Using Team Manager - Prince
Contents
1. etene JFrame ma Baker Baker Baker Bearman Bearman Brown Davis Davis Duck Geary Hill Hill Hoye Lewis Miller Miller Olivares IPinero IPizarro IRoberts Spencer Spencer jstagos Wesley Repeat this process for the two other relay events 5 1 4 Verifying Your Lineup It is not required but is highly recommended that you verify your entries before sending them out What you send out is your official lineup Emily Rachel Sarah Evan Josh Nelson Kaitlyn Lauren Donald Riley Caraline Morgan Caelin John Emerson Olivia Alexa Ratael Barbara IMadira Bin Boss Sarah IRebecca A E A E L P OOOO OO O00 000 0000 0 00 0 00 Entra R R K K K K K K A A E K K K E E R E E E a a e Event 45 082 ee 100 Free fh at ap aa aa Ee SES nj njejajnj njejnj njejajaj nj nj njejnj njaejajejmnjmn subject to the scratch rules of PMSL You can verify your entries by scrolling back through the Entries By Event or Entries By Swimmer windows But an easier way to verify your entries is by using the Meet Entries Report Select Reports gt Performance gt Meet Entries Include Relay Non Lead Off Splits Find Best Relay Best Relay Report JEE custom ex Ht LN Reports Labels Check for Updates Help Administrative gt Performance Top Times workouts k2. My Computer mt oS N My Network File name Meet Results SBP IBBT 23Jun200 001 zip Places ass Files of type Result files hy Zip iz Cancel The next dialog box TEAM MANAGER reminds you that itis a ZIP The files inside the selected zip file have been unzipped to C Hy Sport TM4 TM4Temp file that will be unzipped These unzipped files will be listed after you click OK After the list is displayed double click on the file you wish to import Click OK Note that since this file contains Hy Tek specific hy files only those files will be displayed 24 PMSL Hy Tek Team Manager Operations Manual You will then see the un zipped HY3 results file in the TM4Temp Directory Click on the file name to select it then click Open Import Results Ax Look in C TM4Temp a i c Ej i gt J EJ Meet Results SBP BBT 23Junz007 001 hy Recent Desktop My Documents 48 hy Computer My Network File name Meet Results SBP BBT 23lun2007 001 hy3 TI Places k Files of type Result r oster files hy Cancel Verify the Meet Name and Date Click the Add New Teams Athletes check box If you only want the results for your team type the Team Code e g SBP_A in the One Team box Then click OK 5 Import Results aota File Name CiHy SporITMETMH emp Meet Results S6PQ66T 23Jun2007 001 hyd Created by Hy Tek Ltd version MMA 2 0Ff on 04 29 2007 1 06 Pri Verify you have File
3. My Documents q My Computer z My Network File name BSR Entries 1 June doc Places save as type Award for Windows 7 doc Cancel You now have your three files Meet Entries Roster and Meet Entry Report ready to send out It is a good idea to make paper copies of your Roster and Meet Entry Report for the coach 23 PMSL Hy Tek Team Manager Operations Manual Section 4 Importing Meet Results 41 Importing the Results after the Meet After each dual meet you should receive from the Data Managers that hosted meets in your division a Meet Results file The results files should have all the conversions for non standard pools e g NCR WLS POP etc From the Main Screen select File gt Import gt Meet Results Hy Tek s TEAM MANAGER Database C TMIIData PMSL 2007 for My Team MDB File Set up Athletes Teams Meets standards Records Workouts Training Reports Labels Saa for L Open iNew Chrl 0 Open Demo Database Convert Database to TM 4 0 k Backup Ctr 6 Restore Ctrl F Unzip File Repair Compact Database Purge Import Meet Results x Export Meet Events Athlete Rosters Install Update Meet Entries Web Browser Pro Swimmer r Navigate to the drive and import Results GJE poi a ved Lookin JO my mete e adm eet Results Tile Clic ee omie e CTlMeet Results SBP BBT 23Jun2007 001 zip it then click Open Recent is G Desktop My Documents PL
4. Prince Mont Svvim League Using Team Manager Hy Tek Team Manager V4 0 Last update May 2007 ar Fa i iT E PMSL Hy Tek Team Manager Operations Manual In the summer of 2002 the Prince Mont Swim League PMSL began using two software programs from Hy Tek Ltd Team Manager is used by each team to maintain their roster create meet entries and maintain meet results Meet Manager is used to run meets This includes entering times from all the swims scoring the meet and exporting the results back to Team Manager This document covers the operation of the Team Manager program It is not intended to be a tutorial on the operation of this program nor on the use of the Windows operating system Each user of the Team Manager program is expected to be familiar with basic Windows operations such as opening and saving files copying files and running programs Each user should also have a basic familiarity with the Hy Tek software A user s manual was delivered with each program and each program also contains on line help The operation of the two Hy Tek programs Team Manager and Meet Manager are now in separate documents This was done to make them more manageable in size and also because different persons are doing the team management meet entries and running the meets Hy Tek provides free technical support for licensed users as follows Team Manager 4 0 TM hy tekltd com 615 599 4364 Meet Manager 2 0 MM hy tekltd co
5. Form 4qeup athletes to System ageup date of May 31 2007 Mo NOTE The swimmers in the database are NOT be aged up automatically You must perform this Age Up function before every season However new swimmers added to the team will have the correct PMSL age PMSL Hy Tek Team Manager Operations Manual 2 2 5 Loading the Meets for the Current Year From the PMSL web site http www princemont org computersupport html download the six Meet Event Files for the current season There are files for each of the five dual meets and a file for the Divisional Meet Note where you save the files on your computer but DO NOT un zip the files Select File gt Import gt Meet Events as shown below Hy Tek s TEAM MANAGER Database C Documents and Settings TimWDesktop 200 PMSL Fi File Set up Athletes Teams Meets Standards Records Workouts Training Reports Labels Check For Ug Open New CE Open Demo Database Convert Database to TH 4 0 Ctri B Ctrl R Backup Restore Unzip File Repair Compact Database Purge Import Meet Results Export Meet Events I Athlete Rosters p Install Update Meet Entries Web Browser Pro Swimmer Team SIGNUP Online workouts Open in Multi User Mode Metwork Administration Navigate to the location where you stored the downloaded files Look in E downloads e ci EJ Import Events Clmeet Events 2007 Division Championship Meet 21Jul2007 001 zip
