Ohio Electronic Teacher and Principal Evaluation System User Guide
Contents
1. Page 18 V 4 January 2013 District Setup Complete Your district has been successfully configured for use w Step 1 Teacher Assignment and Access af Step 2 Review Selections View Dashboard Page 19 V 4 January 2013 Additional Setup Functions Adding a New User So far you have confirmed your preliminary list of educators from the setup screens Now you need to add any educator not displayed on the list Click on the Administration tab at the top of the screen Click on the User Accounts button Click on the Advanced Search button This will allow you to locate and claim eligible employees to add to your roster by last name or state id search Enter the last name or state id of the educator and click on the Search button on the right When entering the last name you will need to find the educator name in the list displayed Now that you have found the educator you are searching for the words Claim or View will be displayed in the last column on the right Claim indicates the educator is not assigned to another LEA and can be claimed by your LEA Click on Claim to add the educator to your LEA building Enter the email address role home location and secondary location if applicable Click on Update to save View indicates the educator is currently assigned to another LEA Contact support and if the other LEA hasn t started using eTPES support can unassign the user so that y2. Ratings Worksheet on the educator card to modify enter the educator s ratings See below to view a category A Teacher s ratings worksheet SGM Educator Ratings Worksheet Educator Teacher Preston State ID 225714359 Home Location School A Teacher Category Status In Progress LEA Measures Value Added SLO Other Shared Attribution Rating Rating Rating MRM Composite 3 SLO 1 4 Shared Attribution 4 URM Composite 1 SLO 2 3 SLO 3 2 SLO 4 Other Rating Expected Rating Expected Rating Below Value Added Value Added Weight SLO SLO Weight Shared Attribution Shared Attribution Weight Final SGM Rating Expected 30 Expected 20 Below j 0 Expected Cancel Apply Note the teacher s value added data cannot be modified The appropriate categories will be displayed for entry of the ratings Enter the ratings and view the percentages and final SGM rating at the bottom of the screen Click CANCEL to cancel the entries modifications made or APPLY to save the entries modifications Educator Cards that have the ratings entered and saved with the APPLY button are indicated with a blue bar on the left of the educator card Building Value Added Override for Principals The superintendent or superintendent designee can override the Value Added data rating and or move the principal to another category If the principal is moved to another category they will be assigned the LEA default percentages Click
3. eTPES TEACHER uni PRINCIPAL EVALUATION SYSTEM Ohio Electronic Teacher and Principal Evaluation System User Guide January 2013 Version 4 TABLE OF CONTENTS INTRODUCTION lt A A A AAA A 1 LOGGING IN a E ET EE E 2 LOGGING OUT eeart EENET no 2 USERS ETNIA E E 3 Changing your PassWord sensories ii a E E A a 3 Viewing VOUF PIN cunas aii 4 SETUP FUNCITONS A 6 Superintendents and or Designees ccsccsscssccsscsscceccsscseccesccsccescesccsccescessseccescsscescessssccescsssecees 6 Step 1 Teacher Performance Rubric ALIGNMENL ccccccssssecccccsesececcceesecccsseeecceeseeaeecessaesecessauuseeessuaaeeeessuansess 7 Step 2 Principal Performance RUDE AIRMEN Erro 8 Step 3 Pilot or Implementation Selection oocccccoccnncnonnnnnononnnnnnnnnnnnnonononcnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnanininnnos 9 Step 4 SelectionsOr Forms and RED ORINA A 10 Step S Principal Assignment ANd ACCESS e E A oe eneaeaeseatens 11 sus A A A e A ss yomauone AA A E T 14 A ROO 16 Step 1 Teacher Assignment and ACCESS ccccssccccssecccsesecccesccccesccccusecccauseeceaececsasecessuseecseuecessusecessaeeessaneeensas 16 Step 2 REVIEW SElECEONS yaaa 18 Additional Setup FUNCTIONS sirio 20 Adame d New Ser ti 20 Modifying an EXISting Usera 20 REMOVING an EXISTING USEN cunda AAA AAA 20 Multiple Bulldine Assienments id aaa 21 ASE O lada E 21 EVALUATION FORMS iii aia 22 Accessing Educators Assigned to YOU cscscscccccce
4. 221272876 Principal Joe School A 000010 2 225714359 Teacher Preston School A 000010 Showing 1 to 10 of 2 entries First Previous Next Last Each principal and teacher on the roster will be listed with their imported Value Added data The current building value added data will be listed for the principal this can be modified at a later time if the principal was not at this school the previous year see Building Value Added Override for Principals Click on the Building Dashboard button at the top of the screen to return to the building dashboard Page 35 V 4 January 2013 Modification Entry of Categories Percentages and Ratings eTPES loads the Value Added data and assigns teachers principals to category A if they have value added data all others are assigned to category C The Superintendent Superintendent Designee or Principals can edit the categories and percentages per teacher or principal Then they enter the SGM scores This is done on the Educators Button Adjust educator categories and configure overrides for SGM component percentages andor enter Vendor Assessment and LEA Measures data The following screen will appear OHIO eTPES Demonstration District 1 2 Jane Superintendent EVALUATION SYSTEM Dashboard Student Growth Educators Reports Administration Building Dashboard School A 000010 Educator Configuration and Ratings Entry Teachers Principals Click and hold the
5. January 2013 School A 9 Joe Principal gt Demonstration District 1 Dashboard Student Growth Evaluations Educators Reports Administration Help Building Dashboard Educators Show by Actions Show 10 ow 10 Status Exempt Set selected to Verified I7 Verified Remove selected from Verified In Progress First Previous O Next Last Value Added menea State ID Last Name First Name Rating k Assessment 3 Overall Verified SGM Worksheet Rating 225714359 Teacher Preston Expected N A N A Expected I SGM worksheet ZZ4120687 Teacher Robert N A Above 20 Above Ei SGM worksheet 276085183 Teacher Karen N A N A N A Expected I SGM worksheet 276995484 Teacher Mark N A N A N A Below la SGM worksheet Show 10 Showing 1 to 10 of 4 entries First Previous Next Last Click Set selected to Verified under Actions See screen below School A 2 Joe Principal Demonstration District 1 Dashboard Student Growth Evaluations Educators Reports Administration Help Building Dashboard Educators Show by Actions Show 10 ow 10 Educator Y Teacher Set selected to Verified Type Remove selected from Verified First Previous Next Last Vendor State ID Last Name First Name k Assessment Overall Verified SGM Worksheet Rating 225714359 Teacher Preston N A N A Expected SGM worksheet 274120687 Teacher Robert Above 20 Above SGM worksheet 276085183 Teacher Karen N A N A Expected SGM worksheet 27699548
6. 2 JoePrincipal TEACHER PRINCIPAL Demonstration District 1 Dashboard Evaluations Educators Reports Administration Help Reports Standard Reports Roster and Activation Overview O The report will run and display on the screen If you would like to view the report in Excel click on Export to Excel See example below YE School A 2 Joe Principal TEACHER PRINCIPAL Demonstration District 1 Dashboard Evaluations Educators Reports Administration Help Export to Excel Roster and Activation Overview Show 10 entries Location Last First Is Activation Has Has State ID Role Last Login Date valud Name Name Name Evaluator Sent Activated Evaluation Type Practice Teacher 9 21 2012 A C 4120687 teacher S fas fas ool Teacher Robert 2724120687 robertteacher ohiotpes com Teacher No Yes OTES 4 26 34 PM a ae Practice Principal 9 21 2012 876 cipi es co E es les les Principal 221272876 joe principal ohiotpes com Principal OPES 4 25 50 PM Practice Teache 9 24 2012 School A S 5714359 ston teac S les es E ool Teacher Preston 225714 preston teacher ohiotpes com ee OTES 1 47 04 PM Practice nae ca Teache 9 21 2012 Teacher a E OTES 4 24 50 PM School A Teacher 226085183 karen teacher ohiotpes com Practice Teacher 9 26 2012 6995484 K iotpes fes fes Teacher 276995484 mark teacher ohiotpes com AE OTES 1 37 33 PM This report will list the users on your roster information
