Océ Account Center - Océ
Contents
1. Oc Account Console is available in the list of programs The program icon is available on the desktop Prepare Oc Account Center for use 19 Remote access to Oc Account Console Introduction Oc Account Console is a web application with a web server included Oc Account Console does not require Internet Information Services IIS Access Oc Account Console local on the PC or use the Internet browser to connect to Oc Account Console from a workstation on the network Note Access Oc Account Console from a remote location with Microsoft Internet Explorer 5 5 SP2 or higher Connect to Oc Account Console from a workstation on the network 1 Enter the following URL in your Internet browser http host name 8001 The host name is the host name of the server where Oc Account Console is installed 2 The Oc Account Console logon screen appears see Log on to Oc Account Console on page 26 Note Access to Oc Account Console is password protected 20 User manual Make the Oc Account Logic application available for use When to do Oc Account Logic is installed on the Oc Power Logic controller Before the users can use Oc Account Logic to enter the account information for their jobs make the application and the Account information dialog available Before you begin Before you begin to use Oc Account Logic you must define the correct settings in the Oc Settings Editor Oc2. plus sign hyphen minus sign spaces 5 Define the valid Entry type Select one of the following m Text field When you select Text field the users must enter free text or select a value in the List of values list Use a Text field for example for a user name field a Multiline text field When you select Multiline text field the users must enter free text with no character maximum Use a Multiline text field for example for a remarks field a Dropdown list When you select Dropdown list the users must select a value from a dropdown list Use a Dropdown list field for example for a list of project names in a projects field m Password When you select Password the users must enter free text The entered characters are not visible and shown as asterisks Note When you define Dropdown list or Password as the Entry type define the values in the Values window 6 Define the Content type that makes up a correct value for the field This value depends on the value selected in Entry type field When you define List of values for the entry type Text field the users must enter the value ID Only the value IDs you define are valid Note When you define List of values as the Content type define the values for the list in Values window Oc Account Center for Special users Administrators 31 Result 32 7 Define the field where this field subject to in
3. Account Logic enable account logging on Oc Power Logic control ler Path KO System Job management Print jobs Select Jobs in inbox Oc Account Logic re quires that all jobs are send to the Inbox Note The print jobs that have valid account information are automatically moved from the Inbox to the Print queue Enter the account information for the print jobs that do not have valid account information on the Print tab of Oc Account Logic Prepare Oc Account Center for use 15 16 The path to the setting in the Oc Settings Ed itor Definition Explanation Path KO System Job management Rights for printing Select Special user Oc Account Logic is a special user on the Oc Power Logic control ler Path KO Scanner Settings Timers Panel timeout Oc advises you to set the panel timeout to the minimum value 30 sec onds The scanner locks when the scanner panel time out expires The scanner locks to prevent users to use the scamner without entering account infor mation When you set the timeout to a mini mum value the scanner locks after a minimum of time has passed see Define the account in formation requirements for the jobs on page 68 User manual Install Oc Account Console Introduction Install Oc Account Console on a PC that functions as a server Do not tur
4. Length Description max Output file text N A Type of output file in case of digital type File output Type a TIFF a CALS a PDF The field is empty for print jobs and copy jobs Output file text N A Compression method of output file in compression case of digitaloutput FileCmpr GROUP3 a GROUP4 a PACKBITS a LZW The field is empty for print jobs and copy jobs The field is empty for scan to file jobs without compression Output file text 9 Size of output file in bytes including size FileSz all pages incase of multi page output files in case of digital output The field is empty for print jobs and copy jobs Output file text 255 Name of the destination for the output destination file as used inthe Oc Scan Manager FileDst in case of digital output If multiplep ages in one job have the same destina tion file amulti page file is generated The field is empty for print jobs and copy jobs Output reso num 4 The resolution of output in width di lution width rection in dpi direction Output reso num 4 The resolution of output in height di lution height rection in dpi direction Oc Account Center for Special users bookkeepers 97 98 Parameter Type Length Description max Completion num 8 The completion ID indicates the in ID Cmpld stance number of the job Starts at 1 More than 1 job instance occurs when the jobs are restarted from the hist
5. Oc Account Center for Special users bookkeepers Before you begin 82 Log on to Oc Account Console 82 Log out from Oc Account Console 84 Export the account data 85 Export a log 85 Description of the fields in the account log file 89 Manage the log files 101 Delete log files 101 4 User manual nn Oc Account Center User manual Chapter 1 Introduction Notes for the reader Definition This manual helps you to use Oc Account Center The manual contains a description of the features of Oc Account Center and guidelines to use those features There are also tips to increase your knowledge and help you to manage the workflow even better Note Attention and Caution Some parts of this manual require your special attention These parts provide important additional information or are about the prevention of damage to your properties The words Note and Attention indicate these important parts m The word Note comes before additional information about the correct use of Oc Account Center or a tip a A part marked with Attention contains information to prevent damage to items for example an original or file User manual The documentation set Introduction Oc Account Center consists of the following 2 applications m Oc Account Console m Oc Account Logic Oc Account Center supports the following Oc devices Oc TDS400 Oc TDS600 Oc TDS800 Oc TCS400 release 2 2 and higher r
6. Y OK X Cancel 23 The administration window Access to Oc Account Console is password protected Enter the correct password and click OK to access Oc Account Console You can change the password in the Change the password section on the Administration window Click on the Administration link in the upper right corner of the main window to access the Administration window 82 User manual The Change the password section Field Function Password Enter the correct password Note The default password is empty Change the ad Check this box to change the password then you enter the ministrator pass correct password in the Password field word You are required to enter the password two times The Language section Click the arrow in the Language section to select the needed language Oc Account Center for Special users bookkeepers 83 Log out from Oc Account Console 1 Click on the Logout link in the upper right corner of the main window 2 Click OK 84 User manual Export the account data Export a log Purpose Save the log files to a local destination or any destination on the network Before you begin m The Administrator must do the following m Create a device m Retrieve the account data from the device Oc Account Center for Special users bookkeepers 85 Download the log files 1 Click Log data on the Account data tab
7. information see The print tab on page 75 How to manage without valid account informa tion The History queue tab on Oc Account Logic To print jobs from the history queue see The print tab on page 75 How to manage without valid account informa tion User manual The print tab Definition The History queue on the print tab contains a list with all the printed jobs To print a job again you need to enter new account information Enter the valid account information for the print jobs in the Account information dialog Illustration Oc Account L ogic Inbox History queue owner completion date User Name foceservice e ocesemice 6 303 10 29 AM ocesemice 61303 10 29 AM Password F ocesenice 6 3103 10 33 AM Ceser Project Merkipietz z ocesemice 6 303 10 35 AM Phas nm 6 3 03 10 41 AM e Pre Release ocesemice 6 3103 10 57 AM Billabie no ocesemice 6 3003 12 29 PM ocesemice 6 303 12 35 PM ocesemice 61303 12 36 PM Pema LJ 22 The print tab The jobs missing account information section The Jobs missing account information section displays the jobs in the inbox or history queue that do not have valid account information The Jobs missing account information section displays the following information The name of the user who sent the job The name of the job The type of job a copy job or a print job The date when the job
