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1. A window to start installing Evernote for Mac appears 5 Drag the Evernote icon onto the Applications icon 8 0 8 Evernote _ x 2 items 0 KB available e0 cg EVERNOTE To install Evernote drag the icon to your Applications folder Evernote Applications Evernote for Mac is copied into the Applications folder 6 When the copying is finished drag the Evernote icon on the desktop into the Trash 55 Installing in Mac OS T Remove the Setup DVD ROM from the DVD ROM drive ScanSnap window and refer to Troubleshooting installation If the installation is not successfully completed select Troubleshooting installation in the 8 Prepare for the linkage with Evernote Start up Evernote and create a new Notebook 56 Using the ScanSnap for Windows Users PPO IOV This chapter explains how to perform scanning configure scan settings add change or delete profiles as well as various scanner functions and uses ScanSnap Manager Icon and Operations 00 00 cece ees 58 How t Perform a Scan sfc eaten eee ch he See ee ase Eka eR ae ke 61 Configuring ScanSnap Manager is 2a 4 05 cee G eo Rh SS eee ae TRS E een eke lS 75 ACCIONS neiaie Ps etd att ee ian nee gee Aaa ad oto an hath ahaa td hem A o nd 97 Using the ScanSnap in Various WayS 0 00 ee 187 57 ScanSnap Manager Icon and Operations for Windows users ScanSnap Manag
2. Language Select the language Japanese English French German Italian Spanish Chinese simplified Chinese traditional Korean Russian and Portuguese can be selected Target pages Select All pages to perform text recognition for all pages and First page for just the first page 4 Click the OK button to close the ScanSnap setup dialog box 5 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 6 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning M starts automatically when a document is loaded 211 Using the ScanSnap in Various Ways for Windows users 7 Press the Scan Stop button on the ScanSnap to finish scanning Text recognition is performed on the scanned image and a searchable PDF file is created It may take extra time to process text recognition depending on your computer system environment when you enable this setting in step 3 Scanned images of the following types of documents characters may not be recog nized correctly In that case better results in text recognition may be achieved by changing the setting for Color mode or specifying a higher resolution in Image quality Documents including handwritten characters Documents with small characters scanned at a low resolution Skewed documents Documents writte
3. The Recommended button is selected in default M For details about the default settings when using the Quick Menu refer to the ScanSnap Manager Help You cannot change the settings for the Recommended Small File and High Quality buttons If you change any of these settings the profile automatically switches to Cus tomize For details about how to change scan settings refer to How to Configure Scan Settings page 78 4 Click the OK button to close the ScanSnap setup dialog box 5 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 6 Press the Scan Stop button on the ScanSnap to start scanning You can also start scanning from the Right Click Menu M For more details refer to Right Click Menu page 59 Do not close the feed guide during scanning o Do not connect or disconnect the ScanSnap and other USB devices during scanning Do not switch users during scanning Doing so will cancel scanning The ScanSnap Manager Image scanning and file saving dialog box appears Quick Menu Recommended Application Image quality Automatic resolution Color mode Auto color detection Scanning side Simplex Scan File format PDF Compression rate 3 Paper size Automatic detection Other Skip blank page Rotation Saved O pages O sheets 64 How to Perform a Scan for Windows users
4. The selected application is started To specify which applications to display hide in the Quick Menu or change the display M order of the applications refer to Quick Menu Settings page 75 To select an application to link with ScanSnap Manager before scanning refer to With out Using the Quick Menu page 69 66 How to Perform a Scan for Windows users Application Description Scan to ScanSnap Displays the ScanSnap Organizer dialog box Mi 3 i Organizer 1 Scanned image is saved in a folder specified in ScanSnap Organizer For details about how to operate ScanSnap Organizer refer to the ScanSnap Organizer User s Guide 7 Scan to CardMinder 2 Displays the CardMinder dialog box FJ Scanned image is stored in CardMinder For details about how to continue the process after you select this item refer to Storing Business Cards in CardMinder page 139 Scan to Folder Displays the Scan to Folder dialog box nal Indicates the destination folder for saving the scanned image For details about how to continue the process after you select this item refer to Saving Data in a Specified Folder page 98 Scan to E mail Displays the Scan to E mail dialog box Fe Scanned image is attached to an e mail message AZ For details about how to continue the process after you select this item refer to Attaching Files to E Mail page 105 Scan to Print Displays the Scan to Print dialog b
5. The latest Update program version is already installed There is no need to update Click the OK button to close the message 3 Click the Yes button fa Re ScanSnap Manager Online Update S The latest version of the program update is available on the website Do you want to run the update now Download size MB e The program is downloaded and a confirmation message to start the installation appears A Click the Install button ScanSnap Manager Online Update ax Download is completed Click the Install button Install button Starts the installation Information button Shows the update information When you click the Information button Internet Explorer which displays information about M the latest update for ScanSnap Manager opens Installation starts and the ScanSnap Manager installer starts up Follow the instructions on the screen to continue with the installation 367 Updating ScanSnap Manager E Updating in Mac OS Update ScanSnap Manager in the following procedure We recommend that you run the update regularly D It is necessary to have a web browser with Internet access to perform the update 1 Select Help gt Online Update from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 224 A confirmation message appears Yo
6. Creating PDF file from image data ne 326 Actions for Mac OS users gt If the Convert to Searchable PDF checkbox is selected in the Scan to Google Docs TM Options window in step 3 text recognition is performed according to the OCR options settings in the Scan to Google Docs TM Options window The following window is displayed during text recognition BOO Scan to Google Docs TM Searchable PDF Maker Processing text recognition Target file _08_11_01_46_01 pdf Processing status Processing 1 1 page Cancel Text recognition will be performed if there are any pages containing text which is not A yet recognized Note that text recognition will be performed on all pages including pages containing text on which text recognition has already been performed The following window appears when saving starts Click the Close button to close the Scan to Google Docs TM window when the saving completes ANOO Scan to Google Docs TM Successfully saved to Google Docs TM Target file 0811014246 pdf Processing status Document 1 1 File size 0 07MB 0 07MB Close this window when save completes C Cose When you select the Close this window when save completes checkbox in the Scan to Google Docs TM window from next scanning on the Scan to Google Docs TM window automatically closes after the PDF file is saved to Google Docs Google Docs does
7. 9 Press the Scan Stop button on the ScanSnap to finish scanning The scanned image is saved in the correct orientation 335 Using the ScanSnap in Various Ways for Mac OS users E Scanning Documents Larger Than A4 Letter Size You can scan documents larger than A4 Letter size such as A3 Double Letter and B4 using the Carrier Sheet sold separately By folding the document in half and scanning both sides consecutively in simplex mode the two sides are merged into a single image and saved Change the settings to scan documents larger than A4 Letter size in the following procedure window the Correct skewed character strings automatically checkbox is disabled In the Scanning mode option window Scanning tab gt Option button in the ScanSnap setup You can also scan documents smaller than A4 Letter size and have both sides saved as a single M image 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 224 The ScanSnap setup window appears 2 In the Paper tab select Automatic detection in Paper size and then click the Carrier Sheet Settings button Q Scan Snap Color Image Scanner l l Use Quick Menu Profile Recommended _ Small File High Quality Standard E Pi w s Application J Save fi Scanning File option Ls Compression Select paper Paper size Automatic detection
8. Setting Item Using the Quick Menu Without Using the Quick Menu Scanning Scanning side OK Simplex Scan Single sided OK Continue scanning after current oe OK scan is finished Option OK Brightness Black and White OK scanning only Setting for text only document OK Allow automatic blank page OK removal Correct skewed character strings OK automatically Allow automatic image rotation OK File option File format OK PDF pdf OK JPEG jpg OK Set the marked text as a keyword OK for the PDF file First marked section OK All marked sections OK Convert to Searchable PDF OK Language OK Target pages OK First page OK All pages OK Option OK Multipage PDF whole batch in OK one PDF Generate one PDF file per n OK page s Windows l NA OK Set a password for PDF file 378 Setting Items With Without the Quick Menu Setting Items With Without the Quick Menu Setting Item Using the Quick Menu Without Using the Quick Menu Paper Paper size OK Automatic detection OK A4 210 x 297 mm OK A5 148 x 210 mm OK A6 105 x 148 mm OK B5 JIS 182 x 257mm OK B6 JIS 128 x 182mm OK Post card 100 x 148 mm OK Business card 90 x 55 mm 55 x 90 mm Or pe 11 in 216 x 279 4 mm mis oe 14 in 216 x 355 6 mm as Customize OK Carrier Sheet Settings OK Compression Compression rate OK 1 OK 2 OK 3 OK 4 OK 5 OK When using t
9. i product documentation 5 Budget 2007 F Budget 2008 Title o Py Document Fl Schedule 2007 M Schedule 2008 Al Training Cin Cea A ida Ready to Index 001 pdf The scanned image is saved in the specified folder Saving to Office Live 1 Select Connect to Office Live from the menu O Scan to Microsoft SharePoint he Index a File Cache je x E Options X Exit L gt The Office Live logon dialog box appears 149 Actions for Windows users 2 Enter the ID and the password in the Office Live logon dialog box and then click the Sign In button sE Windows Live 2 C Remember me on this computer CO Remember my Password You are logging into Microsoft Office Live which is not a Microsoft developed application Sign up for a Windows Live ID 35 Windows Live ID Works with MSN Office Live and Passport sites The Scan to Microsoft SharePoint dialog box appears after the ScanSnap is connected to Office Live 3 Select a folder in which you want to save the scanned image 4 Inthe Scan to Microsoft SharePoint Index Pane enter information such as the title and click the Accept button Scan to Microsoft SharePoint x N 2 Content Type Document v fg http laketest com 111 Fl BradsLibrary ra Column Test Title om M Connect2007 Pu
10. After the scanning has completed the ScanSnap Manager Image scanning and file saving dialog box then shows a new message indicating that the ScanSnap is ready for the next scan er Image scanning n ER Load the next document Scanning will start automatically gt z D ky To save the image and exit Click the Finish Scanning button or press the Stop button on the ScanSnap Saved 1 pages 1 sheets lil 7 Finish Scanning Finish Scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning Ww starts automatically when a document is loaded T Press the Scan Stop button on the ScanSnap to finish scanning gt The Quick Menu appears You can also finish scanning by clicking the Finish Scanning button in the ScanSnap Ma Manager Image scanning and file saving dialog box The Scan Stop button on the ScanSnap flashes in blue during the scan 65 How to Perform a Scan for Windows users 8 In the Quick Menu click the icon of the application to link with ScanSnap Manager Scan snap 4 Page 1 1 A a a ea ag Scan to ScanSnap Scan to Scan to Folder Scan to E mail Scan to Print Scan to Organizer CardMinder Rack2 Filer WE Scan to Evernote Scan to Evernote Scan to Google Scan to Word Scan to Excel Scan to Document Note Docs TM PowerPoint R Scan to Scan to Picture SharePoint Folder Show Details Applications to Show Hide
11. 9 Check the scanned image in the preview area In the Scan to E mail window you can rename the file and decide whether to save the scanned image in the folder specified for Image saving folder after sending it by e mail For details about the Scan to E mail window refer to the ScanSnap Manager Help ane Scan to E mail Preview Specify file name File List No File name Px eee Serialize Name history bd Combined file size MB m Save scanned image C Do not show this window again r ci ea Preview 274 Actions for Mac OS users 10 click the Attach to E mail button gt An e mail message window appears with the file attached x Subject 1995 2000 2005 2010 You cannot start scanning when the Scan to E mail window is displayed Close the Q Scan to E mail window before scanning the next document Do not move delete or rename the scanned image in other applications when the Scan to E mail window is displayed 275 Actions for Mac OS users E Using the ScanSnap as a Copy Machine This section explains how to print the scanned image with a printer When a printer links with ScanSnap Manager the ScanSnap can be used as a copy machine scanned image depending on the scanning method and paper conditions If you print such an image the printed image will also have lines appearing in it When you perform a borderless pri
12. Generate one PDF file per 1 page s Password Use a fixed password 219 Using the ScanSnap in Various Ways for Windows users To use a preset password 1 Select the Use a fixed password check box The same password is set for all PDF files You do not have to set a password every time a document is scanned PDF file format option ES Split PDF pages Multipage PDF whole batch in one PDF Generate one PDF file per 1 page s Password Password Confirm C r Gee 2 Type in the same password in the Password and Confirm fields PDF file format option S Split PDF pages Multipage PDF whole batch in one PDF Generate one PDF file per 1 page s Password V Set a password for PDF file Password Confirm C o cence Hee The following characters can be used to set passwords M Up to 16 characters Alphanumeric characters A Z a z 0 9 Symbols amp lt gt I 4 Click the OK button to close all open dialog boxes 5 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 220 Using the ScanSnap in Various Ways for Windows users 6 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning M starts autom
13. Documents that can easily get damaged such as photographs Non standard size documents such as newspaper clippings Documents that often cause paper jams lt How to configure the scan setting gt Select Automatic detection for Paper size in the Paper tab lt How to place a document inside the Carrier Sheet gt Place the top of the document against the top center of the Carrier Sheet lt Hint gt When you select Carrier Sheet Size for Paper size the scanned image is saved in the size of a Carrier Sheet You can then crop the image to a desired size by using applications such as Adobe R Acrobat R 4 Click the OK button to close the Carrier Sheet Settings window 5 Click the Apply button in the ScanSnap setup window 6 Click the button in the upper left corner to close the ScanSnap setup window T Place the document inside the Carrier Sheet Open the Carrier Sheet and place the top of the document against the top center of the Carrier Sheet 342 Using the ScanSnap in Various Ways for Mac OS users 8 Insert the part with the black and white pattern straight into the feeding section of the ScanSnap with the scanning side of the document inside the Carrier Sheet facing up If you perform a scan using the Carrier Sheet with the output guide open a paper jam may occur and damage the documents Make sure to close the output guide when you perform a scan using the C
14. Evernote for Windows Scan to Microsoft SharePoint button Scan to Microsoft SharePoint Manuals Displays the Manuals dialog box where you can refer to the software manuals including Troubleshooting installation Browse DVD Contents Opens Windows Explorer to display the files from the DVD ROM 36 Installing in Windows Button Function Contact Us Displays contact information for customer support Trial Software Displays the Trial Software dialog box from which you can install the trial version software 37 Installing in Windows E ScanSnap Software Install the following software ScanSnap Manager ScanSnap Organizer CardMinder ABBYY FineReader for ScanSnap The procedure is as follows 1 Turn on the computer and log on as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive The ScanSnap Setup dialog box appears If the ScanSnap Setup dialog box does not appear double click ScanSnap exe in the M Setup DVD ROM via Windows Explorer 3 Click the Install Products button D ScanSnap Setup l eh Scansnap Scan Snap Color image Scanner 7 FCI Readme Welcome to the ScanSnap Setup Thank you for choosing the ScanSnap Install Products The following software can be installed ScanSnap Manager ScanSnap Organizer CardMinder Manuals ABBYY FineReader for ScanSnap Evern
15. O Click the Print button The scanned image is printed You cannot start scanning when the Scan to Print dialog box is displayed Close the Scan to Print dialog box before scanning the next document Do not move delete or rename the scanned image in other applications when the Scan to Print dialog box is displayed 123 Actions for Windows users E Saving Files to Picture Folder This section explains how to save the scanned image as a JPEG file in the Pictures folder The following folder is set as the Pictures folder by default Windows 7 Windows Vista Drive name such as C Users user name Pictures ScanSnap Windows XP Drive name such as C Documents and Settings user name My Documents My Pictures ScanSnap For details about the procedure to scan and save the scanned image in the Pictures folder using or without using the Quick Menu refer to the following Using the Quick Menu gt page 125 Without Using the Quick Menu gt page 128 124 Actions for Windows users Using the Quick Menu To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 63 1 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 2 Press the Scan
16. Using the Quick Menu gt page 301 Without Using the Quick Menu gt page 303 300 Actions for Mac OS users Using the Quick Menu To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For more details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 228 1 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 2 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning M starts automatically when a document is loaded 3 Press the Scan Stop button on the ScanSnap to finish scanning gt The Quick Menu appears 4 Click the iPhoto button Manager links with iPhoto before scanning another document Do not move delete or rename the scanned image in other applications when the Quick Menu is displayed You cannot start scanning when the Quick Menu is displayed Wait until ScanSnap gt The iPhoto window appears 301 Actions for Mac OS users 5 Check the scanned image stored in iPhoto LIBRARY si pee 2009 untitled event Oct 16 2008 6 photos Photos RECENT E Last 12 Months P D DJD Flagged ie n m g Trash z EEE jz sibs 73xX
17. 2002 Microsoft PowerPoint 2010 Microsoft Office PowerPoint 2007 Microsoft Office PowerPoint 2003 Microsoft Office PowerPoint 2002 Microsoft SharePoint Server 201 0 English Version Microsoft Office SharePoint Server 2007 English Version Microsoft Office SharePoint Portal Server 2003 English Version Microsoft SharePoint Foundation 2010 English Version Microsoft Windows SharePoint Services 2 0 3 0 English Version Microsoft Office Live Microsoft Internet Explorer Windows Live Mail Microsoft Windows Mail Microsoft Outlook 2010 Microsoft Office Outlook 2007 Microsoft Office Outlook 2003 Microsoft Outlook Express NET Framework Entourage Mac OS Adobe Acrobat Adobe Reader ABBYY FineReader for ScanSnap Cardiris Google Docs ScanSnap Carrier Sheet Introduction Microsoft NET Framework Microsoft Entourage Mac OS X v10 6 Mac OS X v10 5 Mac OS X v10 4 Adobe Acrobat Adobe Reader ABBYY FineReader for ScanSnap All the descriptions in this manual assume the usage of ABBYY FineReader for ScanSnap bundled with the ScanSnap Unless otherwise specified the term ABBYY FineReader for ScanSnap refers to the ABBYY FineReader for ScanSnap bundled with the ScanSnap Note that ABBYY FineReader for ScanSnap may be upgraded without notice If the descriptions differ from the actual displayed s
18. About ScanSnap Manager gt Detail button in the ScanSnap Manager Menu to display the ScanSnap Manager Scanner and driver information window and then see Total page count Before you perform cleaning you must turn off the ScanSnap and unplug the USB cable to avoid the risk of fire or electric shock Do not use aerosol spray or spray that contains alcohol to clean the scanner Dust blown up by strong air from the spray may enter inside of the scanner which may cause scanner failure or malfunction Also note that sparks generated by static electricity may cause a fire 361 Cleaning the Inside of the ScanSnap How to perform cleaning 1 Unplug the USB cable from the ScanSnap 2 Open the top cover and the output guide Output guide Feed guide 3 Clean the idler rollers and the glass with a cloth moistened with Cleaner F1 Do not use water or mild detergent to clean the inside of the ScanSnap t may take a long time for Cleaner F1 to dry if an excessive amount is used Moisten the cloth with moderate quantity Wipe off the cleaner completely to leave no residue on the cleaned parts m Glass x 2 Idler roller x 12 Ns pn A p eE E EEN I l Sl JS at Glass x 2 located on the top cover and its opposite side Gently wipe the dirt and dust off the surface of the glas
19. Actions for Mac OS users 5 Check the scanned card image and the text recognition result Card Style 23 button a jx Send button Format button Card toolbar United le x Send Addiess ji la _09 0321 B 09 0321 09 32 Card 1 of 1 J Country of current business card United States 1095x631x32 2701K 300dpi ABCD LIMITED Howard Brown Card image Project Manager Software Research 1234 Funciton Avenue San Rose CA987654 1111 Telephone 000 000 0000 FAX 000 111 2222 E mail hbrown abed com Company ABeD LIMITED First name Howard Last name Brown Title Project Manager Software Research Address 1234 FuncitonAvenue San Rose City zip state Country United States Recognition Phone 9876541111 result Phone 2 000 000 0000 Mobile phone Fax 000 111 2222 E mail hbrown abed com Web site Note The current card image is displayed on the top right A list of already scanned business cards is displayed in the card toolbar The recognition result is displayed under the card image Do not exit Cardiris while setup or message window is open 7 To recognize a business card of a different language from the one currently set in Cardiris click the Card Style button and change the country setting For details about the functions of Cardiris and how to use it refer to Cardiris GETTING STARTED and Cardiris Help
20. C Convert to Searchable PDF OCR options 1 English First page All pages Option It is recommended that you select Better or Best for Image quality in the Scanning tab M of the ScanSnap setup window 354 Using the ScanSnap in Various Ways for Mac OS users 3 Select the Set the marked text as a keyword for the PDF file checkbox sA Application Sj Save fi Scanning File option js Compression Specify the file options you would like to use File format PDF pdf HH JPEG is available only when Color or Gray is selected at Color mode Select OCR M Set the marked text as a keyword for the PDF file Target marked sections First marked section O All marked sections C Convert to Searchable PDF OCR options Language I English B Target pages First page O All pages 2 __ Option Target marked sections Select First marked section to perform text recognition and set a keyword for the PDF file only for the character strings in the first marked section and All marked sections for all marked sections The following explanation is for when you select First marked section M Select this button to set a character string such as a title of a document as a keyword for the PDF file Example When only the title of a document is marked the marked character string is set as a keyword for the PDF file and the PDF file becomes sea
21. E Saving Handwritten Notes to Evernote This section explains how to save the scanned image as a JPEG file to Evernote When you save a JPEG file to Evernote text recognition is performed on all text including handwritten characters and the file becomes searchable in Evernote ABC 123 You first need to sign in to Evernote for Windows to save a file to Evernote For details about the procedure to scan and save the scanned image to Evernote using or without using the Quick Menu refer to the following Using the Quick Menu gt page 172 Without Using the Quick Menu gt page 175 171 Actions for Windows users Using the Quick Menu To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 63 1 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 2 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets v Scanning starts automatically when a document is loaded 3 Press the Scan Stop button on the ScanSnap to finish scanning The Quick Menu appears 172 Actions for Windows users 4 Click the Scan to Evernote Note icon Scan snap 4 Page 1 1 gt A A Scan to S
22. Outline view Detail view Scan snap Scan snap Color image Scanner Color image Scanner Use Quick Menu Profile Use Quick Menu Profile Recommended igh Quality E Standard recommended Small File High Quality A Standard 4 JC conca C Aay Specify the scanning mode and options you would like to use Image quality Ej Automatic resolution Colormode Ej Auto color detection Scanning side Simplex Scan Single sided W Continue scanning after current scan is finished 0K Cancel Apply The ScanSnap setup dialog box retains the display status from the last time the ScanSnap was used For example if it was closed in detail view mode the dialog box is displayed in detail mode next time you open it 3 Change the scan settings in each tab E Application Save Scanning Q File option F Paper f Compression Specify the scanning mode and options you would like to use Image quality FE Automatic resolution Color mode g Auto color detection Scanning side Simplex Scan Single sided T Continue scanning after current scan is finished OK Cancel The following items can be configured in each tab For details refer to the ScanSnap Manager Help Application tab Application to be used with the ScanSnap Save tab F
23. Scanning 3 File option Paper f Compression Select the application you would like to use iv Application Application Settings Add or Remove Hide OK Cancel Apply _ The Scan to Evernote Options dialog box appears 2 Change the settings For details about the Scan to Evernote Options dialog box refer to the ScanSnap Manager Help r Scan to Evernote Options OCR options Language E English Zi Target pages First page All pages 0k cance Hep 3 Click the OK button to close the Scan to Evernote Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box 5 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 6 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets M Scanning starts automatically when a document is loaded 168 Actions for Windows users 7 Press the Scan Stop button on the ScanSnap to finish scanning When you perform a scan with JPEG jpg selected for File format in the File option tab of the ScanSnap setup dialog box a PDF file is created from the JPEG file A separate PDF file is created for each JPEG file The following dialog box is displayed when th
24. Scanning side Simplex Scan Single sided x Continue scanning after current scan is finished Hide a OK Cancel Apply 82 Configuring ScanSnap Manager for Windows users 3 Select Add Profile from the Profile drop down list Scansnap Color Image Scan Use Quick Menu Profile I Recommended Small File High Quality Standard a OJ CardMinder E5 Application lt Save Scanning File option F Paper Compre Searchable PDF OCRs during scan e Scan to Folder Specify the scanning mode and options you would like to use Scan to E mail amp Scan to Print Image quality Automatic resolution d ABBYY Scan to Word ABBYY Scan to Excel Color mode Color ABBYY Scan to PowerPoint R Rack2 Filer Scanning side Simplex Scan Single sided Scan to Evernote Note Scan to Evernote Document Continue scanning after current scan is finished Scan to Google Docs TM Add Profile The Add new profile dialog box appears 4 Type in a new profile name and click the OK button New profile name A4 Color Cone Hep The added profile appears in the Profile drop down list in the ScanSnap setup dialog box Scan snap Color Image Scan Use Quick Menu Profile Recommended Small File High Quality Ad Color M Speci
25. on the taskbar Click the ScanSnap Manager icon 6 in the Dock while pressing the control key on the keyboard and select Settings 32 Scanning Operation Flow Using the Quick Menu Without Using the Quick Menu Turn on the ScanSnap gt page 25 Select a profile Gin CED Profile Va e Standard v E senders r Scan to Folder a CardMinder Etna E Scan mail A Searchable PDF OCRs during scan Zz Scan to Print a Scan to Folder ei Scan to Word Load a document in the ScanSnap You can only load one document at a time Documents for scanning gt page 27 How to load documents gt page 30 Press the Scan Stop button to start scanning To continue scanning load the next document after confirming that the current document has been ejected Scanning starts automatically when the next document is loaded The Scan Stop button flashes in blue throughout the scan Press the Scan Stop button to finish scanning when scanning is completed The selected application starts up 33 Installing the Software PPO POI This chapter explains about the software bundled with the ScanSnap and how to install them Bundled Software Overview saaana aeea 35 Installing in WiINdoOWwS nauau auaa aca hehe yh A Re eR a Sak Sit ee eae 36 Installing MaC OS 8 aslo ds hace E Se act ears aes Sta eae EAR aed ec me Se ee ATEO E 48 34 Bundled Software Overview Bundled Softw
26. s Application Ej Save fi Scanning File option C Paper js Compression Select the application you would like to use Application g Scan to Print HA Application Setting D Add or Remove 3 gt The Scan to Print Options window appears 2 Change the settings For details about the Scan to Print Options window refer to the ScanSnap Manager Help M Save scanned image Ca E 3 Click the OK button to close the Scan to Print Options window 4 Click the Apply button in the ScanSnap setup window 5 Click the 9 button in the upper left corner to close the ScanSnap setup window 6 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 281 Actions for Mac OS users T Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning v starts automatically when a document is loaded 8 Press the Scan Stop button on the ScanSnap to finish scanning The Print window appears 9 Configure print setup options in the Print window In the Print window you can specify the printer to be used the number of copies and size and position of the scanned image to be printed and whether to save the scanned image in the folder specified for Image saving folder For details
27. 2 In the Application pop up menu in the Application tab select Scan to Evernote Note Q Sna Color Imege A et Use Quick Menu Profile Recommended Small File High Quality Standard B 4 Application Lj Save Ei Scanning File option L Paper d Compression Select the application you would like to use Application 33 Scan to Evernote Note A Application Settings Add or Remove Hide a Apply ScanSnap Manager can also link with Scan to Evernote Note when you select M Scan to Evernote Note from the Profile pop up menu of the ScanSnap setup window Scan to Evernote Note from the Profile menu 316 Actions for Mac OS users 3 Click the Apply button 4 Click the 4A button in the upper left corner to close the ScanSnap setup window 5 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 6 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning v starts automatically when a document is loaded 7 Press the Scan Stop button on the ScanSnap to finish scanning When you perform a scan with PDF pdf selected for File format in the File option tab in the ScanSnap setup window a JPEG file is created from the PDF file A separate JPEG file is created for each page
28. Configuring ScanSnap Manager This section explains how to set scan settings how to add change and delete profiles automatic linkage with applications and windows displayed during scanning E Quick Menu Settings You can specify which applications to display or hide in the Quick Menu as well as change the display order of the applications in the following procedure 1 Click E3 in the Quick Menu For details about how to display the Quick Menu refer to Using the Quick Menu page 228 The Applications to Show Hide window appears 239 Configuring ScanSnap Manager for Mac OS users 2 Specify which applications to display in the Quick Menu Showing or Hiding Application Icons Select the checkbox to display the application in the Quick Menu To display all the applications in the Quick Menu click the Restore Default button Applications to Show Hide Select the checkbox to display the application in the Quick Menu Drag the application to change its order A iy Scan to Folder 3 Scan to E mail Scan to Print MJ 5B Scan to Evernote Document MJ SS Scan to Evernote Note m Z Scan to Google Docs TM g Scan to Word M Eh Scan to Excel m Wag Cardiris mJ FZ iPhoto Restore Default _ Cancel a Display Order of Applications Application icons are displayed in the Quick Menu in the same order as they are listed in the Applications to Show Hide window D
29. Hiding the Scanning Progress Status You can hide the ScanSnap Manager Image scanning and file saving window in the following procedure 1 Select Help gt Preferences from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 224 The ScanSnap Manager Preferences window appears 2 Clear the Show the scan progress status recommended checkbox A200 ScanSnap Manager Preferences Show Scan Progress Status Select whether to show the scan progress status Show the scan progress status recommended 3 Click the button in the upper left corner to close the ScanSnap Manager Preferences window The ScanSnap Manager Image scanning and file saving window is hidden from next scanning on When the scanning progress status window is not displayed the current v number of pages saved is indicated on the ScanSnap Manager icon 6 in the Dock 257 Actions for Mac OS users Actions The ScanSnap keeps the functions useful in your office work available as Actions Actions allow you to Share the scanned document files with others You can save the scanned image directly in a shared folder on a network upon scanning share the scanned image with others and inform them of the destination folder path by an e mail message automatically created with the path stated Send document files to participants of a meeting via e mail
30. Mode The ScanSnap can save image data of color documents in high compression mode You can scan large quantities of color documents in high compression mode and save them as a compact PDF file To scan color documents in high compression mode perform the following steps to change the setting In Color high compression mode different compression rates are applied to characters and backgrounds Therefore the file size of a document with mostly text characters is reduced while the quality of the characters is kept high However high compression is applied to photographs and figures since they are regarded as backgrounds resulting in deteriorated image data For this reason this mode is not appropriate for scanning photographs images and such 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 59 The ScanSnap setup dialog box appears 2 In the Color mode drop down list in the Scanning tab select Color high compression Scan snap Color Image Scanner C Use Quick Menu Profile Recommended Small File High Quality Standard Es Application Save s File option F Paper s Compression Specify the scanning mode and options you would like to use Image quality E Automatic resolution x Color mode g Auto color detection x f Auto color detection Scanning side f Color Gray B
31. Setting Items With Without the Quick Menu page 376 4 Click the Apply button When you use the Quick Menu scan settings for the Customize button are changed When you do not use the Quick Menu scan settings for the currently selected profile are changed If you press the Scan Stop button on the ScanSnap while the ScanSnap setup window is displayed the ScanSnap setup window closes and scanning starts Scan setting changes made up to this point are saved and documents are scanned by these settings Note that when other windows are open scanning does not start even if you press the Scan Stop button on the ScanSnap unless open windows are closed 244 Configuring ScanSnap Manager for Mac OS users E Profile Management You can manage up to 20 profiles You can select a profile in the Profile pop up menu in the ScanSnap setup window or from the Profile menu Profile pop up menu a Color Image ee A _ Use Quick Menu Profile Recommended Small File High Quality Standard E TS cia ume Detail v Apply Profile menu Wa Scan to Folder Scan to E mail Scan to Print E Scan to Evernote Document a Scan to Evernote Note HA Scan to Google Docs TM S Eh Scan to Word E Scan to Excel Vag Cardiris Once the frequently used scan settings are saved as profiles you do not have to open the ScanSnap setup window to change scan settings every time you perform sc
32. e g ABC For Mac OS X v10 4 keywords cannot be set for PDF files that are 500 MB or larger 356 Troubleshooting PP mPBO PIO For details about how to resolve problems such as removing jammed documents refer to Troubleshooting in the ScanSnap Manager Help ip Select Help gt Troubleshooting in the Right Click Menu ETD Select Help gt Troubleshooting in the ScanSnap Manager menu 357 Daily Care PPO IOV This chapter explains about cleaning materials and how to clean the ScanSnap Cleaning Materials sles ncan See ae ee es aioe wae uke Bi eee Pe tg 359 Cleaning the Outside of the ScanSnap 0 0 00 ee 360 Cleaning the Inside of the ScanSnap 000 ee 361 358 Cleaning Materials Cleaning materials and their part numbers are as below Cleaning Materials Product Name Part No Unit Note Cleaner F1 PA03950 0352 1 bottle Size 100 ml Cleaning Wipe 1 PA03950 0419 1 pack 24 packets Lint free dry cloth 2 Commercially available Cleaning Wipes are wet sheets pre moistened with Cleaner F1 which can be used instead of cloths moistened with Cleaner F1 2 Any lint free cloth can be used To obtain these products contact your FUJITSU dealer or an authorized FUJITSU scanner service provider 359 Cleaning the Outside of the ScanSnap Cleaning the Outside of the ScanSnap Clean the outside of the ScanSnap in
33. for Mac OS users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 233 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 224 The ScanSnap setup window appears 2 In the Application pop up menu in the Application tab select Scan to Folder Scansnap Color Image Scanner l l Use Quick Menu Profile Recommended Small File 7 High Quality Standard zs f s Application Save Scanning 2 File option 1 Paper js Compression Lom cr Select the application you would like to use Application B Scan to Folder HH Add or Remove 3 ScanSnap Manager can also link with Scan to Folder when you select M Scan to Folder from the Profile pop up menu of the ScanSnap setup window Scan to Folder from the Profile menu 3 Click the Apply button 4 Click the 9 button in the upper left corner to close the ScanSnap setup window 263 Actions for Mac OS users 5 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 6 Press the Scan Stop button on the ScanSnap to start scanning Load
34. s Guide P3PC 3252 01ENZ0 Issue date October 2010 Issued by PFU LIMITED e The contents of this manual are subject to change without notice e PFU LIMITED assumes no liability for incidental or consequential damages arising from the use of this product and any claims by a third party e Copying of the contents of this manual in whole or in part as well as the scanner applications is prohibited under the copyright law
35. to Auto color detection Compression rate to 3 and other settings are in default Scanning speed may slow down in B amp W black amp white mode depending on the document Example Scanning color brochures in B amp W mode converting a color image to black amp white Scanning speed may slow down when Correct skewed character strings automatically and or Allow automatic image rotation is enabled eCompact lightweight and portable Compact enough to place on your desktop next to your computer the ScanSnap can be powered by a single USB cable This allows you to carry it anywhere with your laptop and have the flexibility to use it in or outside the office The Quick Menu makes the operation easy even for beginners The Quick Menu will allow you to start using the ScanSnap right away even if it is your first time Simply press the Scan Stop button on the scanner to scan your document and then the Quick Menu will appear where you can select the action you want to perform 16 Features of the ScanSnap Automatically recognize color and black amp white documents Auto color detection The ScanSnap determines the color mode of each document saves color documents in color black amp white documents in black amp white and black amp white documents with photos or illustrations in grayscale This function will optimize your PDF file size Scan documents without specifying paper size Automatic page size d
36. view Search a3 m sly Mza Sis lol ABC 123 You first need to create a notebook in Evernote for Mac to save a file to Evernote Disable Bring the new note to the front in Evernote Preferences window beforehand to prevent new notes appearing on the screen when you scan documents consecutively The screenshot on the left is from Evernote for Mac 1 10 1 Clear the Bring the new note to the front checkbox in this window The actual window and the contents may differ depending on the Evernote version you are using Preferences ka ao e General Sync Software Update Shortcuts By default place all clipped notes into the following notebook My Notebook fi C New Notebook After a clip C Bring the new note to the front WMI Bounce the dock icon once M Play a sound Safari Plugin The Evernote Safari plugin clips notes from your current web page in Safari m Use the Safari clipper plugin Restart Safari for changes to take effect Firefox Plugin The Evernote Firefox plugin clips notes from your current web page in Firefox It s available separately from the Mozilla Add Ons website Download the Evernote Firefox Plugin For details about the procedure to scan and save the scanned image to Evernote using or without using the Quick Menu refer to the following Using the Quick Menu gt page 306 Without Using the Quick Menu gt page 309 305 Act
37. 104 Actions for Windows users E Attaching Files to E Mail This section explains how to attach the scanned image file to an e mail message Nev Message joes Fle Edt View Insert Format Tools Message Help Subject The default e mail program is used as the e mail program to link with The e mail program may not properly link with ScanSnap Manager even if it is the default e mail program In this case contact the manufacturer of the e mail software Configure e mail program settings in the following procedure Windows 7 Windows Vista 1 Select Start menu gt Default Programs gt Set your default programs The Set your default programs dialog box appears 2 Select an e mail program to link with ScanSnap Manager from Programs 3 Select Set this program as default and click the OK button Windows XP The e mail program selected in Internet Explorer Tools menu gt Internet Options gt the Programs tab gt E mail drop down list is used to link with ScanSnap Manager If no e mail program is selected select an e mail program to link with ScanSnap Manager in the E mail drop down list E mail programs that cannot be selected here cannot be set to link with ScanSnap Manager Tested e mail programs Windows Live Mail Windows Mail Windows Vista Outlook 2010 2007 2003 Outlook Express 6 Thunderbird version 3 1 For details about the procedure to scan a
38. 137 MacOS cat atheist 287 289 scanning color document in black amp white or gray mode WINdOWS eeceeeeceeceeceeseeseeseeseeeeeees 187 MacOS Silsanckictie ceases 328 ScanSnap features cceccceeeceeeeeee es 16 ScanSnap Manager _ seeeeeeeeeeeees 35 WINdOWS ooo cee eee eeceeceeeeeceeeneseeeeees 38 58 MacOS siie enea EENE 49 223 ScanSnap Manager menu_ 00008 224 ScanSnap Organizer 0s0eeeeee 35 38 ScanSnap Setup dialog box _ 36 ScanSnap setup dialog box 78 79 ScanSnap setup window cccsseeee 242 ScanSnap window _ cccssseeeeeeeeeeees 48 ScanSnap s communication status 93 setting keywords WINdOWS o 2ch cetdsdetineaee dee ea 215 Mac OS a E E ee ee 354 shared folder Windows Saa a a eee 98 Mac OS anaa a se eaeta i 259 showing the scanning progress status WINdOWS nasannsannnnnnannnnnnnnnnnnnnnnnnennnnne 95 Mat OS npag ranei ne tented 256 sleep mode wontgecpiedinseereocbeninlcdedarees 26 system requirements WIRKOWS saeni aR a 21 MACOS saanee een 23 T 1OD COVER airneo ete oh ek akeat 19 turning ON OFF SCANSNAP lt Gusocian sees 25 U uninstalling Windows narici toe 370 MACOS aea eee r ETEEN 372 updating WINdOWS 25 2 Si oR el eles 366 Mac OS tccsoceses2 tenscpuaecesescsat emcee 368 USB connector oo eee eecceeececeeeeeeeeeeeeeeees 20 386 Index ScanSnap 1100 Operator
39. 147 Actions for Windows users 2 Change the setting For details about the Scan to SharePoint Options dialog box refer to the ScanSnap Manager Help Cy Scan to SharePoint Options IV Save scanned images to file Cancel _ 3 Click the OK button to close the Scan to SharePoint Options dialog box 5 Click the Scan to SharePoint icon Scan snap 4 Page 1 1 gt amaa se amp Scan to ScanSnap Scan to Scan to Folder Scan to E mail Scan to Print Scan to Organizer CardMinder Rack2 Filer S58 6 amp amp Scan to Evernote Scan to Evernote Scan to Google Scan to Word Scan to Excel Scan to Document Note Docs TM PowerPoint R a i 7 i Scan to Scan to Picture SharePoint Folder Show Details Applications to Show Hide ager links with Microsoft SharePoint before scanning another document Do not move delete or rename the scanned image in other applications when the Quick Menu is displayed D You cannot start scanning when the Quick Menu is displayed Wait until ScanSnap Man Scan to Microsoft SharePoint starts up 148 Actions for Windows users 6 Save the image data Saving to SharePoint 1 Select a folder in which you want to save the scanned image 2 In the Scan to Microsoft SharePoint Index Pane enter information such as the title and click the Accept button O Scan to Microsoft SharePoint adii I Content Type Document w
40. Ase to Google Docs TM 4 Left click Left Click Menu example Select a profile in the Left Click Menu before you perform scanning Documents are scanned according to the scan settings of the profile you select For details about how to add change or delete profiles refer to Profile Management page 81 To enable the Left Click Menu clear the Use Quick Menu check box in the ScanSnap setup dialog box The Left Click Menu does not appear when this check box is selected Profiles configured for the following scanner models will be carried over to ScanSnap S1100 if the computer is the same ScanSnap S1500 S1500M ScanSnap S1300 ScanSnap 510 ScanSnap S500 ScanSnap S300 60 How to Perform a Scan for Windows users How to Perform a Scan This section explains how to perform scanning with the ScanSnap E Preparation 1 Turn on the computer The ScanSnap Manager icon 9g appears on the taskbar when Windows starts up ifthe ScanSnap Manager icon is not displayed select Start menu gt All Pro grams gt ScanSnap Manager gt ScanSnap Manager to start up ScanSnap Man ager Normally ScanSnap Manager is registered under Startup when installed so its icon is displayed on the taskbar when Windows starts When ScanSnap Manager is not registered under Startup register ScanSnap Man ager in the following procedure 1 Select Help gt Preferences in the Right Click Menu ScanSnap Manage
