ICPS Factory User Manual
Contents
1. ICPS Factory User Manual Page 31 i ICTI CARE Foundation ICPS Factory User Manual IV Template of Documents Required 1 Factory Business License Pease upload the copy of the Business License Registration ANLARSAN ge Wik WAR Z b 2 Factory Map Pease upload the factory street map The sireet name with the factory location marked on Googit Baidu map is preferred AML BE GTS ET te Be Googe Baidu A Ver 01 ICPS Factory User Manual Page 32 ICTI CARE Foundation ICPS Factory User Manual Ver 01 3 Factory Floor Plan Pease upload the factory floorplan WHET Fae ICPS Factory User Manual Page 33 ICTI CARE Foundation ICPS Factory User Manual Ver 01 5 Image of Factory Main Building Peate upload the photos of the factory main bulding AMITT ERRMME 6 Factory Organization Chart Pease upload the factory organisation chart RALETS Him IQ ein koleo KXXXXXXXXXXXXXX Z 2A 20 ME A RE a 3 hw Roe gp RPA top C Penta ll e y ICPS Factory User Manual Page 34 ICTI CARE Foundation ICPS Factory User Manual Ver 01 7 Certificate of Industrial Building Pense upload the copies of the Property Ownership Certificate es We en ee Goverment documents that could confirm the buildings occupied by factory it for the ute of manufacturing ARENA DAHM AALS BAT HARMER NME N E DEMI PARAILIA an ieene EM GENRE RATRAMRLELS D RE 1002. Please Login C Remember me Forgot your password ite English 2015 ICTI CARE Foundation Asia Ltd ICPS Factory User Manual Page 20 ICTI CARE Foundation ICPS Factory User Manual Ver 01 2 Forgot Password Click Forgot your password in the login page see figure 24 Figure 24 Forgot password button Please Login Email Password O Remember me Log in Forgot your password ff English 2015 ICTI CARE Foundation Asia Ltd Having clicked Forgot Your Password user can fill in the valid registered email address in the pop up window and click email link see figure 25 Figure 25 Forgot Password Interface Forgot Password The page aticps icti care org says Pease enter your login mail Forgot password succeeded Pleate actrvate the account through the emai tent by the system factorymans 163 com Email Link ICPS Factory User Manual Page 21 ICTI CARE Foundation ICPS Factory User Manual Ver 01 If the registered user email address is genuine and valid the system will send a Reset Password email to the user see figure 26 Figure 26 Reset password email ze ICPS Parwword Reset Request Dear Sir Nodam RE OTF We received your request to reset your password for our system please click the link below to reset your password LAHRALRESRARHST We Tae Te English Version ia ca hh code t Px If you did not make thie
3. Part III Figure 4 Login page factorymans 163 com Please Login O Remember me Log In Forgot your password EPX English 2015 ICTI CARE Foundation Asia Ltd ICPS Factory User Manual Page 6 ICTI CARE Foundation ICPS Factory User Manual 4 Submit New Factory Application New user will enter the ICPS system after logging in successfully Click Create New Application See figure 5 Figure 5 Page of new application creation Factory Status Effective Date Expiry Date Process Status User will then enter the Factory Information page See figure 6 Figure 6 Factory information page ICPS Factory List Warning Please submit your application within 30 days otherwise your user account and factory information will be deleted Factory Key Information Factory Name English Line 1 Shenzhen Booming Business Metal and Plastic Factory Name English Line 2 Manufacturing Co Ltd Factory Name on BR Local Language Line 1 BHI OEE LARSA Factory Name on BR Local Language Line 2 Factory BR Number 123456789 Country Region China Province State Guangdong Factory Address English Line 1 No 88 ABC Industrial Zone ABC Road Boan District Factory Address English Line 2 Shenzhen City Guangdong Province China Factory Address English Line 3 Factory Zip Code 518101 Factory Detailed Physical Address Er Sea A LIESS if different from
4. and enter the system For detailed procedure please refer to Forgot Password in Section 2 under Part Ill of this user manual For regular login going forward please refer to Section 3 under Part III Standard Login httpy www icti care org a gt ICTI CARE Foundation ABOUT US FACTORY AUDIT PROGRAM TRAINING amp CAPACITY BUILDING BRAND amp RETAILER SUPPORT NEWS amp RESOURCI Application and Registration Download User Manual prior to your registration will be helpfull Factory Application New Factory Application System Login to Continue Application Review Account Factory User Login ICPS Factory User Manual Page 18 ICTI CARE Foundation ICPS Factory User Manual Ver 01 2 Submit Annual Application After entering the system user can retrieve and read the factory information details transferred from the old system When user has created multi factories information the usual case is several factories with ICP seals are owned by the same company group the system will display the factory list see figure 21 User has to click the factory ID to enter an individual factory page If the user has created only one factory the system will go direct into that factory page Figure 21 Multi factory selection Factory ID Factory Name Factory Status Effective Date Expiry Date Process Status CU220018 adtadfadfasdf Audit Firm Accepted C020006 Shenzhen Booming Registratio