8. Unique ID is unique for each job in the log file Record num num 6 Sequence number of this record in the ber RecNr account log for this job Starts at 0 Job submis text 255 Host name or IP address of the source sion source of the job When the source of the job JobSrc submission is not available leave the field empty Channel type text N A The Protocol used for the job submis ChnType sion Includes LPD SMB PSERVER FTP CENTRONICS Receive date num 4 The year when the source page was re year RcvY ceived Receive date num 2 The month when the source page was month M received Oc Account Center for Special users bookkeepers 91 Parameter Type Length Description max Receive date num 2 The day of the month when the source day D page was received Receive time num 2 The hour when the source page was re hours h ceived Receive time num 2 The minute when the source page was minutes m received Receive time num 2 The second when the source page was seconds s received Source loca text 255 The location of the input file tion SrcLoc Source page num 6 The page number of the input page in number the source file Starts at 1 SrcPg Source type text N A The type of source page The different SreType types of PDLs are TIFF CALS PDF PS NIRS HPGL HPGL2 C4 CAL COMP and ASCII So
9. User manual Remote access to Oc Account Logic Introduction Use the Internet browser to connect to Oc Account Logic from a workstation on the network Note Access Oc Account Logic from a remote location with Microsoft Internet Explorer 5 5 SP2 or higher Connect to Oc Account Logic from a workstation on the network 1 Enter the following URL in your Internet browser http host name of the print system accountlogic html Note The host name of the print system is defined in the SA System Settings Oc Power Logic identification Host name setting on the Oc Settings Editor Result You can enter the account information for your jobs from your workstation The administrator defines which tabs are available for the remote users of Oc Account Logic see Define the remote access settings on page 70 Prepare Oc Account Center for use 23 24 User manual ee Oc Account Center User manual Chapter 4 Oc Account Center for Special users Administrators 25 Before you begin Log on to Oc Account Console Illustration F Account Console Administration Web Page Dialog 2 x Oc Account Console gt Administration r Change the logon password New password Retype new password IT Publish fields and values automatically when other applications have populated Oc Account Console Language English US English US z Y OK X Cancel 4 The
10. anae 20 Select the devices of which you require the account data 3 Click the Start button in the Tasks section The log files are retrieved from the device 4 Click the Refresh link and check the Status of the task The Status may not change immediately Click the Refresh link again to watch the status Note When many log files are retrieved from the device not all log files become immediately visible on the screen Click the Refresh link again to watch over the status Oc Account Center for Special users Administrators 63 Automatically retrieve the account data at the defined interval and time Result 64 Click Tasks on Account data tab 2 Select the device of which you need to retrieve the account data automatically 3 Click the Edit button in the Tasks section The Edit device window appears Use the radio buttons to define the workflow to retrieve the account data Select one of the following m Manual When you select Manual use the Start button in the Tasks section to retrieve the logs m Scheduled When you select Scheduled the system automatically retrieves the account data at the defined interval and time Use the drop down lists to define the following m The interval when the retrieval occurs When you select Every week you must select the correct Day m The time of the day when the account data is retrieved Note The Oc Power Logic contr
11. by user m ERR error occurred When an error occurred or the job was cancelled the last page that was cor rectly delivered has the value DONE and an additional record with value ABRT or ERR is generated for the first page after that the page that failed to deliver due to the error Delivery date year DIvY num The year when the page was delivered Delivery date month M num The month when the page was deliv ered Oc Account Center for Special users bookkeepers 93 94 Parameter Type Length Description max Delivery date num 2 The day of the month when the page day D was delivered Delivery num 2 The hour when the page was deliv time hours ered h Delivery num 2 The minute when the page was deliv time minutes ered m Delivery num 2 The second when the page was deliv time seconds ered s Output page num 6 The page number of the output page in number Out Pg this job Starts at 1 User manual Parameter Type Length max Description Output media type Med Type text N A The type of output medium PPAPER plain paper TRANSPARENT FILM POLYESTER VELLUM TRANSLUCENT PAPERDRAFT PAPERSTANDARD BOND BONDDELUX PAPERSTANCOATED PAPERPREMCOATED BONDCOATED BONDCOATEDHIGHRES PHOTOPAPERMATT PHOTOPAPERGLOSS TRACINGPAPER BONDTRANSLUCENT MONOVELLUM COLORVELLUM FILMMATT The
12. field is empty for scan to file jobs Output media special MedSpc text Indicates whether special output me dia was selected Y or N The field is empty for scan to file jobs Output media weight Med Wet text N A The weight of the output media a LIGHT a NORMAL a HEAVY When the weight of the output media is not known this field remains empty The field is empty for scan to file jobs Oc Account Center for Special users bookkeepers 95 96 Parameter Type Length max Description Output media source Med Src text N A Source of the output media For exam ple ROLL1 ROLL2 The field is empty for scan to file jobs Output fold method Fold text N A Folding in 2 directions a AFNOR a ERICSSON a DIN Folding in 1 direction a AFNORI a ERICSSONI a DINI Off line folding is not logged The field is empty for scan to file jobs Output bind ing method Bind text N A Specifies the binding method for the output media m EDGEONLY only binding edge m REINFORCE PUNCH The field is empty for scan to file jobs Outputmedia destination MedDst text N A Output media destination in case of physical output BELT1 BELT2 BELTS CDT IRT FIRSTFOLD STACKER The field is empty for scan to file jobs User manual Parameter Type
13. in the Logs section Select the log files to delete Click the Delete button in the Logs section A confirmation dialog appears Make sure you selected the correct log files and click OK Oc Account Center for Special users bookkeepers 101 102 User manual Index A Account data retrieve 62 Account dialog update 54 Account information dialog Copy amp File 79 preview 50 Print 75 publish 52 Account information requirements 68 Account logging Account file parameters 90 log file structure 89 media format information 99 standard log file information 89 Addadevice 57 Add existing values 37 Administration Copy jobs 68 Oc Account Console 67 Print jobs 68 Print jobs with only the user ID and the account ID defined as account information 71 Remote access 70 scan to file jobs 68 Administration window 65 Cc Change password 66 Change the order values 47 Change the order of the account fields 43 Controller setup 14 Copy jobs Enter account information 80 Index Create device 57 Create account fields 30 Create new values 33 D Define the remote access settings 70 Delete log file 101 Delete account fields 42 Delete devices 60 Delete values 46 Device add 57 create 57 edit 59 upgrade 61 Devices delete 60 Documentation set 7 E Edit account fields 40 Edit an existing device 59 Edit values 44 Enter account information Print jobs 74 Export log f
14. of the value 9 Click OK to confirm the value 10 The Edit value window closes a 44 User manual Edit values for an account field with the Entry type Password 1 o CONS 10 Click Values on the Account fields tab A tree structure with all fields that have the described properties is displayed in the Fields section Click the correct parent field in the tree Click the child fields lower in the tree until you reach the required field The full path of the field selected in the tree displays in the Values section The Values section shows the list of defined values for the field Select the field with the entry type Password to edit in the Values section Click the Edit button in the Values section The Edit a password window opens Enter the correct User name Enter the required password Enter the password again to confirm Click OK to confirm the value The Edit a password window closes Oc Account Center for Special users Administrators 45 Delete values When to do When a value is no longer in use you can delete the existing values Delete the values of an account field 46 1 Click Values on the Account fields tab A tree structure with all fields that have the entry type Dropdown list or the content type List of values is displayed in the Fields section Click the correct parent field in the tree If relevant click the child fields lower in th
15. select another folder 2 The Choose destination location dialog box m Click Next to install Oc Account Console in the default destination folder The default destination folder is C oce webapps Click the Browse button to install Oc Account Console to a different location After you specify a new location click the Next button User manual Result The Select program folder dialog appears 5 The Select program folder dialog enables you to define the folder where the installation will add the program icons Oc Account Console Setup xj Select Program Folder Please select a program folder Setup wil add program icons to the Program Folder listed below You may type a new folder name or select one from the existing folders list Click Next to continue Belastingdienst 2002 3 The Select program folder dialog Do one of the following Click Next to install the Oc Account Console program icon in the default destination folder The default destination folder is Oc Account Console Select an existing folder from the list Click Next to continue Enter a new folder name in the Programs folders field Click Next to continue The Start Copying Files screen appears Before you click Next check the settings Click Next The setup installs the files in the indicated directory When the Installshield Wizard complete screen appears click Finish
