Sapphire Community Web Portal for Parents/Students
Contents
1. example to go back to a student s course list from a specific class click on Courses Grades Internal Links Click on the marking period below to see the assignment grade breakdown Marking Period MP1 MP2 MP3 MP4 Current Grades 80 B 87 B 0 0 Updated JH 112312 Internal links appear as blue text which is a hyperlink Moving the mouse over internal links will change the cursor to a selector cursor usually displayed as a hand Clicking on internal links will move the user to another screen or open a new window depending on the particular link Section 3 Viewing Student Information This section will give you an overview of how to access student information Selecting a Student COMMUNITY WEB PORTAL STUDENT BACKPACK Sapphire Software Home Ken Fisher Logout Welcome to the Sapphire Community Web Portal LUNCH MENU MY STUDENTS 2 PP y 10 01 2012 Mon Sara Alberts To view information about your children click on their names on the left No Menu Grade 10 10 02 2012 Tue K12 High No Menu Haein oe 10 03 2012 Wed a p gh Mac and Cheese 10 04 2012 Thu No Menu 10 05 2012 Fri No Menu If you have access to multiple students they will be displayed here Select the child to view by clicking on their picture or name This will take you to the Courses amp Grades for the student NOTES e You may request that a child s picture not be displayed by contacting your district e You may come2. to your child s education Table of Contents SEC HON Te o de de do eee eee eee 1 WOG GING ON soii liinda 1 Aduk tennder ADOUCSECUY ieran aia 1 A TOW NOLES parore VOD obli 2 APPIVINO TOF aIr ACCOUIN rata ree A A E EEE E A 2 Sample Applicaton sessie EA EA EA A A E AA II 3 SE TION Zo ico 4 NAVIGATION Scran ea del co ieb cios 4 AAA nn o II A ee eee eee 4 llo A A wey COME ett ene Onin Pee eR EERO eee a O om eae 5 A Ree ee ORE oe here Semen A ete AEA ene T Se ON en meee nee an ere earn Cert 5 SECTION 3 ii il ld as 5 VIEWINE STUDENTINFORMATION ceci idad 5 Secundarios 5 OU A ia 6 Kecen HOPON O O cides 6 a ole E en ee ere To RATE ETI are ay ened eR Se ee ane eee Ae ee ree 7 SEGHON A ener one nei ihe rere ron ers eRe tc eee eee re eee eee ese cee eer ee nese er eer enrece een ree errr 8 VIEWING AVS PECIFIC CASS do o ed 8 VIEWING AOS li od pies 8 sample Student Grade RED oia 9 EW CIS cl 10 SECTION S rd 11 YOUR sn en ees ere ee ae eee ee eee ne eee kee eee 11 PAGCOURT JMIOMMAUONS sin rt ad A A A AE A NAAA AAA IEA AA 11 CHANGING Your Password ossessi oas A AAA TASA EA AAA 11 Creating Student ACCOUNTS iria tit nd AA A A A AAA AE AA Ed 12 Request Access to Additional Children ooooccccccoconnnnnnccooononnnnononnonnonononnonnnnononnnnnnnnnonnnnnnnnnnannnnnnnnannnnos 13 Section 1 Logging On Your school district will have a web address similar to the one shown below httos districthame sapphire k12system com CommunityWeb
3. 6 omework 0 00 Assignments Division Quiz 40 53 O 11 1 06 11 1 06 Quizzes 80 00 Chapter 2 Test 80 O 11 18 06 11 18 06 Tests 80 00 aie 100 E 0 mani anan1 Pomework NN issignment Assignments These assignments have not been given a grade at this time but are not due yet so they do not A Student Grade Report displays information about a student s grade breakdown from a teacher s grade book The report will list each assignment affecting a student s grade and may additionally contain at each teacher s discretion information such as Possible Extra Credit Due Date Assigned Date Assignment Comments Assignment Descriptions Category Grades Student Comments other assignment information Viewing Reports Reports are organized into 2 categories 1 Student Reports Reports which are specific to one student and are only visible to that student s parents 2 Full Class Reports Reports which are visible to the parents of any student in the class There are 3 types of reports 1 Test this Friday Remember to st i Announcements smemperio sie There are text only messages that the teacher has created to inform parents and students of upcoming events reminders requests for information etc Google Links 9094 search engine These are hyperlinks to external websites that have been entered by the teacher Clicking on these reports wi
4. A GUIDE TO EFFECTIVELY USING THE Sapphire Community Web Portal for Parents Students O K12 Systems Inc Two Windsor Plaza 7540 Windsor Drive Suite 209 Allentown PA 18195 Phone 610 366 9540 Toll Free 866 366 9540 Fax 610 366 9017 Copyright 2012 by K12 Systems Inc All rights reserved No part of this document may be reproduced by any means electronic or mechanical without permission from K12 Systems Inc About K12 Systems Inc The Sapphire Community Web Portal is one of many products offered by our company Since 1981 K12 Systems business has centered on providing exceptional software application solutions for school districts needs To prepare students for success in our technology dependent world schools must help students staff and communities better manage information The objective is schools without walls where knowledge is readily available to both student and teacher Its a concept that hinges on optimizing and integrating technology within the school community K12 Systems recognized a need in school districts for a new way to manage and disseminate information The Sapphire Community Portal provides K 12 schools with scalable secure and customizable Community Web Portal software that increases productivity and improves communication for teachers administrators parents and students It provides for a paperless environment the school to transmit and for you to view any documents related