5. and this should be emphasized to every user It also has to be ensured that there should be at least 2 valid users of the factory Whenever there is user resigning from the factory the factory administrator should remove the user account immediately and add another new user at the same time Factory should contact ICP on a timely manner if it cannot login the system due to issues relating to user account management or personnel resignation ICP will then inform the System Provider to specifically create a new user for the factory in which would be subject to extra charges ICPS Factory User Manual Page 37
6. s le ESA CELEI I COL RARER ESS NAME ARS AT MATAEMMENMRNIMANTABRME Glee eRe TAMU BRIS MISH DA 1000 FAIM RAET AN GEER a ZAHA CARMA RAERE PGTA GO Apr gay Cs 1 AO eee GE M FEER IHSE RMI 2 EMF REKNGFAL MERMLEK REREH tae RREARARERED OBKRAEE LAS 17271 marcan IT SN Su Rie sana _ MOREL ATRASE MM LE n nre DCS S58 En S ETO ARARDAMRSLNAPAR HELENE AIM Fe MER Dit AAC AL ORDER PER LAR LE EL 2 EEE TETE ACT CARL foundation Aiia Limited WAALCTHAALORG important Documents to be signed TAANE ICPATF16 Ver02 CE This ig bo cenir bhat have read have fully wnderttocd and do stept all of the conditions below in conatheen with our factory s entry ite the compliance program with the international Council of Tey industries Code of Busines Practiogs UCT CARE Process Aut howe made enquires with the directors and senior eamouthers of the fectory and we hereby confirm thd to the bert of car knowledge and belief the following FMEA EN RME TORRENT SNS US AMMA SEES SE WH FARE B SH SESS RRS HEL PRRACMEA RC TR Transparency Declaration BA JE HA ICP LTF13 Ver 02 CE Integrity Declaration RTE MEA ICP LTFOS Ver 02 CE Terms and Conditions FRS AM ICP TC Vier 04 CE Important Message Mt SEAR Et HCP LTROL Ver 06 CE Policy on Multi Factories STEM 1CP P10 Ver 01 CE Piae visit cur webite for more inte ia irgith and Chines THERA RARER SHE Te Fattar Marne jin Engish IRER TT ER
7. the edit button to amend the factory information in accordance with the advice given in the email and submit again the application Figure 11 Email informing factory of the incomplete or incorrect application information Eng amp Chi Dear Sir Madam FE INES The application of your factory has been reviewed and your factory is required to edit or provide the correct information by following the reviewer s comment stated below Please login the system from our website to edit your application form and submit it again ACER HRA MARDARE RR RELU FERETE ESSE R LOETA Should you have any question please contact us at 852 2111 2462 of asia eti care org Thanks SWEA ip 85212111 246 2NrE SS S asia et care org ME ICT CARE Foundation Asia Limited ICT B TN Figure 12 Process Status will show Registration Returned for Editing cps Factory ID Factory Name Factory Status Effective Date Expiry Date Process Status If the application is declined by ICP after the information is verified the system will send an email to inform factory about the reason of rejection see figure 13 The Process Status at this stage shall be Registration Declined see figure 14 Registration Declined marks the end of the factory application process the user can no longer amend the factory information and submit application again Figure 13 Email of Application Declined Eng amp Chi Dear Sir Madam FE EGF We have revi
8. this page In fact the system will also save the data input automatically every 10 minutes once applicant has filled in the factory name in the system Click the Submit button at the bottom right corner to send the factory application to ICP to verify if all the required data have been filled in correctly iss Boxes marked with must be filled in with proper information and cannot be blank Some information can be entered in local language if specified while others must be filled in in English ux Factory is advised to prepare the necessary documents in advance For details please refer to part IV Template of Documents Required The maximum volume of the uploaded document shall not exceed 1MB Only one single file will be accepted in each upload field If more than one document needs to be uploaded please consolidate the documents into one PDF file or compress them into one Zip RAR file ICPS Factory User Manual Page 11 ICTI CARE Foundation ICPS Factory User Manual Ver 01 If the submission of application is not successful an error message will emerge and indicate which content is not completed see figure 7 User can amend the data in accordance with the error message and submit the application again Figure 7 Error message alert Error Message actory nm GH ts required M Save A Submit If the submission is successful the system will show Submit succeeded Factory ID CXXXXXX