7. Educators Assigned to You To view and manage your educators click on the Educators button on the menu at the top of the screen TEACHER wu PRINCIPAL Demonstration School District aaa ASS Dashboard Evaluations Educators Reports Help OTB School A a Allison Principal A This will take you to the screen below which displays the educators assigned to you and the completion status of their Evaluation process Note Your list of educators will only display users that have activated their eTPES system account Superintendents Designees and Principals have view access for all educators within their assigned locations Other evaluators are only permitted to view and complete forms for educators that are assigned to them as the primary evaluator TEACHER sud PRINCIPAL EVALUATION SYSTEM eTPES Demonstration District 1 2 vane Superintendent Dashboard Educators Reports Administration Help Educators View and Manage Evaluations Note Your list of educators will only display users that have activated their e TPES system account Superintendents Designees and Principals have view access for all educators within their assigned locations Other evaluators are only permitted to view and complete forms for educators that are assigned to them as the primary evaluator Evaluators If you are missing an educator in this list please ask your Superintendent Designee or Principal to verify the educator account has been activated and you are a
8. Step 6 Finalize User understands that the above selections are acceptable and will be applied for the 2012 2013 year Confirm Setup means these selections cannot be modified f Step 1 Teacher Performance Rubric Alignment No Rubric f Step 2 Principal Performance Rubric Alignment Our district will use the OPES Model Principal Performance Rating Rubric f Step 3 Pilot or Implementation Selection Teacher Year Type Implementation Principal Year Type Implementation f Step 4 Selection of forms or reporting Teacher Evalution Selection All electronic forms Principal Evalution Selection All electronic forms f Step 5 Principal Assignment and Access Principals were confirmed Confirm Setup Return to selections to modify Previous Next This step requires review of all information selected during the LEA setup Verify all the information is correct There is no option available to make modifications for the current school year once you have made a selection for each step You will be able to add remove and modify users Once you are certain the information is correct click on Confirm Setup Then click on Next The system will now finalize your selections and send activation emails to the principals listed in Step 5 The principals will log in to eTPES and confirm their roster which will send activation emails to the Teachers When complete the screen below will display The next step of the pro
9. V 4 January 2013 Print to PDF Each form can be printed by clicking on Print to PDF This will bring up a new screen displaying the document in a PDF format Character limitation in text boxes All text boxes have the capability of accepting an unlimited number of characters Comments Forms that involve two parties include a Comment feature Comments are responses that can be entered and sent back and forth between the two parties All comments submitted are displayed at the bottom of the form and are specific to that form only Feedback IMPORTANT This is your product so please take time to give us your thoughts and opinions Your feedback will help to improve future releases of the product There is a Provide Feedback button in the bottom right hand corner of each screen Click on this button at any time to provide feedback on the current screen All feedback entered will be sent to the Ohio Department of Education and RANDA in order to improve the product Please note that this is not a method of obtaining support Support questions entered in the feedback will not be responded to If you need support call the support phone number or email the support email address on the Help screen An example of the Provide Feedback button is shown below on the left After you have entered feedback on a screen the button will change see below You can click on the Provide More Feedback button multiple times to enter addition
10. about the user and information regarding their activation has the activation email been sent has the user activated their login has the user logged in etc Additional reports are currently being developed and will be available in future releases Page 44 V 4 January 2013 HELP To access the Help screen click on the Help button at the top of the screen eTPES EVALUATION SYSTEM Dashboard Educators Reports Administration Help The Help screen displayed below includes how to get support various documents regarding the OPES OTES framework and the electronic system and a link to the Ohio Department of Education eTPES web page Also included are the Training Videos and this User Manual Ohio Department of Education O 2 Sandy Sammons EVALUATION SYSTEM DES pedo To Educators Reports Administration Help Help Options Ohio Department of Education eTPES Web Page Support Contact Information lf you have policy questions regarding eTPES please contact us at etpes education ohio gov if you have eTPES technical questions please contact us at support OhioTPES com or call 615 467 6387 Teacher Evaluation System Resources Principal Evaluation System Resources eTPES User Guide eTPES User Guide OTES Model OPES Model OTES Resources OPES Resources Sample Professional Growth Plan Ohio Standards for Principals OPES Understanding and Using the Standards Teacher Evaluation System Training Videos Principal Evaluatio
11. locally developed forms by uploading PDFs of completed forms 3 manually enter performance ratings and student growth information so the system will calculate the Final Summative Ratings This information enables the district to choose which method they will choose to report ratings a using the entire system including model forms provided electronically b using the entire system but utilizing the upload feature or c using the system to calculate final ratings once data has been manually entered Continue Setup Log Out This step will require you to indicate which option your LEA will choose to report ratings for teacher and principals 1 utilize the entire system including electronic model forms 2 utilize the entire system but using the upload feature for locally developed forms by uploading PDFs of completed forms 3 utilize the system to calculate final ratings once data has been manually entered Enter your selections in the screen below and click Next to continue to the next step Page 10 V 4 January 2013 Step 4 Selection of forms or reporting Select the option below to indicate how your district will use the electronic system for the current year Teacher Evaluations All electronic forms OTES Combination of electronic Manually enter Teacher Model only and district specific forms performance ratings and PDF Scan Upload Student Growth information so the system will calculate the Final Summativ
12. on override to modify the building value added rating See the screen below Page 3 V 4 January 2013 SGM Educator Ratings Worksheet Educator Principal Joe State ID 27 1272576 Home Location School A Principal Category A Status In Progress LEA Measures FT Building Value Added SLO Other Shared Attribution Rating Rating Value Added Rating 3 SLO 1 Shared Attribution overide SLO 2 SLO 3 SLO 4 Other Rating hal Rating Value Added Value Added Weight O SLO Weight Shared Attribution Shared Attribution Weight Final 5GM Rating Met i 20 i 20 10 Cancel Apply Click on undo to reverse the override See the example below SGM Educator Ratings Worksheet Educator Principal Joe State ID 221272876 Home Location School A Principal Category A Status In Progress LEA Measures Building Value Added SLO Other Shared Attribution Rating Value Added Rating 2 Shared Attribution undo t Rating Rating Value Added Value Added Weight SLO Weight Shared Attribution Shared Attribution Weight Final SGM Rating Met 20 i 20 10 Cancel Apply Page 38 V 4 January 2013 Verification of SGM Ratings Review and verify educator ratings for inclusion in Final Summative evaluation Click on the Verification button on the building dashboard to review and verify the educator ratings NOTE The principal must verify the teachers data and final SGM rating The superintendent or superi