16. the Field depends on field For example the project field can depend on the user ID field 8 Define the requirements for the field Select one of the following a No The users are not required to enter a valid value in this field a Always The users are always required to enter a valid value in this field a Only when you enter account information with Oc Account Logic The users are not required to enter a valid value in this field when the user sends a job with a print job submission tool or a printer driver When the users enter account information in the Account information dialog on Oc Account Logic the user is required to enter a valid value 9 After you define all elements click OK to save the field The new field is saved in the list of account fields Oc Account Console Account fields Fields Values VW E tt amp B Create Delete Edit Move Preview Publish name id entry type values depends on required User Name USR text tent aways Password PWD password encoded list User Name with Account Logic Phase ph dropdown list list Project always Billable bi dropdown list list always Remarks re multiline text tent no Last published May 20 2003 2 46 PM 6 The new field is saved in the list of account fields User manual Create new values for the account fields When to do Create the values for the account fields with one or more of the fol
17. the administrator has defined that it is optional to enter account information a check box is displayed When the check box is not checked only the Lock scanner and Unlock scanner buttons are available When the check box is checked the Account information dialog is available When the administrator has defined that it is always required to enter account information the check box is not visible Oc Account Center for users 79 Copy jobs or scan to file jobs Introduction Enter the account information for your copy jobs or scan to file jobs in the Account information dialog on the Copy amp File tab of Oc Account Logic Enter account information for the copy jobs or scan to file jobs jobs 1 Enter the account information in the fields of the Account information dialog Account information dialog 2 Click the Unlock scanner button 3 The scanner is ready for use 80 User manual ee Oc Account Center User manual Chapter 6 Oc Account Center for Special users bookkeepers 81 Before you begin Log on to Oc Account Console Illustration F Account Console Administration Web Page Dialog ME Oc Account Console gt Administration r Change the logon password New password Retype new password IT Publish fields and values automatically when other applications have populated Oc Account Console Language English US English US z
18. users bookkeepers 99 Format name Width units of 1 72 Height units of 1 72 inch inch jis B4 729 1032 jis BS 516 729 2 Media format for output media The width and the height values change position for output with landscape orientation Note The above list is not a list of supported media types and sizes Not all systems support all the described media types and sizes Note The last 4 log fields are present when an Oc TCS400 is used Structure of the CSV extended format log file 100 When you select Extended format you can also see all the additional fields defined in Oc Account Logic in the log file The recorded field IDs are added to the end of the standard field IDs in the header line of the log The list of additional fields is a union of all fields recorded for that day in alphabetical order on field ID When the information is not entered for a job the field remains empty User manual Manage the log files Delete log files When to do After you process the data from the log files and you do not require the log files any more delete the log files Delete log files from Oc Account Console 1 Click Log data on the Account data tab A list with all the devices defined in Oc Account Console is displayed in the Devices section Select one device in the list of devices A list with all the log files retrieved from the selected device is displayed
19. 0 Edit a field You can edit the existing account fields to include any changes User manual Edit an account field 1 Click Fields on the Account fields tab 2 Click the Edit button in the Fields section The Edit field window opens Z Edit an accounting field Web Page Dialog Oc Account Console Edit an accounting field Name Project 10 custom z for Entry type dropdown list z Content type list of values z Field depends on F no z Required always vw ok X Cancel 14 The Edit field window You can edit the same fields as in the Create field window 3 When ready click OK to save the changes Oc Account Center for Special users Administrators 41 Delete account fields When to do When existing account fields are no longer in use you can delete the existing account fields Delete account fields Attention This action also deletes all dependent fields 1 Click Fields on the Account fields tab 2 Select the fields to delete 3 Click the Delete button in the Fields section A confirmation dialog appears 4 Make sure you selected the correct fields and click OK 42 User manual Move Introduction You can change the order of the account fields like they appear in the Account information dialog on Oc Account Logic Move the account fields 1 Click Fields on the Account fields tab 2 Click the Move butt
20. 2 or higher to access Oc Account Logic from a remote workstation Define the tabs which are available on remote browsers 1 Click on the administration link in the upper right corner of the main window A logon window appears Note Access to the administration window is limited to the administrator 2 Log on as administrator 3 Use the radio buttons in the Remote access field to define which tabs are available on remote browsers Select one of the following a The tab Copy amp File is available on remote browsers m The tab Print is available on remote browsers 4 When ready click OK 70 User manual Print jobs with only the user ID and the account ID defined as account information Introduction A number of applications can send the account information in a separate job or inside the print job The device needs to know where to look for the accounting data to validate the job When to do When you use basic account logging only the account ID and the user ID are defined as account information fields When you use basic account logging some applications like printer drivers can send the account information within the print job When you use basic account logging this field allows you to define where the device validates the account information Define the workflow 1 Click on the administration link in the upper right corner of the main window A logon window appears Note Access to the administrat
21. A list with all the devices defined in Oc Account Console is displayed in the Devices section 2 Select one device in the list of devices A list with all the log files retrieved from the selected device is displayed in the Logs section 3 Select a log file 105600 Floor C 2 800 hostname G 105800 Floor 8 35800 nosiname a4 leentthesetediog IN CCS 24 Select a log file 86 User manual 4 Click the Export button in the Logs section 5 The Export log window opens I Export a log Web Page Dialog 25 The Export log window Oc Account Center for Special users bookkeepers 87 88 6 Define the format of the file Select one of the following 10 XML Extensible Markup Language CSV standard format comma separated values You can see only the standard fields of the Oc Power Logic controller account logging in the log file The User ID _UID and Account ID _AID validated in Oc Account Logic replaces the User ID and Account ID in the standard log file on the Oc Power Logic controller CSV Extended format comma separated values You can see the standard fields of the Oc Power Logic controller account logging in the log file You can see also all the additional fields defined in Oc Account Logic like _UID and AID in the log file When you select CSV select the Field separator The Field separator is used between the data fields in the log f
22. D field to collect records that are part of a single job and to calculate the totals for the whole job The first field in each record is a 4 digit number in ASCII which identifies the record type The fields in a record have a fixed order determined by the record type The first two digits of the record type identify the product Description of the parameters in the standard account log file The records include a sequence of fields separated by a field separator character The fields contain alphanumeric text semicolons and end of lines When a device does not support a function or a function was not used for the job the field remains empty Oc Account Center for Special users bookkeepers 89 Description of the parameters in the standard account log file 90 The table below describes the fields in the standard CSV account log file Parameter Type Length max Description Record type num 4 Each account log file starts with a record of type 6310 This is a fixed record which only contains the abbre viated field names used in records of the type Record type identifiers for the different Oc systems m 6111 for the Oc TDS800 m 6211 for the Oc TDS600 m 6311 for the Oc TDS400 m 6411 for the Oc TCS400 Account ID AccID text 255 Account ID Escaped according to es caping rules When the Account ID is not available this field is empty Note The 9 digit numeric Accoun