9. BR Local Language Line 1 PAU REMERON the Ver 01 ICPS Factory User Manual Page ICTI CARE Foundation ICPS Factory User Manual Ver 01 Factory Detailed Physical Address if different from BR Local Language Line 2 Factory Detailed Physical Address if different from BR Local Language Line 3 Factory Address on BR Local Language Line 1 SHIEK EBZ SH Factory Address on BR Local Language Line 2 Factory Address on BR Local Language Line 3 Phone Number 86 755 1234 5678 Factory Fax Number 86 755 8765 4321 Industries apaa Using the CTRL key to multi select Electronics Other Printing Packaging ares Products Action Figures Using the CTRL key to multi select Arts amp Craft Toys A Board Games Chemistry Sets Collections Keepsakes Construction Toys Costumes and Role Play LA s Cad enntian Tare Parent Holding Company Name l Factory Employees Number Application Number Peak Season Number Low Season Manufacturing workers Total Employees A 1450 summation of people in different departments Quality Assurance Control Warehouse Distribution Engineering Maintenance Administrative Others Dialect 1 Dialect 2 Dialect 3 Dialect Spoken by Mandarin Employees Cantoness Shantou Percentage of Employees ICPS Factory User Manual Page 8 ICTI CARE Foundation ICPS Factory User Manual Factory Manufacturin
10. EMI Ere ES TRS EARS F Ex PNA Sgrature of Authorised Signatory ERRASSE oe Chop of Applicant Co Rea Room 518 Star House 3 Salsbury Road Tsimshatsui Kowloon Hong Kong Tel 852 2111 2462 Fax 852 2111 2126 Email asia ict care org Page f of 10 ICPS Factory User Manual Page 35 ICTI CARE Foundation ICPS Factory User Manual Ver 01 V Frequently Asked Questions amp Answers Q1 The user already input a valid email address for registration but the system said the address is already registered and ask the user to input another one What should the user do A1 This explains that the email address is already registered in the system and cannot be used for re registration If the email address pertains to the user the user can reset password by using Forgot your Password function For detail procedure please refer to Part IIl Section 2 Forgot Password Q2 The user has registered successfully but fails to login the system where the error message said Incorrect user name and password The user tries to use the Forgot Password function to reset password but the email address does not exist What is the reason and what should the user do A2 This scenario may result from A The new registered user has activated successfully but fails to submit new factory application within 30 days B The user resigned and the account is removed by the factory administrator Q3 If a company group th
11. Factory information can be reviewed in this interface and the factory administrator can use the create edit delete functions etc The function buttons are G SE View Details Edit Remove User and Change Password respectively The factory administrator can also create new factory user under the same factory name see figure 31 The methods include 1 Create Factory User create new user who has not registered in the system 2 Create Registered User add user who already registered in the system e g user of other factory under the same company group Figure 31 Create factory user G ICPS x ICPS Factory List C020008 Registered User es D LS LR 2 th 42 FactoryAdmin j 5 CG x as t must be ensured that at least 2 users or more of the same factory should be registered in the system a maximum of 4 users is allowed to be created under the same factory name so as to avoid being unable to enter the system if the single user resigns ICPS Factory User Manual Page 25 ICTI CARE Foundation ICPS Factory User Manual Ver 01 User must register with a valid email address which will be automatically set as the user name of the account Do NOT use email address that you are unable to access otherwise you may not be able to receive important messages such as account activation password reset system notifications etc Please be ensured of the factor
12. ICTI CARE Foundation ICPS Factory User Manual Ver 01 Thank you for using the ICPS online database system of ICTI CARE Process Prior to entering the ICPS system applicant factories are suggested to read through this user manual to get familiarized with the basic functions and procedures of using the system For any inquires that are not mentioned in this user manual please do not hesitate to contact us at tel no 852 21112462 email asia icti care org Kind reminder For the time being this system only provides the functions of New Factory Application and Annual Renewal Application Inquiry on Status of Factory Application Initial Certification Audit and Initial Annual Audit and Management on Factory User Account Advanced functions including but not limited to reviewing further procedures of an audit and audit report downloads are still under development We are sorry for any inconvenience caused during this period Thank you for your collaboration Factory User Manual Version 01 2015 05 18 ICPS Factory User Manual Page 1 ICTI CARE Foundation ICPS Factory User Manual Ver 01 Table of Contents New Factory ADD A CO ae e ni irn dde a ie r seisi sarite 3 T New WSC RE CISEPAGION tn sa nE descente ERES Pa 3 2 NOW DST ACIYI ON e E E E E S 5 INOW USEF LOBIN orarie E E E E A A EEE EE O 6 4 SUOMI New Factory ADDICION a ee ne EEE 7 S Application VerificatiO i a ea ca a a eee eat de a nn 14 ANA D DIN CAU NON N