41. EI Carrier Sheet Settings 3 Custom 3 The Carrier Sheet Settings window appears 336 Using the ScanSnap in Various Ways for Mac OS users 3 Select one double page spread image in Save as For details about the Carrier Sheet settings refer to the ScanSnap Manager Help Save as Paper size Automatic detection 5 Customize Use this setting to scan a document larger than A4 size such as A3 and B4 It scans both sides of a document which is folded in half and merges the front and the back sides to save it as a double page spread image lt How to configure the scan setting gt Select Automatic detection for Paper size in the Paper tab lt How to place a document inside the Carrier Sheet gt Align the fold line with the right edge of the Carrier Sheet so that the document fits in the upper right hand corner lt How to scan the Carrier Sheet gt Perform scanning in the following procedure 1 Load the Carrier Sheet in the ScanSnap with its front side facing up and scan the front side 2 Turn over the Carrier Sheet and load it in the ScanSnap and scan the back side 4 Click the OK button to close the Carrier Sheet Settings window 5 Click the Apply button in the ScanSnap setup window 6 Click the button in the upper left corner to close the ScanSnap setup window T Place the document inside the Carrier Sheet 1 Fo
42. Explorer 3 Click the Install Products button Ud ScanSnap Setup olewa Scan 2nap STH Color image Scanner Sis Readme Welcome to the ScanSnap Setup Thank you for choosing the ScanSnap Install Products The following software can be installed ScanSnap Manager ScanSnap Organizer CardMinder Manuals ABBYY FineReader for ScanSnap Evernote Scan to Microsoft SharePoint Browse DYD Contents When you have a problem with installation refer to Troubleshooting Cinstallation from Manuals Contact Us Trial Software X Exit y gt The Install Products dialog box appears 44 Installing in Windows 4 Click the Scan to Microsoft SharePoint button uJ Install Products tola Scan 2nap Seo Color image Scanner S77 CICS Evernote Scan to Microsoft SharePoint gt Setup Menu f gt Installation starts 5 Follow the instructions on the screen to complete the installation 6 Click the Finish button when the InstallShield Wizard Complete notification is displayed T Remove the Setup DVD ROM from the DVD ROM drive For details about how to use Scan to Microsoft SharePoint refer to the Scan to Microsoft M SharePoint User Guide Click the Scan to Microsoft SharePoint button in the Manuals dialog box to open the Scan to Microsoft SharePoint User Guide 45 Installing in Windows E Trial Software Install the trial versions of t
43. Manager Message A Scanning was stopped If any document remains in the ScanSnap open the top cover and remove the document None Troubleshooting C To continue Load the document in the feed guide and click the Continue Scanning button or press the Scan button on the ScanSnap O To cancel Click the Quit button Saved Opages 0 sheets Last page saved 2 Click the Quit button To continue scanning click the Continue Scanning button or press the Scan Stop button on the ScanSnap after loading another document in the ScanSnap 237 How to Perform a Scan for Mac OS users E Finishing ScanSnap Operation Exiting ScanSnap Manager Select Quit from the ScanSnap Manager menu Normally you do not have to exit ScanSnap Manager You cannot use the ScanSnap after exiting ScanSnap Manager A Select Applications gt ScanSnap gt ScanSnap Manager from Finder to start up ScanSnap Manager when you want to use the ScanSnap Disconnecting the ScanSnap 1 Close the feed guide to turn off the ScanSnap gt The ScanSnap Manager icon in the Dock changes from to 2 Disconnect the USB cable from your computer The ScanSnap does not have a power switch and is turned ON OFF in conjunction with the A computer s power The ScanSnap can also be automatically turned ON OFF by opening or closing the feed guide 238 Configuring ScanSnap Manager for Mac OS users
44. Notes Email View Search Viewing 1 note from My Notebook Save Reset NOTEBOOKS Notes by Date Created Ms gt _08_10_19 45 01 TAGs Click to set URL B Click to add tag gt ATTRIBUTES Helvetica 12 mm Bl I U Els E ga SAVED SEARCHES E E Trash 22 7 ACTIVITY _08_10_1 D D D 9 DID You 1995 2000 2005 2010 KNOW amp Ill A m A Use Auto zoom Re When you select PDF pdf for File format in the File option tab of the ScanSnap setup window a four digit serial number is automatically added to the name of the file which is saved to Evernote e g When the file name is ScanSnap the file is saved as ScanSnap_0001 ScanSnap_0002 ScanSnap_0003 The file in which the scanned image is saved remains in the folder specified for Image saving folder in the Save tab of the ScanSnap setup window even after the scanned image is saved to Evernote Delete this file if unnecessary 315 Actions for Mac OS users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 233 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 224 The ScanSnap setup window appears
45. Scan to Print Eh ABBYY Scan to Word Ew Scan to Excel Kady acer Scan to PowerPoint R es Scan to Google Docs TM Once the frequently used scan settings are saved as profiles you do not have to open the ScanSnap setup dialog box to change scan settings every time you perform scanning You can easily switch to an appropriate profile you want by just selecting it For details about how to add change or delete profiles refer to the following To add new profiles gt page 82 To change scan settings for profiles gt page 85 To rename profiles gt page 87 To delete profiles gt page 89 81 Configuring ScanSnap Manager for Windows users Adding Profiles 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 59 The ScanSnap setup dialog box appears Clear the Use Quick Menu check box if it is selected m 2 Configure the scan settings in each tab For details about each tab refer to the ScanSnap Manager Help Scan snap Color Image Scanner Use Quick Menu Profile Recommended Small File High Quality A Standard v E5 Application lt Save Scanning 3 File option F Paper s Compression Specify the scanning mode and options you would like to use Image quality E Automatic resolution Color mode B Auto color detection x
46. ScanSnap as follows Blue lit Ready Blue flashing Scanning Orange flashing Error Feed guide You can load the document here after opening it Feeding section Insert the document here to load Parts and Functions E Side Tape seal Remove this tape seal after installing the software USB connector Output guide Open the output guide to eject documents from the front of the ScanSnap Select an ejection method depending on the document type you are scanning For details about the documents that can be scanned with the ScanSnap refer to Documents for Scanning page 27 When the output guide is closed 20 System Requirements System Requirements The system requirements for the ScanSnap are as follows E Windows On rating system Windows 7 Windows Vista 1 Windows XP 2 P g sy 32 bit 64 bit 32 bit 64 bit 32 bit CPU Intel Core 2 Duo 2 2 GHz or higher recommended minimum Intel Pentium 4 1 8 GHz 32 bit 1 GB or more Memory 64 bit 2 GB or more 512 MB or more 1 GB or more recommended Display F a recoluaon 800 x 600 pixels or higher 3 Disk space required to install the software bundled with the ScanSnap is as follows ScanSnap Manager 480 MB ScanSnap Organizer 580 MB Hard disk space CardMinder 280 MB ABBYY FineReader for ScanSnap 600 MB Evernote for Windows 120 MB Scan to Microsoft SharePoint 40
47. Select Profile Management from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 59 The ScanSnap Manager Profile Management dialog box appears lf you cannot select Profile Management in the Right Click Menu clear the Use M Quick Menu check box in the ScanSnap setup dialog box You can also display the Profile Management dialog box by selecting Profile Man agement from the Profile drop down list in the ScanSnap setup dialog box 2 Select a profile and click the Delete button ScanSnap Manager Profile Management _ ice Fb Scan to E mail Scan to Print a a Rename ka ABBYY Scan to Word I haw Scan to Excel k 1 ABBYY Scan to Up J PowerPoint R Rack2 Filer Down f Scan to Evernote Note Help Scan to Evernote Daunen Scan to Google Docs TM val Letter Black and White D The Standard profile cannot be deleted The Delete Profile dialog box appears 3 Click the Yes button r Delete Profile z Removing Letter Black and White from the profile list This operation cannot be undone Continue The selected profile is deleted 4 Click the Close button to close the ScanSnap Manager Profile Management dialog box 89 Configuring ScanSnap Manager for Windows users E Automatic Linkage with Applications When one of the applications which can automatically
48. Specify the scanning mode and options you would like to use Scan to Evernote Note Scan to Google Docs TM Scan to Word Scan to Excel Image quality E Automatic resolution Color mode Fj Auto color detection Sao M Color Add Profile m Continue scanning after current scan is finishet Profile Management 3 Change the scan settings in each tab For details about each tab refer to the ScanSnap Manager Help kisa m Ep techn ten Searing anaia EECa Specify the scanning mode and options you would like to use Image quality Automatic resolution Color mode Fj Auto color detection Scanning side Simplex Scan Single sided F Continue scanning after current scan is finished Option p aen an 249 Configuring ScanSnap Manager for Mac OS users 4 When you finish changing the settings for the selected profile click the Apply button 5 Click the 4 amp 3 button in the upper left corner to close the ScanSnap setup window 250 Configuring ScanSnap Manager for Mac OS users Renaming Profiles 1 Select Profile Management from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 224 The ScanSnap Manager Profile Management window appears If you cannot select Profile Management in the ScanSnap Manager menu clear the Use Quick Menu checkbox in t
49. Storing Business Cards in CardMindet eeeeeeceeceeeeeeeeeeeeees 139 E Saving Data in SharePoint cece vetivecnsdenss tess snd veeederedeteeet eentsetedeemteeies 146 E Saving to Rack2 Filet o2 c foal cles nioaeneeceselatialanes 155 E Saving Documents to Evernote cceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 162 E Saving Handwritten Notes to Evernote sseeeeeeeeceeeeeeeeeeeeees 171 E Saving Documents to Google DOCS cecceeeeeeeeeeeeeeeeeeeeeeeeeeeeees 178 Using the ScanSnap in Various Ways ccccceeeeeeeeeeeeeeeeeeeeneeees 187 E Scanning Color Documents in Gray or Black amp White Mode 187 12 Contents E Scanning Color Documents in High Compression Mode 189 E Correcting Skewed Character Strings eeeeeeeeeeeeeeeeeeeeeeeeeees 191 E Correcting the Orientation of Scanned Images ce ceeeeeeeeeeeeeeeeeees 194 E Scanning Documents Larger Than A4 Letter Size oo eee 197 E Scanning Documents Such as Photographs and Clippings 202 E Long Page SCAMMING 5 5 r duets one etucesdeetuisaadla disap es entee sttiees 206 E Saving Scanned Images in Multiple PDF Files 0 0 0 0 eee 208 E Creating Searchable PDF Files sc s eeeceeseeeceeeeeeeeteeeeeeeeeeee 210 E Automatically Setting Keywords for PDF Files eeeeees 213 E Setting Document Open Passwords for PDF File
50. Use Quick Menu Profile Recommended Small File High Quality A Standard v E Application Save Scanning 3 File option F Paper f Compression Selectthe application you would like to use Application Application Settings Add or Remove Hide OK f Cancel Apply _ ScanSnap Manager can also link with Scan to Evernote Note when you select M Scan to Evernote Note from the Profile drop down list of the ScanSnap setup dialog box Scan to Evernote Note from the Left Click Menu 3 Click the OK button to close the ScanSnap setup dialog box 4 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 175 Actions for Windows users 5 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning v starts automatically when a document is loaded 6 Press the Scan Stop button on the ScanSnap to finish scanning When you perform a scan with PDF pdf selected for File format in the File option tab of the ScanSnap setup dialog box a JPEG file is created from the PDF file A separate JPEG file is created for each page of the PDF file The following dialog box is displayed when the JPEG file is being created Ex Scan to Evernote Note Creating image data from PDF file Targe
51. Various Ways for Windows users 6 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning M starts automatically when a document is loaded 7 Press the Scan Stop button on the ScanSnap to finish scanning The scanned image is saved in the correct orientation 196 Using the ScanSnap in Various Ways for Windows users E Scanning Documents Larger Than A4 Letter Size You can scan documents larger than A4 Letter size such as A3 Double Letter and B4 using the Carrier Sheet sold separately By folding the document in half and scanning both sides consecutively in simplex mode the two sides are merged into a single image and saved setup dialog box the Correct skewed character strings automatically check box is disabled In the Scanning mode option dialog box Scanning tab gt Option button in the ScanSnap You can also scan documents smaller than A4 Letter size and have both sides saved as a single M image 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 59 The ScanSnap setup dialog box appears 2 In the Paper tab select Automatic detection in Paper size and then click the Carrier Sheet Settings button Scan snap Color Image Scanner C Use Quick Menu Small File Recomm
52. and load it in the ScanSnap Scanning will start automatically 4 e o pa a a 3 w a Cc be o I e a m a a a k F 3 V oO ye GoBack The ScanSnap S1100 How to load a document 2 screen appears 52 Installing in Mac OS 1 8 Read the instructions and click the Continue button ScanSnap 1100 How to load a document 2 lt To scan multiple documents gt 5 Load the next document in the 5 ScanSnap with its front side facing up a Scanning will start automatically 956 6 6 If there is an image on the back side turn over the document and load it in the ScanSnap Scanning will start automatically DA 7 When all documents are scanned either click the Finish Scanning button or press the Stop button on A the ScanSnap gt The message The installation was successfully appears on the screen 1 9 click the Close button 20 Remove the Setup DVD ROM from the DVD ROM drive 53 Installing in Mac OS E Evernote for Mac Install Evernote for Mac in the following procedure 1 Turn on the computer and log in as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive The ScanSnap window appears 3 Double click the Evernote icon AOO gt ScanSnap O x 6 items 81 2 MB available O Color Image ee ScanSnap Evernote A i PDF Readme Tro
53. another document in the ScanSnap when you want to scan multiple sheets Scanning M starts automatically when a document is loaded 7 Press the Scan Stop button on the ScanSnap to finish scanning The Scan to Folder window appears 8 Check the scanned image in the preview area In the Scan to Folder window you can change files names destination folders and specify whether to state a path to a destination folder in an e mail message to notify others For details about the Scan to Folder window refer to the ScanSnap Manager Help ANOO Scan to Folder Preview Specify file name File List No File name EE me 2 Serialize Name history w File size MB Combined file size MB Local Folder Network Folder MobileMe Folder Save in JUsers Browse History O Include the destination folder path in an e mail message C Cancel Save Preview 264 Actions for Mac OS users O Click the Save button The scanned image file is saved in the specified folder When you select the State a path to a destination folder in an E mail message checkbox in the Scan to Folder window a new message window appears listing the destination folder path where the file is saved 00 New Message You cannot start scanning when the Scan to Folder window is displayed Close the Q Scan to Folder window before scanning
54. appears 208 Using the ScanSnap in Various Ways for Windows users 3 Select Generate one PDF file per n page s and enter the number of pages to split One PDF is created every time the number of pages specified here has been saved PDF file format option x Split PDF pages Multipage PDF whole batch in one PDF Password Set a password for PDF file Use a fixed pa Eo cence r 4 Click the OK button to close all open dialog boxes 5 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 6 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning M starts automatically when a document is loaded 7 Press the Scan Stop button on the ScanSnap to finish scanning One PDF file is created every time the number of pages specified in step 3 has been scanned 209 Using the ScanSnap in Various Ways for Windows users E Creating Searchable PDF Files The ScanSnap is able to perform text recognition on a scanned image automatically and create a searchable PDF file To create searchable PDF files change the settings in the following procedure 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 59 The ScanSnap setup dialog b
55. button in the upper left corner to close the ScanSnap setup window 303 Actions for Mac OS users 5 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 6 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning M starts automatically when a document is loaded 7 Press the Scan Stop button on the ScanSnap to finish scanning gt The iPhoto window appears 8 Check the scanned image stored in iPhoto 80 0 iPhoto LIBRARY 3 a untitled event Oct 16 2008 6 photos E Photos Y RECENT E Last 12 Months P Flagged P D P g C g A E Trash x l FP EEE Iil E Lo JaA E i Ds ea B D i 73X a fe A Book Calendar Card Web Gallery Er Print Order Prints EICI CD aaaea ry The scanned image is also saved in the folder specified for Image saving folder in the Save tab of the ScanSnap setup window at the same time when it is saved to iPhoto Delete this file if unnecessary 304 Actions for Mac OS users E Saving Documents to Evernote This section explains how to save the scanned image as a PDF file to Evernote When you save the scanned image to Evernote after converting it into a searchable PDF the PDF file becomes searchable in Evernote z a
56. button on the ScanSnap automatically starts the linkage between ScanSnap Manager and Cardiris even when the Quick Menu is enabled The scanned card image is displayed in Cardiris when automatic linkage is established Country of current business card United States 1095x631x32 2701K 300dpi a o O eEEE ABCD LIMITED a e Howard Brown Send Address las Project Manager Software Research bi 1234 Funciton Avenue San Rose CA987654 1111 Telephone 000 000 0000 FAX 000 111 2222 rosy E mail hbrown abed com 5 Company ABeD LIMITED Q First name Howard Last name Brown Title Project Manager Software Research Address 1234 FuncitonAvenue San Rose City ZiIP State Country United States Phone 9876541111 Phone 2 000 000 0000 Mobile phone Fax 000 111 2222 E mail hbrown abcd com Web site Note 255 Configuring ScanSnap Manager for Mac OS users E Showing the Scanning Progress When scanning starts the ScanSnap Manager Image scanning and file saving window appears The ScanSnap Manager Image scanning and file saving window consists of the following Scan status Scan settings Save completed Preview Also note that you can stop scanning by clicking the Stop button in the ScanSnap Manager Image scanning and file saving window or by pressing the Scan Stop button on the ScanSnap For details about how to stop scanning refer to Stopping the Scan page 23
57. can be saved including the Standard profile M You can change the display order of profiles except for the Standard profile 1 Select Profile Management from the ScanSnap Manager menu or from the Profile pop up menu in the ScanSnap setup window gt The ScanSnap Manager Profile Management window appears Drag the profile to move it to its desired position in the list ScanSnap Manager Profile Management Change the listing order of profiles by dragging them Scan to E mail Scan to Print E Scan to Evernote Document DB Scan to Evernote Note Fost Scan to Google Docs TM g Scan to Word Sean to Excel hy Cardiris iPhoto fm A4 Color panpay 3 Click the button to close the ScanSnap Manager Profile Management window 248 Configuring ScanSnap Manager for Mac OS users Changing Profile Settings 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 224 The ScanSnap setup window appears Clear the Use Quick Menu checkbox if it is selected A 2 Select a profile from the Profile pop up menu x Scan Snap Color Image Scanner C Use Quick Menu Profile Recommended Small File _ ____ High Quality Y Standard Scan to Folder f Scan to E mail sA Application Save E Scanning File option C Paper UB Scan to Print Scan to Evernote Document
58. clear the Show preview check box of the Scan to E mail Options dialog box in step 4 the Scan to E mail dialog box is not displayed Instead a new message window appears with the file s attached 108 Actions for Windows users 6 Check the scanned image in the preview area In the Scan to E mail dialog box you can rename the file specify whether to set a Document Open Password and save the scanned image in the folder specified for Image saving folder after sending it by e mail For details about the Scan to E mail dialog box refer to the ScanSnap Manager Help Scan to E mail Specify file name File name Vv 2 File Combined file size 0 07 MB Set a Document Open password for PDF files Save scanned images to file DA stech E Do not show this dialog again peo Preview 109 Actions for Windows users 7 Click the Attach button When the Set a Document Open password for PDF files check box is selected in the Scan to E mail Options dialog box or the Scan to E mail dialog box the Scan to E mail Set a password dialog box appears Set a password for PDF files Password Confirm password Cancel l Help The following message appears if you click the Cancel button in the Scan to E mail Set a M password dialog box Do you want to continue the process without setting Document Ope
59. click the Next button gt A confirmation about accepting the license agreement appears 8 Read the END USER LICENSE AGREEMENT FOR ScanSnap select I accept the terms of the license agreement and then click the Next button Depending on the number of the installed software this step may be required more than M once The Start Copying Files screen appears 9 Confirm the settings and then click the Next button Installation starts When the installation is complete the ScanSnap S1100 How to load a document 1 2 screen appears 1 0 Read the instructions and click the Next button ScanSnap ScanSnap 1100 How to load a document 1 2 Load the document in the ScanSnap in the following procedure 1 Open the feed guide of the ScanSnap 1 yy 2 Load a document in the ScanSnap with its front side facing up 2 y Sa aL 3 Press the Scan button s gt y F fr 4 lt To scan a double sided document gt yy 4 Turn over the document and load it in the ScanSnap 4 wd Scanning will start automatically vw The ScanSnap S1100 How to load a document 2 2 screen appears 40 Installing in Windows 1 1 Read the instructions and click the Next button ScanSnap ScanSnap 1100 How to load a document 2 2 Load the document in the ScanSnap in the following procedure lt To scan multiple documents gt 5 5 Load the next document in the ScanSnap with its f
60. during text recognition Scan to Google Docs TM ES Processing tet recognition Target file pdf coer s Text recognition will be performed if there are any pages containing text which is not M yet recognized Note that text recognition will be performed on those pages only The following dialog box appears when saving starts Click the Close button to close the Scan to Google Docs TM dialog box when the saving completes Scan to Google Docs TM x Successfully saved to Google Docs TM Target file Processing status E Close this window when save completes When you select the Close this window after save completes check box in the Scan to Google Docs TM dialog box from next scanning on the Scan to Google Docs TM dialog box automatically closes after the PDF file is saved to Google Docs File size 0 15 0 15 MB i Google Docs does not start up after the saving has completed To check the saved PDF file M start a web browser and log in to Google Docs 186 Using the ScanSnap in Various Ways for Windows users Using the ScanSnap in Various Ways This section explains about various ways of using the ScanSnap E Scanning Color Documents in Gray or Black amp White Mode When Auto color detection is specified for Color mode in the Scanning tab of the ScanSnap setup dialog box the ScanSnap automatically recognizes whether the scanned document is color gray or black a
61. eetasateeceacdenens 34 Bundled Software Overview c sccccsseesseeeeeeeeeseeseeeeneeseneeeneseeeeees 35 Installing in Windows cccceeeeceeeeeeeeeeeeeeeeeeeeaeeeeeeeeeeeeneeeeeseeeeneeeeeeees 36 E How to Install the Software cccccsecccecceseseeceeeseseeeeeeeeessaeeeeseeeees 36 E ScanSnap Software meet hsetoces ssiteed snd eey ocennat catered ates anhe tale cadwp tonnes 38 E Evernote for WINdOWS 5 2 10 ce echk e d ties 42 E Scan to Microsoft SharePoint cccceecccecseeeeeeeeeeeeseeeeeeeeeeeeeeeeeeeeees 44 MB hal SOMWANG SA tess ieh A et ee est ee Co oe teat ek ee ok ah 46 11 Contents Installing in Mac OS iiiticsctovnseveaacecceavcccscsssdesunupastiacednsecasazaxtecccssvansancaad 48 E How to Install the Software c cseseecisseesssceeceen tenets teeeesteedeeeeetenteeee 48 E ScanSnap Software ccccccccccccccceeessseeseeeeseeeeeeeeeeeeeeeeaeensesseeeeseeeeeees 49 E Evermote for MaC a aE a aae a asda 54 Using the ScanSnap for Windows Users c sssecsseeeeees 57 ScanSnap Manager Icon and Operations ccccccsseeeeeeeeeeseeeeees 58 E Ri ht Click MONU e ve etn Ren ee earn ee 59 W Left Click Menu sieseensceces cee ae a taces oe Sales ied ele eaten eer 60 How to Perform a Scan isos aiitisss ee ecctiteaes ene eee 61 MB PS Drea cisco saad ses oh cetaceans nai aided cette as sate est ET 61 E Using the Quick Menu iisiictceciwant crea kaeeenan tad denise Menten acn
62. examples in this manual operate by following the actual displayed screen Introduction Abbreviations Used in This Manual The following abbreviations are used in this manual Windows 7 Windows Vista Windows XP Windows Microsoft Office Word Excel PowerPoint SharePoint Office Live Internet Explorer Windows Live Mail Windows Mail Outlook Outlook Express Windows Internet Explorer Windows 7 Starter operating system English Version Windows 7 Home Premium operating system English Version Windows 7 Professional operating system English Version Windows 7 Enterprise operating system English Version Windows 7 Ultimate operating system English Version Windows Vista Home Basic operating system English Version Windows Vista Home Premium operating system English Version Windows Vista Business operating system English Version Windows Vista Enterprise operating system English Version Windows Vista Ultimate operating system English Version Windows XP Home Edition operating system English Version Windows XP Professional operating system English Version Windows 7 Windows Vista or Windows XP operating system Microsoft Office Microsoft Word 2010 Microsoft Office Word 2007 Microsoft Office Word 2003 Microsoft Office Word 2002 Microsoft Excel 2010 Microsoft Office Excel 2007 Microsoft Office Excel 2003 Microsoft Office Excel
63. im ABBYY Scan to Excel NA OK Scan to Excel Windows ABBYY Scan to Word NA OK CED Scan to Word UED NA OK 376 Setting Items With Without the Quick Menu Setting Items With Without the Quick Menu Setting Item Using the Quick Menu Without Using the Quick Menu Application Application NA OK ine ABBYY Scan to Searchable PDF NA OK Scan to Searchable PDF Scan to Folder NA OK Scan to E mail NA OK ine NA OK Scan to Picture Folder Scan to Print NA OK ire NA OK Rack2 Filer ine NA OK Scan to SharePoint CEID NA OK Preview CEID NA OK Cardiris CED iPhoto NA Ok Scan to Evernote Note NA OK Scan to Evernote Document NA OK Scan to Google Docs TM NA OK Save Image saving folder OK File Name Format OK Rename file after scanning NA OK Scanning Image quality OK Automatic resolution OK Normal Color Gray 150 dpi B amp W 300 dpi Better Color Gray 200 dpi B amp W 400 dpi Best Color Gray 300 dpi B amp W 600 dpi Excellent Color Gray 600 dpi B amp W 1200 dpi Color mode OK Auto color detection OK Color OK Gray OK B amp W OK ine NA OK Color high compression OK OK OK OK 377 Setting Items With Without the Quick Menu Setting Items With Without the Quick Menu
64. images Also when you scan thick papers images on both left and right may skew towards each other from the top The degree of these symptoms varies depending on how the document was set or folded In that case try the following for possible resolutions Fold the document properly Neatly align the edges of the document with the edges of the Carrier Sheet when placing the document inside the Carrier Sheet When Automatic detection is selected from the Paper size pop up menu in the Carrier Sheet Settings window the image is output in an optimal size selected automatically from the available standard sizes A3 B4 or 11 x 17 in in the Paper size pop up menu However depending on the document the size of the saved image data may be smaller than the original document or some parts of the image may be missing Example When you scan an A3 size document with an A4 size image printed in the center image data is saved in B4 size To save an image data in the actual size of the document specify the document size in the Paper size pop up menu Part of the image data around where the document is folded may appear missing In that case place the document so that its edge is about 1 mm inside from the edge of the Carrier Sheet 340 Using the ScanSnap in Various Ways for Mac OS users E Scanning Documents Such as Photographs and Clippings You can scan photographs you do not want to damage or documents that are difficult to scan su
65. link with ScanSnap Manager is running and you perform scanning ScanSnap Manager will automatically link with the corresponding application regardless of the current scan settings or whether you are using the Quick Menu Applications that can automatically link with ScanSnap Manager are as follows ScanSnap Organizer Scanned image is displayed in ScanSnap Organizer CardMinder Scanned image is displayed in CardMinder Rack2 Filer trial version bundled with the ScanSnap and Rack2 Filer V5 0 or later recommended bundled model or sold separately Scanned image is saved in a binder in Rack2 Filer There are two modes for automatic linkage Link when one of the above applications is active recommended When ScanSnap Organizer CardMinder or Rack2 Filer becomes active with the application s dialog box brought to front and selected on taskbar performing a scan by pressing the Scan Stop button automatically starts the linkage between ScanSnap Manager and the active application a mS ScanSr Or ScanSi Aut ticalh rt added PDF di a canSnap Organizer ScanSnap Automatically convert addes jocui Not active Home View Actions Search wi Ee m a Ae C y Cabinet ew ee rime tag ita pin Wl sere Active PY scansnap gS lt A Ea gt eee ena ee gt ABCD LIMITED Howard Brown Project Manager Software Research www ABCD com 1234 Funciten Avenue Sen Rose CA987654 1111 Telephone 000 00
66. may be rotated to the wrong orientation In that case clear the Allow automatic image rotation checkbox Documents with many extremely large or small characters Documents on which pitches between lines or characters are extremely narrow or characters are overlapped Documents with many characters contacting underlines or borders Documents with many photographs or figures and few characters Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with characters printed in various directions such as drawings Documents written using only capital letters Documents including handwritten characters Skewed documents Documents written in an unsupported language language other than Japanese English French German ltalian Spanish Russian Portuguese Documents with complex layouts Documents with a large amount of image noise Documents with faint characters Documents with faded characters 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 224 The ScanSnap setup window appears 333 Using the ScanSnap in Various Ways for Mac OS users 2 Click the Option button in the Scanning tab x Scan snap Color Image Sc
67. not start up after the saving has completed To check the saved PDF file M start a web browser and log in to Google Docs 327 Using the ScanSnap in Various Ways for Mac OS users Using the ScanSnap in Various Ways This section explains about various ways of using the ScanSnap E Scanning Color Documents in Gray or Black amp White Mode When Auto color detection is specified for Color mode in the Scanning tab of the ScanSnap setup window the ScanSnap automatically recognizes whether the scanned document is color gray or black amp white and saved the documents in their respective color modes 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 224 The ScanSnap setup window appears 2 From the Color mode pop up menu in the Scanning tab select Gray or B amp W x Color Image Scenner C Use Quick Menu Profile Recommended Small File High Quality Standard E sA Application Save i Scanning File option C Paper J Compression Specify the scanning mode and options you would like to use Image quality Automatic resolution B Color mode B Auto color detection _ Color Cray F gew Option Scanning sid Hide Apply 328 Using the ScanSnap in Various Ways for Mac OS users 3 Click the Apply button 4 Click the button in the upper l
68. of the PDF file The following window is displayed when the JPEG file is being created Scan to Evernote Note Creating JPEG file from image data nS 317 Actions for Mac OS users Evernote for Mac starts up and the JPEG file is saved to Evernote My Notebook 1 note e as E ORA Sync Trunk Current Monthly Usage New Note iSight Note Delete All Notes Email Vi i 2 6 E1 a ea Viewing 1 note from My Notebook Save Reset NOTEBOOKS Notes by Date Created x TAGS Click to set URL Click to add tag e gt amp ATTRIBUTES Helvetica 12 mm Bl I U Ell ERE gml SAVED SEARCHES i E O Trash 22 7 ACTIVITY tx DID You KNOW B s Iil A m A O Use Auto zoom When you select PDF pdf for File format in the File option tab of the ScanSnap setup window a four digit serial number is automatically added to the name of the file which is saved to Evernote e g When the file name is ScanSnap the file is saved as ScanSnap_0001 ScanSnap_0002 ScanSnap_0003 The file in which the scanned image is saved remains in the folder specified for Image saving folder in the Save tab of the ScanSnap setup window even after the scanned image is saved to Evernote Delete this file if unnecessary 318 Actions for Mac OS users E Saving Documents to Google Docs This section explains how to save the scanned image as a
69. of the ScanSnap setup dialog box ScanSnap Manager can also link with ABBYY Scan to Word ABBYY Scan to Excel or ABBYY Scan to PowerPoint R when you select ABBYY Scan to Word ABBYY Scan to Excel or ABBYY Scan to PowerPoint R from the Profile drop down list of the ScanSnap setup dialog box ABBYY Scan to Word ABBYY Scan to Excel or ABBYY Scan to PowerPoint R from the Left Click Menu 3 Click the OK button to close the ScanSnap setup dialog box 137 Actions for Windows users 4 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 5 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning M starts automatically when a document is loaded 6 Press the Scan Stop button on the ScanSnap to finish scanning The following dialog box appears and image data conversion to Word Excel or PowerPoint files starts ABBYY FineReader for ScanSnap TM 4 1 Register your copy of ABBYY FineReader and receive the following benefits Free technical support Information about new versions of ABBYY products Reading images 0 image s processed 2 image s left When the conversion is completed Word Excel or PowerPoint starts up and the conversion result is displayed In a computer environment where Word Ex
70. printed in various directions such as drawings Documents with long diagonal lines Documents including handwritten characters This setting is disabled when you perform a scan using the Carrier Sheet Up to 5 degrees of skew can be corrected You do not have to enable Correct skewed character strings automatically when Automatic detection is specified for Paper size in the Paper tab in the ScanSnap setup window because the skewed image is always corrected when documents are scanned by this setting 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 224 The ScanSnap setup window appears 330 Using the ScanSnap in Various Ways for Mac OS users 2 Click the Option button in the Scanning tab tx Scan snap Color Image Scanner C Use Quick Menu Profile Recommended Small File High Quality i Standard E E Scanning L File option Paper Ls Compression Specify the scanning mode and options you would like to use Image quality J Automatic resolution B Color mode Fj Auto color detection B Scanning side Simplex Scan Single sided Z M Continue scanning after current scan is finished Option The Scanning mode option window appears 3 Select the Correct skewed character strings automatically checkbox Brightness Black and White scann
71. refer to ScanSnap Manager Menu page 224 The ScanSnap setup window appears 2 In the Application pop up menu in the Application tab select Scan to Word or Scan to Excel Scan snap Color Image Scanner C Use Quick Menu Profile Recommended Small File High Quality Standard E E Save i Scanning File option CI Paper d Compression Select the application you would like to use Application E Scan to Word xs _ Add or Remove Itis recommended to select Automatic resolution or Best for Image quality in the v Scanning tab in the ScanSnap setup window ScanSnap Manager can also link with Scan to Word or Scan to Excel when you select Scan to Word or Scan to Excel from the Profile pop up menu of the ScanSnap setup window Scan to Word or Scan to Excel from the Profile menu 3 Click the Apply button in the ScanSnap setup window 289 Actions for Mac OS users 4 Click the button in the upper left corner to close the ScanSnap setup window 5 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 6 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning M starts automatically when a document is loaded T Press the Scan Stop button on the ScanSnap to f
72. regularly in an effort to improve the usability and functionality of ScanSnap Manager This section explains how to update ScanSnap Manager For details about updates of the software bundled with the ScanSnap visit the following web page http scansnap fujitsu com E Updating in Windows Update ScanSnap Manager in the following procedure We recommend that you run the update regularly Always log on as a user with Administrator privileges G Itis necessary to have a browser with Internet access to perform the update 1 Select Help gt Online Update from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 59 gt A confirmation message appears You can also update ScanSnap Manager by selecting Start menu gt All Programs gt M ScanSnap Manager gt Online Update 2 Click the Yes button T ScanSnap Manager Online Update 5 Do you want to update to ScanSnap Manager online For the Internet connection Windows R Internet Explorer R privileges are used Note You must have the Administrator privileges of the computer ie we He gt Ifa later version of ScanSnap Manager update is available a message confirming the update appears 366 Updating ScanSnap Manager If the latest version of ScanSnap Manager is already installed the message below M appears ScanSnap Manager Online Update
73. scan the first page as a long page and continue scanning the next document M is also scanned as long page D The error message below appears and long page scanning is disabled when Excellent is selected in the Image quality pop up menu in the Scanning tab of the ScanSnap setup window ScanSnap Manager b Long page scanning is not available when Excellent is 9 specified for Image quality gt j Select a different item in Image quality and try again Ex When you perform a long page scan the setting for Paper size in the Paper tab of the ScanSnap setup window automatically switches to Automatic detection The current settings are used for other scan settings 346 Using the ScanSnap in Various Ways for Mac OS users E Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image in separate PDF files based on the specified number of pages For example you can scan a batch of slips and save each slip as a PDF file To save image data in multiple PDF files change the settings in the following procedure 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 224 The ScanSnap setup window appears 2 From the File format pop up menu in the File option tab select PDF pdf and then click the Option button o Scan snap Color Image Scanner C Use Quick Menu Profile Rec
74. specified for Image quality Select a different item in Image quality and try again When you perform a long page scan the setting for Paper size in the Paper tab of the ScanSnap setup dialog box automatically switches to Automatic detection The current settings are used for other scan settings 207 Using the ScanSnap in Various Ways for Windows users E Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image in separate PDF files based on the specified number of pages For example you can scan a batch of slips and save each slip as a PDF file To save image data in multiple PDF files change the settings in the following procedure 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 59 The ScanSnap setup dialog box appears 2 From the File format drop down list in the File option tab select PDF pdf and then click the Option button ST Cansnap C Use Quick Menu Profile Recommended Small File High Quality Select OCR OCR options JPEG is available only when Color or Gray is selected at Color mode E Setthe marked text as a keyword for the PDF file First marked section All marked sections E Convert to Searchable PDF z Cancel Apply Z Standard The PDF file format option dialog box
75. strictly observed may result in severe injury or death This indication alerts operators to an operation that if not AN strictly observed may result in safety hazards to personnel or CAUTION damage to the product Besides warning indicators the following symbols are also used in this manual Symbol Description This symbol alerts operators to particularly important information a Be sure to read this information F This symbol alerts operators to helpful advice regarding operations CHED This symbol indicates operations using Windows CEID This symbol indicates operations using Mac OS Arrow Symbols in This Manual Right arrow symbols gt are used to connect icons or menu options you should select in succession Example Select Start menu gt Computer Introduction Screen Examples in This Manual Windows screen Screenshots in this manual are used according to guidelines provided by Microsoft Corporation The screenshots used in this manual are of Windows Vista The actual windows and operations may differ depending on the operating system that you are using Mac OS screen The screenshots used in this manual are of Mac OS X v10 6 The actual windows and operations may differ depending on the Mac OS that you are using The screen examples in this manual are subject to change without notice in the interest of product development If the actual screen differs from the screen
76. tags E B z u E as saa Attributes 2010 N Created E W Last Modified N Contains a N Source Saved Searches No Saved Searches Utrash 1995 2000 2005 EVERNOTE RECOMMENDS The 4 Hour Workweek by Tim Ferriss Synchronization complete When you select PDF pdf for File format in the File option tab of the ScanSnap setup dialog box a four digit serial number is automatically added to the name of the file which is saved to Evernote e g When the file name is ScanSnap the file is saved as ScanSnap_0001 ScanSnap_0002 ScanSnap_0003 The file in which the scanned image is saved remains in the folder specified for Image saving folder in the Save tab of the ScanSnap setup dialog box even after the scanned image is saved to Evernote Delete this file if unnecessary 174 Actions for Windows users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 69 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 59 The ScanSnap setup dialog box appears 2 In the Application drop down list in the Application tab select Scan to Evernote Note es Color Image this
77. that appears when you insert the Setup DVD ROM into the DVD ROM drive Select Applications from the sidebar in Finder and double click ScanSnap gt Manual gt Troubleshooting installation ScanSnap Organizer User s Guide Ui CardMinder User s Guide CED Cardiris GETTING STARTED ABBYY FineReader for ScanSnap User s Guide Windows Scan to Microsoft SharePoint User Guide Read these manuals when using this product for the first time or when you need more information on product features dialog boxes windows operating environment and functions Select Start menu gt All Programs gt ScanSnap Organizer gt Manual CD Select Start menu gt All Programs gt CardMinder gt Manual From Finder select Applications and double click Cardiris 3 6 for ScanSnap gt User s Manual pdf Select Start menu gt All Programs gt ABBYY FineReader for ScanSnap TM 4 1 gt User s Guide ine Select Start menu gt All Programs gt KnowledgeLake gt Scan to Microsoft SharePoint User Guide Introduction Manual Description Reference Method ScanSnap Manager Help Read this Help file when questions or problems regarding operations e g when setting items arise This Help file explains about scanner operations operational troubles and their resolution dialog boxes windows and messages Refer to
78. the Scan to Evernote Document Options window 5 Click the Scan to Evernote Document icon Scan to Evernote Document note before scanning the next document Do not move delete or rename the scanned image in other applications when the Quick Menu is displayed You cannot start scanning when the Quick Menu is displayed Save the PDF file to Ever When you perform a scan with JPEG jpg selected for File format in the File option tab of the ScanSnap setup window a PDF file is created from the JPEG file A separate PDF file created for each JPEG file The following window is displayed when the PDF file is being created Scan to Evernote Document Creating PDF file from image data 1 Mz 307 Actions for Mac OS users gt If the Convert to Searchable PDF checkbox is selected in step 4 text recognition is performed according to the OCR options settings in the Scan to Evernote Options window The following window is displayed during text recognition AON Scan to Evernote Document Searchable PDF Maker Processing text recognition Target file pdf Processing status Processing 1 1 page aa ell Cancel Text recognition will be performed if there are any pages containing text which is not yet recognized Note that text recognition will be performed on all pages including pages containing text on which text recognition has already been performed E
79. the ScanSnap in Various Ways for Mac OS users E Automatically Setting Keywords for PDF Files If the document is black amp white character strings e g page heading title can be set as keywords and used for a PDF file search Mark a character string to be set as a keyword with a water based highlight pen so that the character string is completely covered When you perform a scan the marked character strings are recognized and set as keywords for the PDF file Searchable PDF file Sets text as a keyword for the PDF file x gt x ScanSnap Keyword Xx ScanSnap Converts a character string in Image a marked section into text You can search for the file through the set keyword Mark black amp white documents in the following way Any regular highlight pen can be used The following shows the colors and thickness recommended for highlight pens Pink Yellow Blue Green ScanSn ScanSnap ScanSnap Mark a straight line over a single character string The supported range of a marked section is as follows Minimum 3 mm short side x 10 mm long side Maximum 20mm short side x 150mm long side Use only one color per page for marking 352 Using the ScanSnap in Various Ways for Mac OS users Make sure to cover the entire character string when marking it Mark sections so that the entire section is evenly colored Bad example 1 Bad exam
