id O internal 377507 Dwita Tirtyasti dwita tirtyast rekayasa co id ij internal 38 1507 Munung Rokayah nunung rokayah rekayasa co d ii internal 4005 LO Ruch Hartana rudi_hartono rekayasa cosd Fa il eksternal DCO pco W Figure 2 3 2 3 User Permissions User Permission
4. Menu is to control User Permission accessing the existing menu in EDOCS The following are the steps Ai User Group Nd Select User Group here LPE PIP 7 G Refresh E E B MENU ID MENU TEXT MENU GROUP VIEW INSERT UPDATE DELETE i Home LI LI Ll LI F Proj Info Proj Scenario F o C CJ 3 Proj Scenana k CJ J 4 Doe Numbering Proj Scenario F O O 5 User Permissions Proj Scenario E oO O O 6 Proj Team Proj Scenario O O O Doc Regisbering k O O O Wark Haw Doc Routing O O O i Repart Doe Registering E E Li Upload Doc Registering F Ll Auto Numbering Proj Seenario O O O oO 12 Browse Doc Registering F 13 New Dac Registering F E F l4 Wark Order Doc Routing O O ail 15 Dac Manitaring FI O O Fi l My Tasks F oO O O 17 Doc Routing F E EF O 18 Portal O O FE O ka Change Password O O O oO aj Logout O F O O Save Set the User Permission then click Save button to save the changes if c Figure 2 4 2 4 Document Numbering Document Numbering Menu is to control Document Numbering according to Document Numbering Procedure The steps to control Document Numbering are as follows 1 Input appendix data sequentially according to Document Numbering Procedure in each project The rules are as follows Minimum sequence number is 6 and the maximum is 10 i Caption Project Symbol must be input as Appendix P Caption Sequence is input as the sequence Seq Digit is to determine d
5. F 16 FE 17 00 I C 180112 001 Figure 6 1 Here is the view of the selected task PIPING TO INSTRUMENT Lead Project Engineer Instrument LPE INS Personal assignment 01 Jan 1900 00 00 14 Feb 2012 17 00 Work Order Task Inbox Status Work Order ID L ID WiD F L 140212002 Work Order Task ID TFEBO Assagn to Group Name Project Engineer Instrument L Project Engineer Instrument Document No Tithe Rew D EC RH LRZZZ NB 00 1 CONCEPTUAL DESIGN CROSSING ROAD A Click this button to Accept the document mg Accept Bach i Click this button to back to previous page Figure 6 2 14 The following is a view of task after accepted TEST WORK ORDER AL fps Input completion percentage here Engineer Instrument PENS Document preparation review 01 Feb 2012 10 17 gt 03 Feb 2012 17 00 Active gt ANP W O FING O1021 2 001 Work Order Task TIBEDA4 Click this icon to view details of ID Sequence Conditional Figure 6 3 7 Portal Portal Menu is to view documents that have been published The following are the steps Tamara CELINE CF EE some ear ial FIELD INSTRUMENT a Cl UTILITIES AND OFF SITES r INDIVIDUAL SPECIFICATION 3 GENERAL 3 GENERAL SPECIFICATION AMD DESIGN CRITERIA ANP E C0 000 05 00081 Ravisiton 12 JAN 2010 ANP E CO 000 G5 0001 0 1 Lpdf ch Ke 29 JAN 2010 ANP E C0 009 G5 0001 9 1 2pdf gy 15
6. NERA Unit Identification ENE Document Symbols PECIFICA z Discipline Civil Document Number generated automatically by system Document Number i ANP Vet 2 d g E Y Dy Sy based on option selected by user in the dropdownlist above Reference Number Title CONSTRUCTION SPECIFICATION FOR EARTH WORK Revision SIZE Ad x Limit SHEET 7 Guamtity Other Information Issue Transmittal EM2458 EPC ETO 0019 Issue Status Fa Issue Date 34 Jun 2000 E Retum Transmittal Retum Status ceject Retum Date Fa Filas Upload Files G Refresh File Mame Orginal File Name Upload Date Upload By Order OF Documents Select 7 a Select the file You want to upload Select File Select x Poteet a Se ect x Paging Click this icon to download the uploaded file Click this Cancel Click this Upload button to upload oy Upload Cancel 4 button if You want to mogn AA ee ANP E C0 000 45 00412 0 L Lpclf ANP E C9 00 W15 002 pdi 29 Nay 2011 02 24 Djatrike So hardja 4 Complete all the form fields then click this Save fir button to save the data Figure 3 1 Document can only be revised and published showed in portal after the work order is finished and only can be done by the originator document creator 3 2 Upload Document Registering Upload Menu is to add document data by uploading excel file It looks as the following picture Select File CI Select i Petite Select whenc