13. the first or last name on this screen as this information is tied to the Principal s State ID You cannot add or remove a principal from this screen This will be done at a later in the process First Name Robert Last Name Teacher 10 oo pt_000010 cid131 com Location School A Send Activation Cancel Changes Apply Changes Check the Send Activation checkbox to indicate an activation email will be sent to the user This will allow them access to the eTPES system If there is a teacher on your list that does not belong to your LEA make sure the Send Activation checkbox is NOT checked This is an important step to prevent this person from receiving access to your LEA Click Apply Changes to save Page 17 V 4 January 2013 This will take you back to the previous Principal Assignment and Access screen Repeat this process for all modifications When you have completed the modifications click on the checkbox at the bottom of the screen to indicate Il agree the teacher list is correct NOTE You will be able to add teachers to your roster in a later step This statement is asking you to verify the information on the screen is correct Remember If you need to add or remove a Principal from your roster this will be done on another screen Instructions are located in the section titled Additional Setup Functions This will be done after the setup process is complete In addition you will be able to
14. the same features The screen displayed below is the Teacher Professional Growth Plan Evaluation Form for Robert Teacher ae Back to Evaluations Teacher Professional Growth Plan Suggested Guideline s YI PRINT TO PDF VIEW COMMENTS NOTE This fogm is editable by the Teacher and Evaluator The Teacher must complete the form first Upon Teacher completion the Evaluator will be notified and have access to review edit the form Upon a pletion the Teacher will be notified 1 Type of Growth Plan 1 1 Select the type of Growth A Self Directed Collaborative clear selection 2 Annual Focus These are addressed by the Evaluator as appropriate for this Teacher Goal 1 Area Student Achievement Outcomes for Students 2 1 Goal 1 Statement Each form will display the following Suggested Guidelines click on this button to read the guidelines from the framework Instructions this section will explain how to complete the form Notes this section will explain the flow of the form who has access and when These are important and should be read prior to completing the form Saving When an answer is entered whether by typing text or clicking on a button box the answer is automatically saved You can leave the form at any time and when you return your answers will still be present Required answers A red asterisk after the question indicates that the answered is required prior to completion of the form Page 26
15. will see the teachers assigned to your building From this screen you can modify the location email address and activate flag The activate flag indicates an activation email will be sent to the user at the end of the setup process This will allow the user access to the eTPES system by sending an activation email Page 16 V 4 January 2013 Step 1 Teacher Assignment and Access Please verify the name and email address of each Teacher as assigned in the table below If all the information is correct hit the Confirm button to send account information out to each Teacher If the information is not correct click on an educator then hit the Edit button to make the necessary changes Teachers Search Last Name First Name Location Email Address Send Activation Teacher 10 Robert School A pt_000010 cid131 com Showing 1 to 1 of 1 entries Edit E 1 agree the principal list is correct This screen may be used to delete educators or move educators between buildings To add educators not displayed on this list go to Administration User Accounts after completion of the setup process If you need to modify the email address location or activation flag for any of the teachers displayed on the screen highlight the line and click on the Edit button in this example there is one teacher for the building The screen below will display Make the necessary changes to the email address location or activation flag You cannot change
16. 001 LEA Dashboard Current Metrics Teachers by Category Teachers with Ratings Verified Teachers Incomplete Incomplete gt 100 100 Complete Complete 0 0 Principals by Category Principals with Ratings Verified Principals Incomplete Incomplete 100 100 Complete Complete 0 0 View default percentages by educator category LEA Defaults B Buildings Manage buildings assign SGM overrides and apply SGM data The Building Dashboard will display See the screen below w PE Demonstration District 1 2 vane Superintendent EVALUATION SYSTEM Dashboard Student Growth Educators Reports Administration Help Student Growth Measures LEA Dashboard Building Selection Show 10 Search First Previous Next Last de School A Pon School B Pon School C IRN 000010 View Building Dashboard IRN 000020 View Building Dashboard IRN 000030 View Building Dashboard de School D IRN 000040 View Building Dashboard This screen displays a card for each Building in the LEA Click on a Building Card to go to the building dashboard The example below is displaying the building dashboard for School A Page 33 V 4 January 2013 LEA Dashboard Building Selection School A 000010 Building Dashboard Current Metrics Teachers by Category a mM 35 1 y mM c 2 Principals by Category ma WE 5 0 E c o LEA Defaults Value Added Measures data Educators E Verifi
17. 4 Teacher Mark N A N A Below SGM worksheet Show 10 Showing 1 to 10 of 4 entries First Previous Next Last You will then receive a popup requesting your PIN See screen below Page 40 V 4 January 2013 Please read the following in its entirety Verifying the Educator SGM Rating is a required step in order to apply the data in the Final Summative process Please verify the selected educator ratings and or exemptions by entering your eTPES PIN number below PIM wewa Cancel Verify Educators can Enter your PIN and click on the Verify Educators button You will now see a check mark in the Verified column See screen below School A 9 Joe Principal Demonstration District 1 Dashboard Student Growth Evaluations Educators Reports Administration Help Building Dashboard Educators Show by Show by Actions Show 10 Status M Exempt Educator M Teacher Set selected to Verified Search 7 Verified Type Remove selected from Verified In Progress First revious E Next Last Vain Adicd Vendor Shared State ID Last Name First Name i Assessment k Attribution o Overall Verified SGM Worksheet Rating F 5 Rating Rating 2275714359 Teacher Preston Expected N A N A Expected M SGM worksheet 274120687 Teacher Robert N A Above Above Above 7 SGM worksheet 276085183 Teacher Karen N A N A Expected SGM worksheet 2276995484 Teacher Mark N A Expected SGM worksheet Show 10 e Showing 1 to 10 o
18. 43 REPORTING iii ai colocan 44 Roster and Activation Overview Report cccscscscscscscscscsccccccececccccececscscscscncscscscscscecesececsseseeeeees 44 PECE iaa 45 January 2013 Version 4 INTRODUCTION In May 2009 the Ohio Principal Evaluation System framework was approved by the State Board of Education and in November 2011 the framework for the Ohio Teacher Evaluation System was approved Ohio s electronic Teacher and Principal Evaluation System eTPES was named as a project in Ohio s Race to the Top Grant 2010 and made possible through RttT funds Work began on the design and development of the project with the vendor RANDA Solutions in November 2011 The goal of the eTPES project is to automate the teacher and principal evaluation frameworks using Web based technology Ohio eTPES will follow the adopted framework components of 50 educator performance and 50 student growth measures The electronic system will allow evaluators and educators secure access to document store evidence and complete the evaluation process in a standard Web browser Steps will lead evaluators through the process and determine educator performance based on performance rubrics A final summative rating based on the components for principals and teachers will be generated through the system Please note This eTPES product is undergoing consistent upgrades and not yet complete We are planning improvements based on your input from the feedback for