6. Operations Manual Import Athlete Roster Jog File Name CiHy Sporti TM ATMATempHFILEOO1 HY3 After Team Manager completes importing the roster you vvill get a message indicating how IY Overlay existing administrative information many Swimmers it read from Updatestdd Athlete Thi Group Subgroups School Year the file which should match the number of swimmers you exported from the old database Created by Hy Tek Ltd wersion Win TM 4 0He on QEN S2006 6 47 PM File Type Team Roster N Cancel Import File Checked Click OK to Import TEAM MANAGER 77 athletes imported Click OK Then click Close to close the Import box 2 3 3 Age Up the Swimmers The swimmers you just imported have their ages listed as last Set up Athletes Teams Meets Stande year s PMLS age To age the up swimmers select Preferences Set up gt Age Up Athletes Custom Layouts For Athlete Reports Ageup Athletes Favorite Filters 3 TEAM MANAGER You can ageup for a specific meet from the Meets Form CI i ck y e g or for a specific team from the Teams form Ageup athletes to System ageup date of May 31 2007 7 Yes N No 2 3 4 Correct Team Information You must make sure your team code including the Division Indicator is correct See section 2 2 3 above for the required procedures Your database is now ready for Roster Operations Proceed to Section 2 4 13 PMSL Hy Tek Team Manager Operations Manual 2 4 R
7. Type MEET MANAGER to TEAM MANAGER Results the correct meet Meet Name SAPBBT Start Date OB 23 2007 Import Criteria Import Statistics Overlay duplicate results Records iii ia ari ibe tt niin D p M Import Relays Meets W Import Splits for Individual Results Teams W Save Relay Lead Off as Result Individual Results Relay Results Splits UseFromDate miopie Kel I Use Thru Date MM DEA Y za Saree One LEC t All Courses One Team Yards Only t Short Meters Only Make sure to check this box Import for Time Standard at Least t Long Meters Only F Current Time Standard OF Cancel Import File Checked Click OK to Import 25 PMSL Hy Tek Team Manager Operations Manual You may get a dialog box explaining that the Meet Date is the same as the Meet Date of the meet you used to do the entries and asking if you want to treat them as the same meet Click Yes or No as appropriate Same Meet There is already an existing meet with start date of 6 23 2007 named 2007 PMSL Dual Meet Week z Would you like to treat this meet SBP BBT and 2007 PMSL Dual Meet Week as the same meet Yes k Mo You will see the progress of the import at the bottom of the box After it is complete the status in the lower left corner should say Import Successful The Import Statistics shows how may Swims were imported from the meet Click Close G Import Results File Hame CA
8. directory on that backup drive GJ PMSL Archive Gj TM Il Backups Gj TMonline Enter Comments for the Backup You can add a note to your backup here You can add an optional comment to Hy Tek R dati for Datab Back Gas a i Ee a ei ne gr Ke e drive But if you vyant to move your database to another be stored vvith that backup E computer or you want to back it up in case something happens to your hard drive here are your options 1 Diskettes If your Database backup fits on one diskette this media is fine for a backup Please note that if you use diskette s for your backup TEAM MANAGER will first delete any information on those diskette s so that the backup will fit on as few diskettes as Re ad the notes about Hy Tek possible If your Database is very large it may require more than one diskette Although Hy Tek s ZIP backup does support multiple diskettes Hy Tek recommends using other removable media Recoi nn jendations for Datab ase 2 CD RW dae E E p 66 99 This is the recommended media for TEAM MANAGER Database backups but of course you need a CD writable drive and a CD R CD In order to use a CD RW for storing Windows files you must first FORMAT the CD Please check with your CD B ackup S then click OK u VYritable software on how to format your CD RVY for Windows If you are using Roxio s Easy CD Creator software there is a utility to format CD Rs 3 ZIP Disk If you have a ZIP disk drive just specify the d
9. many events Licensed To Prncemont Swim League 1 4 23 2007 Page Individual Meet Entries Report WLS BSR 17 Jun 06 Ageup 5 31 2006 SC Meters Location BSR Beli Swim and Racquet BSR AJ GIRLS Baldwin Trinity 10 12 C Girls 10 50 Free 4123C Girl 10 50 Free g Girls 10 25 Breast 73 Girls 9 10 25 Breast 70 Girls 9 10 25 Back ET Girls 9 10 25 Back Hatef Sarah 12 Barber Amanda 12 14 Girls 11 12 50 Free 4 Girls 11 12 50 Fly 4 Girls 11 12 50 Breast fd Girls 11 12 50 Breast ac Girls 11 12 50 Back 401 Girls 12 amp Under 100 IM Houchens Samantha 10 Cooke Kelly t 12 C Girk 9 10 50 Free 10 C Girl E Under 25 Free Kelly Grace 14 01 Girls E amp Under 25 Breast HE Girls 13 14 50 Fly 38 C Girl E d Under 25 Back 16 Girls 15 14 50 Free Deklau Lisa 13 ae Girls 13 14 50 Breast HE Girls 13 14 50 Fly Kolb Caitlin 10 2 Girls 15 14 100 IM 3 Girls 10 amp Under 25 Fly Donovan Meghan 14 g Girls 9 10 25 Breast HE Girls 13 14 50 Fly 50 Girls 910 25 Back 16 Girls 15 14 50 Free Lally Brigid 16 TE Girls 13 14 50 Breast oR Girls 15 18 50 Breast Fowler Ashley 15 E Gils 15 18 50 Back E Girls 15 18 50 Fly dd Girls 15 18 100 IM 12 C Girk 15 18 100 Free OF Magaw Lindsey 15 dd Girls 15 18 100 IM T Girls 15 18 50 Fly To print a report from the Report Preview Screen use the buttons at the top of the screen Ke Entry Report x 1 of 4 pini Sad no Print Select another Pr