23. Oce Account Center RE User manual Oc Technologies B V Copyright 2004 Oc Technologies B V Venlo The Netherlands All rights reserved No part of this work may be reproduced copied adapted or transmitted in any form or by any means without written permission from Oc Oc Technologies B V makes no representation or warranties with respect to the contents hereof and specifically disclaims any implied warranties of merchantability or fitness for any particular purpose Further Oc Technologies B V reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation to notify any person of such revision or changes Edition 2004 04 Cs Table of Contents Chapter 1 Introduction Notes for the reader 6 The documentation set 7 Chapter 2 Get to know Oc Account Center The users of Oc Account Center 10 An overview of Oc Account Center 11 Chapter 3 Prepare Oc Account Center for use Oc Power Logic controller setup 14 Install Oc Account Console 17 Remote access to Oc Account Console 20 Make the Oc Account Logic application available for use 21 Remote access to Oc Account Logic 23 Chapter 4 Oc Account Center for Special users Administrators Before you begin 26 Log on to Oc Account Console 26 Log out from Oc Account Console 28 How to create the Account information dialog for Oc Account Logic 29 Int
24. Power Logic controller setup Enable Oc Account Logic 1 Result Log on as a Key Operator KO to the Oc Settings Editor and enter the correct password in the KO System Enabling passwords Account logging setting on the Oc Settings Editor Create an Account information dialog in Oc Account Console see Create a field on page 30 Publish the Account information dialog from Oc Account Console for Oc Account Logic see Make the Account information dialog available for Oc Account Logic on page 52 Retrieve the new account information dialog from Oc Account Console on the Administration screen of Oc Account Logic see Retrieve a new account information dialog on page 67 Define the correct account information requirements for the jobs in Oc Account Logic see Define the account information requirements for the jobs on page 68 Check the check box The scanner locks when the scanner panel timeout expires This check box enables that the scanner locks automatically after the scanner panel timeout expires see Oc Power Logic controller setup on page 14 The users can enter the account information for their jobs in Oc Account Logic Prepare Oc Account Center for use 21 22 Oc Account Logic is available local on the Oc Power Logic controller Use the Internet browser to connect to Oc Account Logic from a workstation on the network
25. The Account information dialog now contains the fields defined in Oc Account Console If the retrieval was not successful make sure that the server that runs Oc Account Console is available If the retrieval was successful click OK to close the administration window Oc Account Center for Special users Administrators 67 Define the account information requirements for the jobs Purpose Define the following a Entering account information is required The jobs are only valid when the required account information is entered The user can unlock the scanner after the required account information is entered for the copy jobs and scan to file jobs The print jobs that do not have valid account information remain in the inbox until the user enters the valid account information a Entering account information is optional The user is not required to enter account information Check the check box to enable the Account information dialog a Entering account information is not allowed The Account information dialog is not available for the users m The scanner locks when the scanner panel timeout expires The scanner locks automatically after scanner panel timeout expires The user is required to unlock the scanner for the copy jobs and scan to file jobs Define the scanner panel timeout in the Oc Settings Editor Path KO Scanner Settings Timers Panel timeout m The scanner always locks when switc
26. administration window Access to Oc Account Console is password protected Enter the correct password and click OK to access Oc Account Console You can change the password in the Change the password section on the Administration window Click on the Administration link in the upper right corner of the main window to access the Administration window 26 User manual The Change the password section Field Function Password Enter the correct password Note The default password is empty Change the ad Check this box to change the password then you enter the ministrator pass correct password in the Password field word You are required to enter the password two times The Language section Click the arrow in the Language section to select the needed language Oc Account Center for Special users Administrators 27 Log out from Oc Account Console 1 Click on the Logout link in the upper right corner of the main window 2 Click OK 28 User manual How to create the Account information dialog for Oc Account Logic Introduction Introduction Do the following to create the Account information dialog for the Oc Account Logic users Create the Account information dialog 1 Create the account fields 2 Define the order of the account fields 3 Create valid values for the account fields Note Do not use Oc Account Console to create or edit t
27. all fields with correct values a dialog displays with OK m When the Account information dialog has fields with values that are not correct a dialog displays with the first field that has a wrong value Note The field User name requires the user to enter the field ID defined by the administrator in the following condition a The Entry type is a Text field and m The Content type is a List of values Oc Account Center for Special users Administrators 51 Make the Account information dialog available for Oc Account Logic When to do After you use the preview to make sure that the fields have valid values you can make the Account information dialog available in Oc Account Logic The following two actions are required to make the Account information dialog available in Oc Account Logic m Publish the Account information dialog from Oc Account Console m Retrieve the Account information dialog on the Administration screen of Oc Account logic Note You can make the account information dialog automatically available with the Update dialog task see Update the account information dialog on page 54 Make the Account information dialog available for Oc Account Logic 1 Use the Publish button to publish the Account information dialog The Publish button is available in the following locations on the Account fields tab m The Fields section on the Structure sc
28. assword New password Retype new password y oK X Cancel 21 The logon window The Change the password section 66 Field Function Password Enter the correct password Note The default password is empty Change the ad Check this box to change the password then you enter the ministrator pass correct password in the Password field word You are required to enter the password two times User manual Retrieve a new account information dialog Introduction The administrator defines the Account information dialog in Oc Account Console Use the following procedure to retrieve the Account information dialog published in Oc Account Console Retrieve a new account information structure 1 Result Click on the administration link in the upper right corner of the main window of Oc Account Logic A logon screen appears Note Access to the administration window is limited to the administrator Log on as administrator Enter the host name of the system where Oc Account Console is installed in the Oc Account Console field Enter the port number for the communication with the system where Oc Account Console is installed in the Oc Account Console field Note The default port number is 8001 Click the Retrieve button to retrieve the new account dialog from Oc Account Console When ready click OK A dialog box tells you if the retrieval was successful
29. c Account Logic from the Administration screen on the application Oc Account Console Oc Account Console runs on a PC that functions as a server You can connect to Oc Account Console from a remote workstation through a web browser Access to Oc Account Console application is password protected and limited to authorised personnel The administrator uses Oc Account Console to create the Account information dialog The administrator publishes the Account information dialog for Oc Account Logic and other applications The bookkeeper uses Oc Account Console to retrieve and export the log data The bookkeeper uses the log data for accounting purposes see The users of Oc Account Center on page 10 Get to know Oc Account Center 11 Illustration Overview of the workflow The administrator defines and distributes the Account information dialog The users enter the account information when the users print copy or scan to file The bookkeeper collects the account data and converts the account data to invoices 12 User manual ee Oc Account Center User manual Chapter 3 Prepare Oce Account Center for use Oc Power Logic controller setup Introduction Before you begin to use Oc Account logic you must define the correct settings in the Oc Settings Editor on the Oc Power Logic Controller Before you begin Before you can define the correct settings in the Oc Settings E
30. ditor on the Oc Power Logic Controller log on as a Key Operator KO Note Refer to the on line help on the Oc Settings Editor for information about the settings and the location of the settings Example of the Oc Settings Editor 14 Oc Settings Editor File Edit View Help loj x a EL Wve g Open Gave es Fonly Unde ERP a Enabling passwords Oc Scan Logic lt gt Adobe PostScript 3 PDF lt gt Oc Print Exec LT Web lt gt Account logging lt gt Advanced Queue Manager lt gt amp Localization Printer Job priorities amp Media 6 Timers S E Job management Print jobs lt Jobs immediately to printer gt Scanner Rights for printing lt Everyone gt S O History queue sg Logging File format ASCII File field separator lt Semicolon gt File age lt 7 day gt System 1 Path KO System User manual A Telephone number i Use this setting to display a telephone number when a permanent error occurs This can be the number of the key operator but also that of the local service organisation d localhost KO settings Anonymous 7 The correct settings The path to the setting in the Oc Settings Ed itor Definition Explanation Path KO System Enabling passwords Account logging Use the correct pass word to enable account logging Before you can use Oc