19. 50 must equal 50 Save Changes Save and Verify Changes Enter the default teacher percentages in the first section and the default principal percentages in the second section Each category requires a percentage range to be entered The allowable percentage amounts are listed below the entry box in red text Enter the desired amounts for each percentage The amounts entered must add up to 50 which will be displayed at the right in green If the amounts do not add up to 50 the total will display in red and you will not be able to save the entry Once you have entered all the information and the totals equal 50 the percentages can be saved at the bottom of the screen and edited later by clicking on the Save Changes button When you are certain the percentages are correct click on the Save and Verify Changes At this point the default percentages cannot be modified After completion you will be taken back to the LEA Dashboard Important Note The LEA defaults must be saved and verified prior to any other SGM activities No other steps activities or functions will be able to be completed or viewed until this step has been completed Next click on the Building button See the screen below Page 32 V 4 January 2013 Demonstration District 1 2 vane Superintendent EVALUATION SYSTEM Dashboard Student Growth Educators Reports Administration Help Student Growth Measures LEA Selection Demonstration District 1 000
20. LEA Defaults Manage buildings assign SGM overrides and apply SGM data Buildings A dashboard will display including current metrics at the top and selection buttons at the bottom Click on the LEA Defaults button to setup the defaults by educator category You will see the following screen Page 31 V 4 January 2013 LEA Student Growth Percentage Defaults Teacher Percentages OTES Enter the desired evaluation component percentages for Value Added Vendor Assessment and LEA measures in each Teacher Category A B and C LEA Measures Teacher Category Value Added Vendor Assessment SLO Other Shared Attribution Evaluation Total A Value Added N A 0 must be 10 50 must be 0 40 must equal 50 B Vendor Assessment N A 0 must be 10 50 must be 0 40 must be 0 40 must equal 50 C LEA Measures I N A 0 must be 0 50 must be 0 50 must equal 50 Principal Percentages OPES Enter the desired evaluation component percentages for Building Value Added Aggregated Vendor Assessment and LEA measures in each Principal Category A B and C LEA Measures Principal Category Aggregated Vendor SLO Other Shared Evaluation Total Assessment Attribution V gt d A Value Added N A 0 must be 10 50 must be 0 40 must be 0 40 must equal 50 B Aggregated Vendor N A 0 Assessment must be 10 50 must be 0 40 must be 0 40 must equal 50 C LEA Measures H N A y 0 must be 0 50 must be 0
21. al feedback for that specific screen When you click on the Provide More Feedback button you will be taken to a new screen you will not see the previous information you entered An example is shown below on the right Provide Feedback Provide more Feedback e Help us improve this product Help us improve this product Below is the Feedback screen Click on the appropriate radio button and or enter your comments Click on the Save button at the bottom of the screen to save and submit your feedback Note This is the only screen you will need to Save Page 27 V 4 January 2013 Page Survey close We would like your input to improve this products After using this page please complete the brief survey below 1 strongly disagree disagree 3 neutral 4 agree 5 strongly agree 1 This page was useful 1 2 3 0 4 5 How could it be improved 300 character max 300 2 This page was easy to understand and navigate 10 2 30 40 5 How could it be improved 300 character max 300 3 This page was responsive and loaded quickly during testing 10 20 30 40 5 How could it be improved 300 character max 300 4 This page did not display any errors during testing How could it be improved 300 character max 300 Page 28 V 4 January 2013 Completing Forms When you have finished answering the questions on the form go to the bottom of the screen enter your PIN
22. and click on the complete button See instructions regarding how to view your PIN Notifications will be sent to both parties that the form has been completed and if applicable viewing or editing will be enabled for the other party See the notes on each specific form regarding who will be able to view edit the form Collaborative Completion of Forms Forms that require both Evaluator and Educator signatures support collaborative meetings The Evaluator and Educator can both enter their PIN from the Evaluator s screen when conducting a collaborative meeting Reopening Forms Forms can be reopened for additional editing The forms can be reopened by the person who created the form To reopen a form go to the bottom of the form and click on the Reopen for Editing button If you do not see this button you do not have access to reopen the form Page 29 V 4 January 2013 STUDENT GROWTH MEASURES Summary Below is a summary of the eTPES Student Growth Measure SGM functionality 1 The superintendent or superintendent designee sets up the default percentages per teacher and principal category 2 The teacher and building value added data is loaded into eTPES If value added data is present for a teacher they are assigned to category A all others are assigned to category C 3 The superintendent superintendent designee or principal edits the categories and percentages per educator if necessary and adds scores for each e
23. ard Evaluations Educators Reports Help Log off Changing your password To change your password go to the User Settings screen The screen below will display Click on Change Password UTE School A 2 Allison Principal A TEACHER i PRINCIPAL Demonstration School District Dashboard Evaluations Educators Reports Help User Settings Username principalA First Name Allison Email Address allison myschool com Last Name Principal A PIN signature Show PIN Change Password You will see the following screen Change Password Username principal Old Password Password must be af least 68 characters Password is case sensitive New Password Confirm New Password Submit Changes Page 3 V 4 January 2013 Enter your old password Enter your new password twice Click on Submit Changes The screen will indicate your password has been changed Viewing your PIN A PIN number will be used to signify completion of a form To view your PIN go to the User Settings screen The screen below will display Click on Show PIN INC EVALUATION SYSTEM School A eTPES Demonstration School District Dashboard Evaluations Educators Reports Help User Settings Username principalA First Name Allison Email Address allison myschool com Last Name Principal A PIN signature Show PIN Change Password You will see the following screen Enter Credentials to View PIN Use
24. ation A School A Send Activation Cancel Changes Apply Changes Check the Send Activation checkbox to indicate an activation email will be sent to the user This will allow them access to the eTPES system If there is a principal on your list that does not belong to your LEA make sure the Send Activation checkbox is NOT checked This is an important step to prevent this person from receiving access to your LEA Click Apply Changes to save This will take you back to the previous Principal Assignment and Access screen Repeat this process for all modifications When you have completed the modifications click on the checkbox at the bottom of the screen to indicate I agree the principal list is correct NOTE You will be able to add principals to your roster in a later step This statement is asking you to verify the information on the screen is correct Remember If you need to add or remove a Principal from your roster this will be done on another screen Instructions are located in the section titled Additional Setup Functions This will be done after the setup process is complete In addition you will be able to run a report that will list the users in your LEA and indicate whether their activation email has been sent if they have activated their account and other useful information See the Roster and Activation Overview Report in the reports section Page 13 V 4 January 2013 Step 6 Finalize