5. D link at the lower part of the Account Information page Password Click to Change Password Last Changed 09 05 2012 11 00 AM You will be asked to enter your PIN and your old password and then a new password When finished click Save Password Click to Cancel Changing Password Last Changed 09 05 2012 11 00 AM PIN Old Password New Password Confirm New Password 11 Creating Student Accounts If your district is set up to allow parents to create accounts for their students then on the Account Information page you will see a list of all students that you have access to Student accounts may see the same information as parents see or a more limited version as defined by the district except that student accounts will only have access to a single student To create a student account for a child that does not currently have one click on the Create Account For Student to Use button COMMUNITY WEB PORTAL STUDENT BACKPACK Sapphire Software Home William Kazarnowictz Logout ACCOUNT SETTINGS ACCOunt Settings Students e General ren William Brown ID 2660 Create Account For Student To Use Grade 09 K12 High School sc i Students amp Notifications 1 Fill out the student account creation form This includes an email address for the student username password and a sample question to use to reset the password if necessary COMMUNITY WEB PORTAL STUDENT BACKPACK Sapphire Softwar
6. Portal Note For PC s the Community Portal works best on Firefox Internet Explorer or Chrome For Mac s Firefox and Safari are supported browsers with Opera also being supported with minor configuration differences NOTE Your school district may also have a direct link from their webpage for parents to access the Community Portal At the login screen type in your user name password and PIN then click login to log into the Sapphire Community Portal COMMUNITY WEB PORTAL ele COV LE K12 School District Getting Started Don t have an account If you already have an account please enter your 4 Community Portal Application and Acceptable login information here Use Policy Form Username mylogin New to the district Password eccccccees 4 Click here to register your child PIN len i yy Frequently Asked Questions FAQ This is a good place to look if you are having problems 4 Forgot your password accessing the system or have a question about the Community Portal in general 4 Visit the FAQ A quick reminder about security Sapphire Community Portal follows some strict security guidelines for your safety e A logout selection is provided on each page within the Portal o You must use this every time you are finished using the Sapphire Community Portal o Closing the browser window DOES NOT mean that you have logged off e Sapphire Portal has a built in security system which will log you o
7. RRENT GRADE e Current Grade may display as a percentage a letter grade both or as a blank depending on each class teacher s preference e Current Grade will display the most recent grade for the class that was approved to be viewable in the Portal and as such may not reflect the actual grade as of that moment e For more information about the policies for how often grades are to be updated contact your school district Recent Reports To view all reports grade updates and attendance information from the last 7 days click on Recent Reports Attendance K12 High School Date Day Attendance Description 5 Comments 05 15 2007 Tue ET Excused Tardy 11 15 A 165 05 10 2007 Thu OSS Suspension 05 09 2007 Wed OSS Suspension 05 08 2007 Tue A Unexcused Absent 05 07 2007 Mon OSS Suspension 05 04 2007 Fri 155 In House Suspension 05 03 2007 Thu ISS In House Suspension 05 01 2007 Tue EA Excused Absent 04 02 2007 Mon UN Unlawful 03 27 2007 Tue UN Unlawful 03 23 2007 Fri UN Unlawful 03 19 2007 Mon ISS In House Suspension 03 16 2007 Fri CV College Visit PSU 03 01 2007 Thu DR Doctors Note Dr Note 3 10 07 02 20 2007 Tue UN Unlawful The attendance screen will display all attendance records from the current school year Notes about attendance e Attendance Description may vary depending on the software used by the district to record daily attendance e Attendance may not be available ba