10. Age Groups Favorite Filters Report Preferences IN Groups Sub Groups Codes Directory Preferences Course Conversion Athlete Custom Fields Workouts Options If the Report Printer field is blank it means you have no default printer selected Use the pull down menu to view all the printer drivers currently installed on your computer Select the one you want to make your default You can change any other options in this Preferences box to suit your situation Then click OK Fx Report Preferences Report Headers Header 1 Header Punctuation Output Options Open Events C as keyedimported t No Designation UPPERCASE only C Senior t Ubperikonver Case T Open Show athlete middle initial Laserink Jet C 3x10 Ad UK CAPTURE FAK BVRP t 3x10 Ad Aus CutePDF Writer ee TIE HP LaserJet BPEMP Post dx HP PSC 600 series T ile Fr E H of copies to printer Label Types Report Printer Cancel PMSL Hy Tek Team Manager Operations Manual Section 2 Setting up the Database 2 1 Preparing the New Database There are two options for preparing the database for the new season Use a copy of the database from the last season This option allows you to retain all the times recorded by your swimmers in past years But it requires you to load this year s meets into the database and may require you do some clean up of old data in the database Download the new database from the PMSL web site T
11. Clmeet Events 2007 PMSL Dual Meet Week 1 16JunzZ007 001 zip Recent Fl meet Events 2007 PMSL Dual Meet All meet Events 2007 PMSL Dual Meet Cl meet Events 2007 PMSL Dual Meet Week 2 23 Jun2007 001 zip Week 3 30Junz007 001 zip Week 4 07 Jul2007 001 zip Week S 14Iu12007 001 zip Desktop Al meet Events 2007 PMSL Dual Meet My Documents My A My Network File name Meet E vents 2007 PMSL Dual Meet Week 1 Y Places a k Files of type Event files hyv eva zip Cancel Highlight the event file you want to import and click Open The dialog box shown below will state that the next screen will show you the unzipped version of the file you just selected PMSL Hy Tek Team Manager Operations Manual TEAM MANAGER The files inside thesselected zip File have been unzipped to CHy Sporh TMA TM 4 Temp These unzipped files will be listed after you click OK After the list is displayed double click on the File you wish to import When you click OK you should see one file in the list Import Events Look in B THAT emp ki Er Eg 7 J E Meet Events 2007 PMSL Dual Meet Week 1 16Jun2007 001 ey3 Recent Desktop My Documents My Computer i My Network File name MSL Dual Meet Week 1 TBlurn200 001 evs Places Files of type Meet Event files hyre ev Cancel Highlight the file and click OK Click OK on the Import File Dialog Box You sho
12. Hy SpormthiMaTM4Temp Meet Results SBPQ6BT 23Jun2007 001 hy5 Created by Hy Tek Ltd version Whiz 2 0Ff on 04 29 2007 1 06 PM File Type MEET MANAGER to TEAM MANAGER Results Meet Name SBPRGRT Import Criteria Overlay duplicate results IY Add New Teams Athletes Import Relays I Import Splits for Individual Results M Save Relay Lead Off as Result Use FromDate MMipbry Egi Use Thru Date MMOD La One LSE I One Team Impor for Time Standard at Least r Current Time Standard Import Successful start Date Gi2a 2007 mport Statistics Records Processed Meets Teams Individual Results Relay Results Splits Course CO Yards Only C Short Meters Only C Long Meters Only Close 26
13. I mM ao E E Miller Emerson oO SBP_A NT ESE I M zi Miller v inston oO SBP_A NT O O a mM s Pinera Rafael oO SBP_A NT RASHER EA I M zi Roberts Adrian T O SBP_A NT KEKlIE ARENA I mw a Ruppert connor oO SBP_A NT O O CO mM s Spencer Bayani oO SBP_A NT Ratna mM s Spencer Bill oO SBP_A NT els el ees I mM sel Spencer Boss oO SBPA NT Ratna I mM sl Spencer Buddy SBPA 27 185 Premna I m do To remove a swimmer from an event un check the Enterd box The yellow highlighting will be removed Repeat this process for the 44 individual events Help Highlight another event at the top of the screen or use the Next Previous arrow buttons 5 1 2 If You Try to Enter a Swimmer in More than Three Events If you enter a swimmer in more than three events you will TEAM MANAGER 1 1 1 e 66 99 get this warnings dialog However when you click OK Warning This athlete has exceeded their maximum the swimmer will be entered in that fourth event Individual Entries Athlete Donny 4 Duck You must go back and remove that swimmer from one of their four events If you don t do this the person seeding the meet will remove that swimmer from their fourth listed event there is no choice of which event to scratch at that point 5 1 5 Relay Entries When you get to the relay events E
14. Top Times Spreadsheet ExportiImport Files Report CL2 H 3 503 Memorized Reports Seasonal Results Spreadsheet Meet Results Meet Eligibility Meet Entries Meet Entries Spreadsheet b Meet Entry Fees Meet Split Sheets Number of Meets Attended High Point Points System Predict Results Record Match 19 PMSL Hy Tek Team Manager Operations Manual Meet Entries Meet 47 Jun 06 WLS BSR Filters Other Options Show Times Unconverted Include Proot of Time Include Team Address P Indicate Converted Times Do Mot Show Entry Times Gen Age Sess Div t nj t Wale C Female Subgroup U i Wild Group U i Wild Subgroup i School Year Totals on Separate Page k Include Inactive Include Registration ID Include Offical Statement Event Filters Individual and Relays t Individual Stroke 1 Distance Fitters t Relay Stroke a Distance an Standards Paints t LEN Pointa 3B Points GB BAG Points MSTA Points Mone Hy Tek Age Group i Hy Tek Single Year i Hy Tek Open sort by FINA Points C Meet Event Number 1 per page t Meet Event Heatilane 1 per page est Event Number C Weet Event Heat Lane t Mame t1 Swimmer per Page C Stroke and Distance t Mame t Age j Create Report Cancel Select your Team and the Meet Name if they aren t already selected You can have the report sorted by Name or Event Number A
15. ation at the top of the box Backup Comments Startup Database for the 2007 PMSL Season that you have the correct file P There are three restore options Restore Options listed I suggest you use either the f Replace currently opened database second or third option I also iDdocuments and SettingslTim Desktop 2007 PMSL Files PM5SL2007 mdb f Unzip and copy to currently opened folder suggest you rename the database as CADOCUMENTS AND SETTINGSITIMIDESKTOP E 66 29 shown Then click OK t Unzip and copy to a selected folder Change Folder ATMIIData E n j Open database after restore When the restore is finished you E VR database to will get a confirmation box Click ae an ae ae OK JK Cancel tis highly recommended that you do a backup of your current database before restoring this backup over it 2 3 2 Loading the Roster This section will tell you how to copy the roster from last year s database into this new database If you can t locate a database from last year contact the Technology Chair at support princemont org A roster from one of last year s league databases can be provided although it may be incomplete First open the old database using File gt Open Export the Roster using the procedures in section 3 2 2 Note where you saved the file 11 PMSL Hy Tek Team Manager Operations Manual Then re open the new database using File gt Open Select File gt Import gt Athle