13. Registration Go to ICP Website http www icti care org e content cat page asp cat id 165 click New Factory Application O a http www icti care ong A eo ICTI CARE Foundation ABOUT US FACTORY AUDIT PROGRAM TRAINING amp CAPACITY BUILDING BRAND amp RETAILER SUPPORT NEWS amp RESOURCI Application and Registration Download User Manual prior to your registration will be helpfull Factory Application New Factory Factory Renewal Application Re Application System Login to Continue Application Review Account Factory User Login ICPS Factory User Manual Page 3 ICTI CARE Foundation ICPS Factory User Manual Ver 01 You will enter into the page of Factory User Registration see figure 1 Factory must fill in the boxes marked with Press the Register button at the bottom after inputting all the required data A reminder will pop up click on the OK button and the new factory user registration will be completed figure1 User Account Creation Factory User Registration Email factoryusert 163 com Password tte eS Continm Password ETITI tufrl 2t LR https icps icti careorg enfA_ Tithe z 5 Factory user registration succeeded Please activate the account Bag whin 24 heure through the emal gent by the Eve Wane Factory Phone Number 123 4567 Register Please activate the account within 24 hours through th
14. SRE PZARPCAR 68S i Factory Operation Information Buyers Customers Mxxxx Hxxxx Dxxxx Wxxxx Txxxx Subcontracted Process If applicable Date of Factory Establishment Business Registration License Peak Production Months May Nov Factory Working Days System 5 6 days Workshop 6 days 6 67 hours x 6 days Office 5 days 8hours x 5 days Normal Work Hours and Shift Arrangement Normal Shift 07 30 11 30 13 00 17 00 18 00 21 00 Day Shift 08 00 12 00 12 30 16 30 17 00 20 00 Night Shift 20 00 00 00 00 30 04 30 05 30 08 00 Department s Running 2 Shifts Rotational Molding Injection Molding SMT Department s Running 3 Shifts ICPS Factory User Manual Ver O1 Page 10 ICTI CARE Foundation ICPS Factory User Manual Ver 01 j Documents to be uploaded Factory Business Registration License Download Factory Map amp Download a ee SE Select document to upload to the system Factory Layout Floor Plan amp Download Image of Factory Main Gate Download Download A Image of Factory Main Building a ur amp Download document template Factory Organization Chart amp Download Certificate of Industrial Building amp Download Important Documents to be Signed Only the first signed page is required amp Download Data can be saved anytime during the input process User simply needs to click on the Save button at the bottom right corner on
15. at has more than one factory applying for ICP how to handle applications from more than one factory at the same time A3 User can add the new factory to the ICP system by using the Add another new factory function on the factory list interface For further procedure please refer to Part Section 4 Submit New Factory Application Factory ID Factory Factory Status Effective Expiry Date Process Status Name Date C020008 adfasdfasdf Seal A 2014 09 01 2015 08 31 Audit Firm Accepted Add another new factory ICPS Factory User Manual Page 36 ICTI CARE Foundation ICPS Factory User Manual Ver 01 Q4 A factory s termination period has come to an end how to process the factory s re application A4 The situation is similar to question 3 above User can add new factory to the ICP system by using the Add another new factory function on the factory list interface For further procedure please refer to Part Section 4 Submit New Factory Application ICPS icpuat_fty2 163 com T ICPS Factory ID Factory Factory Status Effective Expiry Date Process Status Name Date C020008 adfasdfasdf Terminated 2014 04 01 2015 03 31 Add another new factory Q5 If all registered users of a factory in ICP no longer work for that factory and no one of the factory can obtain the system login information what should the factory do AS It is crucial to register ICP with a valid corporate email address
16. e conflns that the Mew Factory Regletration Fee sus ll recelved De hereby enclosed the receipt for your reference BUECHA AACE ORT Hee Should you have any question please contact we t 852 2111 2662 or asl a icti lt ROMEO ZM SS2 2111 2662 RE asicPicti carc ore WW ICTI CARE Foundation Agia Linited ICTI 2S Sea TA f the receipt below cannot be displayed properly please login the evstes fros cur website to doemload it at the Payment page FLTC PERRET AD TURPAMSARES RON DETREI VAN ICTLCARE ORG Date EM Official Receipt aie 2 Received fros 2001 Bt n Business fetal and Plastic Barufacturing Co Led Total Asount EE Being Paid for Mee Factory Eeglatration Fee cle tt Aas ae All toes are non refundable FRCS AAA FRE This receipt es vald onty if he cheque ts successful cleared HREM ARGA SAN This is compute p nemaied mont no signaiure is required EAGT 424 gt ICPS Factory User Manual Page 16 ICTI CARE Foundation ICPS Factory User Manual Ver 01 Figure 18 Process Status is shown as Audit Assigned ICPS icpuat_fty2 163 com ICPS Factory List Factory ID Factory Factory Status Effective Expiry Date Process Status Name Date C020008 adfasdfasdf When audit firm accepts the audit assigned the system will issue an email to inform factory the name of the audit firm and factory can pay the audit fee and arrange for the audit accordingly se