8. back to this screen at any time by clicking on Home on any of other pages in the Portal Courses amp Grades S Albert ig o Y gt Courses amp Grades K12 High Schoo STUDENT BACKPACK K12 High School E Show Non Graded Classes amp Student Information Course Title Teacher Per Days Room Dur e e Change Student Data Intro to Computer Science Mr Pontes 1 MTWRF 6 z 85 y oseph Gooc 2 SCIENCE J h Gooch 2 MTWRF 102 Y Current Schedule pa Creative Writing Mr Blann 2 MTWRF 10 Y 75 e Courses amp Grades German 1 Mr Mehta 3 MTWRF 209 S1 e Course Request Form Latin 1 Mr Sandlin 3 MTWRF 102 s2 Biology 100 Joseph Gooch 4 MT RF 102 Y 90 Y A Adv Algebra Mr Howe 5 MTWRF 219 Y 87 B Discipline SOCIAL STUDIES Joseph Gooch 6 MTWRF 219 Y 96 2 Fees ENGLISH 10 Joseph Gooch 7 MTWRF 10 Y 92 Intro to GNU Linux Mr Becirovic 8 TW 200 Q4 gt Graduation Progress ACCEL ENG 10 Mr Blann 8 MTWRF 100 Y D Reports Computing Basics Mr Prehl 8 MTWRF 219 Y 91 A The Courses Grades screen will display the COURSE TITLE TEACHER PERIOD ROOM DURATION and CURRENT GRADE for each class on a student s schedule To view more information about a particular class e Click on the row containing the COURSE TITLE e This will take you to the specific class where you can view announcements assignments grades etc for that class e See VIEWING A SPECIFIC CLASS for more information Note about CU
9. e Home William Kazarnowictz Logout Account Settings Students William Brown ID 2660 Grade 09 K12 High School Email Address Username ACCOUNT SETTINGS o o General mee a i Students le Notifications Password Confirm Password Sample Security Questions lt choose a question or create your own gt v Security Question Security Answer Click to Request Access to Other Students 2 Click Create Account 3 An email will be sent to the specified address with the PIN for the new student account The PIN will also immediately be displayed on the screen 12 Request Access to Additional Children To add an additional student to your account 1 Click on the Student s button under account settings on the left hand menu ACCOUNT SETTINGS General 2 Click on the Request Access to Other Students link at the bottom of the page Click to Request Access to Other Students 3 Fill out the form completely for each student you are wishing to add Account Settings Request Access to Additional Children Enter the name birth date grade and school below for the students you wish to access A request will be sent to the school district for approval First Name Last Name Birthday Grade School 1 2 3 4 Submit Request 4 Click Submit Request The request will be sent to the School District for approval aaan 5 An e
10. ff of the system if it has seen no activity for 60 minutes Your district may use a different length of time o Therefore users will be automatically logged off after 60 minutes of inactivity Inactivity is defined as not saving or navigating to a different page o Any changes made after this time out will not be saved o If you have been logged off any action you take within open Portal windows will send you back to the login screens where you will have to re log on Please choose a password that is difficult to guess 3 it o A password of password Portal or your name is NOT a secure password o Keep your password private and do not store it where others may find it A few notes before you begin Security for the Sapphire Community Portal is handled in a number of ways One of those ways Is through the use of cookies If you have trouble logging in check to make sure that you have cookies enabled The Sapphire Community Portal occasionally has need to open new browser windows to display certain information reports for example For this reason please turn off any pop up blocking software while using Sapphire Software sites or allow the site as an exception When moving between screens avoid using the browser s back button and instead use the provided navigation Applying for an account If you do not have an account then you must apply for one The application process is typically only done once for eac
11. h user and does not have to be repeated each year To apply for a parent account with your school district 1 2 Click on the Community Portal Application and Acceptable Use Policy Form When prompted enter you districts KEYWORD e f you do not know your district s KEYWORD contact your district to obtain it Read the user agreement form and if you agree to the terms and policies click Yes and Continue Fill out the application and click Save Form and Continue e The information provided will help the district verify that you are entitled to access the students information You may choose your own username and password Your PIN number will be assigned by the district e You may apply for up to 6 children at a time per account even if those children are all in different buildings e Families may have more than one account PRINT OUT and SIGN the resulting form and return it to your district a Contact your district to see if you are required to present the signed form along with photo ID to your district for verification Your Personal Identification Number PIN will be emailed to you when your account is approved A sample application Sapphire Parent Web Portal Application School District K12 School District Current School Year 2007 Contact Name School for demo purposes only Contact E mail Address school District s PWP Help Desk Phone Number 610 555 1212 Family Information Applica