80. the ScanSnap in a manner that best suits your office environment in either Windows or Mac OS The following functions are not available for Mac OS e Color high compression e Setting passwords for PDF files Convert paper documents into Word Excel PowerPoint files Use the bundled ABBYY FineReader for ScanSnap to directly convert the scanned image into a Word Excel PowerPoint file In Mac OS only conversion to Word and Excel files is supported 17 Features of the ScanSnap e Organize and manage scanned images by linking with ScanSnap Organizer in Setting a keyword Intelligent Indexing Keywords can be set by the following methods Recognize a character string on a page OCR and set as a keyword Zone OCR Set any character string as a keyword Seta marked character string as a keyword Marker Index Drag and drop a keyword from the keyword list Keyword Addition by Drag amp Drop The keywords can be viewed in thumbnails Keyword Overlay Distributing files by keyword Automatic Keyword Sort Files can also be sorted into folders according to the keyword set for files as a sorting condition Search a variety of files Search Engine Selection Files can be found quickly searched by file name keyword text or date Cropping marked sections Intelligent Cropping Selections on a page that are marked with a highlight pen can be cut and pasted elsewhere to create scrapbooks Easy filing of busines
81. the ScanSnap setup dialog box you cannot save the image in Rack2 Filer When you perform a scan with JPEG jpg selected for File format in the File option You cannot start scanning when the Quick Menu is displayed Save the scanned image to Rack2 Filer before scanning another document Do not move delete or rename the scanned image in other applications when the Quick Menu is displayed gt Rack2 Filer starts up and the PDF file created by the ScanSnap is saved in Rack2 Filer in accordance with the settings specified in step 4 For details about how to use Rack2 Filer refer to the Rack2 Filer User s Guide 7 158 Actions for Windows users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 69 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 59 The ScanSnap setup dialog box appears 2 In the Application drop down list in the Application tab select Rack2 Filer Scan snap Color Image Scanner Cl Use Quick Menu Profile Recommended Small File High Quality ZY Standard E Application Save Scanning a File option F Paper s Compression Selectthe applica
82. the next document Do not move delete or rename the scanned image in other applications when the Scan to Folder window is displayed 265 Actions for Mac OS users E Attaching Files to E Mail This section explains how to attach the scanned image file to an e mail message The e mail program configured in Mail when you select Mail menu gt Preferences gt General button gt Default email reader is used as the e mail program to link with ScanSnap Manager The following e mail programs are supported Mail Entourage 2004 for Mac Entourage 2008 for Mac For details about the procedure to scan and attach the scanned image to an e mail message using or without using the Quick Menu refer to the following Using the Quick Menu gt page 267 Without Using the Quick Menu gt page 271 266 Actions for Mac OS users Using the Quick Menu To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning using the Quick Menu refer to Using the Quick Menu page 228 1 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 Up to ten files can be attached to an e mail message When you scan more than one document with the scan settings shown below multiple files are created Pay attention to the number of documents to scan File form
83. the process after you select this item refer to Converting into Word Excel Documents page 283 231 How to Perform a Scan for Mac OS users Application Description Scan to Excel 3 Text recognition is performed on the scanned image which is then converted to an Excel file For details about how to continue the process after you select this item refer to Converting into Word Excel Documents page 283 Cardiris 4 Displays the Cardiris window ET Scanned image is stored in Cardiris For details about how to continue the process after you select this item refer to Storing Business Cards in Cardiris page 291 iPhoto 5 PDF or JPEG files are created from the scanned image and A saved in iPhoto Q For details about how to continue the process after you select this item refer to Storing Scanned Images in iPhoto page 300 14 Displayed when Mac OS X v10 5 8 or later is installed 2 Displayed when Evernote for Mac 1 10 or later is installed 3 Displayed when ABBYY FineReader for ScanSnap is installed 4 Displayed when Cardiris is installed 5 Displayed when iPhoto 5 or later is installed The output image may slightly differ from the original document in size Z When Cardiris is active Cardiris menu appears in the menu bar scanning business cards by pressing the Scan Stop button on the ScanSnap automatically starts the linkage between ScanSnap
84. the set keyword Mark black amp white documents in the following way Any regular highlight pen can be used The following shows the colors and thickness recommended for highlight pens Pink Yellow Blue Green a8 canS ScanSnap ScanSnap Lhe ae Mark a straight line over a single character string The supported range of a marked section is as follows Minimum 3 mm short side x 10 mm long side Maximum 20 mm short side x 150 mm long side Use only one color per page for marking 213 Using the ScanSnap in Various Ways for Windows users Make sure to cover the entire character string when marking it Mark sections so that the entire section is evenly colored Good example Bad example 1 Bad example 2 Pis does not cover the entire section unevenly colored ScanSnap ScanSnap lt ScanSnap Do not mark more than ten sections per page Itis recommended that you use a blue or a green highlight pen for marking When you use colors such as pink or yellow for marking the marked sections may not be recognized as keywords Use a blue highlight pen for documents with dark background colors such as newspapers Marked sections may not be detected when a color other than blue is used For the following document types marked sections cannot be recognized and set as key words Color documents such as catalogues or pamphlets Documents
85. to Print Options window refer to the ScanSnap Manager Help Scan to Print Options mM Save scanned image Cae SD 277 Actions for Mac OS users 3 Click the OK button to close the Scan to Print Options window 5 Click the Scan to Print icon CRID a aas t Settings Cee a g Click the icon of the application to interact with the ScanSnap The Print window appears 6 Configure print setup options in the Print window In the Print window you can specify the printer to be used the number of copies and size and position of the scanned image to be printed and whether to save the scanned image in the folder specified for Image saving folder For details about the Print window refer to the ScanSnap Manager Help Printer B 4 d D e D Presets Standard A H me Copies Collated Pages All if OFrom 1 to 1 a Paper Size A4 B 21 00 by 29 69 cm n Orientation 1 A fa Scan to Print _ _ lint ll Shrink to paper size M Allow automatic rotation Ges iof GD FM Center the image and print M Save scanned image rin 278 Actions for Mac OS users 7 Click the Print button The scanned image is printed You cannot start scanning after the Quick Menu is displayed and before the Print window is closed Close the Print window before scanning the next docume
86. you cannot select Profile Management in the Right Click Menu clear the Use M Quick Menu check box in the ScanSnap setup dialog box You can also display the Profile Management dialog box by selecting Profile Man agement from the Profile drop down list in the ScanSnap setup dialog box 2 Select a profile and click the Rename button ScanSnap Manager Profile Management n E f G Scan to E mail Be Scan to Print Rename E ABBYY Scan to Word Delete ABBYY Scan to Excel 1 ABBYY Scan to PowerPoint R Rack2 Filer Scan to Evernote Note Scan to Evernote Document Scan to Google Docs TM gt The Rename dialog box appears The Standard profile cannot be renamed 87 Configuring ScanSnap Manager for Windows users 3 Type in a new name and click the OK button Rename Name Letter Black and White tence gt The profile is renamed ScanSnap Manager Profile Management ssa 9 Scan to E mail 4 Scan to Print ey ABBYY Scan to Word ABBYY Scan to Excel ABBYY Scan to Up PowerPoint R Rack2 Filer Down re Scan to Evernote Note E Help Scan to Evernote Sommer Asean to Google Docs TM ey Letter Black and White 4 Click the Close button to close the ScanSnap Manager Profile Management dialog box 88 Configuring ScanSnap Manager for Windows users Deleting Profiles 1
87. 0 0000 FAX 000 111 2222 E mait hbrown abed com at Data ret name Howard Brown Company Abed Limod a Phone Number 9876541111 x E mail hbrown abed com Selected ems 1 1 Lsheets Selected folder Inbox Recognition language English The example above shows ScanSnap Manager automatically linking with CardMinder when CardMinder dialog box is in front active 90 Configuring ScanSnap Manager for Windows users Always link when one of the above applications is running When ScanSnap Organizer CardMinder or Rack2 Filer is started the application specified for Application in the Application tab in the ScanSnap dialog box automatically switches to the running application The application will automatically link with ScanSnap Manager even when the application window is minimized or not displayed in the front The linkage between the application and ScanSnap Manager automatically ends once you exit the application When more than one application is running at the same time priority will be given in the following order CardMinder ScanSnap Organizer Rack2 Filer trial version bundled with the ScanSnap and Rack 2 Filer V5 0 or later recommended bundled model or sold separately When the Quick Menu is disabled the name of the interacting application on the Left Click Menu is followed by is interacting Profile v T ScanSnap Organizer is interacting i Standard f cardmin
88. 1 Turn on the computer 2 Exit Evernote if it is running select Quit form the Evernote menu If the Evernote icon 8 is displayed on the right side of the menu bar click the icon and select Quit from the menu that appears 3 From Finder select Applications gt Evernote and drag the Evernote folder into the Trash 4 Empty the Trash The Evernote folder is deleted 375 Setting Items With Without the Quick Menu Setting Items With Without the Quick Menu Setting items that you can configure in the ScanSnap setup dialog box window differ depending on whether you are using the Quick Menu You can select whether or not to use the Quick Menu according to your preferences For details about setting items and default settings refer to the ScanSnap Manager Help Setting Items With Without the Quick Menu OK Available NA Not available ABBYY Scan to PowerPoint R Setting Item Using the Quick Menu Without Using the Quick Menu Profile Recommended OK NA Small File OK NA High Quality OK NA Customize OK NA Select a profile NA OK Add Profile NA OK Profile Management NA OK Application Application NA OK None Scan to File NA OK Windows Adobe Acrobat CEID NA OK Adobe Acrobat Pro Adobe Acrobat Professional or Adobe Acrobat Standard Adobe Reader NA OK CED Adobe Reader Cie NA OK CardMinder im l NA OK ScanSnap Organizer
89. 1 to 8 5 in Length 25 4 to 297 mm 1 to 11 69 in Paper weight 1 For details about how to eject documents refer to Output Guide page 20 2 Fold in half to scan Do not stain or cut the end with a black amp white pattern because the Carrier Sheet will not be recognized properly Do not place the Carrier Sheet upside down Otherwise a paper jam may occur and damage the Carrier Sheet and the document inside Do not leave your document inside the Carrier Sheet for a long time Otherwise the ink on the document may be transferred onto the Carrier Sheet To avoid deformation do not use or leave the Carrier Sheet in high temperature places such as under direct sunlight or near a heating apparatus for a long time Do not fold or pull the Carrier Sheet To avoid deformation store the Carrier Sheet on a flat surface without any weight on it Paper jams may occur when several small size documents such as photographs and postcards are placed inside the Carrier Sheet to be scanned at once It is recommended that you scan such documents one at a time 29 How to Load Documents How to Load Documents Load a document in the ScanSnap in the following procedure For details about documents that can be loaded refer to Documents for Scanning page 27 You can only load one document at a time in the ScanSnap 1 Open the feed guide of the ScanSnap Feed guide lf you want the document to be
90. 294 Actions for Mac OS users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 233 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 224 The ScanSnap setup window appears 2 In the Application pop up menu in the Application tab select Cardiris Scan snap Color Image Scanner C Use Quick Menu Profile Recommended Small File High Quality Standard a Scanning File option _ Paper Ls Compression f v s Application Lj Save Select the application you would like to use Application iy Cardiris HH Add or Remove It is recommended that you select Automatic resolution or Best for Image quality in the Q Scanning tab of the ScanSnap setup window ScanSnap Manager can also link with Cardiris when you select M Cardiris from the Profile pop up menu of the ScanSnap setup window Cardiris from the Profile menu 295 Actions for Mac OS users 3 Click the Apply button 4 Click the 43 button in the upper left corner to close the ScanSnap setup window 5 Insert the business card straight into the feeding section o
91. 347 E Creating Searchable PDF Files 2 0 00 c 0ceebeesteeeeeeeeeeeteeeeeteeete 349 E Automatically Setting Keywords for PDF Files eeeeeee 352 TEOUDIGSIOOUING asseda aaa aS 357 Daily G areia Eai 358 Cleaning Materials xis cccissiiiscevececcdessaneeazaieinchiieceencsitsseesianeasecctasvemneene 359 Cleaning the Outside of the ScanSnap ccccceceesseeeeeeeeeeeeeeeeeees 360 Cleaning the Inside of the ScanSnap sssssssssssssnnnnnsnnnnnnnnnnnnnnnnnnnn nne 361 APPENA Desna a a A ie 365 Updating ScanSnap Manager seceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 366 E Updating in WiINdOWS 0 0 0 ceeceeccccee cece eee eeeeeeeeeteeaaaaaaeeeeeeeeeeeeeeeeeeeeeeeee 366 E Updating in Mac OS scence enen ou ceeds 368 Uninstalling the Software asaasssssennnnssnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn nnmnnn nne 370 E Uninstalling in WiINdOWS 2 2 ictscsnenknecnaeiaueetens ieee cedars 370 E Uninstalling in Mac OS seisseen Aug eea ae eeu 372 Setting Items With Without the Quick Menu ccceeseeeeeseees 376 Purchasing Cleaning the Carrier Sheet ccccccssssseeeeeeeeeeeeeees 380 E Purchasing the Carrier Sheet cscs sssecsesceeeeeeeenedeeeeseeceedeeeeeeeeees 380 E Cleaning the Carrier Sheet 22 2 seccsssesseeceeeeeeeeeeeeeceeeeeeeeeeeeeeeess 381 Installation Specifications cccceeeeeeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeenenees 382 ADOUt Maintena
92. 4 Empty the Trash gt The ABBYY FineReader for ScanSnap folder is deleted 373 Uninstalling the Software Cardiris 1 Turn on the computer and log in as a user with Administrator privileges 2 Exit Cardiris if it is running select Quit from the Cardiris menu 3 Insert the Setup DVD ROM into the DVD ROM drive The ScanSnap window appears 4 Scroll down and double click the Tool folder gt Cardiris 3 6 for ScanSnap The Cardiris 3 6 for ScanSnap window appears displaying the License screen 5 Scroll down and read the License to the end and then click the Continue button A confirmation message appears 6 Click the Agree button gt The Select Destination screen appears T Select the destination where Cardiris is installed and click the Continue button gt The Installation Type screen appears 8 Select Uninstall from the Installation Type pop up menu and click the Uninstall button A confirmation message appears O Click the Continue button gt The uninstallation is started The Finish Up screen appears 374 Uninstalling the Software 10 click the Quit button For Mac OS X v 10 5 Mac OS X v10 4 also perform the following M From the sidebar in Finder select the volume name gt Library gt Receipts and drag Cardiris pkg into the Trash 11 Remove the Setup DVD ROM from the DVD ROM drive Evernote for Mac
93. 4 When you finish changing the settings for the selected profile click the OK button gt A confirmation message appears asking if you want to overwrite the current profile settings m If you select another profile from the Profile drop down list before clicking the OK button the following message appears 7 ScanSnap Manager x To change A4 Color profile setting select Yes oy To keep current setting select No When you click the Yes button the modified settings are overwritten and the profile switches to the one you selected from the Profile drop down list When you click the No button the modified settings are canceled and the profile switches to the one you selected from the Profile drop down list 5 To overwrite the profile click the Yes button To save the settings as Standard click the No button ScanSnap Manager Se The settings of the profile A4 Color have been changed Select Yes to save the new settings and select No to save settings as Standard The confirmation message does not appear when the Standard profile is selected in step M 86 Configuring ScanSnap Manager for Windows users Renaming Profiles 1 Select Profile Management from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 59 The ScanSnap Manager Profile Management dialog box appears lf
94. 7 BOD ScanSnap Manager Image scanning and file saving i Scanning image Quick Menu Recommended Application Image quality Automatic resolution Color mode Auto color detection Scanning side Simplex Scan File format PDF Compression rate 3 Paper size Automatic detection Other Skip blank page Rotation Saved Opages 0 sheets f Stop The following message appears in the ScanSnap Manager Image scanning and file saving window after the document has been scanned Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatically when a document is loaded BOC ScanSnap Manager Image scanning and file saving EN Load the next document Scanning will start automatically P D 2 D A kd To save the image and exit Click the Finish Scanning button or press the Stop button on the ScanSnap Saved lpages 1 sheets llul d Finish Scanning The ScanSnap Manager Image scanning and file saving window closes when you press the Scan Stop button on the ScanSnap or when you click the Finish Scanning button When the Continue scanning after current scan is finished checkbox in the Scanning tab in the A ScanSnap setup window is cleared the ScanSnap Manager Image scanning and file saving window automatically closes after saving the scanned image 256 Configuring ScanSnap Manager for Mac OS users
95. Applications to Show Hide 3 ager links with CardMinder before scanning another document Do not move delete or rename the scanned image in other applications when the Quick Menu is displayed You cannot start scanning when the Quick Menu is displayed Wait until ScanSnap Man CardMinder starts up 141 Actions for Windows users 5 Check the scanned card image and the text recognition result Search cards Enter the search string wel ABCD LIMITED Howard Brown Project Manager Software Research 1234 Funciton Avenue San Rose CA987654 1111 Telephone 000 000 0000 FAX 000 111 2222 E mail hbrown abed com For details about the functions of CardMinder and how to use it refer to CardMinder M User s Guide and CardMinder Help 142 Actions for Windows users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 69 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 59 The ScanSnap setup dialog box appears 2 In the Application drop down list in the Application tab select CardMinder a Color image a Aa Cl Use Quick Menu Profile Recommended Small File High Qualit
96. Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 59 The ScanSnap setup dialog box appears 194 Using the ScanSnap in Various Ways for Windows users 2 Click the Option button in the Scanning tab Scan Snap Color Image Scanner Use Quick Menu Profile Recommended Small File High Quality l A Standard j a File option Paper 2 Compression E5 Application Save E Specify the scanning mode and options you would like to use Image quality 2 Automatic resolution x Color mode g Auto color detection x Scanning side Simplex Scan Single sided x Continue scanning after current scan is finished Center Hide a OK f Cance Apply gt The Scanning mode option dialog box appears 3 Select the Allow automatic image rotation check box Brightness Black and White scanning only Light _ 1 5 Dark i fl ff Lele eal Normal E Setting for text only document V Allow automatic blank page removal C Correct skewed character strings automatically V Allow automatic image rotation 4 Click the OK button to close all open dialog boxes 5 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 195 Using the ScanSnap in
97. Click Menu next time you perform a scan For details about how to add a profile refer to Profile Management page 81 151 Actions for Windows users 3 Change settings for the Scan to SharePoint If you do not want to change any settings go to step 4 1 Click the Application Settings button ES Application lt Save Scanning J File option E Paper Compression Selectthe application you would like to use Application 4 Scan to SharePoint x Application Settings Add or Remove Hide A Cane Appy The Scan to SharePoint Options dialog box appears 2 Change the settings For details about the Scan to SharePoint Options dialog box refer to the ScanSnap Manager Help Scan to SharePoint Options IV Save scanned images to file Cancel 3 Click the OK button to close the Scan to SharePoint Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box 5 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 6 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning M starts automatically when a document is loaded 152 Actions for Windows users 7 Press the Scan Stop button on the ScanSn
98. Content Types Test fg Documents Fl Index Test Discription Fl testlib E Fi product documentation Date Tuesday February 26 2008 v C idi Ready to Index 001 pdf The scanned image is saved in the specified folder Q For details refer to the Scan to Microsoft SharePoint User Guide 150 Actions for Windows users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 69 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 59 The ScanSnap setup dialog box appears 2 In the Application drop down list in the Application tab select Scan to SharePoint Scan snap Color Image Scanner Cl Use Quick Menu Profile Recommended Small File High Quality Standard E Application X Save Scanning 3 File option F Paper s Compression Selectthe application you would like to use Application 4 Scan to SharePoint x Application Settings Add or Remove Apply Hide oK Cancel When you add the customized settings as profiles the application to link with ScanSnap Manager can be selected in the Profile drop down list or Left
99. EY 0 Color high compression Hide OK Cance Apply 3 Click the OK button to close the ScanSnap setup dialog box 189 Using the ScanSnap in Various Ways for Windows users 4 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 5 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning M starts automatically when a document is loaded 6 Press the Scan Stop button on the ScanSnap to finish scanning The scanned document is saved as highly compressed color image data 190 Using the ScanSnap in Various Ways for Windows users E Correcting Skewed Character Strings When documents with skewed character strings are scanned the ScanSnap is able to detect the skewed character strings and correct them To correct skewed character strings change the settings in the following procedure Up to 5 degrees of skew can be corrected Since this option is performed assuming that the document contains a certain amount of text character strings may be adjusted at a wrong angle when scanning the following types of documents In that case clear the Correct skewed character strings automatically check box Documents on which pitches between lines or characters are extremely narrow or characters are overlapped Documents wit
100. MB USB port 4 USB2 0 USB1 1 1 Service Pack 1 or later required 2 Service Pack 3 or later required 3 When the font size is large some screens may not be displayed properly In that case use a smaller font size 4 When using a USB 3 0 port data is transferred at the same speed as USB 2 0 NET Framework 3 5 SP1 must be installed to use Evernote for Windows If INET Framework 3 5 SP1 is not installed it will be installed 500 MB free disk space required at the same time when ScanSnap Manager or ScanSnap Organizer is installed Do not use the USB port on the keyboard or the monitor to connect the ScanSnap it may not function properly Make sure to use a powered hub equipped with an AC adapter if you are using a commercially available USB hub If the USB port or the USB hub is USB 1 1 scanning speed will slow down If the CPU or the memory do not meet the required specifications scanning speed will slow down The actual increase in used disk space after installation and the required disk space for installation may differ from each other depending on your Windows system disk management A disk space approximately three times larger than the resulting scanned file size is required when scanning documents 21 System Requirements The following shows the estimated file size when scanning one side of a color document File format Compression rat
101. Manager and Cardiris For details about automatic linkage refer to Automatic Linkage with Applications page 255 the Quick Menu and finish the process or close the Quick Menu before you perform the next scan Do not move delete or rename the scanned image in other applications when the Quick Menu is displayed D You cannot start scanning when the Quick Menu is displayed Either select an icon from 232 How to Perform a Scan for Mac OS users E Without Using the Quick Menu The following explains the procedure for scanning without using the Quick Menu 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 224 The ScanSnap setup window appears 2 Clear the Use Quick Menu checkbox Color Imege ee ee Use Quick Menu Profile Recommended Small File High Quality Standard HA Detail v Apply 233 How to Perform a Scan for Mac OS users 3 Select a profile Select a profile from either of the following Profile pop up menu in the ScanSnap setup window Scan snap Color Image Scanner _ Use Quick Menu Profile Recommended Small File High Quality Standard K OE y LE O Detail v Apply Profile menu ul Scan to Folder Scan to E mail Scan to Print E Scan to Evernote Document E Scan to Evernote Note Kes Scan to Google Docs TM Eh Scan to Word ei Scan to Excel Vag C
102. Menu and their display order are set TT Configuring ScanSnap Manager for Windows users E How to Configure Scan Settings You can configure scan settings in the ScanSnap setup dialog box depending on your intended use Configure the scan settings in the following procedure 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 59 The ScanSnap setup dialog box appears You can open the ScanSnap setup dialog box by the following ways M Double click the ScanSnap Manager icon Press Ctrl Shift and Space keys simultaneously 2 Click the Detail button to switch to the detail view mode Using the Quick Menu Outline view Detail view Stan snap Color image Scanner Scan snap Color image Scanner v Use Quick Menu Recommended Small File HighQuality Customize Use Quick Menu SmallFile High Quality Customize Cancel Apply Specify the scanning mode and options you would like to use Image quality FE Automatic resolution Colormode Fj Auto color detection 4 la la Scanning side Simplex Scan Single sided F Continue scanning after current scan is finished Option Hide 0K Cancel Apply 78 Configuring ScanSnap Manager for Windows users Without Using the Quick Menu
103. P3PC 3252 01ENZO oe FUJITSU Stan Snap Color Image S S A E Operator s Guide Introduction OC PPPPmPOmOOW PIO Thank you for purchasing the color image scanner ScanSnap S1100 hereinafter referred to as the ScanSnap This manual explains how to handle and operate the ScanSnap Be sure to read this guide and Getting Started thoroughly before using the ScanSnap to ensure correct use We hope that this manual will provide you with useful information in order to utilize the ScanSnap If you are using a Microsoft Windows operating system either Adobe Acrobat 7 0 or later or Adobe Reader 7 0 or later is required to display or print this manual Trademarks Microsoft Windows Windows Vista Excel PowerPoint Outlook SharePoint and Entourage are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries Word is the product of Microsoft Corporation in the United States Apple the Apple logo Mac Mac OS iPhoto and Rosetta are trademarks of Apple Inc Adobe the Adobe logo Acrobat and Adobe Reader are either registered trademarks or trade names of Adobe Systems Incorporated in the United States and or other countries Intel Pentium and Intel Core are registered trademarks or trademarks of Intel Corporation in the United States and other countries PowerPC is a registered trademark or trademark of International Business Machines Corpor
104. PDF file to Google Docs For details about the procedure to scan and save the scanned image to Google Docs using or without using the Quick Menu refer to the following Using the Quick Menu gt page 320 Without Using the Quick Menu gt page 324 319 Actions for Mac OS users Using the Quick Menu To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 228 1 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 2 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets M Scanning starts automatically when a document is loaded 3 Press the Scan Stop button on the ScanSnap to finish scanning gt The Quick Menu appears 4 Change settings for Scan to Google Docs TM If you do not want to change any settings go to step 5 1 Click Settings under the Scan to Google Docs TM icon o r 7 wl 7Y A 4 Scan to Google Docs TM Click the icon of the application to interact with the ScanSnap The Scan to Google Docs TM Options window appears 320 Actions for Mac OS users 2 Change the settings For details about the Scan to Google Docs TM Options windo
105. Perform a Scan for Windows users E Stopping the Scan You can stop a scan in progress in case you are scanning a wrong document or the wrong side of a document Stop the scan in the following procedure 1 Click the Stop button in the ScanSnap Manager Image scanning and file saving dialog box which appears during scanning E Scanning image Quick Menu Recommended Application Image quality Automatic resolution Color mode Auto color detection Scanning side Simplex Scan File format PDF Compression rate 3 Paper size Automatic detection Other Skip blank page Rotation Saved O pages O sheets You can also stop the scan during scanning by pressing the Scan Stop button on the ScanSnap Remove the document from the ScanSnap after stopping the scan For details about how to remove documents refer to Troubleshooting in the ScanSnap Manager Help A Scanning was stopped If any document remains in the ScanSnap open the top cover and remove the document Troubleshooting To continue Load the document in the feed guide and click the Continue Scanning button or press the Scan button on the ScanSnap O To cancel Click the Quit button Saved O pages O sheets Last page saved as 2 Click the Quit button To continue scanning click the Continue Scanning button or press the Scan Stop button on the ScanSnap after
106. Profile Recommended Small File High Quality Standard 4 x Application 3 Save Ri Scanning File option C Paper Je Compression Select the application you would like to use Application i Scan to Evernote Document d Application Settings 3 Add or Remove Hide a Apply ScanSnap Manager can also link with Scan to Evernote Document when you select M Scan to Evernote Document from the Profile pop up menu of the ScanSnap setup window Scan to Evernote Document from the Profile menu 309 Actions for Mac OS users 3 Change settings for the Scan to Evernote Document If you do not want to change any settings go to step 4 1 Click the Application Setting button Application LJ Save ml Scanning File option lt Paper Ls Compression t to a Lom Select the application you would like to use Application SJ Scan to Evernote Document oq Application Settings 3 Add or Remove The Scan to Evernote Document Options window appears 2 Change the settings For details about the Scan to Evernote Document Options window refer to the ScanSnap Manager Help AOO Scan to Evernote Document Options M Convert to Searchable PDF OCR options Language EI English D Target pages First page All pages OS ell E 3 Click the OK button to cl
107. Q 9 a Scan to ScanSnap Scan to Scan to Folder Scan to E mail Scan to Print Scan to Organizer CardMinder Rack2 Filer Ss a Sl g Scan to Word Scan to Excel Scan to PowerPoint R Scan to Evernote Scan to Evernote j Scan to Google Document Note Docs TM a ce od Scan to Scan to Picture SharePoint Folder Show Details Applications to Show Hide f You cannot start scanning when the Quick Menu is displayed Save the PDF file to Google Docs before scanning the next document Do not move delete or rename the scanned image in other applications when the Quick Menu is displayed 180 Actions for Windows users gt If you did not specify a Google account in the Scan to Google Docs TM Options dialog box in step 4 the Scan to Google Docs TM dialog box appears Saving will continue after you enter an e mail address and a password and click the OK button 28 Scan to Google Docs TM Ex Enter your Google account Z Save your account information SS Goad See If the computer is shared with other users do not select the Save your account Q information check box in this dialog box Otherwise other users will be able to log into Google Docs automatically When you perform a scan with JPEG jpg selected for File format in the File option tab of the ScanSnap setup dialog box a PDF file is created from the JPEG file A separate PDF
108. ScanSnap Manager are disabled when the scanned image is saved to Rack2 Filer Rename file after scanning Color high compression For details about the procedure to scan and save the scanned image in Rack2 Filer using or without using the Quick Menu refer to the following Using the Quick Menu gt page 156 Without Using the Quick Menu gt page 159 155 Actions for Windows users Using the Quick Menu To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 63 1 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 2 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning M starts automatically when a document is loaded 3 Press the Scan Stop button on the ScanSnap to finish scanning The Quick Menu appears 4 Change settings for the Scan to Rack2 Filer If you do not want to change any settings go to step 5 1 Move the mouse cursor to the mark on the Scan to Rack2 Filer icon and then select the Settings menu s Page 1 1 aaa a Scan to ScanSnap Scan to Scan to Folder Scan to E mail Scan to Print Scan to Organizer CardMinder Rack2 Filer a8 oo Scan t
109. Scanner Small File High Quality Customize Cancel Apply 3 Click one of the profile buttons v Use Quick Menu Detail v Scan ST1a Color Image Scanner Small File High Quality ell Customize Cancel Apply Profile Button Profile Button Description Recommended button Settings are Automatic resolution for Image quality in the Scanning tab in the ScanSnap setup dialog box and default for other settings It is recommended that you select this button when you want to scan documents in optimum quality suitable for the paper size of the document Small File button High Quality button Settings are Normal Color Gray 150 dpi B amp W 300 dpi for Image quality in the Scanning tab in the ScanSnap setup dialog box and default for other settings It is recommended that you select this button when you want to reduce the file size Settings are Best Color Gray 300 dpi B amp W 600 dpi for Image quality in the Scanning tab in the ScanSnap setup dialog box and default for other settings It is recommended that you select this button when you want to scan documents in high quality 63 How to Perform a Scan for Windows users Profile Button Description Customize button Default settings are the same as the Recommended settings Scan settings can be changed depending on your scanning purpose
110. Send an e mail message to others with the scanned image file attached Use a printer rather than a copy machine to make copies of documents Print the scanned image with a printer Quote text from your paper documents when you do not want to type it Have the scanned image text recognized and converted into a Word or Excel document File and organize a large number of business cards Store and manage business cards in Cardiris Convert catalogs and pamphlets into digital data and save them Store and manage scanned images of catalogs and pamphlets directly in iPhoto Manage scanned documents through linkage with Evernote Save PDF files in Evernote and access them easily anytime anywhere Manage handwritten notes through linkage with Evernote Save JPEG files in Evernote and access them easily anytime anywhere Manage scanned documents through linkage with Google Docs Save PDF files in Google Docs and access them easily anytime anywhere The following are explanations on how to use Actions 258 Actions for Mac OS users E Saving Data in a Specified Folder This section explains how to save the scanned image file in a specified folder You can save the scanned image file in a shared folder on the network and share it with others In addition you can inform others of the destination folder path by an e mail message automatically created with the path stated The e mail program configured in Ma
111. Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning M starts automatically when a document is loaded 3 Press the Scan Stop button on the ScanSnap to finish scanning The Quick Menu appears 4 Change settings for the Scan to Picture Folder If you do not want to change any settings go to step 5 1 Move the mouse cursor to the amp mark on the Scan to Picture Folder icon and then select the Settings menu 4 Page 1 1 A A Scan to ScanSnap Scan to Scan to Folder Scan to E mail Scan to Print Scan to Organizer CardMinder Rack2 Filer a a amp Scan to Evernote Scan to Evernote Scan to Google Scan to Word Scan to Excel Scan to Document Note Docs TM PowerPoint R Q Scan to Scan to Picture SharePoint Folder G Show Details Applications to Show Hide 3 The Scan to Picture Folder Options dialog box appears 125 Actions for Windows users 2 Change the settings For details about the Scan to Picture Folder Options dialog box refer to the ScanSnap Manager Help Save scanned images to file Show preview Cancel Help 3 Click the OK button to close the Scan to Picture Folder Options dialog box 5 Click the Scan to Picture Folder icon 4 Page 1 1 gt x o cg a AFaaee amp Scan to ScanSnap Scan to Scan to Folder Scan to E mail Scan to Pr
112. T m en em Address Book Appleworks on Layout Microsoft Entourage vX 2004 D 8 453 Field Now Contact 5 Now Contact X INCrawe rere narea Include card images Output Ask file name and location Send to None 95110 M Use iSync to synchronize now ZIP _ Cancel Cox _ F 3 Click the OK button 298 Actions for Mac OS users 4 Click the Send button or select Process gt Send on the menu bar The Address Book window appears and the recognized characters of all scanned business cards in the card toolbar are registered in the Address Book e000 __ Address Book Group Name all T Howard Broun 7 F Project Manager Software Research M Directories ABCD LIMITED g E Howard Brown work 9876541111 home 000 000 0000 work fax 000 111 2222 work hbrown abcd com work 1234 Funciton Avenue San Rose United States 5 Select Cardiris gt Quit Cardiris on the menu bar to quit Cardiris M The recognition result of scanned business cards can be output in text or vCard format For more details refer to Cardiris GETTING STARTED and Cardiris Help 299 Actions for Mac OS users E Storing Scanned Images in iPhoto This section explains how to store the scanned image in iPhoto For details about the procedure to scan and store the scanned image in iPhoto using or without using the Quick Menu refer to the following
113. This menu appears when you click the ScanSnap Manager icon Available profiles are displayed in the Profile menu Profile va Scan to Folder Gey Scan to E mail Scan to Print E Scan to Evernote Document E Scan to Evernote Note T Scan to Google Docs TM Eh Scan to Word ch Scan to Excel Fag Cardiris a iPhoto 0 8 Profile menu example Select a profile in the Profile menu before you perform scanning Documents are scanned according to the scan settings of the profile you select For details about how to add change or delete profiles refer to Profile Management page 245 To enable the Profile menu clear the Use Quick Menu checkbox in the ScanSnap setup window The Profile menu does not appear when this checkbox is selected You can also display the Profile menu by selecting Profile from ScanSnap Manager menu Profiles configured for the following scanner models will be carried over to ScanSnap S1100 if the connected computer is the same ScanSnap 81500 81500M ScanSnap S1300 ScanSnap 8510M ScanSnap S500M ScanSnap S300M 226 How to Perform a Scan for Mac OS users How to Perform a Scan This section explains how to perform scanning with the ScanSnap E Preparation 1 Turn on the computer The ScanSnap Manager icon 5 appears in the Dock when Mac OS starts up f the ScanSnap Manager icon 5 is not displayed select Applications and double v click ScanSnap g
114. Various Ways for Mac OS users 3 Select the Convert to Searchable PDF checkbox The following message appears It may take extra time for processing text recognition Click the OK button to close the window sA Application Save aan Scanning File option L Paper dE Compression Specify the file options you would like to use File format PDF pdf JPEG is available only when Color or Gray is selected at Color mode Select OCR C Set the marked text as a keyword for the PDF file First marked section All marked sections M Convert to Searchable PDF OCR options Language E English B Target pages First page O All pages O Option Language Select the language English French German Italian Spanish Russian and Portuguese can be selected Target pages Select All pages to perform text recognition for all pages and First page for just the first page 4 Click the Apply button 5 Click the button in the upper left corner to close the ScanSnap setup window 6 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 350 Using the ScanSnap in Various Ways for Mac OS users 7 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatically when a docu
115. a g e is A Split Edit Rotate Hide Flag Book Calendar Card Web Galley Email Print Order Prints m o The scanned image is also saved in the folder specified for Image saving folder in the Save tab of the ScanSnap setup window at the same time when it is saved to iPhoto Delete this file if unnecessary 302 Actions for Mac OS users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For more details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 233 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 224 The ScanSnap setup window appears 2 From the Application pop up menu in the Application tab select iPhoto Scan snap Color Image Scanner C Use Quick Menu Profile Recommended Small File High Quality Standard r gt Lj Save fi Scanning File option F Paper Ja Compression Select the application you would like to use Application iPhoto HH C Add or Remove ScanSnap Manager can also link with iPhoto when you select M iPhoto from the Profile pop up menu of the ScanSnap setup window iPhoto from the Profile menu 3 Click the Apply button 4 Click the
116. about the Print window refer to the ScanSnap Manager Help Print Printer wy fa B d D e D Presets Standard K M Collated Copies Pages All mS OFrom 1 to 1 A4 E 21 00 by 29 69 cm fi gt Paper Size Orientation a S l Scan to Print HH lint C Shrink to paper size M Allow automatic rotation fasit lofi Gja F Center the image and print M Save scanned image PDF v Cancel C Print 10 click the Print button The scanned image is printed before scanning the next document Donot move delete or rename the scanned image in other applications while the Print window is displayed You cannot start scanning when the Print window is displayed Close the Print window 282 Actions for Mac OS users E Converting into Word Excel Documents This section explains how to convert the scanned image into Word Excel files using ABBYY FineReader for ScanSnap bundled with the ScanSnap The following applications must be installed in your computer in order to perform text recognition ABBYY FineReader for ScanSnap bundled with the ScanSnap Word Excel You cannot view the documents converted into Word and Excel files unless these applications are installed and you completed the user registration to use them Install these applications and complete the user registration to view the converted documents on your co
117. ails about the Scan to Evernote Options dialog box refer to the ScanSnap Manager Help iG Scan to Evernote Options OCR options Language ED Engish gt Target pages First page All pages 0K _ Cancel Hep 3 Click the OK button to close the Scan to Evernote Options dialog box 164 Actions for Windows users 5 Click the Scan to Evernote Document icon Scan snap 4 Page 1 1 gt 4 a a ee amp Scan to ScanSnap Scan to Scan to Folder Scan to E mail Scan to Print Scan to Organizer CardMinder Rack2 Filer aa vE amp amp Scan to Evernote can to Evernote Scan to Google Scan to Word Scan to Excel Scan to Document Note Docs TM PowerPoint R Scan to Scan to Picture SharePoint Folder Show Details Applications to Show Hide You cannot start scanning when the Quick Menu is displayed Save the PDF file to Ever ag note before scanning the next document Do not move delete or rename the scanned image in other applications when the Quick Menu is displayed When you perform a scan with JPEG jpg selected for File format in the File option tab of the ScanSnap setup dialog box a PDF file is created from the JPEG file A separate PDF file is created for each JPEG file The following dialog box is displayed when the PDF file is being created rene Decay Ea Creating PDF file from image data Target file
118. allation 369 Uninstalling the Software Uninstalling the Software This section explains how to uninstall the software bundled with the ScanSnap For details about installation refer to Installing the Software page 34 E Uninstalling in Windows This part explains how to uninstall the following software ScanSnap Manager ScanSnap Organizer CardMinder ABBYY FineReader for ScanSnap Evernote for Windows Scan to Microsoft SharePoint The procedure is as follows 1 Turn on the computer and log on as a user with Administrator privileges 2 Exit all running software 3 Select Start menu gt Control Panel gt Programs gt Programs and Features The Uninstall or change a program dialog box appears with a list of currently installed software 370 Uninstalling the Software 4 Select the software to uninstall To uninstall ScanSnap Manager Select ScanSnap Manager To uninstall ScanSnap Organizer Select ScanSnap Organizer To uninstall CardMinder Select CardMinder To uninstall ABBYY FineReader for ScanSnap Select ABBYY FineReader for ScanSnap TM 4 1 To uninstall Evernote for Windows Select Evernote To uninstall Scan to Microsoft SharePoint Select Scan to Microsoft SharePoint v7 To uninstall more than one software repeat steps 4 to 6 for each software 5 Click the Uninstall button gt A confirmation message appears 6 Click the Yes bu