16. d use the Delete function PMSL Hy Tek Team Manager Operations Manual 2 2 5 Correct Your Team Information Select Teams from the Main Menu Double click on the team name or highlight the team and select the Edit Function Team Maintenance Dog Team Mames Registration Team Code se B Team Registration Team Mame Belair Swim and Racquet Short Name 6 Kati Mailing Information Mel To OO Sete address OT Lot a _ _ A Postal Code Doo Country EMail deress E SS Telephone Information pay Phone sd Evening Phone u _ Cancel The Team Code must be no longer than five characters and must end with an underscore character followed by the letter of your Division It is important that these team codes are correct and do not change during the season as they are used to create the Top Time lists do All Star seeding and do the Power Ranking calculations for next year s seeding If you are ina different division than list year you will need to change this Team Code NOTE If your PMSL team code is four characters in length it will need to be shortened in this program to add the division information Make sure the Team Name is how you wanted it listed in reports The Short name is not required Make sure the Team Registration is set to OTH and the Team Type is AGE The LSC and Country should be BLANK All other information is Optional Click the OK button to return to the Tea
17. etes list is sorted by Last Name You can click on any of the column headings to sort by that field e g Best Time 5 1 1 Entering Swimmers in an Event To Enter a swimmer in the event check the box to the right of the swimmer s name in the Enterd column The row with the swimmers name will be highlighted in yellow Enter as many swimmers as you want To enter a custom seed time check the Enterd box for the swimmer Then type the time in the Custom column see the example for Donald Duck below This time is only used to seed the swimmer in relation to your other swimmers in this event for this meet If you leave a swimmer with NT no time they will be seeded after all your other swimmers In the example shown Donald Duck will be seeded first with a custom seed time of 18 40 Jared Machlin will be seeded second with a seed time of 19 85 and Caelin Hoye will be seeded last with NT 17 PMSL Hy Tek Team Manager Operations Manual E PR PSP e E PP PELE Event 1 1080 Male 2 sh Jens Ram Mel er ra Team Best Time Custom chip AR Bonus Heat LN Gen Age Yr hi a Bearman Evan I SBP_A 31 535 O IO CI Bearman Josh oO SBP_A NT Baglattee I wm sel Brown Melson SBPA 51 905 Kaka mM sl 00 15 405 o e Geary Michael oO SBP_A NT Raga eae mM do E E E Lewis John O SBP_ 33155 asaje mM si Lewis Stephen oO SBP_A NT Reece
18. formation Father s Last Father s First Team 2 Mether sLast buck Maher s rst J ee Mailing Address Maing Address Group tn state w f Subgroup Postal Code Country VM Group Swap Fill in Mail To if different from first names and last name Motherather Maite CI e Mames Tele E mail chool Yr f Use Primary for Mailing C Use Secondary for Mailing C Use Both Primary Contact Information Home Phone Inactive Office Phone E hvtail Registration OK h Office Phone Recruiting Cancel E Mail When you ve completed entering all the required and optional information click OK The swimmer will be added to the roster and the box will be cleared for entry of the next swimmer When you are finished entering swimmers onto the roster click Cancel to close the dialog box 15 PMSL Hy Tek Team Manager Operations Manual Section 3 Preparing Meet Entries Meet entries are now done in TM and sent electronically There is no need to produce cards or generate labels at least for PMSL A Meets This section will walk you through the process of entering the lineup and exporting the entries roster and entries report files Since the meets are seeded by computer it is important that every entry have an seed time For dual meets that time can come from a previous meet a time trial a meet from last year an invitational meet or made up by the coach Remember
19. his database has all the current year s meets already loaded But it will require you to transfer the roster from the previous year s database or enter the roster as new You need to decide which option is best for your situation The procedures for both options are described below 2 2 Using Last Year s Database for the Coming Season The first thing you should do is make a copy of the database and give it a name that includes the current year e g PMSL2007Meets mdb The file extension must always by mdb which is also the type of file used by the Microsoft Access database program 2 2 1 Open the New Database Open that database using the File gt Open function Hy Tek s TEAM MANAGER Database C Documents and Settings Tir File Set up Athletes Teams Meets Standards Records Workouts Training F Open f Mew h Er 2 2 4 Clean Up the Database 2 2 2 1 Removing Old Meets You can clean out any meet data you no longer need for example meets not involving your team Select Meets on the Main Menu bar at the top of the screen Click on a meet to highlight it Then use the Delete function on the menu bar and follow the on screen prompts Repeat this procedure for any other meets you want to get rid of 2 2 2 2 Removing Other Teams You can clean out any other teams that are in your database from importing prior year results using a similar procedure Select Teams on the Main Menu Bar Click on the team to highlight it an