12. ll open a new browser window and navigate to the specified website 4 Eriday s Homework Files These reports contain attached files that have been uploaded by the teacher PDFs WORD documents etc Clicking on these reports will allow you to save or open the attached file NOTE You must have a program capable of opening the file in order to view it 10 Section 5 You Account To access your account information click on your name at the top right hand corner of the screen SapphireSoftware Home William Kazarnowictz Logout Account information COMMUNITY WEB PORTAL STUDENT BACKPACK Sapphire Software Home William Kazarnowictz Logout Account Settings General ACCOUNT SETTINGS a e General E Students First Name William La Notifications Last Name Kazarnowictz Email wkz gmail com Password Click to Change Password Last Changed 11 20 2012 09 18 AM FAQ Parent Manual Policies Terms of Use 11 20 2012 9 24AM Site contents Copyright 2012 by K12 Systems Inc unless otherwise indicated Product information and the associated logos are trademarks of K12 Systems All rights reserved From the account information page you can change your password modify the email address used by the community portal and create student accounts for your children if configured by your district Changing Your Password To change your password click on the CHANGE PASSWOR
13. mail will be sent to the specified address confirming the student has been added to your account 13
14. nt Parent Guardian Custodian Foster Parent first Name Sample Relation Father Address 1 123 Sesame St Address 2 City Schoolsville State PA Zip Code 12123 Home Phone E Mail sample email test test 215 555 8726 Work Phone Cell Phone Children Information First Name Last Name Date of Birth Grade Child 1 Sara Alberts 1 17 1992 Child 2 John Alberts 6 22 1990 Child 3 Child 4 Child 5 Child 6 Login Information Username testaccount signature Section 2 Navigation Navigation is handled through the left menu folder tabs breadcrumbs and internal links Each district determines the items that are viewed on the left side menu Left Menu Folder Tabs Sara Alberts Grade 10 K12 High School STUDENT BACKPACK L Student Information ppt Current Schedule fa Courses amp Grades AOS Course Request Form a Graduation Progress E Reports Report Cards Progress Reports Transcript MY STUDENTS 1 Sara Alberts Grade 10 K12 High School Different areas of the Portal will contain various Tabs at the top of the screen to navigate to other areas of the software Click on them with your mouse to move to another screen Breadcrumbs Courses amp Grades gt Adv Algebra gt Class Grades Adv Algebra Teacher Mr Howe Breadcrumbs are links at the top of the screen to allow the user to go back to previous areas in the software s hierarchy For
15. sed on district policy or due to software conflicts with the software the district uses to record daily attendance Section 4 Viewing a Specific Class You can view the details of a specific class by clicking on a COURSE TITLE from the Courses Grades screen Courses 4 Grades gt Adv Algebra Y gt Adv Algebra Teacher Mr Howe Click on the marking period below to see the assignment grade breakdown Marking Period MP1 MP2 MP3 MP4 Current Grades 80 B 87 B 0 0 Updated en 7 23 12 10 09 12 These grades are considered complete and may not reflect the assignments in the teacher s Gradebook Reports for Sara As Sara has been acting up in class recently 11 26 08 On Monday she was talking during the lecture 4 Student Grades MP2 11 08 10 individual Student Grade Report 11 01 2006 4 Student Grades MP1 09 12 11 individual Student Grade Report 09 12 2011 As Parent Teacher Conference 04 17 12 would like to discuss Sara s current performance and detentions As New Announcement 05 14 12 Details go here and must have enough information to cause the line to wrap onto another line Also a line break or 2 would be good to see 1 Test As Test Announcement Course Information 49 Algebra help site This site contains many useful resources for review of our lessons As Reminder Field trip on Thursday 01 31 12 Viewing Grades The following information may not match what is visible based on
16. various district policies Depending on district configuration the following may be visible e The most recent grade for the course labeled Current Grade OR e A list of marking periods in which the course meets e The most recent grade for each marking period e The last time a grade was updated by a teacher e Additional columns for Mid Terms Final Exams Final Grades etc If the updated column contains two asterisks then that grade is considered a Final Marking Period grade and may not reflect the average from a teacher s grade book due to various district policies If a marking period grade is displayed as an Internal Link blue underlined text then clicking on it will display a Student Grade Report Student Grade Report Sara Alberts Grade 10 Counselor Mark Miller Adv Algebra Section 5 Period 5 Teacher Mr Howe MP MP1 Homework 1 20 20 o oros 9 12 06 Pomewore 100 00 Assignments Assignment Description Do the worksheet on page 67 1n the text Must show work Homework 2 20 20 0 9 12 06 9 15 06 Homework 100 00 Assignments Variables Quiz 41 50 0 10 3 06 10 3 06 Quizzes 82 00 Assignment Description This quiz will cover all of the material from the first 2 homework assignments Chapter 1 Test 56 100 0 10 16 06 10 16 06 Tests 86 00 Homework 3 16 20 0 10 20 06 10 21 06 memo 20 099 Assignments Homework 4 0 20 zx 0 10 26 06 10 27 0
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