119. ally created with the path stated The default e mail program is used as the e mail program to link with The e mail program may not properly link with ScanSnap Manager even if it is the default e mail program In this case contact the manufacturer of the e mail software Configure e mail program settings in the following procedure Windows 7 Windows Vista 1 Select Start menu gt Default Programs gt Set your default programs The Set your default programs dialog box appears 2 Select an e mail program to link with ScanSnap Manager from Programs 3 Select Set this program as default and click the OK button Windows XP The e mail program selected in Internet Explorer Tools menu gt Internet Options gt the Programs tab gt E mail drop down list is used to link with ScanSnap Manager If no e mail program is selected select an e mail program to link with ScanSnap Manager in the E mail drop down list E mail programs that cannot be selected here cannot be set to link with ScanSnap Manager Tested e mail programs Windows Live Mail Windows Mail Windows Vista Outlook 2010 2007 2003 Outlook Express 6 Thunderbird version 3 1 For details about the procedure to scan and save the scanned image in a specified folder using or without using the Quick Menu refer to the following Using the Quick Menu gt page 99 Without Using the Quick Menu gt page 102 98 Actions f
120. alog box is closed Close the Scan to Picture Folder dialog box before scanning the next document Do not move delete or rename scanned image in other applications after the Quick Menu is displayed and before the Scan to Picture Folder dialog box is closed 127 Actions for Windows users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For more details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 69 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 59 The ScanSnap setup dialog box appears 2 In the Application drop down list in the Application tab select Scan to Picture Folder Scan snap Color Image Scanner Cl Use Quick Menu Profile Recommended Small File High Quality E Standard a Applioetion ia Save Scanning a File option F Paper s Compression Select the application you would like to use Application 2 Scan to Picture Folder x Application Settings Add or Remove Hide oK Cane Apply When you add the customized settings as profiles the application to link with ScanSnap Manager can be selected from the Profile drop down list or Left Click Menu next time you perf
121. anSnap TM 4 1 e Paper size is too large The result may be displayed incorrectly Continue saving n When converting to Excel files if the recognition result exceeds 65 536 lines no more results are saved When converting to Excel files information about the layout of the entire document diagrams and length width of graphs and tables is not duplicated Only tables and character strings are reproduced A converted PowerPoint document will not have the original background color and patterns Documents placed upside down or in landscape orientation cannot be recognized properly Select the Allow automatic image rotation check box page 195 or load documents face down in portrait orientation In the ScanSnap setup dialog box even if the Generate one PDF file per n page s check box is selected in the File option tab gt Option the conversion result is saved as one file 133 Actions for Windows users You can change the settings applied during conversion to Word Excel or PowerPoint documents in the ABBYY FineReader for ScanSnap setup dialog box Select Start menu gt All Programs gt ABBYY FineReader for ScanSnap TM 4 1 gt ABBYY FineReader for ScanSnap TM 4 1 to display the following dialog box r S ABBYY FineReader for ScanSnap TM 4 1 Scan to PowerPoint Scan to Searchable PDF General Options Scanto Word Scan to Excel Recognition languages Abkh
122. anSnap may be performed several Q times when the computer is started up Turning the ScanSnap off Turn off the computer or close the feed guide The Scan Stop button switches off when the ScanSnap is turned off With some computers it may take two to three minutes until the light of the Scan Stop button goes out after the computer is turned off 25 Turning the ScanSnap ON OFF ScanSnap in sleep mode When the ScanSnap has not been in operation for one minute while the power is on it enters sleep power saving mode The ScanSnap s internal light switches off in sleep mode 26 Documents for Scanning Documents for Scanning This section explains about the documents that can be scanned with the ScanSnap E Conditions for Documents That Can Be Scanned Conditions for documents that can be scanned with the ScanSnap are as follows Eject method 1 With the output guide open With the output guide closed Standard office paper Standard office paper postcards business cards Paper type Cards conforming to the IS07810 ID 1 Type standard 54 x 86 mm 52 3 to 80 g m 14 to 20 Ib 52 3 to 209 3 g m 14 to 56 1 Ib Paper weight Plastic cards 0 76 mm embossed cards are supported Width 25 4 to 216 mm 1 to 8 5 in Paper size Length 25 4 to 360 mm 1 to 14 17 in Maximum size for long page scanning 2 216 x 863 mm 8 5 x 34 in 1 For details about how to eject documen
123. anner C Use Quick Menu Profile Recommended Small File High Quality m Standard E L File option Paper Ls Compression Specify the scanning mode and options you would like to use Image quality J Automatic resolution Color mode Fj Auto color detection ee eB Scanning side Simplex Scan Single sided M Continue scanning after current scan is finished i Option Hide a Apply The Scanning mode option window appears 3 Select the Allow automatic image rotation checkbox Brightness Black and White scanning only Light EJ _ _ _ f Dark re PAU T A Normal C Setting for text only document M Allow automatic blank page removal Correct skewed character strings automatically Allow automatic image rotation Cine LZ 4 Click the OK button to close the Scanning mode option window 5 Click the Apply button in the ScanSnap setup window 6 Click the button in the upper left corner to close the ScanSnap setup window 334 Using the ScanSnap in Various Ways for Mac OS users 7 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 8 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning M starts automatically when a document is loaded
124. anning You can easily switch to an appropriate profile you want by just selecting it For details about how to add change or delete profiles refer to the following To add new profiles gt page 246 To change scan settings for profiles gt page 249 To rename profiles gt page 251 To delete profiles gt page 253 245 Configuring ScanSnap Manager for Mac OS users Adding Profiles 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 224 The ScanSnap setup window appears 7 Clear the Use Quick Menu checkbox if it is selected 2 Configure the scan settings in each tab For details about each tab refer to the ScanSnap Manager Help x Scan snap Color Image Scanner C Use Quick Menu Profile Recommended Small File High Quality Standard E s Application Save Ei Scanning File option C Paper d Compression Specify the scanning mode and options you would like to use Image quality J Automatic resolution Color mode Auto color detection Scanning side Simplex Scan Single sided F Continue scanning after current scan is finished Option 3 Hide a Apply 246 Configuring ScanSnap Manager for Mac OS users 3 Select Add Profile from the Profile pop up menu o SCcCansna Color Image a ee Use Quick Menu Profile R
125. ap to finish scanning Scan to Microsoft SharePoint starts up 8 Save the scanned image Saving to SharePoint 1 Select a folder in which you want to save the scanned image 2 In the Scan to Microsoft SharePoint Index Pane enter information such as the title and click the Accept button O Scan to Microsoft SharePoint ie 4 AEs Hi product documentation Content Type Document eD Al Budget 2008 Title Py Document 001 Pl Schedule 2007 Fl Schedule 2008 Fi Training po Ready to Index 001 pdf a The scanned image is saved in the specified folder Saving to Office Live 1 Select Connect to Office Live from the menu acco JJ ces Cache j Index a File Add SharePoint Site E options X Exi Q Scan to Microsoft SharePoint The Office Live logon dialog box appears 153 Actions for Windows users 2 Enter the ID and the password in the Office Live logon dialog box and then click the Sign In button E Windows Live 2 C Remember me on this computer CO Remember my Password You are logging into Microsoft Office Live which is not a Microsoft developed application Sign up for a Windows Live ID 35 Windows Live ID Works with MSN Office Live and Passport sites The Scan to Microsoft SharePoint dialog box appears after the ScanSnap is connected to Office Live 3 S
126. ardiris lt 2 iPhoto 4 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 234 How to Perform a Scan for Mac OS users 5 Press the Scan Stop button on the ScanSnap to start scanning You can also start scanning from the ScanSnap Manager menu M For details refer to ScanSnap Manager Menu page 224 Do not connect and disconnect the ScanSnap and other USB devices during scanning 9 Do not close the feed guide during scanning Do not switch users during scanning The ScanSnap Manager Image scanning and file saving window appears BOO ScanSnap Manager Image scanning and file saving Ja Scanning image Standard Application Preview Image quality Automatic resolution Color mode Auto color detection Scanning side Simplex Scan e File format PDF Compression rate 3 Paper size Automatic detection Other Skip blank page Rotation Cap Saved Opages O sheets O Stop X The ScanSnap Manager Image scanning and file saving window then shows a new message indicating that the ScanSnap is ready for the next scan BO ScanSnap Manager Image scanning and file saving Cae Load the next document Scanning will start automatically P D 2 D kd To save the image and exit a Click the Finish Scanning button or press the Stop button on the ScanSnap Saved lpages 1
127. are Overview This section gives an overview of each bundled software and their functions You can edit manage and arrange the scanned image by using the following software ScanSnap Manager This scanner driver is required to scan documents with the ScanSnap The scanned image can be saved as a PDF or JPEG file ScanSnap Organizer itm You can use this application to display image data PDF or JPEG files without opening them create folders and arrange files as you like CardMinder UH You can use this application to efficiently digitalize a large number of business cards Text recognition can be performed on business cards and you can create a database to facilitate card data management and searches Cardiris ire You can use this application to efficiently digitalize a large number of business cards by performing text recognition on them ABBYY FineReader for ScanSnap This application can perform text recognition on the scanned images using OCR Optical Character Recognition and convert the image data to Word Excel or PowerPoint files that can be edited In Mac OS only conversion to Word and Excel files is supported Evernote for Windows itm Evernote for Mac ram You can easily save files in Evernote using the ScanSnap Scan to Microsoft SharePoint Ura You can easily save files in SharePoint and Office Live using the ScanSnap Rack2 Filer V5 0 Trial Version iim This application provides integrated management of di
128. are Research Address 1234 FuncitonAvenue San Rose City zip Card toolbar State Country United States Recognition Phone 9876541111 result Phone 2 000 000 0000 Mobile phone Fax 000 111 2222 E mail hbrown abed com Web site Note The current card image is displayed on the top right A list of already scanned business cards is displayed in the card toolbar The recognition result is displayed under the card image Q Do not exit Cardiris while setup or message window is open To recognize a business card of a different language from the one currently set in y Cardiris click the Card Style button and change the country setting For details about functions of Cardiris and how to use it refer to Cardiris GETTING STARTED and Cardiris Help 297 Actions for Mac OS users Using the Address Book in Cardiris To register the recognized characters of a scanned business card in the Address Book perform the following procedure D Do not exit Cardiris when setup or message window is open 1 Click the Format button or select Settings gt Output Format on the menu bar The following window appears Format vCard H Layout Field delimiter Tab Include field names M Include card images Output V Ask file name and location Sendto None H Use iSync to synchronize now Cancel ox 2 Select Address Book in the Format pop up menu onas TEX
129. arrier Sheet 9 Press the Scan Stop button on the ScanSnap to start scanning When scanning is completed the scanned image of the document inside the Carrier Sheet is displayed in the preview area ANOO ScanSnap Manager Image scanning and file saving E Load the next document Scanning will start automatically kd To save the image and exit Click the Finish Scanning button or press the Stop button on the ScanSnap Saved lpages 1 sheets Finish Scanning Repeat steps 7 to 8 to scan more documents such as photographs and clippings You can continue with scanning documents that can be set directly in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 Scanning starts automatically when a document is loaded in the ScanSnap 343 Using the ScanSnap in Various Ways for Mac OS users 1 0 Press the Scan Stop button on the ScanSnap to finish scanning Scanned image is saved Paper size pop up menu of the Carrier Sheet Settings window When Automatic detection is specified in the Paper size pop up menu of the Carrier Sheet Settings window the image is output in an optimal size selected automatically from the available standard sizes in the Paper size pop up menu However depending on the document the size of the saved image data may be smaller than the original document or part of the image may be missing Example Wh
130. at JPEG jpg Generate one PDF file per n page s checkbox is selected 2 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning K starts automatically when a document is loaded 3 Press the Scan Stop button on the ScanSnap to finish scanning The Quick Menu appears 4 Change settings for the Scan to E mail If you do not want to change any settings go to step 5 1 Click Settings under the Scan to E mail icon Scan to E mail a j YU NE A eu fe Click the icon of the application to interact with the ScanSnap gt The Scan to E mail Options window appears 267 Actions for Mac OS users 2 Change the settings For details about the Scan to E mail Options window refer to the ScanSnap Manager Help mM Show preview A Save scanned images to file Attached file size When the combined file size exceeds the set parameter below display a Warning message m JO w C ED 3 Click the OK button to close the Scan to E mail Options window 5 Click the Scan to E mail icon T rr Click the icon of the application to interact with the ScanSnap The Scan to E mail window appears If you clear the Show preview checkbox of the Scan to E mail Options window in step 4 the Scan to E mail window is not displayed Instead a new
131. atically when a document is loaded T Press the Scan Stop button on the ScanSnap to finish scanning When the Use a fixed password check box is cleared in step 3 the following dialog box appears after scanning is completed ScanSnap Manager Enter password Enter password for PDF file Password Confirm Cancel Type in the same password in the Password and Confirm fields and then click the OK button The following characters can be used to set passwords M Up to 16 characters Alphanumeric characters A Z a z 0 9 Symbols amp lt gt f you click the Cancel button the PDF file is saved without a password The scanned image is saved as a password protected PDF file It is not possible to open a PDF file if you forget the password 221 Using the ScanSnap for Mac OS Users CPI IOw This chapter explains how to perform scanning configure scan settings add change or delete profiles as well as various scanner functions and uses ScanSnap Manager Icon and Operations 0000 0c eee eee ees 223 How t Perform a Scan s erdies akon eae th he Se eee Wasa Eka eRe an 227 Configuring ScanSnap Manager 0000 c cece eee ees 239 PACUIONIS 25 cna gees a area a aE eae a ea aad eta ee abate ene ESA eae 258 Using the ScanSnap in Various WayS 2 0 02 cee ee 328 222 ScanSnap Manager Icon and Operations for Ma
132. ation in the United States other countries or both Cardiris is a trademark of I R I S ABBYY and FineReader are trademarks of ABBYY Evernote is a registered trademark or trademark of Evernote Corporation Google and Google Docs are registered trademarks or trademarks of Google Inc ScanSnap the ScanSnap logo CardMinder and Rack2 Filer are registered trademarks or trademarks of PFU LIMITED in Japan Other company names and product names are the registered trademarks or trademarks of the respective companies Manufacturer PFU LIMITED International Sales Dept Imaging Business Division Products Group Solid Square East Tower 580 Horikawa cho Saiwai ku Kawasaki shi Kanagawa 212 8563 Japan Phone 81 44 540 4538 All Rights Reserved Copyright PFU LIMITED 2010 Introduction Disclaimer Reproducibility of the image data Confirm that the image data scanned with the ScanSnap meets your requirements e g image reproducibility in size accuracy information amount fidelity content and color Disposing of the original document Check the image data using the application where you transferred the image data to make sure that there are no missing parts before disposing of the original document scanned with the ScanSnap It is the responsibility of the customer to store and manage the scanned image and dispose of the original document scanned with the ScanSnap Manuals Read the following manuals as needed when usin
133. az Adyghe Afrikaans Agul Albanian Altai Armenian Eastem Armenian Grabar Armenian Westem Avar Aymara l Azeri Cyrillic E Delete scanned images after recognition About Register Now ok Cancel Helo For details about how to configure settings refer to ABBYY FineReader for ScanSnap User s Guide For details about the procedure to scan and convert the scanned image into Word Excel PowerPoint files using or without using the Quick Menu refer to the following Using the Quick Menu gt page 135 Without Using the Quick Menu gt page 137 134 Actions for Windows users Using the Quick Menu To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 63 1 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 2 Press the Scan Stop button on the ScanSnap to start scanning itis recommended that you select Automatic resolution or Best for Image quality in M the Scanning tab of the ScanSnap setup dialog box Load another document in the ScanSnap when you want to scan multiple sheets Scan ning starts automatically when a document is loaded 3 Press the Scan Stop button on the Sca
134. ble Bring the new note to the eor Preferences front in Evernote Preferences ale 2 C window beforehand to prevent new Generale Syncs Software update PANTO notes appearing on the screen when you scan more documents consecutively My Notebook ji C New Notebook The screenshot on the left is from After a clip Evernote for Mac 1 10 1 Clear the IVI Bounce the dock icon once Shortcuts By default place all clipped notes into the following notebook Bring the new note to the front checkbox in this window The actual window and the contents By ERT e Evernote Safari plugin clips notes from your current web page in may differ depending on the Evernote Sat r mM Use the Safari clipper plugin version you are using m Play a sound Safari Plugin Restart Safari for changes to take effect Firefox Plugin The Evernote Firefox plugin clips notes from your current web page in Firefox It s available separately from the Mozilla Add Ons website Download the Evernote Firefox Plugin For details about the procedure to scan and send the scanned image to Evernote using or without using the Quick Menu refer to the following Using the Quick Menu gt page 314 Without Using the Quick Menu gt page 316 313 Actions for Mac OS users Using the Quick Menu To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform
135. button 325 Actions for Mac OS users 5 Click the button in the upper left corner to close the ScanSnap setup window 6 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 T Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning v starts automatically when a document is loaded 8 Press the Scan Stop button on the ScanSnap to finish scanning gt If you did not specify a Google account in the Scan to Google Docs TM Options window in step 3 the Scan to Google Docs TM window appears Saving will continue after you enter an e mail address and a password and click the OK button AOC Scan to Google Docs TM Enter your Google account Password __ Remember the password in the keychain Q Cancel C If the computer is shared with other users do not select the Remember the password in the keychain checkbox in this window Otherwise other users will be able to log into Google Docs automatically When you perform a scan with JPEG jpg selected for File format in the File option tab of the ScanSnap setup window a PDF file is created from the JPEG file A separate PDF file is created for each JPEG file The following window is displayed when the PDF file is being created Scan to Google Docs TM
136. c OS users ScanSnap Manager Icon and Operations All operations on the ScanSnap are managed in ScanSnap Manager The ScanSnap Manager icon appears in the Dock to indicate that ScanSnap Manager is running The icon automatically appears in the Dock when Mac OS starts up The ScanSnap Manager icon indicates whether or not ScanSnap Manager is successfully communicating with the ScanSnap The appearance of the icon changes according to the communication status as shown below Status ScanSnap Manager icon Communicating 9 Not communicating A menu is displayed when you click the ScanSnap Manager icon while pressing the control key on the keyboard When you add the ScanSnap Manager icon to the Dock normally 6 appears M A blue light appears under the ScanSnap Manager icon when ScanSnap Manager is running 223 ScanSnap Manager Icon and Operations for Mac OS users E ScanSnap Manager Menu This menu appears when you click the ScanSnap Manager icon 5 while pressing the control key on the keyboard Click while pressing the control b key on the keyboard Scan Settings Profile Profile Management Help Options Hide Quit Item Function Scan Starts scanning Follows the settings configured in Settings Settings Displays the ScanSnap setup window You can configure the scan settings in this window How to Configure Scan Settings page 242 Profile Di
137. canSnap Manager Help The output image may slightly differ from the original document in size When Cardiris is active Cardiris menu appears in the menu scanning business cards by pressing the Scan Stop button on the ScanSnap automatically starts the linkage between ScanSnap Manager and Cardiris For details about automatic linkage refer to Automatic Linkage with Applications page 255 236 How to Perform a Scan for Mac OS users E Stopping the Scan You can stop a scan in progress in case you are scanning a wrong document or the wrong side of a document Stop the scan in the following procedure 1 Click the Stop button in the ScanSnap Manager Image scanning and file saving window which appears during scanning BOO ScanSnap Manager Image scanning and file saving pee Scanning image Quick Menu Recommended Application Image quality Automatic resolution Color mode Auto color detection Scanning side Simplex Scan Ss File format PDF Compression rate 3 Paper size Automatic detection Other Skip blank page Rotation Saved Opages 0 sheets o You can also stop the scan during scanning by pressing the Scan Stop button on the ScanSnap Remove the document from the ScanSnap after stopping the scan For details about how to remove documents refer to Troubleshooting in the ScanSnap Manager Help The following message appears when the scanning stops BOC ScanSnap
138. canSnap Manager in the Quick Menu after scan ning is completed refer to Using the Quick Menu page 63 When the Set the marked text as a keyword for the PDF file or the Convert to Search able PDF check box is selected in the File option tab the application starts after text recognition has been performed on the scanned image A dialog box showing the text recognition progress appears during text recognition process By default documents are scanned with the following settings Image quality Auto matic resolution and Color mode Auto color detection For details about how to change scan settings refer to How to Configure Scan Settings page 78 The application that starts after scanning varies depending on what is selected in the Application tab in the ScanSnap setup dialog box For details refer to the ScanSnap Manager Help The output image may slightly differ from the original document in size When ScanSnap Organizer CardMinder Rack2 Filer trial version bundled with the ScanSnap or Rack2 Filer V5 0 or later recommended bundled model or sold sepa rately is active with the application s dialog box brought to the front and selected on the taskbar performing a scan by pressing the Scan Stop button on the ScanSnap automatically starts the linkage between ScanSnap Manager and the active application For details about automatic linkage refer to Automatic Linkage with Applications page 90 72 How to
139. canSnap Scan to Scan to Folder Scan to E mail Scan to Print Scan to Organizer CardMinder Rack2 Filer Ce eg Scan to Evernote Scan to Evernote Scan to Google Scan to Word Scan to Excel Scan to Document Note Docs TM PowerPoint R Scan to Scan to Picture SharePoint Folder Show Details Applications to Show Hide You cannot start scanning when the Quick Menu is displayed Save the JPEG file to a Evernote before scanning the next document Do not move delete or rename the scanned image in other applications when the Quick Menu is displayed When you perform a scan with PDF pdf selected for File format in the File option tab of the ScanSnap setup dialog box a JPEG file is created from the PDF file A separate JPEG file is created for each page of the PDF file The following dialog box is displayed when the JPEG file is being created Creating image data from PDF file Target file pdf 173 Actions for Windows users Evernote for Windows starts up and the JPEG file is saved to Evernote File Edit View Format Tools Help 900 k BUA Sync Trunk NewNote InkNote All Notes Delete Email Print Current Monthly Usage Reset Viewing 1 note from Notes by Date Created z 08 _06_16_21_03 0002jpg Notebooks B 1 asss 08_06_16_21_03_0002 jpg e Created Today 16 21 Updated Today 16 21 Click to add tags 7 i a CAUsers _ AppData Local Temp Click to show all
140. cannot change the settings for the Recommended Small File and High Quality buttons If you change any of these settings the profile automatically switches to Customize For details about how to change scan settings refer to How to Configure Scan Settings page 242 4 Click the Apply button 5 Click the 6 button in the upper left corner to close the ScanSnap setup window 6 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 229 How to Perform a Scan for Mac OS users T Press the Scan Stop button on the ScanSnap to start scanning You can also start scanning from the ScanSnap Manager menu M For more details refer to ScanSnap Manager Menu page 224 Do not connect and disconnect the ScanSnap and other USB devices during scanning Q Do not close the feed guide during scanning Do not switch users during scanning The ScanSnap Manager Image scanning and file saving window appears BOO ScanSnap Manager Image scanning and file saving B Scanning image Quick Menu Recommended Application Image quality Automatic resolution Color mode Auto color detection Scanning side Simplex Scan N File format PDF Compression rate 3 Paper size Automatic detection Other Skip blank page Rotation Saved O pages O sheets Stop y After the scanning has completed the ScanSna
141. ccdases vue veehwedeconunoucecustanagcceenn 258 E Saving Data in a Specified Folder cecceeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 259 E Attaching Files to E Mail ccccccceeee cece cece eeeneeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 266 E Using the ScanSnap as a Copy Machine 276 E Converting into Word Excel Document eeeecceceeeeeeeeeeeeeees 283 E Storing Business Cards in Cardiris ceeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 291 E Storing Scanned Images in iPNOtO eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 300 E Saving Documents to Evernote cceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 305 E Saving Handwritten Notes to Evernote c eseeeeececeeeeeeeeeeeeeees 313 E Saving Documents to Google DOCS cecceeeeeeeeeeeeeeeeeeeeeeeeeeeeees 319 13 Contents Using the ScanSnap in Various Ways ccccccsssseeeeseeeeeseeeeeseees 328 E Scanning Color Documents in Gray or Black amp White Mode 328 E Correcting Skewed Character Strings eeeeeeeeeeeeeeeeeeeeeeeeeees 330 E Correcting the Orientation of Scanned Images cceeeeeeeeeeeeeeeeeeees 333 E Scanning Documents Larger Than A4 Letter SiZe eee 336 E Scanning Documents Such as Photographs and Clippings 341 E Long Page Scanning ncn hehe tie ood ecnatiets 345 E Saving Scanned Images in Multiple PDF Files 0 eee
142. cceceececeeeeceececeecesers 66 Mac OS oie eecceccececeececeececeeceeaeeeceees 231 R Rack2 Filer c ccceceeeeccececeeceeeececeeees 155 Rack2 Filer V5 0 Trial Version 35 renaming profiles WINdOWS ceeeecececceceecececceceececeecesees 87 Mac OSenccseeiediei eerie let 251 385 Right Click Menu eeeeeeeeeeeeeeeeeeeeees 59 S saving profiles WINdOWS A a e aaa a aiota 82 Mac OS aeaeaei iadan irai 246 Scan Stop button vs cas a 19 Scan to E mail WINdOWS oo wee eeeeceeceeeeeseeseeeee es 107 113 Mac OS aame 268 272 Scan to Evernote Document WINdOWS nasasasossssssnnenenenennenene 165 167 Mac OSs e n a aR 307 309 Scan to Evernote Note sssseeseeeeeen 314 WINdOWS ooo ec eceeceeeeeeeeeeeeeeeees 173 175 Mac OS morier deie 314 316 Scan to Excel WINdOWS oo eee ee eeceeceeeeeeeeeeeee ees 135 137 Mac OSF ati r kiaia acer 287 289 Scan to Folder WINdOWS nsassossssssenenonenenesrenenene 99 102 Mac OS amp beitnan e dreds 260 263 Scan to Google Docs WINdOWS oo ee eeeeeeeceeceeeeeeeeee ees 180 183 Mat OS Getu e 321 324 Scan to Microsoft SharePoint 35 Scan to Picture Folder 0 126 128 Scan to PowerPoint R s es 135 137 Scan to Print WINdOWS oo eee eeeeceeceeeeeeeeeeeeee es 119 121 Mac OS arana aeaa 278 280 Scan to Rack2 Filer eseese 157 Scan to SharePoint aesessesenenennnn 148 Scan to Word WINdOWS oo eeeeeeeceeeeeeeeeeeeee es 135
143. ceeceeeeeseeseeeeeseeeeeeeees 42 MacOS A e aAa EA ERIRE 54 Evernote for Mac assesesesesererererenn 35 Evernote for Windows saae 35 exiting ScanSnap Manager WINdOWS nssssasossssssononsnennnnenenennsnennne 74 MELS AE EA E E E E EE 238 F feed guide eee 19 feeding section ceeeeeeeeeeeeeeeeeeeteeeees 19 G generate one PDF file per n page s WINdOWS oo eeceeeeceeceeeceseeseeeeeseeeeeees 208 MacOS aaaea ep Taraa 347 H how to load documents ceeeeeeeee 30 how to perform a scan WINdOWS ou ceeeeeeeeeeeeeeeeee eee 61 63 69 Mac OS nasenne 227 228 233 l Installation ooo cece cece eee eee eee ee cess eee ees 34 IPHOtOs weet cates aa 301 K keyword WINdOWS ou eeeeeeeeeeceeeeeeeeeeeeees 213 215 MacOS Tatae a 352 354 L Left Click Menu ou se eeeeeeeeeceeceeeeceeeeceeees 60 M marker WINdOWS oo ceecececeeceecececeeceececeeeeeees 213 MaG OSi sec std ite eo ete 352 O online update WINdOWS nsasesssosessnnerenerererererrerrernn 366 Mag OS gt dedanean r eiad h 368 operating system WINdOWS oo ceeeecececceceecececceceececeeceeees 21 MaGiOS 32 52 See kde eee ee 23 operation flow lt a2 ad sdieeseed wk cet 32 OULDURQUIGO eenean ipae e 19 P paper specifications ccssseeeeeeeeeeees 27 print WINdOWS oo ceecececeececcececeeceececeseesers 117 Mac OS oie eecceccecececceceececeeseeaeceeeees 276 Profile menu aassesssesesnersnnnerenererenrrennns 226 Q Quick Menu WINGOWS ou ceeeecece
144. cel or PowerPoint is not installed the image M data is saved in one of the following formats when the conversion is completed Scan to Word RTF format rtf Scan to Excel XLS format xls Scan to PowerPoint PPT format ppt 138 Actions for Windows users E Storing Business Cards in CardMinder This section explains how to store business card images and the related information in CardMinder Howard Brown Project Manager Software Research weeseco am 1234 Funcion Avenue San Rowe CASETES4 1111 Taiaghone 000 000 2000 FAX O00 19 2272 mak nerowg abed com Blank pages are not removed even if the Allow automatic blank page removal is selected when you store scanned images of business cards in CardMinder Data of up to 1 000 pages including blank pages can be stored in CardMinder at once For details about the procedure to scan and manage business cards in CardMinder using or without using the Quick Menu refer to the following Using the Quick Menu gt page 140 Without Using the Quick Menu gt page 143 139 Actions for Windows users Using the Quick Menu To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 63 1 Insert the business card straight into the feeding section of the ScanSnap with the scanning s
145. ch as clippings using the Carrier Sheet sold separately Change the settings to scan documents such as photographs and clippings in the following procedure window the Correct skewed character strings automatically checkbox is disabled D In the Scanning mode option window Scanning tab gt Option button in the ScanSnap setup 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 224 The ScanSnap setup window appears 2 In the Paper tab select Automatic detection in Paper size and then click the Carrier Sheet Settings button Scan snap Color Image Scanner C Use Quick Menu Profile Recommended _ Small Fie High Quality s Standard E r x s Application Save Es Scanning La File option dja Compression Select paper Paper size Automatic detection HA C Carrier Sheet Settings C Custom gt The Carrier Sheet Settings window appears 341 Using the ScanSnap in Various Ways for Mac OS users 3 Select two separate images front and back in Save as For details about the Carrier Sheet settings refer to the ScanSnap Manager Help Save as two separate images front and back Paper size Automatic detection i Customize Use this setting to scan documents that are difficult to scan as they are such as the following
146. creen which is displayed by clicking the Customize button ABBYY FineReader for ScanSnap or Cardiris cannot be installed on its own gt Installation starts The Cardiris 3 6 for ScanSnap window appears displaying the License screen 1 0 scroll down and read the License to the end and then click the Continue button gt A confirmation message appears 111 click the Agree button The Select Destination screen appears By default Cardiris is installed in the Applications folder 12 click the Continue button gt The Installation Type screen appears 1 3 Confirm that Easy Install is specified in the Installation Type pop up menu 51 Installing in Mac OS 14 click the Install button gt Installation starts The Finish Up screen appears 15 click the Quit button The Startup item registration window appears 16 click the OK button Note that the Startup item registration window will close automatically after a certain M period of time elapses without operation The ScanSnap S1100 How to load a document 1 screen appears 1 T Read the instructions and click the Continue button ScanSnap 1100 How to load a document 1 Introduction Read Me 1 Open the feed guide of the ScanSnap 1 d 2 Load a document in the ScanSnap with its front side facing up x J 3 Press the Scan button 4 Turn over the document
147. creens refer to ABBYY FineReader for ScanSnap Help Cardiris for ScanSnap Google Docs Color image scanner ScanSnap S1100 ScanSnap Carrier Sheet 10 Contents Mahanoro EKo o o IEAA Se peal ecb ales ee wet T 2 E About This Manual cnssciiincankncesiiewilskniingn nea 6 ScanSnap OVEIViIGW sit Hence once 15 Features of the ScanSnap ccccceceseseeeeeeeeeeeeeeeeeeeeeeeneeeeeeseaeeeeeeeeees 16 Parts and Functions ccissiciccccccicsdeessscccniavesesccassipeacicevandecedausvvacdueeeeasese 19 EEN nn r he eal ate eee 19 KETO E soe EE sus EEE fs ots tesa ated anh rues A E sists senbearesasecs E OE 20 E O tp t G lden aaaea A e E Eea anaa aE EEA DES ELA RENE EE aE E 20 System Requirements cceeeceeeeseeeeeeeeeeeeeneeeeeeeeeeeeeeeeeseaeeeeeeseeneees 21 MB Vii OWS E cs eee E E EE E 21 E MacOS ae ae aa an en ag e del ad a aE hae a eds 23 Turning the ScanSnap ON OFF cccccceeeeseeeeeeeeeeeneeeeeeeeeeeeeeseeeeeees 25 Documents for Scanning is sssccticcecc cc eeeecceer seid ede needs 27 E Conditions for Documents That Can Be Scanned ccceeeeeeeeeee 27 E Conditions for Using the Carrier Sheet cc eeeeeeeeeeeeeeeeeeeeeeeeeeees 29 How to Load Documents ccecceeeeeceeeeeeeeneeeeneeeeaeeeeaneeseneeeeneeneenees 30 Scanning Operation FIOW ccccesceeeeeeeeeseeeeeeeeeeeeeeeeeeeseeeaseeeeeeeeenees 32 Installing the Software aii ceiisiecencacedsvenasicccersateccats
148. cripts subscripts and complicated mathematical expressions Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with many characters contacting underlines or borders It may take extra time to perform text recognition on the following documents Documents with complex layouts Documents with information other than text e g Text on a shaded background If the same character string is marked several times in the document the same keyword is added multiple times in the PDF file Total length of all the keywords can be up to 255 characters including punctuation marks in between keywords When you check keywords in Adobe Acrobat or Adobe Reader the added keywords may be displayed with a set of quotation marks e g ABC 217 Using the ScanSnap in Various Ways for Windows users E Setting Document Open Passwords for PDF Files You can set Document Open passwords for PDF files when saving the image data as PDF files Once you set a password for a PDF file the password protected PDF files cannot be opened by anyone except the person who knows the password You can protect important information by setting a password for private or confidential documents Change the settings to set passwords for PDF files i
149. d 0 pages O sheets Scanning starts automatically and the ScanSnap Manager Image scanning and file saving dialog box appears When the back side of the Carrier Sheet is scanned scanned images of the front and back side of the document inside the Carrier Sheet are displayed as a double page spread image in the preview area E Load the next document Scanning will start automatically ke To save the image and exit Click the Finish Scanning button or press the Stop button on the ScanSnap Save completed Lpages 1 sheets Repeat steps 5 to 8 to scan more documents larger than A4 Letter size You can continue with scanning documents that can be set directly in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 Scanning starts automatically when a document is loaded in the ScanSnap 200 Using the ScanSnap in Various Ways for Windows users 9 Press the Scan Stop button on the ScanSnap to finish scanning The scanned images of the front and back side of the document inside the Carrier Sheet are saved as a double page spread image There may be a line or a gap appearing between the front and back side images Also when you scan thick papers images on both left and right may skew towards each other from the top The degree of these symptoms varies depending on how the document was set or folded In that case try th
150. d for printing as files V Show Print dialog 3 Click the OK button to close the Scan to Print Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box 5 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 6 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning M starts automatically when a document is loaded 122 Actions for Windows users 7 Press the Scan Stop button on the ScanSnap to finish scanning The Scan to Print dialog box appears If the Show Print dialog check box is cleared in step 3 printing is immediately performed 8 Check the scanned image in the preview area In the Scan to Print dialog box you can specify the printer to be used the number of copies and size of the scanned image to be printed and whether to save the scanned image in the folder specified for Image saving folder For details about the Scan to Print dialog box refer to the ScanSnap Manager Help i Scan to Print Find printer Name Print options Copies 15 Same size Scaling down Same size V Allow automatic rotation F Center the image and print V Keep data used for printing as files Do not show this dialog again Preview
151. d like to use Apply Hide oK Cancel ScanSnap Manager can also link with Scan to E mail when you select M Scan to E mail from the Profile drop down list of the ScanSnap setup dialog box Scan to E mail from the Left Click Menu 112 Actions for Windows users 3 Change settings for the Scan to E mail If you do not want to change any settings go to step 4 1 Click the Application Settings button Es Application lt Save Scanning 3 File option E Paper Compression Select the application you would like to use M Application Settings Application Scan to E mail Add or Remove Hide oK Cane Appy The Scan to E mail Options dialog box appears 2 Change the settings For details about the Scan to E mail Options dialog box refer to the ScanSnap Manager Help Set a Document Open Password for PDF files a o Save scanned images to file Attached file size When the combined file size exceeds the set parameter below display a Warning message Cancel Help 3 Click the OK button to close the Scan to E mail Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box 5 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 Up to t
152. d sections El Convert to Searchable PDF OCR options Lanquage English Target pages First page D All pages OK Cance Appy Target marked sections Select First marked section to perform text recognition and set a keyword for the PDF file only for the character strings in the first marked section and All marked sections for all marked sections The following explanation is for when you select First marked section M Select this button to set a character string such as a title of a document as a key word for the PDF file Example When only the title of a document is marked the marked character string is set as a keyword for the PDF file and the PDF file becomes searchable by the title character string 3 How to Use ScanSnap Thes chapter describes basic operation af ScamSeup With ScanSnap you cam ture m by promiag a single button The scanned umage can be viewed cm the croen utang the supphed applications Adobe Acrobat When multiple marked sections exist in line the marked character string closest to the top of the document is set as a keyword Example In the following case the character string in marked section B which is higher than marked section A is set as a keyword Marked section A Marked section B COG a aa Language Select the language Japanese English French German Italian Spanish Chinese simplified Chinese traditional Korean Russian a
153. der i Searchable PDF OCRs during scan aj Scan to Folder k 7G Scan to E mail Wa Scan to Print Eh ABBYY Scan to Word Ehe Scan to Excel Kady sew Scan to PowerPoint R La Rack2 Filer E Scan to Evernote Note el Scan to Evernote Document es Scan to Google Docs TM e Letter Black and White When ScanSnap Organizer is automatically interacting with ScanSnap Manager 91 Configuring ScanSnap Manager for Windows users Changing Automatic Linkage Mode Change automatic linkage mode options in the following procedure 1 Select Help gt Preferences from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 59 The ScanSnap Manager Preferences dialog box appears 2 Select the automatic linkage mode in the Automatic Linkage tab ScanSnap Manager Preferences x Automatic Linkage Status Display Auto Startup When you launch ScanSnap Organizer CardMinder or Racke Filer the ScanSnap automatically links with the application Condition Link when one Always link when one of the above applications is running Cancel Help 3 Click the OK button to close the ScanSnap Manager Preferences dialog box Application will link with ScanSnap Manager using the linkage mode you selected 92 Configuring ScanSnap Manager for Windows users E ScanSnap s Communication Status If you turn the ScanSnap ON OFF whe
154. e 147 Without Using the Quick Menu gt page 151 146 Actions for Windows users Using the Quick Menu To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 63 1 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 2 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning M starts automatically when a document is loaded 3 Press the Scan Stop button on the ScanSnap to finish scanning The Quick Menu appears 4 Change settings for the Scan to SharePoint If you do not want to change any settings go to step 5 1 Move the mouse cursor to the mark on the Scan to SharePoint icon and then select the Settings menu Scansnap Page 1 1 Araadaea es Scan to ScanSnap Scan to Scan to Folder Scan to E mail Scan to Print Scan to Organizer CardMinder Rack2 Filer m a v e Scan to Evernote Scan to Evernote Scan to Google Scan to Word Scan to Excel Scan to Document Note Docs TM PowerPoint R gt g ii Scan to Scan to Picture SharePoint Folder Y Show Details Applications to Show Hide The Scan to SharePoint Options dialog box appears
155. e 63 E Without Using the Quick MeNnu cceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 69 E Stopping Whe SCAN 22nd ere tar dee cetnnd ect Eaa sees eh ele EEE es 73 E Finishing ScanSnap Operation eceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 74 Configuring ScanSnap Manager ccccccccesseeeeeeeeeeeeeeeeeseeeeeeeeeeenees 75 E Quick Menu Settings ecccccceececeeccccceeeeeeeneeeeeeeeeeeaaeeeeeeeeeseeseeeeees 5 E How to Configure Scan Settings ceceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 78 E Profile Management 0 0 ee eeecccceee cece cette eeeeeeeeeeeeaaaaeaaaaeeeeeeeeeeeeeeeeeeeereeee 81 E Automatic Linkage with Applications cccccccccsseeeeeeeeeeeeeeeeeeeeeeees 90 E ScanSnap s Communication Status ccceccceccceccceeeeeeeeeeeeseeeeeeees 93 E Showing the Scanning Progress cceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 95 PREMONNS ceccocesscccssecaissensiassccse aiia aaa E abaa iiaea nakaraan 97 E Saving Data in a Specified Folder cccceeeeeeeceeeeeeeeeeeeeeeeeeeeeeees 98 E Attaching Files to E Mail cece cece eee e ee eeeeeeeeenenneeeeeeeeeeeeeeeeeeeeees 105 E Using the ScanSnap as a Copy Machine cccccecseeeeeeeeeeeeeeees 117 E Saving Files to Picture Folder 2 2 cccscs secesececeeeteeeeeeeeeeeeeeeeeepeeeee 124 E Converting into Word Excel PowerPoint Documents 00066 131 E
156. e PDF file is being created Scan to Evernote Document Creating PDF file from image data Target file ipg Processing status If the Convert to Searchable PDF check box is selected in step 3 text recognition is performed according to the OCR options settings in the Scan to Evernote Options dialog box The following dialog box is displayed during text recognition Scan to Evernote Document x Processing text recognition Target file pdf Processing status Text recognition will be performed if there are any pages containing text which is not M yet recognized Note that text recognition will be performed on those pages only 169 Actions for Windows users Evernote for Windows starts up and the PDF file is saved to Evernote T Fle Edt View Format Tools Help o0 ae Trunk New Note Ink Note All Notes ia D J Notes by Date Created 1 fosas E 08_06_14_23_55 pdf Created Today 14 24 Updated Today 14 24 2 Okk to show all tags Attributes fol oes CEE c Ret 0606 14 23 SS ipdf Ch tags Aral Detsut 0 Me Sessa EERaSa 1995 2000 2005 2010 The file in which the scanned image is saved remains in the folder specified for Image saving folder in the Save tab of the ScanSnap setup dialog box even after the scanned image is saved to Evernote Delete this file if unnecessary 170 Actions for Windows users
157. e Paper size PDF 3 A4 catalog Hea to Dee with Busines Riek Estimated image data size KB Color mode Automatic Normal Better Best Excellent resolution Color 413 6 275 7 427 7 877 9 3231 1 Gray 367 9 260 5 403 9 746 9 2729 1 B amp W 172 4 120 2 174 0 362 0 2048 4 Color high compression 224 3 168 8 240 0 165 3 22 System Requirements E Mac OS Operating system 1 Mac OS X v10 6 2 Mac OS X v10 5 3 Mac OS X v10 4 3 CPU Intel Core 2 Duo 2 4 GHz or higher recommended minimum Intel Core Duo 1 83 GHz or PowerPC G5 1 6 GHz Memory 1 GB or more 512 MB or more 1 GB or more recommended Display resolution 1024 x 768 pixels or higher Hard disk space Disk space required to install the software bundled with the ScanSnap is as follows ScanSnap Manager 670 MB ABBYY FineReader for ScanSnap 570 MB Cardiris 150 MB Evernote for Mac 55 MB USB port 4 USB2 0 USB1 1 1 It is recommended to apply the latest updates to the Mac OS 2 Rosetta must be installed to use Cardiris You can install Rosetta from the Optional Installs package on the Mac OS installation disc 3 Evernote for Mac is not supported for versions earlier than Mac OS X v 10 5 8 4 When using a USB 3 0 port data is transferred at the same speed as USB 2 0 Do not use the USB port on the keyboard or the monitor to connect the ScanSnap it may not function properly Make sur