25. ation of teachers and principals ef PES electronically streamlines the process to assist evaluators with the management of documentation associated with teacher and principal evaluations and calculates a final summative rating Districts may use eT PES following the OTES and OPES Models or may customize the system for their district Click here for a short video describing eTPES eTPES begins with district level steps which provide specific information from the superintendent or designee for district use of the system The information needed is detailed below and is necessary to complete the setup process IMPORTANT Please carefully review the information in each step regarding the district setup making sure you understand each selection There is no option available to make modifications once you have made a selection for each step Click on Next to go to the first step Step 1 Teacher Assignment and Access This step will require you to confirm the list of teachers in your LEA by verifying their building assignments and email addresses This information is extremely important as it will be used to sned teachers their activation emails that will give them access to the eTPES system NOTE The educators listed on this screen were pre loaded from the EMIS data reporting period of June 2011 This is the most current data available This means modifications will need to be made to correct your roster The screen below will display You
26. board Evaluations Reports Administration Help Evaluation for Karen Teacher Evaluator Joe Principal Your access Educator Overall Progress Evaluation Track OTES Complete Evaluation Collapse All Expand All Optional Self Assessment Step 1 Professional Growth and Improvement Plans Step 2 Formative Assessment Step 3 Student Growth Measures SGM Step 4 Summative Evaluation Evidence Artifacts y Completed Not Started Not Started y Completed Not Available Available Expand Step 3 by clicking on the plus sign then click on the View button on the right See screen below Dashboard Evaluations Reports Administration Help Evaluation Screen SGM Educator Ratings Worksheet Educator Teacher Mark State 1D 226995434 Home Location School A Teacher Category C Status Complete LEA Measures School A 2 Mark Teacher Demonstration District 1 SLO Other Shared Attribution SLO 1 1 Shared Attribution SLO 2 SLO 3 SLO 4 Other Rating Rating SLO Weight Shared Attribution 40 Expected Shared Attribution Weight 10 Final Rating Below Click on the Evaluation Screen button at the top of the screen to go back to the Evaluation Screen V 4 January 2013 Page 43 REPORTING Roster and Activation Overview Report This report is accessible by Superintendents and Principals To run the report click on the View button at the right of the Report Title UTE SchoolA
27. cation Review imported Value Added data Teachers with Ratings Principals with Ratings View the LEA default percentages by educator category Incomplete 100 Complete 0 Incomplete 100 Complete 0 Review and verify educator ratings for inclusion in Final Summative evaluation Verified Teachers Verified Principals Incomplete 100 Complete 0 Incomplete 100 Complete 0 Adjust educator categories and configure overrides for SGM component percentages and or enter Vendor Assessment and LEA As on the LEA Dashboard you will see metrics regarding the building you are viewing You can also view the defaults set up by your LEA V 4 January 2013 Page 34 Value Added Data Value Added data for each teacher and building is loaded into the eTPES system Superintendents Designees and Principals will be able to view the raw data by clicking on the Value Added button on the Building Dashboard Click on the Value Added button to review the data See the screen below Building Dashboard School A 000010 Value Added Scores by Educator If you need to review additional details for the Value Added information imported and displayed in the eTPES application please visit ohiova sas com Value Added Scores by Educator Show 10 z Search First Previous E Next Last Building State ID Last Name First Name Score Location MRM Composite URM Composite Rating Principals
28. cess is to add or remove users from your roster Proceed to Additional Setup Functions in this User Guide for instructions If you would like to see a report of the status of your roster use the Roster and Activation Overview Report This can be run at any time and will give you a quick look at your roster It is a good idea to run this report at this time so you can see what needs to be completed in the add remove process Page 14 V 4 January 2013 eTPES TEACHER a PRINCIPAL EWALLIATIDA SYSTEM District Setup Complete Your district has been successfully configured for use af Step 1 Teacher Performance Rubric Alignment of Step 2 Principal Performance Rubric Alignment f f Step 3 Pilot or Implementation Selection wf Step 4 Selection of forms or reporting af Step 5 Principal Assignment and Access af Step 6 Review Selections View Dashboard Page 15 V 4 January 2013 Principals The first time a Principal logs in to eTPES two setup steps must be completed After the setup is complete these screens will no longer appear All steps must be completed prior to anyone in the building logging in Below is the first screen you will see when you login Please read all text carefully Welcome to eTPES eTPES is a secure web based educator evaluation system created for the Ohio Teacher and Principal Evaluation Systems It is designed for statewide use by Ohio LEAs based on Ohio s adopted Framework for the evalu
29. cscscscscncncncncscscsccccccccccecececececececscscscscscscscscscsceces 22 PGCESSING vour EV AU AION sais andina 23 Evaluation Screen INFOMATION cesses senres Iris 23 Collapse EXPa d Steps iia 24 MAS e r 24 A A Ger URE nne OE RE RE cE UR eet st eC eR Cee me eee ar eee eee eRe ee ne ree eee eee 24 SO WD SUNS ii RAS AA A A A ada 24 ACTOS ON a A vw alate ict A A A AA veats 25 General Form INTONMA CON siii odiando 26 Suggested Guidelines e ee 26 PIV SU UIGE OS idos 26 IST SS acerca aac llo tiiaas 26 SANUS aa aaa 26 RECUIFEO ans Wer idos 26 A A A er eee ee 27 Character limitation text DOS 27 COMME iS iia A A AA A A 27 January 2013 Version 4 o AA A Re Ty I E pln aaah oo a Md tata 27 Completing FOO Sica coi 29 Reopening FORMS sami 29 STUDENT GOGROWITH MEASURES a oa 30 SUMMAN ara a A E E AE AA E occ 30 LEA Default SGM PercentagesS s ssesessesessssesseoessscesssoscssoesssossssoesssoeossoesssoesssoeosssecsssessssessesesssseo 30 Value Added Data naaa 35 Modification Entry of Categories Percentages and Ratings ooocooccnoccnoccnoccnaronaronacnnccnancnanonaros 36 UC AGO Carat ob 36 Modifying Cate sones td tacicchadas 36 CUSTOMIZING Percentage pri Ad 37 PATI IMIOGIF VINO RANES iii 37 Building Value Added Override for Principalls cccccssssecccccsssecccccessecccsscsececsseusecccsscusececsscasececsscusereessauseeeess 37 Verification Of SGM Ratings iaa 39 Teacher SOMEXCE DNO ratico 42 Educator VIEW of SGM data iii A
30. ducator 4 The principal verifies teachers data and final SGM rating The superintendent or superintendent designee verifies the principal s data and final SGM rating In addition they verify and validate the data with their PIN After this the SGM rating and Performance Rating are combined to determine the Final Summative rating LEA Default SGM Percentages The superintendent or superintendent designee must set up the default Student Growth Measure percentages for each teacher and principal category Typically this will be done at the beginning of the year during the setup process To access this screen click on the Student Growth tab in the menu bar at the top of the screen Demonstration District 1 2 Jane Superintendent Dashboard Student Growth Educators Reports Administration Help The following LEA Dashboard screen will appear Page 30 V 4 January 2013 w PES Demonstration District 1 2 vane Superintendent EVALUATION SYSTEM Dashboard Student Growth Educators Reports Administration Student Growth Measures LEA Selection Demonstration District 1 000001 LEA Dashboard Current Metrics Teachers by Category Teachers with Ratings Verified Teachers Incomplete Incomplete gt 100 100 Complete Complete 0 0 Principals by Category Principals with Ratings Verified Principals Incomplete Incomplete 100 100 Complete Complete 0 0 View default percentages by educator category