31. e tree until you reach the required field The full path of the field selected in the tree displays in the Values section The Values section shows the list of defined values for the field Select the fields to delete in the Values section Click the Delete button in the Values section A confirmation dialog appears Make sure you selected the correct fields and click OK User manual Change the order of the values Introduction You can change the order of the values in the list for an account field like they appear in the Account information dialog on Oc Account Logic Move a value 1 Click Values on the Account fields tab A tree structure with all fields that have the described properties is displayed in the Fields section 2 Click the correct parent field most in the tree 3 If relevant click the child field lower in the tree until you reach the required field The full path of the field selected in the tree displays in the Values section 4 Click the Move button in the Values section 5 The Move values window opens Z Change order Web Page Dialog 271 x Oc Account Console Move the values in the selection lists J Move up Move down Marktplatz MP Oce Building 08 16 The Move values window Oc Account Center for Special users Administrators 47 Select the value to move Use the Move up button to move the value up or use the Move do
32. eleases The section below describes the items in the documentation set that describe Oc Account Center The documentation set This Account Center user manual This user manual introduces you to Oc Ac count Center The manual provides the in structions for the installation and the setup of the system Chapters 4 5 and 6 include the descriptions of how to use the applications The on line help on Oc Ac count Console The on line help provides complete informa tion about all functions of Oc Account Con sole The on line help on Oc Ac count Logic The on line help provides complete informa tion about all functions of Oc Account Log ic The on line help on the Oc Settings Editor The on line help provides complete informa tion about all settings on the Oc Settings Editor Introduction The user manuals of the Oc range of print systems The manuals provide general information about Oc Account Center Interfacing with Oc Ac count Center Please contact your local Oc representative for information about how to integrate Oc Account Center with other applications User manual ee Oc Account Center User manual Chapter 2 Get to know Oc Account Center The users of Oc Account Center Introduction Oc Account Center has the following types of users Special users Administrators m Users m Special users Bookkeeper
33. gic on the device and the device restarts The newest version of Oc Account Logic is available on the device Oc Account Center for Special users Administrators 61 Retrieve the account data Retrieve account data from a device Introduction After you add a device a Retrieve log data and an Update dialog task appears in the task tab Use one of the two following methods to retrieve the account data from a device Manual m Scheduled Before you begin Make sure that the devices are turned on and that you created a list of devices Use the Create a device window or the Edit device window to define one of the following m Retrieve the account data manually Use the procedure described below to retrieve the account data Retrieve the account data automatically according to a schedule 62 User manual Manually retrieve the account data from a device 1 Click Tasks on Account data tab 2 Select the Retrieve log data task of the device of which you require the account data Ge ie ye To t b 5 Stak OD Al Mn Grts Grats G D Address 8 reg Inocahost 6001 Oc us Devices Tasks Log data tebesh D Start Eda description schedule fost run next run status remark tds600 Floor C D Update dalog daty 6 00 PM Never 2917004 6 00 AM ide 15600 Floor B Rewieve logdata manual Never ide HM Update sslog manual Never idie z E tat the selected tacks FT
34. he correct parent field For example User ID Click the value to link a value to in the Values section For example Arthur Click the correct child field lower in the tree For example Project The full path of the field selected in the tree displays in the Values section Click the Add button in the Values section The Add value window opens Add values to Arthur gt Project Name id a Villa vill S Select all None y 0K X Cancel 11 The Add value window User manual 6 Select the values from the list of existing values for the account field For example Office 7 Click OK to confirm The Add value window closes 8 The Values section shows the list of defined values for the field Account ID Bridge Brd User name one om Last published a 4 Roca tranee 12 The Values section shows the list of defined values for the field Oc Account Center for Special users Administrators 39 Result According to the example you have added the project Office to the User ID Arthur The User ID Arthur can now select the projects Bridge and Office in the Account information dialog F Preview accounting dialog Web Page Dialog Oc Account Console Preview the account information dialog used Arthurs Project Badge Account ID ofice User name 13 The User ID Arthur can select the projects Bridge and Office Manage the account fields When to do 4
35. he fields values or devices in parallel by multiple administrators Multiple changes at the same time can cause an inconsistent system 4 Preview and test the Account information dialog 5 Make the Account information dialog available for Oc Account Logic Oc Account Center for Special users Administrators 29 Create a field When to do Create the account fields as a first step to create the Account information dialog for the Oc Account Logic and other applications Create an account field 1 Click Fields on the Account fields tab 2 Click the Create button in the Fields section The Create field window opens Create a new accounting field Web Page Dialog Account Console Create a new accounting field Name Project ID custom py Entry type dropdown list z Content type iist of values z Field depends on User 10 Required ECTS Vv on X Cancel 5 The Create field window 30 User manual 3 Define the Name of the field 4 Define the unique identification string ID of the field The software uses this ID to identify the field The IDs are presented as table headers in the exported log files The following types of IDs are available m Defined IDs for User name User ID Account ID and Password Custom IDs Custom IDs cannot begin with a The IDs can not contain Single or double quotes forward or backward slashes
36. hed on The scanner locks automatically after the scanner is switched on The user is required to unlock the scanner for the copy jobs and scan to file jobs Note Oc advises you to set the panel timeout to the minimum value 30 seconds Define the account information requirements for the jobs 68 1 Click on the administration link in the upper right corner of the main window A logon window appears Note Access to the administration window is limited to the administrator User manual Log on as administrator Use the radio buttons in the Copy jobs and scan to file jobs field to define the account information requirements for the jobs done on the scanner The scanner locks when the scanner panel timeout expires and the The scanner always locks when switched on settings are check boxes You can enable this settings with any requirement for the jobs done on the scanner Use the radio buttons in the Print jobs from the inbox field to define the account information requirements for the print jobs in the inbox Use the radio buttons in the Print jobs from the history queue field to define the account information requirements for the print jobs in the history queue When ready click OK Oc Account Center for Special users Administrators 69 Define the remote access settings Purpose Define which tabs are available for remote users of Oc Account Logic Note Use Microsoft Internet Explorer 5 5 SP
37. ialog Introduction After you add a device a Retrieve log data and an Update dialog task appears in the task tab Use one of the two following methods to retrieve the account data from a device Manual m Scheduled Before you begin Create a list of devices Use the Create a device window or the Edit device window to define one of the following m Update the account dialog manually Use the procedure described below to retrieve the account data m Update the account dialog automatically according to a schedule 54 User manual Manually update the account dialog on a device 1 Click Tasks on Account data tab 2 Select the Update dialog of the device of which you want to update the account dialog gt Start Eda description schedule fost run next run status remark tds600 Floor C O Retieve logdata manual Never idle 15800 Floor B E Retrieve logdata manual Never ile D Update slog manual Never ile Zi ME art the selected tass FIT anae 18 Select the devices of which you require the account data 3 Click the Start button in the Tasks section The account dialog is updated on the device 4 Click the Refresh link and check the Status of the task The Status may not change immediately Click the Refresh link again to watch the status Oc Account Center for Special users Administrators 55 Result When you select Start or Refresh Oc Account Cons