158. e following for possible resolutions Fold the document properly Neatly align the edges of the document with the edges of the Carrier Sheet when placing the document inside the Carrier Sheet When Automatic detection is selected from the Paper size drop down list in the Carrier Sheet Settings dialog box the image is output in an optimal size selected automatically from the available standard sizes A3 B4 or 11 x 17 in in the Paper size dialog box However depending on the document the size of the saved image data may be smaller than the origi nal document or some parts of the image may be missing Example When you scan an A3 size document with an A4 size image printed in the center image data is saved in B4 size To save an image data in the actual size of the document specify the document size in the Paper size drop down list Part of the image data around where the document is folded may appear missing In that case place the document so that its edge is about 1 mm inside from the edge of the Carrier Sheet 201 Using the ScanSnap in Various Ways for Windows users E Scanning Documents Such as Photographs and Clippings You can scan photographs you do not want to damage or documents that are difficult to scan such as clippings using the Carrier Sheet sold separately Change the settings to scan documents such as photographs and clippings in the following procedure setup dialog box the Correct skewed characte
159. e to use a powered hub equipped with an AC adapter if you are using a commercially available USB hub If the USB port or the USB hub is USB 1 1 scanning speed will slow down If the CPU or the memory do not meet the required specifications scanning speed will slow down A disk space approximately three times larger than the resulting scanned file size is required when scanning documents 23 System Requirements The following shows the estimated file size when scanning one side of a color document File format Compression rate Paper size PDF 3 A4 catalog Hea to Dee with Busines Riek Estimated image data size KB Automatic Color mode Normal Better Best Excellent resolution Color 413 6 275 7 427 7 877 9 3231 1 Gray 367 9 260 5 403 9 746 9 2729 1 B amp W 172 4 120 2 174 0 362 0 2048 4 24 Turning the ScanSnap ON OFF Turning the ScanSnap ON OFF This section explains how to turn the ScanSnap ON OFF The ScanSnap is turned ON OFF in conjunction with the computer Therefore you do not have to worry about turning the power ON OFF as long as the ScanSnap is connected to a computer Turning the ScanSnap on Open the feed guide when the computer is turned on The Scan Stop button flashes blue to indicate that the ScanSnap is turned on and lights in blue when the ScanSnap is ready to scan With some computers the initialization of the Sc
160. eader for ScanSnap Evernote Scan to Microsoft SharePoint Browse DYD Contents When you have a problem with installation refer to Troubleshooting installation from Manuals Contact Us Trial Software X Exit n gt The Install Products dialog box appears 42 4 Click the Evernote button Installing in Windows i Install Products Scan snap Color irnage Scarn Evernote Scanto Microsoft SharePoint gt Setup Menu gt Installation starts Scan Slap Color image Scanner S77 CICS Select a software to install lt 5 Follow the instructions on the screen to complete the installation 6 Click the Finish button when the InstallShield Wizard Complete notification is displayed T Remove the Setup DVD ROM from the DVD ROM drive 43 Installing in Windows E Scan to Microsoft SharePoint Install Scan to Microsoft SharePoint in the following procedure For details about system requirements and notes on installation refer to Readme of Scan to M Microsoft SharePoint Click the Readme button in the Scan to Microsoft SharePoint dialog box to open the Readme file 1 Turn on the computer and log on as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive The ScanSnap Setup dialog box appears If the ScanSnap Setup dialog box does not appear double click ScanSnap exe in the M Setup DVD ROM via Windows
161. ecommended lt Small File High Quality _ Standard Scan to Folder m Scan to E mail gt Application EJ Save fi Scanning File option O Paper C4 Scan to Print Scan to Evernote Document Spy ea Scan to Google Docs TM Scan to Word Scan to Excel Cardiris Image quality E Automatic resolution Color mode Ej Auto color detection iPhoto Scanning side Simplex Scan Single sided Add Pr ofile Vid m Continue scanning after current scan is finishea r Option The Add new profile window appears 4 Type in a new profile name and click the OK button pronie name Cenc OD The added profile appears in the Profile pop up menu in the ScanSnap setup window Q Stansnap Color Imeage Scanner C Use Quick Menu Profile Recommended Small File pE High Quality A4 Color sA Application C3 Save i Scanning 4 File option L Paper Ls Compression Specify the scanning mode and options you would like to use Image quality E Automatic resolution K Color mode Fj Auto color detection B Scanning side Simplex Scan Single sided E m Continue scanning after current scan is finished Option 5 Click the Apply button 247 Configuring ScanSnap Manager for Mac OS users 6 Click the button in the upper left corner to close the ScanSnap setup window Up to 20 profiles
162. eft corner to close the ScanSnap setup window 5 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 6 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning v starts automatically when a document is loaded T Press the Scan Stop button on the ScanSnap to finish scanning Scanned image is saved in gray or black amp white 329 Using the ScanSnap in Various Ways for Mac OS users E Correcting Skewed Character Strings When documents with skewed character strings are scanned the ScanSnap is able to detect the skewed character strings and correct them To correct skewed character strings change the settings in the following procedure Since this option is performed assuming that the document contains a certain amount of text character strings may be adjusted at a wrong angle when scanning the following types of documents In that case clear the Correct skewed character strings automatically checkbox Documents on which pitches between lines or characters are extremely narrow or characters are overlapped Documents with many outlined or decorated characters Documents with many photographs or figures and few characters Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with characters
163. ejected from the front of the ScanSnap or when there is not enough space where the document exits the ScanSnap open the output guide For details about documents that can be scanned with the output guide open refer to Documents for Scanning page 27 Output guide How the document is ejected differs as below depending on whether the output guide is open or closed With the output guide closed With the output guide open 30 How to Load Documents 2 Insert the document straight into the feeding section of the ScanSnap with the scanning side facing up Insert the document by aligning it with the left edge of the feeding section if you specify a standard size other than Automatic detection which is the default paper size For details about how to change the scan settings refer to the following For Windows gt page 78 For Mac OS gt page 242 When you perform scanning with the output guide closed leave enough space at the back of the ScanSnap to allow the document to be completely ejected Make sure that the area where the document exits the scanner is clear of any obstacles Otherwise paper jam may occur If you scan the following documents with the output guide open a paper jam may occur and damage the documents Scan the following documents with the output guide closed Thick paper 80 g m 20 Ib or heavier Postcards Business cards Plastic cards Carrier Sheet Output guide 31 Scannin
164. elect a folder in which you want to save the scanned image 4 Inthe Scan to Microsoft SharePoint Index Pane enter information such as the title and click the Accept button Scan to Microsoft SharePoint x Content Type Document v i g8 http laketest com 111 Fl BradsLibrary fa Column Test Title O01 M Connect2007 Fu Content Types Test fg Documents Fl Index Test Discription Fl testlib E Fi product documentation Date Tuesday February 26 2008 v rem A Ready to Index 001 pdf The scanned image is saved in the specified folder w For more details refer to the Scan to Microsoft SharePoint User Guide 154 Actions for Windows users E Saving to Rack2 Filer This section explains how to save the scanned image as a PDF file in Rack2 Filer trial version bundled with the ScanSnap or Rack2 Filer V5 0 or later recommended bundled model or sold separately feimin pajo c oei Rack2 Filer trial version bundled with the ScanSnap or Rack2 Filer V5 0 or later recom mended bundled model or sold separately is required to use this function Rack2 Filer is an application that converts paper documents and electronic documents into PDF files and manages them in a computer You can manage the documents as if you bind them store them on a cabinet shelf and browse them as if you flip through a book The following settings in
165. em refer to Converting into Word Excel PowerPoint Documents page 131 Scan to PowerPoint R Text recognition is performed on the scanned image which is then 5 6 converted to a PowerPoint file For details about how to continue the process after you select this item refer to Converting into Word Excel PowerPoint Documents page 131 67 How to Perform a Scan for Windows users Application Description Scan to SharePoint 7 Scanned image is saved in SharePoint or Office Live For details about how to continue the process after you select this item refer to Saving Data in SharePoint page 146 By gt Scan to Picture Folder Displays the Scan to Picture Folder dialog box Scanned image is saved as a JPEG file in the pictures folder For details about how to continue the process after you select this item refer to Saving Files to Picture Folder page 124 i 2 3 4 5 6 Z Displayed when ScanSnap Organizer is installed Displayed when CardMinder is installed Displayed when Rack2 Filer trial version bundled with the ScanSnap or Rack2 Filer V5 0 or later recommended bundled model or sold separately is installed Displayed when Evernote for Windows 3 5 or later is installed Displayed when NET Framework 3 0 is installed Note that NET Framework 3 0 is also included in NET Framework 3 5 SP1 or later It is recommended that you use NET Fram
166. en files can be attached to an e mail message When you scan more than one document with the scan settings shown below multiple files are created Pay attention to the number of documents to scan File format JPEG jpg Generate one PDF file per n page s check box is selected 113 Actions for Windows users 6 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning M starts automatically when a document is loaded T Press the Scan Stop button on the ScanSnap to finish scanning The Scan to E mail dialog box appears If you clear the Show preview check box of the Scan to E mail Options dialog box in step 3 the Scan to E mail dialog box is not displayed Instead a new message window appears with the file s attached 8 Check the scanned image in the preview area In the Scan to E mail dialog box you can rename the file specify whether to set a Document Open Password and save the scanned image in the folder specified for Image saving folder after sending it by e mail For details about the Scan to E mail dialog box refer to the ScanSnap Manager Help 3 Scan to E mail Specify file name File name PDF O07 15 29 321 History Serialize Combined file size 0 07 MB F Set a Document Open password for PDF files F Save scanned images to file E Do not s
167. en you scan an A5 size image printed in the middle of an A4 size document the scanned image is saved in A5 size To save the scanned image in its original size specify the document size in the Paper size pop up menu The scanned image is output at the center of the page in the size specified in the Place the document over a blank sheet if the following is observed M Scanned image is not saved in the same size as the document when Automatic detection is specified in the Paper size pop up menu of the Carrier Sheet Settings window There are shadows around the edges of the scanned image There are black lines around the scanned image of a uniquely shaped cutting Blank sheet 344 Using the ScanSnap in Various Ways for Mac OS users E Long Page Scanning Documents up to 863 mm 34 in in length can be scanned The following explains how to scan long pages 1 Insert the document straight into the feeding section of the ScanSnap with the scanning side facing up The document is pulled in until it is set inside the ScanSnap Secure enough space where the document exits the ScanSnap and pick up the document with your hands to prevent it from falling off the unit where the ScanSnap is placed on 345 Using the ScanSnap in Various Ways for Mac OS users 2 Press the Scan Stop button on the ScanSnap for three seconds or longer until it flashes in blue Scanning starts When you
168. ended Es Application f lt Select paper Paper size Automatic detection x Carrier Sheet Settings Custom Cancel Apply gt The Carrier Sheet Settings dialog box appears 197 Using the ScanSnap in Various Ways for Windows users 3 Select one double page spread image in Save as For details about the Carrier Sheet settings refer to the ScanSnap Manager Help Save as one double page spread image X Paper size Automatic detection x Customize Use this setting to scan a document larger than A4 size such as A3 and B4 It scans both sides of a document which is folded in half and merges the front and the back sides to save it as a double page spread image lt How to configure the scan setting gt Select Automatic detection for Paper size in the Paper tab lt How to place a document inside the Carrier Sheet gt Align the fold line with the right edge of the Carrier Sheet so that the document fits in the upper right hand corner lt How to scan the Carrier Sheet gt Perform scanning in the following procedure 1 Load the Carrier Sheet in the ScanSnap with its front side facing up and scan the front side 2 Turn over the Carrier Sheet and load it in the ScanSnap and scan the back side ra Cancel Help 4 Click the OK button to close all the dialog boxes 5 Place the document inside the Ca
169. enu refer to Using the Quick Menu page 228 1 Insert the business card straight into the feeding section of the ScanSnap with the scanning side facing up Business card is pulled in until it is set inside the ScanSnap When Business card is specified for Paper size in the Paper tab of the ScanSnap Q setup window insert the business card by aligning it with the left edge of the feeding section Ifyou perform a scan with the output guide open a paper jam may occur and damage business cards Make sure to close the output guide when you scan business cards Output guide 292 Actions for Mac OS users 2 Press the Scan Stop button on the ScanSnap to start scanning Scanning tab in the ScanSnap setup window It is recommended to select Automatic resolution or Best for Image quality in the Load another business card in the ScanSnap when you want to scan multiple business M cards Scanning starts automatically when a business card is loaded 3 Press the Scan Stop button on the ScanSnap to finish scanning The Quick Menu appears 4 Click the Cardiris button Manager links with Cardiris before scanning another document Do not move delete or rename the scanned image in other applications when the Quick Menu is displayed You cannot start scanning when the Quick Menu is displayed Wait until ScanSnap Cardiris starts up and the Cardiris window appears 293
170. er Icon and Operations All operations on the ScanSnap are managed by ScanSnap Manager The ScanSnap Manager icon automatically appears on the taskbar when Windows starts up The ScanSnap Manager icon indicates whether or not ScanSnap Manager is successfully communicating with the ScanSnap The appearance of the icon changes according to the communication status as shown below Status ScanSnap Manager icon Communicating Not communicating A menu is displayed when you click the ScanSnap Manager icon In Windows 7 the ScanSnap Manager icon 5 is displayed in the menu which appears when you click B on the taskbar To have the ScanSnap Manager icon 5 always displayed on the taskbar drag the icon 5 and drop it onto the taskbar 58 ScanSnap Manager Icon and Operations for Windows users E Right Click Menu This menu appears when you right click the ScanSnap Manager icon Scan Scan Button Settings Profile Management Show scanning results Help Exit Right click Item Function Scan Starts scanning Follows the settings configured in Scan Button Settings Scan Button Settings Displays the ScanSnap setup dialog box You can configure the scan settings in this dialog box gt How to Configure Scan Settings page 78 Profile Management Displays the ScanSnap Manager Profile Management dialog box You cannot select Profile Management when the U
171. er strings surrounding marked sections may be set as keywords Marked section overlaps the line above and below In the following cases unmarked character strings may be set as keywords Color documents such as catalogues or pamphlets Documents with color text diagrams pictures tables and lines Documents containing sections framed by a highlight pen Stained documents Increase the resolution when you have trouble setting the keywords correctly Keywords set for a PDF file can be checked Document Properties of Adobe Acrobat Adobe Reader or Preview Inspector 353 Using the ScanSnap in Various Ways for Mac OS users Change the settings in the following procedure to automatically set keywords for PDF files 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 224 The ScanSnap setup window appears 2 From the File format pop up menu in the File option tab select PDF pdf Scan snap Color Image Scanner C Use Quick Menu Profile Recommended Small File High Quality Standard E d x 2 Paper Ls Compression Specify the file options you would like to use File format PDF pdf HH PEG is available only when Color or Gray is selected at Color mode Select OCR C Set the marked text as a keyword for the PDF file First marked section All marked sections
172. erwise other users will be able to log into Google Docs automatically When you perform a scan with JPEG jpg selected for File format in the File option tab of the ScanSnap setup window a PDF file is created from the JPEG file A separate PDF file is created for each JPEG file The following window is displayed when the PDF file is being created Scan to Google Docs TM Creating PDF file from image data ne f the Convert to Searchable PDF checkbox is selected in the Scan to Google Docs TM Options window in step 4 text recognition is performed according to the OCR options settings in the Scan to Google Docs TM Options window The following window is displayed during text recognition ANO Scan to Google Docs TM Searchable PDF Maker Processing text recognition Target file 08_11_01_46_01 pdf Processing status Processing 1 1 page Cancel Text recognition will be performed if there are any pages containing text which is not yet recognized Note that text recognition will be performed on all pages including pages containing text on which text recognition has already been performed 322 Actions for Mac OS users The following window appears when saving starts Click the Close button to close the Scan to Google Docs TM window when the saving completes BOD Scan to Google Docs TM Successfully saved to Google Docs TM Target file 0811014246 pdf Proce
173. etection Paper size is automatically recognized so that you do not need to change the paper size setting The Carrier Sheet sold separately allows you to scan documents larger than A4 Letter size including photos and clippings Scan various types of documents The ScanSnap allows you to scan not only paper documents such as standard office paper postcards business cards photographs or clippings but also plastic cards including embossed ones such as driver s licences or ID cards Automatically set the resolution by the paper size Automatic resolution function Documents are scanned at 300 dpi at first then the image is saved at 300 dpi if the document length is 148 mm 5 83 in or less and converted to 200 dpi for longer documents When linked with a text recognition application e g for scanning business cards you can save high resolution image data without having to change the scan settings Create searchable PDF files You can create searchable PDF files by performing automatic text recognition for PDF files after scanning You can also perform text recognition on character strings marked by a highlight pen in black amp white documents and add them as keywords for the PDF file E mail or print a scanned image directly from scanning You can attach the scanned image to an e mail without needing any additional application or print it out instead of using a copy machine Compatible with both Windows and Mac OS You can use
174. ettings menu ScanSnap 4 Page 1 1 gt a a a SP aty Scan to ScanSnap Scan to Scan to Folder Scan to E mail Scan to Print Scan to Organizer CardMinder Rack2 Filer m a amp amp Scan to Evernote Scan to Evernote Scan to Google Scan to Word Scan to Excel Scan to Document ap 3 co Scan to Scan to Picture SharePoint Folder Note Docs TM PowerPoint R Show Details Applications to Show Hide The Scan to E mail Options dialog box appears 2 Change the settings For details about the Scan to E mail Options dialog box refer to the ScanSnap Manager Help Set a Document Open Password for PDF files V Save scanned images to file Attached file size When the combined file size exceeds the set parameter below display a Warning message Cancel Help 3 Click the OK button to close the Scan to E mail Options dialog box 107 Actions for Windows users 5 Click the Scan to E mail icon Scan snap 4 Page 1 1 aaa Scan to ScanSnap Scan to Scan to Folder Scan to E mail Scan to Print Scan to Organizer CardMinder Rack2 Filer Scan to Evernote Scan to Evernote Scan to Google Scan to Word Scan to Excel Scan to Document Note Docs TM PowerPoint R Scan to Scan to Picture SharePoint Folder G Show Details Applications to Show Hide gt The Scan to E mail dialog box appears If you
175. ework 3 5 SP1 or later by updating Windows Even if NET Framework 4 or later is already installed you need to install NET Framework 3 0 separately because NET Framework 3 0 is not included in NET Framework 4 0 or later version Displayed when ABBYY FineReader for ScanSnap is installed Displayed when Scan to Microsoft SharePoint is installed The output image may slightly differ from the original document in size When ScanSnap Organizer CardMinder Rack2 Filer trial version bundled with the ScanSnap or Rack2 Filer V5 0 or later recommended bundled model or sold sepa rately becomes active with the application s dialog box brought to front and selected on taskbar performing a scan by pressing the Scan Stop button on the ScanSnap automatically starts the linkage between Scansnap Manager and the active application For details about automatic linkage refer to Automatic Linkage with Applications page 90 You cannot start scanning when the Quick Menu is displayed Either select an icon from the Quick Menu and finish the process or close the Quick Menu before you perform the next scan Do not move delete or rename the scanned image in other applications while the Quick Menu is displayed 68 How to Perform a Scan for Windows users E Without Using the Quick Menu The following explains the procedure for scanning without using the Quick Menu 1 Select Scan Button Settings from the Right Click Menu F
176. f the ScanSnap with the scanning side facing up Business card is pulled in until it is set inside the ScanSnap setup window insert the business card by aligning it with the left edge of the feeding When Business card is specified for Paper size in the Paper tab in the ScanSnap section f you perform a scan with the output guide open a paper jam may occur and damage business cards Make sure to close the output guide when you scan business cards Output guide 6 Press the Scan Stop button on the ScanSnap to start scanning Load another business card in the ScanSnap when you want to scan multiple business M cards Scanning starts automatically when a business card is loaded 296 Actions for Mac OS users T Press the Scan Stop button on the ScanSnap to finish scanning gt Cardiris starts up and the Cardiris window appears 8 Check the scanned card image and the text recognition result 2 0 0 09_03_21_09_32 Card 1 of 1 F Country of current business card United States 1095x631x32 2701K 300dpi Card Style a button iOpen a Te a ABCD LIMITED United Howard Brown Card image Send button E a 2 Project Manager Software Research Format button j 1234 Funciton Avenue San Rose CA987654 1111 Telephone 000 000 0000 FAX 000 111 2222 aay E mail hbrown abed com Company ABeD LIMITED Q First name Howard Last name Brown Title Project Manager Softw
177. f unnecessary 166 Actions for Windows users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 69 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 59 The ScanSnap setup dialog box appears 2 In the Application drop down list in the Application tab select Scan to Evernote Document 2 Color image Fath AE Use Quick Menu Profile Recommended Small File High Quality A Standard X 3 Application Save Scanning J File option Paper s Compression Select the application you would like to use Application Settings Add or Remove Hide OK Cancel Apply _ ScanSnap Manager can also link with Scan to Evernote Document when you select M Scan to Evernote Document from the Profile drop down list of the ScanSnap setup dialog box Scan to Evernote Document from the Left Click Menu 167 Actions for Windows users 3 Change settings for the Scan to Evernote Document If you do not want to change any settings go to step 4 1 Click the Application Settings button Es Application lt 4 Save
178. file is created for each JPEG file The following dialog box is displayed when the PDF file is being created Scan to Google Docs TM lt Creating PDF file from image data Target file ipg Processing status If the Convert to Searchable PDF check box is selected in the Scan to Google Docs TM Options dialog box in step 4 text recognition is performed according to the OCR options settings in the Scan to Google Docs TM Options dialog box The following dialog box is displayed during text recognition Scan to Google Docs TM Processing text recognition Target file pdf Processing status Text recognition will be performed if there are any pages containing text which is not M yet recognized Note that text recognition will be performed on those pages only 181 Actions for Windows users The following dialog box appears when saving starts Click the Close button to close the Scan to Google Docs TM dialog box when the saving completes Scan to Google Docs TM mtm Successfully saved to Google Docs TM Target file Processing status File size 0 15 0 15 MB E Qose this window when save completes When you select the Close this window when save completes check box in the Scan to Google Docs TM dialog box from next scanning on the Scan to Google Docs TM dialog box automatically closes after the PDF file is saved to Google Docs Google Docs d
179. ftware Select a trial software Read the conditions of use for each software carefully You may use the trial software only when you have fully agreed to the conditions of use Note that we cannot provide any support or guarantee regarding these trial version software For information about the products and how to purchase them please check the website of the manufacturer and contact them directly The setup dialog box of the trial software appears e g Rack2 Filer Setup 5 Click the Install Product button Installation starts 6 Follow the instructions on the screen to complete the installation T Click the Finish button when the InstallShield Wizard Complete notification is displayed 8 Remove the Setup DVD ROM from the DVD ROM drive For details about how to use trial versions of the software refer to the software manual Click M the Manuals button in the setup dialog box of the trial software to open the manual 47 Installing in Mac OS Installing in Mac OS This section explains how to install software in Mac OS HM How to Install the Software When you insert the Setup DVD ROM into the DVD ROM drive on your computer the ScanSnap window appears 5 ScanSnap z ae x Stans 6 items 81 2 MB available nap Color Image Scanner ScanSnap Evernote A 4 as y V iiu PDF Readme Troubleshooting installation 3 PDF Operator s Guide The func
180. fy the scanning mode and options you would like to use Image quality Color made Scanning side Simplex Scan Single sided v Continue scanning after current scan is finished 83 Configuring ScanSnap Manager for Windows users 5 Click the OK button to close the ScanSnap setup dialog box Up to 20 profiles can be saved including the Standard profile M You can change the display order of profiles except for the Standard profile 1 Select Profile Management from the Right Click Menu or the Profile drop down list in the ScanSnap setup dialog box The ScanSnap Manager Profile Management dialog box appears Select a profile from the list to arrange profiles in a different order Click the Up or Down button to move the profile to its desired position in the list ScanSnap Manager Profile Management a ea Scan to E mail DE Scan to Print Rename Keyser Scan to Word Delete ABBYY Scan to Excel 1 ABBYY Scan to PowerPoint R Rack2 Filer Scan to Evernote Note Scan to Evernote Document Scan to Google Docs TM ao 4 Click the Close button to close the ScanSnap Manager Profile Management dialog box 84 Configuring ScanSnap Manager for Windows users Changing Profile Settings 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Rig
181. g Operation Flow Scanning Operation Flow This section explains the flow of operations for scanning documents You can scan documents in two different ways Choose either way depending on your intended use Using the Quick Menu With the Quick Menu even the first time users can easily use each ScanSnap function by following the instructions on the screen and perform scanning After scanning select an application to link with ScanSnap Manager in the Quick Menu For details about how to perform scanning using the Quick Menu refer to the following For Windows gt page 63 For Mac OS gt page 228 Without Using the Quick Menu You can perform scanning by using predefined scan settings Before you perform scanning select a profile which is already configured with an application to link with ScanSnap Manager Documents are scanned according to the scan settings of the selected profile For details about how to perform scanning without using the Quick Menu refer to the following For Windows gt page 69 For Mac OS gt page 233 Specify whether or not to use the Quick Menu by selecting or clearing the Use Quick Menu check box in the ScanSnap setup dialog box window Display the ScanSnap setup dialog box window in the following procedure Right click the ScanSnap Manager icon on the taskbar and select Scan Button Settings In Windows 7 the ScanSnap Manager icon 5 is displayed in the menu which appears when you click
182. g the ScanSnap Manual Description Reference Method ScanSnap 1100 Read this manual before you Included in the package Getting Started start using the product because it contains important information about the safe use of the ScanSnap It also explains about the ScanSnap package contents software installation connecting the ScanSnap and checking the operation ScanSnap 1100 Read this manual for Operator s Guide information about basic Select Start menu gt All Programs gt this manual operations of the ScanSnap ScanSnap Manager gt ScanSnap software installation scanning Operator s Guide methods various settings and handling of the ScanSnap Select Applications from the sidebar in Finder and double click ScanSnap gt Manual gt Operator s Guide Introduction Manual Description Reference Method Troubleshooting installation Read this manual when you failed to install the software or when the ScanSnap does not operate normally after software installation It explains about the resolutions for such troubles Click Manuals gt Troubleshooting installation in the ScanSnap Setup dialog box that appears when you insert the Setup DVD ROM into the DVD ROM drive Select Start menu gt All Programs gt ScanSnap Manager gt Troubleshooting installation Double click the Troubleshooting installation icon in the ScanSnap window
183. ges 0 sheets Stop 3 1 O Turn over the Carrier Sheet and insert it as explained in step 8 Make sure to scan the front and back side of the Carrier Sheet consecutively Scanning starts automatically and the ScanSnap Manager Image scanning and file saving window appears When the back side of the Carrier Sheet is scanned scanned images of the front and back side of the document inside the Carrier Sheet are displayed as a double page spread image in the preview area ANNO ScanSnap Manager Image scanning and file saving E Load the next document Scanning will start automatically kd To save the image and exit Click the Finish Scanning button or press the Stop button on the ScanSnap Saved l pages 1 sheets 4 Finish Scanning Repeat steps 7 to 10 to scan more documents larger than A4 Letter size You can continue with scanning documents that can be set directly in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 Scanning starts automatically when a document is loaded in the ScanSnap 339 Using the ScanSnap in Various Ways for Mac OS users 1 1 Press the Scan Stop button on the ScanSnap to finish scanning The scanned images of the front and back side of the document inside the Carrier Sheet are saved as a double page spread image There may be a line or a gap appearing between the front and back side
184. gitalized paper documents electronic documents and digital data created with computer as if you are filing paper documents in actual binders For details about the languages supported in Rack2 Filer refer to Rack2 Filer Readme 35 Installing in Windows Installing in Windows This section explains how to install the software in Windows HM How to Install the Software When you insert the Setup DVD ROM into the DVD ROM drive on your computer the ScanSnap Setup dialog box appears e T ScanSnap Scan Snap Color image Scanner S77 ees Readme Welcome to the ScanSnap Setup Thank you for choosing the ScanSnap Install Products The following software can be installed ScanSnap Manager ScanSnap Organizer CardMinder Manuals ABBYY FineReader for ScanSnap Evernote Scan to Microsoft SharePoint Browse DYD Contents When you have a problem with installation refer to Troubleshooting Cinstallation from Manuals Contact Us Trial Software X Exit The functions of each button in the ScanSnap Setup dialog box are as follows Button Function Readme Displays the Readme dialog box where you can refer to the Readme file of each software Install Products Displays the Install Products dialog box from which you can install the following software ScanSnap button ScanSnap Manager ScanSnap Organizer CardMinder ABBYY FineReader for ScanSnap Evernote button
185. h many outlined or decorated characters Documents with many photographs or figures and few characters Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with characters printed in various directions such as drawings Documents with long diagonal lines Documents including handwritten characters This setting is disabled when you perform a scan using the Carrier Sheet You do not have to enable Correct skewed character strings automatically when Automatic detection is specified for Paper size in the Paper tab of the ScanSnap setup dialog box because the skewed image is always corrected when documents are scanned by this setting 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 59 The ScanSnap setup dialog box appears 191 Using the ScanSnap in Various Ways for Windows users 2 Click the Option button in the Scanning tab Scan Snap Color Image Scanner Use Quick Menu Profile Recommended Small File High Quality l A Standard E Application Save a File option Paper 2 Compression Specify the scanning mode and options you would like to use Image quality 2 Automatic resolution Color mode E Auto color detection Scanning side Simplex Scan Single sided W Continue scanning afte
186. he Stop button on the ScanSnap Save completed 1 pages 1 sheets Finish Scanning Repeat step 5 to 6 to scan more documents such as photographs and clippings You can continue with scanning documents that can be set directly in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 Scanning starts automatically when documents are loaded in the ScanSnap 204 Using the ScanSnap in Various Ways for Windows users 8 Press the Scan Stop button on the ScanSnap to finish scanning Scanned image is saved Paper size drop down list of the Carrier Sheet Settings dialog box When Automatic detection is specified in the Paper size drop down list of the Car rier Sheet Settings dialog box the image is output in an optimal size selected auto matically from the available standard sizes in the Paper size drop down list However depending on the document the size of the saved image data may be smaller than the original document or part of the image may be missing Example When you scan an A5 size image printed in the middle of an A4 size document the scanned image is saved in A5 size To save the scanned image in its original size specify the document size in the Paper size drop down list The scanned image is output at the center of the page in the size specified in the Place the document over a blank sheet if the following is observed M Scanned image
187. he Quick Menu you can start an application to link with ScanSnap Manager from the Quick Menu after scanning Therefore the Application tab is not displayed 379 Purchasing Cleaning the Carrier Sheet Purchasing Cleaning the Carrier Sheet This section explains about how to purchase clean the Carrier Sheet E Purchasing the Carrier Sheet The product name and part number of the Carrier Sheet are as follows Name Quantity Part No ScanSnap Carrier Sheet 5 sheets PA03360 0013 The Carrier Sheet should be replaced approximately every 500 scans However replace it if damage or dirt is noticeable To purchase the Carrier Sheet contact your FUJITSU dealer or an authorized FUJITSU scanner service provider 380 Purchasing Cleaning the Carrier Sheet E Cleaning the Carrier Sheet As you keep using the Carrier Sheet dirt and dust will accumulate on the surface and the inside Clean the Carrier Sheet regularly because it may result in scanning errors How to perform cleaning Gently wipe the dirt and dust off the surface and the inside of the Carrier Sheet with a cloth moistened with Cleaner F1 mild detergent Do not use paint thinner or any other organic solvents Do not use force to rub against the Carrier Sheet because it may be damaged or deformed Be careful not to leave any crease on the Carrier Sheet After cleaning the inside of the Carrier Sheet with a cloth moistened with Cleaner F1 mild de
188. he Quick Menu appears 4 Change settings for Scan to Google Docs TM If you do not want to change any settings go to step 5 1 Move the mouse cursor to the amp mark on the Scan to Google Docs TM icon and then select the Settings menu Scan snap 4 Page 1 1 A aa aa Scan to ScanSnap Scan to Scan to Folder Scan to E mail Scan to Print Scan to Organizer CardMinder Rack2 Filer a aE g Scan to Evernote Scan to Evernote Scan to Google Scan to Word Scan to Excel Scan to Document Note Docs TM PowerPoint R Scan to Scan to Picture SharePoint Folder Show Details Applications to Show Hide The Scan to Google Docs TM Options dialog box appears 179 Actions for Windows users 2 Change the settings For details about the Scan to Google Docs TM Options dialog box refer to the ScanSnap Manager Help Convert to Searchable PDF OCR options Language E English x Target pages First page All pages Save scanned images to file Cox cancer Heo If the computer is shared with other users do not enter your information in Email and Password in this dialog box Otherwise other users will be able to log into Google Docs automatically 3 Click the OK button to close the Scan to Google Docs TM Options dialog box 5 Click the Scan to Google Docs TM icon Scan snap 4 Page 1 1 gt A a a es amp
189. he ScanSnap Manager Help mM Show preview mM Save scanned images to file Attached file size When the combined file size exceeds the set parameter below display a Warning message Cancel ox 3 Click the OK button to close the Scan to E mail Options window 4 Click the Apply button in the ScanSnap setup window 5 Click the button in the upper left corner to close the ScanSnap setup window 272 Actions for Mac OS users 6 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 Up to ten files can be attached to an e mail message When you scan more than one document with the scan settings shown below multiple files are created Pay attention to the number of documents to scan File format JPEG jpg Generate one PDF file per n page s checkbox is selected 7 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning M starts automatically when a document is loaded 8 Press the Scan Stop button on the ScanSnap to finish scanning The Scan to E mail window appears If you clear the Show preview checkbox of the Scan to E mail Options window in step 3 the Scan to E mail window is not displayed Instead a new message window appears with the file s attached 273 Actions for Mac OS users
190. he ScanSnap setup window M You can also display the Profile Management window by selecting Profile Management from the Profile pop up menu in the ScanSnap setup window 2 Select a profile click the button in the lower left corner and select Rename ScanSnap Manager Profile Management Change the listing order of profiles by dragging them Scan to E mail Scan to Print e Scan to Evernote Document f Scan to Evernote Note S Scan to Google Docs TM kg Scan to Word Sean to Excel jy Cardiris iPhoto jae A4 Color ES Rename The name field of the profile becomes editable The Standard profile cannot be renamed 251 Configuring ScanSnap Manager for Mac OS users 3 Type in a new name ScanSnap Manager Profile Management Change the listing order of profiles by dragging them Scan to E mail Scan to Print F Scan to Evernote Document f Scan to Evernote Note S Scan to Google Docs TM g Scan to Word Eh scan to Excel Wy Cardiris iPhoto ME Letter Black and White cE The profile is renamed 4 Click the button to close the ScanSnap Manager Profile Management window A message window appears 5 Click the Apply button 1 Apply changes to the profile Don t Apply __ Cancel C 252 Configuring ScanSnap Manager for Mac OS users Deleting Profiles 1 Select Prof
191. he ScanSnap to finish scanning The Scan to Picture Folder dialog box appears If you clear the Show preview check box in step 3 the scanned image is directly saved in the pictures folder 8 Check the scanned image in the preview area In the Scan to Picture Folder dialog box you can rename the file change the destination folder and save the scanned images in the folder specified for Image saving folder For details about the Scan to Picture Folder dialog box refer to the ScanSnap Manager Help Scan to Picture Folder lalak Specify file name File name 1 2 File 2109 20 5200 Hise X Combined file size Specify destination folder Save in C Users Pictures ScanSnap History Save scanned images to file F Do not show this dialog again Preview In Specify destination folder you can change the destination folder for the scanned image to a folder other than the pictures folder O Click the Save button The scanned image is saved in the pictures folder You cannot start scanning when the Scan to Picture Folder dialog box is displayed o Close the Scan to Picture Folder dialog box before scanning the next document Do not move delete or rename the scanned image in other applications when the Scan to Picture Folder dialog box is displayed 130 Actions for Windows users E Converting into Word Excel PowerPoint Documents This sectio
192. he ScanSnap to finish scanning The Quick Menu appears 4 Click the Scan to Word or Scan to Excel icon option tab in the ScanSnap setup window scanned data cannot be converted into a Word or Excel file If you click either of these icons an error message appears You cannot start scanning when the Quick Menu is displayed Wait until the conversion is over to scan another document Do not move delete or rename the scanned image in other applications when the Quick Menu is displayed When you perform a scan with JPEG jpg selected for File format in the File 287 Actions for Mac OS users The following window appears and conversion is started r z OOD Converting the document Extracting the PDF page images 1 of 2 pages processed When the conversion is completed Word or Excel starts up displaying the converted document in the applicable format The Word or Excel file is saved in one of the following formats M Scan to Word RTF format rtf Scan to Excel XLS format xls 288 Actions for Mac OS users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 233 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu
193. he software in the following procedure For details about system requirements and installation refer to Readme of the trial version M software Click on the name of the software in the Trial Software dialog box then click the Readme button to open the Readme file 1 Turn on the computer and log on as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive The ScanSnap Setup dialog box appears If the ScanSnap Setup dialog box does not appear double click ScanSnap exe in the M Setup DVD ROM via Windows Explorer 3 Click the Trial Software button ld ScanSnap Setup ion Scan snap ST Color image Scanner Color image Scanner Si sl Readme Welcome to the ScanSnap Setup Thank you for choosing the ScanSnap Install Products The following software can be installed ScanSnap Manager ScanSnap Organizer CardMinder Manuals ABBYY FineReader for ScanSnap Evernote Scan to Microsoft SharePoint Browse DYD Contents When you have a problem with installation refer to Troubleshooting Cinstallation from Manuals Contact Us Trial Software X Exit gt The Trial Software dialog box appears 46 Installing in Windows 4 Click the button of the trial software you want to install adj Trial Software ScanSnap Color irnage Scarn Rack2 Filer ABBYY PDF Transformer ba Setup Menu tola ea Trial So
194. her to show the scan progress status v Show the scan progress status recommended Cancel Help If you select the Notify of the communication status check box you will be notified of the communication status in conjunction with the ScanSnap being turned ON OFF If you clear the Notify of the communication status check box you will not be notified of the communication status 3 Click the OK button to close the ScanSnap Manager Preferences dialog box 94 Configuring ScanSnap Manager for Windows users E Showing the Scanning Progress When scanning starts the ScanSnap Manager Image scanning and file saving dialog box appears The ScanSnap Manager Image scanning and file saving dialog box consists of the following Scan status Scan settings Save completed Preview Also note that you can stop scanning by clicking the Stop button in the ScanSnap Manager Image scanning and file saving dialog box or by pressing the Scan Stop button on the ScanSnap For details about how to stop scanning refer to Stopping the Scan page 73 scanSni lana nage scanning and file saving A A T ee Scanning image Quick Menu Recommended Application Image quality Automatic resolution Color mode Auto color detection Scanning side Simplex Scan File format PDF Compression rate 3 Paper size Automatic detection her Skip blank page Rotation Saved 0 page