20. inter Export the report as a File 21 PMSL Hy Tek Team Manager Operations Manual 3 2 Exporting Files for Dual Meets You are required to send three files as part of the Meet Entry Process 1 The Meet Entries File 2 A Roster File 3 A Meet Entries Report This section will tell you how to export those files Those three files will then be attached to an email to be sent to the person designated by your Division to receive the dual meet entries 3 2 1 Exporting the Meet Entry File From the Main Menu select weeny Jog File gt Export gt Meet Entries Ses c v Mak re the Expor Se OnE p j t Pa po t hi Shok Entry Export Restrictions Relays box is checked aac Meet 17 Jun 06 WLS BSR x Select the Drive and a 2007 PMSL Files e d load Directory where you want to e Use Unconverted Times 7 save the file Se Click OK o Cancel You will get a dialog box showing the location and name of the file created TEAM MANAGER Entries exported to C Documents and Settings Tim DesktopBSR_A Entries002 21P Click OK Then click Cancel on the Export Entries dialog box 3 2 2 Exporting the Roster amp Export Athletes AX Export to Drive Ec v From the Main Menu select raves BE Seb You can use this Athletes Teams export to transfer swimmersfeams File gt Exp ort gt Athlete S 1 Te ams IES to Hy Tek s Sports BUSINESS MANAGER MEET MANAGER or JTMIData anothe
21. m 615 599 4364 Support for PMSL use of these programs will be provided by your Division Data Manager and the Technology Committee members listed below A support web page has been set up at http www princemont org computersupport html Tim Husson support princemont org 301 899 2436 home Technology Committee Chairman 301 325 8684 cell WEEKENDS ONLY Comments and suggestions on this manual are also welcome to the Technology Committee Chairman ii PMSL Hy Tek Team Manager Operations Manual Contents OE TION LAIN TR OI COIN ge e e eee ete l Ld PV OCTOIN DCS CHI DO Danin nn Nias Unehebides viunseitenezs dh N 1 12 Program Verstonsand LICENS S ravednrde 1 1 3 Computer System IRCGUINCINCIUS sais vene T E ne 2 TT E N E eee Z 1 4 1 Backing pith IDATADAS e as ar mu asi da Geet Bee Geet ee 2 LI General PTO CT OME SCL Du sa enca e E E E wha sateunticewatins 5 1 5 1 Favorites PINO cosas aa na dm pod e SE 3 1 5 2 PANE Pret KON C airen 5 SECTION 2 gt SETTING UP THE DATABASE iecore sa e e k ada s 6 Zal PYCPAVKIN GANG NEW ATODAS Cen St cue anesn exec ead T eae 6 22 Using Last Year s Database for the COMING Sea SON ine 6 22 1 Open TIS New DALA DA S ve veta n ed tenes et atactal ta 2nd ts aaaitends costae tucardiat 6 2 2 4 Clean Up the Data pase gege din mod 6 2221 REMmOVINe Old MCCIS ris na da rro dr nt e 6 2222 Removins Othier Teams vje e a a 6 22 35 Correct Your Team Informa az uiced at nat kd NE 7 2 2 4 Sep Sys
22. mmen 2 CD RW This is the recommended media for 1 VVritable software on how to format utility to format CD RVVs 3 ZIP Disk TEAM MANAGER Backup Completed Successfully Backup file SwTM4BkupPMSL2007 for My Team 01 zip Location C TMIIData use diskette s for your will fit on as few diskettes as t s ZIP backup does support da CD writable drive and a Please check with your CD Creator software there is a lf you have a ZIP disk drive just specify the drive letter of this device and TEAM MANAGER will write the backup to your ZIP disk tem 1 of 1 Cancel PMSL2007 for My Team MDB There are a lot of options and settings in the program that you can explore on your own I want to point out two features that may ease your use of the program 1 5 1 Favorites Filter There are a lot of screens and dialog boxes in TM where you have to select a Team To prevent you from always having to select your team TM allows you to set up a default in the Favorites Filter From the Main Menu select Set Up gt Favorite Filters Hy Tek s TEAM MANAGER Database File Set up Athletes Teams Meets Preferences Custom Layouts for Athlete Reports Ageup Athletes Favorite Filters hs Grouos Sub Grouos Codes Standart PMSL Hy Tek Team Manager Operations Manual If you had not previously selected a favorite filter E Favorite Defaults Joka the Favo
23. ms Window Close the Teams window to return to the Main Screen 2 2 4 Setup System Preferences Select Set up gt Preferences gt System Preferences to get the Dialog Box shown below PMSL Hy Tek Team Manager Operations Manual Gi System Preferences Preferences Team Swimmer Detauits Gender Designations to Menf vomen hy C MalefFemale MF Defaut Team Type w Boys Girls AS Defaut Team Registration Defaut Country Athlete Browser Options M Show Ages M Show Birth Date Default State Show School Year Last Mame First t First Mame First Defaut LS Meet Aqe Up Date show Only Faster than O Meet Start Date Time STD f Qualifying Times t Met End Date s psr FE Relay Lead Off Splits May 31 2007 A Use Relay Lead Off Splits O Not Applicable K r Stroke Rates System 4qe Up Date Enable Stroke Kate Report Enable Stroke Rate Reporting May 31 2007 Kr Age Up Automated Reminders Always Age Up To Today Automatic Backup every o days Automatic Update Check every o days Ok Cancel Change the Meet Age Up Date to May 31 of the current year Change the System Age Up Date to May 31 of the current year Click on the Age Up button and answer Yes the Dialog Box shown below The swimmers on your team will now be set to the correct PMSL age for the current season TEAM MANAGER You can ageup for a specific meet from the Meets Form or For a specific team From the Teams
24. nd then select Entry by Event ER Database CA TMIIDataPMSL2007 fo Results Entries Ageup Reports Window Entry Browser Entries by Mame Entry by Event m Pre Enter Athletin Meet Max Entries E i Er The top portion of the Entry by Event screen displays the events for the meet The bottom part of the screen shows the swimmers eligible to swim that event The time next to the swimmers name is his her best time in that event in the database 16 PMSL Hy Tek Team Manager Operations Manual Hy Tek s TEAM MANAGER Database C TMIIData PMSL 2007 for My Team MDB Entry by Event B gt Time Calc wiew Print Help DE Fat 5 t zg Event 1 Swim for Team SBPA Session J Division 16 Jun 07 NCR SEP 5 f Slower Faster Slower Faster Slower Faster Sess Div Evert oen pistance stroke age fir Than ds Than d Than LOM Than LOM Than Sch Than SCM gt 1 M 25 Fly TIR i al F zy Jose Ei ajm Tee Ci a F soje rale sl aj jm sote 13 44 1 i e F sofy a344 i Em Treo a nn Treo i alm z5 Fre oganj i Clear All Enter All Team ser Group WM Gr x pShow Sywim Up Athletes a can YF Subgroup wh Sub pnly Athletes Already in Meet indicates a time did not make the cutoff dicates a time fudge factor make the c