17. e email sent by the system iss Upon user account registration user will receive a verification link in the registered email User must within 24 hours confirm the verification so to activate the account Otherwise the user account will be automatically deleted and user will have to register again User must register with a valid email address which will be set as the account user name by default setting Do NOT register with any email address that you are unable to access otherwise you may be missing important messages such as account activation password reset system notifications etc User must register with a corporate email address If personal address is used factory should delete the user that no longer works at the company factory so to protect your factory from information leakage ICPS Factory User Manual Page 4 ICTI CARE Foundation ICPS Factory User Manual Ver 01 2 New User Activation User will receive an email sent by the system after user account is created See figure 2 Figure 2 Email of user activation Dear SirMadam SEE JUMENT To activate your user account please click the link below within 24 hours in case the activation is not completed within 24 hours the user account will be deleted WE24 FAS PAR SADESA SHUT RSHAARS SHBCKSH SA Should you have any question please contact us at 852 2111 2462 or astag icti care org Thanks SO PELVIS KH 852 2111 24620 asia ictica
18. e figure 19 The factory process status at this stage shall be Audit Firm Accepted see figure 20 Figure 19 Email informing factory which audit firm is assigned Eng amp Chi Dear Sin idadam Fee QR Please be notified that ICFAL Technical Team amp appointed to arrange the ICA for your factory They will be in contact with you very shortly and assisi you to proceed to the audit process RCS wee SICAL Technical Team SACANE WECSRSS Se HRA HEERA Should you have any question please contact us at 65212111 2462 or asin iticti care ong Thanks WATAN HRD 852 2111 2462 RES asiadicli care or0 di ICTI GARE Foundation Asia Limited ICT MS TM Figure 20 Process Status will show Audit Firm Accepted icpuat_fty2 163 com C Factory ID Factory Name Factory Status Effective Date Expiry Date Process Status C0200086 adfasdfasdi ICPS Factory User Manual Page 17 ICTI CARE Foundation ICPS Factory User Manual Ver 01 ll Annual Application 1 Initial Login to New System Since factory information is transferred from the original system to this new one the original factory user password is no longer valid The audit firm appointed to conduct the annual audit will inform factory of the user account details Go to ICP Website http www icti care org e content cat page asp cat id 165 click Factory Renewal Re Application to proceed to the login page click Forgot Your Password to reset password
19. ewed the application of your factory and regret to inform you that your application for ICTI CARE Process has been declined this time due fo the reasons considerations stated below RRS MRRANELT E SSUTRRLISAR SSRs LICH FES Mie RL ALES RSs Should you have any question please contact us at 852 2111 2462 of assa icti care org Thanks SOMES Rip 8522111 24628 Sasiametcare org MR ICTI CARE Foundation Asia Limited ICT e B TM ICPS Factory User Manual Page 14 ICTI CARE Foundation ICPS Factory User Manual Ver 01 Figure 14 Process Status will show Registration Declined G 1cPs ICPS Factory ID Factory Name Factory Status Effective Date Expiry Date Process Status 02001 Factory Registration Declined Co20016 Shenzhen Booming Business Metal and Plastic Registration Submitted Manutacturing Co Lid Add another new factory After ICP verifies and approves the factory application the system will send an email to inform the applicant factory with the payment advice enclosed see figure 15 The process status of the factory at this stage shall be Registration Doc Verified see figure 16 Figure 15 Email informing factory about application approval amp payment advice is enclosed Eng amp Chi Dear Sar Madam pore baie The document review of your factory s new application for the CTI CARE Process has been approved Prior to the next step for your application please settle the registratio
20. fir nye ie gent Telegraphic Transfer may inate handing charge of wire transfers by intermediary banks andor banks of remitier beneficiary ICFAL shail not bear any of such handling charge The payment setlled to ICFAL should be in NET amount of the required fees If more details are needed please enquire with your bank Can EPR RM HF PIE Ea FTO SPT aOR PRA ALT APRESS URES WARR A art aT mie Tho bank cf ICAL as bonohcu to subies to charge USSR or HKSES RATIO RSS AM HSS TAM Room 18 Star House J Salisbury Road Taimahatsul Rowioon Hong Kong Tet 552 2111 2482 Far 852 2111 2128 Emal ese eet tare org ICPS Factory User Manual Page 15 ICTI CARE Foundation ICPS Factory User Manual Ver 01 Figure 16 Process Status will show Registration Doc Verified cps Factory ID Factory Name Factory Status Effective Date Expiry Date Process Status Registration Declined Shenzhen Booming Business Metal and Plastic Regitraion Doc Verted Manufacturing Co Lid Factory shall settle payment as required in the payment advice When ICP confirms the payment is received the system will send an email to inform the applicant factory along with an official receipt see figure 17 ICP will then assign an audit firm the factory process status at this stage shall be Audit Assigned see figure 18 Figure 17 Email of payment confirmation with official payment receipt enclosed Eng amp Chi RENAN Thie Le t