195. how this dialog again Preview 114 Actions for Windows users O Click the Attach button When the Set a Document Open password for PDF files check box is selected in the Scan to E mail Options dialog box or the Scan to E mail dialog box the Scan to E mail Set a password dialog box appears Set a password for PDF files Password Confirm password Cancel Help The following message appears if you click the Cancel button in the Scan to E mail Seta M password dialog box Do you want to continue the process without setting Document Open Password for those PDF files If you do not want to set a document open password click the Yes button An e mail message dialog box appears with the file attached New wh File Edit View Insert Format Tools Message Help e3 To I e3 Ce Subject iT Ic I gt IH i ia i I Wl til G2 Ete 2 22 808 115 Actions for Windows users D You cannot start scanning when the Scan to E mail dialog box is displayed Close the Scan to E mail dialog box before scanning the next document Do not move delete or rename the scanned image in other applications when the Scan to E mail dialog box is displayed 116 Actions for Windows users E Using the ScanSnap as a Copy Machine This section explains how to print the
196. ht Click Menu page 59 The ScanSnap setup dialog box appears Clear the Use Quick Menu check box if it is selected m 2 Select a profile from the Profile drop down list Scan snap Color Image Scanner Use Quick Menu Profile Recommended Small File Standard CardMinder Searchable PDF OCRs during scan Scan to Folder Scan to E mail o f amp Scan to Print Specify the scanning mode and options you would like to use Image quality FE Automatic resolution t ABBYY Scan to Word u ABBYY Scan to Excel Color mode g Auto color detection ABBYY Scan to PowerPoint R Rack2 Filer Scanning side Simplex Scan Single sided Scan to Evernote Note Scan to Evernote Document I Continue scanning after current scan is finished piian Perse Ti A4 Color Add Profile Profile Management 3 Change the scan settings in each tab For details about each tab refer to the ScanSnap Manager Help E Application Save Scanning File option F Paper s Compression Specify the scanning mode and options you would like to use Image quality Z Automatic resolution Color mode is Auto color detection Scanning side Simplex Scan Single sided Continue scanning after current scan is finished OK Cancel 85 Configuring ScanSnap Manager for Windows users
197. ide facing up Business card is pulled in until it is set inside the ScanSnap setup dialog box insert the business card by aligning it with the left edge of the feeding When Business card is specified for Paper size in the Paper tab of the ScanSnap section f you perform a scan with the output guide open a paper jam may occur and damage business cards Make sure to close the output guide when you scan business cards Output guide 140 Actions for Windows users 2 Press the Scan Stop button on the ScanSnap to start scanning It is recommended that you select Automatic resolution or Best for Image quality in the Scanning tab of the ScanSnap setup dialog box ScanSnap Manager cannot link with CardMinder when Image quality is set to Excellent Load another business card in the ScanSnap when you want to scan multiple business cards Scanning starts automatically when a business card is loaded 3 Press the Scan Stop button on the ScanSnap to finish scanning The Quick Menu appears 4 Click the Scan to CardMinder icon Scan snap 4 Page 1 1 al x p it ua Scan to ScanSnaj Scan to Scan to Folder Scan to E mail Scan to Print Scan to Organizer CardMinder Rack2 Filer m a amp Scan to Evernote Scan to Evernote Scan to Google Scan to Word Scan to Excel Scan to Document Note Docs TM PowerPoint R Scan to Scan to Picture SharePoint Folder Y Show Details
198. iew area In the Scan to Folder window you can change files names destination folders and specify whether to state a path to a destination folder in an e mail message to notify others For details about the Scan to Folder window refer to the ScanSnap Manager Help ANOO Scan to Folder Preview Specify file name File List No File name 1 22 YS 2 Serialize Name history File size MB Combined file size MB Local Folder Network Folder MobileMe Folder Save in Users Browse History 7 t Atul gt QO O Include the destination folder path in an e mail message a tinea Cancel Save Preview 261 Actions for Mac OS users 6 Click the Save button The scanned image file is saved in the specified folder When you select the State a path to a destination folder in an E mail message checkbox in the Scan to Folder window a new message window appears listing the destination folder path where the file is saved 00 New Message o s1 eO gt o D You cannot start scanning after the Quick Menu is displayed and before the Scan to Folder window is closed Close the Scan to Folder window before scanning the next document Do not move delete or rename scanned image in other applications after the Quick Menu is displayed and before the Scan to Folder window is closed 262 Actions
199. ii e ae cess nets 35 38 49 actions WINdGOWS oo ceceecececceceecececceceecececesees 97 Mac OS aaa a a 258 allow automatic image rotation WINdOWS oo ceecececeeceecececeeceececeseesees 195 Mac OS sexier ar aa 334 automatic linkage WINGOWS oo ceeeecececceceecececceceeeeceeceeees 90 Mac OS m Ae ees 255 C lesa i a E T EEE ANS 35 49 293 Address Book c cccceceeeeeseeeeeeees 298 CardMinder c cecceeeeee eee 35 38 141 Garrier Sheet anccunennsnuniaecaie 380 WINdOWS ou eee eeeeeceeeeeeeeeeeeees 197 202 Mac OS onson 336 341 Cleaner F1 oo ececeeceeceecececeececeeeeseeeeeeees 359 cleaning Carrier Sheet ccceee eee eee 381 cleaning materials 60 359 inside of the ScanSnap 066 361 outside of the ScanSnap 360 Cleaning Wipe cecececeseroucieaecesenteeee rete 359 color high compression ccceeeeees 189 configuring ScanSnap Manager Windows oo c ee eeececeecececececececeeeeeeeeees 75 MacOS nse Bede Ree 239 copy WINdOWS oo ceecececeeceeeececeeceececeeeeeees 117 MacOS saci ne tie nee 276 correct skewed character strings Windows oo ceecececeeceececececeececeeeeeees 192 Mac OS oie eeececcecececceceecececsecaeceeeeees 331 384 D daily are cadete aea E iE 358 deleting profiles WINdOWS oo ec eececeecceeeeseeseeeeeseeeeeeeees 89 MacOS oA r Aei a CaTa 253 documents for scanning seessseeeeeeseeeeeee 27 E Evernote WINdOWS oo ec eece
200. il when you select Mail menu gt Preferences gt General button gt Default email reader is used as the e mail program to link with ScanSnap Manager The following e mail programs are supported Mail Entourage 2004 for Mac Entourage 2008 for Mac For details about the procedure to scan and save the scanned image in a specified folder using or without using the Quick Menu refer to the following Using the Quick Menu gt page 260 Without Using the Quick Menu gt page 263 259 Actions for Mac OS users Using the Quick Menu To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 228 1 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 2 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning M starts automatically when a document is loaded 3 Press the Scan Stop button on the ScanSnap to finish scanning gt The Quick Menu appears 4 Click the Scan to Folder icon Scan to Folder Click the icon of the application to interact with the ScanSnap The Scan to Folder window appears 260 Actions for Mac OS users 5 Check the scanned image in the prev
201. ile Management from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 224 The ScanSnap Manager Profile Management window appears If you cannot select Profile Management in the ScanSnap Manager menu clear the Use Quick Menu checkbox in the ScanSnap setup window M You can also display the Profile Management window by selecting Profile Management from the Profile pop up menu in the ScanSnap setup window 2 Select a profile and click the button ScanSnap Manager Profile Management Change the listing order of profiles by dragging them Scan to E mail z Scan to Print f Scan to Evernote Document DB Scan to Evernote Note Fost Scan to Google Docs TM g Scan to Word Eh scan to Excel Hy Cardiris amp iPhoto gy Letter Black and White o The Standard profile cannot be deleted The selected profile is deleted 3 Click the button to close the ScanSnap Manager Profile Management window gt A message window appears 253 Configuring ScanSnap Manager for Mac OS users 4 Click the Apply button Apply changes to the profile C een Ape C cance C 254 Configuring ScanSnap Manager for Mac OS users E Automatic Linkage with Applications When Cardiris is active Cardiris menu appears in the menu bar scanning business cards by pressing the Scan Stop
202. in which two or more colors are used for marking Documents containing colors other than for marking pens other than highlight pens are used or the document is stained Documents with too many marked sections on a single page The following types of marked character strings cannot be set as keywords The size of marked section is outside the supported range The marking is irregular e g skewed Multiple marked sections are too close to each other The color of the highlight pen is too pale or the color has faded ScanSnap When you mark more than one character string make sure to leave a gap of at least 5 mm between the marked sections Marked sections that are too close to each other may be detected as one marked section In the following case character strings surrounding marked sections may be set as key words Marked section overlaps the line above and below In the following cases unmarked character strings may be set as keywords Color documents such as catalogues or pamphlets Documents with color text diagrams pictures tables and lines Documents containing sections framed by a highlight pen Stained documents Increase the resolution when you have trouble setting the keywords correctly Keywords set for a PDF file can be checked in the ScanSnap Organizer Main Window thumbnail view or in Document Properties of Adobe Acrobat Adobe Reader 214 Using the ScanSnap in Various Ways for Windows u
203. ination folder for saving the scanned image For details about how to continue the process after you select this item refer to Saving Data in a Specified Folder page 259 Scan to E mail ZY Scan to Print Displays the Scan to E mail window Scanned image is attached to an e mail message For details about how to continue the process after you select this item refer to Attaching Files to E Mail page 266 Displays the Print window Scanned image can be printed For details about how to continue the process after you select this item refer to Using the ScanSnap as a Copy Machine page 276 _ Scanned image is saved as a PDF file in Evernote For details about how to continue the process after you select this item refer to Saving Documents to Evernote page 305 Scan to Evernote Note 1 2 Scan to Evernote Document 1 2 Scanned image is saved as a JPEG file in Evernote For details about how to continue the process after you select this item refer to Saving Handwritten Notes to Evernote page 313 a ra to Google Docs TM Scanned image is saved as a PDF file in Google Docs For details about how to continue the process after you select this item refer to Saving Documents to Google Docs page 319 Scan to Word 3 Text recognition is performed on the scanned image which is then converted to a Word file For details about how to continue
204. ing only uae B oan Normal C Setting for text only document Cina FD 4 Click the OK button to close the Scanning mode option window 5 Click the Apply button in the ScanSnap setup window 6 Click the button in the upper left corner to close the ScanSnap setup window 331 Using the ScanSnap in Various Ways for Mac OS users 7 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 8 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning M starts automatically when a document is loaded 9 Press the Scan Stop button on the ScanSnap to finish scanning Image data is saved with skewed character strings corrected 332 Using the ScanSnap in Various Ways for Mac OS users E Correcting the Orientation of Scanned Images In an office environment it is often the case that a single batch contains same size documents of different page orientations The ScanSnap is able to automatically rotate each scanned image to its correct orientation for such document batches To rotate scanned images to their correct orientations change the settings in the following procedure Since this option determines the document s page orientation based on the character strings printed on the document the following types of documents
205. ing the Quick Menu refer to Without Using the Quick Menu page 69 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 59 The ScanSnap setup dialog box appears 2 In the Application drop down list in the Application tab select Scan to Folder HE Color Image a Aa Use Quick Menu Profile Recommended Small File High Quality Standard v amp 3 Application Je Save Scanning 3 File option F Paper fa Compression Selectthe application you would like to use Apply Hide OK Cancel ScanSnap Manager can also link with Scan to Folder when you select M Scan to Folder from the Profile drop down list of the ScanSnap setup dialog box Scan to Folder from the Left Click Menu 3 Click the OK button to close the ScanSnap setup dialog box 4 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 102 Actions for Windows users 5 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning M starts automatically when a document is loaded 6 Press the Scan Stop button on the ScanSnap to finish scanning The Scan to Folder dialog box appears T Check the scanned image in the previe
206. inish scanning The following window appears and image data conversion to Word or Excel files starts OOO Converting the document Extracting the PDF page images 1 of 2 pages processed Cancel When the conversion is completed Word or Excel starts up and the conversion result is displayed The Word or Excel file is saved in one of the following formats M Scan to Word RTF format rtf Scan to Excel XLS format xls 290 Actions for Mac OS users E Storing Business Cards in Cardiris This section explains how to store business card images in Cardiris 2009 09 03 21 09 32 Card 1 of 1 County of current business carc Untea states 10559631252 2701K 30081 ABCD LIMITED Howard Brown Project Manager Software Research 1234 Funciton Avenue San Ross CA987654 1111 Telephone 000 000 0000 FAX 000 111 2222 E mail hbrown abed com Data of up to 250 pages including blank pages can be stored in Cardiris at once For details about the procedure to scan and manage business cards in Cardiris using or without using the Quick Menu refer to the following Using the Quick Menu gt page 292 Without Using the Quick Menu gt page 295 291 Actions for Mac OS users Using the Quick Menu To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick M
207. int Scan to Organizer CardMinder Rack2 Filer S58 amp Scan to Evernote ScantoEvernote Scan to Google Scan to Word Scan to Excel Scan to Document Note Docs TM PowerPoint R Scan to Scan to Picture SharePoint Folder Applications to Show Hide 3 The Scan to Picture Folder dialog box appears If you clear the Show preview check box in step 4 the image data is directly saved in the pictures folder 126 Actions for Windows users 6 Check the scanned image in the preview area In the Scan to Picture Folder dialog box you can rename the file change the destination folder and save the scanned image in the folder specified for Image saving folder For details about the Scan to Picture Folder dialog box refer to the ScanSnap Manager Help os 4 Scan to Picture Folder Specify file name File name 17 2 File 1021 09 20 520001 X History Serialize Combined file size 1 19 MB Specify destination folder Save in C Users Pictures S canSnap Save scanned images to file E Do not show this dialog again Preview In Specify destination folder you can change the destination folder for the image data to a M folder other than the pictures folder T Click the Save button The scanned image is saved in the pictures folder You cannot start scanning after the Quick Menu is displayed and before the Scan to a Picture Folder di
208. ions for Mac OS users Using the Quick Menu To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 228 1 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 2 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets M Scanning starts automatically when a document is loaded 3 Press the Scan Stop button on the ScanSnap to finish scanning gt The Quick Menu appears 4 Change settings for the Scan to Evernote Document If you do not want to change any settings go to step 5 1 Click Settings under the Scan to Evernote Document icon Ta A Cee me TUN J T Click the icon of the application to interact with the ScanSnap O The Scan to Evernote Document Options window appears 306 Actions for Mac OS users 2 Change the settings For details about the Scan to Evernote Document Options window refer to the ScanSnap Manager Help BOO Scan to Evernote Document Options M Convert to Searchable PDF OCR options Language Gil English EZ Target pages Q First page All pages lt 3 Click the OK button to close
209. ipg Processing status e 165 Actions for Windows users gt If the Convert to Searchable PDF check box is selected in step 4 text recognition is performed according to the OCR options settings in the Scan to Evernote Options dialog box The following dialog box is displayed during text recognition Scan to Evernote Processing text recognition Target file pdf Text recognition will be performed if there are any pages containing text which is not v yet recognized Note that text recognition will be performed on those pages only Evernote for Windows starts up and the PDF file is saved to Evernote Fle Edt View Format Tools Help o BUSS Delete Syre Trank New Note Ink Note All Notes Email Print Current Monthly Usage lewing 1 note from Reset Motel Notes by Date Created z 06 _06_14_23_SS pdf B _08_06_14_23 55 pdf T e Created Today 14 24 Updated Today 14 24 Cilisers AppData loca Tempi Click to show all tags Aral Dest EML Z ut kjzae EERASa Attributes N Created N Last Modifies a 1 1 N contains a N source Saved Searches No Saved Searches Utes d d 1995 2000 2005 2010 Synchronization compete The file in which the scanned image is saved remains in the folder specified for Image M saving folder in the Save tab of the ScanSnap setup dialog box even after the scanned image is saved to Evernote Delete this file i
210. is not saved in the same size as the document when Automatic detection is specified in the Paper size drop down list of the Carrier Sheet Settings dialog box There are shadows around the edges of the scanned image There are black lines around the scanned image of a uniquely shaped cutting Blank sheet 205 Using the ScanSnap in Various Ways for Windows users E Long Page Scanning Documents up to 863 mm 34 in in length can be scanned The following explains how to scan long pages 1 Insert the document straight into the feeding section of the ScanSnap with the scanning side facing up The document is pulled in until it is set inside the ScanSnap Secure enough space where the document exits the ScanSnap and pick up the document with your hands to prevent it from falling off the unit where the ScanSnap is placed on 206 Using the ScanSnap in Various Ways for Windows users 2 Press the Scan Stop button on the ScanSnap for three seconds or longer until it flashes in blue Scanning starts When you scan the first page as a long page and continue scanning the next document is also scanned as long page The error message below appears and long page scanning is disabled when Excel lent is selected in the Image quality drop down list of the Scanning tab in the ScanSnap setup dialog box ScanSnap Manager ES v Long page scanning is not available when Excellent is
211. is section explains how to save the scanned image as a PDF file to Google Docs You need to have NET Framework 3 0 installed in order to use this function Note that NET Framework 3 0 is also included in NET Framework 3 5 SP1 or later It is recommended that you use NET Framework 3 5 SP1 or later by updating Windows You need to install NET Framework 3 0 separately even if INET Framework 4 0 or later is already installed because NET Framework 3 0 is not included in the NET Framework 4 0 or later version For details about the procedure to scan and save the scanned image to Google Docs using or without using the Quick Menu refer to the following Using the Quick Menu gt page 179 Without Using the Quick Menu gt page 183 178 Actions for Windows users Using the Quick Menu To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 63 1 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 2 Press the Scan Stop button on the ScanSnap to finish scanning Load another document in the ScanSnap when you want to scan multiple sheets M Scanning starts automatically when a document is loaded 3 Press the Scan Stop button on the ScanSnap to finish scanning T
212. k Menu refer to Right Click Menu page 59 The ScanSnap setup dialog box appears 2 In the Application drop down list in the Application tab select Scan to Print SCaNSNap Cl Use Quick Menu Profile l SY Standard High Quality Small File E Application J Save 8 Scanning 3 File option F Paper s Compression Selectthe application you would like to use M Scan to Print Application Settings Recommended Application Add or Remove Apply Cancel ScanSnap Manager can also link with Scan to Print when you select Scan to Print from the Profile drop down list of the ScanSnap setup dialog box M Scan to Print from the Left Click Menu 121 Actions for Windows users 3 Change settings for the Scan to Print If you do not want to change any settings go to step 4 1 Click the Application Settings button E3 Application Save Scanning J File option F Paper Compression Select the application you would like to use Application gay Scan to Print gt Application Settings Add or Remove Hide OK Cancel Apply The Scan to Print Options dialog box appears 2 Change the settings For details about the Scan to Print Options dialog box refer to the ScanSnap Manager Help E Scan to Print Options x V Keep data use
213. lay Documents with complex layouts con outs consisting of single or taining a mixture of diagrams tables double columns and text e g brochures magazines and newspapers HI p u MN Scan to Excel Documents containing simple Documents containing tables with no cells merged tables with no solid border lines tables with complicated cell formats complex tables containing sub tables diagrams graphs photos and or vertical text Note that documents containing dia grams graphs or vertical text will not be reproduced Excel Document 284 Actions for Mac OS users The following parameters may not be reproduced as they are in the original document It is recommended that the converted documents be opened with Word or Excel to correct or edit misrecognized characters Character font and size Character and line spacing Underlined bold and italic characters Superscript subscript The following types of documents characters may not be recognized correctly Better results in text recognition may be achieved by changing the color mode or increasing the resolution Documents including handwritten characters Documents containing small characters smaller than 10 points Skewed documents Documents written in languages other than the specified language Documents with characters on an u
214. ld the document in half so that the sides to be scanned are facing out Fold it tightly and smooth out any creases 337 Using the ScanSnap in Various Ways for Mac OS users 2 Open the Carrier Sheet and place the document inside Align the fold line with the right edge of the Carrier Sheet so that the document fits in the upper right hand corner of the Carrier Sheet Note that the front side of the Carrier Sheet has a thick vertical line in the M upper right hand corner 8 Insert the part with the black and white pattern straight into the feeding section of the ScanSnap with the front side of the Carrier Sheet facing up If you perform a scan using the Carrier Sheet with the output guide open a paper jam may occur and damage the documents Make sure to close the output guide when you perform a scan using the Carrier Sheet 338 Using the ScanSnap in Various Ways for Mac OS users 9 Press the Scan Stop button on the ScanSnap to start scanning Scanning starts and the ScanSnap Manager Image scanning and file saving window appears When the front side of the Carrier Sheet is scanned the image data is displayed in the preview area BOO ScanSnap Manager Image scanning and file saving feed guide a ee Scanning will start automatically to save the image as a double page spread O To cancel Click the Stop button or press the Stop button on the ScanSnap Saved Opa
215. loading another document in the ScanSnap 73 How to Perform a Scan for Windows users E Finishing ScanSnap Operation Exiting ScanSnap Manager Select Exit from the Right Click Menu Normally you do not have to exit ScanSnap Manager You cannot use the ScanSnap after exiting ScanSnap Manager M Select Start menu gt All Programs gt ScanSnap Manager gt ScanSnap Manager to start up ScanSnap Manager when you want to use the ScanSnap Disconnecting the ScanSnap 1 Close the feed guide to turn off the ScanSnap The ScanSnap Manager icon on the taskbar changes from to 8 2 Disconnect the USB cable from the computer The ScanSnap does not have a power switch and is turned ON OFF in conjunction with the M computer s power The ScanSnap can also be automatically turned ON OFF by opening or closing the feed guide 74 Configuring ScanSnap Manager for Windows users Configuring ScanSnap Manager This section explains how to specify which applications to display in the Quick Menu set scan settings how to add change and delete profiles automatic linkage with applications scanning progress status and dialog boxes displayed during scanning E Quick Menu Settings You can specify which applications to display or hide in the Quick Menu as well as change the display order of the applications in the following procedure 1 Click Applications to Show Hide in the Quick Menu For details about how t
216. me to the ScanSnap Installer screen 5 Click the Continue button The Important Information screen appears 6 Read Important Information and then click the Continue button The Software License Agreement screen appears fa Read the END USER LICENSE AGREEMENT FOR ScanSnap and click the Continue button gt A confirmation about accepting the license agreement appears 8 To accept the license agreement click the Agree button To continue installing the software you must agree to the terms of the software license agreement Click Agree to continue or click Disagree to cancel the installation and quit the Installer _ Read License _ Disagree MC Agree The Standard Install on disk name screen appears 50 Installing in Mac OS O Click the Install button a0 e Install ScanSnap Standard Install on v Introduction Read Me This will take GB of space on your computer License Click Install to perform a standard installation of Destination Select this software on the disk i Anstallation Type installation anes E ScanSnap 1100 HOWat d Oachnd document 1 i ocanonapo1100 How to load a dociment 2 Summary Change Install Location Customize GoBack Install To install only ScanSnap Manager clear the ABBYY FineReader for ScanSnap and M Cardiris checkboxes in the Custom install on disk name s
217. ment is loaded 8 Press the Scan Stop button on the ScanSnap to finish scanning Text recognition is performed on the scanned image and a searchable PDF file is created It may take extra time to process text recognition depending on your computer system environment when you enable this setting in step 3 Scanned images of the following types of documents characters may not be recog nized correctly In that case better results in text recognition may be achieved by changing the setting for Color mode or specifying a higher resolution in Image quality Documents including handwritten characters Documents with small characters scanned at a low resolution Skewed documents Documents written in languages other than the specified language Documents including texts written in italic characters Documents containing characters with superscripts subscripts and complicated mathematical expressions Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with many characters contacting underlines or borders It may take extra time to perform text recognition on the following documents Documents with complex layouts Documents with information other than text e g Text on a shaded background 351 Using
218. message window appears with the file s attached 268 Actions for Mac OS users 6 Check the scanned image in the preview area In the Scan to E mail window you can rename the file and decide whether to save the scanned image in the folder specified for Image saving folder after sending it by e mail For details about the Scan to E mail window refer to the ScanSnap Manager Help ANO Scan to E mail i Specify file name File List No File name M we Name history od Serialize Combined file size MB M Save scanned image C Do not show this window again I E EE Cancel Preview 269 Actions for Mac OS users 7 Click the Attach to E mail button An e mail message window appears with the file attached v Subject 1995 2000 2005 2010 rg v l Jai You cannot start scanning after the Quick Menu is displayed and before the Scan to E Q mail window is closed Close the Scan to E mail window before scanning the next document Do not move delete or rename scanned image in other applications after the Quick Menu is displayed and before the Scan to E mail window is closed 270 Actions for Mac OS users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning without using the Quick Me
219. mp white and saves the documents in their respective color modes If you want to scan and save color documents in gray or black amp white change the settings in the following procedure 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 59 The ScanSnap setup dialog box appears 2 In the Color mode drop down list in the Scanning tab select Gray or B amp W Scan snap Color Image Scanner C Use Quick Menu Profile Recommended Small File D E ligh Qua B A Standard E Application f lt Image quality EE Automatic resolution x Color mode Scanning side Hide OK Cancel Apply 187 Using the ScanSnap in Various Ways for Windows users 3 Click the OK button to close the ScanSnap setup dialog box 4 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 5 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning S starts automatically when a document is loaded 6 Press the Scan Stop button on the ScanSnap to finish scanning Image data is saved in gray or black amp white 188 Using the ScanSnap in Various Ways for Windows users E Scanning Color Documents in High Compression
220. mputer If Word is not installed in your computer text only results of converted documents to Word will be displayed in TextEdit If Excel is not installed in your computer you cannot view documents converted to Excel ABBYY FineReader for ScanSnap can be used with the following versions of Word and Excel Word 2008 2004 Excel 2008 2004 Do not use this function while you are working in Word or Excel In addition do not use Word or Excel while this function is being executed If you use either Word or Excel together with this function the conversion result is saved to a file but the conversion result may not be displayed even if the Open file after recognition checkbox is selected on the FineReader for ScanSnap Preferences window 283 Actions for Mac OS users About the OCR function of ABBYY FineReader for ScanSnap ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap This program can perform text recognition only for PDF files created by using the ScanSnap It cannot perform text recognition for files created using Adobe Acrobat or other applications The optical character recognition program has the following features Before performing text recognition check whether the documents you want to convert are suitable for conversion according to the following guidelines Application Suitable for conversion Not suitable for conversion Scan to Word Documents with simple
221. mputer system environment when you enable this setting in step 3 Scanned images of the following types of documents characters may not be recog nized correctly In that case better results in text recognition may be achieved by specifying a higher resolution in Image quality Documents including handwritten characters Documents with small characters scanned at a low resolution Skewed documents Documents written in languages other than the specified language Documents including texts written in italic characters Documents containing characters with superscripts subscripts and complicated mathematical expressions Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with many characters contacting underlines or borders It may take extra time to perform text recognition on the following documents Documents with complex layouts Documents with information other than text e g Text on a shaded background If the same character string is marked several times in the document the same keyword is added multiple times in the PDF file Total length of all the keywords can be up to 255 characters When you check keywords in Adobe Acrobat or Adobe Reader the added keywords may be displayed with a set of quotation marks
222. n Password for those PDF files If you do not want to set a document open password click the Yes button Anew message dialog box appears with the file attached I il mi B 7 UA EEE 22 22 2H 110 Actions for Windows users You cannot start scanning after the Quick Menu is displayed and before the Scan to E L mail dialog box is closed Close the Scan to E mail dialog box before scanning the next document Do not move delete or rename scanned image in other applications after the Quick Menu is displayed and before the Scan to E mail dialog box is closed 111 Actions for Windows users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 69 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 59 The ScanSnap setup dialog box appears 2 In the Application drop down list in the Application tab select Scan to E mail EA Color Image ee AE Cl Use Quick Menu Profile Recommended Small File High Quality Can Standard v Z5 Application Save Scanning J File option F Paper s Compression Select the application you woul
223. n ScanSnap Manager is running the pop up balloon appearing from the taskbar icon notifies you of the communication status of the ScanSnap When the ScanSnap is on ScanSnap is ready to scan Click here to disable this notification When the ScanSnap is off ScanSnap is disconnected Click here to disable this notification To disable notifications of the ScanSnap s communication status click the pop up balloon M and clear the Notify of the communication status check box in the ScanSnap Manager Preferences dialog box that appears 93 Configuring ScanSnap Manager for Windows users Receiving or hiding the ScanSnap s communication status notifi cations You can specify whether or not to receive notifications of the ScanSnap s communication status with a pop up balloon Configure the setting in the following procedure 1 Select Help gt Preferences from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 59 The ScanSnap Manager Preferences dialog box appears 2 In the Status Display tab either select or clear the Notify of the communication status check box ScanSnap Manager Preferences Automatic Linkage Status Display Auto Startup Notice of communication status Select whether to notify of the ScanSnap s communication status with a pop up balloon v Notify of the communication status Show scan progress status Select whet
224. n explains how to convert the scanned image into Word Excel PowerPoint files using ABBYY FineReader for ScanSnap bundled with the ScanSnap The following applications must be installed in your computer in order to perform text recogni tion ABBYY FineReader for ScanSnap bundled with the ScanSnap Word Excel PowerPoint Visual Basic for Applications of Office Shared Features installed at the same time when you perform a standard installation of Microsoft Office You cannot view the documents converted into Word Excel and PowerPoint files unless these applications are installed and you completed the user registration to use them Install these applications and complete the user registration to view the converted documents on your computer ABBYY FineReader for ScanSnap can be used with the following versions of Word Excel and PowerPoint Word 2010 2007 2003 2002 Excel 2010 2007 2003 2002 PowerPoint 2010 2007 2003 2002 Do not use this function while you are working in Word Excel or PowerPoint In addition do not use Word Excel or PowerPoint while this function is being executed Otherwise a mes sage such as Call is rejected by callee may appear and the conversion result may not be displayed 131 Actions for Windows users About the OCR function of ABBYY FineReader for ScanSnap GD ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap This application can perform text recognition only f
225. n in languages other than the specified language Documents including texts written in italic characters Documents containing characters with superscripts subscripts and complicated mathematical expressions Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with many characters contacting underlines or borders It may take extra time to perform text recognition on the following documents Documents with complex layouts Documents with information other than text e g Text on a shaded background 212 Using the ScanSnap in Various Ways for Windows users E Automatically Setting Keywords for PDF Files If the document is black amp white character strings e g page heading title can be set as keywords and used for a PDF file search Mark a character string to be set as a keyword with a water based highlight pen so that the character string is completely covered When you perform a scan the marked character strings are recognized and set as keywords for the PDF file Searchable PDF file Sets text as a keyword for the PDF file x gt x ScanSnap Keyword Xx ScanSnap Converts a character string in Image a marked section into text You can search for the file through
226. n the following procedure When you use the Quick Menu you cannot set passwords to scanned documents 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 59 The ScanSnap setup dialog box appears 2 In the File format drop down list in the File option tab select PDF pdf and then click the Option button zam Color Image rt a C Use Quick Menu Profile Recommended Small File jl High Quality 7 Standard v E5 Application Save Scanning n Paper Compression Select OCR E Set the marked text as a keyword for the PDF file First marked section All marked sections E Convert to Searchable PDF OCR options EJ Englist x Fi page All pages Hide OK Cancel Apply The PDF file format option dialog box appears 218 Using the ScanSnap in Various Ways for Windows users 3 Select the Set a password for PDF file check box 2 PDF file format option Split PDF pages Multipage PDF whole batch in one PDF Generate one PDF file per 1 page s _ Use afixed password oe cance tee To set a different password per scan Clear the Use a fixed password check box You can set a different password per scan r PDF file format option Split PDF pages Multipage PDF whole batch in one PDF
227. nSnap to finish scanning The Quick Menu appears 4 Click the Scan to Word Scan to Excel or Scan to PowerPoint R icon STan Snap 4 Page 1 1 d A a a eae es g Scan to ScanSnap Scan to Scan to Folder Scan to E mail Scan to Print Scan to Organizer CardMinder Rack2 Filer m a vje amp Scan to Evernote Scan to Evernote Scan to Google Scan to Word Scan to Excel Scan to Document Note Docs TM PowerPoint R g Scan to Scan to Picture SharePoint Folder Show Details Applications to Show Hide 135 Actions for Windows users tab of the ScanSnap setup dialog box scanned data cannot be converted into a Word D When you perform a scan with JPEG jpg selected for File format in the File option Excel or PowerPoint file You cannot start scanning when the Quick Menu is displayed Wait until the conversion is over to scan another document Do not move delete or rename the scanned image in other applications when the Quick Menu is displayed The following dialog box appears and image data conversion to Word Excel or PowerPoint files starts ABBYY FineReader for ScanSnap TM 4 1 Register your copy of ABBYY FineReader and receive the following benefits Free technical support Information about new versions of ABBYY products Register Now Reading images O image s processed 2 image s left a When the conversion is c
228. nd Portuguese can be selected Target pages Select First page to perform text recognition and set a keyword for the PDF file only for the first page and All pages for all pages 216 Using the ScanSnap in Various Ways for Windows users 4 Click the OK button to close the ScanSnap setup dialog box 5 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 6 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning S starts automatically when a document is loaded 7 Press the Scan Stop button on the ScanSnap to finish scanning Text recognition is performed on marked character strings and a PDF file is created with the keywords added It may take extra time to process text recognition depending on your computer system environment when you enable this setting in step 3 Scanned images of the following types of documents characters may not be recog nized correctly In that case better results in text recognition may be achieved by specifying a higher resolution in Image quality Documents including handwritten characters Documents with small characters scanned at a low resolution Skewed documents Documents written in languages other than the specified language Documents including texts written in italic characters Documents containing characters with supers
229. nd attach the scanned image file to an e mail message using or without using the Quick Menu refer to the following Using the Quick Menu gt page 106 Without Using the Quick Menu gt page 112 105 Actions for Windows users Using the Quick Menu To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 63 1 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 Up to ten files can be attached to an e mail message When you scan more than one document with the scan settings shown below multiple files are created Pay attention to the number of documents to scan File format JPEG jpg Generate one PDF file per n page s check box is selected 2 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning M starts automatically when a document is loaded 3 Press the Scan Stop button on the ScanSnap to finish scanning gt The Quick Menu appears 106 Actions for Windows users 4 Change settings for the Scan to E mail If you do not want to change any settings go to step 5 1 Move the mouse cursor to the amp mark on the Scan to E mail icon and then select the S
230. nevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with many characters contacting underlines or borders Documents of complex layouts as well as documents including unreadable characters It may take extra time to process text recognition for these documents When converting to Excel files if the recognition result exceeds 65 536 lines no more results are saved When converting to Excel files information about the layout of the entire document diagrams and length width of graphs and tables is not duplicated Only tables and character strings are reproduced Documents upside down or in landscape orientation cannot be recognized properly Select the Allow automatic image rotation checkbox page 334 or load documents face down in portrait orientation 285 Actions for Mac OS users You can change the settings applied during conversion to Word or Excel documents in the ABBYY FineReader for ScanSnap setup window Select the Applications gt ABBYY FineReader for ScanSnap gt FineReader for ScanSnap Preferences Then select FineReader for ScanSnap menu gt Preferences to display the following window General Scan to Searchable PDF Scan to Excel Scan to Word Recognition Languages select one or more E
231. ng text which is not yet recognized Note that text recognition will be performed on all pages including pages containing text on which text recognition has already been performed 311 Actions for Mac OS users Evernote for Mac starts up and the PDF file is saved to Evernote My Notebook 1 note D 0 a BE 0 R amp El a Sync Trunk Current Monthly Usage New Note iSight Note Delete All Notes Email View Search Viewing 1 note from My Notebook Save Reset NOTEBOOKS Notes by Date Created ad gt _08_10_19 45 01 TAGS ma Click to set URL Q Click to add tag 2 gt ATTRIBUTES Helvetica 12 mm Bl I U Ell HELE gaj Q SAVED SEARCHES Dl Trash 22 7 ACTIVITY DID YOU KNOW Ill A A Use Auto zoom The file in which the scanned image is saved remains in the folder specified for Image saving folder in the Save tab of the ScanSnap setup window even after the scanned image is saved to Evernote Delete this file if unnecessary 312 Actions for Mac OS users E Saving Handwritten Notes to Evernote This section explains how to save the scanned image as a JPEG file to Evernote When you save a JPEG file to Evernote text recognition is performed on all text including handwritten characters and the file becomes searchable in Evernote You first need to create a notebook in Evernote for Mac to save a file to Evernote Disa
232. nglish Abkhaz Adyghe Afrikaans Agul Albanian Altai Armenian Eastern Armenian Grabar It is not recommended to select more than 3 languages M Open file after recognition C Ask for file name before save C Delete scanned images after recognition C Quit ABBYY FineReader for ScanSnap after recognition For details about how to configure settings refer to the ABBYY FineReader for ScanSnap Help For details about the procedure to scan and convert the scanned image into Word Excel files using or without using the Quick Menu refer to the following Using the Quick Menu gt page 287 Without Using the Quick Menu gt page 289 286 Actions for Mac OS users Using the Quick Menu To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 228 1 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 2 Press the Scan Stop button on the ScanSnap to start scanning Itis recommended that you select Automatic resolution or Best for Image quality in M the Scanning tab of the ScanSnap setup window Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatically when a document is loaded 3 Press the Scan Stop button on t
233. ning Do not switch users during scanning Doing so will cancel scanning The ScanSnap Manager Image scanning and file saving dialog box appears B Scanning image Standard Application ScanSnap Organizer Image quality Automatic resolution Color mode Auto color detection Scanning side Simplex Scan File format PDF Compression rate 3 Paper size Automatic detection Other Skip blank page Rotation Saved O pages O sheets The ScanSnap Manager Image scanning and file saving dialog box then shows a new message indicating that the ScanSnap is ready for the next scan E Load the next document Scanning will start automatically kd To save the image and exit Click the Finish Scanning button or press the Stop button on the ScanSnap ul Saved 1 pages 1 sheets ii o Load another document in the ScanSnap when you want to scan multiple sheets Scanning M starts automatically when a document is loaded 71 How to Perform a Scan for Windows users 6 Press the Scan Stop button on the ScanSnap to finish scanning The application specified for the selected profile starts up You can also finish scanning by clicking the Finish Scanning button in the ScanSnap Manager Image scanning and file saving dialog box The Scan Stop button on the ScanSnap flashes in blue throughout the scan To select an application to link with S
234. nned image 243 Configuring ScanSnap Manager for Mac OS users Scanning tab Scanning Which image quality to scan with use color gray or black amp white enable or disable Setting for text only document Allow automatic blank page removal Correct skewed character strings automatically Allow automatic image rotation and Continue scanning after current scan is finished File option tab File format of the scanned image pdf jpg Whether to perform text recognition on a marked character string in the scanned image and add the character string as a keyword for the PDF file Whether to perform text recognition only on the character strings in the first marked section or all marked sections to be added as keywords and in which language to perform text recognition Whether to perform text recognition on character strings in the scanned image to convert the file to a searchable PDF file Whether to convert the first page only or all pages and in which language to perform text recognition Whether to create separate PDF files Whether to include all scanned images in a single PDF file or create PDF files each of which including a preset number of pages Paper tab Paper size of documents paper size selection Compression tab File size of the scanned image compression rate Scan settings vary depending on whether or not you use the Quick Menu For details about items that can be set refer to