25. nd you can select various other options as shown on the dialog box You can play with the various options until you get exactly what you want The Report by Event Number is handy for verifying that you have the desired number of Swimmers in each event Since the swimmers in each event are listed in order of seed time it 1s also easy to spot if a Swimmer is entered with NT or an incorrect seed time Licensed To Prncermont Swim League 1 42e2007 Page Individual Meet Entries Report WLS BSR 17 Jun 06 Ageup 5 91 2006 SC Meters Location BSR Belair Swim and Racquet BSE AJ 1 Boys 10 amp Under 25 Fly Thompson Brady 10 Scopel Aridremr 9 Faculat Hick 9 2 Gik 10 amp Under 25 Fly Gehring Melissa 0 Kolb Caitlin 10 4 Girls 11 12 50 Fly Barber Amarda 12 Morgan lerma 11 5 Boys 13 14 50 Fly Cooke Michael 14 Husson Patrick 14 Smith Ethan 13 Morgan Zachary 14 11 Boys 9 10 0 Free Thompson Brody 105 Ic Gindey Thomas 9 Scopel Andrea oj QX Girls 9 10 50 Free Gehring Melissa 9 Goldberg Esther 101 Wensel Mary i9 Balderin Trinity 10 Houchens Samantha 10 Rogoteley Emilie 9 Wilson Meredith 9 13 Boys 11 12 50 Free Garland Logan 11 4 14 Fun 11 17 Ef Froan PMSL Hy Tek Team Manager Operations Manual The Report by Name is handy for verifying that each swimmer is in the desired number of events in the correct events and not in too
26. oster Operations 2 4 1 Roster Cleanout The roster in your database that has been aged up might contain some 19 year old swimmers that no longer eligible Select Athletes from the Main Menu Click the age column to sort by age The youngest swimmers will now be at the top Click the age column again to reverse sort and the oldest swimmers will now be at the top of the list Highlight the swimmer to be deleted and select the amp Delete function Click O t r KY EN d e amp E Show Inactive Swimmers Yes or No to the Filter eh s Team Group v WM Group Low ag _ j t a High Age dialog box Beti C Female School Yr Subgroup Vid Subgrp ks _ A K L Continue the process to Toate pe ea e a eaaa MENEE Swimmer Sally Di Jun 87 delete all the 19 year old F E Thomas i 7 01 Jul r Tommy swimmers I Li Si p s Pine hice Warning This action will remove the selected athlete and ALL of their results and splits aes Ber Mc Lec Yes No Ert Bo Da wou still want to remove Too Old Thomas T Use the same deletion process to remove any other swimmers no longer on the team If you have swimmers on the roster that have not registered for the season but you think may register at a later time you can mark them as inactive instead of removing them completely from the database To make a swimmer inactive check the Show Inactive Swimmer
27. r Pentium or equivalent processor with at least 32 MB or memory The operating system must be Windows 98 or any later Microsoft operating system Any Windows supported printer will work with the Hy Tek software 1 4 Databases The Team manager program operates on a database file TM can only have one database file active at a time however multiple databases can be maintained and it is easy to switch between them One Team Manager database will contain the entire summer s data for your team Team Manager has the capability to easily backup and restore the currently active database You are encouraged to make regular use of this backup capability especially prior to importing any data into the program or making any major changes to the database 1 4 1 Backing Up the Database In Set up gt Preferences gt System Preferences you can set TM to automatically back up your database at an interval you choose Whether you have enabled this feature or not you can initiate a manual backup at any time From the Main Screen S el ect Fil e gt Ba ckup Hy Tek s TEAM MANAGER Database CAT MIIDatatPMSL2007 for My File Set up Athletes Teams Meets Standards Records Workouts Training R Open Mew Chrl o Open Demo Database Convert Database to TM 4 0 a Backup hs ctrl E Restore Ctrl F 5 Backup Current TEAM MANAGER Database mX Backup Drive Backup Directory You can select the backup drive and Sac c srvdeta the
28. r TEAM MANAGER Database GJ PMSL Archive J TM II Backups Gj TMonline Athlete Export Fitters e Group Select the Team Drive for Export and the BEK h Directory for Export then click OR e m vm cre t Male N VM Subgroup f Female School Year Include Inactive Athletes Athlete Export Options Include Contact amp Group Information OK s 22 PMSL Hy Tek Team Manager Operations Manual The confirmation dialog box vvill include the location and name of the file created as vvell as the number of swimmers in the roster file TEAM MANAGER 62 Athletes exported to C TMIIDatalBbSR_4 RosterO01 2IP Click OK Then click Cancel on the Export Athletes dialog box 3 2 3 Exporting the Meet Entry Report The Meet Entry Report is the proof of entries This is the same report created in section 3 1 4 when you were verifying your lineup Create the report by Event as previously described Then instead of printing it use the Export as a File button on the Report Preview screen Export Format Word for Windows document Cancel Destinations Disk file k For the Format select Word Choose Export File Ax for Windows document save in TMemotiies met And for the Destination B select Disk File Click cJ OK Recent Select where you want to La save the file and give it a descriptive File Name Then po click Save
29. rite Defaults list Add Edit Delete Set Defaut Clear Default Help will be empty D g x Y n f Curent Favorite none name Grou Sie e E Wests Team weet Course P Group Year Group Sub Gr Type Select Add Lio Type a name in Add Edit Delete Set Default Clear Default Help the Favorite NG ax Y a E Name field Add Edit Favorite E Favorite Mame required and Current Favorite none select your team Sal E from the pull Subgroup Course T down menu ccs A TR Click OK cies School Fr OK Cancel Preset Season Since and Until Dates Season Start Date MEDEE H gt I Use Start Date Season End Date si DO H Use End Date 8 Favorite Defaults amp Pa Add Edit Delete Set h Clear Default Help Click Set Default to set the D g xX Y i f Curent Favorite My Team Thence sdang fe eae e Then close this dialog box LESS KE Rae Se ee tee a PMSL Hy Tek Team Manager Operations Manual 1 5 2 Printer Preference Team Manager DOES NOT use the default Windows printer You either need to select the printer every time you make a printout Or you can set a default printer in TM From the Main Screen select Set Up gt Preferences gt Report Preferences File Set up Athletes Teams Meets Standards Records Workouts Training Preferences System Preferences Custom Layouts for 4thlete Reports Registration Preferences 4geup 4thletes Report Custom