21. g Process and Capacity List Blow Molding Rotational Molding Injection Molding Die Cast a _ J Select and then Spraying Painting nter the num be f f ae N of machines T Printi F a empo Printing facilities Silk Screen Printing Vacuum Plating Sewing Hair Rooting Metal Work Metal Plating SMT IC Bonding Electronics Assembly General Assembly Packing Flat Belt Conveyor Paper Printing Others Manufacturing Process Please specify manufacturing process and units of machinery facilities Yes Units of Machinery Facilities 4 Units 88 Untis 20 Lines x 20 Booths 25 Untis 4 Units 4 Untis 6 Units 4 Lines 6 Workshops 6 Workshops 24 Lines Blister 20 Units Ultra Sonic 18 Units Ver O1 ICPS Factory User Manual Page 9 ICTI CARE Foundation ICPS Factory User Manual j Factory Premises Premises in Main Factory Production Warehouse Number of Buildings Occupied Area M Please specify Multiple Factories within the boundary of Main Factory If applicable There is a garage which is named xxx and holds its independent Business License is located in the same compound of factory In addition to Main Factory outside Manufacturing Premises to be covered in audit If applicable Site Name amp Actual Detailed Address Local Language 1SsMECE SRR APCARF ZALES 2S9NEGE SRERPCABP CA DUR TS SE HBn SKF CABEZA TIRE PHARES
22. iece dd il at 18 ee Initial Login TO NEW SS CO ae as eee EE aa ro 18 2 SUOMI ANUS ING AO T AE a a a a ae de ad setae 19 l Introduction on System FUNCTIONS 2 esse ss ss nes A EEE essences nce ses cuse essence 20 LORS LORS SOCIO CUOM 20 2 FONE OU PASS NO a ee a om Tieres 21 Sd CONGO UO UD is a an ane dd on do ti 23 A Factory Intertace MARAIS cane sancenwereesteeusccetesessreinncsaevedseateeete cee 24 3 User Manal CC a ae a e EE ee ee ee os 25 SPM a a D ao 2 a nn 29 7 Audit Process and History cccsccescessencceseusccsssasscessuscoucsuscosssanscessuscessasccussencoussasceutnes 30 Bs FOL OUE VS ea de nada nee ne ee a oc 31 IV Template of Documents Required ccceecceecceceeeceeceeeccneceeceseceuseeeeeuseeeeeeceeeeueeeeseeeeeeeesees 32 Te Factory BUSING SS LICENSE a NN de dan tite a dia toi 32 LF ON MAR E E avin E E E 32 FION FOOR PA E EE E EE AE 33 A image O1 Factory Main Gale a A E 33 5 Image of Factory Main Building cccccccceccseccsecsecceceeeceeeeeceeceeeseeceeusteeseseeeseneeseeegenes 34 6 Factory Ore a OR CARE E EEE EAE ee ES 34 7 Certificate OF Industrial BUIIQINRSS 2 2 na eee EEE NENET 35 8 Important Document to be Signed iii 35 V Frequently Asked Questions amp ANSWELS ccccccscccecceccncceeecectseceuseeeeenseeeeeuceeeeeeeeceseteeeaess 36 ICPS Factory User Manual Page 2 ICTI CARE Foundation ICPS Factory User Manual Ver 01 New Factory Application 1 New User
23. load payment advice or receipt please click the Z button Figure 36 Payment record cps C020016 Date Type Subject ICPS Factory User Manual Page 29 ICTI CARE Foundation ICPS Factory User Manual Ver 01 7 Audit Process and History Having clicked Audit Process and History button on the factory management interface user will enter into the audit process and history page to review status of factory application initial registration audit initial annual audit status factory seal status effective date and expiry date see figure 37 Figure 37 Audit Process and History Dies Sa C020016 Process Status dl Created Time Factory status There will be reminder in red colour if the seal will expire soon Effective Date Exptry Date ICPS Factory User Manual Page 30 ICTI CARE Foundation ICPS Factory User Manual 8 Logout System To safeguard user account and factory information the system will log out automatically in 90 minutes User is advised to click to logout the system when leaving the operation see figure 38 Figure 38 Log out ICP system cps ICPS Factory List C020006 i Factory Key Information Factory Name English Line 1 Shenzhen Booming Business Metal and Plastic Factory Name English Line 2 Manufacturing Co Lid Factory Name on BR Local Language Line 1 Ce he tite d te etn eral Factory Name on BR Local Language Line 2 Ver 01