31. e rating Principal Evaluations All electronic forms OPES Combination of electronic Manually enter Principal Model only and district specific forms performance ratings and PDF Scan Upload Student Growth information so the system will calculate the Final Summative rating Step 5 Principal Assignment and Access Step 5 Principal Assignment and Access List of Principals in the district with building assignments and email addresses This information is extremely important as it will be used to email Principals their logins and passwords Please carefully venty this information Continue Setup Log Out Page 11 V 4 January 2013 This step will require you to confirm the list of principals in your LEA by verifying their building assignments and email addresses This information is extremely important as it will be used to email Principals their activation emails that will give them access to the eTPES system NOTE The educators listed on this screen were pre loaded from the EMIS data reporting period of June 2011 This is the most current data available This means most likely modifications will need to be made to correct your roster The screen below will display You will see the principals assigned to you LEA From this screen you can modify the location email address and activate flag The activate flag indicates an activation email will be sent to the user at the end of the setup process This will allow the user access to t
32. f 4 entries First Previous E Next Last Page 41 V 4 January 2013 Teacher SGM Exception The superintendent superintendent designee or principal may indicate a teacher will not have SGM SGM Exception In this case the Final Summative will be 100 from the Performance side See screen below School A ql Joe Principal Demonstration District 1 Dashboard Student Growth Evaluations Educators Reports Administration Help Building Dashboard Educators Show by Show by Actions Sh 10 i e o Status F Exempt Educator M Teacher Set selected to Verified Search Y Verified Type Remove selected from Verified In Progress First Previous El Next Last Value Added Vendor Shared State ID Last Name First Name Assessment c Attribution Overall Verified SGM Worksheet Rating E 5 Rating Rating 225714359 Teacher Preston Expected N A N A N A NA Expected F SGM worksheet 274120687 Teacher Robert NA Above 20 Above 10 Above 7 SGM worksheet ZZ6085183 Teacher Karen N A l N A N A 10 SGM worksheet ZZ6995484 Teacher Mark N A N A Expected 10 Below SGM worksheet Show 10 e Showing 1 to 10 of 4 entries First Previous E Next Last Page 42 V 4 January 2013 Educator view of SGM data The educator can view their SGM ratings at all times even if not final verified etc The SGM can be viewed under the educator s Evaluation tab See screen below School A 2 Karen Teacher A PCIA Demonstration District 1 Dash
33. he eTPES system by sending an activation email Step 5 Principal Assignment and Access Please verify the name and email address of each principal as assigned in the table below If all the information is correct hit the Confirm button to send account information out to each principal lf the information is not correct click on an educator and then hit the Edit button to make the necessary changes Principals Search Last Name First Name Location Email Address Activate Principal 10 School A prin_000010 cid131 com Showing 1 to 1 of 1 entries Edit agree the principal list is correct This screen may be used to delete educators or move educators between buildings To add educators not displayed on this list go to Administration User Accounts after completion of the setup process If you need to modify the email address location or activation flag for any of the principals on the screen highlight the line and click on the Edit button in this example there is one principal for the LEA The screen below will display Make the necessary changes to the email address location or activation flag You cannot change the first or last name on this screen as this information is tied to the Principal s State ID You cannot add or remove a principal from this screen This will be done at a later time after Step 6 Page 12 V 4 January 2013 First Name Last Name TR E Frincipal 10 prin_000010 2cid131 com Loc
34. he forms are displayed in order of the process and divided into Steps The Steps can be collapsed or expanded by clicking on the words Collapse All and Expand All on the left side of the screen If you would like to collapse or expand one Step click on Step title bar Status The status of each form is displayed on the screen The statuses are as follows Not Started Completion of this form has not started In Progress Evaluator or Educator has started or has completed the form The other person has not completed the form Completed The required person s has have completed the form Completed Skipped The required person has elected not to complete the form by skipping it Completion A green check mark will display on the forms and or Steps to indicate complete The Completion Process is listed under each form for your reference This will indicate who completes the form first and who closes the form Show Details Click on Show Details to view who completed the form and the start and completed dates Page 24 V 4 January 2013 Accessing a Form To go to a specific form click on the button to the right of the form name A form may not be accessible until other events have occurred In this case review the Completion Process and Details Status to find out why the form is not accessable Page 25 V 4 January 2013 General Form Information This section will detail features of forms All forms will contain
35. heir LEA To remove the user click on the Remove from Roster button If you have any questions regarding the consequences please contact support prior to removing the user Multiple Building Assignments The eTPES system will allow an educator to be assigned to multiple buildings within the same LEA Go to Administration User Accounts Current Roster Locate the educator you want to edit click on the line with the educator s name Modify the Home and Secondary locations Each educator needs to be assigned to a Home Location LEA Building The educator can also be assigned to several other buildings within that LEA The educator will display on the roster for each building Assigning Evaluators A teacher s principal will default as their evaluator and a principal s superintendent will default as their evaluator The following instructions explain how to change the default evaluator Go to Administration Evaluator Assignments Select the location workflow OTES or OPES and click on the Get Educators button A list of the educators assigned to that location will display An evaluator must have a checkmark in the User Can Evaluate option on the User Data screen in order to appear in the evaluator dropdown Select the appropriate evaluator and click on Update Note Evaluators and educators will only display on this screen when they have activated their account Page 21 V 4 January 2013 EVALUATION FORMS Accessing
36. ic Click on the link on the screen to go to the Alignment Tool You will be asked a series of questions to verify which teacher performance evaluation rubric will be used by your LEA If you are not using the OTES Model Rubric in its entirety you will be guided through a process to align your rubric to the OTES Teacher Performance Evaluation Rubric After completing the alignment process you will need to log back in to eTPES You will be taken to the LEA Setup Step 1 Teacher Performance Rubric Alignment will display the results of the Teacher Performance Rubric Alignment If you have completed the alignment you will be able to proceed to the next step If not you will need to complete the teacher alignment prior to moving to the next step Page V 4 January 2013 Step 2 Principal Performance Rubric Alignment Step 2 Principal Performance Rubric Alignment Please select which statement applies Our district will use the OPES Model Principal Performance Rating Rubric OR Our district will use a modification of the OPES Model or a locally developed Model and Principal Performance Rating Rubric The Superintendent s identification information and PIN as entered below acknowledge that the Superintendent has personally certified his her district Principal Evaluation Model and Principal Performance Rating Rubric are aligned to the Ohio Principal Evaluation System Model and Principal Performance Rating Rubric l assure my adherence t