30. rive letter of this device and TEAM MANAGER will write the backup to your ZIP disk OK Cancel PMSL Hy Tek Team Manager Operations Manual You vvill get a box asking you to confirm the backup shovving the Drive and Directory where the backup will be written Click Yes to proceed vvith the backup or No to abort the process You vvill then see the progress of the backup process and get a confirmation of the backup showing the name of the backup file If you are backing up to a directory of your hard drive that already contains a backup of this database TM will create a unique filename and not overwrite the previous backup file Click OK 1 5 CD RVY CD In order to use a CD RV General Program Setup Backup Drive Sc Enter Comments for the Backup i can add a note to your backup here Backup Directory yen J TMIData Gj PMSL Archive J TM Il Backups J TMonline Bic a Hy Tek Recommendations for Database Backups TEAM MANAGER Backup PMSL2007 For My Team to CH TMIData Ves k Mo You can use any storage media for your backup including your hard drive But if you want to move your database to another computer or you want to back it up in case something happens to your hard drive here are your options 1 Diskettes If your Database backup fits on one backup TEAM MANAGER wvill first d possible If your Database is very la multiple diskettes Hy Tek reco
31. s box at the top of the Athletes screen That creates an Inact column in the list Click the box in that column to make the swimmer inactive Hy Tek s TEAM MANAGER Database C TMIIData PMSL 2007 for My Team MDB Athletes A Add Edit View Delete Results Goals Recruit Registration Print Help eXOKMMSSE Filter KA Q Team Group Ti Vi Group nd Low Age ale t Both High Age __ C Female School vr L Subgroup I Vd Subgrp m a j Show Inactive Swimmers aie ae Greaststroker Robert hl 01 Dec 868 16 Bobby After you finish un check the Show Inactive Swimmers box to hide the inactive swimmers 14 PMSL Hy Tek Team Manager Operations Manual 2 4 2 Adding a Swimmer to the Roster To add a new swimmer to the roster select Add from the menu at the top of the Athletes window The only pieces of information required for PMSL are Last Name First Name use legal first name Date of Birth TM will calculate the PMSL age Gender Team You may also enter a Preferred Name e g Donny for Donald and a Middle Initial If you want to use any of the other fields for team management purposes you may do so Athlete Information cog Athlete Information Last Name First Name Middle Preferred Mame Birthdate 06 02 01 dr Age Build ID DAP Athlete cet I Ce TE athite E alt CO S Member of Team BP_A Primary Contact Secondary Contact Medical Custom Primary Mailing In
32. s to maintain their rosters and submit their entries for league meets It can also be used to maintain your team mailing list and contact information With optional modules the program can also be used to maintain team records and do swim meet planning with features like Predict Results This manual will only cover those features of TM needed for PMSL operations You can learn how to use the optional features from the program documentation or the built in Help 1 2 Program Versions and Licenses In order to insure that all teams have the capabilities in TM needed for the current PMSL season you must me unas at least the minimum software versions listed on the PMSL website at nce gje support The version number is shown along with the name of the TETA holder in me box at the lower left hand side of the main program screen see below Updating to the latest version is free and easy to do using the Check for Updates function in the program You can also check for the et version and download the update from the Hy Tek web site at http tekltd co Please note that according to the Hy Tek software license your TM license must be in the name of your PMSL team ie TLE Fie Seip lees Trane Nests Band Aronde Mos Trane Rents Labs Che or updtes Heb PMSL Hy Tek Team Manager Operations Manual 1 3 Computer System Requirements To run TM Hy Tek specifies the minimum hardware configuration needed is any 200 MHz or faste
33. te Rosters from the Main Menu Hy Tek s TEAM MANAGER Database C TMIIData PMSL 2007 for My Team MDB File Set up Athletes Teams Meets Standards Records Workouts Training Reports Labels Check for L Open New Chrl 0 Open Demo Database Convert Database to TH 4 0 b Backup Ctrl B Restore Ctrl F Unzip File RepairiCompact Database Purge F Import i Meet Results Export k Meet Events Athlete Rosters Install Update TT hs Web Browser Pro Swimmer Open in Multi User Mode Team SIGNUP Online Network Administration workouts Navigate to the location where you saved the roster backup file Highlight the file and click Open You will get the following box telling you that it will unzip the file and show you the contents TEAM MANAGER The files inside the selected zip file have been unzipped to dc iHY Sporit TMA TM Temp These unzipped files will be listed after you click OK After the list is displayed double click on the File you wish to import Note only Hy Tek specific hya Filessyvill be displayed Click OK You should see one aa da re Axi HY3 file agit O E HFILEOO HY Select the file to highlight it and U then click Open You should get the following verification that the E roster file is OK to Import Click Hee OK aN Mo Documents tel o onpi My Network File name HFILEOOT HY2 Places Files of type Roster files 7 buz Cancel 12 PMSL Hy Tek Team Manager