24. n Submitted Business Metal and Plastic Manufacturing Co Lid C020005 adfadfasdfadf Audit Firm Accepted In 120 days before the seal expiry an alert will appear on the factory s page User can then click Annual Registration to process the application see figure 22 Clicking Annual Registration will enable user to amend the factory information if necessary and submit the annual application For details please refer to Part Section 4 Submit New Factory Application in this user manual For verification on annual application please refer to Part Section 5 Application Verification Figure 22 Annual Registration alert on factory page ICPS Profile Audit Process and History Payment User Management icpuat_ft2 163 Con T ICPS Factory List Warning Please click Create New User or Add Registered User to create 2 or more users otherwise you are not able to proceed to next step Waming Your factory s certification is about to expire Please cig Annual Registration C020008 Factory Key Information ICPS Factory User Manual Page 19 ICTI CARE Foundation ICPS Factory User Manual Ver 01 III Introduction on System Functions 1 Language Selection Enter the login page and select between English Chinese Simplified at the bottom of the page for the language used in the system see figure 23 Figure 23 Select the language used in the system factorymans 163 com
25. n fee according to the details and instruchon provided in the payment advice enclosed MALMO Sia REC Fs ES TSE When the payment is settled please email the bank slip to accounts icti care org IRUS NAG KMM TE accounts icticare org Should you have any question please contact us at 852 2111 2462 or asia icti care org Thanks Ry ESIGN NCH 65212111 2462 eel asiaGicti care org iit ICT CARE Foundation Asia Limited CTT 2 Re TA Nihe paymant adios below cannol ba diapiayed property please login the system from our website to download at the Payment page GEL Pema Se eee Ea Fe LI CARE Puro Asia ICTI CARE Foundation Payment Advice pee URL Total Amount iS US 1 500 00 or i HK 11 700 00 Teel seid ou el ele ee a ee fay ba ae dar SALE ae eas eT ae Payable to WELA ICT CARE FOUNDATION ASIA LTD Bank Account information tT SAT US Dollar amp HK Dollar Account SSE free Account Name rs SRE ICTI CARE Foundation Asia Lid Account No BEF Bis 168 522 092 838 Saving fee Bank Name ITAM The Hong Kong and Shanghai Banking Corporation Limited HSBC Bank Address f 7 iht No 1 Queen s Road Central Hong Kong Swift Code fi HSBCHKHHHKH Hong Kong checks with equivalent amount shall also be accepted Any settled payment should be emailed io accounts iecti care ong with the bank slip enclosed CARS Sa SST ee ee ESR iT accountsict care org IMPORTANT in a
26. ong says Jah cept hee aa etl if sil iter Tiie M i P ene Nurab r If only one user of the factory is registered for each time the user enter the factory management interface there will be a warning message of adding user see figure 34 The factory administrator can click the buttons available to add other users Please refer to section 5 above on Create Factory User and Add Registered User for the detail procedures Figure 34 Reminder for factory with only one user ICPS Profile Audi Process and History Payment User Management icpuat_fty2 163 com gt ICPS Factory List Warning DCE to create 2 or more users otherwise you are not able to proceed to next step Warming Your factory s certification is about to expire Please click Annual Registration C020008 j Factory Key Information Having clicked the user name at the top right corner on the system interface the basic user information and password can be amended see figure 35 ICPS Factory User Manual Page 27 ICTI CARE Foundation ICPS Factory User Manual Ver 01 Figure 35 Amend basic user information Email Confimmed Time Created Time Tithe ICPS Factory User Manual Page 28 ICTI CARE Foundation ICPS Factory User Manual Ver 01 6 Payment To review the payment record between factory and ICP including payment advice and payment receipt user can click Payment on the factory management interface see figure 36 To down
27. re org WH ICT CARE Foundation Asia Limited ICT s R TA Remarks By default your emails are collected and will aulomatically receive updates from our program If you do want to opt out of this setting you may at any time choose not to receive marketing materiais from us by checking the unsubscribe Dutton in any of the auto emails you may receive Ti SMES ASRCRENOMNENFMUOMOTEMPMNEFAR STOR ALMSS N e CR Seah Ra Sse Aes Ss Enter the account activation page by clicking the link in either language See figure 3 Figure 3 User activation page User account activation succeeded Attention Please submit your application within 30 days otherwise your user account and factory information will be deleted Login to continua By clicking the Login to continue button the system will return to the login page User account can only be activated once New user has to create and submit at least one application within 30 days upon user account is registered or the existing user account will be removed from the system automatically ICPS Factory User Manual Page 5 ICTI CARE Foundation ICPS Factory User Manual Ver 01 3 New User Login User will be directed to the login page see figure 4 by clicking Login to continue in figure 3 Input your user name and password and then click Log In to enter the system To login the system as regular user please refer to Standard Login in Section 3 of