38. ile 85 F Field create 30 delete 42 edit 40 move 43 Fields change order 43 103 H History 75 76 I Inbox 75 76 Installation Oc Account Console 18 J Jobs missing account information 75 Manage 78 mmm L Language 26 82 Log export 85 Log file delete 101 export 85 Log file structure 89 Log files retrieve 62 Logon 66 M Make the Account information dialog available 52 Move field 43 value 47 O Oc Account Console logout 28 84 remote access 20 104 User manual Oc Account console logon 26 82 Oc Account Logic make available 21 remote access 23 70 Oc Account logic enable 21 Overview 11 P Password change 66 Preview account information dialog 50 Print jobs with only the user ID and the account ID defined as account information define workflow 71 Publish account information dialog 52 Publish fields third party applications 49 R Retrieve account data 62 log files 62 Retrieve a new account information dialog 67 S Scan to file jobs Enter account information 80 Sort value 47 Sort the order sort alphabetical 47 T Task retrieve log data 62 update dialog 54 Third party applications publish fields 49 U Upgrade a device 61 Users 10 V Value add existing 37 create 33 delete 46 edit 44 move 47 sort alphabetical 47 W Workflow 12 Index 105
39. iles Select the needed encoding and click OK A Save window appears Browse and select a destination for the log file Click Save User manual Description of the fields in the account log file Introduction This section describes the standard fields available in the log files from Oc Account Console The standard fields are available in all log files from Oc Account Console The extended format CSV file format and the XML file format can also contain the additional fields defined in Oc Account Console Structure of the CSV standard format log file When you select Standard format you can only see the standard fields for the Oc Power Logic controller account logging in the log file The User ID _UID and Account ID _AID validated in Oc Account Logic replaces the User ID and Account ID in the standard log file on the Oc Power Logic controller The standard log file is a normal CSV file that you can use in a spreadsheet application The first line contains the titles of columns that match to the names of the fields Each line of text is a record An account log record 1 line is generated for each output page A job that has several pages of output will have a similar number of account log records All records that are part of a single job will have the same value for the Job Unique ID field The Job Unique ID field is part of each record and is unique for each job in the file Use the Job Unique I
40. ion for the jobs done on the devices you can use Oc Account Console to retrieve the account data Before you can retrieve the account data create a list of devices You can only retrieve the account data from a device when the device is present in the list When you set the Auto update option Oc Account Console updates the account dialog remote when you click Publish Add a device to the list 1 Click Devices on the Account data tab 2 Click the Create button in the Devices section 3 The Create a new device window opens aix Oc Account Console P Create a new device Name ftds800 fioorA Host name jtds800 hostname P 19 The Create a new device window Oc Account Center for Special users Administrators 57 58 Enter the following m The Name of the device m The Host name of the device on the TCP IP network as defined in the Oc Settings Editor m The Auto update option of the device 4 After you define all elements click OK User manual Edit a device Purpose You can edit an existing device when m the Name of the device changes m the Host name of the device changes or m the Auto update option changes Edit an existing device Click Devices on the Account data tab Select the device of which you want to edit the settings Click the Edit button in the Devices section The Edit devices window opens You can edit the fol
41. ion window is limited to the administrator 2 Log on as administrator 3 Use the check boxes in the Print jobs with only the user ID and the account ID defined as account information field to define the workflow Select the following m Validate the account information inside the print job m Validate the account information inside a separate account job Only disable the Validate the account information inside a separate account job check box when your network does not contain applications that send the account information in a separate job 4 When ready click OK Oc Account Center for Special users Administrators 71 72 User manual ee Oc Account Center User manual Chapter 5 Oc Account Center for users 73 Enter account information for the print jobs Print jobs Enter account information for the print jobs 74 Enter the account information in one of the following locations Where When How The print job submis sion software When only the account ID and the user ID are defined as account in formation fields Refer to the documenta tion for the separate ap plications A third party account information dialog When you maintain the account information in a third party system Refer to the documenta tion for the third party applications The Inbox tab on Oc Account Logic When there are jobs in the inbox queue that do not have valid account
42. lowing m The Name of the device Poe Nes m The Host name of the device on the TCP IP network a The Auto update option of the device 5 After you define all elements click OK Oc Account Center for Special users Administrators 59 Delete devices from the list When to do When account data are not required from some devices you can delete the devices from the list Before you begin When you delete a device the system also deletes all the retrieved log files of that device Before you delete a device make sure you export the log files Delete devices 1 Click Devices on the Account data tab 2 Select the devices to delete 3 Click the Delete button in the Devices section A confirmation dialog appears 4 Make sure you selected the correct devices and click OK 60 User manual Upgrade a device Purpose How to Result Use the upgrade option to install the newest version of Oc Account Logic on a device Note The device stops during the installation If an error occurs Oc Account Console displays a message Read the message carefully and follow the instructions Oc Account Console asks you to restart the Oc Power Logic controller at the end of the installation Click the Upgrade button The Upgrade Oc Account Logic window opens Click the Yes continue button Click the Next button to continue Oc Account Console installs Oc Account Lo
43. lowing properties m The Entry type of the account field is a Dropdown list a The Entry type of the account field is a Text field and the Content type is a List of values m The Entry type of the account field is a Password Oc Account Center for Special users Administrators 33 Illustration Microsolt Internet Depdorer provided by Oc Technologies ELV 3 E ie f Fe hetee ocahost 8001 Oc Acco er provided by Oc Technologies BV ice 8 Click the correct child field lower in the tree For example Project 34 User manual Create new values for an account field 1 Q 10 Click Values on the Account fields tab A tree structure with all fields that have the properties described above is displayed in the Fields section Click the correct parent field For example User ID Click the value to link a value to in the Values section For example Jeff Click the correct child field lower in the tree For example Project The child fields are fields that depend on the parent field Define where the field depends on in the create or edit a field dialog The full path of the field selected in the tree displays in the Values section Click the Create button in the Values section The Create value window opens F Create a new value Web Page Dialog Oc la ccount Console Create a new value Name This is how the value wil be displayed in d
44. ltiline text field Enter free text with no character maximum Use Multiline text field for example for a remarks field Dropdown list Select a value from a dropdown list Password Enter free text The entered characters are not visible and shown as asterisks Note red dot indicates a required field The field User name requires the user to enter the field ID defined by the administrator Oc Account Center for users 77 Manage the print jobs that do not have valid account information 1 On the Print tab click Inbox or History queue see The print tab on page 75 2 Select a job in the list wit the jobs missing valid account information 3 Enter the correct account information in the Account information dialog Note red dot indicates a required field 4 Click Print to send the job to the print queue 78 User manual Enter account information for the copy jobs and the scan to file jobs Account information dialog Definition Content Enter the account information for your copy jobs or scan to file jobs in the Account information dialog A red dot indicates a required field The content of the Account information dialog depends on the account information requirements defined by the administrator When the administrator has defined that it is not allowed to enter account information only the Lock scanner and Unlock scanner buttons are available When