34. tem PrelerenCeS enis den nesnean sadueddsenteeetpondanebewsramediardenemaus 7 225 Loading the Meets Tor the Current Y Car gjuec noiit sime nn dd 9 2 9 1 Download th Startup Database q nka de 11 29 Load daca ROS zi te 11 2 9 9 Aso Wp the SWIMME S ba posi SR beatae eerste SR breast east 13 2 3 4 Correct Pea iit IDNTOFIMA LLOJ nee den sitomaauacsaraceetasreanasss 13 E ART I NOTE De DOT PN 14 2 4 1 R ster Clean Out rne v ndet muni A 14 24 2 Adding a Swimmer to the Roster aaa aaa aaa eee eee nenen eee eee 15 SECTION 5 PREPARING MEET ENTRIES esse n otaaeteleeeie E 16 3 1 Creanino Ihe I I I TA I E 16 3 1 1 Enter Swimmers man Ey Cit sun ni e vores cccdewarudeencneen 17 SZ If You Try to Enter a Swimmer in More than Three Event aaa 18 Sali RO lave Ee eni na farsa hore han tian et aren shat e ae ia NA caa il 18 3 1 4 Veriye your Lineup ede 19 3 2 ED OTUNe TLCS FOP DUG MICOS veendede A E a ZI 3 2 1 E xportin e the Mest Eni y Pile icsicicnsetencettintercsiich shba an teenie 22 3 2 2 E xportim 2 the R OS L La eetis n bes ena a a a 22 520 Exporting the Meet Enty RGpOT bsgi pos vra T E eee 23 SECTION 4 IMPORTING MEET RESULTS ceugaz z eren sheshin ed ge e e ORE 24 4 1 Importing the Results after the Me eta aaa eee eneee e eee eee enen e terrene eee e eee 24 iii PMSL Hy Tek Team Manager Operations Manual Section 1 Introduction 1 1 Program Description Team Manager 4 0 hereafter called Team Manger or just TM is used by PMSL team
35. that for dual meets you are only seeding against times from your own team The seed times for the Divisional Meet must come from one of the five dual meet of the same season 3 1 Creating the Lineup Select Meets from the Main Menu Highlight the meet you want to work on You may change the name of the meet to something more descriptive e g NCR SBP instead of PMSL Dual Meet Week 1 using the Edit function Hy Tek s TEAM MANAGER Database C TMIIData PMSL2007 for My Team MDB Meet Browser 5 gt Add Edit Delete Events Results Entries Ageup Reports Window Help le xX amp OS Bo Filter by Course I Meet Type Meets Since MADDY e Use Since Date A B C D E F G H J K L Mi End Agelp Since Inc Relay Meese l T Ie 2007 Divizion amp Championship Meet 21 Jul 07 S 21 Jul 07 31 Wiay 07 16 Jun 07 2007 PMSL Dual Meet Week 5 44 Jul 07 S 44 Jul 07 34 May 07 2007 PMSL Dual Meet Week 4 OF Jul 07 S OF Jul OF 31 May 07 2007 PMSL Dual Meet Week 3 30 Jun 07 S 30 Jun 07 31 May 07 2007 PMSL Dual Meet Week 2 23 Jun OF S 23 Jun 07 31 May 07 KU 2007 PMSL Dual Meet Week 1 16 Jun 07 5 16 Jun 07 31 May 07 There are two ways of doing entries By Event or By Swimmer You are free to use whichever method works best for you We will describe the By Event method You can easily learn the By Swimmer method on your own Click Entries on the Menu a
36. uld get a response that 47 Events were imported as shown below Mleet Import File Name CH Y SPORTITMAITM4TEMPIMEET EVENTS 2007 PMSL Meet Name 2007 PMSL Dual Meet Week 1 Events imported 47 Cancel ip Click OK to complete the process Repeat this Import Meets procedure for all six meets Your database is now ready for Roster Operations Proceed to Section 2 4 10 PMSL Hy Tek Team Manager Operations Manual 2 3 Using a New Database for the Coming Season 2 3 1 Download the Startup Database From the PMSL web site http www princemont org computersupport html download the Team Manager Startup Database for the current season Note where you save the file on your computer but DO NOT un zip the file Select File gt Restore from the Main Hy Tek s TEAM MANAGER Database C Wocuments and Settings Timi Menu File Set up Athletes Teams Meets Standards Records Workouts Training Rep Open New Chrl 0 Open Demo Database Convert Database to TH 4 0 r Backup Ctrl B Restore NS Ctrl F Inzin File Navigate to where you saved the Gj Restore a TEAM MANAGER database file you downloaded Select the Bagh mre fr Open Ka Documents and Settings Timibesktop sv TM4BkupPMSL 2007 01 zip Backed up Database Hame PMSL2007 MDE Backup was Created by Princemont Swim League 1 by version 4 0Pf on Saturday April 26 2007 at 3 42 55 PM Total Backup Files Size Verify from the Backup 46 meaabyies Inform
37. uttoff click here for swim ups ya E a Event 1 1020 Male 25 Fly astm JFrame Mia entra Team Best Time custom Exis Ak Bonus Heat LN Gen Joe Yr Enn I Achieved Meet Achieved Bearman Evan O SBP_A4 31 535 Eii O tul 5 15 Jul 06 ALS t SBP Bearman Josh oO SBP_A NT at ta Rae mM 6 Brown IMelson oO SBPA 51 905 Bekimi I mM Jl 15 Jul 06 ALS SBP Duck Donald la O SBP_A NT Rania sae mM 5 Geary Michael oO SBP_A NT Rania aw mM 10 Hoye ICaelin P O SBP_A NT ae ial aa mM al Lewis John oO SBP_A 33 155 EEEREN mM al 15 Jul 06 ALS SBP Lewis Stephen oO SBP_A NT Bain sam Mm 10 htachlin Jared oO SEFA 19 855 es E mM 10 15 Jul 06 ALS SBP htiller Emerson E eel SPA NT aa inlfes I Miller ivyinston oO SEFA NT Basta saw mM gl Pinero Rafael oO SBP_A NT Satine I Roberts Adrian T QO EBRE NT E mM gl Ruppert Connor oO SEFA NT ae ia sie mM gl Spencer Bayani oO SEFA NT Bae hae mM gl Spencer Bill oO SBP_A NT e pay mM 6 Spencer Boss oO 55PA NT Baia bas aj N gjel Spencer Buddy oO SEFA 27 185 SEE mM 10 15 Jul 06 ALS SBP You can show swimmers eligible to swim up to that event by clicking the Show Swim Up Athletes box The Athl
38. vent s 45 46 and 47 the bottom part of the screen changes NOTE You will use TM to enter the relays but you will NOT put names on those relays That function will be performed at the meet Click the New Relay button The A relay entry will be created showing the best time in the database for that event Click the New Relay button again two more times to get the B and C relay entries Don t worry that they show no seed times 18 PMSL Hy Tek Team Manager Operations Manual S Hy Tek s TEAM MANAGER Database C TMIIData PMSL 2007 for My Team MDE Entry by Event B gt Time Calc wiew Print Help Eer E t E Event 45 Swim for ER Session C Division Les U7 ACHE aS EP sess Diy Eve nt Gen Di stance Stroke fee Slower Faster Slower Faster slower Faster a Than vdsj Than Yds I Than aa Than fon Than SCM Than ISCM ee ot TF 41 M 42 F 43 M 4 F 45 x ss M al F DO Show Swim Up Athletes Only Athletes Already in Meet Only Athletes Already in Session Iu ical 100 ih 100 ih 100 ih 100 ih 100 Free 200 Free 200 Free 1 converted time 09 18 R 09 18 R Team 5BP_A Sroup SHboroip E whl Sub Wi Gr Select Swimmer by clicking Entered Box then Right Click to enter as Relay Only a indicates a Relay Only swimmer Pate E T E E E E E E E E T E E a E E S
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