37. left mouse button to drag and drop between Category B and C columns Only display educators with customized SGM percentages 2 Filter Category A Category B Category C Value Added amp LEA Measures Vendor Assessment amp LEA Measures LEA Measures Only a Teacher Preston View Percentages Teacher Robert Customize Percentages 6 Teacher Mark Edit Percentages MA 775714359 Ratings Worksheet MA 774120687 Ratings Worksheet aa 276995484 Ratings Worksheet O Teacher Karen Customize Percentages MA 776085183 Ratings Worksheet There is a Teacher and Principal tab at the top of the screen Click on the appropriate tab Educator Card Each Educator is listed under their current Category The Educator Card displays their name and state id H Modifying Categories Click and hold the left mouse button to drag and drop educators between categories After the educator has been moved to a new category the educator card will be highlighted in orange Note Teachers cannot be moved in or out of category A This is indicated by the lock icon on the educator card Page 36 V 4 January 2013 Customizing Percentages Click on Customize Percentages on the educator card to modify the default percentages If you modify the percentages from the default the educator card will display the override icon in red The view can be filtered by this indicator Entering Modifying Ratings Click on
38. ms located at the bottom of many eTPES screens New versions eTPES are planned for 2012 and 2013 Page 1 V 4 January 2013 LOGGING IN To log in to the electronic Teacher and Principal Electronic System eTPES go to www ohiotpes com This will take you to the login page shown below You should have received your username and password in an email Enter your username and password Click on the Log In button After you log in for the first time go to User Settings to change your password see instructions below TPES System Login OHIO eTPES drina TEACHER und PRINCIPAL EVALUATION SYSTEM is o E LOGGING OUT To log out of eTPES click on your name in the top right hand corner of any screen eTPE School A fa Allison PrincipalA EVALUATION SYSTEM Demonstration School District Dashboard Evaluations Educators Reports Help You will see a drop down menu Click on Log Off See screens below eTP ES School A Allison PrincipalA TEACHER PRINCIPAL Demonstration School District User Settings Dashboard Evaluations Educators Reports Help Page 2 V 4 January 2013 USER SETTINGS To access the User Settings screen click on your name in the top right hand corner of any screen You will see a drop down menu Click on User Settings See screens below YE School A 2 Allison PrincipalA Demonstration School District TEACHER sud PRINCIPAL EVALUATION SYSTEM User Settings Dashbo
39. n System Training Videos eTPES Overview eTPES Overview eTPES Teacher Webinar Part 1 eTPES Principal Webinar Part 1 Page 45 V 4 January 2013
40. ntendent designee must verify the principals data and final SGM rating The teachers principals Final Summative rating will not be determined until the SGM data has been verified Below is the principal s Verification Screen for Building A School A 2 Joe Principal FERENER iras Demonstration District 1 Dashboard Student Growth Evaluations Educators Reports Administration Help Building Dashboard Educators Show by Actions Educator M Teacher Set selected to Verified Search IM Verified Type Remove selected from Verified Show 10 7 Show Show by Category Status Exempt V In Progress First Previous H Next Last Vendor Shared State ID Last Name First Name o Seen Assessment S OfOlher y Atribufion Overall Verified SGM Worksheet Rating e Rating 275714359 Teacher Preston Expected N A Expected N A Expected SGM worksheet 274120687 Teacher Robert N A Above Above Above Above SGM worksheet 276085183 Teacher Karen l Expected 4 Expected Expected SGM worksheet 776995484 Teacher Mark Y Below Expected Below SGM worksheet Show 10 e Showing 1 to 10 of 4 entries First Previous E Next Last Each educator can be verified individually or as a group In both cases the principal must enter their PIN to indicate validation In order to verify all educators at one time click in the checkbox at the top of the column to mark all items at one time See screen below Page 39 V 4
41. o all the promulgated rules and expectations set forth by the Ohio Department of Education understand our district will be subject to random audits and could receive discipline for non compliance Superintendent s Name Jane Superintendent STATE ID On this screen the Superintendent or Designee will select one of the following choices to indicate Principal Performance Rubric Alignment for the LEA After indicating the selection enter the Superintendent s name and your state ID Click Next to proceed to the next step Page 8 V 4 January 2013 Step 3 Pilot or Implementation Selection Step 3 Pilot or Implementation Selection ls your district implementing or piloting in the 2012 2013 school year This information is required to indicate whether or not the system will report ratings to ODE this school year If you select implement your aggregated ratings will be reported to ODE this school year This selection should be based on your Rttl Scope of Work SIG or TIF If you select pilot your aggregated ratings will not be reported to ODE Continue Setup Log Out In this step you will be required to indicate if your LEA is implementing or piloting in the 2012 2013 school year This information is required to indicate whether or not the system will report ratings to ODE this school year If you select implement your aggregated ratings will be reported to ODE this school year This selection should be based on you
42. ou can assign them to your LEA building If the other LEA is already using eTPES you will need to contact that LEA to have them unassign the user Now that the educator is claimed you will need to send them their activation email which will provide their link to eTPES and their ability to set up their password If not already there go to Administration User Accounts Current Roster Find the appropriate user Click on Send user activation e mail to send the email Modifying an Existing User To modify an existing user go to Administration User Accounts Current Roster Locate the educator you want to edit click on the line with the educator s name Change the information you would like to edit You cannot change the username or state id After the information is entered click on the Update button at the bottom of the screen Removing an Existing User Page 20 V 4 January 2013 To remove a user from your roster go to Administration User Accounts Current Roster Locate the educator and click on the line to go to the Edit User Data screen Verify this is the correct user by validating the user s state id number and all other information Note When a user is removed from your roster you will be removing them from their role their workflow and all of their permissions Once this user is removed the user s location will be unassigned When a user is unassigned another LEA can assign this user to t
43. pal rubrics Continue Setup Log Out In the first two steps you will be required to answer questions for your LEA regarding the Teacher and Principal Performance Rubric you will be using You will need to know if your LEA is using the OTES and Page 6 V 4 January 2013 OPES model Performance Rubrics or a modified or locally developed rubric for teacher and or principal evaluations If you are using a locally developed performance rubric or a modified OTES model performance rubric you will be required to answer a series of questions validating the alignment of the rubric you are using to the OTES Teacher Performance Rubric You will also be required to electronically sign indicating alignment of both Teacher and Principal rubrics If you are ready to proceed click Continue Setup You will see the following screen Step 1 Teacher Performance Rubric Alignment Step 1 Teacher Performance Rubric Alignment All Teacher Performance Rubrics used by LEAs must be aligned with the Ohio Teacher Performance Evaluation Rubric As a first step please click on the link below to verify which teacher performance evaluation rubric will be used by your district If you are not using the OTES Model Rubric in its entirety you will be guided through a process to align your rubric to the OTES Teacher Performance Evaluation Rubric All Teacher Performance Rubrics used by LEAs must be aligned with the Ohio Teacher Performance Evaluation Rubr