45. n off the PC that runs Oc Account Console You can run scheduled tasks like the overnight retrieval of log files on a server Access Oc Account Console local on the PC or use the Internet browser to connect to Oc Account Console from a workstation on the network Before you begin Requirements Microsoft Windows NT 4 0 SP3 or Microsoft Windows 2000 SP1 or higher or Microsoft Windows XP Free disk space of 250 MB Internal memory of 512 MB RAM A port accessible from the network The default port is port 8001 m Microsoft Internet Explorer 5 5 SP2 or higher Prepare Oc Account Center for use 17 The installation procedure 1 18 Insert the Oc Account Center installation CD in the CD ROM drive of the server PC Ifthe CD ROM drive does not start browse to your CD ROM drive icon and then double click Setup exe Setup starts with the welcome screen Click Next The license agreement appears Read the license agreement and click Yes to accept the agreement The Choose destination location dialog appears The Choose destination location dialog box enables you to specify where the installation installs the application files Oc Account Console Setup i xi Choose Destination Location Select folder where Setup wil install files Setup wil install Oc Account Console in the following folder To install to this folder click Next To install to a different folder click Browse and
46. ole displays one of the following states a Idle The task is not active When the status is Idle and the Last run field displays a date the task completed with success Error The task completed without succes The remark field displays the reason Queued The task is active in a minute Running The task is active Edit the settings of the update dialog task Click Tasks on the Account data tab Select the task of which you want to change the settings Click the Edit button in the Tasks section Use the radio buttons to define the workflow to update the account dialog Select one of the following Manual When you select Manual use the Start button in the Tasks section to update the account dialog on the device m Scheduled When you select Scheduled the system automatically updates the account dialog on the device at the defined interval and time PONS Use the drop down lists to define the following m The interval when the retrieval occurs When you select Every week you must select the correct Day m The time of the day when the account data is retrieved 5 After you define all elements click OK Result When you select Scheduled the system automatically updates the account dialog on the device at the defined interval and time 56 User manual Create and manage the devices Create a new device Purpose When the users enter account informat
47. oller deletes the log files after a maximum of 7 days Make sure you retrieve the log files from the controller before the controller deletes the log files Define the number of days after which the Oc Power Logic controller deletes the log files in the setting Path KO System Logging File age in the Oc Settings Editor When you select Scheduled the system automatically retrieves the log data at the defined interval and time User manual Administer Oc Account Logic The Administration window Definition Introduction The Administration window on Oc Account Logic enables the administrator to do the following Retrieve a new account information structure from Oc Account Console Define the account information requirements for the jobs Define the remote access settings Define the workflow for the print jobs with only the user ID and the account ID defined as account information Oc Account Center for Special users Administrators 65 The logon window Introduction Access to the Administration window is limited to the administrator When you click on the Administration link in the upper right corner of the main window a logon window appears After you enter the correct password click the OK button to open the Administration window Click the Cancel button to return to the main window D Account Loge Administration Web Page Dialog Oc l Account Logic Change the administrator p
48. on on the Fields section The Move fields window opens 2 Change order Web Page Dialog Oc Account Console Change the order of the accounting fields J Move up Move down UserID Project depends on User ID Account ID Username 15 The Move fields window 3 Select the account field to move 4 Use the Move up button to move the field up or use the Move down button to move the field down 5 Click OK to confirm The Move fields window closes Note You cannot move a depending field above the parent Oc Account Center for Special users Administrators 43 Manage the values for the account fields Edit a value When to do You can edit the existing values to include any changes Edit a value 1 Click Values on the Account fields tab A tree structure with all fields that have the entry type Dropdown list or the content type List of values is displayed in the Fields section 2 Click the correct parent field in the tree Click a value of the parent field in the Values section 4 Click the required child field lower in the tree The full path of the field selected in the tree displays in the Values section The Values section shows the list of defined values for the field 5 Select the field to edit in the Values section 6 Click the Edit button in the Values section The Edit value window opens 7 Edit the Name of the value 8 Edit the unique ID
49. ory queue Output color text 255 The colour mode of the job mode ColM COLOUR od a MONOCHROME Output quali text 255 The quality mode of the job ty a CHECK mode QualM m RELEASE od a PRESENTATION Output con text 255 The content type of the print jobs tent a LINES TEXT type Cont a AREA FILL Mod a STANDARD a POSTER Image type text 255 The image type of the copy and ImageType scan to file jobs a PHOTO a LINE ART m MAPS a ARTWORK DARK ORIGINALS BLUEPRINT 1 The fields in the standard CSV account log file Note This table is a complete list of all standard fields for all systems When a system does not support a function the field remains empty User manual Account information for the media format If a standard output media format is selected for a job the values in the log file match the values in the following table Any different values indicate that a non standard media format was selected in the job Format name Width units of 1 72 Height units of 1 72 inch inch AO 2384 3370 Al 1684 2384 A2 1191 1684 A3 842 1191 A4 595 842 E 2448 3168 D 1584 2448 C 1224 1584 B 792 1224 A 612 792 E 2592 3456 D 1728 2592 C 1296 1728 B 864 1296 A 648 864 Bl 2004 2835 B2 1417 2004 B3 1001 1417 B4 709 1001 30x42 2160 3024 jis Bl 2064 2920 jis B2 1460 2064 jis B3 1032 1460 Oc Account Center for Special
50. reen m The Values section on the Values screen 2 A confirmation dialog appears Click OK to publish the Account information dialog 3 To make the Account information dialog available to the Oc Account Logic users retrieve the dialog in Oc Account Logic like described below Retrieve a new account information structure 1 Click on the administration link in the upper right corner of the main window of Oc Account Logic A logon screen appears Note Access to the administration window is limited to the administrator 52 User manual Result Log on as administrator Enter the host name of the system where Oc Account Console is installed in the Oc Account Console field Enter the port number for the communication with the system where Oc Account Console is installed in the Oc Account Console field Note The default port number is 8001 Click the Retrieve button to retrieve the new account dialog from Oc Account Console When ready click OK A dialog box tells you if the retrieval was successful The Account information dialog now contains the fields defined in Oc Account Console If the retrieval was not successful make sure that the server that runs Oc Account Console is available If the retrieval was successful click OK to close the administration window Oc Account Center for Special users Administrators 53 Update the account information d
51. roduction 29 Create a field 30 Create new values for the account fields 33 Add a value 37 Manage the account fields 40 Edit a field 40 Delete account fields 42 Move 43 Manage the values for the account fields 44 Edit a value 44 Delete values 46 Change the order of the values 47 Use Account information fields from third party applications 49 Publish fields from third party applications 49 Make the Account information dialog available in Oc Account Logic 50 Preview 50 Table of Contents Make the Account information dialog available for Oc Account Logic 52 Update the account information dialog 54 Create and manage the devices 57 Create a new device 57 Edit a device 59 Delete devices from the list 60 Upgrade a device 61 Retrieve the account data 62 Retrieve account data from a device 62 Administer Oc Account Logic 65 The Administration window 65 The logon window 66 Retrieve a new account information dialog 67 Define the account information requirements for the jobs 68 Define the remote access settings 70 Print jobs with only the user ID and the account ID defined as account information 71 Chapter 5 Oc Account Center for users Enter account information for the print jobs 74 Print jobs 74 The print tab 75 Manage the print jobs that do not have valid account information 78 Enter account information for the copy jobs and the scan to file jobs 79 Account information dialog 79 Copy jobs or scan to file jobs 80 Chapter 6
52. ropdown ists amp will be logged with the value of the ID fieki below ld m This is how the value must be entered in the text fiekis and how amp wil be logged y OK X Cancel 9 The Create value window Define the Name of the value For example Office Define the unique ID of the value Note When you try to add a value with an existing ID an error message displays Click OK to confirm the value The Create value window closes Do the same operation for additional values For example Villa The Values section shows the list of defined values for the field Oc Account Center for Special users Administrators 35 Result According to the example the User ID Jeff can select the projects Office and Villa in the Account information dialog A Preview accounting dialog Web Page Dialog Oc Account Console Preview the account information dialog User ID Jeff x Project e Ofice Account ID Vita 10 The User ID Jeff can select the projects Office and Villa Create new values for an account field with the entry type Password 36 1 PN Click Values on the Account fields tab A tree structure with all fields that have the described properties is displayed in the Fields section Click the correct parent field For example User name Click the value to link a value to in the Values section For example John Smith Click the child field for the pa