7. PT REKAYASA INDUSTRI WORK INSTRUCTION For User EDOCS Electronic Document Control System PT Rekayasa Industri 2012 DAFTAR ISI Table of Contents 1 Login Project Scenario 2 1 Project Info 2 2 Project Team 2 3 User Permissions 2 4 Document Numbering 2 5 Auto Numbering Document Registering 3 1 New 3 2 Upload 3 3 Browse 3 4 Report Document Routing 4 1 Work Flow 4 2 Work Order Document Monitoring My Tasks Portal Halaman 10 10 11 13 14 15 1 Login The steps to operate EDOCS Electronic Document Control System are as follows NG Activate Your browser i e Mozilla Firefox or Internet Explorer prefer Firefox NG Type the following address http edocs rekayasa co id NG Here is the first page Electronic Document Control System A Login Area Wg maine Pagswatil 091804 ANP ORICA PROJECT pam ae Cylons 5 Cmiginal Rene anos Liownboanl User Mana Bad Haw banli lai Ba Enter Blin Figure 1 1 2 Project Scenario Project Scenario Menu is to create and view Project data managing user permission and document numbering of the project the following are the steps 2 1 Project Info Project Info Menu is to view create and deleting project data The following are the steps PROJECT El Moa Click this icon to add New Project G Refresh HG Project ID Project Mame Owner Delete Click this icon to delete Project 791604 ANP ORKA PROJECT KAL TIA
8. ail Add Routing Detail Sequence Task ID Work Flow Detail Group Name Conditional G Refresh ag 5 Conditional Duration Seq Trap Information jj h Code AINP WF E CIY 01 L TEFZOL Z TEF 202 3 TEFZ03 4 2 Work Order PEM Document infa PH Document info DCO Comments check if any Comments work order selection if not comments PE s signature amp PM s signature and send document to chent Figure Click this icon to edit the Routing Detail aa PEM Na o i False J PM No 1 False J DCO Ma i False O Click this icon to delete the Routing Detail 4 2 Document Routing Work Order Menu is to execute document according to the workflow has been made The following are the steps Create Work Order Click this icon to create New Work Order ID WO E C LL8112 00L ID W0 F C L08 112 001 ID WO F C 199112 002 ID WO F C 190112 003 ID WO F P LL0112 601 ID W0 1 0 100 112 091 ID W0 1 C L10112 001 ID WO I E LL0 112 001 ID WO O C 180 112 001 ID WO O C 270112 001 ID WO O C 270L12 002 ID WO O M 260 112 001 WO TO CNIL WO TO INTERFACE WO TO MECHANICAL WO TO MECHANICAL WoO TO CIVIL WO TO CIVIL WO TO CML WO TO ELECTRICAL WOCCCAL 1 WORK ORDER DCO MCL TO DCO RH TEST WORK ORDER MBDES 26 01 2012 Click this icon to download data into a certain file type Work Order Template ID ID WF E C 1 ID WF F C 84 ID WF F C 03 ID WF F C 03
9. e Select the file You Click this button to__ Shot want to upload upload the A Uplast w Click this button to download selected file Download Template excel template Figure 3 2 3 3 Browse Document Registering Browse Menu is to view changing and deleting document data It looks as the following picture Click this icon to download the data into selected format DOCUMENT LIST H CONSTRUCTION AND COMMISSIONING Refresh E oy Ex L a ORICA PROJECT ENGINEERING Discipline Document Na Title Blew J GENERAL 3 GENERAL w Civil ANP E C2 000 DW 0001 GENERAL AREA PILE LAYOUT AREA GL 0 A3 SHEET L Po OF Document History Click this icon to edit the document data A Sure Unat Quantity wiew ore Umat Quanity Edt Delete Revise STANDARD DRAWING GENERAL SPECIFICATION AND DESIGN CRITERIA Rev Click this icon to delete the document data CONSTRUCTION SPECIFICATION fi AJ SHEET L a Click this icon to view details of document si AIR COOLED HEAT EXCHANGER gt Civil ANP E C2 000 0W 0002 GENERAL AREA PILE LAYOUT AREA N2 0 A3 SHEET 1 sp x i GENERAL gt mil AMP E C7 000 DW 010L GENERAL AREA SEWER AND 1 Ad SHEET L Pd Pad id POWER DISTRIBUTION DRAINAGE GENE di GENERAL CIVIL J GENERAL BID PACKAGE TENDER DOCUMENT CALCULATION SHEET INDIVIDUAL SPECIFICATION i PROCESS DESIGN ANID EGINEERING Figure 3 3 3 4 Report Document Registering Report Men
10. igit of sequence example 000 become 0001 Caption besides Sequence Project Symbol and Seqg Digit can be input with any format Document Numbenng riitaan AA ea L Add Appendix Desenptian Appendu L Work Category Codes Appendis 2 Work Rem Codes Click this icon to delete Appendix Append Unit ldentrhicaton Appendue 4 Document 5ymbali Appendn 5 Sequence AppendreP Project Symbal Seg ngit om WO TYPE Work Onder Type Appendim D Dicipline Figure 2 5 2 Input data reference of each appendix which has been set UU Document Status Revmion 4 Document Numbenng Appendix i is j Document Numbering Pj ma CE 5 Joon to add New Appendix data reference Appendor Work item Codes group continued from the previous page Showing 5 of 121 tems NA WRAPPING Click this icon to edit the Appendix data reference G va PACKAGE UNIT Click this icon to delete the Appendix data reference gt i SOLID STORAGE EQUIOMENT BIN SILO ci FIRE FIGHTING EQUIPMENT ij E External ij F Interface to ELE T Figure 2 6 Input document status data as the following figure Document Numbering Appendni Document Status Revision Click this icon to add New Doc Status Document Status L4 Add Document Status _ mn A8 Refresh W lal Gg Code Description po ii Hu NU APP Approved Click this icon to edit Doc S