44. r RttT Scope of Work SIG or TIF If you select pilot your aggregated ratings will not be reported to ODE Enter your selections in the screen below and click Next to continue to the next step Step 3 Pilot or Implementation Selection LEAs should follow their RttT TIF or SIG Scope of Work to determine whether the 2012 2013 school year will be a pilot year or implementation year for teacher and principal systems Teacher Evaluation for Year 2012 2013 Pilot Year Implementation Year Principal Evaluation for Year 2012 2013 Pilot Year Implementation Year If choosing the Pilot year option the electronic system will not report ratings for principals and or teachers The Value Added Student Growth Measurement data will be displayed but the Student Growth Measures Principal Teacher Performance rating and calculated Final Summative Rating will not be reported If choosing the Implementation year option the electronic system will report ratings for principals and or teachers The Value Added Student Growth Measurement data will be displayed and calculated in addition to the Principal Teacher Performance ratings The Final Summative Rating will be reported Page 9 V 4 January 2013 Step 4 Selection of Forms and Reporting Step 4 Selection of forms or reporting Which option will your district choose for teacher and principals 1 utilize the web based electronic forms 2 utilize a combination of electronic forms and
45. rname principalA Password View PIN Enter your password and click View PIN V 4 January 2013 Allison PrincipalA EA Page 4 The screen below will display showing your PIN User Settings Username supera First Name Jane Email Address jane testschool com Last Name Superintendent IN signature 2116 Show PIN Change Password Page 5 V 4 January 2013 SETUP FUNCTIONS Superintendents and or Designees The first time a Superintendent or Designee logs in to eTPES a series of setup steps must be completed for the LEA Only one Superintendent or Designee needs to complete these steps After the LEA is set up these screens will no longer appear when the Superintendent or Designee logs in Each step must be completed before proceeding to the next step All steps must be completed prior to anyone in the LEA logging in Important Carefully review the information below making sure you understand each selection There is no option available to make modifications once you have made a selection for each step Below is the first screen you will see when you login Please read all text carefully Welcome to eTPES eTPES is a secure web based educator evaluation system created for the Ohio Teacher and Principal Evaluation Systems It is designed for statewide use by Ohio LEAs based on Ohio s adopted Framework for the evaluation of teachers and principals eTPES electronically streamlines the process
46. run a report that will list the users in your LEA and indicate whether their activation email has been sent if they have activated their account and other useful information See the Roster and Activation Overview Report in the reports section Step 2 Review Selections Step 2 Finalize User understands that the above selections are acceptable and will be applied for the 2012 2013 year Confirm Setup means these selections cannot be modified Confirm Setup Return to selections to modify Previous Next Click Confirm Setup to confirm the teachers listed on the previous screen are setup correctly and you have the correct email addresses entered Then click on Next You will receive a message that the system is finalizing your selections At this time activation emails will be sent to the teachers listed on your roster The teachers will follow the instructions on the email to log in and setup their passwords When this process has completed the screen below will display The next step of the process is to add or remove users from your roster Proceed to Additional Setup Functions in this User Guide for instructions If you would like to see a report of the status of your roster use the Roster and Activation Overview Report This can be run at any time and will give you a quick look at your roster It is a good idea to run this report at this time so you can see what needs to be completed in the add remove process
47. ssigned as the primary evaluator for that individual Enter a location name or a users last name below to begin working with a set of users Location Last Name Q Enter 3 or more characters to search Educators Show 10 e Search First Previous 2 Next State ID Last Name First Name Evaluation Track Location Percent Complete 221272876 Principal Joe Principal OPES School A 000010 227432305 Principal Samantha Principal OPES School B 000020 228215968 Principal Matthew Principal OPES School C 000030 220131738 Principal Catherine Principal OPES School D 000040 224120687 Teacher Robert Teacher OTES School A 000010 221147713 Teacher Sally Teacher OTES School B 000020 227688661 Teacher Michael Teacher OTES School C 000030 278558818 Teacher Jennifer Teacher OTES School D 000040 Page 22 V 4 January 2013 You can search for an educator by last name or a location Click on the radio button to change the search selection In addition you can search using the search box on the right Enter any information you would like to search for and the results will display below You can click on the column heading of any column to re sort by that column or type an Educator s name in the Search box on the right to go directly to that Educator To view and manage an Educator s Forms click on Edit or View on the right of the educator s row of information This will take you
48. to a summary of the Educator s Evaluation forms See Evaluation Screen Information Section Accessing your Evaluation To access your evaluation information click on the Evaluations button on the menu at the top of the screen See screen below See Evaluation Screen Information section for details School A 8 Allison PrincipalA Demonstration School District Dashboard Evaluations Educators Reports Help Evaluation Screen Information This section will detail some of the features of the Evaluation screen displayed below Page 23 V 4 January 2013 TEACHER sud PRINCIPAL EVALUATION SYSTEM YE Demonstration District 1 2 vane Superintendent Dashboard Educators Reports Administration Evaluation for Jennifer Teacher Evaluator Your access Read Only ae Return to Educators Overall Progress Evaluation Track OTES Complete Evaluation READ ONLY Collapse All Expand All Optional Self Assessment Completed Teacher Self Assessment Summary Tool Status Completed A 7 Completion Process Teacher Only Private Skipped Private Show Details Step 1 Professional Growth and Improvement Plans In Progress Professional Growth Plan In Progress Professional Growth Plan S S ogress Completion Process Teacher First Evaluator Closes z is Locked Improvement Plan Template Status Not Started Completion Process Evaluator Only Private Show Details Collapse Expand Steps T
49. to assist evaluators with the management of documentation associated with teacher and principal evaluations and calculates a final summative rating Districts may use eT PES following the OTES and OPES Models or may customize the system for their district Click here for a short video describing eTPES eTPES begins with district level steps which provide specific information from the superintendent or designee for district use of the system The information needed is detailed below and is necessary to complete the setup process IMPORTANT Please carefully review the information in each step regarding the district setup making sure you understand each selection There is no option available to make modifications once you have made a selection for each step Download a PDF version of the full instructions Previous After reading click Next to proceed The screen below will display Step 1 and 2 Teacher and Principal Performance Rubric Alignment Is your district using the OTES and OPES Model Performance Rubrics or a modified or locally developed rubric for teacher and or principal evaluations f you are using a locally developed performance rubric or a modified OTES Model performance rubric you will be required to answer a senes of questions validating the alignment of the rubric you are using to the OTES Teacher Performance Rubnc You will also be required to electronically sign indicating alignment of both Teacher and Princi
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