235. nt Do not move delete or rename the scanned image in other applications after the Quick Menu is displayed and before the Print window is closed 279 Actions for Mac OS users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 233 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 224 The ScanSnap setup window appears 2 From the Application pop up menu in the Application tab select Scan to Print Scan snap Color Image Scanner C Use Quick Menu Profile Recommended Small File s High Quality Standard eH r N ae i A Application Lj Save ae Scanning File option _ Paper Ja Compression Select the application you would like to use 4 Application Setting 3 Add or Remove J ScanSnap Manager can also link with Scan to Print when you select M Scan to Print from the Profile pop up menu of the ScanSnap setup window Scan to Print from the Profile menu 280 Actions for Mac OS users 3 Change settings for the Scan to Print If you do not want to change any settings go to step 4 1 Click the Application Setting button
236. nt nsa aa aaa 383 AEK p Aa 384 ScanSnap Overview OC BPPQPOmOOW PIO This chapter explains about the features part names and functions system requirements and basic operations of the ScanSnap Features of the ScanSnap s s s aaaea cee 16 Parts and FUNCHUONS 1 0 esas nee ie Ke ae wh aa ee ote ee Baris e a eae te 19 System Requirements 0 00 c eee nents 21 Turning the ScanSnap ON OFF 20000 e eee eens 25 Documents for Scanning lt 5 ci Sd ee hese ah Snd aus A Brkeat Gora eee ys RBar ang nae 4 27 Flow to Load DocumentS isen hia wl oa see Oba EE A Mere Ue as OM ae EW eet 30 Scanning Operation Flow 0 0 0 eee eee 32 15 Features of the ScanSnap Features of the ScanSnap The main features of the ScanSnap are as follows Turn documents into digital data by just pressing the Scan Stop button By converting paper documents cluttering up your desk into PDF or JPEG files you can conveniently view edit manage and archive the documents in your computer Speedy scanning A4 or Letter size documents can be scanned at a speed of 7 5 seconds per page under the following conditions System requirements UED Intel Core 2 Duo 2 2 GHz or higher Windows 7 Windows Vista or Windows XP operating system Macos Intel Core 2 Duo 2 4 GHz or higher Mac OS X v10 6 Mac OS X v10 5 or Mac OS X v10 4 Scan setting When Image quality is set to Automatic resolution Color mode
237. nt inside the Carrier Sheet gt Place the top of the document against the top center of the Carrier Sheet lt Hint gt When you select Carrier Sheet Size 216 x 297 mm for Paper size the scanned image is saved in the size of a Carrier Sheet You can then crop the image to a desired size by using applications such as Adobe R Acrobat R Cancel Help 4 Click the OK button to close all open dialog boxes 5 Place the document inside the Carrier Sheet document against the top center of the Carrier Sheet Open the Carrier Sheet and place the top of the 203 Using the ScanSnap in Various Ways for Windows users 6 Insert the part with the black and white pattern straight into the feeding section of the ScanSnap with the scanning side of the document inside the Carrier Sheet facing up If you perform a scan using the Carrier Sheet with the Output guide output guide open a paper jam may occur and damage the documents Make sure to close the output guide when you perform a scan using the Carrier Sheet T Press the Scan Stop button on the ScanSnap to start scanning When scanning is completed the scanned image of the document inside the Carrier Sheet is displayed in the preview area ScanSnap Manager Image scanning and file saving A EA Load the next document Scanning will start automatically led To save the image and exit Click the Finish Scanning button or press t
238. nting save the image data to file first and then print it by using Preview Adobe Acrobat or Adobe Reader o Note that shadows around the edges of the document may appear as lines on the generated For details about the procedure to scan and print the scanned image using or without using the Quick Menu refer to the following Using the Quick Menu gt page 277 Without Using the Quick Menu gt page 280 276 Actions for Mac OS users Using the Quick Menu To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 228 1 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 2 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning M starts automatically when a document is loaded 3 Press the Scan Stop button on the ScanSnap to finish scanning The Quick Menu appears 4 Change settings for the Scan to Print If you do not want to change any settings go to step 5 1 Click Settings under the Scan to Print icon Click the icon of the application to interact with the ScanSnap gt The Scan to Print Options window appears 2 Change the settings For details about the Scan
239. nu refer to Without Using the Quick Menu page 233 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 224 The ScanSnap setup window appears 2 In the Application pop up menu in the Application tab select Scan to E mail Scan Snap Color Image Scanner C Use Quick Menu Profile Recommended 7 Small File High Quality Standard E L x s Application amp Save as Scanning 2 File option L Paper d Compression Select the application you would like to use Application Setting J Add or Remove 3 ScanSnap Manager can also link with Scan to E mail when you select M Scan to E mail from the Profile pop up menu of the ScanSnap setup window Scan to E mail from the Profile menu 271 Actions for Mac OS users 3 Change settings for the Scan to E mail If you do not want to change any settings go to step 4 1 Click the Application Setting button s Application E Save fi Scanning File option C Paper Js Compression Select the application you would like to use Application Scan to E mail HH Application Setting J Add or Remove 3 gt The Scan to E mail Options window appears 2 Change the settings For details about the Scan to E mail Options window refer to t
240. o Evernote Scan to Evernote Scan to Google Scan to Word Scan to Excel Scan to Document Note Docs TM PowerPoint R Scan to Scan to Picture SharePoint Folder G Show Details Applications to Show Hide The ScanSnap gt Rack2 dialog box appears 156 Actions for Windows users 2 Change the settings In this dialog box specify the destination to save the scanned image For details about the ScanSnap gt Rack2 dialog box refer to Rack2 Filer Help Click the Help button in the ScanSnap gt Rack2 dialog box to display Rack2 Filer Help r ScanSnap data save location when Rack2 Viewer or WorkArea is not open I Request confirmation each time Binder currently selected in the Rack2 Filer window or binder selection dialog if no binder is selected C Binder selection dialog for individual assignment every time Cancel Her 3 Click the OK button to close the ScanSnap gt Rack2 dialog box 5 Click the Scan to Rack2 Filer icon Scan snap Page 1 1 Scan to ScanSnap Scan to Scan to Folder Scan to E mail Scan to Print Scan to Organizer CardMinder Rack2 Filer T a amp amp Scan to Evernote Scan to Evernote Scan to Google Scan to Word Scan to Excel Scan to Document Note Docs TM PowerPoint R Scan to Scan to Picture SharePoint Folder Show Details Applications to Show Hide 157 Actions for Windows users tab of
241. o display the Quick Menu refer to Using the Quick Menu page 63 STan Snap Page 1 1 4 aA a Aag Scan to ScanSnap Scan to Scan to Folder Scan to E mail Scan to Print Scan to Organizer CardMinder Rack2 Filer a 8 vg Scan to Evernote Scan to Evernote Scan to Google Scan to Word Scan to Excel Scan to Document Note Docs TM PowerPoint R Scan to Scan to Picture SharePoint Folder Y Show Details Applications to Show Hide gt The Applications to Show Hide dialog box appears 15 Configuring ScanSnap Manager for Windows users 2 Specify which applications to display in the Quick Menu Showing or Hiding Application Icons The icons of the applications listed under Show are displayed in the Quick Menu When you select an application in Show and click the Remove button the application is moved to Hide Likewise when you select an application in Hide and click the Add button the application is moved to Show To display all the applications in the Quick Menu click the Restore Default button Applications to Show Hide Saj Hide Ek Scan to Excel Scan to ScanSnap Organizer Eh Scan to PowerPoint R Dl Scan to CardMinder Scan to SharePoint Scan to Folder 2 Scan to Picture Folder 1 Scan to E mail Scan to Print U A Scan to Evernote Document E 4 Scan to Rack2 Filer Scan to Evernote Note amp Scan to Google Docs TM Ek Scan to Word lt lt Remove D
242. oes not start up after the saving has completed To check the saved PDF file M start a web browser and log in to Google Docs 182 Actions for Windows users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 69 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 59 The ScanSnap setup dialog box appears 2 In the Application drop down list in the Application tab select Scan to Google Docs TM Scan snap Color Image Scanner Use Quick Menu Profile Recommended Small File High Quality A Standard E Application ja Save S8 Scanning File option F Paper f Compression Selectthe application you would like to use Application Settings Add or Remove Hide a OK Cancel Apply ScanSnap Manager can also link with Scan to Google Docs TM when you select M Scan to Google Docs TM from the Profile drop down list of the ScanSnap setup dia log box Scan to Google Docs TM from the Left Click Menu 183 Actions for Windows users 3 Change settings for the Scan to Google Docs TM If you do not want to change any settings go to s
243. older in which scanned image is saved File name used for saving the scanned image Scanning tab Scanning Which image quality to scan with use color gray or black amp white enable or disable Setting for text only document Allow automatic blank page removal Correct skewed character strings automatically Allow automatic image rotation and Continue scanning after current scan is finished 79 Configuring ScanSnap Manager for Windows users File option tab File format of the scanned image pdf jpg Whether to perform text recognition on a marked character string in the scanned image and add the character string as a keyword for the PDF file Whether to perform text recognition only on the character strings in the first marked section or all marked sections to be added as keywords and in which language to perform text recognition Whether to perform text recognition on character strings in the scanned image to convert the file to a searchable PDF file Whether to convert the first page only or all pages and in which language to perform text recognition Whether to create separate PDF files Whether to include all scanned images in a single PDF file or create PDF files each of which including a preset number of pages Whether to password protect the created PDF files Whether to set the same password for all PDF files or set a different password per scan Paper tab Paper size of documents
244. olor Image Scanner Color Image Scanner Use Quick Menu Profile C Use Quick Menu Profile Recommended Small File High Quality Standard re Recommended Small File High Quality Standard Z E C Detail Application E Save Scanning L Fileopton E Paper Us Compression Specify the scanning mode and options you would like to use Image quality Ej Automatic resolution Color mode Fj Auto color detection Scanning side Simplex Scan Single sided F Continue scanning after current scan is finished Option Hide Apply The ScanSnap setup window retains the display status from the last time the ScanSnap A was used For example if it was closed in detail view mode the window is displayed in detail view mode next time you open it 3 Set the scan settings in each tab s Application E Scanning L File option L Paper d Compression Specify the scanning mode and options you would like to use Image quality S Automatic resolution Color mode J Auto color detection Scanning side Simplex Scan Single sided m Continue scanning after current scan is finished Option The following items can be configured in each tab For details refer to the ScanSnap Manager Help Application tab Application to be used with the ScanSnap Save tab Folder in which scanned image is saved File name used for saving the sca
245. ommended Small File High Quality Standard BA j sA Application Save fi Scanning CP Paper js Compression Specify the file options you would like to use File format Gj PDF pdf E PEG is available only when Color or Gray is selected at Color mode Select OCR C Set the marked text as a keyword for the PDF file First marked section All marked sections C Convert to Searchable PDF OCR options English First page All pages Option The PDF file format option window appears 347 Using the ScanSnap in Various Ways for Mac OS users 3 Select Generate one PDF file per n page s and enter the number of pages to split One PDF is created every time the number of pages specified here has been saved PDF file format option PDF File Option O Multipage PDF whole batch in one PDF Generate one PDF file per 1 8 page s Cancel _ Cox 4 Click the OK button to close the PDF file format option window 5 Click the Apply button in the ScanSnap setup window 6 Click the 4 button in the upper left corner to close the ScanSnap setup window T Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 8 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning M starts automatically
246. ompleted Word Excel or PowerPoint starts up and the conversion result is displayed In a computer environment where Word Excel or PowerPoint is not installed the scanned M image is saved in one of the following formats when the conversion is completed Scan to Word RTF format rtf Scan to Excel XLS format xls Scan to PowerPoint PPT format ppt 136 Actions for Windows users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 69 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 59 The ScanSnap setup dialog box appears 2 In the Application drop down list in the Application tab select ABBYY Scan to Word ABBYY Scan to Excel or ABBYY Scan to PowerPoint R Scan snap Color Image Scanner Cl Use Quick Menu Profile P Recommended High Quality fal Standard Ee Application Y Save 8 Scanning a File option F Paper s Compression Selectthe application you would like to use Application E ABBYY Scan to Word Add or Remove Hide Cancel It is recommended to select Automatic resolution or Best for Image quality in the Scanning tab
247. or PDF files created by using the ScanSnap It cannot perform text recognition for PDF files created using Adobe Acrobat or other applica tions The optical character recognition program has the following features Before performing text recognition check whether the documents you want to convert are suitable for conversion according to the following guidelines Application Suitable for conversion Not suitable for conversion Scan to Word Documents with simple layouts Documents with complex layouts containing consisting of single or double a mixture of diagrams tables and text e g columns brochures magazines and newspapers TLIO p ee N Scan to Excel Documents containing simple Documents containing tables with no cells merged tables witrh no solid border lines tables with complicated cell formats complex tables containing sub tables diagrams graphs photos and or vertical text Note that documents containing diagrams graphs or vertical text will not be repro duced Excel Document Scan to Documents containing text and Documents with complex layouts PowerPoint R simple diagrams tables on a containing text mixed with diagrams or white or light monocolor back illustrations ground Documents containing photographs or patterns set as the background Documents with light colored text on a deep colored backg
248. or Windows users Using the Quick Menu To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 63 1 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 2 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning M starts automatically when a document is loaded 3 Press the Scan Stop button on the ScanSnap to finish scanning The Quick Menu appears 4 Click the Scan to Folder icon Scan snap 4 Page 1 1 A alala a Scan to ScanSnap Scan to Scan to Folder Scan to E mail Scan to Print Scan to Organizer CardMinder Rack2 Filer Scan to Evernote Scan to Evernote Scan to Google Scan to Word Scan to Excel Scan to Document Note Docs TM PowerPoint R Scan to Scan to Picture SharePoint Folder Show Details Applications to Show Hide The Scan to Folder dialog box appears 99 Actions for Windows users 5 Check the scanned image in the preview area In the Scan to Folder dialog box you can change files names destination folders and specify whether to state a path to a destination folder in an e mail message to notify others For details about the Scan
249. or details about the Right Click Menu refer to Right Click Menu page 59 The ScanSnap setup dialog box appears 2 Clear the Use Quick Menu check box e Scan snap Color Image Scanner Use Quick Menu Profile Recommended Small File High Qualit Standard x Cancel Aep 69 How to Perform a Scan for Windows users 3 Select a profile Select a profile from either of the following Profile drop down list Scan snap Color Image Scanner C Use Quick Menu Profile in Recommended SmallFile High Quality Standard Cancel Aeey Left Click menu v M 1 Standard D CardMinder A Searchable PDF OCRs during scan Fe Scan to Folder Fg Scan to E mail ey Scan to Print Eh ABBYY Scan to Word Eas Scan to Excel Keay ase Scan to PowerPoint R La Rack2 Filer E Scan to Evernote Note S Scan to Evernote Document Kes Scan to Google Docs TM 4 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 70 How to Perform a Scan for Windows users 5 Press the Scan Stop button on the ScanSnap to start scanning You can also start scanning from the Right Click Menu M For more details refer to Right Click Menu page 59 Do not connect and disconnect the ScanSnap and other USB devices during scanning 0 Do not close the feed guide during scan
250. orm a scan For details about how to add a profile refer to Profile Management page 81 128 Actions for Windows users 3 Change settings for the Scan to Picture Folder If you do not want to change any settings go to step 4 1 Click the Application Settings button 3 Save Scanning File option E2 Paper s Compression Selectthe application you would like to use Application 23 Scan to Picture Folder gt Application Settings Add or Remove Hide OK Cancel Apply The Scan to Picture Folder Options dialog box appears 2 Change the settings For details about the Scan to Picture Folder Options dialog box refer to the ScanSnap Manager Help _ Scan to Picture Folder Options fs E Save scanned images to file Show preview Cancel Help 3 Click the OK button to close the Scan to Picture Folder Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box 5 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 6 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning M starts automatically when a document is loaded 129 Actions for Windows users T Press the Scan Stop button on t
251. ose the Scan to Evernote Document Options window 4 Click the Apply button 5 Click the 9 button in the upper left corner to close the ScanSnap setup window 6 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 310 Actions for Mac OS users T Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets v Scanning starts automatically when a document is loaded 8 Press the Scan Stop button on the ScanSnap to finish scanning When you perform a scan with JPEG jpg selected for File format in the File option tab of the ScanSnap setup window a PDF file is created from the JPEG file A separate PDF file is created for each JPEG file The following window is displayed when the PDF file is being created Scan to Evernote Document Creating PDF file from image data Ms gt If the Convert to Searchable PDF checkbox is selected in step 3 text recognition is performed according to the OCR options settings in the Scan to Evernote Options window The following window is displayed during text recognition AOO Scan to Evernote Document Searchable PDF Maker Processing text recognition Target file pdf Processing status Processing 1 1 page Cancel Text recognition will be performed if there are any pages containi
252. otate scanned images to their correct orientations change the settings in the following procedure Since this option determines the document s page orientation based on the character strings printed on the document the following types of documents may be rotated to the wrong orientation In that case clear the Allow automatic image rotation check box Documents with many extremely large or small characters Documents on which pitches between lines or characters are extremely narrow or characters are overlapped Documents with many characters contacting underlines or borders Documents with many photographs or figures and few characters Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with characters printed in various directions such as drawings Documents written using only capital letters Documents including handwritten characters Skewed documents Documents written in an unsupported language language other than Japanese English French German ltalian Spanish Chinese simplified Chinese traditional Korean Russian Portuguese Documents with complex layouts Documents with a large amount of image noise Documents with faint characters Documents with faded characters 1 Select Scan
253. ote Scan to Microsoft SharePoint Browse DYD Contents When you have a problem with installation refer to Troubleshooting Cinstallation from Manuals Contact Us Trial Software X Exit H gt The Install Products dialog box appears 38 Installing in Windows 4 Click the ScanSnap button Ud Install Products Shes ScanSnap Scan sna Color image Scanner S77 CICS Evernote Scan to Microsoft SharePoint ba Setup Menu The ScanSnap dialog box appears displaying the Welcome to the InstallShield Wizard for ScanSnap screen 5 Click the Next button gt The Select Features screen appears 6 Confirm that all check boxes are selected and click the Next button ScanSnap Select Features Select the options you want to install Select the features you want to install and deselect the features you do not want to install ScanSnap Manager 7 MB V ScanSnap Organizer MB i CardMinder MB V ABBYY FineReader for ScanSnap MB Clear Al lt Back n Cancel Note that you must install ScanSnap Manager Also it is recommended to install all software in order to utilize the features of the ScanSnap The software will not be installed unless the check box is selected 39 Installing in Windows The Choose Destination Location screen appears 7 Confirm the destination folder and then
254. ou want to scan multiple business M cards Scanning starts automatically when a business card is loaded 6 Press the Scan Stop button on the ScanSnap to finish scanning CardMinder starts up 144 Actions for Windows users T Check the scanned card image and the text recognition result Search cards Enter the search string wel ABCD LIMITED Howard Brown Project Manager Software Research 1234 Funciton Avenue San Rose CA987654 1111 Telephone 000 000 0000 FAX 000 111 2222 E mail hbrown abed com For details about the functions of CardMinder and how to use it refer to CardMinder M User s Guide and CardMinder Help 145 Actions for Windows users WE Saving Data in SharePoint This section explains how to save the scanned image in SharePoint or Office Live To save a large file to SharePoint or Office Live you may need to have the system adminis trator change the SharePoint or Office Live setting When you start up Scan to Microsoft SharePoint for the first time you need to register a SharePoint site Once you register the SharePoint site ScanSnap Manager automatically connects to that site from the next startup For more details refer to the Scan to Microsoft SharePoint User Guide For details about the procedure to scan and save the scanned image in SharePoint Office Live using or without using the Quick Menu refer to the following Using the Quick Menu gt pag
255. own Restore Default OK Cancel Help Display Order of Applications Application icons are displayed in the Quick Menu in the same order as they are listed in Show You can change the display order of an application by selecting an application in Show and clicking either the Up or Down button To restore the default display order of the applications displayed in the Quick Menu click the Restore Default button Applications to Show Hide neon Hide Ek Scan to Excel Eh Scan to PowerPoint R Scan to SharePoint Scan to Picture Folder Show M Scan to ScanSnap Organizer Dl Scan to CardMinder Scan to Folder 1 Scan to E mail amp Scan to Print A Scan to Evernote Document 4 Scan to Rack2 Filer A Scan to Evernote Note amp Scan to Google Docs TM Ek Scan to Word lt lt Remove Restore Default OK Cancel Help 76 Configuring ScanSnap Manager for Windows users The applications are displayed in the order shown below in the Quick Menu and in Show of the Applications to Show Hide dialog box Applications to Show Hide Scan to Picture Folder Restore Default Z Scan to E m OK Scan to Print Cancel Help Applications to Show Hide 3 Click the OK button to close the Applications to Hide Show dialog box The applications to be displayed in the Quick
256. ox Scanned image can be printed For details about how to continue the process after you select this item refer to Using the ScanSnap as a Copy Machine page 117 Scan to Rack2 Filer 3 Scanned image is saved as a PDF file in a Rack2 Filer binder For details about how to continue the process after you select this item refer to Saving to Rack2 Filer page 155 Scan to Evernote Scanned image is saved as a PDF file in Evernote Document 4 For details about how to continue the process after you select this item refer to Saving Documents to Evernote page 162 Scan to Evernote Note Scanned image is saved as a JPEG file in Evernote 4 For details about how to continue the process after you select this item refer to Saving Handwritten Notes to Evernote page 171 Scan to Google Docs TM Scanned image is saved as a PDF file in Google Docs 5 For details about how to continue the process after you select this item refer to Saving Documents to Google Docs page 178 Scan to Word 6 Text recognition is performed on the scanned image which is then converted to a Word file For details about how to continue the process after you select this item refer to Converting into Word Excel PowerPoint Documents page 131 Scan to Excel 6 Text recognition is performed on the scanned image which is then converted to an Excel file For details about how to continue the process after you select this it
257. ox appears 2 From the File format drop down list in the File option tab select PDF pdf Scan snap Color Image Scanner Use Quick Menu Profile Recommended Small File B n High Quality Standard SelectOCR E Set the marked text as a keyword for the PDF file First marked section All marked sections E Convert to Searchable PDF OCR options EJ English v g First page Hide OK Cance Appy It is recommended that you select Better or Best for Image quality in the Scanning tab M of the ScanSnap setup dialog box 210 Using the ScanSnap in Various Ways for Windows users 3 Select the Convert to Searchable PDF check box The following message appears ScanSnap Manager Ci It may take extra time for processing text recognition Click the OK button to close the dialog box E Application Save Scanning a File option les Paper Compression Specify the file options you would like to use File format Gj PDF paf gt JPEG is available only when Color or Gray is selected at Color mode Select OCR E Set the marked text as a keyword for the PDF file st marked section All marked sections Convert to Searchable PDF OCR options Language GO English x Target pages First page All pages Hide OK Cancel Apply
258. p Color image Scanner Use Quick Menu Recommended _ Small File 7 High Quality 4 Customize Apply Profile Button Profile Button Description Recommended button Settings are Automatic resolution for Image quality in the Scanning tab in the ScanSnap setup window and default for other settings It is recommended that you select this button when you want to scan documents in optimum quality suitable for the paper size of the document Small File button Settings are Normal Color Gray 150 dpi B amp W 300 dpi for Image quality in the Scanning tab in the ScanSnap setup window and default for other settings It is recommended that you select this button when you want to reduce the file size 228 How to Perform a Scan for Mac OS users Profile Button Description High Quality button Settings are Best Color Gray 300 dpi B amp W 600 dpi for Image quality in the Scanning tab in the ScanSnap setup window and default for other settings It is recommended that you select this button when you want to scan documents in high quality Customize button Default settings are the same as the Recommended settings Settings can be changed depending on your scanning purpose The Recommended button is selected in default v For details about the default settings when using the Quick Menu refer to the ScanSnap Manager Help You
259. p Manager Image scanning and file saving window shows a new message indicating that the ScanSnap is ready for the next scan BOO ScanSnap Manager Image scanning and file saving Ce Load the next document Scanning will start automatically P D P D kd To save the image and exit A Click the Finish Scanning button or press the Stop button on the ScanSnap Saved lpages 1 sheets llul 4 Finish Scanning 3 Load another document in the ScanSnap when you want to scan multiple sheets Scanning M starts automatically when a document is loaded 8 Press the Scan Stop button on the ScanSnap to finish scanning gt The Quick Menu appears You can also finish scanning by clicking the Finish Scanning button in the ScanSnap vi Manager Image scanning and file saving window The Scan Stop button on the ScanSnap flashes in blue throughout the scan 230 How to Perform a Scan for Mac OS users 9 In the Quick Menu click the icon of the application to link with ScanSnap Manager To specify which applications to display hide in the Quick Menu or change the display order of the applications refer to Quick Menu Settings page 239 To select an application to link with ScanSnap Manager before scanning refer to Without Using the Quick Menu page 233 Application Description Scan to Folder Displays the Scan to Folder window Indicates the dest
260. pamphlets into digital data and save them Save scanned images of catalogs and pamphlets directly into your pictures folder Quote text from your paper documents when you do not want to type it Have the scanned image text recognized and converted into a Word Excel or PowerPoint document File and organize a large number of business cards Store and manage business cards in CardMinder Share the scanned document files through linkage with SharePoint Save the scanned image in SharePoint and Office Live e Convert your paper documents into digital data to conveniently organize them Save the scanned image directly in Rack2 Filer to manage and organize it Manage scanned documents through linkage with Evernote Save PDF files in Evernote and access them easily anytime anywhere Manage handwritten notes through linkage with Evernote Save JPEG files in Evernote and access them easily anytime anywhere Manage scanned documents through linkage with Google Docs Save PDF files in Google Docs and access them easily anytime anywhere The following are explanations on how to use Actions 97 Actions for Windows users E Saving Data in a Specified Folder This section explains how to save the scanned image file in a specified folder You can save the scanned image file in a shared folder on the network and share it with others In addition you can inform others of the destination folder path by an e mail message automatic
261. paper size selection Compression tab File size of the scanned image compression rate For details about items that can be set refer to Setting Items With Without the Quick Menu page 376 Q Scan settings vary depending on whether you use the Quick Menu or not 4 Click the OK or Apply button When you use the Quick Menu scan settings for the Customize button are changed When you do not use the Quick Menu scan settings for the currently selected profile are changed If you press the Scan Stop button on the ScanSnap while the ScanSnap setup dialog box is displayed the ScanSnap setup dialog box closes and scanning starts Scan setting changes made up to this point are saved and documents are scanned by these settings Note that when other dialog boxes are open scanning does not start even if you press the Scan Stop button on the ScanSnap unless open dialog boxes are closed 80 Configuring ScanSnap Manager for Windows users E Profile Management You can manage up to 20 profiles You can select a profile in the Profile drop down list in the ScanSnap setup dialog box or from the Left Click Menu Profile drop down list p Scan snap Color Image Scanner C Use Quick Menu Recommended Cance Left Click Menu v ry Standard D CardMinder Searchable PDF OCRs during scan ad Scan to Folder FG Scan to E mail k
262. plains about the features the names and functions of the parts system requirements and basic operations of the ScanSnap Installing the Software This chapter explains about the software bundled with the ScanSnap and how to install them Using the ScanSnap for Windows Users Using the ScanSnap for Mac OS Users This chapter explains how to perform a scan change or save scan settings add change or delete profiles as well as other various scanner functions Troubleshooting This chapter provides references for resolving troubles such as removing jammed documents Daily Care This chapter explains about the cleaning materials and how to clean the ScanSnap Appendix This appendix explains how to update ScanSnap Manager how to uninstall the software about settings that differ by the scanning method how to purchase clean the Carrier Sheet and the ScanSnap installation specifications Read this manual in order starting from ScanSnap Overview through Using the ScanSnap for a better understanding of ScanSnap operations Introduction Symbols Used in This Manual The following indications are used in this manual to obviate any chance of accident or damage to you and people near you and your property Warning labels indicate the warning level and statements The symbols indicating warning levels and their meanings are as follows Indication Description This indication alerts operators to an operation that if not warnine
263. ple 2 Boodiexample does not cover the entire section unevenly colored ScanSnap ScanSnap ScanSnap Do not mark more than ten sections per page It is recommended that you use a blue or a green highlight pen for marking When you use colors such as pink or yellow for marking the marked sections may not be recognized as keywords Use a blue highlight pen for documents with dark background colors such as newspapers Marked sections may not be detected when a color other than blue is used For the following document types marked sections cannot be recognized and set as keywords Color documents such as catalogues or pamphlets Documents in which two or more colors are used for marking Documents containing colors other than for marking pens other than highlight pens are used or the document is stained Documents with too many marked sections on a single page The following types of marked character strings cannot be set as keywords The size of marked section is outside the supported range The marking is irregular e g skewed Multiple marked sections are too close to each other The color of the highlight pen is too pale or the color has faded ScanSnap When you mark more than one character string make sure to leave a gap of at least 5 mm between the marked sections Marked sections that are too close to each other may be detected as one marked section In the following case charact
264. pply ScanSnap Manager can also link with Scan to Google Docs TM when you select M Scan to Google Docs TM from the Profile pop up menu of the ScanSnap setup window Scan to Google Docs TM from the Profile menu 324 Actions for Mac OS users 3 Change settings for the Scan to Google Docs TM If you do not want to change any settings go to step 4 1 Click the Application Settings button s Application Save Ls Compression fi Scanning File option E Paper Select the application you would like to use Application oS Scan to Google Docs TM 2 Application Settings J Add or Remove Apply The Scan to Google Docs TM Options window appears 2 Change the settings For details about the Scan to Google Docs TM Options window refer to the ScanSnap Manager Help BOD Scan to Google Docs TM Options Google Account Password m Convert to Searchable PDF OCR options Language EJ English a Target pages Q First page All pages _ Save scanned image C D If the computer is shared with other users do not enter your information in Email and Password in this window Otherwise other users will be able to log into Google Docs automatically 3 Click the OK button to close the Scan to Google Docs TM Options window 4 Click the Apply
265. preview area In the Scan to Print dialog box you can specify the printer to be used the number of copies and size of the scanned image to be printed and whether to save the scanned image in the folder specified for Image saving folder For details about the Scan to Print dialog box refer to the ScanSnap Manager Help Scan to Print Preview 7 Click the Print button Find printer Name Print options Copies 15 Same size Scaling down Same size V Allow automatic rotation V Center the image and print V Keep data used for printing as files E Do not show this dialog again The scanned image is printed You cannot start scanning after the Quick Menu is displayed and before the Scan to Print dialog box is closed Close the Scan to Print dialog box before scanning the next document Do not move delete or rename the scanned image in other applications after the Quick Menu is displayed and before the Scan to Print dialog box is closed 120 Actions for Windows users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 69 1 Select Scan Button Settings from the Right Click Menu For details about the Right Clic
266. r Preferences dialog box appears 2 Inthe Auto Startup tab select the Start up ScanSnap Manager when you log on check box In Windows 7 the ScanSnap Manager icon is displayed in the menu which appears when you click B on the taskbar For details about how to display the ScanSnap Manager icon on the taskbar refer to ScanSnap Manager Icon and Operations page 58 2 Open the feed guide of the ScanSnap to turn the power on Feed guide The ScanSnap Manager icon changes from 5 to 9 There may be a slight delay before the ScanSnap Manager icon changes to depending M on your computer s performance operating environment and load such as when multiple programs are running at the same time 61 How to Perform a Scan for Windows users There are two ways to perform scanning either with the Quick Menu or without using the Quick Menu For details refer to the following Using the Quick Menu gt page 63 Without Using the Quick Menu gt page 69 62 How to Perform a Scan for Windows users E Using the Quick Menu The following explains the procedure for scanning by using the Quick Menu 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 59 The ScanSnap setup dialog box appears 2 Select the Use Quick Menu check box Wv Use Quick Menu Detail v Scan snap Color Image
267. r current scan is finished Coren OK f Cance Apply gt The Scanning mode option dialog box appears 3 Select the Correct skewed character strings automatically check box Brightness Black and White scanning only Light 1 5 Dark et sl Lele eal Normal 7 Setting for text only document Allow automatic blank page removal Correct skewed character strings automatically M Allow automatic image rotation Kk cn C hep 4 Click the OK button to close all open dialog boxes 5 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 192 Using the ScanSnap in Various Ways for Windows users 6 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning M starts automatically when a document is loaded 7 Press the Scan Stop button on the ScanSnap to finish scanning Image data is saved with skewed character strings corrected 193 Using the ScanSnap in Various Ways for Windows users E Correcting the Orientation of Scanned Images In an office environment it is often the case that a single batch contains same size documents of different page orientations The ScanSnap is able to automatically rotate each scanned image to its correct orientation for such document batches To r
268. r strings automatically check box is disabled o In the Scanning mode option dialog box Scanning tab gt Option button in the ScanSnap 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 59 The ScanSnap setup dialog box appears 2 In the Paper tab select Automatic detection in Paper size and then click the Carrier Sheet Settings button Scan snap Color Image Scanner C Use Quick Menu Recommended Small File High Quality al Carrier Sheet Settings OK Cancel Apply gt The Carrier Sheet Settings dialog box appears 202 Using the ScanSnap in Various Ways for Windows users 3 Select two separate images front and back in Save as For details about the Carrier Sheet settings refer to the ScanSnap Manager Help Save as l two separate images front and back X Paper size Automatic detection x Use this setting to scan documents that are difficult to scan as they are such as the following Documents that can easily get damaged such as photographs Non standard size documents such as newspaper clippings Documents that often cause paper jams lt How to configure the scan setting gt Select Automatic detection for Paper size in the Paper tab lt How to place a docume
269. rag an application to change its order To restore the default display order of the applications displayed in the Quick Menu click the Restore Default button Applications to Show Hide Select the checkbox to display the application in the Quick Menu Drag the application to change its order m B Scan to Folder Scan to E mail Mw Scan to Print m scan to Evernote Document m 9 Scan to Evernote Note m Scan to Google Docs TM M re Scan to Word m eh Scan to Excel M Pay Cardiris M iPhoto Restore Default _ Cancel a 240 Configuring ScanSnap Manager for Mac OS users The applications are displayed in the order shown below in the Quick Menu and in the Applications to Show Hide window Applications to Show Hide Select the checkbox to display the application in the Quick Menu Drag the application to change its order i B Scan to Folder Scan t E mail M amp Scan tdPrint i Scan tq Evernote Document i H Scan tdEvernote Note M roa Scan td Google Docs TM m E iPhoto Click the icon of the application to interact with the ScanSnap 0 Restore Default Cance E O 3 Click the OK button to close the Applications to Hide Show window The applications to be displayed in the Quick Menu and their display order are set 241 Configuring ScanSnap Manager for Mac OS users E How to Configure Scan Settings You can configure scan set
270. rchable by the title character string 3 How to Use ScanSnap n of ScanSnap Thee chapter describes bas When multiple marked sections exist in line the marked character string closest to the top of the document is set as a keyword Example In the following case the character string in marked section B which is higher than marked section A is set as a keyword Marked section A Marked section B co p Language Select the language English French German Italian Spanish Russian and Portuguese can be selected Target pages Select First page to perform text recognition and set a keyword for the PDF file only for the first page and All pages for all pages 355 Using the ScanSnap in Various Ways for Mac OS users 4 Click the Apply button 5 Click the button in the upper left corner to close the ScanSnap setup window 6 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 T Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatically when a document is loaded 8 Press the Scan Stop button on the ScanSnap to finish scanning Text recognition is performed on marked character strings and a PDF file is created with the keywords added It may take extra time to process text recognition depending on your co
271. ront side facing ow iy up LF Scanning will start automatically yy 6 If there is an image on the back side turn over the document and load it in the ScanSnap Scanning will start automatically z 5 5 x 7 7 When all documents are scanned either click the Finish Scanning button or press the Stop button on the ScanSnap lt Back Next gt Cancel The InstallShield Wizard Complete screen appears 12 click the Finish button 13 Remove the Setup DVD ROM from the DVD ROM drive If the installation is not successfully completed select Manuals gt Troubleshooting installation in the ScanSnap Setup dialog box and refer to Troubleshooting installation 41 Installing in Windows E Evernote for Windows Install Evernote for Windows in the following procedure 1 Turn on the computer and log on as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive The ScanSnap Setup dialog box appears If the ScanSnap Setup dialog box does not appear double click ScanSnap exe in the M Setup DVD ROM via Windows Explorer 3 Click the Install Products button Stan snap Color nage Scanner Color image Scanner 7 OCICS Readme Welcome to the ScanSnap Setup Thank you for choosing the ScanSnap Install Products The following software can be installed ScanSnap Manager ScanSnap Organizer CardMinder Manuals ABBYY FineR
272. round 132 Actions for Windows users recommended that you check the conversion result in Word Excel or PowerPoint and edit the data if necessary Character font and size Character and line spacing Underlined bold and italic characters Superscript subscript The following types of documents characters may not be recognized correctly Better results in text recognition may be achieved by changing the color mode or increasing the resolution Documents including handwritten characters Documents containing small characters smaller than 10 points Skewed documents Documents written in languages other than the specified language Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with many characters contacting underlines or borders Documents with a complex layout and documents with image noise It may take extra time to process text recognition for these documents The following message appears when you convert a long page document into a Word file and the conversion result may be divided into more than one page T The following parameters may not be reproduced as they are in the original document It is e ABBYY FineReader for Sc
273. rrier Sheet 1 Fold the document in half so that the sides to be scanned are facing out Fold it tightly and smooth out any creases 198 Using the ScanSnap in Various Ways for Windows users 2 Open the Carrier Sheet and place the document inside Align the fold line with the right edge of the Carrier Sheet so that the document fits in the upper right hand corner of the Carrier Sheet Note that the front side of the Carrier Sheet has a thick vertical line in M the upper right hand corner 6 Insert the part with the black and white pattern straight into the feeding section of the ScanSnap with the front side of the Carrier Sheet facing up If you perform a scan using the Carrier Sheet with the output guide open a paper jam may occur and damage the documents Make sure to close the output guide when you perform a scan using the Carrier Sheet 199 Using the ScanSnap in Various Ways for Windows users T Press the Scan Stop button on the ScanSnap to start scanning Scanning starts and the ScanSnap Manager Image scanning and file saving dialog box appears When the front side of the Carrier Sheet is scanned the image data is displayed in the preview area sac Turn over the Carrier Sheet and load it in the feed guide Scanning will start automatically to save the image as a double page spread To cancel Click the Stop button or press the Stop button on the ScanSnap Save