53. s The actions of the users Users Functions Special users Administrators m Create the Account information dialog for Oc Account Logic m Make the Account information dialog available in Oc Account Logic m Define the accounting requirements in the application m Define the correct passwords m Create and manage the devices Users Enter the correct account informa tion for the jobs in the Account infor mation dialog Special usesr Bookkeepers Determine the required accounting information Retrieve account data from a device Manage the log files Export the log files Use the log files from Oc Account Center for accounting purposes 10 User manual An overview of Oc Account Center Introduction Definition Use Oc Account Center to manage the account information of the print copy and scan to file jobs for your Oc TDS and Oc TCS devices Oc Account Center consists of the following two software modules m Oc Account Logic Oc Account Logic runs on the Oc Power Logic controller You can connect to Oc Account Logic from a remote workstation through a web browser The users use Oc Account Logic to enter the account information The user can enter the account information for the copy and scan to file jobs and for the print jobs The users can enter the account information at the Oc Power Logic controller and at the workstation The administrator can manage O
54. ssword The full path of the field selected in the tree displays in the Values section Click the Create button in the Values section The Create a new Password window opens Enter the correct User name Enter the required password Enter the password again to confirm Click OK to confirm the value The Create a new Password window closes User manual Add a value Purpose Add the values for the account fields with the following properties a The Entry type is Dropdown list and a The Content type is List of values Note You cannot add existing values to a field with the entry type Password When to do If the fields depend on the same parent field you can add the values of the fields to the other child fields The Add function enables the administrator to use the values of a field again in another field When you use this function the administrator is not required to create the same values for more than one field that depend on the same field For example another User ID Arthur has project Bridge as a valid project You can add the values you created for User ID Jeff to the list of projects for User ID Arthur Oc Account Center for Special users Administrators 37 Add existing values to an account field 1 a 38 Click Values on the Account fields tab A tree structure with all fields that have the described properties is displayed in the Fields section Click t
55. tID is converted to a textual representation without any prefix For OJT tickets the textual representation is set to the AccountID field in the ticket User ID UserID text 255 ID of the user who sent the job Es caped according to escaping rules When the User ID is not available this field is empty Note The 9 digit numeric UserID is converted to a textual representation without any prefix For OJT tickets the textual representation is set to the UserID field in the ticket User manual Parameter Type Length Description max Job ID Jo text 255 ID of job for example the job name bID as indicated in a job ticket Escaped according to escaping rules When the User ID is not available this field is empty Note For OJT tickets the textual representation is set to the JobName field in the ticket Machine ID text 255 Unique ID for the system MachID Note When you have a configuration with a printer the Machine ID is the serial number of the printer When you have a scanner only configuration the Machine ID is the serial number of the scanner Record ver num 2 Version number of the record Starts at sion Ver 0 sion Records are numbered from the first layer of the first input page to the last layer of the last input page of the job Job Unique num 8 Unique job ID generated by the con ID JobUID troller The Job
56. urce width num 6 Native width of source page in units 1 SrcWth unit 1 72 inch Source num 6 Native height of source page in units height SrcH 1 unit 1 72 inch gt Output width num 6 Actual width of output page in units 1 OutWth unit 1 72 inch Output num 6 Actual height of output page in units height Out 1 unit 1 72 inch Hgt Width scale num 4 The scaling factor in applied to the WthScl original in the width direction Height scale num 4 The scaling factor in applied to the HgtScl original in the height direction User manual Parameter Type Length max Description Mirroring Mirror text Mirroring applied to the original LR vertical mirror or TB horizontal mirror When mirroring is not ap plied this field remains empty Rotation an gle Rot num The angle of the scaled original when you rotate to the left The possible val ues are 0 90 180 270 An angle of 0 indicates that the orientation of the source and the output image are iden tical Process type PrcType text N A The type of processing that was done for this page PLOT COPY STF scan to file CHK check plot ICOPY interrupt copy INTRNL internal job REPLOT from history queue Process com pletion Pre Cmplt text N A How the process was completed for this page m DONE normal termination m ABRT job cancelled
57. was last printed History queue or was sent Inbox queue Oc Account Center for users 75 The application refreshes the list of jobs that do not have account information automatically Overview of the Account information dialog 76 Enter the account information for your print jobs in the Account information dialog A red dot indicates a required field The content of the Account information dialog depends on the account information requirements defined by the administrator When the administrator has defined that it is optional to enter account information a check box is displayed When the check box is not checked only the Print button is available When the check box is checked the Account information dialog is available When the administrator has defined that it is always required to enter account information the check box is not visible User manual The print tab has the following two screens Inbox This section displays the jobs in the inbox on the Oc Queue Manager which do not have valid account information History This section displays the jobs in the history queue on the Oc Queue Manager which do not have valid account information The types of fields in the Account information dialog The Account information dialog can have the following types of fields Text field Enter free text with no character maximum The administrator can have defined the required values Mu
58. without administrator action When you do not select this check box use the Publish button on the main window to publish the fields for Oc Account Logic After you publish the fields retrieve the new account information structure in Oc Account Logic to make the dialog available to the users Oc Account Center for Special users Administrators 49 Make the Account information dialog available in Oc Account Logic Preview When to do You can preview and test the Account information dialog Before you make the Account information dialog available for Oc Account Logic test the dialog to see if all fields have valid values Preview the Account information dialog 1 Use the Preview button to open the Preview window The Preview window opens and shows the Account information dialog like it will display on Oc Account Logic dialog Web Page Dialog Account Console Preview the account information dialog User Name Password Prot ooo e Phase J Babe ae Remarks zl 17 An example of the Preview window 50 User manual 2 Enter the required information in the fields Note The users must enter a value ID in the following condition a The Entry type is a Text field and m The Content type is a List of values Only the value IDs the administrator defines are valid Click the Test button The following can occur m When you have filled
59. wn button to move the value down Click OK to confirm The Move values window closes Sort the values 48 1 Click Values on the Account fields tab A tree structure with all fields that have the described properties is displayed in the Fields section Click the correct parent field most in the tree If relevant click the child field lower in the tree until you reach the required field The full path of the field selected in the tree displays in the Values section Click the Sort A Z button to sort the values in an ascending alphabetical order Click the Sort Z A button to sort the values in a descending alphabetical order User manual Use Account information fields from third party applications Publish fields from third party applications Introduction Definition You can use fields and values from defined third party applications You can set Oc Account Console to publish these fields and values automatically for Oc Account Logic Please contact your local Oc organisation for more information about fields and values from third party applications Use fields and values from third party applications From defined third party accounting applications you can publish fields for the account dialog to Oc Account Console Select Publish fields and values automatically when other applications have populated Oc Account Console to publish the fields for Oc Account Logic
Download Pdf Manuals
Related Search