28. request please ignore this email and your password will remain unchanged ORFISRERENESS APHSRSUSH CESCAHSAGANAR Should you have any question please contact us at 852 2111 2462 or agia icti care org Thanks SO MCE RPE 8S2 2111 26S icti care org Whiti ICTI CARE Foundation Asia Limited ICT XE Be Ti Having clicked the English and Chinese links user will enter the Reset Password page Click Submit after inputting the new password then click OK in the Reset Password window to complete the process see figure 27 Figure 27 Reset Password interface Reset Password FACTORYMANS 163 COM Pease input your how Ds SOC Submit ICPS Factory User Manual Page 22 ICTI CARE Foundation ICPS Factory User Manual Ver 01 3 Standard Login Go to ICP website http www icti care org e content cat page asp cat id 165 click Factory User Login to enter the system ZNO S rev ci are org a Es x FACTORY AUDIT PROGRAM TRAINING amp CAPACITY BUILDING BRAND amp RETAILER SUPPORT NEWS amp RESOURCI Application and Registration Download User Manual prior to your registration will be helpful Factory Application New Factory Factory Renewal Application Re Application System Login to Continue Application Review Account ICPS Factory User Manual Page 23 ICTI CARE Foundation ICPS Factory User Manual Ver 01 4 Factory Interface Management When user ha
29. s created multi factories information the usual case is several factories with ICP seals are owned by the same company group the system will display the factory list see figure 28 User has to click the factory ID to enter an individual factory page see figure 29 Figure 28 Multi factories selection I CPS icpuat_fty16163 com Ce ICPS Factor 1 Factory ID Factory Name Factory Status Effective Date Expiry Date Process Status CO20018 adfadfadfasdf Audit Firm Accepted C020006 Shenzhen Booming Registration Submitted Business Metal and Plastic Manufacturing Co Lid adfadfasdfadf Audit Firm Accepted If user has created only one factory the system will go direct into that factory page see figure 29 Figure 29 Factory page management ICPS Profile Audit Process and History Payment User Management icpuat_fty2 163 com ICPS Factory List C020008 adfasafasai Factory Key Information Factory Name English Line 1 adfasdfasdf Factory Name English Line 2 Factory Name on BR Local Language Line 1 niita Factory Name on BR Local Language Line 2 Factory BR Number asdfasdfasdf Country Region China ICPS Factory User Manual Page 24 ICTI CARE Foundation ICPS Factory User Manual Ver 01 5 User Management Click User Management in the factory page and enter the user management interface see figure 30 Figure 30 User Management Interface icps C020016 EE
30. see figure 8 Figure 8 Prompt on Successful Submission 1cps ipa Running a Shire KP cia et ony Da porters Running 3 Shifts For unsuccessful submission the Process Status of the applicant factory will show Pending Submit see figure 9 User can click I buttons to carry on editing or abort the application with the factory information removed from the system Figure 9 Process Status will show Pending Submit cps Factory ID Factory Name Factory Status Effective Date Expiry Date Process Status ICPS Factory User Manual Page 12 ICTI CARE Foundation ICPS Factory User Manual Ver 01 For successful submission the Process Status of the applicant factory will show Registration Submitted see figure 10 ICP will then verify the application submitted factory user cannot amend any information during this period Figure 10 Process Status will show Registration Submitted cps Factory iO Factory Hime Fattery Mitut Ertectre Drie Expiry Date Protetti Status ICPS Factory User Manual Page 13 ICTI CARE Foundation ICPS Factory User Manual Ver 01 5 Application Verification If factory application is found incomplete or incorrect after ICP verifies the information the system will send email to inform factory which content needs to be amended see figure 11 The Process Status at this stage shall be Registration Returned for Editing see figure 12 User can click
31. y user identity before you create a user account in the system Do NOT register untrusty user User must also register with a corporate email address If personal address is used factory will have to delete the user that has resigned from the company factory so to protect your factory from information leakage 1 Create Factory User The procedures are shown in figure 32 below Figure 32 Create factory user Create Factory User Email Password Drop down to select Contirm Password Role The page at icps ict oare ong says Tithe Create uber succeeded Please inform the mer user bo eats Che d cent wether 24 oi cheek tha l I drt by the piben Ada another uder Ham Phons Humber The new user has to activate the account Please refer to Part Section 2 New User Activation for the detailed activation procedure To enable the new user to log into the system after activation factory administrator should inform the new user the password created 2 Create Registered User The procedures are shown in figure 33 below The creation of registered user should be authorized by that user so as to obtain his her login email address and password ICPS Factory User Manual Page 26 ICTI CARE Foundation ICPS Factory User Manual Ver OT Figure 33 Add Registered User Add Registered User MoysO0 1g 163 con Drop down to select Validate Password Role PE The page at icps ictHoare
Download Pdf Manuals
Related Search