274. s 0066 218 Using the ScanSnap for Mac OS Users cccceseeeeeeeeeeees 222 ScanSnap Manager Icon and Operations seeeeeeeeeeeeeeeeeees 223 E ScanSnap Manager Menu scsesceessseesseeeeeeeeceeeeceeeceeeeeteeeeeeeeets 224 E Profile Menu zens erien sn telz bands ae E Eee E Sebi e a ei 226 How to Perform a Scan ec csiscceccccsinnsxnccedossdsdeswsinnntidachieabbatssnptanctaateads 227 E Pr paration oiae cine achat ene a 227 E Using the Quick MenU eeeeeeesssssssssssrserrrrrrrrrrrrresssssssssssrrrrrrrernrnne 228 E Without Using the Quick Menu e sesessessseeesererrrrreseressesesrreererrrrrrnee 233 E Stopping the SCAN sess seeecass cca ueccapreazteeas dandsssagancds cuarisrsaaaiastaan toca aaten 237 E Finishing ScanSnap Operation ccceeeeeeeeeeeeeeeeeeeeeeeeesseeeeees 238 Configuring ScanSnap Manager ccccccsseeeeeeeeeeeeeeeeeeeeeeeneeeeeees 239 E Quick Menu Settings 5 052 Aneto fies ln cele Se las aie ata auets 239 E How to Configure Scan Settings cc eeeeceeeeeeeeeeeeeneeeeeeeeeeeeeee 242 E Profile Management ccccccccececeeeeeeseeeseesseccecccceeceneecteeeaeeeeeeneeteees 245 E Automatic Linkage with Applications cccceeeeeceeeeeeeeeeeeeeeeeeeeeees 255 E Showing the Scanning Progress ceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 256 PRCTIONNS gt senses sscstcicciitnc eivdddddnceuccceaaes cecaa
275. s O sheets o Cs The following message appears in the ScanSnap Manager Image scanning and file saving dialog box after the document has been scanned Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatically when a document is loaded E Load the next document Scanning will start automatically D P D ke To save the image and exit p Click the Finish Scanning button or press the Stop button on the ScanSnap Saved 1 pages 1 sheets liu a Finish Scanning The ScanSnap Manager Image scanning and file saving dialog box closes when you press the Scan Stop button on the ScanSnap or when you click the Finish Scanning button When the Continue scanning after current scan is finished check box in the Scanning tab of M the ScanSnap setup dialog box is cleared the ScanSnap Manager Image scanning and file saving dialog box automatically closes after saving the scanned image 95 Configuring ScanSnap Manager for Windows users Hiding the Scanning Progress Status You can hide the ScanSnap Manager Image scanning and file saving dialog box in the following procedure 1 Select Help gt Preferences from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 59 The ScanSnap Manager Preferences dialog box appears 2 In the Status Display tab clear the Show the scan progre
276. s cards Text recognition can be performed on business cards which then can be easily converted into digital data with the bundled business card application With CardMinder you can create a database which facilitates data search of business cards converted into digital data The bundled business card application is as follows EEN CardMinder QED Cardiris Share documents converted into digital data with others itm You can conveniently share documents by saving the scanned image directly in SharePoint or Office Live Access documents converted into digital data anytime anywhere By converting scanned images into digital data and saving them in Evernote or Google Docs you can later access them anytime from your computer or smartphone no matter where you are Note The ScanSnap does not conform to the TWAIN ISIS and WIA standards 18 Parts and Functions Parts and Functions This section explains names and functions of the ScanSnap parts E Front Feed guide Open to use the ScanSnap Opening the feed guide turns on the ScanSnap Output guide For details refer to Output Guide page 20 19 Top cover Open to remove jammed documents or clean the inside of the ScanSnap For details about how to clean the inside of the ScanSnap refer to Cleaning the Inside of the ScanSnap page 361 Scan Stop button Press this button to start or finish scanning It indicates the status of the
277. s sections idler roller x 12 located on the top cover Gently wipe the dirt and dust off the rollers as you rotate them manually Be careful not to damage the surface of the rollers Make sure that it is cleaned properly because residue on the roller will affect the feeding performance 362 Cleaning the Inside of the ScanSnap 4 Connect the USB cable to the ScanSnap and the computer then press the Scan Stop button for three seconds with the top cover open The USB cable should be connected to the computer only for cleaning the feed roller and the eject roller 5 Clean the feed roller and the eject roller with a cloth moistened with Cleaner F1 Do not use water or mild detergent to clean the inside of the ScanSnap It may take a long time for Cleaner F1 to dry if an excessive amount is used Moisten the cloth with moderate quantity Wipe off the cleaner completely to leave no residue on the cleaned parts Eject roller x 1 Feed roller x 1 Feed roller x 1 Press the Scan Stop button to rotate the roller Gently wipe the dirt off while taking care not to damage the surface of the roller Make sure that it is cleaned properly because residue on the roller will affect the feeding performance 363 Cleaning the Inside of the ScanSnap Eject roller x 1 Press
278. scanned image with a printer When a printer links with ScanSnap Manager the ScanSnap can be used as a copy machine scanned image depending on the scanning method and paper conditions If you print such an D Note that shadows around the edges of the document may appear as lines on the generated image the printed image will also have lines appearing in it For details about the procedure to scan and print the scanned image using or without using the Quick Menu refer to the following Using the Quick Menu gt page 118 Without Using the Quick Menu gt page 121 117 Actions for Windows users Using the Quick Menu To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 63 1 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 2 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning M starts automatically when a document is loaded 3 Press the Scan Stop button on the ScanSnap to finish scanning The Quick Menu appears 4 Change settings for the Scan to Print If you do not want to change any settings go to step 5 1 Move the mouse cursor to the mark on the Scan to Prin
279. scanning by using the Quick Menu refer to Using the Quick Menu page 228 1 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 2 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets M Scanning starts automatically when a document is loaded 3 Press the Scan Stop button on the ScanSnap to finish scanning The Quick Menu appears 4 Click the Scan to Evernote Note icon Scan to Evernote Note Evernote before scanning the next document Do not move delete or rename the scanned image in other applications when the Quick Menu is displayed You cannot start scanning when the Quick Menu is displayed Save the JPEG file to 314 Actions for Mac OS users When you perform a scan with PDF pdf selected for File format in the File option tab of the ScanSnap setup window a JPEG file is created from the PDF file A separate JPEG file is created for each page of the PDF file The following window is displayed when the JPEG file is being created Scan to Evernote Note Creating JPEG file from image data any Evernote for Mac starts up and the JPEG file is saved to Evernote My Notebook 1 note oe B TF R Geb Q Sync Trunk Current Monthly Usage New Note iSight Note Delete All
280. se Quick Menu check box is selected in the ScanSnap setup dialog box Profile Management page 81 Show scanning results After scanning is completed a message appears to inform you whether blank pages are removed or the image is rotated m ScanSnap Manager mE Scan results are as follows Blank page removal No Image Rotation No Help Displays the following menu Help Opens the ScanSnap Manager Help Troubleshooting Displays Troubleshooting in the ScanSnap Manager Help ScanSnap Portal Site Opens the ScanSnap global homepage http scansnap fujitsu com About ScanSnap Manager Displays the Version Information dialog box Preferences Displays the ScanSnap Manager Preferences dialog box Online Update Displays the ScanSnap Manager Online Update dialog box page 366 Exit Exits ScanSnap Manager gt Finishing ScanSnap Operation page 74 59 ScanSnap Manager Icon and Operations for Windows users E Left Click Menu This menu appears when you click the ScanSnap Manager icon Available profiles are shown in the Left Click Menu Profile v PA senders D CardMinder A Searchable PDF OCRs during scan al Scan to Folder Scan to E mail EG an to E mail J Scan to Print cy ABBYY Scan to Word Gey asewr Scan to Excel Kah sew Scan to PowerPoint R La Rack2 Filer E Scan to Evernote Note E Scan to Evernote Document
281. sers Change the settings in the following procedure to automatically set keywords for PDF files 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 59 The ScanSnap setup dialog box appears 2 From the File format drop down list in the File option tab select PDF pdf Scan snap Color Image Scanner Use Quick Menu Profile Recommended Small File High Quality Standard Es Application i F Paper a Compression Specify the file options you would like to use File format i PDF pdf JPEG is available only when Color or Gray is selected at Color mode SelectOCR F Set the marked text as a keyword for the PDF file First marked section All marked sections E Convert to Searchable PDF OCR options EN English x First page ges OK Cance Apply It is recommended that you select Better or Best for Image quality in the Scanning tab M of the ScanSnap setup dialog box 215 Using the ScanSnap in Various Ways for Windows users 3 Select the Set the marked text as a keyword for the PDF file check box E Application lt Save Scanning a File option Paper f Compression Specify the file options you would like to use File format J PDF paf SelectOCR irs marked section All marke
282. sheets Iinl Finish Scanning y Load another document in the ScanSnap when you want to scan multiple sheets Scanning v starts automatically when a document is loaded 235 How to Perform a Scan for Mac OS users 6 Press the Scan Stop button on the ScanSnap to finish scanning The application specified for the selected profile starts up You can also finish scanning by clicking the Finish Scanning button in the ScanSnap Manager Image scanning and file saving window The Scan Stop button on the ScanSnap flashes in blue throughout the scan To select an application to link with ScanSnap Manager in the Quick Menu after scanning is completed refer to Using the Quick Menu page 228 When the Set the marked text as a keyword for the PDF file checkbox or the Convert to Searchable PDF checkbox is selected in the File option tab the application starts after text recognition has been performed on the scanned image A window showing the text recognition progress appears during text recognition process By default documents are scanned with the following settings Image quality Automatic resolution and Color mode Auto color detection For details about how to change scan settings refer to How to Configure Scan Settings page 242 The application that starts up after scanning varies depending on what is selected in the Application tab in the ScanSnap setup window For details refer to the S
283. splays the Profile menu gt Profile Menu page 226 Profile Management Displays the ScanSnap Manager Profile Management window You cannot select Profile Management when the Use Quick Menu checkbox is selected in the ScanSnap setup window gt Profile Management page 245 Help Displays the following menu Help Opens the ScanSnap Manager Help Troubleshooting Displays Troubleshooting in the ScanSnap Manager Help ScanSnap Portal Site Opens the ScanSnap global homepage http scansnap fujitsu com About ScanSnap Manager Displays the Version Information window Preferences Displays the ScanSnap Manager Preferences window Online Update Displays the ScanSnap Manager Online Update window page 368 windows Keep in Dock Open at Login Adds the ScanSnap Manager icon amp to the Dock Automatically launches ScanSnap Manager when Mac OS is started up 224 ScanSnap Manager Icon and Operations for Mac OS users Item Function Show in the Finder Displays the contents of the ScanSnap folder by using the Finder Hide Show Hides or redisplays all windows of ScanSnap Manager that are being displayed Quit Exits ScanSnap Manager gt Finishing ScanSnap Operation page 238 Select the Options sub menu to display these items 225 ScanSnap Manager Icon and Operations for Mac OS users E Profile Menu
284. ss status recommended check box ScanSnap Manager Preferences X Automatic Linkage Status Display Auto Startup Notice of communication status Select whether to notify of the ScanSnap s communication status with a pop up balloon v Notify of the communication status Show scan progress status Select whether to show the scan progress status v Show the scan progress status recommended Cancel Help 3 Click the OK button to close the ScanSnap Manager Preferences dialog box The ScanSnap Manager Image scanning and file saving dialog box is hidden from next scanning on When the scanning progress status dialog box is hidden the ScanSnap Manager icon M alternates between and 96 Actions for Windows users Actions The ScanSnap has functions useful in your office work available as Actions Actions allow you to Share the scanned document files with others Save the scanned image directly in a shared folder on a network after scanning share the scanned image with others and inform them of the destination folder path by an e mail message automatically created with the path stated Send document files to participants of a meeting via e mail Send an e mail message to others with the scanned image file attached Use a printer rather than a copy machine to make copies of documents Print the scanned image with a printer Convert catalogs and
285. ssing status ns Document 1 1 File size 0 07MB 0 07MB _ Close this window when save completes Close When you select the Close this window when save completes checkbox in the Scan to Google Docs TM window from next scanning on the Scan to Google Docs TM window automatically closes after the PDF file is saved to Google Docs Google Docs does not start up after the saving has completed To check the saved PDF file M start a web browser and log in to Google Docs 323 Actions for Mac OS users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 233 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 224 The ScanSnap setup window appears 2 In the Application pop up menu in the Application tab select Scan to Google Docs TM x Scan snap Color Image Scanner C Use Quick Menu Profile Recommended Small File High Quality Standard E x Application 3 Save fi Scanning File option C Paper JE Compression Select the application you would like to use Application S Scan to Google Docs TM B Application Settings J Add or Remove Hide a A
286. stic cards with strong luster some parts of the image may appear lighter or darker than the original e g gold colored credit card Insert embossed cards in landscape orientation to achieve better scanning results If the background color of the card and the color of the embossed characters are similar e g no gold or silver embossing it may be difficult for the ScanSnap to recognize embossed characters In that case click the Option button in the Scanning tab of the ScanSnap setup dialog box and select the Setting for text only document check box for a possible resolution Scanning the following types of documents without using the Carrier Sheet can result in documents being damaged or scanned incorrectly It is recommended that you use the Carrier Sheet to scan them Documents smaller than 25 4 x 25 4 mm 1 x 1 in width x length Documents whose paper weight is less than 52 3 g m 17 Ib Documents of non uniform thickness e g envelopes and paper sheets with attached materials Wrinkled or curled documents Folded or torn documents Tracing paper Coated paper Photographs photographic paper Perforated or punched documents Odd shaped documents not square or rectangular Carbon paper or thermal paper Documents with memo papers or sticky notes attached Since carbonless paper may contain chemicals that can harm the rollers take note of the following when scanning carbonless paper It is recommended that yo
287. t ScanSnap Manager from Finder to start up ScanSnap Manager f the ScanSnap Manager icon 6 does not automatically appear in the Dock when Mac OS starts up select Accounts gt My Account gt Login Items gt gt ScanSnap Manager in the System Preferences window to start up ScanSnap Manager 2 Open the feed guide to turn on the ScanSnap Feed guide The ScanSnap Manager icon in the Dock changes from 6 to There may be a slight delay before the ScanSnap Manager icon changes to depending on your computer s performance operating environment and load such as when there are many programs running at the same time There are two ways to perform scanning either with the Quick Menu or without using the Quick Menu For details refer to the following Using the Quick Menu gt page 228 Without Using the Quick Menu gt page 233 227 How to Perform a Scan for Mac OS users E Using the Quick Menu The following explains the procedure for scanning by using the Quick Menu 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 224 The ScanSnap setup window appears 2 Select the Use Quick Menu checkbox Q Scan snap Color Image Scanner M Use Quick Menu Recommended __ Small File 3 f High Quality 4 Customize 3 Apply 3 Click one of the profile buttons Scan sna
288. t icon and then select the Settings menu ScanSnap 4 Page 1 1 ana aa yg Scan to ScanSnap Scan to Scan to Folder Scan to E mail Scan to Print Scan to Organizer CardMinder Rack2 Filer a8 g g Scan to Evernote Scan to Evernote Scan to Google Scan to Word Scan to Excel Scan to Document Note Docs TM PowerPoint R D i a i Scan to Scan to Picture SharePoint Folder Show Details Applications to Show Hide The Scan to Print Options dialog box appears 118 Actions for Windows users 2 Change the settings For details about the Scan to Print Options dialog box refer to the ScanSnap Manager Help V Keep data used for printing as files lt Show Print dialog Cox cence Hee 3 Click the OK button to close the Scan to Print Options dialog box 5 Click the Scan to Print icon Scan snap 4 Page 1 1 Scan to ScanSnap Scan to Scan to Folder Scan to E mail Scan to Organizer CardMinder Rack2 Filer a a v e Scan to Evernote Scan to Evernote Scan to Google Scan to Word Scan to Excel Scan to Document Note Docs TM PowerPoint R Scan to Scan to Picture SharePoint Folder Show Details Applications to Show Hide 3 The Scan to Print dialog box appears If the Show Print dialog check box is cleared in step 4 printing is immediately performed 119 Actions for Windows users 6 Check the scanned image in the
289. t every time Cancel Help 3 Click the OK button to close the ScanSnap gt Rack2 dialog box 4 Click the OK button to close the ScanSnap setup dialog box 5 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 160 Actions for Windows users 6 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatically when a document is loaded T Press the Scan Stop button on the ScanSnap to finish scanning gt Rack2 Filer starts up and the PDF file created by the ScanSnap is saved in Rack2 Filer in accordance with the settings specified in step 3 For details about how to use Rack2 Filer refer to the Rack2 Filer User s Guide 7 161 Actions for Windows users E Saving Documents to Evernote This section explains how to save the scanned image as a PDF file to Evernote When you save a scanned image to Evernote after converting it into a searchable PDF the PDF file becomes searchable in Evernote You first need to sign in to Evernote for Windows to save a file to Evernote For details about the procedure to scan and save the scanned image to Evernote using or without using the Quick Menu refer to the following Using the Quick Menu gt page 163 Without Using the Quick Menu gt page 167 162 Ac
290. t file pdf Processing status s 176 Actions for Windows users Evernote for Windows starts up and the JPEG file is saved to Evernote File Edit View Format Tools Help 900 k BUA Sync Trunk NewNote InkNote All Notes Delete Email Print Current Monthly Usage Reset Viewing 1 note from Notes by Date Created z 08 _06_16_21_03 0002jpg Notebooks B 1 asss 08_06_16_21_03_0002 jpg e Created Today 16 21 Updated Today 16 21 Click to add tags 7 i a CAUsers _ AppData Local Temp Click to show all tags E B z u E as saa Attributes 2010 N Created E W Last Modified N Contains a N Source Saved Searches No Saved Searches Utrash 1995 2000 2005 EVERNOTE RECOMMENDS The 4 Hour Workweek by Tim Ferriss Synchronization complete When you select PDF pdf for File format in the File option tab of the ScanSnap setup dialog box a four digit serial number is automatically added to the name of the file which is saved to Evernote e g When the file name is ScanSnap the file is saved as ScanSnap_0001 ScanSnap_0002 ScanSnap_0003 The file in which the scanned image is saved remains in the folder specified for Image saving folder in the Save tab of the ScanSnap setup dialog box even after the scanned image is saved to Evernote Delete this file if unnecessary 177 Actions for Windows users E Saving Documents to Google Docs Th
291. tep 4 1 Click the Application Settings button E Application lt Save Scanning J File option F Paper Compression Selectthe application you would like to use Ly Application i Cancei_ Apply Hide The Scan to Google Docs TM Options dialog box appears 2 Change the settings For details about the Scan to Google Docs TM Options dialog box refer to the ScanSnap Manager Help BS Scan to Google Docs TM Options BS Google Account Email Password F Convert to Searchable PDF OCR options Language E English X Target pages First page All pages E Save scanned images to file 0K canca Help If the computer is shared with other users do not enter your information in Email and Password in this dialog box Otherwise other users will be able to log into Google Docs automatically 3 Click the OK button to close the Scan to Google Docs TM Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box 5 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 184 Actions for Windows users 6 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets Scanning M starts au
292. tergent make sure that it is completely dry before closing the Carrier Sheet The Carrier Sheet should be replaced approximately every 500 scans For details about purchasing the Carrier Sheet refer to Purchasing Cleaning the Carrier Sheet page 380 381 Installation Specifications Installation Specifications The following table summarizes the installation specifications of the ScanSnap Item Specification Outer dimensions Width x Depth x Height Minimum 273 x 47 5 x 34 mm 10 7 x 1 9 x 1 3 in when the feed guide is closed Maximum 273 x 77 x 52 mm 10 7 x 3 x 2 in when the feed guide or the output guide is open Weight 350g approx 0 77 Ib Input power Voltage 5V Power consumption During operation 2 5 W or less During standby 1 0 W or less Temperature humidity Temperature During operation 5 to 35 C 41 to 95 F allowable ranges During standby 20 to 60 C 4 to 140 F During storage transportation 20 to 60 C 4 to 140 F Humidity During operation 20 to 80 During standby 8 to 95 During storage transportation 8 to 95 273 mm 10 7 in 382 About Maintenance PPBPmQPAOWOO POI Contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider for repairs on this product D Do not perform repairs on this scanner 383 Index A ABBYY FineReader for Sc anSnap 44
293. the Scan Stop button to rotate the roller Gently wipe the dirt and dust off while taking care not to damage the surface of the roller Make sure that it is cleaned properly because residue on the roller will affect the feeding performance If eject roller is difficult to clean try cleaning it from the back while you keep the top cover slightly open Eject roller x 1 Pressing the Scan Stop button seven times will rotate the feed roller and the eject roller M one revolution 6 Close the top cover and the output guide Output guide Feed guide It clicks when it returns to its original position D Make sure that the top cover is completely closed Otherwise paper jams or other feeding errors may occur 364 Appendix CPP OIiO IE This appendix explains how to update ScanSnap Manager how to uninstall the software setting items with without the Quick Menu how to purchase the Carrier Sheet and the ScanSnap installation specifications Updating ScanSnap Manager ads wnewkds eed Seuweie es e toe oes red eee en 366 Uninstalling the Software sss atb da steels doh ae sete hegegaPabsakaed 370 Setting Items With Without the Quick Menu 0000 cee ee 376 Purchasing Cleaning the Carrier Sheet 20 0550 0 ce eee ees 380 Installation Specifications 0 0 00 00000 382 365 Updating ScanSnap Manager Updating ScanSnap Manager Updates are released
294. the following procedure How to perform cleaning 1 Unplug the USB cable from the ScanSnap 2 Clean the outside of the ScanSnap with a dry cloth or a cloth moistened with Cleaner F1 mild detergent Never use paint thinner or any other organic solvents Be careful not to get any moisture or water inside the scanner during cleaning It may take a long time for Cleaner F1 to dry if an excessive amount is used Moisten the cloth with moderate quantity Wipe off the cleaner completely to leave no residue on the cleaned parts Mild detergent or Cleaner F1 7 Cloth X Thinner 360 Cleaning the Inside of the ScanSnap Cleaning the Inside of the ScanSnap Scanning continuously may cause dust and paper dust to accumulate inside the ScanSnap and result in scanning error As a guideline the inside of the ScanSnap should be cleaned every 100 sheets scanned Note that this guideline varies depending on the types of documents you scan For instance it may be necessary to clean the scanner more frequently when you scan documents on which the toner is not sufficiently fused Clean the inside of the ScanSnap in the following procedure Check the number of sheets scanned in the following procedure imp Select Help gt About ScanSnap Manager gt Detail button in the Right Click Menu to display the ScanSnap Manager Scanner and driver information dialog box and then see Total page count QED Select Help gt
295. this Help by either of the following methods Right click the ScanSnap Manager icon 5 on the taskbar and then select Help gt Help from the menu that appears In Windows 7 the ScanSnap Manager icon amp is displayed in the menu that appears when you click on the taskbar Click the Help button EA for ScanSnap Manager Press the F1 key on the keyboard when a dialog box is displayed Click the Help button in each dialog box QED Click the ScanSnap Manager icon in the Dock while pressing the control key on the keyboard and then select Help gt Help from the menu that appears Click the Help button for ScanSnap Manager From the menu bar select Help gt ScanSnap Manager Help Cine ScanSnap Organizer Help imp CardMinder Help QED Cardiris Help CEID ABBYY FineReader for ScanSnap Help Read these Help files when questions or problems regarding operations e g when setting items arise These Help files explain about operations dialog boxes windows and messages For details about how to start up the Help refer to the User s Guide for each product From the menu bar select Help gt Cardiris Help CED From the menu bar select Help gt FineReader for ScanSnap Help Introduction E About This Manual Structure of This Manual This manual consists of the following ScanSnap Overview This chapter ex
296. tings in the ScanSnap setup window depending on your intended use Configure the scan settings in the following procedure 1 Select Settings from the ScanSnap setup window Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 224 The ScanSnap setup window appears You can also open the ScanSnap setup window by pressing simultaneously the command A 8 and S keys on the keyboard This operation is only enabled when ScanSnap Manager is active when ScanSnap Manager is displayed in the menu bar 2 Click the Detail button to switch to the detail view mode Using the Quick Menu Outline view Detail view o Scan Snap Scan Snap Color Image Scanner Color image Scanner M Use Quick Menu M Use Quick Menu Recommended Small File High Quality Customize _ Recommended Small File High Quality Customize Detail Y E Save Si Scanning L File option Paper Ls Compression Specify the scanning mode and options you would like to use Image quality Ej Automatic resolution Color mode Auto color detection Bas Scanning side Simplex Scan Single sided F Continue scanning after current scan is finished Option Hide Apply 242 Configuring ScanSnap Manager for Mac OS users Without Using the Quick Menu Outline view Detail view ix ix Scan Snap Scan Snap C
297. tion you would like to use Application Rack2 Filer x Application Settings Add or Remove Cancel Appy ScanSnap Manager can also link with Rack2 Filer when you select M Rack2 Filer from the Profile drop down list of the ScanSnap setup dialog box Rack2 Filer from the Left Click Menu 159 Actions for Windows users 3 Change settings for the Scan to Rack2 Filer If you do not want to change any settings go to step 4 1 Click the Application Setting button ES Application lt Save Scanning J File option E Paper Compression Selectthe application you would like to use Application Rack2 Filer gt Application Settings Add or Remove Hide A Canel Appy The ScanSnap gt Rack2 dialog box appears 2 Change the settings In this dialog box specify the destination to save the scanned image For details about the ScanSnap gt Rack2 dialog box refer to Rack2 Filer Help Click the Help button in the ScanSnap gt Rack2 dialog box to display Rack2 Filer Help ScanSnap gt Rack2 es ScanSnap data save location when Rack2 Viewer or WorkArea is not open I Request confirmation each time C Binder currently selected in the Rack2 Filer window or binder selection dialog if no binder is selected Binder selection dialog for individual assignmen
298. tions for Windows users Using the Quick Menu To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 63 1 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 30 2 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan multiple sheets v Scanning starts automatically when a document is loaded 3 Press the Scan Stop button on the ScanSnap to finish scanning The Quick Menu appears 163 Actions for Windows users 4 Change settings for the Scan to Evernote Document If you do not want to change any settings go to step 5 1 Move the mouse cursor to the amp mark on the Scan to Evernote Document icon and then select the Settings menu 4 Page 1 1 d A a a 2 es g amp Scan to ScanSnap Scan to Scan to Folder Scan to E mail Scan to Print Scan to Organizer CardMinder Rack2 Filer a v e pG Scan to Evernote Scan to Evemote Scan to Google Scan to Word Scan to Excel Scan to Document Note Docs TM PowerPoint R Scan to Scan to Picture SharePoint Folder Show Details Applications to Show Hide The Scan to Evernote Options dialog box appears 2 Change the settings For det
299. tions of each icon in the ScanSnap window are as follows Icon Function ScanSnap Installs the following software ScanSnap Manager ABBYY FineReader for ScanSnap Cardiris Evernote Installs Evernote Readme Displays the Readme file Troubleshooting installation Displays Troubleshooting installation Operator s Guide Displays this manual 48 Installing in Mac OS E ScanSnap Software Install the following software ScanSnap Manager ABBYY FineReader for ScanSnap Cardiris The procedure is as follows 1 Turn on the computer and log in as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive The ScanSnap window appears 3 Double click the ScanSnap icon a0 e gt ScanSnap G x 6 items 81 2 MB available n Color Image ee ScanSnap Evernote A i PDF Readme Troubleshooting installation y V PDF Operator s Guide A confirmation message appears to proceed with the installation 49 Installing in Mac OS 4A Click the Continue button This package will run a program to determine if the software can be installed wi To keep your computer secure you should only run programs or install software from a trusted source If you re not sure about this software s source click Cancel to stop the program and the installation gt The Install ScanSnap window appears displaying the Welco
300. to Folder dialog box refer to the ScanSnap Manager Help Scan to Folder Preview Specify file name Eile name 1 2 File gt an Specify destination folder Save in C Users F State a path to a destination folder in an E mail message X Combined file size 0 39 MB Documents Browse 100 Actions for Windows users 6 Click the Save button The scanned image file is saved in the specified folder When you select the State a path to a destination folder in an E mail message check box in the Scan to Folder dialog box a new message window appears listing the destination folder path where the file is saved _i New Message File Edit View Insert Format Tools Message Help To Ce Subject Times New Roman X oBer E I lih Wl Il amp a Folder dialog box is closed Close the Scan to Folder dialog box before scanning the next document Do not move delete or rename scanned image in other applications after the Quick Menu is displayed and before the Scan to Folder dialog box is closed You cannot start scanning after the Quick Menu is displayed and before the Scan to 101 Actions for Windows users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without us
301. tomatically when a document is loaded 7 Press the Scan Stop button on the ScanSnap to finish scanning gt If you did not specify a Google account in the Scan to Google Docs TM Options dialog box in step 3 the Scan to Google Docs TM dialog box appears Saving will continue after you enter an e mail address and a password and click the OK button 2 Scan to Google Docs TM Sej Enter your Google account Email Password Save your account information 0K cones Hee D If the computer is shared with other users do not select the Save account information check box in this dialog box Otherwise other users will be able to log into Google Docs automatically When you perform a scan with JPEG jpg selected for File format in the File option tab of the ScanSnap setup dialog box a PDF file is created from the JPEG file A separate PDF file is created for each JPEG file The following dialog box is displayed when the PDF file is being created Scan to Google Docs TM Creating PDF file from image data Target file ipg Processing status 185 Actions for Windows users gt If the Convert to Searchable PDF check box is selected in the Scan to Google Docs TM Options dialog box in step 3 text recognition is performed according to the OCR options settings in the Scan to Google Docs TM Options dialog box The following dialog box is displayed
302. ts refer to Output Guide page 20 2 Scanning starts when you hold down the Scan Stop button on the ScanSnap for three seconds or longer 27 Documents for Scanning When you scan documents written in pencil there may be black traces left on them It is recommended that you scan such documents by using the Carrier Sheet Clean the rollers as often as possible when you scan such documents directly without using a Carrier Sheet because dirt accumulating on the rollers may cause feeding errors For details about how to clean the inside of the ScanSnap refer to Cleaning the Inside of the ScanSnap page 361 The following types of documents must not be scanned Paper clipped or stapled documents remove the paper clips and staples for scanning Documents on which the ink is still wet wait until the ink dries completely to scan these documents Documents larger than 216 x 863 mm 8 5 x 34 in width x length Documents other than paper such as fabric metal foil and OHP film Be aware that picture side of postcards may get damaged when you scan picture postcards Cards that are bent may not be fed properly If the surface of the card is dirty with grease marks e g fingerprints and such perform scanning after wiping the dirt off Insert the plastic card straight into the feeding section of the ScanSnap Do not tilt the plastic card when you insert it because the plastic card may not be fed properly When you scan pla
303. ts window T Click Login Items in the Accounts window In the Login Items pane a list of software that automatically start at login is displayed 8 Select ScanSnap Manager from the Login Items list O Click the button ScanSnap Manager is deleted from the Login Items list 372 Uninstalling the Software 1 O close the Accounts window 1 1 In a multi user environment every user must perform steps 2 to 10 12 Log in as a user with Administrator privileges then from Finder select Applications gt ScanSnap and drag the ScanSnap folder into the Trash For Mac OS X v 10 5 Mac OS X v10 4 also perform the following M From the sidebar in Finder select the volume name gt Library gt Receipts and drag ScanSnap Manager pkg into the Trash 1 3 Empty the Trash The ScanSnap Manager folder is deleted ABBYY FineReader for ScanSnap 1 Turn on the computer and log in as a user with Administrator privileges 2 Exit ABBYY FineReader for ScanSnap if it is running Select Quit from the ABBYY FineReader for ScanSnap menu 3 From Finder select Applications gt ABBYY FineReader for ScanSnap and drag the ABBYY FineReader for ScanSnap folder into the Trash For Mac OS X v 10 5 Mac OS X v10 4 also perform the following M From the sidebar in Finder select the volume name gt Library gt Receipts and drag ABBYY FineReader pkg into the Trash
304. tton gt The software is uninstalled Screen displays may vary slightly depending on the operating system that you are using In that case follow the instructions by the operating system Example Programs and Features In Windows XP Add or Remove Programs Uninstall button In Windows XP Remove button lf you cannot successfully uninstall the following software select Manuals gt Troubleshooting installation in the ScanSnap Setup dialog box and refer to Troubleshooting installation ScanSnap Manager ScanSnap Organizer CardMinder 371 Uninstalling the Software E Uninstalling in Mac OS Uninstall ScanSnap Manager ABBYY FineReader for ScanSnap Cardiris and Evernote for Mac in the following procedure ScanSnap Manager gt page 372 ABBYY FineReader for ScanSnap gt page 373 Cardiris gt page 374 Evernote for Mac gt page 375 ScanSnap Manager 1 Turn on the computer 2 If ScanSnap Manager is running exit ScanSnap Manager select Quit from the ScanSnap Manager menu 3 If the ScanSnap Manager icon 6 still remains in the Dock drag the ScanSnap Manager icon 5 into the Trash 4 Select System Preferences from the Apple menu The System Preferences window appears 5 Select Accounts in the System Preferences window The Accounts window appears 6 Select the currently logged in user from the My Account pane in the Accoun
305. u can also update ScanSnap Manager by selecting M Help gt Online Update from the menu bar From Finder Applications gt ScanSnap and double clicking Online Update 2 Click the Yes button ScanSnap Manager Online Update i 2 Do you want to update to ScanSnap Manager online gt Ifa later version of ScanSnap Manager update is available a message confirming the update appears If the latest version of ScanSnap Manager is already installed the message below M appears ScanSnap Manager Online Update 5 The latest Update program version is already installed There is no need to update Click the OK button to close the message 368 Updating ScanSnap Manager 3 Click the Yes button ScanSnap Manager Online Update _ g The latest version of the program update is available on the website Do you want to run the update now Download size MB no ves The program is downloaded and a confirmation message to start the installation appears 4 Select Quit from the ScanSnap Manager menu to exit ScanSnap Manager 5 Click the Install button Download is completed Click the Install button When you click the Information button a web browser which displays information about M the latest update for ScanSnap Manager opens The ScanSnap Manager installer starts Follow the instructions on the screen to continue with inst
306. u use the Carrier Sheet to scan such documents Make sure to clean the rollers regularly to maintain the scanner performance when scanning carbonless paper directly without using the Carrier Sheet Depending on the type of carbonless paper the life span of the scanner may be shortened compared to scanning standard office paper 28 Documents for Scanning E Conditions for Using the Carrier Sheet The Carrier Sheet sold separately is a sheet designed to transport documents through the ScanSnap You can scan documents that are larger than A4 Letter size photographs and clippings Conditions for documents that can be scanned using the optional Carrier Sheet are as follows Do not use a damaged Carrier Sheet because it may damage or cause the scanner to malfunction Be careful not to cut your finger on the edge of the Carrier Sheet Eject method 1 With the output guide closed Paper type Documents that cannot be fed directly into the ScanSnap Up to 127 g m up to 34 Ib Up to 63 5 g m 17 Ib when scanning documents folded in half Carrier Sheet size 216 x 297 mm A3 297 x 420 mm 2 A4 210 x 297 mm A5 148 x 210 mm A6 105 x 148 mm B4 257 x 364mm 2 B5 JIS 182 x 257 mm Paper size B6 JIS 128 x 182 mm Post card 100 x 148 mm Business card 90 x 55 mm 55 x 90 mm Letter 8 5 x 11 in 216 x 279 4 mm 11 x 17 in 279 4 x 431 8 mm 2 Custom size Width 25 4 to 216 mm
307. ubleshooting installation e PDF Operator s Guide a A confirmation about accepting the license agreement appears 54 Installing in Mac OS 4 To accept the license agreement click the Accept button IMPORTANT Read this License Agreement carefully before clicking on the Evernote Corporation Agree button By clicking on the Agree button you SOFTWARE LICENSE AND SERVICE AGREEMENT agree to be bound by the terms of the License Welcome to Evernote Corporation WE or Evernote Corporation We Agreement provide the software the Software and services the Services available at our Web site the Site httpv www evernote com or http preview evernote com to YOU you or Licensee The Software you seek to download and or install is licensed only on the condition that YOU agree with Evernote Corporation to be legally bound by this Software License and Service Agreement Agreement which sets forth the terms and conditions upon which the parties agree as they pertain to the licensing of Evernote Software and usage of Evernote Services Please read them carefully before using this Software and Services Should you have any questions concerning this Agreement please contact Evernote Corporation via e mail at compliance evernote com IF YOU AGREE TO BE BOUND BY THE TERMS OF THIS AGREEMENT 4 le CLICK ON THE ACCEPT BUTTON AT THE BOTTOM E J zunicu mur mur Prit Save Reject y
308. vernote for Mac starts up and the PDF file is saved to Evernote My Notebook 1 note 2 Q am B 0 R S z Q Sync Trunk Current Monthly Usage New Note iSight Note Delete All Notes Email View Search Viewing 1 note from My Notebook Save Reset NOTEBOOKS N Notes by Date Created x D 08 10 19 45 01 someran TAGS Click to set URL Click to add tag 2 gt ATTRIBUTES Helvetica 12 mm Bl I U WEll HELE amaj SAVED SEARCHES E O Trash 22 7 ACTIVITY DID YOU KNOW Il A A LD Use Auto zoom The file in which the scanned image is saved remains in the folder specified for Image saving folder in the Save tab of the ScanSnap setup window even after the scanned image is saved to Evernote Delete this file if unnecessary 308 Actions for Mac OS users Without using the Quick Menu To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 233 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 224 The ScanSnap setup window appears 2 In the Application pop up menu in the Application tab select Scan to Evernote Document x Scan snap Color Image Scanner C Use Quick Menu
309. w refer to the ScanSnap Manager Help BOD Scan to Google Docs TM Options Google Account Password m Convert to Searchable PDF OCR options Language EI English HH Target pages First page All pages _ Save scanned image C D If the computer is shared with other users do not enter your information in Email and Password in this window Otherwise other users will be able to log into Google Docs automatically 3 Click the OK button to close the Scan to Google Docs TM Options window 5 Click the Scan to Google Docs TM icon il 0 KE he Scan to Google Docs TM You cannot start scanning when the Quick Menu is displayed Save the scanned image a to Google Docs before scanning the next document Do not move delete or rename the scanned image in other applications when the Quick Menu is displayed 321 Actions for Mac OS users If you did not specify a Google account in the Scan to Google Docs TM Options window in step 4 the Scan to Google Docs TM window appears Saving will continue after you enter an e mail address and a password and click the OK button ANO Scan to Google Docs TM Enter your Google account Password _ Remember the password in the keychain Q Cancel or If the computer is shared with other users do not select the Remember the password in the keychain checkbox in this window Oth
310. w area In the Scan to Folder dialog box you can change files names destination folders and specify whether to state a path to a destination folder in an e mail message to notify others For details about the Scan to Folder dialog box refer to the ScanSnap Manager Help r a Scan to Folder lalak Specify file name mE Eile name 1 2 File D D D a Combined file size 0 39 MB 1995 2000 2005 2010 Specify destination folder Savein C Users Documents 7 State a path to a destination folder in an E mail message Save ral Cancel i 1A Q Help Preview 103 Actions for Windows users 8 Click the Save button The scanned image file is saved in the specified folder When you select the State a path to a destination folder in an E mail message check box in the Scan to Folder dialog box a new message window appears listing the destination folder path where the file is saved L7 New Message File Edit View Insert Format Tools Message Help Fo eres To Cec Subject Times New Roman X E Br vA E EEE I lih Wl Il amp a You cannot start scanning when the Scan to Folder dialog box is displayed Close the Scan to Folder dialog box before scanning the next document Do not move delete or rename the scanned image in other applications when the Scan to Folder dialog box is displayed
311. when a document is loaded 9 Press the Scan Stop button on the ScanSnap to finish scanning One PDF file is created every time the number of pages specified in step 3 has been scanned 348 Using the ScanSnap in Various Ways for Mac OS users E Creating Searchable PDF Files The ScanSnap is able to perform text recognition on a scanned image automatically and create a searchable PDF file To create searchable PDF files change the settings in the following procedure 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 224 The ScanSnap setup window appears 2 From the File format pop up menu in the File option tab select PDF pdf o Scan snap Color Image Scanner C Use Quick Menu Profile Recommended _ Small File High Quality Standard Es sA Application Save fi Scanning tur Paper d Compression Specify the file options you would like to use Gd PDF pdf HH ETATE Jigme ay eTettea at Color mode File format Select OCR C Set the marked text as a keyword for the PDF file First marked section All marked sections C Convert to Searchable PDF OCR options English First page All pages Apply It is recommended that you select Better or Best for Image quality in the Scanning tab v in the ScanSnap setup window 349 Using the ScanSnap in
312. y EY Standard v Application Jc Save Scanning File option E Paper a Compression Select the application you would like to use Application CardMinder Add or Remove Hide OK f Cane Apply It is recommended that you select Automatic resolution or Best for Image quality in the Scanning tab of the ScanSnap setup dialog box ScanSnap Manager cannot link with CardMinder when Image quality is set to Excellent ScanSnap Manager can also link with CardMinder when you select CardMinder from the Profile drop down list of the ScanSnap setup dialog box CardMinder from the Left Click Menu 3 Click the OK button to close the ScanSnap setup dialog box 143 Actions for Windows users 4 Insert the business card straight into the feeding section of the ScanSnap with the scanning side facing up Business card is pulled in until it is set inside the ScanSnap setup dialog box insert the business card by aligning it with the left edge of the feeding When Business card is specified for Paper size in the Paper tab of the ScanSnap section f you perform a scan with the output guide open a Output guide paper jam may occur and damage business cards Make sure to close the output guide when you scan business cards 5 Press the Scan Stop button on the ScanSnap to start scanning Load another business card in the ScanSnap when y

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