11. tails of the explanation k i a OF la 1 Documents in work order menu flow as the work flow that has been selected before 2 Plan Start Date and Plan End Date will be automatically set by the system according to the setting of each task in work flow yi e Status work order consist of e C Completed e A Active e Inbox e F Forthcoming e E Exclude ID Document Na WO ID XC E C 110112 001 ID WO E C L10 117 04 D Bc Ca PSY P0O M0 9 ID WO E C 110117 04 O BC DW PDS PO id ID WO E C LLOLL2 001 D E CAPO GYM Po Pi WO ID WO F 0 100112 001 WO 0P W0 F 0 100112 003 WO D W0O F 1 140212 001 WO ID WO F L 140212 002 Showing 4 of 5 items Group continues on the next page Status C Completed A Active Finbox F Fortheoming E Exclude 4 123 4561728910 oE H Page ime HM 7 Document Title Work Order PIPING AND INSTRUMENTATION DIAGRAM STANDARD LEGENDS amp SYMBOLS TYPICAL ELECTRICAL MOTOR INTERFACE PIPING AND INSTRUMENT A TON DIAGRAM STANDARD LEGENDS amp SYMBOLS TYPA ELECTRICAL MOTOR INTERFACE PIPING AND INSTRUMENTATION DIAGRAM STANDARD LEGENDS amp SYMBOLS TYPILAL ELECTRICAL MOTOR INTERFACE 13 Document in progress Revision Figure 5 1 Task No TERS Actual Start Date will be automatically filled in if user clicks the Accept button Actual End Date will be automatically filled in if user clicks Complete button Document has been done completely
12. tatus data pr AWE Approval With Comment Click this icon to delete Doc Status data gt gt j IFA Issued For Approval i Bl Fc Issued For Construction 4 if iF Lisued For Information 5 FR Issued For Review i O Nive Not Yet Comment OB RIT Rejected a if Figure 2 7 3 Input revision data as the following figure Document Numbering Appendix 1 Document Status Revision ag Click this icon to add New Revision code Revision Add Revision G Refresh a j r Revision Sequence l Click this icon to edit the Revision code gt jj iB Click this icon to delete the Revision code TI f ac 3 O i L ff l 2 ff 2 FIN Figure 2 8 2 5 Auto Numbering Auto Numbering Menu is to manage automatic numbering of every document numbering format or to change the last sequence number This is needed when inputting document is done not sequentially The following are the steps ia Click this icon to add New Record Add new record Refresh Mumbai das Click Edit button to adjust the last seguence number ANP C V1 200 BC 3 ANP EDO INS ANP C Y1 20 BO 2 ANP C 1 300 VL i Figure 2 9 3 Document Registering Document Registering Menu is to create document uploading file and to view document report The following are the steps 3 1 New Document Registering New Menu is to create document The following are the steps Work Category Codes ENGINE z Work tem Codes E
13. u is to view document report such as MDR amp Summary It looks as the following picture Select the report type Ng Report Type MDR Click View button View to view the selected Report Figure 3 4 4 Document Routing Document Routing Menu is to create and to control the flow of document The following are the steps 4 1 Work Flow Document Routing Work Flow Menu is to create Document Workflow template The following are the steps Click this icon to download the data FORK FLOW a Click this icon to create Hew Routing Te mplate Into selected file type s 2 d Routing Master gt Refresh pt Code Name Discipline Status Detail ii GK hIS160N ko Wew detalls 6 ong Temp ate ANP WE E CIV 01 External Dicipline CIV proved Si O z click this icon to edit the Routing Template AMP WF F CN 01 Interface to PRO Click t vil io delete th Ro Bin AT lat Pay b a i ANP WF F CIV 02 Interface to INS Bi nis icon COS CE NG Mipro empialt agi AMP WF F CIV 03 Interface to MEC Civil Approved B ANP WEF F CIV 04 Interface to ELE Civil Approved a re AMP WF F CIN 05 Interface to PIP Ciil Approved door F AMP WF I CN L Internal Discipline CIV Creil Approved PF p A YIP U F F MJEC DL Extennal Dicaplene WEC belechanical Approved IF Yi m Figure 4 1 The next steps is creating details of document workflow as the following figure 10 pu Click this icon to add New Routing Det
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